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HomeMy WebLinkAbout2006-12-12 Board of Selectmen Packetf 3~ .s r al / z0 t) Town of Reading TOWN MANAGER EVALUATION FORM DATE: 12-10-06 NAME: Peter I. Hechenbleikner POSITION: Town Manager Prepared bv: BEN TAFOYA, BOS WORK PERFORMANCE: Please comment on your performance for the review period. Job knowledge and skills: We are fortunate to have one of the most experienced and most able Town Manager's in the Commonwealth. One of Pete's greatest strengths is his willingness to learn and his openness to new people and ideas. I have seen this first hand in his work with various ad-hoc committees. Quality and Productivity: Pete works incredibly hard and shows excellent strength and follow through on a wide variety of issues. Pete receives high marks for the volume of auality work produced by the staff at Town Hall. Time Management and Organization: Pete does a great iob staving organized, it is rare we have to ask twice for intervention on issues. He is able to keen the demands for his time balanced between staff and citizen BCC's. Communication and interpersonal skills: Pete is easv to work with and clear in communication. I think-it is possible that the Town manager would want to involve the BOS more closely in some issues such as state funding priorities. Strengths: Pete's energy and his ability to apply his experience to the issues facing the community are his greatest strengths. He reallv did a tremendous iob helping the community during his facilitation of the Addison Weslev Pearson Working Groub. This was a time consuming and important contribution to the community that was not included in the original agreed goals. Areas Needing Improvement / Development: I am concerned by the degree to which we depend on Pete for so manv issues and would like to see further development in senior staff allowing for greater delegation. Pete has made great strides in his technical expertise and this should continue. Is there specific training or information that will assist you in these areas?: I would suggest further technical training and development. I would support reimbursement for Pete's registration to the ICMA Conference each vear as some level of professional development is important for the TM and all senior staff. Perhaps it would be appropriate for the BOS to see a professional development report each vear to monitor the involvement of all senior staff in this area. Are there changes you would like to see to help you perform your job better?: I think it is important to build in feedback mechanisms for residents and "customers" of town services to be able to supply information on their experience after interaction with town staff. We could use this information as we build a auality assurance process for town services. What specific objectives would you like to achieve over the next review period to enhance your performance? I support the idea of a management retreat to forge better working relationships and better levels of communication. CAREER DEVELOPMENT: To what extent does your present job utilize your talents and address your interests? We need to make sure the challenges for our Town Manager continue to be interesting and involving as he gains even more experience. Certainlv 2006 has been an intense vear with decisions on the Water Source, Hours of Construction, Continued Development in the town and manv other challenges. What is the next step you would like to achieve in improving your ability to perf6fm your job? Next vear's biggest proiect should be the selection of the town's new software platform. This decision will affect the wav everyone does their iob. What are your long term goals for your job?: The transfer of knowledge from the Town Manager to senior staff and members of the town Boards, Committees and Commissions needs to be a high priority as time goes on. Pete is an important source of continuitv for town government that is needed as we have new generations of leadership in our communitv. What objectives would you like to achieve within youf next review period to help meet your goals?: I think the successful completion of the technologv implementations for the new website and business platform will be critical to future success of our management team. The website proiect needs to include customer feedback and follow- up to insure the highest possible levels of community satisfaction. In what way can this Board assist you in meeting those goals?: The BOS should be a continued partner in all these activities. One initiative for the BOS to consider is meeting and review timelines for all BCC's. Making sure thev understand their charters and have the proper training and staff resources. Employee Signature: Date: z Town Manager's Evaluation 2006 Evaluation By: Ben Tafoya 12/10/06 I Rating I Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing this process for FY 1 2008/2009 2 Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities 2 Director 2 Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources to 3 achieve mission 2 Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside 4 resources as necessary 3 Conduct training on Emergency Preparedness for Key employees & 5 elected officials updated annually. 2 Establish and foster internal communications, through retreats 6 and other mechanisms 1 1=Excellent 3=Fair 4=Poor 2=Good 5=Bad 3 system for employee communications and information 7 (benefits, policies) 3 Educate elected and appointed Boards & staff on respective roles, 8 responsibilities and relationships 3 I For Town Boards/Committees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct 9 of the Town's volunteer government 3 Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions of Town 10 government 3 Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major 11 Boards/Committees/Commissions 1 Develop a process and plan of how the Town will address the additional affordable housing needs in the 12 community 1 Conduct an evaluation of the Reading Public Library building as 13 well as library services 3 I L Identify consultants and scope the cost of conducting such a study. 14 (DPW Management Study) 2 (Quality of Life) Implement the recommendations of the Initiative 15 Against Substance Abuse 33 2.2 Town Manager's Evaluation 2006 1=Excellent 3=Fair 2=Good 4=Poor James Bonazoli Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing this process for FY 1 2008/2009 Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities 2 Director Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources to 3 achieve mission Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside 4 resources as necessary Conduct training on Emergency Preparedness for Key employees & 5 elected officials updated annually. Establish and foster internal communications, through retreats 6 and other mechanisms Rating 2 1 3 2 2 1 S system for employee communications and information 7 (benefits, policies) 2 Educate elected and appointed Boards & staff on respective roles, s responsibilities and relationships 3 For Town Boards/Committees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct 9 of the Town's volunteer government 3 Develop a.system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions of Town 10 government 3 Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major 11 Boards/Committees/Commissions 1 Develop a process and plan of how the Town will address the additional affordable housing needs in the 12 community 1 Conduct an evaluation of the Reading Public Library building as 13 well as library services 3 G C:~~ A. Town Manager's Evaluation 2006 1=Excellent 3=Fair 5 bad Evaluation By: 2=Good 4=Poor -%_DciT-E-VaTuatM I Rating ASG)Rating SSG Comments I Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing this process for FY 1 2008/2009 Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities 2 Director Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources to 3 achieve mission Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside 4 resources as necessary Conduct training on Emergency Preparedness for Key employees & 5 elected officials updated annually. I Results expected CY 2 22008 I I Need to show involvement of all 2 2 stakeholders Facilities department accountability. Town Hall, Police and Library 2 1 proqrams in place. I Need to see completed 3 3 training sessions I elected officials (at least me) not trained. I only remember conversations at BOS 2 3 meeting(s). I Establish and foster internal communications, through retreats 6 and other mechanisms Establish a system for employee communications and information 7 (benefits, policies) Educate elected and appointed Boards & staff on respective roles, 8 responsibilities and relationships For Town Boards/Committees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct 9 of the Town's volunteer qovernment Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving . the volunteer portions of Town 10 qovernment Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major 11 Boards/Committees/Commissions Develop a process and plan of how the Town will address the additional affordable housing needs in the 12 community Great job including 1 1 weekly notes. I 3 3 Waiting for results I Maybe develop orientation 3 3 session/manual I Waiting to see results 2 3 in CY 2007. 2 3 No results in 2006 1 1 Nice job I 1 1 Great progress I G71) Conduct an evaluation of the Reading Public Library building as 13 well as library services Identify consultants and scope the cost of conducting such a study. 14 (DPW Manaqement Study) (Quality of Life) Implement the recommendations of the Initiative 15 Aqainst Substance Abuse Average rating 3 3 Process not yet bequn I 2 3 Process not yet bequn I 2 1 Great work 2.07 2.20 0 06-DEC-12 12:57PM FROM-First Call Mortgage 8764086162 Town Manager's Evaluation 2006 Evaluation Sy: Camille Anthony Pete Hechenbleikner -self Evaluation l Rating C. Anthony Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing 1 this process for FY 2008/2009 2 R Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with 2 the Facilities Director 2 9 1 Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources 3 to achieve mission 2 2.5 I Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside 4 resources as necessary 3 3 i Conduct training on Emergency Preparedness for Key employees & 5 elected officials updated annually. 2 1 j Establish and foster internal communications, through retreats and s other mechanisms 1 1 1 T-813 P.001/003 F-775 1=Excellent 3=Fair 4=Poor 2=Good 5=Bad 06-DEC-12 12:57PM FROM-First Call Mortaaze 9794096162 T-913 P.002/003 F-775 Establish a system for employee communications and information (benefits, 7 policies) Educate elected and appointed Boards staff on respective roles, responsibilities s and relationships For Town Board s/Dommittees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct of the Town's 9 volunteer government ' Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions to of Town government Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major 11 Boards/Committees/Commissions 1 Develop a process and plan of how the Town will address the additional affordable 92 housinq needs in the oommunitV 1 Conduct an evaluation of the Leading Public Library building as well as library 13 services Identify consultants and scope the cost of conducting such *a study. (DPW 14 Management Study) I 3 2 3 2 z 2 z 2 3 3 2 2.5 t 06-DEC-12 12:57PM FROM-First Call Mortgage 5764090162 T-813 P-003/003 F-775 (Quality of Life) implement the recommendations of the Initiative Against 15 Substance Abuse Average rating 2 2.07 1.73 Comments: This past year has been one filled with challenges for the community which have significantly impacted the Town Manager and the Board of Selectmen. The Town Manger has been directly involved in the action strategy for dealing with the issues of determining our future water supply, establishment of the Substance /abuse Initiative, and facilitating the Addison Wesley working group. All of these initiatives have taken countless hours and the energy of all involved in the decision-making process. The Town Manager has maintained his composure and professionalism throughout all of these deliberations and has exhibited the perseverence needed to complete the tasks at hand. Upon reflection of our new goal-evaluation process, I think it is obvious that a great deal of progress was made this past year under the direction of the Town Manager The community can be assured that its Town Departments have embarked upon a process of functioning as a team with a stated set of priorities. The year ahead should bring closures to many of the goals that have been initiated this past year. As always, I have the highest regard for the dedication to the well being of the community that the Town Manager has continually demonstrated-- Camille Anthony 3 Town Manager's Evaluation 2006 Evaluation By: Rick Schubert Bating I Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing this process for FY 1 2008/2009 1 Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities 2 Director 2 Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources to 3 achieve mission 2 Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside 4 resources as necessary 2 Conduct training on Emergency Preparedness for Key employees & 5 elected officials updated annually. 1 Establish and foster internal communications, through retreats 6 and other mechanisms 1 Establish a system for employee communications and information 7 (benefits, policies) 3 1=Excellent 3=Fair 2=Good 4=Poor 5=Bad Educate elected and appointed Boards & staff on respective roles, s responsibilities and relationships 3 I For Town Boards/Committees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct 9 of the Town's volunteer government 3 Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions of Town 10 government 1 Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major 11 Boards/Committees/Commissions 1 Develop a process and plan of how the Town will address the additional affordable housing needs in the 12 community 1 Conduct an evaluation of the Reading Public Library building as 13 well as library services 2 Identify consultants and scope the cost of conducting such a study. 14 (DPW Management Study) 2 (Quality of Life) Implement the recommendations of the Initiative 15 Aqainst Substance Abuse Average rating 1.73 0~ Town of Reading TOWN MANAGER SELF EVALUATION FORM DATE: 12-6-06 NAME: Peter I. Hechenbleikner POSITION: Town Manager WORK PERFORMANCE: Please comment on your performance for the review period. Job knowledge and skills: I rate my iob knowledge and skills as high. I keep uD-dated on issues in the profession through at least 40 hours of professional development Der vear as reauired by ICMA Credentialling. Even though I am knowledgeable. I am still willing and excited to learn. Quality and Productivity: The duality of work is good, whether it's working through the Verizon cable TV license. Drocessing the work of the AWWG, or doing the more routine work of the Town. There are manv issues that the Town Manager handles that aren't on the goals list. but need to be done and done well. Oualitv staff including the Office Manager and senior staff also reflect and help to enhance this high quality of work. As to Droductivitv, it is as reasonable as Dossible considering the manv issues that come uD, and Droviding oDDortunities for customer service through email. Dhone, or in Person. Time Management and Organization: We are fortunate to have manv tools available to help manage time and be more Droductive. These include the scheduling program that we depend on, as well as some of the standard computer tools. I ioke about my technological illiteracv, but I feel I have learned to use much of the technologv to keep me on track and organized. I trv to keep the Board of Selectmen organized in their meetings and functions. The largest Droblem in my time management is learning to sav no, but I'm afraid that isn't in my vocabularv. Communication and interpersonal skills: I believe that this is strength. I work verv well for the benefit of the community with elected and aDDointed Town Boards. legislative delegation, Town emDlovees, unions, regulatorv agencies, citizens, and Town Meeting members. As a result of the effectiveness of these interpersonal skills, the Town has excellent emDlovee relations, secures a good amount of State assistance (sidewalks, open space, fields, etc.) and eniovs a good reputation with state agencies. Issues such as the Downtown Improvement Program, MWRA buv-in, the finalization of closure of the landfill, have all gone or are going well in large Dart because of these skills. Strengths: Strengths that I bring to the Dosition of Town Manager include - • Recruiting and retaining excellent staff - most markedlv some maior changes and even improvements in senior staff. Y Setting an excellent example of hard work, ethical standards, fair treatment. and creativitv 6 • Working well with residents, emDlovees, elected officials, and legislators to accomplish the goals of the Town: • Abilitv to learn and accent new wavs to do things - there have been a lot of changes in my 33 vear career: • Exercising good iudgment on behalf of the Town in dozens of wavs everv dav. Areas Needing Improvement / Development: • I need to remember to ask others for their recommendation/comments on issues more before I offer my own: I need to exercise more patience with those with whom I disagree: I need to ask/allow others to assist when I've hit a roadblock - like in having the Chairman of the Board of Selectmen make the contact with a Dropertv owner when I've failed. Is there specific training or information that will assist you in these areas?: None that I can think of. It is helpful for me to continue to attend the ICMA annual conference - the networking is great and the content is verv useful. It would be nice if the Town paid at least the cost of registration and educational sessions - about $1000 Der vear. Are there changes you would like to see to help you perform your job better? The implementation of the Assistant Town Manager/Finance Director Dosition has been a huge help in my iob Derformance. The abilitv to, shed a significant annual workload of budget meDaration and CIP development (other than general direction and oversight) has been huge. We have asked for an addition of %Z clerical help in my office to help manage the workload better and to allow some re-organization of duties. What specific objectives would you like to achieve over the next review period to enhance your performance?: 1. ParticiDate in a retreat with the Board of Selectmen and Department Heads. I think that this could build on the concept of a strong management team. with an understanding of the roles and responsibilities of the Dolicv makers, the CAO. and the administration of the community. It seems to me that the Board of Selectmen is in a good place to do this. and with the relative newness of much of the Board of Selectmen and the senior staff. it would be verv worthwhile. 2. Get information and feedback Darticularly from the newer Department Heads and Selectmen, on how we can Drovide better orientation to their new roles. CAREER DEVELOPMENT: To what extent does your present job utilize your talents and address your interests? I think this position utilizes all of my talents and then some. I find the work. even after 20 vears, extremely interesting and challenging. I have been in the business long enough that I get a chance to mentor vounger Drofessionals and those considering the filed, and I feel flattered that thev look to me for guidance l What is the next step you would like to achieve in improving your ability to perform your job? Several universities including Harvard and UVA have Senior Management Institutes which I would be verv interested in attending. Time and monev are an issue. What are your long term goals for your job?: My long term goal is to continue to contribute dvnamically to the management of this Town until I retire. There is still much to be done, and I feel that I continue to have a lot to contribute. Part of the mission I see in this is making sure that the senior managers are in place to continue to carrv the community forward in the directions it wants to go. What objectives would you like to achieve within your next review period to help meet your goals? In what way can this Board assist you in meeting those goals?: Chairman Tafova mentioned on December 12 when discussing this evaluation that it is in a sense an evaluation of the Board of Selectmen too, because we are a team. I wholeheartedly endorse this approach. Over the vears this concept has waxed and waned. but it is a philosophv that I agree with. I think that if we can keen this concept in mind going forward. that will be verv helpful to the community in developing. prioritizing. and implementing goals and vision for the, community. One wav to pursue this would be to have a retreat with the Board of Selectmen and Department Heads, since thev are a critical part of the management team that is vital in getting things done. Employee Signature: Date: 15 highest priority work items - 2006 From Town Manager's Goals and. Objectives for FY 2007 (not in priority order) Updated Status 12-6-06 1. 1-4 and 4-5 - Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing this process for FY 2008/2009. Assistant Town Manager/Finance Director and Town Accountant. This process has bequn. 3 vendors were previewed in October. Town Meetina will be asked to fund $20.000 for a consultant at the Februarv Town Meetina. Sample RFP's have been requested and received from other communities 2. 1-4.2 - Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities Director. Assistant Town Manager/ Finance Director. The ATM has implemented the new CIP software. The Facilities Director has developed the CIP for all buildings. He has been workinq with the buildina "users". In addition. the Facilities Department has hired an enerav Manaaer and a committee made up of manv of the users has been formed. Maior proaress is beinq made on capital improvements this vear, and the Facilities Director has been extremelv responsive. 3. 1-5.3 - Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources to achieve mission. Fire Chief, DPW Director, and Facilities Director The Facilities Department has purchased a software program, and is outtinq, buildinas into the software as circumstances and fundina permit. The Town Hall. Police Station. and Senior Center have been put in to the proaram to date. 4. 1-6.1 - Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside resources as necessary. Assistant Town Manager/Finance Director. The inventorv has been conducted. The Technoloav Committee has met to review manv issues including, trainina. web pace design, records management svstem. and financial operating platform. 5. 2-2.4 - Conduct training on Emergency Preparedness for Key employees & elected officials updated annually. Fire Chief. Over 100 staff have been trained in Incident Manaqement, exceeding Federal reauirements. A "table-top" exercise was held in October. The Health Division has been doinq traininq. In Januarv I anticipate doina a traininq in Executive Session for the Board of Selectmen. 6. 3-1.1 - Establish and foster internal communications, through retreats and other mechanisms. Town Manager and Library Director. The second Department Head retreat took place in October. and included all Department Heads as well as the Superintendent of Schools. the GM of the RMLD, the school Director of Finance and Human Resources, and the Facilities Director. Kev topics were be "Civility in the Community" and "Sustainability in the community". Workina aroups wee established to develop specific work proarams in these areas. 7. 3-1.3 - Establish a system for employee communications and information (benefits, policies). Assistant Town Manager/Finance Director This will be part of the chanae in the web page. with a sub- paae for emplovees. We have siqned a contract with a web site vendor. 8. Educate elected and appointed Boards & staff on respective roles, responsibilities and relationships. Town Manager. Trainina includina C- i Ethics training. best Practices in agendas and meetings. and development of a feedback mechanism for in person viewing of meetinas as well as electronic viewinq of meetinas will be done in Januarv. 9. 3.1.7 - For Town Boards/Committees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct of the Town's volunteer government. Town Manager and Library Director. See 8 above. 10. 3-1.8 - Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate ,better planning of meetings involving the volunteer portions of Town government. Assistant Town Manager/Finance Director. We are now usina Microsoft Exchanqe more completely. and will have further capability through the WAN and web Paae. 11. 3-1.10 - Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major Boards/Committees/Commissions. Assistant Town Manager/Finance Director The Assistant Town Manager has been working with School Department and the Finance Committee on puttina toaether a revised budaetinq system. The Financial Forum meeting on October 18 was part of the implementation of this svstem. All Departments are in budaet development at this time. and the FY 2008 budaet will be the first trial of the process. It will need to be evaluated and fine tuned after that. 12. 4-2 - Develop a process and plan of how the Town will address the additional affordable housing needs in the community. Town Planner The September 28. 2006 Housina Forum focused on understanding the 4011 and 40 S processes. reviewed the kev elements of a Planned Production plan. and move forward with a Special Town Meetina in Februarv on implementinq kev elements of this plan. The Board of Selectmen will be asked to adopt the Housinq Plan on December 19. 13. 4-3.1 - Conduct an evaluation of the Reading Public Library building as well as library services. Library Director The RPL Director has completed an on-line course on Strateqic Planninq for Libraries. The Librarv Director will then look for a facilitator to beqin the process. 14. 4-4.2 - Identify consultants and scope the cost of conducting such a study. (DPW Management Study). DPW Director Sample RFP's have been received. An RFP has been finalized. The RFP will be advertised no later than the end of Januarv. We will establish an advisorv aroup to work with the consultant. includina Board of w Selectmen, staff. union representatives. FINCOM representative. and communitv representatives. 15. 5 - (Quality of Life) Implement the recommendations of the Initiative Against Substance Abuse. Town Manager The Readina Coalition Against Substance Abuse has been formed. Tax filinqs and other administrative issues are underway. The RCASA Board is filled. and committees are being assigned. The School Department and Police Department were successful in securing a 2 vear COPS arant which will help offset the cost of the SRO and provide for other securitv matters. The Town through the Health Services Administrator and School personnel have secured a $10.000 planninq__grant. Staff responsibility is assigned for each work item. This is generally a Department Head, and it is recognized that other staff within each Department may be responsible to the Department Head for all or any part of the assignment Achievement of other goals (not top 15): Financial . 'Economic Development Committee established • Archstone, Walgreens, Maplewood Village, and Haven Junction developments completed. • Work on Addison Wesley/Pearson is on-going - Huge amount of time spent with the AWWG • Downtown Improvement Project is out to bid - bids due January 30 • Hallmark Health and new restaurants at 55 WBD • Received grants and outside funding for: o Acquisition of north Main Street property - $800,000 o Franklin Street Sidewalks - $325,000 o Fields - $200,000 o COPS/School Security - $150,000 o Homeland Security o Substance Abuse Planning - $10,000 o Decision on Water Treatment Plant means that no SRF funding is needed Purchased and implemented CIP software ® Developed and revised CIP funding strategy - FINCOM adopted revised policy • Established and Funded Storm Water Enterprise system Public Health and Safetv Filled in additional hours I Health Division z ® Acquired emergency management equipment Communications • Department Head retreat - very successful • Conduct Department "Highlights" once a month at the Board of Selectmen meetings • RMLD and -School senior staff participate as Department Heads - very successful Planninq, • Completed the Master Plan, and CPDC and Staff have a detailed implementation process • Updated inventory of affordable housing units • Held a Housing Forum with presentation on 40R and 40S. Got consulting help to file a technical assistance application. • DPW management study was funded, RFP developed, and will be out for requests by the end of January • WAN phase 2 is under construction. • Permits Coordinator position funded and filled Qualitv of Life e RCASA established and in full gear. a2 Town Manager's Evaluation 2006 Evaluation By: Pete Hechenbleikner -Self Evaluation Rating I Develop and implement a process to evaluate and improve the financial computer platform which is used by all departments, with a goal of implementing this process for FY 1 2008/2009 2 Develop a capital improvement program process involving all stakeholders; 1-5.2 - Identify issues and capital and maintenance needs for each facility performed by all Department Heads with the Facilities 2 Director 2 Develop preventive maintenance plan (Facilities Director with input from Department Heads); 1-5.4 - Develop calendar based schedule of maintenance activities; 1-5.5 - Ensure that the Facilities Department has proper financial resources to 3 achieve mission 2 Conduct employee Technology Training in Word, Excel, Outlook, Power Point, the web, and Access. Conduct an in-house resources inventory; then seek outside 4 resources as necessary 3 Conduct training on Emergency Preparedness for Key employees & 5 elected officials updated annually. 2 Establish and foster internal communications, through retreats s and other mechanisms 1 1=Excellent 3=Fair 5=Bad 2=Good 4=Poor ~311 Establish a system for employee communications and information 7 (benefits, policies) 3 Educate elected and appointed Boards & staff on respective roles, 8 responsibilities and relationships 3 I For Town Boards/Committees/Commissions (BCC) develop an internal feedback mechanism for the public to provide systematic comment on the conduct s of the Town's volunteer qovernment 2 Develop a system of interconnectiveness with calendars of members of Boards/Committees/Commissions. This should be similar to the Microsoft Exchange program in use for Town employees, to facilitate better planning of meetings involving the volunteer portions of Town 10 government 2 Develop and document the budget process involving Boards & staff, including all Departments (Town and School) and major 11 Boards/Committees/Commissions 1 Develop a process and plan of how the Town will address the additional affordable housing needs in the 12 community 1 Conduct an evaluation of the Reading Public Library building as 13 well as library services 3 2~ Identify consultants and scope the cost of conducting such a study. 14 (DPW Manaqement Study) (Quality of Life) implement the recommendations of the Initiative 15 Against Substance Abuse Average rating 2.07 to