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HomeMy WebLinkAbout2007-03-06 Board of Selectmen HandoutTOWN MANAGER'S REPORT Tuesday, March 6, 2007 • State Aid - Governors budget (see memo from Representative Jones) • Hunt field scoreboard replacement (see email in packet) action requested • Memorial Day speakers (see letter in packet) • Route 128/193 hearing March 21 • AWP Charette - Senior Center March 22 - 7:00 PM. • Adopt-an-Island reception is March 27 at 7 PM • Rabies Clinic March 31 - last date for licensing dogs without a fine will be April 2 • Cultural Council reception April 12 • MMA Regional Update meetings - closest is April 5 in Danvers On April 10 there will be a Healthy Garden Workshop sponsored by DEP as a grant to the Town. Everyone interested in improving the environmental quality of their lawn and garden should attend, including and especially landscapers. • Diranian settlement (Timothy Place) • Tom Ryan resignation from Town Meeting, CPA Committee, and Board of Assessors. • Town Manager sent to Representative Jones a list of "earmarks" that Reading would like to see in the FY 2008 State budget. The main item is assistance with the cost of demolition of the old water treatment plant. • The Town received a fax last week saying Woburn was under a boil order. Jim Richardson called me to investigate. I talked with Jay Corey from the City of Woburn and he informed me they were under a boil order due to contamination in one of'their tanks. He stated the tank was isolated from their system and they were in the process of chlorinating and sampling. There is no threat to the Town of Reading from this incident. It is isolated in the City of Woburn and not coming from the MWRA feed. • Town Meeting telecast - was not able to go live • 1 have been asked to chair the MMMA Regional and Municipal Policy Committee. • Cable TV legislation • We are making a grant application to the SETB. It is a simple formula grant providing us with $6200 to be used toward the cost of sending a Dispatcher to an academy. The actual cost of the training (OT backfill, travel, meals) comes to about $6700.00, with the difference being a local match. • The FY 2006 Audit has been submitted to the Board of Selectmen and the Audit Committee. The Audit Committee will be meeting shortly to review the audit and Management Letter. • REMINDER - Texas Hold'em and raffles need licenses through the Town Clerk's office BOARD OF SELECTMEN :AGENDAS . I March 13, 2007 Appointment - CPDC 1 7:30 Appointment - CPA 7:40 5) Waiver of driveway/curb cut regulations 37 Pinevale Hearing Rd.(John McCracken - 781-307-1591) 7:45. Appointment - CPDC, CPA Study Committee, Board of Assessors 8:00 Review Capital program and financing 8:30 Park Planning - Tennis Courts 8:45 Hearing Park Planning - Memorial Park, Birch Meadow ( 9:001 Park Planning - Birch Meadow 9:151 Regulations - Retail hours of operation (re bylaw change) 10:001 March 21, 2007.-HEARING 128/1`93 INTERCHANGE _ 7:30 MARCH 22 - AWP ; CHARRETTE" March 27, 2007 Adopt an Island Reception 7:00 Police badge pinning 7:30 Presentation of Police Accreditation re-certification 7:40 Review IG letter and audit re affordable housing Review draft Petroleum regulations establishment of regulations on Sanborn between Woburn and Lowell 9:30 6:30 Highlights AprH 23, 2007 - Annual Town Meeting April 3, 2007 - Local' Election April 10, 2007 Selectmen's Office Hour - Stephen Goldy Engineering Review Town Meeting warrant Sight Triangle bylaw Review Action Status report 0 Board of Selectmen Address: Town Hall 16 Lowell Street Reading, MA 01867 Telephone: 781-942-9043 Fax: 781-942-9071 Contact Selectmen: selectmen(a-),ci.readin2.ma.us Office Hours: At 6:30 p.m. in the Conference Room at Town Hall before the first Selectmen's Meeting of the month. Name Term Expires Email Address Ben Tafoya, Chairman 2008 btafova(a ci.readina.ma.us James E. Bonazoli, Vice Chairman 2008 ibonazoliaci.reading.ma.us Stephen Goldy, Secretary 2007 saoldv a,ci.readina.ma.us Camille W. Anthony 2009 canthonv(a,ci.readina,ma.us Richard W. Schubert 2007 rschubertaa,ci..reading.ma.us Photos????? Selectmen's Duties: The Board of Selectmen is composed of five members who are elected for overlapping three year terms. As specified in the Reading Home Rule Charter they are the Chief Elected Officers of the Town. The Selectmen appoint a Town Manager who is responsible for the daily management of the Town, whose powers are specified in the Reading Home Rule Charter. The Board of Selectmen also appoints the Town Accountant, and Town Counsel. The Board holds its regular meetings on Tuesdays as indicated on the attached Selectmen's Schedule. Meetings are held at 7:00 p.m. in the Selectmen's Meeting Room at Town Hall. Agendas are posted on the Town's website and on the Reading Community Television (RCTV) bulletin board on the Friday before the meeting. Mail may be sent to the Board members at the above street address, fax or email. The Selectmen call Town Elections and prepare the Warrants for Town Meetings and make recommendations on the Warrant Articles. They initiate legislative policy by inserting Articles in the Town Meeting Warrants and then implement the votes subsequently adopted. They adopt Town policies that can be found in the Selectmen's Policies; review fiscal guidelines for the annual operating budget and capital improvements program and make recommendations to Town Meeting on the same. The Board of Selectmen serves as the Road Commissioners for the Town of Reading and oversees traffic issues and approves the Town's Traffic Rules and Regulations. In addition, the Board appoints members to most of the Town's Boards, Committees, and Commissions. The Selectmen also serve as the licensing board responsible for issuing and renewing licenses for alcohol establishments, restaurants, car dealers, peddlers and entertainment and amusement devices. Questions regarding activities of the Board of Selectmen may be directed to the office of the Town Manager at 781-942-9043. Additional Links: Selectmen's Agendas Selectmen Minutes Volunteer Application Boards. Committees and Commissions Traffic Rules and Regulations Annual Report Selectmen's Policies Last Updated: March 5, 2007 0 Page 1 of 1 Hechenbleikner, Peter From: Zambouras, George Sent: Tuesday, March 06, 2007 11:20 AM To: Hechenbleikner, Peter; McIntire, Ted; DeBrigard, Mike Subject: Main Street Project Hate to be the bearer of bad news, but the state changed the Bid Date this past weekend. The new bid opening date is June 5, 2007 @ 2:00 PM George D 3/6/2007 Page 1 of 1 Hechenbleikner, Peter From: Hechenbleikner, Peter Sent: Tuesday, March 06, 2007 2:46 PM To: 'Jones, Bradley - Rep. (HOU)'; 'Natale, Patrick - Rep. (HOU)' Subject: Main Street Downtown Improvement project Brad/Pat We have just found out that this project, which was initially scheduled for bids in January, then put off until March 13, is now scheduled for bids to be accepted on June 5. When the most recent date of March 13 was set, it was "guaranteed". I'm sure you both know how important this project is to the Town and our Downtown initiatives. It now appears that we will lose this entire construction season - a major disappointment. Can you help us get the project bid date moved back closer to March 13, with some hope of award and construction beginning in a substantive way this construction season? Thanks for your help. Peter I. Hechenbleikner Town Manager 3/6/2007 0 Massachusetts Department of Environmental Protection and the Town of Reading Present Hea thy Lawns and Landscapes A Free Workshop Learn how to have a beautiful lawn and landscape that's healthy for your family, neighbors, pets and the environment! Apri- " 0, 2007 7:00 p.m. to 9 p.m. Reading Senior Center 49 Pleasant Street Contact Ron D'Addario at 781-439-9146 to sign up for this free workshop Refreshments served! Free gifts for participants! Win a compost bin! February 28, 2007 Mr. Peter I. Hechenbleilmer 16 Lowell St. Town Hall Reading M.A 01867-2601 T.3 P1-728 Municipality Hotline: 888-MUNIVZI www.TVChoiceMA.com 8 r ~c x• 1 V'1 Dear Peter: Q Enclosed is the first edition of Verizon Massachusetts's Cable Choice Bulletin. This newsletter iwJesigned to keep the Commonwealth's public officials apprised of our efforts to bring true cable choice and competition to our customers in the Bay State. These newsletters clearly state our position on the important kitchen table issue of cable competition. They will help you sort through the myths our opponents have already raised surrounding this debate, and will provide you with the truth about what the bill will and will not do. The bottom line is, we are supporting reform that protects and preserves the rights and benefits so important to your municipalities. I hope you'll refer to this and future issues as the Massachusetts legislature considers updating our cable franchise laws. Furthermore, I want to encourage you to utilize the other resources that we've established expressly for answering the concerns of local government officials, including a telephone hotline 888-686- 4891 and a website, www.TVChoiceMA.com. This is an exciting time at Verizon. We have begun the rollout of our fiber to the home network, and are bringing some of the fastest consumer broadband speeds in the industry to homes across Massachusetts. Television also will be part of our great suite of services, and customers - your constituents - tell us they can't wait. They're eager to benefit from the choice and savings true cable competition can bring. We can't wait either. Our workforce is fully committed to this telecommunications revolution. We know we're the catalyst behind this revolution, and we are moving quickly to deliver- new technologies and services to your communities every day. To us, this transformation means great things for communities, for economic growth, and for the quality of life of consumers in the Bay State. It's our future, as well as yours. We hope you find this newsletter useful. Please feel free to contact me at any time with your thoughts or questions. Sincerely, Donna Cuupelo, President Verizon Massachusetts 195 Franklin Street, i 7#h Floor I Boston A®211® 1-666- t! AVZ1 (1-669-666-4991) 1 www.TVChoiceMA.com 5 JJ _ March 2007 We never stop working for you. Learn mole ~a Issue 1 ' m © 1 s it s~ r~~~ Ali sll F~ r fsJ ~Jj° 7>~2, ;.,.;;.:.-.ter go WOO pCiglwR~t~Al ~llrady .I~~1:1, ~_B- 8,..1 f•8~. ~~u~~~f~~,@aYfa4?y? ~u.~m& 8 0 B o o B o h o JP ' "0 U ~~G.~.+~~{~YPA~r({AblzL 11 '4tN1v17lCcl"S,7 tlk7~l5 t?aJ7AJ zfflb fig gftgft. m At Si:~Uy. . {&-4~1i~ • 0 0 ~-llNl1-1nL~5 L'UUJ lL1 T, CN 0MSUli1,JQ %Q ULU J ILL E' OK22A I COWIPEVE A December 2006 report from the Federal Communications r s $ Commission (FCC) examined the state of cable pricing and M`" revealed an astounding finding:_`' the price of cable TV service has 4 rte, l~ increased 93% over the past decade. >q ~n4: Y 4 E Satellite TV - cable television's chief competitor in many markets - does not have a real impact on cable TV's pricing. The FCC found that average prices for cable TV service were the same as or slightly higher in communities where satellite TV service was available. The remedy: wireline TV competition. The FCC reported that in communities where a wireline TV provider like Verizon offers service, cable TV prices are 17% lower. That's good news for customers working hard this winter to juggle cable and energy bills. ABOUT THE FACTS CABLE REFORM LEGISLATION Proposed Legislation Protects Massachusetts' Municipalities x 1. Allows municipalities to set franchise fees up to the federally imposed cap of 5% of gross revenues on cable services. 2. Provides channels and capital support for Public, Education and Government access programming. 3. Preserves local management of public rights-of-way. 4. Requires compliance with federal anti-discrimination rules and prohibits economic redlining. 5. Honors existing cable franchise agreements until they expire. 6. Brings more cable choice to Massachusetts consumers. 5® Why do we need this legislation? Today, it takes anywhere from a few months to more than a year to complete local cable franchise negotiations in just one community. And there are hundreds of local franchising authorities in the Commonwealth. Sen. Panagiotakos and Rep. Vallee have a better solution for Massachusetts cable TV customers. The Massachusetts Cable Choice and Competition Act would reduce significantly the time it takes to get permission to offer competing television service. At the same time, the proposed legislation preserves all the benefits important to municipalities - control of local rights-of-way, franchise fees, and public, education and government channels. Verizon believes this approach is a win for consumers, for new competitors and for municipalities. How will legislation affect current contracts? Current local video licenses will be grandfathered under the proposed legislation. Will my community lose revenue if the legislature streamlines franchising? Franchise fees will be set by each municipality, up to the federal maximum of 5%. And the bill provides funding of an additional 1% for local access TV equipment. Cities and towns will retain complete control over these fees and how much consumers will pay in their communities. Also, municipalities will likely increase the number of subscribers generating franchise fees.. Experience shows that many customers who don't have cable now and satellite subscribers will sign up with the new cable provider or an incumbent cable provider that has lowered its prices in response to its cable competition, bringing in increased franchise fees. (These users generate no franchise fees today.) Furthermore, when prices fall, customers are likely to move up to purchase more premium cable services, another source of increased franchise fees. The FCC estimates that a 1 % decrease in cable prices leads to a 2.2% increase in demand. Does this legislation provide for Public Education and Government (PEG) channels? Yes, the new entrant must provide the same number of PEG access channels provided by the incumbent cable operator. All operators will be required to interconnect their networks so the same local programming is available on all cable networks in a community. And the community retains complete control of the content of those channels. Will you commit to wiring all parts of a town? Similar to existing law, the legislation allows providers to name a geographic area they intend to serve. That could be a municipality, a group of towns, or in our case, a telephone exchange or wire center. Under the legislation, Verizon would have to serve the entire area listed in its state application, or face court action. So if we say we're going to serve a particular area, we have to serve that entire area. How have other states streamlined their franchising laws? Other states (NJ, NC, SC, VA, MI, CA, IN, KS and TX) have changed their laws to shorten ttie process - issuing franchises in a matter of days in some states. The most common approach is to standardize the terms and conditions associated with cable franchising. This includes: • a single state application for approval of new franchises • standardized franchise and capital support fees paid to municipalities • guaranteed availability of local access channels, and • no change in municipal rights-of-way authority. The draft legislation takes a similar approach, and gives cities and towns full authority to set the franchise fees up to the federal maximum of 5% of gross subscriber cable revenues and PEG capital support fees up to a maximum of 1 % of gross subscriber revenues. In addition, existing agreements are grandfathered until they expire. By standardizing terms for competitive cable providers, these states have found ways to increase competition and technology deployment. Massachusetts consumers deserve the same benefits of cable choice as consumers in these states. a verz on We never stop working for you. 1-888-MUNIVZ1 (1-888-686-4891) l www.TVChoiceMA.com 185 Franklin Street, 17th Floor, Boston MA 02110 MEMO The Department Heads and I have been working on a goals statement for CY 2007, and of course the difficulty is in narrowing the goals to a reasonable number. In addition we have been working with a resident, Caren Cioffi, on improving our Vision, Mission, and Values Statements. In order to proceed with the establishment of goals, we have developed the attached 2 goals statements: • The first being our recommendation of the top 15 goals which will form the basis of the Town Manager's evaluation in December 2007; and • the second is a longer list of goals which we will use for our own employee goal setting and evaluation. All of the goals in the top 15, are also included in the longer list. will be asking the Board of Selectmen to endorse the "Top 15" goals this evening or as soon as possible, and I will then work with the Department Heads to establish the specific action items to accomplish these goals. These goals will form the basis of the May 2007 employee performance evaluations. We anticipate having the revised Vision, Mission and Values Statements for your review within a month. 0 Page 1 Top 15 2007 Goals in support of the Communitv Vision Customer Service 1. Measure customer satisfaction 2. Complete new basic web page and begin to add modules 3. Create new electronic interaction with customers for business services 4. Improve communications • expand electronic communications; • Provide for citizen evaluation of boards, committees, and commissions; • Implement a "citizen request" system; • develop a community calendar • update and maintain in an electronic format, the local history collection, and historical property inventory 5. Evaluate the need for a community standard of civil behavior Business Process 6. Measure and evaluate best practices within operating areas • at lease one review per department per year 7. Complete the DPW Management Study and develop a schedule for implementation 8.. Complete strategic planning initiatives in at least 2 departments • Library • Police 9. Begin implementation of a new financial platform Sustainabilitv 10. Expand the commercial property tax base • parking structure; • Addison Wesley / Pearson 11. Reduce Community Dependence on Energy and use of natural resources • complete MWRA buy-in while maintaining low per-capita water use • reduce Town government (including schools and RMLD) energy use • reduce community energy use - transportation, residential use Communitv Infrastructure 12. Develop a master plan for individual public properties • Birch Meadow complex • Memorial Park • Northern Area Greenway 13. Work with Arts organizations on the feasibility of an arts center in Reading 14. Secure approval and begin to implement the affordable housing planned production plan 15. Secure a planning grant and get approval for at least one 40R/40 S project Note - #'s are goals, Bullets are action items 9 2007 Goals in sui)port of the Communitv Vision Customer Service 1. Measure customer satisfaction 2. Complete new basic web page and add modules 3. Create new electronic interaction with customers for business services 4. Improve communications • expand electronic communications; • Provide for citizen evaluation of boards, cominittees, and commissions; • Implement a "citizen request" system; • develop a community calendar • update and maintain in an electronic format, the local history collection, and historical property inventory 5. Increase effectiveness of support for citizen volunteers in local government 6. Develop a process to create a community standard of civil behavior 7. Improve diversity of programs, services, and access to facilities Business Process 11. Measure and evaluate best practices within operating areas • at lease one review per department per year 12. Expand professional development and training for staff and volunteers 13. Complete DPW Management Study and develop a schedule for implementation 14. Complete strategic planning initiatives in at least 2 departments • Library and Police 15. Begin implementation of a new financial platform 16. Improve the procurement process and capacity • Have the business managers in Police and DPW trained as Procurement Officers 17. Implement measures to expand diversity in municipal hiring Sustainabilitv 8. Expand the commercial property tax base • parking structure; • Addison Wesley % Pearson 9. Reduce Community Dependence on Energy and use of natural resources • complete MWRA buy-in while maintaining low per-capita water use • reduce Town government (including schools and RMLD) energy use • reduce community energy use - transportation, residential use Communitv Infrastructure 20. Develop a master plan for individual public properties • Birch Meadow complex • Memorial Park • Northern Area Greenway 21. Work with Arts organizations on the feasibility of an arts center in Reading 22. Complete the process of consideration of the CPA 23. Secure approval and begin to implement affordable housing planned production plan 24. Secure a planning grant and get approval for at least one 40R/40 S project 25. Implement major substance abuse reconunendations from RCASA Note - #'s are goals, Bullets are action items 0 Board of Selectmen Trackina Loci for Current Issues/Proiects Date Issue/Project/ Identified Problem Resp. Select. Action Needed Follow-uD Dept. Liaison Date Traffic/Parking Issues Ash Street at Main 11/29105 Develop a comprehensive traffic study for the Woburn Street, High Street, Lowell Street, Main Street area Develop a process to acquire land and build new connection directly between Ash and Main Street, eliminating the grade crossing Town. Mgr. Anthony Action required by 2010 to 06/30/07 maintain the whistle ban. Contact new property owner; work with META Engineer Bonazoii 9/16/06 Stop signs at Bancroft Request to make Bancroft at Police Goldy Hartshorn a multi-way stop and move stop sign on Hartshorn closer to Intersection. Possible installation of a speed table. 4-2006 Empleyeelrnemhant- Fuit-utilizatlen Pollee Gately parking- en-High-Street Rt. 128/1-93 Monitor and advocate for Anthony & Interchange Reading's Interest in keeping Schubert any improvements to the Interchange to a low impact for Reading 3/6/2007 1 Need to scope a study and Review then seek funding for it. status of Because the downtown downtown improvement program will project have an impact on this 12131/2007 neighborhood, and that impact cannot be determined until the Downtown Improvement project is complete, this Item will be programmed for consideration in the FY 2009 budget. Review to see if It meets 05/15107 warrants for all way stop - take before the Board of Selectmen. Awaiting Board of Selectmen development of standards for multi-way stops Review-utilization of-tese 0=7(07 50-spases-and-fenters- plans-review iettery- precess Public Hearing in Reading 03131/07 10-25-06. Scheduled for further Board of Selectmen discussion on 2-27-07; Additional hearing in Woburn on 3-21-07 0 Board of Selectmen Trackinq Loci for Current Issues/Projects Date Issue/Project/ Identified Problem Res p. Select. Action Needed Follow-uD Dept. Liaison Date Development Proiects 1/1/90 Gazebo Circle Overflow of detention basin - Engineer Bonazoli The Town Engineer has 06/30/07 flooding has occurred in done a study and neighborhood during severe determined the course of storms correction. The total cost is estimated to be $55,000. The bond is $30,000. In the past we were willing to share the bond with the developer, but I have informed the developer that we will take the entire bond and do the work. Will look at changes to Zoning Bylaw to require interim as-builts to ensure drainage completion. Bids accepted and ready to be awarded, with construction to be done in the spring -thMalt. Rights of Entry needed from condo association. Funding from the bond and the storm water enterprise fund. Town Counsel has filed the 111/85 Downtown Project Is out to bid. Engineer Anthony Project is out to bid, with 04/30/07 Improvements bids due on Marsh43- dune4. The Town's "non- participating costs" of estimated $650,000 will be on a warrant in April 2007 after the bids are in. 111/07 Inspector General's IG's audit of 1375 Main street Town Schubert Review recommendations 03/31/07 recommendations re has generated Counsel and Reading's regulations Affordable Housing recommendations and revise regulations as needed to address issues. Town Counsel review with the Board of Selectmen on March 27 - Invite ZBA and CPDC. 8/22/06 Develop a lighting The Town needs to have Planner Bonazoli Hire a consultant to 03/31/07 section of the Zoning established standards and and Town develop a draft bylaw Bylaw processes for reviewing site Manager lighting for new developments 3/6/2007 2 k x V J 6 Board of Selectmen Trackina Loa for Current Issues/Projects Date Issue/Project/ Identified Problem Resp. Select. Action Needed Follow-up Dept. Liaison Date Timothy Place Property owner has built police, Enforcement started the 06101/07 encroachment on improvements into the ROW of Conservati week of 8-21-06 Ticket right-of-way the private street on, & served by RPD. Ticket not Counsel paid. Court 10-24-07 Clerk Magistrate found for the Town and ordered the fine to be paid within 90 days (1-23-07) Fine was paid but no corrective action. Daily fines begun. Suit filed by Town. Property owner has requested a meeting. Case settled - all work to h. rlnn. by .Inn. 4 Sale of Oakland Road The Town owned tax title land Town Tafoya Include as part of 05/01/07 land across Oakland Road from eh Manager, September 16 "Board RMNS is surplus to the Town's Town Waik". This is an article on needs. Planner the November 13 Town Meeting warrant. To be discussed by Board of Selectmen on Dec. 5. Develop process to be implemented In summer onm 6115/06 MWRA Buy-in Process the MWRA buy-in for DPW Bonazoli Engineer hired. First 06/30/07 the Town's full MWRA use threshold of filing NPC to MEPA met. MEPA decision on NPC delivered In late September ahead of schedule. October 11 last day for comment October. Preparing filing for WRC. Process is on schedule. 3/6/2007 3 0 Board of Selectmen Trackina Loa for Current Issues/Proiects Date Issue/Prolect/ Identified Problem Resp. Select. Action Needed Follow-ug Dept. Liaison Date Policies/Reaulations 411/04 Petroleum Bylaw Regulations to be formulated Fire & Goldy Fire Department has been 03/31/07 Town doing data collection and Counsel posting to an electronic spread sheet. New Town Counsel (Judy Pickett) is reviewing Bylaw and will outline next steps to the Board. Meeting scheduled for this Thursday, September 28. Town Counsel is drafting regulations for the BOS and for the FD. Working Group meeting with Counsel on October 26. Counsel working on revised drafts of policies and regulations. Will schedule SOS discussion in March. Memorial Park Controversy over allowed uses Town Anthony At Its July 25 meeting with 06/30/07 Counsel Town Counsel the Board of Selectmen authorized Town Counsel to move forward with the filing of the cy pres petition. Town Counsel had a discussion with AG - additional information sent to AG prior to setting up a meeting here In Reading. Meeting went very well - see notes from meeting. Plans for park scheduled for SOS review on March 27. See attached draft cy pres agreement. 9/20/05 Mandate landscaping Should the Town develop a Planning Tafoya Refer to CPDC as part of 06/30/06 to save water bylaw or subdivision Master Plan regulations Implementation; Town Is applying for a grant for an educational program on landscape maintenance Tafoya to talk to CPDC about Including this In Master Plan implementation discussion. Ask CCP Committee If they can review this 3/6/2007 Board of Selectmen Trackina Loa for Current Issues/Projects Date Issue/Proiect/ Identified Problem Resp. Select. Dent. Liaison 9126/06 Master plan for Birch There are some key decisions Recreation Goidy Meadow site to be made on this site and we need a master plan for the area Develop a housing Understand the 40 R and 40 S Town Tafoya production plan programs, and utilizing them Planner and other efforts, develop a housing production plan to eliminate the vulnerability to unwanted 40B projects. 12/5/06 Sight Triangles Review and reconsider in light Police Anthony of Town Meeting rejection of proposed bylaw 12119/06 Discuss who/how to address follow-up from citizens emails Action Needed Develop a master plan for the property, including the Imagination Station site. Met 2-13-07 with Rec. Comm. Chair, Board of Selectmen Liaison, Rec. Admin., Town Mgr. Will want to discuss general process of park planning and Improvements with Board of Selectmen. Discussion on 3 specific issues scheduled for March 27 Housing Forum conducted on September 28. Application for grant for professional assistance has been submitted. October 24 - presentation to BOS; November 13 - presentation to Town Meeting; Dec. 2006 - BOS approval of filing plan with DHCD; DHCD has received and we should hear back in a couple of weeks. CA to review tape of Town Meeting and develop list of issues raised. Chief to develop questionnaire to Town Meeting members to gauge acceptability of bringing Issue back to Town Meeting. Further discussion at Board of Selectmen scheduled for April 10 Follow-uD Date 04/30/07 03/31/07, 04/10/07 Town Goldy Develop written 03/31/07 Manager policy/process SG and PH met - draft email response developed. Draft Selectmen's policy being reviewed with Town Counsel 3/6/2007 5 ly x (3 Board of Selectmen Trackinq Loci for Current Issues/Projects Date Issue/Proiect/ Identified Problem Resp. Select. Action Needed Follow-ug Dept. Liaison Date Citizen Requests 4/30/06 Drainage on Haverhill ditch has silted up and is not Street free-flowing - backs up and affects neighbors property DPW Goldy work to be done this fall as 03/31/07 part of the storm water management program. Right of entry needed from the Open Land Trust and the property owner John McCracken re road Owner paved a portion of the tree Town 10/12/06 opening permit lawn without a permit Engineer Storm water ponding in front of Town, 10/12/06 Paul McKinnon driveway Engineer Anthony Anthony Drainage ponds In the area of Town 9/16/06 Winthrop Road drainage 108 Winthrop Engineer Bonazoli wall-is-deterierating-whose Teww 948106 142 Unthrep-wall responsibility-is-{t?- Engineer Benazell 3/6/2007 6 Engineer needs to contact property owner re potential violation - issue could be appeal able to the Board of Selectmen Property owner has been formally notified. See George Zambouras letter 1-11-07. Hearing tentatively scheduled for March 13. Review situation. It appears that the entire street needs to be reconstructed. Is there anything that can be done re ponding in the short term? What is the schedule in the Pavement Management Program. PMP work to start in December. DPW will do some remedial work next spring - See George Zambouras letter 1-11-07. Review to see if the pipe Is clear. It appears to the neighbors that part of a ditch was piped 30+/- years ago on the upstream side and that has caused the problem. Gas main trench and residents parking on the shoulder have disrupted the normal flow of drainage - DPW will look at correction next spring. Wait-was-instatled when-Tewrr did-irnprevements-to street-as - "etterment-30+ yearsage- Wall-retalns-private-preperty- and a'- tree ^ntFie-p&ate property-is-buekiing-pa"f4he wall-ts-the-wal I-the-Tewn's respenslbility-er-the-ewnersq- iris the-owners- respenslb1 Htyand-the-Tewn Engineer-has sent -a letter telling-him-that: 03/13/07 06/30/07 03/31/07 12/31/06 (3 COMMONWEALTH OF MASSACHUSETTS MIDDLESEX, ss. PROBATE AND FAMILY COURT NO. TOWN OF READING, Plaintiff DRAFT 3-5-07 vs. MARTHA COAKLEY, as she is the Attorney General of the Commonwealth of Massachusetts, Defendant PETITION TO PERMIT REASONABLE DEVIATION INTRODUCTION 1. The Plaintiff involves the jurisdiction of this court pursuant to the provisions of M.G.L. Chapter 215, §6 and files this petition in accordance with M.G.L. Chapter 214, § l OB apropos to the doctrine of cy pres, seeking a reasonable deviation from the terms of a deed conveying a parcel of property to the Town of Reading for park purposes. PARTIES 2. Plaintiff, Town of Reading (the "Town") is a duly formed municipal corporation with executive offices located at 16 Lowell Street, Reading, Massachusetts. The Town is the Trustee of a charitable gift of land identified throughout this Petition as "Reading Memorial Park" and more particularly described herein. 3. Defendant, Martha Coakley, (the "Attorney General") is the duly elected Attorney General for the Commonwealth of Massachusetts and is named in the named Defendant in this Petition pursuant to the provisions of M.G.L. Chapter 12, §8G G11-D) b9 in her capacity as the representative of the public interest in the administration of charitable funds and properties. Pursuant to §8G, the Attorney General is required to be made a party to all judicial proceedings in which she may be interested in the performance of her duties in enforcing the use of public properties in accordance with §8. FACTS 4. By deed dated February 10, 1917 and recorded with the Middlesex South Registry of Deeds in Book 4122, Page 577, Mary E. Temple, May Louise Temple and Lucia L. (Temple) Crocker, Frances A. Batchelder and Clara C. Pierce (collectively referred to herein as the "Temples"), conveyed to the Town an approximately 11.5 acre parcel of land located between Harrison, Salem and Charles Street in Reading, Massachusetts "to be improved and maintained as a Public Park" (the "Reading Memorial Park"). Reading Memorial Park was to be "laid out and ornamented with trees and shrubbery, as a place for healthful rest, recreation and amusement for people of all ages, with proper facilities for such children's sports as can. generally be indulged by them, and tend to their proper development and furnish them with amusement. But said land shall not be used as a playground for football, baseball, soccer and kindred games, or any games that are in their nature hazardous, or require fenced enclosures or tend to draw together crowds of people, or interfere with the quiet enjoyment of those whose homes are in the immediate neighborhood" (referred to hereinafter as the "Condition"). A copy of the 1917 deed is attached hereto as Exhibit A. 5. The Town accepted the gift of land from the Temples at the 1917 Annual Town Meeting. A copy of the relevant portion of the Town Report of 1917, Article 6, is attached hereto as Exhibit B. 6. On May 7, 1953, Mary Louise Temple, Lucia L. Crocker and Trustees and representatives of the grantors identified in the 1917 deed executed a Release of Condition in Deed of Gift which is recorded with the Middlesex South Registry of Deeds in Book 8077, Page 35. A copy of this Release of Condition in Deed of Gift is attached hereto as Exhibit C. The aforementioned Release expressly permitted the Town to use the Reading Memorial Park as the site for the construction of a swimming pool but otherwise ratified and confirmed the Condition. The swimming pool was never constructed. The last of the remaining Temples died in 1970. 7. Participation in organized sports including, but not limited to, football, baseball and soccer have become an immeasurable and integral part of youth development but such sports are prohibited at Reading Memorial Park by the terms of the Condition. Since the Town's acceptance of the gift of Reading Memorial Park, the population of the Town has grown considerably and with the passage of Title IX resulting in the participation of girls and young women in most if not all organized sports, an occurrence not likely envisioned by the Temples in 1917, the Town currently lacks adequate recreational space to accommodate the activities of all of its residents. 8. On April 27, 2004, the Reading Board of Selectmen created an ad hoc committee named the "Memorial Park Use Review Committee" (the "Committee") charged 0 with clarifying the restrictions placed upon the use of the Reading Memorial Park by the restriction and investigating future uses which might be permitted thereon. Establishment of the Committee was motivated by the increased recreational needs of the Town which as referenced hereinabove, have changed significantly since 1917. 9. The Committee conducted research of the uses which were historically conducted at Reading Memorial Park and identified activities of interest to both younger and j Deleted:, older residents of the Town including concerts„pnd other community activities as j Deleted: fireworks displays well as organized sporting events. These activities are referenced more specifically in the Preliminary Report Memorial Park Use and Restrictions dated November 23, 2004 and presented to the Board of Selectmen by the Committee, a copy of which is attached hereto as Exhibit C. j Deleted: how 10. The Committee conducted a survey of the Town's residents to ascertain, f they used Reading Memorial Park and whether or not residents wished to expand the uses that were permitted by the 1917 grant. The overwhelming response received from those Town residents who participated in the survey was that Reading Memorial Park should be utilized to alleviate the shortage of recreational facilities in the Town. A copy of the Ad Hoc Memorial Park Use Review Committee Survey with attached survey results is attached hereto as Exhibit D. 11. The Committee also held a duly noticed public meeting to discuss its charge and seek public input on potential uses for Reading Memorial Park and specifically and specially notified the immediate abutters thereto. A copy of a public notice with attached abutters list is attached hereto as Exhibit E. O~3 12. The Committee submitted a Final Report to the Board of Selectmen dated December 7, 2004 wherein it recommended that the Town file a cy pres petition to seek approval for the expanded use of Reading Memorial Park. A copy of the December 7, 2004 report is attached hereto as Exhibit F. 13. Anticipated uses for Reading Memorial Park include but are not limited to, making the Park more readily available for a variety of community events; allowing the use of the Park for scheduled practice times for organized sports as determined by the Recreation Commission and/or Recreation Director; establishing unassigned space for other community activities including passive recreational activities; permitting the continued operation of a playground; basketball court; tennis court: and ice skating area. A copy of a plan of proposed uses is attached hereto as Exhibit G. 14. The Town has expended and will continue to expend in-house resources such as those provided by the Department of Public Works to maintain the condition of Reading Memorial Park and the Recreation D)yision jo oversee its use. 15. That the Town by and through its Recreation D.yvision has already envisioned a fundraising plan and has identified other financial resources for the development and continued maintenance of Reading Memorial Park and in fact, the Friends of Reading Recreation, a local non-profit organization, has already raised funds that have been earmarked for improvement to Reading Memorial Park. 16. That the development and maintenance of expanded uses to be located at Reading Memorial Park are financially viable. ' Deleted: epartment { Deleted: Deleted: epartment 9 17, At present, Reading Memorial Park is clearly an underutilized Town resource and the enhancements for which the Town now seeks permission are within the spirit of the donors' original intent. 18. To pen-nit the Town to utilize Reading Memorial Park for the expanded uses described hereinabove would comply with and fulfill the Temple's intent to "render a service to the community" in a manner which would most appropriately serve the needs of all of the Town's residents. 19. To permit the Town to make such a reasonable deviation from the limited parameters set forth in the deed constitutes an appropriate application of the doctrine of reasonable deviation. WHEREFORE, the Town requests that this Honorable Court find and order as follows: 1. That the deed of the Temples, et al manifested a general intention to devote the land now identified as Reading Memorial Park to the Town for a public charitable purpose to wit; to provide the Town with additional recreational resources. 2. That the Town be and is hereby authorized to utilize all of the land now identified as Reading Memorial Park for recreational uses including the following: a. the establislnnent of areas to be devoted to practices for organized sports including, but not limited to: football, baseball, basketball, soccer or similar team activity; Deleted: b. the construction of fencing c. the construction and maintenance of la Ound S ' if necessary, to secure and separate r .......1r._-ygT . certain recreational areas from others;¶ d. the construction and maintenance of tennis and basketball courts; e. the construction and maintenance of an ice skating rink; f. the construction and maintenance of trails for passive recreational activities such as walking or jogging; and g. the construction and maintenance of structures to accommodate the use of Reading Memorial Park for concerts, theatre productions or other such community activities. 3. Any other and further relief which this Honorable Court deems fair and just. 4. That no notice other than that required to be given to the Attorney General is required hereunder. Dated, March 5, 2007 Respectfully submitted Town of Reading By its Attorney, Ellen Callahan Doucette BBO#542294 Brackett & Lucas 165 Washington Street Winchester, MA 01890 (781) 729-1500 Z~ TRACKING OF LEGAL SERVICES - FY 2007 Monthly Hours $ Month Monthly Monthlv Hours Cumulative Available Monthly Monthly Cumulative Available Hours Hours. Used vs Remainder $ $ Cost Remainder Allocated Used Allocated of 1/2 vear Allocated Used Year July 51.2 48.6 (2.60) (2.60) 258.6 $6,667 $6,318 $6,318 $73,686 Includes Heir search August 51.2 44.8 (6.40) (9.00) 213.8 $6,667 $8,189 $14,507 $65,497 for Memorial Park September 51.2 34 (17.20) . (26.20) 179.8 $6,667 $4,875 $19,382 $60,622 October 51.2 51.5 0.30 (25.90) 128.3 $6,667 $6,635 $26,017 $53,987 November 51.2 35.9 (15.30) (41.20) 92.4 $6,667 $4,667 $30,684 $49,320 December 51.2 24.4 (26.80) (68.00) 68 $6,667 $3,180 $33,864 $46,140 307.2 239.2 (68.00) $40,002 $33,864 $33,864 $46,140 January 51.2 46.9 (4.30) (72.30) 375.2 $6,667 $6,352 $40,216 $39,788 February 51.2 (51.20) (123.50) 375.2 $6,667 $40,216 $39,788 March 51.2 (51.20) (174.70) 375.2 $6,667 $40,216 $39,788 April 51.2 (51.20) (225.90) 375.2 $6,667 $40,216 $39,788 May 51.2 (51.20) (277.10) 375.2 $6,667 $40,216 $39,788 June 51.2 (51.20) (328.30) 375.2 $6,667 $40,216 $39,788 Subtotal 307.2 46.9 $40,002 $6,352 Total 614.4 286.1 -328.3 $80,004 $40,216 $39,788 J~ OFR Town of Reading y 16 Lowell Street Reading; MA 01867-2683 woe G39. INCOR404P Fax: (781) 942-5441 Website: www.ei.reading.ma.us March 5, 2007 Susan Prew 39 Lindsay Ln Reading, MA 01867 Dear Ms Prew: c,gey PUBLIC WORKS (781)942-9077 e~ 0, c9 %0 Thank you for your generous gift of $95.00 to Reading's Sponsor a Street Sign Program. Your donation will be used to purchase and install a new reflective Lindsay Lane sign. at the intersection of Fairchild Drive and Lindsay Lane. Please allow approximately six to eight weeks for the new sign to be produced and installed. Our office will contact you when the wooden street sign is available for pickup at the DPW Office at 16 Lowell Street. Your willingness to help improve the appearance of our community. is greatly appreciated. Sincerely, 6i%4u~"I Dn'' " ~ Edward D. McIntire, Jr. Director of Public Works cc: Peter Hechenbleikner, Town Manager (9 BOSTON REGION METROPOLITAN PLANNING ORGANIZA'T'ION State Transportation Building "IDear Interested Party: Ten Park Plaza, Suite 2150 MA 02116-3968 Boston Boston M We are writing to invite you to submit a letter of interest for a Boston Region , , (617) 973-7100 Tel. Metropolitan Planning Organization (MPO) funding program for Fax (617) 973-8855 Transportation Demand Management that may interest. your community. TTY (6,17) 973-7089 www.hostonmpo.org In 2007, the Boston Region Metropolitan Planning Organization has made available $250,000 with the intention of funding multiple Transportation Bernard Cohen Demand Management (TDM) applications. This program is funded by the Secretary of Transportation Federal Congestion Mitigation and Air Quality (CMAQ) program and and MPO Chairman matching state/local funds, and proposed projects must contribute to air Arnold J. Soolmon quality improvements. Eligible projects for this program may include, but are Diret:ior, MPO Staff not limited to: • Alternative Mode Support Strategies o Transit services o Non-motorized mode support o Park & Ride lot amenities • Work-site Based Strategies o Parking management o Transportation Management Associations The Boston Region M . o Facility amenities to benefit commuters d signaled the federally de o Telecommuting entity responsible for • Land Use Strategies - Planning for Alternative Mode transportation transportation decision making for the 101 Cities connected to sustainable land use strategies. and towns in the MPO • Programmatic and Policy Support Strategies region, is composed of o Trip reduction ordinances and programs, including parking the following: pricing and transit subsidy requirements Executive Office of Tronsporlalion Eligible applicants for the Transportation Demand Management Program City of Boston include municipalities, Regional Transit Authorities and Regional Planning Gty of Everett Agencies in the Boston Region MPO. Applicants eligible for the MPO's City of Hewion Suburban Mobility program should apply under that program for transit City of Salem services activities. If you think your community or organization may be Town of Bedford interested in participating in this funding program, you should submit a letter Town of framinghmn of interest. To be eligible for funding, letters must be received by 4:00 p.m. on Town of Hopkinton Friday, March 30, 2007. All letters of interest should include a brief Metropolitan Area Planning Council description of the proposed service and its intended market, and should be Massachusetts Bay Transportation addressed to: Authority Advisory Board Barbara Lucas, Chair Massachusetts Bay Tronsp'ortation Boston Region MPO - Suburban Mobility/TDM Subcommittee Authority 10 Park Plaza, Suite 2150 Massachusetts Highway Department Boston, MA 0211 Massachusetts Port Authority Massachusetts Turnpike Auihofriy By E-mail: blucas@mapc.org Advisory ftegionalTransportation Council (nonvoting) By fax: (617) 973-8855 federal Highway Administration (nonvoting) federal Transit Admiaishation (nonvoting) a~ t 4 2~ Boston Region MPO TDM Program The MPO's Transportation Planning and Programming Committee will review letters of interest received by the deadline and determine funding eligibility. All letters of interest will receive a response and eligible candidates will be asked to submit formal funding applications by Wednesday, May 2nd, 2007. Thank you for your consideration of this program. If you have any questions, please contact one of us or Jonathan Belcher at the Boston Region MPO at jbelcher@ctps.org or 617-973-7253. We look forward to hearing from you. Sincerely Kenneth S. Miller, P.E., Chair Boston Region MPO Transportation Planning and Programming Committee ,-CL Barbara Lucas, Vice-Chair Boston Region MPO Transportation Planning and Programming Committee Attachments: 2 Transportation Demand Management Program Fact Sheet CMAQ Project Proposal Guidelines 3° Transportation Demand Management (TDM) Fact Sheet Eligible services include but are not limited to the following types and examples of programs: • Alternative Mode Support Strategies o Transit services . o Non-motorized mode support o Park & Ride lot amenities Ridematching and Vanpool services may also be considered, although potential applicants should consider co-ordinating with MassRIDES for any proposal including this program type. Applicants considering bicycle improvements should be aware of the statewide bicycle plan Applicants for potential new transit services should consider applying for this service under the Suburban Mobility program. All MPO cities and towns except for 16 communities (Arlington, Belmont, Boston, Braintree, Brookline, Cambridge, Chelsea, Everett, Malden,- Medford, Milton, Newton, Quincy, Revere, Somerville, and Watertown) can apply to the Suburban Mobility program for new transit service proposals. • Work-site Based Strategies o Parking management o Transportation Management Associations o Facility amenities o Telecommuting • Land Use Strategies o Planning for Alternative Mode transportation connected to sustainable land use strategies • Programmatic and Policy Support Strategies o Trip reduction ordinances and programs • Pricing Strategies o Parking pricing o Trip reduction ordinances and programs, including parking pricing and transit subsidy requirements . The start-up of a new transportation service or program is a considerable undertaking that requires a substantial planning effort and a commitment of both time and money. Applicants will be expected to provide detailed information describing the project and respond to questions in the following areas: + Program Mission • Alternative Mode Services • Roadway Characteristics 0 • Operating Environment • Land Use • Marketing Plan • Financial Plan • Monitoring/Reporting Plan Because the program is funded in the TIP under the federal Congestion Mitigation and Air Quality Improvement Program, there is a requirement that candidate projects demonstrate an ability to reduce emissions. Attached you will find guidelines for the CMAQ program and the information needed for MPO staff to perform this assessment. You will see that, while the funds may be used for operating expenses, they may only be used for new or substantially expanded projects and programs. In other words, these funds may not be used to extend or supplement funding for an existing service or program. It should also be noted that federal CMAQ requirements limit operating assistance to three years. Consequently, applicants should clearly describe how the new service/program will be sustained without these subsidies at the end of the three-year period. The MPO's Suburban Mobility/Transportation Demand Management Subcommittee will consider all the factors addressed on the official application form in its review of proposals and will select projects based on their value for improving mobility in the region. The Subcommittee expects to make recommendations for funding to the MPO's Transportation Planning and Programming Committee on or about May 10, 2007. The Planning and Programming Committee will then discuss and vote on these recommendations at subsequent meetings. Members of the public are encouraged to comment at any time during project review. The expected implementation date for projects approved during this round of funding is the fall of 2007. The MPO's Suburban Mobility and Transportation Demand Management Subcommittee may also work with applicants selected for funding to make minor improvements to their proposals in advance of the actual service or program implementation date. Such improvements would be intended to further ensure the expected sustainability of approved service or program proposals. In the process of completing applications for TDM funding, please ensure that the following information is included: • A description of the program's proposed management and administrative structure. • A description of existing conditions. • For any transit service proposals, a completed service plan, providing detailed descriptions of routes, schedules, vehicle requirements, etc, along with estimates of typical daily boardings. (TDM funding may not be used to finalize such plans.) • A marketing plan describing how the proposed program or service will be marketed to the intended target population(s). • A completed budget workbook covering three twelve-month budgets. 3y • A financial plan that demonstrates how the program or service will be able to operate independently of TDM funding at the end of three years, and includes a description of the source of local matching funds (20% for the first year, 30% for the second year, and 40% for the third year.) Note that neither fare-box revenue, nor salaries or overhead for existing staff, may be used to satisfy the local match requirement, and that proposals that avoid or minimize "soft match" sources, such as in-kind services, will be reviewed more favorably. • Identification of one of the following to serve as a fiduciary agent for the proposed project: a regional planning agency, regional transit authority, or a municipality. • Information that will allow Boston Region MPO staff to perform an analysis of the proposal's air quality benefits. Further details are included in the document entitled. "MassHighway Congestion Mitigation and Air Quality Consultation Project Evaluation Criteria". For example, for any proposed transit or shuttle service, the type of vehicle to be used, the number of route miles, estimated ridership, etc., must be included. For assistance on air quality questions contact Anne McGahan of the Boston Region MPO staff at (617) 973-7090. • A monitoring and reporting plan. • A land use review. All proposed services or programs must be open or available to the public and be fully accessible to persons with disabilities. This means that: • A service that serves a specific market,.such as an employment center, must also serve any member of the public who wishes to use it. • Vehicles must be able to accommodate people who use wheelchairs. • Telephone services needs to include a TDD line. • Schedules and promotional materials need to be made available in accessible formats such.as BRAILLE, large print and audiotape, upon individual request. For assistance in responding to requests for BRAILLE materials, or for other questions related to the Americans with Disabilities Act, contact Janie Guion of the Boston Region MPO staff at (617) 973-7507 or guion@ctps.org. • For fixed route transit services, complementary paratransit service must be provided to eligible persons who are traveling between origins and destinations within three-quarters of a mile of the route, and who are unable to access the vehicle used on the route. In some cases, flexible route services may eliminate the need for providing such complementary paratransit service. New transit services proposed to operate fully within the MBTA's The RIDE service area will comply with ADA guidelines by virtue of their location. 33 Sample Application for Boston MPO TDM Funding Program (Formal applications are not due at this time, only a letter of interest. This application material is provided for your information) In order to properly evaluate all requests for funding under the TDM Funding Program, the Boston MPO Transportation Planning & Programming Committee is requiring that all applicants respond to each of the following questions in the most thorough manner practicable. Not only will. these responses allow the Committee to measure the comparative ridership potential and costs of each proposal, but the process is also designed to ensure that each applicant has developed their proposal fully enough to be both successful and sustainable. The questions are divided into seven sections: • Program Mission • Alternative Mode Services • Roadway Characteristics • Operating Environment • Land Use • Marketing Plan • Financial Plan • Monitoring/Reporting Plan PROGRAM MISSION What is the purpose of the program? Describe the group(s) that it will impact, the area it will apply to, and why it is necessary. ALTERNATIVE MODE CHARACTERISTICS 2. Describe the existing HOV and transit services available. Are there transit routes serving the area? Are there vanpools or shuttles in the area? Are these programs competitive with SOV travel? 3. For any alternative modes present in the area, describe the level of utilization. Is there latent demand or a lack of interest? 4. Are there existing facilities in the area that support alternative modes (e.g. park & ride lots, HOV lanes, bicycle facilities)? ROADWAY CHARACTERISTICS (9 5. Describe the level of roadway congestion in the area, using measures such as level of service (LOS), vehicle miles traveled (VMT), average vehicle occupancy (AVO), mode splits, and hours of delay. How is this expected to change in the future? 6. If the existing roadway facilities are congested, are there alternative routes available? 7. How long is peak period, and is there available capacity during off-peak hours? 8. Describe the major trip generators within the area. Is most of the traffic passing through, or is most of it due to sites within the area? OPERATING ENVIRONMENT 9. Describe the policy environment in the area for alternative modes. Are there policies, programs, ordinances, etc., in place to support alternative modes? These may include policies for planning, land use, growth management, or environmental protection in addition to transportation. 10. Describe the state of technology in the area, including electronic infrastructure for data collection or distribution, telephone, cable, and computer network technologies. Is the area covered by a "Traffic Management Center"? 11. Describe the degree of public-private cooperation in the area. To what degree is there trust and collaboration between private employers and developers and government agencies and transit providers? Are there Transportation Management Associations in the area? 12. Describe the attitudes of the public and elected leaders in the area towards TDM and alternative modes. How has the public responded to recent transportation projects? Have any recent attitudinal surveys been done? LAND USE 13. What is the current housing density in the area? How is it expected to change? 14. What is the current employment density in the area? How is it expected to change? 15. To what extent are distinct land uses segregated or integrated in the area? 16. To what degree is the area pedestrian or transit oriented? Are there activity centers within the area that are more or less pedestrian or transit friendly than the rest of the area? Are there safe, pleasant walkways? Are there transit shelters? 0 17. What are the future plans for the area? Is it planned to remain essentially as it is now, or is it planned for development/re-development as a future employment, residential, or activity center? MARKETING PLAN 18. Describe how public education, awareness, and marketing fit into your plan. If public education and promotion are not a substantial portion of your program, how will you alert the public to it? Describe any marketing pieces that may be mailed, E-mailed, posted, advertised, etc. FINANCIAL PLAN 19. Describe your long-term financial plan. Provide a detailed budget for your proposal, including all expected costs and revenue sources. Provide background information on how costs and revenues were detennined. a. Estimate the gross operating cost per day. b. Estimate your annual maintenance costs, if applicable. c. Estimate all other costs, including marketing, administration, and performance data collection. d. Describe what entities you have either partnered with or will seek partnership with as a revenue source (in-kind contributors should be listed and their services should be described.) e. Describe your plans for sustainability after the three-year limit for subsidies under this funding program has been reached. MONITORING/REPORTING PLAN 20. Describe how you plan to collect and maintain data on the activities and effectiveness of the program. How will you collect comprehensive usage data for a new service (if applicable)? How will you determine the impact/success of marketing efforts in terns of increasing awareness of the program? 36 M, AS HIGHWAY Congestion Mitigation and Air Quality Consultation Project Evaluation Criteria FY 2006 CMAQ Project Proposal Guidelines The following guidelines for CMAQ project evaluation criteria and analysis methods have been established at previous CMAQ consultation meetings, as required by the Massachusetts State Implementation Plan Transportation Conformity Regulations. The Metropolitan Planning Organizations (MPOs) should conduct air quality analyses for any proposed CMAQ projects utilizing these adopted evaluation criteria and analysis methods. The description of each project proposal and its air quality analysis will be incorporated into the CMAQ consultation process to provide input on appropriate projects for CMAQ funding. To facilitate this process, the Office of Transportation. Planning, on behalf of EOT, will collect, review, and summarize all information submitted by the MPOs/RPAs. There are three classifications of projects that are eligible for CMAQ funding: Projects listed as 'transportation control measures in Section 108(f)(1)(A) of the Clean Air Act Amendments of 1990. Specific Transportation Control Measures from the Massachusetts State Implementation Plan. Projects that contribute to attainment of the National Ambient Air Quality Standards (NAAQS). Proiect Description For each proposed project, a general description should be provided for review purposes. This description will summarize the information needed for both quantitative and qualitative evaluation criteria as listed below: Quantitative Proiect Evaluation Criteria • For the appropriate pollutant(s) (VOC, NOx, and/or CO) the quantity of the emission reduction(s) in kilograms per summer day for VOC and NOx and kilograms per winter day for CO must be estimated using 2007 emission factors. This will be demonstrated according to the methods described below. Supporting information will include the following (if applicable): Changes in speed, volumes Reduction of vehicle trips. Reduction of vehicle miles of travel. Reduction of emissions from heavy duty vehicles. Days of operation per year for the project. • The annualized cost effectiveness in dollars per kilogram per summer day for VOC and NOx. • For only those areas in non-attainment for CO, the annualized cost effectiveness in dollars per kilogamn per winter day for CO must also be estimated. • The cost of the project will be indicated including both the total cost of the project and the amount requested in each year of the TIP. The longevity of the project in years will also be indicated. • If the project is a Transportation Control Measure (TCM) in the State Implementation Plan (SIP), this will be indicated. TCMs in the SIP take priority for CMAQ funding. Pile: Office of Transportation PlanninglCMAQ/fy06 cmaq evaluation criteria.doc 10/6/05 6 MassHiahwav FY 2006 CMAO Proiect Guidelines Pape 2 of 2 Qualitative Proiect Evaluation Criteria Where appropriate, a qualitative evaluation to demonstrate expected reductions in traffic congestion and improvements in air quality will be included with the quantitative evaluation. The following. qualitative criteria are specifically cited within the Massachusetts SIP Transportation Conformity Regulations: • Intermodal aspects including intermodal links and public transit access. • Regional applicability including the potential for replication in other areas and the possibility of serving as a catalyst for other projects. • Public awareness including mode choice and its effect on air quality. • Promotion of technology. • Educational value. • Innovation. • Ease of implementation. Sample Air Oualitv Analvsis Methodologies New Transit Service A) Estimate VMT reduction caused by new transit service: VMT Reduction = Daily Ridership (survey data or estimated data) x Average Trip Length I Vehicle Occupancy Factor. Consult MassHighway Planning for the appropriate emissions factors to be used. Then multiply emission factors for VOC and NOx.by estimated average vehicle speed in corridor by VMT reduction, multiplied by the seasonal adjustment factor = emission reduction in kilograms per day. B) The emissions from the buses must also be taken into account. Determine fleet miles per day (revenue miles multiplied by a deadhead factor). The actual bus fleet mix should be sent to the Office of Transportation Planning for a calculation of emissions factors to be used. Then multiply emission factors for VOC and NOx by, fleet miles per day, multiplied by the seasonal adjustment factor = emissions generated in kilograms per day. C) Divide results of both A) and B) by. 1000 (g/kg) and multiply by number of service days per year to express results in kilograms per year. D) Calculate Net Emission Reduction (kg/year) =result of A) -result of B) for each pollutant. E) Calculate cost effectiveness: Total project cost, divided by project life in years, divided by net emission reduction = annual cost per kilogram of emissions reduced for each pollutant. Bus Replacements The process is similar to the above, but calculations are made with the change in emission rates from base to "buy" scenarios. The actual bus fleet mix for both baseline and action scenarios should be sent to the Office of Transportation Planning for a calculation of emissions factors to be used. A standardized spreadsheet template - available from the Office of Transportation Planning - should be used for the calculations. Other Projects For other projects, the analysis methods utilized to determine the air quality impacts will follow those described in the Draft Final Report titled Congestion Mitigation and Air Oualitv Analysis Process for Pennsylvania. Other analysis methods can be utilized if EOT/MassHighway and DEP review and accept these methods. O File: Office of Transportation Planning/CMAQ/fy06 cmaq evaluation criteria.doe 1016/06 pF 5E -BO ARD - ""•r• SET , QR TAI 3 p °L-6 6 (please