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Home My WebLink About2007-04-24 Board of Selectmen HandoutTOWN MANAGER'S REPORT Tuesday, April 24, 2007 • There was Water Resources Commission (WRC) public Hearing in the Selectmen's Meeting Room at Town Hall on April 23 at 3 PM on Reading's application to purchase all of its water from the MWRA. A second hearing is scheduled in West Boylston on Thursday, April 26 in the donor basin. • An Earth Day fair took place at the RMLD Cafeteria on April 21 from 10 am 'til 2 PM. Several Town agencies participated. The evening before, two movies were shown - "An Inconvenient Truth" and "Who Killed the Electric Car". • Reading's next street sign lottery drawing will be held on April 30, 2007. • The Reading Lions Club invites you to participate in the Fourth Annual Reading Friends and Family Day. Save the Date - Saturday, June 30, 200. • "Help Wanted" - the process is beginning to recruit volunteers for various Boards, Committees and Commissions of the Town. • Health Services Administrator Jane Fiore has announced her retirement in September. • Please see the attached memo from the Town Engineer re: traffic counts. • The Town is doing reconstruction on 3 roads at the current time - Hillcrest, Maple Ridge, and Cumberland. • The Town is currently doing line striping in the community. • REI is celebration its 20th year in Reading on Saturday. The Reading store was the first RE[ store on the east coast and its success has resulted in a number of additional stores in New England. • The Library is having an open house this Saturday - April 28 from 10 'til 2. BOARD OF SELECTMEN AGENDAS April 23, 2007 - Annual `Town Meeting . 4/24/2007 WORKSHOP MEETING Reappointment of Town Accountant ( 7:301 Review proposed policy on electronic communications ( 7:45 Town Counsel Evaluation process ( 8:00 Review Vision, Mission, Values, Work program 8:15 April 26, 2007 Annual Town Meeting. May 19 2007 Sclectmen's.Off ce Hou - Richard Schube' rt 6:30 Proclamation - Forget Me Not Drive Highlights Water Distribution - status and progress 7:30 Hearing Petroleum bylaw regulations ( 8:00 Hearing Liquor license fees - 2008 through 2010 8:30 Review Action Status report (May 2007 -:Annual Town Meeting May.:15, 2007 Progress report - CPA Committee Extend CPA Committee's tenure Standards for street width and parldng regulations Town Accountant Quarterly meeting Accept Chapter - Social Security vs Deferred Comp. Sight Triangle bylaw T-TAC update June 5, 2007 Selectmen's Offlee`Hours -Camille AnthouY . Highlights ( Planning and Permits Coordination Review Action Status report Appointments 6:30 7:30 Memo To: Peter I. Hechenbleikner, Town Manager From: George J. Zambouras, Town Engineer Date: April 24, 2007 Re: Town Wide - Traffic Study The Engineering Division and Police Department were in the process of performing traffic studies on 16 roadways. The study started in March and would have resulted in the presentation of a final report to the Board of Selectman at the end of May. Unfortunately due to the late season snow storm, that damaged the all of the counters data collection tubing and the recent school vacation week it was necessary to suspend any data collection until this week. This caused a three week delay in the obtainment of traffic data and will not allow sufficient time to obtain the remaining street traffic data in time for the planed May report. Therefore in order to allow sufficient time to obtain the remaining data and furnish a report for all. of the 16 roadways the time for completion of the report would need to be extended to the end of June. 0 Page 1 1 LL 9 -Board of Selectmen Communication It is important to the public and to the Board of Selectmen itself to make it clear when an individual member is speaking for the Board as a whole, or when he/she is speaking for him/herself as an individual. In order to ensure this clarity of communication, the following shall be the policy of the Board of Selectmen: 1. Members of the Board of Selectmen shall be given stationery in printed or electronic format for their use. This stationery shall name only that member of the Board on the masthead. Board members may use this stationery for correspondence relative to Town business or matters. Correspondence of this type shall be copied to all of the other members of the Board of Selectmen and to the Town Manager. _Any such correspondence shall state that the views expressed are those of that member of the Board of Selectmen only.. 2. The Board of Selectmen stationery, naming all 5 members of the Board on the masthead, will be used only for correspondence from the full Board of Selectmen. This will be used to communicate positions of the full Board of Selectmen based on consensus of the full Board or based upon actually voted positions of the Board. 3. The Board of Selectmen may take votes on recommendations on. Warrant Articles appearing before Town Meeting, and the Chairman of the Board of Selectmen or his/her designee will be responsible for communicating those recommendations to Town Meeting based on votes of the Board. 4. If a Board member rises to speak at Town Meeting, he/she shall identify whether he/she is speaking for the full Board or as an individual. Revised March 9, 2004 In today's society, much of the correspondence to the Board of Selectmen is electronic, and often is copied to all members of the Board. The Board of Selectmen acknowledges that correspondence in electronic form that is made and/or received by it and its individual members are "public records". Additionally, the Board of Selectmen acknowledges that the manner in which it deals with electronic correspondence may raise concerns relative to the Open Meeting law. Electronic correspondence will be handled in the following manner: • Correspondence about a particular service that needs attention from town staff. The Town Manager will respond to this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen expressing an opinion or comment on a matter before. the Board of Selectmen. The Town Manager will respond to acknowledge this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen asking the Board for action on a particular matter. The Secretary to the Board of Selectmen will draft a form letter, acknowledging the receipt of the correspondence, outlining that the Open Meeting Law prohibits the Board of Selectmen as a whole from (51 commenting on the matter outside of a public meeting, and that the Board will consider at a future meeting whether to schedule agenda time on that matter. • Acknowledging that it is possible that private one on one electronic communications may reach a quorum of members without the knowledge of all participants, members of the Board of Selectmen shall not comment in electronic form on any correspondence received. • Members of the Board of Selectmen may communicate electronically on housekeeping matters such as the scheduling, cancellation and time of meetings and requests to put matters on its agenda. • Documents may be distributed via email from the Board of Selectmen to all members of the town's boards, commissions and committees to permit advance review of materials to be discussed at upcoming meetings. • Hard copies of all electronic communications will be created and immediately placed in a central file where it can be provided as a public record upon request. Adopted -/--/07 51NC'1( a 1963 ~q~ac~n April 23, 2007 t e , (,:J 22 Frank D. Tanner Drive . Reading, MA 01867-2399. 781-944-6755 Mr. Ben Tafoya, Chair Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Re: Gazebo Affordable Unit Dear Mr. Tafoya: na 8 v xy N w R N v The Reading Housing Authority was successful in assisting a single mother in her purchase of an affordable unit at Gazebo Circle that had recently been up for resale. The sale took place on April 13th and all proper paperwork associated with this sale has been recorded. As you may recall, I recently approached the Board in March to request possible use of Affordable Housing Trust Fund monies so that the Housing Authority could proceed and purchase the unit in the event that this sale did not take place. We certainly did not want to lose another affordable unit and your support and cooperation in this regard was very much appreciated. Please extend our thanks to all of the Board members for their willingness to assist us in our endeavors to maintain affordable housing units within the Town of Reading. Resp 'tfully, Lyn E. Whyte, PHM Executive Director cc: Diane Cohen, RHA Chair 4 C& LA MOT UN 7V*4G cho Opm - This icon a rtol have it tranWat®d. 000 GOt' XIN Vul Lbm CM MW W =T=At Eaft es un aviso Im 4radi=r. Z 8_ 6 wn aviso i nte. Quaka m o traduair. Equal Housing Opportunity ~ : ,~~5 Hechenbleikner, Peter V14-''?`' From: Bo or Gina [bogina03@earthlink.net] Sent: Friday, April 20, 2007 3:38 PM To: Ann.Berwick@state.ma.us Cc: Hechenbleikner, Peter; Michele Benson; RONALD M D'ADDARIO; tsopchak; Michele Benson; Stephanie Anderberg; Reading MA CCP Committee; Raymond.Porter@CH2M.com; Joan Boegel; Dan Blodgett; Michelle Mini Subject: MassEfficiency program Hello Ms. Berwick- I would like to nominate Reading and the Reading Municipal Light Department (RMLD, the largest Municipal Light Department in New England, encompassing the four towns of Reading, North Reading, Lynnfield and Wilmington) to participate in the new MassEfficiency program. Reading joined the Cities for Climate Protection program in 2006 and has been very active in energy efficiency outreach and conservation efforts. The RMLD is actively working on demand side management programs and the MassEfficiency program would be well timed to assist the community and the light department with the start-up costs of a large-scale energy efficiency program. Please let us know how to proceed to get involved in this new program. Thank you, Gina Snyder Chair, Reading Advisory Committee on Cities for Climate Protection 781-944-3874 1 Street condition Hechenbleikner, Peter From: Zambouras, George Sent: Tuesday, April 24, 2007 1:38 PM. To: Hechenbleikner, Peter Subject: RE: Street condition Pete Page 1 of 2 Mr. Robillard address is 48 Barrows Road which is the section of Barrows on the northerly side of Lowell. The program schedules the roadway to be reclaimed in FY14 at an estimated cost of $27,000. The roadway is 380 feet in length with a PCI of 49. Not one of our worst but obviously not in the greatest condition. The edge of the roadway, both sides, is fairly well broken up for 2 to 3 feet along the edges especially in for the last 100 feet. The worst section is in front of Mr. Robillard's house. George From: Hechenbleikner, Peter Sent: Tuesday, April 24, 2007 8:20 AM To: Anthony, Camille Cc: Zambouras, George Subject: RE: Street condition Barrows Road off of Lowell Street George - where is this on the pavement management plan? P From: Camille Anthony [mailto:canthony@ftmc.net] Sent: Monday, April 23, 2007 4:35 PM To: 'Robillard, Scott' Cc: Reading - Selectmen Subject: RE: Street condition Scott: What is your street address? I will bring this issue up to the BOS tomorrow night. We do have a pavement study of road conditions being conducted presently. It will be interesting to see where your street is in the program. Regards, Camille Anthony -----Original Message----- From: Robillard, Scott [mailto:Scott.Robillard@FMR.COM] Sent: Monday, April 23, 2007 2:58 PM To: cwanthony@ci.reading.ma.us Subject: Street condition 0 4/24/2007 Street condition Page 2 of 2 Good afternoon, I'm a Reading resident and the street I live on wants to petition the Town to look at our Street for getting paved. The street is in very poor condition and parts of it are worn down to dirt. Five families, including my family, have children age 5 years and younger and we believe the poor condition is becoming a safety issue for our children. This is the fourth year in a row I will have to have a strip of 40 feet of pavement cleaned up because it is breaking away from the street. Some of my neighbors have the same problem. I know this is a busy time for the Town. Could you tell me where I can best direct our petition and photographs of the street. Thank you, Scott Robillard 4/24/2007 0 Street condition Page 1 of 2 C.~ Hechenbleikner, Peter From: Camille Anthony [canthony@ftmc.net] Sent: Tuesday, April 24, 2007 12:32 PM To: Reading - Selectmen Subject: FW: Street condition Info for tonight's comment period. Camille Anthony -----Original Message----- From: Hechenbleikner, Peter [mailto:phechenbleikner@ci.reading.ma.us] Sent: Tuesday, April 24, 2007 7:20 AM To: Camille Anthony Cc: Zambouras, George Subject: RE: Street condition Barrows Road off of Lowell Street George - where is this on the pavement management plan? P From: Camille Anthony [mailto:canthony@ftmc.net] Sent: Monday, April 23, 2007 4:35 PM To: 'Robillard, Scott' Cc: Reading - Selectmen Subject: RE: Street condition Scott: What is your street address? I will bring this issue up to the BOS tomorrow night. We do have a pavement study of road conditions being conducted presently. It will. be interesting to see where your street is in the program. Regards, Camille Anthony -----Original Message----- From: Robillard, Scott [mailto:Scott.Robillard@FMR.COM] Sent: Monday, April 23, 2007 2:58 PM To: cwanthony@ci.reading.ma.us Subject: Street condition Good afternoon, I'm a Reading resident and the street I live on wants to petition the Town to look at our Street for getting paved. The street is in very poor condition and parts of it are worn down to dirt. Five families, including my family, have children age 5 years and younger and we believe the poor condition is becoming a safety issue for our children. This is the fourth year in a row I will have to have a strip of 40 feet of pavement cleaned up because it is breaking away from the street. Some of my neighbors have the same problem. 4/24/2007 The Piace toze as she en ?ub lip Library! Ov Saturday, April 28, 2007 10:00 a.m. to 2:00 p.m.. 11 This joint is jumping! .V.- 1--" < [ o~ Adults 'k'eens And Children p0#080CO Refreshments SIC ce4hance 1{mt4 li (Don't miss the all ages family concert "Laughter In the Library" featuring me Of David'Polansky. 20:3o am in the Meeting"RQom) y 5omet i Everyone! The 6th Annual Wading Public Library open House is being sponsored by The friends of the'ReadingPublic Library. Reading Public Library 64 Middlesex Avenue 781-944-0840 www.readingpl.org a ,wow TNA tplea5~ prxn ~ .J%..---- ' Ldd 193-95 Reading Survey Results: 1. Beneficial Effect 15 2. H3-OS 11 Negative 13 H3-US 9 No Impact 3 Do Nothing 2 H30S Flipped 2 (Note: Beneficial ranked H30S all but twice/Chose H3-US 2 times) 3. Non Highway Measures Workplaces close to home Carpooling Less Growth Improved Transit Flexible schedules Work at home 3 4. Take advantage of above: 5. Problematic areas: Yes 17 No 4 Don't know 5 Ineffective 3 Rte 3/128 15 Waltham 11 Roosevelt Circle 5 Rte 2/128 8 Lexington 14 6. More Supportive with non-highway added: Yes No Don't Know 7. Important Measures: Noise Barriers 25 Reduction of Local Traffic 15 Visual Screening 13 Wetland Protection 6 Less use of cars 5 8 2 24 18 7 12 2 14 I93-95 Reading Survey Results: 1. Beneficial Effect 15 2. H3-OS 11 Negative 13 H3-US 9 No Impact 3 Do Nothing 2 H30S Flipped 2 (Note: Beneficial ranked H30S all but twice/Chose H3-US 2 times) 3. Non Highway Measures Workplaces close to home Carpooling Less Growth Improved Transit Flexible schedules Work at home 3 8 2 24 18 7 4. Take advantage of above: 5. Problematic areas: Yes 17 No 4 Don't know 5 Ineffective 3 Rte 3/128 15 Waltham 11 Roosevelt Circle 5 Rte 2/128 8 Lexington 14 6. More Supportive with non-highway added: Yes No Don't Know 7. Important Measures: Noise Barriers 25 Reduction of Local Traffic 15 Visual Screening 13 Wetland Protection 6 Less use of cars 5 12 2 14 rte. a ~ s f r~ P r f 1 i~ ~ isTr r + ` r ~ JIiIII ~ 1 ~ ~ ~ It 7's~ y ~ Y' r 1. I, f t^+• ~ f 7 ~r t\y z tt~ ~ r t .41 ,1 f 1 ~ ~ L „yam' n 1J 1 y'~r i1 k - s Fi`,~ k 1 1 - iry {4 `i -1 '}t j - - r ~u rtr .-t,~,~ s r - $ k' - N ` L ; .I--