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HomeMy WebLinkAbout2005-08-23 Board of Selectmen PacketTown of Reading 16 Lowell Street FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: August 19, 2005 RE: August 23, 2005 Agenda Reading, MA 01867-2685 MEMORANDUM TOWN MANAGER (781) 942-6643 4a) A hearing has been noticed for updates to the Classification Plan for the Town of Reading. This is the schedule, copy of which is attached, that shows where the various non-union positions for the Town are classified. This then relates directly to the compensation for those positions. There are two proposed changes: ♦ Establishment of the position of Senior Center Coordinator pursuant to the recommendations of the Elder/Human Services Consultant. This position is at the same pay grade as the Volunteer Coordinator and some of the duties of the Volunteer Coordinator will be taken up by the Senior Center Coordinator. ♦ Upgrade of the Town Accountant position. As we've been doing interviews in trying to hire a Town Accountant, it becomes clear that the salary demand to hirer into the position is higher than the current salary provides. The upgrade from Grade 17 to Grade 18 will increase the salary availability by 7%. Our hope is to hire a Town Accountant at a grade and step that will provide for some fixture growth in salary in the position. 4b) Town Meeting has approved the acceptance of certain streets. These are listed in the attached material. The Board of Selectmen needs to sign the taking for these streets. This is an eminent domain procedure, although not an adverse one. The importance of having streets accepted as public streets is that the Town may then maintain them. All of the listed streets have been developed and improved to Town standards. 4c) Presentation - Storm Water Management Enterprise - The Water, Sewer and Storm Water Management Advisory Committee and staff are recommending an article for the fall Town Meeting that would establish a storm water management enterprise fund. In order to properly implement the Federal storm water management regulations, it is optimal to have a dedicated source of funding to carry out the various storm water management requirements, including operation and maintenance, as well as capital. This article, if passed by Town Meeting at the fall Town Meeting, would then allow us to modify our budget process. Several other communities use a similar process and method for funding storm water management activities. 4d) Discussion Re: 75 Pleasant Street - The Reading Housing Authority has been working with the Board of Selectmen to do a land swap and redevelop the property at 75 Pleasant Street from an existing two housing units owned by the Housing Authority, to six units owned by the Housing Authority. This will be done under the LIP Program and all units will count as part of the Towns affordable housing inventory. The initial plan of the Housing Authority was to demolish the existing property at 75 Pleasant Street and build six new units. In discussion with the Historical Commission and the Board of Selectmen, the Housing Authority is committed to evaluate the property the 75 Pleasant Street (an existing two family historic structure) and see if it can economically be rehabilitated. Their conclusion at this time is that this is not economically feasible. The Historical Commission feels very strongly that this building ought to be preserved. The decision on whether or not to proceed with the land swap and allow the Housing Authority to build, rests with the Board of Selectmen. Both the Housing Authority and the Historical Commission have worked hard to make this project work, and the Board will need to decide how it wants to proceed. 4e) Chairman Camille Anthony will have minutes from your Selectmen's Retreat to distribute to you on Tuesday, August 23. The anticipation is that the Board will discuss follow up and agree to next steps. PIH/ps APPOINTMENTS TO BECOME EFFECTIVE AUGUST 16, 2005 "Cities for Climate Protection" Program Committee 2 Vacancies Annointine Authoritv: Board of Selectmen Present Member(s) and Term(s) Ronald D'Addario Gina Snyder Stephen Goldy Vacancy Vacancy Candidates: Stephanie Anderberg 3 Q, Policv establishin-a an ad hoc Committee to evaluate narticination in the "Cities for Climate Protection" Proeyram (Committee) There is hereby established a five (5) member ad hoc Committee to evaluate participation in the "Cities for Climate Protection" Program (Committee), and to make recommendations to the Board of Selectmen on the feasibility of participating in such a program. The terms of the ad hoc committee shall expire on November 30, 2005, unless extended by the Board of Selectmen. The International Council for Local Environmental Initiatives (ICLEI)'has established a "Cities for Climate Protection" program, which works with cities, towns, and counties to reduce the pollution that causes global warming. The program is comprised of 5 actions: 1. Conduct a local emissions inventory of greenhouse gas emission. 2. Adopt an emissions reduction target. 3. Identify local actions that achieve the target. 4. Implement action plan policies and actions. 5. Quantify and report benefits created. In the United States 154 cities, towns, and counties participate in the program at present. Those cities and towns located in Massachusetts include, Amherst, Arlington, Barnstable, Boston, Brookline, Cambridge, Falmouth, Gloucester, Lenox, Lynn, Medford, . Natick, Newton, Northampton, Salem, Shutesbury, Somerville, Springfield, Watertown, Williamstown, and Worcester. The ICLEI requests that its members "cut 20 million tons of global warming pollution and cut $400 million from energy and fuel costs for their communities." In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall attempt to fill the positions as follows: ➢ One member designated by the Board of Selectmen; ➢ One member recommended by the Conservation Commission; ➢ One member recommended by the Board of Health; ➢ One member recommended by the Reading Municipal Light Board; ➢ An educator recommended by the School Department; ➢ One resident of the community who does not represent the above groups, and who has expertise in, conservation, environmental affairs, energy, or other areas of expertise which, in the opinion of the Board would be helpful in meeting the Committee's mission. The mission of the ad hoc Committee to evaluate participation in the "Cities for Climate Protection" Program is to advise the Board of Selectmen on' whether the Town should participate in this program. The Committee will: 1. Develop a work plan and schedule for accomplishing the Mission of the Committee, and review it and key decision points with the Board of Selectmen; 2. Become thoroughly familiar the Cities for Climate Protection program; 3. Discuss with other communities who participate in the campaign, the advantages and disadvantages of participation; 4. Understand the budget and/or staff cost in participating in the program; 5. Make a recommendation to the Board of Selectmen; 6. Make a final report to Town Meeting. Staff will be assigned by the Town Manager to work with the Committee. The Committee will be considered to be part of the Department of Community Services for Administrative purposes. The services of Town Counsel, and other expertise will be available through the Town Manager. The ad hoc committee will make a final report to the Board of Selectmen no later than October 30, 2005, except as the Board of Selectmen may extend that date. Adopted 6-7-05 3 a-Z 11 Town of Reading 16 Lowell Street Reading; MA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@cl.reading.ma.us (781) 942.9043 VOLUNTEER VACANCY TOWN OF READING AD HOC COMMITTEE TO EVALUATE PARTICIPATION IN THE "CITIES FOR CLIMATE PROTECTION" PROGRAM Five vacancies with terms expiring November 30, 2005, exist on the Ad Hoc Committee to evaluate participation in the "Cities for Climate Protection" Program. The vacancies are for one member designated by the Board of Selectmen; one member recommended by the Conservation Commission; one member recommended by the Board of Health; one educator recommended by the School Department; one member recommended by the Reading Municipal Light Board; and one resident of the community who has expertise in conservation, environmental affairs, ' energy or other areas that would be helpful in meeting the Committee's mission. Interested persons may apply at the Town Clerk's Office, 16 Lowell Street, Reading, Massachusetts by 5:00 p.m. on June 27 or until the vacancies are filled. ti 0 C= CD o r d 60 cn cn 3Q3' PH zq)2 APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: ,C )O2r ~T.~. ? Date: 1 I 0 J~ (Last) (First) (Middle) Address: Z I Lwe._l I M Tel. (Home) 77q- 1335 Tel. (Work)&17 3eff `~(W? 1 (Is this number listed?) /\!c7 Occupation. avlc~:b4 -t~- aw" 504-of years in Reading: a n7S+~3 CAM Are you a registered voter in Reading?~~QS e-mail address: i/`AAv►c~e~berQ ~yu had. V I Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Advisory Council Against the Misuse Finance Committee and Abuse of Alcohol, Tobacco and Historical Commission Other Drugs Housing Authority Aquatics Advisory Board Human Relations Advisory Committee Audit Committee Land Bank Committee Board of Appeals MBTA Advisory Committee Board of Cemetery Trustees Metropolitan Area Planning Council Board of Health Mystic Valley Elder Services Board of Registrars Recreation Committee Bylaw Committee RMLD Citizen Advisory Board Celebration Committee Solid Waste Advisory Conynittee Commissioner of Trust Funds Telecommunications and Technology Community Planning & Development Co mm. Advisory Committee . . Conservation Commission Town Forest Committee Constable Water, Sewer and Storm Water Contributory Retirement Board Management Advisory Committee Council on Aging West Street Historic District Co fission Cultural Council Wf Other C lime. Churn a t t~2. Custodian of Soldier's & Sailor's Graves Please outline relevant experience for the position(s) sought: rn Ay_"~qf/ ren,~„~n t~~a~►s~»r'~a,~'ilyt R/ano Div d~Car►~th~~~ coWtrVlvn+ V. U Co y: r Ab vv-%1bY';Aq,,_`S C1►r,r,at~. ~'ro~ec ~an_ P fan u 4~ e c _ T n oorknksmL%~icw►d rvkvo-a + k. ;,e Pe f- e.vn C.0 u vec,~'~ ~~,n IM F v~,~Dr%f Soq rd ~y ~.k lccr,n~r r~v~~ ara~, d. `Ct~swv> it 'moir~a rer~a S <,VaAs 3°`u APPOINTMENTS TO BECOME EFFECTIVE AUGUST 16, 2005 Cultural Council Term: 3 years (6 years maximum) A; pointinu Authoritv: Board of Selectmen Present Member(s) and Term(s) Alison Sloan DaSilva, Chr. Anne W. Hooker Harold E. Bond Nicole Cain Karyn S. Storti Valerie J. Alagero Kathleen Kelly Janet Grace Hatherly (Associate) 40 Putnam Road 87 Village Street 33 Hartshorn St. 7 Melendy Drive 31 Green Street, #8 28 Smith Ave. 36 Grove Street 9 Smith Ave. Orig. Term Date Exp. (00) 2007 (02) 2008 (01) 2007 (03) 2006 (02) 2008 (02) 2005 (03) 2006 (04) 2005 Candidates: Elizabeth Whitelam *Indicates incumbents seeking reappointment 3 -4~ / - CULTURAL COUNCIL Term Three years Appointing Authoritv Board of Selectmen Number of Members Seven Members to be appointed to no more than two consecutive terms Meetings Held monthly Authority January 1, 1987 revision of the Massachusetts Arts Lottery Council Guidelines consistent with the Town of Reading Charter and applicable Bylaws. The Cultural Council is established. by Chapter 10, Section 58, of the Public Laws. Pursuant to this law, no elected or other official may serve on the Cultural Council. Purpose The Reading Cultural Council is the local agent for the distribution, receipt and evaluation of applications for funds from the Massachusetts Cultural Council. It will also act to serve as a resource for the dissemination of information as well as to encourage activities related to furthering and stimulating interest for the * arts in the community. 3,6 2 , Schena, Paula From: adasilva [dasilva4@comcast.net] Sent: Thursday, July 28, 2005 9:26 PM To: Schena, Paula Cc: lizhop@gmaii.com; jmcd57@yahoo.com Subject: RCC Paula, Hi, just a note to let you know that you will be hearing from two applicants who wish to be appointed as Associate Members of the Reading Cultural Council. Elizabeth Whitelam has completed an application and she is an excellent candidate to train with us through this coming year as a non-voting associate member, and then move up to a full member next June when several terms are ending and there will be openings on the council. Megan Cadden is the new RMHS junior who will be joining the RCC as an associate member representing the high school. I have asked them both to speak to the Town Clerk. They will need to be appointed by the Selectmen this summer or early September to be on board for the fall grant cycle. Elizabeth K. Whitelam 7 Gilmore Avenue, Reading, MA 781-670-9202 lizhop@gmail.com Megan Cadden 13 Cross Street, Reading, MA 781-942-5742 jmcd57@yahoo.com Thanks, talk to you soon, Allison 1 3~3' APPLICATION FOR APPOINTMENT TO Bt R~[MITTEE/COMMISSION 1 Act i~~ .58 yr Name: ON 16= Aly Date: (Last) /(First) (Middle) Address: + ~;t I (-m oAt' Av :N(A G.- Tel. (Home) Tel. (Work) J, (Is this number listed?) Occupation: ev # of years in Reading: 1/0, Are you a registered voter in Reading? = a e-mail address: U i RCALAMAII,, 01 I Place a number next to your preferred position(s) (up to four choices) with #1 being'your first priority. (Attach a resume if available.) Advisory Council Against the Misuse Finance Committee and Abuse of Alcohol, Tobacco and Historical Commission Other Drugs Housing Authority Aquatics. Advisory Board Human Relations Advisory Committee Audit Committee Land Bank Committee Board of Appeals MBTA Advisory Committee Board of Cemetery Trustees Metropolitan Area Planning Council Board of Health Mystic Valley Elder Services Board of Registrars Recreation Committee Bylaw Committee Solid Waste Advisory Committee Celebration Committee 3 Telecommunications and Technology Commissioner of Trust Funds Advisory Committee Community Planning & Development Conim. Town Forest Committee Conservation Commission Water, Sewer and Storm Water Constable Management Advisory Committee Contributory Retirement Board Other Council on Aging / Cultural Council Custodian of Soldier's & Sailor's Graves Please outline relevant experience for the position(s) sought: 1 i , toz-xr5- (kr -17JAL, cu mp* - l .UUNC1L.. IS P,4560 av A- b f:: HAIL: OF (kWU 0nC9 1 k/ ` - tYET- Air i7,, C~q~~- ~,~.t.~ l~usl~ . 1 k/0JO) U W -1-6 fr-W k) Aec- %T 1/0L(1(YTr-B?(1v i kS 71 COQ t 9WFD nA fi L III; .-nh1 '(~i ON A-I-7-h(d4t-y) p soncr) Mer J11L- 0-ki.;CL-- *-OW '_K )1E (t_zWM1 UGY (o M /77•- WOULA P;126RA6,L 6A 60M f77 Nb MY MWES " 1JJ COm'IUMTY RrMAIIA16 DBQAC-0 - i5 _0~6 SAME OVAKCMIA, & ltJ5ON Rk Ay APPS.t(fi!7d) ~r\ tic OF G EZjRC T ~ 7- I216 iUt(OU~ ~7-;' d-VW ` of FbR ~v(kZ C'b4&daCA770d 3.,Ifq - K. ELIZABETH VVIHTELAM 7 Gilmore Avenue, Reading, MA 01867 (781) 670-9202 lizhona,tymail.com PROFILE Accomplished, results-oriented team leader, able to guide diverse individuals to deliver top performance. Over 10 years of varied marketing, operations and project management experience with solid record of driving revenue, creating meaningful partnerships and producing compelling marketing programs, with particular expertise in: • Combining strong organizational and analytical skills with the business acumen needed to contribute to the organization's bottom line. • Strategic planning and market analysis. • Driving multiple projects from inception to completion while maintaining the highest quality. • Creative problem solving. • Recruiting, training and management of interdisciplinary work teams. WORK EXPERIENCE 2002 - 2004 WGBH Educational Foundation Boston, MA Director of Marketing, Educational Programming & Outreach Manage all aspects of EP&O's Education Reform Project and teachersdomain.org, a research, development and dissemination initiative to build and implement a sustainable infrastructure for producing high-quality online professional'development training and support materials for K-12 teachers. Key Accomplishments: • Created and continuously refined project business plan • Developed marketing strategy for distribution of Reform Project courses and supporting products • Worked with editorial, Interactive and design staff to oversee production and distribution of courses and supporting products, and sales and marketing promotional material • Developed strategic partnerships with groups servicing large numbers of teachers/educators, including public television stations, educational consortia and professional associations • Secured an additional $2.4 million of funding from private investor for Education Reform Project 2000 - 2002 TERRA LYCOS Waltham, MA Senior Director, Client Services As a key member of the Sales Operations management team, wholly responsible for day-to-day operations of Program Management, Campaign Management, and Business Metrics Management teams. Established the Sales/Sales Operations Training Department. Work with Sales, Media, and Portal to develop and implement strategies to acquire new customers and retain existing accounts. Key Accomplishments: • Managed a 56-person services organization in Waltham, New York and San Francisco offices that supported 1,100 clients, 40 Strategic Partners, and a 110-person sales force, driving annual revenues of more than $300 Million. • Led development of service delivery processes and ad trafficking and production processes and workflows. • Introduced new methods for reporting, internal revenue allocation, and competitive sales analysis, forming the basis for company-wide financial planning and P&L reporting. • Successfully transitioned Sales Operations, Sales, and Finance from proprietary contract management system to Solbright, an ASP contract management, ad trafficking, and billing software platform. • Administered annual budget of $2.6 million. 1999 - 2000 LYCOS, INC. Waltham, MA Director, E-Commerce Program Management Responsible for all ofLycos' strategic E-Commerce relationships, with revenues of more than $130 Million in FY99 (50% of Lycos revenue.) Optimized Lycos delivery against E-Commerce Partners' sales and customer acquisition goals, by providing high value integration services, innovative marketing and merchandising solutions, and best-of-breed account management support. Provided E-Commerce Business Development with input and guidance in term sheet creation/negotiation so that Lycos meets and exceeds Partner expectations. Lycos E-Commerce Partners included Barnes&Noble.com, Wmgspan Bank, WebMD, AT&T, MasterCard, Fleet Bank, American Greetings, RealEstate.com and Travelocity. 3 'k-5, Key Accomplishments: • As part of the E-Commerce management team, drove the development of Lycos Shop, a comprehensive online marketplace that provided a complete solution to the shopping process, helping consumers "find it," "talk about it" and "buy it" all in one destination. • Managed a team of 25 people in Waltham and San Francisco offices. • Created Business Metrics Management team. • Administered annual budget of $1.5 million. 1998 -1999 CAMBRIDGE TECHNOLOGY PARTNERS Cambridge, MA Solutions Architect Charter member of Interactive Solutions Group management team, charged with building and supporting CTP's interactive marketing and strategy competencies. Key Accomplishments: • Partnered with Electronic Markets division of National Westminster Bank to develop new online commerce model, creating business model and infrastructure to support "transaction enabled" advertising. • Created interactive marketing strategy for Robeco Groep, enabling launch of first online trading site in the Netherlands. • Developed Creative Strategy and Marketing Plan methodology for fledgling Interactive Solutions Group. 1997 - 1998 STRATEGIC INTERACTIVE GROUP, (now DIGITAS) Boston, MA New Media Manager Managed mid-level Client relationship, overseeing program development and execution for American Express Relationship Services. Managed integrated SIG/Bronner team of 12 people in order to service Client across interactive and traditional channels. Crafted AERS full-year communications plans, integrating traditional and interactive channels to meet acquisition and financial goals. Assisted Client in developing new products and services, assessing feasibility and articulating marketing and test strategy. Acted as primary Client contact for new BankBoston Website created at time of BayBank and Bank of Boston merger, accommodating strategic and communications objectives from both financial institutions. Managed internal team to create SIG Website. Client work also included IBM, Fidelity, Peapod, and Kodak. 1993 -199'7 BR.ONNER SLOSBERG HUMPHREY, (now DIGITAS) Boston, MA Account Executive Acted as primary Client contact on day-to-day program development and execution for AT&T Consumer Services account. Worked with Client to define and articulate segmentation and test strategies; contributed to Market Planning process. Developed program-specific creative strategies. Analyzed program results, researched findings, segmentation data and competitive activity to identify marketing opportunities. Prepared annual Client fee budget, ensuring budget and forecasts were updated as needed. Supervised and fostered professional development of two employees. Gave presentations internally and to Clients. 1992 - 1993 VIRUS RESEARCH INSTITUTE Cambridge, MA Administrative Assistant/Office Manager Expanded and administered scientific library. Compiled information for grant applications. Pioneered company recycling program. Taught self Microsoft Word, Microsoft Excel, MacDraw Pro, Filemaker Pro and Print Shop. Researched and analyzed cost effectiveness and quality of office services and acquisitions. 1991 - 1992 MIDDLEBURY COLLEGE DEPARTMENT OF RESIDENTIAL LIFE Middlebury, VT Residence Hall Advisor/Student Activities Intern (post-graduate position) EDUCATION Middlebury College, Middlebury, VT. B.A. in German, 1991. Minor in Elementary Education. Johannes Gutenberg Universitat, Mainz, Germany. 1990. PERSONAL • TALK TO THE HAND, Women's a cappella quartet, Co-Director, Business Manager (1996 - present) • BOSTON UNCOMMON, Women's a cappella singing ensemble, Director (1994 - 1996), Assistant Director (1993 - 1994) • Massachusetts Women In Technology (MassWIT) • Boston Book Club • Accomplished pianist .09 • Middlebury College Class Agent; Middlebury College Reunion Gift Committee Chair K. Elizabeth Whitelam (781) 670-9202 „cnopUa)gmail.cor. Town of Reading 16 Lowell Street Reading; MA 01867-2685 kECEIVEO OWN CLERK ;E)`aDI dG, MASS. 1005 APR 21 A 8. 41 FAX: (781) 942-9071 Email: townmanager&i.reading.mams MEMORANDUM TO: Francis Driscoll 7 Ordway Terrace reading, MA 01867 FROM: Peter I. Hechenbleikrier DATE: April 11, 2005 RE: Reappointment to Custodian of Soldier's and Sailor's Graves TOWN MANAGER (781) 942-9043 Our records indicate that your term of office on the above Board, Committee or Commission will expire on June 30, 2005. The Board of Selectmen's policy provides .that: 1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire for reappointment. This form must be returned to the Town Cleric's Office by May 9, 2005. 2. All positions which are vacant or with terns expiring will be posted, including those where the incumbent desires reappointment. ~ fired to fill n.L:: 2: Sv c` ut -1711. volunteer fnrr c Tll.e Board regn .Iests that Y1i41.Lillll'v ..J 'JIi 1 11V~ t~. av~ + 1t 4 ♦U. s. i~.. all incumbents be available for an interview, or if you are not available, that you submit a written statement outlining your experience and your interest in being re-appointed. Please indicate below whether or not you desire reappointment to this position, and return this signed for to the Town Cleric's Office by May 9, 2005. If we do not hear from you by this date, we will assume that you do not wish to be re-appointed. I wish to be considered for reappointment. -X- - I do not wish to be considered for reappointment. 011 Signature Date cc: Committee Chairman 3C APPOINTMENTS TO BECOME EFFECTIVE JULY 1, 2005 Historical Commission Aunointine Authoritv: Board of Selectmen Term: 3 years Term: 1 year - Associate Members Present Member(s) and Term(s) Virginia M. Adams, Chr. Mark Cardono Roberta M. Sullivan, Treasurer Wilbar M. Hoxie Sharlene Reynolds Santo Sarah Hilgendorff List (Assoc.) Karen Herrick (Assoc.) Susan Patterson (Assoc.) Linda Tuttle (Assoc.) 59 Azalea Circle 26 Boswell Road 76 Minot Street 31 Green Street 46 Wakefield Street 43 Wakefield St. 9 Dividence Road 572 Haverhill Street 625 Main Street Candidates: George Doucette *Indicates incumbents seeking reappointment 3 Vacancies Orig. Term Date Exp. (78) 2008 (98) 2007 (96) 2008 (93) 2006 (99) 2007 (99) 2006 (05) 2006 (05) 2006 (05) 2006 ' 3A HISTORICAL COMMISSION Term Three years for full membership; one year for Associate members Appointing Authoritv Board of Selectmen Number of Members Five Members whose terms are so arranged that as nearly an equal number of terms as possible shall expire each year as well as an unspecified number of associate members appointed for one year terms Meetings Held monthly on the first Tuesday Authoritv By vote under Article 9 of the Subsequent Town Meeting, November 14, 1977 Purvose To identify and record historic assets of the Town, and to develop and implement a program for their preservation. 3A 6)". APPLIC.~I''~ 34 i ~QikPPOINTMENT TO BOARD/COMMITTEE/COMMISSION NG, MASS. j .1 IV a~ Name: Date: /~'r ' (Last) (First) (Middle) Address: ~(v s wee r S e1- AP Tel. (Home) Y Tel. (Work) T Y1 - IF y y~ 7 s (Is this number listed?) y Occupation: # of years in Reading: Are you a registered voter in Reading? e-mail address: C/r a,4, S//d /-1 M / cr Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Advisory Council Against the Misuse and Abuse of Alcohol, Tobacco and Other Drugs Aquatics Advisory Board Audit Committee Board of Appeals ? Board of Cemetery Trustees Board of Health ^Board of Registrars 'Bylaw Committee Celebration Committee Commissioner of Trust Funds Community Planning & Development Comm. ^Conservation Commission Constable ^Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldier's & Sailor's Graves Please outline relevant experience for the position(s)/sought: PY OWAW 4e, ~fmcl(2v a Gi y / f r Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee Solid Waste Advisory Committee Telecommunications and Technology Advisory Committee Town Forest Committee Water, Sewer and Storm Water Management Advisory Committee West Street Historic District Commission Other f~rf'T P~'d"~ sr x~~ 5`c~ fit 3 d3. APPOINTMENTS TO BECOME EFFECTIVE AUGUST 16, 2005 West Street Historic District Commission Term: 3 years Appolntine Authority- Board of Selectmen Present Member(s) and Term(s) Vacancy (Antiquarian Society) Michael T. Gray (Architect) Susan Patterson Vacancy Dorothy Casolaro Kathryn Greenfield Candidates: David Kruh 2 Vacancies Orig. Term Date Exp. 46 Timberneck Drive (05) 572 Haverhill Street (05) 150 West Street (05) 192 Woburn Street (05) 2007 2007 2008 2008 WEST STREET HISTORIC DISTRICT COMMISSION Term Three years Appointine Authority Board of Selectmen Number of Members Five members that may include representatives from, but no exclusive to, one member of the Reading Antiquarian Society; one member from the American Institute of Architects covering Reading; one member from the Board of Realtors covering Reading; one or two property owners from the District area; and one member of the Reading Historical Commission. Up to four associate members with three year terms may be appointed. Meetines As needed Authority Reading General Bylaws Purpose To exercise its powers in administering and regulating the construction and alteration of any structures or buildings within the District. Adopt Rules and Regulations for setting forth of forms and procedures. Adopt guidelines which set forth the designs and descriptions for certain exterior architectural features which are suitable for the issuance of a certificate to present other designs to the Commission for approval. The Commission shall undertake educational efforts to explain to the public and property owners the merits and functions of a District. % 3'1 a APPLICATION FOR APPOINTMENT TO BOARD/COMMITTEE/COMMISSION Name: K(41 J N1O Date: (Last) (First) (Middle) Address: CO vF+ Y~6 Tel. (Home)I `1-~ lzib Tel. (Work) (Is this number listed?) Y IQ1(-)'-~~~ t 1(~~ fAcA 0e&%,e - # of years in Reading: Occupation: Are you a registered voter in Reading? Y - e-mail address: 4G~~'►'~~► p, -7 Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Advisory Council Against the Misuse and Abuse of Alcohol, Tobacco and Other Drugs Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldier's & Sailor's Graves Finance Committee Historical Commission Housing Authority Human Relations Advisory Nmn ALQ C:> Land Bank Committee MBTA Advisory Committee? Metropolitan Area Planniig C,%unai'1 Mystic Valley Elder ServieesU Recreation Committee cO' Solid Waste Advisory Comm"ee Telecommunications and TechAology Advisory Committee Town Forest Committee Water, Sewer and Storm Water Management Advisory Committee- est Street Historic District Commission ~'00ther Please outline relevant experience for the position(s) sought: r s4e " Y.,ECAL N(y'~"IC~ TOWN OF READING Jo the Inhabitants 9 ti~ I Town o€ Reading: Please take notice tha``°tl;}e Board of Selectmen of the 11b4i of:R.e.a.ding wi11 hold a pbc hear s>g': n' Tu#.s'i oy,:'4 u t of p N~ S.elac:#ri~en's Meeting Room; t6 Lowell, Stro.et, Ream j Massachusetts on updatinU to Personnel: Classification Plan o add the position of Sdri~r Center Coordinator, arto jo upgrade the compensation fir the Town Accountant'pasitn. All interested partieS,,' - rny appear in person, may s.t .Pnjit their comments in writing, r may email town Manao,e f@~i. reading.ma.us. By 6t&rrbf Peter I. Hechenbietkrr Town Marar 8/18 OU' Revisions to the Personnel Classification Plan Senior Center Coordinator Position Background In March of 2004 when the Elder/ Human Services Administrator resigned, the decision was made to hire an Interim Administrator to oversee the Elder/Human Services Division and a consultant to assess the services available to the elders in the community. The consultant gave a report to the Board of Selectmen on December 14, 2004 which was titled Review of Services, Elder/Human Services Structure and Recommendations. It was the consensus of the Selectmen that the report was a reasonable approach and directed the Town Manager to move forward. Two of the recommendations in the report were: "Create one full time position to be located at the Senior Center to be responsible for volunteer coordinator and senior center programming." "Evaluate thoroughly the possibility of transferring responsibility of packaging and/or delivery of home delivered meals to Mystic Valley Elder Services." Recommendations In order to address the recommendations in the report, Elder/Htunan Services Administrator Dawn Folopoulos, who was hired in April 2005, evaluated the Mealsite and the Meals on Wheels Programs. She has recommended transferring the responsibility of both programs to Mystic Valley Elder Services as of October 2005. The position of Nutrition Program Coordinator would be eliminated at that time. A position description for Senior Center Coordinator has been developed and we are recommending adding it to the FY06 Classification Plan on a Grade 6. Some of the responsibilities that are currently in the position description for the Volunteer Coordinator will be transferred to the Senior Center Coordinator. This will result in a decrease of nine hours per week for the Volunteer Coordinator position. Below is the current and recommended structure of the Elder/Human Services Division. Current Structure FTE Recommended Structure FTE Elder/Hw-nan Services Administrator ( 1.0 Elder/Human Services Administrator 1.0 Social Worker 1.0 Social Worker 1.0 Coordinator of Volunteers 0.8 Coordinator of Volunteers 0.6 di P C i i 0 7 oor nator t on rogram Nutr . Van Driver ( 0.9 Senior Center Coordinator 0.9 Substitute Van Driver 0.1 Van Driver 0.9 Substitute Van Driver 0.1 Total 4.5 Total 4.5 Submitted by Carol Roberts August 19, 2005 q 4 'I.W. TOWN OF READING, MASSACHUSETTS DRAFT FY 2006 CLASSIFICATION PLAN - SCHEDULE A-1 Grade 1 Recording Secretary Grade 2 Library Technician Grade 3 Senior Library Technician Grade 4 Clerk Parking Enforcement Officer Grade 5 Administrative Secretary Technical Secretary Grade 6 Administrative Assistant Recreation Program Coordinator Grade 7 Plumbing/Gas Inspector Wiring Inspector Grade 8 Social Worker Grade 9 Assistant Treasurer Assistant Collector Grade 10 Assistant Appraiser Head Public Safety Dispatcher Grade 11 Office Manager Library Division Head-Information Services* Grade 12 Public Health Nurse Grade 13 Assistant Library Director* Town Clerk* Elder/Human Services Administrator* Grade 14 Forestry, Parks and Cemetery Supervisor Grade 15 Appraiser* Town Planner* Grade 16 Library Director* Grade 17 Te,-m ^ eeeu + Grade 18 Town Accountant* Grade 19 Fire Chief' Grade 20 Approved 5-17-05 School Crossing Guard Van Driver Cell Monitor/Matron Library Associate Fire Alarm Groundman Senior Library Associate Nutrition Program Coordinator Coordinator of Volunteers Fire Alarm Lineman Senior Center Coordinator Veterans' Service Officer* Zoning Enforcement Officer Animal Control Officer Librarian Sealer Weights/Measures Retirement Board Admin/Assist. Library Division Head-Circulation" Town Accountant* Health Inspector Conservation Administrator* Library Division Head-Children's Services' Library Division Head-Technical Assistant Building Inspector Services* Highway/Equipment Supervisor Network Support Technician* Recreation Administrator* Building Inspector* Human Resources Administrator* Water Treatment Plant Supervisor Treasurer/Collector* Water/Sewer Supervisor DPW Business Administrator* GIS Tech nician* Health Services Administrator* Technology Coordinator* Assistant Fire Chief* Town Engineer` Assistant Town Manager/Finance Director* Police Chief* Public Works Director* *Exempt employees who are exempt from pay for overtime. Note: All positions are exempt from longevity. NG ON PLAN SCHEDULE B-1 HRLYRT BIWEEKLY ANNUAL STEP HRLYRT BIWEEKLY ANNUAL 'E: 11 GRADE: 16 22.72 $1,704.00 $44,304.00 01 31.85 $2,388.75 $62,107.50 23.17 $1,737.75 $45,181.50 02 32.49 $2,436.75 $63,355.50 23.61 $1,770.75 $46,039.50 03 33.15 $2,486.25 $64,642.50 24.08 $1,806.00 $46,956.00 04 33.79 $2,534.25 $65,890.50 24.57 $1,842.75 $47,911.50 05 34.47 $2,585.25 $67,216.50 25.07 $1,880.25 $48,886.50 06 35.17 $2,637.75 $68,581.50 25.57 $1,917.75 $49,861.50 07 35.87 $2,690.25 $69,946.50 26.08 $1,956.00 $50,856.00 08 36.59 $2,744.25 $71,350.50 26.60 $1,995.00 $51,870.00 09 37.33 $2,799.75 $72,793.50 27.14 $2,035.50 $52,923.00 10 38.07 $2,855.25 $74,236.50 ,E: 12 GRADE: 17 24.31 $1,823.25 $47,404.50 01 34.09 $2,556.75 $66,475.50 24.80 $1,860.00 $48,360.00 02 34.77 $2,607.75 $67,801.50 25.30 $1,897.50 $49,335.00 03 35.46 $2,659.50 $69,147.00 25.78 $1,933.50 $50,271.00 04 36.18 $2,713.50 $70,551.00 26.31 $1,973.25 $51,304.50 05 36.90 $2,767.50 $71,955.00 26.83 $2,012.25 $52,318.50 06 37.62 $2,821.50 $73,359.00 27.36 $2,052.00 $53,352.00 07 38.38 $2,878.50 $74,841.00 27.91 $2,093.25 $54,424.50 08 39.15 $2,936.25 $76,342.50 •28.47 $2,135.25 $55,516.50 09 39.93 $2,994.75 $77,863.50 29.03 $2,177.25 $56,608.50 10 40.72 $3,054.00 $79,404.00 >E: 13 GRADE: 18 26.00 $1,950.00 $50,700.00 01 36.48 $2,736.00 $71,136.00 26.52 $1,989.00 $51,714.00 02 37.18 $2,788.50 $72,501.00 27.05 $2,028.75 $52,747.50 03 37.93 $2,844.75 $73,963.50 27.60 $2,070.00 $53,820.00 04 38.70 $2,902.50 $75,465.00 28.15 $2,111.25 $54,892.50 05 39.48 $2,961.00 $76,986.00 28.70 $2,152.50 $55,965.00 06 40.26 $3,019.50 $78,507.00 29.28 $2,196.00 $57,096.00 07 41.07 $3,080.25 $80,086.50 29.87 $2,240.25 $58,246.50 08 41.89 $3,141.75 $81,685.50 30.47 $2,285.25 $59,416.50 09 42.73 $3,204.75 $83,323.50 31.08 $2,331.00 $60,606.00 10 43.58 $3,268.50 $84,981.00 )E: 14 GRADE: 19 27.81 $2,085.75 $54,229.50 01 39.02 $2,926.50 $76,089.00 28.39 $2,129.25 $55,360.50 02 39.80 $2,985.00 $77,610.00 28.95 $2,171.25 $56,452.50 03 40.60 $3,045.00 $79,170.00 29.52 $2,214.00 $57,564.00 04 41.41 $3,105.75 $80,749.50 30.11 $2,258.25 $58,714.50 05 42.24 $3,168.00 $82,368.00 30.70 $2,302.50 $59,865.00 06 43.08 $3,231.00 $84,006.00 31.32 $2,349.00 $61,074.00 07 43.93 $3,294.75 $85,663.50 31.96 $2,397.00 $62,322.00 08 44.82 $3,361.50 $87,399.00 32.60 $2,445.00 $63,570.00 09 45.71 $3,428.25 $89,134.50 33.25 $2,493.75 $64,837.50 10 46.63 $3,497.25 $90,928.50 ) E: 15 GRADE: 20 29.77 $2,232.75 $58,051.50 01 41.75 $3,131.25 $81,412.50 30.37 $2,277.75 $59,221.50 02 42.59 $3,194.25 $83,050.50 30.98 $2,323.50 $60,411.00 03 43.44 $3,258.00 $84,708.00 31.59 $2,369.25 $61,600.50 04 44.30 $3,322.50 $86,385.00 32.22 $2,416.50 $62,829.00 05 45.19 $3,389.25 $88,120.50 32.85 $2,463.75 $64,057.50 06 46.10 $3,457.50 $89,895.00 33.52 $2,514.00 $65,364.00 07 47.01 $3,525.75 $91,669.50 34.20 $2,565.00 $66,690.00 08 47.94 $3,595.50 $93,483.00 34.87 $2,615.25 $67,996.50 09 48.92 $3,669.00 $95,394.00 35.56 $2,667.00 $69,342.00 10 49.90 $3,742.50 $97,305.00 Z/ 4L V - DRAFT POSITION DESCRIPTION Class Title: Senior Center Coordinator Department: Community Services Division: Elder/Human Services Date: 07/18/05 Job Code: Grade Number: 6 Union: Non Location: Senior Center GENERAL PURPOSE Manages the daily operations of the Senior Center and its programs. SUPERVISION RECEIVED Works under the general supervision of the Elder/Human Services Administrator. SUPERVISION EXERCISED Exercises supervision of volunteers assigned to various programs and clerical and temporary staff, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinate, schedule and supervise social, educational and recreational programs offered at the Senior Center. Coordinate materials needed for programs and special events including room setup, entertainment, menu, decorations etc. Understand and comply with Health Division regulations. Train and supervise Meal Site volunteers. Assist with serving and clean up of food during special events. Develop, coordinate and implement enrichment, safety, and social programs that encourage interaction among elders and youth. Coordinate with youth organizations to accomplish community service projects such as National Honor Society, Day of Caring activities. Be available to assist seniors with Senior Center equipment (i.e. DVD player). Organize periodicals and brochures and keep the bulletin boards up-to-date. Check computer room supplies, help problem solve, and lock the room at the end of the day. Order decorations through the Administrator and decorate the Senior Center for holidays or events. Oversee inside and outside care of the Senior Center building and notify Administrator of needed repairs. Periodically survey seniors for what kinds of activities they would like to have. Coordinate, promote and oversee the Drop-in space, including ensuring refreshments are available at designated times and assisting in serving and cleaning up. Collect and record daily beverage donation money. Record number of participants at Senior Center activities using STAR. Submit information for "thank you" letters to the Division Clerk in a timely manner VON- I Provide newsletter editor with timely program information and assist with proofreading. Submit Senior Center activities to local newspapers, cable station and Town web site. Prepare monthly reports for the Administrator. Represent Reading Elder/Human Services and COA in the community activities as assigned. Participate in staff meetings, in-service workshops and conferences as directed. PERIPHERAL DUTIES Provide tour of the Senior Center or train a volunteer to do it. Work on Human Service projects as needed (i.e. Adopt-a-family). Serves on employee committees, as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Associates degree with courses in social services, gerontology, volunteerism or a related field, (B) Two to four years working with senior citizens in various capacities, or (C) Equivalent combination of education and experience. Necessarv Knowledge. Skills and Abilities: (A) Ability to acquire and maintain CPR and choke-saver certification. (B) Some knowledge of Human Services Programs. (C) Some knowledge of local, state and federal laws and regulations governing human services programs. (D) Ability to develop and maintain effective relationships with employees, program participants and the general public. (E) Ability to communicate effectively verbally and in writing (F) Ability to manage a number of tasks and multiple priorities efficiently and effectively. SPECIAL REQUIREMENTS Valid Massachusetts State Driver's License, or ability to obtain one. Satisfactory completion of Criminal Offender Record Information (CORI) check. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheets and data base software, calculator, copy machine, telephone, mobile or portable radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Senior Center Coordinator 2 4 IX, While performing the duties of this job, the employee is frequently required to walls, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Employees are frequently required to assist clients as they walk and sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Senior Center Coordinator 3 qo^ Board of Selectmen Meetina - March 29. 2005 - Paae 6 There was no public comment. On motion by Hines seconded by Anthony, the Board of Selectmen voted to close the hearing on an application for an All Alcoholic Restaurant Liquor License by Brinker Massachusetts Corporation d/b/a Romano's Macaroni Grill at 48 Walkers Brook Drive by a vote of 5-0-0. On motion by Hines seconded by Wood. the Board of Selectmen voted to approve the application for an All Alcoholic Restaurant Liquor License for Brinker Massachusetts Corporation d/b/a Romano's Macaroni Grill at 48 Walkers Brook Crossing subiect to the following condition: Applicant shall comoly with all bylaws. rules and regulations of the Town of Reading and of the Commonwealth of Massachusetts. The motion was approved by a vote of 5-0-0. Selectman Gail Wood suggested that the Board of Selectmen in the future should consider what, if any, regulations it wanted to have on outdoor dining. Hearina - Street Acceptances - Selectman Joseph Duffy read the notice of the hearing. The Town Manager reviewed the six streets that were scheduled for acceptance. These are on two Warrant Articles at Town Meeting - four of them are reaffirmations of previous acceptances, and two are new acceptances. There were no questions from the public. On motion by Hines seconded by Wood, the Board of Selectmen voted to close the hearing on the acceptance of Melendv Drive, Foster Circle, Forest Street (parcel at Anson Lane only), Lynn Villaae Way, Parsons Lane and Varnev Circle by a vote of 5-0-0. On motion by Duffv seconded by Wood. the Board of Selectmen approved the following streets laid out as public ways, and recommends to Town Meeting under Articles 18 and 19 of the 2005 Annual Town Meeting Warrant, the acceptance of Melendv Drive. Foster Circle, Forest Street (parcel at Anson Lane only), Lynn Villaae Way, Parsons Lane and Varney Circle by a vote of 5-0-0. Follow Un - RCTV - The Town Manager introduced Marcel Dubois, President of the RCTV Board. He introduced the members of his Board who were present. The Town Manager noted that the purpose of this meeting was an update for the Board of Selectmen. In accordance with the agreement signed by the Town Manager, RCTV is on a six month "probationary period" which expires on May 1st. Much progress has been made in meeting the requirements of the October 14th agreement. Specifically, the Town Manager noted that the payment from Comcast on behalf of RCTV has been received by the Town and is being distributed to RCTV at a rate of 1/12 per month. The $50,000 capital grant from Comcast has been received by the Town, and the Town will distribute these funds to RCTV once the capital plan has been developed. 4-,~ I REPORT TO THE BOARD OF SELECTMEN ON THE DEVELOPMENT OF A STORM WATER MITIGATION ENTERPRISE FUND SUBMITTED BY: WATER, SEWER AND STORM WATER MANAGEMENT ADVIORY COMMITTEE August, 2005 qcJ 1.0 PROGRAM BACKGROUND In December of 1999, the United States Environmental Protection Agency (EPA) promulgated a set of regulations called the National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Regulations. These regulations mandate a number of activities that the Town must perform to ensure that storm water discharges from the Town are not polluted. The stated purpose of this program is to "preserve, protect and improve the Nation's water resources from polluted storm water runoff." The EPA has determined that rain water runoff from urban areas is one of the largest remaining sources of pollution to the country's waterways. As rain falls on urban areas it picks up pollutants from a variety of sources such as: pesticides and fertilizers from lawn care activities; oil, antifreeze and other liquids from automotive uses; and sediments from construction activities. Without adequate controls, these pollutants among others can pass directly into lakes, streams and rivers. Locally, the areas of concern are the Ipswich River, Aber ona River and the Saugus River watersheds. The first phase of this program regulated communities with populations over 100,000. These communities have been regulated since the early 1990's. Based on lessons learned from that program, the regulations were extended to communities with populations between 10,000 and 100,000. The EPA issued a general permit for these smaller communities on May 1, 2003. The Town of Reading applied for coverage under this permit in July 2003 as required by the regulations. The permit requires compliance with six minimum control measures and full compliance must be achieved by May 1, 2008. The six minimum control measures are: 1. Public Education and Outreach - The Town must implement a public education program that could include mailings to residents and industries, setting up a web page, press releases, establishing school curriculum and many other activities. 2. Public Involvement and Participation - Public involvement activities could include establishing a Storm Water Committee (which we have already done) and developing volunteer activities such as stream cleanups, catch basin stenciling and the like. 3. Illicit Discharge Detection and Elimination - This program involves developing a system to ensure that illegal discharges to the storm drain system are identified and removed. Illegal discharges could include improperly routed sewer connections, dumping of oil into catch basins, or other illegal dumping activities. 4. Construction Site Storm Water Runoff Control - The regulations require that erosion control by-laws be enacted to prevent sediment-laden runoff from construction sites from entering the Town's storm drain system. The Town currently does this through the Conservation Commission. ~~v 5. Post-Construction Runoff Control - The regulations require that a program be developed to reduce the amount of pollution associated with development projects. This includes the use of best management practices (BMPs) such as detention basins, retention basins, water quality treatment devices and infiltration systems. It also requires that these BMPs be maintained appropriately to ensure their effectiveness. Pollution Prevention /Good Housekeeping for Municipal Operations - An Operation and Maintenance plan must be developed for municipal operations. Things to be considered as part of this plan are street sweeping, catch basin cleaning, drain line and ditch maintenance, detention basin maintenance, household hazardous waste collections, used oil collection, etc. The Town has developed a detailed Storm Water Pollution Prevention Plan that creates a road map for attaining compliance with the regulations. To this point, the Town of Reading has been in compliance with the terms of the permit. The Board of Selectmen assigned oversight of this program to the Water, Sewer and Storm Water Management Advisory Committee. The first priority of this Committee was to identify and pursue a dedicated source of funding to implement this program. For over a year, the Committee has been working towards this goal. In September 2004, the Committee made a presentation to the Board of Selectmen that identified several options for funding this program. The preferred option was to develop a new enterprise fund, which was endorsed by the Board. This new enterprise fund would be similar to the Water and Sewer enterprise funds that we currently have in place. The purpose of this report is to outline the recommended option for funding, the total cost of the program, and how these costs will be assessed to property owners. 4 C?;0 2.0 STORM WATER ENTERPRISE FUND The proposed enterprise fund will be established under the same authority as the enterprise funds for water and sewer. When the Board of Selectmen endorsed the idea of a Storm Water Enterprise Fund, it was determined that the fund should include all of the proposed costs of the program. PROGRAM COSTS The first step the Water, Sewer, and Storm Water Management Advisory Committee took in developing an enterprise fund was to look at the costs associated with the program. Three areas were looked at: operating costs, capital costs and expenses. The total estimated cost of the program is $540,350 per year. The following is a breakdown of the anticipated costs of the program. Detailed cost breakdowns can be found in Appendix A. ■ Operating Costs Operating costs that were included in the program include staff from the Highway Division, Engineering Division, DPW Administration, Finance/Accounting, and the Health Department. The total personnel costs (including benefits) was estimated to be $202,750. ■ Capital Costs When establishing the capital costs, the Committee tried to incorporate all of the drainage-related equipment and projects that had been identified in previous capital plans. Some of these items included street sweeping and catch basin cleaning equipment, drainage system mapping, and river improvements. The estimated annual cost of the capital program will be $285,000. ■ Expenses The estimated expenses associated with the program total $52,600 per year. Items include contract street sweeping and vacuum truck rental, consulting services, vehicle parts and general materials and supplies. RATE SETTING METHODOLOGY The basic premise of the rate setting methodology is that costs of the program will be based on impervious surfaces. The amount of impervious surface on a lot directly correlates to the volume of runoff the site produces. This is the most common method of assessing storm water fees throughout the country. Also a consideration is that the more a property is developed, the higher the potential for contributing pollutants to the waterways of the Town. lot Because the vast majority of the buildings in Town are single family residential structures, these properties will tend to drive the rates. The rate will be established on the average impervious area on a single-family lot (3,200 square feet) and then applied to those lots that will be directly calculated by impervious area. The rates will likely be based on a unit of impervious area (e.g., per 100 square feet of impervious area). ■ Single and Two Family Homes All single and two family homes will be charged at a flat rate. Rationale: The Town of Reading did an evaluation of impervious surfaces on 424 single-family and 359 two-family residential properties. This analysis found that the average impervious surface for both the single and two family homes on each lot is 3,200 square feet. While impervious surfaces ranged from a low of 1,087 square feet to a high of 9,127 square feet, it was felt that a flat rate was appropriate for the following reasons: 1. Because of the fairly low cost of the program (approximately $60 per dwelling unit), the effort to evaluate every property in Town would not be cost effective, and the costs for keeping the data current (a new set of aerial maps every three years) would drive up the overall cost of the program. 2. Each property generally receives the same benefit. 3. The pollution potential from each lot is roughly equivalent. ■ Multi-Family Properties Multi-family properties consist of three-family and larger developments. These include all apartment buildings, condominium developments, rooming houses, etc. Multi-family properties will be charged based on the total impervious area of the lot. Rationale: Multi-family properties can vary widely in size and amount of impervious area per unit. These properties tend to be more like commercial properties than single family homes. Basing these assessments on total impervious surfaces is the most equitable way to distribute costs. In no case will the total assessment for a multi family property exceed the assessment for a single-family house on a per unit basis. ■ Industrial/Commercial Properties All industrial/commercial properties will be charged based on the total impervious area of the lot. 61 Rationale: Industrial and commercial properties vary widely in size and levels of impervious surface. Basing the assessment on total impervious area is the most equitable way to distribute costs. In no case will any property be assessed for less than a single-family home. ABATEMENTS In an effort to encourage property owners to minimize the amount of runoff from their properties, which will help reduce the amount of pollutants entering the Towns waterways, the Committee believes that some type of abatement program should be instituted. The Committee will need to establish guidelines for abatement eligibility; however, the following are some of conditions that will be considered. 1. Undeveloped property will not be assessed a storm water fee. 2. Residential properties that install infiltration systems or other means to reduce runoff will be eligible for an abatement of up to 50% or their total assessment. 3. Commercial/industri al/multi-family properties that install and maintain state-of-the- art storm water treatment and infiltration systems will be eligible for an abatement of up to 50% of their total assessment. q Ce 6 STORM WATER ENTERPRISE FUND FY 06 BUDGET OPERATING BUDGET POSITION SALARY BENEFITS FTE's PROGRAM COST HIGHWAY DIVISION STREET SWEEPING CATCH BASIN CLEANING DITCH MAINTENANCE VEHICLE MAINTENANCE SKILLED LABORER EQUIPMENT OPERATOR WORKING FOREMAN* MECHANIC 1 SUPERVISOR ENGINEERING DIVISION DPW ADMINISTRATION FINANCE/ACCOUNTING TOWN ENGINEER DPW DIRECTOR BUSINESS SUPERVISOR CLERK HEALTH DEPT (ENFORCEMENT) ~ HEALTH ADMINISTRATOR TOTAL OPERATING COSTS $ 37,000.00 $ 9,250.00 $ 42,000.00 $ 10,500.00 $ 45,000.00 $ 11,250.00 $ 43,500.00 $ 10,875.00 $ 65,000.00 $ 16,250.00 $ 73,000.00 $ 18,250.00 $ 92,000.00 $ 23,000.00 $ 54,000.00 $ 13,500.00 $ 29,000.00 $ 7,250.00 $ 61,000.00 $ 15,250.00 *Assumes a ditch maintenance crew of one working foreman and three summer help for three months t 1.4 $ 64,750.00 0.8' $ 42,000.00 0.7. $ 39,375.00 0.1 $ 5,437.50 0.2 $ 16,250.00 0.1 $ 9,125.00 0.05 $ 5,750.00 0.05 $ 3,375.00 0.25 $ 9,062.50 0.1 $ 7,625.00 $ 202,750.00 NID FY ~6 SUDGeT ~E.NTERp~IS~ ~U Sy0Fkm WATEp GT SWEPp1NG CUU TRUCK RENTAL rH1 EC4 4RTS UpLIES. AT S~1~T NS4~VtGES O G SER TpTA~ PE~SES `2o,oao.oo~ ~ 7 ~aoa0 ~ 6,600 •p0 i ~ 10,OOfl.flfl ~ rip00.00 ' 00.00 STORM WATER ENTERPRISE FUND FY 06 BUDGET CAPITAL PLAN FY061 FY07_1 FY081 FY091 FY101 FY111 FY121 FY131 FY141 I I 1 1 30,000 1 $ 30,000 1 $ 30,000 1 $ 30,000 1 $ ~ I 1 ) I I 1 I 1 I I I I I I I I I I I I I I I I I I 1$150,0001 1 1 1 1 $ 200,000 1 1 1 1 1 $ 90,000 1 1 1 1 1 30,000.1 $180,000 1 $ 230,000 1 $120,000 1 $ FY15 IGENERAL DRAINAGE 1 $ 30,000 1 $ 30,000 ( $ 30,000 1 $ 30,000 1 $ 30,000 1 $ DRAINAGE SYS MAPPING 1$100,0001 j 1 1 1 ILLICIT DISCHARGE DETEC I 1$100,0001 1 I 1 DUMP TRUCK 1 1 $ 85,000 1 I I I SAUGUS RIVER DESIGN J I $.100,000 1 1$ 75,0001 1 SAUGUS RIVER IMPRVMNT 1 1 1 $700,000.1 1 $ 550,000 1 ABERJONA RIVER DESIGN 1 1 1 $100,000 1 1 1 ABERJONA IMPROVEMENT 1 I ( 1$300,000 1 1 STREET SWEEPER 1 1 ( I I I VACUUM TRUCK I I I I I 1 DUMP TRUCK I I r I r r TOTAL I $130,000 1 $ 315,000 1 $ 830,000 1 $ 405,000 1 $ 580,000 1 $ TOTAL 10 YEAR CAPITAL $ 2,850,000 AVERAGE ANNUAL COST $ 285,000 OPERATING BUDGET $ 202,750.00 EXPENSES $ 52,600.00 CAPITAL $ 285,000.00 TOTAL PROGRAM COSTS $ 540,350.00 COST PER HOUSEHOLD $ 61.40 (8800 DWELLING UNITS) 30,000 30,000 ~t ( r ~4•' , ;1z,•~t i , , ( i ~yVK~ ti` t A, 1 t t t. o • wooeer WIT {t 1' cg It"A34 t ll 1 r R(1 i`nF r:(`.: , : ~ 4 I I} :a SF J sy .I _ 4~. EJ FRONT ELEVATION N - PLEA: ANT S•7R£ET ENIOP ~AwN ENTS7 38 36 c 3e axro :s ~YtD ' _ ¢ FAroay 1 P fy. aovst. AROA cy.aa.E!,~r Ri•0<b. a<-cs*6. rlre..ww... _ ! v - ~ I 21L •~f \Q .nq ir• {ttP L tyA-WRAC r \ \ VEGtTA't'iD~' - . ~ 22g < STM PLAN - 12 1 ~ i v[~vR I . u ` 1 C~, r I M - fI . 40 _ i Li PtMST FLOOR SEEONb FwOR - AMIC ROOM . . Board of Selectmen Meeting August 8, 2005 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 6:30 p.m. in the Senior Center, 49 Pleasant Street, Reading, Massachusetts. Present were Chairman Camille Anthony, Vice Chairman Richard Schubert (arrived late), Secretary Joseph Duffy, Selectmen James Bonazoli and Ben Tafoya, Human Resources Administrator Carol Roberts, Town Manager Peter Hechenbleikner, and the following list of interested parties: Mike DiNatale, Mark and Margaret Bouyer, Marie Dudinski, David Farwell, John Tormey, Dave Lindbergh, Steve Dane, Bill Fowler, Nancy Scott, Pete Dahl. Discussion/Action Items Meeting with Emerson Road/Dividence Road Residents - The Town Manager presented the issues related to Emerson Road and Dividence Road as private ways and access to the Wood End School. He noted that there would be a full public hearing on all of the rules and regulations tomorrow evening, but the purpose was to talk about impact on these two pieces of private way and determine what the future of these streets should be. David Farwell of 65 Dividence Road asked what the width of the walkway onto the school site from the end of Dividence Road would be. The Town Manager noted that it would be five feet, and would be protected at the Dividence Road end so vehicles could not use it. He also noted that this walkway would not be done by the time school started because of the closeout of the conservation application for the remainder of the site. Dave Lindbergh of 70 Dividence Road thanked the Board of Selectmen for having a meeting. He noted that traffic is not an issue now but with the new school, it would be. He suggested that the sign at Dividence and Emerson Road read simply "residents of the street only" and eliminate the time. He hopes that the Board will be flexible to modify regulations once school starts and we see what the traffic patterns will be. Marie Dudinski of 24 Emerson Street noted that children's safety is a major concern. She felt that it would be good to make Emerson Road a public way. Nancy Scott of 34 Emerson Road again expressed hope that we could be flexible - let's wait and see how it goes. She asked how special events will be handled. Margie Bouyer of 19 Emerson Street asked how enforcement would take place for company who is parking there. The Town Manager noted that whatever the final decision was on the parking rules and regulations, it would apply to everybody. David Farwell felt that it would be unfair to ask residents to pay for improvements to the streets. Board of Selectmen Meeting - August 8. 2005 - Page 2 The Town Manager asked the Board of Selectmen and the residents to focus on the issue of whether or not these streets should become a public way. Selectman James Bonazoli felt that he was concerned about how it would be funded. Sidewalks on Franklin Street are a high priority. He also felt that making the end of Dividence Road a public way would provide no value to the residents or to the Town. All parties agreed that the situation would be monitored and that at the end of October, we would have a formal review and have this on an Agenda. Chairman Camille Anthony thanked everyone for attending and for their participation. Interview/Abboint Town Accountant - Selectman Ben Tafoya reviewed the screening process with the Board of Selectmen. The Selectmen asked the following questions: ♦ About changing from private sector to public sector. What steps would need to be made to come up to speed. e How to deal with residents asking for public information. ♦ Whether this job would be too confining given their background. ♦ What their experience has been working with the Town. o What activities they had been involved in within the community if any. ♦ What caught their eye about applying for this position and what they did about finding out about the job. ♦ How they would handle their role as a watch dog for Town finances. ♦ How they have dealt with a situation where they had to address an inappropriate expenditure of funds. The Board interviewed Steven Dane and Harvey "Pete" Dahl of Reading and William Fowler of Sharon. The Board talked about next steps. Selectman Ben Tafoya asked if the Board felt that they needed to see additional candidates of if they were satisfied with the candidates before them. The Board indicated that they were satisfied with the candidates before them. The consensus was to take Bill Fowler out of the mix and concentrate on Steve Dane and Pete Dahl as potential candidates. The Town Manager and staff will complete the background and reference checks, and then the Board of Selectmen will have this on an Agenda for a future special meeting to make a decision in the very near future. The Town Manager gave the Board of Selectmen an update on the trucking at Jordan's. It appears that the trucking issue at night is resolved. On motion by Schubert seconded by Duffv. the Board of Selectmen voted to adiourn their meeting of August 8. 2005 at 10:00 mm. by a vote of 5-0-0. Respectfully submitted, Secretary ~ . 5 Board of Selectmen Meeting August 9, 2005 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:30 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Camille Anthony, Vice Chairman Richard Schubert, Secretary Joseph Duffy, Selectmen James Bonazoli and Ben Tafoya, Superintendent of Schools Pat Schettini, Public Works Director Ted McIntire, Water Treatment Plant Supervisor Peter Tassi, Police Chief Jim Cormier, Town Manager Peter Hechenbleikner, Paula Schena and the following list of interested parties: Bill Brown, John Dannemiller, Dave Lindbergh, Dominique Farrell, Eliot and Hilary Polk, Karen Herrick, George Perry, Gina Snyder, Stephen Crook, John Wood, Sue Berman, Andrew Buck, Andy Murphy, Will Finch, Gail Wood. Reports and Comments Selectmen's Liaison Reports and Comments - Selectman Ben Tafoya noted that the Ad Hoc Health Insurance Committee has met twice. They are looking at numbers on how the Town spends money on insurance, and they are also developing an RFP. Chairman Camille Anthony asked that he share the information with the Selectmen when he gets it, and she was also interested on how we will deal with the handful of out of state retirees. Selectman Tafoya noted that the Selectmen met last night and conducted three interviews for the Town Accountant position. Chairman Camille Anthony noted that on Route 129 near 93, the road is depressed around the sewers and when the trucks drive over it, it is very noisy. She asked for an update on the status of the underground storage tanks. She noted that she met with Gill Rodriguez, and noted that the parking regulations in the Downtown area are not working. She requested a tour of the schools and Pat Schettini noted that will be arranged. Town Manager's Report The Town Manager gave the following report: ♦ Change in Manager - Reading Liquors. ♦ The Library air conditioning is back on line. ♦ Lt. Governor's briefing on Education - August 10, 10:00 to 11:30, Municipal Health Care August 11, 11:30, Lowell City Hall. ♦ A Special Act has been signed by Lt. Governor Kerry Healy for the Interbasin Transfer so that Reading may buy MWRA water. I would propose that we move ahead will all approvals at the earliest possible date in spite of the IRWA and Conservation Law Foundation appeal of the WRC approval. ♦ Jordan's trucking - report. ♦ Panting regulations in area of RMHS to accommodate construction. s~' Board of Selectmen Meeting - August 9. 2005 - Page 2 ♦ There is correspondence'm your packet of note as follows: • Letter from the Superintendent of Schools thanking the RFD for their response for the hazardous materials incident. • Memo from E/HS Administrator re: Staff transition per consultant's report. • Memo from Bill Brown re: Sale of Town/School property on Oakland Road. Discussion/Action Items Hearing - Wood End Area - Traffic Rules and Regulations - The Secretary read the hearing notice. The Town Manager noted that the Wood End School is opening as a neighborhood school. A working group consisting of himself, 10-18 residents and School Department staff was formed. The consensus of the group is to maintain as many access areas as possible, and to add more parking on site this has been done. There are two major issues of sidewalks and traffic regulations and patterns. After school is open, everything will be re-evaluated. A flashing school zone sign with built in Speed Board has been ordered. The Town Manager noted that every street with access onto Franklin Street will have a stop sign to make drivers aware of the increase in pedestrians. There will be no parking, standing or stopping on Sunset Rock. No parking, standing or stopping certain times, and days on Dividence Road, and the drop off will be on the incoming side and then exit out through Emerson Street. The Town Manager was going to suggest changes for Sunset Rock Lane and Roma Lane but the residents want it left alone. There is a gate on the end of Roma Lane and only DPW, the School Department and emergency vehicles will have access. Superintendent of Schools Pat Schettini thanked the Town Manager and the working group for all their hard work. Sue Berman of 15 Lucy Drive asked if she can go all the way up to the school. Pat Schettini noted that Richard Davidson will send out a notice to parents showing the drop off points. Ms. Berman asked if the walking paths will be plowed, and the Town Manager indicated that they will but they may not be done this season. Andrew Buck of 12 Zachary Lane suggested adding the wording emergency vehicles and residents to the signs. He noted that Dividence Road north side near Franklin Street is not plowed properly and is very narrow. He also noted that the snow plow route needs to be changed because Dividence Road is the last on the list. A Covey Hill Road resident suggested putting the map on the website. She also requested seeing the plan of the High School before work is done, and she would like to see the floor plan on the website. Pat Schettini indicated that he is happy to provide information but putting the floor plan on the website could be a security issue. P 5 Board of Selectmen Meeting - August 9. 2005 - Page 3 Bill Brown noted that the pathways from Fox Run Lane and Dividence Road must be handicap accessible. Chairman Camille Anthony noted that Sunset Rock Lane access is ADA accessible. John Dannemiller of 54 Roma Lane noted that he would like to propose a change on Roma Lane. He wants to put the parking on the other side because people are parking and crossing the street just before the cul-de-sac. Karen Herrick of 9 Dividence Road asked if the sidewalks will be plowed, and the Town Manager indicated that they will. Andy Murphy of 3 Zachary Lane noted that Dividence Road is a bottleneck. He also noted that Emerson Road is in terrible shape, and asked if it will be repaved. The Town Manager noted that Emerson Road is a private way, and the Town is not allowed to do construction on a private way. The Selectmen held a meeting to talk about making it a public way but the residents want to wait until the end of October before malting a decision. Mr. Murphy noted that the walkway at the end of Dividence Road needs to be paved because it becomes depressed when it is wet. Chairman Camille Anthony noted that parking on both sides of Emerson Road could be a problem. Pat Schettini noted that it is a problem and some nights they put out barricades when an event is going on. Selectman Ben Tafoya suggested that the Police monitor the whole area. He wants to speed up the installation of sidewalks. He also noted that one crosswalk on Franklin Street is not enough. The Town Manager noted that as soon as sidewalks are available, then crosswalks will be painted. He also noted that the Federal Transportation Act now has money and, hopefully, there will be grants next year for the Safe Routes to School Program. A motion by Schubert seconded by Bonazoli to close the hearing on amending the Town of Reading Traffic Rules and Regulations was annroved by a vote of 5-0-0. A motion by Schubert seconded by Bonazoli to amend the Town of Reading Traffic Rules and Regulations by adding to Annendix A-12 -116.12 Obedience to Isolated Stop Signs:" ♦ Zacharv Lane at Dividence Road; ♦ Collins Avenue at Franklin Street: ♦ Chanel Bill Drive at Franklin Street: ♦ Terrace Park at Franklin Street: Kurchian Lane at Franklin Street; ♦ Buckskin Drive at Franklin Street: ♦ Blueberrv Lane at Franklin Street (both ends): ♦ William Road at Franklin Street: ♦ Pasture Road at Franklin Street: ♦ Susan Drive at Franklin Street: e Van Norden Road at Franklin Street: s Covev Hill Road at Franklin Street:. ♦ Meadowbrook Lane at Franklin Street: ♦ Larch Lane at Franklin Street. S ~,3 Board of Selectmen Meeting - August 9, 2005 - Page 4 No stopping, standing or narking both sides of Franklin Street 500 feet in both directions from Sunset Rock Lane. By adding to Appendix A-5b "Parking prohibited during certain hours on certain streets - No parking 7:30 a.m. to 8:30 a.m. and 2:30 u.m. to 3:30 p.m., (Mondav through Fridavj September 1 through June 30: ♦ Both sides of Dividence Road from Zacharv Lane westerlv to the end of Dividence Road: ♦ East side of Emerson Street for its entire length; ♦ West side of Fox Run Lane for its entire length. By addinf, to Appendix 15 116.25.1 Do not enter 7:30 a.m. to 8:30 a.m. and 2:30 p.m. to 3:30 D.M. Mondav through Fridav. September 1 through June 30 (Emergencv Vehicles Exem t}~. ♦ Emerson Road at Franklin Street. By adding Appendix to A-15a "Do Not Enter (except for residents) (Emergency Vehicles Exem ♦ Dividence Road from Emerson Road westward., was approved by a vote of 5-0-0. Presentation - Water Treatment Plant - Public Works Director Ted McIntire, Water Treatment Plant Supervisor Peter Tassi and WSSWAC Members Steve Crook and John Wood were present. The Town Manager noted that Town Meeting approved the funding for a study and design of a new Water Treatment Plant. CDM was hired and the cost of a new versus remodeling was the same. An environmental study shows that blue spotted salamanders are a problem so a new site needs to be found. He wants to know how to proceed and to inform the Board that costs are higher than anticipated. Ted McIntire noted that the Town cannot meet proposed federal regulations for drinking water. The estimated cost previously was $12.8 million for the proposed warehouse facility that became enhanced. We hired an engineering company and got to the 60% design and the cost is up to $19.2 million. The initial proposed site would be difficult or impossible to permit, there would be extensive mitigation potential, and schedule delays and increase in cost. Ted McIntire noted that the existing site is a more expensive alternative because the plant would have to be completely demolished and removed, and we would need to buy MWRA water for 2 %Z years and there is staffing issues. The former compost area is a possibility but it is close to the neighborhood and there could be noise, odor and aesthetic issues and also site drainage issues. Selectman Ben Tafoya asked how close to Foster Circle it is, and Ted McIntire noted that it was approximately 200 feet. Chairman Camille Anthony asked about the odors and it was noted that ground water contains sulfides and can get odorous. It is treatable with a scrubber to remove odors. There would be a one time cost of $150,000 - $250,000 for the scrubber. Board of Selectmen Meeting - August 9. 2005 - Page 5 Ted McIntire noted that the existing compost area would be the easiest redesign and need less site work but we would have to relocate the compost area and find a place for our construction debris. The cost of the options were discussed. The cost of Option 1 is $22.5 million, Option 2 is $26 million, Option 3 is $24.1 million and Option 4 is $22.5 million. Construction costs have increased dramatically. There is a 6% inflation from 2004 and contractors are bidding higher to avoid losing money on the cost increases. It will cost $1.6 million to replace the compost operation. Selectman Ben Tafoya asked if we would have to get rid of the old Water Treatment Plant, and Ted McIntire noted that it will be demolished to a certain level, then filled in. Ted McIntire noted that another option is to go to a full MWRA supply but it is prohibited by State law, and we would lose local control and lose redundancy. Andover has a full supply and are willing to share but it is prohibited by State law, there would have to be major infrastructure improvements, we would have to deal with three communities, we would have loss of local control, and it would be the longest implementation process. Vice Chairman Richard Schubert asked if any of the options would leave open recreational space. Ted McIntire noted that all of them except for the existing. The Town Manager suggested a site visit on September 10, 2005. Chairman Camille Anthony requested that staff make sure there are no Natural Heritage issues before the site visit. Discussion of Traffic Issues - Electronic Sneed Enforcement. Downtown Parking - Police Chief Jim Cormier was present. The Town Manager noted that there is an issue of technology and traffic enforcement, specifically cameras for traffic signal enforcement. Chief Cormier noted that nobody in Massachusetts is using this yet. The Mass. Turnpike authority uses it in their fast lane. The system is monitored by the company who makes the equipment. Woburn District Court won't dismiss it without allowing the opportunity. There are language issues in the law that need to be addressed regarding the identification process. Chief Cormier noted that some states make the owners of the vehicles responsible. Chelsea and Fall River are installing cameras for surveillance purposes. Chief Cormier also noted that speed equals 1/3 of the traffic fatalities and we had one last year in Reading. The courts had suggested to Mass. Turnpike to money fine multiple offenders, not first timers. Selectman Ben Tafoya indicated that he doubts it would be effective on speeding because cameras are limited if speeding. He would like to see a plan for traffic calming in the Town. Chairman Camille Anthony noted that she is interested in the red light issue. If we are not going to ticket, why bother? 00' /v 5 Board of Selectmen Meetiniz - Aup-u t 9.2005 - Page 6 Vice Chairman Richard Schubert noted that he is reluctant to go to this he's not sure that it is warranted yet. Selectman James Bonazoli noted that we should take a further look with the increase on Walkers Brook Drive. The Town Manager noted that he will schedule a night for the Police Chief to come in and talk about tickets/warnings and traffic calming. The Town Manager noted that the Downtown is at 100% design by mid-September. The Historical Commission has okayed it and we will go out to bid this Winter. There will be tree hearings for tree removals and two rights of entry are needed. Discussion on Water Restrictions - Selectman Ben Tafoya noted that he looked at the river and it is at a low point. Water consumption is getting towards the high point. He is requesting a Stage 2 restrictions that allows hand held devices only for watering. He also noted that Ted McIntire put a message in the newspaper last week. The Town Manager noted that our water use was still below the trigger usage, but the Middleton gauge is well below the trigger due to lack of rainfall. The Town Manager noted that Stage 2 reduces outdoor water use by 50%. He also suggested that if the Selectmen go to a Stage 2, that it be kept in effect until October. Will Finch noted that the river is flowing backwards because the wells in North Reading are drawing on the water. He also noted that there are beaver dams, and he suggests that we go to hand held watering. Gina Snyder of 11 Jadem Terrace noted that she came in support of Ben Tafoya. She also noted that if Reading does this and the river dries up, the Town will know that they did what they could to mitigate. Gail Wood noted that other communities have hand held watering anytime. She suggested reducing the number of hours for sprinklers. Ted McIntire asked what block of four hours the Selectmen wanted. Selectmen Ben Tafoya and James Bonazoli suggested 6:00 a.m. to 8:00 a.m. and 6:00 p.m. to 8:00 p.m. John Wood cautioned the Selectmen about the danger of setting a precedent, and he suggested one step at a time. Will Finch noted that there has already been a one week delay and that's justification for going to Stage 2. 5 1,4 * Board of Selectmen Meeting - August 9. 2005 - Paee 7 Schubert moved and Tafova seconded to impose the Stage 2 water restrictions pursuant to the Water Conservation Program Section 4.9.2. adopted by the Board of Selectmen on 6- 28-05 to permit only hand held watering and that such restrictions shall remain in place until October 30. 2005 or until such earlier date as thev may be modified. A motion by Tafova seconded by Bonazoli to amend the motion so that outdoor watering only be allowed from 6:00 a.m. to 8:00 a.m. and 6:00 p.m. to 8:00 p.m. was approved by a vote of 3-2-0. with Bonazoli and Anthonv opposed. The main motion as amended was approved by a vote of 5-0-0. The Town Manager noted that this will be implemented within seven days. Approval of Minutes A motion by Schubert seconded by Bonazoli to approve the Minutes of Julv 12. 2005. as amended. was approved by a vote of 5-0-0. A motion by Schubert seconded by Duffv to approve the Minutes of Julv 26. 2005. as amended. was approved by a vote of 5-0-0. A motion by Schubert seconded by Duffv to approve the Executive Session Minutes of June 14. 2005 as written was approved on a roll call vote with all five members voting in the affirmative. A motion by Schubert seconded by Bonazoli to approve the Executive Session Minutes of June 28. 2005 as written was approved on a roll call vote with all rive, members voting in the affirmative. A motion by Schubert seconded by Bonazoli to adjourn the meeting of Autyust 9. 2005 at 11:10 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary - -01 Board of Selectmen Meeting August 11, 2005 The meeting convened at 7:30 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Camille Anthony, Vice Chairman Richard Schubert, Secretary Joseph Duffy, Selectmen James Bonazoli and Ben Tafoya, Human Resources Administrator Carol Roberts, Town Manager Peter Hechenbleikner, and the following list of interested parties: Megan Tafoya. Discussion/Action Items Abnointment of Town Accountant - The Chairman announced that the purpose of this meeting was to appoint a Town Accountant. The Town Manager noted that one of the two remaining finalists has just now withdrawn his application, leaving only a single applicant for the position. Selectman Ben Tafoya who chaired the Town Accountant Screening Committee suggested that the Board diver any action until their next meeting on August 23, 2005 and that between now and then, the Town Accountant Screening Committee would meet to make a recommendation. The Board of Selectmen then reviewed what they are looking for in a Town Accountant. Chairman Camille Anthony distributed notes dated August l lth outlining six characteristics that she thought were important. They included: 1. Accounting and auditing background including status as a designated CPA; 2. Budgeting and oversight management; 3. Communication skills; 4. Depth of experience in working with the accounting and financial areas; 5. Experience having direct responsibility to Executive Board while interacting daily with the CEO; i.e., the Town Manager; 6. Finance statement preparation and analysis skills. Vice Chairman Richard Schubert agreed and added that it is a critical position. The person needed to be independent and strong enough to stand up when something is not right. This requires resolution and strength of character. The person needs to be able to maintain the trust that we have in the accounting function currently. Selectman James Bonazoli listed the characteristics in priority as trust and integrity. He felt that the role was changing and that the position will be more in the spotlight given what's happening in the auditing and accounting functions in the private sector. The person needs to represent Reading with integrity and trust. He would prioritize Chairman Camille Anthony's list as: 1. Financial statement preparation and analysis skills first; 2. Accounting and auditing background including CPA second; and 3. Experience having direct responsibility to an executive body while interacting daily with the CEO. 50, L01 Board of Selectmen Meeting - August 11. 2005 - Page 2 Selectman Joseph Duffy noted that we had three candidates. He would have been able to vote to make a decision at the last meeting. The Town Manager is anxious to get this position filled. We need to move as quickly as possible. The Town Manager gave an update on the water restrictions, and answered questions as to why Town athletic fields and parks were exempt. On motion by Schubert seconded by Bonazoli. the Board of Selectmen voted to adiourn their meeting of August 11. 2005 at 8:00 n.m. by a vote of 5-0-0. Respectfully submitted, Secretary IC w August. 1, 2005 20 JUL 33 fill 1`:29 40 Dudley St. Reading, MA 01867 The Board of Selectmen Town Hall Reading,. MA 01867 To whom it may concern: This letter is being written to express our dissatisfaction and disbelief regarding the recent change in the traffic pattern on Chute Street, changing the upper portion of the street, between Mt. Vernon Street and Woburn Street, from two lanes of traffic into a one-way. The change seems to have taken place without a great deal of public input, since a number of local residents were unaware of the proposed change until an article appeared in the Chronicle, stating. the decision had already been made. Now, northbound drivers on Chute Street, instead of being able to go directly across Woburn Street, must make a right hand turn onto Woburn, then a left onto Bancroft and a second left onto Mt. Vernon. The width of Bancroft Street at its intersection with Woburn Street is far less than that of Chute Street, and frequently there are cars parked near the intersection, making the turn difficult at best and possibly posing a much greater safety hazard than existed before the change. Also, due to the entrance to the Atlantic parking lot being directly across Woburn Street, the number of cars using the intersection has always been somewhat high, and now it has increased further due to the change in the traffic flow on Chute Street. When a car is waiting at the base of Bancroft to enter onto Woburn Street, the amount of space left for traffic turning from Woburn onto Bancroft becomes even more reduced, again raising safety concerns. The left hand tarn from Bancroft onto Mt. Vernon is also problematic, due to the reduced lines-of-sight for any oncoming traffic. Additionally, it seems rather absurd to have the two portions of such a short street being one-way in opposite directions. It makes one question the rational- basis for invoking such a change, since the old pattern of traffic did not seem to cause any .problems-in.traffic.flow-,.and.the-newer.pattern seems to. present. a. number of.safbty concerns that previously did not exist. Thank you. for your reconsideration. of this, mattes.. rS'i`nc~~eree(l''y, W Ur.5~ /A aL'4~ William. T. Smith. / Stacey E. Smith. qa~ ymv epw" V/ LATHAM, LATHAM & LAMOND, P.C. b / ( 6a c, uov0AA/*11' 643 MAIN STREET READING, MASSACHUSETTS 01867-3096 W W W.LLLLAW.COM KENNETH C. LATHAM (1939-1996) 0. BRADLEY LATHAM* JOHN T. LAMOND SHEILAH GRIFFIN-REICHARDT JOSHUA E. LATHAM CHRISTOPHER M. O. LATHAM *ADMITTED TO PRACTICE IN MASSACHUSETTS & NEW HAMPSHIRE TELEPHONE: (781) 944-0505 FAX: (781) 944-7079 August 17, 2005 To Abutters Subject: Demolition of buildings and other structures at and near the corner of Harnden and Pleasant Streets, Reading, Massachusetts, as to Property known and Numbered 1 to 17 Harnden Street and 2 to 26 Pleasant Street. This is to advise that buildings and other structures on the subject property will be demolished and the debris removed from the site commencing on or after September 1, 2005. There will be some local noise, vibration'and dust as a consequence. Please note that because the property will be an active demolition-construction site, with trucks and other heavy equipment being used, during the project no one should attempt to ao onto the Droperty or near the equipment being used. Thank you. Sincerely, Latham, L & La nd, P.C. ~r atham, Attorney roperty Owners cc: Reading Building Inspector Town Planner Town Engineer Co 3_ c~ ,1 q C&5 To: Camille Anthony, Chairman, Board of Selectmen, Town of Reading Tom O'Rourke, Chairman, Aquatics Advisory Board 203 AUG 15 Ni 10' 42 From: Mary Ellen O'Neill Date: August S, 2005 Re: Aquatics Advisory Board Please accept my resignation as of this day from the Aquatics Advisory Board. For the past three and a half years I worked diligently and in good faith with the Aquatics Advisory Board to oversee the aquatics agreement between our town and the YMCA. My particular area of interest has been the open recreation summer swim program. We have worked to strengthen that program by structuring it in a more user-friendly fashion, including larger blocks of uninterrupted time in both pools and slightly expanded lane space with the inclusion of a side wall in the large pool, and by improving the publicity for it with a full-page notice in the Reading Recreation summer brochure and a "Summer Swim Fun" flier distributed at the YMCA, the Reading Rec office, and the library, and the development of a marketing/promotion plan. Much to my dismay I discovered that several of the guidelines for this season's open recreation program, reviewed and discussed by the Aquatics Advisory Board over the course of many months, were not being honored by the YMCA. I brought my daughter and her friend to swim Wednesday, July 22, at 3:00 p.m. Despite the understanding by the Aquat'ics' Advisory Board that the, open recreation program would open in the afternoons at 2J0'p m. in the large poor with three'lanes (tine does not become available in the teaching pool until 3:15 p.m.), only'two lanes were'open with a rope placed horizontally across the two lanes no more than one-third of the way up from the lower end. Approximately ten swimmers were in that small area, unaware that they could use the full length of the two lanes. I requested that the three-lane provision be honored. The aquatics staff moved the lane divider over so that there was close to the three lanes open. At 4:30 p.m. a swim instruction class was put in the open recreation area at the deep end. My daughter and her friend moved to the lower end. Within a few minutes the class participants began swimming the length of the pool requiring my daughter and her friend to move to the wall. I then picked up a copy of the detailed pool usage schedule, which is distributed in the lobby of the YMCA, and was shocked to discover that the times for open recreation had been modified less than two weeks after the Aquatics Advisory Board completed its last review of all the details for this program. The 2:30 to 6:00 p.m. block in the large pool on Monday, Wednesday, and Friday had been modified to 2:30 to 5:00.p.m. This meant that the times advertised widely through the "Summer Swim Fun" flier were incorrect. It also meant that what- was published in the Reading Rec brochure (open swim availab'ilit'y on Monday Friday included the 2:30 pm to 7:30 p m period) was also incorrect. ` (The open time in the teaching p'ool' on these days, ended at 5:15 p m:;' leaving no swan time'from 5:15 to 6:00 p m in either pool on Monda `Wednesday; and Friday) ' gG . One of my goals has been to build the open recreation summer swim program into a reliable, user-friendly, affordable summer swimming option for Reading residents. The Aquatics Advisory Board began its consideration of the summer 2005 program in the fall of 2004 as it drafted and adopted a marketing/promotion plan for the summer program and the kindergarten swimming lessons. The summer program was on the agenda for all of our monthly meetings throughout the winter and spring. Our last meeting was the evening of June 27, the day the open recreation program began. When Mr. Hechenbleikner spoke with a YMCA representative about the schedule change, he was told that the YMCA's swim team needed the time and it was for the month of July only. The program gets off the ground at the very end of June and early July. That is when the interest in-the program and its credibility are established. The "Summer Swim Fun Flier" and the full-page notice in the Reading Rec brochure were inaccurate within days of the program's opening. Instead of reducing the number of lanes available to open recreation when its swim team was there (which had been done in the past and was noted on the lane assignment information the Board received at its June 27 meeting), the YMCA actually closed the open recreation for the times noted earlier. The information the Aquatics Advisory Board had received about lane assignments for open swim was not honored. Swim lessons were put in the open recreation space. The integrity of the program and the time spent by volunteers to plan the program were not respected. Cc: Peter Hechenbleikner Aquatics Advisory Board 111~~ IN. - J Susan Bowe Adopt-an-Island Program. 178 West Street Reading,- MA 0 1867 j CAM a (,K(, Qe e~f ~1 ec e ~1 e k, _VO , NSA Qk$ \~;T c~~5 - ler; Hello to all Ac' *An Islancl Volunteers! t~ ~Reading is once again filled with the beauty of your hard worki we hope that you and yourgardens are flourishing. I, The AA) committee of the }leading Garden Club is preparing to review sites for the "beautiful islands of Reading" contest. We will be viewing all islands/containers during the week of August 15th, and taking our annual photographs. This is your chance to put on your fancy duds and strut your stuff. ]`lave fun! 4 IdK Our end-of-season celebration will be held at the Jenior Center on Tuesday, October 25th. rleasejoin us that evening to celebrate everyone's efforts and congratulate this year's contest winners. We hope to see you there, and heartily thank you foryour contributions! A REPORT FOR CONDUCTING A WATER LEAK DETECTION SURVEY N THE ENTIRE WATER DISTRIBUTION SYSTEM for the TOWN OF READING, MA Conducted by Water & Waste Pipe 'T'esting Inc. June - July, 2005 ~~1 Emergency Leak Location • Leak Detection Surveys Leak Correlation - Pressure Testing • Disinfection Fire Flow Testing • Pipe Location WATER LEAK DETECTION SURVEY CONDUCTED FOR: Town of Reading Department of Public Works, Water Division 16 Lowell St. Reading, MA 01867 AREA SURVEYED: CONDUCTED BY: SURVEY DURATION: REPORT PREPARED ON: APPROVED BY: The entire water distribution system - approximately 110 miles Water & Waste Pipe Testing Inc. Wakefield, MA June 22, 2005, to July 27, 2005 Office: (781) 245-6705 Fax: (781) 224-0955 R O. Box 2145 - Wakefield, MA 01880 Carl M. Sopper, President INTRODUCTION: Water & Waste Pipe Testing, Inc., of Wakefield, MA, conducted and completed a sonic water leakage survey on the entire water distribution system, approximately 110 miles, for the Town of Reading, MA. The entire survey was conducted during the working hours of 7:00 am to 3:00 pm on weekdays. The more heavily traveled roads, such as Main St. and Lowell St., were surveyed on Sunday morning, July 10, 2005, between the hours of 5:00 am and 10:00 am. Our work procedure began once we were provided with an up-to-date map with locations of each hydrant and sizes of mains in the system. The survey was conducted by listening on each hydrant and all accessible gate valves within the system consisting of cast iron and ductile iron mains. Any and all damages that were found during the survey were reported immediately, such as broken hydrants, missing hydrant caps, closed or broken gate valves and/or services, gate boxes filled with dirt, etc. The survey was conducted during the working daylight hours so that assistance from the Water Department was available when needed. All leaks were reported to Mr. James Richardson, Water Superintendent, and Mr. Robert Stark, Water Foreman, at the end of each day. DESCRIPTION OF EQUIPMENT: The leak locator we use is an electronic instrument, Model HL90, manufactured by Metrotech, Inc., of Sunnyvale, California. This device is a self-contained instrument equipped with headphones, sensitivity and gain controls and a transducer ground pick-up. This device is very sensitive to sound and is capable of detecting water leakage of approximately 1/2 gallon per minute. Water escaping from the orifice of a pipe has its own distinctive sound and can be heard by our instrument over other surrounding disturbances such as wind, automobiles and aircraft, and other underground utilities such as sewer flows, drainage flows, etc. Our company has used this particular leak detector in all our previous leakage surveys and considers this device to be excellent in this field. We are also equipped with a PAL-300 leak correlator, manufactured by Gutermann and Messtechnik of Zollikon, Switzerland, a highly sophisticated leak finder that will pinpoint a leak or leaks that are difficult to locate above ground with our sonic leak detection equipment. The equipment consists of a central unit, or processor, in which important data is entered, such as the type of pipe material, size of pipe, etc. A second link, or transmitter, is also used in the process of locating the leak. Both units have very highly sensitive sensors which are placed directly on the pipe on easily accessible spots, such as valves, hydrants or house connections. A water leak creates a noise which transmits on the pipes to both sides of the leak. The central unit compares the leak noises picked up by both sensors, and measures the time delay of the leak noise reaching both sensors. The central unit will display the footage from each sensor where the exact location of the leak is. We have recently purchased a new state-of-the-art pipe locator manufactured by Metrotech, Inc., Model 810. This highly sophisticated instrument will more accurately pinpoint an underground water main or water service without interfering with other surrounding utilities such as gas, electric, telephone and cable lines. The magnetic locator we will be using is the Schonstedt GA-72CD Magnetic Locator. Its accuracy insures positive location of buried gate and service boxes. We are also equipped with the necessary survey tools such as gate keys, service keys, hydrant wrenches, sledge hammers and pry bars for opening gate boxes, gate box cleaners, etc. Our vehicle is a 2005 Toyota Tundra Pickup Extended Cab that has the company name clearly marked on the vehicle. The vehicle has caution lights and strobes, and a survey sign in the rear of the vehicle cautioning on-coming motorists of frequent stopping and indicating that a leakage survey is in progress. gas. SURVEY RESULTS: There were 9 leaks detected and pinpointed throughout the water distribution system. These leaks are enumerated in the leak list section of this report. Of the 9 leaks detected and pinpointed there were 5 service leaks, 2 main leaks, and 2 hydrant leaks. The most substantial leakage detected throughout the survey was pinpointed on an 8" main in front of 475 Dana Rd. When excavated and exposed by the Water Department on July 29, 2005, they uncovered and exposed a 360 degree ring split in the 8" cast iron pipe. Approximately 30 gallons per minute was the estimated water leakage due to this leak. The five service leaks that were detected throughout the system also accounted for a large percentage of the unaccounted for water leakage. Four of the five services are leaking between the main and the curb stop valve. These service leaks are scheduled to be repaired by the Water Department when their workload permits. The remaining service leak, at #35 Whittier Rd., appears to be either a very small underground leak, or possibly a leak inside the house after the meter. Water Department personnel will need to access the home and check the meter for a possible toilet leak. Only two hydrant leaks were detected throughout the system. Both hydrants were turned down tight by the survey technician, eliminating the leakage at the hydrant drains. -5- ~~L LIST OF LEAKS DETECTED TOWN OF READING, MA Leak# Date Location Description GPM Repair Located of leak of leak Date 1 6/22/05 #22 Mt. Vernon Service leak 3 Not St. repaired 2 6/23/05 C Street 6" bell joint leak 2 7/26/05 3 6/24/05 #115 Charles St. Hydrant leak 3 6/24/05 4 6/27/05 #75 Dana Rd. 8" main leak 30 7/29/05 5 6/28/05 #54 Franklin St. Hydrant leak 2 6/28/05 6 7/6/05 #36 Laurel Lane Service leak 6 Not repaired 7 7/6/05 #35 Whittier Rd. Service leak 2 Not repaired 8 7/8/05 #31 Beacon St. Service leak 6 Not repaired 9 7/15/05 #154 South St. Service leak 6 8/2/05 -6- % 'I&I * ESTIMATED WATER LEAKAGE FOR THE 9 LEAKS DETECTED (An average GPM - gallons per minute - was conservatively estimated for each category of the leaks located throughout the system.) Total gallons per minute for each category - 5 Service leaks - 23 GPM 2 Main leaks - 32 GPM 2 Hydrant leaks - 5 GPM Total GPM for all categories of leaks detected - 60 GPM Total estimated daily water leakage from leak detection - Approx. 86,000 gal. Total estimated water leakage per month from leak detection - Approx. 2.58 million gal. REVENUE SAVED FROM UNACCOUNTED FOR WATER LEAKAGE (The A. W. W.A. quotes the national average cost for pumping 1 million gallons of water is $1,515.00. These costs are based on electricity, chemical treatment, maintenance, manpower, etc.) Revenue saved from unaccounted for water leakage: Total annual unaccounted for leakage detected - Total annual revenue savings from leak detection - -7- Approx. 31 million Gal. per year Approx. $47,000.00 Per year % ¢4 CONCLUSIONS AND RECOMMENDATIONS: Based on the results of this leak detection survey, the unaccounted for water leakage found can be attributed to the detectable and repairable water leaks in the system. It does not include water used for firefighting, flushing programs, street cleaning, etc. The amount of water from the leaks detected during the survey can be defined as the difference between the amount of water produced and the amount of water sold, which is registered on the customer's meters. The actual consumption records over the next 12 months following the completion of the survey will more accurately indicate the volume of water which had been leaking throughout the system prior to the leak detection survey. The following are some additional benefits of having a water leakage survey conducted: -Reduced electricity costs -Reduced chemical costs -Reduced property damage from water breaks surfacing -Reduced risk of contamination -Decrease in water rates for customers since it is they who pay for leakage May we suggest that the following recommendations be taken into consideration: 1 - Continue an ongoing water leakage survey annually. 2 - Repair the leaks that have not been repaired as listed on the leak list as soon as possible. We strongly believe that a continuous water leakage survey conducted annually would continue in the present reduction of water loss in the system, thus increasing revenue in the Water Department's budget. -8- spy ACKNOWLEDGMENTS: We would like to mention our appreciation to Mr. James Richardson, Water Superintendent, and his Foreman, Bob Stark, and their staff, for their full cooperation in helping us to make the survey successful. We look forward to working with the Town of Reading Water Department on future leakage surveys. -9- 9j& 00 H 4259 4 Chapter Z . ~qu41 T H E C O M M O N W E A L T H O F M A S S A C H U S E T T S In the Year Two Thousand and Five AN ACT RELATIVE TO THE MASSACHUSETTS WATER RESOURCES AUTHORITY. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: SECTION 1. Paragraph (d) of section 8 of chapter 372 of the acts of 1984 is hereby amended by inserting after the word "Quincy°, in line 7, the follow- ing word:- , Reading. SECTION 2. Notwithstanding section 1, the provision of water services by the Massachusetts Water Resources Authority to the town of Reading shall com- mence only after the Massachusetts Water Resources Authority board. of direc- tors has voted approval after making findings as required in clai:ses (1) to (6), inclusive, of said paragraph (d) of section 8 of chapter 372 of the acts of 1984 and other detervainations in aacordanr.,e with its applicable policies, and after all required approvals have been received, including approval of other regulatory bodies where required and the advisory bo<>rd of the authori- ty, but section 71 of said chapter 372 shall not apply. CV © House of Representatives, August r 2005. Passed to be enacted, Speaker. G.+J ~t1 In Senate, August / 2005. cue Passed to be enacted, President. 3 2005. V Approved, / Govarnor g C i (-s c . ~ <<l i 1 ~t~ t l~ 92 44k" l READING DOWNTOWN STEERING COMMITTEE, Inc. August 10,2405 To: Corporate Officers. Directors and active DSC Members.. Subject: Notice of Annual Meeting The Annual Meeting of the Corporation will be held at noon on Tuesday August 34. 2005 in the Town Hall Conference Room. Luncheon will be served. Town Manager Peter Heckenbleikner, Town Engineer Joe Delaney and Town Planner Chris Reilly have been invited. The planned agenda '.is: Call to Order. Peter Simms. President. Treasures°s Report. John Crosby. Treasurer. Election of Directors: (see attached) Three directors are up for re-election this year: Kathy Greenfield Mary Slack Marjory Wentworth Election of officers. Old Business - Review of past year's activity Streetscaps grant status - Joe Delaney Now Business - Plans and programs for the next year - active 's'own developments - Chris Reilly. - Anticipated Town Changes Peter H. Adjournment 0111co~ John H. Russell, Clerk of the Corporation. $1 Spruce Rd. Reading, MA 41867 Tel : (781) 944-9229 01- e-mail: jhrx642@comcast.net updates ta° - Downtown Steering Committee Peter GmBersi~ietd yy « flathy Muth Carmichael « John Crosby « Jac Iri a Ad l am$ « Vlr$ Wiil~am Lee Scni Clarke Lee Donald Cowan Linda Simard Ruth BrOPI)y Bryan Irwin Anne Carroll Susan DtG1ov8ni Ryan Condon Jay Smith Mary Stack Merjo+'y Wantwatth Ada1a Blunt Ron Boucher v -O Board of Directors 5 AUTO Aug-07 ,Ar A---+----rW X A~-03 -Plug-04 Aug-t7 Aug-02 - pug-00 AUTO {tom) Aug -98 u{g-96 Aug'S~7 ~N. - M A x rP,M• -a ~ ANNP.A,t PM..AP wPa,a AW C)"r * w .w wa - N y.aN -----~Y~ - wwV✓PA-f.. war... w,w ..-,M X ,arNN• rr resigned 4LI/ A+---aN-N- ,A-NXL rAP- war.... re{1!f 4 '0 resigned resigns r yt0.. w... , 0- resigned C..<..- „ resigned rr..w aPwa a ..a+P..W resigns . <aa•A- ---.W D - , ~....,..N.. resign rernvd-inaG r..a. SON. N M a..aa W f,R.-+-- .ar. <P ,a,++.wPa--r AA Y....1...rN a 0Naa.. resigns .r-- <N.A" NN... r. .N•N ..,N-X Ait~rl ~~L~ /~~.f.a,w w.,,ao°ar,NV arrfN„w.a.'. a.wA ~~P. P rrrr ~~'N rN PA. rN,nn. . 1„P,. . AN<..wr.++,. w,.w. PAra..+A,Naw +Y Aa,n.'~ V WNW M „ w,..tti 1rI { {PNNrw .wa,rw,.H{M,I -410, « OF WATER CONSERVATION MANAGEMENT PROGRAM STAGE 2 TOWN RESTRICTIONS ON OUTDOOR USE EFFECTIVE AUGUST 15, 2.0.05 OCTOBER 31, 2005 The.bours .for..outdoor .water use.are, as follows: Monday through Sunday 66:00 A. M. to -8O .A.M. 6:00 8.0; Even numbered. addresses: Outdoor water use is permitted on even numbered days of the month as specified above. Odd numbered addresses: Outdoor water users permitted on odd numbered days of the month as specified above. S ONLY HAND H violation of these regulations is punishable by.. a. $300.00 fine. These water conservation measures are imposed because of the extreme low levels of water flow in the Ipswich River, While the Town of Reading does not take water directly from the River, the well fields of the 'Town are in the River basin and have a significant impact on thel.river flow. WATER CONSERVATION IS ALWAYS GOOD PRACTICE. IT CAN SAVE A VALUABLE RESOURCE, SAVE ENERGY, SAVE THE ENVIRONMENT AND SAVE YOU MONEY. If you have any questions,. please contact Edward D. McIntire, Jr:; Director of Public Works at 781-942-9077. (Over) The 'M'own of Reading encourages everyone to conserve as much.water as possible at all times. If you must water .lawns here a few facts to assist. in using the least amount of water for the best results. WATERING: It is best to water lawns EARLY and they should be watered to a depth of 4 to 6 inches 6 . , when needed to encourage deep root growth:. To test whether or not a lawn needs a soaking; step on . the grass. If it springs back yip, you DON'T need to water. If it stays flat; it's time to water. When watering DON'T DRIZZLE, as a light sprig is the least effective method of watering. Deep watering encourages deep root growth, deep root: growth allows lawns to better weather drought If your lawn does go dormant, it. can come Back when the drought conditions din ini'sh. It is best to time how long it :takes a sprinkler to soak. the lawn to a :depth of 4 to 6 inches to get a reference point. In order to determine the depth of the water penetration, slice the sod with an edger or a spade (1 to 2 : hours after watering) to the proper depth and. see if the water has penetrated the soil. When using a sprinkler system; consider using. a rain sensing device. MOWING: Lawns should be cut at a height of 3 to 3 112 inches. This allows the grass plants to shade the soil to reduce water 1 loss. Any cut of less than 3 inches will encourage weed growth and may cause the lawn to ' brown out much sooner in severe heat. The cutting height should be measured on a flat hard surface from the ground to the lower leading edge of the blade. The lawn should be mowed frequently so that no more than 1/3 of the grass blade is cut at one time.. This reduces shock to the plants which in turn is less stressful, leading to a healthier plant. WATER CONSERVATION RECOMMENDATIONS BATHROOM; Don't let water run continuously when brushing teeth or shaving; install low flow faucet and . shower head devices; install . water displacement devices in the toilet (plastic container full of water); flush toilet only when necessary - don't use it for an ashtray or wastebasket; keep . showers. short with volume at low flow; take shallow baths; repair leaks in the tub, sink and toilet. KITCHEN: Keep a container of drinking water in the refrigerator (instead of running faucet until it's cold); do only full loads in the dishwasher, install a faucet aerator; repair any leaks. LAUNDRY: Do only full loads (or use load size selector if you must do smaller loads), if buying a new washer look for a model with water conservation devices; repair leaks in faucets and hoses. i ~ • ~1 L .1 ,r OUTDOORS: Add organic matter to garden or when renewing a lawn. Organic matter helps the lawn hold moisture and . feeds it without chemical fertilizers: Collect rain water for watering plants and bushes; water lawn only when it needs it set up sprinkler devices to water the lawn and NOT the driveway or street; use hose nozzles to shut off water when not using; shut off hose. when not in use (if hose breaks and you don't know it, large amounts of water can be wasted and. cost you money.) GENERAL: To identify the preset the home, you can look at your water meter. On the face of the meter there is a red diamond shaped indicator. If this indicator is rotating when NO water is being used in the home, there is some type of leak in the home'. ce of leaks in If you need advice, please contact the Water Department at 781-942-9199, or the DPW Administration Office at 781-942-9077. v! cgs Hechenblefter, Peter From: Dunn, William (DEP) [William.Dunn @state.ma.us] Sent: Thursday, August 04, 200510:10 AM To: tadministrator@townofmiddleton.org; adminsecretary@townofmiddleton.org; healthagent@townofmiddleton.org; middletonboh@aftbi.com; Pikemidcc@aftbi.com; dwpwateroperator@townofmiddleton.org; dpwSuperintendent@townofmidddleton.org; rmauceri@northreadingma.gov; mbailey@northreadingma.gov; mfair@northreadingma.gov; mtrudeau@northreadingma.gov; dhanlon@northreadingma.gov; d.topsfieldwater@Verizon.net; jchelgren@wenhamma.gov; kteel@wenhamma.gov; water650 @wenhamma.gov; dlynch@wenhamma.gov; Mada, Hamilton; gmesselaar@hamiltonma.gov; jhankin@hamiltonma.gov; jdnelson@hamiltonma.gov; manager@town.wilmington.ma.us; westrewilm@aol.com; boh@town.wilmington.ma.us; plan-cons@town.wilmington.ma.us; water@town.wilmington.ma.us; dpw@town.wilmington.ma.us; plan- cons@town.wilmington.ma.us; abenson@town.boxford.ma.us; kcarleton@town.boxford.ma.us; bcody@town.boxford.ma.us; ddurkee@town.boxford.ma.us; Iphillips@town.boxford.ma.us; mrees@townofnorthandover.com; whmurciak@townofnorthandover.com; Idaley@townofnorthandover.com; tm@town.ipswich.ma.us; selectmen@town.ipswich.ma.us; jims@town.ipswich:ma.us; david.pancoast@town.ipswich.ma.us; jquigley@town.ipswich.ma.us; robertg @town. ipswich. m a. us; townmagager@ci.reading. ma.us; Reading - Selectmen; Fiore, Jane; Fink, Fran; Public Works; Reilly, Chris; will iam-gustus@town.lynnfield.ma.us; jim- nugent@town.lynnfield.ma.us; bettyadelson@town.lynnfield.ma.us; Mada, Lynnfield; krandele@town.lynnfield.ma.us; sselectmen@burlmass.org; smastenbrook@burlmass.org; conservation@burlmass.org; wkeene@burlmass.org; Engineering@Burlmass.org; Marquis, Wayne (White); KBrowng41@gmail.com; sfletcher@mail.danvers-ma.org; ryoung@mail.danvers-ma.org; ddehart@mail.danvers-ma.org; ktarricone@mail.danvers- ma.org; mayor@peabody-ma.gov; bernard.horowitz@peabody-ma.gov; marilyn.limongiello@peabody-ma.gov; peter.smyrnios@peabody-ma.gov; jean.delios@peabody-ma.gov; mayor@beverlyma.gov; fmacdonald@beverlyma.gov; wburke@beverlyma.gov; amaxner@beverlyMA.gov; tcassidy@beverlyma.gov; conservation@andoverma.gov; dpw@andoverma.gov; planning@andoverma.gov; selectmen@townofrowley.org; health@townofrowley.org; conservation@townofrowley.org; concom@townofrowley.org; concomm@townofrowley.org; plan n ing@townofrowley.org; sbarbeau@town.tewksbury.ma.us; tcarbone@town.tewksbury.ma.us; wwilkinson@town.tewksbury.ma.us; richardm@town.billerica.ma.us; billericaboh@town.billerica.ma.us; Mayor@cityofwoburn.com; jfralick@ccityofwoburn.com; Health@cityofwoburn.com; Conservation@cityofwoburn.com; Planning@cityofwoburn.com; sdelaney@georgetownma.gov; drogers@georgetownma.gov; sprzyjemski@georgetownma.gov; bzubricki@essexma.org; Mada, Essex; ewozny@essexma.org; planningboard@essexma.org Subject: Merrimack, Ipswich, parker Draft TMDL public meetings.. Hello, The Massachusetts Department of Environmental Protection (MA DEP) has made available for public comment Draft Pathogen Total Maximum Daily Load (TMDL) reports and an Implementation Guidance Manual for reducing bacterial impacts into surface waters for watersheds in the eastern region of the state, including the Merrimack, Parker, and Ipswich. The Draft TMDL Reports for Pathogens are required to be implemented by the US Environmental Protection Agency (EPA) Federal Clean Water Act. MA DEP, in collaboration with EPA Region 1, has prepared Draft watershed-wide TMDLs for controlling certain types of bacteria, such as coliform, E. Coli, and enterocococcus, which are indicators of contamination from sewage and/or feces of warm-blooded wildlife (mammals and birds). The primary and likely sources of indicator bacteria in this watersheds include failing septic systems, combined sewer overflows, sanitary sewer flows, and direct overland storm water runoff. w The goal of this TMDL is to raise awareness of the problem and ultimately to identify and eliminate potential bacterial sources. In ' e 1 many locations, these sources impair river water quality and can result in the closure of shellfish beds, beaches and other important recreational waters. The MA DEP is seeking public comments on several draft reports (including the Merrimack, Parker, and Ipswich ) and will hold two public meetings on Thursday, August 18, at 3:00pm and 7:00pm at The Lawrence Heritage State Park- 3rd Floor Conference Room, 1 Jackson Street, Lawrence MA. Directions to get there can be found at the following website: (http://www.mass.gov/dcr/parks/northeast/lwhp.htm) A copy of these Draft watershed-wide Pathogen TMDL reports, and a further explanation of the TMDL Program is available on DEP's website at: http://www.mass.gov/dep/brp/wm/tmdls.htm. The public comment period ends at 5 p.m., September 2, 2005. Written comments can be submitted to: Massachusetts Department of Environmental Protection Division of Watershed Management 627 Main Street, 2nd Floor Worcester, MA 01608 Attn: Russell A. Isaac Ph.D., P.E. Russell.isaac@state.ma.us If you have any questions concerning the Merrimack, Ipswich, Parker draft reports, please contact the following DEP project staff: William J. Dunn Jr., Division of Watershed Management-William.Dunn@state.ma.us (508) 767-2790 Steven Halterman, Division of Watershed Management- steven.halterman@state.ma.us (508) 849-4012 Dr. Russell A. Isaac, Division of Watershed Management-russell.isaac@state.ma.us (508) 767-2876 We look forward to your comments and ongoing collective participation to improve water quality in these watersheds. Sincerely, Bill Dunn Jr. DWM- Watershed Planning Program 627 Main St., 2nd Floor Worcester, MA 01608 Tel: 508-767-2790 Fax: 508-791-4131 E-Mail: William.Dunn@state.ma.us 8~v 2 Hechenblefter, Peter To: jdbosco; Reading - Selectmen Subject: RE: Water Ban Joe Thanks for your email. I know it's difficult - I have a sprinkler system myself, and it's now turned off for the season. The restrictions are in place for the remainder of this year - and we'll have to see what next year and future years bring. The reason for the difference between water regulations for our lawns and athletic fields has to do with their ability to survive and sustain themselves without water in this kind of a situation. Because of the extensive use that the athletic fields get, they will not recover in the fall; our lawns will, unless we have hundreds of people using our lawns on a sustained basis during the next couple of months. Thanks for your concern - we'll all get through this together. Pete -----Original Message----- From: jdbosco [mailto:jdbosco99@verizon.net] Sent: Monday, August 15, 2005 7:51 AM To: Reading - Selectmen Subject: Water Ban Att: Board of Selectmen, I was very disappointed with your recent ruling regarding changes to the water ban. I can understand that some changes should be made with the Ipswich River in its present condition. I agree with the cutback of hours for outdoor water use. However, I don?t feel it is fair to ban the use of automated sprinkler systems. Many residents have installed these sprinkler systems at a significant expense and then to be told they can?t use them is not fair in my opinion. Also, I see that you have EXPEMPTED the town?s athletic fields from the watering ban. WHY IS THAT? Is it because the fields will be ruined without watering and therefore all the expense and effort that the town has incurred to get the field in usable condition will be wasted? That is no different than what many residents have done by investing time and money to landscape and irrigate their properties. Keeping the town?s athletic fields in usable condition is not a safety concern. Therefore, the town is just trying to protect their investment. The same as many residents who are trying to protect an investment they have in their property . I hope that the Board of Selectmen will revisit this issue at the next meeting and revise their ruling to allow the use of automated sprinkler systems. Short of that, I would certainly hope that you would make the town abide by the same regulations as its residents. Water the athletic fields with a hand held device. Regards, Joe Bosco/ Indian Tree Lane L C '3~n gr' Page 1 of 1 Hechenbleikner, Peter From: karen.draper@comcast.net Sent: Sunday, August 14, 2005 11:10 AM To: Reading - Selectmen Subject: town accountant position Dear Board of Selectmen, I'm just curious. I received my copy of the Reading Chronicle today, and I see that the Board has decided to consider more candidates for the above position after one of the three finalists took his name out of contention. I know the Board ruled out Mr. Fowler, but why did they also rule out Mr. Dahl. I don't know Mr. Dahl personally. I know who he is, and we both have been Birch Meadow, Coolidge parents at the same time. Like many people, I watch School Commitee, Board of Selectmen, Town Meeting, etc. on a pretty regular basis. I'd like to think I keep myself informed. In my opinion, our government figures here in Reading do a very good job. It is not easy. I can appreciate the budget concerns, the many interest groups, looking to the future, etc. I applaud our various government figures in town. That's why I don't understand why you would not have chosen Mr. Dahl. I watched the last three interviews. The first man seemed to have the qualifications, but he didn't really seem to know the many "players" he would have to intereact with on a daily basis. The second man just didn't seem to be the right choice. Mr. Dahl came across as experienced (he could do the job), and we know he knows who he'd be dealing with. There seemed to be some concern about his School Committee connection and that he would find it difficult to separate himself from that. I think he would be able to that. He has always come across as someone who honestly loves Reading, and he wants to serve in town government. As I said, I saw the three interviews. I know there was going to be a second meeting last week, and perhaps that sheds more light. I did not see that, but I will see if I can catch it here today. I've never written before, but this one has me stumped. He seemed to be a perfect choice. Karen Draper 7 Auburn St. Reading, Ma. g~. 8/18/2005 Hechenbleikner, Peter From: Sent: To: Subject: Peter, As requested by the BOS. Ted McIntire, Ted Tuesday, August 16, 2005 9:24 AM Hechenbleikner, Peter FW: Ipswich Basin Restriction Survey From: Tassi, Peter Sent: Tuesday, August 16, 2005 6:36 AM To: Ted McIntire (tmcintire@ci.reading.ma.us) Subject: Ipswich Basin Restriction Survey Ted, Attached is the completed restriction survey conducted of the communities in the Ipswich basin. Peter C 8-11-05 Ipswich 3asin Communit.. Peter Tassi, Supervisor Louanis Water Treatment Plant 60 Strout Avenue Reading, MA 01867 Phone: 781.942.9199 Fax: 781.942.9197 6 1 Ipswich River Basin Community Water Restrictions Survey August 11, 2005 Community Contact Phone Numbers Current Restrictions Reason Danvers Rick Rogers 978-777-2668 None Sufficient supply. May 2005 Bylaw. May 15 to To create a balance between September 15 no sprinklers or the needs of the environment, Hamilton Gail 978-468-5580 lawn irrigation systems 8:00 ground water supply, citizens, AM to 8:00 PM. and distribution system. Ipswich Tim Henry 978-356-6635 None Sufficient supply. Reservoir 75% full which is Lynn Rick Dawe 781-596-2400 None above any of their drought triggers. Year round, watering allowed Condition of DEP's artesian Lynnfield Ken Burnham 781-334-3901 on even days only 5:00 PM to well supply approval. Easier for 9:00 PM. Hand held anytime. community to water after work May 1 to September 30, no outside watering 8:00 AM to Town decided to pass bylaw. Middleton Bob Hoffman 978-777-0407 7:00 PM, including private Receive water from Danvers. wells. To not to concentrate higher demand to a smaller window, North Reading Mark Clark 978-664-6046 Odd/Even to better maintain tank levels and to discourage watering. Peabody I Peter Smyrnios ( 978-536-5069 None Sufficient supply. Odd/Even, Hand held only, Extreme low levels of water Reading Peter Tassi 781-942-9199 6:00 AM to 8:00 AM & 6:00 flow in the Ipswich River. PM to 8:00 PM. Salem/Beverly Mario Tricomi 978-922-2600 None (Sufficient supply. When request to publish low flow advisory received from Topsfield Bill Wood 978-887-1518 None DEP is when something put in place. Either voluntary or mandatory. Wenham jBruce Blanchard 978-468-5531 None Do nothing until required to. Total ban on outside sprinklers. Under DEP emergency declaration and to help Ipswich Wilmington Mike Wood 978-658-4711 Hand held devices only 5:00 river. 5 wells shut off due to PM to 9:00 AM. contamination. It 0% w V