The URL can be used to link to this page

Home My WebLink About2005-05-17 Board of Selectmen PacketTown of Reading 16 Lowell Street Reading; MA 01867-2685 FAX: (781) 942-9071 Email: town manager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Paula Schena DATE: May 13, 2005 RE: Approval of Bond Sale TOWN MANAGER (781) 942-9043 Attached is the motion for the bond sale of a total of $1,400,000 of which $900,000 is for the water main projects on Franklin Street and Main Street and $500,000 for the remaining architectural work on the Water Treatment Plant. MOVED: That all action taken by _the Town Treasurer in advertising for public sale of the $ 1,400,000 Bond Anticipation Note, Municipal Purpose Loan of 2005), No. R-1 (the "Note") of the Town authorized pursuant to Chapter 44, Sections, 8(4), and 8(5) of the Mass General Laws, as amended and supplemented, and by votes of the Town duly adopted, as described in Exhibit A of the Signature, Award, and No-Litigation Certificate, and in connection with the preparing and distributing of a Preliminary Official Statement and Notice of Sale and a final official Statement, be and hereby is ratified, approved, and adopted; That the Note shall be dated as of May 25, 2005, shall mature on January 5, 2006, shall bear interest at maturity, and shall not be subject to redemption prior to its stated maturity; That the Note shall bear interest and is hereby sold and awarded as follows: Purchaser Amount Int. Rate Premium First-S.o-uthwes_t_Company $_1,9_00,000 3.75%$7,196.00 That the Town Treasurer is authorized to deliver a Material. Events Disclosure Certificate and the Note to purchasers and That the Board of Selectmen, the Treasurer and the Town Cleric be and hereby are authorized to take action to execute and deliver all documents related to the Sale. 1612. 5-13-05 Classification and Compensation Plan - FY 2005 and FY 2006 The Board of Selectmen has the responsibility for adopting the Town's Classification and Compensation Plans for non-union employees. Currently there are 1.11 non-tuiion employees in sixty-six different job titles on the Classification Plan. Attached is a DRAFT FY05 Classification Plan, DRAFT FY06 Classification Plan and DRAFT FY06 Compensation Plan. The DRAFT FY05 Classification Plan has the addition of four job titles, Assistant Treasurer, Assistant Collector, Treasurer/ Collector and Assistant Town Manager/Finance Director, which are the result of the reorganization of the Finance Department due to the retirement of the current Finance Director. Attached is a current organizational chart and a reorganized chart showing an increase of 0.46 in FTEs. The job descriptions and salary surveys for the Treasurer/Collector, Assistant Treasurer and Assistant Collector are also attached. In the Treasurer/Collector job description, the responsibilities that are currently perfonned by the Finance Director, but will be assigned to the Treasurer/Collector are in bold with an asterisk. The changes on the DRAFT FY06 Classification Plan are based on a Pay and Classification Study. The Pay and Classification Study is a process that is completed every two years and involves reviewing each non- union position internally and externally. ® hitenzally: Non-union employees reviewed and recommended changes to the job description for their position. Any changes were approved by the Department Head and then forwarded to the Human Resources Division. Each revised job description was rated in accordance with the Municipal' Position Rating Manual. • External -Salary-surveys-were-sent-to-thirteen camp-arable-communities-T-en-communities-responded-to-tl=ie salary survey, supplying the following information for the non-union positions: hours worked per year, salary range, actual salary, and other compensation. When implementing the Pay and Class Study we placed the following restrictions on the results: • When a position is moving up one grade, an employee in that position would move up one grade and back one step. The result of that is a 5% cap on an increase due to a grade change. • If the study shows that a position should be changed two or more grades, the position only changes one grade per fiscal year. In the study, three positions showed a change of two grades. The Recreation Program Coordinator showed a change from Grade 5 to 7, Veterans' Service Officer from Grade 6 to 8, and Library Division Head-Circulation from Grade 9 to 11. We are recommending one grade change in FY06 and will address the other grade change in the FY07 budget process. • The cost of the implementation of this study is approximately $15,631. Any employee in a position with a grade change would still be required to have a satisfactory performance evaluation as part of the step movement program. 161 Based on the Pay and Classification Study we are recommending a change in grade on nine positions. The salary surveys and job descriptions are attached. The nine positions are: Position Current Proposed Position Current Proposed Grade Grade Grade Grade FY06 FY06 Cell Monitors 2 3 Office Manager 10 11 Recreation Program 5 6 Human Resources 13 14 Coordinator Administrator Veterans Agent (change title 6 7 Assistant Fire Chief 15 16 to Veterans' Service Officer (vacant) Animal Control Officer 7 8 Town Engineer 16 17 Library Division Head- 9 10 Circulation The other recommended changes on the FY06 Classification Plan include eliminating the following job titles Position Current Grade Tobacco Control Coordinator 10 Vacant position Assistant Treasurer Collector 11 Due to reorganization of Finance Department Assistant Town Manager 14 Combined with Finance Director Finance Director 18 Combined with Assistant Town Manager The attached DRAFT FY06 Compensation Plan represents a 2% cost of living adjustment (COLA) and was used in creating the budget for FY06. I ba DRAFT TOWN OF READING, MASSACHUSETTS FY 2005 CLASSIFICATION PLAN - SCHEDULE A-1 D RO' A F T Grade 1 Recording Secretary Grade 2 Library Technician Cell Monitor/Matron School Crossing Guard Grade 3 Senior Library Technician Grade 4 Clerk Parking Enforcement Officer Grade 5 Administrative Secretary Technical Secretary Grade 6 Administrative Assistant Veterans Agent" Grade 7 Plumbing/Gas Inspector Animal Control Officer Grade 8 Social Worker Grade 9 Sealer Weights/Measures Assistant Treasurer Grade 10 Assistant Appraiser Head Public Safety Dispatcher Healln Inspector Grade 11 Assistant Treasurer Collectors` Library Division Head-Information Services* Grade 12 Public Health Nurse Van Driver Library Associate Senior Library Associate Nutrition Program Coordinator Coordinator of Volunteers Fire Alarm Groundman Recreation Program Coordinator Fire Alarm Lineman Wiring Inspector Librarian Assistant Collector Office Manager Retirement Board Admin/Assist. Town Accountant* Conservation Administrator* Library Division Head-Technical Services* Zoning Enforcement Officer Library Division Head-Circulation* Tobacco Control Coordinator Library Division Head-Children's Services* Assistant Building Inspector G ade 133 Assistant Library Director* Highway/ quE ipment Supervisor Human Resources - dm.nis a or* Town Clerk" Network Support Technician* Water/Sewer Supervisor Elder/Human Services Administrator* Recreation Administrator* DPW Business Administrator` GIS Technician* Grade 14 Assistant Town Manager* Forestry, Parks and Cemetery Supervisor Grade 15 Appraiser" Town Planner* Grade 16 Library Director* Building Inspector` Assistant Fire Chief* Water Treatment Plant Supervisor Town Engineer* Health Services Administrator* Technology Coordinator* reasurer/Collector* Grade 17 Town Accountant" Grade 18 Finance Director* Assistant Town Manager/Finance Director* Grade 19 Fire Chief` Police Chief* Public Works Director* Grade 20 Approved 5-25-04 "Exempt employees who are exempt from pay for overtime. Revised 10-26-04 Note: All positions are exempt from longevity. Revised 5-10-05 11003 DRAFT TOWN OF READING, MASSACHUSETTS FY 2006 CLASSIFICATION PLAN - SCHEDULE A-1 DRAFT Grade 1 Recording Secretary Grade 2 Library Technician School Crossing Guard I ' 6i~~ Grade 3 Senior Library Technician Van Driver Cell Monitor/Matron Grade 4 Clerk Library Associate Fire Alarm Groundman Parking Enforcement Officer Grade 5 Administrative Secretary Technical Secretary Grade 6 Administrative Assistant V_ets e Grade 7 Plumbing/Gas Inspector 7 Grade 8 Social Worker Grade 9 Sealer Weights/Measures Assistant Treasurer Grade 10 Assistant Appraiser HLad Public Safety Dispatcher Health Inspector Grade 11 x n ssisstant Treansu . Gellee+^r* Library Division Head-Information Services* /j Office Manager Grade 12 Public Health Nurse Senior Library Associate Nutrition Program Coordinator Coordinator of Volunteers Wiring Inspector Veterans' Service Officer* Animal Control Officer Librarian Assistant Collector stirement Board Admin/Assist. Town Accountant" Conservation Administrator* Library Division Head-Technical Services* Fire Alarm Lineman 1/ Recreation Program Coordinator Zoning Enforcement Officer 1 Library Division Head Gir-sulation" Library Division Head-Circulation* Library Division Head-Children's Services* Assistant Building Inspector Grade 13 Assistant Library Director" Highway/Equipment Supervisor Town Clerk" Network Support Technician* Elder/Human Services Administrator" Recreation Administrator" GIS Technician'` Grade 14 * Building Inspector" Forestry, Parks and Cemetery Supervisor Grade 15 Appraiser* Town Planner* Grade 16 Library Director* Grade 17 Town Accountant:p Grade 18 T~insnep Dit° Grade 19 Fire Chief* Assistant Fire rr ;o~ Water Treatment Plant Supervisor J Town Engineer* Assistant Town Manager/Finance Director* Police Chief" Grade 20 la;te;kSewer n a,, ..+,-.,r,, Supervisor DPW Business Administrator" Health Services Administrator''` Human Resources Administrator* Technology Coordinator" Treasurer/Collector" Assistant Fire Chief* Public Works Director" *Exempt employees who are exempt from pay for overtime. Note: All positions are exempt from longevity. Eby 000000000 .co co V 0)cn .P W N-~33 t000000000~ O0 W-4M C31 CO N-+m OC 0000000 OCO W Nm Ot P wN 000000000G) 0(D 00 V 0) W.4W N-+ i000000000~(p OCD03 V 0) M 4. WN-~ ~ • m m O m a 0 'o r ri r n m Cn -P co N i S i i i i i i i i i i i i i i i i i - W V V V mmmC Yl t O VW0 ~IdWO'14 :4 mm m an0Cilm.4-A-N C70toNbb) W b m0 2-P,-A p? W W W ' : WC i ?I i i i i i i i i i PA A W W co W N N N - W W W NNN N N-~=+ - 03 .A co 'I V'A W W - co m.A N.N -~-~N W Ut V A n W O V V CD Co to coi W.A w-. V 4ibbZ. ppCn Z. V V W N A-4 (JI -+Cn V(n m0-4toKV OV CC7n~ CD 03 W CD 01 O 0)N W A ~7 -l i . 63 69 6A 6 -co 6A 63 69 63 60 i i i 1 i i i fA fA f9 63 w 64 f9 'GO 69 i i " ' 63 f9 ff 69 69 69 69 69 69 69 ~ fG% w w 3 63 ~ W W W CJ N " M M Z Z " M i - j - j 0 o .y £A i i i o 0 0 o w 63 EA cD i o 0 0 0 co to 0 O CN fA co 9 fA 69 69 49 o o w w O w co W W m Cn W O V Cn NOW tn W , 0)O GO W W.V p O'V A m.A OjANOWm 9) N W-P 0o m•A Ni Wmc1-+co V Cn Wi CN tai ODD PW N0- 0 OWmANOWm.PN V 0 A P W NW W M j W CO VmW OWm N - m O 01 01 O m -4 M m m V V O O O tit N V O tV IV m b m V"" M Cn b V V iO K) O O '14 tV :-A :-4 N CA)40) 4 -+W C31 IV y ti K) K) &I to Cn Cn r 0 0 0 0 cn (n (n O m Cn Cn 0 0 0 0 Cn Cf1 o to (n m 0 0 01 m 01 m 0 0 o 07.01 m 0 0 m o m m to 01 m moo 0 0 0 0 0 -G 69 69696A 6369-m w69 64 CO CA) W CAD Co j w co co N 69 f9 f9 f9 w 64 ffi 63 W 69 W W W W W N N N N N 6963 W co N 6963 f9 fA 6969 f9 N N N N N N N fA 69 w fA w w f9 fA 69 w N N N N N N N N N N w f963 w fA fA w'o 6364 N N N N N N N N Na N CJ1-A W W N -+O OO N Ni-+0w0 W W V O OCo (NW V V m0 U1 W W V V 0) 6)01an.4.4 0)mCnal .AW W NN D M Cn MM Cn CO CA) 0) OCn UtOON co N WO WO oM CA o 400N V-~C1 co OmAU7CnmOWO V jO OWO o.A c0 CA V t) V WmO(nCNW an 00 IV 0) p1 O Cn O cnO OiV.A(D140)01 03 W Ww0o W"W CJ c0 A cO Cn OW W WmVOca 0 Z Z 91 W W' CA W W W o000C'1nCnCnoCn(n Ut N W A CO ? O P W N ino0o0'v inoC ' O CA - C 0i3 +Cn O A W w m co t C C t oot 10)0400 CD" .4 V j CO O CO V ON Cl V CD , C 0000000000 t n v7 0000000000 n n n n n n tntncnooCnbn nzn2n En CnbibErtooooo D OOO O.OOOOOO a000OO0a00 00000O0a00 r O O O O O O O O O co Oco V m01.A W N 0 0 0 0 0 0 0 O O [j} O0 W Vm Cn4 W N O O 0 CO W O O O O O O O~ V mCn.P C.0 i O O O O O O O O O~ O0 M-4 M 0 A W O O O O O O O O O OWW V man.A W ~ (n 33 > ~ p p Q -p -p m m m m m O o m m v S -n N N N N N N N N N N Ut A-A W W NNN N N N N j i j N N W WNN OOO N i N 1 N N Na i i 000COCO0000 r) N 0000 COCK W 07 W V V i i i i i i CNOD0000 V V V mmm C) C.o w w CO ? m to b O) Io V V V IV 'V W C1o O O N 0 t i N3 Oo 'A O Cn N b to V W CO Cn V co O- C) W w 0 O" W m - W 0 i 0 .W OW VNW 01W w m co W co 0),A w N-4- mW.w WNmNWOW ii i iW W W W WN en m 04 NW CO W-+0 O f9 4G9 f96369 f9 6A ~ ~rq W 6064 fA S9 636469 w 6969 L fA T 69~fA 6969 S9 69 i i i i i 69 W9 GO S9~{969644.9 W i i i i i i i i 63 ~IGO w 496064.60 ww i i i i i i i - i m m z Co Cb Co ~V V V W W CA CA V V V W CA to `tn in to -A Cn a) i1 i Cn Ut it A A ~A G] cn Cn ~A ~A ~A ~A W cJ cW IV ~A A W w W IV N IV j m CA al• O W NO CnN co Cn NO N C71 co N V NCO0) W N -4 0 V.PO V.A - m C0 4(O .A -N CO W N m W mNO N CO m C00 V Ai W 0) CJ7.ACnm-4CO Cn N CO O)W O V Cn N CO W W wCA.Am m N0) co cn CO a) 4 iW CA W iNCnOoa ACON W.A ~ 'J K)Cn to IV 'V bb V K) L4 Cn IV Val Cn O N CnO O'V OM CnM OcnV K) IV IV IV V KV 0NOO IV OOOIV VIV IV IVN < (nCn000lCn00cnCn U70U101U7000100 OCJt 0cn0Cn0001 CYI0Ci1C77ClCP0Ul00 0n000al ancnci7(ncn z D r 69£96964496964646963 A A .A 4 A .A A 4 -A A CO 6 -G9w 960w4Ga 36463 .A. 4~, A ~A A j A CO W w1.9 A .A 69w4.94o696469 A C) co ca W W W 19w446469f9636 TA 4A A W w W co W W W W co ww69ww GotewG3w W W CO W W CA) W CO w CO Z C D Z OO V p CJ7 -P W W N 41401 (3) C) V COON W m(n W N O(DW N) co cn0)000N-A, 03N- ,C. , 0CD CO Co N(m~ V CO w. - OVOW Wyim an (n Y4 W , . V 0) 0) 1 1,.AW NN - ~ j CO A. O WCfl cn- (D VUt 4IN W.A NNNW V ii 01 co 01 W L W Q) W O W C A V WON-4Om jCnV V M.co . 01 W V V 0) 4 WN -~(DV m 7L (n W 9) :,4 W WVPPP. V W WOW P. . NWCi F 'm9)V W9)pp ?.A Np.C.3 W~ P NNOW0) 000W40 ° O cil n O O tit C31 O O Cl m Oo00000000 m (n 01 Ch O to O O 00000000'00 C) Ul 000 0 Cn O Cn 0 0 01 0000000 (n in Cn cn n Cn O O O O 0 0 O000 O000 En b O O in Cn Cn bt b7 Cn 0000000000 3 0Z m C 0 C9 -~ooooooooo~ 0 w m V m UI .AW N -~000000CD 00~ OCOW Vm 01-N WN-•~ O OW o000000G) Vm CA -N CWN S -+0000000000 000W V0)Cil 44 WN S -+0a00000o0 -OOW V 0)01.4. CO r) 0Cn 0 m D a D D D D m v m m m m m Z 00 Cn .p, _ W N . i S w w W W w w W w w N Cn A A W NN-10000 w w W W W w N N N N W N-+100(0 W W V W W N -+O N N N N N N N (OW W V V4 N M N N N N. N N N CD W V V mm 0t 01 A A N N N N N N N N N N V m9) fn Cn?AwW N CnC70NCnCpIV CnCN W V V ONCn NCN W V V IV OCO,W~I-~Cn(OCW03 nOmNO -i IV mCO 04 V N-4 0000 Otn OCnNO 044 WW W V W W W i W V -~mW W O O i gp i 0 4 V VSO - N V ~ W W_. A .C{) y3 4fl 63 f9 69 40 N N N N N N N N N N {fl 63 69 64 4A fA w 63 (A w N N N N N N N N N N w -M 63 N N N 69 f9 W 63 'GO b3 69 N N N N N i 64 63 £9 w 63 64 4.9 w 4A 69 N N tV N- i i i i i -m 63 69 w 63 69 69 w w 69 a) 6) m cn cn •A 4 cD W M ro m m m 03 V co ' A..A. Go co W M(V- .O co A0 POCO1-~VN co C., M IV W W p 3 0 0 07 co CN(n-+V NWUt o o O W co 0) 00 co V WO.mi VWOmN 0 CD CO CD 00 CJo W N V V WO01-+W.AOV WO m m VCi tCn i~WmCNW VN - W 01VCNNW?i CN to i Cn O mN-+000(00 Vp p NN W W VO CO Cl 01m V 0 N4M O V -P O N)OO 4CnNV Cn V -4 '-l 000U1MONNV ' ONN OmMON.OO IV NNON-tV in 0tOIV 'm 00 V N%IO V V O r OCnOOm Om OCn Cn cn O O O O C)t O Cn Cn Cn Qcxa 0am0mO0 0CA Cn O Cn 010 0Q Ut OOO Cn Cn m O CA mO -G 69 63 -W 69 ,69 169 69 w 63 64 mmmCD mmmmUtUt 69 f9 64 69 Ffl {9 W 44 69 69 0) mm0) UtmmmCnUi 63 64 mCn 6A w 63 63 4.4 {A fA Cn07Cla j(n fA fA 64 f9 fA f9 403 64 69 44 mfilcnCnrn01.01444 64 to fA .69 fA fA 69 69 6o w cn0101.4.4 A A 4 P CO_ 1 m Cn +P. N 10 CO W .A WN (O W V cncn4 - c=) co + V cm P W N O man4 WNiO COW V NTT CNA CA a)Ot~ ' W O W W O W W j !V O 4OO0) 0tN0 N:, (n CO Cn co O W V Cn .A W N W VNV m- 0)(71 mN Q) A O- O CO OD o V j V CD m CD NA O W j? CW i W N W co ~A O NCn O j Wm0 CN dD co W co cN cN O -co N V mcn W-+01 co co O Z Z Nm0'4 V CO Oiii O vON.P Ctt A PNOCO mrn a7 C71N0 V AO W mANW P Cn0 P W OGi m-1 rn cN Ia 71 C cn O O CA O Cn O cn Cn OOOOOOOOOO U1 O 000 Cn O Cn(n to 0'00o000000 001 Oo •00 Cil O Cn 00 OOOOOOO Cn m 01 O CJ7 Cn 000 cn OOOOOOOOOO OOO to cn Cn O mcnCD 0000000000 D r 000000000 fit} O N CO W V M M? W m O 0000000000 W W V M Cn A CJ N i:0 +O O c0 a o0000o0G V m cn A W N i m -000000000 ~ , O co W V M Cn -A co N i00CD CD 00000 O COW V m t)t -P W N G) CD m m m m m O O co V m r A~ J~ P P A .A. 4 41 A '(N W V V P :N W p71 .P A ~ .A •A 44 4P .A W W mCn W W N-+OCOCN .A P -4 W N-+ -P 44 CO Co CO CO CO -+OCD W V -4 0) A W W w W W W W co 0C.0coW 0) 0) P.P W W w W W W W W W 1 W V~C)1tnAW W N -G . C woo-+-W.ACn-4 - CS)-4M CO0 .M Cn-4M OK3:A LI CO la . ~1 Cp W mcD ~P JO O CW(n C. .A L-1 C1o S O N 4P O co O A (D m CO N W 03 O O N W W CO V M W O W W W N W Cn W N O W m V CN N W 0 V V N CO CJ7 W (11 EA 4A 63 63 63 63 64 69 63 63 W W W W W W W W W W JmOtCnA Wi Amto NCn W N)N ilmCNW NCD CitCn~lCD Nco .P-+ Cn 0 in :-1 Cn N Cn O K) IV 00000m OOO Cn 4G4 tA-9 63 63 63 64 69 ffl 63 o CO m w W W W W W W V Cn p - CO pW m '4 W W W'A0W WVo~P OOWm CD Nco O Cil Cn A W CNanOCnW ON 0 0 0 m O m Cl O m 0 0 0 0 0 0 0 0 0 0 0 63 63 63 63 63 64 64 f9 63 63 W W W W W W W W N N C4 N m O W m 0 W N N NCnL46bL4000n Ut (71 0 0 0 O Cn 0 0 0 63 63- 169 61,169 63 64 69 69 pp W W W N N N N N IV N ooCNCOO0 V V mO A W m0-PW W W A-+OCN-+N A co m 0 V~lNC O cn b1 Cn 0 00m a0C-TI 0 0 69 63 63 63 63 fA 636o69 rA ZV W W ~4 N V 1.9 496 03 0 O VC O W W O C N V 0 y O W m 0 fxo V Ci) O N Wco m 0cn V co W -P, moo co 00(N . CO W C co NO P, OCn O O CA 000 OCnc 0 0 0 0 0 0 0 0 0 0 0 0 0 63 63 69 63 63 63 PD P snn W N - V 0W) p W O O O O CA 0 0 0 0 0 0 0 0 {A fA 69 so 69 69 63 69 -m f,9 w N N N N N N N N N OomOo00 V cn-m0 cn co W V Nm-+070 Cn A -Am W - -4 W cD -4 C) o :l K3 Cn Cn Cn Cn in %4 :l O CA 0100000 Cnm 69f0 63 63 63 63 4.9w4Ab9 4 V V V V V V m m m CO m A W O CN V m OmA.WACmnCmm V P W N i cN Cn V to nMOOM 0OC0O 0 0 0 0 0 0C)OO 0 0 tD 63 fA fA 69 63 fQ 6... C N N N N N N N N N N G W V V 6) W C)t CJI ~A 1a GJ m cn(N 4wwwwwom m (n (D AOV Ot?0)mco aN)t (VJt CN7t CNTt (:,4J1 CNJt 0Ni CN)t CyTt CvJ't ~ 63 -Co 6; 63 6 .Co SS 63 6) 69 V V V m m m m m m m 1~N-+OOoVCn AWN D IV N W co m N m m w Z W OCnA W-~O?CnO Z m W Om-~mONCn V C Cn Cn Cit Cn <Tt Cn Cn W Cn Cn D 00001 0 00000 r 0 A zoom Town of Reading FY - 2006 Budget Finance Salaries and Wages (Form B) General - 035 Summary: C10 Annual Adopted Actual Actual Budget Recommended FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Finance Director/Asst. TM 1.0 78,437 1.0 82,314 1.0 83,840 1.0 71,410 Treasurer/Collector 1.0 42,976 1.0 35,181 1.0 45,003 1.0 58,275 Administrative Assistants 3.0 108,126 3.0 100,022 3.0 103,943 3.0 115,621 Clerks 3.7 80,443 3.5 95,521 3.6 105,903 4.1 120,907 Overtime (out of grade) 643 750 750 Step Increases 3,700 Note - the difference between FY 2005 salaries, increa sed by C 0 and Steps, and the proposed FY 2006 salaries reflecting the reorganization of the Finance Department, is $17,464. Totals 8.7 310,625 8.5 313,038 8.6 339,439 9.1 370,663 Source of Funding Water Fund 20,900 22,143 22,064 24,093 Sewer Fund 20,900 22,143 22,064 24,093 Electric Fund 29,141 30,443 32,175 35,213 General Fund (Form A) 239,684 238,309 263,136 287,264 13-May-05 W LO 7 Lo c E r- co Q. U C tCf C O 'C CO U G co N c m 2) O c 2 U N b c O .(n C) C D N E ~ Q ~ L 0 U _ O C O U O who (n r Q L L O co _C O O O U O O 0 c U N I- L O N W LL c U- c E -a d U) 0 i O O O U r ry C tCi E C L L in C:) in ( U O in ~ Q r Q U Q 4- N LLI 0 - O co U) ~ N ~m U C C LO C~ C O U N O O O C ~ tB C U U) C o ` L U - O N z m N O C U r Q .y L c (D `n O cn ~ O V1 Q r aQ c ~ w v, o _ L C r a) Q U Q c O T 0 X61 W H C CD C tCS a) a) U C (Q C L.L v- O C O N m 21 O N ry G d N ~ O v M N N L L 'N ~ e- d Q o Q U v d O U Q o w L N L L c O ~ M N d r _ a) cli N Q U o c C: LO 0 U O O U o N H c T O] O O C U C L O ~ O Q .00 C O d tit O v T 'y0~ Z t~C G O N_ LL . E N Q N > N O M O O O cn. N O N r T O N C <C co E O C N cc M O tq O aQ N U ) co O (D ~3 Q U Q O 4- _N lLJ > - u M y O O d c cn- a) C:) m Q Q U c O 0 163 Finance Treasurer/Collector - Grade 15 No. Hours/ Salary Actual Base Year Minimum Maximum Salary Bedford 2,080 50,584 69,554 Belmont 2,080 70,980 Danvers Lexington 1,820 47,549 74,703 Lynnfield 1,820 54,541 Melrose 1,820 51,123 65,042 No Andover ? No Reading 1,820 56,774 Stoneham Tewksbury Comments Also Town Clerk (64,703-88,551) Wakefield 45,488 59,058 Elected Coll. PT Treasurer @36,390 Wilmington 1,820 57,925 73,300 Winchester 1,820 54,046 76,591 Average 1,885 51,119 69,708 60,765 Midpoint of Range 60,414 Reading-Gr 15 1,950 56,920 67,977 Midpoint of Range 62,449 From the FY05 Compensation Plan: GRADE 15 HRLYRT BIWEEKLY ANNUAL 01 29.19 $2,189.25 $56,920.50 02 29.77 $2,232.75 $58,051.50 03 30.37 $2,277.75 $59,221.50 04 30.97 $2,322.75 $60,391.50 05 31.59 $2,369.25 $61,600.50 06 32.21 $2,415.75 $62,809.50 07 32.86 $2,464.50 $64,077.00 08 33.53 $2,514.75 $65,383.50 09 34.19 $2,564.25 $66,670.50 10 34.86 $2,614.50 $67,977.00 I V9 All areas in bold with asterisk are currently the responsibility of the Finance Director. POSITION DESCRIPTION Class Title: Treasurer/Collector Job Code: Officials & Professionals Department: Finance Grade Number: 15 Division: Union: Non Date: 04111/05 Location: Town Hall GENERAL PURPOSE As a Division Head, performs a variety of complex supervisory, professional, administrative, and technical financial functions for the Town Departments, Light Department, School Department, and Reading Contributory Retirement System. SUPERVISION RECEIVED Works under the general direction of the Finance Director. SUPERVISION EXERCISED *Exercises supervision over Collector's and Treasurer's staff in divisions of Treasury and Collection. ESSENTIAL DUTIES AND RESPONSIBILITIES * Invests funds, manages cash, and maintains financial records. * Arranges and oversees long and short term borrowing for all departments. * Supervises the collection of taxes, fees and other receipts in accordance with laws atrd~e rlat. S. * Oversees tax title and tax foreclosure programs. * Oversees issuance of municipal lien certificates. * Monitors and adheres to changes in law in the finance area including those that affect payroll issues. Prepares a variety of studies, reports and related information for decision-malting purposes. Reconciles cash and receivables with Town Accountant. * Serves as ex officio member of Trust Fund Commissioners (pending Charter change)'. Directs the preparation of State and Federal reports including tax reports. Oversees payroll processing. Assists in department budget preparation and other duties as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Bachelor's Degree in Finance or related field; (B) Ten (10) years of progressively responsible finance wont; or (C) An equivalent combination of education and experience. (D) Municipal experience preferred. Treasurer/Collector 1 10 10 Necessary Knowledge, Skills, and Abilities: (A) Excellent organizational and analytical skills; (B) Ability to prepare and analyze complex financial reports; (C) Ability to maintain efficient and effective financial systems and procedures; (D) Ability to effectively supervise staff, (E) Ability to establish and maintain effective working relationships with employees, Town, School, and Light Department officials; (F) Skill in creating spread sheets; (G) Ability to communicate effectively (both orally and written). SPECIAL REQUIREMENTS Possess current Driver's License. Be bondable. TOOLS AND EQUIPMENT USED Calculator, Phone, Photocopier, Fax, Laser Printers, various Personal Computers, Alpha Minicomputer, Modems. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While-per-forming the-duties-o-f-this-job-the-employee-i-s-f:equentl-y-requir-ed to-sit-and tall or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walls. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work enviromment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet, but may be moderately noisy when printers are being used. The work environment is usually well lit. The atmosphere in the work environment is manually adjusted for climate control. Treasurer/ Collector 2 1611 SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and, is subject to change by the employer as the needs of the employer and requirements of the job change. Treasurer/ Collector 3 20 Finance Assistant Treasurer/Collector - Grade 9 No. Hours/ Salary - Actual Base Year Minimum Maximum Salary Comments Bedford 2,080 34,571 44,943 Belmont 2,080 41,088 49,305 Danvers 2,080 42,150 54,280 Lexington None L.ynnfield None Melrose 1,820 36,285 46,165 No Andover 1,950 34,847 47,044 No Reading 1,820 43,334 Stoneham Tewksbury Wakefield 1,820 33,661 42,597 None Wilmington 1,820 32,040 40,545 Winchester 1,820 45,490 64,462 Average 1,921 37,517 48,668 43,334 Midpoint of Range 43,092 Reading-Gr 9 37,927 45,357 Midpoint of Range 41,642 From the FY05 Compensation Plan: GRADE 9 HRLYRT BIWEEKLY ANNUAL 01 19.45 $1,458.75 37,927.50 02 19.82 $1,486.50 $38,649.00 03 20.23 $1,517.25 $39,448.50 04 20.63 $1,547.25 $40,228.50 05 21.04 $1,578.00 $41,028.00 06 21.46 $1,609.50 $41,847.00 07 21.89 $1,641.75 $42,685.50 08 22.34 $1,675.50 $43,563.00 09 22.80 $1,710.00 $44,460.00 10 23.26 $1,744.50 $45,357.00 1b13 POSITION DESCRIPTION Class Title: Assistant Treasurer Job Code: Officials & Professionals Department: Finance Grade Number: 9 Division: Union: Non Date: 04/26/05 Location: Town Hall GENERAL PURPOSE Performs a variety of administrative, and technical financial functions for the Town Departments, Light Department, School Department, and Reading Contributory Retirement System. SUPERVISION RECEIVED Works under the general direction of the Treasurer/Collector and Finance Director/ Assistant Town Manager SUPERVISION EXERCISED Clerk(s) ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares all town payrolls for employees and retirees. Prepares all reports related to payroll. Responsible for W-2 preparation. Responsible for end of Fiscal Year and Calendar Year computer change-overs. Responsible for implementing new pay rates for Town and School. Fills in for Treasurer when he/she is absent. Does daily banking of Town's receipts. Mails accounts payable and various other mailings for Finance Department. Performs other tasks as required. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Bachelor's Degree in Finance or related field; (B) Ten (10) years of progressively responsible finance work; or (C) An equivalent combination of education and experience. (D) Municipal experience preferred Necessary Knowledge, Skills, and Abilities: (A) Excellent organizational and analytical skills; (B) Ability to maintain efficient and effective financial systems and procedures; (C) Ability to establish and maintain effective working relationships with employees; (D) Skill in creating spread sheets; Assistant Treasurer jbiq SPECIAL REQUIREMENTS Possess current Driver's License; Be bondable. TOOLS AND EQUIPMENT USED Calculator, Phone, Photocopier, Fax, Laser Printers, various Personal Computers, Alpha Minicomputer, Modems. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, of controls; and reach with hands and arms. The employee is occasionally required to wallc. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet, but may be moderately noisy when equipment is being used. The work environment is usually well lit. The atmosphere in the work environment is manually adjusted for climate control. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Ibis POSITION DESCRIPTION Class Title: Assistant Collector Department: Finance Division: Date: 04/26/05 Job Code: Officials & Professionals Grade Number: 9 Union: Non Location: Town Hall GENERAL PURPOSE Performs a variety of administrative, and technical financial functions and oversees the Collection of the Town's Taxes and Fees. SUPERVISION RECEIVED Works under the general direction of the Treasurer-Collector and Finance Director/ Assistant Town Manager SUPERVISION EXERCISED Clerk(s) ESSENTIAL DUTIES AND RESPONSIBILITIES Ensures that all commitments balance to collections. Assigns and coordinates work of clerics in Collector's office. Reviews receivables reports and reconciles with Accountant on a monthly basis. Prepares Collector's receipts, lien certificates, and annual report. Tracks tax title accounts, calculates amounts due, and prepares payment plans. Oversees the preparation of all deposits and the balancing of the cash drawer. Takes deposits to the bank in absence of Assistant Treasurer. Tracks bankruptcies and files proofs of claim. Answers customer questions and complaints. Performs other tasks as required. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Bachelor's Degree in Finance or 'related field; (B) Ten (10) years of progressively responsible finance work; or (C) An equivalent combination of education and experience. (D) Municipal experience preferred. Necessary Knowledge, Skills, and Abilities: (A) Excellent organizational and analytical skills; (B) Ability to maintain efficient and effective financial systems and procedures; (C) Ability to establish and maintain effective working relationships with employees; (D) Skill in creating spread sheets; (E) Knowledge of laws and regulations regarding collections, tax title, and bankruptcies /b/16 SPECIAL REQUIREMENTS Possess current Driver's License; Be bondable. TOOLS AND EQUIPMENT USED Calculator, Phone, Photocopier, Fax, Laser Printers, various Personal Computers, Alpha Minicomputer, Modems. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and tall, or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet, but may be moderately noisy when equipment is being used. The work environment is usually well lit. The atmosphere in the work environment is manually adjusted for climate control. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 1b19 Assistant Collector 2 Flolice Bedford Belmont Danvers Lexington Lynnfield Melrose No Andover No Reading Stoneham Tewksbury Wakefield Wilmington Winchester Cell Monitor/Matron (2) No. Hours/ Salary Year Minimum Maximum As needed 15.52 15.52 Actual Base Salary Comments 15.52 None None 10.00 10.00 None 13.00 20.00 13/hr for 8 to mid, 20 for mid to 8 Average 12.84 15.17 15.52 Mid Point of Range 14.01 Reading-Gr 2 12.11 14.48 Mid Point of Range 13.30 Actual if PT varies From the FY05 Compensation Plan: GRADE 2 HRLYRT BIWEEKLY ANNUAL 01 12.11 $ 908.25 $23,614.50 02 12.36 $ 927.00 $24,102.00 03 12.60 $ 945.00 $24,570.00 04 12.85 $ 963.75 $25,057.50 05 13.11 $ 983.25 $25,564.50 06 13.37 1,002.75 $26,071.50 07 13.65 $1,023.75 $26,617.50 08 13.91 $1,043.25 $27,124.50 09 14.19 $1,064.25 $27,670.50 10 14.48 $1,086.00 $28,236.00 GRADE 3 01 12.95 $ 971.25 $25,252.50 02 13.22 $ 991.50 $25,779.00 03 13.47 $1,010.25 $26,266.50 04 13.75 $1,031.25 $26,812.50 05 14.03 $1,052.25 $27,358.50 06 14.30 $1,072.50 $27,885.00 07 14.60 $1,095.00 $28,470.00 08 14.88 $1,116.00 $29,016.00 09 15.18 $1,138.50 $29,601.00 10 15.48 $1,161.00 $30,186.00 ~ bow POSITION DESCRIPTION Class Title: Cell Monitor/Matron Job Code: Department: Police Grade Number: 2 Division: Union: Non Date: 07/01/02 Location: Police Station GENERAL PURPOSE Under the direction of the Officer-in-Charge is responsible in accordance with Department procedures and MGL C40 s.36B (Suicide Law) for the well being and safekeeping of all prisoners. SUPERVISION RECEIVED Works under the supervision of the Officer-in-Charge (O.I.C.). SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists prisoners as directed by the Officer-in-Charge (O.LC.). Communicates all significant information to the Officer-in-Charge through the Public Safety Dispatcher. Follows the proper procedure in notifying the O.I.C. in case of emergencies. Checks the prisoner(s) under their control every fifteen minutes or as often as possible. Reports anv conduct that may be hannful to the prisoner. Does not give anything to the prisoner without permission from the O.I.C. Remains away from the cell bars and avoids any physical contact with the prisoner. Remains at their post until properly relieved. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent. Necessary Knowledge, Skills, and Abilities: Ability to communicate effectively. Ability to deal courteously and tactfully with the general public. Ability to maintain confidentiality. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfally perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. JbIl While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT . The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet, but may be loud on occasion. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change Cell Monitor/Matron IV` Public Works Recreation Program Coordinator (5) Bedford Belmont Danvers Lexington Lynnfield Melrose No Andover No Reading Stoneham Tewksbury Wakefield Wilmington Winchester No. Hours/ Salary Actual Base Year Minimum Maximum Salary 2,096 39,651 52,537 42,000 1,820 26,371 31,645 1,820 31,676 49,765 38,539 1,664 34,596 41,283 41,283 Comments Under Rec Dir & Assist. Rec Dir. Average 11850 33,074 43,808 40,607 Mid Point of Range 38,441 Reading-Gr 5 1,950 28,918 34,573 30,088 Mid Point of Range 31,746 From the FY05 Compensation Plan: GRADE 5 HRLYRT BIWEEKLY ANNUAL 01 14.83 $1,112.25 $28,918.50 02 15.13 $1,134.75 $29,503.50 03 15.43 $1,157.25 $30,088.50 04 15.75 $1,181.25 $30,712.50 05 16.05 $1,203.75 $31,297.50 06 16.38 $1,228.50 $31,941.00 07 16.71 $1,253.25 32,584.50 08 17.04 $1,278.00 $33,228.00 09 17.39 $1,304.25 $33,910.50 10 17.73 $1,329.75 $34,573.50 GRADE 6 01 15.87 $1,190.25 $30,946.50 02 16.19 $1,214.25 $31,570.50 03 16.50 $1,237.50 $32,175.00 04 16.85 $1,263.75 $32,857.50 05 17.19 $1,289.25 $33,520.50 06 17.52 $1,314.00 $34,164.00 07 17.88 $1,341.00 $34,866.00 08 18.24 $1,368.00 $35,568.00 09 18.59 $1,394.25 $36,250.50 10 18.97 $1,422.75 $36,991.50 b7,1 POSITION DESCRIPTION Class Title: Recreation Program Coordinator Job Code: Department: Public Works Grade Number: 5 Division: Recreation Union: Non Date: 01/15/03 Location: Town Hall GENERAL PURPOSE Plans, organizes, coordinates and administers recreation programs for pre-school - adults. Particular attention is to be focused on programming for elementary and middle school students. SUPERVISION RECEIVED Works under the supervision of the Recreation Administrator. SUPERVISION EXERCISED Supervises part-time seasonal employees, volunteers and independent contractors for recreational programs. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources. Provides leadership and direction in the development of short and long range plans. Develops new recreation programs for youth and adults. Works with other Town agencies on developing appropriate recreation programs. Supervises and is responsible for a variety of recreation programs. Assists in hiring and training appropriate staff for programs; coordinates volunteers as needed. Develops appropriate policies and procedures for recreation programs including summer camp. Develops guidelines for program registration. Assists the Recreation Administrator in organizing the Recreation Division seasonal brochure. Coordinates and promotes summer concert series. Communicates official plans, policies, and procedures to staff and the general public. Promotes interest and provides information regarding recreation programs to school officials, other recreation officials, community service groups, other Town Departments, and the general public. Responds to public inquiries about recreation programs made by telephone, correspondence, or during public meetings. Develops advertising and marketing plans for recreation programs and prepares publication of a variety of brochures, calendars, letters, posters, news releases, fliers, and I6Zz related communications regarding recreation programs; develops and implements strategies to promote the department through cable TV and radio. Remains visible in the community by site visits to recreational activities. Assures that assigned areas of responsibility are perfonned within budget; performs cost controls; monitors revenues and expenses. Prepares periodic and special fiscal and/or statistical reports. Maintains required records including daily financial records and program reports relative to respective programs. Writes appropriate grants for financial assistance toward recreation programs. Duties may require attendance at Recreation Committee or other committee meetings. May be required to assume some of the Recreation Administrator's duties in his/her absence. Other duties as required or assigned. PERIPHERAL DUTIES Performs a variety of miscellaneous duties such as answering the phone and assisting in covering the Recreation Division when needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Degree from a four (4) year college or university in recreation, physical education, sports management, or a closely related field; and (B) One (1) year (can be part-time) of recreation experience or experience working with elementary and middle school youth; or (C) An equivalent combination of education and experience. Necessary Knowledge Skills and Abilities: (A) Knowledge of recreation in philosophy, programming, planning and administration; knowledge of organizing programs. (B) Ability to develop, coordinate, and direct varied activities involved in a community recreation program; ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, parents, instructors, community leaders, and the general public. (C) Ability to accept responsibility and make decisions. SPECIAL REQUIREMENTS (A) Must be in possession of, and maintain, a valid Driver's License recognized by. the Commonwealth of Massachusetts, or ability to obtain one. (B) Satisfactory completion of your Criminal Offender Record Information (CORD .and Sex Offender Record Information (SORI) checks. (C) Computer experience and familiarity with Microsoft Word. Database and spreadsheet experience preferred. Recreation Program Coordinator 2 1b;3 TOOLS AND EQUIPMENT USED Typewriter, personal computer, 10-key calculator, phone, copy machine, 2 way radio, fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle,. feel or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to walls. The employee is occasionally required to climb or balance; stoop, lazeel, crouch, or crawl. The employee must occasionally lift and/or move tip to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet while in the office, and moderately loud when in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Prev. Date: 05/09/02 16204 Recreation Program Coordinator Comm Services Veterans Agent (6) No. Hrs/ Salary Actual Base Hourly Year Minimum Maximum Salary Rate Bedford 262 5,932 22.64 Belmont 12,120 Danvers Lexington Lynnfield 520 6,398 12.30 Melrose 728 10,000 13.74 No Andover 1,950 38,861 52,219 41,574 21.32 No Reading 1,144 27,600 24.13 Stoneharn 10,455 Tewksbury WRkefield 416 9,100 21.88 Wilmington 7,884 Winchester Comments No hours given See Personnel Director None listed 4 years service Stip.-shared w/ Saugus&Wake. Average 837 38,861 52,219 14,563 19.33 Reading-Gr 6 1,950 30,946 36,991 17.42 From the FY05 Compensation Plan: GRADE 6 HRLYRT BIWEEKLY ANNUAL 01 15.87 $1,190.25 $30,946.50 02 16.19 $1,214.25 $31,570.50 03 16.50 $1,237.50 $32,175.00 04 16.85 $1,263.75 $32,857.50 05 17.19 $1,289.25 $33,520.50 06 17.52 $1,314.00 $34,16 .00 07 17.88 $1,341.00 $34,866.00 08 18.24 $1,368.00 $35,568.00 09 18.59 $1,394.25 $36,250.50 10 18.97 $1,422.75 $36,991.50 GRADE 7 01 16.98 $1,273.50 $33,111.00 02 17.33 $1,299.75 $33,793.50 03 17.68 $1,326.00 $34,476.00 04 18.02 $1,351.50 $35,139.00 05 18.38 $1,378.50 $35,841.00 06 18.75 $1,406.25 $36,562.50 07 19.13 $1,434.75 $37,303.50 08 19.52 $1,464.00 $38,064.00 09 19.91 $1,493.25 $38,824.50 10 20.30 $1,522.50 $39,585.00 IbZs POSITION DESCRIPTION Class Title: Veterans Agent Job Code: Department: Community Services Grade Number: 6 Division: Veterans Services Union: Non Date: 08/08/03 Location: Town Hall GENERAL PURPOSE Assists and provides services to veterans and their dependents in obtaining aid through the Commission of Veterans Services in accordance with Chapter 115 of the General Laws as Amended. SUPERVISION RECEIVED Works under the general supervision of the Department Head. SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews military discharges, Veterans Administration records and related documents; males initial determination on eligibility. Detennines amount of aid to be given in each case based on eligibility, need and budget standards. Makes referrals to other agencies for assistance and services. Assists in preparing applications; advises on rights and obligations. Represents the veteran and their dependents at hearings, appeals and boards concerned with aid, pensions and other veteran problems. Serves as Burial Agent and Grave Registration Officer for veterans; assures proper burial; obtains burial funds for those requiring it; maintains burial records for all veterans buried in the Town. Prepares reports and applications. Makes home visits to clients when necessary. File appropriate paperwork with state and/or federal government for clients. PERIPHERAL DUTIES Maintain knowledge of current developments in veterans issues; attends seminars and workshops related to veterans issues. Perform miscellaneous duties such as answering the telephone. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or university with a Bachelor's Degree, and (B) Two (2) years experience in veterans issues, or (C) Any equivalent combination of education and experience. (D) Experience in social work. or related field is desired. Ib~~° Necessary Knowledge, Skills and Abilities: (A) Ability to maintain confidentiality. (B) Good written and oral communication skills. (C) Knowledge of current rules, regulations and laws concerning veterans and their dependents. SPECIAL REQUIREMENTS Must be a veteran. Valid Massachusetts State Driver's License, or ability to obtain one. TOOLS AND EQUIPMENT USED Telephone, automobile, computer including word processing software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walls, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude theirs from the position if the work is similar, related or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Prev. Date: 11/06/95 07/01/99 Veterans Agent 2 .Aft Police Bedford Belmont Danvers Lexington Lynnfield Melrose No Andover No Reading Stoneham Tewksbury Wakefield Wilmington Winchester Animal Control Office No. Hours/ Salary Actual Base Year Minimum Maximum Salary Comments 1,048 28,239 36,004 29,689 FTE 2,080 35,283 49,397 Contracted 1,820 29,442 - 46,255 1,040 39,374 50,086 1,820 29,936 38,323 11,960 Range is FTE None 23,649 Not funded for FY05 34,411 MMPA Survey Average 1,562 32,455 44,013 24,927 Mid Point of Range 38,234 Reading-Gr 7 1,950 33,111 39,585 Mid Point of Range 36,348 Actual if PT 676 11,715 From the FY05 Compensation Plan: GRADE 7 HRLYRT BIWEEKLY ANNUAL 01 16.98 $1,273.50 $33,111.00 02 17.33 $1,299.75 $33,793.50 03 17.68 $1,326.00 $34,476.00 04 18.02 $1,351.50 $35,139.00 05 18.38 $1,378.50 $35,841.00 06 18.75 $1,406.25 36,562.50 07 19.13 $1,434.75 $37,303.50 08 19.52 $1,464.00 $38,064.00 09 19.91 $1,493.25 $38,824.50 10 20.30 $1,522.50 $39,585.00 GRADE 8 01 18.17 $1,362.75 $35,431.50 02 18.53 $1,389.75 $36,133.50 03 18.90 $1,417.50 $36,855.00 04 19.28 $1,446.00 $37,596.00 05 19.67 $1,475.25 $38,356.50 06 20.07 $1,505.25 $39,136.50 07 20.47 $1,535.25 $39,916.50 08 20.87 $1,565.25 $40,696.50 09 21.30 $1,597.50 $41,535.00 10 21.73 $1,629.75 $42,373.50 Ib~$ POSITION DESCRIPTION Class Title: Animal Control Officer Job Code: Department: Police Grade Number: 7 Division: Union: Non Date: 01/22/03 Location: Police Station GENERAL PURPOSE Assumes the overall responsibility for the animal control program. SUPERVISION RECEIVED Works under the general supervision of the Day Shift Division Commander. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Require that all dogs be licensed according to General Law 140. Assign and record fines for the owners of all unlicensed dogs foumd to be in violation. Impound or cite with a violation owners of all dogs found to be in violation of Town of Reading leash law. Maintain a rabies certification record program. Conduct a routine patrol enforcement program.. Provide information whenever possible to the media regarding lost or found dogs. Investigate and file a report on all complaints. File weekly and monthly written reports to the Day Shift Division Commander of the police department. Assist as requested the Massachusetts Division of Cruelty to Animals in their investigation of the animal cruelty cases in the Town of Reading. Maintain records and files of all the necessary data required by all the above duties and responsibilities. DESIRED MINIMUM QUALIFICATIONS Education and Experience: Experience with all kinds of animals, especially cats and dogs. Necessary Knowledge, Skills and Abilities: Knowledge of animal reactions to stress, disease and injury. SPECIAL REQUIREMENTS A valid State Driver's License, or ability to obtain one by start of employment. TOOLS AND EQUIPMENT USED Heavy gloves, rabies pole, pepper spray, animal noose, light truck, telephones, personal computer, including word processor, copy machine, fax machine. Ib;q PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some work is performed in office settings. Much outdoor work is required. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee occasionally is required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet or humid conditions. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Animal Control Officer 2 lblu Library Lib Div Head-Circulation (9 No. Hours/ Salary Actual Base Year Minimum Maximum Salary Comments Bedford 2,096 30,942 40,225 35,041 Belmont 1,820 34,764 41,716 Danvers Lexington 1,924 24,829 44,695 44,710 Lynnfield Melrose 1,872 33,437 41,446 No Andover None No Reading Stoneham 1,820 29,848 35,480 34,615 Circulation Supervisor Tewksbury Wakefield 1,820 32,814 39,011 39,011 Circulation - Librarian Wilmington Winchester Average 1,892 31,106 40,429 38,344 Mid Point of Range 35,767 Reading-Gr 9 1,950 37,927 45,357 39,448 Mid Point of Range 41,642 From the FY05 Compensation Plan: GRADE 9 HRLYRT BIWEEKLY ANNUAL 01 19.45 $1,458.75 $37,927.50 02 19.82 $1,486.50 $38,649.00 03 20.23 $1,517.25 $39,448.50 04 20.63 $1,547.25 $40,228.50 05 21.04 $1,578.00 $41,028.00 06 2 .46 $1,609.-5-0 41,847.00 07 21.89 $1,641.75 $42,685.50 08 22.34 $1,675.50 $43,563.00 09 22.80 $1,710.00 $44,460.00 10 23.26 $1,744.50 $45,357.00 GRADE 10 01 20.81 $1,560.75 $40,579.50 02 21.23 $1,592.25 $41,398.50 03 21.65 $1,623.75 $42,217.50 04 22.08 $1,656.00 $43,056.00 05 22.52 $1,689.00 $43,914.00 06 22.97 $1,722.75 $44,791.50 07 23.43 $1,757.25 $45,688.50 08 23.90 $1,792.50 $46,605.00 09 24.38 $1,828.50 $47,541.00 10 24.87 $1,865.25 $48,496.50 jb31 O C m 0 0 0 0 0 0 LO 0 0 0 ~ ~ O rrrN 5ti-wm m 4-,TN f0 d U i O O U o T U p1 Cn d Co M Ltd ~t d M N N M r C() p O d p N E ui m C rn O a) = cn a) o cLO00a000 LO000 0 • N L ' 00 0 M O ti co O CO N r r r O - d W O C U) z p ~ r O 4G CO _ _C r N r - O i = `0)LO"tCoLOLOU")"t MNNMr 0 d f U p p U) O ca o z3 a) T a) ~ ~ N C O O y G O fC ~ C ' CC) 0 0 0 0 0 0 0 0 0 0 p a0 C~ tC) d N N r r r N ~ d U O o n 0 p co a) c~i~~T v~ rn o C m .0 F~ CD CD I C) d CO Ln M M d' r M N N M r raj (n I I U- L -0 C U ~ 'a O .r C U U) U O o o o m m m r O Cfl V~ p t l• ri d C\l r d O co a) Co U) U Q CD O v- ' rn U ~ C CD c CD C: O LO d• CO LO LC) d' dt r CO N N M r 0) LC) d O 0 Q co n co co CD 4) cr ~ L -O (D O C > a) s C- r- S - ' +J U) O N C C C Q C 6' c m C c a) n N (O V c m E (n O O a) U a ( U O a) CO O C O C u) Q cct C E ~ N U m > - O CO v m a) - C - - N c ~ C o ~ i ) E to F- `C U ~ .0 CO ~ W W p ( C a) o U) D ° Em CO 'o0 ~ C O Q Q O L 0 L O O 'O U~ U CL co a> 4 Q a) = i C ' O L O a) - C to N a) to tn - a) n U U 07 O C Cl -0 Q U C C> C> U N O p CB ` O O Q ca 'O X C O U 0 0 _C N .C U C U LLW W--5U)< d~ W ODU) O 1- U' O . O > f--~- 2 rNMdtM0l- 000A-r-- POSITION DESCRIPTION Class Title: Division Head Department: Library Division Circulation Date: 07/01/02 Job Code: Professionals Grade Number: 9 Union: Non Location: Library GENERAL PURPOSE Performs a variety of professional tasks relating to the management and administration of the Circulation Division. SUPERVISION RECEIVED Works under the broad policy guidance and direction of the Assistant Director. SUPERVISION EXERCISED Exercises general supervision over technicians and close supervision over pages and volunteers. ESSENTIAL DUTIES AND RESPONSIBILITIES May assume responsibility for staff and building in absence of Director and Assistant Director Maintains working knowledge of contemporary trends, issues and technology in library profession Organizes and facilitates regular circulation staff meetings and occasional page meetings. Oversees and processes daily inter-library loan delivery. Prepares monthly division report. Manages the division in a manner that supports the overall goals of the library. Recommends and implements appropriate changes in departmental policies and procedures. Identifies and analyzes problems, proposes solutions and, with the Director's approval, implements them. Anticipates the future needs of the division and plans for them. Oversees the daily operations of the division. Supervises, trains, evaluates, and participates in selecting all division personnel. Establishes weekly staff schedule. Compiles monthly service statistics. Interprets library policies in unusual circumstances and handles problems referred by division staff. Assists public at the circulation desk. Selects print materials for circulation collections from reviewing sources, promotional materals, etc. Evaluates selections as a member of the book selection coimnittee. Orders supplies and maintains supply inventory for the division. Handles Meeting Room applications and reservations. 110300% Attends NOBLE meetings related to circulation issues. Keeps up to date with library policies and procedures. Cooperates as team member in performing any duty necessary to provide library services. Ensures that all division equipment is maintained and repaired. Performs varied and responsible duties requiring independent judgment expertise, as well as general areas of planning and policy development and budgeting. Has frequent contact with public, other library employees and staff of other libraries, occasional contact with community organizations, other town departments and vendors. Errors could result in excessive costs, organizational disorder, cessation or delay of services, financial or legal repercussions. Provides information and assistance to library patrons, in person or by phone, advises patrons in choosing library materials, instructs customers in use of materials, equipment and technology. Participates in the development and maintenance of the library's website. Assists Friends and other civic organizations with ticket sales and fundraising activities. Has access to some confidential information. PERIPHERAL DUTIES Represents the Library on Town and/or NOBLE committees. Participates in job-related activities of professional and community organizations and attends job-related workshops and conferences. Speaks at professional workshops and conferences. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or university with a Bachelor's Degree in any subject, a Master's Degree in Library Science with course work in area of specialization. (B) One to two years non-professional library experience, two years of professional experience including one year in area of specialization, or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Comprehensive knowledge of principles of library science; ability to exercise independent judgment, skills in supervision, written and oral communication, organization of work, and use of computer; flexibility, creativity. (B) Ability to deal courteously and tactfully with the general public; ability to establish and maintain effective working relationships with employees and supervisors. TOOLS AND EQUIPMENT USED Library computer system; personal computer, including spreadsheet software, word processing, database management, information retrieval software, internet; e-mail; calculator; copy and fax machines; phone; automobile. Division Head Circulation 2 ,bay PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walls, sit and talk or hear. The employee is required to stand for four consecutive hours. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls, and reach with.arms and hands. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; physical examination and drug test; job-related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Prev. Date: 05/15/96 Rev. Date: 12/02/96 07/01/99 Division Head Circulation 3 105 Comm Services Office Manager (10) No. Hrs/ Salary Actual Base Year Minimum Maximum Salary Comments Bedford None Belmont None Danvers 2,080 35,463 43,842 MMPA Survey Lexington 1,820 36,227 56,915 Lynnfield 1,820 50,837 MMPA Survey Melrose None No Andover None No Reading 1,820 48,939 MMPA Survey Stoneham 2,080 50,344 59,844 59,844 BOS - No BA Tewksbury Wakefield None Wilmington 1,820 45,984 58,188 MMPA Survey Winchester Average 1,907 42,005 54,697 53,207 Mid Point of Range 48,351 Reading-Gr 10 1,950 40,580 48,497 44,791 Mid Point of Range 44,539 From the FY05 Compensation Plan: GRADE 10 HRLYRT BIWEEKLY ANNUAL 01 20.81 $1,560.75 $40,579.50 02 21.23 $1,592.25 $41,398.50 03 21.65 $1,623.75 $42,217.50 04 22.08 $1,656.00 $43,056.00 05 22.52 $1,689.00 $43,914.00 06 22.97 $1,722.75 $44,791.50 07 23.43 $1,757.25 $45,688.50 08 23.90 $1,792.50 $46,605.00 09 24.38 $1,828.50 $47,541.00 10 24.87 $1,865.25 $48,496.50 GRADE 11 01 22.27 $1,670.25 $43,426.50 02 22.72 $1,704.00 $44,304.00 03 23.15 $1,736.25 $45,142.50 04 23.61 $1,770.75 $46,039.50 05 24.09 $1,806.75 $46,975.50 06 24.58 $1,843.50 $47,931.00 07 25.07 $1,880.25 $48,886.50 08 25.57 $1,917.75 $49,861.50 09 26.08 $1,956.00 $50,856.00 10 26.61 $1,995.75 $51,889.50 163b POSITION DESCRIPTION Class Title: Office Manager Job Code: Paraprofessionals Department: Town Manager's Office Grade Number: 10 Division: Union: Non Date: 07/01/02 Location: Town Hall GENERAL PURPOSE Provides a variety of routine and complex clerical, administrative and technical work in the administration of the Town government, much of it confidential in nature. SUPERVISION RECEIVED Works under the general supervision of the Department Head. SUPERVISION EXERCISED May exercise supervision over clerical, temporary or other staff as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Assists in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed. Provides professional advice to supervisor. Communicates official plans, policies and procedures to staff and the general public. . Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; assists in the preparation of annual budget requests. Evaluates work procedures, schedules, and work flow; studies and recommends policies and procedures to improve efficiency and effectiveness of operations. Works with the public and other departments to resolve problems. Maintains harmony among workers and resolves problems; performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-malting purposes; conducts research, analysis, and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc. Provides administrative assistance to supervisor in meeting management; assembles background materials, prepares agendas, and records action items for various meetings. Prepares drafts of speeches, presentations, resolutions, bylaws, contracts, administrative policies, etc. as assigned. Investigates and follows-up on citizen requests for service, complaints, and requests for information. 1631 Handles technical requirements of the job such as bidding and managing the property and casualty insurance program. Manages the purchase, repairs, maintenance and operations of Town-wide systems such as copiers, typewriters, etc. Assists in the development of notices, fliers, brochures, newsletters, media releases, news articles, and other informational materials about programs and services. Researches grant programs; assists in the preparation of grant applications. Prepares correspondence; make reservations and travel arrangements for meetings, seminars, and conventions. Arranges for the payroll record keeping and attendance to be done as required. Works with subordinate staff on arranging vacation and other time off so as not to disrupt the operation of the Department. Arranges for the payment of all bills of the Department. Processes and coordinates all accounts payables for the Town and School Departments. Processes specialized projects, including licenses, appointments to Boards, etc. Performs all duties and responsibilities of other positions which the Administrative Assistant supervises. PERIPHERAL DUTIES Attends seminars and workshops related to administrative duties and responsibilities. May serve as a member of oral interview panels for employee selection. Serves on employee committees as required. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or unive with a Bachelor's Degree in public administration, political science, human resources, business management, or a closely related field, and (B) Two (2) years of related experience; or (C) Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis. Necessary Knowledge, Skills and Abilities: (A) Working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration; working knowledge of modern records management techniques; (B) Skill in operation of listed tools and equipment; (C) Ability to accurately record and maintain records; (D) Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public; (E) Ability to communicate effectively verbally and in writing; (F) Ability to manage a number of tasks and multiple priorities efficiently and effectively. (G) Excellent customer service skills are required. Office Manager 2 6038 TOOLS AND EQUIPMENT USED Typewriter; transcriber; personal computer, including word processing, spreadsheet and database software; mainframe computer tenninal; 10-key calculator; phone; copy machine; 2 way radio; fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work. is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Revised: 01/23/97 07/01/99 Office Manager 3 117341 Finance Human Resources Admin. (13) No. Hours/ Salary Actual Base Year Minimum Maximum Salary Comments Bedford 2,096 46,171 62,331 50,973 Belmont 2,080 59,571 83,399 Danvers 2,080 64,703 88,551 Lexington None Lynnfield None Melrose 1,560 39,452 50,185 No Andover See ATM No Reading 1,820 43,000 Stoneham 1,950 47,198 56,103 56,103 Town only, Ben. Coor separate position Tewksbury Wakefield 1,820 41,876 54,224 Employee Benefits Manager Wilmington See Chief Admin Officer Winchester Average 1,915 49,829 65,799 50,025 Mid Point of Range 57,814 Reading-Gr 13 1,950 49,705 59,416 54,873' Mid Point of Range 54,561 From the FY05 Compensation Plan: GRADE 13 HRLYRT BIWEEKLY ANNUAL 01 25.49 $1,911.75 $49,705.50 02 26.00 $1,950.00 $50,700.00 03 26.52 $1,989.00 $51,714.00 04 27.06 $2,029.50 $52,767.00 05 27.60 $2,070.00 $53,820.00 06 28.14 $2,110.50 $54,873.00 07 28.71 $2,153.25 $55,984.50 08 29.28 $2,196.00 $57,096.00 09 29.87 $2,240.25 $58,246.50 10 30.47 $2,285.25 $59,416.50 GRADE 14 01 27.26 $2,044.50 $53,157.00 02 27.83 $2,087.25 $54,268.50 03 28.38 $2,128.50 $55,341.00 04 28.94 $2,170.50 $56,433.00 05 29.52 $2,214.00 $57,564.00 06 30.10 $2,257.50 $58,695.00 07 30.71 $2,303.25 $59,884.50 08 31.33 $2,349.75 $61,093.50 09 31.96 $2,397.00 $62,322.00 10 32.60 $2,445.00 $63,570.00 of 110 POSITION DESCRIPTION Class Title: Human Resources Administrator Job Code: Department. Finance Grade Nurnber: 13 Division: Human Resources Union: Non Date: 07/01/99 Location: Town Hail GENERAL PURPOSE Performs a variety of complex administrative and professional personnel related tasks and addresses issues involving Town, School, RMLD and retired employees. SUPERVISION RECEIVED Works under the direction of the Finance Director (Department Head) and takes direction for specific projects from the Town Manager. SUPERVISION EXERCISED Supervises clerical staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and administers the employee, including Town, School, and RMLD, and retiree benefits programs, including health, life, and dental insurances, flexible spending accounts and deferred compensation. Coordinates the hiring of new employees for all Town Departments including advertising, screening, and interviewing. Performs periodic pay and classification updates. Develops information and reports as part of the collective bargaining process for Town unions and maintains the various union contracts. Administers the Town employee's performance evaluation system, including providing training to employees. Administers the workers' compensation program for job related injuries involving Town, School and RMLD employees. Administers the Police and Fire Indemnification program for job related injuries involving police and fire personnel. Coordinates the Safety Committee activities and acts as Chainnan of the Committee. Maintains the personnel policies of the Town and arranges for their periodic review and update. Manages the Town and School employee attendance program. Administers the Town and School unemployment compensation program. Writes an employee monthly newsletter. Maintains the personnel files of the Town and posts all required State, Federal, and local updates related to personnel. Maintains the Affirmative Action Program of the Town. JbYl DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a Bachelor's degree, and (B) At least three (3) years of experience in human resources or a related field, or (C) Any equivalent combination of education and experience. Necessary Knowledge Skills, and Abilities: (A) Ability to establish and maintain effective working relationships with employees. (B) Excellent written and oral communication skills. (C) Excellent analytical and problem solving skills. (D) Knowledge of several types of microcomputer applications and ability to use minicomputer applications. SPECIAL REQUIREMENTS Possesses current Massachusetts Driver's License. TOOLS AND EQUIPMENT USED Personal Computers and software; Laser, Dot Matrix, and Band Printers; Telephone; Modems; Minicomputer; Magnetic Tape Drive; Adding Machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and tall,, or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to wall,,. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The work environment is usually well lit. The atmosphere in the work environment is adjusted by the air conditioner/heater for climate control. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Human Resources Administrator 2 A V20 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Prev. Date: 05/08/96 Human Resources Administrator 3 103 Fire Bedford Belmont Danvers Lexington Lynnfield Melrose No Andover No Reading Stoneham Tewksbury Wakefield Wilmington Winchester Assistant Fire Chief (15 No. Hours/ Salary Actual Base Year Minimum Maximum Salary Comments None 2,080 57,137 79,993 1,820 49,866 78,343 68,245 n/a 2,184 57,518 77,244 72,185 1 year service None 2,080 66,056 78,520 78,520 Deputy Fire Chief Average 2,041 57,644 78,525 72,983 Mid Point of Range 68,085 Reading-Gr 15 1,950 56,920 67,977 vacant Mid Point of Range 62,449 From the FY05 Compensation Plan: GRADE 15 HRLYRT BIWEEKLY ANNUAL 01 29.19 $2,189.25 $56,920.50 02 29.77 $2,232.75 $58,051.50 03 30.37 $2,277.75 $59,221.50 04 30.97 $2,322.75 $60,391.50 05 31.59 $2,369.25 $61,600.50 06 32.21 $2,415.75 $62,809.50 07 32.86 $2,464.50 $64,077.00 08 33.53 $2,514.75 $65,383.50 09 34.19 $2,564.25 $66,670.50 10 34.86 $2,614.50 $67,977.00 GRADE 16 01 31.23 $2,342.25 $60,898.50 02 31.85 $2,388.75 $62,107.50 03 32.50 $2,437.50 $63,375.00 04 33.13 $2,484.75 $64,603.50 05 33.79 $2,534.25 $65,890.50 06 34.48 $2,586.00 $67,236.00 07 35.17 $2,637.75 $68,581.50 08 35.87 $2,690.25 $69,946.50 09 36.60 $2,745.00 $71,370.00 10 37.32 $2,799.00 $72,774.00 I6yy POSITION DESCRIPTION Class Title: Assistant Chief Department: Fire Division: Date: 07/01/99 Job Code: Officials & Professionals Grade Nurnber: 17 Union: Non Location:Fire Station GENERAL PURPOSE Performs a variety of administrative, technical and supervisory work to assist in directing the operation of the department. SUPERVISION RECEIVED Works under the general guidance and direction of the Fire Chief. SUPERVISION EXERCISED Supervises fire officers and other assigned staff. In the absence or disability of the Chief shall exercise the responsibility and authority of the Chief and shall perform the duties of the office. ESSENTIAL DUTIES AND RESPONSIBILITIES . In the absence of the Fire Chief, shall have and exercise all the powers and discharge all the duties conferred and imposed by statute upon Fire Chiefs. Directs and coordinates the application of established policies, rules and regulations, practices and procedures. Maintains discipline and efficiency of the officers and personnel of the dep,ff ent. Responds, when assigned, as command officer to, major fires. Performs from time to time all of the duties prescribed by Chapter 148 of the General Laws. Acts as safety officer at all emergencies. Responds as member of the Emergency Management Team in the absence of the Fire Chief. Conducts initial interviews as part of a panel in the hiring process of new fire fighters. Participates in oral interviews of candidates for promotions. Schedules, supervises and conducts inspections of existing structures, construction and remodel sites for compliance with fire codes. Resolves compliance problems with owners within scope of knowledge and authority, and takes such legal steps as are necessary. Schedules and supervises and conducts the inspection of hydrants, sprinkling systems, and elements of a fire prevention or protection system. Reviews and approves construction plans for code compliance. Coordinates with building officials for fire related code review and approval of occupancy permits and business licenses. Calculates water fire flows for building requirements. ~bys Responds to and investigates all major fires and all suspicious or undetermined causes of fire and supervises arson team. Provides public education in fire prevention, including giving talks, demonstrations, and presentations before community groups, schools, and other organizations or institutions. Responds to complaints regarding fire code violations and fire hazards. Issues warnings and citations for fire code violations. Issues permits as may be required from time to time under the Board of Fire prevention Regulations and make such inspections and exercise such powers and duties in connection therewith as the Fire Chief may direct. Maintains data and records regarding fire inspection or prevention activities; prepares a variety of reports regarding fire inspection or prevention as required. Recommends and develops proposed fire prevention policies, procedures and codes. Familiarizes himself with all state and municipal laws and regulations governing the use and occupancy of buildings as far as the safety to persons and property is concerned and the state and municipal laws and regulations governing the transportation, handling, storage, sale and use of inflammable liquids and compounds. Examines all applications for license for keeping, storage, manufacture or sale of inflammable fluids described in Section 9, of Chapter 148 of the General Laws and shall endorse thereon the Certificate of Approval of the same. Cooperates with all state and municipal departments in the observance and enforcement of all laws and regulations regarding public safety. Investigates and completes proper forms so that any federal monies available for training and purchase of new equipment can be acquired. Arranges for the establishment of a training program for all members of the department and cause such program to be administered under competent supervision. Assumes such powers and discharges such duties as are required by law. Performs such other duties as the Fire Chief may from time to time prescribe. PERIPHERAL DUTIES Assists in other department administrative activities as assigned. Assists in developing plans for special assignments such as emergency preparedness, hazardous communications, training programs, firefighting, hazardous materials, or emergency aid activities. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or university with an Associates degree in fire science, public administration or a closely related field, and (B) Seven (7) years of experience in the rank of Lieutenant, or four (4) years in the rank of Captain and (C) Completion of the Fire Basic Training Academy or Equivalent, or (D) An equivalent combination of education and experience. iAssistant Fire Chief 2 Necessary Knowledge Skills and Abilities: (A) Extensive knowledge of modern fire prevention principles, procedures, techniques and equipment; extensive knowledge of building, electrical, mechanical and fire codes; extensive knowledge of inspection techniques; working knowledge of fire suppression techniques and equipment; working knowledge of first aid; working knowledge of fire fighting tactics, oil fire control, and hydraulics; (B) Skill in the operation of the tools and equipment listed below; (C) Ability to effectively apply standard fire prevention techniques; ability to act effectively in emergency and stressful situations; ability to follow verbal and written instructions; ability to communicate effectively orally and in writing; ability to establish effective working relationships with employees, other agencies, and the general public; ability to meet special requirements. SPECIAL REQUIREMENTS Must be 21 years or older; Must possess, or be able to obtain by time of hire, a valid State driver's license without record of suspension or revocation in any State; No felony convictions or disqualifying criminal histories within the past seven years; U.S. citizen; Must be able to read and write the English language; Must be of good moral character and of temperate and industrious habits (Substitute any local of State legislative requirements, if applicable). Possess a current first aid certificate at time of appointment. TOOLS AND EQUIPMENT USED Vehicle, radio, pager, personal computer, calculator, phone, first aid equipment. PHYSICAL DEMANDS The p~sical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; sit; walls; tallc or hear; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, Imeel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assistant Fire Chief While performing the duties of this job, the employee regularly works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application; review of education and experience; written examination (optional); interview by appointing authority. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Prev. Date: 05/09/97 Assistant Fire Chief 4 pop Public Works Town Engineer (16) No. Hours/ Salary Actual Base Year Minimum Maximum Salary Comments Bedford 2,096 52,559 72,269 68,308 Belmont 2,080 66,870 93,619 Danvers 2,080 71,174 97,406 Lexington 2,080 58,351 91,673 Lynnfield 2,080 70,000 Melrose 2,080 51,890 66,018 No Andover 1,950 55,017 74,273 67,158 1.5 years service No Reading 1,820 69,606 Stoneham See PW Director Tewksbury Wakefield 2,080 78,295 Wilmington 2,080 62,559 79,165 Winchester Average 2,043 59,774. 82,060 70,673 Mid Point of Range 70,911 Reading-Gr 16 1,950 60,898 72,774 72,774 Mid Point of Range 66,836 From the FY05 Compensation Plan: GRADE 16 HRLYRT BIWEEKLY ANNUAL 01 31.23 $2,342.25 $60,898.50 02 31.85 $2,388.75 $62,107.50 03 32.50 $2,437.50 $63,375.00 04 33.13 $2,484.75 $64,603.50 05 33.79 $2,534.25 $65,890.50 06 34.48 $2,586.00 $67,236.00 07 35.17 $2,637.75 68,581.50 08 35.87 $2,690.25 $69,946.50 09 36.60 $2,745.00 $71,370.00 10 37.32 $2,799.00 $72,774.00 GRADE 17 01 33.42 $2,506.50 $65,169.00 02 34.09 $2,556.75 $66,475.50 03 34.76 $2,607.00 $67,782.00 04 35.47 $2,660.25 $69,166.50 05 36.18 $2;713.50 $70,551.00 06 36.88 $2,766.00 $71,916.00 07 37.63 $2,822.25 $73,378.50 08 38.38 $2,878.50 $74,841.00 09 39.15 $2,936.25 $76,342.50 10 39.92 $2,994.00 $77,844.00 jbqj POSITION DESCRIPTION Class Title: Town Engineer Department: Public Works Division: Engineering Date: 07/01/03 Job Code: Professional Grade Number: 16 Union: Non Location: Town Hall GENERAL PURPOSE Performs complex analytical work in providing office and engineering support and field engineering support for environmental, water, sewer, street, and other Public Works projects and programs ensuring technical competence and compliance with all current codes and criteria. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Director. SUPERVISION EXERCISED Exercises general supervision over clerical, administrative and professional staff as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Assumes responsibility of the Public Works Department in the absence of the Public Works Director. Determines work procedures, prepares work schedules, and expedites workflow. Issues written and oral instructions. A ssigns-duties-and-examines work for exactness, neatness and conformance to policies and procedures. Studies and standardizes procedures to improve efficiency of subordinates. Maintains harmony among workers and resolves grievances. Prepares composite reports from individual reports of subordinates. Adjusts errors and complaints. Prepares and documents budget requests; administers adopted budget in assigned area of responsibility. Performs or assists subordinates in performing duties. Reviews private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Coordinates and/or undertakes the development or update of the Town Transportation Improvement Program (T.I.P.), Comprehensive Sewer Plan, Comprehensive Water Plan, the Capital Improvement Program, and other plans involving the municipal infrastructure. Determines applicable codes, regulations, and requirements for assigned projects. Coordinates the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary I 6.fo recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Provides project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Coordinates the preparation of, or develops, reviews and updates the sanitary sewer, water, storm drainage, and street system maps, data base, and comprehensive plans. Prepares and administers engineering budget in assigned area of responsibility. Maintains the engineering library and infrastructure records. Maintains and updates city subdivision and public works standards. Assures as- built records of projects, and documents necessary changes for the operation and maintenance programs. Responds to public or other inquiries relative to engineering policies and procedures on specific projects and other information. Evaluates issues and options regarding municipal public works and makes recommendations. Reviews utility permits, street use permits, franchise utility permits, etc. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports. Provides intersection signal and channelization design. Develops and maintains a pavement management system. Other duties as required or assigned. PERIPHERAL DUTIES Coordinates sidewalk inspection, maintenance and enforcement programs. Monitors inter-governmental actions affecting public works. Assists in the training of other city personnel in public works design and constriction techniques. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; (B) Minimum of four year's previous professional civil engineering experience including at least two years utilities; (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: Town Engineer 2 1b.<1 (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable Town policies, laws, and regulations affecting Division activities; (B) Considerable skill in arriving at cost estimates on complex projects; skill in operating the listed tools and equipment. (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, Town officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. SPECIAL REQUIREMENTS (A) Must possess a valid State driver's license or have the ability to obtain one prior to employment; (B) Registration as a Professional Engineer; (C) Must be physically capable of moving about on construction work sites and -under adverse field conditions. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided-design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORT{ ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Town Engineer 3 1( 6 S L While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Revised: 09/30/96 07/01/99 07/01/02 16's3 Town Engineer 4 Town of Reading 16 Lowell Street Reading, MA 01867-2685 Fax: (781) 942-9037 Website: www.ai.reading.ma.us FINANCE DEPARTMENT (781) 942-9032 Memorandum To: Cheryl Johnson From: Carol Roberts Cc: Peter Hechenbleikner, Town Manager Board of Selectmen Date: May 12, 2005 Re: Pay and Classification Study Peter sent me your memo dated May 9, 2005 to research and to send you a response. The Pay and Classification Study I did was based on FY05 salary rates, not FY06. I did not use Winchester in my study because, at the time, they were paying their employees at FY03 salary rates. Since I completed the study their . Town - meeting approve pay increases of FYlf4 of-1'%o a 1cn FY05 of-3-S%o. have added the salary information that I received from Winchester, including a salary range, to the spreadsheet. Also, we did not use the position in Danvers as a comparable because the duties and responsibilities of that position include those of a Treasurer/Collector along with those of a Town Clerk. Therefore, attached is a spreadsheet using only FY05 salary rates, not using the Danvers information and adding the Winchester information. As you can see the midpoint of the average of the minimum and maximum salaries is the same as the midpoint of a Grade 13, which is currently the grade for the Town Clerk position. The conclusion is that the position of Town Clerk is placed in the appropriate grade. I hope this clarifies things for you. If you have any questions about this, please contact me. lbs~ Comm Services Town Clerk (13) REVISED No. Hrs/ Salary Actual Base Year Minimum Maximum Salary Comments Bedford 2,096 43,839 59,182 Belmont 2,080 70,326 No range Danvers Also Treasurer/Collector Lexington 1,820 65,749 83,194 Lynnfield 1,820 41,241 Melrose 1,820 42,223 53,717 No Andover 1,950 42,935 57,963 58,555 10 years service No Reading 1,820 56,774 Stoneham 1,820 55,254 Elected Official Tewksbury 61,386 Wakefield 38,556 49,379 Elected Official Wilmington 1,820 45,984 58,188 Winchester 51,830 73,452 73,452 25 years service Average 1,894 47,302 62,154 59,570 Mid Point of Range 54,728 Reading 1,950 49,705 59,416 54,873 Mid Point of Range 54,561 From the FY05 Compensation Plan: GRADE 13 01 25.49 $1,911.75 $49,705.50 02 26.00 $1,950.00 $50,700.00 03 26.52 $1,989.00 $51,714.00 0 2[.06 - $2,029 $52;767. 0 05 27.60 $2,070.00 $53,820.00 06 28.14 $2,110.50 $54,873.00 07 28.71 $2,153.25 $55,984.50 08 29.28 $2,196.00 $57,096.00 09 29.87 $2,240.25 $58,246.50 10 30.47 $2,285.25 $59,416.50 ~bsS March 8, 2005 Please note Town Manager's comments in bold below as of May 13, 2005. Dear Resident: Thank you for attending the January 29, 2005, meeting regarding the Jordan's lighting. I wanted to give you an update on where we are on the lighting issues. The following are the operational procedures for the lighting at Jordan's: I believe that these matters are being attended to on a routine basis. 1. When the store is closed, the lights on the northerly, westerly and easterly fagade are turned off. The store is closed at 10:00 p.m. on Monday through Friday; 11:00 p.m. on Saturdays and 7:00 p.m. on Sunday. 2. . One hour after the last movie at the IMAX Theater lets out, and the store is closed, all of the exterior lighting in the Jordan's lot except for the perimeter parking lot lighting and lights at the exit ways to the building are turned off. 3. As soon as the store is closed the sign on the north fagade of the building is turned off. 4. One hour after closing, the signs on the easterly fagade of the building are turned off. 5. Jordan's will be working to further reduce the parking lot lighting so that only three of the perimeter pole lights (six to eight fixtures) are left on for security purposes. As a goodwill gesture towards the Greenhouse Acres Condominiums (which I assume would be met by the Association), Dickinson will undertake the following when weather permits: 1. Tree planting on the Condo Association property in accordance with previous discussions will be done by Dickinson. To be completed by the end of May 2005. 2. Approximately 120 feet of additional fencing to the east of the landscaping area along the perimeter of the parking lot, will be installed with slats by Dickinson. Approximately 200' of new fence with slats to be completed by the end of May 2005. In addition to these efforts, Dickinson will work with Home Depot to modify operations of the Home Depot as follows: 1. The testing of the generator will be scheduled for daytime rather than nighttime. Done 2. The lighting under the lumber canopy will be reduced or turned off at night.. Done ELI 3. The loading dock lighting on the easterly fagade will be evaluated to see if the lighting fixtures can be shielded so that there would be no glare from the lights. Evaluating the same kind of light that is being placed on the rear of Phase 2. Those lights will be tried out soon on Phase 2. Some of these measures have been taken. Others are in the works. We hope that these cooperative efforts will make this site a better neighbor to abutters in Reading and in Wakefield. Thanks for your participation in this process. We will be in touch if there are further updates. Sincerely, Peter I. Hechenbleikner Town Manager PIH/ps cc: Board of Selectmen Chris Reilly Town of Reading 16 Lowell Street Reading; MA 01867-2685 FAX: (781) 942.9071 Email: townmanager@cl.reading.ma.us TOWN MANAGER (781) 942-9043 March 2005 Dear Resident: Thank you for attending the January 29, 2005, meeting regarding the Jordan's lighting. I wanted to give you an update on where we are on the lighting issues. The following are the operational procedures for the lighting at Jordan's: 1. When the store is. closed, the lights on the northerly, westerly and easterly facade are turned off. The store is closed at 10:00 p.m. on Monday through Friday; 11:00 p.m. on Saturdays and 7:00 p.m. on Sunday. 2. One hour after the last movie at the IMAX Theater lets out; and the store is closed, all of the exterior lighting in the Jordan's lot except for the perimeter parking lot lighting and lights at the exit ways to the building are turned off. 3. As soon as the store is closed, the sign on the north facade of the building is turned off. 4. One hour after closing, the signs on the easterly facade of the building are turned off. 5. Jordan's will be working to further reduce the parking lot lighting so that only three of the perimeter pole lights (six to eight fixtures) are left on for security purposes. As a goodwill gesture towards the Greenhouse Acres Condominiums (which I assume would be met by the Association), Dickinson will undertake the following when weather permits: 1. Tree planting on the Condo Association property in accordance with previous discussions will be done by Dickinson. 2. Approximately 120 feet of additional fencing to the east of the landscaping area along the perimeter of the parking lot, will be installed with slats by Dickinson. In addition to these efforts, Dickinson,will work with Home Depot to modify operations of the Home Depot as follows: 1. The testing of the generator will be scheduled for daytime rather than nighttime. 2. The lighting under the lumber canopy will be reduced or turned off at night. 3. The loading dock, lighting on the easterly facade will be evaluated to see if the lighting fixtures can be shielded so that there would be no glare from the lights. ~3 Some of these measures have been taken. Others are in the works. We hope that these cooperative efforts will make this site a better neighbor to abutters in Reading and in Wakefield. Thanks for your participation in this process. We will be in touch if there are further updates. Si rely, Peter I. Hechenbleikner Town Manager PIH/ps cc: Board of Selectmen Chris Reilly ,4C 1 DOUG WOOD BOYLE SCOTT MILLER ELAINE & BILL TOPPI TIMES CHRONICLE 6D CARNATION CIRCLE 14C CARNATION CIRCLE 531 MAIN STREET READING, MA 01867 READING, MA 01867 READING, MA 01867 NANCY LITTLEHALE 17 SMITH AVENUE READING, MA 01867 DIANA LAVANCHER 3 SMITH AVENUE READING, MA 01867 DICK NAZZARO 13A CARNATION CIRCLE READING, MA 01867 FRED SAWIN 280 CARNATION CIRCLE READING, MA 01867 KIM PARK 20C CARNATION CIRCLE READING, MA 01867 ELAINE SECHER 114 EATON STREET READING, MA 01867 ROB MILLER 1D CARNATION CIRCLE READING, MA 01867 JOANNE SENDERS 124 SALEM STREET READING, MA 01867 KEVIN CIGNETTI 13 SMITH AVENUE READING, MA 01867 ELIZABETH ROGERS 24 SUMMIT AVENUE WAKEFIELD, MA 01880 DOROTHY ZANNI 22 LAKEVIEW AVENUE READING, MA 01867 CAROL FUOCO 14 D CARNATION CIRCLE READING, MA 01867 CHRISTOS KULIOPULOS KEVIN KELLIHER PAT BLACK 102 EATON STREET 5A CARNATION CIRCLE 18B CARNATION CIRCLE READYIN-AMA 01867 READING-, M-1-0-1-867 READING; MA- 0+967, CHARLES COLLINS 8 B CARNATION CIRCLE READING, MA 01867 EILEEN COLLINS 8 B CARNATION CIRCLE READING, MA 01867 A.J. HILDKAMP 5 LAKEVIEW AVENUE WAKEFIELD, MA 01880 ALISON SIMCOX 28 STEDMAN STREET WAKEFIELD, MA 01867 KATHY HATHERLY 9 SMITH AVENUE READING, MA 01867 ZACK WANG 10 LAKEVIEW AVENUE READING, MA 01867 MARK SPATARO 25 LAKEVIEW AVE. READING, MA 01867 JEAN HUMPHREY 22C CARNATION CIRCLE READING, MA 01867 JEANNETTE SPATARO 25 LAKEVIEW AVENUE READING, MA 01867 JOIE M. GERRISH 18D CARNATION CIRLE READING, MA 01867 DOUG AGULE CHATHAM DEVELOPMENT 29 CRAFT STREET NEWTON, MA 02458 1~ SIGN-IN SHEET.FOR,,THE BOARD OF SELECTMEN MEETING DATE.-' m N 'y ov 2 9r Z U'r NAME (Please print). 1) Y'e k /1A ztl, lr-~ C~ ~J ADDRESS fqyl 11.9 3 (&rwei-Trow ire G~l7)~~uT G-~ it'd 4 v~,vIt~ . kAfl4rt ~4 16(o SIGN-IN SHEET FOR THE BOARD OF SELECTMEN • FETING DATE:' NAME (Please print) GY4 N'LES. 6/4s it~ P ( 61111h _S a r SAa lcl, w cr9~/ti £7-7 J~,,r~i9T,g2G . J e cL /4ckrrm fz)kre-V M.CERA.15H ADDRESS- D.57 La kc view )Ve, a. , A-6411 c7 e46w-ct_e. Z2C Ynec ~0v 2, to L Lt L I (LJc ~/YI of I L7 Notes from .Meeting 2/11/05 Present were Elliot Tatelman and John Hanley from Jordan's Furniture, Mark Dickinson and Ed Shaw from Dickinson Development, Selectmen George Hines and Camille Anthony, Town Manager Peter Hechenbleikner. The Town Manager opened the meeting. . The issue discussed- was the issue of lighting at Jordan's Furniture. We understand that there may be differences between Dickinson and Jordan's as to who is responsible. The Town's concern is that it get resolved. The first concern is that Jordan's needs to operate under the guidelines that they previously submitted. Perhaps a lighting consultant for the Town may be required. George Hines. indicated that there is a good relationship between the Town and Jordan's and with Dickinson, and we want to maintain that. Issues discussed were operations issues, security issues, the affect of the lighting on Wakefield, Home Depot lighting issues regarding Wakefield. John Hanley noted that the lighting onsite now is not adequate to light the parking lot. There's a three foot candle requirement between Jordan's and Dickinson, and that level is not met at some places during store operating hours. The industry standard used to be one foot candle, but some stores now use five foot candles. Home Depot has a three foot candle requirement also. John Hanley noted that when the store is closed, the lights on the northerly, westerly, and easterly fagade are turned. off. These are the "building wash lights." One hour after the last movie lets out, all of the exterior lighting except for the perimeter parking lot lighting and lights at the exit ways to the building are turned off. The sign on the north fagade is turned off when Jordan's is closed, and on the easterly fagade the signs are turned off an hour after closing.. Jordan's has people in the building cleaning at night. All employees have a Jordan's ID so that the Police can easily recognize whether they belong there. Hanley rioted that they can go one step further and reduce the lighting -to three perimeter lights on the outside of. the building. They would need a letter from VHB and a letter from the Town to accomplish that. They also ask that the Town step up night time police patrols. The following steps will be done: The Town will send Jordan's a letter copied to Dickinson and the Police Department, requesting further reduction of the perimeter lights, and noting that it will not violate any Town Bylaw or ordinance. The Town will also direct the Police Department to provide extra patrols. If there are people in the parking lot and they are working for Jordan's they. all have Jordan's I.D.'s. 2. VHB will send a letter saying that there is no design criteria for parking lot lights. in commercial areas after hours. I G? 3. Jordan's will send revised operating guidelines to the Town Manager, including details of what lighting and/or signs are to b,e turned down/off at what times. 4. Dickinson will have Home Depot look at the loading dock lights and try to get them shielded so that there is no glare towards Route 128. 5. Dickinson will talk to Home Depot about lowering the illumination of the lighting on the lumber canopy after they are closed, or perhaps turning it off entirely. Dickinson will also talk to Home Depot' about testing their generator during daytime hours rather than at night. 6. When weather permits, Dickinson will - extend the fence about 120 feet and put in slats per previous discussion with the resident group. The Board of Selectmen will report these findings to the Board on Tuesday night and will let the attendees at the Saturday Selectmen meeting including those from Wakefield know the results. PIH/ps, cc: Chris Reilly Joe Delaney 1 cq Board of Selectmen Meeting January 29, 2005 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken zap by the Board. The meeting convened at 9:00 a.m. in the Senior Center, 49 Pleasant Street, Reading, Massachusetts. Present were Chairman Richard Schubert, Vice Chairman Camille Anthony, Secretary Gail Wood, Selectmen Joseph Duffy and George Hines, Town Planner Chris Reilly, Town Manager Peter Hechenbleikner and the following list of interested parties: Doug Wood-Boyle, Scott Miller, Lorraine and Bill Toppi, Nancy Littlehale, Diana Lavancher, Dick Nazzaro, Fred Sawin, Rob Miller, Elizabeth Rogers, Kim Park, Joanne Senders, Dorothy Zanni, Elaine Secher, Kevin Cignetti, Carol Fuoco, Chris Kielupules, Kevin Kelliher, Pat Black, Charles and Eileen Collins, A. J. Heidkamp, Alison Simcox, Mark and Jeannette Spataro, Kathy Hatherly, Jean Humphrey, Joie Gerrish, Zack Wang, Betsy Ridges. Discussion/Action Items Site Lighting at Walkers Brook Crossing and Jordan's Furniture Site -The purpose of the meeting is to hear public input with regard to issues about Jordan's lighting. The Board does not intend to get into a dialogue or discussion on the matter but just to hear your input. Dick Nazzaro of 13 Carnation Circle and President of the Board of Trustees of Greenhouse Acres Condominiums spoke. He noted that he had been meeting with the developer since December 2003. They had met with Dickinson's and Jordan's, and didn't think that the lights would-be-a-major-issue-T-he-y-had-understood that_the_light-fxtures_~coi~lcl he a shoebox tvpe_of lighting. They have discussed the matter with Jordan's and they have made some adjustments, but they are not satisfactory. The two issues of concern are: (1) lighting and (2) noise after hours. They suggest that five lights that have their back to the condos don't bother anybody and can be left on. They suggest that the seven other post and building lights should be turned off when they are no longer in business. Elliot Tatelman stated at one of the meetings that "Jordan's is glitzy." Jordan's should change the lights on the seven poles and put in shoebox type of lighting fixtures. They should install spot lights at a lower level. The slats in the fence need to be changed to be more opaque. They don't block lights from cars coming up the hill. Dickinson has agreed to install an additional 120 feet of fence and install slats. He reviewed the history of the plans. There are 11 light posts in front of the Home Depot lighting 750 spaces. There are 12 light posts in Jordan's lighting 750 spaces. They had concerns about sweeping at night and that hasn't happened. They understand that the snow plowing needs to happen at night; however, they would prefer the snow removal not take place at 4:00 a.m. They'd like to have a situation where there is no disturbance from midnight to 7:00 a.m. I LM Board of Selectmen Meeting- January 29, 2005 - Page 2 Voters in Reading voted for the Prop 2'/2 override to preserve the quality of life, and they want to see the quality of life maintained. Some things have been promised and some have been delivered. Town Planner Chris Reilly noted that if the issues can't be worked out otherwise, then the neighbors have the right to litigate but they would prefer to get the issues resolved. Mark Spataro of 25 Lakeview Avenue indicated that the lighting glares into the bedrooms that face the Jordan's parking lot. Previously, that area was completely dark. Although they have adjusted the lighting, it is still bright. There is also a generator motor that runs during the night. Lighting for Phase II could make life on Lakeview Avenue much worse. Alison Simcox of 28 Stedman Street in Wakefield spoke. She handed out a one page flyer for the Board: She is concerned about the affects on Lake Quannapowitt. She reviewed the Friends of Lake Quannapowitt statement. She suggests some possible solutions in the statement. Vice Chairman Camille Anthony asked if she knows of any locations where motion detectors are used in large commercial parking lots, and Ms. Simcox indicated that she would have to research it. A.J. Heidkamp of 5 Lakeview Avenue in Wakefield spoke. Dick Nazarro mentioned lighting on the parking lot. Any solution should deal with all other areas. Jordan's doesn't have to give up anything. The current lighting detracts, and he stated that it looks like a prison yard. They could save on electrical costs. Scott Miller of 6D Carnation Circle spoke. He expanded on Dick Nazarro's comments. He noticed that there was a change in plan from 2001-2003, and there was a change in the number of parking spaces. For structural reasons, they want the lights on the perimeter of the site. The first plan was modified so that 750 spaces could be required and it modified the slopes. The parking lot was expanded and the retaining wall was approved. They have to keep the trash from the-landfil-l-onsite_and_that's~hy_the_y had to build - t parking lot. The main building; structure is on pilings and the lot is not. The developers claim that lighting can't be put down in the middle of the lot because it is a former landfill. Lower lights could be installed. He has met with Jordan's consultant. He indicated that the lighting scheme is the only way that it can be done. He talked to Ed Shaw and he admitted that it was a cost issue. Changes can't be made now. He has done a file review. Jordan's consultant, Irving Gould, has opted for bigger lights with less lighting. The original site plan called for lights straight down. When the major site plan changed, it was reviewed by the Planning Commission, and there was no opportunity for citizen review. The original consultant indicated that the tilt of the lights would 30 be degrees. The plan calls for the tilt of lights to be 56-80 degrees. 90 degrees is straight out, and 55 degrees is the industry standard. A plan was submitted to the Town. There was not enough oversight. He talked with the Town Engineer regarding the conditions of the permit which calls for Town oversight. In his opinion, the issue is what the original proposal was and what we have now. The parking lot is required to be lighted. If additional parking lot lights need to be installed, that would be one solution. The developer states that they can't do it because the foundations of the new lighting would sink into the landfill. It would cost a lot of money. The lighting is for safety and security. Vice Chairman Camille Anthony asked if there was an equipment change from shoebox lighting. 1! Board of Selectmen Meeting - January 29, 2005 - Page 3 Selectman Gail Wood noted that the entire site can't be lighted by perimeter lighting. One of the previous speakers had mentioned North Andover High School and Vice Chairman Camille Anthony asked about that. Selectman George Hines noted that the High School is not primarily used at night and there are different issues. He definitely feels that things can be done with the current Jordan's site. Chairman Richard Schubert noted that the North Andover High School is probably not on a landfill. Selectman George Hines noted that the point loading and wind considerations are different for different lighting fixtures. The Town Manager reviewed the lighting policy that was included in the Selectmen's packet with an e-mail from John Hanley. Their policy, at least as of last evening, was not being followed. Selectman George Hines noted that they don't need to be advertising when the store is closed. Barry and Elliot Tatelman are trying to be good to the Town, and we need to continue to work with them. Rob Miller of 1D Carnation Circle spoke. He noted that Dickinson agreed that the driveway would be depressed six feet and this wasn't done. He felt that was because the developer didn't feel like doing it. He also feels that the way Jordan's lights up, the building makes it look like a casino. The issue is attitude. Nancy Littlehale of 17 Smith Avenue spoke. She felt that the parking lot was bigger than it was going to be. It would be good if there was more greenway. If Dickinson and Jordan's are able to solve this problem with the Town, it would be good public relations the community, Town and businesses working together. The current situation doesn't allow residents to get eight hours of sleep and that's contrary to Jordan's advertising. Selectman-Gai-1-W-ood_noted-that we need to give _sometime for the plantings to grow. Chris Kielupules of 102 Eaton Street spoke. He is in the development/real estate business. He feels that Jordan's would want to create a village feel, not a casino feel. The Town has turned a liability into an asset but now it's effecting assessed valuation of homes. The developer has a long-term lease. Procedural things were not done right. Did the Town have consultants to represent it? Joie Gerrish of 18D Carnation Circle spoke. She felt that the developer was not acting in good faith. Pat Black of 18B Carnation Circle spoke. She's a realtor. Generally units in this development are sold in three weeks. There are two units on the Jordan's side that have been on the market for 90 days and sold for $10,000 under market value. She finds the "hot pink" sign offensive. Scott Miller of 6D Carnation Circle spoke. He noted that the parking lot is 30 feet higher than Green House Acres, and the light pole is 45 feet so they are looking up at a 75 foot light pole. The landfill was required to be capped. Large trees can't be put on the landfill. Dickinson has offered to put arborvitae on their property to help screen the site. z0v Board of Selectmen Meeting - January 29, 2005 - Page 4 Selectman George Hines noted that the snow banks are currently taking care of the car lights. Dick Nazzaro noted that the developer had promised to plant 200 pine trees at the base of the berm. He has also committed to plant arborvitae in the rear of two of the units. Selectman George Hines noted that the idea of motion detectors on the lights could be used at Green House Acres the area is illuminated by lights that are on all night. Joie Gerrish noted that those are street lights. She indicated that there have been numerous meetings and there has been a lot stated here that was stated previously. If people could come up with solutions, that would be helpful. How did we get here to this situation? Still, after all of those meetings, nothing has changed. Chairman Richard Schubert noted that this is a large project on a complicated site. It is difficult to build on this site. The Town is not a developer. We try to do everything we can for checks and balances. It is difficult to understand all impacts of every development until it is done. We have been working three to four months to get improvements made. The Board of Selectmen has not been involved to date. Now, the Board of Selectmen is trying to get involved and have some influence in making changes. The process has to be played out. Selectman George Hines agreed that it is definitely time for the Board of Selectmen to be involved. Vice Chairman Camille Anthony would like to know why changes were made in the plan and asked the Town Manager to find out. Bets-y-Ritlges_from_W-akef eld noted that-she,-has an advertising business and they do business in Reading. She objected to the lighting and signage on the front of the building. Between Wakefield and Framingham, this is the brightest lighted facility on Route 128. The up lighting on the front is extraneous. It shines across the lake. Alison Simcox from Wakefield asked if the Town would indemnify Wakefield of the plan. The Town Manager noted that all legal requirements were met. Chairman Richard Schubert noted that we had received a memo from Diana Lavancher. The next steps are as follows: 1. Process the questions and what we're hoping to accomplish. 2. The Board of Selectmen will review the information. 3. The Board will meet face to face with Dickinson and Jordan's. 4. The goal will be to get some positive changes made. The question was raised as to whether technical expertise was needed and the Town will determine that. Selectman George Hines noted that people contact the Town Manager. ILi3 Board of Selectmen Meeting - January 29, 2005 - Page 5 It was suggested that Phase II of the development be reviewed for lighting and landscaping issues. A. J. Heidkamp from Wakefield noted that Al Turco, a Selectman in Wakefield, is interested in this issue. It was agreed that the Board of Selectmen Chairmen would talk. On motion by Wood seconded by Duffy, the Board of Selectmen voted to adiourn their meeting of January 29, 2005 at 10:30 a.m. by a vote of 5-0-0. Respectfully submitted, Secretary Gay DRAFT MISSION STATEMENT The Mission of the Board of Selectmen is to provide services for the Town of Reading which address the basic needs of the community and which reflect the needs and desires of Town residents. Town Government will be guided by the Board of Selectmen's vision for and leadership of the community. This shall be done in a fiscally responsible manner and in meeting its Mission, the Board shall be governed by its adopted values. Page 1 of 15 updated 05/13/05 Ids VALUES STATEMENT The following values shall guide Reading Town Government and it's employees and officials in conducting their business. These values are adopted as an element of the Town's Mission Statement. COMMUNITY INTERACTIONS ➢ All business of the Town shall be conducted according to the highest standards of ethics and integrity. ➢ Employees and officials shall operate in an open manner, providing opportunities for public discussion and input into those decisions. ➢ Employees and officials will keep the community informed with accurate, timely, and factual information. ➢ Mutual respect and an attitude of caring shall govern all aspects of Town government. ➢ Employees and officials shall conduct themselves in a professional manner at all times. Reading values professionalism COMMUNITY SERVICES ➢ Reading residents value the quality of services provided by their l~ul government: T-h-e-highvstfeassi-ble-quality-o~-service-i~tl~-' standard for Reading Town government. ➢ The Town strives for continuous improvement in all services that it provides. ➢ The Town is open to new methods and technology to make improvements to its services. ➢ All services need to be provided in the most efficient and cost effective manner possible. ➢ While respecting the past and present, Reading will continue to plan for the future, embracing improvements that make the community a better place to live and work. COMMUNITY CHARACTER ➢ Residents of Reading strongly identify with the community, and have a great deal of pride in their Town. This is evidenced in the Page 2 of 15 updated 05/13/05 coop level of civic involvement within the community. This is a standard that is embraced and supported by Town government. ➢ Reading is open and welcoming community. ➢ Reading embraces diversity. ➢ The Town will strive to maintain and enhance the character of the community including: volunteerism, history as reflected in historic buildings and areas, quality of residential development, a concentrated and focused commercial center, outstanding public buildings, and a quantity and quality of open space and recreation areas. Page 3 of 15 updated 05/13/05 IJ03 GOALS STATEMENT In its effort to continuously improve the quality of life and civic involvement in the community, the Board of Selectmen adopts the following goals: 1. Enhance and maintain the financial strength of the community in order to have the resources to accomplish its priority services. 2. Develop and maintain infrastructure in a manner that reflects the significant community investment and financial support for its construction and development. 3. Maintain and further enhance open communications and relationships within Town government and between Town government and its residents. 4. Support Public Health and Safety as priority local services, with assistance front Federal, State, and regional resources. 5. Continuously evaluate and improve the services the Town provides, and how the services are delivered. 6. Utilize strategic planning on all levels, to provide a framework for decision making. Page 4 of 15 updated 05/13/05 /90-7 GOAL 1: Enhance and maintain the financial strength of the community in order to have the resources to accomplish priority services. I Objective 1-1: Apply for an improved bond rating by Moody's ~I Investor Services 1. Complete the Audit and Financial Statements in a timely manner so that the Moody's review can be completed in time of the next Town bond sale. (Foley) Done 2. Prepare a presentation to Moody's report that will address their concerns about the Town's financial status, reviewing each item and how the Town has addressed it. (Klepeis, Foley) Done 3. Schedule a meeting with Moodys to try to get the rating upgrade issues addressed. (Klepeis) Done - Moodys wrote a very glowing report but did not upgrade the Town. Objective 1-2: Expand the Commercial Property Tax Base 11 1. Complete the development of the Crossing at Walkers Brook by the end of CY 2005. Make sure that all issues included in the Purchase and Sales agreement and permits are addressed (Pete Hechenbleikner, Chris Reilly, Fran Fink, Joe Delaney, and Town Counsel) Phase 1 is done and phase 2 is well under way Complete tinal approvals ana get Hrcnstone, iviapiewooo visage, Farms under construction. All completed and under construction 3. Work with the developer of 10 Haven Street to bring that project to a conclusion. Work is progressing very well 4. Work with Walgreen's to get that redevelopment project approved and into construction. Approved. Town Meeting approved. Town Counsel is working on the deed and agreement. Will need parking amendments. 5. Work with the property owner and proposed developer of the Addison Wesley site to ensure the re-zoning, approval, and redevelopment of that site for uses that maximize the benefit to the Town. Proposal is before the Town via CPDC. Not a done deal -there are issues with the proposal. 6. Work with the "Hospital development committee" to determine that any development of a medical establishment is consistent with the Town's community development goals. Their work is going well. There may or may not be a "bricks and mortar" solution. 7. Implement the Downtown Improvement Plan. Plan is in 75% design review by MHD. Funding in place for FY 2006 - maybe earlier. I J Page 5 of 15 updated 05/13/05 Objective 1-3: Apply for and secure outside funding and grants consistent with the community's goals, focused primarily on one-time and capital expenses 1. Identify grant funding for at least one project related to capital projects, and make application for the grant. Funding for Summer Avenue is in place. Have not yet identified other projects. We are getting major developer funding for MWRA buy-in, Sewer 1/I, and road improvements. The proposed State budget has several capital items for the town, including fire alarm work at Parker Middle School, additional technology money, and possibly matching funds for recreation improvements. 2. Evaluate the use of a grant person to assist the Town in securing additional grants for programs or projects consistent with Town goals and the Capital Improvement Program. Not yet done 3. Develop a process by which all benefits and costs of grants are evaluated. Policy is in place 4. Develop a process by which all-interdepartmental resources to implement projects are clearly identified, understood, and evaluated. Policy is in place. Objective 1-4: As appropriate, utilize the political process to enhance Federal/State/Local revenues and funding to support local government services. i . luci iuiy 00 4u1%,ruy C40 Nv~owi a l~ I I wvv '---I legislative delegation to try to address any shortfalls through increased aid or grants. We have identified to our State Rep's areas of capital needs - fire alarm system at Parker and technology. They are included in the budget at this time. 2. Attempt to secure a priority position for the Town on the SRF program for low interest funding for the Water Treatment Plant The project is funded and will receive a 2% 20 year loan. We now need to make sure we can move the project forward in terms of plant location. 3. Work with the legislative delegation and the MBTA and others to try to secure assistance with relocation of the portion of Ash Street at the railroad, to try to eliminate the grade crossing. MBTA is cooperative. Some private funding is in place. The temporary end of the "quiet zone" keeps further pressure on accomplishing this. 4. Determine whether there are any state or federal programs available to assist the Town with major drainage projects like the Saugus basin improvements Not yet done. 5. Determine whether assistance is available/appropriate to develop the connection from Walkers Brook Drive to Main Street bypassing the Washington Street Page 6 of 15 updated 05/13/05 I neighborhood. See 3 above - this will be a long process. 11 Objective 1-5: Fill key finance positions becoming vacant through retirements. 1. Determine, with the Board of Selectmen, what of the available options for filling the Finance Director/Treasurer/Collector's position should be considered, and budget accordingly for that model. Process agreed to by the Board of Selectmen. With a working group there has been consensus as to the overall plan. I have appointed the new Treasurer/collector, the assistant treasurer, and assistant collector. 2. Fill the Finance Director's position providing overlap of approximately 1 month between the current Finance Director and Treasurer/Collector. This will be done wit the appointment of an Assistant Town Manager / Finance Director around the beginning of the Fiscal Year. The key for overlap is getting the Treasurer/Collector position filled with an overlap, and this has been done. 3. Develop a Town Accountant screening process, have it approved by the Board of Selectmen, and fill positions on any committee created. Done - met twice. 4. Provide for approximately 3 weeks of overlap between the current Town Accountant and his replacement to provide as smooth a transition as possible. Planned in budget, and the committee has a schedule to accomplish this. Page 7 of 15 updated 05/13/05 /d7 GOAL 2: Develop and maintain infrastructure in a manner that reflects the community investment and financial support for its construction and development. Objective 2-1: Review all aspects of the Department of Public Works operations, and develop a strategy for ensuring that the Department has the resources to address infrastructure maintenance. 1. Develop a scope of services to evaluate the entire operation of the DPW not done 2. Identify consultants and scope the cost of conducting such a study not done 3. Identify funding for the study including potential grants, use of utility enterprises, left over budgets, etc for such a study. not done 4. If funding is available to proceed with the study, develop an RFP, and secure the services of a consultant to start work before the end of the fiscal year. not done Obiective 2-2: Review the Capital Improvement Program and operating budgets with a focus on maintaining and improving the current infrastructure. 1. The CIP has been enhanced in recent years by the development of a water distribution master plan, a GIS master plan, a water supply master plan, a Road Improvement program, a storm water management plan, and a telecommunications Department requests are adequate to accomplish this. The resources are not, so we continue to be creative and develop other (sometimes-private) sources. 2. Develop and propose a program for funding the storm water management master plan The Engineering Division and the WSSWAC are working on this and propose to have a warrant article for the Subsequent Town Meeting to establish an enterprise system for Storm Water. 3. Improve the rate of expenditure of capital projects, particularly in the area of water and sewer utilities. Major progress is being made. 2 water projects are out to bid - West Street has been awarded and will be done this summer. Franklin Street main bids are not due in yet. Extensive 1/1 work is ongoing. 4. Review and update the infrastructure master plans periodically to ensure that they continue to meet the Town's priorities. Major work is being done on the water and sewer GIS RFP's so that we can utilize that program to maintain and update those plans. Page 8 of 15 updated 05/13/05 /4(20 Objective 2-3: Provide a program to meet the capital needs related to improved maintenance and operation of all Town/School buildings on a programmed and planned basis. 1. Develop a building maintenance master plan for all Town buildings The Facilities department has done a very good job in developing a 5-year plan. It needs to be expanded to 10 years consistent with the rest of the CIP. We will work this year on more funding for facilities capital needs. 161 Page 9 of 15 updated 05/13/05 GOAL 3: Maintain and further enhance open communications and relationships within Town government and between Town government and its residents. Objective 3-1: Improve the internal communications within Town Government, and between the Town, School, and the RMLD, both on a staff and on a Board basis. 1. Establish and foster Board to Board communications, perhaps through retreats or other mechanisms not done 2. For Town Government Boards/Committees/Commissions (BCC) develop citizen feedback surveys for their customers at meetings not done 3. Determine whether the Financial Forum mechanism of inter-board communication on financial matters is still appropriate and desirable. not done Obiective 3-2: Develop a universal and comprehensive strategy of how Town Government gets information to our residents. 1. Establish a policy of how the Town departments communicate with the public, and under what circumstances not done 2. Use a focus group of residents not involved in Town government to evaluate s not aone 3. Provide the resources to maintain and operate the strategy; It would be helpful to understand how many residents/what percentage of the community has access to computers with internet access and email. not done Objective 3-3: Develop, advertise, and utilize strategies to give the community an opportunity to communicate with the Town government on specific issues and/or general issues 1. Part of focus group not done 2. Consider becoming part of Community Survey system not done 3. Develop low cost and effective ways to remind residents of their community services YCC does this at least in part 4. Evaluate expanding the format of YCC we will try this for the October 1 issue with a focus on holiday happenings Page 10 of 15 updated 05/13/05 t ve 3-4: Evaluate and improve the use of existing nications outlets to foster better communication with the community. 1. Evaluate what works through surveys, questionnaires, Community Access Corporation not done 2. Evaluate a software package or system to take citizen complaints/comments and respond not done 3. Fund it not done idyl Page 11 of 15 updated 05/13/05 GOAL 4: Support Public Health and Safety as priority local services, with assistance from Federal, State, and regional resources. Objective 4-1: Evaluate recent and projected economic development projects and their impact on local Public Health and Public Safety services, and address any deficiencies. 1. As part of FY 2006 budget, evaluate demand for additional service created by the Crossing at Walkers Brook Additional Health staffing is included. We will monitor the demand for Police services related to the development. 2. Address the additional demands through provision of additional resources as appropriate see above 3. As part of the water Treatment Plant design development, develop security measures for the Town's water supply These are included. Obiective 4-2: Understand demands for homeland security on local Public Health and Public Safety services and develop a plan to address these demands. 1. For all departments, document the amount of staff time needed for security functions and meetings. Will begin this with the Fiscal Year beginning July 1, 2005 Evaluate the demands on staff time and resources so that the community may understand the local effects of security issues. Will begin this with the Fiscal Year beginning July 1, 2005 3. Review how to work with new elements of the community, including new developments, to understand safety concerns. This is being done as part of the Development review process. Objective 4-3: Work to secure all available resources to support Public Health and Safety services in the Community. 1. Utilize Town resources and/or a grants-person to fund additional demands for services, particularly in capital or one-time expenses. We continue to monitor the availability of such grants and will document them. We have been quite successful in getting equipment and training grants for Fire. ICI 12,0 Page 12 of 15 updated 05/13/05 GOAL 5: Continuously evaluate and improve the services the Town provides, and how the services are delivered. Objective 5-1: Improve the method. of presentation of information to Town bodies utilizing up-to-date technology 1. Develop the staff capability to change from a paper and overhead method of communication to a PowerPoint based system Some progress being made. The town Planner uses this extensively at meetings. The Town Manager is beginning to do this for Town Meeting. The Health Services Administrator is using PowerPoint extensively for training. Objective 5-2: Evaluate alternative ways to more efficiently and effective) collect funds due to the Town - "Check 21" 1. Modify the collections in the Fire Department for ambulance fees This is now being done 2. Review and modify the Building permit collection program This will be accomplished by July 1, 2005. Objective 5-3: Fully implement technological improvements that are improvements, and software improvements. 1. Implement the Microsoft Exchange program for internal use Done 2. Implement GIS layers for water, sewer, stormwater management Proposals RFP's for GIS for water and sewer (and Storm water Management if resources allow) have been received and are being evaluated. 3. Provide access to GIS to all staff who need it, as well as to the public. Done for staff. Methods for providing public access are being evaluated. 4. Fully implement new telephone system The cut-overs are being done and will be fully accomplished by July 1, 2005. 5. Fund infrastructure for expanding the fiber optic network for use for data, Cable TV, and other uses. We anticipate paying off the new phone system in another 30 months, after which we can expend the savings on the phone system for infrastructure expansion. In addition, we will try to get Verizon to construct an I-loop as part of their cable TV franchise application. 6. Fund personnel to implement technology improvements Not funded this year. 7. Improve the ability to store and access documents by staff and the public through a Page 13 of 15 updated 05/13/05 Ict 13 document storage and retrieval system It appears that we will be able to purchase a system through the Inspections Revolving Fund to manage the huge amount of documents on the various projects. We will acquire a system that can also manage routine documents like minutes etc., and work to put all new documents on that system. We will then develop a system of adding older documents. 8. Improve RCTV production/television broadcasting to the extent that the Town is able. We have a new agreement with RCTV, which will help. We are developing a new cable TV franchise and will be negotiating it with Verizon - which will also help. We are aggressively pursuing Comcast to meet all of their obligations under the existing cable TV franchise. Page 14 of 15 updated 05/13/05 Idiy GOAL 6: Utilize strategic planning on all levels, to provide a framework for decision making. Objective 6-1: Complete the Community Master Plan up-date and all ancillary elements of this Plan 1. Progress is being made on this plan. Objective 6-2: Complete the 5 year Library plan 11 1. Because of the recent change in the leadership at the Reading Public Library, this process will be delayed approximately a year. Objective 6-3: Implement the Downtown improvement program, and include in the Master Plan process consideration of additional parking, housing opportunities, and other factions to enhance the vitality of downtown. 1. Evaluate the use of the "Smart Growth" initiative in Reading's Downtown. The Board of Selectmen needs to have discussion with the CPDC on this matter Objective 6-3: Given that 4 of the 7 Town Department heads will be new in their positions by the middle of FY 2006, utilize team-building or other tools to form and strengthen the new Management Team for the Town of Reading 1. We will evaluate a retreat or other team-building process for late fall 2005, after the last of these transitions is completed. ~dIS Page 15 of 15 updated 05/13/05 t 1 vYl V~+t~" Web: www.atlanticfoodmart.com Email: atianticfoodmart@earthlink.net May 10`x', 2005 Mr. Peter Hechenbleikner,Town Manager Reading Board of Selectmen Reading Town Hall Lowell Street Reading, MA 01867 Ladies and Gentlemen: Regarding recent concerns voiced at the Reading Town Meeting, Atlantic has voluntary taken down all auxiliary Beer, Wine and Spirit displays. Tel: 781-944-0054 Fax: 781-944-4827 ra a~- -~c 4+~ ems. . wr Should future conditions allow, we reserve the right to display as per our permitted use. The sale of Beer, Wine and Spirits has been very popular among mostAtlantic shoppers and I appreciate the Town's trust in Atlantic in granting us the license to better serve them. Sincerely, Arnold J. Rubin, President ~,a 30 Haven Street, Reading, MA 01867 L/Ci3L, May 10, 2005 To the Reading Board of Selectmen: I would like to ask that the Board of Selectmen reconsider the "Do Not Enter" signs that are currently located off Salem Street (Eaton, etc.) between 7:00-9:00 a.m. on the weekdays. While respecting these roads are often used as cutoffs in the morning, it has substantially increased the flow of traffic on the other side of the street (Pearl, Spring, Pierce, etc.) with cars cutting through to get to Main Street. These people bought the houses knowing where they were, the highway wasn't added after. I have a disabled son who gets transportation in the morning and quite frequently people pass his bus and have almost hit him. More recently during this cold, long winter, I drove to the apartment complex on Lakeview Road to pick up a young boy who would otherwise walk to the Killam school as I was going out to drop my own daughter off at Killam too. From Pierce Street to Lakeview Road, it took me almost 15 minutes to get to John Street! ! I actually called the Reading Police Department to see if there was a way I could get permission to go down Eaton Street in the morning and was told that they couldn't give me permission to break the law. This was definitely one of those moments I had to respectfully disagree - How come every Sunday morning cars are parked illegally on Lowell Rte. 129 across from Old South to go to church??? Does the act at m no going to church make it different? My thought is, as we all pay the same tax rate in this town, why are we not afforded the same consideration. Thank you for your time. I look forward to hearing from you. Darcy Hildreth 20 Pierce Street Reading, MA 01867 781-944-2998 8 0% g ir-- t,<c6 L/ Massachusetts Municipal Association 2m5 MAY I I AM 0. 58, Sixty Temple Place (800) 882-1498 Boston, Massachusetts 02111 (617) 426-7272 FAX (617) 695-1314 MEMORANDUM TO: Participating Municipalities FROM: Matthew G. Feher, MMA Legislative Analy DATE: May 9, 2005 RE: Petition to Reaffirm Highway/Railroad Grade Crossing Whistle Bans; DTE 04-72 Enclosed please find a copy of the Order of the Department of Telecommunications and Energy Commission ("DTE Order") relative to the formal petition filed by the Massachusetts Municipal Association ("MMA") on July 15, 2004; requesting the reaffirmation of undocumented existing highway/railroad grade crossings whistle bans located in each of the participating cities and towns as per each community's designated response to the DTE/MMA "Railroad and Highway Grade Crossing Survey." The petition had been given the following docket number: DTE 04-72. The DTE Order affirms that the existing whistle ban Quiet Zones in 13 of 17 communities surveyed meet the Federal Railroad Administration ("FRA") criteria for a P-re<Rule-Quiet-Zane I-nfor_mation_contained in the DTE Wer may be used by cities/towns when submitting a formal request to the FRA seeking Pre-Rule Quiet Zone designation. Please note that this review does not preclude the right of a city/town to submit a formal application to FRA seeking approval of a Pre-Rule Quiet Zone once the FRA Interim Final Horn Rule (49 CFR Parts 222-229) "Use of Locomotive Horns at Public Highway-Rail Grade Crossings" ("Rule") goes into effect, scheduled for June 24, 2005. However, under the Rule, notification of continuation, or a Pre-Rule Quiet Zone, must be served on the FRA and other affected parties by June 3, 2005 and communities must file a plan with FRA by June 24, 2008, if improvements to highway/railroad grade crossing(s) are required. The failure to provide the required notification will result in the commencement of the sounding of train horns at public crossings on the implementation date. As described in previous correspondence, the DTE Order was executed subsequent to DTE review of current, long-standing highway/railroad grade crossings whistle bans within the current Massachusetts Bay Transportation Authority ("MBTA") commuter rail service territory. 9 c' The Rule served as the basis to evaluate each crossing designated for review. Only crossings included in the individual city/town survey forms(s) submitted to MMA by each participating city/town had been included in this review. The Rule describes specific steps communities could take to create Quiet Zones, or in this case, preserve existing Quiet Zones, or Pre-Rule Quiet Zones. To determine if a grade crossing qualified as a Pre-Rule Quiet Zone, a community (in this case the DTE) formulated a diagnostic team to review certain characteristics of grade crossings in a quiet zone. The diagnostic team consisted of two or more DTE officials and one or more city/town official(s) or designee(s). The MBTA and/or the FRA were invited to observe and/or provide comment in this process. Copies of the Diagnostic Team checklists, FRA calculator results and FRA updated inventory forms may be obtained by contacting DTE. If you have any further questions regarding the DTE Order, the petition or the process moving forward, please contact Brian Christy at the DTE at 617.305.3770 or Matthew Feher at the MMA at 617.426.7272. ac~it Page 1 of 3 Hechenbleikner, Peter From: cnj4@aol.com Sent: Wednesday, May 11, 2005 11:59 AM To: Bob.Frey@state.ma.us; jcorey@ci.woburn.ma.us; rick.marquis@fhwa.dot.gov; Schubert, Rick; canthony@cdmtitle.com; jebarnes@mit.edu; bruen-n-bruen@comcast.net; rep. paulcasey@hou.state.ma.us; jcurran@ci.woburn.ma.us; rnrchambercom@aol.com; Ian.Durrant@state.ma.us; rep. mikefesta @hou.state.ma.us; jgallagher@mapc.org; mgallerani@ci.stoneham.ma.us; rgrover@ci.stoneham.ma.us; ehamblin@aol.com; rhavern@senate.state.ma.us; rep. brad leyjones@hou.state.ma.us; g-r@comcast.net; anthonykennedy@comcast.net; akinsman@aaasne.com; cleiner@massport.com; woburnbusiness@earthlink.net; paulderman@prodigy.net; andy.motter@fta.dot.gov; rep.patricknatale@hou.state.ma.us; maureen@northsuburbanchamber.com; sueandmikes@comcast.net; psodano@stonesav.com; rstinson@wakefield.ma.us; dansullivan@assetleasing.com; etarallo@ci.woburn.ma.us; rtisei@senate.state.ma.us; billwhome@juno.com; swoelfel@mbta.com Cc: carla.beaudoin@hou.state.ma.us; jblaustein@mapc.org; mary.burggraff@hou.state.ma.us; melissa.callan@hou.state.ma.us; tricia@lynchassociates.net; dcooke@vhb.com; cdame@rcn.com; ddizoglio@mbta.com; mdraisen@mapc.org; Margaret. Dwyer@state.ma.us; Adriel.Edwards@state.ma.us; rflorino@ci.stoneham.ma.us; Joshua.Grzegorzewski@fhwa.dot.gov; Town Manager; blucas@mapc.org; elutz@hshassoc.com; Lauren.Mauriello@state.ma.us; amckinnon@hshassoc.com; John. Mcvan n @fhwa.dot.gov; Kenneth. Miller@state.ma.us; carmen.o'rourke@hou.state.ma.us; jpurdy@louisberger.com; Reilly, Chris; wschwartz@neighborhoodamerica.com; kstein@hshassoc.com; Tafoya, Ben; frederick.vanmagness@hou.state.ma.us; mossywood@juno.com Subject: Task Force Meeting Agenda Issues (please read this first) Bob, 1 just read your agenda for the Tasl~F~rce rrreeting-on May 1 2005-T-his-agenda tatal-ly-amits-an explicit reference to the fact that the Office of Inspector General (O.I.G.), U.S. Department of Transportation (D.O.T) initiated an inquiry in January 2005 into your alleged fraudulent use of accident data. It's time that you provide a full, honest account of the accident data issues, and, in particular, your unsubstantiated claim that Mass Highway has a "process" that restores missing data elements to police accident reports. After all, this "process" would have an important impact on an interchange redesign that could affect lives and property. This is the very least you could do for public safety. Speaking of public safety, please explain how you expect members of the Task Force to comment on interchange design issues when these members: • Have little technical training on transportation safety/congestion • Have insufficient accident data (data is also under legal review) • Have insufficient congestion data • Have no software analysis tools (would not know how to use such tools even if they had them) • Have trouble understanding what normalized data means • Are just starting to realize that the number of accidents on a highway segment can vary considerably from year to year (welcome to Accident Analysis 101). In the real engineering world, we do not solve problems by a committee of amateurs whose only path to solution is by some fuzzy concept called consensus. 5/11/2005 Page 2 of 3 I suggest that you drastically change the meeting agenda to address these issues. In fact, these issues are detailed in my next email. I will be out of town on business during the 18th and the 19th. Either the 16th or the 17th would work. Regards, Jeff Jeffrey H. Everson, Ph.D. Principal Investigator, Intelligent Transportation Systems (ITS) Member: PRESERVE, I93/95 Task Force 21 Pine Ridge Circle, Reading, MA 01867 781-944-3632 (home); 781-684-4247 (work); cnj4@aol.com -----Original Message----- From: Frey, Bob (MHD) <Bob.Frey@state.ma.us> To: Corey, John <jcorey@ci.woburn.ma.us>; Marquis, Rick <rick.marquis@fhwa.dot.gov>; Schubert, Rick <rick_schubert@harvard.edu>; Anthony, Camille <canthony@cdmtitle.com>; Barnes, Jonathan <jebarnes@mit.edu>; Bruen, Darlene < bruen-n-bruen@comcast. net>; Casey, Paul <rep.paulcasey@hou.state.ma.us>; Curran, John <jcurran@ci.woburn.ma.us>; DiBlasi, Joe <rnrchambercom@aol.com>; Durrant, Ian <Ian.Durrant@state.ma.us>; Everson, Jeff <CnJ4@aol.com>; Festa, Mike <rep.mikefesta@hou.state.ma.us>; Gallagher, Jim <jgallagher@mapc.org>; Gallerani, Michael <mgallerani@ci.stoneham.ma.us>; Grover, Robert <rgrover@ci.stoneham.ma.us>; Hamblin, Eileen <ehamblin@aol.com>; Havern, Robert <rhavern@senate.state. ma.us>; Jones, Bradley <rep.brad leyjones@hou.state.ma.us>; Katsoufis, George <g-r@comcast.net>; Kennedy, Anthony <anthonykennedy@comcast.net>; Kinsman, Art <akinsman@aaasne.com>; Leiner, Craig <cleiner@massport.com>; Meaney, Paul <w earthlink net>; Medeiros, Paul <paulderman@prodigy. net>; Motter, Andrew <andy.motter@fta.dot.gov>; Natale, Patrick <rep.patricknatale@hou.state.ma.us>; Rogers, Maureen A. <maureen@northsuburbanchamber.com>; Smith, Susan <sueandmikes@comcast.net>; Sodano, Paul <psodano@stonesav.com>; Stinson, Richard <rstinson@wakefield.ma.us>; Sullivan, Dan <dansullivan@assetleasing.com>; Tarallo, Ed <etarallo@ci.woburn.ma.us>; Tisei, Richard <rtisei@senate.state. ma.us>; Webster, Bill <billwhome@juno.com>; Woelfel, Steve <swoelfel@mbta.com> Cc: Beaudoin, Carla <carla.beaudoin@hou.state.ma.us>; Blaustein, Joan <jblaustein@mapc.org>; Burggraff, Mary <mary.burggraff@hou.state.ma.us>; Callan, Melissa <melissa.callan@hou.state.ma.us>; Christello, Tricia <tricia@lynchassociates.net>; Cooke, Don <dcooke@vhb.com>; Dame, Chris <cdame@rcn.com>; DiZoglio, Dennis <ddizoglio@mbta.com>; Draisen, Mark <mdraisen@mapc.org>; Dwyer, Margaret <Margaret.Dwyer@state.ma.us>; Edwards, Adriel <Adriel.Edwards@state.ma.us>; Florino, Ron <rflorino@ci.stoneham.ma.us>; Frey, Bob <Bob.Frey@state.ma.us>; Grzegorzewski, Josh <Joshua.Grzegorzewski@fhwa.dot.gov>; Hechenbleikner, Peter <townmanager@ci.reading. ma.us>; Lucas, Barbara <blucas@mapc.org>; Lutz, Elaine <elutz@hshassoc.com>; Mauriello, Lauren <Lauren.Mauriello@state.ma.us>; McKinnon, Anne <amckinnon@hshassoc.com>; Mcvann, John <John.Mcvann@fhwa.dot.gov>; Miller, Kenneth <Kenneth.Miller@state.ma.us>; O'Rourke, Carmen <carmen.o'rourke@hou.state.ma.us>; Purdy, Jim <jpurdy@louisberger.com>; Reilly, Chris <creilly@ci.reading. ma.us>; Schwartz, Bill <wcchwartz@neighborhoodamerica.com>; Stein, Kathy <kstein@hshassoc.com>; Tafoya, Ben < btafoya@comcast. net>; Van Magness, Frederick <frederick.vanmagness@hou.state.ma.us>; Wood, Gail <mossywood@juno.com> ~j Sent: Wed, 11 May 2005 10:17:11 -0400 Subject: Next 93/95 ITF Meeting 5/18 5/11/2005 Page 3 of 3 Hello Task Force Members: Just a reminder that the next meeting of the I-93/I-95 Interchange Task Force will be: Wednesday, May 18, 2005 4:30 PM - 6:30 PM Shamrock Elementary School Green Street Woburn Directions if you need them: From I-93: Take Exit 36 (Montvale Ave.) into Woburn on Montvale. Travel about 34, mile, then bear LEFT onto Green Street (at Dunlop Tire store). Shamrock School is about ;-i mile further on the right. From I-95/Rt 128 and Woburn Center: Take Exit 35 (Rt. 38). Take 38 South into Woburn center (2+ miles, along Main Street). After passing City Hall, continue south on Main for about 1/3 mile and take LEFT onto Green Street. Shamrock School is about 1/3 mile further on the left. Parking is in front of building or in overflow lot off Green street, just past school driveway (toward Woburn Center). In this meeting we will hear from the Congestion Subcommittee, which met on May 5th. We will also have our second brainstorming session on developing alternatives. The agenda is attached: «ITF 2005 05-18 meeting agenda.doc>> Also, as a refresher, the summary from our last ITF meeting (4/6) is attached (and is also on the website): «ITF 2005 04-06 summary.doc>> Stay tuned for some additional review materials before the meeting, which will be sent late this week or early next week... Thanks, Bob Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office of Transportation (617) 973-7449 bob.frey@state.ma.us 5/11/2005 Page 1 of 4 Hechenbleikner, Peter From: cnj4@aol.com Sent: Wednesday, May 11, 2005 12:21 PM To: Bob. Frey@state.ma. us; jcorey@ci.woburn.ma.us; rick.marquis@fhwa.dot.gov; Schubert, Rick; canthony@cdmtitle.com; jebarnes@mit.edu; bruen-n-bruen@comcast.net; rep. paulcasey@hou.state.ma.us; jcurran@ci.woburn.ma.us; rnrchambercom@aol.com; Ian.Durrant@state.ma.us; rep.mikefesta@hou.state.ma.us; jgallagher@mapc.org; mgallerani@ci.stoneham.ma.us; rgrover@ci.stoneham.ma.us; ehamblin@aol.com; rhavern@senate.state.ma.us; rep.bradleyjones@hou.state.ma.us; g-r@comcast.net; anthonykennedy@comcast.net; akinsman@aaasne.com; cleiner@massport.com; woburnbusiness@earthlink.net; paulderman@prodigy.net; andy.motter@fta.dot.gov; rep.patricknatale@hou.state.ma.us; maureen@northsuburbanchamber.com; sueandmikes@comcast.net; psodano@stonesav.com; rstinson@wakefield.ma.us; dansullivan@assetleasing.com; etarallo@ci.woburn.ma.us; rtisei@senate.state.ma.us; billwhome@juno.com; swoelfel@mbta.com Cc: caria.beaudoin@hou.state.ma.us; jblaustein@mapc.org; mary.burggraff@hou.state.ma.us; melissa.callan@hou.state.ma.us; tricia@lynchassociates.net; dcooke@vhb.com; cdame@rcn.com; ddizoglio@mbta.com; mdraisen@mapc.org; Margaret. Dwyer@state.ma.us; Adriel.Edwards@state.ma.us; rflorino@ci.stoneham.ma.us; Joshua. G rzegorzewski@fhwa.dot.gov; Town Manager; blucas@mapc.org; elutz@hshassoc.com; Lauren.Mauriello@state.ma.us; amckinnon@hshassoc.com; John. Mcvann@fhwa.dot.gov; Kenneth. Miller@state.ma.us; carmen.o'rourke@hou.state.ma.us; jpurdy@louisberger.com; Reilly, Chris; wschwartz@neighborhoodamerica.com; kstein@hshassoc.com; Tafoya, Ben; frederick.vanmagness@hou.state.ma.us; mossywood@juno.com Subject: Issues on Worthless Accident data (please read this second) To: Bob Frey, Manager, Planning, Massachusetts Highway Department From: Jeffrey H. Everson, Ph.D., Irrteliigent T-ransport-ation systems-Program-Manager, Member: PRESERVE, 193/95 Task Force Subject: Frey's Rebuttal of April 4, 2005. Date: May 10, 2005 Bob Frey's rebuttal addressed my paper that was sent to the Office of Inspector General, U.S. Department of Transportation in January 2005. That paper provided documentation alleging that Mass Highway deliberately used accident data known by them to be worthless for both the first and second feasibility studies of the 193/95 interchange. Frey's rebuttal is attached to this memo, which includes my critique (see boxed items in yellow) related to his comments that are vague, misleading, or undocumented. The time is long overdue to provide full, honest disclosure regarding their accident data and to prove that they have not compromised public safety. Note: this document was sent to the Office of Inspector General, U.S. Department of Transportation on May 10, 2005. 1. Evidence of Worthless Accident Data: The most important issue before this Task Force is public safety of the 193/95 interchange and the extent to which it may be compromised by the use of worthless accident data. In my paper to the Office of Inspector General (O.I.G.), U.S. Department of Transportation in January, 2005, 1 cited three unimpeachable references that characterized police accident reports as typically having too many missing data elements. These references are: (1) Robin Riessman, formerly of the Governor's Highway Safety Bureau, (2) William Bent, Chief Traffic Engineer, Mass Highway, and (3) the Transportation Research Board (T.R.B.). The T.R.B. report stated that, "These issues include fields on the form that are incorrectly completed 50-90 percent of the time, 5/11/2005 ?,a 4 Page 2 of 4 rendering the data from these fields useless at the state or local level." (i.e., hence, my term, worthless accident data). 2. Critique of Bob Frey's Rebuttal: Bob, your written rebuttal (April 4, 2005) to my paper that was submitted to the O.I.G. gave a brief summary of the process by which accident data is collected and processed. Your rebuttal offered only unreferenced claims that missing data elements of police accident reports can be restored, presumably for police accident reports generated months or even a few years after the occurrence of an accident. Is that the best you can do? For example, there was no discussion on (1) how this process functions, (2) its effectiveness, and (3) whether this process was actually applied to accident data cited in the first and second feasibility studies (i.e., 1997, 1998, 1999, 2000, 2001, and 2002). You never stated that the references cited in Section 1 were incorrect. 3. Options on Dealing with Worthless Accident Data: At this time, Bob, you have three choices on being honest with us: (1) demonstrate that my otherwise unimpeachable references got it wrong, (2) that Mass Highway's process does, in fact, restore missing police accident data elements to an acceptable degree of precision, and that you have applied this method to all accident data used in the first and second feasibility studies, or (3) that accident data doesn't really matter. If you can "pull this off," Bob, why did it take the threat of the O.I.G. to move you to this point of honesty? Failure to comply with full disclosure invites the morally repulsive inescapable conclusion that you, Mass Highway and their consultants have been "faking it" with worthless accident data. I suggest that a special subcommittee, consisting of three people with subject matter expertise, should evaluate your written report based on these three choices. I will be one of these people. You and I will jointly determine the other two from outside the Task Force. Preference will be given to consultants who do not normally do business with Mass Highway. Consultants from outside the Task Force are necessary because there is no I.T.F. member, except me, who has substantial operations analysis experience on accident and congestion phenomena. Otherwise, you would be enlisting the services of people with no subject matter expertise (i.e., Task Force members). That would make as much sense as using them to redesign the interchange during the March 5th workshop (i.e., has potential public relations appeal, but questionable engineering value). If your report is acceptable to at least two members of this subgroup, then this second feasibility study can continue. Otherwise, it will terminate. My approach may seem audacious. However, what is the point of a feasibility study involving public safety when it is based in part on worthless accident data or on unsubstantiated claims that you can and have restored accident data so that it is usable at the state and local level (i.e., recall the T.R.B. conclusion regarding Massachusetts accident data). I will recommend the use of this evaluation subcommittee to the Office of Inspector General. Evidence When Worthless Accident Data Was Used - A Case for Fraud: I have the accident data from 1997-1999 used during the first feasibility study. According to the accompanying cautionary comments on its usage, it was not cleaned up. Unless you can prove otherwise, Mass Highway and its consultant, Edwards & Kelcey, were "faking it," and, as a practical matter, deserved to be labeled with fraud for having seriously compromised public safety. However, that did not stop Mass Highway from threatening several dozen homes with eminent domain! One of the Task Force rules is that we will agree to disagree and then move on. Does this rule imply that we ignore a legal issue involving worthless accident data/public safety and simply move on? 4. Oversight by the Federal Highway Administration: You might also explain (in writing please) why the Federal Highway Administration (F.H.W.A.) fully supports this study and is following its progress." (Statement quoted from the minutes of the I.T.F. April 6, 2005 meeting). How can the F.H.W.A. fully support this study if you have not provided them with a quantified characterization of the current interchange operating conditions? (See the Interchange Manual from the Florida D.O.T.). Would you please provide us with a written affirmation from the F.H.W.A. on this matter. Their 5/11/2005 s Page 3 of 4 statement should also address the condition and processing of your accident data 5. Communication Restrictions: This issue on worthless accident data and public safety deserves the full scrutiny of the Task Force. Bottling it up in a subcommittee is totally unacceptable. It is also outrageous to tell us with whom we can or cannot communicate with others outside this very public task force. These points and others are discussed in the attached document, which is a marked up version of your rebuttal of April 4, 2005. 6. Bottom Line: One can reasonably conclude that Mass Highway did "fake it" using worthless accident data during the first feasibility study (See boxed item, Section 3.). Bob, how can you assure the 193/95 Task Force and the public that your integrity has not been compromised by continuing to use worthless accident data? You could start by addressing items 1-3 in Section 2 above and responding to the 11 questions on my paper that was submitted to the U.S. Office of Inspector General, Department of Transportation in January 2005. Please respond in writing with readily accessible public references. Regards, Jeff Jeffrey Everson, Ph.D. 21 Pine Ridge Circle Reading, MA 01867 781-944-3632 (home) 781-684-4247 (work) cnj4@aol.com -----Original Message----- From: Frey, Bob (MHD) <Bob.Frey@state.ma.us> To: Corey, John <jcorey@ci.woburn.ma.us>; Marquis, Rick <rick.marquis@fhwa.dot.gov>; Schubert, Rick <rick_schubert@harvard.edu>; Anthony, Camille <canthony@cdmtitle.com>; Barnes, Jonathan <jebarnes@mit.edu>; Bruen, Darlene <bruen-n-bruen@comcast.net>; Casey, Paul <rep.paulcasey@hou.state.ma.us>; Curran, John <jcurran@ci.woburn.ma.us>; DiBlasi, Joe <rnrchambercom@aol.com>; Durrant, Ian <Ian.Durrant@state.ma.us>; Everson, Jeff <CnJ4@aol.com>; Festa, Mike <rep.mikefesta@hou.state.ma.us>; Gallagher, Jim <jgallagher@mapc.org>; Gallerani, Michael <mgallerani@ci.stoneham.ma.us>; Grover, Robert <rgrover@ci.stone ham. ma.us>; Hamblin, Eileen <ehamblin@aol.com>; Havern, Robert <rhavern@senate.state.ma.us>; Jones, Bradley <rep.brad leyjones@hou.state.ma.us>; Katsoufis, George <g-r@comcast.net>; Kennedy, Anthony <anthonykennedy@comcast.net>; Kinsman, Art <akinsman@aaasne.com>; Leiner, Craig <cleiner@massport.com>; Meaney, Paul <woburnbusiness@earthlink.net>; Medeiros, Paul <paulderman@prodigy. net>; Motter, Andrew <andy.motter@fta.dot.gov>; Natale, Patrick <rep.patricknatale@hou.state.ma.us>; Rogers, Maureen A. <maureen@northsuburbanchamber.com>; Smith, Susan <sueandmikes@comcast.net>; Sodano, Paul <psodano@stonesav.com>; Stinson, Richard <rstinson@wakefield.ma.us>; Sullivan, Dan <dansullivan@assetleasing.com>; Tarallo, Ed <etarallo@ci.woburn.ma.us>; Tisei, Richard <rtisei@senate.state.ma.us>; Webster, Bill <billwhome@juno.com>; Woelfel, Steve <swoelfel@mbta.com> Cc: Beaudoin, Carla <carla.beaudoin@hou.state.ma.us>; Blaustein, Joan <jbiaustein@mapc.org>; 5/11/2005 ?J", Page 4 of 4 Burggraff, Mary <mary.burggraff@hou.state.ma.us>; Callan, Melissa <melissa.callan@hou.state.ma.us>; Christello, Tricia <tricia@lynchassociates.net>; Cooke, Don <dcooke@vhb.com>; Dame, Chris <cdame@rcn.com>; DiZoglio, Dennis <ddizoglio@mbta.com>; Draisen, Mark <mdraisen@mapc.org>; Dwyer, Margaret <Margaret.Dwyer@state.ma.us>; Edwards, Adriel <Adriel.Edwards@state.ma.us>; Florino, Ron <rflorino@ci.stoneham.ma.us>; Frey, Bob <Bob.Frey@state.ma.us>; Grzegorzewski, Josh <Joshua.Grzegorzewski@fhwa.dot. gov>; Hechenbleikner, Peter <townmanager@ci.reading. ma.us>; Lucas, Barbara <blucas@mapc.org>; Lutz, Elaine <elutz@hshassoc.com>; Maurieilo, Lauren <Lauren.Maurielio@state.ma.us>; McKinnon, Anne <amckinnon@hshassoc.com>; Mcvann, John <John.Mcvann@fhwa.dot.gov>; Miller, Kenneth <Kenneth.Miller@state.ma.us>; O'Rourke, Carmen <carmen.o'rourke@hou.state.ma.us>; Purdy, Jim <jpurdy@louisberger.com>; Reilly, Chris <creilly@ci.reading. ma.us>; Schwartz, Bill <wcchwartz@neighborhoodamerica.com>; Stein, Kathy <kstein@hshassoc.com>; Tafoya, Ben < btafoya@comcast. net>; Van Magness, Frederick <frederick.vanmagness@hou.state.ma.us>; Wood, Gail <mossywood@juno.com> Sent: Wed, 11 May 2005 10:17:11 -0400 Subject: Next 93/95 ITF Meeting 5/18 Hello Task Force Members: Just a reminder that the next meeting of the I-93/I-95 Interchange Task Force will be: Wednesday, May 18, 2005 4:30 PM - 6:30 PM Shamrock Elementary School Green Street Woburn Directions if you need them: From I-93: Take Exit 36 (Montvale Ave.) into Woburn on Montvale. Travel about -3-4 mile, then bear LEFT onto Green Street (at Dunlop Tire store). Shamrock School is about 'i mile further on the right. From I-95/Rt 128 and Woburn Center: Take Ex3-t-35-(Rt-38)-Take~8-South-into-Woburn-center-(~+-miles-,-a-long Main Street). After passing City Hall, continue south on Main for about 1/3 mile and take LEFT onto Green Street. Shamrock School is about 1/3 mile further on the left. Parking is in front of building or in overflow lot off Green street, just past school driveway (toward Woburn Center). In this meeting we will hear from the Congestion Subcommittee, which met on May 5th. We will also have our second brainstorming session on developing alternatives. The agenda is attached: «ITF 2005 05-18 meeting agenda.doc>> Also, as a refresher, the summary from our last ITF meeting (4/6) is attached (and is also on the website): «ITF 2005 04-06 summary. doc>> Stay tuned for some additional review materials before the meeting, which will be sent late this week or early next week... Thanks, - Bob Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office of Transportation (617) 973-7449 bob.frev@state.ma.us _ All 5/11/2005 Note: this document was sent to the Office of Inspector General, U.S. Department of Transportation on May 10, 2005. Email from Bob Frey, Manager State Wide Planning, Massachusetts Highway Department April 4, 2005 Hello All, Please note that the following will be one of the few direct responses to a-mails (See rebuttal below) concerning accident data being characterized as "fraudulent," "useless," or "worthless," as we had discovered in the past that replies to such a-mails generated continued chains of messages that ultimately became counter-productive to all. Thoughtful debate and discussion of all issues will continue in the Task Force meetings as always. Rebuttal: From the DRAFTSTRATECICPARTNERSHIP PLAY, page 1/4: "All comments and suggestions will be' read, catalogued, and distributed to the Mass Highway project manager and to the Louis Berger Group project' manager. All comments will be acknowledged and all questions will be responded to as quickly as possible and in most cases, in five days or less. ' en comments from the publle; at Does this mean that Bob Frey/Jim Purdy onlyrespand to writt forge' and not from members of the Task Force and me,'in particular? That being said, I felt that a few points needed to be made about this latest message regarding the Boston Globe article, before we discuss accident data at the next ITF meeting on Wednesday: spoke with Globe reporter Christine McConville (the author of the Starts & Stops article)last week-before-this-etor-y ran.-As-a-matter-of-fact-I-had-provided-her-w.ith-a-detailed response (which I have attached) to some of the points raised in the document "Worthless Accident Data, Fraud and Public Safety." to help answer her questions to me. We will cover this response at Wednesday's meeting (and would have covered it at last week's meeting had we completed the agenda). Understandably, most of the information provided on accident data by all parties would likely go beyond the scope of detail for a general update feature such as Starts & Stops. I had invited Christine to last week's ITF meeting so she could see first hand the variety of issues and viewpoints and also that, as we have all seen, there is more to this study than accident data. I extend the invitation to her again for this week's meeting. As I have mentioned before, please keep in mind that we will continue to conduct the study through the Task Force (not through chains of e-mail or the news media). (See rebuttal below). We will continue to follow our study process, which assures that input from everyone is considered before reaching any decisions. Rebuttal: a prohlbition against emails and allowance for only short questions/comments (i.e., no speech making) during-Task Force meetings is tantamount to muzzling the Task Force. This is unacceptable Bob Frey talks to the press. Why do Task Force members not have the same nght? &V, 2- We will continue to keep the public informed through the website, our Task Force meetings (the public is always welcome), and future public informational meetings as we move forward. Thanks and see you on Wednesday in Stoneham. - Bob Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office of Transportation (617) 973-7449 bob.frey(a state.ma.us -----Original Message----- From: cni4(cDaol.com [mailto:cnj44(c_aol.coml Sent: Sunday, April 03, 2005 11:43 AM To: Frey, Bob (MHD); jcorey@CI.WOBURN.MA.US; rick.marguis@fhwa.dot. gov; rick schubert@harvard.edu; canthony@cdmtitle.com; jebarnes@mit.edu; bruen-n-bruen@comcast.net; rep.paulcasey@hou.state.ma.us; jcurran@CI.WOBURN.MA.US; rnrchambercom@aol.com; Durrant, Ian (MHD); rep.mikefesta@hou.state.ma.us; jgallagher@mapc.org; mgallerani@ci.stoneham.ma.us; rgrover@ci.stoneham.ma.us; ehamblin@aol.com; rhavern@senate.state.ma.us; rep.bradleyjones@hou.state.ma.us; g-r@comcast.net; anthonykennedy@comcast.net; akinsman@aaasne.com; cleiner@massport.com; woburnbusiness eart in .ne ; pau erman Y.=; andy.motter@fta.dot.gov; rep.patricknatale@hou.state.ma.us; maureen@northsuburbanchamber.com; sueandmikes@comcast.net; psodano@stonesav.com; rstinson@wakefield.ma.us; dansullivan@assetleasing.com; etarallo@CI.WOBURN.MA.US; rtisei@senate.state.ma.us; billwhome@juno.com; swoelfel@mbta.com Cc: CMcconville@globe.com; carla.beaudoin@hou.state.ma.us; jblaustein@mapc.org; mary.burggraff@hou.state.ma.us; melissa.callan@hou.state.ma.us; tricia@lynchassociates.net; dcooke@vhb.com; cdame@rcn.com; ddizoglio@mbta.com; mdraisen@mapc.org; Dwyer, Margaret (MHD); Edwards, Adriel (MHD); rflorino@ci.stoneham.ma.us; Joshua.Grzegorzewski@fhwa.dot.gov; townmanager@ci.reading.ma.us; blucas@mapc.org; Mauriello, Lauren (SEN); amckinnon@hshassoc.com; John.Mcvann@fhwa.dot.gov; Miller, Kenneth (MHD);carmen.o'rourke@hou.state.ma.us; jpurdy@louisberger.com; creilly@ci.reading.ma.us; wschwartz@neighborhoodamerica.com; kstein@hshassoc.com; frederick.vanmagness@hou.state.ma.us; mossywood@juno.com Subject: Interchange Article in Sunday's Globe Greetings: You may want to read the article referenced below. It can be accessed by clicking on the indicated link. "Plans to fix overtaxed interchange stalled by public distrust, skepticism" The Boston Globe, Northwest Section, page 10 By Christine McConville April 3, 2005 hftp://www.boston.com/news/local/articles/2005/04/03/plans to fix overtaxed interchange stalle d by public distrust skepticism/ The primary issue before this Task Force is fraud: whether or not Mass Highway committed fraud in the use of accident data known by them to be worthless. The Office of Inspector General (O.I.G.), U.S. Department of Transportation is evaluating this matter. The O.I.G. will not be persuaded the endless round of wheel-spinning meetings, the creation of more subcommittees, local politics or lobbying for lucrative highway construction projects. Further, the O.I.G. has the power to impose fines and prison sentences, if deemed appropriate. Check the O.I.G. website for the U.S. D.O.T. if you are not convinced. This is no joke. I suggest that Mass Highway provide a full written account of this matter on the use of worthless accident data. You may want to use the next Task Force meeting as a "dry run" for your presentation to the O.I.G. Regards, Jeff Jeffrey H. Everson, Ph.D. Principal Investigator, intelligent ranspo a ion Systems I Member: PRESERVE, 193/95 Task Force 21 Pine Ridge Circle, Reading, MA 01867 781-944-3632 (home); 781-684-4247 (work); cni4(cD-aol.com Attached Message From: Frey, Bob (MHD) <Bob.Frey@MHD.state.ma.us> To: 'CMcConville@globe.com' <CMcConville@globe.com> Subject: 93/95 article material Date: Tue, 29 Mar 2005 17:16:25 -0400 Hi Christine, In reference to Jeff Everson's e-mails, we have a response. Feel free to use parts of it for your article. Any questions, please call: Actually, please call or reply via e-mail so I know you received this: General Response: Mass Highway has always considered the safety of the motoring public its top priority, and accident data is an important component in our examination of safety issues - and for ultimately implementing appropriate safety improvements to our roads and bridges. The data that we receive from the Registry of Motor Vehicles is used in the best means possible given available methods and resources, and Mass Highway has continually been involved in efforts to improve this data and make the collection process more accurate. The issues that we face with crash data in Massachusetts are similar around the country (See rebuttal below). Every state is devoting resources to find measures to improve data quality and timeliness. Of paramount importance is the degree to which information is recorded and collected at the scene of the incident. This is an on-going effort for Massachusetts and every state. Mass Highway and the Registry of Motor Vehicles have worked closely with various federal, state, and local agencies to ensure that we are getting the best quality data possible, and that improvements continue to be made. Rebuttal: there are nine states with high uallt accident data that forms the basis of a national database of crash information. Massachusetts' is not one of these states. This database is the Highway Safety Information System (RBIs) created by the Federal Highway,Adrninistration. Specific responses follow: Everson Statement: The Massachusetts Highway Department (MHD), along with three other state agencies, conducted a statewide audit of accident data in 2001. The audit showed that accident reports consistently had too many missing elements (e.g., accident location, vehicle type) to be useful for highway safety analysis. Response: The referenced audit of the statewide accident data conducted in 2001 is in fact a required function that must be carried out every three years by the Governor's Highway Safety Bureau, or hired consultant, per NHTSA regulations. The 2001 audit refers to a 1999 data set based on the "old" crash reporting form. There are issues with the level of data elements available on the crash reports that hinder the determination of pin-point location for each crash (See rebuttal below), however this does not render the entire data set "worthless." . We note the following support information that provides some background information on crash data in Massachusetts: Rebuttal: The term, "level of data elements" is vague and does not provide any understanding,, why so many crash locations are missing'. In point of fact, police cruisers do not have GPS receivers. Hence, the difficulty in locating' crashes,. * The Registry of Motor Vehicles (RMV) is required by a Massachusetts General Law statue to collect all crash data. All State and Local Police Departments are required to file a crash report for collisions on public way that involve vehicle damage in excess of one-thousand dollars or when a detectable injury is present. * The RMV also receives Operator Reports that are filed by the vehicle owner/driver in cases where the police are not called to the scene or to be used as a supplement to the Police Report filed. * The Registry enters the crash data as it is provided on the form. Under the former Accident Records System at the Registry (pre-November,2001), the data was included with spelling errors and incomplete data fields. The RMV would verify the license and registration data, but that is not recorded in the crash database due to privacy considerations. 1+ * In order to address these errors in the original databases. Mass Highway contractors have been working to clean-up the "raw" crash data that we receive from the RMV. This effort corrects spelling errors, ensures that the streets referenced on the form do in fact intersect and are in the particular city and town listed. Once the data is cleaned, the next step is to locate and geo-code all crashes using improved Geographic Information System (GIS) tools. * This process is very labor intensive and takes several months to complete. Every effort is made to standardize the street names and locate the crash for use in compiling the "Top 1000 High Crash Locations Report". Only those crashes that can be located with some level of confidence are used in the reporting process to generate our high crash listing. Better location data starts in the field with the crash report and translates into improved statistics for identifying locations with high crash occurrence. (See rebuttal below). Rebuttal: The above description of the crash data collection process/processing does not explain how many missing data items are restorable, and to what degree of accuracy they are restorable.; The statement, "Only those crashes that can be located with some level of confidence are used... is vague and needs considerable explanation and quantification with examp{es. Such - hand waving claims do not inspire confidence. The Office of Inspector General will most likely want a b- --`":,6; than t -hat received by the Task Force:' Basic question: how imperfect can a police accident report be and stillbe useful for Accident analysis in support of public safety?, Everson Statement: A new accident report form was deployed starting in 2002. However, the MHD-has-consistently used worthless accident data collected prior to 2002 for 193/95 interchange feasibility study activities during 2002, 2003, 2004 and 2005. The MHD never told members of the 193/95 community about the accident data audit. Further, its use by the MHD implied engineering acceptability. Such actions by the MHD may constitute fraudulent behavior and certainly a failure to uphold public safety. These actions by the MHD may be a violation of Federal Highway Administration (FHWA) rules for two reasons: (1) both 193 and 195 are interstate roads and (2) the FHWA granted $50K from State Planning Research funds to the MHD for the second feasibility study. These issues are explained below and documented with publicly available references. Response: The effort to generate a new accident (crash) form and corresponding records database was significant. Many meetings between the Federal, State and local agencies that had a vested interest in Traffic Records and specifically, crash data took place to get to the end product. Understanding that there were some inefficiencies with the former Accident Records System, the Crash Records Coordinating Committee incorporated new procedures to improve on the data elements collected on the crash report form. Some history on the development of the new Crash Records System at the RMV is listed below: * Beginning with the passage of the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA), there was a Federal requirement for States to develop a Safety Management System and the focus was on improving Traffic Records and Crash Data. * Massachusetts began the process to upgrade the crash data collection and reporting process in 1995 to meet the Federal requirements. There were necessary data elements that were to be collected under this new process and were incorporated into the new crash report form. In addition, a new modern technology database was developed for the RMV. This effort was to L~- improve upon the efficiency of the data entry process and accuracy of the data elements recorded. * The Crash Records Coordinating Committee invested many hours to produce the framework for a new crash data system that would move Massachusetts to the forefront in the Nation. Each state was undergoing a similar effort to improve the crash data collection and reporting process. At that time, there were a number of opinions on "best practices" but none of them had been tested to prove to be the best solution for Massachusetts. The final product that was generated met the needs of the end users of the data and assisted the Registry in accomplishing the time consuming task of collecting, reviewing and entering the crash data. * It took many months of evaluation and training on the new system at the Registry, with significant testing and adjustment along the way, before things could go "on-line". At the same time, the new Crash Forms were to be released for use. This effort also involved many months of evaluation and training of the State and Local Police forces in the Commonwealth. The new form was released in November 2001. * The Crash Data System (CDS) has a system of checks and balances in place to standardize the location data to the best means possible, as well as a number of other built-in features to improve data quality and the efficiency of data entry. * However, the new crash forms are more comprehensive than the old form in an effort to collect the data elements required by the end users and suggested by Federal guidelines. Thus, the police took some time to become familiar with the new forms and the level of effort required to complete them. * In addition to the efforts that have been completed at the Registry, Mass Highway has been working on a new Crash Data Reporting System to improve upon the Department's abilities to use the data for engineering purposes. This project currently under development is aimed at automating the location identification process and cleaning up the "raw" data even more than what is achieved through the RMV process. The project will automate the process using programmed GIS tools and using the updated Roadway Inventory File(RIF) to geo-locate the crash data records and in an attempt to eliminate the months of effort that was previously involved in the process. * We are currently working on the procurement of a commercially supported address range data set to work in conjunction with the RIF, which will dramatically improve our Crash Location matching ability. * The GIS-based crash location resolution and geo-coding program is scheduled to be up and running by summer 2005. (See rebuttal below). Rebuttal: The alleged improvement in accident data collection is laudable and long overdue: However, there was no discussion above on the accuracy to which crashes' can be located, how this method functions or examples to show typical cases. There was no indication above whether this method was applied to accident data from 1997, 1998, 1999, 2000, 2001 or 2002. 1 have the accident data set from 1997-1999 used during the first feasibility study. It was not "cleaned up." There was no indication above whether accident data collected from 2002 onward using the new; form (and data processing methods) is arty more complete and less error prone than accident data collected before, 2002:; Summary: the above explanation provided 6y Bob Frey does not refute the claims made _in my paper that was submitted in January, 2005 to the Office of Inspector General, US. Department of Transportation. Hence, my,claim, that MA .Highway has usedlis still using worthless accident data, remains valid:. 0 Mass Highway may, therefore, be subject to legal sanctions and/or new policies on using quality accident data and proving that it is, indeed, of acceptable quality Thanks, - Bob Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office of Transportation (617) 973-7449 bob.freyCa)state.ma.us T \q Hechenblefter, Peter From: Frey, Bob (MHD) [Bob. Frey@state. ma. us] Sent: Wednesday, May 11, 2005 10:17 AM To: Corey, John; Marquis, Rick; Schubert, Rick; Anthony, Camille; Barnes, Jonathan; Bruen, Darlene; Casey, Paul; Curran, John; DiBlasi, Joe; Durrant, Ian; Everson, Jeff; Festa, Mike; Gallagher, Jim; Gallerani, Michael; Grover, Robert; Hamblin, Eileen; Havern, Robert; Jones, Bradley; Katsoufis, George; Kennedy, Anthony; Kinsman, Art; Leiner, Craig; Meaney, Paul; Medeiros, Paul; Motter, Andrew; Natale, Patrick; Rogers, Maureen A.; Smith, Susan; Sodano, Paul; Stinson, Richard; Sullivan, Dan; Tarallo, Ed; Tisei, Richard; Webster, Bill; Woelfel, Steve Cc: Beaudoin, Carla; Blaustein, Joan; Burggraff, Mary; Callan, Melissa; Christello, Tricia; Cooke, Don; Dame, Chris; DiZoglio, Dennis; Draisen, Mark; Dwyer, Margaret; Edwards, Adriel; Florino, Ron; Frey, Bob; Grzegorzewski, Josh; Town Manager; Lucas, Barbara; Lutz, Elaine; Mauriello, Lauren; McKinnon, Anne; Mcvann, John; Miller, Kenneth; O'Rourke, Carmen; Purdy, Jim; Reilly, Chris; Schwartz, Bill; Stein, Kathy; Tafoya, Ben; Van Magness, Frederick; Wood, Gail Subject: Next 93/95 ITF Meeting 5/18 DR UK ITF 2005 05-18 ITF 2005 04-06 neeting agenda... summary.doc Hello Task Force Members: Just a reminder that the next meeting of the I-93/I-95 Interchange Task Force will be: Wednesday, May 18, 2005 4:30 PM - 6:30 PM Shamrock Elementary School Green Street Woburn Directions if you need them: From I-93: Take xit 36 (Montvale Ave.) into Woburn on ontvale . Tr e-l-a 4 Out mile, then bear LEFT onto Green Street (at Dunlop Tire store). Shamrock School is about ',!2 mile further on the right. From I-95/Rt 128 and Woburn Center: Take Exit 35 (Rt. 38). Take 38 South into Woburn center (2+ miles, along Main Street). After passing City Hall, continue south on Main for about 1/3 mile and take LEFT onto Green Street. Shamrock School is about 1/3 mile further on the left. Parking is in front of building or in overflow lot off Green street, just past school driveway (toward Woburn Center). In this meeting we will hear from the Congestion Subcommittee, which met on May 5th. We will also have our second brainstorming session on developing alternatives. The agenda is attached: «ITF 2005 05-18 meeting agenda.doc>> Also, as a refresher, the summary from our last ITF meeting (4/6) is attached (and is also on the website): ° «ITF 2005 04-06 summary. doc>> Stay tuned for some additional review materials before the meeting, which 01j, 1 JV Mitt Romney Kerry Healey . Governor Lt Governor THE Louis Berger Group, INC. CONSULTANT TEAM Daniel A. Grabauskas John Gbgllano Secretary Commissioner 1-9311-95 INTERCHANGE TRANSPORTATION STUDY TASK FORCE MEETING Wednesday, May 18, 2005 4:30 PM - 6:30 PM Shamrock Elementary School Green Street Woburn, MA 01801 MEETING AGENDA 1. Welcome and Introductions 4:30 2. Adm-i-n-istr-ative-Items-and-Reui .1 4•-:35 A) Meeting summaries B) Subcommittee issues 3. Report of the Congestion Subcommittee 4:45 4. Brainstorming Session II: 5:30 Options for Improving the Interchange 5. Scheduling Upcoming Meetings 6:20 6. Other Business / Closing Remarks 6:25 r Massachusetts Highway Department - Ten Park Plaza, Boston, MA 02116-0973 8 (617) 973-7800 C, I-93/1-95 Interchange Transportation Study Task Force Meeting Wednesday, April 6, 2005 4:30 PM Stoneham Town Hall Stoneham, Massachusetts Attendance Task Force Members and Public who signed in: Camille Anthony Reading Selectman Jonathan Barnes Darlene Bruen Woburn Citizen Don Cooke John Curran Mayor of Woburn Tony DiSareina Ian Durrant MassRIDES Jeff Everson Ron Florino Stoneham Town Adminstr. Jim Gallagher Eileen Hamblin Board of Realtors George Katsoufis Anthony Kennedy Stoneham Selectman Lauren Mauriello Paul Meaney Woburn Business Assoc. Paul Medeiros Patrick Natale State Representative Carmen O'Rourke Scott Peterson CTPS Rick Schubert Paul Sodano Stoneham Chamber of Coimn.Bob Soli Fred Van Magness Rep. Brad Jones Bill Webster Steve Woelfel MBTA Doug Wood-Boyle Reading CPD Consultant for Woburn Public PRESERVE MAPC Reading Citizen Sen. Richard Tisei Woburn City Council Rep. Paul Casey Reading Selectman Public THAG Pragmatic Public Relations MassHighway staff. Bob Frey Manager of Statewide Planning, Study Project Manager Adriel Edwards Planning Consultant team: Jim Purdy Louis Berger Group (Project Manager) Keri Pyke Louis Berger Group Anne McKinnon Howard/Stein-Hudson (Public Participation) Meeting Summary Welcome and Introductions Bob Frey opened the I-93/I-95 Interchange Task Force meeting and led introductions. In accordance with MassHighway's policy of a fair and open study process, all Task Force meetings are open to the public, but agenda items are discussed first with Task Force members. Information is regularly updated on the project website www.9395info.com. Bob explained that the purpose.of this meeting is to complete the agenda from the previous week and cover subcommittee roles, hear the new presentation on the crash data, and review the March 5th brainstorming session. 9- kq Office of Transportation Planning Page 1 of 6 Printed: 5/11/2005 I-93/1-95 Interchange Task Force Meeting of April 6, 2005 Administrative Items and Review Bob Frey briefly reviewed the study process, reminding everyone that the study would be conducted through Task Force meetings, and not through a-mails or the press. Meetings offer a way to have a productive dialogue on issues when the ground rules are followed, as they were at last week's successful meeting on the difficult Mishawum property issue. Bob Frey reviewed activities since the last meeting (3/30): As requested, the Mishawum property discussion was revised in the March 5th workshop summary; the study update of the March 30th meeting was issued and posted to the website; the full meeting summary is still in progress; as the Mishawum property issue stands, the MBTA will sell most of the parking area land, but a transit-oriented development at the site is still a possibility. Subcommittee Roles Bob Frey discussed the proposal for additional subcommittees to concentrate on particular topics. The Data Subcommittee has played this role as data became available from traffic counts and CTPS. Subcommittee membership could overlap and change as topics under review change. Subcommittees, through spokespersons, would report back on their work at the full Task Force meetings. This would allow the full Task Force to use time at ITF meetings to concentrate on the overall picture, while remaining well informed of the important details. Bob suggested the subcommittee topics could include: • Congestion and traffic flow • Public transportation and other modes • Highway geometrics • Development of alternatives for improvements • Evaluation of impacts • Noise mitigation Rick Schubert said it is hard for some Task Force members to attend a mid-day meeting. Jonathan Barnes echoed that comment. Bob Frey asked if morning meetings or late afternoon meetings would work for participants. There was agreement that it would be worked out so the interested members could participate. Volunteers for the subcommittee on congestion and traffic flow included: Jay Corey, George Katsoufis, Tony Kennedy, Paul Medeiros, Bill Webster, and possibly Rick Schubert. Bob Frey will send an e-mail to the full Task Force notifying them of this opportunity and presenting options for meeting dates, times, and locations. Crash Data-Review and Findings Bob Frey gave an overview of crash data and sources to explain what was available and why it was used - to clarify some confusion that surfaced at the March 5th meeting - and to provide some necessary background to Keri Pyke's presentation. He said the allegations regarding the "usefulness" of the accident data is a separate issue that would be discussed later in the agenda. MassHighway gets most of its accident data from the Registry of Motor Vehicles. Raw data from accident reports - filled out by the police or by citizens - is entered into the RMV database manually by RMV employees. This is very labor and time intensive. Once a year's worth of data is entered into the system, the Central Transportation Planning Staff (CTPS) geocodes the data to attempt to pinpoint the location of the crash - for example by interchange or intersection. Office of Transportation Planning Page 2 of 6 n .7`'' f1"' Printed: 5/11/2005 I-9311-95 Interchange Task Force Meeting of April 6, 2005 This yields the `Top 1,000 Accident Location List', which is then weighted by severity. To account for year-to-year fluctuations, two or three years' worth of data are often grouped together. However, if a particular interchange is near the top of the `Top 1,000 Accident Location List' year after year, then that is usually an indication that there is a safety issue at that location. Examining the data in this fashion is considered a "screening" - because it highlights the locations that likely have a serious problem but does not examine the details of why, etc. It helps state transportation officials concentrate on the worst locations. Bob explained that during the previous study, 1997-1999 data was all that was available at that time and this level of analysis was used to support that design study. For this study, the team did the same sort of screening with 1999-2001 and found that the interchange. was still in the top of the list. Then, one year's worth of data (2002 - the latest available in any format) was examined in detail to pinpoint the locations of the accidents - in an attempt to better explain the "why." This was done, with significant staff effort, by LBG. The results of this examination were presented on December 8th when some preliminary conclusions were drawn, and again at the March 5th workshop, when more was understood. Also for this study, a comparison of the I-93/1-95 interchange to others in Eastern Massachusetts was made, accounting for the differences in volumes by calculating the crash rate. Bob confirmed with the Task Force that the difference between the safety indicators was well understood. Bob then turned the presentation over to Keri Pyke who described what this information has shown. She covered: 1) High-Accident Ranking (crashes weighted by number and severity) - as used in the previous study; 2) Crash Rate Analysis (which factors in traffic volumes); and 3) Detailed Data Analysis (review of a sample of actual Registry of Motor Vehicles crash reports). Step 1: High-Accident Ranking; Method This indicator of a safety problem takes into account not only the number of crashes, but also the severity (1 for property damage only, 5 for personal injury, 10 for fatality). Fairly standard among state departments of transpo - atop prov fles a broa J brash view,-and requires-a-l-es data-intensive analysis of safety. Keri showed a table with the top ten locations from the `Top 1,000 Accident Location List' from 1995 to 2001. The I-93/I-95 Interchange ranked in the top 6 each of those years. Several high-accident locations are consistently in the top 10 although their ranking varies from year to year. Step 2: Crash Rate Method Since it is possible that more accidents occur at an interchange simply because more vehicles travel through it (as opposed to accidents resulting from other factors), this method divides the number of accidents by the number of vehicles traveling through it. The number of accidents per million entering vehicles is called the "crash rate". A high crash rate will result if an interchange has a lot of accidents in relation to the traffic volume it processes. The analysis calculated the crash rates of major interchanges across Eastern Massachusetts. For reference, the Average Daily Traffic (ADT) volumes at the various interchanges were reported as well. The crash rates (from 1997-1999 data) varied from a high of 1.88 for the I-93/I-95 interchange to a low of .30 for a couple interchanges. The crash rates (from 1999-2001 data) varied from a high of 1.36 for the I-93/I-95 interchange to a low of .12 for the I-93/Route 28 interchange in Randolph. To make it easier to compare crash rates and ADTs, the study team then normalized the ADT volumes and crash rates, making every other interchange in the comparison a percentage of the ADT or crash rate at the I-93/I-95 Interchange. Office of Transportation Planning Page 3 of 6 Printed: 5/11/2005 I-93/1-95 Interchange Task Force Meeting of April 6, 2005 Then, the study team compared a subset of cloverleaf interchanges to focus the comparison. The I-93/1-95 Interchange had the highest crash rate per million entering vehicles (MEV) in both study periods. When studied using normalized crash rates (all other interchanges as a percentage of the highest crash rate), the interchange at I-93 and 1-495 in Andover (cited as an example of a similar cloverleaf interchange but with longer merging and weaving area) had 50 to 60% of the I-93/I-95 crash rate. When comparing 1997-99 actual crash rates to 1999-2001 actual crash rates, the I-93/I-95 Interchange crash rate (1.36 crashes per MEV) was lower in the second time period, but still had the highest crash rate of any of the cloverleaf interchanges. Step 3: Detailed Data Method The data source is the 2002 RMV crash reports that LBG read to find out the specific details of each accident. Some 2,300 reports were processed by CTPS to find the ones that occurred in the interchange. Of the 191 reports that could be localized to the interchange, 49 could not be pinpointed, leaving a sample size of 142. The analysis reveals where there are clusters of accidents, and if there are other contributing factors, such as time of day, driver impairment, etc. Keri Pyke said there appears to be a correlation between the diagram created by Rick Azzalina at the March 5th workshop highlighting the geometric deficiencies in the interchange and the diagram showing the clusters of accidents. Preliminary conclusions: • There are more crashes on Route 128 • Weave areas on Route 128 are problematic • Weave areas on I-93 are problematic • Probable causes include: geometric deficiencies, congestion causing stop-and go traffic P-aul-Sodano-asked . a breakdown of accidents time~f~lay is v~ilabl y asked if the data could be shown by month. Adriel Edwards recalled that the data presented in December 2004 (which is posted on the website) showed that more off-peak accidents occurred on the western side of the interchange, and Bob Frey noted that the Washington Street interchange has a lot of crashes and is often in the top 20 accident ranking. Tony Kennedy asked for a summary of fatalities among the 142 accidents analyzed. Jim Purdy said there were very few fatalities in the I-93/I-95 Interchange and at interchanges in general. Keri Pyke said LBG would present the information on fatalities. Rep. Patrick Natale asked if we improve the geometry of the interchange so that individuals can drive faster, won't the faster speeds contribute to more accidents? He asked for information proving otherwise. Jim Purdy pointed out that a larger cloverleaf interchange at I-93 and I-495 has half the crash rate of this interchange, so that isn't likely to be the case. Rick Schubert commented that switching between normalized and non-normalized data would be confusing to most people and the presentation may be more easily understood if the normalized slides are omitted. There was general agreement with this comment. Woburn Mayor John Curran asked why the crash rate went down at the I-93/I-95 Interchange between the two periods of time. Keri Pyke said some factors include improved reporting forms and the fact that the ADT increased. Mayor Curran said it is important to know why the crash rate went down relative to other interchanges. Bob Frey noted that despite the decline in crash rate, this interchange still has one of the highest crash rates in the state, and the rankings show 9JI Office of Transportation Planning Page 4 of 6 Printed: 5/11/2005 Q~~ I-93/1-95 Interchange Task Force Meeting of April 6, 2005 that there is a safety problem here year after year. George Katsoufis disagreed that one could reach this conclusion, pointing out that a 2 percent increase in traffic volumes does not account for the big change in the crash rate, which dropped about 25 percent. He said safety and congestion are linked and the two should be discussed together. Jim Gallagher noted that the relative crash rate had increased in most locations so it seems that the issue is not explainable by a change in reporting methods (Editor's note: The actual crash rate increased at four cloverleaf locations and decreased at four locations between the two time periods). Jim suggested more years of data would help answer the question. Jeff Everson said one needs either many years of data to compute a reliable average or a statistical analysis comparing data from different locations. He said projects should be designed to the average crash rate. Bob Frey said the best data was used, and the fact is that the crash rate is still highest at this location. Jim Gallagher asked when 2002 data for the other comparison interchanges would be available. Bob Frey said would check with CTPS, but stressed that the approach used so far is reasonable. Eileen Hamblin agreed that the approach taken so far is reasonable, but there needs to be a conclusion to the entire safety issue. George Katsoufis said we could wrap up the safety issues with a broad statement about the problems while acknowledging the interchange is a complex problem for which we need to gather findings from other subject areas, such as congestion. Paul Sodano also questioned whether the team could begin to look at congestion. He asked if more accident analysis is required to move forward. Bob Frey said in his view, no, as the Federal Highway Administration (FHWA) provides no specific guidance or minimum requirements for analyzing accident data other than the suggestion to use best practices. FHWA has said there is validity in these data. Paul Meaney said since public safety is our ultimate goal, we need the best data available, and he asked about the relationship between a reduction in congestion and decrease in accidents. Bob agreed it would be helpful to keep the accident data on the table and start to look at the congestion data. Rick Schubert agreed that is a reasonable approach, but asked if the study team could confirm that the data we have justifies improvements, based on what has been don at other locations. Simriarly,-T-onq-Kenned uggest-ed-we-eompar-e drf#even interchanges to determine the pros and cons of each. Jim Purdy clarified that the study team is not trying to convince itself that there is a problem in order to implement a particular solution; the level of certainty about the exact crash, rate might be less of an issue if the improvements proposed have much less impact than in the previous study. Mayor Curran said we clearly have a safety problem at this interchange, but the drop in crash rate is an anomaly until we can look at more 2002 data. Bob asked Jim Purdy to add the 2002 data to the open issues list. Camille Anthony suggested the Data Subcommittee convene to review the crash data and help determine if additional analysis is needed. Jeff Everson discussed the 2001 safety audit conducted by MassHighway and other state agencies. The "Crash Report Audit" references missing elements of accident reports (e.g., accident location, vehicle type). Jeff felt that the extent of the missing elements prevented this data from being useful for highway safety analysis. He said that at his request, the Office of Inspector General, U.S. Department of Transportation, initiated an inquiry into MassHighway for allegedly committing fraud by using suspect accident data. Bob Frey said that MassHighway disagrees with this characterization and that the Data Subcommittee is the place to resolve issues of validity. He said FIIWA fully supports this study and is following the progress. Bob encouraged Task Force members to review the April 4th e-mail (previously sent to the group) that responded to Jeff's allegations. Office of Transportation Planning Page 5 of 6 Printed: 5/11/2005 I-93/1-95 Interchange Task Force Meeting of April 6, 2005 Review of March 5 Workshop Brainstorming Sessions Jim Purdy briefly discussed the brainstorming portion of the March 5 workshop, which produced good ideas and started some creative thinking about options for improving the interchange. He suggested that several topic areas could be pursued at the same time, with more brainstorming at the next Task Force meeting in May. Tony Kennedy said the brainstorming sessions were very short last time; more time is needed, probably a full hour. Other Business/Future Meetings Bill Webster requested a checklist by task showing what has been accomplished in the consultant scope of work. Jim Purdy will provide the checklist and an updated schedule. Camille Anthony reiterated the need for the Data Subcommittee to meet before the next Task Force meeting on May 18th and give a report to the full Task Force. The next Task Force meeting is tentatively scheduled for Wednesday, May 18th in Reading; time and place to be confirmed. Bob Frey will send an e-mail about the proposed new subcommittees and suggest a meeting date with the volunteers for the Congestion and Traffic Flow subcommittee. The meeting ended at 6:40 PM. Office of Transportation Planning Page 6 of 6 Printed: 5/11/2005 I P~1 Page 1 of 2 L (C(ttA Hechenbleikner, Peter From: Hechenbleikner, Peter Sent: Wednesday, May 11, 2005 8:47 AM To: 'Gildesgame, Mike (DCR)' Cc: McIntire, Ted; 'Kerry Mackin' Subject: RE: WRC mailing Mike Thanks for all your hard work. Attached are Reading's comments on the first 3 conditions. The Reading Board of Selectmen has unanimously voted these as the Town's position. I think a careful review will show that these changes in part are minor clarifications which we feel will be helpful, and in part move towards the IRWA's position (such as more frequent and earlier triggers). I will be at the WRC meeting on Thursday, just in case there are questions - I know it isn't your intent to open debate on the issue. We understand that the intent is then to put this on for a June 9 WRC decision. Pete Hechenbleikner Town Manager -----Original Message----- From: Gildesgame, Mike (DCR) [mailto:Mike.Gildesgame@state.ma.us] Sent: Friday, May 06, 2005 2:09 PM To: Zimmerman, Bob; Clayton, Gary; Contreas, Marilyn; Haas, Glenn; Honkonen, Karl (ENV); Kennedy, Gerard (AGR); Pelczarski, Joe (ENV); Rao, Vandana; Rich, David; Tisa, Mark (FWE); Yeo, Jonathan Cc: Kerry Mackin; WSCAC; Stergios, James (ENV); Hechenbleikner, Peter; Hartig, Frank (DCR); LeVangie, Duane (DEP); galW@cdm.com; Stephen P Garabedian; Stevenson, Martha; Heidell, Pamela; Kimball, Joan; Drury, Michele (DCR); Hutchins, Linda (DCR) Subject: WRC mailing Importance: High Greetings Water Resource Commissioners and others This is to let you know that the package for the May 12th Commission meeting will be going out this afternoon. I apologize for the lateness of the mailing, however, we were hoping to have the final Reading staff recommendation ready to send out. That has not been possible. There have been quite a few meetings and discussions regarding the conditions, and they will be finalized soon. Because of the short time until Thursday, and in order to assure a complete review by all interested parties, we will schedule the vote on Reading's interbasin transfer application for the regular June 9th meeting of the Commission. When the staff recommendation is complete, it will be emailed to you, followed by a hard copy in the mailing for the June 9th meeting. I would add that there are other important issues to deal with, and I am attaching an agenda for your information. I look forward to seeing you on Thursday. Mike Gildesgame, Acting Director Office of Water Resources Department of Conservation and Recreation 251 Causeway Street, Boston MA 02114 617-626-1371 5/11/2005 D R A F T Town of Reading comments May 10, 2005 CONDITIONS OF THE STAFF RECOMMENDATION Based on the analyses and concerns expressed about this project, staff recommend approval of Reading's application under the Interbasin Transfer Act for admission to the MWRA System subject to the following conditions. Reading must commit in writing to abide by these conditions. 1. (a) Reading will manage its sources so that for the months of May through October, it will limit use of its Ipswich River Basin sources to .1 mgd and will purchase up to 219 million gallons of water from the MWRA during that period. However, if the Town of Reading has purchased 219 mg from the MWRA source prior to October 31, the Ipswich River will remain as it's primary source of water supply. (b) As noted in the MEPA letter of March 31, 2005, "in the event that the Town of Reading should require the withdrawal of additional water supply from within the Ipswich River basin beyond the proposed 1 mgd during the May 1-October 31 low flow period as described in the FEIR to respond to an unforeseen, isolated or emergency situation, the Town would not be required to notify the MEPA Office. Should the Town require additional water supply from within the Ipswich River Basin in amounts beyond the proposed 1 mgd during the May 1-October 31 period to address its water supply needs to respond to more than an unforeseen, isolated or emergency situation, then the Town would be required to submit a Notice of Project Change (NPC) to the MEPA Office." (c) The WRC interprets "unforeseen, isolated or emergency situation" to mean "emergency" as used in the DEP Handbook for Water Supply Emergencies and as either a "Short-term water suppl3~ emergenvy" or"Interimwater supply_emer2es}~as described in Declaration of a State of Water Supply Emergency (August 2000 Printing) Policy, SOP or Guideline #87- 05 (See Note #1 below). (d) If, for any reason Reading amends its contract with the MWRA to increase the amount of water purchased, the Town will need to apply for additional ITA review. 2. In order to ensure that the water purchased from the MWRA will last through October, and that restrictions on Reading's non-essential water use are linked to streamflow in the Ipswich River, the following conditions apply: (a) If the Town purchases water from the MWRA during the May 1-October 31 period in volumes that equal or exceed those in Table 3, and if the streamflow as measured at the USGS South Middleton gage (#01101500) is at or below 18.7 cfs (0.42 cfsm) for any three consecutive days during the 30 day period following the Trigger Dates in Table 3 ("the threshold"), then the Town will implement additional outdoor water use restrictions as noted in Table 4 below. These additional restrictions will remain in place until October 31St or until streamflows are above the threshold for seven consecutive days. a-, k1l (b) By "three consecutive days", the VV-RC means the daily mean streamflow for any three consecutive days as reported at the USGS South Middleton streamflow gage. If this occurs, the threshold has been crossed and the Town will have 7 days to notify citizens and enforce the required additional restrictions, as noted in Table 4 below. If the Town's use of MWRA water does not equal or exceed the volumes on the Trigger Dates, the streamflow threshold will not apply and the Town will maintain its existing mandatory conservation measures (The Town's Stage 1 restrictions on outdoor water use are in effect at all times; see Note #2 below). (c) Similarly, the "seven consecutive days" above the threshold means that when additional conservation measures have been implemented, and when the daily mean streamflow reading is above 18.7 cfs for any seven consecutive days, the Town may revert back to the previous mandatory conservation measures in Table 4 level or to the Town's stage 1 mandatory conservation restrictions or keep the extra measures in place, at its discretion. (d) The Town will implement each additional water conservation measure within 7 days of reaching the MWRA water use/streamflow level, and the Town may grant waivers. If the Town determines that some other restrictions will be at least as effective as those noted in each threshold above, the Town may petition the WRC for modification of these restrictions. (e) Within three ten business days of each Trigger Date, the Town will provide a written report of 'cumulative MWRA water consumption for the calendar year to the following entities: L r, rn, EOEn 4EPn; and Water Resources Commission. In the same report -1~~ DG , the Town also will report on the current conservation restrictions in place. Table 3 Trigger Dates and MWRA Water Use Thresholds Trigger Date RA water use threshold June 1-5 86 44 m or more Jul 1-5 1-1-5 101 m or more August 1-51 4-47 145 -mg or more September 1 183 m or more Septembe October 1 180 mg or rnere 12 m or more Table 4 Required Town Actions Based on Streamflow and MWRA water use Levels Town actions if Streamflow is below threshold for 3 consecutive days first Town will reduce hours of allowed outdoor water use by not less than two ours per day from the existing Town of Reading Stage 1 mandatory estrictions. Second Town will reduce hours of allowed outdoor water use by not less than four ~,3 per day from the existing Town of Reading Stage 1 mandatory Third (Town will implement its Stage 2 water restrictions (a ban on all outdoor water use) (f) On or after the first trigger date at which MWRA water use volume is equaled or exceeded, if the streamflow is below the threshold for three consecutive days, the Town will implement the first level of additional conservation measures shown in Table 4. On the next trigger date at which MWRA water use volume is equaled or exceeded, and if the streamflow has remained below the threshold since the last trigger date, the next level of restrictions will be applied. 3. 3. A4 a , mandatoFy restFiaiens shall limit non essepAial eu4side water- use to hand hold hoses only and inelude hourly restrietions on non essential outside wateF us-&.- At a minimum, hourly restFietions shall avoid water use during the hetws of 9 a.m. to 5 p,m-Notwithstanding the foregoing restrictions in Table 4, irrigation of public parks and recreational fields by means of automatic sprinklers equipped with moisture sensors or similar control technology may also be permitted outside of the hours 9 a.m. to 5 p.m. + Additionally, for the purpose of data collection and at the discretion of the town, up to fifteen private automatic sprinkler systems equipped with water-saving, weather- responsive controller switches will be allowed to continue irrigation operations outside the hours of 9 a.m. to 5 p.m., until the conclusion of the data collection period on March 31st, 2008. T The term non-essential outside water use is defined to include those uses that do not have health or safety impacts, are not required by regulation and are not needed to meet the core functions of a business or other organization. All remaining conditions as previously proposed are acceptable. NOTE #1 From: DECLARATION OF A STATE OF WATER SUPPLY EMERGENCY (YEAR 2000 PRINTING) Policy, SOP or Guideline #87-05: "Water supply emergency" means one of the following situations. "Short-term water supply emergency" means the problem has been identified and can be remedied quickly and is not expected to recur. (Short-term water supply emergencies do not include water supply emergencies that occur repeatedly for the same reason. That type of water supply emergency indicates a more serious, longer-term problem' and will be classified as an interim or a long-term water supply emergency). "Interim water supply emergency" means that additional sources have been identified or are in the process of being developed or that water sources which had been previously closed will be brought back on line. "Long-term water emergency" means that no permanent solution to the state of water supply emergency has been identified. From: Handbook for Water Supply Emergencies: Emergency A situation or event, natural or man-made, which causes or threatens to cause damage to a water supply system such that there will be a disruption of normal water supply functions. The effects can be on a portion or all of the system and may require an immediate action in order to protect public health. NOTE #2 Section 4.9 Town of Reading Water Conservation Program Stage 1 Stage 1 provides for mandatory water conservation, subject to penalties in accordance with law for violation of these restrictions. Water may be used for outdoor purposes only from 4:00 A.M. to 9:00 A.M. and 5:00 P.M. to 8:00 P.M. Monday through Sunday, and only in accordance with the following schedule: • Even numbered addresses: Outdoor use is permitted on even-numbered days of the month only during the hours specified above. • Odd-numbered addresses: Outdoor use is permitted on odd-numbered days of the month only during the hours specified above. There is no restriction on hand held devices. In addition, the following regulation on filling swimming pools is mandatory: Swimming pools shall be filled in accordance with the above schedule only, unless a waiver is granted by the Town manager. Stage 2 Stage 2 is provided for the eventuality that only enough water is available for essential public health and safety purposes. In this event, no outdoor water use of any We is permitted. Water use is restricted to domestic home use only for purposes including normal bathing, laundry, and sanitary uses. Violation of these regulations is punishable by a $300.00 fine. Adopted 4-25-89, 11104, Revised 1-4-05 Mike Gildesgame, Acting Director Office of Water Resources Department of Conservation and Recreation 251 Causeway Street, Boston MA 02114 617-626-1371 LIC tdc,,5 C , rpca- Revenues: Property taxes: Current Delinquent Deferred Tax liens Payments in lieu of taxes Excise taxes Penalties on taxes and excise Charges for services Licenses and permits Special assessment Fines Investment income: Unrestricted Stabilization fund Intergovernmental: Medicaid reimbursement State aid Other Total revenues Operating transfers and available funds: Cemetery sale of lots Sale of real estate funds Reading Ice Arena Authority Earnings distribution - light Abatement surplus Reserved for debt service Certified "free cash" Total operating transfers and available funds Total revenues and other resources Town of Reading, Massachusetts General Fund Revenues and Other Resources (Cash Basis) Month Ending April 30, 2005 Actual Variance Prior Year Current Year Favorable % Actual to Actual Over (Under) Budget Actual (Unfavorable) Budget Year to Date Prior Year 41,859,706 38,410,680 (3,449,026) 91.76% 34,958,866 3,451,814 162,358 162,358 189,621 (27,263) 36,293 (36,293) 133,841 133,841 162,693 (28,852) 230,000 136,150 (93,850) 59.20% 178,408 (42,258) 2,700,000 2,654,617 (45,383) 98.32% 2,539,685 114,932 160,000 122,374 (37,626) 76.48% 135,695 (13,321) 1,360,000 1,237,842 (122,158) 91.02% 1,050,100 187,742 60,000 73,293 13,293 122.16% 57,981 15,312 5,000 4,965 (35) 99.30% 6,389 (1,424) 130,000 116,862 (13,138) 89.89% 102,430 14,432 525,000 856,130 331,130 163.07% 350,145 505,985 10,508 10,508 2,528 7,980 75,000 256,244 181,244 341.66% 256,244 11,617,950 9,146,576 (2,471,374) 78.73% 8,722,780 423,796 4,231 4,231 27,719 23,488 58,722,656 53,326,671 5,395,985) 90.81% 48,521,333 4,805,338 47,737 47,737 300,000 300,000 107,256 107,256 1,894,829 1,894,829 94,674 94,674 2,222,038 2,222,038 4,666,534 4,666,534 _ 100.00% 10,000 37,737 300,000 100.00% 116,074 (8,818) 100,00% 1,826,062 68,767 100.00% 201,820 (107,146) 150,000 (150,000) 2,222,038 100,00% 2,303,956 2,362,578 63,389,190 57,993,205 5,395,985 91.49% 50,825,289 7,167,916 A V Town of Reading, Massachusetts Enterprise Funds Revenues and Other Resources (Cash Basis) Month Ending April 30, 2005 Variance Favorable % Actual to Budget Actual (Unfavorable) Budget Water Fund Revenues: Charges for services 2,889,732 2,731,014 (158,718) 94.51% Earnings on investments 20,000 16,528 (3,472) 82.64% Accrued interest 551 551 Water main (Johnson Woods) 187,000 187,000 MWRA buy-in (Walker Brook) 202,000 202,000 Total revenues 3,096,732 3,137,093 40,361 101.30% Operating transfers and available funds: Water surplus 212,000 212,000 Total revenues and other resources 3,308,732 3,349,093 40,361 101.22% f,ewer-Fund Revenues: Charges for services 4,046,823 3,066,650 (980,173) 75.78% Earnings on investments 10,000 19 (9,981) 0.19% Special assessments 10,000 26,456 16,456 264.56% Sewer 1/1 (Walker Brook) 25,534 25,534 Sewer 1/1 (Walker Brook) 57,048 57,048 Total revenues 4,066,823 3,175,707 (891,116) 78.09% Operating transfers and available funds: Sewer surplus Total revenues and other resources 4,066,823 3,175,707 (891,116 78.09%