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HomeMy WebLinkAbout2005-03-01 Board of Selectmen PacketTown of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us TOWN MANAGER (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: February 18, 2005 RE: Toys for Tots The Reading Fire Department's partnership with the U.S. Marine Corp and the Toys for Tots Program has developed into a wonderful working relationship. Retired Fire Fighter Arthur Vars and active Fire Fighter Bob Beck will be present at the Selectmen's meeting on March 1, 2005, to present some general infonnation on the program and how it has worked. They also have a plaque to present to the Town of Reading from the U.S. Marine Corp thanking the Town for its participation in the program. 4a. TOWN OF READING, MASSACHUSETTS Health Insurance Agreement March 1, 2005 through February 28, 2006 -The following is the understanding of the terns of agreement on the issue of health insurance for the employees and retirees of the Town of Reading. 1. Effective March 1, 2005, the Town of Reading will provide through MIIA to its active and retired employees, the Blue Cross/Blue Shield "Blue Care Elect Preferred" PPO product, the "HMO Blue" HMO product, and Medex III Medicare supplement for a period of one year, subject to renewal. The Town will elect the chiropractic rider to the HMO Blue program for the insurance year beginning March 1, 2005. The cost of the rider will be shared the same as the general cost sharing of the insurance program.' There is no guarantee as to future continuation of the rider. 2. Effective March 1, 2005, the Town will from that time forward pay 70% of the cost of the insurance plan, subject to negotiations as may be requested in writing prior to December 1, 2005. If neither the Town nor the coalition bargaining committee submits a timely written request for negotiations, the 70/30 split will remain in force. If either party submits a timely written request, negotiations on cost sharing after February 28, 2006 will begin no later than December 7, 2005. If negotiations are not successful by January 1, 2006, then both parties would agree to mediation. During the mediation the current negotiated 70/30 split will remain in effect. This time table may be modified by mutual agreement of the Town and the coalition bargaining committee. 3 The Health Insurance Advisory Committee, made up of representatives of each of the Town's Bargaining Units (including. RMLD Units), plus a non-union employee appointed by the Town Manager and a retiree also appointed by the Town Manager, will continue to meet quarterly during the term of this agreement. The committee will monitor health insurance claims and other data provided by. MIIA, with a focus on current trends and all other items that may effect premiums. The Committee may recommend periodic rebidding, or changes or modifications in the health insurance program for employees and retirees of'the Town to be effective at the Town's March 1 open enrollment. No later than September of each year the Committee will make recommendations regarding the issue of renewal of the MIIA Blue Cross Blue Shield program, and no later than September of each year the Committee will report to the Town Manager regarding their recommendations on health insurance. 4 The Town will allow retirees to re-enter the insurance program on an open enrollment basis every 24 months, starting with even years, thereafter at the open enrollment period, and provided that the retirement date is within 10 years of the open enrollment effective date. A retiree and/or his/her family may exercise this right only once. If a retiree opts to take Town coverage under this paragraph and then drops the coverage he or she will not be permitted to re-enroll. ~,,k 114 5 The Town Manager and the Board of Selectmen agree to request a health insurance budget for each year in an amount not less than the rate required to cover currently insured employees and retirees, -at the rate specified in this agreement. If additional State Aid becomes available to the Town over and above the prior years levels of State Aid, and such funds are available on a non restricted .basis, at the request of the coalition bargaining unit the Town agrees to reopen negotiations on the percentage of Town contribution to the health insurance program. The Town will consider as part of that negotiating process, the use of a portion of the increased Aid for health insurance purposes not to exceed the percentage of that increase that the current health insurance expense item represents of the total budget. In the event that this paragraph applies, it is subject to Town Meeting approval. 6 -This agreement shall become effective upon ratification by all represented bargaining units (excluding the RMLD), and by the Board of Selectmen. This settlement shall be effective March 1, 2005 and shall remain in fiill force until February 28, 2006 unless the provisions of Paragraph 2 are instituted as to renegotiation and/or mediation. Board of Selectmen: Bargai 'ng U ' . Richard W. Schubert Chairman r'r ~ ,fNl9s~ ~G/° J '20 41 a-QWL OV, 2, COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading:. Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Mobil on the Run, 1330 Main Street The date of posting being not less than fourteen (14) days prior to April 5, 2005, the date set for the Local Election in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of Robert H. Prince, Constable A true copy. Attest: Cheryl A. Johnson, Town Clerk q0t. 1 TOWN WARRANT , (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2 3 4, 5, 6, 7 and 8 Addison-WesleWl-ongman One Jacob Way TUESDAY, the FIFTH DAY OF APRIL, A.D., 2005 from 7:00 a.m., to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; One member of the Municipal Light Board for one year, one member for two years, one member for three years; Two members of the School Committee for three years;, and sixty eight Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Precinct 2 Precinct 3 Precinct 4 Precinct 5 Precinct 6 Precinct 7 Precinct 8 Question'! Eight members for three years; Eight members for three years; one member for one year; Eight members for three years; two members for one year; Eight members for three years; Eight members for three years; Eight members for three years; Eight members for three years; Fight members for three years; one member for two years. Shall the Town of Reading approve the amendments to Article 2 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: 2 q e"7- ' Article 2 - Representative Town Meeting Section 2-6 The procedure for resolving tie votes for write-in candidates has been included as part of this section entitled "Vacancies". The position will be filled by vote of the remaining members of the precinct. Section 2-11 This change allows any person who is not a Town Meeting Member, whether a resident or not, to address Town Meeting on a matter under consideration. Section 2-12 Upon creation by Town Meeting, standing , committees shall be appointed by multi-member bodies. In addition, members of the Bylaw Committee shall be appointed by a separate Appointment Committee. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 2 Shall the Town of Reading approve the amendments to Article 3 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 3 - Elected Officers and Boards Section 3-2 This change removes the Insurance Committee from the list of appointments required to be made by the Board of Selectmen. Section 3-3 The language has been revised to define the School Committee's powers in a manner which is consistent with the Education Reform Act. Section 3-5 The Municipal Light Board shall approve all contracts which exceed the statutory bid threshold which is presently set at $25,000. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 3 Shall the Town of Reading approve the amendments to Article 4 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 4 - Appointed Boards and Committees Section 4-7 The membership of the Commissioners of Trust Funds shall increase from three (3) to five (5) Commissioners, one of whom will be appointed by the Selectmen from their members and one of whom will be the Treasurer-Collector. Section 4-10 In addition to removing the Insurance Committee from the listing, this change expands the power of the Selectmen to appoint standing committees and also requires that members of such committees must be residents during their period of 3 'S" service. Further, any elected Boards or Committees may establish ad hoc committees with members to serve a maximum of twelve (12) months. Such terms may be extended by an additional twelve (12) months. There is no fifteen (15) day posting requirement for such positions. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 4 Shall the Town of Reading approve the amendments to Article 5 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 5 -Town Manager Section 5-1 This section has been revised to clarify that, while there is to be an. employment agreement with the Town Manager, such agreement will not constitute a contract for a fixed term of employment. Section 5-5 The Selectmen now have the authority to negotiate a severance benefit with a maximum of twelve (12) months of salary as part of an employment agreement. No such payment would be available in the event of a termination for cause. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 5 Shall the Town of Reading approve the amendments to Article 6 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized. below: Article 6 - Administrative Organization Sections 6-1 and 6-2 These two sections have been clarified and redrafted as a new Section 6-1 which sets forth the procedure by which the Town government and departments are created and organized under an administrative code. Town Meeting may only vote to approve or disapprove the proposed administrative code as presented. The Selectmen have the sole authority to propose amendments to same at Town Meeting. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 6 Shall the Town of Reading approve the amendments to Article 7 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: 4 % HOO Article 7 - Finances and Fiscal Procedures There are several minor changes in language and punctuation included in these amendments which do not affect the substance of the Article. Question 7 Shall the Town of Reading approve the amendments to Article 8 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 8 - General Provisions Section 8-7 The section has been revised to place the definitions in alphabetical order. The term "ex-officio" has been added to the listing with the provision that such members need not take any additional oath of office to serve in such capacity. Section 8-12 This amendment clarifies the process for appointment to Boards, Committees or Commissions and eliminates the waiting period before appointments to such positions become effective. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY-FIFTH DAY OF APRIL A.D., 2005 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board, or Special Committee. Board of Selectmen ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen 5 % q 0 jr ARTICLE 4 To see if the Town will vote to amend the FY 2005 - FY 2014 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 2005 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen ARTICLE 6 To see if the Town will vote to amend one or more of the votes taken under Article 19 of the Warrant of the Annual Town Meeting of April 26, 2004, and Article 5 of the Warrant of the Town Meeting of November 8, 2004, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen ARTICLE 8 To see what sums the Town will vote to appropriate to establish revolving funds under Chapter 44, Section 53E'/2 for any or all of the following purposes: o Using the receipts generated through the sale of compost and recycling bins to purchase additional compost and/or recycling bins, said expenditures to be administered by the Public Works Director; ♦ Administering the consultant fee provision of the Reading General Bylaws Section 5.7, Wetland Protection, said expenditures to be administered by the Conservation Commission; ♦ Using all or part of the receipts generated from the issuance of Building, Plumbing or Gas, and Wiring and other permits for the Walkers Brook Crossing Development, Archstone Development and/or the Johnson Woods Development to pay the costs of legal expenses, oversight and inspection, plan review, initial property value appraisal and appeals, and general management of the Community Services operations related to that development; and to pay for related expenditures, said expenditures to be administered by the Town Manager, and to determine the total amount of expenditures during Fiscal Year 2006 which may be made from each such fund. Board of Selectmen 6 qob10 ARTICLE9 To see if the Town will vote to appropriate the sum of $7,333.92 which represents the performance guarantee for tree removal, gravel borrowing, grading and rolling, roadway, sidewalk, curbing, stone bounds, drainage, trees, as built drawings,. loaming and seeding, as provided through a tripartite agreement between the Town of Reading, Franklin Street Realty Trust, and the Stoneham Savings Bank, said performance having been taken by the Community Planning and. Development Commission on , for lack of performance of the guaranteed work, or take any other action with respect thereto. Board of Selectmen ARTICLE 10 To see if the Town will vote to approve the FY 2006 - FY 2015 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen ARTICLE 11 To see if the Town will vote to appropriate contributions from all or any one of the following or other developers: ♦ Walkers Brook Crossing o Johnson Farms e Maplewood Village ® Archstone Development For purposes including but not limited to street design, road improvements, sidewalk and curb improvements, trail improvements, water and sewer improvements, or any other related improvements as approved by the Town Manager, or take any other action with respect thereto. Board of Selectmen ARTICLE 12 To see if the Town will vote to amend the vote taken under Article 5 of the January 13, 2003 Special Town Meeting to appropriate by borrowing, or transfer from available funds, or otherwise, for the purpose of making extraordinary repairs and/or additions to the Reading Memorial High School at 62 Oakland Road, including the costs of engineering and architectural fees, plans, documents, cost estimates, and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Building Committee, the School Committee, or any other agency of the Town to file applications for a grant or grants to be used to defray the cost of all or any part of the cost of the project; and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article; provided however that any borrowing authorized by this Article and any appropriation subject to this Article shall be contingent upon the passage of a debt exclusion referendum question under General Laws Chapter 59, s 21c within 90 days of the close of this Special Town Meeting, or take any other action with respect thereto. School Committee 7 oil ARTICLE 13 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen ARTICLE 14 To see what sum the Town will vote to appropriate by borrowing, or transfer from available funds, or otherwise, pursuant to Chapter 44 Section 8 of the Massachusetts General Laws for the purpose of constructing a replacement of water mains, including the cost of engineering services, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, the Town Manager, or any other agency of the Town to apply for a grant or grants, to be used to defray the cost of all, or any part of, said water system improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen ARTICLE 15 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2006 beginning July 1, 2005, or take any other action with respect thereto. Finance Committee ARTICLE 16 To see if the Town will vote to appropriate from the tax levy or transfer from available funds the sum of Three Thousand Dollars ($3,000) for the purchase of Veteran's Markers/Flag Holders said sum to be expended by and under the direction of the Custodian of Soldiers' and Sailors' Graves. Petition ARTICLE 17 To see what sum the Town will vote to appropriate to the Elder/Human Services Expense line of the Reading Town Budget for Fiscal Year 2006 for the purpose of providing nurse advocacy for frail elders residing in the Town of Reading so that they may age in place, or take any other action with respect thereto. Petition ARTICLE 18 To see if the Town of Reading will vote to reaffirm previous Town Meeting votes that: accepted the report of the Board. of Selectmen upon the laying out as public ways the following described private ways under the provision of law authorizing the assessment of betterments, such ways being laid out in accordance with plans duly approved by the Board of Selectmen; and authorized the Board of Selectmen to take such ways under the provision of law authorizing the assessment of betterments, in fee or rights of easement therein by eminent domain, under the provisions of Chapter 79 of the General Laws, as amended, or acquire said lands in fee or rights of easement O-e 8 V therein by purchase, gift or otherwise and to assess betterments therefor, the plans and descriptions for such ways being filed in the Office of the Town Clerk in accordance with the statutory requirements; and to see what sum the Town will vote to appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. ♦ Forest Street at Anson Lane ♦ Lynn Village Lane ♦ Parson's Lane ♦ Varney Circle Board of Selectmen ARTICLE 19 To see if the Town of Reading will vote to accept the report of the Board of Selectmen upon the laying out as public ways the following described private ways under the provision of law authorizing the assessment of betterments, such ways being laid out in accordance with plans duly approved by the Board. of Selectmen; and authorized the Board of Selectmen to take such ways under the provision of law authorizing the assessment of betterment's, in fee or rights of easement therein by eminent domain, under the provisions of Chapter 79 of the General Laws, as amended, or acquire said lands in fee or rights of easement therein by purchase, gift or otherwise and to assess betterment's therefor, the plans and descriptions for such ways being filed in the Office of the Town Clerk in accordance with the statutory requirements; and to see what sum the Town will vote to appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. ♦ Melendy Drive ♦ Foster Circle Board of Selectmen ARTICLE 20 To see if the Town will vote to accept one or more gifts to be administered by the Commissioners of Trust Funds, such gifts to be used for the purposes for which they are given to the Town, or take any other action with respect thereto. Board of Selectmen ARTICLE 21 ARTICLE 22 To see if the Town will vote to authorize the Town Manager, on behalf of the Board of Assessors, to enter. into an inter-municipal joint purchasing agreement pursuant to M.G.L. Chapter 40, Section 4A for the provision of technology solutions and related consulting and support services with the Community Software Consortium preserving the rights and privileges established in prior agreement(s). The duration of the agreement, in accordance with statute, shall be no more than 25 years, with the ability of the community to withdraw from the agreement at any time. The annual obligation of the Town of Reading under this agreement will be paid from the Assessment Division's expense appropriation. The annual obligation is determined by 9 q CA 0. membership vote pursuant to the consortium's bylaws, or take any other action with respect thereto. Board of Assessors ARTICLE 23 To see if the Town will vote to accept one or more gifts of real estate, such real estate being situated on the northeasterly side of Pleasant Street and southwesterly of the municipal parking lot known as the Harnden Yard Parking Lot, and being Parcel 5a and a northeasterly portion of Parcel 6 on Reading Assessors' Map 76, subject to reservations of easement rights in grantor, to be used by the Town for municipal purposes, including public parking and uses accessory thereto, and under such terms and conditions as the Board of Selectmen may determine, or take any other action with respect thereto. Board of Selectmen ARTICLE 24 ARTICLE 25 To see if the Town will vote to accept the provisions of Chapter 481, §2 of the Acts of 1993 as provided in M.G.L. c. 138, §12, Paragraph 14 to allow the Board of Selectmen to grant licenses for the sale, on-premises, of liqueurs and cordials to those establishments holding both a Common Victualler's License and a license under Section 12 of Chapter 138 to sell wines and malt beverages, subject to all other licensing provisions of M.G. L. c. 138, or take.any other action with respect thereto. Board of Selectmen ARTICLE 26 ARTICLE 27 To see if the Town will vote to amend Sections 2.0 - Definitions, 4.3.2 - Accessory Uses and 4.2.2 - Table of Uses of the Zoning By-Laws on Carriage Houses, or take any other action with respect thereto. Amend Section 2.0 DEFINITIONS: to add: 2.2.29.2. Carriage House-Stable-Barn: A building that was constructed prior to 1910 for the stabling of horses and or garaging of non-mechanized carriages or wagons. Amend Section 4.3.2 ACCESSORY USES: to add: 4.3.2.10. Carriage House-Stable Barn Preservation 4.3.2.10.1. Purpose: To preserve existing, free-standing and detached carriage houses-stables- barns and provide flexibility for housing. 10 4.3.2.10.2. Restrictions: The Special Permit Granting Authority (SPCA) may grant a special permit to use a detached carriage house-stable-barn for single-family residential use on a lot with an existing dwelling provided all of the following conditions are satisfied: a. The carriage house-stable-barn must have existed continuously since 1910. When converted for residential use, the structure must have a minimum habitable gross floor area of 400 square feet; b. The carriage house-stable-barn and principal dwelling must be and remain located on the same lot; C. At least one of the dwellings (carriage house-stable-barn or principal dwelling) must be and remain owner occupied; d. The principal dwelling must be included in the Historical and Architectural Inventory of Reading, MA or alternatively qualify by having been built prior to 1910 with a detached carriage house-stable-barn; e. The principal dwelling on the lot must be used only as a single family dwelling during such time as the carriage house-stable-barn is being used as a dwelling. A two-family dwelling may be converted to a single- family dwelling to meet this requirement. The Building Inspector shall confirm by inspection that the existing dwelling is being used only as a single-family dwelling before issuing a certificate of occupancy for the use of the carriage house-stable-barn. The owner of the property must sign an affidavit recorded at the Registry of Deeds with the special permit accepting such requirement; f. The exterior facade of the carriage house-stable-barn shall substantially retain its appearance as a carriage house-stable-barn and exterior architectural features shall be preserved to the. maximum extent practicable, keeping in mind the carriage house-stable-barn will be a dwelling. If the fagade of the carriage house-stable=barn shall have been changed from its original appearance prior to the filing for a special permit under this section, it shall be restored to be consistent with the architecture of the period of its construction. The SPGA shall obtain a report from the Reading Historical Commission as to exterior features that it recommends be preserved or restored and which, if any, proposed exterior alterations should be allowed on the carriage house-stable-barn; g. All motor vehicles owned or maintained by occupants of the carriage house- stable-barn shall be parked off the street; h. The carriage house-stable-barn shall meet all building code requirements and shall have properly installed and maintained fire safety devices for the protection of all occupants in the entire dwelling; i. Any other conditions, safeguards and limitations on time or use as may be imposed by the Board of Appeals according to Massachusetts General Laws, Chapter 40A, Section 9 or regulations pursuant thereto. 4.3.2.10.3. Process: An owner or owners of a carriage house-stable-barn may make application to the Zoning Board of Appeals (ZBA), as SPCA, for a special permit for the alteration and/or occupancy of a carriage house-stable-barn in compliance with all of the above- listed restrictions. The ZBA will then post notice of this public hearing in accordance with 11 Chapter 40A, Massachusetts General Laws. The Reading Historical Commission should be notified upon receipt of building application. The Special Permit for said carriage house-stable-barn will be limited to the original applicant but shall be transferred with ownership upon the successful inspection of the property which verifies that all conditions of the requirements for a carriage house- stable-barn are being met and upon recertification that the new owner(s) of the dwelling plan(s) to maintain residence in either the accessory apartment or the principal residence. If the terms and/or conditions of the Special Permit for a carriage house- stable-barn are not being complied with, such Special Permit can and will be revoked in accordance with standard enforcement procedures, or if all conditions are not met within one year of issuance of the Special Permit, the Special Permit will be null and void. r Amend Section 4.2.2 Table of Uses to add under Accessory Uses: RES RES RES BUS BUS BUS IND S-15 A-40 A-80 A B C S-20 S-40 Carriage House-Stable-Barn SPA SPA SPA Yes No No No Community Planning and Development Commission ARTICLE 28 ARTICLE 29 To see if the Town will vote, pursuant to Section 2-6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Precinct 1 Mary Frances Grimmer Steven L. Perry Precinct 2 David C. Faulkner John Visocchi Precinct 3 Lance Watson Ronald L. Wood Precinct 5 Loretta E. Cavagnaro Timothy J. Houston Precinct 6 Robert R. Lynch Precinct 7 Douglas R. Cowell Nancy B. Matheson Precinct 8 Robert I. Spadafora, Jr. Board of Selectmen 12 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 5, 2005, the date set for the Election in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make. due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 1 st day of March, 2005. Richard W. Schubert, Chairman Camille W. Anthony, Vice Chairman Gail F. Wood, Secretary Joseph G. Duffy George V. Hines SELECTMEN OF READING Robert H. Prince, Constable 13 Is- 40 ~ Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager&l.reading.ma.us TOWN MANAGER (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleilmer DATE: February 18, 2005 RE: Police Chief I am pleased to announce my appointment of James W. Cornier as Reading's Chief of Police to succeed Chief Robert Silva. This appointment is made under the Civil Service rules and regulations. As you lazow, any Chief hired after this one will be out of the Civil Service system. The Board of Selectmen agreed to restrict the hiring of this Chief of Police to in-house candidates and to use the Assessment Center as the sole testing mechanism to make that detennination. Civil Service regulations require that there be at least four candidates for the position. Since there are only three Lieutenants in the Reading Police Department, all Lieutenants and all Sergeants were eligible to participate in the Assessment Center. Five members of the Reading Police Department went through the Assessment Center and Sergeant Cormier, Lieutenant Patterson and Lieutenant Cloonan were the top three candidates in rank order. Those were the candidates that I was able to consider for this position. With Selectman Camille Anthony, we advertised and interviewed consulting firms that were on Civil Service's list of approved firms to conduct an Assessment Center. The unanimous choice was I/O Solutions out of Chicago, Illinois. They did an extraordinary job in conducting the Assessment Center, and in your packet you will find the following documents: Job Analysis Report for the Position of Police Chief; Police Chief Promotional Assessment Announcement; Project Sununmy and Recommendation: Police Chief Assessment Center; Police Chief Results and Eligibility lists; and Recap of the Candidate Feedback Questionnaires. Following the Assessment Center the scores of the candidates were compiled, submitted to Civil Service and certified. Of the five candidates who took the exam, I was given the top tluee in rank to consider for the position. 441 0 Human Resource Administrator Carol Roberts and I interviewed all three candidates. The interviews were extensive - 1 3/4 - 2 hours each. Attached is a list of the interview questions that we asked. Following the interviews, I reviewed all of the available information and am delighted to appoint Sergeant James Cormier to the position of Police Chief subject to confirmation of the Board of Selectmen in accordance with Section 5 - 2(b) of the Reading Home Rule Charter, a copy of which is attached. As you can see from Sergeant Cormier's resume that is attached, he is a 22 year veteran of the Reading Police Department. He has been a Supervisor for the past seven years as a Sergeant. Sergeant Cormier is a native of Reading and graduated from Reading Memorial High School. He received a Bachelor of Science Degree Cum Laude in Criminal Justice from Salem State College in 1991. He received a Masters of Science Degree in Criminal Justice Administration from Western New England College in 1999. Sergeant Cormier is a well-rounded Police Officer. He has worked effectively in all tasks in the department that he has undertaken. These tasks include a number of administrative areas such as the department's Certification with the State of Massachusetts; the transition to the automated payroll system; participating on the NEMLEC Swat Team; participating in the post 9/11 efforts in New York; participating in the Citizen's Police Acadenry as an Instructor and many other areas. Sergeant Cormier has contributed a great deal to his community in both Police related and non-Police related events. In addition to the obvious qualifications as listed in his resume and outlined above, Sergeant Cormier is the highest ranked Chief candidate on the Civil Service list. As part of the Assessment Center, I was able to observe all five candidates in two of the exercises. Sergeant Cormier excelled in all of these exercises as he did in the entire Assessment Center. Sergeant Cormier is bright, energetic, well educated and committed to the Town of Reading and its Police Department. My expectation is that he will be Chief for at least 10 years, which will be good for the stability of the department. Sergeant Connier exceeds all of the expectations for the position of Chief of Police, and I know will do an outstanding job for the department and for the community. I strongly encourage the Board of Selectmen to confirm his appointment, so that we can begin the transition process as Chief Silva will be retiring on April 22, 2005. PIH/ps Nd2~ James W. Cormier 14 Willard Road Reading, Massachusetts 01867 February 13, 2005 Mr. Peter I. Hechenbleikner, Town Manager Town of Reading 16 Lowell Street Reading, Massachusetts 01867 Dear Mr. Hechenbleilmer: Experience alone will not guarantee success for the Reading Police Department's new Chief. However, as a multi-dimensional visionary with the leadership skills and proven abilities to implement change, the Police Department will continue to be industrious under my guidance. I bring to this position 21 years of knowledge and experience from all aspects of this Department. It has provided me with insight into the strengths and weaknesses that will enable me to be a productive leader. My willingness to accept extra responsibilities has given me a unique opportunity to collaborate with other Town entities. As well as working with the Fire Department, DPW and school system on numerous occasions, administratively, I have worked with the Town Hall on several projects such as payroll, time-off records and information technology. These positive interactions have served to establish a solid foundation of teamwork and camaraderie, which I will continue to foster. Being a life-long resident of Reading with two young children, I have a vested interest in the public safety needs of the community. I am able to offer a commitment of long-term stability to the Reading Police Department. Thank you for your consideration and I look forward to discussing how I can appreciably benefit the Police Department as its next Chief. Sincerely, James W. Cormier cc: Carol Roberts, Town of Reading 4A 3• 14 Willard Rd. Reading, MA 01867 Home (781) 779-1169 Cell (781) 888-0553 Work icormier(dci.reading.ma.us Home nimma14Bcomcast.net James W. Cormier Objective To obtain the position of Chief of Police by offering experience, education and diverse abilities that will enhance the Department and the community. Summary of ■ Highly motivated and knowledgeable supervisor with over 21 years Qualifications experience working all shifts. Competently supervises the actions of personnel, inspiring professionalism, pride, dedication and teamwork. e Managerial style influences officers and dispatchers to consistently perform at high levels of productivity. ® Works effectively under pressure exuding decisive leadership to subordinates. ■ Excellent managerial skills: Administrated and communicated revisions and alignment of Department policies to meet State of MA standards for MA Certification. s• Coordinated RPD automated payroll transition. Implemented and trained personnel on timecard management system. Responsible for Department record keeping of personnel time off benefits. Acquired and trained personnel on Mugshot Digital Imaging System. + NEMLEC Swat Challenge - Organizer ■ Accomplished communication and public relations skills: Maintains excellent relationships with other departments and organizations. Negotiates and assesses contracts with RPD computer vendor. Speaking engagements e.g.: World Trade Center Assistance in wake of 9-11 bombing. Presented at Selectmen's meeting - MA Certification. ❖ Taught Patrol Procedures class at RPD Citizens Police Academy ■ Excels in information technology skills: Currently coordinating technical aspects of cruiser laptop purchase, installation and training. Collaborated with town IT personnel to implement department wide email. Maintains and recommends updates and enhancements to KNu computer system. Consults on the acquisition of grants to upgrade RPD computer systems. Accomplished in DOS, Microsoft Windows and UNIX computer operating systems as well as Microsoft Office Professional Applications. ■ Certified Breathalyzer operator. ■ Participated in enhanced training in Domestic Violence, Hostage Negotiations, Community Policing, Officers Survival, DWI Detection. James W Cormier page 2 of 2 Work experience 1983 - Present Reading Police Department Sergeant ■ RPD Honor Guard ■ RPD Motorcycle Patrol ■ NEMLEC Special Operations Unit ■ NEMLEC Tactical Police Force ■ RPD Bicycle Patrol e Temporary Detective's Program a Uniform Patrol Officer Education Affiliations 1999 Western New England College Master of Science - Criminal Justice Administration Reading, MA 1998 - Present 1985 - Present 1994 - Present 1987 -1997 1985-1997 1993 -1994 1992 1983 - 1998 Springfield, MA 1999 New England Institute of Law Enforcement Management Command Training Program 1991 Salem State College Salem, MA Bachelor of Science Cum Laude - Criminal Justice Administration 1982 Northern Essex Community College Haverhill, MA Certificate in Computer Programming 1980 Northern Essex Community College Haverhill, MA A.A. Liberal Arts 1978 Reading Memorial High School Reading, MA Massachusetts Police Association Reading Superior Officers Association - IBPO Reading Police Patrolmen's Association - Former President Community Projects Annual Children's Holiday Party Annual Challenger Softball participant DKJ Foundation -Tournament Committee Member Police Station Building Committee Child Identification Program - Sumrnerfest Imagination Station References Upon request ~Id6 4L Job Analysis Report for the Position of Police Chief Town of Reading, MA Prepared by: I/O Solutions, Inc. December 2004 Table of Contents Section Pate 1. Introduction 1 H. Job Analysis Interviews 1 III. Community and Department Profile 3 IV. Job Description: Chief of Police ..............................................................................................:4 Copyright (D 2004, 1/0 Solutions, Inc. I. Introduction In November of 2004, the town of Reading, MA contracted with I/O Solutions, Inc. to develop and administer an assessment center for the police chief position. The first phase of this project entailed conducting a job analysis of the chief position to determine the relevant managerial skills, abilities and other characteristics, that are required for successful performance in this position. This job analysis included a review of relevant police department documents and interviews of various town officials, police department employees and other concerned parties within the community. From the data gathered through this process, it was possible to document the job duties and responsibilities and the related knowledge, skills, abilities and other relevant characteristics (KSAOs) necessary for successful performance of the police chief job. II. Job Analysis Interviews In order to gain information about the police chief position, its responsibilities, and the skills and abilities needed to succeed in this position, several interviews were conducted with town employees, police department employees and other important community members. These interviews took place on November 15 and 16, 2004. Initial interview questions focused on the interviewees' perspectives of the recent history of the police department. Following this discussion, interviewees were asked to present their opinions on the immediate and future needs of the community and significant challenges facing the police department regarding these community issues. Interviewees were then asked to discuss their expectations of the new chief of police in meeting these community challenges. Next, interviewees knowledgeable in internal police department matters were asked to discuss significant challenges facing the police department internally and their expectations of the new chief in meeting these internal challenges. Finally, all interviewees were asked to detail their expectations of the knowledge, skills, abilities and other important characteristics demonstrated by the new chief of police. Copyright 0 2004, I/O Solutions, Inc. j Following is a listing of the individuals interviewed for this phase of the project and the length of each interview: Interviewee (s) Position Length of Interview Peter Hechenbleikner Town Manager 2 hours Richard Stosez Joseph LoPiccolo Crossing Guard Union Members 1 hour Robert Silva Police Chief 1 hour Pat Schettini Joe Finigan Superintendent of Schools High School Principal 1 hour Beth Klepeis Richard Foley Finance Director Town Accountant '/z hour Steve Notis President, Reading Clergy Association %a hour Joe Duffy Selectman %Z hour Camille Anthony Selectman 1 hour John Rawcliffe Dis atcher Union President 1 hour Gail Wood Selectman 1 hour Carol Hughes Secretary, Chamber of Commerce ''/2 hour Pat Ia i.cca Patrol Officer Union President 1 hour Carol Roberts Human Resources Director '/Z hour. M?xgaret Soli Chairman, Human Relations Advisory Committee %2 hour George Hines Selectman 1 hour Unattended Public Input Session - Total 13 hours In addition to the information obtained in these interviews, relevant documents were reviewed to gain further understanding of the police chief position. The following documents were reviewed: . • Recent job analysis data for the police chief position • Job announcements for the police chief position • Memo, emails and other correspondence to which the police chief responds Copyright 02004, I/O Solutions, Inc. III. Community and Department Profile The town of Reading is a close-knit community that maintains the sense of a small town while being in the midst of rapid growth. The town has a population of approximately 24,000 people and has very little diversity. More than 96 percent of the population is white, 2 percent is Asian and less than 1 percent is Hispanic. The department employs approximately 37 sworn officers and additional civilian dispatchers and clerks. Many of the officers were born and raised in the community. The town is experiencing a great deal of growth in the community spurred by commercial development. This growth, combined with major traffic arteries that go through downtown Reading, have created traffic-related concerns for community members and business owners alike. Speeding`and traffic congestion were among concerns mentioned by those interviewed. Based on department ticketing and violation statistics, the department issues very few citations for civil traffic violations in relation to the number of warnings that are issued. In contrast, the addition of a parking enforcement officer has generated numerous parking citations around the community, and according to community accounts, parking violations have decreased. Traffic control and monitoring is one of the more prevalent themes that emerged during the course of the interview process and is likely an issue that the next chief will need to address. While planning for threats, mobilizing field operations and managing routine coordination of officers is an important aspect of the police chief position, the town of Reading has a low incidence of crime. Youth programs to engage children and keep them out of trouble, along with drug monitoring and enforcement, are among the proactive functions that the department must face to ensure control of potential problems. In general, the community enjoys a pleasant relationship with the police department. The department appears to be very responsive to the needs of the community, specifically the local schools and the business community. Issues of diversity appear to be a mild source of underlying tension stemming from a few incidents of alleged racial profiling. The town has not sustained any formal convictions of wrongdoing, but given the very small minority Copyright © 2004, VO Solutions, Inc. representation in this community, managing issues of diversity and fairness will be an important function of the police department. There exist four distinct unionized bodies that work for the police department: the patrol officers union, the superior officers union; the dispatchers union and the crossing guards union. These unions have a somewhat strained relationship with management at this point in time. All union representatives expressed concerns in regards to their ability to maintain positive working relationships with management and work towards the good of the community. Morale is low, based on the opinion of those who participated in the interview process. Improving the relationship with union bodies and, in general, increasing morale and motivating employees will be a challenge associated with the chief position. IV. Job Description: Chief of Police The chief of police (chief) is the commanding officer of the police department (department). As the executive and chief administrative officer, he/she is the final departmental authority in all matters of policy, operations and discipline and is responsible to the town manager and the Board of Selectmen, a five person body of trustees, for exercising all lawful powers of his/her office and issuing such orders as are necessary to ensure proper functioning and efficient management of the department. The chief is also responsible for the training of all members of the department. Through the chief, the department is responsible for the enforcement of all laws and by-laws coming within its legal jurisdiction. The chief is responsible for planning, directing, coordinating, controlling and staffing all activities of the department, for the enforcement of rules and regulations within the department, for the compilation and presentation of various required reports, for the department's relations with local citizens, the town government, the media, and other community agencies and organizations. L\ Jk\ Copyright 0 2004, I/O Solutions, Inc. This position requires a strong administrator and an effective manager of personnel. Important duties will include preparing, maintaining and monitoring the police department budget; promoting order, organization and efficient functioning of the department; interacting and promoting positive relationships with union bodies; promoting positive relationships with the community; establishing programs to serve the community better; securing training for officers to ensure that the department is on the cutting edge of the law enforcement community; promoting morale within the department; and planning to ensure that the department is always poised to serve the needs of its community. The police chief should be an excellent police officer and a person of solid moral character and integrity. The police chief should be respected by subordinates and deal fairly with employees. The ideal candidate will have a high-level of energy and be innovative and creative in the manner in which he/she approaches the position. In addition, the chief will be a team oriented individual and will work well with the town's management team, the community and subordinates. This individual will establish a good community presence and will provide excellent leadership for the department. Specific duties will include the following: 1. Supervision a. Observe and enforce all laws that the department or its officers have the authority to execute. b. Promulgate all general orders of the department and issue on his/her own authority orders, written and oral, not inconsistent with his/her powers, duties and responsibilities. c. Organize the department, establish a routine of daily duties to be performed by officers designated by him/her and designate an officer. to serve as commanding officer in the chiefs absence. d. Manage overtime usage of the department and ensure the efficient staffing and function of the agency. e. Ensure the proper training is made available and that employees have proper equipment/tools in order to perform the duties of their office effectively. 1~ ~Q/ Copyright ® 2004, I/O Solutions, Inc. f. Assign, detail or transfer any member or employee of the department to or from any unit or assignment whenever he/she shall deem such action to be in the best interest of the efficiency, discipline or morale of the department. g. Be responsible for the instruction of subordinates in all matters pertaining to their duties. h. Ensure that all department members have copies of rules and regulations available to them and that general orders are read at.roll calls, provided to each individual and posted on the bulletin board. . i. Be responsible for the appearance of the members of the department. Inspect members and -correct negligence in attire, lack of cleanliness or neatness or other improper personal habits. 2. Reporting and Notification a. Make a written report annually to the town manager for the previous year, containing such information as the organization and efficiency of the department, the number of arrests and types of offenses, etc. b. Prepare a departmental budget annually and present it to the town manager for approval and appropriation of funds. c. Promptly report to the town manager all particulars within his/her knowledge, relating to injuries to persons or property alleged to have been caused by defects, obstructions or want of repair on any public street. The same procedure shall be followed whenever it appears likely that the town may be sued for damages. d. Report to the FBI, on appropriate forms, data for the purposes of compiling the Uniform Crime Report. e. 1N4aintain a personnel record system in which confidential information on all Department members and employees shall be kept. f. Be responsible for the safekeeping of all criminal evidence and any recovered or "found" property brought to the station. 3. Review Rules Duties and Procedures a. Periodically review the operation of the department's rules, regulations, duties, policies and procedures as contained in the Policies and Procedures Manual. Also review the Department's organization and administrative functioning. b. Enlist the suggestions of members and employees of the department to ensure maximum relevance and acceptance. Promulgate new rules, etc., when needed and submit recommendations to the town manager and town council and Board of Police Commissioners when their approval. or decision is required. Copyright,02004, YO Solutions, Inc. 6 Desirable Knowledge, Skills, Abilities and Other Characteristics Based on the information gathered from the documents reviewed, interviews conducted and job description information detailed above, the following list of desirable knowledge, skills, abilities and other characteristics necessary for successful performance of the chief of police position in Reading has been developed: Core Knowledge Areas: 1. Knowledge of the town of Reading and the surrounding community, including local organizations, associations and activities. 2. Knowledge of the town of Reading Police Department's rules, regulations, policies and procedures and their organizational ramifications. 3. Knowledge of criminal justice theories, technologies, trends and practical applications. 4. Knowledge of criminal laws, Constitutional law and recent Supreme Court decisions and their social, philosophical and Constitutional ramifications. -5. Knowledge of basic financial and budgeting methods. Core Skills and Abilities: ■ Composure: The ability to work under stress and perform in unpleasant or traumatic circumstances. The ability to remain calm in stressful situations. The ability to handle stressful situations appropriately, remaining poised and professional. The ability to maintain emotional control in stressful situations. ■ Conflict Resolution: The ability to de-escalate tense situations and quiet potential disturbances. The ability to mediate interpersonal or physical conflict between individuals. ■ Decision-Making Ability: The ability to understand when a decision must be made and the willingness to make such a decision. The ability to quickly and efficiently determine an appropriate course of action to target a particular situation. ■ Honesty and Integrity: The ability to act in an honest and fair manner. Willingness to -accept responsibility for actions when things go wrong. The ability to display a high degree of integrity and professionalism in action and word. Copyright Cc 2004, I/O Solutions, Inc. N ~,a ■ Interpersonal Skill: The ability to listen to others and be considerate of the concerns of others. Ability to successfully and appropriately handle interpersonal interactions with others to gain trust, respect and mutual understanding. The ability to act with tact and diplomacy in dealings with the public-keeping public relations concerns in mind when interacting with citizens, other agencies and the general public. The ability to counsel, support and be empathetic towards others. Ability to maintain positive work relations with others and interact with people of diverse backgrounds. The ability to use appropriate nonverbal cues to better convey intention of message. ■ Judgment and Reasoning: The ability to accurately perceive the important elements of a situation, evaluate the situation and determine plausible courses of action that would bring about a desirable result. The ability to reason through a particular problem and decipher a logical course of action. The ability to use common sense and intelligence in handling day- to-day activities, problems and decisions. ■ Leadership: The ability to set a proper tone for the functioning of the organization. Ability to serve as a role model in behavior, practice and word. The ability to motivate the organization as a whole to achieve greater efficiency and a higher level of purpose. ■ Management and Supervisory Skills: The ability to direct and guide personnel in the accomplishment of goals and tasks. (Includes skill in monitoring activities and evaluating results. Expectations and standards are clearly communicated, and consequences exist for insufficient performance.) The ability to assert proper authority and be assertive while maintaining the trust and respect of subordinates. The ability to motivate and counsel employees to greater performance. Skill in prioritizing and delegating the work of others. ■ Oral Communication: The ability to speak in a clear, concise, understandable and -appropriate manner. The ability to deliver a message in such a way that others clearly understand its meaning. Appropriate use of nonverbal cues, such as good eye contact, posture, etc. ■ Planning and Organization: Skill in establishing a course of action for oneself and others to accomplish goals. Skill in properly planning assignments, work duties and tasks; appropriate allocation of resources to ensure efficient, timely and smooth department operations. The ability to anticipate future needs and plan for the allocation of resources to meet those needs. ' Copyright 2004, YO Solutions, Inc. 8 ■ Problem Analysis/Problem-Solving: The ability to quickly perceive problem areas as well as identify options and the potential impact of various solutions. The ability to determine courses of action or solutions to problems. The ability to implement targeted solutions. ■ Public Relations Skill: The ability to deal with the public in such a way as to protect the image and reputation of the department while providing the public or individuals with necessary or requested information. The ability to deal prudently with information so that the integrity of individuals or the department as a whole is not compromised. ■ Self-Motivation: The ability to remain motivated to perform one's job despite difficult circumstances, distractions or monotonous work. The ability to take charge when necessary and conduct tasks without being told to do so. The ability to work without supervision and accomplish tasks without prodding. ■ Teamwork Orientation: The ability to work with others in a positive, goal-oriented manner. Willingness and ability to accept a particular role in a team and selflessly carry out that role. Willingness to actively support command staff policies and decisions. ■ Written Communication: The ability to convey written messages in a clear, concise and easy-to-read format. The ability to clearly express ideas in writing to convey intended meaning. The ability to use correct spelling, grammar, syntax and proper subject-verb -agreement. ■ Law Enforcement Incident Management: The ability to control various field operations incidents. This includes the deployment of personnel, providing instruction regarding tactical maneuvers, protection of citizens and property, and public relations considerations. Other Characteristics: 1. Committed to the department and to the position 2. Committed to the principles of community oriented policing 3. Committed to continued personal and professional development 4. Progressive and forward thinking iA ~,ku Copyright 0 2004, YO Solutions, Inc. 9 Police Chief Promotional Assessment Announcement ~r Reading Police Department A promotional assessment center will be conducted as a part of the promotional process for the police chief position in the Town of Reading. 110 Solutions, a human resources consulting firm from Chicago, IL, will develop and administer this process. Examination Announcement Number: 4974 Examination Date: January 12 and 13, 2005 Examination Location: To be announced Eligibility: This examination is open to an employee in the Reading Police Department with permanent civil service status in the job title of Police Sergeant and Police Lieutenant, and who has been employed in this grade, after certification for at least one year* prior to the date of the examination. Duties: Under the general supervision of the Town Manager, the Police Chief is responsible for the management of the police department and directs the operations and administration of the department. The Chief oversees the development and implementation of policies and procedures, maintains discipline, manages finances and the operations of the Police Department. The Police Chief provides leadership to the department and communicates with the public to ensure that the general public has confidence in the police department. The Police Chief serves as a member of the Town's management team and works with Town elected and appointed officials, and performs all related work as required. Examination Structure and Content: As part of the promotional process, candidates will participate in an assessment center. The assessment center is a series of job-related simulations that assess the skills and abilities required for the position of police chief. The assessment center will contain five equally weighted exercises, or components. The assessment center will be conducted over a two-day period and candidates must be available for both days. The following knowledge, skills and abilities will be assessed by the assessment center: Core Knowledge Areas: ■ Knowledge of the town of Reading and the surrounding community, including local organizations, associations and activities. ■ Knowledge of the town of Reading Police Department's rules, regulations, policies and procedures and their organizational ramifications. ■ Knowledge of criminal justice theories, technologies, trends and practical applications. * Including periods, if any during which the applicant was provisionally promoted therefrom, or temporarily appointed, after certification, to a position in a higher grade. (G.L.c.31, §59). A n 16 ■ Knowledge of criminal laws, Constitutional law and recent Supreme Court decisions and their social, philosophical and Constitutional ramifications. ■ Knowledge of basic financial and budgeting methods. Core Skills and Abilities: ■ Composure ■ Conflict Resolution ■ Decision-Making Ability ■ Honesty and Integrity ■ Interpersonal Skill ■ Judgment and Reasoning ■ Leadership ■ Management and Supervisory Skills ■ Oral Communication Planning and Organization ■ Problem Analysis/Problem-Solving ■ Public Relations Skill ■ Self-Motivation ■ Teamwork Orientation ■ Written Communication ■ Law Enforcement Incident Management Examination Weights: Individual who have served as a police chief (including on an acting/provisional basis) may receive employment/experience credit. You will receive information regarding how to claim this credit and the supporting document required approximately a week prior to the examination sessions. Employment/experience credit will be added to your overall assessment center score which will then be factored into your final score and represent 10% of your final score. If you have no experience as a police chief, the results of the assessment center exercises, plus applicable statutory preference points, will be your final score. Statutory Preference Points: Two points will be added to the passing score for applicants with a qualified veterans status or who have been on the force for 25 years. (Candidates- are not entitled to both veteran's- points - and 25-year service points.) Note: At the examination site, applicants must present a valid photo identification with their signature. Candidate will be required to sign an examination security agreement. 2 1/0 SOLUTIONS Proiect Summary and Recommendation: Readine Police Chief Assessment Center Introduction The town of Reading contracted with 1/0 Solutions, Inc. in October of 2004 to conduct an assessment center for the position of police chief. The goal of this process was to design a job- related assessment in order to identify the most qualified candidate for promotion. Job Analysis In an effort to identify the most critical job tasks, knowledge areas, and skills and abilities related to the police chief position, a series of job analysis interviews was conducted. UO Solutions met with approximately 18 individuals from the town of Reading representing the Town Manager's Office, the Human Resources Office, the Police Chief's Office, the Board of Selectmen, the Town Finance Office, the Human Relations Advisory Committee, the Chamber.of Commerce, the Patrol Officers' Union, the Dispatchers' Union, the Crossing Guards Union, the School District, and the Clergy Association. These meetings provided a comprehensive description of the primary roles and responsibilities of the police chief. The results of the job analysis were documented in a job analysis report and used to revise the police chief job description. Assessment Center Development I/O Solutions developed an assessment center that measured the majority of skills and abilities identified through the job analysis that were deemed essential to the police chief position. 1/0 Solutions designed five exercises intended to measure a wide range of skills and abilities through differing formats. Following are the job-related exercises that were custom-developed to assess critical skills and abilities needed to succeed as the police chief in Reading: • Union Meeting Role-Play: The candidate, playing the role of the police chief, met with his executive officer and the union president to discuss some concerns of the Patrol Officers' Union. The candidate's goal was to deal effectively with the concerns of the union president while keeping the meeting on topic, controlling the executive officer and promoting a positive but professional relationship with the union body. Copyright © 2005, I/O Solutions, Inc. 1 • Board of Selectmen Presentation: The candidate, playing the role of the police chief, met with the Board of Selectmen and members of the community to make a brief presentation about traffic enforcement and regulation efforts. in Reading. Following the presentation, the candidate was charged with responding to questions from the board and community members. The candidate's goal was to provide knowledgeable and meaningful information to the. community and board to assist them in understanding the traffic situation in Reading and making solid decisions regarding traffic enforcement philosophy. • In-Basket Exercise: The candidate was provided with numerous letters, email messages, memos and phone messages that may be received by a police chief. The candidate was charged with prioritizing these items and responding to them. The candidate's goal was to provide appropriate responses to as many of the items as possible in a timely manner. • Written Tactical Response Plan: The candidate was faced with a school shooting incident and asked to develop a tactical response plan. The candidate's goal was to structure a rapid response plan, adhering to necessary critical incident protocol, and describe how he would command this incident and carry out his stated plan. • Structured Oral Assessment: The candidate was asked a series of structured interview questions to assess his judgment and decision-making ability. The central theme of this structured interview was the "transition to a leadership position." The following matrix identifies the skills and abilities assessed by each assessment exercise. Copyright 0 2005, I/O Solutions, Inc. ~yl Reading Police Chief Assessment Matrix Dimension Union Meeting Selectmen Presentation In- Basket Written Tactical Oral Panel Incident Scene Management X Management/Supervision X X X Leadership X Judgment and Reasoning X X X Problem Analysis/Solving X X X Decision-making X X Planning and Organizing X Teamwork X Public Relations X Composure X Interpersonal X X Oral Communication X X X Written Communication X X For each exercise in the assessment center, specific behavioral response criteria were crafted to guide the rating process. These criteria were used to assess candidates on a variety of skill and ability dimensions. The assessment center was scored using a 10-point scale. A score of six on this 10-point scale equates to minimally qualified performance. In other words, a score of six, or 60 percent, was the cut-off score for the assessment center. Candidates were made aware of the cut-off score during a brief orientation prior to the administration of the assessment center. Following is the scale that was used by assessors: Except. V. Poor Signif. Well Under Min. lightly Well Highly Except. Poor Perf. Under- Below Qual./ Qualified bove Qualified/ Quald Qualified/ Perf. Qualified/ Avg. Below Perf./ in. ! Good Excel. Superior Poor Perf. Min. Acceptable tandards/ Perf. Perf. Perf. Perf. Stand. Perf. Av . Perf. Copyright 0 2005, I/O Solutions, Inc. 4 3 Assessment Center Administration Prior to the administration of the assessment center, three local police chiefs and two local town administrators were trained as assessors. The role of these five individuals was to observe the performance of candidates on each exercise and use specific behavioral performance criteria and rating scales to assess the level of performance of each candidate on a variety of skills and abilities. Assessors were thoroughly trained on standardized assessment techniques and on each exercise in particular. In addition to assessors, two professional actors were retained to play structured roles within the role-play exercises. These individuals were also thoroughly trained to ensure standardized performance for all candidates. The assessment center was administered on January 12-13, 2005 to five candidates. Candidates were cycled through exercises in a secure manner. Following the assessment center, candidates were afforded an opportunity to provide feedback and ask any relevant questions related to the assessment center process. Assessors provided numeric scores indicating each candidate's level of performance for various skill and ability dimensions within each assessment center exercise. These dimension scores were weighted and combined to create final scores for each of the five assessment exercises. These five exercise scores were. then averaged to create a final assessment center score on a percentage scale. To these final assessment center scores, additional statutory points provided by the Massachusetts Human Resources Division were added to generate the overall scores. Results Seven candidates originally applied to participate in the police chief promotional process and five candidates were processed through the assessment center. Based on performance in the assessment center, the following four individuals were placed on the eligibility list for the police chief position in Reading (in alphabetical order): Michael Cloonan, James Cormier, Patrick O'Brien, and Kevin Patterson. Under separate cover, the eligibility list for Police Chief, Town of Reading, has been provided to the Town Manager of Reading. 4~~3- Copyright 0 2005, I/O Solutions, Inc. 4 Recommendation The objective of an assessment center is to create a standardized and impartial assessment environment to predict who is the most qualified candidate for promotion based on a comprehensive assessment of job-related skills and abilities. Therefore, the candidate that achieves the highest score on the assessment center process is generally viewed to be the most qualified candidate for promotion. There are additional considerations that should be weighted in making the final promotional decision. First, this assessment center did not consider the tasks of creating and maintaining a police department budget and training police department personnel. These two areas should be probed during the town manager's interview process to uncover potential strengths or weakness of candidates in these areas. Second, an assessment center is not suited to assess a candidate's fit within the agency or within the. town's management team. The manner in which the selected candidate will interact with town management and with personnel within the department should be considered. Finally, the assessment center does not directly assess candidates' experience or past job performance. To the extent that these aspects are important to the town, these should be reviewed and considered during the final phase of this selection process. 1/0 Solutions is confident in the comprehensive nature of the police chief assessment and the fairness with which it was administered to eligible candidates. The assessment center is.a highly valid selection method and should provide great assistance in making promotional decisions. ~XO Copyright 0 2005, I/O Solutions, Inc. 5 IndustriallOrganizational Solutions, Inc. 1 127 S. Mannheim Road • Suite 203 • 1 @ Westchester, IL 60154-2562 888.784.1290 fax 708.410.1558 SOLUTIONS www.iosolutions.org Police Chief Results and Eligibility List Town of Reading, MA A promotional assessment center was administered on January 12-13, 2005 to five candidates for the purpose of assessing qualifications for promotion to the position of police chief. Based on the results of the assessment center, and the addition of two points for either veterans status or 25 years of service and documented employment/experience credit in the job title of police chief, following is the eligibility list for the police chief position in the Town of Reading. Candidate Name Rank Order James Cormier 1 Kevin Patterson 2 Michael Cloonan 3 Patrick O'Brien 4 qx 50 The Public Safety Selection Specialists" RECAP OF THE CANDIDATE FEEDBACK QUESTIONNAIRES 1. Based on the following scale, how would you rate the appropriateness of the exercises included in this assessment center? Keep in mind that ability to assess skills related to the target position is a critical concern, and this does not necessarily require that all exercises be perfect simulations of situations that commonly occur on the job. 1 2 3 4 5 Completely inappropriate and Moderately related to skills and Highly relevant and related to the unrelated to the police chief job. abilities necessary to skills and abilities necessary to successfully perform the police successfully perform the police chief job. chief job. Exercise Average rating Labor Union Meeting Role-Play 3.8 Selectmen Presentation /Meeting 4.0 In-Basket Exercise 3.0 Written Tactical Response Plan 3.8 Structured Oral Assessment (Panel Interview) 4.2 2. Please rate the degree to which you feel this assessment center process was a fair and reasonable assessment of your skills and abilities as they apply to the police chief position. 1 2 3 4 5 Unfair and inaccurate Moderately fair and accurate Fair and accurate assessment assessment of my qualifications assessment of my qualifications of my qualifications for for promotion for promotion promotion Average Rating 3.9 3. Please rate the degree to which you feel the assessment center was administered in a fair and impartial manner. 1 2 3 4 5 Unfair and partial Moderately fair and impartial Completely fair and impartial Average Rating 4.8 4. Please rate the level of professionalism and coordination demonstrated during this assessment center process. 1 2 3 4 5 Lacked professionalism and coordination Moderately professional and coordinated Highly professional and well coordinated Average Rating 4.8 qXaV Interview Questions for Police Chief Candidates TOWN OF READING MASSACHUSETTS February 2005 The Following questions were asked of the candidates for the position of Chief of Police: • What did you think of the Assessment Center? Was it a fair process to determine who are the most qualified candidates for the position? • The report from 1/0 Solutions indicates that there are several attributes for a new Chief. Please tell us how you would demonstrate that you have these attributes: - Integrity - Respect of the Department and the Community - Team Oriented • What in your past job performance or other life experiences would show your ability to succeed in the position of Chief of Police The Police Chief, in addition to other qualities, must be an excellent Police Officer. Are you? How can you demonstrate this? • The Police Chief must be part of a number of teams. Tell us what role you would play, and how, in the following teams: - Department Heads = Parking, Traffic, and Transportation Task Force - Employee committees - Public Safety/Emergency Management • Is morale in the Department a problem? If so, how would you fix. it? If not, how would you maintain it? How do you judge whether it's a problem? What is your experience in developing and administering an annual budget? How will you learn what you need to know about this How do you feel about diversity in the workplace? If you support it, what are reasonable steps to reach this goal? What do you see the role of the Town Manager in the operation of the Police Department? What is the role of the BOS? Why should you be selected as Reading's new Police Chief? How long will you serve in that position? What are the training needs of the Police Department and how would you go about addressing them? What is the impact of new development on the community, and how will you suggest addressing the impacts on the Police Department? Page 1 of 1 Hechenbleikner, Peter a > From: CPNursing@aol.com Sent: Tuesday, January 25, 2005 10:33 AM To: Hechenbleikner, Peter Subject: CPN and BOS Dear Peter: T hank you for the opportunity to present our concerns to the BOS regarding the consultant's report. Please advise regarding the date and time available for the CPN's presentation. The 8th of February would be best for us. Purpose: To provide the selectmen with supplemental information (gathered over four years of providing support to the "frail elders" in our community), which augments the consultant's report with regard to the "needs of the elders." Proposed Outcome: Request a delay in the hiring of the Administrator of Elder/Human Services pending further fact finding • to clarify the needs of the (frail) elders of our community in order to develop and implement policy that provides the most cost effective approach for these elders to "Age in Place." Thanks Peter. Sandy 4-9-.-.. % 1/25/2005 BOARD OF LIBRARY TRUSTEES READING PUBLIC LIBRARY MEMORANDUM Tn: Board of Selectmen PROM: Board of Library Trustees DATE: Feb. 24, 2005 RE: Library Director Salary Step In June 2004 the Board of Library Trustees convened a search coininittee for a new Reading Public Library director. The committee consists of three board members, three staff members, and three community volunteers. The committee began its work in June 2004, with the charge to present three to five candidates to the Board of Trustees as finalists. The position was advertised locally and nationally, in print and on-line, beginning in July. It was readvertised in the Boston Globe in September. The committee received 37 resumes, 21 from New England and 16 from outside the area. Nine interviews were conducted between Sept. 1 and the end of December 2004. Several candidates selected for interviews withdrew from consideration before meeting with the search committee. Of the nine candidates interviewed, six were selected as finalists to be interviewed by the Board of Trustees. Two of those six withdrew due to accepting other positions locally. Throughout the process the committee and the Board of Trustees have had concerns regarding the relatively low number of responses to the advertisements and the qualifications of those who did respond. There are several director vacancies in towns within our region and these libraries are also experiencing lower than expected responses. The Board of Trustees and the search committee were intent on finding a candidate who could provide the excellent leadership that the community expects for its Library. The Board of Trustees interviewed the four finalists in Feb. 2005 and has chosen the candidate that it feels meets its expectations. The chairperson of the Board of Trustees spoke with the candidate and received a verbal acceptance. The selected candidate is currently a public library director, and she has 16 years experience in director positions. This candidate has demonstrated outstanding vision and creativity in her previous positions and she will be a dynamic leader for the Reading Public Library's future. Our request to the Board of Selectmen is to hire the candidate at Step 6 of the Grade 16 salary scale, a step that we feel is more fairly commensurate with her qualifications and experience. Pending your decision, the Board of Trustees has not announced its choice to the library staff or notified the other three finalists who were interviewed. Thank you for your consideration. Town Manager Review - 2004 Town of Reading, Massachusetts Key to Rating Scale: (1) Meets all and frequently exceeds expectations (2) Meets all and may exceed some expectations (3) Meets some but not all expectations (4) Needs improvement. In most cases, should establish and achieve and improvement plan For BOS review and Town Manager Self-Evaluation: Enter "X" in appropriate column For summation of evaluations: T - Town Manager Self-Evaluation n - Number of Selectmen choosing a given rating Fails to meet expectations NOTE: Please comment on individual results achieved in relation to established expectations and other evaluation criteria. 1. GENERAL MANAGEMENT/COMMUNICATION SKILLS (1) (2) (3) (4) (5) COMMENTS: A. Prepares and distributes materials and information for the Board of Selectmen, FinCom and Town Meeting B. Provides recommendation to assist the Board of Selectmen, FinCom, and Town Meeting in policy development and decision making C. Demonstrates ability to reach timely decisions; initiates action with decisiveness D. Establishes a system of reporting to the Board current plans and activities of staff E. Demonstrates ability to successfiilly execute provisions of the Mass General Laws, the Charter and ByLaws of the Town of Reading, Town Meeting votes, and votes of the Board of Selectmen F. Demonstrates the ability to delegate tasks and responsibilities to appropriate department heads. qyl% Town Manager Review - 2004 C A-%1kT1kTT1T AN A XT A rL lt/T ATT CWTT T C G. rr.rc~vlvl`IL` 1.lrjhl.h~L1.11J1. 1 N1>..JJ (1) (2) (3) (4) (5) COMMENTS: A. Exercises leadership in creating a climate that provides challenge to employees B. Establishes a system of sharing current plans and activities with staff. C. Provides leadership in negotiating collective bargaining agreements with employees D. Demonstrates ability to attract and retain effective em to ees E. Develops departmental goals and relates them to the Town Manager's goals as established by the Board of Selectmen F. Develops and maintains a system for staff erforlnance evaluation G. Demonstrates the ability to create a climate in which employees feel empowered to take personal initiatives, propose new ideas and challenge "the way things are" TI T!' A T It N A XT A r W 1%/f XT9r CTZTT T C J. Ti11N1AiN%..lAL 1Vlli11,XVJU VX U'111 J111.LL (1) (2) (3) (4) (5) COMMENTS: A. In conjunction with the Budget Council, plans and organizes the preparation of the annual budget that provides a financial plan for all Town funds by activity, fiulction, and de ai tment/division B. Continually modifies and improves the long and short term budgeting process C. Annually updates the ten year capital improvement plan with review by the Capital Improvement Advisory Subcommittee and proposes methods of financing D. Aggressively pursues available federal, state and private grant monies in support of prioritized Town operational and capital needs q gy- Town Manager Review - 2004 (1) (2) '(3) (4) (5) E. Effectively supervises bids and proposals, negotiates and awards contracts in the best interest of the Town, and takes responsibility for examining and inspecting materials, supplies, and services rendered d PT . A NNTN(-' CKTT .I N (1) (2) (3) (4) (5) COMMENTS: A. Anticipates the needs of the Town and develops plans and proposals to meet them B. Determines and plans for future space and facility needs to operate Town Government effectively C. Plans for the timely repair and maintenance of all Town-owned facilities under his control, including their rental and use (as appropriate) D. Demonstrates the ability to successfillly deal with unforeseen and uncontrollable events affecting the Town's financial, physical and social well being E. Periodically reviews and suggest improvements to Town policies and r)rocedures -TT .TTnn!'+ A ATIr7 A'T IFt-IXT A T d-nnY 7? ATT(lN .CKTT,T.C llr 1jMXkjX%Afft-Vi NXIJL-V1ivi~r-aL ~.vvi (1) (2) (3) (4) (5) COMMENTS: A. Works effectively with Federal, State, County and other local goveimnent representatives B. Monitors and acts on regional issues of importance to Reading C. Maintains good working relationships with other Town agencies to maximize coordination and economy of service deliverv 4 93. Town Manager Review - 2004 6. LEADERSHIP AND MENTORING SKILLS (1) (2) (3) (4) (5) COMMENTS: A. Interprets policies to staff and gains support for their implementation B. Develops and maintains a system for staff development and training. Motivates employees to attain high erfonnance C. Keeps abreast of current developments in the field of public administration D. Actively pursues own professional development by attending and participating in professional meetings E. Models effective management practice through delegation 7_ COMMTTNTTV OUTREACH SKILLS (1) (2). (3) (4) (5) COMMENTS: A. Interprets policies to the public and gains support for their implementation B. Establishes a system of reporting to the public, the current plans and activities of the Board of Selectmen and Town staff C. Promotes effective and open communications with the public, malting frill use of the media and personal visibility in representing the Town D. As ombudsman, demonstrates sensitivity to community individuals problems in accessing Town services and responds effectively E. Supports and recognizes the efforts of volunteer citizens in the community F. Communicates and implements a caring attitude on behalf of Town government toward citizen concerns 49q 01 , Town Manager Review - 2004 S. PRIORITY GOALS FOR 2004 (1) (2) (3) (4) (5) A) Develop and implement an Economic Development Strategy for the Town of Reading to encourage high quality commercial development which will help to diversify the tax base. B) Improve the working relationship between the Board of Selectmen and the Boards, Committees and Commissions of the Town. C) Develop a short-term and long-term financial strategy, including focus on the building maintenance area and the budget process. D) Develop a traffic management program, including: educational activities to encourage motorists and pedestrians to obey traffic rules and regulations; a uniform process and procedure to evaluate and recommend changes in traffic regulations; experimental use of traffic calming measures; capital improvements recommendations; develop and improve standards and record keeping for traffic enforcement; continue efforts to implement regulations that are a current priority, including improvements to traffic safety and heavy vehicle exclusion on West Street. E) Develop and continue to implement water supply policy. F) Continue to focus on violence prevention as a community. G) Continue to focus on the community diversity program. 49s- Town Manager Review - 2004 H) Continue to advocate for appropriate affordable housing in the Town of Reading. RECOGNIZED STRENGTHS: AREAS FOR IMPROVEMENT: EVALUATED BY: TOWN MANAGER COMMENTS: DATE: Board of Selectmen Meeting February 15, 2005 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:30 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Richard Schubert, Vice Chairman Camille Anthony, Secretary Gail Wood, Selectmen Joseph Duffy and George Hines, Town Engineer Joe Delaney, Town Manager Peter Hechenbleilmer, Paula Schena and the following list of interested parties: Diana LaVancher, Bill Brown, Janice Wilson, Attorney Chris Coleman, Attorney Brad Latham, Attorney Marls Favaloro, Rob Coniff, Mike Casteboy, Charles Ham, Tony Darezzo, Doug Neary, George Danis. Reports and Comments Selectmen's Liaison Resorts and Comments - Selectman George Hines noted that he met with Camille Anthony, Peter Hechenbleilmer and representatives from Dickinson and Jordan's regarding lighting issues. He also noted that Jordan's lighting plan was implemented a few weeks ago. There are things that they can do to correct the situation but they want assurances from neighbors that there will be no more complaints. He noted that Jordan's had agreed with the developer for a certain type of lighting but some areas are actually lit below that. Vice Chairman Camille Anthony noted that there were also comments that Home Depot could cut back on the glare. The Town Manager noted that they have committed to turn the lights off when closed and also the "up lighting" will be off when closed. The parking lot lights will be turned to security mode one hour after the last movie. They will also turn down the perimeter lights from eight to three. One hour after the store is closed, the side signs will be turned off. The eastside lights on Home Depot loading dock need to cut back on glare. Home Depot will be asked to test their generator during the day. She also noted that she attended a neighborhood meeting regarding Addison-Wesley. Selectman Joseph Duffy noted that the Reading Municipal Light Board is meeting tomorrow. Selectman Gail Wood noted that she attended a meeting of the RCTV Board of Directors and the term "technical review" by T-TAC was discussed, and they are asking for a definition. She indicated to them that it was not hardwire technical but things such as budget, business plan, etc. She noted that they also talked about a three year capital plan. Vice Chairman Camille Anthony asked for a review of the timeline on RCTV at the Selectmen's next meeting. Chairman Richard Schubert noted that he attended a meeting of the Hiunan Relations Advisory Committee where the guest speaker was from METCO. He also noted that RCTV taped the program and encouraged residents to watch. sa' Board of Selectmen Meeting - Februga 15, 2005 - Page 2 Town Manager's Report The Town Manager gave the following report: 0 Nomination papers are in. ® The Town P1aiuler suggested a joint zoning workshop on Pearson with CPDC. o The Town Manager noted that the Board of Registrars, Conservation Commission, Board of Cemetery Trustees, Human Relations Advisory Committee and the Finance Committee have vacancies. The Wood End Working Group met on Friday. Joseph Duffy is the Selectman repre- sentative. Pat Schettini is looking at increasing the parking onsite. o The Historical District Bylaw was approved. We need to post and set up the committee. Proclamations/Certificates of Appreciation Proclamation - Red Cross Month - Janice Wilson from the Red Cross was present to receive the Proclamation. A motion by Wood seconded by Hines to approve the Proclamation declaring March as Red Cross Month was approved by a vote of 5-0-0. Personnel and Appointments Master Plan Advisory Committee - The Town Manager noted that the Recreation Committee is recommending Frank Driscoll for the Master Plan Advisory Committee. A motion by Wood seconded by Hines to appoint Frank Driscoll as the Recreation Committee's representative on the Ad Hoc Master Plan Advisory Committee was approved by a vote of 5-0-0. Discussion/Action Items Hearing= Liquor License Transfer - North Side Liquors - The Secretary read the hearing notice. The Town Manager noted that this is a transfer of an existing license to a new owner. The Police, Fire, Health and Zoning have all reviewed and everything is fine. Attorney Chris Coleman was present representing Arvind Patel. He noted that Mr. Patel is the President of the company and will act as Manager. His wife will also work there. There will be no change in hours of operation or floor plan. They have prior experience working with liquor and have worked for several hours with the current owner Joanne Roy. The Town Manager asked if the license was pledged, and Mr. Patel indicated that it was not. A motion by Anthony seconded by Wood to close the hearing for the liquor license transfer for North Side Liquors was approved by a vote of 5-0-0. A motion by Hines seconded by Anthony to approve the transfer of the All Alcoholic Package Store License from Northside Liquors, Inc to Jai Vaishnodevi & Chirag, Inc., 1349 Main Street for a term expiring December 31, 2005 subject to the following 5 °'y Board of Selectmen Meeting - February 15, 2005 - Page 3 conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed was approved by a vote of 5-0-0. Review Walgreen's Proposal - The Town Manager noted that the applicant proposes redeveloping the property at the comer of Pleasant and Hamden Streets. They have gone through extensive hearings with CPDC and he has met with the developer. There are operational issues that will require changes to current parking and traffic rules. They are requesting eight spaces for long-term rental - these are four tandem spaces that they will rent out in pairs for employee parking. They are requesting no overnight parking in the Hamden lot, and they want to change the two hour parking to 30 minutes. Attorney Brad Latham, Town Engineer Joe Delaney, Rob Coruff, Mike Casteboy and Charles Ham from VHB were present. Attorney Latham noted that they had four sessions with Town staff and have met with the Historical Commission. He also noted that the entrance to the parking lot is restrictive, and they propose to connect a two way entrance onto Pleasant Street. They will have two handicap spaces and six spaces for Walgreen's. They are requesting 30 minute parking because there are all fast enter and exit facilities in that area. Mike Casteboy noted that the goal was to provide a building that would fit in on Main Street. He also noted that the brick material will match the brick on Latham's building. Attorney Latham noted that they are requesting no overnight parking because it. could affect Walgreen's parking. Vice Chairman Camille Anthony noted that the Selectmen made representation to the neighbors that they could park there. She also noted that Reading is dead at 11:00 p.m., and there shouldn't be any problem with finding a parking space. She noted that the Downtown plan is trying to make this area more shopper friendly and 30 minutes will not be enough time. Selectman Joseph Duffy noted that he needs at least 45 minutes. Selectman George Hines asked who maintains the parking lot, and the Town Manager noted that the Town does. Chairman Richard Schubert asked about snow storage, and Joe Delaney noted that it will have to be removed from the lot. Chairman Schubert also asked if the pedestrian access is being preserved, and Mike Casteboy noted that Danvers Savings Bank will agree to remove the fence. Selectman Gail Wood had concerns about the two way exit and entrance on Pleasant Street and the possible stacking of cars on Pleasant Street. The Town Manager noted that if the lot is going to operate as a municipal lot, then the Town should take care of it. Selectman George Hines noted that maintenance could be negotiated but that doesn't mean it will go through. ~Q3 Board of Selectmen Meeting - February 15, 2005 - Page 4 Hines moved and Anthony seconded to approve the revisions to the layout of the Harnden Yard parking lot as approved by the Community Planning and Development Commission and as detailed in plans presented entitled "Walgreen's Pharmacy Landscaping and Signag_e Plan" by Fuss and O'Neill dated 10-1-04, revised 1-13-05, and all other elements of the Walgreen's plan as approved by the CPDC; and that the Board of Selectmen directs Town Counsel to work with the applicant to draft all necessary deeds and easements to implement the plan as presented That the Board of Selectmen direct the Town Manager to negotiate with Walgreen's to maintain the parking lot All costs of Town Counsel's work is to be reimbursed to the Town by the applicant The Board further agrees that it will review the parking regulations for the Harnden Yard Parking lot. A motion by Anthony seconded by Wood to amend the main motion by taking out the sentence to negotiate maintenance was approved by a vote of 3-2-0, with Hines and Wood opposed. The main motion was approved, as amended, by a vote of 5-0-0. Final Review of Danis Intersection Improvements - The Town Manager noted that the Board of Selectmen approved the concept plan on December 14, 2004 with the condition that the final plans come back to the Board for final approval. He also noted that the applicant has worked with staff and resolved the issues of access with the abutter, Boston Stove. A signal will be installed and trucks will be directed to use Goodall Sanford Road. Attorney Mark Favaloro noted that the plan does present what the Board of Selectmen wanted. Town Engineer Joe Delaney indicated that he is satisfied with the plan and will work, through the details as the project moves forward. Vice Chairman Camille Anthony suggested working to get more access/egress. George Danis indicated that he is working with the neighbors. The Town Manager noted that the developer is required to contribute $100,000 for mitigation. Tony Darezzo of 130 John Street noted that the peer review indicates that a signal is not warranted. He also noted that a rumble strip is not conducive to a residential neighborhood. Chairman Richard Schubert noted that stamped concrete was discussed previously. Doug Neary had concerns that he would hear the noise from the "nimble strip" in his house. Selectman Gail Wood noted that this concept is now being used in driveways in "high end" homes. A motion by Wood seconded by Hines to grant final approval of the design of the intersection of General Way (a private roadway), and Walkers Brook Drive/Village Street, as detailed in the "Concert Improvement Plan, Walkers Brook Drive/General Avenue Intersection, Reading Massachusetts", by TEPP LLC dated 10/25/2004, revised through 2/10/2005 The Board finds that this plan is in conformance with the Board of Selectmen approval of December 14, 2004 All conditions of the December 14, 2004 approval shall remain in full force and effect, and the approval is subject to whatever site plan, conservation, or other permits may need to be modified in order to implement this plan. 5pq Board of Selectmen Meeting - February 15, 2005 - Page 5 This approval is enforceable in the same manner as any other element of the Site Plan approval, through the zoning enforcement process, was approved by a vote of 5-0-0. Preview Annual Town Meeting Warrant - The Town Manager reviewed the Articles for the Annual Town Meeting Warrant. He noted that regarding the Article for cordials being added to the Beer and Wine Licenses, the list of cordials is put out by the distributors and there are about 200 of them. There is also the question of whether or not to tack it onto the Beer and Wine License. Regarding the Article to allow Beer and Wine Package Store Licenses if the voters approve, then it is done. The Article on funding Elder/Human Services for nurse advocacy is requested by Community Parish Nursing. State law does not allow the Town to fund CPN so CPN will ask that money be added to the budget and use it for aging in place. Vice Chainnan Camille Anthony noted that the Article for approving a Storm Water Management Enterprise Fund is too big of an issue to not be prepared, and she suggested putting this on the November Warrant. Selectman George Hines suggested having a ban on additional certifications of vernol pools. Vice Chairman Camille Anthony suggested talking with the Conservation Commission. Approve Flexible Benefit Change in Calendar - The Town Manager noted that this is a program for employees to set aside pretax money for medical expenses and daycare. This needs to be on a calendar year basis, and there is no cost to the Town. A motion by Wood seconded by Anthony to approve the change in the Flexible Benefits Plan Schedule, currents March 1, 2005 to February 28, 2006, to a new schedule beginning March 1, 2005 and ending December 31, 2005; following that 10 month "year," the flexible benefits schedule will be on a January 1 to December 31 schedule, was approved by a vote of 5-0-0. Approval of Minutes A motion by Anthony seconded b y Hines to ap prove the Minutes of January 11 2005 was approved by a vote of 5-0-0. A motion by Anthony seconded b y Hines to ap prove the Minutes of January 25, 2005 was approved by a vote of 5-0-0. A motion by Anthony seconded b y Hines to ap prove the Minutes of January 29, 2005 was approved by a vote of 5-0-0. A motion b y Duffy seconded by Hines to app rove the Minutes of February 1, 2005 was anuroved by a vote of 5-0-0. yOL 5 Board of Selectmen Meeting - February 15, 2005 - Page 6 A motion by Duffy seconded by Hines to approve the Minutes of February 5, 2005 was approved by a vote of 5-0-0. A motion by Hines seconded by Wood to approve the Executive Session Minutes of January 17, 2005 was approved on a roll call vote with all five members voting in the affirmative. A motion by Anthony seconded by Hines to adjourn the meeting of February 15, 2005 at 10:45 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary K ad ,7 V4 uc Town of Wakefield Office of the Town Planner Town Hall One Lafayette Street Wakefield, MA 01880 voice (781) 246-6397 fax (781) 246-2400 e-mail preavis@wakefield.maus W3 E3 February 10, 2005: w Mr. Peter I. Hechenbleikner Town Manager Town of Reading Town Hall 16 Lowell Street Reading, Massachusetts 01867-2601 Dear Mr. Hechenbleikner: The Wakefield Town Administrator and the Board of Selectmen have asked me to articulate the Town's concerns regarding the parking lot lighting for new Jordan's Furniture Store built along Route 128. Many complaints have been received from residents that: 1. the lights are mounted on very tall poles that are very visible from Wakefield, 2. the lights are very bright, 3. the light fixtures do not direct the light down to the parking lot, but rather direct the light horizontally in all directions, and 4. the hours the lights are operated could be reduced to the same hours the store is actually open. Hopefully, listing the concerns expressed by Wakefield's residents will be helpful in requesting the owners of Jordan's Furniture to change the parking lot's lighting. Town Planner Copy: Thomas P. Butler, Wakefield Town Administrator Wakefield Board of Selectmen W aa C(C9C'( •Y - _ 6W a ~,y Sin January 21, 2005 Commonwealth of Massachusetts DEPARTMENT OF MOUSING & COMMUNITY DEVELOPMENT Mitt Romney, Governor ♦ Kerry Healey, Lt. Governor ♦ Jane Wallis Gumble, Director Sheila Herbeck, Executive Director Community Service Network, Inc. 52 Broadway Stoneham, MA 02180-1003 RE: Soft Second Loan Program Award Dear Ms. Herbeck: w m co On behalf of Governor Mitt.Romney, I am very pleased to inform you that I have set aside $15,000 in Soft Second Loan Program funds for the Community Service Network, Inc.. The Soft Second Loan Program is a highly successful initiative intended to promote affordable homeownership opportunities for low- and moderate-income first-time buyers. Over 7,800 homeowners have been assisted through this program. This commitment of Soft Second funds is contingent upon available funding resources and the following conditions: Funds must have been reserved for approved Soft Second buyers not later than July 31, 2005. Funds unreserved as of July 31, 2005, will be pooled and will be made available to all participating communities on a first-come, first-served basis. I want to thank you for your interest in the Soft Second Loan Program and your willingness to provide affordable homeownership opportunities to buyers. If you have any questions on the funding commitment or the program, please feel free to call Kate Racer or E1sa'Campbell at (617) 573-1321. 100 Cambridge Street; Suite 300 www.mass.gov/dhcd Boston. Massachusetts 02114 ' ' 617.573.1100 Congratulations on this award. We look forward to working with you. Sincerely, Ja a s umble Dir ctor cc: Mayor John Curran, City of Woburn -,Richard W. Schubert, Chairman, Reading Board of Selectmen Marcia L. Bailey, -Chairman, North Reading Board of Selectmen Michael V. McCoy, Chairman, Wilmington Board of Selectmen Stephen P. Maio, Chairman, Wakefield Board of Selectmen Cosmo M. Ciccarello, Chairman, Stoneham Board of Selectmen Robert A Mercier, Town Administrator, Town of Burlington Gina Govoni, MHP Fund C' ~2 D SENATOR RICHARD R. TISEI MIDDLESEX AND ESSEX ASSISTANT MINORITY LEADER ROOM 313 (617) 722-1206 DISTRICT OFFICE (781) 246-3660 COMMONWEALTH OF MASSACHUSETTS MASSACHUSETTS SENATE STATE HOUSE, BOSTON 02133-1063 MEMORANDUM TO: Municipal Officials FR: Senator Richard 'n'isei RE: Smart Growth Regulations 20 FEB 14 AN 11: 16 COMMITTEES: SENATE WAYS AND MEANS SENATE ETHICS AND RULES HUMAN SERVICES AND ELDERLY AFFAIRS DA: February 8, 2005 I wanted to take this opportunity to update local officials regarding the state's "smart growth" legislation, included as part of the FY05 budget. Smart growth encourages communities to strategically plan for new housing using pre-existing infrastructure, and financially rewards cities and towns for every unit built. Our state currently faces a housing crisis . asp housing: production has ° not. kept pace with the growing number of households. looking. for an affordable :place to: live: , : To help' meet this demand, the Commonwealth adopted Chapter 40R of the General Laws. This innovative new program is designed to promote housing opportunities in the most appropriate locations and provide local officials with important incentives designed to help maintain the character of our local communities. Eligible locations will include areas near rapid transit and commuter rail, areas of, concentrated development, including town and city centers, and areas that because of their infrastructure, transportation access, or existing underutilized facilities, make a highly suitable location for residential or mixed use smart growth zoning district. If a smart growth district is accepted by the Department of Housing and Community Development, the state would pay the commmunity a one-time disbursement for projects in the new zoning districts, ranging from $10,000 to $600,000. Additionally, the community will be eligible for a bonus of $3,000 for every new unit of housing included as part of a building permit. Attached is :a Memo from ;the: pepartment of;Housing. & =Community 'Developmennt giving notice,-of.twopublic hearings on the smart- growthdissue: L encourage you'to attend the hearing and to also visit their website (htti)://www.mass.gov/dhcd/) for additional information and applications. As always, I look forward to working to advance the goal of improving the way our state interacts with our municipalities. If you have any comments or suggestions, please contact my office at (617) 722-1206. 8 Commonwealth of Massachusetts DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT ' Mitt Romney, Governor ♦ Kerry Healey, Lt. Governor ♦ lane Wallis Gumble, Director SVn MEMORANDUM TO: All Interested Partie FROM: Jane Wallis u ector, Department of Housing & Community Development RE: Proposed Regulations - The 'mart Growth Zoning Overlay District Program DATE: January 18, 2005 The Department of Housing & Community Development is pleased to announce that proposed regulations for the Smart Growth Zoning Overlay District Program are available for public comment and are currently'posted on 'the Departrrlent's`webslte. http //www:mass gov%dhcd/ This program has been made possible by the enactment of MGL c.40R the purpose of which is to encourage smart growth and increased housing production in Massachusetts. These regulations describe the process by which municipalities may propose, for review and approval by the Department, new smart growth zoning provisions that allow the as-of-right development of high-density housing and mixed-use development within zoning overlay districts, and for such action receive financial incentive and density payments. We encourage your input on these regulations either through written comments or oral testimony prior to or at the public hearings scheduled below: Wednesday, February 16, 2005 : 10:00 AM West Springfield Town Hall Auditorium 26 Center Street, West Springfield, MA 01089 Friday, February 18, 2005 - 9:30 AM Department of Housing & Community Development 100 Cambridge Street - e floor Room A Boston, MA 02114 Written comments should be submitted to the Department, attention Sarah B. Young, Deputy Director, by Friday, February 18, 2005. 100 Cambridge Street, Suite 300 www.mass.gov/dhcd Boston, Massachusetts 02114 ' ' ' 617.573.1100 ~ (C(~cf TOWN OF REA.DIN 16 Lowell Street Reading, MA 01867-2683 Phone: 781-942-9012 Fax: 781-942-9071 COMMUNITY DEVELOPMENT Email: creilly@ci.read ng.ma.us MEMORANDUM Date: February 11, 2005 To: Peter Hechenbleikner CC: From: Chris Reilly, Town Plann RE: SMART GROWTH /RESIDE N ONING IN DOWNTOWN You have asked for a schedule on when consideration of a Smart Growth or similar district is likely by the CPDC. For the time being the CPDC, in consultation with the MPAC, has decided to await adoption of the DHCD regulations for Smart Growth districts and pursue an interim mixed use-zoning amendment to allow for residential uses in the downtown. The CPDC currently has adopted the following schedule for the above: February 15, 2005 Zoning Worlcshop-Downtown Mixed Use District Given the considerable parking and dimensional issues to be weighed it is likely zoning workshops will continue on this matter during regularly scheduled CPDC meetings until the CPDC has prepared a draft amendment for review and feedback has been received. I have advised them the Selectmen may weigh in on their priorities or concerns so it is likely they will await input from the Board before commencing with the zoning amendment process. Of course a petitioner could bring a proposed amendment forward at any time, but in my estimation with the potential impacts that need to be carefully considered and limited policy input to date, without any request to the contrary the CPDC will likely concentrate on bringing any proposed amendment before Fall 2005 Town Meeting. CR Q\My DOCnmentsWown Manager\correspondence\smartgrowthMBMO2.11.05.doc Created on 02/11/05 2:24 PM X6 LJ( (3os 62 Ocean Street Lynn., Ma 01902 February 159Lno5 I have frequented the Lynnf'ield,Reading and Saugus Public Libraries on &nd off for several years. I find their services offer a great deal that some other libraries in the Noble Consortium do'not, as well as some publications and films unavailable elsewhere. On Monday, February 14, I was shocked to find I am denied borrowing priviledges and interlibrary loans from the above libraries because I hdvc a.. Lynn address; the reason being that due to budget cuts, the Lynn -Public Library has not been open the required minimum number of hours per week, therefor being decertified. This is not my fault, but I am being ostracized. This action,voted by the libraries' Boards of Trustees is completely prejudicial againsz me as an individual. What's next? Denying the elderly or handicapped because of a home address? I have a-Salem library card and usually frequent Salem and Peabody libraries. Closing libraries is one thing, but denying access to some, people is unacceptable. It seems to me this is only a step away from prejudicial illegality. Put the blame where it belongs: oft the towns, cities and state; not on a resident with a Lynn address. Flora Ormsby Smith cc: Governor Mitt Romney Lynn. M-:yor"Ed*ard J. Clancy, Jr. Boston Globe Boston Herald Board of Selectm.en,Lynn field Board of .Selectmen,R64ing Board of Selectmen.,Saugus Lynn-r field Peabody Weekly News Re-ding Daily Times Saugonian Library Board of Trustees,Lynnfield Tjibrary Board of lrustees,Reading „ b-,,ary Board of Trustees, Saugus f o' g~I• .o A NOTICE FROM THE SALEM PUBLIC LIBRARY TO OUR BEVERLY AND LYNN PATRONS • Continue on-site service to Beverly and Lynn patrons • Deny Interlibrary loans to Beverly and Lynn WHO IS A BEVERLY OR LYNN PATRON? If you live in Beverly or Lynn, you are a resident and a patron in that community, regardless of where you got your library card. WHY IS THIS ONLY FOR RESIDENTS OF BEVERLY OR LYNN? The Beverly Public Library and the Lynn Public Library have been decertified. WHY WERE THESE LIBRARIES DECERTIFIED? In Massachusetts, public libraries must meet certain standards in order to be certified by the Massachusetts Board of Library Commissioners. This includes the following standards: 1. Library must loan to other certified libraries. 2. Library must be open a certain number of hours per week (the exact number is determined by the size of the city or town's population). 3. Library must spend a certain percentage of their total budget on library materials (the percentage amount is also determined by the size of the city or town's population): On January 13, 2005, the Massachusetts Board of Library Commissioners voted to decertify nine libraries statewide. Two NOBLE libraries were included on this list: • Beverly Public Library - in FY 2004, the city of Beverly cut the Library's budget. As a result, the Library did not spend the required percentage of money on new materials. • Lynn Public Library - due to budget cuts, the Library has not been open the required minimum number of hours per week. Once a library is decertified, other libraries can choose to serve or deny service#o residents of that community. On January 20, 2005, the Salem Public Library's Board of Trustees voted to: WHAT DOES THIS MEAN TO YOU? :o • You may continue to check out Salem items from the Salem Public Library. • You cannot request Salem items be sent to any other NOBLE Library. • Salem Public. Library staff must place holds on Salem items for you. • You can pick up Interlibrary loan items in Salem only from those libraries willing to loan to Beverly or Lynn residents. Please see the other side of this sheet-for a.,list of NOBLE libraries and their positions on Service to ildon-Certified NOBLE Libraries 0 g 0 LIST OF SERVICE TO NON-CERTIFIED NOBLE LIBRARIES BLIC LIBRARIES Deny Inter- Library Loan Deny On-Site Borrowing Decision Pending Services will be provided otes evert Public Libra Beverl x X eabod Institute Libra Danvers Not serving Beverly as of 2128/05 - Lynn to be determined. arlin Memorial Libra Everett x X Serving Lynn Not servin Beverly loucester Lyceum & Sawyer Free ibra Gloucester x X .ynn Public Libra Lynn x nnfieid Public Library L. nnfield x X bot Public Libra Marblehead x x Use of collection on-site permitted elrose Public Libra Melrose x X eabod Institute Libra Peabody Serving Lynn; Not serving Beverly eadin Public Libra Reading x X evem Public Libra Revere X Serving Lynn & Beverly Salem Public Libra Salem x Serving Lynn & Beverly on- site - No ILL Saugus Public Libra Saugus x X Stoneham Public Libra Stoneham x X Swampscott Public Libra Swampscott X Serving Lynn & Bever Lucius Beebe Memorial Libra . Wakefield x X Winthrop Public Libra Winthrop x X '.rvl•: ntfy/. ~terr~~..u,.h. ~r t. t} I11 . . 5} :`i i:.'~j,C 5 } r 1.~• t f ^~.':~..?r. ~,,-.ti r' r ri E ~ ' 1 CADEMIC LIBRARIES unker Hill Community College x ndicott College Halle Libra X - Gordon College Jenks LRC Gordon-Conwell Theological Seminary Goddard Libra Marian Court College Lindsay Libra Merrimack College McQuade Libra Middlesex Community College Libra x X Montserrat College of Art Paul M. Scott Libra h Shore Community College NSCC Libra X hern Essex Commun' Coll a r Bentley Libra X 1 .1 State College rlem Libra gy,3 02/16/2005 14:27 FAX 617 478 2587 GAS DIVISION COMMONWEALTH OF MASSACHUSETTS QFFICE OF CONSUMER AFFAIRS AND BUSINESS REGULATION . U DEPARTMXNT OF _ TE+'E]+CCI)VJMMCATIONS & ENERGY Cable Television Division On SOUTH STATION BOSTON, MA 02110 Telephone: (617) 305-3580 Facsimile: (617) 478-2590 [a 001 C &5 FACSR IILE, COVER. SKEET Date: February 16, 2005 Page 1 of 3 (including cover sheet) To: - Peter 1. Hechenbleilmer Town Counsel Joan, Langsam T-TAC 781-942-9071 (facsimile) From: Alicia Matthews Re: Waiver Request 8 cA -zs co IF THERE ARE ANY PROBLEMS WITH THIS FACSIMILE PLEASE CALL THE CABLE TELEVISION DIVISION AT 617-305-3580 gf( % 02/16/2005 14:27 FAI 617 478 2587 GAS DIVISION a` COW40NWEAETH OF MASSACHUSETTS OFFICE OF CONSUN ER AFFAIRS AND BUSINESS REGULATION . DEPARTMENT OF TELECOMMUNICATIONS & ENERGY Cable Television Division ONE SOUTH STATION BOSTON, MA 02110 '(617) 305-3580 February 16, 2005 Via Facsimile and First Class Mail Peter 1. Hechenbleikner Town of Reading 16 Lowell Street Reading MA 01867-2685 Re: Waiver Request Dear Mr. Hechenbleikaer: [a 002 The Cable Television Division ("Cable Division") of the Department of Telecommunications and Energy is in receipt of your request for waivers of certain rules related to initiating the licensing process in the Town of Reading ("Reading"). Specifically, Reading seeks a waiver of the requirement that it provide a period of sixty days for the fling of applications and also requests a waiver of the requirement that it solicit applications by advertising in a national trade journal. See 207 C:M.R. § 3.03(2).* Under 207 C.M.R. § 2.04, the Cable Division may waive particular provisions of our regulations for good cause shown, provided that the waiver is consistent with the public interest. In support of its request, Reading states that providing a 60-day solicitation period would cause an unnecessary delay in bringing cable competition to its community. Reading also asserts that the cost of providing advertising in a national trade journal is significant and does not appear to be effective in generating applications from competing cable operators. The Cable Division finds that modification of our rules in this instance is in the public interest as it will expedite the licensing process and may allow Reading residents additional video programming choices sooner. As to Reading's request for a waiver of the 60-day solicitation. period, we have determined that a waiver of the entire 60-day notice requirement is not in the public interest. Instead, we find that a minimum public notice period of 30 days is 02/16/2005 14:27 FAX 617 478 2587 GAS DIVISION 1@003 Peter I. Rechenbleilmer Page 2 February 16, 2005 reasonable. Providing a 30-day period ensures that all cable operators are provided a .reasonable period to evaluate the opportunity presented by Reading's solicitation, and, if the cable operator chooses to do so, to prepare a license application that fully and accurately represents its proposal. Thus, while we reject your request for a waiver of the entire 60 day notice period, the Cable Division allows a 30-day deadline for the receipt of competitive cable operator applications. We grant Reading's waiver request as to the requirement that it advertise in a national trade journal. We find that the solicitation of applications in a newspaper of general circulation will provide sufficient public notice. Please do not hesitate to contact my office with any further questions regarding this matter. Sincerely, Alicia C. Matthews Director cc: Town Counsel Joan. Langsam T-TAC J V J Lf) G N U. Cl) W V 'W v/ Q W LL O / V Vz 'i V N T- LO 00 O Lt) L. 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CD V- N00 000000 06 d to ~ M oC) F- CD O O N m N tiN L I C) M L M LO N~ N E - Q 0 O O a~ 0 0 0 0 0 0 0 ` 0 + I E Or ~~ON NNNNNN V .a 4+ 0 ^ O = N CD D f ) C ~ .a CCf ~ 64 U = v Ch O 0= 0 o~cjcyjo66C~ N =Q~. t co o0 ,t t` 0 0) C N C6666(Y51, N O N ==1l-00001-C) " ~ d V L L() Lf) LC) LO LO Ln LO LO L() LO LO Lo r O G U C6 C6 C6 C6 M C6 0 LO c0 c7 C`7 C6 C6 C+7 O LO O 0 0 0 O o0 oo 00 00 00 00 00 00 00 00 oO ~ a L L L Q) 'Q L O Q _C c cn C G cu 'C O ~j 0 _ CD ca t= ~ Q . 0 0 a) ~ ~CU)0z0 _ ca a) m C . ALL~Q~~ va 1-- ~ g~~ c- Hechenblelkner, Peter From: Silva, Bob . Sent: Friday, February 18, 2005 9:31 AM To: Hechenbleikner, Peter Subject: West St. Enforcement Pete, On 2117/05 two officers were assigned from 0900 to 1300 Hrs. on West St. to enforce the Heavy Vehicle'Exclusion Regulation. The results are as follows: 9 Vehicles stopped 5 Were not in violation 3 written warning violations 1 verbal warning All vehicles stopped were given a notice explaining the reason for the enforcement and the possible sanctions. With regards complaint vs. warning citations. Officers will be encouraged to issue complaint violations to those operators who intentionally violate the regulation or violate it more than once. Staff will monitor these citations to ensure the correct enforcement is being done. Robert I Silva Chief of Police Reading Police Department 781-944-1212-X101 Apr&