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Home My WebLink About2009-09-17 Board of Selectmen PacketDF;AF'T BOARD O'F SLECTMEN'AGENDAS ICemetery Garage I 9:00 IDiscussion re: Bollards (Update on Mattera Cabin September 21 2009 Joint ineetmg withttthe School Committee i e Youth Risk Belaor,'Survey (YI2RS} ' I September 22, 2009 Highlights Summer Youth Employment Program (SYEP I 7:30 Rachel Baumgartner re: Mass Memories Roadshow I 7:45 IAppointment - Mystic Velley Elder Services I 7:50 IClose Warrant - Subsequent Town Meeting I 8:00 Hearing IParking regulations - Mt. Vernon Street I 8:15 Rescinding. parking regulations on Birch Meadow Drive, Hearing Hillside, Waverly, Oakland? 8:30 Hearing IParking regulations Lowell Street (in front of CVS) I 8:45 Hearing I Approving amendments to liquor policies I 9:00 Amendments to policy on Solicitation/Acceptance of Hearing Donations 9:15 I Continuation of Charter review Se teYnber 29 2009 BCC Tramm L' axy ;K x ITime Management of meetings I Code of Conduct (New "Appointment Process" I i (October _ Office Hour I Stephen Goldy I 6:30 Highlights Town Planner ACCCP - update Continued Hearing Personnel Policies 8:00 p.m. IRequest to clear sidewalks - Fox Run Lane (Report on sidewalk snow plowing 9/11/2009 Please note this is not the final version and is subject to change. 3 (Review Roads Program (Review DPW study - progress to date I ( 2009 Selectmen's Foru"m October 13 ( 7 30 , '7 v I ( (October 14i ;'2009 FINANCIAL FORTIMTI Si Ctr" Joint meeting with FINCOM and the School Committee to discuss the FY10 & FY11 budgets October 20 2009 ) ' IReview of Ipswich River Greenway project 7:45 IReview of Bancroft and Hartshorn intersection Review Downtown Parking recommendations Follow up Municipal Building Committee r 27,2009° O_ ctobe 4 _ . Discuss possible appeal of fees to BOS November 3 2009 `~I ` ` Office Hour Richard Schubert I 6:30 Highlights I I Hearing Tax Classification ~ I (November 9, -2009,pjzSubsequenftTowu Meeting ~ " I INovemberl2 200.9:; =Sub egtrent Town IYteeting~~~ ~ 2009 `Subsequent Town eet><ng C e o RKSFI®P November 17 200'9 W .-O Room _ C = ~ E 1 FINANCIAL FORIIM'ILI ' (November 18, 2009 S,r Ctr , , , , _ Joint meeting with FINCOM and the School Committee to discuss the FY10 & FY11 budgets I ~ I November `.24160 9/11/2009 Please note this is not the final version and is subject to change. 4 I I I (Review traffic improvements - South Street (penalties - violation of park rules and regulations I Review LIP Regulations (Hearing on regulations on fund raising Veterans Services Officer - Joint Agreement Fencing. - Collins Field j i 9/11/2009 Please note this is not the final version and is subject to change. 5 BOARD OF SELECTMEN TRACKING LOG FOR. FOLLOW-UP TRAFFIC/PARKING ISSUES -Date _ -Issue/Proiect 11/29/05 Develop a comprehensive traffic study for the Woburn Street, High Street, Lowell Street, Main Street area 9/16/06 Request to make Bancroft at Hartshorn a multi-way stop and move stop sign on Hartshorn closer to intersection. Possible installation of a speed table. 3/27/07 Implement policy recommendations for downtown parking connected with 40R zoning 4/15/08 Review sidewalk plowing routes vis-a- vis new school districts and other priorities Action Needed Impact cannot be determined until the Downtown Improvement project is complete. This item will be considered in the FY 2011 budget. Engineering did a study of the location. New crosswalk installed, new stop sign installed and moved, new stop line, f shrubs at SW corner trimmed Discussion on 10-20-09. Full report on web page With staff, Walkable Reading, and Selectman Anthony, reviewed School District boundaries and sidewalks and what we currently plow. Came up with proposed modifications and reviewed with the Board of Selectmen PH to review with new DPW Director Follow ua date- 1-31-09 as part of FY 2011 budget discussion 10-20-09 10-20-09 Report to Board of Selectmen 10- 31-09 9/11/2009 1 OF 4 6 BOARD OF SELECTMEN TRACKING LOG FOR FOLLOW-UP DEVELOPMENT PROJECTS -Date _ -Issue/Proiect Review LIP Regulations - LIP regulations may need to be updated per IG' suggestions Town Forest Master Plan Ipswich River Greenway Planting of trees on Haven Street Action Needed Follow uv date- New State 40B regulations Progress report have been adopted, and we 10-31-09 are evaluating those prior to making changes in our local regulations. . Progress report 12-1-09 Progress report - with Trails 12-1-09 Committee Replacement of I Elm tree in 12-1-09 Rotary Square. Tree planting on Haven Street. Particular attention to PO location 9/11/2009 2 OF 4 7 BOARD OF SELECTMEN TRACKING LOG FOR FOLLOW-UP POLICIES/REGULATIONS Date Issue/Proiect Action Needed Follow up date 9/26/06 Master plan for Birch Meadow site Develop a master plan for 9-17-09 the property, including the Imagination Station site. Imagination Station portion approved, and ConsCom approval or riverfront planting. We have developed maps that show the entire site including the new school, and fine tuned draft master plan for Board of Selectmen review and approval. Establish a standing Municipal Draft policy developed. 10-20-09 Building Committee - Plan for Met with School building needs - functional planning Committee chair. Meeting not capital or maintenance planning with Library Board in September. Issue is potentially connected with Oakland Road property Sale of Oakland Road land - The Town owned tax title 10-20-09 land across Oakland Road from the RMHS is surplus to the Town's needs, and proceeds of a sale could be used to fund other capital needs. 3/25/08 Renovation of cabin at Mattera Board of Selectmen 9-17-09 property. fundraising. Vocational School willing to do work 8/5/08 Double utility Poles -We have 100+ RMLD has given us a 9-22-09 double poles - how can we get these detailed list. In the eyesores eliminated process of determining top priority sites. Rep. Jones is willing to meet with Verizon to try to get these removed. 8/5/08 Appeals to Board of Selectmen re: Does the Board of 10-27-09 for fees. What fees are subject to appeal Selectmen want to discussion to the Board of Selectmen consider whether they want to hear appeals on fees from residents 9/11/2009 3 OF 4 8 BOARD OF SELECTMEN TRACKING LOG FOR FOLLOW-UP CITIZEN REQUESTS -Date __Issue/Protect 4/1/08 Noise Barriers Action Needed Get answer from the State as to priority for noise barriers in Reading along Route 128 and I-93. Reading is on the State list for study - no definite time table Follow uu date 12-1-09 9/11/2009 9 4OF4 °FRE, - Town of Reacting r• 16 Lowell Street r Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM:. Peter I. Hechenbleikner r 4- DATE: September 11, 2009 RE: September 17, 2009 Agenda This meeting is scheduled for Thursday rather than a normal Tuesday. I will be at the ICMA Conference through Wednesday and appreciate the Board's changing their schedule to accommodate this. 3a) Town Counsel has drafted proposed earth removal regulations as a General Bylaw for consideration by Town Meeting at the Subsequent Town Meeting. The Board had asked to have those involved in this issue discuss with the Board the need for the regulations and the proposed regulations. Town Counsel, the Building Inspector, Town Planner and Conservation Administrator as well as the Town Engineer will be present for this discussion. 3b) Staff has been mapping the final Birch Meadow Master Plan. These will be available and will be sent to the Board as a PDF file electronically on Tuesday, with full copies available at your meeting on Thursday. Also emailed to you on Tuesday will be the written document that goes along with the Master Plan. 3c) I had submitted a memo to the Board of Selectmen and the Cemetery Board regarding organization of information and development of a process for evaluating the cemetery garage and addressing the garage needs. Following the discussion with the Board of Selectmen on Thursday, we'll take that direction and move forward with this process. 3d) The Board of Selectmen wanted discussion on the downtown bollards on their agenda. I believe that the Board is aware that the bollards that have been knocked down to date have been a result of motor vehicle accidents. The bollards have been replaced at no expense to the Town - the motorists insurance companies are paying for this work as any motorist's insurance company would pay for damage to public or private property. 3e) Update on Mattera Cabin -,Attached are copies of email materials on the cabin. I will have an update for the Board on Thursday as to the role of the Vocational School District on this project. PIH/ps 10 Page 1 of 2 /Vc Schena, Paula From: Hechenbleikner, Peter Sent: Tuesday, September 08, 2009 9:34 AM To: Rosemarie DeBenedetto; Reading - Selectmen; Feeley, Paul; Advocate Reading Cc: Schena, Paula Subject: RE: MWRA revisits tanks proposal - 9/3/09 Dear Rosemarie : Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's open meeting law which prohibits policy discussions by the Board outside of an open public meeting. Please understand that the Board values your input on issues and your correspondence will be included in the materials circulated to the Board prior to its next meeting and it is available as part of the public record. The Board members will have a chance to comment during an upcoming public meeting. If you want to have a personal discussion of the issue with a member of the Board, we hold "office" hours in Reading Town Hall before the first regularly scheduled meeting of each month at 6:30 PM in the first floor conference room. The Board of Selectmen meeting schedule is posted on the web site at www.readin2ma. Rov. Please note that the Board of Selectmen is on record as being opposed to the initial proposal of the MWRA to construct 2 180 foot high water storage tanks at the interchange of Route 28 and Route I-95. However the Towns and the MWRA do need to address the issue of additional water storage in the Stoneham, Wakefield, Winchester, Reading, Wilmington area. Additionally, each of the members of the Board of Selectmen has a listed home phone number: Ben Tafoya 781-944-3178 James Bonazoli 781-944-5116 Camille Anthony 781-944-3506 Rick Schubert 781-942-1617 Steve Goldy 781-779-1773 Thank you again for contacting the Board of Selectmen. Camille Anthony Secretary Reading Board of Selectmen 1/c Board of Selectmen From: Rosemarie DeBenedetto [mailto:mamadetto@yahoo.com] Sent: Friday, September 04, 2009 2:09 PM To: Reading - Selectmen; Feeley, Paul; Advocate Reading Subject: MWRA revisits tanks proposal - 9/3/09 9/8/2009 11 ~ ~z 1 Page 2 of 2 Good Afternoon.... I read with annoyed interest the article in the Daily Times Chronicle on September 3, 2009: "MWRA Revisits Tanks Proposal". The article states that Reading officials met with MWRA officials to clarify a few points of the water tank(s) proposal in July of 2009. Was this July 2009 meeting publicized? What took place at this meeting? If you were "clarifying a few points" at this meeting, is this a done deal? As a taxpayer, located in this area of Reading, before this goes any further, I strongly suggest that you immediately request the MWRA float a group of red balloons up 185' high and 120' wide over the proposed site so that Reading and Stoneham citizens could see exactly the scope of the area that will forever be blighted, if this proposal is passed by you. I challenge you, our representatives, the decision makers for Reading's future, NOT TO SUPPORT THIS PROPOSAL that is fundamentally incompatible with what is left of our small town appeal. It is bad enough Reading citizens have to deal with the undesirable results of numerous breakable, unsightly bollards, brick sidewalk strips that will require much oversight, weed removal and repair, and stamped concrete road surfaces that will stain easily and prove difficult to sweep clean, I do not want to additional live with the blight of a 185' high by 120' diameter water tank(s) holding 3.4million gallons of water too ! ! ! Thank you, Rosemarie DeBenedetto 74 Haystack Road Reading, MA 01867 781 944 2695 9/8/2009 12 DRAFT 7-31-09 ARTICLE 16 To see if the Town will vote to amend the Town of Reading General Bylaws by inserting the following new provision in Article 5, Public Order, as follows: 5.19 Earth Removal 5.19.1 Purpose The purpose of this bylaw is to promote the health, safety, welfare and amenities of the Town of Reading and any neighborhood thereof, and to prevent harmful results from improper excavation. Nothing in this bylaw, however, shall be deemed to amend, repeal, or supersede the Zoning By- Laws of the Town of Reading now or hereafter in effect. Nothing in this bylaw shall derogate from the intent and purpose of such Zoning By-Laws. In cases of dual application, the provisions of this bylaw and the Zoning By-Laws must both be met and satisfied. 5.19.2 Authoritv This section is adopted under the authority contained in Massachusetts General Laws Chapter 40, §21, X17. 5.19.3 Definition For the purposes of this bylaw, "earth" shall include soil, loam, rock, peat, clay, sand and gravel, or other earth material or combination thereof. 5.19.4 Permit Required No earth shall be removed from any parcel of land not in public use, either above or under water, without an earth removal permit issued by the Board of Selectmen (hereinafter the "Board") as hereinafter provided. 5.19.5 Existing Operations All existing earth removal operations in the Town of Reading shall be subject to the provisions of this Bylaw. A permit pursuant to the provisions of this Bylaw shall be required for all earth removal operations for any operation to continue after the adoption date of this Bylaw. 5.19.6 Exemptions Notwithstanding the provisions hereof, no permit shall be required for: 5.19.6.1 the removal of earth from any parcel in connection with the lawful construction of a residential building or structure thereon or the lawful construction of a driveway or sidewalk incidental to any such building or structure, provided that the quantity of material removed does not exceed that actually displaced by the portion of building, structure, driveway or sidewalk below finished grade. -3a 13 5.19.6.2 Where necessary as part of the construction of a road pursuant to a permit, or under agreements governing road construction in a subdivision approved by the Community Planning and Development Commission to the extent as may be necessary to complete the project as planned. 5.19.6.3 Where necessary in the customary use of an operating farm, nursery, garden, landscaping activities or cemetery to the extent that such removal is necessary to the operation of the same. 5.19.6.4 Where the moving and/or removal of earth for any municipal purpose is by, or on behalf of the Town of Reading. 5.19.6.5 Where the removal is from a parcel for which removal was authorized under a legal permit issued prior to adoption of this Bylaw, the same may continue until the expiration date of said permit provided that all by-laws, permits and conditions applicable prior to the adoption of this Section 3A shall be complied with. 5.19.7 Notice and Public Hearin No permit for the removal of earth material shall be issued by the Board, until a public hearing is held thereon, by the Board of Selectmen, due notice of which shall be given by them, at the expense of the applicant, at least fourteen (14) days in advance, in a newspaper commonly used for such notices in the community, the posting of copies thereof on municipal. bulletin boards, and the mailing of copies thereof to property owners within three hundred (300) feet of the property line, including those across any streets. 5.19.8 Applications An application for permit required by this bylaw shall be filed with the Board of Selectmen. The Board of Selectmen shall transmit one (1) copy to the Conservation Commission and one (1) copy to the Planning Board within seven (7) days of the filing. 5.19.8.1 Content of Application The application shall consist of the following: 5.19.8.1.1 An operation plan indicating: a. The location of the proposed excavation and the zoning district in which it is located. b. The legal name and address of the owner of the property involved. 3~Z 14 c. The legal name and address of the petitioner, which address shall be used by the Board for all correspondence hereunder. d. Name and address of all abutting property owners as defined by G.L. Chapter 40A, §11 (only required when a public hearing is necessary). e. A detailed plan of the land involved, prepared by a Registered Civil Engineer, or a registered surveyor, and acceptable to the Board, at a scale of 1 "-20', or as determined appropriate, showing the entire parcel of land based on a perimeter survey and showing existing topography by five (5) contours within one hundred (100) feet of, and including, the site of the proposed excavation or to the property line. This contour plan shall show locations of a sufficient number of test borings made to determine the average depth of top soil before excavation. L A detailed plan of the land involved, prepared by a Registered Civil Engineer, or a registered surveyor, and acceptable to the Board, showing five (5) foot contours of the site as of the completion of the excavation project, all drawn to a scale acceptable to the Board. The plan shall further show the maximum depth that the applicant intends to excavate, the type of material the applicant intends to extract from the land, the manner and depth in which he shall replace the top soil, and the type of reseeding and planting he proposed to use. g. Natural features such as wetlands, the 100 year flood plain, ground cover and surface and ground water. Water-table elevation shall be determined by test pits and soil borings. A log of soil borings shall be included, taken to the depth of the proposed excavation, congruent with the size and geological makeup of the site. h. All access road, drives, storage areas and trucking routes to be used within the Town. i. Erosion and sediment control plan. j. The means of disposing of rocks, tree stumps, refuse and waste products. k. Provision for safe and adequate water supply. 1. A topographical map showing drainage facilities, final grades and proposed vegetation and trees. 5.19.8.1.2 A reuse plan showing: a. The proposed use, after completion of removal operations, of all the land of the applicant shown on the plan or contiguous thereto. b. Five foot (5') contours of the site as of the proposed completion of the excavation project. 15 `-i cz c. The drainage of site and excavation after the removal operation. d. The land in a condition no less valuable for development and use than it was before the commencement of operations. e. The schedule to restore the land which cannot exceed three (3) years from the expiration of an initial permit, or a permit renewed within six (6) months of the expiration of another. The land shall be restored so that it can be used for purposes permitted by the Zoning Bylaw of the Town of Reading for the district-in which the land is located. 5.19.8.1.3 The form of the bond to be used: a. A bond shall be filed by the applicant before the permit is granted or as a condition to the permit to assure satisfactory operation and performance under the requirements of this bylaw and the conditions of the permit. b. The bond shall be in a form satisfactory to the Town Counsel and the Town Treasurer. The bond shall be in an amount which the Selectmen determine adequate to restore the land at the expiration of the permit or at any time during the life of the permit when operations cease, and adequate to repair damage, if any, to public ways. c. The bond shall be issued by an insurance company authorized to do business in Massachusetts or shall be of such surety as will qualify for security under the Subdivision Control Law, Chapter 41, 81U (1). d. The bond shall be in an amount determined by the Selectmen; but in no case shall be less than Two Thousand ($2000.00) for each acre shown on the plan. 5.19.8.1.4 Filine Fee The Board shall establish such fees for the issuance of permits as it shall find necessary for the administration of this Bylaw, taking into consideration the costs of clerical, civil engineering consultants, legal and inspection expenses. 5.19.9 Permit Expiration Any permit issued hereunder shall automatically expire upon the completion of the earth removal project for which it was issued or at such time as may be specified in said permit, and in any event within one (1) year from the date of issue thereof. A permit may be renewed by the Board of Selectmen for a period of one (1) year without a hearing if it finds that all conditions then applicable have been complied with and that the work has been carried on continuously and in good faith. A permit may not be renewed more that once without a hearing, and may not be 3a'~ . 16 granted for an area in excess of five (5) acres unless in the opinion of the Board of Selectmen the area of the previous permit is being satisfactorily restored for use in accordance with the reuse plan. 5.19.10 Conditions for Approval 5.19.1.1 No permit shall be issued for the removal of earth in any location if in the opinion of the Board of Selectmen such removal will: 5.19.10.1.1 Endanger the public health or safety or constitute a nuisance. 5.19.10.1.2 Produce noise, dust or other effects observable at the lot lines in amounts seriously objectionable or detrimental to the normal use of the adjacent property. 5.19.10.1.3 Result in the transportation over ways which will be injured in any way by loads in excess of the road capability or by means of handling vehicles used to transport earth or of handling materials in transport. 5.19.10.1.4 Cause a change in topography and cover which will be disadvantageous to the appropriate use of land as shown on the reuse plan and permitted by the zoning bylaw. 5.19.10.1.5 Result in the removal of existing topsoil from the Town of Reading 5.19.10.2 No permit for the removal of earth shall be approved by the Board of Selectmen except upon condition that a cover of topsoil of not less than six (6") inches in depth shall be replaced or allowed to remain, except where, due to construction of roads, buildings or permanent physical features, such provision is impractical. Such topsoil cover shall be seeded with a perennial cover crop to assure uniform growth and surface soil stabilization. 5.19.10.3 No permit for the removal of earth shall be approved by the Board if the work extends within three hundred (300') feet of a way open to public use, whether public or private, or two hundred fifty (250') feet of a building or structure, or within one hundred (100') feet of a property line, or within fifty (50') feet of a natural stream or a body of water unless the Board is satisfied 17 T that such removal will not undermine the way or structure and will not cause damage to the abutting property, stream or body of water. 5.19.10.4 No permit shall be granted for removal from an area in excess of five (5) acres at any one time. 5.19.10.5 In approving the issuance of a permit, the Board of Selectmen shall impose such other reasonable conditions as it deems necessary, which shall be written upon and shall constitute part of the permit, including but not limited to: 5.19.10.5.1 The finished leveling and grading. 5.19.10.5.2.The type of topsoil and planting necessary to restore area to usable conditions. The topsoil shall be treated with three (3) tons of line per acre and one thousand (1,000) pounds of 10-10-10 fertilizer, or such other fertilizer as approved by the Board of Selectmen. The type of seed and trees and shrubs to be planted to restore the natural beauty and to reduce the erosion and the procedure to protect the area from erosion and the procedure to protect the area from erosion while growth is being establish shall also be conditions of the permit. 5.19.10.5.3 The duration of the removal operation. 5.19.10.5.4 Temporary structures. 5.19.10.5.5 Hours of operation and trucking, while at no time shall be between six (6) P.M. and eight (8) A.M. or on a Sunday or legal holiday. 5.19.10.5.6 Cover of material being transported, routes of transportation of material and routes of all vehicles involved. 5.19.10.5.7 Control of temporary and permanent drainage. All natural drainage shall leave the property at the original drainage point with no increase in flow. 5.19.10.5.8 Disposition of boulders and tree stumps. 5.19.10.5.9 Suitable fencing to enclose any excavation which will tunnel under original ground level or which 18 3rti6 . will have a depth of ten (10) feet or more and create a slope of more than three (3) horizontal to one (1) vertical. Any opening in such fence shall be locked when daily operations have ceased and such openings shall be properly signed describing the possible danger within. Such fence shall be located ten (10') feet or more from the edge of the excavation, shall be at least six (6') feet high and shall be of a type which will screen the operation from view from all public ways. 5.19.10.5.10 Maintenance of natural vegetation on undisturbed land. 5.19.11 Specifications and Standards of Operation All earth removal shall be subject to the conditions of the permit and the following specifications and standards: 5.19.11.1 The methods and stages of removal and of restorations to usable condition shall include all conditions of the re-use plan. 5.19.11.2 Roadways used for transportation of material must be swept clean and cleared of material spilled from trucks, at least once each forty-eight (48) hours and more often, if necessary to maintain safety and a clean neat appearance. 5.19.11.3 Damage to pavement, drainage, structures and curbing cause by said trucks or spillage shall be repaired by the applicant. 5.19.11.4 Any repair or cleaning of roadways as outlined in paragraphs 2 and 3 above, if performed by the town, shall be paid for by the applicant. 5.19.11.5 Adequate steps shall be taken during removal operations to abate excessive dust and all access roads and drives on the site shall be oiled at all times. 5.19.11.6 No equipment, except mobile equipment for sorting, washing, crushing, grading drying, processing, and treating or other operation machinery, shall be used closer than one hundred (100') feet from any public right-of-way or any abutting property line. 5.19.11.7 Side slopes in a pit no steeper than a three (3) (horizontal) to one (1) (vertical) ratio. 19 5.19.11.8 No area shall be excavated so as to allow the accumulation of free standing water. 5.19.11.9 Adequate lateral support for all adjacent properties shall be provided and maintained. 5.19.11.10 No excavation below the existing grade of any tract boundary nearer that fifty (501) feet to abutter's property boundary or public right-of-way, or lower that four (4') feet above maximum high ground water level, except where a pond is approved on the re-use pan. Final elevation of the pit not in excess of three percent (3%) grade from the nearest public way or ways. 5.19.11.11 Entrance to the premises for the Board of Selectmen or their agent to inspect the site shall be allowed at any time. 5.19.11.12 A requirement that within six (6) months after termination of operation, all buildings, structures and equipment shall be removed from the premises. 5.19.12 Rules and Regulations The Board of Selectmen may adopt rules and regulations governing the issuance of earth removal permits. 5.19.13 Waiver Strict compliance with the requirements of this bylaw of the Board's rules and regulations may be waived in connection with earth removal operations and in existence on the date of adoption of this bylaw or on a new operations when, in the judgment of the Board, such action is in the public interest and not inconsistent with the intent of this bylaw. 5.19.14 Suspension or Revocation of Permit Any permit issued hereunder may be suspended or revoked, after a notice and hearing, for cause or violation of this bylaw and/or the Board's rules and regulations. 5.19.15 Blasting No blasting shall be allowed unless permitted, with conditions imposed, by the Fire Chief and otherwise in conformance with State and Federal law. 20 5.19.16 Validitv The invalidity of any section of provision of this bylaw shall not invalidate any other section of provision thereof. 5.19.17 Administration and Enforcement The Board of Selectmen or duly authorized representative shall review the progress of the work from time to time to ensure proper conduct. If the Board of Selectmen concluded that there has been a violation of this bylaw, a notice of violation shall be sent to the applicant, by registered or certified mail, to the address state on the initial application, and if applicable, a notice ordering a cessation of the improper activities. 4 Enforcement of this bylaw may also be made in accordance with Section 5.11, Noncriminal Disposition of Certain Violations of Bylaws and Rules and Regulations, of this bylaw. 21 36cq* I TO: Board of Selectmen Cemetery Board of Trustees Date: Monday, August 10, 2009 Re: Outline of a process for evaluating the need for, location of, and general scope of a Cemetery garage facility This memo is provided to the Cemetery Board of Trustees and to the Board of Selectmen for discussion in a workshop meeting in mid September In order to consider how to address space needs of the Cemetery Division, there is a certain amount of information that we need to develop. The intent of this part of the process is not to design a building, but rather is to understand the locational criteria for where we can/should meet the Cemetery Division's space needs, and to develop information which would allow an architect, engineer, or other designer to scope out the amount of space needed. General Assumptions: ■ We should be designing to meet the needs of the Cemetery Division for approximately 50 years ■ As much flexibility as possible should be built into a facility ■ We should assume that we will not be creating new cemeteries or expanding the size of our existing cemeteries ■ We should make no assumption that the basic form of governance of the Town or the Cemetery Division will change - i.e. the Cemetery Division will remain as part of the DPW, with a Cemetery Board of Trustees ■ The quality of design. and construction of whatever facility is designed for the Cemetery Division should reflect the historical nature (if any), quality, and scale of the neighborhood in which it is to be located 1. What elements of the Cemetery Division are we designing a facility to house? ■ Employee space - lockers, showers, eating facility ■ Storage of vehicles (heated or cold) ■ Storage of equipment (mowers etc.) ■ Maintenance of smaller equipment ■ Storage of seasonally used materials and equipment • Storage of general materials and supplies ■ Administrative offices? s Page 1 22 2. How much of the elements identified should a facility be designed for • # of Employees • Equipment ■ Storage. 3. Considerations in location and design ■ Security of cemeteries ■ Security of facility • Operational efficiency • Proximity to Administrative Offices - currently at Town Hall • Access to records • Access to fuel and other supplies provided by others or in common with remainder of DPW ■ Availability of infrastructure - gas, electric, water, sewer • Ease of vendor drop-off 4. Impact on abutters • Aesthetics of building ■ Are -the abutters used to the use next to them ■ Passive recreation use of cemeteries • Historical cemetery? 5. General Management Issues ■ Cemetery better integrated into DPW - Management study • Different culture of Cemetery Division ■ Equipment sharing with remainder of DPW ■ Information sharing - with rest of DPW, Town systems, etc. 6. Shared stuff (primarily with DPW) ■ Equipment (interchangeable with parks) ■ Equipment maintenance ■ Fuel ■ Administration ■ Support staff ■ Storage of some materials ® Page 2 23 3 c~~ Page 1 of 2 Hechenbleikner, Peter From: Hechenbleikner, Peter Sent: Friday, July 31, 2009 4:57 PM To: 'Peter Coumounduros' Cc: Anthony; Camille; 'bonazoli@comcast.net' Subject: RE: Mattera Cabin - I hope this does what you are looking for The Mattera Cabin is a small log cabin which was purchased on its 2.5 acre site in 2007 with a grant from the Commonwealth of MA and a generous donor. The site is on north Main Street in Reading MA, and abuts the much larger Bare Meadow Conservation land. This site and abutting properties form Reading's "emerald necklace" which is known as the Ipswich River Greenway, and which will be, when constructed, an interconnected 2.5 mile trail and boardwalk system. The Mattera Cabin is the only town owned structure on the Ipswich River Greenway, and as such will serve as a headquarters for a number of programs, and as a resting but for people using the trail. The Cabin was purchased "as is" and needs a fair amount of work to make it usable. Major items are: Replacement of the furnace Replacement of all floors with a "Pergo" type of low maintenance floor Conversion of one bathroom into a handicapped bathroom, including new fixtures Removal of some. walls to open the interior of the cabin to accommodate program needs Modification of the kitchen area Lighting and security This project has broad community support. m The local regional vocational school district has agreed to provide the labor for most of the work that needs to be done. ® A local Eagle Scout is constructing a handicapped ramp connecting the adjacent parking area to the cabin. ® The Trails Committee partnering with local business REI has constructed the first section of trail, and has connected it to a viewing platform on the adjacent Bare Meadow Conservation area. Assistance is needed to provide the materials that will be used to do the renovations to the cabin. It is anticipated that the work will take 6 months to complete. From: Peter Coumounduros [mailto:petegc@cargo-transport.com] Sent: Tuesday, July 21, 2009 7:58 AM To: Hechenbleikner, Peter Subject: Re: Mattera Cabin Good Morning Peter- Hope your summer is going well.... I've made some store level contact at Home Depot, but with a project this size, it needs to goto their regional / corporate offices as a formal request to their "Team Depot" department. I've got the contact info and will draft a letter on FORR letterhead. Would you be able to forward me a couple of paragraphs to give a brief overview of what Materra is, and explain the scope of the project at hand, and what we'd like to request from Home Depot. I want to make sure I / we convey exactly what you're looking for. 3 9/11/2009 -P 24 Page 2 of 2 If you want to forward to me, I can either cut / paste into my letter or if you wanted put on town letterhead as an overview, I can put in my letter that FORR is spearheading the fundraising portion as the town does not have the funds for this endeavor. Either way' is fine.. if you need me, my cell is 781-640-7351. Thanks! Pete Peter Coumounduros CARGO TRANSPORT, INC "The Carrier That Cares!" Never Forget 9/11 GOD BLESS AMERICA! 800-696-2021 x19 978-663-4300 x19 "Official Supporting Sponsor to the 2008 Falmouth Road Race" http://www.falmouthroadrace.com -----Original Message----- From: "Hechenbleikner, Peter" <phechenbleikner@ci.reading.ma.us> To: "Peter Coumounduros" <petegc@cargo-transport.com>, "Camille Anthony" <camillea42@gmail.com>, <bonazoli@comcast.net> Cc: "Fink, Fran" <ffink@ci.reading.ma.us>, "Feudo, John" <jfeudo@ci.reading.ma.us> Date: Thu, 25 Jun 2009 16:54:37 -0400 Subject: Mattera Cabin Peter, Camille, and James and I met on Tuesday about fund raising for the renovations. This is my understanding of the discussion and action items. The ballpark estimated cost of the cabin project is about $15,000 for materials. Of that about $7500 is for the new furnace. The remainder would be for materials needed by the Voke School - they have agreed to provide labor The Voke School will be ready to start their work in September, and it will take about 6 months. We need to have funds for materials in place by then. The Voke School will give us a cost estimate before they actually start work. Action items: • PH will put together an application for a state grant for a CHP (combined heat and power) furnace • PC and JB will put together a list of organizations that might use the cabin if it were available, and ask each for a list of 3 to 4 things that they might use the cabin for - that will form the basis of a fund raising campaign • PH will get a more detailed cost estimate from the Voke in the fall • JF will follow through on the status and completion date for the HC ramp • PC will talk with Home Depot about the potential donation of materials • PC will identify a licensed plumber who would be willing to donate time to sign off on plumbing - HC bathroom and moving the kitchen sink • CA will talk with the Fire Chief about the potential for having a fire pit at the site - permitting would probably be required. 3S-2-- 9/11/2009 25 Hechen ..ei ner, . Peter . R.....:... . , .,.........f.. From: Peter Coumounduros [petegc@cargo-transport.com] Sent: Thursday, August 06, 2009 8:11 AM To: Hechenbleikner, Peter Subject: Mattera Attachments: Mattera Cabin Home DepotRequest.doc Mattera come DepotR( Good Morning Peter - Just wanted to drop you a copy of the letter I'm sending to Home Depot Corp. I wanted to make you're ok with it before I send it....... In talking with their Corp Community person, she said that with a project this size, she would need us to work with her and the store (she ultimately decides). I'm also going to drop a copy of this letter to Dean Hugo (Store manager) to start the conversation. If he's receptive to the idea, would you be available to meet with he & I on a subsequent meeting ? Thanks Peter! Pete Peter Coumounduros GOD BLESS AMERICA! CARGO TRANSPORT, INC 800-696-2021 x19 "The Carrier That Cares!" 978-663-4300 x19 Never Forget 9/11 "Official Supporting Sponsor to the 2008 Falmouth Road Race" http://www.falmouthroadrace.com s 3--02 3 z 5p VLF'~o ~f~f August 5, 2009 Home Depot Sheriee Bowman Community Affairs - Northern Area 2455 Paces Ferry Road Atlanta, GA 30339 Re: Mattera Cabin Project - Reading Massachusetts Dear Sheriee, Thank you for your time the other day to introduce the project that Friends of Reading Recreation (FORR) is undertaking in partnership with the Town of Reading (Massachusetts). The Mattera Cabin is a small log cabin which was purchased on its 2.5 acre site in 2007 with a grant from the Commonwealth of Massachusetts and a generous donor. The site is on north Main Street in Reading MA, and abuts the much larger Bare Meadow Conservation land. This site and abutting properties form Reading's "emerald necklace" which is known as the Ipswich River Greenway, and which will be, when constructed, an interconnected 2.5 mile trail and boardwalk system The Mattera Cabin is the only town owned structure on the Ipswich River Greenway, and as such will serve as a headquarters for a number of recreational and conservations programs, and as a resting but for people using the trail. The Cabin was purchased "as is" and needs a fair amount of work to make it usable. Major items are: ❑ Replacement of the furnace ❑ Replacement of all floors with a "Pergo" type of low maintenance floor ❑ Conversion of one bathroom into a handicapped bathroom, including new fixtures Friends of Reading Recreation - 24 Smith Avenue - Reading, MA. 01867 27 sue: ❑ Removal of some walls to open the interior of the cabin to accommodate program needs ❑ Modification of the kitchen area ❑ Lighting and security This project has broad community support. The local regional vocational school district has agreed to provide the labor for most of the work that needs to be done. A local Eagle Scout is constructing a handicapped ramp connecting the adjacent parking area to the cabin. The Trails Committee, partnering with local business REI, has constructed the first section of trail, and has connected it to a viewing platform on the adjacent Bare Meadow Conservation area. Assistance is needed to provide the materials that will be used to do the renovations to the cabin. It is anticipated that the work will take 6 months to complete. We estimate the cost of the materials to be approximately $8,000. As suggested, I will follow up with the local Home Depot in Reading, MA with a copy of this letter to see about their support of this project for reconunendation. I am also enclosing a copy of our non-profit 501(c)3 certification. Is there anything else you need from me at this point? I look forward to hearing from you. I can be reached at (781) 640-7351. Sincerely, Peter Coumounduros, President, Friends of Reading Recreation Friends of Reading Recreation - 24 Smith Avenue - Reading, MA 01867 28 Xis t Ccomcast. August 24, 2009 Board of Selectmen Town of Reading Town Hall Reading, MA 01867 Dear Members of the Board: ZG#9 AUG 27 PM 12: 03 In keeping with our practice of informing you of business developments at Comcast, I'm writing to provide an update on a topic of interest to our customers in Reading - customer service. Having made significant investments in new technologies and processes that I'll describe further below in this letter, Comcast is now taking the step, unprecedented in our industry, of backing all of our residential services with a multi-faceted guarantee that assures accountability to our customers. While we always try to deliver great customer service every time, we acknowledge that there are times when we make mistakes. When that happens, we believe it is important for our customers to know what they can expect from us. The Comcast Customer Guarantee reinforces our commitment to provide a consistently positive experience for our customers. When we fall short of this commitment, we will compensate our customers for the inconvenience. The guarantee outlines this promise with the following components: • To give a 30-day, money-back guarantee on all of our services; • To be respectful and courteous of customers and their homes; • To answer customers' questions at their convenience 24 hours a day, seven days a week; • To offer easy-to-understand packages and provide a clear bill to customers; • To continually offer the best variety of video choices; • To quickly address any problems that customers experience; and • To schedule appointments at our customers' convenience and be mindful of their time The Comeast Customer Guarantee not only demonstrates to our customers that we are dedicated to getting it right the first time, it also empowers our employees to make it right when we miss the mark. For example, after the first visit to a customer's home, if we do not satisfactorily complete installation or can't resolve a routine service issue, we will extend a complimentary 3-month premium service or $20 credit to their account. We Comcast • 92 Glenn Street • Lawrence, MA 01843 / Tel: 978-685-0258 • Fax: 978-794-0845 29 also won't charge them for a service visit that results from a Comcast equipment or network problem. And if we fail to arrive for a scheduled visit during the promised appointment window, we will provide the customer with a $20 credit for the inconvenience. As you may be aware from previous updates, Comcast has made significant investments in recent years in this part of our business, focusing on new training and the deployment of next-generation technologies for our local network engineers, field technicians and call center teams. As the voice, high-speed Internet and video services that we provide on our fiber-optic network have become more sophisticated, so too has our approach to supporting our customers. These investments today are allowing us to proactively trouble-shoot network issues before they impact customers, provide better diagnoses and faster resolution of issues within customers' homes and deliver crisper support to customers on the phone and via emerging communications channels online. In the highly competitive telecommunications market that exists today, the Comcast Customer Guarantee is truly unique. It is our promise that we will hold our products, our services and our employees to the highest standards. Our goal is to provide a superior customer experience the first time, every time. This is not a promotion. This is a long- term commitment to our customers and to your community. Though our ongoing investments in the customer experience have made the Comcast Customer Guarantee possible, we know there is always room for improvement when it comes to delivering a superior customer experience. To this end, we are also using the Comcast Customer Guarantee as a tool for finding areas of our business where we can do better. Though we have only had the Guarantee in place for a few months, we are already seeing it drive improvement in our operations, and the customer response has been very positive. As always, I welcome any feedback you may have about this or any other aspect of our business in Reading. For more information on the Comcast Customer Guarantee or any of our other initiatives to improve the customer experience at Comcast please feel free to contact me at john_fouhy@cable.comcast.com or 978-685-0258, ext. 3543. Sincerely, O John S. Fouhy Vice President - Government & Community Relations cc: GR Manager Comcast - 92 Glenn Street - Lawrence, MA 01843 qao>, Tel: 978-685-0258 - Fax: 978-794-0845 30 L16A-d M F o~ JAMES J. DWYER REPRESENTATIVE 30TH MIDDLESEX DISTRICT September 2, 2009 Chairman Ben Tafoya Town of Reading 16 Lowell Street Reading, MA 01867 ROOM 39, STATE HOUSE TEL' (617) 722-2014 FAX: (617) 626-0831 RE: Senate Bill 1830 with regard to amount of damages for Constables to serve process Chairman Tafoya, I am writing to you to indicate my support for Senate Bill 1830 with regards to increases in the amount of damages for Constables to serve process from $2,500 to $25,000. I have spoken with Constable Sally Hoyt as well as other Constables that serve the 300' Middlesex District. Through my 34 years of experience within the judicial system, I understand the importance of the occupation of Constable and the need for alterations to the current statutes. Sincerely, /ateReppresentative 30th Middlesex District Woburn, Reading, Stoneham r~s 8 ~o cn :-n W O 4I- . HOUSE OF REPRESENTATIVES STATE HOUSE, BOSTON, MA 02133-1054 Committee: Judiciary Children, Families 5 Persons with Disabilities Steering, Policy 8 Scheduling 31 U5~ 2(19 AUG 32 PM 12= 29 August 25, 2009 Reading Board of Selectman 16 Lowell Street Reading, MA 01867 RE: Resignation West Street Historic District Commission Dear Selectmen: It is with regret that I inform you of my resignation as a member of the West Street Historic District Commission. It appears that I would be the last remaining member. Despite efforts to recruit new members, we have been unsuccessful. I have enjoyed serving on the Commission, and look forward to other opportunities to serve our town as they may become available. Sincerely, Rick Nazzaro L 0---, 1 32 L / c &A COMMONWEALTH OF MASSACHUSETTS W EXECUTIVE OFFICE OF ENERGY & ENVIRONMENTAL AFFAIRS DEPARTMENT OF ENVIRONMENTAL PROTECTION ONE WINTER STREET, BOSTON, MA 02108 617-292-5500 DEVAL L. PATRICK IAN A. BOWLES Governor Secretary TIMOTHY P. MURRAY LAURIE BURT Lieutenant Governor Commissioner September 3, 2009 Mr. Peter I. Hechenbleikner r-12 Town Manager E3 Town of Reading C 16 Lowell Street Reading, MA 01867 Dear Mr. Hechenbleikner, Thank you for your request for assistance through MassDEP's FY 10 In-Kind TechnicalUJ Assistance application. The Department is pleased to be able to provide your community with 80 hours of hands-on assistance for the project entitled Solid Waste and Recycling Contract Assistance. The person assigned to provide this assistance is Sharon Kishida, who serves as MassDEP's Municipal Assistance Coordinator for your region. Sharon Kishida will contact your municipality's designated recycling contact (copied below) to arrange a meeting to develop a scope of work and project deliverables. You will be asked to review and sign the scope of work, once it meets with your approval. Upon completion, MassDEP will make the results of your project and/or its deliverables available to interested municipal officials so they may learn from your community's efforts to reduce waste and increase recycling in the Commonwealth. The Department applauds your commitment to maximizing the efficiency and effectiveness of your municipal recycling program and looks forward to working with you. Sincerely, Greg Cooper Deputy Division Director BWP - Consumer & Transportation Programs ecc: Michael O'Halloran, Administrative Assistant . Sharon Kishida, Municipal Assistance Coordinator 4aL This information is available in alternate format. Call Donald M. Gomes, ADA Coordinator at 617-556-1057. TDDff 1-866-539-7622 or 1-617-574-6868. MassDEP on the World Wide Web: hfp://www.mass.gov/dep Zia Printed o3i&cycled Paper rTSI OFR1 Town of Reading 16 Lowell Street MA 01867-2685 Reading,. \39+Ixenn4p4~ ; FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us Website: www. readingma.gov September 8, 2009 Mitchell D. Chester, Ed.D., Commissioner Massachusetts Department of Elementary and Secondary Education 350 Main Street Malden, Massachusetts 02148-5023 L / C (~w TOWN MANAGER (781) 942-9043 Re: Northeast Metropolitan Regional Vocational. School Fiscal (NEMRVSD) Year 2090 Budget Dear Commissioner Chester: I am the Town Manager of the Town of Reading, which is a member community of the Northeast Metropolitan Regional Vocational School District ("Northeast"). I am writing in support of, and to expressly confirm the validity of the facts set forth in, the August 31,.2009 letter submitted to you by the Town of Wakefield (the "Wakefield letter"). Like Wakefield, the City is requesting a determination by DESE as to the validity of the Northeast's Adjusted Final FY10 Budget dated June 11, 2009. Although Reading was not one of the communities that voted to reject the latest NEMRVSD budget, I have been directly involved in the process and Reading would have had a Special Town Meeting to reject this budget, had there not already been five community votes to reject the budget by the deadline. Based on these facts, and all the other information set forth in the Wakefield letter, the Town of Reading respectfully urges you to rule that the Northeast's Adjusted Final FY10 Budget dated June 11, 2009 has not been approved by the member communities. ncerely 1 AIV Deter I. Hechenbleikner Town Manager 34 THE COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF TRANSPORTATION c MASSACHUSETTS HIGHWAY DEPARTMENT DEVAL L. PATRICK GOVERNOR TIMOTHY P. MURRAY LIEUTENANT GOVERNOR Peter I. Hechenbleikner, Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 September 3, 2009 Re: Woburn/Reading/Stoneham/Wakefield - MassHighway Project # 605605, Interchange Improvements I-93/I-95 Dear Mr. Hechenbleikner: JAMES A. ALOISI JR. SECRETARY LUISA PAIEWONSKY COMMISSIONER 8 cn .0 c~ On behalf of the Massachusetts Highway Department, I, am writing to inform you that MassHighway's Project Review Committee has evaluated the subject project and determined that it is eligible for Federal Aid STP funding. This determination is based on an estimated construction cost of $276,000,000 MassHighway will now begin the project development process for this project. It should be noted that Project Review Committee approval is not a commitment of state or federal funding to the project. MassHighway, in conjunction with the Boston Metropolitan Planning Organization, continually evaluates transportation needs and priorities. We will keep you informed of the project's progress, and will involve you in any key decisions related to the project scope, any right-of-way impacts, possible environmental concerns, traffic management plans, or anything else as warranted. You can monitor this project's progress by utilizing the project information system available to the public through MassHighway's web site at www.mhd.state.ma.us/oroiectinfo. You may also contact this District office for more information. Thank you for your support for transportation system improvements. If you have any questions, or would like additional information, please contact me, or Diane Madden, the Project Manager, at (617) 973-7477. Sincerely, Patricia A. Leavenworth, P.E. District Highway Director TEN PARK PLAZA, BOSTON, MA 02116-3969 TELEPHONE: (617) 973-7800 • TELEFAX: (617)-.973=8040 • TDD: (617) 973-7306 •WW.MHD.STATE.MA.US cc: Luisa Paiewonsky, Commissioner Frank A. Tramontozzi, P.E., Chief Engineer Mark Guenard, EOT Office of Transportation Planning Project Review Committee Hayes Morrison, CTPS Frank Suszynski, DPDE Diane Madden, Environmental Services TEN PARK PLAZA, BOSTON, MA 02116-3969 TELEPHONE: (617) 973-7800 • TELEFAX: (617) 973-8040 • TDD: (617) 973-7306 •WW.MHD.STATE.MA.US 36