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HomeMy WebLinkAbout2006-10-24 Board of Selectmen HandoutTOWN MANAGER'S REPORT Tuesday, October 24, 2006 • Report on Financial Forum is October 18 • Department Head Retreat - Friday, October 20 • The Town was in Woburn District Court on the Diranian matter today (Timothy Place). The Clerk Magistrate ordered Mr Diranian to pay the $300 fine within 90 days, and if the violations continue after that, the Town may issue further fines at a rate of $300 per day, proceed with a Criminal complaint, or proceed in Land Court or Superior Court. • The "Change a Light - Change the World" campaign encourages residents to pledge to change at least one incandescent light bulb in their home to a Compact Fluorescent Light. These lights use 75% less energy, and last for much longer. The quality.of light is excellent. To pledge, go to www.rmld.ora. We have indicated that in this community between now and the end of November, we can get at least 500 households to make and meet that pledge. • LED lighting for holiday lights • Board Walk - October 21 • The 2006 public flu clinics are set up for the following dates: Wednesday November 8, 2006 Killam Elementary School 2pm-4pm For Reading residents 65 and older Tuesday November 14, 2006 Coolidge Middle School 5pm-7pm For adult Reading residents Thursday November 16, 2006 Parker Middle School 5pm-7pm For adult Reading residents • Election November 7, 8:00 a.m. to 8:00 p.m. - at 55 Walkers Brook Drive. There Is plenty of parking, plenty of Police presence to ensure your access to and from the site, and a good poling location. For election equipment storage, we have asked for and received a Reserve Fund transfer to purchase a trailer which will be used to transport and store the election equipment. • RCTV wants to see your Halloween Jack-O'-Lanterns! E-mail us a digital picture of your Halloween carved pumpkin, and we will show it on TV and rctv.org! Send pictures to: pumpkin(a)rctv.om! Pictures will be displayed on RCTV starting Saturday, October 28 and run until Halloween night. We will post pictures on the web at www.rctv.ora/halloween as we receive them! Have a safe and Happy Halloween! • 128/193 hearing in Reading on Wednesday, October 25. • Road Construction • Sidewalk construction • Franklin Street Sidewalk update U • Status - Gazebo Circle area drainage improvements • Upcoming Board of Selectmen meeting agendas: BOARD OF SELECTMEN AGENDAS October. 25, 2006 - Route 128/193 hearing - in Reading November 13.'- Town Meeting starts I November 14, 2006 Office Hours - Goldy Retirement ; 7:30 Hearing Tax Classification 8:00 Revisit Downtown Parking program ( 8:30 Review parking regulations on High Street I 9:15 Amending Traffic Rules and Regulations - regulations Hearing on trailers; 9:30 Amending Traffic Rules and Regulations - stop Hearing regulations on County Road at Lothrop Road 9:45 November 16 =Town Meeting . November 21, 2006 Review Action Status Report Report from Economic Development Committee Liquor License Renewals Fees for underground storage licensees, and tank Hearing removal Follow-up - Imagination Station December 5, 2006 Office Hours - Schubert Collector.. Report - Nurse Advocacy program 0 Hearing December 12, 2006 Town Manager Evaluation December 19, 2006 Review Action Status Report 24 hour sales - 87 Walkers Brook Drive Ot~e ,We .5p P' 34 ~1.. II{ 2- J PO Box 536 Wilmington Ma. 01887 (978) 658..3000 www.mass-localheroes.org FederalID#43-2064368 LOCAL HEROES, Inc is a 501(c) 3 non-profit organization working to support ourlocal servicemen and servicewomen and theirfamilies. 100% of all donations receivedgo directly to these local heroes. Over the past twenty months, we have sent out2, 414 packages to our military overseas However, ourgoal is to send a care package to each one ofourLocal Heroes during the nextyearto demonstrate our appreciation fortheirservice. We need Yourhein to successfullvreach ourooalf The acts of charity from the community are extremely important to the success ofourtroops. Its the little things from home that can have a large positive impact on the success of our soldiers. Donations can be mailed to. Local Heroes, Inc. P. 0. Box 536 Wilmington, MA 01887-0536 Thankyou in advance foryourgenerosity, Louis Cimagiia, President Local Heroes, Inc. Federal ID 43-2064368 LOCAL 9fE OESInc is a 501(c) 3 non-profit organization working to support our Cocafservicemen andservicewomen and theirfamilies. 100% of a1fdonations received go directly to these Local heroes. Oe SUp PO Box 536 Wilmington Ma. 01887 (978) 658-3000 www.mass-localheroes.org Federal TD#43-2064368 Help Local Heroes support our troops. Here is a list of items that our troops are requesting: Fruit Cups Cup-a-Soup Chunky Soup Chef Boyardee Pretzels Raisins Oatmeal/Granola Bars Rice Krispie Treats Flashlights Batteries Peanut Butter Jelly Twizzlers Sunflower Seeds Chex Mix Beef Jerky Toothbrush Toothpaste Footballs Powdered Drink Mix Coffee/Tea?Hot Cocoa Sugar Packets Creamer Gum/Candy Instant Oatmeal Lip Balm Shaving Cream Mach 3 Razors Stick Deodorant Shampoo/Conditioner Foot Powder Ear Swabs Mouthwash Nail Clippers Toilet Paper Baby Wipes Gloves Tissues Hand/Foot Warmers Sunscreen Hand Sanitizer Socks Movies VHS/DVD Crossword Puzzles Playing Cards Magazines/Books Band-Aids Feminine Products Stationary Hairbrush/Combs Windshield Cleaner- Wipes Phone Cards International Use Home Town Clothing T-shirts & Longjohns Be Creative! Any and all donations will be greatly appreciated here and overseas. Lets show our Local Heroes that we are behind them 100%. Thank you in advance for your generosity and support. LOCAL 9TEROES,Inc is a 501(c) 3 non-profit organization working to support our locafservicemen and servicewomen and their famil es.. 100% of all donations received go direct(y to these loca(heroes. (3 Schena, Paula From: Feudo, John Sent: Friday, October 20, 2006 3:54 PM To: Schena, Paula Subject: Meeting and more Paula, Can you book Me, Kate Kaminer, Lorraine Salter on Peter's schedule for 1:30 on Wed the 25th of Oct. -cg Also, Mary Ellen Stolecki >942-7369 will serve as the CPA member from the Rec Committee. Thanks, John John Feudo Recreation Administrator Town of Reading 16 Lowell Street Reading, MA 01867 (781)942-9075 1 0 ~OrN OFR~gAr~ Town o Reading y 16 Lowell Street O . , wq 7N oReading, MA 01867-2685 y._ FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: CPDC Conservation Commission Reading Housing Authority Historical Commission Recreation Committee Finance Committee DATE: October 5, 2006 FROM: Peter I. Hechenbleikner RE: Ad Hoc Corrnnunity Preservation Act Study Committee TOWN MANAGER (781) 942-9043 Please see the attached policy establishing an ad hoc CPA Study Committee. The BOS asks that you submit the name of your nominee to this committee as soon as possible but not later than October 20, 2006 so that the committee can be established on the 24th of October. Thanks for your assistance. ssIt1 /71 r -6ULe~ C(-~- c.S ptbn~Ikf-v Caws J COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Mobil on the Run, 1330 Main Street The date of posting being not less than fourteen (14) days prior to November 13, 2006, the date set for the Subsequent Town Meeting in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of Robert H. Prince, Constable A true copy. Attest: Cheryl A. Johnson, Town Clerk 0 SUBSEQUENT TOWN MEETING (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland Road, in said Reading, on Monday, November 13, 2006, at seven-thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Conservation Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Backaround: The following reports are expected to be given under this article: • RMLD annual report • Report on Affordable Housing Planned production • Status of MWRA water purchase • Report on Substance Abuse Initiative • State of the Schools To the extent possible, the reports are included in the back of this report so that only a summary report will be given verbally at Town Meeting. Finance Committee Report: No report. Bvlaw Committee Report: No report. ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Backaround: There are no known instructional motions at this time. As a general rule, Instructional reports are reserved for the last evening of Town Meeting, and the Moderator requests that any Town Meeting member who intends to offer an instructional 11 motion let him know at least one session in advance so that he can let Town Meeting members know that in advance. Finance Committee Report: No report. Bvlaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2007 - FY 2011, Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Backaround: The following amendments are proposed to the FY 2007 - FY 2011 Capital Improvements Program (CIP). These amendments need to be included in the CIP in order for Town Meeting to consider funding them under the various articles at Town Meeting. The full revised CIP is included in the blue pages in the back of this report. The following are proposed modifications to the CIP approved at the Annual Town Meeting. FY07: - $ 1,500 added to Window & Door (Killam) BLS-102B (line J3) - $ 5,000 for Boiler feed (Birch Meadow) BLS-122A (line J3) - 5,000) removed for Kitchen (Birch Meadow) BLS-121A (line J3) - $ 25,000 for Wide Area Network FIN-209A (line J15) $ 20,000 for Financial Systems planning FIN-220 (line J6) $ 9,000 for Handguns & Associated Leather PSP-220 (line J9) - $ 20,000 for Fuel system replacement PWE-400 (line J10) - $ 42,600 for Playgrounds (Wood End) PWP-010B (line J14) - $525,000 for Downtown Improvements PWR-560 (line J11) - $ 29,705 for Roadwork on Governor's Drive PWR-560* (line J11) $1.532 million for RMHS building project** *Funded by Sale of Real Estate **Funded by debt exclusion (proposed) FY08-FY11: - $125,000 for Playgrounds (Imagination Station) PWP-010A - $300,000 for Artificial Turf at a Middle School PWP-030 - $500,000 for Artificial Turf at a second Middle School PWP-031 - $1.0 million for Artificial Turf at a baseball field PWP-031 When the Capital Improvements Plan was approved by Town Meeting at the Annual Town Meeting, the amount of funding included in the budget for capital was significantly less than the funding required for projects in the CIP. The recommendation made at the time was to see how Free Cash and other cash reserves stood in the fall, and consider funding further capital projects in November. Cash reserves now stand at almost $1.1 million above the FINCOM goal of 5% of net adjusted revenues. The staff recommendation is to use approximately $700,000 for additional one time capital projects, to use approximately $100,000 to balance the FY 2007 budget and to place almost $300,000 into the stabilization fund. 3 Finance Committee Report: Bvlaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to authorize the payment during Fiscal Year 2007 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Backqround: The Town has $136,550 in unpaid bills related to the severe flooding that occurred in May of 2006. FEMA and our insurance company will reimburse 100% of these bills. There were two ways to handle the costs related to the flooding. • One would have been to declare an emergency at the time of the flooding and deficit spend. • The second way is to appropriate funds, as we are doing in this motion and show the anticipated reimbursements as a one time local receipt. This motion requires a 9/10 vote of Town Meeting. Finance Committee Report: Bvlaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to amend one or more of the votes taken under Article 15 of the April 24, 2006 Annual Town Meeting relating to the Fiscal Year 2007 Municipal Budget, and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: The following FY 2007 budget transfers are proposed for consideration at the 2006 Subsequent Town Meeting: Outside tax levy: Item Budget _ Comments $ Governor's Drive PWR-550 29,705 Sale of Real E! BLS-900 1,532,000 debt exclusion RMHS (building project) (proposed) $1,532,000 Debt exclusior Placeholder for future debt: Item Budqet _ Comments Downtown Improvements PWR-560 525,000 Future 10-yr d 4 3 General Fund: Item Fuel system replacement PWE-400 Technology - Wide Area Network FIN-209A Window & Door upgrade/replacement - Killom BLS-1026 Window & Door upgrade/replacement - Library BLT-102A Window & Door upgrade/replacement - Town Hall BLT-102C Technology - Equipment (Town Hall) FIN-210B Handguns & Associated Leather PSP-220 Carpet/Flooring - Library BLT-104A Loader JD #624 (1993 - 10yrs) PW-E-046B Middle School computers SCH-2116 Flexible Account CSV-001A Technology - consulting FIN-220 Roof upgrade/replacement - Killam BLS-1016 Technology - Equipment (Town Hall) FIN-2106 Technology - Equipment (Library) LIB-210B Technology - Equipment (Police) PSP-210B Middle School computers SCH-211B Rack Spray Truck #23 (1986 - 15yrs) PW-E-043 Sidewalk/Curb/Ped. SA PWR-501B Carpet/Flooring - Senior Center BLT-1046 Carpet/ Flooring - Town Hall BLT-104C Carpet/Flooring - Main St. Fire Station BLT-104D Interior/Exterior Painting BLT-105 5 Budqet Cumulative Comments $ Old one broker 20,000 $ 20,000 replaced 25,000 $ 45,000 To finish 2nd 1 $ 1,500 $ 46,500 Energy savings $ 20,000 $ 66,500 Energy savings 10,000 $ 76,500 Energy savings 15,000 $ 91,500 Web site $ In Nov. - in tin 9,000 $ 100,500 training 25,000 $ 125,500 Partly done by $ 135,000 $ 260,500 Major workhor $ 40,000 $ 300,500 PCs - 1st half i $ 5,000 $ 305,500 Misc. needs $ Financial Platf, 20,000 $ 325,500 & SC) $ 100,000 $ 425,500 Must wait unti $ 6,500 $ 432,000 PCs - BOS goa $ 8,000 $ 440,000 PCs - BOS goa $ 5,000 $ 445,000 PCs - BOS goa $ 40,000 $ 485,000 PCs - 2nd half 110,000 $ 595,000 DPW - safety 30,000 $ 625,000 Safety $ 8,000 $ 633,000 Safety $ 10,000 $ 643,000 Safety $ 5,000 $ 648,000 Safety $ $ 668,000 Must wait unti U/~ 20,000 Reconstruct Playground (Wood $ End) . PWP-0106 42,600 Finance Committee Report: Bvlaw'Committee Report: No report. ARTICLE 6 To see if the Town will vote pursuant to Chapter 44, Section 53EY2 to authorize the use of a revolving fund for the purpose of: • Operating public health clinics and any related expenses which fund shall be credited with receipts from clinic fees and third party reimbursement administered under the authority of the Health Services Administrator acting with the approval of the Town Manager; and to determine the total amount of expenditures during Fiscal Year 2007 which may be made from such fund, or take any other action with respect thereto. Board of Selectmen Backaround: The Reading Health Division contracts for third party payments for a number of immunizations covering approximately 1/3 the administrative cost of influenza; pneumonia and meningitis prevention vaccines. The Funds are used to augment the influenza vaccine supply from the State department of public health to insure vaccine for the homebound clients and first responders. The Reading Health Division also uses these funds for meningitis prevention vaccine for adolescents, and materials for cholesterol, glucose, and Tuberculosis screening clinics. Clinic client fees are also deposited into this fund to offset vaccine, and clinical supply costs. The necessary amounts used for clinic supplies each year directly from the revolving fund is approximately $25,000. Finance Committee Report: Bvlaw Committee Report: No report. ARTICLE 7 To see if the Town will vote, pursuant to Mass. General Laws Chapter 30B, Section 12, to authorize the School Committee to enter into a contract/lease, including all extensions, renewals and options, for the provision of educational banking services to serve the Reading Memorial High School community, said banking facility to be located at the Reading Memorial High School, for a period greater than three years but not exceeding 20 years upon such terms and conditions determined by the School Committee, or take any other action with respect thereto. School Committee Citizen reques 9 Backaround: Finance Committee Report: No report. Bvlaw Committee Report: No report. ARTICLE 8 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Backaround: The purpose of this Article is to make Chapter 90 funds for road improvements available to the Town. The Article authorizes debt in anticipation of receipt of the grant but the Town has never sold debt for these projects. The funds will not be borrowed, but authorizing the borrowing allows the community to plan for projects with the certainty that they will be funded: The current amount of $167,995 is a supplemental Chapter 90 allocation that increases the current fiscal year allocation to $536,511 available for highway construction. Finance Committee Report: Bvlaw Committee Report: No report. ARTICLE 9 To see what sum the Town will transfer from the "Landfill Closure and Post-Closure Monitoring Fund" established by Article 4 of the December 9, 2002 Special Town Meeting in accordance with the requirements of the Enterprise Fund Agreement between the Town of Reading and the Department of Environmental Protection relative to the Town's municipal solid waste disposal facility, to the Sale of Real Estate Account, or take any other action with respect thereto. Board of Selectmen Backaround: In January of 2003, the Town signed a contract with DEP establishing a "Closure Account" to fund the necessary activities to achieve the rudimentary closure of the Landfill should the developer fail to complete the closure according to DEP requirements. On March 21, 2006, we received notification from DEP that they had issued a Closure Certificate for the Reading Landfill. According to the agreement, upon the issuance of a Closure Certificate, the Town is allowed to transfer all the remaining funds in the Closure Account to the Sale of Real Estate account. That amount with accumulated interest is $2,415,420. 7 (10 Finance Committee Resort: Bvlaw Committee Resort: No report. ARTICLE 10 To see if the Town will vote to amend the vote taken under Article 5 of the January 13, 2003 Special Town Meeting to appropriate by borrowing, or transfer from available funds, or otherwise, an additional sum of money for the purpose of making extraordinary repairs and/or additions to the Reading Memorial High School at 62 Oakland Road, including the costs of engineering and architectural fees, plans, documents, cost estimates, and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Building Committee, the School Committee, or any other agency of the Town to file applications for a grant(s), loan(s), exclusion(s), and/or other sources of additional funding to be used to defray the cost of all or any part of the cost of the project; and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. School Committee Backaround: Finance Committee Report: Bvlaw Committee Resort: No report. ARTICLE 11 To see what sum the Town will vote to appropriate for the construction of a playground at the Wood End School to provide for handicapped access and fencing, such moneys to be spent under the direction of the Town Manager, or take any other action with respect thereto. Board of Selectmen As a courtesy to the Playground Committee Backaround: Every child deserves a right to play and to enjoy the experience of just being a kid. Children, regardless of their abilities should be able to play at a playground to the highest level of their own ability. The Community Playground at Wood End will be universally accessible to children of all abilities. So often children with disabilities are prevented from taking part in typical playground activities, costing them opportunities for great developmental gains and the.opportunity to just have fun. The Community playground at Wood End has been designed to be a true Reading community playground that meets several objectives: e Allow adults and children with physical disabilities full access to a Reading Playground (9 • Expand the playground as planned, so that there is a walking distance playground in all areas of town. • Provide all community members a safe, challenging area to rest and play while using the ball fields. In addition, to these stated objectives there is now the additional benefit of having an alternate playground in town while plans are made to renew the Imagination Station area. Given the unexpected return of almost $50,000 from the school department budget, and the fact that the $200,000 recreational grant from the state has already been allocated to two artificial playing.fields, we ask Town Meeting to allocate these funds to play for the specialized surfacing needed to provide full access. The Community Playground at Wood End **Budget/Financial Statement 10-Sep-06 Playground Construction Estimated Costs Playground Equipment & Installation $69,900.00 ADA Compliant Walkway with Donor Bricks $7,600.00 Fencing $5,600.00 Wood Fiber Fill $5,400.00 Rubberized Surfacing to Provide True Handicapped Access $37,000.001 Benches $2,000.00 Replacement Tools $500.00 Fundraising Costs* $2,000.00 Total Budgeted Costs $130,000.00 EXPENSES through September 10, 2006 Mailings $730.00 Printing $650.00 Website Domain Name $25.00 Envelopes/Stamps $50.00 Total Expenses to Date $1,455.00 DONATIONS through September 10, 2006 Money Received from Individuals & Families $49,218.00 Money Received from Businesses $10,843.00 Money Committed from Individuals & Families but not yet received $1,000.00 Money Committed from Businesses but not yet received $1,200.00 Grants Received $9,000.00 CVS/Pharmacy $5000 Eastern Bank $1000 ~8 Home Depot $3000 Government (local & state & federal) Wood End PTO Donation $2,454.00 These funds are being received as expenses are incurred. Total Funds Committed/Received as of September 10, 2006 $73,715.00 Finance Committee Report: Bvlaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to authorize the Board of Selectmen to release all of the Town's right, title and interest in a twenty (20) foot wide drainage easement located upon the property at 37 Joseph Way, Assessor's Map 191, Parcel 47, presently owned by Stephen A. and Julie A. Voegelin, as shown on a plan entitled "Plan of Land in Reading, MA Showing Easement Abandonment", prepared by Middlesex Survey Inc. Land Surveyors of 131 Park Street, North Reading, MA 01864 dated September 20, 2006, or take any other action with respect thereto. Board of Selectmen Backaround: The purpose of this Article is to authorize the Board of Selectmen to abandon an unused drainage easement located within the property of 37 Joseph Way. The property owner at 37 Joseph Way has requested that the Town abandon an unused drainage easement located within their property. The easement was established during the creation of the original subdivision and was never utilized.-Additional sewer, drainage and utility easements were subsequently established and taken by the Town which follows the actual course of the installed utilities. Since the original easement is not used and no longer needed, the Department of Public Works recommends that the portions of the original easement lying outside the limits of active easements be abandoned. / mr.nax..' JUSEFM WAY , f ~ t ~ OCYAn Finance Committee Report: No report. 10 i`~ Bvlaw Committee Report: No report ARTICLE 13 To see if the Town will vote to transfer the care, custody and control to the Board of Selectmen any and all of the following parcels of land which are in the care, custody and control of the School Department: Map 123, Parcels: 16-32, 34, 48-54, 58-62, 139 and to discontinue as the Board of Selectmen deem necessary any and all portions of the following public ways that lie within or abut those parcels: Cold Spring Road, Grandview Avenue, Tower Road, Chestnut Street, Oakland Road or take any other action with respect thereto. Backqround: N n Finance Committee Report: No report. Bvlaw Committee Report: No report. 11 ARTICLE 13 ARTICLE 14 To see if the Town will accept the provisions of Mass. General Laws c. 39, Section 23D as to all adjudicatory hearings conducted by all Town Boards, Committees and Commissions, or take any other action with respect thereto. Board of Selectmen Background: In Mullin v. Plannina Board of Brewster 17 Mass.App.Ct. 139 (1983), the Massachusetts Appeals Court ruled that any member of a municipal board who does not attend a public hearing as well as all continuations thereof, on an application in which the board will ultimately render an adjudicatory decision, e.g. the grant of special permits, variances, subdivision approval, etc. will be disqualified from participating in the decision making process, i.e., they cannot deliberate or vote on the matter. The result of this rule is that in situations where the public hearing may be extended over time, a board may lose its voting members and may have to begin anew the entire public hearing resulting in an inefficient process, or be confronted with the possibility that the relief requested will be constructively granted. To resolve this issue, the Legislature recently enacted M.G.L. Chapter 39, §23Dwhich, upon local acceptance, allows any board member who misses one meeting to participate in the process upon the following conditions: • Before any such vote, the member shall certify in writing that he/she has examined all evidence received at the missed session, which evidence shall include an audio or video recording of the missed session or a transcript thereof. • This written certification becomes part of the record of the hearing. Finance Committee Report: No report. Bvlaw Committee Report: ARTICLE 15 To see if the Town will vote to adopt the following General Bylaw regulating construction hours and noise limits, or take any other action with respect thereto: 5.5.8 - Construction Hours and Noise Limits 5.5.8.1 - Purpose. The intent of the bylaw is to regulate the hours during which construction and demolition activities may take place within the Town and otherwise to limit the impact of such activities on nearby residents and business. 5.5.8.2 - Definition "Construction" shall mean and include the construction, reconstruction, alteration, repair, demolition and/or removal of any building, structure or substantial part thereof if such work requires a building permit, razing permit, electrical permit, plumbing permit, gas permit, or mechanical permit. "Construction" shall also include excavation that involves the use of blasting jackhammers, pile drivers, backhoes and/or other heavy equipment. "Construction" shall also include the starting of any machinery related to the above; deliveries, fueling of equipment, and any 12 z~ other preparation or mobilization for construction which creates noise or disturbance on abutting properties. 5.3.8.3 - Hours. No person shall perform any construction within the Town except between the hours of: 7:00 a.m. and 8:00 p.m., Monday through Friday; 8:00 a.m. to 5:00 p.m. on Saturdays; None on Sundays and legal holidays. 5.3.8.4 - Exemptions. The restrictions set forth in this bylaw shall not apply to any work performed as follows: By any Federal or State Department, Reading Department of Public Works, the Reading Municipal Light Department and/or any contractors working directly for these agencies; By a resident on or in connection with his residence, without the aid of hired contractors, whether or not such residence is a detached single family home; In the case of work occasioned by a genuine and imminent emergency, and then only to the extent necessary to prevent loss or injury to persons or property. 5.3.8.5 - Permits. The Chief of Police or his designee (the Chief), may in his reasonable discretion, issue permits in response to written applications authorizing applicants to perform construction during hours other than those permitted by this bylaw. Such permits may be issued upon a determination by the Chief, in consultation with the Building Inspector, the Town Engineer or other Town staff, that literal compliance with the terms of this bylaw would create an unreasonable hardship and that the work proposed to be done (with or without any proposed mitigative measures) will have no adverse effects of the kind which this bylaw seeks to reduce. Each such permit shall specify the person authorized to act, the dates on which or within which the permit will be effective, the specific hours and days when construction otherwise prohibited may take place, and any conditions required by the Chief to mitigate the effect thereof on the community. The Chief may promulgate a form of application and charge a reasonable fee for each permit. No permit may cover a period of more than thirty days. Mitigative measures may include notice to residents in the surrounding area, and other mitigation as determined by the Chief. 5.3.8.6 - Unreasonable Noise. Regardless of the hour or day of the week, no construction shall be performed within the Town in such a way as to create unreasonable noise. Noise shall be deemed unreasonable if it interferes with the normal and usual activities of residents and businesses in the affected area and could be reduced or eliminated through reasonable mitigative measures. 5.3.8. 7 - Copy of Bylaw. The Building Inspector shall deliver a copy of this bylaw to each person to whom it issues a building permit, razing permit, electrical permit, plumbing permit, gas permit or mechanical permit at the time that the said permit is issued. 13 ,r e- 5.3.8.8 - Enforcement. The Police Department, Zoning Officer and/or other agent designated by the Town Manager shall enforce the restrictions of this bylaw. Fines shall be assessed and collected in the amount of up to $300.00 for each violation. Each day or portion thereof that a violation continues shall constitute a separate offense. Any alleged violation of this bylaw may, in the sole discretion of the enforcing agent, be made the subject matter of non-criminal disposition proceedings commenced by such agent under M.G.L. c. 40, § 21 D. Board of Selectmen Backaround: Finance Committee Resort: No report. Bvlaw Committee Report: ARTICLE 16 To see if the Town will vote to amend the General Bylaws of the Town of Reading by adding the following Section 5.2.10 entitled "Sight Triangles:" 5.2.10 Siaht Trianales 5.2.10.1 Definition A sight triangle is defined as that area formed by the intersection of property lines and a straight line joining said property lines to the street or right of way at a point 25 feet distant from the point of their intersection. For corner lots, the sight triangle is determined from the point of intersection of their tangents. 5.2.10.2 Corner Lots Except in the Downtown business district, no building, fence, wall, landscaping, parking of vehicles, signs, or the placement of or growing of any other obstruction between the height of 2Y2 feet and a height of 8' shall be located within the sight triangle so as to obstruct visibility in a manner that will jeopardize the safety of vehicles or pedestrians. For purposes of this bylaw, the Downtown business district is defined as that portion of the Business B Zoning District that is generally bounded by the MBTA rail line, Woburn Street and a line east of Main Street. 5.2.10.3 Residential Districts On any lot in a residence district, no building, fence, wall, landscaping, parking of vehicles, placement of signs, or the placement of or growing of any other obstruction between the height of 2Y2 feet and a height of 8' shall be located within 5 feet of the front lot line unless it can -be demonstrated to the satisfaction of the Chief of Police that such vegetation or structure will not restrict visibility in such a way as to hinder the safe entry or exit of vehicles from any driveway to the street. 14 0 5.2.10.4 Exemptions (a) Principal buildings existing on a lot at the time of adoption of this bylaw shall not be required to conform to this bylaw. Shade trees planted by the Town of Reading, mailboxes, street and traffic signs, and utility poles are also exempt from the provisions of this bylaw. (b) Fences of "open-type construction" .defined herein as a fence constructed so that its vertical surface area is unobstructed, enabling motorists and pedestrians to have a clear view through such fence (e.g., a fence of chain-link or post and rail construction). Board of Selectmen Backaround: After receiving numerous complaints relating to sight lines at intersections throughout the community, the Parking Traffic Transportation Task Force reviewed the option of a sight triangle by-law. It was discovered that other communities in the area have similar by-laws. The purpose of the by-law is to enable the town to regulate a segment of property at street intersections so as to offer vehicle operators and pedestrians an unobstructed view of an intersection. On corner lots, an area 25 feet in either direction intersected by a straight line is the area that would be regulated. Obstructions taller than 2 Y2 feet and lower than 8 feet would be regulated. Additionally, section 5210.3 would prohibit obstructions within 5 feet of the front lot line in order to give pedestrians and motorists entering the street from a private driveway a clear unobstructed view. Any such obstruction could be permitted by the Chief of Police or his designee upon a finding that Public Safety was not hindered by such obstruction. Figure 1 - Defined "Downtown area per section 5.2.10.2 15 9 ARTICLE 16 u _ 7 Y h' bk~ yllli; 6 !!p~ q Figure 3 - shows a further illustration of the sight triangle 16 Figure 2 - demonstrates the required sight triangle Finance Committee Report: No report. Bvlaw Committee Report: and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to November 13, 2006, the date set for the meeting in said Warrant, and to publish this Warrant in a newspaper published in the Town, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 26th day of September, 2006. Ben Tafoya, Chairman James E. Bonazoli, Vice Chairman 17 0 Figure 4 - Bancroft at Lowell Outside tax lees: Item Budget Comments Governor's Drive PWR-550 $ 29,705 Sale of Real Estate RMH5 (building project) BLS-900 $ 1,532,000 Debt exclusion (proposed) Placeholder for future debt: Item Budaet Comments Downtown Improvements PWR-560 $ 525,000 Future 10-yr debt (issue in FY09) General Fund: Item Budaet Cumulative Comments Fuel system replacement PWE-400 $ 20,000 $ 20,000 Old one broken, needs to be replaced Technology - Wide Area Network FIN-209A $ 25,000 $ 45,000 To finish 2nd loop Window & Door upgrade/replacement - Killam BL5-102B $ 1,500 $ 46,500 Energy savings ($6,500 total cost) Window & Door upgrade/replacement - Library BLT-102A $ 20,000 $ 66,500 Energy savings Window & Door upgrade/replacement - TnHall BLT-102C $ 10,000 $ 76,500 Energy savings Technology - Equipment (Town Hall) FIN-210B $ 15,000 $ 91,500 Web site Handguns & Associated Leather P5P-220 $ 9,000 $ 100,500 In Nov. - in time for springtime training Carpet/Flooring - Library BLT-104A $ 25,000 $ 125,500 Partly done by FEMA Loader JD #624 (1993 - 10yrs) PW-E-046B $ 135,000 $ 260,500 Major workhorse of DPW Middle School computers 5CH-211B $ 40,000 $ 300,500 PCs - 1st half of SC goal Flexible Account CSV-001A $ 5,000 $ 305,500 Misc. needs Technology - consulting FIN-220 $ 20,000 $ 325,500 Financial Platform - consulting (BOS & SC) Roof upgrade/replacement - Killam BLS-10113 $ 100,000 $ 425,500 Must wait until spring 2007 Technology - Equipment (Town Hall) FIN-210B $ 6,500 $ 432,000 PCs - BOS goal Technology - Equipment (Library) LIB-210B $ 8,000 $ 440,000 PCs - BOS goal Technology - Equipment (Police) P5P-210B $ 5,000 $ 445,000 PCs - BOS goal Middle School computers 5CH-211B $ 40,000 $ 485,000 PCs - 2nd half of SC goal Rack Spray Truck #23 (1986 -15yrs) PW-E-043 $ 110,000 $ 595,000 DPW - safety issue Sidewalk/Curb/Ped SA PWR-501B $ 30,000 $ 625,000 Safety Carpet/Flooring - Senior Center BLT 104B $ 8,000 $ 633,000 Safety Carpet/Flooring - Town Hall BLT 104C $ 10,000 $ 643,000 Safety Carpet/Flooring - Main St. Fire Station BLT 104D $ 5,000 $ 648,000 Safety Interior/Exterior Painting BLT-105 $ 20,000 $ 668,000 Must wait until spring 2007 Reconstruct Playground (Wood End) PWP-01013 $ 42,600 Citizen request 1~ ) MOTION UNDER ARTICLE 3 2006 SUBSEQUENT TOWN MEETING Move that the Town vote to amend the FY 2007 - FY 2011 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, by adding/modifying the following projects: FY07: - $ 1,500 added to Window & Door (Killam) BLS-102B (line J3) $ 5,000 for Boiler feed (Birch Meadow) BLS-122A (line J3) - 5,000) removed for Kitchen (Birch Meadow) BLS-121A (line J3) $ 25,000 for Wide Area Network FIN-209A (line J15) $ 20,000 for Financial Systems planning FIN-220 (line J6) - $ 9,000 for Handguns & Associated Leather PSP-220 (line J9) - $ 20,000 for Fuel system replacement PWE-400 (line J10) $ 42,600 for Playgrounds (Wood End) PWP-01013 (line J14) - $525,000 for Downtown Improvements PWR-560 (line J11) $ 29,705 for Roadwork on Governor's Drive PWR-560* (line J11) $1.532 million for RMHS building project' *Funded by Sale of Real Estate **Funded by debt exclusion (proposed) FY08-FYI 1: - $125,000 for Playgrounds (Imagination Station) PWP-010A - $300,000 for Artificial Turf at a Middle School PWP-030 - $500,000 for Artificial Turf at a second Middle School PWP-031. - $1.0 million for Artificial Turf at a baseball field PWP-031 Board of Selectmen 0 Town of Reading, Massachusetts Capital Plan FY07 (November `06) - FYII FY '07 thru FY ' l 1 DEPARTMENT SUMMARY Department FY'07F FY'08 FY'09 FY'10 FY'11 Total Buildings - Schools 1,633,500 159,500 177,500 185,000 235,000 2,390,500 Buildings - Town 98,000 145,000 140,000 220,000 175,000 778,000 Community Services 5,000 10,000 10,000 10,000 10,000 45,000 Finance 66,500 405,000 200,000 60,000 65,000 796,500 Library 8,000 10,000 15,000 60,000 18,000 111,000 Public Safety - Fire 388,100 68,000 111,700 189,300 757,100 Public Safety - Police 14,000 5,000 5,000 5,000 5,000 34,000 Public Works - Equipment 265,000 214,000 260,000 362,000 330,000 1,431,000 Public Works - Parks 0 1,943,300 175,600 25,800 150,200 2,294,900 Public Works - Roads 584,705 359,000 391,000 372,000 403,000 2,109,705 Schools - Equipment 80,000 105,000 75,000 100,000 125,000 485,000, GRAND TOTAL 2,754,705 3,743,900 1,517,100 1,511,500 1,705,500 11,232,705 DEBT EXCLUSION 1,532,000 1,532,000 SALE OF REAL ESTATE 29,705 375,000 375,000 375,000 375,000 1,529,705 } Sources of funding GENERAL FUND 1,193,000 3,368,900 1,142,100 1,136,500 1,330,500 8,171,000 GEN FUND & R/E CAPITAL 697,705 1,243,900 1,217,100 1,511,500 1,705,500 6,375,705 } General Fund & Sale of GEN FUND DEBT AUTHORIZED 525,000 2,500,000 300,000 0 0 3,325,000 R/E: Debt/Capital split GEN FUND & R/E CAPITAL 697,705 1,243,900 1,217,100 1,511,500 1,705,500 6,375,705 NEW DEBT SERVICE (estimate)* 0 250,000 318,750 306,125 293,500 1,168,375 } General Fund & Sale of TOTAL SALE OF R/E 29,705 375,000 375,000 375,000 375,000 1,529,705 R/E: Funding Required TOTAL GENERAL FUND 668,000 1,118,900 1,160,850 1,442,625 1,624,000 6,014,375 PROJECTED FUNDING** 729,705 921,649 1,183,535 1,734,264 1,943,573 6,512,726 } FINCOM model FUNDING SURPLUS (DEFICIT) 32,000 (572,251) (352,315) (83,361) (55,427) (1,031,354) *Debt financing for Fin'l System; One Field, Fire Engine (FY08-FY12); for Downtown Improvements (FY09-FY18) only **Estimate $700k for Fall FY07; Preliminary figures from F/NCOM Debt & Capital Policy at 5% of Net Available Revenues FY08-FY11 0 MOTION UNDER ARTICLE 4 2006 SUBSEQUENT TOWN MEETING Move that the Town vote to amend the following votes taken under Article 15 of the Warrant of the Annual Town Meeting of April, 2006, and that the Town vote to appropriate by transfer from available funds as noted, as the result of any such amended votes for the operation of the Town and its government: General Fund - Wages & Expenses Account Line Description Decrease Increase B26 Community Services Salaries - transfer $146,799 Town Clerk & staff, and Elections to Finance Department C12 Finance Salaries- transfer Town Clerk & $146,799 staff, and Elections from Community Services B27 Community Services Expenses - transfer $ 44,647 Town Clerk & staff, and Elections to Finance Department C13 Finance Expenses - transfer Town Clerk $ 44,647 & staff, and Elections from Community Services C12 Finance Salaries - sick-leave buyback & $ 18,500 overlap for retirement ; replace with Assistant Town Clerk C13 Finance Expenses - fund pay $ 20,000 classification study F12 DPW Parks & Forestry Expenses - $ 6,750 shade trees ($3,750) and Veteran's flowers ($3,000) J1 Debt Service - BAN interest for $ 53,395 Barrows, to be reimbursed by the MSBA when audit is completed this winter ($48,074); Interest on refunded taxes ($5,351) - completes internal Finance Department audit on Tax Title/Deferred Taxes billing errors from 1996-1999 Subtotals $191,446 $290,091 Net from Free Cash ( $ 98,645 2 3~ General Fund - Capital J2415 The following items are funded in this supplemental capital appropriation: • School Buildings (Killam $5,000 window/door & roof) • Town Buildings (Library & Town Hall window/door; Library & Senior Center & Town Hall & Fire Station carpet) • Community Services (flexible) • Finance (WAN; Web site; Financial system consulting; PCs) • Library (PCs) • Police (handguns & PCs) • DPW equipment (Loader & Rack Spray truck) • DPW Roads - sidewalks etc... • DPW Roads - Governor's Drive • School Equipment (middle school PCs) Subtotals I $5,000 Net From Sale of Real Estate* Net from Free Cash 1 Enterprise Funds Account Line Description Decrease L1 DPW - Water Salaries (reduced Water $139,844 Supply staff due to MWRA conversion) L2 DPW - Water Expenses (MWRA water purchase) L2 DPW - Water Expenses (reduction in Water Supply direct expenses due to MWRA conversion) L2 DPW - Water Expenses (reduction in Benefits due to reduced Water Supply staff) L2 DPW - Water Expenses (repay $500,000 BAN for WTP Design offsets other debt savings) Subtotals Net* $129,456 $58,272 $327,572 $106,500 $ 98,000 $ 5,000 $ 66,500 $ 8,000 $ 14,000 $265,000 $ 30,000 $ 29,705* $ 80,000 $673,000 $ 29,705 $668,000 Increase $1,013,000 $183,714 $1,196,714 $869,142 *Net from a combination of Water Reserves and increased Water Rates 3z Hechenbleikner, Peter From: Feudo, John Sent: Tuesday, October 24, 2006 11:21 AM To: Hechenbleikner, Peter Subject: FW: Playground spread sheets Attachments: Hunt Park Budget.xls; totlot budget.xls; Memorial Park Playground.xis Peter, FYI - All set on this. Please let me know if you have any questions. Probably more detail then is needed. John From: Feudo, John Sent: Tuesday, October 24, 2006 11:19 AM To: Lel-acheur, Bob Subject: Playground spread sheets Bob, Here are the three playgrounds we have done the past three years. They are all in a little different format, but the data is about the same. Couple of notes: The Hunt playground project equipment was at the time our Town standard - Kompan Equipment. This equipment is high end and expensive. After the completion of this project, I was introduced to Gametimes product of Plastic and Metal. The life expectancy of the Game time playground can be up to 20 years, the Kompan we are finding are starting to break down as they feature some PT wood. We have tried when practical to fence each of the playground projects (except for memorial). This is a good alternative to building retaining walls - and much easier. Let me know if you need anymore information. ti Nai tom. Hunt Park totlot budget.xls Memorial Park ludget.xls (27 KB (28 KB) 'layground.xls John John Feudo Recreation Administrator Town of Reading 16 Lowell Street Reading, MA 01867 (781)942-9075 1 33. Recent Plavground Construction Projects Memorial Hunt Park Park Revenues CIP $ FINCOM Town Meeting $ Rec. Revolving $ Donations $ other $ TOTAL $ 20,000 73% $ 1,500 5% $ 3,844 14% 1,500 5% $ 690 3% 27,534 $ Bancroft Tot Lot 7,500 17% 12,500 28% 24,992 56% $ 22,000 48% 3,857 8% 19,704 43% 44,992 $ Expenses Play Structure $ Swings $ Ground cover $ Cabana Benches $ Bricks Fence Miscellaneous $ TOTAL $ 19,303 70% $ 4,463 16% $ 2,761 10% $ 690 3% 317 1% 27,533 $ 24,930 56% $ 405 1% $ 2,563 6% $ 13,099 29% 3,856 9% $ 44,852 $ 45,561 20,406 45% 924 2% 9,950 22% 9,740 21% 3,857 8% 547 1% 45,424 3~) Page 1 of 1 Hechenbleikner, Peter From: Hechenbleikner, Peter Sent: Tuesday, October 24, 2006 8:34 AM To: Cormier, Jim; Ellen Callahan Doucette; Reading - Selectmen Subject: Document37 Attachments: Doc37.doc Based on Steve Goldy's recommendations submitted previously, attached is a draft motion for the BOS to consider this evening on Article 15. What is in bold and underline is what is new, including comment by the bylaw committee last evening. My comments: • one cannot and should not need to limit "less substantial construction" to single family owner occupied units - these situations are basically no impact ones - inside the building and no visible or noise impacts outside the building. • I would not exempt set-up and deliveries - they can be as loud and obnoxious as actual construction • I added the "in a public way or easement" language to 5.5.8.4 so that these agencies could not undertake a public building project and be exempt - that is not the intent. • 5.5.8.8 is for consistency purposes. If anyone wants to give feedback directly to me that would be fine, but please don't cc each other due to potential open meeting law violation. The Board can discuss this tonight and decide whether to proceed with it at Town Meeting. Pete 10/24/2006 3s DRAFT MOTION -ARTICLE 15 Move that the Town vote to adopt the following General Bylaw regulating construction hours and noise limits: 5.5.8 - Construction Hours and Noise Limits 5.5.8.1 - Purpose. The intent of this bylaw is to regulate the hours during which construction and demolition activities may take place within the Town and otherwise to limit the impact of such activities on nearby residents and business. 5.5.8.2 - Definition • "Construction" shall mean and include the construction, reconstruction, alteration, repair, demolition and/or removal of any building, structure or substantial part thereof if such work requires a building permit, razing permit, electrical permit, plumbing permit, gas permit, or mechanical permit. "Construction" shall also include excavation that involves the use of blasting jackhammers, pile drivers, back hoes and /or other heavy equipment. "Construction" shall also include the starting of any machinery related to the above; deliveries; fueling of equipment; and any other preparation or mobilization for construction which creates noise or disturbance on abutting properties. • "Small Contractor" shall mean a licensed person hired to Perform less substantial construction work. • "Less Substantial Construction" shall mean work Performed by a small contractor entirely on the interior of a buildina. with no evidence of such activitv visible or audible at the property line of the orooertv where construction is taking place. 5.5.8.3 - Hours. No person shall perform any construction within the Town except between the following hours, except that set-uo and delivers may take place as early as 6:30 am: • 7:00 a.m. and 8:00 p.m., Monday through Friday; • 7:00 a.m. to 5:00 p.m. on Saturdays; None on Sundays and legal holidays. 5.5.8.4 - Exemptions. The restrictions set forth in this bylaw shall not apply to any work performed as follows: • By any Federal. or State Department, Reading Department of Public Works, the Reading Municipal Light Department and/or any contractors working directly for these agencies, when workina within a Public wav or within easements; • By a resident on or in connection with his residence, without the aid of hired contractors, whether or not such residence is a detached single family home; • In the case of less substantial construction Performed by a small contractor as defined above. • In the case of work occasioned by a genuine and imminent emergency, and then only to the extent necessary to prevent loss or injury to persons or property. 3~ 5.5.8.5 - Permits. The Chief of Police or his designee (the Chief), may in his reasonable discretion, issue permits in response to written applications authorizing applicants to perform construction during hours other than those permitted by this bylaw. Such permits may be issued upon a determination by the Chief, in consultation with the Building Inspector, the Town Engineer or other Town staff, that literal compliance with the terms of this bylaw would create an unreasonable hardship and that the work proposed to be done (with or without any proposed mitigative measures) will have no adverse effects of the kind which this bylaw seeks to reduce. Each such permit shall specify the person authorized to act, the dates on which or within which the permit will be effective, the specific hours and days when construction otherwise prohibited may take place, and any conditions required by the Chief to mitigate the effect thereof on the community. The Chief may promulgate a form of application and charge a reasonable fee for each permit. No permit may cover a period of more than thirty days. Mitigative measures shall include notice to residents in the surrounding area, and other mitigation as determined by the Chief. Objections by such residents shall be noted by the Chief and shall be taken into account when considerinq issuance of such permit. 5.5.8.6 - Unreasonable Noise. Regardless of the hour or day of the week, no construction shall be performed within the Town in such a way as to create unreasonable noise. Noise shall be deemed unreasonable if it interferes with the normal and usual activities of residents and businesses in the affected area and could be reduced or eliminated through reasonable mitigative measures. 5.5.8.7 - Copy of Bylaw. The Building Inspector shall deliver a copy of this bylaw to each person to whom it issues a building permit, razing permit, electrical permit, plumbing permit, gas permit or mechanical permit at the time that the said permit is issued. 5.5.8.8- Enforcement. The Police Department, Zoning Officer and/or other agent designated by the Town Manager shall enforce the restrictions of this bylaw. Fines shall be assessed and collected in the amount of up to $300.00 for each violation. Each day or portion thereof that a violation continues shall constitute a separate offense. Any alleged violation of this bylaw may, in the sole discretion of the enforcing agent, be made the subject matter of non-criminal disposition proceedings commenced by such agent under Section 21D of Chaoter 40 of the General Laws. Board of Selectmen 3~ Hours of Construction Note: Existing language from the first draft is in italics and underlined. 5.5.8.2 - Definition • Differentiate between construction set-up including deliveries from actual construction activities. • Define "small contractor" as a licensed person hired to perform "less substantial" work being performed at a single or multi family owner occupied residence. • Differentiate between "less substantial" work being performed by contractors at a single or multi family owner occupied residence versus a large addition, building a complete structure, or a development. Maybe exempt "less substantial" work in section 5.3.8.4 5.3.8.3 - Hours • .7:00 am to 5:00 pm on Saturdays to allow at least 9 hours of daylight for actual ' work., • None on Sundays and legal holidays (allow "less substantial" work on Sundays and holidays.) • Allow for set-up and deliveries at 6:30 am. 5.3.8.4 - Exemptions • "less substantial" work being performed by contractors at a single or multi family owner occupied residence. • By a resident on or in connection with his residence, without the aid of hired contractors (add "less substantial), whether or not such residence is a detached single family home. As written this encourages homeowners not to pull permits. • Sundays and holidays are allowed for "less substantial", work. MEMO To: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: 10/24/2006 Re: Design Charette / Civic Engagement for Addison Wesley / Pearson (AW/P) Property Following up on the last Board of Selectmen meeting at which the Board agreed to pursue a Design Charette / Civic Engagement process, the following is a summary of the work to date: The purpose of this process is to: • Develop a community consensus on the appropriate uses and zoning of the Addison Wesley property • In working through that consensus, develop a process of re-uniting the community on this issue. The participants in this process will be: • Reading Officials and staff -including Board of Selectmen, CPDC, Conservation Commission, FINCOM, Economic Development Committee (EDC), etc. • Property Owner • Community, unlimited in number • Professional expertise as needed, at least in the areas of traffic and real estate Time Frame: • October 24, 2006 - beginning • February 5/8, 2007 - Special Town Meeting on affordable housing etc. • January 30, 2007 or February 6, 2007 - Latest date for completion of design charrette / Civic Engagement (leaves 1 month for development of zoning bylaw language) • February 27, 2007 - Close Annual Town Meeting Warrant 0 Page 1 3ci • February 27, 2007 or March 6, 2007 - Close warrant for Special Town Meeting on AW/P zoning • March 19122 or March 26129 2007 - Special Town Meeting on AW/P zoning • April 3, 2007 - Election • April 23, 2007 - Annual Town Meeting starts The Process: • Traditional" Charrette" - Hire a design / facilitation firm; bring in experts; hold 1 or 2 day charrette; work to develop consensus; hand over consensus to the Town to develop zoning bylaw. • Civic Engagement - Hire a firm with expertise in this process; with interviews within the "community" and stakeholders, along with hired expertise in real estate, traffic, and design, develop 3 to 4 scenarios for the site; through civic engagement process using RCTV, web site, and in person meetings, evaluate community, Town government, and owner response/comment on the scenarios.; determine whether a consensus exists to move forward with a particular scenario. This process gets out to the community in a broader way than a traditional charrette, and gets focused comments in response to specific proposals. Next Steps • Determine method to be used • Develop budget and source of funding • Hire expertise needed • Set a firm schedule • Get started 0 Page 2 a 77~ P-71 UNIVERSITY New Models for Civic Engagement Martin Vanacour * Heidi Gantwerk International City/County Management Association 777 North Capitol Street, NE Suite 500 Washington, Dr ICMA. University Forum . San Antonio, TX September 10th Heidi Gantwerk specializes in civic engagement, public policy research, community relations and media production. As the Vice President of Viewpoint Learning, she has designed and directed civic and stakeholder engagement projects on a wide range of complex public and private sector issues including health care reform, land use and housing development, governance reform and caring for the elderly. Ms. Gantwerk runs the La Jolla office of Viewpoint Learning. Formerly the Director of Youth Programs at Price Charities, Ms. Gantwerk also has extensive experience as a media liaison and producer. Ms. Gantwerk served as Director of Community Relations for San Diego's NBC owned and operated station. Prior to joining Viewpoint Learning, her career focused on building bridges between communities, from serving as liaison between local communities and network television to creating and implementing innovative educational opportunities for inner-city schoolchildren. A native of New Jersey, Ms. Gantwerk holds a B.A. in psychology from Yale University. She lives in San Diego. 1A ~FA New Models for Civic Engagement A presentation by Heidi Gantwerk Vice President, Viewpoint Learning To the International City Manager's Association San Antonio, Texas September 10, 2006 Why pressures to heed the public voice are building • Changing public expectations - More educated and informed population - Greater demand for openness, accountability and responsiveness - Increasing insistence on having a voice • Increased availability of information - Media, intemet • New era of mistrust People haven't. made up their minds _ "Raw Opinion" • Inattentive • Dominated by wishful thinldng • Mistrustful and suspicious • Focused more on self than on community • Haven't done hard thinking • Views inconsistent and contradictory Inevitable when public doesn't have a voice 3 `I3 A model of public judgment Unorganized CHOICEWORK Thoughtful Public Opinion \ Public Judgment r -r- ~4 I i- tnkan irto { A quick tour of ways for heeding the public voice 1. Polls II. Focus groups III. Town meetings IV. Hearings V. Special interest advocacy VI. Deliberative Democracy methods S ttucen?u~.frsuroxla s Strenaths I. Polls imitations J • Cross-sections of , • Mrrrors raw opinion public • Often superficial and • Minimizes bias misleading • Can track changes • Unrevealing of context • Little indication of intensity or firmness of views 6 a e II. Focus groups Strengths • Vivid portrayal of people's thought processes and feelings • Relates issue to people's broader value orientation • Reveals what people do and do not know about an issue Limitations • Samples too small to project • Vulnerable to interpretive bias • Like polls, reflect raw opinion 7 " 11 t l - - III. Town meetings Strengths • Give public a chance to vent • Give leaders the opporrunityto hear people's venting • Gives leaders opportunity to appear responsive Imitations • Unrepresentative • "False advertising" almost never a genuine oppomrnityfor give and tape • Loudest voices - most likely to be heard s IV. Hearings Strengths • Mandated bylaw • Provide venue for experts and those with special perspectives to be heard Limitations • Unrepresentative • Often dominated by special interests and/or cranks • "False advertising'-- rarely represents public voice 9 3 1 V. Special interest advocacy Strenaths Limitations • A legitimate way of organizing in a democracy • Responds to political theory that the general interest = the sum of all special interests • Sometimes the onlyway to practice successful advocacy • An imbalanced representation of the public voice • Excludes the unorganized public • Subject to fmancial/political pressures ro VI. Deliberative Democracy methods • Corrects main weakness of polls reporting raw opinion • Has potential to make democracy cork better • Is inherentlyuust- building • Permits genuine dialogue • Essential for gridlock issues • Still in infancy • Tune-consuming and expensive • Not cost-effective for eas}-to-resolve issues • Hard to scale up u For cities, deliberative methods hold promise Ra-w and distorted opinion should not shape action Lasting support for tough decisions depend on ci zeis work, III g 6uough nadcofls' - Trust-building is essential n 9 4 Three recent experiments with deliberative methods • Finding solutions to The housing crisis in San Mateo County • Addressing the future of air travel in San Diego County • Balancing revenues and services in the city of Morgan HE n maa~uc~uy!w.. 1pNiJ1a6riiAVrc , ....._.J These efforts place strong emphasis Features on dialogue - Conducive to listening rather than arguing - Opportunity to consider multiple points of view - Organized around tradeoffs - Ample time devoted to "working through" Advantages - Converts raw opinion into thoughtful judgment - Trust-building - Accentuates common ground rather than differences N Dialogue: The Opposite of Debate DtbatUAdeocacy I Dluloguc L .~n}~forf Dui L ulcmnn~ IS .~.~..._..,~.,,.w,.~ .~pti~` -ate-:.~. . a ,..aK~ra S~7) 5 San Mateo County Issue: How to address Son Mateo County's housing crisis. What solutions will the public support and under what conditions? Tasks: Gain insight into bow citizens' views ofthe future ofbousing will evolve Lay groundwork for sustainable policy solutions that the public will support Tools: ChoiceDialogues with public (Spring 2003) Stakeholder Dialogues to connect county decision-makers to public (Jan. 2004) Scale-up and engagement efforts may include on-line dialogue and Meeting-in-a-Box 16 r„.. San Diego's Airport Crisis Issue: How to address the growing demand for air travel and the severe limitations of Sam Diego's current airport. Whnt solutions will the public support and under what conditions? T®l: Gzlalmighthao haw citirm'vlewaaftbefou-.fdruevol In the region will-1.,end thfl--next for o new nnpoe orad¢r wlot- tey S-dwvd for-Wnobic polity solutiow 11.1 the public will wppod Swle up the di*gw to inclwle ln,wa de, ifnot thonsond, of ruldents In.ai... -W-11. n nf1he h- Fnaeac 1-1- in f,M , 66- vhi-end def leg otlion Mops Tools: ChoiceDialogues with public (spring 2004) On-line Dialogue (D) Summer 2005 Interactive Briefing Winter 2006 On-line Dialogue (2) and Community Conversations-Spring, 2006 17 Morgan HE Issue: What kind of city do citizens want and am willing to pay for? How to balancetoxes and services? Tasks: Invite public to work through current state of mind: "Yes to better services, no to payingfor them" Develop dialogue-based communication between citizens and decision-makers Tools: "Meeting in a bole' Design and tools for "do It yourself' citizen dialogues Training: Winlcr, 2005 "C .............y Conversations' whu r-spdng 2006 "Capstone" Dialogue: Citizens and lenders convened in half-day dialogue to further define vision and identify possible ways forward Spring, 2006 to fi 9 Summary. 10 rules for leaders re: the nuhlic voice 1. When leaders and public are out of phase, leaders must seize the initiative 2. Frame issues from public rather than expert point of view 3. Address public's concerns, not experts' 4. Let public know leadership is listening and responsive 5. Consider only one or two issues at a time AdolWft,Dm Ymk"kh'•Cmiogb P,W,J,dt ,at M•kkVD-q Wmkk,a 19 Summary: 10 rules for leaders re: the *)trhlic voice 6. Don't rely on open-ended discussion: formulate a limited number of choices 7. FEghlight the values implicit in choices 8. Help people move beyond wishful thinking 9. When values conflict, encourage pragmatic compromises over ideological purity lO.Use dialogues to build trust AtlvWftmD'YmkWVkh's Camiaam PuWm Jud9-t Makb9Dem WW kNa CamPka WMd Ground Rules for Dialogue • The purpose of dialogue is to • Search for assumptions understand and one (especiallyyourown). another (you cannot "win" a • book for common ground dialogue). . Exlttrssdisagreementinterms • All P f speak of Pleas, notpersoallityor for temsedves, not as mDdves. mpresematives of groups or K ddialo a a ~io¢ special interests o ass r activities n • Treat everyone in a dialogue as (dialogue should always come an equal: leave role, status and before decision making). stereotypes at the door. • Be open and listen to others even when }oar disagree, and suspend judgment (trynot to ms to judgment). 21 qq , R77 Questions for discussion • What is the most important or surprising thing you've heard? • What are 1 or Z issues on which you think a deliberative process might be helpful or essential? • What questions do you want to make sure we address beofre the end of this session? Viewpoint Learning, Inc.::FAQs M Vl EWE`` :EARNING w ~N I N c.~ FAQS FAC IS 1. What is dialogue? 2. How is Viewpoint Learning's Model different? 3. Who should I call to get started? 1. WHAT IS DIALOGUE? Dialogue is a special kind of 47 discourse employing distinctive skills to achieve t ~Y mutual understanding and mutual trust and respect. r~J_ w Dialogue allows people to connect at a deeper level. rr Participants in dialogue report that the experience of dialogue yields specific benefits and results. Read more about dialogue. 2. HOW IS VIEWPOINT LEARNING'S MODEL DIFFERENT? The traditional leadership. model focuses on Stage I: Consciousness Raising and Stage III: Decision-Making and Resolution, but tends to ignore the Working Through stage because of the time investment required, the emotions it evokes, and the skills needed to counter resistance to change. s'. Our organizations, communities fr ` and society possess the knowledge and techniques needed for Stages I and III. x Cr However, they lack adequate mechanisms and institutions for 12, Stage II, Working Through, or even a sound understanding of its F I dynamics. As a result, issues get stuck in Stage II, and remain stuck for months, years or decades. Viewpoint Learning's programs are designed to help leaders at all levels in organizations, communities, and society to engage people effectively in this process of Working Through. Read more about the Viewpoint Learning model. 1 of 2 3. WHO SHOULD I CALL TO GET STARTED? To discuss how Viewpoint Learning can serve you, please contact: http://www.viewpointleaming.com/faqs/index.shtml 10/24/2006 10:20 AM Viewpoint Learning, Inc. VIEWPOINT LEARNING designs and conducts specialized dialogues for business and public policy: J In business, dialogue is an indispens- able tool whenever corporate cultures merge, employee benefits change, the company's reputation is threat- ened, or breakthrough strategies are needed to deal with change. In the public sector, dialogue discov- ers the common ground needed to resolve gridlock issues or community problems. By bringing different perspectives to bear, Viewpoint Learning's special-purpose dialogues - with the public, business and community leaders, employees, elected officials and other stakeholders - enable leaders to increase their options, anticipate obstacles, and broaden support for difficult decisions. O 2006 Viewpoint Learning, Inc. i t ( ti 1 ~ A r'.r k r J B-1 http://www.viewpointleaming.com/ Q HEALTH J COVERAGE FOR ALL CALIFORNIANS: CATCHING UP WITH THE PUBLIC A report on dialogues with the public and with business and civic leaders (PDF, 540 K) PROFIT WITH HONOR: The New Stage of Market Capitalism by Daniel Yankelovich, Yale University Press Q FLY INTO THE ;,i TRUST A COMPETITIVE n,~„?! ASSET: Breaking Out of Narrow Frameworks by Steven Rosell and Daniel Yankelovich (PDF, 79 K) = dialogue for the San Diego County FUTURE 0 MAKING An online Regional Airport (PDF, 354 K) Privacy Policy & Terms of Use 15013 1 of 1 10/24/2006 10:19 AM Page 1 of 1 Hechenbleikner, Peter From: Michelle Hopkinson [michelle.hopkinson@comcast.net] Sent: Sunday, October 22, 2006 7:14 PM To: Reading - Selectmen Subject: Thank you I just wanted to take a moment and thank you for your thoughtful discussion and time you gave to the Addison- Wesley property concerns. This week's unanimous decision to move forward with a design charrette was the first time there has been consensus on any decision for potential of that property. Rick said it best when he stated that to hire an independent consultant for the process, was a "priceless expenditure" to ensure that the project is done correctly, removes prejudice, and is efficient. As a town meeting member, I would support this. One important point that was made Tuesday night was come up with a proposal that would help to heal the community. Ms. DiGiovanni's disappointment reflected in RRRED's press release is not going to help move to this point. I can't imagine that her comments are a true reflection of all the 800 RRRED supporters. I would think that most would be in favor of this opportunity. If W/S Development is truly interested in working with the community, then they will work within the parameters set by this process. The town is working hard to move this forward as quickly as possible. Anyway, I just wanted to thank you for all your efforts. Michelle Hopkinson Precinct 4. 10/23/2006 VY Page 1 of 1 Hechenbleikner, Peter From: fft [M@comcast.net] Sent: Monday, October 23, 2006 10:37 PM To: selectman @ci.reading. ma. us; Town Manager; read ingchron icle@comcast.net; reading@cnc.com; richardtisei@state.ma.us; Rep. brad leyJones@hou.state.ma.us; Rep.PatrickNatale@hou.state.ma.us Subject: Former Addison Wesley re-development Attachments: Reading Board of Selectmen.doc Attached is a letter to thank Town of Reading Board of Selectmen for their leadership, outlining the process to re- develop the former Addison Wesley site in Reading. Sincerely, Frank Touserkani Precinct 3 10/24/2006 6) Reading Board of Selectmen, I would like to thank individual Board of Selectmen members for their leadership (specially Richard Schubert) for initiating and outlining the necessary steps to address former Addison Wesley re-zoning issues as well as the healing of the community at the October 17th BOS meeting. I would also like to thank Town Manager Peter Heckenbleikner for introducing the "Charrette Design" process at an earlier BOS meeting on Sept. 26rn The "Charrette Design" process will involve an intense short term investigation into the best use of the property and will involve CPDC leading the charge along with property owner, local advocates and community input as well as a Town hired real estate consultant to help facilitate the issues of traffic, retail feasibility and financing. Rich Schubert added that this is priceless expenditure that would ensure that the process is done correctly, removes prejudice and is efficient. The process is expected to be completed by February 2007 at which time a special Town meeting will be held to approve zoning article crafted by CPDC. This would allow other developers to come forward for re-development of former Addison Wesley site. After two years of negotiation with W/S development, it is time to move on. It is time for the residents of Reading to put their fate into our elected officials and trust their leadership by supporting their plan spelled out on October 17th. It is time that the community work together to participate in a process that will result in suitable re- development plan that the entire community can be proud of. Sincerely, Frank Touserkani Precinct 3 Page 1 of 1 Hechenblefter, Peter From: Patti & Dan Cameron [pvcameron@comcast.net] Sent: Tuesday, October 24, 2006 2:23 PM To: Town Manager; Reading - Selectmen Subject: Park Square at Reading Hello, I have been asked to pass my opinion along regarding the Park Square at Reading Project. I am not involved in this project. I am not on any committees for or against this project. I can't even say that I've been reading as much as I should on the specifics of this project. My opinions are probably stating the obvious. HOWEVER, as a Reading citizen, I am disappointed and amazed that a reasonable agreement can't be brought to the table and that the project may not happen at all. I am frightened by the possible alternatives. We DO NOT need any more condos or apartments in Reading. I am appalled at what we ended up with on the West Street (Spence Farm) land with Archstone Housing Project. Who will live there? Supposedly, families won't live there because there are only two bedroom units. Want to bet?? Where will these kids go to school? Do we have plenty of room in our schools for hundreds more kids?? No, I don't think so. I can't believe that that project got by without too much squawking and this project is getting beat up at every turn. Those opposed need to remember that the Town of Reading does not own the land. Why wouldn't we want tax paying, nice, up-scale businesses that are promising to benefit the community? Why wouldn't we want nice places for our citizens to get work? In a couple of years, I'd love for my sons to get jobs in one of those stores rather than drive them to Burlington or Woburn. Let's just get it done!! Patti Cameron 22 Zachary Lane Reading, MA 01867 10/24/2006 0 Page 1 of 1 Hechenbleikner, Peter From: heidi [heidijerry@verizon.net] Sent: Tuesday, October 24, 2006 2:37 PM To: Reading - Selectmen Cc: Town Manager Subject: thank you for the walk and talk Dear Pete and Selectmen, Just a quick note to thank you all for taking time from your busy schedules to visit our neighborhood this past Saturday. I enjoyed the opportunity to walk with you, share some of my thoughts, and learn some of yours. Hopefully you saw why so many of us love this neighborhood and want to make sure that any future development is appropriate. Thank you again. Regards, Heidi Bonnabeau 10/24/2006 9)