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Home My WebLink About2006-05-16 Board of Selectmen PacketHechenbleikner, Peter Ir From: Feudo, John Sent: Thursday, May 04, 2006 2:36 PM To: Hechenbleikner, Peter Subject: Imagination Station Peter, I had another lengthy and good conversation with Peter Coumounduros this afternoon regarding Imagination Station. He is very interested in having the newly developed Friends of Reading Recreation (FORK) take on the task of Fund Raising and planning for a new Imagination Station. We are going to take the next few months and evaluate and develop a plan to begin this effort. I am still waiting for some direction from the BOS. Last we spoke, they asked me to have a piece of trex type material installed in a high traffic area. It has worked out well and has weathered all four seasons now. FORR will be 501 c3 certified by the Fall which will help with receiving corporate matching donations. I think it might be a good idea for the three of us to sit down and discuss our visions for that area. I do know that there would be contention amongst the original builders of IS if we demo the existing structure (which is what I think we should do). I am also going to track the volume of phone calls we receive in regards imagination station. This will help gather interested parties and build a case for safety. Do you think the Town would be able to find some money to help with this effort? I know we can get the volunteers. Let me know how you would like to proceed. 5 John Feudo Recreation Administrator Town of Reading 16 Lowell Street Reading, MA 01867 (781)942 -9075 PROCLAMATION NATIONAL POLICE MEMORIAL WEEK WHEREAS: Emergencies can occur at any time that require the police; and WHEREAS: When an emergency occurs, the prompt response of Police Officers is critical to the protection of life and preservation of property; and WHEREAS: The safety of our Police Officers is dependent upon the quality and accuracy of information obtained from citizens who telephone the Reading Public Safety Communications Center; and WHEREAS: Reading Police Officers are a crucial contact point between our citizens and emergency services; and WHEREAS: May 15th is National Peace Officers' Memorial Day honoring those men and women who gave the ultimate sacrifice; and WHEREAS: Police Officers of the Reading Police Department have contributed substantially to the prevention of crime and the apprehension of criminals, and play an essential role in safeguarding the rights and freedoms of Reading citizens;_ and WHEREAS: Members of the Reading Police Department exhibit compassion, understanding and the highest standards of professionalism in the performance of their jobs. NOW, THEREFORE, WE, the Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim the week of May 14—May 20, 2006 as National Police Memorial Week in honor of the men and women whose dedication and professionalism keep our Town and citizens safe. THE BOARD OF SELECTMEN Camille W. Anthony, Chairman Richard W. Schubert, Vice Chairman Stephen A. Goldy, Secretary James E. Bonazoli Ben Tafoya E 8 READING POST 685 575 MAIN STREET READING, MASSACHUSETTS 09867 March 29, 2006 Town of Reading Selectmen's Office C/O Town Manager Reading Town Hall 16 Lowell Street Reading, MA 01867 Dear Sir: ,..:. r r. The Veterans of Foreign Wars, Post 685, of Reading, respectfully requests permission to hold our annual "BUDDY POPPY DRIVE" on May 21 through May 27, 2006. This annual drive is the primary resource for the Post's charitable work in. our Hospital and Welfare Programs as proscribed by the Veterans of Foreign Wars National, State, and Local level by -laws. We would deeply appreciate the permission of the Town of Reading to hold this important fund raiser on behalf of all veterans. We await your approval and response in a Letter of Authorization for our files. If you have any further questions or comments, please feel free to contact me at 781- 944 -9720, Sincerely, Alex Carr Commander, Post 685 W- t3 PROCLAMATION V.F.W. POPPY WEEK WHEREAS: Our community has a continuing sense of gratitude to those veterans who did so much to preserve the American way of life; and WHEREAS: The Veterans of Foreign Wars have worked exclusively for the welfare of our veterans; and WHEREAS: The Reading Post 685 of Veterans of Foreign Wars has been established in Reading to carry on this work in our community; and WHEREAS: The V.F.W. offers free assistance to our veterans and their families in many ways and assists in medical, employment and other problems; and WHEREAS: The V.F.W. meets emergency situations which may arise in the family of a veteran. NOW, THEREFORE, WE, the Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim the week of May 21 -27, 2006 as V.F.W. Poppy Week, and urge the support of all citizens and organizations for that week. Camille W. Anthony, Chairman Richard W. Schubert, Vice Chairman Stephen A. Goldy, Secretary James E. Bonazoli Ben Tafoya Term • r • I I IN Three years Appointing Authority Board of Selectmen Number of Members Five Members — One from Reading, one from North Reading, one from Lynnfield and two from Wilmington. The three year terms are staggered Meetings CAB meets once a month in the evening and rotates its meeting locations among the four towns. Authority Purpose The Citizens' Advisory Board reviews and makes non- binding recommendations to the RMLD Board on budgets and financial matters including rate setting as well as other policy and operational matters. CAB members also serve as liaisons to the communities they represent and specifically to the Board of Selectmen. 3,q ].I IV E D N CLERK ID 1 N G, MASS. APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: Me-r-I (Last) K_evi n Date�. �e Ob MAY —3 A 11: 48 f /a.7 � 6)41 (Middle) r Address:- t5_a Uaveti I I I -Aae-L Tel. (Home) A_,91Y-,%D3,9 Tel. (Work),9?S- 371� ;7,3oo (Is this number listed?) Occupation: Grqnj—�r-AL_n r- &vernr(7en_F# of years in Reading: 11 Are you a registered voter in Reading? e-mail address: q e 1� Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Advisory Council Against the Misuse and Abuse of Alcohol, Tobacco and Other Drugs .. ... Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars _Bylaw Committee Celebration Committee Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldier's & Sailor's Graves Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee _META Advisory Committee —Metropolitan Are a Planning Council —Mystic Valley Elder Services Recreation Committee RMLD Citizen Advisory Board Solid Waste Advisory Committee Telecommunications and Technology Advisory Committee _Town Forest Committee Water, Sewer and Storm Water Management Advisory Committee West Street Historic District Conumssion —Other Please outline relevant experience for the position(s) sought: I 44ve- Serve_ �e 16(& �* Ye_-CI►__T 4 9p) q 11 rh Op fersdna /i PI e-5 /tivL,p L 11 M?Meaf 1.1/ Ik <� ANDREW K. HERLIHY 432 Haverhill Street, Reading, K8A 01887 781-944-5239 andrewherlihy@yahoo.com Merrimack Valley Workforce Investment Board Lawrence, MA[102-3/06] Regional Industry Manager: Directly reporting to Executive Director of private-led public board overseeing $7.2 million in public workforce development funds ~ Liaison between public workforce development/ job-training oyob*m and region's critical and emerging industries, local chambers of commerce, Northern Essex Community College, faith-based/ neighborhood-based organizations and other entities w Approver, responsible for maintenance and oversight, of training list nf8O0+approved Individual Training Account courses/programs for jobseekers utilizing taxpayer-funded vouchers from One-Stop Career Centers |n Merrimack Valley � Grant development manager, with activities including: • EPA Bnownfio|do Job Training Grant [nationwide competitively-awarded], • State-funded BEST grants including Jobs In Finance, Hea|thCareVVorka; • Federal Department of Labor grants including H 1 B, National Emergency Grants for Lucent Technologies, A-Plus Manufacturing, Sanmina and Merck-Medco • State grants for jobseekers with disabilities including Work Incentive Grant, Navigator initiative and Youth with Disabilities grant • Department of Education grants including Connecting Activities, p21 andCG2 ° overseer of ValleyWorks Career Centers in Lawrence and Haverhill, regularly interacting with staff of80 professionals * Local reviewer for regional Workforce Training Fund [WTF] applications * Participant inVV[F Round 14 State review team � Primary technical assistance provider for WTF applicants, helping dozens of companies leverage over $7OO.000infunding • Convener of several public workforce advisory committees, regional training vendor roundtab|es and industry clusters • Researcher of industry needs assessments and connector to appropriate training • Promoter and marketer of Renewal Community tax benefits to area businesses • Primary legislative contact, oversight and strategy [federo|, state and municipal] • Co-Chair, Haverhill Partners for Literacy • Active Partner, Lawrence LiteracyWorks and Amesbury Learning and Literacy Partnership • Member, State VVorkgroupon Employer Incentives for ESL and Adult Basic Education in the Workplace • Co-manogar. Business Services Unit —Va|}oyVVorka Career Center • Manager of performance progress on various public workforce development initiatives • Editor ofgrant proposals, letter ofsupport, VVTF grant submissions, VV|B news releases and other publications • Attendee at numerous networking events to promote public workforce system Office of State Representative Brian S. Dempsey D-HaverhiU, J m Essex District [68}9-12/01] Legislative Director- Massachusetts State House RESPONSIBILITIES: • Legislation tracking and scheduling; • Constituent liaison with various state and municipal government entities; • Research for public issues, budget requests, new legislation • Liaison with various public interest groups and constituents • Advisor to state official who ascended to committee chairmanship and won 80% in a contested reelection campaign [2000] ."? g3 � 1-3 Bardmn Trimnommt Logistical Coordinator/Dispatcher RESPONSIBILITIES: • scheduler of logistics for concrete pours for Central Artery/Tunnel project andotharpub|io and private construction and transportation projects • company and ready-mix division made targets all 3years • handled front-line customer support and oversight of unionized Teamster fleet Massachusetts Turnpike Authority [1O193-5&H6] Assistant to the General Counsel RESPONSIBILITIES: � data collection, file maintenance and record keeping ° liaison bzcommunity groups including "Free the Pike" coalition PUBLIC AFFAIRS: Reading Municipal Light Department—Commissioner 2O02-2006 [elected April, 202 and 2003] Chairman of the Board, 4/O5-4/UG: Secretary Pro Tem.2005 Subcommittees: Policy; Public and Community Relations; Capital and Operating Budget; Payroll; Working Groups: Green Power; Bnoadbandover Power Lines ' RESPONSIBILITIES: one offive elected commissioners providing direction and policy oversight to $60+ million municipal light department of 96 employees serving 4 communities on behalf of 25.00O+ ratepayers, supervising General Manager. Reading Town Meeting Elected Member- Precinct 1--- Three-year term] 1996-1999, 1999-2002 Reading Open Space Cmmnmnittee-- 988 University of Massachusetts at Boston- Affairs [Master's. candidate, Spring, 2006] Villanova University, ViNanov . Pennsylvania ��. English, 1993 American University, Washington, DC [Fall, 1991] Washington Semester Program |nharn— Office nf(�ongneoemenRobe�E.Andrevvo[D-NJ-2 = district] [1SQ1-92] Central Catholic High School, Lawrence, Massachusetts [1985-1888] Class Agent: Class of1Q80 3iq APPOINTMENTS TO BECOME EFFECTIVE MAY 129 2006 Economic Development Committee 2 Vacancies Appointing Authority: Board of Selectmen Candidates: Meghan A. Young- Tafoya ,,,3 111 Orig. Term Present Member(s) and Term(s) Date Expires Sheila Clarke 536 Haverhill St. (06) (08) Russell T. Graham 68 Maple Ridge Rd. (06) (08) Leslie McGonagle 140 Pine Ridge Rd. (06) (07) Vacancy (07) Vacancy (06) Candidates: Meghan A. Young- Tafoya ,,,3 111 Policy Establishing an Economic Development Committee There is hereby established a five (5) member Economic Development (Committee) to advise the Community Planning and Development Commission(CPDC) and the Board of Selectmen on matters related to current andTature economic development in the community. The purposes of the Committee are to advise the Board of Selectmen, the CPDC, and the Town Manager on matters of policy related but not limited to: • Develop a work program including the frequency of reporting to the Board of Selectmen and the CPDC; • Develop an Economic Development Strategy consistent with the Master Plan and goals and objectives established periodically by the Board of Selectmen; • Within the Economic Development Strategy, work with staff to obtain additional State and Federal economic developmental grants; • Explore the need for and legality of forming a "property based" and/or "business based" Business Improvement District(s) funded by assessments on all businesses within the individual district(s); • To the extent feasible, encourage commercial development and office leases of downtown space consistent with the traditional atmosphere of a New England Village Center; • Advise the Board of Selectmen, CPDC, and any other Town agency or official as appropriate, on matters related to economic development in the community; • Maintain an ongoing dialogue with business owners and owners of major properties on a pro- active basis to understand how the Town can work with them to achieve their plans; • In order to achieve the above, review options to funding economic development activities in cooperation with other civic organizations. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. In selecting the Comrnittee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: Member or designee of the Reading/North Reading Chamber of Commerce; • Member or designee from the utilities serving the community, including electric, gas, internet access, cable TV, or others; • Merchants or businesses from the downtown area of Reading; • Residents of the community who do not represent the above groups, and who have expertise in planning, economic development, finance, business management, construction, training and education, marketing, or other areas of expertise and experience which would assist the community in attracting appropriate businesses to the community and otherwise carrying out the mission of the Committee. Subcommittees may be created by a vote of the Committee. Members of Subcommittees do not necessarily have to be members of the Committee. The Committee shall be advisory in all matters. Decisions as to whether or not to implement measures shall rest as appropriate with the Town Manager, the Board of Selectmen, the CPDC, or other body having jurisdiction in the matter. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This committee shall sunset on June 30, 2012 unless renewed by the Board of Selectmen. Adopted 3 -7 -06 2M614AY { i PM 12'. 37 APPLICATION FOR APPOINTMENT TO BOARDS /COMMITTEES /COMIVIISSIONS Name: %OU,r/� - �/ -�Y.r -tea+/, Date: /l�mi9yG' �o (Last) (First) (Middle) Address: ` �% � ,�' .�1 a'T; �/' '�i`r/�` Tel. (Home) ��1 0 "' 71 Tel. (Work) C17- 7`9'!1'" (Is this number listed ?) -�_ Occupation: of years in Reading: Are you a registered voter in Reading? i PRIME SPECIAL TOWN MEETING JUNE 12,2006 TABLE OF CONTENTS Title Sponso Page # Article 1 Reports Board of Selectmen 2 Instructions Board of Selectmen 3 Amend Capital improvements Program FY 2007 - FY 2011 Board of Selectmen 4 MWRA Water Buy-In Board of Selectmen 5 Home Rule Petition re: MWRA Board of Selectmen 6 Amend the FY 2007 Budget Finance Committee 7 Purchase of Land — Main Street Board of Selectmen APPENDIX Conduct of Town Meeting z / ^ COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officers Return, Reading: By virtue of this Warrant, 1, on notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Mobil on the Run, 1330 Main Street The date of posting being not less than fourteen (14) days prior to June 12, 2006, the date set for the Special Town Meeting in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of A true copy. Attest: Cheryl A. Johnson, Town Clerk 1 Corey W. Porter, Constable ��z SPECIAL TOWN MEETING (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, s§. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland Road in said Reading, on Monday, June 12, 2006, at seven-thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE'l To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Conservation Commission, Town Manager and any other Board or Special Committee. Board of Selectmen ARTICLE 2 . To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and I Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen ARTICLE 3 To see if the Town will vote to amend the FY 2007 — FY 2011, Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen ARTICLE 4 To see. if the Town will vote to apply for admission to the Massachusetts Water Resources Authority Water System to receive from Massachusetts Water Resources Authority the entirety of the Town of Reading's public water supply in accordance with Chapter 372 of the Acts of 1984 of the Commonwealth; and to see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise, and appropriate for the payment of entrance fees, costs of connection, demolition of the existing Water Treatment Plant and other modifications to the water distribution system, and other expenses for the same; and to see if the Town will vote to authorize the Board of Selectmen, acting as Water Commissioners, to take such actions necessary or required to apply for admission to and to receive the entirety of the. Town of Reading's public water supply from the Massachusetts Water Resources Authority Water System, including, without limitation, filing legislation, payment of applicable fees 2 M and charges, and entering into an agreement with the Massachusetts Water Resources Authority as may be required or necessary to receive a supply of water at prevailing rates charged by the Massachusetts Water Resources Authority to communities in its water supply system, or take any other action with respect thereto. Board of Selectmen ARTICLE 5 To see if the Town will vote to authorize the Board of Selectmen to file a Home Rule Petition With the Great and General Court of the Commonwealth of Massachusetts which would provide legislative approval for the Town of Reading to purchase the entirety of its public water supply from the, Massachusetts Water Resources Authority including to the extent possible expediting and/or waiving of all other required approvals, any other legislation not withstanding, or take any other action with respect thereto. Board of Selectmen ARTICLE 6 To see if the Town will vote to amend one or more of the votes taken under Article 15 of the Warrant of the Annual Town Meeting of April 24, 2006, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 7 To see if the Town will vote to authorize the Board of Selectman to acquire by purchase, eminent domain, gift or otherwise, two parcels of land containing approximately 2.14 acres located on Main Street shown as Lots 2 and 16 on Board of Assessors' Map 237 currently believed to be owned by the estate of Richard A. Mattera, said land to be used for open space and conservation purposes in accordance with the provisions of Mass. General Laws Chapter 40, Section 8C to be under the care, management and control of the Town of Reading Conservation Commission and further to be dedicated in perpetuity to purposes stated in Article 97 of the Amendments to the Constitution of the Commonwealth of Massachusetts including the protection of water resources and shall be fully protected by all provisions of Article 97; and to see if the Town will vote to appropriate by borrowing, or transfer from available funds, or otherwise, a sum of money; and to authorize the Board of Selectmen to enter into any and all agreements and contracts upon terms and conditions as they may determine to be necessary to carry out the acquisition of such parcel and the purposes of this Article, and to see if the Town will authorize the Board of Selectmen, Town Manager and/or the Conservation Commission to apply for a grant or grants, including but not limited to a Self-Help Grant under MGL, Chapter 132A, Section 11, to be used to defray the cost of all, or any part of the purchase price for such parcel of land; provided however that any borrowing authorized by this Article and any appropriation subject to this Article shall be contingent upon the passage of a debt exclusion referendum question under General Laws Chapter 59, §21 C within 90 days of the close of this Special Town Meeting, or take any other action with respect thereto. Board of Selectmen 3 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to June 12, 2006, the date set for the meeting in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 16th day of May, 2006. Corey W. Porter, Constable rd Camille W. Anthony, Chairman Richard W. Schubert, Vice Chairman Stephen A. Goldy, Secretary James E. Bonazoli Ben Tafoya SELECTMEN OF READING Town of Reading 16 Lowell Street Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager @ci.read!ng.ma.us TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: May 10, 2006 RE: Agenda — May 16, 2006 TOWN MANAGER (781) 942 -9043 4c) Approve Purchase and Sales ,Agreement — Dividence Meadows = Town Meeting approved the purchase of this property last fall. This is the property at the end of Kieran Road next to the Town Forest and Wood End School. The Conservation Administrator has been working hard to get all title issues cleared since the fall Town Meeting and has achieved that. The attached Purchase and Sales Agreement is ready to be signed. We anticipate that the deeds will be available to be signed at your meeting on May 23, 2006. 4d) own Counsel Performance Review — Attached are the forms that were most recently used in 2005 for the review of Town Counsel. I suggest that we proceed to ask staff and Boards, Committees and Commissions to give their review of Town Counsel and then two members of the Board of Selectmen sit down with Town Counsel and myself and go through the performance. 4e) Establish a Downtown Parking Task Force — Please see the attached draft of a policy establishing a committee. An issue has been raised by the Chamber of Commerce and as the requirement that the members of this committee need to be residents of the community. Section 4 -10 of the Reading Home Rule Charter provides in pertinent part that "the Board of Selectmen may establish and appoint standing advisory committees from time to, time for a specific purpose. Such a committee will be considered a "multiple member body" as defined in the Charter and shall be appointed in accordance with the process detailed in Section 8- 12, and members shall physically reside in the Town of Reading at the time of their appointment and during their term of office." Because.this is an ad hoc committee or task force, I do not believe that the residency provisions apply. 4 C I - Town of Reading 16 Lowell Street Reading, MA 01867-26 3 CONSERVATION COMMISSION Phone (781) 942-6616 Fax (781) 942-9071 ffink&i.reading.ma.us MEMORANDUM To: Board of Selectmen From: Frances M. Fink, Conservation Administrator Date: May 10, 2006 Re: Purchase and Sale Agreement for "Dividence Meadows" During the next meeting of the Board of -Selectmen on May 16, 2006, please review and sign the attached Purchase and Sale Agreement for the Dividence Meadows property off Kieran Road. I have worked with Town Counsel and the seller's counsel on several drafts. The attached document is the final version acceptable to Town Counsel. The purchase was approved by Town Meeting last fall. We must complete the purchase by Jwie 30, 2006 to receive the reimbursement wider the Drinking Water Supply Protection Grant. We are working with Town Counsel and a Title Examiner to assure clear title, and hope to have all documentation in place for a closing on June 5, 2006. Please call if you have any questions. Thank you for your support in.this matter. �cz PURCHASE AND SALE. AGREEMENT 1. PARTIES AND MAILING ADDRESSES This day of 2006 HILLCREST REALTY, INC. hereinafter called the SELLER, agrees to SELL, and Town of Reading. hereinafter called the BUYER, or PURCHASER, agrees to BUY, upon the terms hereinafter set forth, the following premises described in Paragraph 2. 2. DESCRIPTION OF PREMISES The land known as Dividence Meadow, Reading, Massachusetts, being part of the property particularly described in Book 8624 Page 411 in the Middlesex South Registry of Deeds being 10.41 acres of undeveloped land. 3. BUILDINGS STRUCTURES, IMPROVEMENTS, FIXTURES Not applicable. 4. TITLE /DEED Said premises are to be conveyed by a good and sufficient Quitclaim Deed running to the BUYER, or to said nominee designated by the BUYER, by written notice to the SELLER at least seven days before the deed is to be delivered as herein provided, and said deed shall convey a good and clear record and marketable title, including insurable title thereto, free from encumbrances, except. a) Provisions of existing building and zoning laws; b) Existing rights and obligations in party walls which are not the subject of written agreement; C) Such taxes for the then current year as are not due and payable on die date of the delivery of such deed; d) Any liens for municipal betterments assessed after the date of this agreement; e) Any easement, restriction, or agreement of record presently in force and applicable, which do not interfere with, the reasonable use of the premises as now used and which are acceptable to Buyer's Lender /Title Insurer. Any dispute concerning a title matter that is the subject of a title standard of the Massachusetts Conveyancers Association in effect at the time for the delivery of the deed shall be governed by said title standard to the extent applicable. q C 3 S. . PLANS If said deed refers to plan necessary to be recorded therewith, the SELLER shall deliver such plan with the deed in form adequate for recording or registration. 6. REGISTERED TITLE In addition to the foregoing, if the title to said premises is registered, said deed shall be in form sufficient to entitle the BUYER to a Certificate of Title of said premises, and the SELLER shall deliver with said deed all instruments, if any, necessary to enable the BUYER to obtain such Certificate of Title. 7. PURCHASE PRICE The agreed purchase price for said premises is Thirty One Thousand dollars. -------------------------- - - - - -- ($31,000.00), of which $ 1,000.00 have been paid as a deposit this day the signing of purchase and sales agreement, $ 30,000.00 to be paid at time of delivery of the deed in cash, or by certified check or treasurer's check or Attorney's IOLTA conveyancing account check. $ 31,000.00 Total 8. TIME FOR PERFORMANCE AND DELIVERY OF DEED Such deed is to be delivered at 10:00 A.M. on or before the 5th day of June 2006, at the Middlesex So. Registry of Deeds, unless otherwise agreed upon. It is agreed that time is of the essence of this agreement. 9. POSSESSION AND CONDITION OF THE PREMISES Full possession of said premises, except as herein provided, is to be delivered at the time of the delivery of the deed, said premises to be then (a) in the same condition as they now are, reasonable use and wear thereof excepted, (b) not in violation of said building and zoning laws and environment and health laws, (c) compliance with the provisions of any instruments referred to in clause 4 hereof. The BUYER shall be entitled personally to inspect said premises prior to the delivery of the deed in order to determine whether the condition thereof complies with the terms of this clause. 10. EXTENSION TO PERFECT TITLE OR MAKE PREMISES CONFORM If the SELLER shall be unable to give title or to make conveyance, or to deliver possession of the premises, all as herein stipulated, or if at the time of delivery of the deed the premises do not conform with the provisions hereof, the SELLER, at his discretion, may use reasonable efforts' to remove any defects in title, or to deliver possession as provided herein, or to make the premises conform to the provisions hereof, as the case may be in which event the SELLER shall give written notice thereof to the BUYER at or before the time ' Reasonable efforts shall require the SELLER to expend no more than Five Thousand ($5,000.00) Dollars to remove said title defects; this amount shall include attorney fees and costs. ti V for performance hereunder, and thereupon the time for performance hereof shall be extended for a period of thirty (30) days, provided BUYER can extend its Mortgage Financing Commitment at no additional cost. 11. FAILURE TO PERFECT TITLE OR MAKE PREMISES CONFORM If at the expiration of the extended time the SELLER shall have failed so to remove any defects in title, deliver possession or make the premises conform, as the case may be, all as herein agreed, or if at any time during the period of this agreement or any extension thereof, the holder of a mortgage on said premises shall refuse to permit the insurance proceeds, if any, to be used for such purposes, then, any payments made under this agreement shall be forthwith refunded and all other obligations of all parties hereto shall cease and this agreement shall be void and without recourse to the parties hereto. 12. BUYER'S ELECTION TO ACCEPT TITLE The BUYER shall have the election, at either the original or any extended time for performance, to accept such title as the SELLER can deliver to said premises in their then condition and to pay therefore the purchase price without deduction, in which case the SELLER shall convey such title, except that in the event of such conveyance in accord with the provisions of this clause, if the said premises shall have been damaged by fire or casualty insured against, then the SELLER shall, unless the SELLER has previously restored the premises to their former condition, either a) pay over or assign to the BUYER, on delivery of the deed all amounts recovered or recoverable on account of such insurance, less any amounts reasonably expended by the SELLER for any partial restoration or b) if a holder of a mortgage on said premises shall not permit the insurance proceeds or a part thereof to be used to restore the said premises to their former condition or to be so paid over or assigned, give to the BUYER a credit against the purchase price, on delivery of the deed, equal to said amounts so recovered or recoverable by the holder of the said mortgage, less any amounts expended by the SELLER for any partial restoration. 13. ACCEPTANCE OF DEED The acceptance of a deed by the BUYER or his nominee, as the case may be, shall be a full performance in discharge and release of every agreement and obligation herein contained or expressed, except such as are, by the terms hereof, to be performed after the delivery of said deed. 14. USE OF PURCHASE MONEY TO CLEAR TITLE To enable the SELLER to make conveyance as herein provided, the SELLER may, at the time of delivery of the deed, use the purchase money or any portion thereof to clear the title of any or all encumbrances or interests, provided that all instruments so procured are recorded simultaneously with the delivery of said deed, or that at or prior to closing, arrangements are made for the later recording of all instruments so procured, in accordance with customary closing practices and satisfactory to the attorney for BUYER's mortgage lender. Discharges of Institutional Mortgages need not be provided at the closing if arrangements consistent with customary conveyance practices are made for the payoff thereof at closing and the subsequent procuring and recording of the Discharge. 16. ADJUSTMENTS V Taxes for the current year, shall be apportioned as of the day of performance of this agreement and the net amount thereof shall be added to or deducted from, as the case may be, the purchase price payable by the BUYER at the time of delivery of the deed. 17. ADJUSTMENT OF UNASSESSED AND ABATED TAXES If the amount of said taxes is not known at the time of delivery of the deed, they shall be apportioned on the basis of the taxes assessed for the preceding year, with a reapportionment as soon as the new tax rate and valuation can be ascertained; and, if the taxes which are to be apportioned shall thereafter be reduced by abatement, the amount of such abatement, less the reasonable cost of obtaining the same, shall be apportioned between the parties, providing that neither party shall be obligated to institute or prosecute proceedings for an abatement unless herein otherwise agreed. 18. DEPOSIT All deposits made hereunder shall be held, in escrow, by SELLER's attorney, Camille M. Daly subject to terms of this agreement, and shall be duly accounted for at the time of performance of this agreement; provided, however, that if SELLER shall retain the deposit under the provisions hereof, then the entire amount of the interest earned will be the property of SELLER, and, if the deposit is returned to BUYER under the provisions hereof, then the entire amount of the interest shall be property of BUYER. In the event of any disagreement between the parties, the escrow agent may retain all deposits made under this agreement pending instructions mutually given by SELLER and BUYER, or in the absence of such instructions, may institute an interpleader action in a court of property jurisdiction and pay over said amount to the clerk of the court in which such action is pending. 19. BUYER'S DEFAULT; DAMAGES If BUYER shall fail to fulfill BUYER's agreements herein, all deposits made hereunder by BUYER shall be retained by SELLER as liquidated damages. This shall be Seller's sole and exclusive remedy in law and equity. 20. RELEASE BY HUSBAND OR WIFE n/a . 21. LIABILITY OF TRUSTEE, SHAREHOLDER OR BENEFICIARY If the SELLER or BUYER executes this agreement in a representative or fiduciary capacity, only the principal or the estate represented shall be bound, and neither the SELLER or BUYER so executing, nor any shareholder, shall be personally liable for any obligation, express or implied, hereunder. 22. CONSTRUCTION OF AGREEMENT This instrument, executed in multiple original counterparts, is to be construed as a Massachusetts contract, is to take effect as a sealed instrument, sets forth the entire contract between the parties, is binding upon and inures to the benefit of the parties hereto and their respective heirs, devisees, executors, administrators, successors and assigns, and may be canceled, modified or amended only by a written instrument executed by both the SELLER and the BUYER. If two or more persons are named herein as BUYER, their obligations hereunder shall be joint and several. The captions are used only as a matter of convenience and are not to be considered a part of this agreement or to be used in determining the intent of the parties to it. The use of the feminine shall include the masculine and the use of the masculine shall include the feminine. The rule of construction which provides for construing contract provisions in favor of the non - drafting party shall have no effect, as both Seller and Buyer, or their representatives, have participated in the negotiation and drafting of this Agreement. 23. MORTGAGE CONTINGENCY Omitted . 24. Omitted 25. WARRANTIES AND REPRESENTATIONS The BUYER acknowledges that BUYER has not been influenced to enter into this transaction nor has he relied upon any warranties or representations not set forth or incorporated herein in this agreement or previously made in writing, except for the following additional warranties and representations, if any, made by the SELLER: NONE 26. NOTICES All notices required or to be given hereunder shall be in writing and deemed duly given when delivered by hand or mailed by registered or certified mail, return receipt requested, postage and registration or certification charges prepaid, to the addresses of the parties indicated herein, or to such other addresses as may from time to time be designated by either party by written notice to the other. FOR BUYER: Donna Gorshel Cohen, Esquire BRACKET & LUCAS 165 Washington Street Winchester, MA 01890 Phone: 781- 729 -1500 Fax: 781- 729 -5444 FOR SELLER: Attorney Camille M. Daly 245 Market Street, PO Box 449 Lawrence, MA 01842 Phone: 978- 688 -2500 Fax: 978 - 689 -1003 27. ACCESS TO PROPERTY SELLER shall allow BUYER and BUYER's agents to have access to the premises for the purpose of conducting inspections, showing the premises to potential mortgagees, appraising the premises, taking measurements, etc., at reasonable times and, if requested by SELLER, in the presence of SELLER or SELLER's agents. BUYER shall have the right to inspect the premises within 24 hours of closing. 67- 28. AFFIDAVITS AT CLOSING SELLER agrees to furnish to BUYER at the time of delivery of the deed executed affidavits, certificates, and indemnifications regarding mechanics and materialmen's liens, and parties in possession sufficient to eliminate any title insurance exceptions for these matters, or customarily required by BUYER's mortgagee in connection with mortgage loans for transactions of this type. SELLER shall supply sufficient certification of non - foreign status, tax identification number and driver's license at the time of closing. 29. This Agreement supersedes all prior Agreements and other understandings between the parties and represents the complete and full Agreement of the parties hereto except as this Agreement is hereinafter modified or altered by written agreement by the parties hereto. 30. a) Title to said premises is insurable (the premium to be paid by BUYER) for the benefit of BUYER, by a title insurance company acceptable to BUYER in a fee owner's policy of title insurance, at normal premium rates, in the America Land Title Association form currently in use, subject to those printed exceptions to title normally included in the "jacket to any such form or policy; and 31. The broker commission with respect to the transaction hereunder shall be paid by SELLER in the amount of $2,480.00 to Grubb & Ellis Coldstream Real Estate, Inc. BUYER represents that they were not introduced to the SELLER, or the property, or induced to enter into this Agreement by any other broker other than the broker named herein, and BUYER shall indemnify SELLER for any losses, costs, or damages, (including, without limitation, attorney's fees) incurred by SELLER with respect to any breach of BUYER's said representations. The provisions of this Paragraph shall survive the delivery of the Deed hereunder. 32. No oral warranties, representations, or statements shall be considered a part hereof. The provisions of this Paragraph shall survive the delivery of the Deed hereunder. 33. BUYER shall not have the right to assign this Agreement without the express written consent of the SELLER. If, without the SELLER's written consent as aforesaid, BUYER assigns this Agreement, SELLER, at their option, may declare this Agreement ipso facto, null and void, and all payments made hereunder shall be retained by SELLER as liquidated damages. 34. All reference to the "then current year" and like references with respect to real estate taxes payable for the premises shall be construed to mean the current fiscal tax period within which such taxes are payable. 35. If the BUYER records this Agreement, this Agreement, shall, ipso facto, at the option of the SELLER become null and void, and the deposit with the interest thereon shall be retained by SELLER as liquidated damages. V . NOTICE: THIS IS A LEGAL DOCUMENT THAT CREATES BINDING OBLIGATIONS. EXTENSION 4cq % EF NOT UNDERSTOOD, CONSULT AN ATTORNEY. IN WITNESS WHERETO, the parties hereunto set their hands and seals: Board of Selectmen of the Town of Reading by Buyer Date Seller Date by Buyer Date Seller Date by Buyer Date by Buyer Date by Buyer Date �A Broker Date Broker Date I have received a copy of the Purchase and Sale Agreement: Buyer Date Seller Date Buyer Date Seller Date Buyer Date Buyer Date Buyer Date EXTENSION 4cq % of R ` - Town of Reading o 16 Lowell Street j639'lNco Reading, MA 01867 -2685 FAX: (781) 942.9071 Email: townmanager @ci.read1ng.ma.us TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: May 10, 2006 RE: Agenda— May 16, 2006 TOWN MANAGER (781) 942 -9043 4c) Approve Purchase and Sales .Agreement — Dividence Meadows Town Meeting approved the purchase of this property last fall. This is the property at the end of Kieran Road next to the Town Forest and Wood End School. The Conservation Administrator has been working hard to get all title issues cleared since the fall Town Meeting and has achieved that. The attached Purchase and Sales Agreement is ready to be signed. We anticipate that the deeds will be available to be signed at your meeting on May 23, 2006. 4d) Town Counsel Performance Review — Attached are the forms that were most recently used in '2005 for the review of Town Counsel. I suggest that we proceed to ask staff and Boards, Committees and Commissions to give their review of Town Counsel and then two members of the Board of Selectmen sit down with Town Counsel and myself and go 4e) Establish a Downtown Parking Task Force — Please see the attached draft of a policy establishing a committee. An issue has been raised by the Chamber of Commerce and as the requirement that the members of this committee need to be residents of the community. Section 4 -10 of the Reading Home Rule Charter provides in pertinent part that "the Board of Selectmen may establish and appoint standing advisory committees from time to time for a specific purpose. Such a committee will be considered a "multiple member body" as defined in the Charter and shall be appointed in accordance with the process detailed in Section 8- 12, and members shall physically reside in the Town of Reading at the time of their appointment and during their term of office." Because this is an ad hoc committee or task force, I do not believe that the residency provisions apply. qd (.0 Town Counsel Performance Review The Board of Selectmen is conducting its annual performance review of Town Counsel, and would like your input. If you are a Department or Division Head, please fill this out from your experience in that role. If you are a Board, Committee, or Commission (B.C/C), please fill out one form for the entire B/C/C, either by reaching a consensus among the members, or by designating one member to complete the form. I will take all of the information and compile it as a report for the Board of Selectmen and ultimately for Town Counsel. The purpose of this process, as the performance review of employees, is to identify strengths and weaknesses, and address weaknesses to improve service to the community. Please return Form to the Town Manager's Office no later than July 15, 2005. if Do you anticipate a change in the number of hours of legal services for FY 2006 required your B/C/C or Department from the previous year? Yes— No If yes, what change, and for what reason? Me 2. Are there particular legal specialties unique to the operations of your B/C/C or Department or Division? Yes No If yes, please describe the specialty and estimate your needs for the coming Fiscal Year: Hours per year Hours per year 3. Please rate the level at which the legal service needs of your B/C/C,, Department or Division are currently being met: Please indicate your opinion on the following scale: NOT WELL 1 2 3 4 5 6 7 8 9 10 VERY WELL Please provide any specific positive and/or negative feedback: 4. Does Counsel have the necessary specialty and depth of knowledge in content areas for your particular needs? Yes— No Please explain: qd)" - 5. Please rate the adequacy of access your B/C/C, Department or Division has to Town Counsel. Please indicate your opinion on the following scale: INADEQUATE 1 234567 89 10 *ADEQUATE Please provide any specific positive and/or negative feedback: 6. How quickly and completely does Counsel respond with answers to your legal questions?: Please indicate your opinion on the following scale: INADEQUATE 1 2345678-9 10 ADEQUATE Please provide any positive and/or negative feedback: 7. Describe how the priority and/or urgency of your request for legal services is communicated to Town Counsel: Please provide any specific positive and/or- negative feedback: 8. Please rate your overall satisfaction with the services of Town Counsel on the following scale: DISSATISFIED 1 2 3 4 5 6 7 8 9 10 SATISFIED 9. Use this last space (and additional sheets if necessary) to provide general comments on the performance of Town Counsel during the past year: AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA Name of B/C/C or Department/Division: Name of respondent: Date: 4A 30 OF A. m Town of Reading 16 Lowell Street r639p114coRQO4P Reading, MA 01867 -2685 FAX: (781) 942.9071 Email: towrimanager &i.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: May 10, 2006 RE: Agenda —May 16, 2006 TOWN MANAGER (781) 942 -9043 4c) Approve Purchase and Sales Agreement — Dividence Meadows = Town Meeting approved the purchase. of this property last fall. This is the property at the end of Kieran Road next to the Town Forest and Wood End School. The Conservation Administrator has been working hard to get all title issues cleared since the fall Town Meeting and has achieved that. The attached Purchase and Sales Agreement is-ready to be signed. We anticipate that the deeds will be available to be signed at your meeting on May 23, 2006.. 4d) Town Counsel Performance Review — Attached are the forms that were most recently used in 2005 for the review of Town Counsel. I suggest that we proceed to ask staff and Boards, Committees and Commissions to give their review of Town Counsel and then two members of the Board of Selectmen sit down with Town Counsel and myself and go .through the performance. 4e) Establish a Downtown Parking Task Force — Please see the attached draft of a policy establishing a committee. An issue has been raised by the Chamber of Commerce and as the requirement that the members of this committee need to be residents of the community. Section 4 -10 of the Reading Home Rule Charter provides in pertinent part that "the Board of Selectmen may establish and appoint standing advisory committees from time to time for a specific purpose. Such a committee will be considered a "multiple member body" as defined in the Charter and shall be appointed in accordance with the process detailed in Section 8- 12, and members shall physically reside in the Town of Reading at the time of their appointment and during their term of office." Because.this is an ad hoc committee or task force, I do not believe that the residency provisions apply. qi I I 1�. Policy establishing an "ad hoc Task Force to evaluate Downtown Parking" (Task Force) There is hereby established a seven (7) member ad hoc Task Force to evaluate Downtown Parking (Task Force), and to report to the Board of Selectmen on their recommendations. The terms of the ad hoc committee shall expire on June 30, 2007, unless extended by the Board of Selectmen. In selecting the Committee membership of 7 members, the Board of Selectmen shall appoint all members and shall attempt to fill the positions as follows: ♦ 1 member of the Community Planning and Development Commission ♦ 1 member of the Economic Development Committee ♦ 2 residents of the residential neighborhoods abutting Reading's Downtown ♦ 2 business persons who own/operate businesses and/or own business property in Downtown; and or a representative of the Chamber of Commerce ♦ 1 other resident of the Town who does not meet the standards of the positions outlined above The Task Force shall, at a minimum, perform the following: 1. Develop a work plan and schedule, including key decision points by the Board of Selectmen, for accomplishing its Mission, and review it with the Board of Selectmen; 2. Become thoroughly familiar with the Master Plan, Zoning, and other regulations as they impact Reading's Downtown and the need for parking; 3. Review past economic development and parking studies done for Reading's Downtown; 4. Determine within industry standards, the requirement for parking spaces in Downtown, broken down by employee parking and customer parking, and broken down by area of Downtown as appropriate; Evaluate alternatives to parking such as increased pedestrian access, bicycle use, and use of mass transit; 5. Evaluate the gap in required parking vs existing public and private parking supply; 6. Explore options for meeting any deficiencies in parking in Downtown, including number of spaces, location, method of ownership (private vs. municipal), type of parking (surface, structure), and methods of financing needed parking; 7. Provide interim report(s) on the work of the Task Force to the Board of Selectmen; 8. Provide a final report to the Board of Selectmen. Staff will be assigned by the Town Manager to work with the Committee. The ad hoc Task Force to evaluate Downtown Parking will be considered to be part of the Department of Community Services for Administrative purposes. The services of the Town Planner, Town Counsel, and other expertise will be available through the Town Manager. The ad hoc committee will make an interim report to the Board of Selectmen no later than October 30, 2006, and a final report to the Board of Selectmen no later than June 30, 2007, except as the Board of Selectmen may extend that date. Adopted 5-I6 -06 q X z If 4f) Attached are the proposed 15 highest priority objectives and work program for the Town Manager. This is in response to the Board of Selectmen's suggestion that we establish what the highest priority work items are. I'm also attaching a full set of the adopted -- _.,,,.,_,.gaals, objectives and work program for the Board's information. 4g) Habitat for Humanity is ready to proceed with the two single family homes to be built on Governor's Drive. I have signed the application for building permits. Part of the Board of Selectmen's condition endorsing the LIP application is that Habitat for Humanity will need to pay for improvements to Governors Drive in exchange for the "donation" of the lots. The total estimated costs is approximately $75,000 which includes a contingency. Habitat is obligated to provide $29,705 to the Town upon the "signing of the deeds and an additional $29,705 in 90 days. The Town is obligated to complete the improvements within nine months. If the total cost of the improvements of Governors Drive exceed the $59,410 submitted, then Habitat for Humanity will received notice and be obligated to pay that additional amount up to the total of $75,000. The improvements include granite curbing on the full length of Governors Drive, a sidewalk on Governors Drive between Melendy Drive and Salem Street, drainage work (that has already been completed), and repaving the road. '1 . 15 highest priority work items — 2006 From Town Manager's Goals and Objectives for FY 2007 (not in priority order) 1. 1-4.2 - Develop a capital improvement program process involving all stakeholders. 2. 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities Director. 3. 1-5.3 - Develop preventive maintenance plan (Facilities Director with input from Department Heads). 4. 1-5.4 - Develop calendar based schedule of maintenance activities. 5. 1-5.5 - Ensure that the Facilities Department has proper financial resources to achieve mission. 6. 1-6.1 - Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside resources as necessary. 7. 2-2.4 - Conduct training on Emergency Preparedness for Key employees & elected officials updated annually. 8. 3-1.1 - Establish and foster internal communications, through retreats and other mechanisms. 9. 3-1.3 - system for employee communications and information (benefits, policies). 10. Educate elected and appointed Boards & staff on respective roles, responsibilities and relationships. 11. 3-1.8 - Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions of Town government. 12. 3-1.10 - Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major Boards/Committees/Commissions) 13. 4-3.1 - Conduct an evaluation of the Reading Public Library building as well as library services. 14. 4-4.2 - Identify consultants and scope the cost of conducting such a study. (DPW Management Study) 15. 5 — (Quality of Life) Implement the recommendations of the Initiative Against Substance Abuse Page 17 of 17 updated 05/11/06 GOAL 1 - Financial Strength: e Enhance and maintain the financial strength of the community in order to have the resources to accomplish its priority services. • Develop and maintain both physical and intellectual infrastructure in a manner that reflects significant community investment and 11 financial syMort. Page 6 of 17 updated 0.5/11/06 q13- Obiective 1-1: Expand the Commercial Property Tax Base 1 -create and implement an Economic Development Committee in the community as a focus for the community's many economic development activities. 2. Complete the development of Archstone, Maplewood Village, Johnson Woods, 10 Haven Street and Walgreen's sites. 3. Work with the property Owner, residents, and proposed developer(s) of the Addison Wesley site to ensure the re-zoning, approval, and redevelopment of that site for uses that maximize the benefit to the Town consistent with the Master Plan. 4. Implement the Downtown Improvement Project beginning construction in 2006 to its completion in 2007. While this is not a Town administered project, work with the State and the contractor(s) to ensure the least possible disruption to the businesses and the community from the construction of the project. 5. Implement mixed use development in downtown including 40R and or 40S. 6. Work with property owner of M.F. Charles building on redevelopment plans. 7. Explore outside funding to implement improvements to Downtown Reading including parking and other appropriate improvements. 8. Work with owners of the buildings in town that were damaged by fire to redevelop the sites in a manner that provides the maximum benefit to the community. 9. Work with Walkers Brook Drive property owners to expand commercial development in this area in a manner appropriate to the community.. This includes Stop and Shop, Dickinson, the TASC building, 128 Marketplace, 128 Ford, and Fraen. 10. Provide improved information to the development community and potential companies that would want to relocate to Reading, outlining the key elements of locating in the community, including location, utilities, taxes, and internet access. Provide this information on the web page, and try to get parties benefiting from such exposure (utilities, brokers, property owners) to pay any costs associated with these efforts. Page 6 of 17 updated 0.5/11/06 q13- Objective 1-2: Apply for and secure outside funding and grants c . onsistent with the community's goals, focused primarily on one-time and capital expenses 1 . Identify and apply for at least one grant for a capital project. 2. Evaluate the use of a grant person to assist the Town in securing additional grants for programs or projects consistent with Town goals and the Capital Improvement 3. Identify and seek grants to fund the Town's "Initiative Against Substance Abuse". 4. Seek grants that will assist in implementation of approved strategic plans. Obiective 1-3: Work with State and Federal officials to enhance local government services and project& 1 . Develop a comprehensive local legislative agenda, and host an annual meeting with the Town's state legislative delegation. 2. Stay up to date on Health Care and other hot button State and Federal, issues. 3. Identify as quickly as possible the Town's FY 2007 financial needs, and work with the legislative delegation to try to address any shortfalls through increased aid or 4. Attempt to secure a priority position for the Town on the SRF program for low interest funding for the Water Treatment Plant in the event that the Town decides to move forward with the project. 5. Work with the legislative delegation and the MBTA and others to try to secure assistance with relocation of the portion of Ash Street at the railroad, to try to eliminate the grade crossing. 6. Determine whether there are any state or federal programs available to assist the Town with major drainage projects like the Saugus basin improvements. 7. Determine whether assistance is available or appropriate to develop the connection from Walkers Brook Drive to Main Street bypassing the Washington Street neighborhood. 8. ecure a position on the state Transportation Improvement Program (TIP) for th West Street project. v Page 7 of 17 updated 05/11/06 Objective 1-4: Review the Capital Improvement Program and capital operating budgets with a focus on maintaining and improving the current infrastructure. 1. Purchase capital planning software. 2. Develop a capital improvement program process - involving all stakeholders. 3. Develop a capital funding strategy recognizing the current and projected debt service and the Town's ability to pay. 4. The CIP has been enhanced in recent years by the development of a water distribution master plan, 8 GIS master plan, a water supply master plan, a Road Improvement program, a storm water management plan, and a telecommunications master plan. These plans should continue to be evaluated, updated, and implemented through the CIP. 5. Work on implementing the program for funding the storm water management master plan. 6. Develop additional infrastructure master plans in areas not yet covered by such plans, including a sidewalk and bike path master plan. Objective 1-5: Develop a long term plan to identify capital. needs and ensure each building and related equipment receives proper preventive maintenance, receives timely repairs, and is properly] cleaned 11 1. Confirm the support of Town Manager and Superintendent of Schools for a strong and effective Facilities Department. 2. Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities Director. 1 3. Develop preventive maintenance plan (Facilities Director with input from Department Heads). 4. Develop calendar based schedule of maintenance activities. 5. Ensure that the Facilities Department has proper financial resources to achieve mission. 6. Develop e-mail based work order system that: ■ Allows the building manager to prioritize repairs. ■ Provides feedback to building manager on approximate date of repair. 7. Provide feedback to the Facilities Department on quality of service, with the Facilities Director meeting quarterly with Department Heads. Page 8 of 17 updated 05/11/06 Oboective 1-6: Provide training and other resources in key areas to maximize the human resource potential of our employees. 1. Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside resources as necessary. 12. Develop a Customer Service program utilizing Training& a web linked Software Page 9 of 17 updated 05/11/06 GOAL 2 - Public Health and Safety: e Support Public Health and Safety as priority local services. • Enhance local efforts with assistance from Federal, State, and re-aional resources. I Obiective 2-1: Evaluate recent and projected economic development projects and their impact on local Public Health and Public Safety services, and address any deficiencies. 1. As part of FY 2007 departmental operations, evaluate the demand for additional service created by the new commercial and residential developments. 2. Address the additional demands through provision, of additional resources as appropriate. 3. As part of the Water Treatment Plant design development (if this project is to be built), include security measures for the Town's water supply. 4. Identify resources to implement a comprehensive ID system for employees and those volunteers who would be involved in addressing an emergency incident. Objective 2-2: Respond to demands for Emergency Preparedness and Response on local Public Health and Public Safety services and develop a flexible plan to address these demands. 1. Identify resources/costs associated with emergency preparedness and response demands. 2. Implement Planning for emergency preparedness and response in an updated web- based system (includes GIS). 3. Respond in a timely manner to all Surveys and reporting requirements related to emergency preparedness. 4. Conduct training on Emergency Preparedness for Key employees & elected officials updated annually. 5. Develop a process to let the community know how to find out about emergency preparations in the event of an emergency. 6. Secure equipment as needed and available to implement priority emergency preparedness goals. Page 10 of 17 updated 05/11/06 q Oboective 2-3: Work to secure all available resources t o support Public Health and Safety services in the Community. 1. Utilize Town resources and/or a grants-person to fund additional demands for services, particularly in capital or one-time expenses. Page 11 of 17 updated 05/11/06 ~ 4 k� � GOAL 3: Communication: • Continuously enhance open two -way communication between Town Government and its residents. • Emphasize and enhance strong communication within Town Government. Objective 3 -1: Improve the internal communications within Town Government, and between the Town, School, and the RMLD, both on a staff and on a Board basis. 1. Establish and foster internal communications, through retreats and other mechanisms. 2. Build a secure web based system for employee communications and information (benefits, policies). 3. Educate elected and appointed Boards & staff on respective roles, responsibilities and relationships. 4. Develop a New Board / staff orientation process. 5. Continue "Highlights" once a month on the Board of Selectmen agendas. 6. Continue to incorporate the RMLD & School Dept in Department Head meetings and activities. 7. For Town Boards /Committees /Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct of the Town's volunteer government. 8. Develop a system of interconnectiveness with calendars of members of Boards /Committees /Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions of Town government. 9. Develop guidelines and procedures for all Boards, Committees, and Commissions based on the best practices exhibited within town government. 10. Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major Boards /Committees /Commissions. Objective 3 -2: Develop a universal and comprehensive strategy of how Town Government gets information to and from our residents. 1. Identify stakeholders. 2. Inventory current communications systems. Page 12 of 17 updated 05/11/06 lira 3. Assess information needs (including specialized needs)-. 4. ID how to get info to and from residents. 5. Use a focus group of residents not involved in Town government to evaluate different communication models. 6. Establish a policy of how the Town departments communicate with the public, and under what circumstances. 7. Establish a system of citizen feedback for customer service. 8. Evaluate the above results and establish a communication strategy. 9. Provide the resources needed to, operate, maintain and continuously evaluate the communication strategy. It would be helpful to understand how many residents/what percentage of the community has access to computers with internet access and email. Page 13 of 17 updated 05/11/06 GOAL 4 — Planning: • Utilize long-range strategic planning on all levels, to provide a constant and reliable framework for decision making. .1 • Continuously evaluate and improve the services the Town provides, and how the services are delivered: Objective 4-1: Complete the Community Master Plan up-date and all ancillary elements of this Plan 11 1. Complete the Open Space and Recreation element to the Master Plan. 2. Develop an implementation strategy and process. I lObiective 4-2: Develop a process and plan of how the Town will address ithe additional affordable housing needs in the community. 11 1. Update the inventory of affordable housing. 2. Convene a housing forum to solicit input from all parts of Town government involved in housing, as well as the community at large. 3. Evaluate alternative methods of developing affordable housing, including 40R, new developments, use of the housing trust fund, and other methods. 4. Based on the above, develop a pro-active program to address affordable housing needs with a goal of meeting or exceeding 10% of the Town's housing stock as affordable housing within 5 years. 11 Objective 4-3: Complete the 5 year Library plan 11 I) 1. Conduct an evaluation of the Reading Public Library building as well as library services. 11 Objective 4-4: Review all aspects of the Department of Public Works operations, and develop a strategy for ensuring that the Department has the resources to address infrastructure mainte,nance.. 1. Develop a scope of services to evaluate the entire operation of the DPW. 2. Identify consultants and scope the. cost of conducting such a study. 3. Identify funding for the study including use of utility enterprises, left over budgets, etc Page 14 of 17 updated 05/11/06 for such a study. 4. If funding is available to proceed with the study, develop an RFP, and secure the services of a consultant to start work before the end of the fiscal year. Objective 4-5: Evaluate alternative ways to more efficiently and effectively deliver Town services. 1. Improve the overall collections process and its availability . to consumers, including building on the recent ability to pay via the web. Expand the number and type of bills that can be paid that way. 2. Establish additional e-commerce opportunities. 3. Establish an electronic records management system and begin implementation. 4. Evaluate communications connections between phones & computers. 5. Improve Town telecommunications network using the WAN funding from Verizon. 6. Develop an electronic room reservations & meetings posting system for internal use. Implement a mechanism to show the meeting schedule on the website and send it to via email to participants. 7. Implement a Permits Coordination system using additional personnel and software, to improve the customer service functions in the Community Services Department. As part of this process, establish a universal, written, user friendly system of application forms and instructions for citizens/developers to better understand the development review process. Page 15 of 17 updated 05/11/06 4f) Attached are the proposed 15 highest priority objectives and work program for the Town Manager. This is in response to the Board of Selectmen's suggestion that we establish what the highest priority work items are. I'm also attaching a full set of the adopted goals, objectives and work program for the Board's information. 4g) Habitat for Humanity is ready to proceed with the two single family homes to be built on Governor's Drive. I have signed the application for building permits. Part of the Board of Selectmen's condition endorsing the LIP application is that Habitat for Humanity will need to pay for improvements to Governors Drive in exchange for the "donation" of the lots. The total estimated costs is approximately $75,000 which includes a contingency. Habitat is obligated to provide $29,705 to the Town upon the signing of the deeds and an additional $29,705 in 90 days. The Town is obligated to complete the improvements within nine months. If the total cost of the improvements of Governors Drive exceed the $59,410 submitted, then Habitat for Humanity will received notice and be obligated to pay that additional amount up to the total of $75,000. The improvements include granite curbing on the full length of Governors Drive, a sidewalk on Governors Drive between Melendy Drive and Salem Street, drainage work (that has already been completed), and repaving the road. PIH /ps HABITAT FOR HUMANITY PARCELS A . . ........... ... ............ Z I --ip W \.gym 'CO Lot 2 �" \;�60 ,1 i + I _._� � _� 1 I l�"'7) � i;' �t r ^r{ij f'i I ._.I_ 1.:: i � -P_� I LtNI 3 L7r MS 35 A-1 Legend Map by: Town of Reading Map date: 5/11/06 Town Boundary Driveway Parking Is valid 1/1/05. Parcels Roads, buildings, sidewalks, Habitat Parcels Roads Paved drives, hydro from aerial Parcels Bridge Unpaved photos taken spring 1998. Data are for planning ff I Buildings Paved Open water purposes only. Sidewalks Unpaved New Roads (approx.) 0 50 100 200 - Ft it r The Town of Reading, by and through its Board of Selectmen, 16 Lowell Street, Reading, Massachusetts, in full consideration.of One ($1.00) Dollar and other good and valuable consideration, grants to the Habitat for Humanity of Greater Lowell, Inc., a Massachusetts non-profit company, of 99 Church Street, Lowell, Massachusetts, Certain.property on the northerly side of Governor's Drive formerly known as Sunnyside Road, Reading, Massachusetts, constituting a vacant lot shown on plan As Lot 1, containing approximately 7,500 square feet of land, on plan recorded with the Middlesex.South District Registry of Deeds entitled "PLAN OF LAND OFF GOVERNORS DRIVE IN READING, MA II Prepared by: Chester I. Redmond, P.L.S. Commonwealth Engineering Assoc., 16 Old Post Road, Walpole, MA 02032; Prepared for: Town of Reading, 16 Lowell Street, Reading, MA 01867, Scale: I" = 201 Date: Dec. 16, 2003 as Plan No. 150 Of 2004, and bounded and described as follows:. Southeasterly by Governors Drive 75.00 feet; Northwesterly along land now or formerly of Rosalind Post and Mark M. O'Brien as shown on said plan, 100.00 feet; Northerly along land now or formerly of Julio D4 and Linda S. Cdmuso, and land now or formerly of Timothy W. and Marion E. Murphy and land now or formerly of Charlene A. Amico and the Canterbury Drive M & A Realty Trust as shown on said plan, 75.00 feet; Souotheasterly along Lot 2 as shown on said plan, to Governors Drive, 100.00 to point of beginning. Being the part of the same premises transferred to the Town of Reading and described in a tax title deed recorded with the Middlesex South District Registry of Deeds at Book 11098, Page 130. This deed conveys a fee simple title subject to a condition subsequent that this conveyance is upon the express condition that, on or before May 1, 2007 the Grantee, Habitat for Humanity of Greater Lowell, Inc. will construct a single family home which shall be sold and conveyed as an affordable housing unit which qualifies for the Massachusetts Department of Community Development's Local Incentive Program and meets the requirements of Mass. General Laws Chapter 40B, Section 20. � y 3' In the event the Grantee does not strictly comply with the above condition, the Grantor, Town of Reading may re-enter and repossess the above - described premises. The undersigned certify under the penalties of perjury that a statement from the Grantee as required by M.G.L. c.60., 77B has been received in connection with the property described herein and compliance with M.G.L. c.44, Section 63A and M. G. L. c. 7, Section 4.OJ,. WITNESS our hands and seals this day of 2006. TOWN OF READING, by and through its BOARD OF SELECTMEN q1 THE COMMONWEALTH OF MASSACHUSETTS Middlesex County, ss: On this day of 2006, before me, the undersigned notary public, personally appeared , proved to me through satisfactory evidence of identification, which were I to be the persons whose names are signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose as the Board of Selectmen for the Town of Reading. - Notary Public My commission expires: q9'� " FRTW" The Town of Reading, by and through its Board of Selectmen, 16 Lowell Street, Reading, Massachusetts, in full consideration of one ($1.00) Dollar and other good and valuable consideration, grants to the Habitat for Humanity of Greater Lowell, Inc., a Massachusetts non-profit company, of 99 Church Street, Lowell, Massachusetts, Certain property on the northerly side of Governor's Drive formerly known as Sunnyside Road, Reading, Massachusetts, constituting a vacant 'lot shown on plan as Lot 2, containing approximately 7,500-square feet of land, on plan recorded with the Middlesex South District Registry of Deeds entitled "PLAN OF LAND OFF GOVERNORS DRIVE IN READING, MA" Prepared by: Chester I. Redmond, P.L.S. Commonwealth Engineering Assoc., 16 old Post Road, Walpole, MA 02032; Prepared for: Town of Reading, 16 Lowell Street, Reading, MA 01867, Scale: In = 201 Date: Dec. 16, 2003 as Plan No. 150 of 2004, and bounded and described as follows: Southeasterly by Governors Drive 75.00 feet;, Northwesterly along Lot I as shown on said plan, 100.00 feet; Northerly along land now or formerly of Charlene A. Amico and the Canterbury Drive M & A Realty Trust and Robert J. and Donna M. Mullen as shown on said plan, 75.00 feet; Easterly.along Lot 3 as shown on said plan, to Governors Drive, 100.00 to point of beginning. Being the part of the same premises transferred to the Town of Reading and described in a tax title deed recorded with the Middlesex South District Registry of Deeds at Book 11098, Page 130. This deed conveys a fee simple title subject to a condition subsequent that this conveyance is upon the express condition that, on or before May 1, 2007 the Grantee, Habitat for Humanity of Greater Lowell; Inc. will construct a single family home which shall be sold and conveyed as an affordable housing unit which qualifies for the Massachusetts Department of Community Development's Local Incentive Program and meets the requirements of Mass. General Laws Chapter 40B, Section 20. X15 � In the event the Grantee does not strictly comply with the above condition, the Grantor, Town of Reading may re-enter and repossess the above-described premises. The undersigned certify under the penalties of perjury that a statement from the Grantee as required by M.G.L. c.60., 77B has been received in connection with the property described herein and compliance with M.G.L. c.44, Section 63A and M. G. L. c. 7, Section 40J. WITNESS our hands and seals this day of 2006., TOWN OF READING, by and through its BOARD OF SELECTMEN q q 7 t THE COMMONWEALTH OF MASSACHUSETTS Middlesex County, ss: On this day of 2006, before me, the undersigned notary public, personally appeared proved to me through satisfactory evidence of identification,. which were , to be the persons whose names are signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose as the Board of Selectmen for the Town of Reading. I- Notary Public My commission expires: I . - Board of Selectmen Meeting April 18, 2006 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Camille Anthony, Vice Chairman Richard Schubert, Secretary Stephen Goldy, Selectmen James Bonazoli and Ben Tafoya, Civil Engineer Peter Reinhart, Town Manager Peter Hechenbleikner, Assistant Town Manager /Finance Director Bob LeLacheur, Paula Schena and the following list of interested parties: Scott Fillmore, Bill Brown, Paul Dynan, Stephen Hagan, Adele Blunt, Robert Smith, Stephen Crook, Don and Florence Wood, Julianne McKenney, Donnan Barnes, Dick Howard., Julie Thurlow, Chris and Cathy Vaccaro, Janice Jones, John Sasso, Jim Queeney, Rich Schaffer, Jonathan Barnes, Brant Ballantyne. Reports and Comments Selectmen's Liaison Reports and Comments — Selectman Stephen Goldy requested to meet with Police Chief Jim Cormier and Fire Chief Greg Burns re.: liaison assignments. Selectman James Bonazoli noted that the Recreation Committee has vacancies. They have also put in a request for use of Memorial Park. The Town Manager noted that is on the April 25, 2006 Agenda. Selectman Bonazoli also noted that the Addison - Wesley Working Group is meeting this Thursday at 7:30 p.m. in the Police Station Community Room. Selectman Ben Tafoya noted that this meeting will be without the developer, and there is no intention for public input. Selectman James Bonazoli asked what was the goal of the working group. Selectman Ben Tafoya suggested talking about the criteria for evaluating the proposal. CPDC Member Dick Howard noted that the main issue is the amount of retail space. Chairman Camille Anthony noted that the traffic is unacceptable, seven lanes is not what we want, a buffer to the neighborhood is needed, and issues of lighting and loading zones need to be addressed. She also noted that the assessed valuation also needs to be known. She would like the working group to come back with a plan that alleviates these problems. Selectman James Bonazoli noted that we received the consultant's report on the Jordan's lighting and they are not in violation of the code. There are still two lights that need adjusting. The Town Manager noted that he received an e -mail from the developer who is meeting with Jordan's tomorrow to address the lights. He also noted that the lighting as it exists now on the side of the building meets code — Jordan's did remove and adjust lights. Selectman James Bonazoli asked about the issue of Election ballots being e- mailed to residents and asked if this was under investigation. The Town Manager noted that the issue was raised by 5�c (I Board of Selectmen Meeting — April 18, 2006 — Page 2 a resident who questioned whether it was legal to e -mail the ballot. The Police and Town Clerk researched this. The Town Clerk found out it is illegal to reproduce a ballot. The Police stated that it is not illegal because the entire ballot was not reproduced, and there was no effect on the outcome of the Election. Chairman Camille Anthony noted that there is a vacancy on the Conservation Commission. She would also like an update on the search for Memorial Park heirs before Town Meeting. Selectman Ben Tafoya noted that there are billboards at the Depot. The Assistant Town Manager noted that $50,000 has been taken out of the FY 2007 Budget and moved to FY 2006 for the Verizon equipment needed for the Wide Area Network. The rubbish bids came in $100,000 less so the Finance Committee directed him to reduce the amount !of free cash being used to $400K instead of $500K. Also, the Finance Committee will call a meeting in June to discuss the budget process. Public Comment — Bill Brown noted that seven Articles on the Annual Town Meeting Warrant have not been voted on by the Bylaw Committee so Town Meeting cannot act on them. The same situation exists with the Finance Committee. Vice Chairman Richard Schubert noted that this has been occurring for years and we need to deal with the issues. .The Town Manager noted that he will ask Town Counsel to rule. Town Counsel has ruled in the past that "action pending" is a report. Town Manner's Report The Town Manager gave the following report: • The TASC building in Reading has been sold to Nordic Properties. Staff met with them today and they are looking forward to working with us to maximize the use of the property here in Reading. • Reading has received a grant for retro fit kits for four RMLD vehicles — under the Cities for Climate Protection Program. o We have received a complaint about e- mailing Election ballots — this matter has been turned over to the Reading Police Department — there does appear to have been a violation of law according to the State Elections Division. • I have had designed a pair of sign - boards for the Common, each of which will take three two - sided announcements for community events. We have a sponsor for one — the Reading Garden Club and are working on co- sponsors for the other. These will take the place of the sandwich -board signs used by volunteer groups to announce their events, and will provide us with the ability to neatly display announcements for up to six events at a time. I have reviewed these signs with the Historical Commission, and they are going to get back to me within three weeks with any comments. I anticipate having at least the first of these installed by mid - Summer. • Jordan's lighting code report is enclosed in the Board of Selectmen's packet for your review. In addition, lighting changes have taken place in the parking lot by placement of "shoebox" fixtures in some key locations. I examined the lighting last evening and it seems much better. I will ask abutters for their comments. gX?-�_ - Board of Selectmen Meeting, — April 18, 2006 — Page 3 • Rubbish bids have come in very well — the low bidder on a five year contract is approximately $110,000 less than in the proposed FY 2007 Budget. It is my intent to award the bid within the next several days. • House budget has approximately $200,000 less in it than the Governor's proposed budget. We do not recommend any change to the Town budget at this time — there is a lot of negotiations to take place before a final number is derived. • The completion of Summer Avenue and Willow Street will be done this Spring — tree lawns will be seeded after the last threat of frost — after Patriots Day. Shade trees will be planted this Spring. • Public Construction: • Ipswich River Clean -up — announcement is in your packet. • Applicants are needed for the Town's newly formed Economic Development Committee — there is one applicant for five positions. Proclamations /Certificates of Appreciation Certificate of Appreciation — Samuel J. Horn Boy Scout Troop 704 — A motion by Goldy seconded by Schubert to approve the Certificate of Appreciation for Eagle Scout Samuel J. Horn was approved by a vote of 5 -0 -0 Selectman Stephen Goldy will attend the Court of Honor. Discussion /Action Items Hearing — Adams WE Street Acceptance — The Secretary read the hearing notice. Civil Engineer Peter Reinhart from the Engineering Division was present. Board of Selectmen Meeting — April 18, 2006 — Page 4 The Town Manager noted that this is a two lot cul -de -sac formerly known as Fanta Road. The Town took the developers bond to finish the work. Selectman Stephen Goldy noted that there is a memo from the Conservation Commission that there are items not done. Peter Reinhart noted that we still need the engineer certificates and the Deed change from Fanta Road to Adams Way. We need the stamped plan and certification that the basin is correct. He also noted that the Town can move forward. All of the physical work is done. Chairman Camille Anthony noted that the detention basin, if not correct, is a big deal. She feels that the work should be done before it comes before the Board for acceptance. The Town Manager noted that the Board of Selectmen have 90-120 days to sign off on the plans. Vice Chairman Richard Schubert asked if the language in the Deed is up to the homeowners, and Peter Reinhart indicated that it is. One is done and the other homeowner is working on it. Chairman Camille Anthony suggested that if the items are not resolved by Monday to send a letter to the homeowners. A motion by Goldy seconded by Tafoya to close the .hearing on Adams Way Street acceptance was approved by a vote of 5 -0 -0. A motion by Schubert seconded by Tafoya to approve the following street to be laid out as a public way' Adams Way fformerly Fanta Road) was approved by a vote of 5 -0 -0. Sanborn Street — Reading Co -Op Bank Proposal — The Town Manager noted that there was a house fire at 16 Sanborn Street. The Board had previously considered rezoning this property for commercial use but the neighborhood had concerns and the Article was tabled. Reading Co -Op has since purchased the property, hopefully, for employee parking. Julie Thurlow from the Reading Co -Op Bank not that the. proposal is for a private parking lot for employees. They currently rent space from the Knights of Columbus, the Police parking lot and the Senior Center parking lot. They are constantly seeking parking and are running out of parking for customers. She also noted that the bank has been Downtown since 1886 and they want to stay there. Vice Chairman Richard Schubert asked how many spots they are planning on, and Ms. Thurlow indicated 31 spots, and they are planning on adding trees and landscaping. Vice Chairman Schubert also asked if there could be public parking after hours, and Ms. Thurlow noted that they plan on a keyed entry but could consider that. Selectman Ben Tafoya asked what kind of zoning change is needed, and the Town Manager noted that we would need to extend the commercial use to that lot. Scott .Fillmore of 25 Linden Street noted that he is the abutter behind the property and asked about lighting and landscaping. Ms. Thurlow noted that the topographical map is being worked on. They are open until 7:00 p.m. and are looking at putting a retaining wall in the back. s 61., q Board of Selectmen Meeting =April 18, 2006 — Page 5 Cathy Vaccaro of 57 Woburn Street had concerns that the next property that burns will be changed to commercial zoning and there will be no buffer. She was upset that the residents were not notified of tonight's meeting. Stephen Hagan of 68 Woburn Street noted that he is adamantly opposed to the zoning change. Chairman Camille Anthony asked if he was opposed to the parking lot or the change in zoning, and Mr. Hagan noted that he is opposed to the change in zoning that is encroaching on residential. Dick Howard noted that the last notice that was sent out on this zoning change was poorly written. Janice Jones of 22 Mt. Vernon Street asked about spot zoning. The Town Manager noted that this is not spot zoning, we are only extending the existing commercial zoning to that lot — we are not creating a new zoning. Selectman Ben Tafoya asked for clarification on that. Ms. Jones asked if the professional buildings are included, and the Town Manager noted that they are not. Ms. Jones noted that a parking lot doesn't bother her but had concerns about changing zoning. John Sasso, Chairman of the CPDC, noted that this is a reaction to the lack of parking in Downtown, and businesses are being forced to do their own thing to resolve the parking problems when the Town should be solving the problem. Chris Vaccaro of 57 Woburn Street noted that when the building behind the Atlantic Mart burned, that was then turned into parking spaces. He is opposed to a parking lot on Sanborn Street. Jim Queeney of 28 Mt. Vernon Street noted that the property on Sanborn Street is a great place to build a family instead of a business. He indicated that the Selectmen should support families. Julie McKenney of 67 Woburn Street noted that there has been a big change in the neighborhood and feels that the Selectmen should think of families. Vice Chairman Richard Schubert noted that zoning is a touch tone to people's life. The flip side is the parking. The Selectmen had heard many complaints from residents that business people park on their street, and this is a chance to alleviate that problem. He suggests a working group. Rich Schaffer of 67 Woburn Street indicated that he thought the Town already had a group looking at the Downtown parking. The Town Manager noted that the building that was there was no prize or gem to that area. He cautioned that we not strangulate Downtown, and noted that these issues are being dealt with in the Master Plan. s su' Board of Selectmen Meeting — April 18, 2006 — Page 6 Scott Fillmore noted that there is parking on either side of that property with the Post Office and the Medical Building. He is more concerned with the view and the noise from the drinking at the Knights of Columbus on weekends. Review of Master Plan Implementation — CPDC Chairman John Sasso and CPDC Members Dick Howard, Jonathan Barnes and Brant Ballantyne were present. John Sasso reviewed the report on the master plan implementation, and noted that there are several items that the Selectmen or their designee need to accomplish. He also noted that near the top of the list is to form a town -wide parking/traffic ad hoc advisory committee to identify parking for Downtown. Chairman Camille Anthony noted this has a due date of June 2006 so we need to act quickly. Selectman Ben Tafoya suggested defining Downtown broadly to include residential areas. John Sasso indicated that the group needs to have a broader purview that would expand the scope to look at satellite lots. Vice Chairman Richard Schubert noted that the neighborhood should receive a copy of the policy, and immediate action should be taken to form a committee for Downtown. He also noted that Reading Co -Op should be included. Julie Thurlow noted that the Chamber of Commerce has a parking committee looking at this already. The Town Manager noted that he will establish a policy and put this on the May 9th Agenda, and do interviews that night if we have applicants. John Sasso noted that in addition to the town -wide transportation committee, the Board needs to establish a Housing Partnership Committee. The Economic Development Committee has already been established. There is also a need to define types of information to be communicated regarding services and facilities and how it will be communicated. Selectman James Bonazoli noted that the Town previously had a Housing Partnership Committee and it was dissolved due to lack of interest. He is concerned that we won't get the volunteers that are needed and staff is already spread too thin. John Sasso continued onto Article 25 regarding accessory apartments. He indicated that this will allow the Town to take advantage of accessory apartments created by a special permit to be considered an affordable housing unit. Dick Howard noted that only 10% of the housing stock can be an accessory apartment. Jonathan Barnes noted that the current bylaw limits to structures prior to August, 1982. John Sasso noted that the challenge will be how to communicate the value of this, and get people to come in and be included to get the full benefit. The Town Manager noted that conformance to the building code will also be a challenge and he will talk with the Building Inspector. Sa(� Board of Selectmen Meeting =April 18, 2006 — Page 7 Selectman Ben Tafoya noted that Barnstable offers an amnesty program to get these units documented to count towards the 10 %. Vice Chairman Richard Schubert asked if there was any requirement to keep these units as affordable, and Dick Howard noted that if it is an accessory apartment, it is affordable. Review of Planning Compliance Issues — John Sasso noted that progress has been made on this. The Building Inspector has taken an active role, and the Associate CPDC member has created a tracking sheet. The Town Manager noted that hiring a Permits Coordinator will be a big help. Review Annual Town Meeting Warrant — The Town Manager reviewed the Annual Town Meeting Warrant. Chairman Camille Anthony suggested breaking up the reports into two nights. A_ motion by Schubert seconded by Tafoya to support the subject matter of Article 4 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A_ motion by Schubert seconded by Tafoya to support the subject matter of Article 6 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Schubert seconded by Tafoya to support the subject matter of Article 7 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Schubert seconded by Tafoya to support the subject matter of Article 9 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Schubert seconded by Tafoya to support the subject matter of Article 10 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Goldy seconded by Schubert to support the subject matter of Article 11 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. _A motion by Goldy seconded by Schubert to support the subject matter of Article 12 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Goldy seconded by Schubert to support the subject matter of Article 13 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. _A motion by Goldy seconded by Tafoya to support the subject matter of Article 14 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Schubert seconded by Bonazoli to support the subject matter of Article 15 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A_ motion by Goldy seconded by Bonazoli to support the subject matter of Article 16 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. �56�1 Board of Selectmen Meeting —April 18, 2006 — Page 8 A motion by Goldy seconded by Bonazoli to support the subject matter of Article 17 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. The Town Manager noted that for Article 18, we are still waiting for the appraisal, capital costs including demolition of the old hours and creating parking spaces. Selectman James Bonazoli asked if Bill Brown will be challenging this one, and the Assistant Town Manager noted that the Finance Committee voted against this Article in plenty of time. A motion by Goldy seconded by Bonazoli to support the subject matter of Article 20 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Goldy seconded by Tafoya to support the subject matter of Article 21 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. James Bonazoli asked who we are limiting doing work in Article 22, and the Town Manager noted that the contractors are being limited. A motion by Goldy seconded by Tafoya to support the subject matter of Article 22 on the 2006 Annual Town Meeting Warrant was approved by a vote of 4 -1 -0, with Bonazoli .opposed. A motion by Goldy seconded by Bonazoli to support the subject matter of Article 23 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. A motion by Schubert seconded by Tafoya to support the subject matter of Article 25 on the 2006 Annual Town Meeting Warrant was approved by a vote of 5 -0 -0. Selectman Ben Tafoya noted that -he has concerns regarding tabling Article 26, and someone coming back with a 40B. He would like Town Counsel to clarify tabling or indefinitely postponing. Selectman James Bonazoli indicated that this will confuse people and would be unfair to start changing the plan. The Assistant Town Manager noted that a motion that is tabled is not debatable, and the Town Manager noted that he will check with Town Counsel. A motion by Schubert seconded by Bonazoli to support tabling Article 26 was discussed and then withdrawn. A motion by Schubert seconded by Bonazoli to support, as presented, the subject matter of Article 26 on the 2006 Annual Town Meeting Warrant failed by a vote of 0 -5 -0. Review Process for Water Supply Funding — The Town Manager noted that he recommends having a Special Town Meeting the week of June 12, 2006. He will check with the School Department to make sure that there are no big events going on that week. He also suggests conducting a pre -Town Meeting the week of May 22nd. He will establish a fact book and get it Q U Board of Selectmen Meeting — April 18, 2006 — Page 9 to Town Meeting Members before the May 22nd Meeting. He proposes three articles -- one to appropriate funds to buy in, one to authorize debt for the remaining cost of design of a new Water Treatment Plant, and an article requesting a Special Act for the Town of Reading to be exempt from the prohibition of giving up a local water supply. The Town Manager noted that the intent is not to vote on both. Vice Chairman Richard Schubert asked who will present at Town Meeting, and the Town Manager noted that the pre -Town Meeting will tell you who to have at Town Meeting. Follow -Up on CPN "Neighbor Helping Neighbor" Program Chairman Camille Anthony excused herself from the rest of the meeting in order to avoid the appearance of a conflict of interest. Selectman James Bonazoli indicated that the ad hoc committee had already met with Winchester, and had a meeting scheduled for April 19th with Andover to review the financial aspects of a Nurse Advocacy Program. Vice Chairman Richard Schubert pointed out that CPN provided services in two different levels - neighbors and a nurse. The Town Manager stated that they did not provide the nurse component any more in their business model. The role of the nurse in hospital decisions was discussed. Selectman James Bonazoli stated that the role of the nurse was essential. The strongest results from their town -wide survey indicated a need to understand medication and symptoms - there was significantly lower interest in items as transportation for doctor visits, etc. He questioned that such a 24/7 service could be reasonably offered by Town Government. Vice Chairman Richard Schubert asked for clarification of State versus Town funds, and if the Town could simply `give funds' to CPN (or any organization) versus going through an RFP process. The Town Manager stated that the Town can contract for services and bid this out but cannot `award taxpayer funds' to any group regardless of its noble purpose. Selectman Stephen Goldy asked if, the normal bid rules applied, and the Town Manager responded in the affirmative. Selectman James Bonazoli noted that CPN was a probable bidder for Nurse Advocacy responsibilities as of last year when Town Meeting instructed the Selectmen to study this matter. However, their new business model suggests that they will no longer be capable of participating. He mentioned that Winchester has a 21- hour /week position for a nurse for seniors who serves to co- ordinate volunteers, especially for transportation. He wondered if liability would be an issue and if the Town might instead outsource this function. Approval of Minutes A motion by Schubert seconded by Bonazoli to approve the Minutes of March 28, 2006 was approved by a vote of 4 -0 -1, with Goldy abstaining. A motion by Schubert seconded by Bonazoli to approve the Minutes of April 6, 2006 was approved by a vote of 4 -0 -1, with Goldy abstaining. Board of Selectmen Meeting =April 18, 2006 — Page 10 A motion by Schubert seconded by Tafoya to approve the Executive Session Minutes of February 28, 2006 was approved on a roll call vote with Anthony, Bonazoli, Tafoya and Schubert voting in the affirmative and Goldy abstaining. A motion by Schubert seconded by Tafoya to approve the Executive Session Minutes of March 21, 2006 was approved on a roll call vote with Anthony, Bonazoli, Tafoya and Schubert voting in the affirmative and Goldy abstaining. _A motion by Tafoya seconded by Bonazoli to adjourn the meeting of April 18, 2006 at 11:40 D.M. was auaroved by a vote of 4 -0 -0. Respectfully submitted, Secretary 5 a, t Board of Selectmen Meeting April 25, 2006 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Camille Anthony, Secretary Stephen Goldy, Selectmen James Bonazoli and Ben Tafoya, Police Chief Jim Cormier, Town Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Paula Schena and the following list of interested parties: Paul Dynan, Dan and Joan Cotter, Angela Binda, Scott Fillmore, Adele Blunt, Julianne McKenney, Rick Shaffer, Curtis and Donnan Barnes, Paul Feely from Chronicle, Tom Loughlin, Paul Missert, Russell Graham, Sheila Clarke, Leslie McGonagle, Chris Vaccaro, Mary Ellen O'Neill, Christy DeNarto, Ann Moore, Julie Thurlow. Reports and Comments Selectmen's Liaison Reports and Comments — Selectman Stephen Goldy noted that there was a RMLB Meeting last week but he was unable to attend. He received a letter from the RMLB regarding the Town's annual payment, and it will increase 3.3% based on the CPI. He met with Fire Chief Greg Burns and the Town Manager. There is a new Fire Fighter starting this week. Also, the Insurance Service Office raised our rating from Class 4 to Class 3 which is very good news. Public Comment — Paul Dynan of 44 Indian Tree Lane noted that he supports Reading Care and is opposed to the Mall, and had concerns regarding the newspaper article on the Town ballot =- it is a myth that recommending candidates by e -mail is illegal. He noted that many cities and towns post sample ballots on their website. He also noted that Jay Lenox gave the Town Clerk copies of the a -mails before the Election. He indicated that #13 of the Mass. Bill of Rights allows people to take sample ballots in the booth when voting. There was no violation of the Election laws, and he feels that this was an attack on the character of Mr. Lenox and Reading Care. Chairman Camille Anthony asked Paul Feely from the Chronicle if he had any comments, and Mr. Feely reviewed the process he went through in getting his information. Chairman Anthony recommended that the group meet with Paul Feely to resolve any issues that are remaining. Tom Loughlin of 24 Oak Street indicated that he is disappointed in the way the working group is going, and noted that the committee is changing shape and not progressing. Paul Missert of 97 Red Gate Lane noted that this is a public and community interest versus a private interest. He accused the Red Group of being paid by the Weiner Company. Selectman James Bonazoli apologized to Mr. Lenox for any misconceptions regarding the ballots. He noted that the people he knows on the Red Group are not receiving money. He supports the Red Group and is not being paid off. He also noted that the next meeting of the working group is on May 3rd at 7:30 p.m. at the Senior Center. Board of Selectmen Meeting= April 25, 2006 — Page 2 Selectman Ben Tafoya noted that there needs to be a process in place to get to a consensus and then work on the details. Chairman Camille Anthony suggested everyone should bring a list of criteria and work from there. Mr. Loughlin noted that there are a number of myths regarding people being for or against the Town. He feels as though 40B should be discussed. Personnel and Appointments Economic Development Committee — The Board interviewed Russell Graham and Sheila Clarke, and noted that Leslie. McGonagle has been recommended as the Chamber of Commerce representative. A motion by Bonazoli seconded by Goldy to place the following name into nomination for one position on the Economic Development Committee with a term expiring June 30, 2007: Leslie McGonagle. Ms. McGonagle received four votes and was appointed. A motion by Bonazoli seconded by Goldy to place the following names into nomination for two positions on the Economic Development Committee with terms expiring June 30, 2008: Russell Graham and Sheila Clarke. Each applicant received four votes and were appointed. Recreation Committee — The applicant was not present. Discussion /Action Items Temporary Use Permit — Memorial Park — The Town Manager noted that the Selectmen approved a temporary use permit and Sunday morning permitting last year. Chairman Camille Anthony asked about the status of the heirs, and the Town Manager noted that he needs to check with Town Counsel. A motion by Goldy seconded by Bonazoli to approve the following use of Memorial Park for team practices: Spring — No more than four teams per time slot; no more than 66 kids per time slot; no more than tWo time slots per evening, separated by not less than 30 minutes; Summer — No more than four teams. per time slot, no more than 66 kids per time slot, no more than two time slots per evening, separated by not less than 30 minutes, was approved by a vote of 4 -0 -0. A motion by Goldy seconded by Bonazoli to continue for 2006 the temporary policy of permitting Sunday morning youth sport practices for the Spring season, with no activity beginning at the field prior to 9:00 a.m., subject to approval of permits by the Recreation Committee was approved by a vote of 4 -0 -0. Board of Selectmen Meeting — April 25, 2006 — Page 3 Follow Up - Downtown Parking — The Town Manager noted that he and Selectman Ben Tafoya met with the Chamber of Commerce and merchants, and they gave general direction and guidelines. Selectman Ben Tafoya noted that the merchants universally favor two hour parking. There is some concern by some that there is no Saturday enforcement. Employee parking is a problem and it needs to be increased. The Town Manager noted that the parking area on High Street, north of Woburn, is currently non - resident sticker parking. The consensus of the merchants is not to sell non - resident parking stickers anymore because there is alternative parking for non - residents at the Anderson Center. This will give us . back 30 -35 additional spaces. He suggests making the other side of High Street rental parking for employees and merchants for $30 /month. The Town Manager noted that all of the one hour, two hour and 30 minutes parking will become two hour parking. He suggests designating employee discount stickers for parts of Haven Street, Woburn Street and Pleasant Street. There will also be two hour parking in front of Town Hall and the Old South Church. He will look at Chute Street to see if there can be parking on both sides of the street. There will be no parking on both sides of Green Street, all day parking on Chapin Avenue, and permit parking on Middle Street. Chairman Camille Anthony asked if they looked at truck routes and heavy vehicle exclusions. The Town Manager noted that process will take longer, and a traffic study has not been funded yet. The Town Manager noted that he will make some corrections to the map, modify the Traffic Rules and Regulations, and hold public hearings. Selectman Ben Tafoya noted that the merchants need to be notified ahead of time, and the Town Manager suggested meeting with the group again. Chairman Camille Anthony asked how many employees there are Downtown. Julie Thurlow noted that she is doing a survey of Downtown in order to determine how many are being displaced. Ms. McGonagle suggested making CVS a multi -layer parking lot, and the Town Manager noted that is something the Parking Committee will look into. Chris Vaccaro had concerns about large developments coming in and taking over all of the parking spaces. The Town Manager noted that if property owners work together, they could get more than each could individually. Rick Shaffer noted that if that block was redistricted to Business B, then developers could have come in and put up big businesses and made the parking worse. S-Q"3 Board of Selectmen Meeting — April 25, 2006 — Page 4 Mary Ellen O'Neill had concerns about the parking regulations on the east side of Main Street near the future Quizno's and fish store. Police Chief Jim Cormier noted that merchants do not want tailored parking regulations because businesses change. Christy DeNarto, a resident of Cross Street, noted that if we take away the non - resident parking, then they will go to Dudley Street and get free parking there. The Town Manager suggested dealing with these regulation changes first and then see what happens. Ann Moore, a resident of Bancroft Avenue, asked if the Lowell trains run as often as the Reading trains. She asked if trees could be planted at the Depot parking lot, and noted that there are billboards at the Depot. The Town Manager noted that trees were planted at the Depot but they died because of the huge amount of salt that the MBTA uses on the platform. Rick Shaffer asked if the signage can be regulated, and the Town Manager noted that the MBTA is on State land and we cannot regulate it. Mary Ellen O'Neill asked about the possible residential development in Downtown. The Town Manager noted that the Town would be looking for a partnership with the developer regarding parking. Selectman Stephen Goldy noted that the Master Plan suggests a shuttle bus. The Town Manager noted that it was discussed but there is no location, and there would be a cost to run the shuttle bus. The Town Manager noted that he will draft a policy for the working group, post the vacancies, interview and then appoint. Traffic Issues — Detours — Police Chief James Cormier was present. The Town Manager noted that this is a follow up on the detour last Summer that didn't work out well. Chief Cormier noted that he has drafted a written policy regarding detours. He meets monthly with the Parking, Traffic and Transportation Task Force, and is informed in advance of highway projects. He also noted that they try not to detour unless it is necessary. If DPW advises that the job can get done quicker if the road is detoured, then they will set up a detour. Selectman Stephen Goldy asked about notification. Chief Cormier indicated that they use the press, cable, Reverse 911, and DPW also does leafleting when planning a project. Chairman Camille Anthony asked about slowing vehicles down, and Chief Cormier noted that sector cars monitor the areas. The Town Manager noted that the Selectmen requested information on Grove Street, and the number of visits to the Compost Center along with the accident history. He also noted that there have been nine accidents in the past five years. Board of Selectmen Meeting =April 25, 2006 — Page 5 There was discussion about making a three way stop at Forest and Grove Streets. The Town Manager will schedule a public hearing for a three way stop. Selectman Stephen Goldy asked if a process has been developed for lost dogs on weekends. Chief Cormier noted that there is no budget to house dogs. If the dog is registered, then they can track down the owner. Officers are not trained to handle animals, and the cruisers are not equipped to handle animals. They do have a draft policy for dealing with animals that create a public safety issue around traffic, schools, etc. - Chairman Camille Anthony asked what other communities do, and Chief Cormier noted that some have full -time Animal Control Officers. Master Plan Review — Chairman Camille Anthony noted that CPDC wants to know who is responsible for certain items on the Master Plan. Selectman James Bonazoli noted that the Selectmen need to look it over and set priorities. He has concerns that they are recommending adding committees but there are no volunteers. Chairman Anthony noted that communication should be taken out of the Master Plan. The Chairman directed the Board to e -mail their highest priority items to the Town Manager. Approval of Minutes A motion by Goldy seconded by Bonazoli to approve the Minutes of April 11, 2006, as amended, was approved by a vote of 4 -0 -0. A motion by Tafoya seconded by Bonazoli to adjourn the meeting of April 25, 2006 at 10:20 p.m. was approved by a vote of 4 -0 -0. Respectfully submitted, Secretary t Number: 2006-1, Fee: $50.00 This is to certify that READING ROTARY CLUB, P. O. BOX 61, READING, MASS. THE ABOVE NAMED ASSOCIATION IS HEREBY GRANTED A SPECIAL ONE-DAY LICENSE FOR THE SALE OF ALL ALCOHOLIC BEVERAGES TO BE SERVED ON THE PREMISES AT A ROTARY AUCTION AT THE BURBANK YMCA ON SATURDAY, APRIL 29, 2006 BETWEEN THE HOURS OF 6:00 P.M. TO 12:00 P.M. Under Chapter 138, Section 14, of the Liquor Control Act. This permission is granted in conformity with the Statutes and Ordinances relating thereto and expires at 12:00 p.m., April 29, 2006, unless suspended or revoked. Date Issued: April 24, 2006 Number: 2006-2 TOWN OF READING Fee: $50.00 This is to certify that AUSTIN PREPARATORY SCHOOL, 101 WILLOW STREET, READING, MASS. THE ABOVE NAMED NON-PROFIT ORGANIZATION IS HEREBY GRANTED A SPECIAL ONE-DAY LICENSE FOR THE SALE OF ALL ALCOHOLIC BEVERAGES TO BE SERVED ON THE PREMISES AT A FUNCTION ON SATURDAY, MAY 13, 2006 BETWEEN THE HOURS OF 4:30 P.M. TO 7:30 P.M. Under Chapter 138, Section 14, of the Liquor Control Act. This permission is granted in conformity with the Statutes and Ordinances relating thereto and expires at 7:30 p.m., May 13, 2006, unless suspended or revoked. Date Issued: May 11, 2006 W L/c P id2 April 17, 2006 Mr. Peter I. Hechenbleikner, Town Manager Reading Town Hall 16 Lowell Street Reading, MA 01867 RE: Public Protection Classification Results Reading, Middlesex County, MA Dear Mr. Hechenbleikner: We wish to thank you and the other community officials for your cooperation during our recent Public Protection Classification (PPC) survey. ISO is the leading supplier of statistical, underwriting, and actuarial information for the property /casualty insurance industry. Most insurers use the PPC classifications for underwriting and calculating premiums for residential, commercial and industrial properties. ISO has completed its analysis of the structure fire suppression delivery system provided in your community. We would like to report that the resulting classification is a Class 3. This classification number applies to all properties in the classified area with a needed fire flow of 3,500 gpm or less. The private and public protection at properties in the jurisdiction with larger fire flows is individually evaluated and may vary from the jurisdiction classification. Congratulations on your commitment to serve the needs of your community's property owners and residents. ISO will advise its subscribing insurers of this classification change within the next 30 -days and assign an effective date of August 1, 2006. This date allows insurers the necessary lead time to incorporate the Public Protection Classification change into their policy rating systems. Enclosed is a summary of the ISO analysis of your fire suppression services. If you would like to know how your community's classification could improve, or if you would like to learn about the potential effect of proposed changes to your fire suppression delivery system, please call us at the phone number listed below. The PPC program is not intended to analyze all aspects of a comprehensive structure fire suppression delivery system program. It is not for purposes of determining compliance with any state or local law, nor is it for making recommendations about loss prevention or life safety. g7a I I If you have any questions about your classification, please let us know. Sincerely, Public Protection (Do,"aitment (856) 985-5600 Ext. 403 of Encl. cc: Chief Gregory J. Bums, Reading Fire Department Mr. James A. Richardson, Department of Public Works, Reading Town Hall Lieutenant Paul D. Jackson, Reading Fire Department THE ISO PUBLIC PROTECTION CLASSIFICATION (PPC) PROGRAM ISO's PPC program evaluates communities according to a uniform set of criteria defined in the Fire Suppression Rating Schedule (FSRS). This criteria incorporates nationally recognized standards developed by the National Fire Protection Association and the American Water Works Association. Using the FSRS, ISO objectively reviews the fire suppression capabilities of a community and assigns a Public Protection Classification — a number from 1 to 10. Class 1 represents exemplary fire protection, and Class 10 indicates that the area's fire suppression program does not meet minimum recognition criteria. The FSRS allocates credit by evaluating the following three major features: • Fire alarm and communication system. This review accounts for 10% of the total classification which centers upon a community's facilities and support for handling and dispatching fire alarms. • Fire department. This review accounts for 50% of the total classification which focuses upon items such as engine companies, ladder or service companies, distribution of fire stations and fire companies, equipment carried on apparatus, pumping capacity, reserve apparatus, department manning, and training. • Water supply system. This review accounts for 40% of the total classification highlighting the water supply a community uses for fire suppression, including hydrant size, type, and installation, as well as the inspection frequency and condition of fire hydrants. When ISO develops a single classification for a community, all of the community's properties receive that classification. In many communities, ISO develops a split classification (for example, 5/9). Generally, the first class, (Class 5 in the example) applies to properties within a defined distance (5 -road miles in most states) of a fire station and within 1000 feet of a fire hydrant. The second class (Class 9 in the example) applies to properties beyond 1000 feet of a hydrant but within the defined distance of a fire station. ISO generally assigns Class 10 to properties beyond the defined distance of a fire station. 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% I Countrywide Public Protection Classification Summary 1 2 3 4 5 6 7 8 9 10 Classifications Sa3 Grading Sheet For: READING, MA MIDDLESEX COUNTY Public Protection Class: 3 Feature Receiving and Handling Fire Alarms Fire Department Water Supply *Divergence Total Credit Surveyed: February, 2006 Credit Maximum Assigned Credit 9.32% 32.37% 36.84% -5.47% 73.06% The Public Protection Class is based on the total percentage credit as follows: Class % 1 90.00 or more 2 80.00 to 89.99 3 70.00 to 79.99 4 60.00 to 69.99 5 50.00 to 59.99 6 40.00 to 49.99 7 30.00 to 39.99 8 20.00 to 29.99 9 10.00 to 19.99 10 0 to 9.99 10.00% 50.00% 40.00% 100.00% *Divergence is a reduction in credit to reflect a difference in the relative credits for Fire Department and Water Supply. The above classification has been developed for use in property insurance premium calculations. � " A/ V- EXHIBIT 30 Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 INSURANCE SERVICES OFFICE, INC. CLASSIFICATION DETAILS Graded Area: READING County: MIDDLESEX State: MA Date Surveyed: February, 2006 Total Credit: 73.06 Class: 3 Pop.: 23700 RECEIVING AND HANDLING FIRE ALARMS This section of the Fire Suppression Rating Schedule reviews the facilities provided for the general public to report fires, and for the operator on duty at the communication center to dispatch fire department companies to the fires. Credit Actual Maximum 1. Credit for Telephone Service (Item 414) This item reviews the facilities provided for the public to report fires, including the listing of fire and business numbers in the telephone directory. 2.00 2.00 2. Credit for Operators (Item 422) This item reviews the number of operators on-duty at the communication center to handle fire calls. 2.52 3.00 3. Credit for Dispatch Circuits (Item 432) This item reviews the dispatch circuit facilities used to transmit alarms to fire department members. 4.80 5.00 4. Total Credit for Receiving and Handling Fire Alarms: 9.32 10.00 Relative Classification for Receiving and Handling Fire Alarms: CLASSIFICATION DETAILS Edition 2:5/01/2002 1 S �5 " Copyright, ISO Properties, Inc., 2000 CLASSIFICATION DETAILS Graded Area: READING County: MIDDLESEX State: MA Date Surveyed: February, 2006 Total Credit: 73.06 Class: 3 Pop.: 23700 FIRE DEPARTMENT This section of the Fire Suppression Rating Schedule reviews the engine and ladder-service companies, equipment carried, response to fires, training and available fire fighters. Credit Actual Maximum 1. Credit for Engine Companies (Item 5 13) This item reviews the number of engine companies and the hose equipment carried. 6.67 10.00 2. Credit for Reserve Pumpers (Item 523) This item reviews the number of reserve pumpers, their pump capacity and the hose equipment carried on each. 0.65 1.00 3. Credit for Pump Capacity (Item 532) This item reviews the total available pump capacity. 5.00 5.00 4. Credit for Ladder-Service Companies (Item 549) This item reviews the number of ladder and service companies and the equipment carried. 4.44 5.00 5. Credit for Reserve Ladder - Service Companies (Item 553) This item reviews the number of reserve ladder and service trucks, and the equipment carried. 0.39 1.00 so., � I CLASSIFICATION DETAILS Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 CLASSIFICATION DETAILS Graded Area: READING County: MIDDLESEX State: MA Date Surveyed: February, 2006 Total Credit: 73.06 Class: 3 Pop.: 23700 FIRE DEPARTMENT (continued) Credit Actual Maximum 6. Credit for Distribution (Item 5 6 1) This item reviews the percent of the built-upon area of the city which has an adequately-equipped, responding first-due engine company within 1.5 miles and an adequately-equipped, responding ladder-service company within 2.5 miles. 3.31 4.00 7. Credit for Company Personnel (Item 57 1) This item reviews the average number of equivalent fire fighters and company officers on duty with existing companies. 7.50 15.00+ 8. Credit for Training (Item 5 8 1) This item reviews the training facilities and their use. 4.41 9.00 9. Total Credit for Fire Department: 32.37 50.00+ Relative Classification for Fire Department: 11 + This indicates that credit for company personnel is open-ended, with no maximum credit for this item. 11 A , CLASSIFICATION DETAILS Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 CLASSIFICATION DETAILS Graded Area: READING County: MIDDLESEX State: MA Date Surveyed: February, 2006 Total Credit: 73.06 Class: 3 Pop.: 23700 WATER SUPPLY This section of the Fire Suppression Rating Schedule reviews the water supply system that is available for fire suppression in the city. Credit Actual Maximum 1. Credit for the Water System (Item 616) This item reviews the supply works, the main capacity and hydrant distribution. 32.44 35.00 2. Credit for Hydrants (Item 62 1) This item reviews the type of hydrants, and method of installation. 2.00 2.00 3. Credit for Inspection and Condition of Hydrants (Item 63 1) This item reviews the frequency of inspections of hydrants and their condition. 2.40 3.00 4. Total Credit for Water Supply: 36.84 40.00 Relative Classification for Water Supply: CLASSIFICATION DETAILS Edition 2:5/01/2002 1 un"Is '* Copyright, ISO Properties, Inc., 2000 PUBLIC PROTECTION CLASSIFICATION IMPROVEMENT STATEMENTS FOR READING MIDDLESEX COUNTY, MA Prepared by INSURANCE SERVICES OFFICE, INC. 4B Eves Drive, Suite 200, Marlton, NJ 08053 800 444 -4554 FAX 856 985 -6491 The following statements are based upon the criteria contained in our Fire Suppression Rating Schedule and upon conditions in Reading, MA during February, 2006. They indicate the performance needed to receive full credit for the specific item in the Schedule, and the quantity you have provided. Partial improvement will result in receiving a partial increase in the credit. These statements relate only to the fire insurance classification of your town. They are not for property loss prevention or life safety purposes and no life safety or property loss prevention recommendations are made. RECEIVING AND HANDLING FIRE ALARMS Credit For Operators (Item 422). Actual = 2.52 %; Maximum= 3.00% For maximum credit in the Schedule, 2 operators are needed on duty at all times. You have an average of 1.67 operators on duty. Credit For Dispatch Circuits (Item 432). Actual = 4.80 %; Maximum= 5.00% For maximum credit in the Schedule, both alarm dispatch circuits should have an emergency power supply in accordance with National Fire Protection Association Standard, 1221. Total credit for Receiving and Handling Fire Alarms (Item 440) Actual = 9.32 %; Maximum = 10.00% IMPROVEMENT STATEMENT Edition 2:5/01/2002 rl 1 Copyright, ISO Properties, Inc., 2000 FIRE DEPARTMENT Credit For Engine Companies (Item 513). Actual= 6.67 %; Maximum= 10.00% For maximum credit in the Schedule, 3 engine companies are needed in your town. These are calculated as follows: 3 for the Basic Fire Flow of 3500 gpm. You have 2 engine companies in service. These are calculated as follows: 100 percent for Engine 2. 100 percent for Engine 4. Credit For Reserve Pumpers (Item 523). Actual= 0.65 %; Maximum= 1.00% For maximum credit in the Schedule, 1 fully- equipped reserve pumper is needed. You have 1 reserve pumper. This is calculated as follows: 94 percent for Engine 3 because of insufficient equipment. Credit For Ladder And Service Companies (Item 549). Actual = 4.44 %; Maximum = 5.00% For maximum credit in the Schedule, 1 ladder company is needed in your town. This is calculated as follows: 1 ladder company due to method of operation. You have 1 ladder company. 88 percent for L -1 & E -4 because of insufficient equipment. `b IMPROVEMENTSTATEMENT Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 Credit For Reserve Ladder And Service Companies (Item 553). Actual= 0.39 %; Maximum= 1.00% For maximum credit in the Schedule, 1 fully- equipped reserve ladder truck is needed. You have 2 reserve ladder trucks. These are calculated as follows: 36 percent for Ladder E -1 because of insufficient equipment, insufficient aerial device testing and insufficient aerial device length. Credit For Distribution (Item 561). Actual = 3.31 %; Maximum = 4.00% For maximum credit in the Schedule, all sections of the town with hydrant protection should be within 1 %2 miles of a fully- equipped engine company and 2%2 miles of a fully - equipped ladder, service, engine- ladder or engine - service company. The distance to be measured along all- weather roads. Credit For Company Personnel (Item 571). Actual= 7.50 %; Maximum= 15.00% An increase in the on -duty company personnel by one person will increase the fire department credit by 0.83. Credit For Training (Item 581). Actual = 4.41 %•, Maximum = 9.00% For maximum credit in the Schedule, the training program should be improved. You received 49 percent credit for the current training program and the use of facilities. For maximum credit in the Schedule, pre -fire planning inspections of each commercial, industrial, institutional and other similar -type building should be made twice a year by company members. Records of the inspections should include complete and up -to -date notes and sketches. For maximum credit in the Schedule, complete records should be kept of all training. Total credit for Fire Department (Item 590) Actual = 32.37 %; Maximum = 50.00% IMPROVEMENTSTATEMENT Edition 2:5/01/2002 Ail Copyright, ISO Properties, Inc,, 2000 WATER SUPPLY Credit For Supply System (Item 616). Actual = 32.44 %; Maximum = 35.00% For maximum credit in the Schedule, the needed fire flows should be available at each location in your town. Needed fire flows of 2500 gpm and less should be available for 2 hours, 3000 and 3500 gpm for 3 hours and all others for 4 hours. See the attached table for an evaluation of fire flow tests made at representative locations in your town. All AWWA standard hydrants within 1000 feet of a building, measured as hose can be laid by apparatus, are credited; 1000 gpm for hydrants within 300 feet; 670 gpm for 301 to 600 feet; and 250 gpm for 601 to 1000 -feet. Credit is reduced when hydrants lack a pumper outlet, and is further reduced when they have only a single 2%2 -inch outlet. Credit For Inspection and Condition of Hydrants (Item 631). Actual = 2.40 %; Maximum = 3.00% For maximum credit in the Schedule, all hydrants should be inspected twice a year, the inspection should include operation and a test at domestic pressure. Records should be kept of the inspections. Hydrants should be conspicuous, well located for use by a pumper, and in good condition. Total credit for Water Supply (Item 640) Actual = 36.84 %; Maximum= 40.00% s �y IMPROVEMENTSTATEMENT Edition 2:5/01/2002 Copyright, ISO Properties, Inc., 2000 FIRE FLOW TESTS . • . I I I 1 Tests witnessed on November 15, 2004 Test No. Needed Fire Flowt gpm Limited By Supply Works, gpm Limited by Distribution Mains (flow tests), gpm Limited By Hydrant Spacing, gpm 2 3500 2800 4 3000 1700 8 2250 1800 lot 7000 2400 6850 10 -A 3000 2400 12t 4500 4400 3950 19 500 200 'Needed fire flows exceeding 3500 gpm are not considered in Item 616 (CSS) Credit for System Supply 0 IMPROVEMENTSTATEMENT Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 City READING County MIDDLESEX INSURANCE SERVICES OFFICE, INC. HYDRANT FLOW DATA SUMMARY State MA Witnessed by _ Reading Water Dept. Date November 15, 2004 TEST T TYPE T TEST LOCATION S SERVICE I FLOW - GPM P PRESSURE F FLOW -AT 20 PSI REMARKS * ** INDIVIDUAL T TOTAL S STATIC R RESID. N NEEDED A AVAIL. R 1 I C COMM O OAKLAND RD. @ BEHIND FIELD H.S. FIELD HOUSE M Main 1 1380 1 1380 8 80 7 77 4 4500 7 7000 1 -A C COMM O OAKLAND RD. @ BEHIND FIELD H.S. FIELD HOUSE M Main 1 1380 1 1380 8 80 7 77 2 2500 7 7000 1 -13 R Res O OAKLAND RD. @ BEHIND FIELD H.S. FIELD HOUSE M Main 1 1380 1 1380 8 80 7 77 7 750 7 7000 2 C COMM M MAIN @ ELDERBERRY M Main 1 1220 1 1220 8 86 7 72 3 3500 2 2800 3 C COMM O ON BIRCH ABT. 300' WEST OF ARTHUR B. LORD M Main 1 1280 1 1280 8 82 6 69 3 3000 3 3000 4 C Comm C CHARLES @ DANA M Main 1 1050 1 1050 8 83 5 58 3 3000 1 1700 5 C Comm S SUMMER @ OAK M Main 1 1280 1 1280 7 72 6 66 3 3000 4 4100 6 C Comm O ON WILLOW ABT. 800' N. OF SUMMEF M Main 2 2550 2 2550 8 88 6 69 2 2500 5 5100 7 C Comm T TEMPLE ST. @ PARKER SCHOOL M Main 1 1300 1 1300 7 70 6 65 2 2500 4 4500 8 C Comm O ON APPLETON LN. OFF ORANGE M Main 1 1060 1 1060 7 74 5 54 2 2250 1 1800 9 C Comm W WOBURN @ MAIN M Main 1 1220 1 1220 6 66 6 64 3 3000 6 6600 10 C Comm M MAIN @ ASH M Main 8 860 8 860 8 80 7 71 7 7000 2 2400 ( (A)-(6850 m 10 -A C Comm M MAIN @ ASH M Main 8 860 8 860 8 80 7 71 3 3000 2 2400 10 -B R Res M MAIN @ ASH M Main 8 860 8 860 8 80 7 71 7 750 2 2400 11 C Comm N NEW CROSSING RD. @ POND MEADOW DR. M Main 1 1090 1 1090 8 82 7 72 2 2500 2 2900 12 C Comm O ON BAY STATE RD. ABT. 800' FROM SALEM M Main 1 1420 1 nw,e n nw r v t 1420 8 84 7 76 4 4500 4 4400 ( (A)-(3950 m _ _..___ _ _ _ REQUIRED FOR A LARGE SCALE FIRE CONDITION. THE AVAILABLE FLOWS ONLY INDICATE THE CONDITIONS THAT EXISTED AT THE TIME AND AT THE LOCATION WHERE TESTS WERE WITNESSED. *Comm = Commercial; Res = Residential. **Needed is the rate of flow for a specific duration for a full credit condition. Needed Fire Flows greater than 3,500 gpm are not considered in determining the classification of the city when using the Fire Suppression Rating Schedule. —QQ)- Limited by available hydrants to gpm shown. Y lion 2: 5/01/02 Copyright ISO Properties, Inc., 2000 City READING County MIDDLESEX INSURANCE SERVICES OFFICE, INC. HYDRANT FLOW DATA SUMMARY State MA Witnessed by _ Reading Water Dept. Date November 15, 2004 TEST NO. TYPE DIST.* TEST LOCATION SERVICE FLOW - GPM Q= (29.83(C(d)P 3)) PRESSURE PSI FLOW -AT 20 PSI Q.�=Q + +R '54rnF0.53) REMARKS * ** INDIVIDUAL HYDRANTS TOTAL STATIC RESID. NEEDED ** AVAIL. 12 -A Comm ON BAY STATE RD. ABT. 800' FROM SALEM Mail 1420 1420 84 76 2500 4400 12 -B Res ON BAY STATE RD. ABT. 800' FROM SALEM Main 1420 1420 84 76 750 4400 13 Comm MAIN @ SOUTH Main 820 820 47 42 1750 2000 14 Comm EDGEMONT @ STEWART Main 1210 1210 74 70 2250 4900 15 Comm PRESCOTT @ FULTON Main 1240 1240 76 68 3500 3500 16 Res WEST BORDER Main 1160 1160 68 60 750 3100 17 Res SUNSET ROCK @ ROMA LN. Main 1240 1240 75 65 750 3100 18 Res HAVERHILL @ FRANKLIN Main 340 340 87 77 750 950 19 Res ON LIBBY @ E STS. Main 240 240 84 11 500 200 THE ABOVE LISTED NEEDED FIRE FLOWS ARE FOR PROPERTY INSURANCE PREMIUM CALCULATIONS ONLY AND ARE NOT INTENDED TO PREDICT THE MAXIMUM AMOUNT OF WATER REQUIRED FOR A LARGE SCALE FIRE CONDITION. THE AVAILABLE FLOWS ONLY INDICATE THE CONDITIONS THAT EXISTED AT THE TIME AND AT THE LOCATION WHERE TESTS WERE WITNESSED. *Comm = Commercial; Res = Residential. **Needed is the rate of flow for a specific duration for a full credit condition. Needed Fire Flows greater than 3,500 gpm are not considered in determining the classification of the city when using the Fire Suppression Rating Schedule. 2: 5/01/02 Copyright ISO Properties, Inc., 2000 L �c &I 3 r r kt .�.�� - - yy I -.�,s act] is�et s_a II ,o. �. _ _ _ - �c�<< _.._.._.._...... _� , .d Timothy P. Cahill Katherine P. Craven Chairman, State Treasurer Executive Director April 12, 2006 This letter will serve as notice to the Town of Reading of a series of reimbursements from the Massachusetts School Building Authority for a portion of the grant authorized for the High School Renovation project. These reimbursements were made pursuant to the Project Funding Agreement effective March 7, 2006 and are detailed in the table below. Date of Reimbursement ra E3 1/3/2006 675,606 Mr. Charles Robinson. 4,135, 000 Finance Committee Chair = Town of Reading 1,630,000 16 Lowell Street 1,975,000 Reading, MA 01867 =° Re: Project #W20034415 —Ifigh School Renovation Project Dear Mr. Robinson: v This letter will serve as notice to the Town of Reading of a series of reimbursements from the Massachusetts School Building Authority for a portion of the grant authorized for the High School Renovation project. These reimbursements were made pursuant to the Project Funding Agreement effective March 7, 2006 and are detailed in the table below. Date of Reimbursement Estimated MSBA Share of Reimbursement 1/3/2006 675,606 1/3/2006 4,135, 000 3/13/2006 1,130,000 3/13/2006 1,630,000 3/3112006 1,975,000 Total to Date: 9,545,606 Since the initial payment in January of 2006, the Authority has reimbursed the Town a total of $9,545,606. All of the payments were made via ACH transfers according to banking information provided by the Town. These amounts represent the Authority's estimated share of projects costs submitted by the Town for reimbursement. It should be noted, that these reimbursements are preliminary and will be subject to on -going audits of invoices and other documents submitted in accordance with the Project Funding Agreement and final audit of the project. We are pleased to be providing you with these reimbursements, and we look forward to continuing to work with you on the completion of the High School Renovation project. Please do not hesitate to contact me if you have any questions. Very truly yours, 1' atherine �PCraven &W?X, Executive. Director Massachusetts: School Building Authority cc: James R. Johnson, Department of Revenue Honorable Richard R. Tisei Honorable Patrick Natale Honorable Bradley H. Jones NN 3 Center Plaza, Suite 430 ® Boston, NIA 02108 • Phone: 617- 720 -4466 • Fax: 617- 720 -5260 a73 c` v MITT ROMNEY Governor KERRY HEALEY Lieutenant Governor April 19, 2006 Dear Municipal Official, t/c 665 COMMONWEALTH OF MASSACHUSETTS r. P , yA, EXECUTIVE OFFICE OF ENVIRONMENTAL AFFAIRS DEPARTMENT OF ENVIRONMENTAL PROTECTION ONE WINTER STREET, BOSTON, MA 02108 617 -292 -5500 STEPHEN R. PRITCHARD Secretary ROBERT W. GOLLEDGE, Jr. Commissioner mrjm�ww�� Congratulations! After reviewing the READING application for DEP Approved Recycling Program (DARP) status we have determined that your municipal recycling program meets the necessary criteria. The Department will notify all Massachusetts solid waste disposal facility operators that your community has a DARP designation. In addition, we will publish a list of municipalities with DARP status on our web site (www.mass. op /recce). Your community's DARP status will be in effect from July 1, 2006 through June 30, 2008. DARP is a voluntary program that rewards municipalities for establishing comprehensive recycling programs. These programs are critical to the Commonwealth's ongoing effort to protect our environment and quality of life by reducing waste generation and disposal. Under DARP, solid waste loads from qualifying municipalities are exempt from enforcement action for certain banned recyclable or compostable materials found during inspection (See 310 CMR 19.017). The DARP exemption includes paper, glass, metal and plastic containers, and leaves / yard waste. Waste loads from DARP communities are inspected for white goods, lead -acid batteries, cathode ray tubes (CRTs), or Whole tires. If a community with DARP status re ug larl s loads of solid waste containing banned materials to disposal facilities, its DARP status could be revolted. Please note: DARP status applies only to loads of solid waste directly managed by the city or town or a hauler under long -term contract. We suggest you notify your contracted solid waste and /or recycling hauler that you have received the FY2007 -2008 DARP status. If you have any questions about DARP, please contact John Crisley at 617- 556 -1021. Thank you for your continued efforts to reduce waste in Massachusetts. Sincerely, 0% ooper i Deputy Division Director - Consumer Programs C3 cc: municipal recycling contact w This information is available in alternate format. Call Donald M. Gomes, ADA Coordinator at 617 -556 -1057. TDD Service - 1 -800- 298 -2207. DEP on the World Wide Web: http: / /www.mass.gov /dep 0 Printed on Recycled Paper ON Town of Reading Highway Division Town Hall Reading, MA 01867 Mr. Peter Hechenbleikner, Town Manager Town Hall Reading, MA 01867 Dear Sirs: I am writing on behalf of not only myself, but also the undersigned Henzie Street neighbors listed below. We are aware of the budget constraints each municipality is working with today. However we wish to go on written record advising you of the unacceptable condition of the existing asphalt on this street, and state in writing our concerns for anyone traveling and/or playing on this dead end street. It is evident to all of us that no one from the Highway Department has been down on our street for years. This street is in deplorable condition with holes caused by negligent and or minimal road patching by the Town of Reading. I have lived here for 37 years and am welt of the a lack of funding you have allocated during your term in office for the repair of this street. Some of the holesg now sinkholes. Again our concerns are for safety while traveling back and forth on this street. Please contact me at 508 -760 -7166 so we may discuss what timeframe you need to have someone do a thorough analysis of this street, and a timeframe for fixing it ASAP. S �\ �v m vi o i 1� "rt�'kk mg l�t,k akry� syl- .g 4�rs y: tr 4 = G�..., :r jSs itxr'4a+'4 M,_ t oqv, wall i �. � �Ir ��? r r 3��, r(� sgK,L A ft( '`FPdc +.: iii � i Y r7t y�"X � �t � r, � l��t• PV, s 'S. �F f �sn. � � 2� � w. _ �'*'�it ti - yt • ' x� �' r � r i` rol i � rz 67 '+ y t S,i' ,�. r t #' � t {aa- . �`,.�i. �r K C,�•f ��' �,'°r�1�'�� v at j ,111 T , � m t�� hE f Q. AWYKA, �,;: N.1 y e sm r ,r t�._ ��t ^i1 ">'r' #� r++A► .x.��h ,� :,;�u i ate. ,+ 'C x � �Z" j ,pt`'A trr �'r•5+ '�-K�' kir"> .s � +! :, s pyg �. , sit- • �../.r a�<'ka '� mr s , ar < r 7 •.'_ � 1f R __.. LLA�BB i I lot iP�F i 1) ��:'; �J . �� -' ;... _ �`�. " �' b ... c F x f �� *� � � .. ..t __ . .,....nom^ %...�F^LI!'5.".F�f., .� �.ti.�ik� �� r'Sh%1Y_�J..a. xKVo-xk &': F�µ�1c��k .� �XyJ` r .yLy` . c `W r� +xfti�z+�» f''�"''� s n r�S4 -,.,t Y �s�� -!' •;.t`'�s�+•'*+ ia.�S��i '�� j'�, 4.; x+ <�4 ' K+�,} o ��f ; v�0� <. _. o.u- ^s•?�� "F�.. i _5��'°!�S�'u�`. �R.�'�i.�`.`:t�"�s� a:�"�Pkv`�,,:+ �1",��ve GARY S. BRACKETT ELAINE M. LUCAS JUDITH A. PICKETT JOHN G. GANNON M. YVONNE GONZALEZ* JAMES T. MASTERALEXIS STEVEN C. FLETCHER ** ELLEN CALLAHAN DOUCETTE DONNA GORSHEL COHEN HEATHER C. WHITE *Also Admitted in CT * *Also Admitted in ME and CO VIA ELECTRONIC AND FIRST CLASS MAIL Gregory J. Burns, Chief Reading Fire Department 757 Main Street Reading, MA 01867 BRACKETT & LUCAS COUNSELORS AT LAW 19 CEDAR STREET WORCESTER, MASSACHUSETTS 01609 508- 799 -9739 Fax 508- 799 -9799 May 2, 2006 � ' cyvtw WINCHESTER OFFICE 165 WASHINGTON STREET WINCHESTER, MASSACHUSETTS 01890 781- 729 -1500 Fax 781- 729 -5444 E -Mail: ECDoucette @BrackettLucas.com Please respond to the Winchester office. Re: Ability of Board of Selectmen to Condition Club License Fire Alarm Dear Chief Burns: I received your inquiry seeking advice regarding the Board of Selectmen's ability as the town's licensing authority, to condition a renewal (or the issuance) of an alcoholic beverage license to require the installation of a fire alarm system. By way of background, a recently enacted fire prevention statute, M.G.L. Chapter 148, §26G' /2, requires the installation of automatic sprinkler systems in all nightclubs or other entertainment facilities with a capacity of 100 or more persons. When the Reading Fire Department conducted inspections to ascertain the applicability of that statute to licensed premises in the town, one licensed establishment, a service club, was identified as being without a fire alarm system. As the Fire Department does not have the ability to require the installation of a fire alarm system absent new construction or extensive renovations of an existing property, you have inquired as to whether or not the Board of Selectmen had the authority to do so through the imposition of a condition on the club's liquor license. If neither the Fire Prevention Code nor the Building Code require the installation of a fire alarm system in this instance (again absent new construction or extensive renovation), then the Board of Selectmen would have no such authority to impose it as a license condition. This is so notwithstanding that the Board of Selectmen has a policy n.31 E3 AM el c� ��1 (Section 3.1.5) that permits the imposition of reasonable conditions on any license "to provide for public safety, health, welfare and the promotion of public order ". A license or other approval cannot be issued subject to a condition that would require an applicant or current license holder to comply with a statute from which it is otherwise exempt. I discussed this issue with Attorney William Kelley, General Counsel to the ABCC, who agreed with this position. Additionally, you asked whether or not in your capacity as Fire Chief, you could issue a letter to licensed establishments that operate function rooms detailing the results of your inspection and setting forth the obligations and penalties imposed by ¶3 of 26G' /Z in the event that the occupancy of the building exceeds it maximum established capacity two or more times during a 12 -month period, as well as the ¶4 permit requirement for temporary use of a premises as a nightclub or for some other entertainment purpose. According to your inquiry, a maximum capacity of 75 would trigger the need for this permit. In my opinion, the issuance of such a letter is proper and appropriate to guide and inform local licensed establishments. My only concern is to make sure that the maximum capacity of 75 for the issuance of a temporary permit has a rational basis, i.e., that it was arrived at after consultation with the building inspector and based upon the established capacity of each building as required by ¶3. Please don't hesitate to contact me if you need to discuss this matter further. Sincerely, . 1r�.. Ellen Callahan Doucette/ ECD /sjs cc: Peter I. Hechenbleikner, Town Manager %9 v dcr Massacbusetts May "2,2006 Camille W. Anthony, Chair Board of Selectmen 16 Lowell Street . Reading, MA 01867 �1 C Re: National Flood Insurance Program Community Assistance Visit February 14, 2006 Dear Ms. Anthony: puc Ir 01S 64 1 E1W Cw f On the above referenced date Eric Carlson of this office's Flood Hazard Management Program met with Building Inspector Glen Redmond and Conservation Administrator Fran Fink to discus's Reading's floodplain management procedures as part of its participation in the National Flood Insurance Program (NFIP). The intent of the meeting was also to provide assistance, if necessary, in strengthening review and enforcement of NFIP standards. Under the State Building Code, Section 3107.0, the core of responsibility for NFIP compliance rests with the local Building Department. Other departments such as Planning and Conservation play a key role in the review of projects in the 100 -year floodplain. Officials provided a thorough explanation of review procedures in Reading that was helpful in our overall evaluation of the town's administration of the NFIP. Based on discussion during the meeting and a driving tour of the floodplain beforehand, there appears, to have been no recent development in the 100 -year floodplain as delineated on Reading's. Flood Insurance Rate Map (FIRM). Potential for future development does exist. It is important that proposed projects are reviewed to determine if they fall within the 100 -year floodplain. Buildings newly constructed or substantially improved in the floodplain are subject to specific structural requirements detailed in the NFIP regulations, Section 60.3, and the State Building Code, Section 3107.0. "Substantial Improvements" are defined in Section 3107.2 of the Building Code as ".....any reconstruction, rehabilitation, -addition, repair or improvement of a structure, the cost of which equals or exceeds 50% of the market value of the structure before the 'start of construction' of the COMMONWEALTH OF MASSACHUSETTS • EXECUTIVE OFFICE OF ENVIRONMENTAL AFFAIRS Department of Conservation and Recreation Mitt Romney Stephen R. Pritchard, Secretary 251 Causeway Street, Suite 600 UEJ Governor Executive Office of Environmental Affairs 1 Boston MA 02114-2119 617-626-1250 617-626-1351 Fax Kerry Healey Stephen H. Burrington, Commissioner WWW.mass.gov/dcr Lt. Governor Department of Conservation & Recreation Camille W. Anthony May 2, 2006 Page 2 improvement..." Based on discussion during the meeting, review procedures in Reading seem thorough. As a requirement of participation in the NFIP, communities are to adopt locally enforceable bylaws for activity in the 100 -year floodplain. This section of the bylaw was requested for review at the meeting. In order to be fully compliant with state and federal requirements we recommend the following changes be made to the bylaw. (Reference enclosed model bylaw.) 1. Rewrite Section 4.4A.1. of the bylaw referencing the date of the Flood Insurance Rate Map (July 2, 1981) the Flood Boundary & Floodway Map (July 2, 1981) and the Flood Insurance Study (January 2, 1981). Reference the Model Bylaw, Article 11, Section A for recommended language. 2. Add Article 11, Section B, Base Flood Elevation and Floodway Data. 3. Add Article III, Notification of Watercourse Alteration. 4. Add Article IV, Section A, Reference to Existing Regulations. 5. Add Article IV, Section B, statements # 2 and 5. We appreciate the cooperation that was provided at the meeting. If you or any town officials have any questions regarding the National Flood Insurance Program please contact Eric Carlson at (617) 626-1362. Sincerely, e2l gram Manager Richard R. Zing , P Flood Hazard Management Program INTRODUCTION: FLOOD HAZARD MANAGEMENT PROGRAM MODEL BYLAWS FOR FLOODPLAIN DISTRICTS Why adopt a floodplain zoning bylaw? The National Flood Insurance Program (NFIP) was created in 1968 to help cut the costs to taxpayers of federal disaster relief for flooding. In order for residents of a community to be eligible to receive flood insurance, the community must agree to abide by the NFIP's minimum requirements for floodplain management. These requirements include the adoption of a floodplain zoning ordinance or bylaw by communities interested in participating. When a community seeks to enter the regular phase of NFIP participation, - the Federal Emergency Management Agency (FEMA) Regional office will contact community officials to inform them of the minimum standards that must be adopted in the municipal ordinance or bylaw to ensure compliance with the requirements of the NFIP. Why is the Flood Hazard Management Program involved? The Flood Hazard Management Program within the Department of Conservation and Recreation is the State Coordinating Office for the administration of the National Flood Insurance Program throughout Massachusetts. The program serves as a liaison between municipal officials and FEMA, and as a guide for officials to the Massachusetts state regulations pertaining to floodplain management.. Participating Massachusetts communities must abide not only by federal guidelines, but to state regulations that can be more restrictive than the federal regulations. All communities need to adhere to the State Building Code, Section 3107 (Flood Resistant Construction), the Wetlands ,Protection Act regulations (3 10 CMR 10.00), and the State Sanitary Code (Title 5). It is important that community officials understand where state and local regulations are more restrictive than federal requirements. In the following pages, recommended floodplain bylaw language will be supplemented with explanations in italics concerning the purpose of the suggested language. For communities participating in the National Flood Insurance Program, designations are made depending on the level of mapping. The different types of communities will require differences in the language of the model bylaw. Each item in this model bylaw will show in boldface which type or types of community needs to adopt what language. "b" communities are those for which special flood hazard areas (A Zones) have been designated on the community's Flood Hazard Boundary Map or Flood Insurance Rate Map, but for which water surface elevation data has not been produced, and no Flood Insurance Study has been published. N "c" communities are those for which a notice of final base flood elevations have been designated Within Zones . Al -30 or AE , on the community's Flood Insurance Rate Map (FIRM). AO; AH, A99, and A'Zones may have also been designated on the community's FIRM. There has not been data prepared from which the community shall designate its regulatory floodway. "d" communities are those for which a notice of final base flood elevations have been designated within Zones AI -30 or AE on. the community's Flood Insurance Rate Map (FIRM). AO, AH, A99, and A Zones may have also been designated on the community's FIRM. In addition, data has been prepared by FEN A from which the community shall designate its regulatory floodway. "e" communities..are those for. which a notice of final, base flood. elevations have been designated within Zones AI -30 or AE on the community's Flood Insurance Rate Map (FIRM), and if appropriate, has designated AO, AH, A99, and A zones on the community's FIRM and has identified on the FIRM coastal high hazard areas as Zones V1 -30; VE, or V. In addition, data may have been prepared by FEMA from which the community shall designate its regulatory floodway. The items listed below are discussed in detail on the following pages. Each item is necessary to the adoption of :a complete floodplain district bylaw. Article I. Statement of Purpose Article II. F000dplain District Boundaries and Base Flood Elevation Data, Floodway Data Article III. Use Regulations Article IV. Notification of Watercourse Alteration Article V. Definitions 4 3 MODEL `COMMUNI'T'Y 'BYI:AW FOR FLOO, DPLAIN DISTRICTS ARTICLE I. STATEMENT OF PURPOSE (b, c, d, a communities) The• model bylaw is not meant to add unnecessary layers of review to the permit- issuing process, but to ensure that participating communities fully adopt and enforce at least the minimum NFIP requirements. The following Statement of Purpose tells project proponents and permit reviewers why consideration of the siting of a project in the floodplain is important. Reasons why a floodplain district is required include providing public safety, reducing potential of emergency situations, eliminating costs, and reducing; damage to property and community infrastructures. The purposes of the Floodplain District are to: I ) Ensure public safety through reducing the threats to life and personal injury; 2) Eliminate new hazards to emergency response officials; 3) Prevent the occurrence of public emergencies resulting from water quality, contamination, and pollution due to flooding; 4) Avoid the loss of utility services which if damaged by flooding would disrupt or shut down the utility network and impact regions of the community beyond the site of flooding; 5) Eliminate costs associated with the response and cleanup of flooding conditions; 6) Reduce damage to public and private property resulting from flooding waters. ARTICLE II. FLOODPLAIN DISTRICT BOUNDARIES AND BASE FLOOD ELEVATION AND FLOODWAY DATA The Federal Emergency Management Agency creates maps that define a community's floodplain district boundaries. These maps include base flood elevations and floodway data. The maps form the basis of a community's floodplain management program. To ensure, compliance with the requirements of the NFIP, communities must refer to the current effective Flood Insurance Study, Flood Insurance Rate Maps, and, if applicable, Flood Boundary and Floodway Maps in their bylaw. The following sections require close review by officials considering adopting the model bylaw. Officials must ensure that the proper dates are included, and should tailor the references to flood zones to what actually appears on the maps (e.g., do not include designations for AO or A99 zones if the FIRM does not include these zones). Dates are subject to change as maps are revised; FEMA notifies the chief elected official of any revisions well before the maps change- 1 I SECTION A. FLOODPLAIN DISTRICT BOUNDARIES AND. BASE FLOOD ELEVATION DATA (b, c, d, a communities with modifications) The Floodplam District is herein-established as an overlay district. The District includes all special _flood hazard areas designated on the (Community Name) Flood.insurance Rate Map (FIRM) issued by the Federal Emergency Management Agency (FEMA) for the administration of the NFIP dated (FIRM date) as Zone A, AE, AH, AO, Al -30, A99, V, V 1 -30, VE and the FEMA Flood Boundary & Floodway Map dated (Floodway Map date) . , both maps which indicate the I00"year regulatory floodplain. The exact boundaries of the District may be defined by the 100 -year base flood elevations shown on the FIRM and further defined by the Flood Insurance study booklet dated (FIS date) . The FIRM, Floodway Maps and Flood Insurance Study booklet are incorporated herein by reference and are on file with the Town Clerk, Planning Board, Building Official, Conservation Commission and (Other) SECTION B. BASE FLOOD ELEVATION AND FLOODWAY DATA 1. Floodway Data. In Zones A, Al -30, and AE, along watercourses that have not had a regulatory floodway, designated, the best available Federal, State, local, or other Foodway data shall be used to prohibit encroachments in floodways which would result in any increase in flood levels within the community during the occurrence of the base flood discharge. 2. Base Flood Elevation Data. Base flood elevation data is required for subdivision proposals or other developments greater than 50 lots or 5 acres, whichever is the lesser, within unnumbered A zones. ARTICLE III. NOTIFICATION OF WATERCOURSE ALTERATION (b, c, d, a communities) In a riverine situation, (appropriate official in community) shall notify the following of any alteration or relocation of a watercourse: ■ Adjacent Communities ■ Bordering States (optional) ■ NFIP State Coordinator Massachusetts Department of Conservation and Recreation 251 Causeway Street, Suite 600 -700 Boston, MA 02114-2104 ■ NFIP Program. Specialist , Federal Emergency. Management Agency; Region I 99 High Street, 6tb Floor Boston, MA 02110 2 ARTICLE IV. USE REGULATIONS SECTION A. REFERENCE TO EXISTING REGULATIONS (b, c, d, a communities) The jloodplain district bylaw is part of a federal requirement for communities that choose to participate in the NFIP. However, the state already administers regulations that take care of many. loodplain management concerns. Referencing existing regulations is important to ensure that projects have been reviewed under the appropriate state regulations and that variances to the conditions of the bylaw do not erroneously allow variances to state requirements. The Floodplain District is established as an overlay district to all other districts. All development in the district, including structural and non = structural activities, whether permitted by right or by special permit must be in compliance with Chapter 131, Section 40 of the Massachusetts General Laws and with the following: — Section of the Massachusetts State Building Code which addresses floodplain and coastal high hazard areas (currently 780 CMR 3107, "Flood Resistant Construction "); — Wetlands Protection Regulations, Department of Environmental Protection (DEP) (currently 310 CMR 10.00); — Inland Wetlands Restriction, DEP (currently 310 CMR 13.00); — Coastal Wetlands Restriction, DEP (currently 310 CMR 12.00); (e communities only) — Minimum Requirements for the Subsurface Disposal of Sanitary Sewage, DEP (currently 310 CMR 15, Title 5); Any variances from the provisions and requirements of the above referenced state regulations may only be granted in accordance with the required variance procedures of these state regulations. SECTION B. OTHER USE REGULATIONS 1) Within Zones AH and AO on the FIRM, adequate drainage paths must be provided around structures on slopes, to guide floodwaters around and away from proposed structures. (c, d, a communities, if AH or AO appear) 2) In Zones Al -30 and AE, along watercourses that have a regulatory floodway designated on the (Communitm ar& way V Map (choose map which delineates floodways for your community) encroachments are prohibited in the regulatory floodway which would result in any 3 increase in flood levels within the community during the occurrence of the base flood discharge. (d, a communities) 3) .Man -made alteration of sand dunes within Zones VI -30, VE, :and V which would increase potential flood damage are prohibited. (e communities only) 4) All new construction within Zones VI-30, VE, and V must be located landward of the reach of mean high tide. (e communities only) 5) All subdivision proposals must be designed to assure that: a) such proposals minimize flood damage; b) all public utilities and facilities are located and constructed to minimize or eliminate.flood damage; and c) adequate drainage is provided to reduce exposure to flood hazards. (b, c, d, a communities) 6) Existing contour intervals of site and elevations of existing structures must be included on plan proposal. (optional for b, c, d, a communities) 7) There shall be established a "routing procedure" which will circulate or transmit one copy of the development plan to the Conservation Commission, Planning Board, Board of Bealth, Town Engineer, Building Commissioner and other for comments. which will be considered by the appropriate permitting board prior to issuing applicable permits. (optional for b, c, d, a communities) ARTICLE V. PERMITTED USES (b, c, d, a communities) The section below on permitted uses is taken from recommendations within the Massachusetts Wetlands Protection Act Regulations. The intent of encouraging such uses is to protect natural resources. These uses would be included as additional information for residents about what uses other than structural activity are allowed in floodplain areas. The following uses of low flood damage potential. and causing no obstructions to flood flows are encouraged provided they are permitted in the underlying district and they do not require structures, fill, or storage of materials or equipment: 1) Agricultural uses such as fanning, grazing, truck farming, horticulture, etc. 2) Forestry and nursery uses. 3) Outdoor recreational uses, including fishing, boating, play areas, etc. 4) Conservation of water, plants, wildlife. 5) Wildlife manager ent areas, foot; bicycfe,' and/or horse paths. 6) Temporary non- residential structures used in connection with fishing, growing, harvesting, storage, or sale of crops raised on the premises. 7) Buildings lawfully existing prior to the adoption of these provisions. 11 ARTICLE. VI. DEFINITIONS It is helpful to include 'certain definitions to aid in understanding and enforcing the floodplain ` district bylaw.:. Inclusion of the following: definitions should be �tailored to & coMtnunity'j needs. . For example, there is no need to include a -definition of a Zone A99 if the community has no such zone on its map. The definitions in the model are taken from the NFIP regulations and the Massachusetts State Building Code, Section 3107. AREA OF SPECIAL FLOOD HAZARD is the land in the floodplain within a community subject to a one percent or greater chance of flooding in any given year. The area may be designated as Zone A, AO, AH,. Al -30, AE, A99, VI -30, VE, or V. BASE FLOOD means the flood having a one percent chance of being equaled or exceeded in any given year. COASTAL HIGH HAZARD AREA means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave action from storms or seismic sources. The area is designated on a FIRM as Zone V, V1 -30, VE. DEVELOPMENT means any manmade change to improved or unimproved real estate, including but not limited to -building or otN-r.structures, mining, dredging, filling5.gradin& paving, excavation or drilling operations.. DISTRICT means floodplain district. FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) administers the National Flood Insurance Program. FEMA provides a nationwide flood hazard area mapping study program'for communities as well as regulatory standards for development in the flood hazard areas. FLOOD BOUNDARY AND FLOODWAY MAP means an official map of a community issued by-FEMA that depicts, based on detailed analyses, the boundaries of the .1 00-year and 500 year floods and the 100 -year floodway. (For maps done in 1987 and later, the floodway designation is included on the FIRM.) FLOOD HAZARD BOUNDARY MAP (FHBM) means an official map of a community issued by FEMA where the boundaries of the flood and related erosion areas having special hazards have been designated as Zone A or E. FLOOD INSURANCE RATE NIAP (FIRM) means an official map ofa community on which FEMA has delineated both the areas of special fl.00d.hazard and the risk -premium zones applicable to the community. 5 FLOOD INSURANCE STUDY means an examination, evaluation, and determination of flood hazards, and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of flood-related erosion. hazards: FLOODWAY means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation. LOWEST FLOOR means the lowest floor of the lowest enclosed area (including basement or cellar). An- unfinished or flood resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor, PROVIDED that such enclosure is not built so as to render the structure in violation of the applicable non-elevation-design requirements of NFIP Regulations 60.3. MANUFACTURED HOME means a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities. For floodplain management purposes the term "manufactured home" also includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. For insurance purposes, the term 'manufactured home" does not include park trailers, travel trailers, and other similar vehicles. MANUFACTURED HOME PARK OR SUBDIVISION means a parcel (or contiguous parcels) of land divided into two or more manufactured -home lots for rent or sale. NEW CONSTRUCTION means, for floodplain management purposes, structures for which the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by a community. For the purpose of determining insurance rates, NEW CONSTRUCTION means structures for which the "start of construction" commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later.. ONE-HUNDRED-YEAR FLOOD - see BASE FLOOD. REGULATORY FLOODWAY - see FLOODWAY SPECIAL FLOOD HAZARD AREA means an area having special flood and/or flood-related erosion hazards, and shown on an FHBM or FIRM as Zone A, AO, Al -30, AE, A99, AH, V, VI-30, VE. STRUCTURE means, for floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. STRUCTURE, for insurance coverage purposes, means a walled and roofed building, other than a gas or liquid storage tank, that is principally above ground and affixed to a permanent site, as well as a manufactured home on foundation. For the latter purpose, the term includes 'a building while in the course of construction, alteration, or repair, but does not include building materials or supplies intended for use in such construction, alteration, or repair, unless such materials or supplies are ti�,Iflhin an enclosed build"Ino., nn the prernI.QICS. SUBSTANTIAL DAMAGE means damage- ofany. origin sustained. by-a structure whereby the cost of restoring the structure to its beford-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. SUBSTANTIAL IMPROVEMENT means any repair, reconstruction, or improvement of a structure, the cost of which equals or exceeds 50 percent. of the market value of the structure either (a) before the improvement or repair is started, or (b) if the structure has been damaged and is being restored, before the damage occurred. For the purposes of this definition, "substantial improvement" is considered to occur when the first alteration of any wall, ceiling, floor, or other structural part of the building commences, whether or not that alteration affects the external dimensions of the structure. ZONE A means the * I 00-year floodplain area where the base flood elevation (BFE) has not been determined. To determine the BFE, use the best available federal, state, local, or other data. ZONE Al-30 and ZONE AE (for new and revised maps) means the 100 -year floodplain where the base flood elevation has been determined. ZONE AH and ZONE AO means the 100 -year floodplain with flood depths of I to 3 feet. ZONE A99 means areas to be protected from the I00 -year flood by.federal flood protection system under,construction. Base flood elevations :have. not been determined.. -ZONES B, C, AND X are areas. identified in community Flood. Insurance Study as areas of moderate or minimal flood hazard. Zone. X replaces Zones' B and C on new and revised maps. ZONE V means a special flood hazard area along a coast subject to inundation by the 100 -year flood with the additional hazards associated with storm waves. Base flood elevations have not been determined. ZONE VI-30 and ZONE VE (for new and revised maps) means a special flood hazard area along a coast subject to inundation * by the 100 -year flood with additional hazards due to velocity (wave. action).. Base flood elevations have been determined. 7 SAMPLE HEALTH AMENDMENT; The following regulation is suggested for adoption by the local Board of Health or Water and Sewer Commissions or Department of Public Works, as appropriate, in order to meet the minimum requirements of the National Flood Insurance Program. HEALTH REGULATION PERTAINING TO THE FLOODPLAIN DISTRICT The Board of Health, in reviewing all proposed water and sewer facilities to be located in the Floodplain District established under the Zoning Bylaw, shall require that: I., new and replacement water supply systems be designed to minimize or eliminate infiltration of flood waters into the systems, and 2. new and replacement sanitary sewage systems be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters and onsite waste disposal systems to be located to avoid impairment to them or contamination from them during flooding. I Ll C 6 C� mail, L ck — PATRICK '.'M,.,: NAT.ALE.,,� .. ommrttees: REPRESENTATIVE Election Laws THIRTIETH MIDDLESEX DISTRICT Children and Families WOBURN - READING - STONEHAM Telecommunications, Utilities Ei Energy ROOM 167, STATE HOUSE TEL. (617) 722-2810 FAX. (617) 722-2845 May 4, 2006 re p.patricknatale@hou. state. ma.us Town Manager Peter Hechenbleikner 16 Lowell Street Reading, MA 01867 Dear Peter, Recently, the House of Representatives passed the budget for the 2007 Fiscal Budget Year. The enclosed document serves to inform you of the financial expenditures voted on for important local programs in your area. I know that many local programs rely on state aid and need additional funding to continue providing valuable services within their community. I did my best to ensure that we received the funding we needed for essential local programs. I hope that you are pleased with the results from this budget session. I will continue to work on improving these programs and aid as this budget is in conference. I hope that you find the enclosed information helpful. Please feel free to contact me at 617- 722 -2810, if you have any questions about the budget or need assistance with any other issues or concerns that may arise. P13 f B PRINTED ON RECYCLED PAPER 7D *fit,' -a �y',zr Office n� tiM' _r is Representative Patrick Natalve a t� Massachusetts r MEMORANDUM To: Reading Local Officials Date: May 4, 2006 Subject: IFY07 Final House Budget 8.9z. Fy'07 House Subject FY'03 FIN FY -04 FIN FY'05 FIN FY 106 FIN FY'07 GOV Final Budget EDUCATION Chapter 70 6,121,072 _ 6;082,107 6U82,107 6;290,1571 6;939,462 7;073,980 School Transportation Programs 108,637 0 0 0 0 0 School Construction 1,678,534 1,661,749 1,678,534 0 0 Charter Tuition Assessments Reimbursements 0 5,963 4,402 9,235 11,547 33,190 Charter School Capital Facility Reimbursement 0 0 1,484 1,453 2,561 0 Offset Items - Reserved for Direct Expenditure Racial Equality 220,200 198,554 227,720 244,400 School Lunch 12,237 12,486 11,714 10,816 9,771 9,771 Sub - Total, All Education Items 8,140,680 7,960,859 8,005,961 6,556,061 6,963,341 7,116,941 GENERAL GOVERNMENT Distributions and Reimbursements: Lottery, Beano $ Charity Games 2,165,900 1,841,015 1,841,015 2,083,179 2,461,971 2,461,971 Additional Assistance 1,805,766 1,534,901 1,534,901 1,534,901 1,534,901 1,534,901 Regional Public Libraries 41,097 Police Career Incentive 169,220 172,624 175,895 185,641 197,831 197,831 Veteran' Benefits 2,950 0 4,062 3,258 41,418 41,418 Exemptions: Vets, Blind & Surviving Spouse 45,548 45,956 44,789 41,841 42,475 42,475 Exemptions: Elderly 33,016 29,166 25,100 23,092 21,586 21,586 State Owned Land 33,712 26,989 42,231 53,780 44,914 39,056 Offset Item - Reserve for Direct Expenditure Public Libraries 26,244 24,141 27,483 29,134 28,741 29,507 Sub Total, All General Government 4,323,453 3,674,792 3,695,476 3,954,826 4,373,837 4,368,745 TOTAL ESTIMATED 12,464,133 11,635,651 11,701,437 10,510,887 11,337,178 11,485,686 8.9z. May 1, 2006 Peter Hechenbleikner, Town Manager Town of Reading 16 Lowell Street Reading, Massachusetts, 01867 Za35 mjAY —2 FN !: 09 f,I(j%Gs Ic & C,�J Environmental Infrastructure Buildings & Facilities C atevvv SUBJECT: Phase I Initial Site Investigation Report — Camp Curtis Guild Firing Ranges Site 25 Haverhill Street, Reading, Massachusetts Release Tracking Number (RTN) 3 -24818 Dear Mr. Hechenbleikner: Watermark Environmental, Inc. (Watermark), on behalf of the Commonwealth of Massachusetts, Division of Capital Asset Management (DCAM), has prepared this letter to fulfill the public involvement provisions established by the Massachusetts Contingency Plan (MCP). The public involvement provisions of the MCP (specifically 310 CMR 40.1403(3)(e)) require that the Chief Municipal Officer and the Board of Health in the community in which a site is located be notified when a Phase I Initial Site Investigation (ISI) Report has been submitted to the Massachusetts Department of Environmental Protection (MassDEP) and how to obtain a copy. In addition, the notification must also provide a summary of findings and statement of conclusions. A copy of the Phase I ISI Report may be obtained or reviewed by appointment at the MassDEP Northeast Regional Office at 205B Lowell Street, Wilmington, MA 01887 [phone: 978 - 694- 3320]. The Phase I ISI was performed pursuant to 310 CMR 40.0480 to evaluate if comprehensive response actions are required to reach a condition of no significant risk at the site. The site has been impacted primarily by heavy metals associated with historic use of the site as a firing range. Based on the Phase I ISI, metals impacts are limited to soil, however, additional groundwater sampling data are needed to fully evaluate groundwater impacts from site - related activities. Consequently, additional comprehensive response actions are necessary at the site. Prior to conducting comprehensive response actions, the site must be Tier Classified. Therefore, as part of the Phase I ISI, the site was Tier Classified using the Numerical Ranking System (NRS) Scoresheet. The site was classified as a Tier II Site. The Phase I ISI Report also includes a conceptual Phase II Scope of Work. Note that pursuant to 310 CMR 1403 (6) (a), a legal notice or advertisement will be published in the "Daily Times Chronicle" on or about May 3, 2006, providing the public notice of the Tier Classification and a statement of the available public involvement opportunities. Pursuant to 310 CMR 1403 (6) (b), a copy of this public notice and a disposal site map are attached. � ( 0640101 Ph 1 Notification Ltr Reading CMO.doc r 100 John Street m Lowell, MA 01852 o Office 978.452.9696 o Fax 978.453.9988 o www.watermarl<env.com If you have any questions concerning this submittal, please do not hesitate to contact John O'Donnell, Deputy Director (DCAM) at (617) 727-4030, Extension 207. Sincerely, WATERMARK Cfhn J. y ontraetanager cc: J. O'Donnell (DCAM) K. Plunkett (DCAM) Attachments: Public Notice Disposal Site Map 0640101 Ph 1 Notification Ltr Reading CMO.doc . LSP B�'v NOTICE OF INITIAL SITE INVESTIGATION AND TIER II CLASSIFICATION CURTIS GUILD FIRING RANGES SITE 25 HAVERHILL STREET, READING RELEASE TRACKING NUMBER 3 -24818 Pursuant to the Massachusetts Contingency Plan (3 10 CMR 40.0480), an Initial Site Investigation has been performed at the above referenced location. A release of oil and/or hazardous materials has occurred at this location which is a disposal site (as defined by M.G.L. c. 21E, Section 2). This site has been classified as Tier II pursuant to 310 CMR 40.0500. Response actions at this site will be conducted by the Commonwealth of Massachusetts, Division of Capital Asset Management who has employed Mr. Olaf Westphalen of Watermark Environmental, Inc. to manage response actions in accordance with the Massachusetts Contingency Plan (310 CMR 40.0000). M.G.L. c. 21E and the Massachusetts Contingency Plan provide additional opportunities for public notice of and involvement in decisions regarding response actions at disposal sites: 1) The Chief Municipal Official and Board of Health of the community in which the site is located will be notified of major milestones and events, pursuant to 310 CMR 40.1403; and 2) Upon receipt of a petition from ten or more residents of the municipality in which the disposal site is located, or of a municipality potentially affected by a disposal site, a plan for involving the public in decisions regarding response actions at the site will be prepared and implemented, pursuant to 310 CMR 40.1405. To obtain more information on this disposal site and the opportunities for public involvement during its remediati6n, please contact Mr. John O'Donnell, Deputy Director, Division of Capital Asset Management, One Ashburton Place, Boston, MA 02108 at (617) 727 -4030 extension 207. Ui ZO ZO Z J Q F U P o 0 a J o z a O m IY ry 0 O o O � O F O N < Q Q W f9 W En C7 � U O j Y O 00 O a' a J J a •- V) Zp mJ �- Z mOJ Iv-) V) J mX ¢ Q O Q W N NU, I O N o O O— Z O N O W 7-, O a2 2 ZO QO z¢ O� m n<N o O > M ¢ o Q z O i m r%� m w z QO o �z p ~m �-w I ~ Zj a= �¢ z� om m �o"�� i ¢ m J �v) m? �cn �? z3 mm �f-' m3 a� av� 3 mo�� ° Jw j rW m zd ,min - V) JQK r: p ft Y �m ® '�'{�m I I O o Jed' W pc.9 In N m w Z�mw� �N m w w o-, O=Q=Q N�Ii � - ULi IWnL (1) z r a----- - - - -_I 1 o (� W (Da \ ED / lw, /* �m m /r J Mr. Hechenbleikner, Town Manager Camille Anthony, Chair Town Board of Selectmen Virginia M. Adam, Chair Historical Commission Francis Fink, Administrator Conservation Commission Town Hall 17 Lowell Street Reading, Massachusetts 01867 Dear Ladies and Gentlemen: May 1, 2006 2016 MAY -9 All 0 59 L I C I&S I have sent three previous communications to the above Town of Reading administrators and commission members and it has become apparent that the Conservation Commission is the governing body. We are most appreciative of the interest and effort put into saving this 1711 historic "Half House" by the Historical Commission. However, the issue comes down to the value of real estate. Those having interest in purchasing-the property want to build homes on the land surrounding the old home. If two new homes can be placed on the property -then there is enough profit in the purchase to restore the historic home. Building one house allows the investor limited funds to restore the old home and still make a profit. Slicing and dicing the property to fit in one new home really ends up with an undesirable outcome for the neighborhood and for those that live there. But it is not an issue for those who live elsewhere in town. It is a shame that it comes down to trading the existence of a recently generated "postage stamp" piece of wet land for a 1711 home. No one wins from this decision from either a historic, aesthetic, monetary or significant conservation stand point. The Town Selectman and the Conservation Commission members are the only people who can change this situation by removing the wet land designation from the land at 420 Franklin Street. But who has that amount of "desire"? The demolition permit is in, place and will be used to either move the home to another property or salvage as much of the structure as possible to use in the construction of a new home. My sister and I are really sorry that the Town has allowed the Conservation Commission to use such unusual common sense in its decision. Sincerely, Wend elson, DVM, PHD. Shirley E. Day PA/. RIJM-��R May 8, 2006 206 MAY —9 All 10: 59 Via CertirleRetum Receipt Requested Board ofSelectmen Town ofReading 1O Lowell Street Reading, YWA01807 Dear Members of the Board: mmcast Cable en Island Pond Road Manchester, wxnn1no T. 603-628-1400 F: 603-628-3303 wwmcomomxxom vr � ,m part of our ongoing efforts to keep you informed about key aspects ofour service, | would like botell customers. Beginning June you about ~~'~^|changes that anyoi. r digital customers that several of the oorvkmethat they cu�enUy 11 2OU0 we will UeaUwemgm cnou receive —iUbe identified ontheir 'onth|ybU|s under the name Enhanced Cable. Please refer to the six |ettmrohemdooed\hnopac�c details for each afP*chadgroup ofcustomers. Basic Cable, Standard Cable, converter (enclosed) and remote control charges that are ournnnUyidentiOed oepur'te|yonthobi||—!Un^~~e--andinc|udedonthabiUunderEnhonoedCeb|a' Enhanced " ``' now be identified C with Standard <�ab|ochannels they curnenUyenjoy today Cable vvi8 continue o including MoviePlex and a standard digital converter and remote control, along with access to the Interactive Program Guide K8uoic<�hoiceand <]nDomnandprogramming. 8tarbngnext month, then, U customers vicontinue ho'- receive the same services that they currently receive all for the same price oo part of Enhanced Cable. Customers with High Definition (H�D)converters or Digital Video Recorders (DVRo) will also note uformat change on their bills. HD box customers will see a separate fee of $4.45 that represents the difference in cost between ostandard de�' n itmn cable box, which io included in Enhanced Cable, and their current HO box. The bills for customers who have auvm will reflect a separate DVR service charge of$0.Q5.Ao noted, programming content and services will remain the some.' Comcast is committed to offering the best value in home entertainment and investing in new technology to expand the programming services that vva offer, including OonncaotHigh Speed Internet, On Demand and High Definition Television. Should you have any questions about the information contained herein or about our services, please do not hesitate to contact maedQ78-2O7-2204. 1 For most customers ��am��[�p��|��. ��emv�� ' �� t�am��p�d��No��a� � pronnoUona|end/orbund|�dpoohag�nmay see � & will experience an increase in the amount they pay as a result of this change. , Version 1: Standard Customers w/DCT May 2006 Dear Valued Comcast Customer: We're committed to keeping you informed about our products and services. As part of our efforts, we are advising you about a change in the way your Cable service will be identified on your bill. This change will be effective with your next billing statement. Our records indicate that you subscribe to our Comcast Standard Cable Service (which includes Basic and Expanded Basic service) and that you also lease a digital converter box. Currently Standard Cable and your digital converter are .separately listed on your monthly statement. On your next billing statement Standard Cable Service and your digital converter box will be listed under the name Enhanced Cable *. Enhanced Cable will continue to provide you with the Standard Cable channels you enjoy today along with MoviePlex, the digital converter box and access to the Interactive Program. Guide, Music Choice, and access to On Demand programming that you currently receive. Starting next month, then, you will continue to receive the same services that you currently receive all for the same price as part of the Enhanced Cable service. Comcast also offers other Digital Value Packages to meet all of your entertainment needs. Our representatives are available 24 hours a day, 7 days a week to answer questions and provide information on a package that may be better suited for you. Please call 1- 800 - COMCAST for more information. As always, thank you for being a valued Comcast customer. Sincerely, John R. Waddell VP of Sales & Marketing Comcast Northern Division *If you currently have a discount on any of your Cable packages, this change in your billing statement will become effective after the discount has expired. 9 9�/ Version 2: Standard Customers w /DVR May 2006 Dear Valued Comcast Customer: We're committed to keeping you informed about our products and services. As part of our efforts, we are advising you about a change in the way your Cable service will be identified on your bill. This change will be effective with your next billing statement. Our records indicate that you subscribe to our Comcast Standard Cable Service (which includes Basic and Expanded Basic service) and that you also have a Digital Video Recorder (DVR) box on your account. Currently Standard Cable and your DVR are separately listed on your monthly statement. On your next billing statement you will see your Standard Cable service, the cost of a standard definition digital box and remote combined in a newly named service called Enhanced Cable *. With the digital box charge included in Enhanced Cable, you will see a separate fee of $9.95 on your bill, which represents the cost of the DVR service. Enhanced Cable will continue to provide you with the Standard Cable channels you enjoy today along with MoviePlex, the digital converter box and access to the Interactive Program Guide, Music Choice,. and access to On Demand programming that you currently. receive. Starting next month, then, you will continue to receive the same services that you currently receive all for the same price as part of the Enhanced Cable service. Comcast also offers other Digital Value Packages to meet all of your entertainment needs. Our representatives are available 24 hours a day, 7 days a week to answer questions and provide information on a package that may be better suited for you. Please call 1- 800 - COMCAST for more information. As always, thank you for being a valued Comcast customer. Sincerely, John R. Waddell VP of Sales & Marketing Comcast Northern Division * If you currently have a discount on any of your Cable packages, this change in your billing statement will become effective after the discount has expired. � �3' Version 3: Standard Customers w /HD May 2006 Dear Valued Comcast Customer: We're committed to keeping you informed about our products and services. As part of our efforts, we are advising you about a change in the way your Cable service will be identified on your bill. This change will be effective with your next billing statement: Our records indicate that you subscribe to our Comcast Standard Cable service (which includes Basic and Expanded Basic service) and that you also have a High Definition (HD) cable box on your account. Currently Standard Cable and your HD converter box are separately listed on your monthly statement. On your next billing statement, you will see your Standard Cable service, the cost of a standard definition digital box and remote combined in a newly named service called Enhanced Cable *. With the digital box charge included in Enhanced Cable, you will see a separate fee of $4.45 on your bill, which represents the difference in cost between a standard definition cable box and your current HD box. Enhanced Cable will continue to provide you with the Standard Cable and HDTV channels you enjoy today along with MoviePlex, the digital converter box and access to the Interactive Program Guide, Music Choice, and access to On Demand programming that you currently receive. Starting next month, then, you will continue to receive the same services that you currently receive, for the same price under the name Enhanced Cable. Comcast also offers other Digital Value Packages to meet all of your entertainment needs. Our representatives are available 24 hours a day, 7 days a week to answer questions and provide information on a package that may be better suited for you. Please call 1- 800 - COMCAST for more information. As always, thank you for being a valued Comcast customer. Sincerely, John R. Waddell VP of Sales & Marketing Comcast Northern Division * If you currently have a discount on any of your Cable packages, this change in your billing statement will become effective after the discount has expired. B�� Version 4: Bundle package w/DCT May 2006 Dear Valued Comcast. Customer: We're committed to keeping you informed about our products and services As part of our efforts, we are advising you about a change in the way your Cable service will be identified on your bill. This change will be effective with your next billing statement. As of now, our records indicate that you subscribe to one of our.Comcast Bundle promotions and that you also have a digital converter box on your account. Currently, the Bundle promotion and the digital converter box are separately listed on your monthly statement. On your next billing statement, the charge for your digital cable box and the Standard Cable service will be listed under the name "Enhanced Cable Package. "* This package will continue to provide you with the same services you enjoy today, along with MoviePlex, the digital converter box and access to the Interactive Program Guide, Music Choice, and access to On Demand programming that you currently receive. Please note that there will be a decrease in your bill of $4.75 because the new Enhanced Cable portion of your Bundle promotion, now includes one (1) digital box and remote. Comcast also offers other Digital Value. Packages to meet all of your entertainment needs. Our representatives are available 24 hours a day, 7 days a week to answer questions and provide information on a package that may be better suited for you. Please call 1- 800 - COMCAST for more information. As always, thank you for being a valued Comcast customer. Sincerely, John R. Waddell VP of Sales & Marketing Comcast Northern Division *If you currently have a discount on any of your Cable packages, this change in your billing statement will become effective after the discount has expired. g �s- Version 5: Bundle w/DVR May 2006 Dear Valued Comcast Customer: We're committed to keeping you informed about our products and services. As part of our efforts, we are advising you about a.change in the way your Cable service will be identified on your bill. This change will be effective with your next billing statement. As of now, our records indicate that you subscribe to one of our Comcast Bundle promotions and that you also have a Digital Video Recorder (DVR) box and service on your account. Currently Standard Cable and your DVR are separately listed on your monthly statement. On your next billing statement you will see your Standard Cable service, the cost of a standard definition digital box and remote combined in a newly named service called Enhanced Cable *. With the digital box charge included in Enhanced Cable, you will see a separate fee of $9.95 on your bill, which represents the cost of the DVR service. This package will continue to provide you with the services and channels you enjoy today, including MoviePlex, access to the Interactive Program Guide, Music Choice, and access to On Demand programming that you currently receive. Plus, with your DVR service you will continue to receive all of the features of your Digital Video Recorder. Please note that there will be a decrease in your bill of $4.75 because the new Enhanced Cable portion of your Bundle promotion now includes one (1) digital box and remote. Comcast also offers other Digital Value Packages to meet all of your entertainment needs. Our representatives are available 24 hours a day, 7 days a week to answer questions and provide information on a package that may be better suited for you. Please call 1- 800 - COMCAST for more information. As always, thank you for being a valued Comcast customer. Sincerely, John R. Waddell VP of Sales & Marketing Comcast Northern Division *If you currently have a discount on any of your Cable packages, this change in your billing statement will become effective after the discount has expired. Version 6: Bundle w /HD May 2006 Dear Valued Comcast Customer: We're committed. to keeping you informed about our products and services. As part of our efforts, we are advising you about a change in the way your Cable service will be identified on your bill. This change will be effective with your next billing statement. As of now, our records indicate that you subscribe to one of our Comcast Bundle promotions and that you also have a High Definition (HD) cable box on your digital account. Currently, the Bundle promotion and the HD converter are separately listed on your monthly statement. On your next billing statement, you will see your Standard Cable service, the cost of a standard definition digital box and remote combined in a newly named service called Enhanced Cable *. With the digital box charge included in Enhanced Cable, you will see a separate fee of $4.45 on your bill, which represents the difference in cost between a standard definition cable box and your current HD box: This package will continue to provide you with the same services and channels that you enjoy today, including the HD converter box, 14D channels, Interactive Program Guide, Music. Choice, and access to the On Demand programming that you currently receive. Please note that there will be a decrease in your bill of $4.75 because the new Enhanced Cable portion of your Bundle promotion now includes one (1) digital box and remote. Comcast also offers other Digital Value Packages to meet all of your entertainment needs. Our representatives are available 24 hours a day, 7 days a week to answer questions and provide information on a package that may be better suited for you. Please call 1- 800- COMCAST for more information. As always, thank you for being a valued Comcast customer. Sincerely, John R. Waddell VP of Sales & Marketing Comcast Northern Division *If you currently have a discount on any of your Cable packages, this change in your billing statement will become effective after the discount has expired. Sample breakout of format of current charges versus new format of Enhanced Cable. All items in boldface will appear on customers' bills. Current Bill Charge Enhanced Cable Bill (new) Charge Version I Basic $10.00 $10.00 Expanded Basic $34.50 $34.50 Remote control $.25 $.25 Digital box $4.50 $4.50 Total Version 1 ,$49,,'..-- 5; Enhanced Cable Total (shown on bill) X49; 25 Version 2 HDTV box Basic $10.00 $10.00 Expanded Basic $34.50 $34.50 Remote control $.25 $.25 HDTV box $8.95 Digital box $4.50 Total Version 2 X53 70 Enhanced Cable Total (shown on bill) $49.25 HD Box (shown separately) $4.45 Total $53 7(1 Version 3 with DVR Basic $10.00 $10.00 Expanded Basic $34.50 $34.50 Remote control $.25 $.25 DVR $14.45 Digital box $4.50 Total Version 3 $59 2:0 Enhanced Cable Total (shown on bill) $49.25 DVR service $9.95 Total Note 1: This table is for illustrative purposes only. Actual, specific rates will vary from community to community based upon the current rates charged in each community. Note 2: Some customers with bundled packages (video plus CDV, video plus CHSI and. CDV, and video plus CDV and CHN) will see a decrease of $4.75 in order to maintain the bundled rate. 2916 MAY 10 AM 9: 56 May 10, 2006 To the Honorable Board of Selectmen of the Town of Reading Although it has been a pleasure to serve on the Land Bank Committee for the Town of Reading, I feel that it is time for me to step down. L therefore and here in, submit my resignation from the Land Bank Committee effective on June 1, 2006. I thank the Board and the citizens of Reading for allowing me to serve. Sincerely, George B. Perry 11 230 Franklin Street Reading, MA M � fill May 2, 2006 Camille Anthony, Chair Board. of Selectmen 16 Lowell Street Reading, MA 01867 Commonwealth of Massachusetts DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT Mitt Romney, Governor * Kerry Healey, Lt. Governor ♦ Jane Wallis Gumble, Director RE: Chapter 40B Comprehensive Permit Project Name: Pleasant Street Location: Pleasant Street Number of Units: 4 Subsidizing Agency: Department of Housing and Community Development Applicant: Reading Housing Authority Dear Ms. Anthony: l I C.P1 �ul 9 cm. 'w This will serve to notify you, pursuant to 760 CMR 31.01 (2)(d); that the above -named Applicant has applied to the above -named Subsidizing Agency under the Local Initiative Program for preliminary approval of the above referenced project. The project is a rental development with a total of four (4) units, of which all four (4) are low income under 40B. Enclosed please find a copy of the application for your review. The review period for comments ends 30 days from the date of this letter. Any comments will be considered prior to issuing a determination of Project Eligibility. Please address comments to: Catherine Racer, Associate Director Division of Housing Development DHCD 100 Cambridge Street, Suite 300 Boston, MA 02114 If you have/mV questions regarding this letter, please feel free to call me at (617) 573 -1322. Racer Director 1� 100 Cambridge Street, Suite 300 www.mass.gov /dhed Boston, Massachusetts 02114 ' ' ' 617.573.1100 ti Ag; JZ, Commonwealth of Massachusetts rem L6181010111011rd Mitt Romney, Governor + Kerry Healey, Lt. Governor ♦ Jane Wallis Gumble, Director IZI:4,1181F] is - To: Local Officials and Housin I &u From: Jane Wallis Gumble, Dire for Subject: Monitoring of Chapter QQvelopm is Date: April 27, 2006 U I C &J ( �, Q�,IIn 9 C>% fflwj On behalf of the Department of Housing and Community Development I would like to clarify some questions that have arisen about the role that local boards and organizations may undertake in monitoring approved Chapter 40B developments. The Comprehensive Permit Law (M.G.L. Chapter 40B) provides for the issuance of comprehensive 'permits by zoning boards of appeal (ZBAs) to public agencies, nonprofit organizations and limited dividend organizations for the purpose of developing low- and moderate-income housing. In granting a permit, the ZBA may impose reasonable conditions that address planning and land use concerns (such as building height, number of units, site layout, environmental mitigation, etc.) Further guidance on ZBA decisions is available on DHCD's web site (www.mass.gov/dhcd/components/hac) and in the Massachusetts Housing Partnership's Local 40B Review and Decision Guidelines (www.mhp.net/40B). The rules that allow a developer to qualify for a co ' mprehensive permit are established and regulated by the applicable federal or state .'"subsidizing agency." I For most 40B developments that subsidizing agency will be MassHousing, DHCD, the Massachusetts Housing Partnership, or MassDevelopment. (In the case of projects subsidized by the New England Fund of the Feder al Home Loan Bank of Boston, MassHousing acts as project administrator under the Guidelines for Housing Programs in which Funding is Provided Through a Non-Governmental Entity (NEF Guidelines) (http://www.mass.gov/dhcd/ToolKit/defauIt.htm) and effectively undertakes the same role as a subsidizing agency.) In order to comply with regulations, the subsidizing agency must ensure that the developer will be a limited dividend organization through execution of a regulatory agreement. In addition, the subsidizing agency must be satisfied that development costs and fees are reasonable and within program limits (which is verified through a cost certification upon the, development's completion), that housing is sold or rented to income and asset-qualified households in compliance with fair housing laws, that sales prices for homeownership units or monthly rental ffi 100 Cambridge Street, Suite 300 www.mass.gov/dhcd Boston, Massachusetts 02114 617.573.1100 costs are within program limits, and, in the case of rental housing, that annual dividends from the operations are within program limits. It is the responsibility of the subsidizing agency to monitor and enforce the aforementioned requirements that are imposed on the development. Monitoring of 40B projects is performed either by the subsidizing agency or by an organization under contract to the subsidizing agency called a monitoring agent.* If local organizations are willing and able to perform some or all of those monitoring functions they may submit their qualifications to the subsidizing agency for approval. A subsidizing agency may establish minimum qualifications and performance standards for local -monitoring agents, and it is within the subsidizing agency's discretion whether to utilize local monitoring agents. Indeed, because the subsidizing agency is accountable for adhering to Chapter 40B statutory, regulatory, and program requirements, it must ensure that the monitoring agent has the capacity to perform those tasks well with no conflicts of interest. Zoning boards of appeal may not under any circumstance impose conditions in a comprehensive permit that impinge on the regulatory responsibilities- of the subsidizing agency. Accordingly, ZBAs should not impose any conditions -that specify how cost certification, project monitoring, or the sale or rental of affordable units is to be performed, or by whom those tasks will be performed during the period the subsidizing agency retains regulatory oversight. If local officials have specific concerns about state oversight of 40B developments, we are fully prepared to address them directly. Municipalities have the right to be informed that the subsidizing agencies are fulfilling their 40B monitoring and enforcement responsibilities. ZBAs may obtain such documentation from the subsidizing agencies (e.g., copies of cost certifications and annual monitoring reports as approved by the subsidizing agency in accordance with program requirements) and the state subsidizing agencies will be responsive to all such inquiries from municipalities. Moreover, with regard to rental developments, given that many comprehensive permits impose affordability requirements in perpetuity, municipalities should appropriately document the affordability requirements that extend beyond the term of the subsidizing agency's regulatory agreement. A municipality may want to hire a monitoring agent to monitor affordability during this time period with the cost of such agent to be paid by the owner of the 40B rental development. If you have further questions about the role of communities or local organizations in regulating or monitoring 40B developments I encourage you to consult your own local counsel, to contact the appropriate subsidizing agency, and to utilize free consulting services available. through the Massachusetts Housing Partnership for the review of any pending applications for comprehensive permits. * Monitoring agents were designated as part of the local review and approval process for projects initiated prior to August 2002. For New England Fund projects initiated thereafter, allow, but do not require, the Project Administrator to use a Monitoring Agent. New England Fund the NEF Guidelines ON Patrick A. Schettini, Jr. Superintendent READING PUBLIC SCHOOLS ADMINISTRATION OFFICES 82 Oakland Road, Post Office Box 180 Reading, Massachusetts 01867 -0280 Telephone 781 - 944 -5800 Fax 781 -942 -9149 TO: Reading Town Meeting FROM: Patrick A. Schettini, Jr., Superintendent of Schools RE: 2006 Annual Town Meeting DATE: May 1, 2006 LAC p John R Doherty Assistant Superintendent Mary C. DeLai Director of Human Resources and Finance The American-Heritage Dictionary defines "lie" as "a deliberate falsehood ". I have been accused by the spouse of a. Town Meeting member to have lied to this esteemed body the other evening during the question and answer portion of my presentation of the FY07 School Department Budget. A member of the Reading Finance Committee agreed with this accusation, while he admits not to base his judgment on Actual details. Please let it be clear that I have too much respect for this body, our Town, and our schools to lie to you. Unfounded, unsubstantiated allegations do not just hurt me personally; they hurt our Town, our schools, and the important position I am blessed to hold as your Superintendent. I work hard to uphold a standard of honesty and integrity necessary for the success of the Reading Public Schools. Your approval of school department requests demands it, engaging in business and university partnerships demands it, securing grant dollars demands it, influencing state and federal officials demands it, and attracting the best and brightest teachers and administrators to the Reading Public Schools demands it. As I seek to convince others to invest in the Reading Public Schools, it is critical that maintain the good reputation that I have earned, not one that unjustly is hoisted upon me by individuals who may not share the same passion for our schools that I do. Mr. Tom Ryan, in his opening prayer offered to Town Meeting last Thursday, asked that we as Town Meeting members have the strength to state our opinions without being opinionated and to be able to pass judgment without being judgmental. We should heed these words and we should expect all citizens wishing to comment on important Town business to heed these comments as well. It should first be stated that the issue at hand has nothing to do with the FY07 Budget that Town Meeting supported at the April 27, 2006 meeting. The issue is the supplemental funding of school building projects from the Town's previous years' annual budgets. This issue is one that the Town Meeting addressed, deliberated, and approved at the .Fall 2004 Subsequent Town Meeting by a transfer from "Free Cash" and the Spring 2005 Annual Town Meeting by a transfer by subsequent vote of the Reading School Committee from the "School Department Regular Day Budget ". Under my administration, the Reading Public Schools has been very aggressive in securing funds through grants, business partnerships, and governmental reimbursement programs. The governmental \ The Reading Public Schools does not discriminate on the basis of race, color, sex, religion, national origin, sexual orientation, age or disability. reimbursement program that appears to elicit the ire in some members of our community is the Massachusetts Department of Education Special Education Reimbursement Program commonly referred to as "Circuit Breaker ". The above referenced individuals believe that it was this mechanism that was used to fund the supplemental funding of the school building projects. The Massachusetts Department of Education Special Education Reimbursement Program ( "Circuit Breaker ") is defined as follows: School districts are eligible for reimbursements for students whose programs cost greater than four times the statewide foundation budget ($30,340 in FY05). By law, districts are reimbursed for 75% of the costs above four times statewide foundation, subject to appropriation. (Source: Massachusetts Department of Education) Mrs. Gail Wood asked a good question at the Town Meeting on the evening on April 27, 2006. She asked if the State could assist local communities to address the ever - rising costs of special education. The Massachusetts Department of Education Special Education Reimbursement Program ( "Circuit Breaker ") attempts to do just that; reimburse cities and towns for a portion of the funds expended on special education. The Massachusetts Department of Education Special Education Reimbursement Program ( "Circuit Breaker ") has specific rules that school departments must follow regarding what is reimbursable and what is not. The reimbursement requests must be specific to special education and, moreover, must be specific to students' individualized special education programs (IEP's). Given the legal framework of the Massachusetts Department of Education Special Education Reimbursement Program ( "Circuit Breaker "), a school department is not able to use this funding mechanism to do anything but seek reimbursement for already spent specific special education costs. To state anything else is incorrect. I thank you for the opportunity to clarify this issue and to clear any doubts of the veracity of my comments to you. CC: Reading School Committee Reading Finance Committee Reading Board of Selectman Reading Town Manager �v Patrick A. Schettini, Jr. Superintendent -R-EA-DING PUBLIC SCHOOLS ADMINISTRATION OFFICES 82 Oakland Road, Post Office Box 180 Reading, Massachusetts 01867 -0280 Telephone 781 -944 -5800 Fax 781- 942 -9149 John E Doherty Assistant Superintendent Mary C. DeLai Director of Human Resources and Finance Chronology of Public Documents Detailing the Supplemental Funding of the School Building Projects FY05 Document A: March 14 2005 School Committee Minutes These minutes show the motion of the Reading School Committee requesting the 2005 Annual Town Meeting to transfer funds from the School Department Budget to the school building projects. Document B: Attested to Copy of Article h of the 2005 Annual Town Meeting This article approved the requested transfer of funds from the School Department FY05 Budget to the school building projects. Document C: May 23 2005 School Committee Minutes These minutes show the motion of the Reading School Committee identifying the source of the funds to be transferred in accordance with the vote of the 2005 Annual Town Meeting to be the Regular Day Budget. The Reading Public Schools does not discriminate on the basis of race, color, sex, religion, national origin, sexual orientation, age or disability. FY04 Document D: June 15, 2004 School Committee Minutes These minutes show three motions of the Reading School Committee to transfer funds from the FY04 Regular Day budget and the FY04 Special Needs budget. Note: FY04 was the first year of the Massachusetts Department of Education Special Education Reimbursement Program commonly referred to as "Circuit Breaker". In this year, the Commonwealth of Massachusetts reimbursed the Town of Reading through the Massachusetts Department of Education Special Education Reimbursement Program for $562,824 of FY04 costs the Town incurred for specific students' programs in special education. (This method of payment was a one-time-only method. In subsequent years, one year's claims result in the next year's reimbursements.) Town funds remained in the Special Needs budget at the end of FY04 because the Special Education Reimbursement Program was implemented after the start of the 2004 fiscal year and, therefore, no offset was included in the FY04 budget. The Special Education Reimbursement Program reimbursed the Town of Reading for $562,824 of the special education bills it had already paid. Document E: Letter From the Massachusetts Department of Revenue dated September 21, 2004 This letter from the Massachusetts Department of Revenue states that the DOR found the above mentioned motions to be defective because only Town Meeting can transfer funds into a capital project budget. As a result, the funds reverted to the Town of Reading's "Free Cash" account. The letter went on to recommend that Town Meeting could transfer the funds from "Free Cash" to the school building projects. Document F: Letter from the Commissioner of Education, Massachusetts Department of Education dated November. 1, 200 This letter from Dr. David Driscoll, Commission of Education concerns the use of unexpended school operating funds to augment the school construction projects. In this letter he commends the cooperative actions of the school and town officials working to address the town's schools. While he recommends following the path set forth by the DOR in their September 21, 2004 letter, he found the actions of School Committee to be above board and in good faith. Document G: School Committee Minutes These minutes show the motion of the School Committee from its October 4, 2004 meeting requesting Town Meeting to transfer funds from the Town's "Free Cash" account to the school building projects. Document H: Attested to copy of Article 5 of the November 8, 2004 Subsequent Town Meetin This document attests to the vote of the Town Meeting to transfer funds from the Town's "Free Cash" account to the school building projects. Regular Session -2- "'1VIarch 14 2005' Mrs. Fiore stated that we are lucky to have such experts in our community. One out of every five people has an addiction to something. Adjourn Selectmen Mrs. Woods moved to adiourn for the Selectmen. Mrs. Anthony seconded the motion the vote was 4 -0. Mrs. Woods, Mrs. Anthony, Mr. Duffy and Mr. Shubert. Chair McFadden called a five - minute recess. Mr. McFadden called the School Committee back to order at 9:20 p.m. Report of the Superintendent Superintendent Schettini reviewed a list of accomplishments. The Drama Club finished first in the preliminary round. The next round is March 19, 2005. The Gymnastics Team placed second in the States. Kim O'Donnell placed first in state overall. The Gymnastics Team, Girls and Boys Track, Boys Hockey and Wrestling were all Middlesex League Champions. At Parker Middle School the play, "Tied to the Tracks" was a big success this past weekend. There was a celebration of Middle School Week with a Parent Visitation Day. At Coolidge, several students participated in the National History Day regional competition and did very well. Understanding Disabilities is sponsoring a presentation by Boston University graduate Travis Roy at both middle schools tomorrow. Mary DeLai gave an overview of the Capital Plan Ms. Webb moved to accent and support the FY2006 -2010 Capital Plan as presented tonight and dated March 14, 2005. Mr. Carpenter seconded the motion. The vote was 5 -0. Mr. Carpenter, Mr. Dahl, Mrs. Gibbs, Mr. McFadden and Ms. Webb. Superintendent Schettini stated that the FinCom is meeting.on Wednesday night. Ms. Webb moved to request Town Meeting, at their 2005 Annual Meeting, in April to transfer funds from the School Department FY05 budget to the RMHS Building Protect (5500,000) and the Barrows Building Protect ($350,000). Mrs. Gibbs seconded the motion The vote was 5 -0. Mr. Dahl, Mr. McFadden, Mr. Carpenter, Mrs. Gibbs and Ms. Webb OF F? Town of Reading ;:e 16 Lowell Street Reading, MA 01867-2685 639 INC FAX: (781) 942-9070 Website: www.d.reading.ma.us ANNUAL TOWN MEETING April 2.8, 2005 TOWN CLERK (781) 942-9050 ARTICLE 6 - On motion by Richard W. Schubert, Chairman of the Board of Selectmen, it was voted to amend the votes taken under Article 19 of the Warrant of the Annual Town Meeting of April 26, 2004, and Article 5 of the Warrant of the Town Meeting of November 8, 2004, and that. the Town vote to appropriate and transfer the sums as indicated below: Account Line Description Decrease Increase C3 FINCOM Reserve Fund $50,000 F3 DPW En ineering Salary W En In L"� L $74000 F5 DPW Hi way Salary D W H h $16,500, F6 w DPW Hi ay Expense D P W H $94,.000 F7 DPW Park.-, Forestry Salary" rk s Parks D P W a $23,600 F13 ew t DPW Street Lighting Street P W t DPW $35.000 F15 jR DPW - Snow and Ice D Snow DPW 2$61 9930 G3 G4 Town Building Maintenance Salaries Build in Town Building Maintenance Expenses T u - Idi $12,000 $ 000 H S Ols Schools $850,000 - ocational School District Vocational tio 1 $9,208 J12 Barrows School Capital $350,000 - J12 K4 RMEIS Ca jital Health Insurance $500,000 $2755000 - K5 Medicare/Social Security $75000 - K6 K7 Workers Compensation Police and Fire Indemnification m $30,000 $20,000 Subtotal Subtotal 1 032 600 2 051 638 Net - From Free Cash Net -From C 1 019 038 Ml Water Salaries $8,100 M2 Water Expenses $8,100 M2 Water Expenses $25,000 I M4 Water . Capital $187,000 Subtotal $8,100 $2205100 Net from Water Reserves $212-000 A true copy. Attest: heryl j. Niobns� n. To Jerk 11V Mr. Spadafora stated the K -12 social studies curriculum is outlined very nicely. Superintendent Schettini stated that the social studies framework is now stable. The Asian and Chinese World Studies are very important and we have incorporated them into the curriculum even though it is not yet part of the framework. Mrs. Callan gave an overview of K -5 social studies curriculum. and framework changes. Ellen Commito, Mark Linehan and Paul Guidetti gave positive feedback regarding the "Skillful Teacher" course. Mr. Spadafora stated it was a great presentation. Mr. Nihan gave an overview of curriculum accomplishments using technology for assessment. Mr. Finigan introduced Mrs. Jane Darveau, Director of Guidance at Reading Memorial High School. Mrs. Darveau described the four major categories in the Guidance Department, Personal Counseling, Academic Counseling, Career Counseling and Post Secondary School Counseling. Mr. McFadden thanked Mrs. Darveau. Mr. Joseph Cain gave an overview of Technology. Mary DeLai gave an overview of outsourcing of Janitorial Services. She stated that it was a mandate to save the district money. She has been reviewing the delivery of custodial services. She suggested that they hire a private vendor to provide some or all of the cleaning. Mr. S adafora moved to su ort the process of outsourcingJanitorial Services at Reading Memorial High School as outlined in the Superintendent' memorandum dated May 19 2005. Mr. Car wnter seconded the motion. The vote was 5 -0. Mr. Dahl had left the room Mr. McFadden, Mr. Spadafora, Ms. Webb, Mr. Carpenter and Mrs. Gibbs. Superintendent Schettini explained that he went through all of the line items in the budget with Mr. Foley, Town Accountant. Ms Webb moved that the $350,000 transferred to the Barrow's Building Project and the $500,000 transferred to the ReadmM Memorial Hxh School Building Project a roval b Town Meetin under Article 6 on April 28 2005 be funded from the conded Regular Day segment of the School Department's Budget. Mr. Spadafora se t r Regular Session -3- May 23, 2005 the motion The vote was 6 -0 Mr. Carpenter, Mr. Dahl, Mr. McFadden, Mrs. Gibbs, Ms Webb and Mr. Spadafora Adjourn Mr. Spadafora move to enter into Executive Session for the purpose of conducti strategy sessions in preparation for negotiations not to return to regular session. Ms. Webb seconded the motion. The roll call vote was 6 -0. Mrs. Lisa Gibbs Ms. Elaine Webb, Mr. Carl McFadden, Mr. Pete Dahl Mr. John Carpenter and Mr. Robert Spadafora Sup of Schools Regular Session 4- June 15, 2004 Ms Webb made a motion to increase the price of school lunch from $1.75 to $2.00 starting with the 2004-2005 school year and the price of milk will be increase to fifty cents as outlined in the memo to the Superintendent dated May 27, 2004._ Mr. Carpenter seconded the motion. The vote wa s 4-0. Mr. Carpenter, Mr. McFadden, Ms. Webb and Mr. Dahl OLD BUSINESS Scott Dunlap from AD gave an update on the building projects. Mr. Dunlap stated that the new elementary school is ahead of schedule. The Contractor could turn over the academic area and the gym as early as August 4, 2004. The official pre - construction meeting for the Barrow's project will be on June 18'k' at 12 Noon. July 8t' will be the abutter's meeting at the Barrow's school at 6:00 p.m. in the school cafeteria. The Reading Memorial High School construction project is underway. Mr. McFadden asked if the practice fields at the high school could be used into October. Mr. Dunlap told him no, the space has been turned over to the contractor. Ms. Webb asked the percentage completion for the new school. She was told 78 %. Superintendent Schettini stated he had been working on the finalization of the FY04 Budget. He stated that because of the hard work to obtain circuit breaker money for Special Education and they decreased the number of outside placements, there are funds to address district wide issues. He stated he would like to make some transfers. Mr. Dahl made a motion that the sum of two hundred fifty thousand dollars ($250,000) be transferred from the School Department's Special Needs Budget to the Reading Memorial High School Construction and Renovation Protect. Ms. Webb seconded the motion The vote was 4 -0 Mr. Carpenter, Mr. Dahl, Mr. McFadden and Ms. Webb Mr. Carpenter made a motion that the sum of two hundred thousand dollars ($200,000) be transferred from the School Department's Special Needs Budget to the Alice M Barrows Elementary School Construction and Renovation Project. _Ms Webb seconded the motion The vote was 4 -0 Mr. Carpenter, Mr. Dahl, Mr. McFadden and Ms. Webb �D Regular Session _5_ June 15, 2004 Ms Webb made a motion that the sum of one hundred thousand dollars ($100,000) be transferred from the School Department's Regular Day Budget to the Elementary School Construction Project at Sunset Rock. Mr. Carpenter seconded the motion The vote was 4 -0 Mr. Carpenter, Mr. Dahl, Mr. McFadden and Ms. Webb Mr. Carpenter made a motion that the sum of one hundred thousand dollars ($100,000) be transferred from the School Department's Regular Day Budget to the School Department's Building Maintenance Budget. Mr. Dahl seconded the motion. The vote was 4 -0 Mr. Carpenter, Mr. Dahl, Mr. McFadden and Ms. Webb li i 1: ►1 _Mr. Dahl moved to adiourn Mr. Carpenter seconded the motion. The vote was 4 -0. Mr. Carpenter, Mr. Dahl, Mr. McFadden and Ms. Webb Superintendent of Schools Massachusetts De ardnead of Revenue division of fowl $&m&es Alan LoBOWW. Gvm►raasOW PAY September 21, 2004 Richard Schubert, ClWrmsn Reading Board of Selectmen 16 LovWx Strout Reading, MA 01861 Carl McFaddec, Chairman Reading School Committee 62 d'Road Reading, MA 01867 Dear Chairmtm► and Boom said Committee Members: I write m address on inquiry from a town resideat, Mrs, Linda Phillips of 42. Willow Street, Reading, regarding votcxl bq the School Committee on line 15, 2004 from the Iry04 school operating budget to caphal projow for the Hugh School, the .Alice Bwows Elementary School and the Sunset Rock Elementary School. We u d that each of the throe capital projects was vowl by the Town Meeting subject tea approval of a debt exclusion reftendum m some cam The Town Mauft voroe was a requirement of submission of the project to the Depastmeat of FAucadon (DM fear placement of cWh project on the School Building A4ssistancc funding list The DOE ate& include'ceertain standards ofcoustructim cost based can the: application the Town submits lar a PxQj We d0 not believe that the Taum can modify the financing of a school consul 00011 project with" dw Concurrence, of the DOE. We also consider the powers of the School Committee am the annual appropriation voted by the Town Meeting for the atonal operating budget. P'nmumt to proviseons of Cunene Laws Chapter 7.1 §34, the School Committee has the sots authority to allocate the annual appropriation betwemx accounts. This provision bas consistently been held to apply to the samW _ scho 1 bW= voted by the Town MOWA& and not to apply to capital projects separaaely voted by the Town Meedoo X therefore is ekWe that the three votes of June 15, 2004 trans%arirtg a total of $5 50,0o0 are derlbotive; such funds should have been closed Emir the cechool budget to fund bWwwa as of June 30, 2W4. I am aware that we provided available funds as of June 30, 2004 ("free cub ") on 'August 10, 2004, based on the Town's balance sheet which did not reflect closeout of such amounts. I would, howover, ou request of ft Tpw4 ruse the cartif cation to reflect th= amoums, Following Bost Offfee Box Mg, gomn, MA 02114 -9569, Tef: 617.82&230tY, Fax; 617.6MW6 cerfrfication of available funds pursues to provisions of Ch. 59 §23, the Town Meedng could vOW to npgropdde fimds tO a capital projeat. Howmw, prior to sucb a vote; Y vmuld sugeat consultation with ft DOE or the newly c:eutd School Bwlding Audonty relative to ameaadmmemt of the existing ' applications for the dm school eomstfuctioa p[ajects: Singly, 9ohuson of Accounts Copy; Mrs. Linda Phillips Jeff Wulbon, Associate ComnaisaWM, DOTE Executive Director, Mass. S&xd Building Autlmrity M roan 074ail, DOR Soston I'\, \3 A- The commonwealth of Massachusetts Department of Education b 6 350 Main Street, Maiden, Massachusetts 02146 -5023 Telephone: (781) 336 -3000 David P. Driscoll Commissioner of Education November 1, 2004 Patrick A. Schettini, Superintendent Reading Public Schools 82 Oakland Road Reading, MA 01867 Dear SuperinfLent Schettini; You have asked for our opinion on the Reading School Committee's proposal to use unexpended school operating funds to augment the budgeted construction funds for the Reading high school project. It is my understanding that the school department has made a commitment to town meeting to address the cost increases in the construction project before seeking additional funds from the town. Because the town is already meeting its school spending requirement, this proposal is certainly a prudent one. School and town officials are to be commended for working cooperatively to address the financial needs of the town's schools. Though the actions of the School Committee were above board and in good faith, the Department of Revenue has advised that the appropriate accounting mechanism for this proposal is a town meeting vote to transfer the funds to the project's capital account. Given the fact that you have an upcoming town meeting, we advise you to proceed with this recommendation. If we can be of any further assistance, please call me or associate commissioner Jeff Wulfson. S' vid . Driscoll Commissioner of Education cc: Board of Selectmen, Town of Reading Jeff Wulfson, DOE J=cs Johnson, DQR %� 0 CC-;T, q "Z r*Ct%4 possession of building C, the funiiture, technology, and budget for the new building, and the memorial pieces. Mr. Dunlap indicated that Design Partnership would work with the School Department to finalize these elements. Mr. Sam Bird, from Flansburg Associates, reported on the Wood End HVAC issues indicating that many items have been resolved, the fresh air flow to classrooms has been adjusted, balancing has been done, noise issues corrected, and the duct units are now operational. Mr. Bird continued by stating the heating system is up and running. A discussion followed regarding sun in classrooms. Mr. Bird stated that a punch list of items for final review is in the process of being completed and indicated that we now have a certificate of substantial completion. A discussion ensued regarding punch list items. School Committee members discussed drainage onto the walkways and holding a retainer until completion of the project. Mr. James Jordan, of AI3, reviewed & updated the School Committee on the Barrows project and distributed a handout with a schedule of tasks and anticipated start/finish dates. He indicated there is now an onsite person to oversee the project, and indicated the project is currently a little ahead of schedule. Mr. Spadafora requested, if possible, to have information, as outlined in the handout, prior to the School Committee meetings. A discussion of the project, status dates, etc. followed. Superintendent Schettini informed the School Committee about a letter from the Department of Revenue regarding transfer of FY04 funds the School Committee made to the three school °s building projects. He stated that the most expeditious way to address this issue is to request Town Meeting to transfer the funds. Ms Webb made a motion, seconded by Mr. Spadafora, to request that the Board of Selectmen call for a Special Town Meeting to be held at the same time as the Subsequent Town Meeting for the purpose of transferring funds from Free Cash to School Construction in the following sums: Wood End $100,000 • Barrows $200,000 • Reading Memorial High School $350,000 The vote was 6 -0. Mr. McFadden commented on the Red Oak, located on corner of Sunset Rock Lane, as an area of safety concern and a discussion followed. Mr. Spadafora made a motion, seconded by Mr. Dahl, to appeal to the Board of Selectmen the Tree Warden's response to the School Department in his memo dated September 28, 2004 to remove the Red Oak Tree at the corner of Sunset Rock Lane and Franklin Street. The vote was 5 -1, Mr. McFadden, Mr. Spadafora, Mr. Dahl, Ms Gibbs, and Ms. Webb in the affirmative and Mr. Carpenter in the negative. ,16 Patrick A. Schettini, Jr. Superintendent TO: FROM: DATE: TOPIC; 11 9 14101 ADMINISTRATION OFFICES 82 Oakland Road, Post Office Box 180 Reading, Massachusetts 01867 -0280 Telephone 781 -944 -5800 Fax 781 - 942 -9149 Peter Hechenbleik -e Pat Schettini October 5, 2004 Motion Dennis A. Richards Associate Superintendent At their meeting on October 4, 2004 the School Committee made the following motion: Ms Webb made the motion to request that the Board of Selectmen call for a Special Town Meeting to be held at the same time as the Subsequent Town Meeting for the purpose of transferring funds from Free Cash to School Construction in the following sums: ® Wood End $100,000 • Barrows $200,000 ® Reading Memorial High School $350,000 Mr. Spadafora seconded the motion. The vote was 6 -0. Please inform me of the timetable for this action. The members of the Reading School Committee or I will be happy to meet with you to discuss this motion. If you have any questions, please contact me. The Reading Public Schools does not discriminate on the basis of race, color, sex, religion, national origin, sexual orientation, age, or disability. Town of Reading 16 Lowell Street Reading, MA 01867-2685 1 11 -18 -04 FAX: (781) 942-9070 W4zbsite: www.d.reading.ma.us SUBSEQUENT TOWN MEETING ,November 8, 2004 TOWN CLERK (781) 942-9050 ARTICLE 5 — On motion by Camille W. Anthony, member of the Board of Selectmen, it was voted as amended by Carolyn L. Johnson, Precinct 2, to amend the votes taken under Article 19 of the April 26, 2004 Annual Town Meeting relating to the Fiscal Year 2005 Municipal Budget, and transfer from free cash, and appropriate as the result of such amended votes for the operation of the Town and its government, the fbllowing: Account Line Description Change Revised Budget C9 Human Resources Expense +$24,000 $37,760 F6 DPW High./Equip.Maint. Ex p. — Line Painting +$3000 $265,951 J12 Capital —Wood End School +$100,000 $100,000 J13 Capital — Barrows School +$200,000 $200,000 J14 Capital — RMHS +$350,000 $350,000 J15 Capital - Park Improvements +$12,500 $12,500 1 Vocational School District . -$6,500 $208,150 C10 Finance DepartmentSalaries +$10,000 $273,136 J6, Highway Equipment +$50,000 $175,000 Total Amendments $743,000 A true copy. Attest: - CherZy Johnso Town lerk t I( 6-of im Monthly Hours I Month Monthl Monthly Hours Cumulative Available Monthly Monthly Cumulative Available Hours Hours Used vs +/- Remainder 1 1 $ Cost Remainder Allocated Used Allocated of 1/2 year Allocated Used Year July 76.7 28.2 (48.50) (48.50) 432 $10,350 $3,525 $3,525 $120,675 August 76:7 45.3 (31.40) (79.90) 386.7 $10,350 $5,663 $9,188 $115,013 September 76.7 52.2 (24.50) (104.40) 334.5 $10,350 $6,777 $15,965 $108,236 October 76.7 48.9 (27.80) (132.20) 285.6 $10,350 $6,113 $22,078 $102,123 November 76.7 36.7 (40.00) (172.20) 248.9 $10,350 $4,687 $26,765 $97,436 December 76.7 34.7 (42.00) (214.20) 214.2 $10,350 $4,338 $31,103 $93,098 460.2 246 (214.20) $62,100 $31,103 $31,103 $93,098 January 76.7 43.3 (33.40) (247.60) 674.4 $10,350 $5,413 $36,516 $87,685 February 76.7 30.8 (45.90) (293.50) 643.6 $10,350 $3,850 $40,366 $83,835 March 76.7 24.9 (51.80) (345.30) 618.7 $10,350 $3,113 $43,479 $80,722 April 76.7 (76.70) (422.00) 618.7 $10,350 $43,479 $80,722 May 76.7 (76.70) (498.70) 618.7 $10,350 $43,479 $80,722 June 76.7 (76.70) (575.40) 618.7 $10,350 $43,479 $80,722 Subtotal 460.2 99 $62,100 $12,376 Total 920.4 345 -575.4 $124,200 $43,479 $80,722 im MMA Action Alert 07; May 10, 2006 eIc6os SENATE BUDGET FLAN TO INCREASE LOTTERY BY $I 58M & CN. ?O BY 21 ON Senator Murray announces that Senate's budget will end Lottery diversion Senate W&M Committee offers S -Pear Chapter 70 Plan to increase aid and reform formula Go to ADM Is website at www mma.org'to seethe Chapter 70 aid numbers for your community On Wednesday, May Ie, Senator Therese Murray and her Senate colleagues announced that the Senate Ways and Means Committee's fiscal 2007 budget recommendations will include fully ending the Lottery diversion, providing a $158 million increase in Lottery distributions to cities and towns, matching the Lottery numbers in the House and Governor's budgets. This means that the MMA's statewide campaign to lift the Lottery cap will become a reality this year. In addition to this very good news, the Senate Ways and Means Committee's budget will also include a sweeping overhaul of the state's Chapter 70 education aid formula, with a $210 million increase for fiscal 2007' , and a 5 -year plan to increase the foundation budget, address equity problems that currently plague the formula, and increase the state's overall share of school funding. The final version of the House budget offered a $173 million increase, and the Governor's proposed budget provided for a $164 million increase. Please go to the MMA's website at www.mma,org to access the numbers for your community and school district,- and to access the Senate's description of their Chapter 70 reform plan. You can review the numbers and see haw the Senate's formula changes would impact you. There are now three different Chapter 70 plans on the table. It is imperative that you let your Senators know how their plan would affect you. The Senate Ways and Means Committee will release their full budget plan during the week of May 10, and debate is scheduled for the week of May 21st FOR FARTHER BREAKING NEWS ON THE DIIDSET, PLEASE CHECK THE NI A'S WEBSITE ( w.mma ®®rg) FOR DEVELOPMENTS AND THE LATEST INFORMATION Massachusetts Municipal Association, One Winthrop Square, Boston, Massachusetts 02110; (617) 426 -7272 L (1c C ) Hechenbleikner, Peter From: Hanley, John P. Uhanley@JORDANS.corn] Sent: Friday, April 28, 2006 10:05 AM To: Hechenbleikner, Peter Cc: Hanley, John P. Subject: Review of Lot.Lighting WBC Peter After inspecting the level of lighting out at the site last Thursday, it was agreed upon that their is insufficient lighting for the parking spaces along the access road. Dickinson Development is going to come up with a resolution. I will keep you informed as Dickinson Development prepares corrective action. Pleage let me know if you have any questions. John • ----- Original Message - - - -- • From: MacDonald, Colleen • Sent: Wednesday, April 19, 2006 4:52 PM • To: Hanley, John P. • Subject: Message from Peter Hechnebleikner Town of Reading in • response to JPH 04-19-06 • - - - -- Original Message - - - -- • From: Hechenbleikner, Peter [SMTP:phechenbleikner@ci.reading.ma.us] • Sent: Wednesday, April 19, 2006 4:22 PM • To: MacDonald, Colleen • Subject: RE: Jordan's • I reviewed them last week. There are a couple that have not been • addressed per Tom Lemon's and Ed Shaw's agreement - re shields etc. • Generally they look much better, and it seems that there are just a • couple of things left to be completed. • I know that some of the folks are meeting there tonight to review it • Shaw, Dickinson, Hanley? To review on site. • Pete • ----- Original Message - - - -- • From: MacDonald, Colleen [mailto:CMacDonald@JORDANS.com] • Sent: Wednesday, April 19, 2006 3:35 PM • To: Hechenbleikner, Peter • Cc: Hanley, John P. • Subject: RE: Jordan's > Peter • John was wondering if you had the opportunity to review the parking • lot lights and if you are in agreement. > Let me know > Colleen > > ----- original Message---- - > > From: Hechenbleikner, Peter > [SMTP:phechenbleikner@ci.reading.ma.us] 1> > Sent: Wednesday, April 19, 2006 2:00 PM * > To: iSeagrams@aol.com; jhanley@jordans.com; mark@dickinsondev.com * > Cc: Reilly, Chris; Redmond, Glen 1 %1� > > Subject: RE: Jordan's > > All * > Attached is the consultant's report on code compliance of the * > Jordan's fagade lighting. Bottom line, the building as currently rently * > illuminated, meets code. All fixtures that have been removed * > obviously need to stay that way. > > Dickinson and Jordan's have made a lot of progress on the lighting > > Of > the > > parking lot and are reviewing it tonight. Tom Lembns has been > > working with them on it. > > Chris, would you put the attached report on the planning web page in > case > > anyone else is interested in it. > > Pete * > From: JSeagrams@aol.com [mailto:JSeagrams@aol.com] * > Sent; Wednesday, January 25, 2006 4:40 PM * > To: Town Manager * > Cc: Reading.- Selectmen * > Subject: Jordans > > Hi Peter, * > I have not heard anything about the discussions that the selectmen * > have been having with Jordans and Dickinson concerning the lighting problem. > * > have been recieving inquires. Can you update me on the status of the * > discussions ? Thanks > > Dick,Nazzaro > > Greenhouse Acres > > << File: 06010.0 Jordan's Report CHR 10APR06.pdf >> > Please Note: The information contained in this transmission is > confidential information intended for the use of the individual or > entity named above. If the reader of this message is not the intended > recipient, you are hereby notified that any dissemination, > distribution or copying of this communication is strictly prohibited. Please Note: The information contained in this transmission is confidential information intended for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. Q l 791 0. Hechenblefter, Peter From: dana ballou [fireman3601 @verizon.net] Sent: Wednesday, May 03, 2006 8:55 AM To: Reading - Selectmen Good morning, My Name is Dana Ballou and I live at 412 South St. First I would like to thank all of you for you hard work, their have been many hard decisions to be made this year. My comment is on the water we are now receiving from MWRA, I didn't dawn on me until the other day when I was brushing my teeth that we had started to use sum supplemental water from MWRA. The reason I say this is that the water has a very strong oder of chlorine which sort of reminds me of staying at a hotel or swimming in a pool all .the time. 'I find it unpleasant. I invite you to visit my home, if you are not noticing it at you house, or business. I heard that the south end of town may be using more of the supplemental supply because of the hookup location. ( don't know if this is true) I wonder if chlorine will have long term affects on health, household fixtures and clothing. I have not noticed a difference in the softness of the water. Thank you for listening Dana Ballou Contact at above email address of by phone 781 942 2345 gN N I - Page of �~� �� Schen@4 Paula From; Hachenblsiknor,Pete Sent: Wednesday, May 03, 2006 10:31 AM To: Reading 'Selectmen Cc: Fink, Fran; Feudo, John; 8chana. Paula Subject: Land purchase Brad Jones has indicated that he has put in the FY 2OO7 State budget the sum of$35O/}OO for purchase ofthe north Main Street property adjacent -— Bare Meadow. application but would certainly process vvem/iUedU need bzgo through onapp\ nproc�oa. vvou remove the uncertainty of getting funds for this project. Pete L/C BOS 5/3/2006 Next 93/95 ITF Meeting 5/10/06 Page I of 2 �.. l C Hechenblelkner, Peter From: Camille Anthony [canthony@ftmc.net] Sent: Wednesday, May 03, 2006 4:02 PM To: 'Frey, Bob (EOT); 'Corey, John'; Schubert, Rick; 'Anthony, Camille; 'Barnes, Jonathan; 'Bruen, Darlene'; 'Casey, Paul'; 'Clarke, Dennis'; 'Cosgrove, Joe;'DiBlasi, Joe';'Durrant, Ian'; 'Everson, Jeff; 'Festa, Mike; 'Gallagher, Jim; 'Grover, Robert!; 'Grzegorzews ki, Josh; 'Hamblin, Eileen; 'Havers, Robert; 'Jones, Bradley'; 'Katsoufis, George; 'Kennedy, Anthony'; 'Kinsman, Art'; 'Leiner, Craig'; 'McLaughlin, Tom; 'Meaney, Paul'; 'Medeiros, Paul; 'Molter, Andy; 'Natale, Patrick'; 'Rogers, Maureen A.'; 'Smith, Suzanne'; 'Stinson, Richard; 'Sullivan, Dan; 'Tarallo, Ed; 'Tisei, Richard; 'Webster, Bill' Cc: 'Blaustein, Joan'; 'Callan, Melissa (Rep Mike Festa)'; 'Christello, Tricia (Mass Motor TA)'; 'Cooke, Don';'DiSarcina, Tony'; 'DiZoglio, Dennis; 'Draisen, Mark'; 'Edwards, Adriel;'Florino, Ron'; 'Harwood, Tracey (Mayor McLaughlin)'; Town Manager; 'Lindstrom, Mike (Sen Richard Tisei)'; 'Lucas, Barbara'; 'Lutz, Elaine; 'Martel, Justin (Rep Brad Jones); 'McKinnon, Anne'; 'McLaughlin, Thomas'; 'Mcvann, John'; 'Medeiros, Paul (work)'; 'Miller, Kenneth; 'O'Rourke, Carmen (Rep Paul Casey)'; 'Pap, Mary (Rep Brad Jones)'; 'Purdy, Jim;'Pyke, Keri'; Reilly, Chris; 'Schwartz, Bill'; 'Stein, Kathy'; Tafoya, Ben; 'Van Magness, Frederick (Rep Brad Jones)'; 'Wood, Gail' Subject: RE: Next 93/95 ITF Meeting 5/10/06 Hil At the last meeting I had mentioned having community focus groups evaluate the different options during the summer. I would like to further discuss this possibility on Wednesday. It would seem we need to set up a working schedule for the summer months. Regards, Camille Anthony - - - -- Original Message---- - From: Frey, Bob (EOT) [mailto: Bob. Frey@state.ma. us] Sent: Wednesday, May 03, 2006 9:52 AM To: Corey, John; Schubert, Rick, Anthony, Camille; Barnes, Jonathan; Bruen, Darlene; Casey, Paul; Clarke, Dennis; Cosgrove, Joe; DiBlasi, Joe; Durrant, Ian; Everson, Jeff, Festa, Mike; Gallagher, Jim; Grover, Robert; Grzegorzewski, Josh; Hamblin, Eileen; Havern, Robert; Jones, Bradley; Katsoufls, George; Kennedy, Anthony; Kinsman, Art; Leiner, Craig; McLaughlin, Tom; Meaney, Paul; Medeiros, Paul; Motter, Andy; Natale, Patrick; Rogers, Maureen A.; Smith, Suzanne; Stinson, Richard; Sullivan, Dan; Tarallo, Ed; Tisei, Richard; Webster, Bill Cc: Blaustein, Joan; Callan, Melissa (Rep Mike Festa); Christello, Tricia (Mass Motor TA); Cooke, Don; DiSarcina, Tony; DiZoglio, Dennis; Draisen, Mark; Edwards, Adriel; Florino, Ron; Frey, Bob; Harwood, Tracey (Mayor McLaughlin); Hechenbleikner, Peter; Lindstrom, Mike (Sen Richard Tisei); Lucas, Barbara; Lutz, Elaine; Martel, Justin (Rep Brad Jones); McKinnon, Anne; McLaughlin, Thomas; Mcvann, John; Medeiros, Paul (work); Miller, Kenneth; O'Rourke, Carmen (Rep Paul Casey); Pap, Mary (Rep Brad Jones); Purdy, Jim; Pyke, Keri; Reilly, Chris; Schwartz, Bill; Stein, Kathy; Tafoya, Ben; Van Magness, Frederick (Rep Brad Jones); Wood, Gail Subject: Next 93/95 ITF Meeting 5/10/06 Hello Task Force Members: Our next meeting of the 1-93/1-95 Interchange Task Force will be: Wednesday, May 10, 2006 5/3/2006 Next 93/95 ITF Meeting 5/10/06 Page 2 of 2 4:30 PIVI - 6:30 PM Shamrock Elementary School Green Street Woburn Directions if you need them: From 1-93: Take Exit 36 (Montvale Ave.) into Woburn on Montvale. Travel about % mile, then bear LEFT onto Green Street (at Dunlop Tire store). Shamrock School is about 1/2 mile further on the right. From 1-95/Rt 128 and Woburn Center: Take Exit 35 (Rt. 38). Take 38 South into Woburn center (2+ miles, along Main Street). After passing City Hall, continue south on Main for about 1/3 mile and take LEFT onto Green Street. Shamrock School is about 1/3 mile further on the left. Parking is in front of building or in overflow lot off Green street, just past school driveway (toward Woburn Center). In this meeting we will continue our discussions on the components and alternatives. The agenda is attached: <<ITF 2006 05-10 meeting agenda.doc>> The summary from our last ITF meeting (4/12/06) is also attached: <<ITF 2006 04-12 summary.doc>> See you next week in Woburn... Thanks, -.T*.J Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office of Transportation (617) 973-7449 bob.frey@eot.state.ma.us % T J 5/3/2006 MITT ROMNEY GOVERNOR KERRY HEALEY LIEUTENANT GOVERNOR JOHN COGLIANO SECRETARY THE COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF TRANSPORTATION 1-93 /1-95 INTERCHANGE TRANSPORTATION STUDY TASK FORCE MEETING Wednesday, May 10, 2006 4:30 PM — 6:30 PM Shamrock Elementary School Green Street Woburn, MA 01801 MEETING AGENDA 1. Welcome and Administrative Items 2. Developing and Evaluating Alternatives (continued) (Summary Matrix for Highway Components, Proposed Combinations of Components for Alternatives) 3. TDIVI / Transit Components for Analysis (Review, Combinations of Previous Options, Other Ideas) 4. Open Issues from Previous Meetings 5. Questions & Answers / Other Business / Next Meetings E V 1 4:40 5:45 6:15 6:25 TEN PARK PLAZA, BOSTON, OSTON, MA 02116-3969 TELEPHONE: (617) 973-7000 e TELEFAX: (617) 523-6454 - TDD: (617) 973-7306 •.WWW.MASS.GOVIEOT I- 93/1 -95 Interchange Transportation Study Task Force Meeting Wednesday, April 12, 2006 4:30 PM Stoneham Town Hall Stoneham, Massachusetts Attendance Task Force Members and Public who signed in: Camille Anthony Reading Selectman Jonathan Barnes Reading CDPC Darlene Bruen Woburn City Council Don Cooke Consultant for Woburn Jay Corey Woburn City Engineer Ian Durrant MassRIDES Thomas Fifield Public Ron Florino Stoneham Administrator Eileen Hamblin Board of Realtors George Katsoufis Reading Citizen Rep. Anthony Kennedy Stoneham Selectman Mike Lindstrom. Sen. Richard Tisei Carmen O'Rourke Rep. Paul Casey Mary Pap Rep. Brad Jones Bob Soli PRESERVE Richard Stinson Wakefield DPW Director Ed Tarallo Woburn Planning Director Bill Webster THAG Doug Wood -Boyle Daily Times Chronicle Executive Office of Transportation staff: Bob Frey Manager of Statewide Planning, Study Project Manager Adriel Edwards Planning Consultant team: Jim Purdy Keri Pyke Rick Azzalina Jeremy Marsette Kathy Stein Anne McKinnon Louis Berger Group (Project Manager) Louis Berger Group (Traffic) Louis Berger Group (Engineering) Louis Berger Group (Engineering) Howard/Stein- Hudson (Public Participation) Howard/Stein- Hudson (Public Participation) Meeting, Summary Welcome and Administrative Items Bob Frey welcomed everyone. In accordance with EOT's policy of an open study process, all Task Force meetings are open to the public, but agenda items are discussed first with Task Force members. He encouraged everyone to check the study website (www.9395info.com) for updates. Bob asked if there were any questions or comments on the March 15 meeting summary, which had been distributed via e-mail to Task Force members. There were none. Ed Tarallo requested that the schedule of upcoming ITF meetings be reexamined so that Woburn Mayor McLaughlin could attend. Bob agreed to contact the Mayor's office to attempt to resolve scheduling conflicts. Review of the First Public Meeting The first public informational meeting for the study was held on April 5 at Stoneham Town Hall. Bob Frey said he thought the public meeting went well in showing attendees how EOT, the Task Force, and the consultant team were working together, and how the point was made that this effort Office of Transportation Planning Page 1 of 3 Printed: 5/3/2006 I- 93/1 -95 Interchange Task Force Meeting of April 12, 2006 is an open process with a fresh start from the previous engineering study. He referenced the meeting highlights distributed to Task Force members and is also available on the web site. Bob indicated that the April 5 meeting would be rebroadcast in Stoneham, Reading, Woburn, and Wakefield on all the local cable television stations, and that the schedule of air times is available by calling the stations directly. Additionally, Reading cable programming is available at www.rctv.org. Bob Frey also mentioned that there were several news articles on the meeting written in the local newspapers and in The Boston Globe. In addition, Bob Frey said there has been a spike in activity on the web site since the meeting and encouraged everyone to look at the comments, which vary in viewpoint. Camille Anthony asked what EOT would do with the comments. Bob said all comments are read and considered, and Kathy Stein said the team would make a digest of all the comments. General impressions of Task Force members regarding the public meeting were as follows: Eileen Hamblin said she had doubts beforehand, but thought the public got a lot out of the meeting and it was a positive step. Darlene Bruen said she was thrilled to see so many people turn out and thanked the media. Jim Purdy said the Task Force did a great job with publicity. Tony Kennedy said he put meeting fliers under doors and asked if we can do a mailing for the next meeting. Ed Tarallo said the meeting went smoothly — people were engaged and had their appetites whetted for the next meeting. Bill Webster said the open house format worked well and that the information was well received by the public. George Katsoufis cautioned that we should take advantage of the momentum we have now and not wait a long time to have the next public meeting. He noted that this collaborative Task Force process is being used as a model for other EOT studies. Camille Anthony said she thought people are glad the process is taking this long because it has allowed credible options to be developed. She proposed having the next public informational meeting in Reading in the fall, not in June. George said he observed many people were well versed in issues of land use and impacts on interchange traffic. He said the consultant team should identify and list the big - picture issues such as land use that are beyond the study. Bob Frey said it is part to the scope of work. Kathy Stein observed that based on questions at the public meeting, we need to explain how future traffic numbers are estimated. Tony Kennedy noted there are several transportation studies underway with various study areas that should be coordinated. Ed Tarallo asked about how impacts to local streets will be studied by this and other studies. Bob Frey said he had spoken with a staff person from the Central Transportation Planning Staff (CTPS) earlier in the day regarding coordination of these studies. Bob Soli asked what the distribution of traffic through the interchange is and asked that it be illustrated to make it clear. He referenced a recent New York Times article on the reconstruction of the Tappan Zee Bridge that had an excellent graphic. Jim Purdy reviewed a draft schedule for the next several months. The Task Force meetings in May will include screening of highway and transit/TDM components with the goal of combining components into two or three alternatives for the following Task Force meeting. The June Task Force meeting will continue with evaluating the alternatives using different evaluation criteria. While the consultant team works on alternatives analyses over the summer, the Task Force would complete review of the alternatives in September and prepare for a public meeting in October. Office of Transportation Planning Page 2 of 3 Printed: 5/3/2006 I I- 93/1 -95 Interchange Task Force Meeting of April 12, 2006 George Katsoufis asked about the big - picture question of land use and how the team will estimate the possible reductions in vehicle -miles traveled from land use changes. Jim Purdy said CTPS will be looking at the impacts of land use and transit on traffic volumes in the interchange as well as regional vehicle miles traveled, but he suggested that its work be deferred until after the highway and non- highway components are combined. Ed Tarallo expressed concern that if we wait to evaluate.local- street impacts until after we have three alternatives, we could end up with no viable alternatives if local impacts are severe. Jim Purdy said first -level screening includes local access. George Katsoufis commented that the Massachusetts Environmental Policy Act requires comprehensive documentation of all alternatives examined. In response to a question from Bob Soli regarding typical acreage needed for a big interchange like I- 93/I -95, Bob Frey said that the right -of -way at this interchange is limited, which would make significant expansion (via additional land) prohibitive. The Commonwealth is committed to context - sensitive solutions. Developing and Evaluating Alternatives Bob Frey reminded the group that at this stage, specific alternatives are not being proposed, nor is any particular strategy or design being favored. The main goal now is to look at various components and assess the positive and negative aspects of each. To date, 11 components of potential highway strategies have been reviewed with the Task Force (see the 1/11/06 and 2/15/06 meeting summaries for detailed descriptions of these components). Jeremy Marsette reviewed options described at the Feb. 15 Task Force meeting: • Component 6: Eliminates the 128 NB and I -93 SB weaves by removing the SW loop ramp. • Component 7: Eliminates Rte. 128 NB and I -93 NB weaves by removing the SE loop ramp. • Component 8: A collector - distributor (C -D) system on Rte. 128 NB. • Component 9: Extends the fourth lane on Rte. 128 NB to Rte. 129 in Wakefield. • Component 10: Combines Component 5 (C -D system on Rte. 128 SB) with Component 8. • Component 11: Combines Component 7 and Component 1 (removes NW loop ramp). George Katsoufis asked if the new ramp in Component 7 could be designed to go under I -93 and over Rte. 128. Rick Azzalina said yes, it could be shifted south to allow this. Component 7 features also include "no apparent land takings." In Component 8, adding a two -lane C -D road would require the bridge at Washington Street to be widened. In Component 9, Ed Tarallo asked whether a lane addition on Rte. 128 SB (from 3 to four lanes) has been proposed. Rick Azzalina and Keri Pyke said the problem at the interchange begins at the I -93 interchange off -ramp and is not due to the 3 -lane section on Rte. 128 approaching the interchange from the north. It was agreed to look at another Rte. 128 SB lane. Ed Tarallo felt Components 10 and 11 are closer to being alternatives since they are they combining components. He requested deferring discussion of these, and the group agreed. Other Business/Future Meetings A matrix of how components meet the screening criteria will be developed. Bob Frey said the balance of the meeting agenda would be continued at the next Task Force meeting on May 10, 2006. The meeting adjourned at 6:30 PM. Office of Transportation Planning Page 3 of 3 Printed: 5/3/2006 to Dear Mr. Hechenbleikner and Mr. Reilly, Thank you for ' the as� given working VV nggnoup.e hnovvthat greatstrides have been made and we look forward to a project that all parUeacan be proud of. In light of that, we wanted to send you our revised list of RRRED supporters that now numbers over 500 Reading residents from each and every precinct in Town. You can see from our list and from other letters and e-mails that you have probably received, that the Park Square at Reading project has town wide support, and we look forward to its move towards connp|ation. As usual, feel free to call me with any questions that you may have. SuoenDKGiomanni ' 34 Chute Street Reading, MA 01867 I'M 5/8/2006 Page lmfI � /� ^~ �cl HechenblefteK, Peter Fromm: RRRED zxol Sent: May O8.2OOG4:05PM To: Town Manager; Reilly, Chris Co: .net Subject: Updated RRBEOSupporter List Attachments: RRREDnames-Revised- No Phone #'s.doc Dear Mr. Hechenbleikner and Mr. Reilly, Thank you for ' the as� given working VV nggnoup.e hnovvthat greatstrides have been made and we look forward to a project that all parUeacan be proud of. In light of that, we wanted to send you our revised list of RRRED supporters that now numbers over 500 Reading residents from each and every precinct in Town. You can see from our list and from other letters and e-mails that you have probably received, that the Park Square at Reading project has town wide support, and we look forward to its move towards connp|ation. As usual, feel free to call me with any questions that you may have. SuoenDKGiomanni ' 34 Chute Street Reading, MA 01867 I'M 5/8/2006 C Res Hechenblelkner, Peter C From: peter.t.bowman@verizon.com Sent: Thursday, May 04, 2006 4:46 PM To: peter.t.bowman@verizon.com Subject: Verizon 's franchise initiatives in Massachusetts Dear Municipal Leader: I wanted to take this opportunity to update you on Verizon's franchise initiatives in Massachusetts. Our efforts to deliver the broadband future to more communities in Massachusetts are receiving much attention, especially as we begin to deliver our FiOS TV service as an alternative to cable. As you see and hear reports of our work, I want to make sure that you have accurate information. Verizon has invested millions of dollars to bring state-of-the-art fiber optic technology to thousands of Massachusetts homes and small businesses. As we continue to invest in upgrading our network the goal is to deliver our FiOS TV service to dozens of Massachusetts communities by year end. Our research has shown that nearly 90 percent of Massachusetts consumers favor more choice in cable services in their communities. With this in mind, Verizon is currently working diligently with more than 40 municipalities to finalize licensing agreements that will bring more choice, lower prices and better service to your constituents. To date, municipal leaders in Lynnfieid, Reading and Woburn have signed agreements that will now provide their constituents with a choice for TV and data services. Verizon recently filed a proposal with the Massachusetts Department of Telecommunications and Energy (DTE) that simply establishes a timeline of ninety days for the local franchise process. This is a win-win for consumers and for municipalities as it brings more I competition into a market in need of choice and protects franchise fees, local control over rights-of-way, and PEG channels. We know that a streamlined path to our entry into the cable market will benefit not only consumers, but municipalities as well. Streamlined rules will create incentives for added investment in our infrastructure, and will contribute to job growth. In cities and towns across the country - where competition exists - cable competition lowers costs for consumers by nearly 30 percent and improves quality of service. In spite of the demonstrated benefits of cable competition, our opponents are waging an aggressive campaign to slow the process at all levels of government to protect their own interests. As our efforts continue to move forward, we urge you to keep an open mind and consider all the facts. Verizon is a company committed to providing the best products and services to all consumer groups. We are very proud of our accomplishments and look forward to partnering with you to bring FiOS TV to your community. We remain engaged in the local franchising process and seek agreements that benefit both communities and customers as soon as possible. I would be happy to discuss our efforts at anytime to ensure that you have the correct information on this important issue. I look forward to working with you as we move forward. Sincerely, Peter Bowman Vice President - External Affairs Verizon 1 Page I of 1 Hechenblelkner, Peter From: Burns, Greg Sent: Wednesday,. May 10, 2006 10:36 AM To: Hechenbleikner, Peter Attachments: Chapter 148 Section 26G.5 Determination.doc Peter Attached is the letter I have sent out to the American Legion, Veterans of Foreign Wars and the Knights of Columbus regarding the sprinkler bill. I have determined the uses which would require the installation of sprinklers come under "temporary use" and do not trip the sprinkler requirement, if they obtain a permit from the Fire Department. Greg ��1 5/10/2006 May 9, 2006 Dear Sir As a result of the tragic nightclub fire in Warwick, Rhode Island, The Commonwealth of Massachusetts enacted Chapter 304 of the Acts of 2004, An Act Relative to Fire Safety in the Commonwealth. Section 5 of this new law added Massachusetts General Law Chapter 148, Section 26G %Z which requires every building or portion thereof, of public assembly, with a capacity of 100 persons or more that is designed or used for occupancy as a nightclub, dance hall, discotheque, bar or for similar entertainment purposes to be equipped with an adequate system of automatic sprinklers on a retroactive basis by November 15, 2007. Background: Under the new law the head of the local -fire department is charged with enforcing the law and the Fire Safety Commission's Automatic Sprinkler Appeals Board has jurisdiction to hear appeals. Additionally the Automatic Sprinkler Appeals Board, pursuant to the provisions of MGL. Chapter 6, Section 201, may issue reasonable interpretations of Section 26G %a. The Automatic Sprinkler Appeals Board has determined that the terms "nightclub" and "dance hall" are used within the A -2 use group classification found in the 6th Edition of the Massachusetts Building Code, 780 CMR 303.3. This. use group definition was drafted from nationally recognized model building code language. The commentary indicates that such classification includes occupancies in which people congregate in high densities for social entertainment purposes. Examples given in the commentary are: dancehalls, nightclubs, cabarets, beer gardens, drinking establishments, discotheques and other similar facilities. The commentary concludes that the uniqueness of these occupancies is characterized by, but not limited to, the following factors: a) No theatrical stage accessories other than a raised platform; b) Low lighting levels; c) Entertainment by a live band or recorded music generating above normal sound levels; d) Later - than - average operating hours; e) Tables and seating arranged or positioned so as to create ill defined aisles; f) A specific area designated for dancing; May 9, 2006 Page 2 g) Service facilities primarily for alcoholic beverages with limited food service; h) High occupant load density. It is the conclusion of the Sprinkler Appeals Board that the characteristics of the "A -2 like" occupancy, as stated, are the type of factors that heads of fire departments should consider in enforcing the sprinkler mandates of M.G.L. Chapter 148, Section 26G %z. It is noted that the list of characteristics is not necessarily all inclusive. Additionally, the factors may be applied individually or in combination depending upon the unique characteristics of the building. For example, an occupancy that does not serve alcoholic beverages may still be subject to the law if entertainment by live band or recorded music is provided or /and there is a high occupant load. Findings: The Reading Fire Department has conducted an inspection of your facility, reviewed records and interviewed a representative of your facility. As a result we have determined your facility has a capacity of over 100 persons, has a license to serve alcoholic beverages and an entertainment license. The facility is currently used for a variety of different uses relating to recreational and social activities. According to our review each year there are several functions that occur within this facility that feature a live band or recorded music. However, due to the limited frequency and occurrence of such activities, we have concluded that under M.G.L. Chapter 148, Section 26G'/2 these events are "temporary" in nature in that they do not occur often or on a regular or routine basis. Under the provisions of M.G.L. Chapter 148, Section 26G V2, restaurants, lecture halls, educational function facilities or other similar places of assembly are allowed to be used as a nightclub, dance hall, discotheque or similar entertainment purposes on a temporary basis without the need to install an adequate system of automatic sprinklers under said section. However, such temporary use is allowed only if a Temporary Use Permit is issued for such use by the head of the local fire department in consultation with the building inspector. Conditions: The Reading Fire Department's decision not to require the installation of an adequate system of automatic sprinklers is contingent upon the following conditions: 1. If you desire to continue to feature, on a temporary basis, "A -2 like "'events after November 15, 2007, without installing a sprinkler system in accordance with the provision of M.G.L. Chapter 148, Section 26G %Z a Temporary Use Permit from the Reading Fire Department is required for events that feature one or both of the following: a. All events which feature a live band or disc jockey will be considered an "A -2 like" event and will require a Temporary Use Permit. b. All events where there will be more than 75 persons will require a Temporary Use Permit. Mr. . May 9, 2006 Page 3 2. The Facility Manager is required to inform the Reading Fire Department and apply for such a Temporary Use Permit at least one month in advance of any "A -2 like event describe above. 3. The Chief of the Reading Fire Department may set requirements, terms and conditions of a Temporary Use Permit and may include a requirement of a Firefighter detail for the duration of the event as a condition of the permit. When a Firefighter detail is required it will be the responsibility of your facility to pay the cost. 4. Continued limited use of this particular building for large gatherings and live music as described in the Department's findings. For your review a copy of M.G.L. Chapter 148, Section 26G %z is included. Over the next two weeks we will contact you to set up an appointment at your convenience to discuss this issue. Please call if you have any questions. Sincerely, Gregory J. Burns Chief of Department. EPA Grant Opportunity HechenbleikneK, Peter Frenm: Sent: Petar �e� May 11'2DOO1O:54AM To: 1NcCebo' Cc: 8uhettini' Pat Subject: RE: EPA Grant Opportunity Thanks George. Page lmf3 Reading does not own any school hueee — xvecontroot for the little bit of bus service that we provide. However, I'll pass this along to the Superintendent of Schools in the event that it may be of some value. PeteHechanble0mor Town Manager From: McCabe, George [maUto:George.McCobe@nlaU.house.00vl Sent: Thursday, May 11, 200 9:35 AM To: Charles Bedfon]- MauneenLaCnJix} James Hayes; BWdinoton- JknPkzme; Danvers- [baOana; Essex Agricultural; Larry 8orin; Gloucester- Christopher Farmer; Hamn|hnn/VVenhamn-y4ahnel y4cGn*Uh> Richard Kbdo Lynn- Nicho|asKootan; Lvnnfie|d-Richand Palermo; Manchester/Essex- RobertShaps/ Marblehead- Philip Davaux> Maoconornet- Clair Csheff-Kohn; Nohant- Denise Littlefield; NewburypoM- Mary Murray; North Andover- MarryMarutun|an} North Reading- David 5,Tnoughton; North Shore Vocational- Amelia O'MaUay; Peabody- Nadine BiONoy}Pentucket-VV Compton; SChet1iOi/Pat; Rockport- Rosemary Ditullio; Salem- Larry Callahan; Saugus- Keith Manville; Swampscott- Matthew Malone; Tri- Town (Box, Tops/ y4id1- Bernard F. CnaedaD} Wakefield- y4aynand Sufhredini} Whittier Tech- Karen Sarkisian; Wilmington- William Mcalduff; Amesbury-Thatcher Kezer; Andrew Maylor; Bedford.-Richard Reed; Beverly-Bill Scanlon; 8oxfond-Alan Benson; Burlington-Robert Mercier; Danvers-Wayne P. Marquis; Essex-8rendhanZubr|ck|/ Gloucester-John Bell; Hamilton-Candace Wheeler; Ipswich-R. Markel; LvnnDe|d-Bill Gustus (E-mail); Lvnnhe|d- ]osaph iqaney; y4anchesterRoaennaryCaohrnan; Marblehead-Anthony Sasso; Middleton-Ira Singer; Nahant- Michael P. Manning; Newburyport-John Moak; Newbury-Richard Joy; North Andover-Mark Reese; North Reading- Thomas Younger; Peabody-Michael 8oOfonti>Town Manage; Salem- Kim Driscoll; Salisbury-Neil Harrington; Bvvarnoscott'Caro|aShutzer; Wakefield-Thomas Butler; VVestNewbuq+Mange Peterson; Wilmington-Michael Caira Subject: EPA Grant Opportunity Congressman Tierney wanted you all tObn aware nfthis grant opportunity from EPA for Clean School Bus Emissions program being offered in the New England Area. If you want more information on this please let me know. Thank You, Kz8OIge McCabe YT.S^ Rep. 1` 8OffiOe Synopsis Full Announcement How to Apply The synopsis for this grant opportunity is detailed below, following this paragraph. This synopsis � ~� � EPA Grant Opportunity Page 2 of 3 contains all of the updates to this document that have been posted as of 05/05/2006. If updates have been made to the opportunity synopsis, update information is provided below the synopsis. If you would like to receive notifications of changes to the grant opportunity click send me change notification emails. The only thing you need to provide for this service is your email address. No other information is requested. Any inconsistency between the original printed document and the disk or electronic document shall be resolved by giving precedence to the printed document. Description of Modification Cost sharing clarification. Document Type: Modification to Previous Grants Notice Funding Opportunity Number: EPA- RI-NEDC -2006 Posted Date: May 05, 2006 Original Closing Date for Applications: Jun 29, 2006 Please refer to the full announcement, including Section IV, for additional information on submission methods and due dates. Current Closing Date for Applications: Jun 29, 2006 Please refer to the full announcement, including Section IV, for additional information on submission methods and due dates. Archive Date: Jul 29, 2006 Funding Instrument Type: Grant Cooperative Agreement Category of Funding Activity: Environment Category Explanation: Expected Number of Awards: 12 Estimated Total Program Funding: $1,480,000 Award Ceiling: Award Floor: CFDA Number: 66.034 -- Surveys Studies, Investigations Demonstrations and Special Purpose Activities Relating to the Clean Air Act CFDA Number: 66.036 -- Clean School Bus USA Cost Sharing or Matching Requirement: Yes Eligible Applicants Public and State controlled institutions of higher education Private institutions of higher education Others (see text field entitled "Additional Information on Eligibility" for clarification) County governments City or township governments State governments Native American tribal governments (Federally recognized) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Additional Information on Eligibility: See Section 3 of the announcement for additional eligibility information. Agency Name Environmental Protection Agency y Description The U.S. Environmental Protection Agency (EPA) Regions 1 and 2, as part of the Northeast (� 5/11/2006 EPA Grant Opportunity Page 3 of 3 Diesel Collaborative, are soliciting proposals for projects to reduce diesel emissions in EPA Region 1 and Region 2. The Northeast Diesel Collaborative (NEDC) combines the expertise of public and pri vate partners in a coordinated regional initiative to significantly reduce diesel emissions and improve public health in the eight northeastern states. Funding will be in the form of cooperative agreements or grants. EPA is soliciting applications under two national clean diesel programs of the U.S. Environmental Protection Agency; the Voluntary Diesel Retrofit Program (no cost share required) and Clean School Bus USA (five percent cost share. required). Projects can involve cleaner fuels, idle reduction, and retrofit technology. Link to Full Announcement Northeast Diesel Collaborative Emissions Reductions: Clean School Bus USA and Volunta Diesel Retrofit Program (NEDC Emissions Reductions) If you have difficulty accessing the full announcement electronically, please contact: Lucy Edmondson at 617.918.1004 or: Faye Blondin at 212.637.3713 Lucy Edmondson or Faye Blondin Synopsis Modification History The following files represent the modifications to this synopsis with the changes noted within the documents. The list of files is arranged from newest to oldest with the newest file representing the current synopsis. Changed sections from the previous document are shown in a light grey background. File Name Modification Date Original Synopsis May 05, 2006 5/11/2006