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HomeMy WebLinkAbout2006-12-05 Board of Selectmen PacketTown pf Reading. 16 Lowell Street. Reading; MA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager&i.reading.ma.us (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: December.1, 2006 RE: December 5, 2006 Meeting 1. Appointment Animal Control Appeals Committee'- The Bylaw established a three- member Animal Control Appeals Committee. We received no applications for this committee even though it has been posted and advertised. My recommendation would be to appoint David Singer from the Board of Health, and one member of the Board of Selectmen. its will give us the guorurxi we need to set ub procedures N. 2. Report - Nurse Advocacv Prouram - The Nurse Advocacy Task Force will present to the Board a report of their findings. My understanding is that this will be their final report. 3. Interim*Renort - Downtown Parkiu2 Committee - Gil Rodriguez will give the Board of Selectmen an interim report of this committee. A draft copy is attached. 4. Follow-up - Washington Street Parking - The PTTTF has again reviewed the situation of parking on Washington Sheet between Woburn and Prescott, and recommends that the previously proposed restrictions be put in place - which is a morning M-F parking prohibition. The PTTTF does not recommend establishing a process of permit parking which allows only residents of a particular street to park on that street. 5. Tambone Presentation - South Main Street - The property owner. of three parcels on South Main Street has purchased an abutting property and would like to have that property added to the PUD zoning that applies to the remainder of his property. When the property was re-zoned to PUD; the proposed use was a 60,000 square foot office building with parking. The current proposal is for retail use.*. A copy of a site plan is attached. The property owner will be in to discuss this proposal with the Board of Selectmen. 6. Town Meeting Follow-up - Two articles that were not approved at the Subsequent Town Meeting need follow-up by the Board of Selectmen: ■ Sale of Oakland Road uroperty - The Board may want to consider.moving forward with the outlined community process, and then re-approach Town Meeting at a later date about getting approval for the transfer and potential sale or re-use of the site. Sal OFR~9O~G Town of Reading `mod'.. r ' .~0 16 Lowell Street r639°INcoa4G Reading, MA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@ci.reading. mams (781) 942-9043 VOLUNTEER VACANCY TOWN OF READING ANIMAL CONTROL APPEALS COMMITTEE Three vacancies with three year overlapping terms exist on the Animal Control Appeals Committee. One of the members must be a dog owner. The purpose of the Committee is to hold public hearings on whether to uphold, reverse or modify the Animal Control Officer's decisions regarding an animal's behavior. The Committee shall also hold public hearings and make decisions on any vicious dog declaration. Interested persons may apply at the Town Clerk's office, 16 Lowell Street, Reading, Massachusetts by 5:00 p.m. on August 17, 2006, or until the positions have been filled. G-;; 1 r?{rY, _0 N V-) ~:K U) CD CD ,3 a-), OFR Town„o Readin _ g 16 Lowell Street.: ~tN~o~Qp4~' Reading, MA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@ci.reading.ma.us (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: December.1, 2006 RE: December 5, 2006 Meeting 1. Appointment Animal Control Anneals Committee ' - The Bylaw established a three- member Animal Control Appeals Committee. We received no applications for this committee even though it has been posted and advertised, My recommendation would be to appoint David Singer from the Board of Health, and one member of the Board of Selectmen. This will give us the quorum we need to set up procedures etc: Z. Report. - Nurse Advocaev Program - The Nurse Advocacy Task Force will present to the Board a report of their findings. My understanding is that this will be their final report. lnterini Report - Downtown Parking Committee -Gil Rodriguez will give the Board of Selectmen an interim report of this committee. A draft, copy is attached. 4. Follow-up - Washington Street Parking . The PTTTF has again reviewed the situation of parking on Washington Sheet between Woburn and Prescott, and recommends that the previously proposed restrictions be put in place - which is a morning M-F parking prohibition. The PTTTF does not recommend establishing a process of permit parking which allows only residents of a particular street to park on that street. 5. Tambone Presentation - South Main Street - The property owner, of three parcels on South Main Street has purchased an abutting property and would like to have that property added to the PUD zoning that applies to the remainder of his property. When the property was re-zoned to PUD; the proposed use was a 60;000 square foot office building with parking. The current proposal is .for retail use. A copy of a site plan is attached. The property owner will be in to discuss this proposal with the Board of Selectmen. 6. Town Meeting Follow-ui) - Two articles that were not approved at the Subsequent Town Meeting need follow-up by the Board of Selectmen: ■ Sale of Oakland Road vronerty - The Board may want to consider. moving forward with the outlined community process, and then re-approach Town Meeting at a later date about getting approval for the transfer and potential sale or re-use of the site. q'~ # Town of Reading 16 Lowell Street Reading, MA 01867 ~p r ~ r r ~r> M 1: 04 Fax: (781) 942-9037 Website: rvww.ci.readinL3.ma.us November 16, 2006 Mr. James Bonazoli, Chairman Town of Reading Nurse Advocacy Task Force Reading, MA 01867 Dear James and members of the Task Force: Finance Department Phone: (781) 942-9005 Thank you for your letter of July 12, 2006. As you may Imow, the Commissioners of Trust Funds (Commissioners) recently hired a new agency to administer our Reading Response Program (the Program). Under a three year contract with the Commissioners, Hallmark Health Visiting Nurse Association (Hallmark) is providing in-home health care and Lifeline emergency response equipment for Reading residents who qualify. The Commissioners feel that Hallmark will bring new ideas and fresh enthusiasm to the Program. We will be working with the Hallmark team headed by Executive Director Diane Farraher-Smith to evaluate the Program and have asked Hallmark to include the Task Force's request for nurse advocacy in its evaluation. The transportation portion of the Program is administered by the Town of Reading's Elder Services Division under the direction of Dawn Folopoulos. Dawn has offered several new proposals for serving seniors who need transportation to medical facilities. Among these, are raising the income qualification for seniors who can be served, offering in town transportation to medical appointments, and offering chair car service. In the coming year, the Commissioners will be considering all suggestions to add to and change the Program, including nurse advocacy. Since the evaluation of the Program is in an early phase, we feel that it would be more appropriate to schedule a meeting with the Task Force at a later date. Sincerely yours, Town of Reading Trust Fund Commissioners co, Eliza th Klepeis, chi n icy e an #ohnly 4e Dana Hennig;/,*,- The Nurse Advocacy Task Force presents Nurse Advocacy for Reading Seniors Board of Se ectmen December 2000 caJ `ask Force Rdv°cac~l Nurse j x,005 Lion °f Maj 5 °r task T n,ed Instructional Mo Oad hoc for were ough lnstr estahlilsh an Prograr~► .why `~e eeting1 thr to P%dvocac~ IC awe rn rd of selectmen a purse the 130a rd ne asye valuate th d e force to ed f a Elders' in heading F ratl advocate have done for a nurse ,,,,,t we d the need s peterm~ne wn on need a doing t ed the tp tone ar vooate program t Survey hat other puree ad , n g start ®~ed at w ®n for a ~eadl ~ to • b descrlpti needed in • n the program created.1a l of funding s mined leve approaohe lobed alt to funds Deter ernatrv es 2 ncreasing ends become i vocate f for relevant tr al needs and ad orts is e~,1e"' ° d medicoordinate lal supp ov ages an ns to c and lack soc our society for someo are frail an As o need Who ar rnple)(' the • ll those ion co s ecra y unity. opulat eniors e p cornm e know- t o~ the p s •n a caring ..v~►hWN segrnen critical r est gr°w,ng needs a of the last • health ealth car d 5+ are most Ghron~ c in and h e-"this • als age the rno he hour g d at hcm , . more .lndtvidu rnent h has • t ~n both t pro iWe ause ~t es this seg uge sh~~ care to be is is bec and been a ,more care. ~Th , able ere has ncour~4 long term ore desIT • rs are he ~Ch • that ,s a lc and i e ~t as m senlo have t senlor$ acute' ohr°~ eogle se the ranks o • 1 expec'to Ludes ac d many p • wining .hey w~l ono ecAve an Who are now' l tononny cost e ers wh and au homes • • Long -Term baby boom ving chotoe • their own 4~ a1 Ch01 e_ • es for ,-the ed to ha dently rn bill,,qu • in their hom accustom . , n ~ndepen assed a rema~n►ng on o1 lj Lv g recently p ho~ce of opts e lslature c g elders the , .The MPR ensures ,,,home 3 ,s whjoh a nuns g Care o ,are as opposed-1 41- Overview of relevant trends -What We Know- _Zz *40% of older adults have at least one chronic illness which requires ongoing management. Medical care is becoming more complex and expensive. Most seniors receive care from a variety of providers in a variety of settings. The system is fragmented and confusing. *Medicare reimbursement restrictions limit care to acute episodes and NOT prevention, health maintenance or management of ongoing chronic illness *Medicare reimbursement does NOT support- communication or coordination among health care providers •Lack of coordination and continuity of care leads to poor outcomes -25% of treatable conditions go undiagnosed -17% of hospitalizations are a result of adverse drug reactions -40% of seniors experience adverse effects directly related to hospitalization -20-30% of elders in nursing homes would not need to be there if appropriate supports were available in their homes. -Seniors often unnecessarily lose their independence and autonomy 4 The need in Reading While there are services available to help seniors, they are short- acute based (Medicare covered home health care) or require term, significant limitations in functioning and income (state home care services). The result is many seniors especially those middle income seniors with chronic long term needs are struggling to manage in the community. -What We Know,in Reading- J *Community Parish Nursing (CPN), a Reading based charitable organization in 2000 identified about 200 seniors in the community who needed established additional support and advocacy in order to remain healthy and safe in their homes. These seniors needs were NOT being met by the traditional own services offered. •CPN closed in June 2006 and Reading seniors are again experiencing a need for nursing advocacy and support. •The Reading Housing Authority Director and Reading's Fire and Police Departments note a relationship between the number of calls and crises they must respond to and the availability of an advocate for our seniors. 5 r ~~rs unity,, effecting eading den a h,cs r fern°~~ p ~,r ~ca Our co mm ing ct on ~ sgof an impa.. The d h as lading- to be ding an now ,n R e~ ected Rea _ ha~.We K atron is ~ nal ~o~ul $5 dears 0 01 our natro are over 2®, f ° which 58 ear 20 ad~ng ° 6.5°I° the older. ev e An ge ease by 3 mcrthe e 65 Of sen►°rs l d to t° ag tlY 4,2g3 ~ , r°]ecte ord°rng .~urren r t°~n eading ~ ~P acC t age ape atop °n 5% by.2 i O lcant ° 0+ PoPul 2020 ( MaIrs. to g . The 5 00o and . alder Wirth no etWeen 2 is o~~ce o e~elO'~ed b sachuset hlghli d years is M'as is already ' n9 t 5.10 .Reading for hou • the r,ex • crease sen Istion Over nsgeahle ~n ~o+ opu ere fore rna ~velY h of the * e slid th , sa wh oprosct off ed~ctah~ senorsp e Gr pr eels of Reading unity a resa the n ~ rn~ to add our elders and the CO" Z_ Be inn# will benefit their ~ ~ate "re to v Nurse Rd~o r,s dgsl i a he dole oi . a sen't~ or s advQCato SUPPn terms nurse heir over A o n t resources tion ent and I aft years er~' .with .the heir s~tua anag u ass ear" tm ease m ni°atIon . elpJng to out health dis and Comm about ,,vices them le ton °f s urer or ."e1~~n9 coordlna not an ins them with a senor a senior . ssiswg ce is to th 1o11ow th A ~s aNe9ian adv°oate of and lust during a°'~te roviders nurse ~ aptly;the to he a true h ear need n . Most irn~P° ows they"' arse of t ~ -phis all or the co eeo~ rov0r' S15 tem f ea th n utthe heir h h rou9h° a t h ea t th r cris man ge s man o ate & and iMProve care episodes seniors anticipate ns an ealth sen Csituatiored HelPing ~uCWg h en Y all bY rg reduce e mefits ,~a V~►i I This bene tc / ` m ezo ■ Costs" 7 surveyed the communi~ in the Reading Survey need for a nurse Winter The Task of 2006 Fothe n to as n Reading. ram advocacy Prull we re received 202 sureeYS Were over ..71 onden is tVe alone % of resp X58% of responden 75 years of age ent the tYaes of repres o t Who answers Wtmsurvey Sed th ana Of th mseives Those we knO~e residents in Seniors wh° W eed within Reading! nurse ad a 5 gnificant n dernonstrate 8 cent Y as being Survey the most freq after Reading ices needed that re noted inat~on of health a aG~ess or understand •The care needs were coot ability to fln C engm or injury ANA the needed the' heIth and ►'~edical sewices derstandin9 found that un and explaining bet of esgondents also were .A significant number 0, med'- cations their doctor w e df octor's exp. S ow►shes to symptoms, need g cha en9ing nested were On to uently feq manag ices mossine home v~s'~ts relative to relative sere ow . nut ghone guidance home hO nd aging NNOillnesses ~ messes and aging won d cacy service take advantage $1% said they ~ of a nurse advo 9 ns do`ngprog et . ~ in our area hlve mp are other tow m v~hat unities ac for their seniorS' We veral cometadVO- ices in ')Oth r e s 0 nurse . they r~ o f Elder Seri to with earn abo ec providing the Dir 4ndo, and and to `er c hester ►t1es_ win ~ornmun A 5- rams. from other program J° e Know uch a,p . -what ~ stained s rit rse who Is ~`ant prlotime nu nd°ver have n su'mP° ~ ter and w is a '~a v~linches Oder this p tai model---3 enter ~~oth d cons has i1 services, n s sent°r ~ m Y Ve~,rs a er seMce s at the with F a _3~ Z er eW nd v~° contracting is AO .\V'inchest het°~n a odel_-co rograrnsd` that A 4A ed by t actual m in these P ink►cate sereice• ernploy a contr nurses director uses t a the nets °l . ndover load or iinchester th Z,~o4 u orted by A age case In ~ resenting and supported -the aver Per month ear rep accepted entS. ~o cases p Iced last V eat well all resid active ere se's the program °l charge to esidents w dlcated th ed free 61 r rect°r5 nitiines and is offer -the . ' cometu their ding or ea ocate 1n ~ ~ee,d and desire fedsir~ a o Nurse ON ~ of b®th a ..have ,bra . cony°nce . ~'e Reading Force is rare in The TO acy prog arse advoL osition' VOCA*TE. t~o ealth n n for the p RS's AD gs the,h escrop ATR,c 'to addre a Ices d .Gf t l of geriatrics knowledge enhance pead'ng . e nursing pr docessingand and thereby arY roles'. ,ut`1i2e th a seniors in ~e nt. o1lowing prim needs of . , Statem . orate the f ant mission 1es will incorp curt esponsyb,l~t `,fob r Ith educator unselor e t role for the '"ea al Health an impoan duplicates -P erson sate care will be is rather then 'Health Adv° r providers o augmen mmunity sure the nurse care with other friends co rnunicatrng phis will en Vlilies and •Com advocate` • and their fa providers. nurse already provided m senrors and health care services acted fro mess unity health. errals are eXp is nursing o and c°mm .ref s, hospital , e in geriatirs ~ agenc~e and eXper1enc degree a .~N with tiveness difficult to Pro g E~e~ es ~'il ~ be tin g ment °t g 'outs°m be raven ral 'ways ,Measure rams often b p re seve f the pr°g they Will there a some o ecause IZat~ons~ while in falls b hospatal . measure, and ess' am as a ~n ,e, effective ,s ~bie proe 20- omething rams inchester to se s r the Pro- v to mon~t° V~entuallY be e to to unity f sen►°rs assisted adv°c (Us'"g a mm home other co p,, state h f T he number umber o the nurse s and ~ ~1 N guide we per Year) ' ~arnilY member oritY pers°nne~ 40 clients seni°rs' smg auth 1Fire and 1 hack- 'rorn olIce h°u in p ®Irce ✓~eed f~re~'~ to Readg oV~ders (i.e. isis calls ~r ergencY~cr potential care) n ~n ernor'ty • is a se ,tReductio sing iuth miss ons lock Nur ing H°u home ad Home/ e Read rs#ng. ota, the •ng h°m am a rng nu M~nnes s nurse rogr °r del y ann. In or aver ed. This he is the eventing he pr°gr delays clients ser'~ in 31 Oft 1 pp cl~ vailable I e of ti tes that o ram O.tcom estma °f every is now a f this pr g program for 1 out ° and al Part o mission 0 ears ag A cr~t~c r~ ad over` 2 y e state• began tiesin th ommuni advOcate. c as an nurse 12 d Willchester A. Funding the initiative Andover a it was beg in addressing A {ter d reasonab e iscussions with re derided Programs the t esnurse advocate to m Seek a part..ti program- s identifieds the nee to Initiate Grade , 12 Undin9 NeCessa~ .3~Ihr., $24 -Level of fun ourslWeek ( 5 282 annual is $3!5395 ofully burdened. 201month~ position ~ one fees step aMual mobile. phon Vital expend~ture~ 225 visits aYear $ 000 imj1e, •LaptOp computer ($A ent 0.445 cents , qursem ViS~t) .$5()C for travel r5~miles for each Oh average of 13 Alternative Approaches to Funding The task force explored six funding options:. town funding for new employee, contractual arrangements with nursing organization, establishment of a 501C3 organization, job sharing with Winchester Council on Aging, fee based service and finally funding through the Hospital Trust Fund Nurse advocate employed by Winchester Council on Aging was NOT interested in additional hours of work. Hospital Trust Fund commissioners were not willing at this time to expand or redistribute their current funds for the nurse advocacy program. 501 c3 corporation would be difficult to establish but more importantly, this model has already been tried (Community Parish Nursing was a 501c3 and was not sustainable). Experiences in other towns suggested that fees discouraged use of service by those with greatest need and that administration of sliding scale fee structure was too time consuming for a part-time program. ❑ Town Employee ❑ Contractual Model Note 1: The services offered would NOT be Medicare or Medicaid reimbursable. Note 2: The services in some cases might be reimbursable by some Long Term Care Insurance policies, though only a small portion of sensors hold such policies and therefore this is not a viable funding option. Task Force Recommendations The task force unanimously offers the following recommendations: 1 . The town cover the base cost of a nurse advocate program as outlined in this presentation and use any supplementary funding received to enhance the program and/or increase hours of service. 2. We believe that having total control over the quality and implementation of the program and fully leveraging the communication between the nurse and other town departments is of great importance leading us to conclude that hiring the nurse advocate as a town employee is more desirable than contracting out this service. 3. This position be under the Department of Elder Services. 4. Request funding for remaining FY'07 at town meeting in February. This would allow hiring/RFP process to occur during the winter in hopes of beginning the program in the Spring ($9, 034 would be required in the FY'07 budget). 5. The town should continue to actively seek state dollars, money for town's current revolving funds (Revolving Healthcare Fund, COA Donation Revolving Account) as well as support from the town's Hospital Trust Fund to help offset program expenses. 6. An advisory board be established to oversee the development of the nurse advocacy program. 15 ~1 Alternative Approaches to Funding The chart below summarizes a comparative analysis of the options of town employee or the contractual model with fiscal relevance. Town Employee Liability Risk Town would assume full risk, though these are minimal based on experience in similar programs. Towns' current policy would cover new position at no additional costs. Risk could be further reduced by using client waivers and requiring RN carry own insurance. Program Costs $35,395 fully burdened $240 phone expenses $1000 capital expenses (computer) $500 travel reimbursement Sustainable Funding Town Budget Options State Funding Hospital Trust Fund Town's Revolving Fund 00 Contractual (Partnership) Liability risk would be shared with contractual organization though these risks are minimal. In RFP would request respondents share expenses of nurse. Would expect 50% sharing of salary and full coverage of capital and phone expenses. Town Budget Contractor Contribution State Funding Hospital Trust Fund Town's Revolving Fund 1c Comparative Analysis of Options The chart below summarizes a comparative analysis of the options of town employee or the contractual model. Town Employee Control Maximum control as nurse Ability to control would be a town employee. program operations locally Advocacy Nurse would need to Extent nurse acknowledge and understand how having the town as their advocate can employer would influence their represent elder ability to help resolve issues without conflicting between the town and a senior. interests Job description would help define and clarify nurse's role in working toward an amicable and safe solution in these cases. Contractual (Partnership) Less control as nurse would be employed by contracting organization but since town is contractor, this option still provides a significant amount of control. Nurse would need to acknowledge and understand how having the town as their client would influence their ability to resolve issues between the town and a senior. In addition, the nurse would need to be vigilant about providing information on all services available to seniors (not just services from their own organization). 17 Comparative Analysis of Options Town Employee Contractual (Partnership) Other Town fully incorporates Contracting Organization has Advantages advocacy into mission of Elder resources to provide coverage for Services demonstrating town's nurse during .absences. commitment to our growing senior population. Greater opportunity to market program assuming the contracting Easier to build strong links and organization would also be marketing synergies with other Elder the program in their outreach Services and town programs materials/promotions. (i.e. fire/police, housing, senior activities at Senior Center.). Expertise of entire contracting organization at the disposal of the nurse (i.e. outcome measurement, other health professionals advise, quality improvement processes, tool, protocols, etc). Strong collaborative relationship with one provider has potential to create seamless care for some of our seniors. Easier exit strategy if necessary. 18 na%sis of options Comparative Additional challenges b- s _Town F mployee coverage for nurse during tack of absences. Need to develop protocols, and documentation tools' assessment etc. for the outcome Measures, program ,tual gpartnershlp) Gontra choice for our potentially =c ual or perceived. seniors a e do not contract with may be providers less thahel wpful. unity ould feel less mmissign of program, art of the core based/less g Elder Services' r 19 Town, Qf Reading. 16 Lowell Street: Reading;, M.A 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: . Board of Selectmen FROM: Peter 1. Hechenbleikner DATE: December.1, 2006 RE: December 5, 2006 Meeting TOWN MANAGER (781) 942-9043 1. Appointment Animal Control Appeals Committee - The Bylaw established a three- member Animal Control Appeals Committee. We received no applications for this committee even though it has been posted and advertised, My recommendation would be to appoint David Singer from the Board of Health, and one member of the Board of Selectmen. This will give us the quorum we need to set up procedures etc: 2. Report. - Nurse Advocaev Program - The Nurse Advocacy Task Force will present to the Board a report of their findings. My understanding is that this will be their final report. 3. Interim*Report - Downtown Parkine Committee -,Gil Rodriguez will give the Board of Selectmen an interim report of this committee. A draft, copy is attached. 4. Follow-up.- Washington Street Parking - The PTTTF has again reviewed the situation of parking on Washington Sheet between Woburn and Prescott, and recommends that the previously proposed restrictions be put in place - which is a morning M-F parking prohibition. The PTTTF does not recommend establishing a process of permit parking which allows only residents of a particular street to park on that street. 5. Tambone Presentation - South Main Street - The property owner. of three parcels on South Main Street has purchased an abutting property and would like to have that property added to the PUD zoning that applies to the remainder of his property. When the property was re-zoned to PUD; the proposed use was a 60,000 square foot office building with parking. The current proposal is for retail use. A copy of a site plan is attached. The property owner will be in to discuss this proposal with the Board of Selectmen. 6. Town Meeting Follow-up - Two articles that were not approved at the Subsequent Town Meeting need follow-up by the Board of Selectmen: ■ Sale of Oakland Road nroperty - The Board may want to consider. moving forward with the outlined community process, and then re-approach Town Meeting at a later date about getting approval for the transfer and potential sale or re-use of the site. LI c Interim Report Reading, MA Ad Hoc Down Town Parking Committee The Ad Hoc Down Town Parking committee has been meeting monthly since July 19, 2006. At the July meeting Gil Rodrigues was voted as Chainman and Jack Russell, Vice Chairmen. The committee agreed minutes of the meeting would be recorded by a different member of the committee for each meeting. Initially with the summer vacation period, various members of the committee were not present, but at all times the conunittee had a quorum to conduct the meeting. The following outlines the efforts of the colmnittee to date: • Agreed on a Mission Statement "Evaluate the current and projected parking supply and demand in the downtown area by first identifying the groups of involved parties and their challenges, issues and concerns. Then develop various options to address these challenges, issues and concerns with sensitivity and balance to perspectives of all including quality of life and economic climate in the town. Analyze each option and determine recommendations, and present complete findings and recommendations to the Board of Selectmen." • Explore option of renting private parking spaces with local businesses • Validate existing inventory of parking spots available for customers and employees • Expand and validate business employee parking study done by the Chamber of Commerce. • Consolidate information into working document to begin exploring alternate solutions to meet current and projected parking requirements. It should be noted that the committee was approached seperately by a resident and the firm of Latham, Latham, and Lamond to have the committee make a recommendation to the Board of Selectmen on the request by Reading Co-op for establishing a parking lot on Sanborn Street. This occurred over two meetings, absorbing a significant amount of time at each meeting in debate. After discussions with Town Manager and a member of the Board of Selectmen, it is clear the committee should not be dealing with Over-Lay Parking, Sanborn Street Zoning or items of this nature. If a decision is made by Town Meeting or the Board of Selectmen on items of this nature, the result of such decisions may be incorporated or impact the Committee's final recommendations. In sunmmary.the committee is making progress after a slow start. Contributions are being made by each member with an overall goal of improving the quality of life and economic climate in the town. OF RFgd~~ } Town Qf Reading. da 16 Lowell Street: 63°~~4°¢P Reading; MA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@ci.reading.mams (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: December.1, 2006 RE: December 5, 2006 Meeting 1. Aauointment Animal Control. Appeals Committee'- The Bylaw established a three- member Animal Control Appeals Committee. We received no applications for this committee even though it has been posted and advertised. My recommendation would be to appoint David Singer from the Board of Health, and one member of the Board of Selectmen. This will give us the quorum we need to set up procedures etc. 2. Reuort - Nurse Advocacv Program - The Nurse Advocacy Task Force will present to the Board a report of their findings. My understanding is that this will be their final report. 3. Interim Reuort - Downtown. Parking Committee - Gil Rodriguez will give the Board of (-,,Selectmen an interim report of this committee. A draft copy is attached. 4. Follow-un - Washington Street Parkine ' - The PTTTF has again reviewed the situation of parking on Washington Sheet between Woburn and Prescott, and recommends that the previously proposed restrictions be put in place - which is a morning M-F parking prohibition. The PTTTF does not recommend establishing a process of permit parking which %..-,allows only residents of a particular street to park on that street. 5. Tambone Presentation - South Main Street - The property owner. of three parcels on South Main Street has purchased an abutting property and would like to have that property added to the PUD zoning that applies to the remainder of his property. When the property was re-zoned to PUD; the proposed use was a 60,000 square foot office building with parking. The current proposal is for retail use. A copy of a site plan is attached. The property owner will be in to discuss this proposal with the Board of Selectmen. 6. Town Meeting Follow-up - Two articles that were not approved at the Subsequent Town Meeting need follow-up by the Board of Selectmen: Sale of Oakland Road nroberty - The Board may want to consider.moving forward with the outlined community process, and then re-approach Town Meeting at a later date about getting approval for the transfer and potential sale or re-use of the site. qd1? Tow.nv Reading.. r q 16 Lowell. Street ~39ftxcoa4~~P ' :Readin" ; M.A 01867=2685 9. FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@ci.reading.ma.us (781) 942-9043 To: Board of Selectmen MEMO From:- Peter I. Hechenbleikner RE: Agenda 11-14-06 4b) When the Board of Selectmen implemented the .parking regulations for downtown last spring, the Board of Selectmen decided to have a follow-up meeting in six months to see how the process is and set the November 14 meeting for the follow-up. It has taken. longer than hoped to get all of the signs installed, and 'to do the Lottery for the employee/merchant parking. ' The comments/concerns that I have heard are: • Loss of commuter parking - it's my perception that people. have found other locations to park, although they may not have been the "preferred" spaces that they previously used. • Parking spilling over to areas that have been regulated but not utilized for commuter parking - such as Washington Street. • Concern from one resident about change in parking regulation to "no parking" on the east side of Wenda: Parking regulations on High Street. 4c) As part of the downtown parking regulations, the Board extended no parking regulations on High Street from Vine to Middlesex, on both sides of the street. While most people agree that parking should not be permitted - the street is too narrow, some residents on the west (RR) side do park :on the grass strip that is the public Right of Way, and initially got tickets. I asked the 'Board to suspend the regulations while we sorted the issue out on a staff level. I would suggest that the no parking be continued on both sides of the street, and that curb. and sidewalk on the west (RR.) side be established as a priority. All of the properties that front on High Street have adequate off street parking. d) As part of the changes in downtown parking regulations, commuters cars are now parking on Washington between Woburn and Prescott that didn't park there before. They are parking on. both sides of the street primarily at the Woburn Street end, and the • street is too narrow to allow that. The suggestion, with discussion with residents,. is to prohibit parking from 6:30 am to 10 am M-F on the easterly side, the same as on Arlington Street: 4e) Staff recommends a stop sign on County at Lothrop/Wescroft.. 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VJq~14tlIFI't ' {4 \yi, •y.!1,, i. ni!.. 3., 1IW vlr l:v ,.~yl~t~•.- 1-':I jil r ViI \ ':t '~.t h I{l F 'f 'jLrL~ tr r ~,~Mfxt >x., t t r r 4V F \ 15 V'O.~' I~1 71~~ r~1i.~, ,c,..rn k-='•Ya ~,~i .t \ . ~ \•qif .rs 4•a w.1y.,,,,a.~"•-~ rt n 1,I r N'•\ 4 a v hh n.i '..u 1, L.:t..«. } tt. 'ilk l, 011-1 ~ ~ 11N.i , 1 k ~ ~ I•~ ~ ~ '1'IIF a r yitl, syl ~,vhT ,,7 y.+ 1:i it F '.i l^ 3 51 ~ yy.ti N 1 uY . W11 i r L,d3, TOWN OF READING Voted: The Traffic Rules and Regulations adopted by the Board of Selectmen on March 28, 1995, for the Town of Reading; are hereby amended by adding to Article 5, Section 5.4.4 the following regulation (s). "PARKING PROHIBITED DURING CERTAIN HOURS ON CERTAIN STREET 6:00 a.m. to 10:30 a.m. (Monday through Friday)" STREET LOCATION Washington, Street On the. easterly side from Woburn Street to'Prescott Street DATE OF PASSAGE SELECTMEN'S SIGNATURES TOWN CLERK OF READING TOWN CORPORATE SEAL (16t I/ TOWN OF READING Voted: The Traffic Rules and Regulations adopted by the Board of Selectmen on March 28, 1995, for the Town of Reading, are hereby amended by adding to Article 5, Section 5.4.4 the following regulation (s). "PARKING PROHIBITED DURING CERTAIN HOURS ON CERTAIN STREET 6:00 a.m. to 10:30 a.m. (Monday through Friday)" STREET LOCATION Washington Street On the westerly side from Woburn Street to Prescott Street DATE OF PASSAGE SELECTMEN'S SIGNATURES TOWN CLERK OF READING TOWN CORPORATE SEAL Ild,(-' I Rmmw 7:3. (?d r 1VN".t~J Gmail - Re: Washington St. Commuter Parking Problem http://mail.google.com/mail/?ik=3c6l 7f33da&view=pt&th=10ee29.. g Jody Avtges <jodyavtges@gmail.com> Re: Washington St. Commuter Parking Problem 1 message loin bell <loisbell@verizon.net> Mon, Nov 13, 2006 at 1:32 PM To: lois bell <loisbell@verizon.net>, Jody Avtges <jodyavtges@gmail.com>, ernestbay@comcast.net A few of my thoughts - have to get more neighbors' e-mail addresses. Am experimenting with to/cc so sent to myself also! Hard to teach an old dog new tricks Lois Original Message From: lois bell To: loisbellOverizon. net Sent: Monday, November 13, 2006 1:08 PM Subject: Washington St. Commuter Parking Problem We bought our homes in a residential neighborhood. This is no longer the case. My suggestion is to be firm in what we want: PARKING FOR WASH. ST. RESIDENTS AND GUESTS ONLY. Reading pays a very large amount of money to, the META. It's time to take care of Reading residents first. I've noted on numerous occasions the many empty parking spaces, so, today (Nov. 13th) at 11:45 a.m. I walked the area surrounding the station to see first-hand how many empty spaces there were: 14 empty, 2-Hour Parking; 29 empty, Leased spaces. As for paid parking for non-residents, where else can one park for only $2 a day these should be free for Reading residents with a sticker. We don't want our street to be one-way (this didn't work in past years), nor do we want parking on one side only. As far as safety is concerned,.the. situation speaks for itself. Today when I heard a commotion, I witnessed the recycle truck unable to make the corner. One of the workers had to get out of the truck and direct the driver to back into the other side of Washington St. before being able to proceed inch by inch around the cars on the section between Woburn and Prescott Streets. One has to creep onto Woburn St. in order to see oncoming cars. A suggestion would be a "No Parking Here to Corner" sign at least.two houses back on either side. Let's not wait for a tragedy involving fire trucks, police or ambulance before action is taken. 1 of 1 1 wo 1:46 PM i -A--I I•y S Pot. al- Is lAr(\k L66K rn a~•lln S~ c- Ca'CS 6 6 ~1U- l4 :3 0 9h Sad S rlo ~pn~(h~ ~ Cars a n ~dio j,ldq OF Town.o Reading 16 Lowell Street: 6~9°tNCOC+Q Reading; MA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@ci.reading.ma.us (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: December.]., 2006 RE: December 5, 2006 Meeting 1. Anaointment Animal Control Appeals Committee'- The Bylaw established a three- member Animal Control Appeals Committee. We received no applications for this committee even though it has been posted and advertised. My recommendation would be to appoint David Singer from the Board of Health, and one member of the Board of Selectmen. This will give us the quorum we need to set up procedures etc. 2. Reuort - Nurse Advocaev Program - The Nurse Advocacy Task Force will present to the Board a report of their findings. My understanding is that this will be their final report. 3. Interim'Report - Downtown Parking Committee - Gil Rodriguez will give the Board of Selectmen an interim report of this committee. A draft copy is attached. 4. Follow-un - Washington Street Parking - The PTTTF has again reviewed the situation of parking on Washington Street between Woburn and Prescott, and recommends that the previously proposed restrictions be put in place - which is a morning M-F parking prohibition. The PTTTF does not recommend establishing a process of permit parking which /---allows only residents of a particular street to nark on that street. 5. Tambone Presentation - South Main Street - The property owner. of three parcels on South Main Street has purchased an abutting property and would like to have that property added to the PUD zoning that applies to the remainder of his property: When the property was re-zoned to PUD; the proposed use was a 60,000 square foot office building with parking. The current proposal is for retail use. A. copy of a site plan is attached. The propertv owner will be in to discuss this proposal with the Board of Selectmen. 6. Town Meetine Follow-up - Two articles that were not approved at the Subsequent Town Meeting need follow-up by the Board of Selectmen: ■ Sale of Oakland Road propertv - The Board may want to consider. moving forward with the outlined community process, and. then re-approach Town Meeting at a later date about getting approval for the transfer and potential sale or re-use of the site. q-jo) VIA HAND DELIVERY November 8, 2006 Mr. Christopher Riley Planning Director Town of Reading Town Hall 16 Lowell Street Reading, MA 01867-2601 RE: .80, 90,100 and 370 South Street Reading, MA Dear Mr. Riley: I have enclosed, for your review and distribution, six copies of our Proposed Landscape Plan for 80, 90 and 100 Main Street, including the addition of 370 South Street, Reading, MA, which we are requesting to be included in the PUD B Zoning District at the Special Town Meeting. Please call me if you have any questions. Very truly yours, M Anthony A. am bone Executive ce President CC: Josh Latham Brad Latham SIX KIMBALL LANE, SUITE 300 • LYNNEIELD, MASSACHUSETTS 01940 781-245-1515 • FAX 781-245-2828•• WWW.ATLANTICTAMBONE.COM 6/ WARRANT ARTICLE TO AMEND THE PUD-B OVERLAY DISTRICT To see if the Town will vote to arriend the Reading Zoning Map to include within the Planned Unit Development-Business (PUD-B) Overlay District a parcel of land shown as parcel numbered, 14a on Reading Assessors' Map 11, which parcel is shown as Lot One (1) on a plan entitled, "Subdivision of Land in Reading, Mass. For Antonio J. and Alma V. Tambone," Dana F. Perkins and Sons, Inc. Civil Engineers and Surveyors, Reading, Mass. Dated April Ii, 1955 and recorded in Middlesex South District Registry of Deeds in Book 8480, Page 359, and is further bounded and described as follows: SOUTHERLY: by South Street as shown on said plan eighty (80) feet; EASTERLY: by Lot 2 as shown on said plan and by land of Antonio J. Tambone and Alma V. Tambone as shown on said plan one hundred and forty-seven and 70/100 (147.70) feet; NORTHERLY: by land of Antonio J. Tambone and Alma V. Tambone and by land of Ten Hill Plumbing and Heating Co., Inc. as shown on said plan fifty-seven and 13/100 (57.13) feet; and WESTERLY: by land of Edward and Florence E. McIntire as. shown on said plan one hundred forty-seven and 00/100 (147.00) feet. Containing 10,000 square feet of land more or less according to said plan. Or take other action with respect thereto. 1 READING NEIGHBORHOOD MAP 29._._3.3 37* 1+ i ~ i ~ s ,~~-39x 3_ 3 + .i 399 387_ ~ t Le end Map by: Town of Reading g Parcels Trail Map date: ~••_•jl Town Boundary - j Buildings - Fence Parcels valid 1/1/06. Roads, buildings, sidewalks, Railroad i I Sidewalks a o 9 Hedge drives, trails, etc from aerial Roads Driveway C3 Trees photos taken spring 1995. j Bridge Retaining Wall Streams Data are for planning purposes only. I I Paved 00000 Wall L° Open water o 70 140 280 1 I Unpaved °••6'" Path Wetlands Ft Town ,cif Reading 16 L'oweli Stireet: Reading; MA 01867-2685 FAX: (781) 942-9071 - TOWN MANAGER Email: townmanager@ci.reading.mams (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: December 1, 2006 RE: December 5, 2006 Meeting 1. Am3ointment Animal Control Anneals Committee' - The Bylaw established a three- member Animal Control Appeals Committee. We received no applications for this committee even though it has been posted and advertised. My recommendation would be to appoint David Singer from the Board of Health, and one member of the Board of Selectmen. This will give us the quorum we need to set up procedures etc. 2. Report. - Nurse Advocaev Program - The Nurse Advocacy.Task Force will present to the Board a report of their findings. My understanding is that this will be their final report. 3. Interim"Report - Downtown Parking Committee - Gil Rodriguez will give the Board of Selectmen an interim report of this committee. A draft copy is attached. 4. Follow-up - Washington Street Parking - The PTTTF has again reviewed the situation of parking on Washington Sheet between Woburn and Prescott, and recommends that the previously proposed restrictions be put in place - which is a morning M-F parking prohibition. The PTTTF does not recommend establishing a process of permit parking which allows only residents of a particular street to park on that street. 5. Tambone Presentation - South Main Street - The property owner. of three parcels on South Main Street has purchased an abutting property and would like to have that property added to the PL ID zoning that applies to the remainder of his property. When the property was re-zoned to PUD; the proposed use was a 60,000 square foot office building with parking. The current proposal is for retail use. A copy of a site plan is attached. The property owner will be in to discuss this proposal with the Board of Selectmen. 6. Town Meetine Follow-un Two articles that were not approved at the Subsequent Town Meeting need follow-up by the Board of Selectmen: ■ Sale of Oakland Road property - The Board may want to consider.moving forward with the outlined community process, and then re-approach Town Meeting at a later date about getting approval for the transfer and potential sale or re-use of the site. LI 2. ■ Siaht Triangle Bvlaw - Does the Board want to consider snaking modifications and taking this back to a future Town Meeting? I have thought that it might be useful to send some kind of questionnaire to Town Meeting Members to get their input on whether they would like to see this come back, and if so what kind of changes they would like to sere. 7. CI'tW Zonine Workshop - On December 1 Ith, the CPDC is having a zoning workshop on two issues: A proposed parking overlay district for the Reading Co-op Bank owned property on Sanborn Street, and the change in timing of use of the "Phase 2" portion of the Johnson Woods property. This later matter is a follow-up on a request by the owner that the timing of when this property can be used for residential be accelerated, and I have suggested that the affordable housing component be changed from 15% to 25%. It would be helpful for the CPDC to have input on both of these issues from the Board of Selectmen. 8. Sidewalk/Stone Wall - Franklin Street at Sunset Rock Lane - The sidewalk construction should be completed by the Board of Selectmen meeting on Tuesday. Attached are photos taken on Thursday, November 30th, showing the layout of the sidewalk including a full demarcation of the boundary of the easement. 9. Addison-Weslev/Pearson Follow-Up - The Board of Selectmen needs to decide how to proceed with funding of the charette process given FINCOM's vote last Tuesday night. One option as I had suggested is to develop an RFP and get a consultant lined up before the February 5th Special Town Meeting and then request funding at that time. Page 1 of 2 Schena, Paula From: Hechenbleikner, Peter Sent: Tuesday, November 28, 2006 4:09 PM To: 'Jeffrey Struble' Cc: Schena, Paula Subject: RE: Article 13 / Instructional Motion Jeff Town Meeting follow-up is on the Board of Selectmen agenda for December 5 at 9:30. 1 was going to share your email with them if you have no objection. Pete From. Jeffrey Struble [mailto:jws.strublengr@comcast.net] Sent: Tuesday, November 21, 2006 2:28 PM To: Hechenbleikner, Peter Subject: Article 13 / Instructional Motion Hello Pete: I know you have "moved on" for now regarding the disposition of the land parcels on Oakland Road that were the subject of Article 13, but I have an idea about them that I'd like to develop for the BOS' consideration if you think it would help. Recall that I was looking for the instructional motion that Gail Wood had put forward to the BOS about this land during the debate on Art. 13. 1 found it and it reads: "Move that the BOS be & hereby are instructed to bring to TM any proposed sale of the land on Oakland Road." What I interpret this to mean is that it tries to ensure that the land is not sold without input from TM. If Mr. Bill Brown is correct, this land is now wholly under the care and control of the BOS who can sell it at any time without any further review by anyone. This instructional motion - although non-binding - expresses the "will" of TM to the BOS in the form of asking for a final review before closing any deal on the property. The discussion that produced this motion indicated to me a concern on the part of several interested parties to look into all the possible uses for this land prior to putting it on the market. To this end, then, I'd like to offer the following idea. The background information that accompanied Article 13 said that the BOS would like to develop a process of public input after receiving full care and control of the parcels with a view towards selling them. Apparently taking the step of having Article 13 placed on the warrant at all contradicts Bill Brown's assertions and that the School Committee has some care and control of some of the land right now (which explains their July vote to transfer this C & C to the BOS). I would like to suggest that public input be solicited before anything like another Article 13 or any talk of selling the land takes place. Further, I would suggest that all interested Town boards be asked to give their input as well, including the School Committee, Conservation Commission, Recreation Department, etc, and perhaps even FinCom (how much is this land worth, anyway?). My reasoning for this is to get everyone's concerns and ideas out on the table before action is taken and avoid opposition to the final decision that would arise because some individual or group felt left out or un-consulted, which was the tenor of the prevailing arguments that ultimately defeated Article 13. Myself, I feel strongly that the neighborhood should be asked to participate in the hearings and have their say before the BOS acts because this area is entirely within my Precinct (7) and while not an abutter, I do live close to the area on the non-paper section of Tower Road. I would even offer myself as an organizer/moderator of a public hearing as a Pct. 7 TMM in order to facilitate the process. I don't envision a "Working Group" being necessary to advise the BOS on this, but I do 11/28/2006 Page 2 of 2 think they should try to get a comprehensive assessment of what the neighborhood would like in microcosm, what the Town agencies would like in macrocosm and what anyone else wants in between. I'd appreciate your thoughts on this idea and whether or not I.should approach the BOS with it. I don't like the state we're in with the Addison Wesley property and I know that the situation with this land is not directly comparable to that one, but I can see stiff opposition organizing in reaction to a plan of sale of this land that has not first been vetted by the community. After the vetting, maybe then we can all "move on". Jeffrey W. Struble Town Meeting Member, Pct. 7 (Chair) t-- f U 11/28/2006 2. ■ Sight Triangle Bvlaw - Does the Board want to consider making modifications and taking this back to a future Town Meeting? I have thought that it might be useful to send some kind of questionnaire to Town Meeting Members to get their input on whether they would like to see this come back, and if so what kind of changes they would like to see. /7. CPDC. Zonine Workshop -On December 11th, the CPDC is having a zoning workshop on / two issues: A proposed parking overlay district for the Reading Co-op Bank owned property on Sanborn Street, and the change in timing of use of the "Phase 2" portion of the Johnson Woods property. This later matter is a follow-up on a request by the owner that the timing of when this property can be used for residential be accelerated, and I have suggested that the affordable housing component be changed from 15% to 25%. It would be helpful for the CPDC to have input on both of these issues from the Board of Selectmen. e alldStone Wall - Franklin Street at Sunset Rock Lane - The sidewalk construction should be completed by the Board of Selectmen meeting on Tuesday. Attached are photos taken on Thursday, November 30th, showing the layout of the sidewalk including a full demarcation of the boundary of the easement. 9. Addison-Weslev/Pearson Follow=Up : The Board of Selectmen needs to decide how to proceed with funding of the charette process given FINCOM's vote last Tuesday night. One option as I had suggested is to develop an RFP and get a consultant lined up before the February 5th Special Town Meeting and then request funding at that time. Page 1 of 1 Hechenbleikner, Peter From: Ellen Doucette [ecdoucette@brackettlucas.com] Sent: Friday, December 01, 2006 10:47 AM To: Reilly, Chris Cc: Hechenbleikner, Peter Subject: Suggested zoning bylaw change - frontage Attachments: Frontage definition - new - draft 12-1-06.doc Chris, Because of an access issue involving a lot in town, the ownership of which is irrelevant for present purposes, I would ask that the CPDC consider changing the definition of frontage as it presently appears in Section 2.2.13 of the zoning bylaw. Attached hereto is my suggested revision. If there are any questions, please don't hesitate to contact me. Ellen Ellen Callahan Doucette, Esq. Brackett & Lucas 165 Washington Street Winchester, MA 01890 (781) 729-1500 (781) 729-5444 Fascimile g~- 12/1/2001 Town of Reading 16 Lowell Street Reading, MA 01867-2683 Phone: 781-942-6612 Fax: 781-942-9071 Community Planning and Development Commission Notice of a Public Zoning Workshop Please be advised the Community Planning and Development Commission (CPDC) will hold a public zoning workshop on: WHEN: Monday, December 11, 2006,8:30 PM WHERE: Selectmen's Hearing Room, 16 Lowell St., Town Hall The purpose of this workshop is to review proposed zoning map and text amendments that would establish a parking overlay district for property addressed solely at 16 Sanborn Street (Map 64, Lots 21 & 21a.) At a regularly scheduled and posted meeting on October 16, 2006 the CPDC held a preliminary zoning workshop with representatives from the property owner, Reading Co-Op Bank, to review their request for: 1. Proposed establishment of an overlay zoning district that would permit only parking solely on the property at 16 Sanborn Street. 2. Procedures and review by application for CPDC special permit 3. The applicability of the overlay district at other locations to be identified by Town Meeting approval of zoning map amendments You are being sent this notice because the CPDC seeks abutter and neighborhood input on the matter. Your attendance at the workshop may assist the CPDC in reporting on the potential zoning map and text amendments to Town Meeting. You can also make comments in writing to the CPDC, or they can be emailed to Chris Reilly, Town Planner at creilly@ci.reading.ma.us. A copy of the proposed zoning map and text amendments may be reviewed at the Community Services Department, Town Hall, Monday through Friday, 8:30AM-5:OOPM. THIS IS NOT A PERMITTING APPLICATION BEFORE THE CPDC-THE REQUEST WOULD AMEND THE ZONING BY LAWS AND MAP TO ALLOW A PERMITTING APPLICATION. The CPDC will subsequently hold an advertised, noticed and posted public hearing on this matter before reporting to Town Meeting. John Sasso, Chairman Brant Ballantyne, Secretary This notice is being copied to abutters zvithin 600' of the effected property/. Q\ Documents and Settings\ phechenbleikner.TOWN\ Local Settings\Temporary Internet Files\OLKIAB\121106 workshop notice.doc !,9'3 7 ZONING BYLAW - SUGGESTED DEFINITION FOR "FRONTAGE" Current definition: 2.2.13. Frontage: The continuous length of a lot line along a street line having a depth into the lot of not less than twenty (20) feet, said depth measured at an angle to said street line of not less than 65 degrees, not burdened by access easement at the time of subdivision, across which access is legally and physically available for pedestrians and vehicles. The end of a street without a cul-de-sac shall not be considered frontage. Suggested revision: ECD suggestions in bold italics 2.2.13. Lot Frontage: The continuous uninterrupted length of a lot boundary line along a street line having a depth into the lot of not less than twenty (20) feet, said depth measured at an angle to said street line of not less than 65 degrees, over and through which, actual legal and physical access to the potential building site by both pedestrian and vehicles shall be required. The presence or existence of an access easement shall not satisfy the requirement for actual legal and physical access. .The -end --f a--treet • e---- o----s--------- without a cul-de-sac shall not be considered frontage. Further cou:rnents: what is the purpose of the depth requirement in the frontage definition? Shouldn't it be part of a Lot depth dimensional regulation? Deleted: fe requirement not burdened by an access easement at the time of subdivision, across which access to the is legally and physically available for pedestrians and vehicles. ~g~ 2. ■ Sight Triangle Bvlaw - Does the Board want to consider making modifications and taking this back to a future Town Meeting? I have thought that it might be useful to send some kind of questionnaire to Town Meeting Members to get their input on whether they would like to see this come back, and if so what kind of changes they would like to see. 7. CPDC Zonine Workshou - On December I 1 th, the CPDC is having a zoning workshop on two issues: A proposed parking overlay district for the Reading Co-op Bank owned property on Sanborn Street, and the change in timing of use of the "Phase 2" portion of the Johnson Woods property. This later matter is a follow-up on a request by the owner that the timing of when this property can be used for residential be accelerated, and I have suggested that the affordable housing component be changed from 15% to 25%. It would be helpful for the CPDC to have input on both of these issues from the Board of Selectmen. 8. Sidewalk/Stone Wall - Franklin Street at Sunset Rock Lane - The sidewalk construction should be completed by the Board of Selectmen meeting on Tuesday. Attached are photos taken on Thursday, November 30th, showing the layout of the sidewalk including a full tt~~~~demarcation of the boundary of the easement. Hddison-Weslev/Pearson Follow-Up - The Board of Selectmen needs to decide how to proceed with funding of the charette process given FINCOM's vote last Tuesday night. One option as I had suggested is to develop an RFP and get a consultant lined up before the February 5th Special Town Meeting and then request funding at that time. 41 * I L a;t •:Y mss, y 7 4y Ry `a, ~§ft v° _ ~ 4~h r ~ .14 P ~ ' t a r r "i 1 ~ f 7 t • A.tNP1;. F tai t ~ , a =w r '.1! n k. a sidewalk - SRL and Franklin ra 7 F 1't^K ~ 1, hr x i- ~ ;6a Ac q~ •x Xr- ~ _rnt t l~-......,m.~u... '..k •~a.n... SL.. .~+.1w ~d_},i.-...•dl Ad.,-3 a~m~.. W.~.. .j3 walk - srl and Franklin Street Z:; 2. ■ SiQht Trianale Bylaw - Does the Board want to consider making modifications and taking this back to a.future Town Meeting? I.have thought that it might be useful to send some kind of questionnaire to Town Meeting Members to get their input on whether they would like to see this come back, .and if so what kind of changes they would like to see. 7. CPDC. Zonine Workshop - On December 11 th, the CPDC is having a zoning workshop on two issues: A proposed parking overlay district for the Reading Co-op Bank owned property on Sanborn Street, and the change in timing of use of the "Phase 2" portion of the Johnson Woods property. This later matter is a follow-up on a request by the owner that the timing of when this property can be used for residential be accelerated, and I have suggested that the affordable housing component be changed from 15% to 25%. It would be helpful for the CPDC to have input on both of these issues from the Board of Selectmen. 8. Sidewalk/Stone Wall - Franklin Street at Sunset Rock Lane, - The sidewalk construction should be completed by the Board of Selectmen meeting on Tuesday. Attached are photos taken on Thursday, November 30th, showing the layout of the sidewalk including a full demarcation of the boundary of the easement. 9. Addison-Weslev/Pearson Follow=Up ; The Board of Selectmen needs to decide how to proceed with funding of the charette process given FINCOM's vote last Tuesday night. One option as I had suggested is to develop an RFP and get a consultant lined up before the February 5th Special Town Meeting and then request funding at that time. L,k Joint Meeting of Finance Committee, School Committee and Board of Selectmen October 18, 2006 The meeting convened at 7:45 p.m. in the Senior Center, 49 Pleasant Street, Reading, Massachusetts. Present were Finance Committee Chairman Andrew Grimes, Vice Chairman Chuck Robinson, Finance Committee Members George Hines, David Greenfield, Ron Powell, Michele Williams and Hal Tornan, Board of Selectmen Chairman Ben Tafoya, Vice Chainnan James Bonazoli and Selectman Camille Anthony, School Conunittee Chairman Elaine Webb, School Committee Members David Michaud, Carl McFadden, Pete Dahl and Lisa Gibbs. Also present were Town Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Public Works Director Ted McIntire, Town Accountant Gail LaPointe, Police Chief Jim Connier, Superintendent of Schools Pat Schettini, School Director of Human Resources and Finance Mary DeLai, Assistant Superintendent John Doherty and Paula Schena. Finance Committee Chainnan Andrew Grimes noted that there is a change in the budget process this year, a change to the calendar and the budget format. The Town has little control over snow and ice, debt service and benefits so they will be taken out. The Finance Committee is setting up a policy on capital and cash reserves. Bob LeLacheur reviewed the budget calendar. He noted that the Subsequent Town Meeting starts on November 13th, the preliminary staff budgets are due to the Finance Committee on December 20th, a Financial Forum on January 24th, and the final budgets to the Town Manager on January 31 st. Bob LeLacheur noted that there will be a cautious approach to revenue. We will use free cash sparingly in the budget process, lock down revenue estimates, and use free cash to handle variances to serve as a buffer instead of waiting until January. The Finance Committee recommends to exclude the earmarked revenues which will leave us with net revenues. Bob LeLacheur noted that the accommodated costs are costs outside the operating budget such as shared costs including benefits, capital, etc. Also, uncontrollable costs; i.e., energy, rubbish, snow and ice. Community priorities would be for new additions to the budget. Cash reserves have always been 5% of the net available revenue. Suggestions for use of cash reserves over 5% NAR include leave in reserves, add capital funding, add funding for long tern liabilities, one time community priority, supplement current/future budgets for a one time item but not necessarily recurring costs. Carl McFadden asked about capital. Bob LeLacheur noted that the Finance Committee is looking at 5.25% for capital but has not agreed to it yet. He also noted that capital has to be done and should not be considered optional. Town Accountant Gail LaPointe reviewed the revenues. She noted that a realistic revenue estimate is to add 2.50% plus any new growth. She also noted that an average of 5% for State SA Joint Meetine of Finance Committee. School Committee and Board of Selectmen - October 18. 2006 - PaLye 2 Aid is the closest to being viable. If it doesn't come in at that rate, then the Finance Committee will handle with free cash for this year. We would oirly use free cash one year and then cut the following year. She noted that a 5% increase in FY08 equals $64,944,392 - that is $1.75 million over last year. Carl McFadden asked what is the actual % for creating the FY08 Budget. Andrew Grimes indicated that they need to see a baseline budget. A baseline budget is what we did last year - standard expense and inflation and the staffing stays at the same staff level as last year, then what has to be done for exceptions. He noted that the departments should include what they think we should be doing so the Finance Committee can see what we are missing/giving up. It was decided that the next Financial Foruin will be on January 10,2007. A motion by Webb seconded by McFadden to adjourn the School Committee Joint Meeting of October 18. 2006 at 9:30 p.m. was approved by a vote of 5-0-0. A motion by Anthonv seconded by Bonazoli to adjourn the Board of Selectmen Joint Meeting of October 18. 2006 at 9:30 p.m. was approved by a 'vote of 3-0-0. The Finance Committee continued their meeting. The Town Manager noted that a Reserved Fund Transfer is needed for storage of the Election equipment. We are currently using Pods and that is very expensive. The transfer is for the amount of $8,300 to purchase a trailer to store the Election equipment at the DPW Garage. A motion by Grimes seconded by Williams to approve the Reserve Fund Transfer in the amount of $8.300 for the purchase of a trailer to store Election equipment was approved by a vote of 7-0-0. Bob LeLacheur reviewed Article 4 of the Subsequent Town Meeting Warrant. George Hines indicated that he felt the Classification Study and the shade trees, should wait until the next budget. Torman moved and Greenfield seconded to recommend the transfers under Article 4 as presented. Hines moved and Williams seconded to amend the motion by deletine C13 in the amount of $20.000 and revise F12 to $3000. The motion to amend failed by a vote of 3-4-0 and the main motion failed by a vote of 4-3-0. A- motion by Williams seconded by Torman to adjourn the meeting of October 18. 2006 at 10:15 p.m. was approved by a vote of 7-0-0. Respectfully submitted, Secretary Board of Selectmen Meeting October 24, 2006 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items. appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Ben Tafoya, Vice Chairman James Bonazoli, Secretary Stephen Goldy, Selectmen Camille Anthony and Richard Schubert, Town Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Town Planner Chris Reilly, Public Works Director Ted McIntire, Paula Schena and the following list of interested parties: Bill Brown, Charlie Russo, Alex McRae, Stephen Crook, Michael McIntyre, Tom Ryan, Joanne Simons, John Sasso, George Katsoufis, Steve Oston, Andy Murphy, George Hines. Reports and Comments Selectmen's Liaison Reports and Comments - Selectman Stephen Goldy thanked the residents for the coffee, donuts, etc. on the Selectmen's walk on Saturday. He also participated in the Wood End Playground Community Build on Saturday and Sunday. Vice Chairman James Bonazoli also thanked the residents for the goodies on Saturday. He asked about the advertising signs on the Common for singles, and the Town Manager noted that he sent DPW out to remove them. Vice Chainnan Bonazoli noted that a Whittier Road gentleman had concerns with coyotes, and the Town Manager noted that the Police Chief was following up with him. Vice Chairman Bonazoli also noted that RCTV is looking for pictures of pumpkins. Selectman Richard Schubert noted that the Interchange Task Force Meeting is at Coolidge Middle School at 6:00 p.m. on October 25th. They are looking for input and feedback. Selectman Camille Anthony noted that she received an e-mail from Bob Frey asking if she would be the Selectmen's speaker for the Interchange Task Force Meeting. Town Manager's Report The Town Manager gave the following report: • Report on Financial Foruin is October 18th. • Department Head Retreat - Friday, October 20th. • The Town was in Woburn District Court on the Diranian matter today (Timothy Place). The Clerk Magistrate ordered Mr Diranian to pay the $300.00 fine within 90 days and if the violations continue after that, the Town may issue further fines at a rate of $300.00 per day, proceed with a Criminal complaint, or proceed in Land Court or Superior Court. • The "Change a Light - Change the World" Campaign encourages residents to pledge to change at least one incandescent light bulb in their home to a Compact Fluorescent Light. These lights use 75% less energy, and last for much longer. The quality of light is excellent. To pledge, go to www.nnld.ora. We have indicated that in this community 5s, Board of Selectmen Meeting - October 24. 2006 - Page 2 between now and the end of November, we can get at least 500 households to make and meet that pledge. • LED lighting for holiday lights. • Board Walk- October 21st. • The 2006 public flu clinics are set up for the following dates: Wednesday, November 8, 2006 Killam Elementary School 2:00 p.m. - 4:00 p.m. For Reading residents 65 and older Tuesday, November 14, 2006 Coolidge Middle School 5:00 p.m. - 7:00 p.m. For adult Reading residents Thursday, November 16, 2006 Parker Middle School 5:00 p.m. - 7:00 p.m. For adult Reading residents • Election, November 7, 8:00 a.m. to 8:00 p.m. - at 55 Walkers Brook Drive. There is plenty of parking, plenty of Police presence to ensure your access to and from the site, and a good poling location. For Election equipment storage, we have asked for and received a Reserve Fund Transfer to purchase a trailer which will be used to transport and store the Election equipment. • RCTV wants to see your Halloween Jack-O'-Lanterns! E-mail us a digital picture of your Halloween carved pumpkin, and we will show it on TV and rctv.org! Send pictures to: pumDkin(a7rctv.org! Pictures will be displayed on RCTV starting Saturday, October 28th and run until Halloween night. We will post pictures on the web at www.rctv.org/halloween as we receive them! Have a safe and Happy Halloween! • 128/I93 hearing in Reading on Wednesday, October 25th. • Road construction. • Sidewalk construction. • Franklin Street sidewalk update. • Status - Gazebo Circle area drainage improvements. The Assistant Town Manager noted that there was information in tonight's handout on Local Heroes from our Veteran's Agent. Proclamations/Certificates of Appreciation Proclamation - Coats for Kids Dav - The Town Manager noted that Jordan's is partnering with Anton's Cleaners coat drive. A motion by Goldv seconded by Schubert to approve the Proclamation for Coats for Kids Dav was approved by a vote of 5-0-0. 5 ~'v Board of Selectmen Meeting - October 24. 2006 - Pate 3 Personnel and Aupointments Community Preservation Act Studv Committee - The Board interviewed Bill Brown and Tom Ryan for positions on the Community Preservation Act Study Committee. Goldv moved and Bonazoll seconded to place the following names into nomination for nine positions on the Community Preservation Act Studv Committee: Bill Brown. Tom Rvan, Mark Wetzel (Conservation Commission), Israel Mavkut (CPDC), Karen Flammia (Housing Authoritv), Marv Ellen Stolecki (Recreation Committee), Clavton Jones (Historical Commission) and Camille Anthonv (BOS). Tom Rvan. Mark Wetzel. Israel Mavkut, Karen Flammia. Marv Ellen Stolecki and Clavton Jones received five votes each, Camille Anthonv received four votes. and Bill Brown received three votes and all were pointed. Discussion/Action Items ARC of Eastern Middlesex Presentation - Joanne Simons, Executive Director of ARC of Eastern Middlesex (fonnally EMARC) was present. Ms. Simons noted that they provide services and support to people and families with disabilities. They just received a two year certification with distinction, and they have over 100 employees. She also noted that the Town's honey is incredibly well spent. They also have a merging art program. Chairman Ben Tafoya noted that people can help by providing business opportunities for them. Review Housing Planned Production Prouarn - CPDC - Town Planner Chris Reilly, CPDC Chairman John Sasso and George Katsoufis were present. Chris Reilly noted that the goals that CPDC identified should have been reviewed with the Selectmen. They are not getting much public feedback and need the Selectmen's leadership. He also noted that Reading has yet to achieve the 10% affordable housing. The Housing Plan provides a plan on how to obtain that. The State uses decennial U.S. Census and the next one is in 2010, and that is when we will be given a new bar. Mr. Katsoufis noted that the higher density housing generally has fewer children. The household age and size is leading to slightly declining enrollment in schools. He also noted that the end result is that we need to create an additional 66 units of affordable housing each year. Mr. Katsoufis noted that the next steps are to give a short report to Town Meeting, have Selectmen approve the plan in January, have a Special Town Meeting in February, submit the plan to DHCD in March, and get approval from DHCD in April. He also noted that the Housing Plan can benefit from the Community Preservation Act. Zoning amendments will be for accessory apartments, PRD cluster zoning and Johnson Woods. Mr. Sasso noted that some housing units will come off of our rolls in a couple of years. The Town needs to work harder on accessory apartments. The Community Preservation Act is an important cornerstone of the housing plan. He also noted that they need technical help with 40R and 40S. 5 ~3 Board of Selectmen Meeting - October 24. 2006 - Page 4 Selectman Richard Schubert noted that a chart showing what's host effective would be helpful. Mr. Sasso noted that he has a list and matrix. Selectman Camille Anthony suggested that the liaison (Ben Tafoya) prioritize and list what the Selectmen need to do. Hearing - Modified Water Rates - The Secretary read the hearing notice. Public Works Director Ted McIntire, WSSWAC Members Steve Crook, Steve Oston and Mike McIntyre were present. Ted McIntire noted that the Water, Sewer and Storm Water Advisory Committee met on October 11, 2006 and voted 4-0-0 for $6.49 per hundred cubic feet, and to use $300,000 from water reserves. He also noted that every gallon of water is billed for on whatever the MWRA rate is. He noted that there is additional work at the Water Treatment Plant that needs to be done. The Assistant Town Manager noted that there are large drivers of the water rate increase. The supplemental MWRA Summer water, water main work scheduled next Summer, the Water Treatment Plant costs and in the Summer of 2008, the full buy-in to the MWRA. He also noted that the Finance Committee reviewed this and they felt more reserves should be used in FY07. They reorganized the use of reserves to 500-300-100 equal to a water rate of $6.25. Vice Chairman James Bonazoli asked why the WSSWAC recommended 300-300-300. Steve Oston indicated because there are many unknown risks. They do not want to deplete the reserve fund, so they recommend only using $300,000 the first year. Vice Chairman James Bonazoli asked if the water main work would come out of reserve funds, and the Assistant Town Manager noted that typically it could come out of capital. The Town Manager noted that $1.5 million in the water reserves is a lot.* The Assistant Town Manager noted that the more reserves that we use only defers the increase in inflation. Vice Chairman James Bonazoli noted that he had concerns regarding the demolition of the Water Treatment Plant. Mike McIntyre noted that the demolition of facilities will have extraordinary expenses and the Town needs to plan for that. . , George Hines noted that he was present as a tax payer. He feels that the process was handled badly. People are complaining about their taxes, and now an increase in water rates well beyond what we were told. He suggested considering tiered water rates, or perhaps a delay in the demolition of the Water Treatment Plant. Alex McRae noted that other increases were voluntary. This is involuntary and the Board should look at other options. A water debt tax shift would allow the Town to shift the debt portion of the water and sewer bill to the tax rate, and that would lighten the burden on tax payers. Board of Selectmen Meeting - October 24. 2006 - Paae 5 The Town Manager noted that the Selectmen could have the WSSWAC look at shifting the debt and tiered rates. Andy Murphy noted that he was disappointed in the process, He also noted that people won't respond until they see the numbers, and then the phones will start ringing. He suggested the Board look at alternatives and also suggested bringing this issue of MWRA back to Town Meeting. It was noted that Town Meeting has already made their decision, and that decision needs to be backed. George Hines suggested doing monthly billing. The Town Manager noted that a remote reader is needed to do monthly billing and that will take a couple of years, and would also add the cost of mailing. Schubert moved and Goldv seconded to approve a water rate of $6.25 per one hundred cubic feet effective with the December 10. 2006 billing a minimum of $12.50 and to use $500,000 from the Water Reserve Fund subiect to appropriation of the water reserves by Town Meeting. A motion by A.nthonv seconded by Bonazoli to amend the main motion with a water rate of $6.36 and a minimum billing of $12.72 and to use $400.000 in reserves was approved by a vote of 3-2-0. The main motion. as amended. was approved by a vote of 4-1-0, with Goldv opposed. Ubdate on Water Conservation ProQTam and Results - This was rescheduled for the next meeting. Review Town Meeting Warrant - The Assistant Town Manager reviewed Article 5 of the Subsequent Town Meeting Warrant. He noted that the first four are all offsets for moving the Town Clerk to the Finance Department Budget. Line C12 in the amount of $18,500 is due to a retirement in the Town Clerk's Office. This amount includes sick leave buyback and increasing the Assistant Town Clerk to full time. Vice Chairman James Bonazoli asked why the $20,000 for the pay and class study couldn't wait until FY08, and the Town Manager noted that if it is in the FY08 Budget, then it will extend the study one more year. The Assistant Town Manager reviewed capital. He noted that if 5.25% is used for capital, we will have a $900,000 deficit. The Finance Committee will be discussing this tomorrow. He also noted that the Finance Committee is interested in doing some capital but are not sure how much. A motion by Anthonv seconded by Goldv to approve the budget amendments without the pav and class studv and to draw the line at $300,500 for capital was approved by a vote of 4-0-0. (Selectman Richard Schubert had left the meeting). Review Timeline and Process - Addison Weslev - The Town Manager noted that the purpose of the process is to develop a community consensus on appropriate use and zoning of the Addison- Wesley property. He also noted that professional expertise will be needed. The Town Manager noted that the Civic Engagement Process involves more of the community than a charette. s~,5 Board of Selectmen Meeting - October 24. 2006 - Page 6 The Town Manager suggested holding a Special Town Meeting on either March 19th, 22nd or 30th with the Warrant closing January 30th or February 6th. There was discussion among the Board regarding the timeline for a Special Town Meeting. The Town Manager will report back with a cost for each scenario and a time frame. Selectman Richard Schubert left the meeting at 11:15 p.m. Approval of Minutes A motion by Anthonv seconded by Goldv to approve the Minutes of September 26. 2006 was approved by a vote of 4-0-0. A motion by Anthonv seconded by Bonazoli to approve the Minutes of October 3. 2006 was approved by a vote of 4-0-0. A motion by Goldv seconded by Anthonv to approve the Minutes of October 10. 2006 was approved by a vote of 3-0-1. with Anthonv abstaining. A motion by Anthonv seconded by Bonazoli to adiourn the meetins of October 24. 2006 at 11:40 p.m. was approved by a vote of 4-0-0. Respectfully submitted, Secretary S' B MT THE COMMONWEALTH OF MASSACHUSETTS Number: 2006-1 TOWN OF READING This is to certify that DON COWAN d/b/a BRIAN'S FATHER'S HOT DOGS to sell hot dogs, etc. at Eric's Greenhouse, 1090 Main Street, Reading, Mass. on December 2, 3, 9 and 10, 2006, 10:00 a.m. to 6:00 p.m. IS HEREBY GRANTED A PEDDLER'S LICENSE in said Reading, Massachusetts and at that place only and is subject to the following conditions: Set up on right side of driveway next to entrance to outdoor sales area. This license is granted in conformity with the statutes and ordinances relating thereto, and expires on December 10, 2006, unless sooner suspended or revoked. In Testimony Whereof, the undersigned have hereunto affixed their official signatures. ~ v v ~I v v v _d J, kil a Date Issued: November 28, 2006 TOWN OF READING This is to certify that the CULTURAL CONNECTION, c/o CREATIVE ARTS, 25 WOBURN STREET, READING, MASS. IS HEREBY GRANTED PERMISSION TO SERVE - NOT SELL WINE AT A CULTURAL CONNECTION HOLIDAY PARTY AT THE READING COOPERATIVE BANK 180 HAVEN STREET ON WEDNESDAY, DECEMBER 6, 2006 BETWEEN THE HOURS OF 7:00 TO 9:00 P.M. Under Chapter 138, Section 14, of the Liquor Control Act. Holders of one day licenses shall provide a bartender. and/or servers who are trained and authorized to make decisions regarding continued service of alcoholic beverages to attendees. There shall be no self service of any alcoholic beverage at any event approved as a one day license. This permission is granted inconformity with the Statutes and Ordinances relating thereto 34d expires at 9:00 p.m., December 6, 2006, unless suspended or revoked. del ►y~ y,y V Date Issued: November 30, 2006 53' ® , C. tc &s 1,.,, `~►1 04 ve 77 ®n November 20, 2006 Reading Board of Selectman 16 Lowell Street Reading, MA 01867-2683 Attention : Mr. Peter Hechenbleilmer, Town Manager Dear Reading Board of Selectman: Verizon is committed to providing our FiOS TV customers in Reading with the broadest variety of programming choices available, 100% digital picture quality and top-notch customer service. We realize that our customers have other alternatives for entertainment and our goal is to offer the best choice and value in the industry. 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Verizon appreciates the opportunity to conduct business in your community, and we look forward to a long and rewarding relationship. ,,Y,U M,066~ Jill M. Reddish Franchise Service Manager - Massachusetts g ov 2V $ stvamwawe Farm pFd sea( ragm puz sail oggr i, MRM soar ap secy. 00'0555 00059S HAO - ragaraH Patton- pawramn 0'05ES 00'09ES pH-rnMasaH fin rums ismons up 6661$ 9661$ HAG squaw ewoH C 0'OVZS 00'0699 01$-raNaaaH Po6ewepryawmawp 66249 5621$ HA00H ' Fi85+66'9$ HTS+OO'S$ Insrayun Al SOid-mswaH luawweldaH 65 65 56'65 sus OH H45+00'9$ H$5+00'9S lenaryug aiseq- Wines lvawaaeidag 66'49 SsES W prall a MYVZ$ SOTZ$ dmauow g-Z.""oplul to paAmyu) 53%Oa d d. 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In addition to ourcompiiance will laws and regulaliau designed to protect your pmacy, we adh ere to a set of Gene rel PnvacyPdncrplns (available al hltp://www.22Vadzon.com/pdvacY) that provide the has '.c foundation for all of our privacy practices and policies. Why Is Verizon providing this notice to me? As a subscriber to Vedzon FIGS TV Cahill service a other sorvices provided orerVerill facilities that are used to provide Cable service Colherservicesy, we are providing Ills notice to help you understand our privacy practices and your rights under Section 631 of the Goofs Communications Policy Act of 1984 (the 'Cable Act"). Under the Cable Act, you are entitled to know: • the nature of the personalty Identifiable inform akin we collect and the way we use this information; • under whataaumstanceswemaydisclosepersonailyldanlifiahle infanaUon and to whom; over me system, and the types and numherof devices you Use to coined to the system televisions and computers). To provide you with a mom personalized experience, we also may collect infatuation such as; your locality and the service preferences you ihdcate through your voluntary Interaction war the system. Additionally, if youmint your residence, we may have arecadof whether landlord permission was rewired to Install our cable service facilities as well as your landlord's name and contact irforMit on.Wemayalsomaintainmonarchrecords c ntahNinfamatimdaalledthrwghvdladarysdtsa>boetterdeVt:arseveys. When you use interactive or other transactional television services, our FIBS TV system automatically Wines certain information on your use of these services. Most of this information is not personalty Identifiable inforrnalion and is used to execute commands you make using your remote control or Set Top Sax. This may Include infarroationrequired to charge your television channel, review listings in an electronic program guide, and pause or fast (onward through certain on demand programs, among other information. It may also include otter information such as the specific service features you use and amount of time you spend using them. However, In order to carry art a request to watch a pay-per-view program or video on demand, for example, the ROS TV system may collect certain personalty Identifiable information, such as your account Information, in addition to the product or service purchased, so that you may be property billed for the program. • how long we maintain personally Identifiable information; Now does Verizan use personally identifiable information? • how yin mayebtain access to your personally identifiable Information; and Verimn uses Torsionally identifable infom mSon in oMer to pmrds the Niftiest • your rights under the CabieAaconceming Personally Identifiable Information in this notice, when we use the terms 'Vedzon,""wo,""us; a "our,"we am referring to the Vedmn company that ormsend/oroperales the FIBS TV cable system In your area pursuant to a cable television franchise obtained (rain the relevant franchising authority, and any company that @ is owned or controlled by, or under common ownership or central with, the Vernon company, and (it) provides any wire a radio communications service. What is personally Identfnable Information? Personally identifiable information is Intonation that Identifies a particular Person. it does flat Include aggregate data that does not identifya particular person. This notice addresses the personalty identifiable information hat you have furnished to us a that we have collected using the FIBS TV cable system when we provide FIBS TV or other services to you. What Wanted personat7y mertiffable Irfommaon does Var li collect? Under the Cable Act. Vedzon is only permitted to collect personally Identifiable Information needed to provide our ROS TV cable service or other services to you or to detect unauthorized reception of cable Communications. The Caine Act prohibits us Imm using our Ohio facilities to road personally Identifiable information about you for any other purpose without your prior written or electronic consent. The Cosu lyAablainteInfamalwecollecttypicallyincludesname,address, telephone numing divefs $area number Social Seemly Number, and crecit card or bank account number, We also coiled other Information to enable us to provide you the highest quatty service with minimal delays. This may include service and credit facade, past correspondence with you. the services you Subscribe towAyournavigatonmrough thoseservices,lhepurdhasmyoumake quality FiOSTV service and other services luym, and to help us detect theft of service. This means maintaining good business records for a number at business ac6dnes, including, but not limited to, records needed: • to ensure that you are receiving be services you ordered; • to allow us to property maintain those services and to make improvements or upgrades when necessary; • to confirm flat you are being property billed; • to inform you of new products or services that may be of Interest to you; • to allow Listo understand theme at,andIdentify lmprevementstoaaservices; • to prevent fraud, Including the unauthorized use of our service; and • to ensure our own comphanm with the law. Does Vedzon disclose personally Identifiable information to others? Vedzanconsiders; ft Comma ly Identifiable information contained in our busirf records to be confidenliaLWe are, however, authorized under the Cable Act to disclose personalty identifiable Information if the disclosure is necessary to provide, or conduct a legitimate business activity related to, the FIGSTY Samoa aother services pravidedaorourfad6aes, Cris requiedbylawalegalpracass. Our disclosure of personally identifiable Information to other parties (such as our affiliates, vendors, antl agents) will depend on whether it Is necessary to conduct a legitimate business activily related to the FIBS TV service or other services rehderedto you. forexampde, wa may engage such parties to assist us in billing and collections, administration, surveys, marketing, service delivery and customaation, maintenance and operators, and fraud prevention.'Ne may also disclose personally Identifiable information about you to outside auddors and regulators. We may also collect, use, and disclose information in non- persdnaayfdedidiablaaaggregalo (omits, such as mUnassunnisandsorixe usage and other statistical reports, which do not personally idengly you, your partioutor viewing habits, crony transaction you have made over our system. If we (or our parent company) enter Into a merger, acquisition, or sale of all or a portion d our assets, subscribers' personally Identifiable inlamagon will, in most Instances, he transferred as part of the transaction. When isVortmn required to disclose personallyfdonUnabfe firlma dfun by law? We make every reasonable elfon to protect our subscribers' privacy as described in this notice; however, we may be required by law to disclose personally identifiable information about a subscriber without his or her consent and without notice in order to comply with a valid legal process such as a subpoena, court order, or search warrant. The Cable Act may require that we disclose personally Identifiable Information to a third party or governmental entity in msponse to a court order or other legal process. in the event the court order is sought by a oar-goverimemal entity, we am required to notify you of me mat order and you opportunity to appear in court and contest the order. It the court older or other legal process Is sought by a governmental entity, the Cable Act requires that wo disclose the Informal to the garemment unless the records sought irneNa your video pmpamming selections, in which= a you will be given ft opdraum)rytaappearandco;desi any claims made in support of the court artier d legal intense. Additionally, we may also use or disclose personally identifiable information about you without your consent to Coolant our customers, employees, or property, in emergency Situations. and toondorce ourdghls under our terms of service and policies, in court or elsewhere. Can I limit or prohibit Vedzan's use of my personally Identifiable information? You may contact Vernon at the OrderahOllling number referenced on your bill to ask us to put you on our"do not call; "do not e-mail"or"do not mall' lists so that you do not receive marketing a promotional telephone calls, e- mail or mall from us or our agents. The Cable Act permits cable operators to disclose subscriber name and address information to other parties, but only after providing you with the opportunity to limit or prohibit such disclosure. it is Ved:on's policy not to diadem any personally Identifiable Information about you to others outside ofVerizen and Its affil lei. venders and business partners unless you provide your prior consent or we are required to do so by law. Before Vedzon ever makes such mailing lists available to omers, It will provide you will notice and an opportunity to prohibit or IdmY such disclosure. How does Vedzon protect personally idensflabie Information? We tdnw indhclry-s1a al:nl pxlices m prrarht umtNholked access to pemahalty Identifiable Information by a person other than the subscriber or us. Hmveeer, we cannot guarantee that these practices will prevent every Pr oubodzed alter at m access, sae, or disclose personalty Identifiable Information. How long doesVerizon maintain personalty Idemblable hdonnallon? Vedzon will maintain personalty identifiable information about you no longer ban necessary for the purpose for which It was collected. This means we may also maintain this Information fora period of time after you am no longer a subscriber If it is necessary for business, legal, or tax purposes. We will destroy the mfomtalioo awe have no pending requests, oriffers, Precut orders for access to this personally identifiable information, after we determine that it is no longer necessary for the purposes for which It was allotted and in compliance with any local requirements. It yen are a resident of Nevi Jersey, Verizon wdd notify you, In miles, when any pemonaly identifiable Infomlatlon concerning you, your household or a user of your terminal Is destroyed. Whom and when can 1 see my personally IdenllHable Information? If you would like to see your personally Identifiable Inforol please send us a written request at the ConesporullAddress listed in the Contact Us section of your bill. We will be glad to triangle a convenient films and (Oregon during regular business hours for you to see the Information upon furnishing prWrklerarficatlon. You wall onlybapermitted to exambin, records that Contain Personally identifiable information about you and no me else. It you believe any of your personally Identifiable Information Is Inaccurate, we will we* with you to ensure that the appmpdate corrections are made. Vernon reserves the fight to charge youfalhewitofphotocopying anydocumenislal, request What can I do If I think my privacy dghts have been violated? Vedzon takes your privacy rights very seriously. ([Van believe gnat your privacy, rights have been violated, please contact us immediately, We will take knomidiale steps to address your Concerns. If you believe mat you have been aggrieved as a result of our violation of the Cable Act, you may enforce the limitations imposed on us by the Cable Act through a civil lawsuit seeking damages, attorney's (us, and litigation cosalOthernghtssrdmit es may be available to you under federal a other applicable laws as well. Does ft nWco applytovertzaPa ROSimemet Samoa orvolce service? Pion am a subscribermVedzonFOSInaemetService,arksapfimdoreprhvacy practices may be found athRVJAywWLvedmn.noVpolicles/pdvacynsp. If you amasuLsaf eeraVO¢Onswireservice,arcplatypracticesarsdescribed in Vernorts li and CFNI Poldes forVoice Services. That poky b available at tdtp:/MWW22.varimn.comlabo Wprimcytcustama. Will Vedzon nasty me if It changes this Pasta? As required by the Cable Pct, we will provide you with a cDpi subscriber privacy notice an an annual basis. We may modify this notice at any time. We will natty you of any material changes thmugh wrinen, electronic, or other means as permitted by law. You may cancel your Service at any time it you do nut agree to any change. By continuing to use the Service after a change is in effect, you accept the change and agree to abide by A. December 1, 2006 hp t The following notice contains Important information about yourVerizen FIGS TV service and aboulVedzon's policies and procedures governing yaufFIOS TV service: Please mad this document carefully. We also encourage you to visit us at verizongos.coMN. Table of Contents: Privacy Notice ...Paget Programming Services and Equipment Bates ...Page 1 FIGS TV Products and Services ...Page 2 sitting and Payment Policies ...Page 2 Installation Policies ...Page 2 FIGS TV Equipment . ..Page 2 Complaints and Customer Service Page 2 FOS TV PRODUCTS AND SERVICES We've made things Distil FIGS TV is all about straightforward packages, sports and movie tiers, and premium and international channels. HOS TV brings youa complete solution for all your entertainment needs. In the past six months we have Introduced many enhancements to FIGS TV, Including Widgets, an excifing FREE new feature. Widgets are small Interactive applications that supply lone touch" weather and traffic In a ticker under your current television program, We have also Introduced Home Media DVR, a progressive technology which features all the same coot controls as your standard DVR, only with more oexib!lily, because It allows you to watch a recorded show in one mom while someone else uses the same DVR In another room. If you would like Information an using your HOSTV service, please contact us at 1.888553.1555 or visit us at vedzonfics.coMN to learn more. In the event our products, services or prices change, you will generally receive advanced notice of such changes at least 30 days In advance or In compliance with applicable law. This notice may be provided on your monthly bill, In a separate bill tnsen or other Milan nolvicalion, or as an on-screen notice. BILLING AND PAYMENT POLICIES Payments. Bitting forthe service w1l begin automatically man Installation and continue until the service is cancelled. Regular service and equipment charges will he billed each month Inadvance, Other transactional charges, such as for video-on-domand services, will be tilled after the applicable servitor or feature has been ordered or provided to you. Taxes and other governmental fees andcharges, it any, will also be included in your monthly bill. Rates for the Service and other charges may be changed by us at any time, subject to applicable law. We agree to fumish to you at any time, upon request by calling 1-BBB-553-1555, a itstof our current miss and charges. Credits for Loss of Service -Service Interruptions. Service may be Interrupted or preempted from time to time for a variety of reasons, and Vedzon does not represent or warrant that the service or the equipment will be available or perform in a manner that meets your needs, In addition, we are not responsible for any Interruptions of the service that occur due to acts of Force Majeurs or any other cause beyond our control. However, because we value you as our customer, we will provide a credit when your service Is fnterrupled for a significant period length of time. The credit will be calculated as a proportionate amount of your current monthly bill. In most fnsta alyou=atPromptly report the outage to us in order to qualify for this credit, Voluntary Service Suspension -Seasonal Only. You may be able to suspend your account for sessmaVVacatlon purposes. A minimum suspension of two (2) months and a maximum of six (6) months is required to take advantage of this option. Programming will be suspended during this time, along with all applicable monthly recurring charges, A suspension fee 15 charged at the time of suspension, and your account must be In good standing and not have any outstanding balances in order to suspend or reconnect the Service. Late Fees and Non-Payment Policies. If we do not receive your full and complete payment by the due date, we may charge you a late fee on the unpaid balance and may also terminate or suspend your service. It any bank or other financial Institution refuses to honor any payment, draft or Instrument submitted for payment to your account, we may charge you a lee In accordance with applicable few. If your service is disconnected for non-payment you will be required to pay the balance and a reconnect fee as well as potentially a depos8 before your service will be reconnected. Terminationoffiervtce. Unless you have otharwiseagreed(suchas where you have agreed In advance to receive service over a specified period of Bms), you or Vartzon may lerTri the service at any time and for any reason. Termination by you will be effective upon your notice to Vedzon. Within thirty (30) days of the termination, you agree to return all equipment to Vedzan failure to do so may result in a replacement equipment charge that may be substantial. Payment Methods and Returned Payment Fee. Except as otherwise permitted under applicable law, you agree that you will pay your bill by check, credit or debit card, electronic funds transfer payments or other such payment method as Vedzon may designate. It any hank or other financial institution refuses to honor any payment, draft or Instrument submitted for payment to your account, we may charge you a fee in accordance with applicable law. 'Pmarn mnrub yu,rm„nmywdmn ROM uumrmm Ras7vTOmw fma rormm:mm~lrc Vedmn mmpanles not ma pm.MNy yom ROe ssrv'ras and ecolini Pogo 2 Questions About Your Statement. If you think your statement is incorrect or N you need more Information about it, please contact us at i-BOB-553-1555.Our office hours are GAM to 6PM El. We will respond to you and by to resolve any complaints you have as promptly as we can. It you write to us or send us an e-mail, please be sure to Include your name andaccount numberandadetailed description of theproblemayour number. INSTALLATION POLICIES Your FIGS TV Installation Includes connecting up to three televisions with existing outlets (including installation of any Set Top Boxes). It INS D Includes programming of the ROS TV remote control for your Set Top Boxes and televisions. Additional TVs can be set up for an additional charge. During the Installation, a FIBS TV trained technician will evaluate your home and discuss your HGSTV Installation with you Including: installing and testing all Set Top Boxes, extra outlets (if applicable), and any wiring you might need. Our FIOST V trained technicians will also do the outside walk, including Installation of any required network equipment such as the Optical Network Terminal (ONrq, Battery Backup Unit, and router, If this equipment is not already present. Depending on the area and your home's set-up, our lechniclan(s) may or may not fish walls or move furniture when installing or replacing wiring or installing Set Top Boxes.The technician will determine and discuss the installation specifics with you on the date of Installation, Installation time can vary based on a number of factors, but we.~.,.,,,,,r..d that you reserve about four hours for the Verizon technician to complete the Instailaifor, ufyuurtredznn FIGS RI-srvice. A person 18 years of age or alder must be present for the Installation visit and be able to make decisions on placement of wiring and equipment at your homa. All Vanzon employees or designated representatives or agents who visit your residence will carry Identification Deal andlor uniforms clearly Idandgying them as a Vedzon employee or an authorized agent or representative of Vedzon. In-Home Wiring The following notice Is to Inform you of your options regarding the home wiring located within your dwelling that is used to provide ROS N. Home wiring Is that cable which runs from your TV set to a point approximately 12 Inches outside of your dwelling unit. It includes extra outlets, spli ters, connections and fittings or wall plates attached to the wire but does not Include terminal devices such as Set Top Boxes, converters, descrambiers, Aw8 switches, parental lockout devices, security dovices and the like. Pursuant to FCC regulations, all customers am given the option to acquire the home wiring within their dwelling unit upon termination of cable service. However, even prior to termination of cable service, we allow our HOS TV customers to remove, replace, rearrange, repair or maintain any cable wiring located within the interior space of the customer's dwelling unit so long as such roll do not interfere with ourabniyfn meet FCC technical standards or to provide services to you or your neighbors. For example, you may not attach any device or equipment to your Inside Wiring In a way that impairs the Integrity of the FIGS TV system or which may cause a violation of government regulations. Furthermore, you may not attach devices or equipment to the wiring which alone or together result In a degradation of signal quality to you or your neighbors. Il you choose to have is remove, replace, rearrange or maintain the wiring inside your home, you will be charged our regular installation service charge on a per-visit basis. Furthermore, we are not responsible for problems relating to the operation of customer-owned consumer electronics equipment such as tdOVISlonsortelevision-related equipment, VCRs, home antennas, gaming cansoles, etc., which may be connected to the inside wiring in your home, We are, however, responsible for problems relating to any equipment owned byVedzon, other than problems caused by misuse, tampering, neglect or abuse of the equipment. You also have the option of removing, repalring, rearranging, or maintaining the Inside wiring yourself or of hiring a qualified outside contractor to do the work for you. It is extremely Important that only quality home wtdng materials be used and that these materials be property Installed in order to maintain signal quality in compliance with FCC technical regulations. In me event Improper insinuator by anyone other than us or the use of Improper materials causes a signal degradation andlor signal leakage, you may be hold responsible for the cost of rectifying the problem. FIGS TV EQUIPMENT Your FIBS TV Universal Remote Control Whether you're browsing through channels, recording your favorite shows mordedng the latesttittmovies train ourexderri VIDEO on Demand (VOP library,yourVedzon F:OSTV universal remote does it all, Your FOSTV remote allows you to enjoy all the advanced features ofFIDSN, such as our slate- of-the-art InteractiveProgmmming Guide gPO). in addition to normal your Verizon FIGS TV Set Top Box, you can use yourfour-N-one remote control to operate up to three other devices of your choice, Remote control units Ual are compatible with FIGS TV equipment may be obtained from other sources, such as retail stores and buffer. 11you choose to purchase a remote control tram a third party, the following Is a representative list of universal remote controls currently campaigns with FIBS TV. Bran Model Philips ........PM435S URC ..........R5G FICA ACR450 FICA ..........RCR311ST RCA RCU300ad Please TWO that universal remote controls in addition to those listed above may be compatible with FIGS TV equipment. Should you have a question about the compatibility of a particular remote control unit, please contact us using the phone number listed on your FIOSTVbilling statement. Please also note that although these remote controls are compatible with the FIGS TV equipment we currently offer, some features of your FIGS TV service may not be accessible and we cannot guarantee (he compolibifty with FIGS equipment In the future should the equipment technology change. Equipment Compatibility ROG TV's line of state-of-the-art Sol Top Boxes allows our subscribers to enjoy the full potential of FIGS TV, Including our dynamic Interactive Programming Guide, extensive Video on Demand ("VOD") library, any- to-use Parental Conducts and 100% digital programming. Subsaiberswho Install their own connections directly to their televisions orYCHS may not be able to receive all of the content tarred on FIGS TV without additional equipment. Many televisions and VCRs labeled "cable ready" can receive FIGS TV's unscrambled channels, although some channels may still be unavailable. In instances where your television or VCR Is not capable of receiving all of the FIBS TV channels that you subscribe to, It will be necessary to install a converter or Set Top Bax. We can provide these converters or Set Top Boxes for a nominal monthly lee, or you may be able to purchase a compatible converter from certain retail outlets. In addition, because our subscribers choose to receive different FIGS TV programming packages, we may scramble or "encrypl"certain television signals For example, all VOO convent and most offal progmmmin , offered by FIBS TV is encrypted. FIGS TV customers who subscribe to encrypted service packages or channels will require additional equipment in order to view file encrypted content. Typically, the de-encryption equipment Is Incorporated In the FIGS TV Set Top Box, although certain models of commercially available television sets can also provide access to encrypted sefviceswithoul the need fora Set Top Box when a CabsGARD is Inserted Into the slot labeled "CableCARD' ar"POO"(Point of Deployment), usually located at the back of the TV. Please note that certain advanced features such as FIGS TV's Interactive Programming Guide, Pay-Per-View (PPV), VOD, FIBS TV Widgets, and Parental Controls will not on avalmble as pan of the service enabled by a CableCARD. Please also note that If you require a separate converterorde-encryplbn equipment, your ability to use certain features and functions of your televisions or VCRs may be limited. For example, you may not be able to view a program on one channel while simultaneously recording a program on another channel, record two or more consecutive programs that appear on different channels or use advanced display features such as 'Picture-in-Picture." Although converters compatible with FIBS TV may be available from third parties, we are the only authorized supplier of de-encryption equipment for use with FIGS TV. It you require such equipment, please contact us using the phone number listed on your FIGS TV billing Statement. Parental Controls ADS TV's Parental Corbels provide you with the ability to control and manage the programs and content that come Into your home. FIGS TV's Formal Controls technology allows you to block access to shows either by channel, rating or category. You can also selectively black Pay-Per-View and VOD pumhone, and choose to show or hide adult programming tram the TV Uslings. When programs with a parucularratfnglevel are blocked, the FIGS TV Interactive Programming Guide (9PG") automatically blocks the higher ratings. You can create a PIN to ensure that controls won't be changed without your approval, and only those with the user-rimmed PIN can access the blocked corllenk 11 you have questions an using Parental Controls a any of the many features of the 5'G, you can go to the IPG's Help Menu loranswers. You'llth ddelalied information and instruclionalvideos to help you get the most out of FIGS TV. COMPLAINTS AND CUSTOMER SERVICE Veizon's commitment to top quality service Is well known, Our legacy of customer service Is unparalleled and we continue to make strong progress in delivDnng on our promise to be the nation's best prouder of quality television, telephone and data services. Our people are some of the highest-skilled, hardest-woddng employees In the business. At Verizon, our employee team works hard to earn the loyalty of our customers ty providing them wodd-class FIGS TV service every day. To assure you the finest service possible, please review the ways you can resolve any concerns regarding customer service, billing, or service quality. 11 you experience a service internpllon or have a question or complaint about your FIBS TV service, please contact your customer cam number at 1.888-553-1555 as soon as possible. Vedzon is confident we can resolve any question you may have with our FIGS TV service in a convenient and timely manner. In the unlikely event your concern is still unresolved after contacting the above number, you may wife to us at: Verizon Customer Relations, 185 Franklin Street, Room 202, Boston, MA 02110. Wren you write arcall us, please explain the nalum and history of the problem. We will try to promptly resolve your complaint. ll we are unable to resolve your complaint, we will notify you that we are unable to do so and explain the reason why. 11 you are dissatisfied with the resolution of your complaint or we are unable to resolve your complaint, you may contact the local franchising authority at the address or number listed to the night to discuss your complaint. The hours for all our Sales Centers are 8:00 AM to 6:00 PM. The FIGS TV Technical Support office is open 24 hours a day, 7 days a week. LOCAL FRANCHISE MASSACHUSETTS LOCATIONS AUTHORITY CONTACT SADDRESS INFO Oedoal GrAnd Sind at SOlectmen 7A Spofford Road Borlom, VIA 01921 1-978.887.6DOD, Err. SD2 Oloarglma Burlington Beam of Selectmen 29 Cemer street emiinglm, MA 01003 1-781.270.1600 Rtmgmn Hamlllmi Doom of Selectmen 577 By Road Hamilton, MA 01936 1.978.458.5572 Towl,tUry TmvksbuySend ofSelx- 1099 Mum simet Teswsbury. MA 01076 1.978.640.4300 Acton A t. Board of Selectmen 472 Main Street Arian, MA 01720 1.978.264.9612 North ReadnO kWh Readng O"An'Setectmm 235 Nmdh Street North fame , MA 01854 1-978.66460/0 WmWm vvvnham Board of SelWonen 73810Nn5ireel Wenham,"A 01984 1-978.468.5523 Namml Nawnt Boars of Selectmen 334 Wool Poatl Nahant,AM 01 sea 1.781.581-9927 madsMer W orhester Boma of Selectmen 72 Ml.w- Sheet W9nshemer MA 01890 1.781-7214133 Ready Real Board of Soledmen 76 Laswll Sheet Reading, MA 01867.2683 1.781-942.9043 Andover Andm'a Boar of Selectmen 36 Bm9et Road Anlevd, MA 01810 1.978623.8225 HoWdMOn Ho 4dixon and of S kdmen 19 M11n sheet Hopi , MA 01748 1.508.407-WOO MMI10d Wlk i Board of Soleclmen Ore Worth. Street Woke@Id, MA 01880 1.781.246.6390 Whbum Mayri Offm 10 Common street Wohum. MA 01801 1401.932-4501 Un ch Unmin Boar of Selectmen 16 Unmin Read Urm1r,MAO1T73 1-781.259.2600 LynoWd Lymull Board of Sekclmen 55 Summer Street tyroffol MA 01940 1-761-334.3100 abloom Delmont 8-d of Selectmen 455 Cox omMom Rell MA 02476 7-617-03.2610 Bmbmmugh umbevuph Bond of sesolmeo 29 ",do Read Ombomugh, MA 01719 1-978.263.1116, EA. 101 iri Ipswich Board of Setmovar 25 Green Sheet Ip'lldb 64101930 1.978.3566610 mormam Slanetum Board of sekdmen 35 Central Easier Stoneham, MA 02160 1-781-2782600 Ledndn tedopen Board of Si 162514m aachussite Averwe LadngWn, MAD24203893 1.781-862.0500 FA. 276 Tyngsbomugh Tyngffipouph Room orSeledmen 25 Bryams Lane Tyngsbomugh, MA 01879 1-978.649.2300, Ext. 1 DO West NnIoury Wed Newbury edmdmt selectmen 361 Mom street West Newbury, MA 019B5 1-970.363.11 W. Eta. 115 Walird4y Wennsior Board of Solecimen 525 WasNapton Slreal WeilaMY. M402482.5992 1,781.431-1019, Ea. 201 150-Mn V L/c CDs yaw 6011~" V/ LATHAM, LATHAM & LAMIGN'D', p:G. 643 MAIN STREET READING, MASSACHUSETTS 01867-3096 WWW.LLLLAW.COM KENNETH C. LATHAM (1939-1996) TELEPHONE: (781) 944-OSOS 0. BRADLEY LATHAM* JOHN T. LAMOND SHEILAH GRIFFIN-REICHARDT JOSHUA E. LATHAM CHRISTOPHER M. O. LATHAM *ADMITTED TO PRACTICE IN MASSACHUSETTS & NEW HAMPSHIRE Community Planning and Development Commission c/o Christopher Reilly, Town Planner Town Hall 16 Lowell Street Reading, MA 01867 FAX: (781) 944-7079 November 19, 2006 Re: Rezoning Article for Special Town Meeting in January or February 2007 We represent Reading Co-Operative Bank in its efforts to rezone vacant land situated on Sanborn Street. The purpose of the rezoning is to allow the lot to be used for employee- only parking for the Bank. The land is shown as lots 21 and 21 a on Reading Assessor's map 64. The parcel is in the S-15 District, but abuts the Business B District. The abutter on the south side is the U.S. Post Office's vehicle parking lot. The abutter on the north side is a brick office building, which faces on Woburn Street and its parking lot. Across Sanborn Street from the land is the Knights of Columbus building, which is the old telephone company office building. The abutter to the rear (west) is a single-family residence, which faces Linden Street. It is common knowledge that the downtown business district (Business B District) has inadequate parking. The deficiency is compounded by a lack of day-long parking spaces for use by employees of downtown businesses. Employees have customarily parked on the streets, both in the business district and abutting residential areas. In an effort to address the concerns of both the business and town-wide community, the Town has now established stringent parking time limitations. While parking time limitations (if enforced) can assist in assuring that spaces are dedicated to customer parking, such regulations do not resolve and in fact accentuate the employee parking deficiency. The Reading Co-Operative Bank is facing a real dilemma. It must either find parking for its employees near its offices on Haven Street or move its operations out of downtown l S,~, Reading.' For business reasons, it cannot further delay its decision on this important issue. The proposed rezoning is its best effort to resolve its parking problem and stay in the downtown. If the rezoning succeeds, placing employee parking in such a dedicated area will also lessen competition for public parking spaces. The Bank proposes a zoning overlay district to create employee parking opportunities. The proposal would allow very controlled employee parking on certain parcels of land that immediately abut the Business B District. The parcels that qualify to be so used would be stringently controlled. Parking on such parcels would be used only by employees, so there would not be frequent traffic movement into and out of the lot, unlike customer parking areas. As the CPDC is very aware, Reading has used zoning overlay districts successfully for many purposes. Overlay zoning has been used for aquifer (groundwater) protect and to allow for the reuse of particular property (such as the reuse of buildings that were formerly in a municipal use). The CPDC has successfully used overlay zoning in creating planned unit development for business and residential uses. Other towns have used overlay districts for other purposes. An overlay district has advantages over simply rezoning the parcel for business use. If property were simply placed in the business district, while that would allow the land to be used for employee parking, there would be no assurances that the lot would be used only for employee parking. An overlay approach assures restricted use of the land and affords much greater Town control and public input. It assures that Town Meeting must approve every parcel that is proposed to be used for employee parking. That is, Town Meeting would have to vote (by a two-thirds vote) each lot into the overlay district for the lot to be used for employee parking. That is a heavy burden for a proponent to carry and assure full public participation and open discussion. If Town Meeting allows the parcel to be placed in the overlay district, the proponents must then obtain a special permit and site plan review approval from the CPDC. That process involves a public hearing with notice to abutters, affording them full participation in the public hearing process. The CPDC can evaluate the specific impacts from a proposal and determine whether the site is appropriate for the intended use. It can deny the use or can impose safeguards, design controls and exactions. We have discussed the use of such an overlay parking district with Town Counsel. She has had a discussion on the subject with the Attorney General's office. The conclusion is that such an approach is conceptually permissible. 1 From a planning perspective, there is a significant risk that other non-retail businesses (offices and service businesses) will also leave the downtown area or will not establish a business in the downtown area because of the employee parking deficits and conflicts. Business would not find the downtown area as an attractive office location if their employees cannot find adequate and relatively convenient parking. The departure or absence of offices and service businesses from the district would have a devastating impact on the viability of the downtown area. Office employees patronize downtown retail and restaurant businesses. Offices also attract customers who shop downtown. g Y An employee parking overlay district zoning could include the following standards: 1. The Purpose of the District: The purpose of the district would be to mitigate the severe parking shortage in the Business B District by providing for off-site parking in an employee parking overlay district for employees of businesses situated in the Business B District and to do so in a tightly controlled manner which provides adequate safeguards to minimize the impact of such employee parking on residential property. 2. Use Controls: The parcel designated must be used exclusively for the parking of non- commercially registered motor vehicles used by the employees of a business that is located both in a Business B District and within 300 feet of that parking lot. 3. The Rezoning Process: Employee parking shall be allowed on a specific parcel in the S-15 residential district only through a formal amendment to the Reading Zoning Map. For any land within an employee parking district, an owner must choose to conform either to the zoning regulations which govern the underlying district or to the employee parking district overlay regulations and procedures that would be set forth by the by-law. 4. Limitation of Applicability: An employee parking overlay district would be overlaid only on designated parcels of the S-15 residential district that abut and are within 100 feet of the Business B zoning district and which are specifically placed in the employee parking overlay district by the specific action of the Town Meeting. This assures that the parcel must be immediately next to the Business B district. 5. Special Permit: The CPDC would have the authority to grant a special permit to establish an employee off-street parking lot on a parcel within the employee parking overlay district. Before granting a special permit, the CPDC would evaluate a proposed project and require all such projects conform to the employee off-street parking lot requirements and standards to ensure that the benefits to the Town from a proposed project would outweigh any adverse impacts. If a lot is used as an employee parking lot, no other principal use shall be located on that lot. 6. Size: The zoning by-law and the CPDC could limit the number of parking spaces in an employee parking lot. 7. Conditions and Standards: The by-law would provide that all of the following conditions must be met to the satisfaction of the CPDC: a. The land must be void of any buildings both at the time when application made for the special permit and during such time as the lot is used as an employee parking lot. b. The finished employee parking lot would provide surface parking or below ground parking and would not contain any above-ground parking structures. c. The lot must be within 300 feet distance from the business use that it serves. The %~3 CPDC shall impose conditions in any special permit to prevent the lot from being used by persons other than the employees of the business identified as the user of the lot without permission from the CPDC and may establish a monitoring system at the expense of the parcel owner to assure compliance. d. The parking lot shall be used only during restricted hours. e. Any lighting shall be controlled and directed so as not to shine into abutting property and shall be limited as to design and intensity. Lot lighting will be turned off when the lot is not being used. f. The entrance to the employee parking lot shall be gated to assure control as to the use of the lot. g. The parking lot design shall be subject to site plan review by the CPDC. h. The CPDC shall require proper and adequate fencing or vegetative screening from abutting residential property. i. Conditions shall be imposed to assure the ongoing maintenance and cleaning of the lot. The CPDC may impose additional conditions and limitations in the special permit that it deems appropriate to accomplish the purposes of the by-law. 8. Linkage: In order to assist the Town in funding other parking solutions, if an employee parking lot has more than 20 parking spaces, the proponent shall pay $1,000 for each parking space in excess of 20 parking spaces, which shall be paid to the Town's downtown parking fund before the lot is used for parking. We can share draft zoning language for discussion purposes. We request the opportunity to meet with the CPDC as soon as possible to discuss these concepts with the objective of including appropriate zoning articles in the next Town Meeting. Thank you. Sincerely, cc: Board of Selectmen Ellen Doucette, Town Counsel Economic Development Commission Latham, L tham & L d, P.C. O. ra tham LIe r' November 20, 2006 IPSWICH RAVER r~ WATERSHED ASSOCIATION ~~,{JtY11t~ p~ for a x'619 rnbl 's C~ N 77_ Y Fi9L~ -14h Peter Hechenbleikner, Town Manager Reading Town Hall 16 Lowell Street Reading MA 01867-2601 Dear Mr. Hechenbleikner, u..a tu~ J(~pG On behalf of the Ipswich River Watershed Association, Salem Sound Coastwatch, the Eight Towns and the Bay Committee, and the Massachusetts Bays Estuary Association, I invite you to join us on Thursday, December 7`i' from 8:00 to 9:30 am at the Danversport Yacht Club for a special breakfast event announcing the launch of Greenscapes North Shore, a new outreach campaign focused on environmentally friendly landscaping. Thanks to initial startup funding from the Mrs. Lousia Conrad Bequest of the North Shore Garden Club, Greenscapes North Shore will bring to our region the successful program that was pioneered on the South Shore. Greenscapes North Shore can help North Shore communities meet their public outreach requirements under the NPDES Phase H Stormwater Program and the Massachusetts Water Management Act. Wendy Garpow, Assistant Director of the Massachusetts Bays Estuary Association, will describe how Greenscapes South Shore has partnered with 12 municipalities to deliver the Greenscapes program to more than 70,000 households. These cities and towns help to fund the program on a sliding scale, achieving economies of scale through an innovative regional collaboration. More information is available at www.Greenscanes.ora. We invite North Shore communities to partner with us to educate homeowners about maintaining beautiful lawns and landscapes while reducing the use of water and chemicals. The centerpiece of this comprehensive public outreach campaign is the Greenscapes guide, which will be mailed to at least 25,000 North Shore households in spring 2007. The guide will cover a wide range of topics such as pesticide and fertilizer alternatives, native and drought-tolerant plants, composting, lawn watering, rain gardens and strategies to reduce stormwater runoff. Greenscapes North Shore will also offer a workshop series, demonstration sites, a website, email newsletter, and targeted promotions, such as discounts on rain barrels and irrigation audits. Let's work together to ensure that the North Shore's lovely gardens and landscapes protect our beautiful rivers, bays, and beaches. Please join us for a free continental breakfast on December 7`s, in the Lighthouse Point Room of the Danversport Yacht Club, and extend the invitation to other municipal officials, such as Selectmen, Public Works and Water Departments, and Conservation Commissions. Please RSVP by Monday, December 4 h to 978-887-2313 or elevinn_.inswichriver.ora, and do not hesitate to contact me if you have any questions. Sincerely, Emily Levin Restoration Program Manager Ipswich River Watershed Association n L~~ ~GS NOTICE OF A PUBLIC INVOLVEMENT PLAN MEETING FORMER AGFA CORPORATION FACILITY 80 INDUSTRIAL WAY WILMINGTON, MA Release Tracking Number: 3-17097 Permit Number: W023879 Agfa Corporation received a petition from 10 residents in the Town of Reading requesting this location be designated as a Public Involvement Plan site, in accordance with MGL c.21E §14(a). Agfa Corporation designated the 80 Industrial Way Site as a Public Involvement Plan (PIP) site on November 18, 2005. Agfa held its first public meeting on December 20, 2005 to present the draft Public Involvement Plan and to provide an update on response actions at the site. A second public meeting will be held in the Community Room at the Reading Police Station, 15 Union Street, at 7:00 p.m., on December 12, 2006 to provide a current update on response actions at the site. Copies of documents related to this site are available in the Public Information Repository located in the Reading Library. Any questions regarding this meeting should be directed to Ms. Charlene Graff, Manager, Environmental Health and Safety, Agfa Corporation, 100 Challenger Road, 3rd Floor, Ridgefield Park, NJ, 07660, at 201-373-4613, or Charlene.Graff@agfa.com ~o ~n v /-/-G iQ oS Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, November 30, 2006 1:50 PM To: Schena, Paula Subject: FW: early cup of coffee in Reading. Copy Board of Selectmen agenda -----Original Message----- From: Hechenbleikner, Peter Sent: Thursday, November 30, 2006 1:50 PM To: 'Nancy Errico'; Reading - Selectmen Subject: RE: early cup of coffee in Reading. Nancy The Town has a bylaw prohibiting retail activity between midnight and 6 am in Reading. Most of our retail outlets immediately abut residences in Reading. The bylaw has been in place for almost 15 years. We did not realize that people were in violation until we got a complaint, and then of course we went to enforce the bylaw and have to do it even handedly. There is a provision that the Board of Selectmen can approve retail sales during the restricted hours, following a public hearing, and when it is in the interest of public health, safety, and welfare. To date there is one location where this is permitted - and that is on Walkers Brook Drive at the Shell Station. There are no abutting residences, and it abuts the highway. They are required by their permit to have restrooms available, and to provide lists of 24 hour repair shops, as well as gas cans for stranded motorists. Pete -----Original Message----- From: Nancy Errico [mailto:Nancy_Errico@lsrhs.net] Sent: Thursday, November 30, 2006 12:46 PM To: Reading - Selectmen Subject: early cup of coffee in Reading. I was surprised to find out I couldn't get a cup of coffee on main St. in Reading today. I live on South St and usually go to the Dunkin Donuts on the corner of South and Main around 5:30 - 5:45. I traveled up and down Main St and couldn't find any place open. What gives? Is this a new rule? I guess I'll have to travel to Woburn or Stoneham. I know I got coffee about a week or two ago. Seems awfully silly - there were 12 people waiting in line at the Dunkin Donuts next to Jimbo's Roast Beef for the doors to open at 6a.m. Nancy E. Errico 1