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HomeMy WebLinkAbout2007-10-16 Board of Selectmen PacketOF Town of Reading 16 Lowell Street j639 Inc e °��� Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us ►i 1 � ►l � , : ► X11 ►11 TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: October 12, 2007 RE: Selectmen's Meeting October 16, 2007 TOWN MANAGER (781) 942 -9043 Reminder that the Adopt an Island Reception is at the Senior Center at 7:00 p.m. The regular business of the Selectmen's Meeting will start at 7:30 p.m. 2a) A proclamation has been requested honoring National Business Women's Week. The Board has done these proclamations periodically in the past. 4a) Savory Taste Discussion — Savory Taste restaurant at the corner of Haven and Main Street has gone out of business. Steven Bell, the proprietor, talked to me last week about their going out of business. I suggested that he come in and talk with the Board, because he proposes to sell the business. While the business is for sale, he proposes to cater parties during the upcoming holiday season, but not operate as a restaurant. There is precedent for doing this in Reading. When Harrow's stopped being a restaurant, and was operating as a catering establishment, they did the same thing. This does not require a hearing or approval by the Board of Selectmen. This item is for your information. 4b) Enclosed is a copy of the staff memo to the MWRA Board regarding the final approval of the full buy -in by the Town of Reading to the MWRA for water supply purposes. Also, attached is the agreement. Town Counsel has reviewed the agreement and is consistent with the process that we've utilized to date. We will have a motion for the Board to authorize the Town Manager to sign the agreement. 4c) Following up on the discussion on the Memorial Park Master Plan, we have taken the following actions: a. Modified the parking along Harrison Street from perpendicular parking to parallel parking, leaving all of the trees in place. b. Recreation Administrator John Feudo and Town Engineer George Zambouras have been looking at alternatives to pavement that can be used for handicap access. We may have an answer on whether or not there is an alternative material that will be acceptable for your meeting on Tuesday night. C. The Board was concerned about the long -tern maintenance of the facilities that are being donated — the bocce courts, the horseshoe pit, and volleyball court. John Feudo will be getting information from Friends of Reading Recreation in terms of the maintenance of these facilities. 4d) Enclosed is a copy of the draft warrant report for the Subsequent Town Meeting. You only have two other scheduled meetings prior to the Subsequent Town Meeting, other than the Selectmen's Forum. The Board will want to consider whether or not to take a position on the Articles as submitted. 4e) Traffic Issues — Multi -Way Stops — Selectmen Anthony and Goldy, Police Chief Cormier and Town Engineer Zambouras have met to discuss this matter. On Monday, before your meeting, Selectmen Anthony and Goldy and I will be furthering discussing the drafting of a policy for the Board to consider adopting. The purpose of the policy would be to have some general process in place when faced with a request for multi -way stops. 4f) Action Status Report — I will have an updated Action Status Report for you on Tuesday evening. You do have in your packet a memo from the Veterans Services Officer regarding the issue of flying flags at half staff for deceased Veterans. That is one of the items on the Action Status Report. 7) I will know early next week whether I have the need for an Executive Session related to labor negotiations for you on Tuesday evening. Page I of 2 0S Hechenbleikner, Peter From: Schettini, Pat [pschettini@reading.k12.ma.us] Sent: Sunday, October 07, 2007 6:31 PM To: Hechenbleikner, Peter Subject: RE: MMA Second Annual Sixth Grade Essay Contest Great. Thanks Patrick A. Schettini, Jr., J.D. Superintendent of Schools Reading Public Schools 82 Oakland Road Reading, MA 01867 781 9445800 781 942 9149 (fax) pschettini@reading.kl2.ma.us From: Hechenbleikner, Peter [mailto: phechenbleikner@ci. reading. ma. us] Sent: Thursday, October 04, 2007 11:36 AM To: Schdttini, Pat Subject: FW: MMA Second Annual Sixth Grade Essay Contest We had talked about participating in this last year but missed the deadline. We made it this year. When I get the materials we can talk about how to proceed. A From; Kristi Williams [mailto:kwilliams@mma.org] Sent: Wednesday, October 03, 2007 11:41 AM To: undisclosed-recipients Subject: MMA Second Annual Sixth Grade Essay Contest Congratulations! Your community has been selected to participate in the MMA's Second Annual Statewide Essay Contest for 6th graders. You will receive a packet of contest materials early next week. Information has already been mailed to all principals to distribute to their 6th grade teachers. Material are also available on our website, www.mina.org. If you have any questions or concerns please contact me at 617-426-7272 x107- Sincerely, K'risti Williams Database and Administrative Coordinator MMA One Winthrop Square Boston, MA 02110 10/11/2007 ---T, tv�, 02, Pcooat - � six .sx av -B�i Reading's next street sign lottery drawing will be held on October 31, 2007. You could win the opportunity to purchase (for $25) a wooden street sign from the following list of available signs. Interested citizens may submit their name, address, telephone number and street sign name to the Department of Public Works by mail to: DPW, Town Hall, 16 Lowell Street, Reading, MA 0 18 67, email to: publicworks @ci.reading.ma.us or visit the DPW Office at the Town Hall Mon - Fri, 8:30 A.M. to 5:00 P.M. Entries are limited to one per household and will be accepted only for the following street signs. Questions? Please call 781- 942 -9077. STREET SIGN LOTTERY RULES: One name will be drawn for the opportunity to purchase each available sign for twenty -five dollars. First priority for each drawing will be given to residents currently residing on that particular street. For example, if five Pearl St. residents enter the drawing for the old Pearl St. sign, only those five names will be entered into the drawing. If no drawing entries are received from Pearl St. residents, the drawing for the Pearl St. sign will be open to all. Drawing entries are limited to one name per household. All drawing entries must be received before 5:00 PM on October 30, 2007. All street signs must be paid for and claimed within 15 days following the date of the drawing. Any street signs remaining unclaimed after 15 days will be awarded to the next eligible citizen. All signs are offered in "as -is" condition and shall not be displayed within 20 feet of a public way. The following street signs are available for the October 31, 2007 drawing: Applegate Ln Fairmount Rd Lowell St (6) Appleton Ln Fielding Rd Middlesex Ave Arbor Way Grand St Parkman Rd Bancroft Ave Grove St Pilgrim Rd (2) Barrows Rd Hanscom Ave Sanborn St Benton Cir Hartshorn St Selfridge Rd Bond St Harvard St Sylvan Rd Bradford Rd Heritage Dr Verde Cir Causeway Rd High St Victoria Ave Cedar St Highland St Weston Rd Countryside Ln Intervale Terr Willow St Cumberland Rd (2) Jessica Cir Dead End (5) Dustin Rd Laneton Way Echo Ave Linden St Numbers in parentheses indicate that multiple quantities of this street sign are available. Icy Page 1 of 2 Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, October 11, 2007 3:47 PM To: Schena, Paula Subject: FW: MAPC Policy Summit: Equitable Development C Board of Selectmen under Town Manager report From: Marc Draisen [mailto:rsvp @mapc.org] Sent: Tuesday, October 09, 2007 11:46 AM To: Reading - Selectmen Subject: MAPC Policy Summit: Equitable Development .PC Policy Summit: Equitable Development Tuesday, October 23, 2007 o Omni Parker House, Boston Tuesday, October 23 Omni Parker House 6o School St., Boston Map 8:0o a.m.: Registration 8:30 -11:00 a.m.: Event Breakfast will be served! Click Here to RSVP Please use the link below to forward this invitation to others who might be interested in joining us. ice' 10/11/2007 Dear Friend, MAPC is pleased to invite you to its October 23, 2007 Policy Summit. During this interactive event, participants will hear different perspectives and engage in discussion about Impact Fees, Housing Choice, Our Aging Population, and Making Plans into Reality. Choose your discussion when you register - for more information, Click Here. The outcomes of this event will be used to shape proposals for the legislature, model by -laws to be considered by municipalities and recommendations for action by residents, businesses, and institutions. Our work to see them adopted will help advance MAPC's smart growth and legislative agenda, and further MetroFuture implementation. When:Tuesday, October 23, 2007, 8:0o a.m. -11:0o a.m. Where: Omni Parker House, 6o School St., Boston, MA We hope you will join us. Marc Draisen Executive Director MAPC 1c3 s� Futures Page 2 of 2 For more information, contact Brad Stoler at 617- 451 -277o ext. 2048 or bstolei• @mapc.org. Additional information will be e- mailed to registered participants before the Summit. About MAPC & MetroFuture Quick Links... MetroFuture is MAPC's regional plan for growth and Click Here to RSVP development in Greater Boston through 2030. The Metropolitan Area Planning Council (MAPC) is required by law to develop such Policy Summit Information a plan about once a decade. To date over 4,500 people and MAPC Website organizations - including many of you have participated in MetroFuture Website developing the MetroFuture plan. Learn more about it at www.metrofuture.org. Forward email Email Marketing by ® SafeUnsubscribe @ r! �''•./' This email was sent to selectmen @ci. reading. ma.us, by rsvpOmapc.org Update Profile /Email Address I Instant removal with SafeUnsubscribeTM I Privacy Policy. Constant Contact' TRY IT FREE The Metropolitan Area Planning Council 1 60 Temple Place I Boston I MA 101111 I cq' 10/11/2007 yaw Vlvavl , LATHAM, LATHAM & LAMOND9 P.C. 643 MAIN STREET READING, MASSACHUSETTS 01867-3096 WWW.LLLLAW.COM KENNETH C. LATHAM (1939-1996) O. BRADLEY LATHAM* JOHN T. LAMOND JOSHUA E. LATHAM CHRISTOPHER.M. O. LATHAM *ADMITTED TO PRACTICE IN MASSACHUSETTS & NEW HAMPSHIRE October 10, 2007 TELEPHONE: (781) 944-0505 Peter Hechenbleikner, Town Manager Andrew Dolben Reading Town Hall The Dolben Company Inc. 16 Lowell Street 25 Corporate Drive, Suite 210 Reading, MA 01867 Burlington, MA 01803 FAX: (781) 944-7079 RE: Distribution of Escrowed Funds as to Reading Bear Hill Limited Partnership Gentlemen: We distribute from escrow the following amounts: 1. A check in the amount of $30,000 payable to the Town of Reading, which is enclosed with the letter to the Town Manager; 2. A check in the amount of $2,649.95 payable to the Town of Reading, which is enclosed with the letter to the Town Manager; 3. A check in the amount of $2,649.95 payable to the Dolben Company, Inc., which is enclosed with the letter to the Andrew Dolben; The escrow account is closed and the escrow is terminated. Sincerely, Latham, Latham & Lamond, P.C. 'CZ dley Latham cc: H Theodore Cohen, Esquire Keegan Werlin LLP Ellen Doucette Brackett & Lucas Municipal GIC Deadline Extended Hechenbleikner, Peter From: Tisei, Richard (SEN) [Richard.Tisei @state.ma.us] Sent: Friday, October 12, 2007 10:32 AM To: will iam- gustus @town.lynnfield.ma.us; RDolan @cityofinelrose.org; Town Manager; dragucci @ci.stoneham.ma.us; tbutier @wakefield.ma.us; mtaylor @cityofmalden.org Subject: Municipal GIC Deadline Extended Importance: High Good morning, Page 1 of 2 I want to take this opportunity to provide you with an important update regarding the Group Insurance Commission enrollment option for municipalities. Chapter 67 of the Acts of 2007, which was signed into law on July 25, establishes a process by which cities and towns can obtain healthcare coverage for their employees and retirees through the GIC, beginning on July 1, 2008. The Massachusetts Taxpayers Foundation has estimated that the potential first -year savings for cities and towns could be as much as $100 million, and could reach $2.5 billion by FY2018. As you know, the original deadline for municipalities to inform the state of their intent to join the GIC was October 1. I am pleased to inform you that the House and Senate have just passed a supplemental budget containing language that extends this deadline to the close of business on October 29. Attached please find a copy of the language, which must still be approved by the governor before it becomes effective. A number of communities interested in joining the GIC were unable to meet the October 1 deadline. I am hopeful that the new sign -up date will provide sufficient additional time for communities to take advantage of this cost - saving option. I hope this information has been helpful. Please feel free to contact me if you have any questions, or if I can be of any further assistance. Sincerely, Richard R. Tisei Senate Minority Leader State House, Room 308 Boston, MA 02133 (617) 722 -1206 SECTION 60. Notwithstanding any general or special law to the contrary, the appropriate public authority shall notify the group insurance commission, pursuant to subsection (e) of section 19 of chapter 32B of the General Laws, as most recently amended by chapter 67 of the acts of 2007, that it will transfer all subscribers for whom it provides health insurance coverage not later than October 29, 2007. (From House Bill 4282) 10/12/2007 P�� XR -Wig= MM 'qIVD Federal Emergency Management Washington, D.C. 20472 SEP 2 8 2007 Agene Mr. Philip Pacino PFCW (GIS) Chairman of the Town of Reading Community: Town of Reading, Board of Selectmen Middlesex County, 16 Lowell Street Massachusetts Reading, Massachusetts ,01867 CommunityNo.: 250211 C) C2 Dear Mr. Pacino: Please find enclosed a copy of the preliminary Flood Insurance Study (FIS) report for Middlesex County, Massachusetts (All Jurisdictions) and Flood Insurance Rate Map (FIRM) panels for your community. Please note that this FIS report and FIRM panels have been prepared in the countywide format, whereby the flood hazard information for all jurisdictions within Middlesex Coi_mty has been combined into one FIS report and one set of FIRM panels. In addition, for the communities which had Flood Boundary and Floodway Map (FBFM) panels, as well as FIRM panels, all information formerly shown on the FBFM panels has been combined to be shown on the FIRM panels only. Users of the FIRM panels should be aware that these maps have been computer generated. Once the FIS report and FIRM panels are published in final format, the digital files containing the flood hazard data can be provided to your community for use in a computer mapping system. These files can be used in conjunction with other thematic data for floodplain management purposes, insurance determinations, and many other planning applications. In addition, your community may be eligible for additional credits under the Community Rating System if you implement your activities using digital mapping files. The'digital files containing the roads, road names, and corporate limits for all jurisdictions within Middlesex County were obtained from the MassGIS, Commonwealth of Massachusetts Executive Office of Environmental Affairs. If there are any changes to the corporate limits for your community, or if your community administers Extraterritorial Jurisdictions, please make corrections on the enclosed copy of the FIRM panels and return it to us. In support of the preparation of this FIS report and FIRM panels, revised hydraulic and hydrologic analyses were prepared and submitted to the Federal Emergency Management Agency (FEMA) by ENSR International. The revised flood hazard data and floodplain delineations affect the following flooding sources: Aber ona River, Alewife Brook, Cummings Brook, Fowle Brook, Hails Brook, Horn Pond Brook, Little Brook, Little River, Mill Brook, Mystic River, North AbeiJona River, Schneider Brook, Shakers* Glen Brook, Sweetwater Brook, and Wellington Brook. In addition, the backwater reaches on tributaries to these flooding sources may have also changed as a result of the new analyses. The 1% (100 -year) and 0.2% (500-year) annual chance flood hazard areas, floodways, and base flood elevations on the FIRM panels for the non-revised flooding sources may have been adjusted, as appropriate, to accommodate updated streamline locations. To assist your community in maintaining g the FIRM panels, we have enclosed a Summary of Map Actions to document previous Letters of Map Change (LOMCs) (i.e., Letters of Map I 2 Amendment [LOMAS], Letters of Map Revision [LOMRs]) that will be superseded when the revised FIRM panels become effective. Information on LOMCs is presented in four categories: (1) LOMCs that have been included on the revised FIRM panels; (2) LOMCs that have not been shown on the revised FIRM panels because of scale limitations or because the LOMC that was issued had determined that the lots or structures involved were outside the Special Flood Hazard Area shown on the FIRM panels; (3) LOMCs that have not been included on the revised FIRM panels because they are being superseded by new detailed flood hazard data; and (4) LOMCs that will be re-determined. The. LOMCs in Category 2 of this form are revalidated through a single letter that reaffirms the validity of a previously issued LOMC. LOMCs issued for multiple lots or structures where the determination for one or more of the lots or structures have chan ged (Category 4) cannot be revalidated through this administrative process. However, we I will review the data which were previously submitted as part of the original LOMA or LOMR request and issue a new determination for the subject properties after the FIRM effective date. In the near future, a member of our Regional Office staff will be arranging a meeting with community officials and interested citizens from the county and its incorporated areas. The purpose of the meeting will be to officially present the findings contained in the FIS report and FIRM panels and to solicit comments. The community's comments are an important part of our review process and will be carefully considered before the FIS report and FIRM panels are published in final form. Your distribution of the FIS report and FIRM panels to the appropriate community officials so that they may have ample time to prepare questions and comments on the study would be greatly appreciated. Should you have any questions regarding this matter, please do not hesitate to contact our Regional Office in Boston, Massachusetts at (617) 956-7573, or the FEMA Map Assistance Center toll-free at (877) 336-2627 (877-FEMA MAP). In addition, the Massachusetts Department of Conservation and Recreation, Flood Hazard Management Program is available to assist your community. You may contact Mr. Richard Zingarelli, the National Flood Insurance Program (NFIP) State Coordinator, by telephone at (617) 626-1406, by mail at 251 Causeway Street, Suite 700, Boston, Massachusetts 02114, or by e-mail at richard.zingarelli@state.ma.us. Sincerely, William R. Blanton, Jr., CFM, Chief Engineering Management Section Mitigation Division Enclosures cc: Mr. Glen Redmond, Town of Reading Building Inspector FEMA, Region I NFIP State Coordinator C v PRELIMINARY SUMMARY OF MAP ACTIONS Community: Town of Reading, Middlesex County, Massachusetts Community No.: 250211 Revised Map Panels: 25017C: Panels 0292, 0294, 0303, 0311, 0312, 0313, and 0314 Date Issued: September 28, 2007 Page No.: .1 of 2 To assist your community in maintaining the Flood Insurance Rate Map (FIRM), we have summarized below the previous Letter of Map Change (LOMC) actions (i.e., Letters of Map Revision (LOMRs) and Letters of Map Amendment (LOMAs)) that will be affected by the preparation of the enclosed revised FIRM panels. 1. LOMRs and LOMAs Incorporated The LOMRs and LOMAs listed below have been incorporated into and are reflected on the preliminary FIRM. However, until the revised FIRM becomes effective, the LOMRs and LOMAs will remain in effect. New LOMC Case No. Effective Date Project Identifier New Panel Zone None 2. LOMRs and LOMAs Not Incorporated The LOMRs and LOMAs listed below have not been reflected on the preliminary FIRM. This is either due to scale limitations of the FIRM, or because the LOMR or LOMA issued determined that the lots or structures involved are out of the Special Flood Hazard Area, as shown on the FIRM. These LOMRs and LOMAs will be revalidated free of charge the day after the revised map panels become effective. New LOMC Case No. Effective Date Project Identifier New Panel Zone LOMA 01- 01 -0868A June 22, 2001 456 Grove Street 0292 X 3. LOMRs and LOMAs Superseded The LOMRs and LOMAs listed below have not been reflected on the preliminary FIRM because they have been superseded by new detailed flooding data or sufficient information could not be located on which to make a determination. The reason each has been superseded is noted below. When the revised FIRM becomes effective, these LOMRs and LOMAs will no longer be in force. LOMC Case No. Effective Date None Project Identifier Reason 1 (0, Page 2 of 2 4. . LOMRs and LOMAs to be Re-determined The LOMCs in Category 2 of this form are revalidated through a single letter that reaffirms the validity of a previously issued LOMC. Therefore, LOMCs issued for multiple lots or structures where the determination for one or more of the lots or structures have changed cannot be revalidated through this administrative process. However, we will review the data which were previously submitted as part of the original LOMR or LOMA request listed below and issue a new determination for the subject properties after the FIRM effective date.. LOMC Case No. None Effective Date Project Identifier New New Panel Zone It/ 10 - OF Town of Reading o. �a 16 Lowell Street �6�9 INCORQO�� Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: October 12, 2007 RE: Selectmen's Meeting October 16, 2007 TOWN MANAGER (781) 942 -9043 Reminder that the Adopt an Island Reception is at the Senior Center at 7:00 p.m. The regular business of the Selectmen's Meeting will start at 7:30 p.m. 2a) A proclamation has been requested. honoring National Business Women's Week. The Board has done these proclamations periodically in the past. 4a) Savory Taste Discussion — Savory Taste restaurant at the corner of Haven and Main Street has gone out of business. Steven Bell, the proprietor, talked to me last week about their going out of business. I suggested that he come in and talk with the Board, because he proposes to sell the business. While the business is for sale, he proposes to cater parties during the upcoming holiday season, but not operate as a restaurant. There is precedent for doing this in Reading. When Harrow's stopped being a restaurant, and was operating as a catering establishment, they did the same thing. This does not require a hearing or approval by the Board of Selectmen. This item is for your information. 4b) Enclosed is a copy of the staff memo to the MWRA Board regarding the final approval of the full buy -in by the Town of Reading to the MWRA for water supply purposes. Also, attached is the agreement. Town Counsel has reviewed the agreement and is consistent with the process that we've utilized. to date. We will have a motion for the Board to authorize the Town Manager to sign the agreement. 4c) Following up on the discussion on the Memorial Park Master Plan, we have taken the following actions: a. Modified the parking along Harrison Street from perpendicular parking to parallel parking, leaving all of the trees in place. 02� HONORING NATIONAL BUSINESS WOMEN'S WEEK WHEREAS: Working women. constitute 43 million of the nation's workforce and are constantly striving to serve their communities, their states and their nation in civic and cultural programs; and WHEREAS: Major goals of the Business and Professional Women's Organization are to help create better conditions for business women through the study of social, educational, economic and political problems, to help them be of greater service to their community, and to further friendship with women throughout the world; and WHEREAS: All of us are proud of their leadership in, their many fields of endeavor. NOW, THEREFORE, WE, the Board of Selectmen of the Town of Reading, Massachusetts do hereby proclaim. October 21 -27, 2007 as National Business Women's Week in the Town of Reading, and we urge all citizens of the community to be aware of this event and to participate fittingly in its observance. THE BOARD OF SELECTMEN James E. Bonazoli, Chairman Stephen A. ,Golly, Vice Chairman Ben Tafoya, Secretary Camille W. Anthony Richard W. Schubert aa' JOX14t4e E. SII&K,96LL& 54 96AV6K Koxb ,sV,.cjjus6_,1'*rs 01867 79/ 8'/ Addenda to the Sent BPW State Newsletter.... OCT '- AN ,,' National Business Women's WNeektmOctober 21 - 27^2007 By Joanne Smarrella In 1928 Business and Professional VVornan/USAoponsored the first National Business Women's Week" The bpwusa.org vyebs|te lists the following objectives of NBVVVV. °To promote full participation and equity for women in the workplace; *To publicize the achievements nf business and professional vvornan on the local, state and national level; *To publicize the objectives and programs ofBPVV/USAaathey relate to the millions of business and professional women across the country. The 78m NBVVVVwill take place October 21 - 27, 2007. BPVV/y4A locals and districts can participate by sponsoring such activities as: °having a luncheon or dinner to honor a "Woman ofAchievement" °an event to host an "Employer of the Year". These activities provide on excellent opportunity for obtaining publicity for local and district BPVV organizations. Additional publicity Ideas can be found on the BPVV/USAvvabsite. Here is a list of respective oitand for ChOOS|ng a "VVorn8O of Achievement" and/or an "Employer of the Yeor". "Woman,of Achievement" *Outstanding achievement in her career 9Dutotanding efforts on behalf of 8PVV/USA issues such aa pay equity, equal rights, etc. *Assistance to other women in the advancement of their own careers *Outstanding guidance to youth and young career women *Outstanding community service "Employer *Provided outstanding opportunities for upward mobility and add|6oOa| training for female employees °Eatab||sheda job evaluation system that creates salary levels that provide equal pay for equal work, and a||Uvvs for salaries based on comparable worth *Provided opportunities for dave|opnient of new female talent *Exhibited sensitivity to the needs of hsnna|e employees *Provided support for dependent ca re mEstab|ishad liberal parental leave policies and/or flexible leave policies for employees This year's respective "Woman of Azh|eV8rngDt"vY|U be honored at the Massachusetts State Board meeting on Saturday, November 3, 2007 Locals should provide One with the name .and biographical information about their respective "Woman of Achievement" byOctober 12, 2007. Email: Telephone: 781-944'9389 Address: S4 Beaver Road Rending/ MA 01867 I appreciate all the time and effort expended on the selection ofa ^VVonlaDof Achievement" or"Employer of the Year". If you have any questions, please don't hesitate to contact me. 3oann8E.SnnenaUo NBVVVVChairman, 2007-2008 , �� �� October 12,2007 Board of Selectman Town Of Reading -94 16 Lowell Street cm Reading, MA 01867 -2601 4 Mr. Peter Hechenbleikner To Whom IT May Concern: C3 co I, Stephen 0 Bell, Clerk/Treasurer for Savory Tastes Incorporated dba Savory Tastes Cafe, 601 Main Street, Reading, MA 01867 am requesting a Change of venue on the liquor license which is currently held by the Corporation. Due to the, recent change in the business climate which we have under gone Savory Tastes Cafe has ceased operation, on 9-29-07, as a Full Service Restaurant and is in the process of being sold. While we are going through this process the corporation would like to utilize the venue as a Catering location and opt to sell and have private affairs there over the next three (3 months. There would be no outside catering attempted or done it would strictly be events limited to the current parameters of our liquor license and held in the space once used for the restaurant. Thank you for your consideration in this matter. Sincerely, 1-3 < e Stephen O. Bell Clerk Treasurer Savory Tastes Incorporated dba Savory Tastes Cafe OF RFq�r� G Town of Reading 16 Lowell Street 63s PICO 4� Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: October 12, 2007 RE: Selectmen's Meeting October 16, 2007 TOWN MANAGER (781) 942 -9043 Reminder that the Adopt an Island Reception is at the Senior Center at 7:00 p.m. The regular business of the Selectmen's Meeting will start at 7:30 p.m. 2a) A proclamation has been requested. honoring National Business Women's Week. The Board has done these proclamations periodically in the past. 4a) Savory Taste Discussion — Savory Taste restaurant at the corner of Haven and Main Street has gone out of business. Steven Bell, the proprietor, talked to me last week about their going out of business. I suggested that he come in and talk with the Board, because he proposes to sell the business. While the business is for sale, he proposes to cater parties during the upcoming holiday season, but not operate as a restaurant. There is precedent for doing this in Reading. When Harrow's stopped being a restaurant, and was operating as a catering establishment, they did the same thing. This does not require a hearing or approval by the Board of Selectmen. This item is for your information. 4b) Enclosed is a copy of the staff memo to the MWRA Board regarding the final approval of the full buy -in by the Town of Reading to the MWRA for water supply purposes. Also, attached is the agreement. Town Counsel has reviewed the agreement and is consistent with the process that we've utilized to date. We will have a motion for the Board to authorize the Town Manager to sign the agreement. 4c) Following up on the discussion on the Memorial Park Master Plan, we have taken the following actions: a. Modified the parking along Harrison Street from perpendicular parking to parallel parking, leaving all of the trees in place. STAFF SUMMARY TO: Board of Directors FROM: Frederick A. Laskey, Executive Director DATE: October 17, 2007 SUBJECT: Approval of Reading as a Fully Served MWRA Water Community COMMITTEE:Water Policy & Oversight _INFORMATION VOTE Pamela Heidell Policy and Planning Manager Marian A.Orfeo Preparer /Title Director, Planning and Coordination RECOMMENDATION. To approve the Town of Reading as a fully served MWRA water community and to authorize the Executive Director, on behalf of the Authority, to execute a new water supply agreement with the town stipulating the terms and conditions of service substantially in the form shown in Attachment A for up to 766.5 million gallons a year, subject to an additional entrance fee payment of $7,799,606. In addition, to allocate an additional $1,206,000 in interest -free loans to Reading under the Local Pipeline Assistance Program. DISCUSSION: Overview Reading seeks to become a fully served MWRA water - supplied community and to discontinue its use of local sources in the Ipswich River Basin except in emergencies. Reading's goal is to positively contribute to streamflows in the Ipwich River, which has been determined to be substantially and adversely affected by water supply withdawals. Reading was admitted to the MWRA in 2005, and was initially approved to withdraw up to 219 million gallons from May lst through October 31 (0.6 mgd on an annual volume basis), and up to 3.8 mgd on a a maximum day. . Reading now seeks approval to withdraw up to 766.5 million gallons from MWRA annually (2.1 mgd), with no change in its .maximum day limit. In the. future, Reading may seek an additional 62.5 million gallons a year from MWRA, subject to MWRA and MWRA Advisory Board's approval and an additional entrance fee. Reading's full reliance on MWRA would have negligible impacts on existing MWRA communities and the donor basins. The dramatic decrease in MWRA systemwide demand over the last two decades far exceeds the cumulative demands of Reading and other communities that have expressed interest in joining the MWRA. Use of MWRA's large reservoirs to reduce or replace groundwater withdrawals from streamside wells is an effective regional water management approach to help alleviate low flow conditions in highly stressed river basins such as the Ipswich. Town Regulatory and Advisory Board Reviews and Approvals At a Special June 2006 Town Meeting, Reading voted to obtain all of its water supply from MWRA in order to ensure a financially and environmentally viable long -term potable water supply. After that, Reading entered into an Adminstrative Consent Order (ACO) with DEP: The ACO required Reading to reduce its withdrawal from the Ipswich River to the extent feasible, provided that the Town had in place a commitment from the MWRA. Pursuant to the ACO, Reading and MWRA entered into agreement August 3, 2007 temporarily permitting the Town to receive up to 2.1 mgd from the MWRA system. The ACO also committed Reading to a series of actions and milestones associated with regulatory review of Reading's request for additional MWRA withdrawals, since Reading's prior MEPA review and hiterbasin Transfer Act (ITA) approval limited withdrawals to 219 million gallons annually. Reading filed a Notice of Project Change and a Supplemental EIR with MEPA, documenting the effects of its purchase of up to 829 million gallons of water annually from MWRA and the cessation of water supply well withdrawals in the Ipswich River Basin. A MEPA Certificate of Adequacy was issued in January 2007, and in July, 2007 the Water Resources Commission approved Reading's request for an interbasin transfer for full membership to MWRA. WRC's approval was conditioned upon Reading's commitment to continued water conservation, including but not limited to the following: • Annual reporting to WRC and DEP to dtermine if conservation programs are successful in keeping unaccounted for water at or below 10% and residential gallons per capita per day at 65 or less. • Adherence to a standard of outdoor water use not less stringent than the July 2005 by -law already in effect, and WRC approval of any by -law amendment. . • Continuation of effective demand management programs and conservation plan updates. • Documentation of progresss of ongoing meter replacement program On September. 20, 2007 the Advisory Board also voted to approve Reading's request to obtain all of its water supply from MWRA. New Water Supply Agreement and Entrance Fee Provisions A new water supply agreement is attached. - It contains water withdrawal limits of 766.5 million gallons annually and provisions for an additional entrance fee payment of $7,799,606. The entrance fee covers the town's additional share of the value of MWRA's system currently in place. Reading is currently only seeking a total of 766.5 million gallons annually from MWRA, rather than 829 million gallons approved under MEPA and the ITA. Therefore, the ql?,/ contract limits and entrance fee are based on 766.5 million gallons annually. The contract language specifies that any increase in withdrawals will require approval of revised limits and a revision to the entrance fee. The proposed water supply contract also proposes a term of almost ten years. OP#10 specifies that initial agreements with a new community be for a period of five years in order to monitor the progress and status of demand management efforts. While only two years has passed since the initial approval, staff now propose a longer contract for the follbwing reasons: a) to bring Reading on the same schedule. as other contracts; b) the ITA approval conditions include annual reporting on various conservation efforts and ,conservation indices, providing MWRA the confidence that Reading will continue to meet the intent of OP#10. Pursuant to OP#11 and 360 C.M.R. 11.00, Continuation of Water Supply, certain requirements must be met. These requirements are incorporated into the attached water supply agreement and include, but are not limited to, continued implementation of eff6ctive demand management programs; no abandonment * onent of local sources (Reading will maintain its local sources for use in emergencies); and continuation of 'its Zoning By-law Aquifer Protection District to preserve and protect drinking water supplies. Reading will also continue to cooperate with MWRA in its investigations to improve - system operability and reliability in the Northern Intermediate High Service Area. The Reading Board of Selectmen are scheduled to discuss the attached contract at their October 16, 2007 meeting. Staff will update the Board with the results of the Board of Selectmen's discussions. . Level of Funding to Reading Under the Local Pipeline Assistance Program Reading is eligible to receive additional funds under NfWRA's Local Pipeline Assistance Program. The level of additional funding (interest free loans) available to Reading is $1,206,000, based on: 1) share of unlined pipe in Reading (47%); 2) prorating available i funds to the number of years remaining in the program (3 years remaining in ten year program); and 3) accounting for existing funds previously calculated based on Reading being a partially supplied community. BUDGET/FISCAL IMPACT: Reading's entrance fee of $7,799,606 is anticipated this fiscal year. - Beginning in FY2008, Reading was assessed based on being a fully served community and was assessed for water in accordance with N1WRA's Community Charge Determination Policy. MVYIRA's Community Charge Determination Policy'computes charges for water services on the basis of each community's metered water flows. Reading's CY2006 water consumption figure from both MWRA and local sources was the basis of their FY08 charge. If 13. WATER SUPPLY CONTINUATION AGREEMENT BETWEEN MASSACHUSETTS WATER RESOURCES AUTHORITY AND THE TOWN OF READING This Water Supply Continuation Agreement ( "Agreement ") by and between the Massachusetts Water Resources Authority ( "MWRA ") and the Town of Reading (the "Town "), (hereinafter jointly referred to as " the Parties "), documents the agreement and understanding of the Parties regarding the arrangement whereby MWRA will supply water to Reading from a connection to MWRA's water distribution main at Meter No.# 240 to the Town's local distribution system. RECITALS 1. Whereas, MWRA was created in December 1984 by chapter 372 of the Acts of 1984 ( "the Act ") to operate, regulate, finance, and modernize the waterworks and sewerage systems serving the greater metropolitan Boston area; 2. Whereas, MWRA currently provides water supply and distribution services, and wastewater collection and treatment services, to certain cities, towns and special services districts ( "Communities ") within its service area; 3. ' Whereas, MWRA desires to continue to provide safe and sufficient water supplies to the Town and to provide system -wide assistance to help protect and conserve water supplies; 4. Whereas, Section 8(d) of the Act permits the MWRA to extend its waterworks system to a new community and to provide the continued delivery of water to the new community under reasonable terms as determined by MWRA provided that specific requirements are met; 5. Whereas, on September 21, 2005 the Town made a formal application to the MWRA to become a permanent customer of the MWRA water supply system and requested a withdrawal of up to 219 million gallons a year in order to supplement its local sources to reduce the impacts of its water withdrawals up on the Ipswich River Basin during low flow periods; 6. Whereas, the MWRA finds that the applicable requirements of section 8(d) of the Act have been met as follows: (1) the safe yield of the watershed system as of the date of this contract and as projected for the term hereof, is sufficient to meet the projected demand of the Town; (2) no existing or potential water supply source for the Town has been abandoned; (3) effective demand management measures have been developed by the Town; It ,, . q I (4) a local water supply source feasible for development has not been identified by either the Town or the Department of Environmental Protection (the (5) a water use survey has been completed which identifies all users within the Town that consume in excess of twenty million gallons a year; 7. Whereas, the Town, having met the conditions of Section 8(d) and the conditions of NIWRA OP #10 Admission of a New Community to the Waterworks System, was duly admitted to the MWRA Waterworks System on November 16, 2005, thereby acquiring certain rights and obligations conferred by that admission; 8. Whereas, the Town and MWRA executed a contract for the purchase of water from MWRA in February 2006 which contract provided. for (i) a withdrawal of 219 million gallons a year, (ii) that the Town paid an entrance fee of $3,125,282, its share of the value of the water system in place at the time of its entrance dollars; and (iii) that any increase beyond 3.8 million gallons on a daily basis and 219 million gallons on an annual basis will require a contract revision and a revision to the entrance fee; 9. Whereas, an Administrative Consent Order —NE -06 -17001 (ACO) between the Town and the Department of Environmental Protection in August 2006 required Reading, provided it had in place an agreement and commitment to receive its water from MWRA, to reduce its withdrawals from the Ipswich River basin to the extent feasible in order to effect the purposes of the Water Management Act and to ensure the delivery of a fit and pure water supply; 10. Whereas, the ACO committed the Town to a series of actions and milestones associated with regulatory review of Reading's request for additional MWRA withdrawals and to become fully supplied by MWRA; 11. Whereas, the Town undertook the required series of actions related to regulatory review to increase its purchase from MWRA of up to 829 million gallons annually, or 2.27 mgd on an annualized average basis; 12. Whereas, the Town now requests 2.1 mgd from MWRA, but may in the future request an additional volume of .17 mgd as permitted through the regulatory reviews; 13. Whereas, a regulation entitled "Continuation of Water Contract Supply ", promulgated by MWRA at 360 CMR 11.00 ( "the Regulation "), defines more specifically the requirements of section 8(d) of the Act and governs the continued delivery of water by the MWRA to the communities purchasing water from MWRA; 14. Whereas, MWRA is undertaking a study. to identify measures to improve system operability and reliability in the Northern Intermediate High Service Area, to provide water supply redundancy including, but not limited to, distribution and storage facilities; and ��S 15. Whereas, MWRA and the Town wish to formalize their rights and obligations regarding- . the supply of water to Reading and therefore enter into this Agreement. NOW, THEREFORE, in consideration of the mutual promises contained herein and for other good and valuable consideration, MWRA and Reading agree to the following: 1. The term ( "Term ") of this Agreement shall begin on October 17, 2007 and ending at midnight on June 30, 2016. It is the. practice of MWRA to renew water supply continuation contracts upon substantial compliance by a community with the requirements of the Regulation and after completion of negotiations for such renewal satisfactory to the community and to the MWRA. 2. MWRA shall during the Term of this Agreement provide the Town with water on an annual volume basis stated in millions of gallons as follows: 2007 766.5 MG 2012 766.5 MG 2008 2009 2010 766.5 MG 766.5 MG 766.5 MG 2013 2014 2015 766.5 MG 766.5 MG 766.5 MG 2011 766.5 MG 2016 766.5 MG and consistent with the hydraulic capabilities of MWRA's distribution system, up to 3.8 millions of gallons per day ( "mgd ") on a daily water volume basis. 3. Any.increase.beyond 3.8 million gallons on a daily basis, and 766.5 MG on an average annual basis will require a written contract revision signed by each of the parties hereto and a revision to the entrance fee. 4. �ln the event that revised circumstances regarding local demand and/or supply should occur and the Town determines that the volume designated in this Agreement to be supplied for the MWRA system is insufficient to meet the Town's projected demand, the Town may petition the MWRA to amend this Agreement pursuant to 360 CMR 11.11 and MWRA OP #10 Admission of a New Community to the Waterworks System. 5. The Town agrees to pay the Authority an additional entrance fee of $ 7,799,606 for its increased share of the value of the waterworks system in place at the time of its entrance. In consideration of the payment of the entrance fee by the Town, the MWRA agrees to continue to provide a supply of water.to the Town from the MWRA's water supply system in accordance with 360 C.M.R. 11.00. 6. The MWRA shall bill the Town and the Town shall timely pay to the MWRA charges for all water supplied under this Agreement at. the MWRA's applicable prevailing rate. All billing procedures, due dates, and interest charges for late payments shall be in accordance with the MWRA's standard policies and procedures. 7. The Town agrees that the MWRA shall not be liable to the Town for any disruption of water supply delivery to the Town attributable to the water distribution systems of the Town. 8. The Town agrees to continue in effect a full cost pricing system for water received from the MWRA water supply system. 9. The Town agrees that during the Term it shall continue the implementation of its current and proposed local demand management programs, including the following: participation in MWRA conservation programs, distribution of MWRA- provided materials to all water users, compliance with the MWRA's regulations for town -wide leak detection and repair (360 CMR 12.00), maintaining metering in 100 percent of the Town's distribution system, including all municipal facilities, and maintenance of efficient water fixtures in all public buildings, together with promotion of their use in industrial, commercial and residential areas. 10. The Town agrees that during the Term it shall not abandon any local source and substitute for it water from MWRA sources unless DEP has declared that the local source is to be or has been abandoned, is unfit for drinking, and cannot be economically restored for drinking purposes. 11. The Town agrees to continue in full force and effect during the Term its Zoning Bylaw Aquifer Protection District to preserve and protect existing and potential sources of drinking water supplies. 12. The Town agrees to cooperate with MWRA in any investigations to locate MWRA distribution storage 'facilities in the Northern Intermediate High .Service Area to improve system operability and reliability in the Service Area. 13. The Town agrees to notify the MWRA promptly, in writing, at any time when the Town becomes aware that a permanent solution which does not include meeting Massachusetts Drinking Water Standards has been proposed for remediation undertaken pursuant to M. G. L. c. 21E and implementing regulations (the "MCP ") for groundwater in or hydrologically connected to an aquifer which has been identified by the Town as a potentially productive drinking water source. 14. Any disputes arising between MWRA and the Town concerning the calculation of the Town's annual assessment shall be resolved in accordance with MWRA's Rate Basis Data Review and Dispute Resolution Process. Any other dispute arising between MWRA and the Town under terms of this Agreement shall be resolved in accordance with the dispute resolution process set forth at 360 CMR 11.14 and the administrative procedures set forth at 360 CMR 1.00. 15. The Town will be assessed for water in accordance with MWRA's Community Charge Detennination Policy. MWRA's Community Charge Determination Policy computes . charges for water services on the basis of each community's metered water flows. 'The MWRA annual water rate revenue requirement is allocated according to each Community's prior year's water use relative to the system as a whole. The annual rate revenue requirement is comprised of operation and maintenance (O &M) and capital (debt service) charges. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives. MASSACHUSETTS WATER RESOURCES AUTHORITY Frederick A. Laskey Executive Director TOWN OF READING Peter I. Hechenbleikner Town Manager Date: Date: /4 J� OF RFgb�� C Town of Reading fn d 16 Lowell Street 16349.INcoR4�4P Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager @ci.reading.mams TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: October 12, 2007 RE: Selectmen's Meeting October 16, 2007 TOWN MANAGER (781) 942 -9043 Reminder that the Adopt an Island Reception is at the Senior Center at 7:00 p.m. The regular business of the Selectmen's Meeting will start at 7:30 p.m. 2a) A proclamation has been requested. honoring National Business Women's Week. The Board has done these proclamations periodically in the past. 4a) Savory Taste Discussion — Savory Taste restaurant at the corner of Haven and Main Street has gone out of business. Steven Bell, the proprietor, talked to me last week about their going out of business. I suggested that he come in and talk with the Board, because he proposes to sell the business. While the business is for sale, he proposes to cater parties during the upcoming holiday season, but not operate as a restaurant. There is precedent for doing this in Reading. When Harrow's stopped being a restaurant, and was operating as a catering establishment, they did the same thing. This does not require a hearing or approval by the Board of Selectmen. This item is for your information. 4b) Enclosed is a copy of the staff memo to the MWRA Board regarding the final approval of the full buy -in by the Town of Reading to the MWRA for water supply purposes. Also, attached is the agreement. Town Counsel has reviewed the agreement and is consistent with the process that we've utilized to date. We will have a motion for the Board to authorize the Town Manager to sign the agreement. 4c) Following up on the discussion on the Memorial Park Master Plan, we have taken the following actions: a. Modified the parking along Harrison Street from perpendicular parking to parallel parking, leaving all of the trees in place. qC.1 b. Recreation Administrator John Feudo and Town Engineer George Zambouras have been looking at alternatives to pavement that can be used for handicap access. We may have an answer on whether or not there is an alternative material that will be acceptable for your meeting on Tuesday night. C. The Board was concerned about the long -term maintenance of the facilities that are being donated the bocce courts, the horseshoe pit, and volleyball court. John Feudo will be getting information from Friends of Reading Recreation in terms of the maintenance of these facilities. 4d) Enclosed is a copy of the draft warrant report for the Subsequent Town Meeting. You only have two other scheduled meetings prior to the Subsequent Town Meeting, other than the Selectmen's Forum. The Board will want to consider whether or not to take a position on the Articles as submitted. 4e) Traffic Issues — Multi -Way Stops - Selectmen Anthony and Goldy, Police Chief Cormier and Town Engineer Zambouras have met to discuss this matter. On Monday, before your meeting, Selectmen Anthony and Goldy and I will be furthering discussing the drafting of a policy for the Board to consider adopting. The purpose of the policy would be to have some general process in place when faced with a request for multi -way stops. 4f) Action Status Report — I will have an updated Action Status Report for you on Tuesday evening. You do have in your .packet a memo from the Veterans Services Officer regarding the issue of flying flags at half staff for deceased Veterans. That is one of the items on the Action Status Report. 7) . I will know early next week whether I have the need for an Executive Session related to labor negotiations for you on Tuesday evening. �GZ Page 1 of 3 Hechenbleikner, Peter From: Feudo, John Sent: Friday, October 12, 2007 12:37 PM To: Hechenbleikner, Peter Subject: Reclaimed Asphalt Attachments: Compactor.JPG; CP ADA 2.JPG; CP ADA.JPG Peter, Attached are pictures of the reclaimed asphalt paths. Gary had the following to say "AMC recently completed a path in South Portland, ME that is made of reclaimed material - which is basically old road grade from ripped up roads and is a mixture of gravel and asphalt. It has the look of a dirt path, but compacts like concrete — though a bit softer. It is also much cheaper than asphalt. The main difference is that the material needs to be held in place, and the attached photos show how that is done. The path in the photo is ADA compliant and can also be plowed. The project manager for this job said it would have been 2x to 3x more expensive to do this path with asphalt." I have a call into Gorham Sand and Gravel to get more information on Pricing and specifications. That is the company Gary recommended. This material is typically used as a base and seems like it would save money. The advantages seem to be lower maintenance, lower cost and better drainage flow from what I understand. I attach two articles that I found if you are interested in reading more about it. ME RITHENIM RAP becomes part of industry The energy crisis of the late 1970s led to another tremendous change in the way asphalt is manufactured and placed — the adoption of reclaimed asphalt pavement specifications. When the Arab Oil Embargo and subsequent energy crisis triggered skyrocketing oil prices and petroleum conservation programs, aged asphalt pavement changed from a waste material destined for landfills to a valued product to be stockpiled and reused in many ways. But it would not have been possible without the refinement of the cold milling machine. "By the mid- to late- 1970s, high-horsepower cold milling machines took over and became an integral part of the rehabilitation process," said NAPA president Mike Acott in late 2001. "The operation was seamless, and best of all it could be done under traffic. It restored the [road] profile and traffic could ride on the milled surface." M 10/12/2007 Page 2 of 3 In 2003, RAP is commonplace; it is reused as inexpensive road base, added to virgin hot-mix asphalt as a tested material, used for driveways, bike paths, recreational trails, And much more. Asphalt pavement is unquestionably the nation's most widely recycled product. A 1993 study by the FHWA and EPA says about 73 million of the 91 million tons of asphalt pavement that are removed each year during resurfacing and widening projects are reused as part of new roads, roadbeds, shoulders, and embankments. That's a recycling rate of 80%. The 73 million-ton volume of recycled asphalt pavement is about one-third higher than the total volume of 60.7 million tons of post - consumer recycling. And it's double the volume- of paper, glass, plastic, and aluminum combined, the FHWA/EPA reports. Use of RAP also saves valuable aggregate resources. While there are plenty of construction aggregates in place in the ground, there are fewer and fewer aggregate sites that are permitted for extraction. Existing quarries or gravel pits once outside of a city now are being surrounded by new suburbs — and neighbors who don't like living near quarries and will fight any kind of expansion. But RAP contains aggregates that have already been acquired, permitted, shot, loaded, crushed, screened, stockpiled, reloaded, and hauled, saving time, money and resources. And reclaimed asphalt pavement isn't the only product recycled in asphalt pavements or below them. Others include reclaimed demolition portland cement concrete as base material; crumb rubber from old tires, added to asphalt pavement or reused as bases for temporary traffic signs, traffic cones, or in rubber railroad crossing pads; crushed, rounded broken glass as a mineral aggregate in asphalt; waste sand fi-om metal-casting foundries; reclaimed asphalt roofing shingles; and in California, crushed toilets in road base Article 2 WirtgenAmerica Inc.'s cold milling (or "cold planing") machines are suited for mechanical removal of deteriorated asphalt pavements in the process of road rehabilitation. The milled asphalt, known as RAP (reclaimed asphalt pavement), usually is stockpiled prior to reuse in varying percentages in hot mix asphalt mixes for base course or surface or friction courses. The material also can be used in road bases, road fill and even for bike and pedestrian paths in many applications. End uses and percentages of RAP permitted in mixes* generally are controlled by state highway agency specifications, or by local agency specs which often conform to state specifications. The Asphalt Recycling and Reclaiming Association (ARRA) defines the process as the controlled cold milling of pavement to restore the surface to a specified profile. Bumps, ruts, and other surface irregularities are removed, leaving a uniform textured surface. Benefits of cold milling, according to ARRA, include* • Improved pavement profiles and cross sections • Restored drainage flow and curb reveal yc 10/12/2007 Page 3 of 3 • Textured surface for skid control and improved bonding • Minimal traffic interruption • Reclaimed material for future use, and • Lower 'Maintenance costs. While RAP can be used for purposes other than blending with hot mix asphalt, adoption of so-called "hot plant recycling" continues to grow in the 50 states. qC_ 10/12/2007 b. Recreation Administrator John Feudo and Town Engineer George Zambouras have been looking at alternatives to pavement that can be used for handicap access. We may have an answer on whether or not there is an alternative material that will be acceptable for your meeting on Tuesday night. C. The Board was concerned about the long -term maintenance of the facilities that are being donated the bocce courts, the horseshoe pit, and volleyball court. John Feudo will be getting information from Friends of Reading Recreation in terms of the maintenance of these facilities. 4d) Enclosed is a copy of the draft warrant report for the Subsequent Town Meeting. You only have two other scheduled meetings prior to the Subsequent Town Meeting, other than the Selectmen's. Forum.. The Board will want to consider whether or not to take a position on the Articles as submitted. 4e) Traffic Issues — Multi -Way Stops — Selectmen Anthony and Goldy, Police Chief Cormier and Town Engineer Zambouras have met to discuss this matter. On Monday, before your meeting, Selectmen Anthony and Goldy and I will be furthering discussing the drafting of a policy for the Board to consider adopting. The purpose of the policy would be to have some general process in place when faced with a request for multi -way stops. 4f) Action Status Report — I will have an updated Action Status Report for you on Tuesday evening. You do have in your packet a memo from the . Veterans Services Officer regarding the issue of flying flags at half staff for deceased Veterans. That is one of the items on the Action Status Report. 7) I will know early next week whether I have the need for an Executive Session related to labor negotiations for you on Tuesday evening. qJ COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, 1, on notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killarn School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Mobil on the Run, 1330 Main Street The date of posting being not less than fourteen (14) days prior to November 13, 2007, the date set for the Subsequent Town Meeting in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of A true copy. Attest: Cheryl A. Johnson, Town Clerk 1 John Della Paolera, Constable SUBSEQUENT TOWN MEETING (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs to meet at the Reading Memorial High School Auditorium, 62 Oakland Road, in said Reading, on Tuesday, November 13, 2007, at seven-thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE I To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board,. Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Conservation Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Background: The following reports are expected to be given under this article: • RIVILD annual report • Status of MWRA water purchase • State of the Schools To the extent possible, the reports are included in the back of this report so that only a summary report will be given verbally at Town Meeting. Finance Committee Report. No report. Bylaw Committee Report: No report ARTICLE 2 To choose all other necessary Town Officers. and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background, There are no known instructional motions at this time. As a general rule, Instructional reports are reserved for the last evening of Town Meeting, and the Moderator requests that any Town Meeting member who intends to offer an instructional 2 lim motion let him know at least one session in advance so that he can let Town Meeting members know that in advance. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 2008 — FY 2012, Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take'any other action with respect thereto. Board of Selectmen Background: The following amendments are proposed to the FY 2008 — FY 2018 Capital Improvements Program (CIP). These amendments need to be included in the CIP in order for Town Meeting to consider funding ing the ' rn under the various Articles at Town Meeting. The full revised CIP is included in the blue pages in the back of this report. The following are proposed modifications to the CIP approved at the Annual Town Meeting: FY08 (Fall '07): * $20,000 for snow removal equipment at RMHS (Line Cl) * $50,000 for roof repairs at Killam (Line C2) * $20,000 for generator at Parker (Line C2) * $20,000 for handicap access at RMHS (Line C2) - $163,000 remove all other previous items for Fall '07 (Line C2) + $25,000 in additional floor/carpet; total now $60,000 for Town Hall, Main Fire Station, Senior Center, Library (Line C3) - $65,000 remove all other items for Fall '07 (Line C3) - $15,000 remove GIS for Fall '07 (Line C5) + $95,000 for full GIS flyover and mapping, previously listed as $150,000 in debt in for FY09 (Line C5) $10,000 remove Library public equipment (now classified as operating expense) (Line C7) + $21,000 in additional DVR video technology (Line C9) + $4,300 additional to previously approved $82,000 Dump Truck (Line C10) + $16,100 additional to previously approved $130,000 Rack Spray Truck (Line C10) + $7,000 additional to Fall '07 sedan (Line C10) + $10,000 additional to Fall '07 lawnmowers (Line C10) + $20,000 for paving materials (Line C12) + $115,000 additional for Franklin sidewalks (Line C12) + $8,000 additional to Fall '07 Dump Truck (Line Y5 — Storm Water Ent.) FY09-FY1 8: Staff from the municipal government and school departments conducted an extensive review of the Capital Improvement Plan during the summer and early fall of 3 2007.aS part Vfcontinuing improvements tO the budget process. The enclosed CIPDoVV CUVe[s the ten-year period from FY3009 through FY2018' in addition to the [8VGed changes for F`/20U8 mentioned �bnV8. The DeVV[|IPVViUbeF8VieVYed again bystaff prior to the Annual T0vvnK8ee�Og.aep@[tVf the new twice/year capital budgeting process. \8/heO the Capital Improvements Plan was approved by Town Meeting at the Annual TUVVD Meeting, the B00OUDt of funding included in the Budget for capital was 5% of the budget, which was significantly less than the funding required for projects in the (]|P. As we did last year, the recommendation was tV see how Free Cash and other Cash r8G8rVea stood in the Fall 2007. and consider funding further FY2000 capital projects in November. [}88h neG8n/eo now stand at an adequate amount to approve additional capital projects this fall. In addition' there is over $500.000 in excess revenues versus the budgeted arDOUnL for FY2008. The staff recommendation is to use approximately $1'100'000 for additional one-time capital projects in FY2008' to use approximately $500,000 to balance the FY2008BUdget' and b]place $5OO'O0O into the stabilization Finance Committee Report: Approved 7-0, text to follow. Bylaw Committee Report: No report. ARTICLE To see if the Town will vote to amend one or more Of the votes taken under Article 13 of the April 23, 2007 Annual Town Meeting relating to the Fiscal Year 2008 Municipal Budggt, and see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other 8CtiVD with respect thereto. Finance Committee The following FY 2008 budget transfers are proposed for consideration at the 2007 Subsequent Town Meeting: General Fund — Wages and Expenses Account Line Description Decrease Increase B9 Benefits $265,000 0 $140,000 per April '07 TM 0 $ 25,000 Substance Abuse Program Coordinator ^ A4 General Fund — Capital Account Line • $ 70,000 RMLID adjustment Decrease Increase • $ 15,000 Water Fund credit School Equipment $ 20,000 • $ 10,000 Sewer Fund credit • $20,000 Snow plow equipment @RMHS • $ 5,000 Life Insurance School Building Improvements H1 Vocational School Education • $50,000 Killam roof repairs $ 77,500 M1 Accounting Salaries — sick-leave and • $20,000 Parker generator $ 6,500 vacation buyback • $20,000 RMHS Handicap N16 Finance Salaries — staffing for Access $ 25,000 Financial Technology project (overtime) N17 Finance Expenses — pay & class $ 25,000 study for Town & School non-union positions P2 Library expenses — public technology $ 1.3,500 Q23 Community Services Expenses $ 9,000 • $4,000 Substance Abuse team training • $5,000 Flexible Account S15 Public Works Expenses — Highway $ 50,000 Maintenance U10 Town Building Maintenance — Library $ 30,000 elevator repairs Subtotals $501,500 Net tax levy, state aid & local receipts: $501)500 • State Aid net increase versus budgeted amount is $566,628 for FY08 • State Assessments and Charges versus budgeted amount are $49,460 in excess • This totals $517,168; the remaining $15,668 to be used for capital below General Fund — Capital Account Line Description Decrease Increase C1 School Equipment $ 20,000 • $20,000 Snow plow equipment @RMHS C2 School Building Improvements $ 90,000 • $50,000 Killam roof repairs • $20,000 Parker generator • $20,000 RMHS Handicap Access qd5' C3 Town Building Improvements Decrease $ 70,000 W5 • $60,000 carpeting/flooring for $250,000 Town Hall, Main Fire Station, Senior Center & Library - 0 $10,000 HVAC repairs in Town Hall & Main Fire Station C5 Town Technology $117,000 • $95,000 GIS flyover and mapping layers • $22,000 upgrade voting machines C7 Library - Roving reference $ 10,000 C9 Public Safety — video technology $ 35,000 C10 Public Works — equipment $445,400 • $ 16,100 previous Rack Spray Truck —fed. emissions • $ 4,300 previous Dump Truck — fed. emissions • $135,000 Backhoe $ 90,000 Dump Truck • $ 75,000 New sidewalk plow • $ 65,000 Pickup Utility • $ 30,000 Car (hybrid sedan) • $ 30,000 Lawnmowers (2) C12 Public Works — Roadway $165,000 Improvements/Sidewalks • $115,000 Franklin Street • $ 30,000 general sidewalks • $ 20,600 paving materials C14 Public Works — Parks & Recreation $150,000 • $150,000 Bancroft Ave. tennis courts Subtotals $1,102,400 Net from Free Cash Net from tax levy, state aid & local $ .16,668 L.-receilpts Enterprise Funds Account Line Description Decrease Increase W5 Water Fund $250,000 • $200,000 (expenses) — to offset rates charged • $65,000 (expenses) — decommission water treatment plant • ($15,000) (expenses) credit for health insurance ILI' a X5 Sewer Fund $190,000 0 $200,000 (expenses) — to offset rates charged 0 ($10,000) (expenses) credit for health insurance X5* SewerFund $300,000 $300,000 (capital) inflow & infiltration from Developer Mitigation' Y5 Storm Water Fund $ 8,000 $8,000 previous Dump Truck — fed. Emissions Subtotals $748,000 Water Reserves (for W6) $260AGO Developdr:MitigatiiD.n'.(f.or�X5* .$3001 1009 Finance Committee Report: Approved 7-0, text to follow. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 2008 Of bills remaining UDo8kj for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen There are no kOOVVD prior years bills to be paid, and therefore this article may be Indefinitely Postponed. Finance Committee Report: -No report. BVIaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to establish a stabilization fund, or take any other action with respect thereto. Board ofSelectmen Finance Committee Report: Bylaw Committee Report: No report. � r � ARTICLE To 88e if the Town will vote to accept the report of the Board Of Selectmen upon the laying out8s a public way the following described private way under the provision [f law authorizing the assessment of betterments, such ways being laid out iD8ccOnd3Oc6with plans duly approved bV the Board Of Selectmen; and io authorize the BO8nj Of Selectmen to take such VY8VG under the pn3ViGiOO Of lGVV authorizing the 8sS88G[D8Dt Of b8tte[OO8O[s' in fee Or rights of easement therein by eOl|DeDt dOn0aiO' under the provisions Of Chapter 79 of the General L8VVs' as amended, or acquire said |8Odo in fee or rights of 88peOOeDt therein by purchase, gift or otherwise and to assess betterments therefore, the plans and descriptions for such YV8y being filed in the Office Of the Town Clerk in accordance with the statutory requirements; and to see what sum the TOVVD will vote to appropriate by ho[[OVViOg, or from the tax lgVy. or t[8DGfe[ from available funds, or {th8mviS8, for the acquisition of said lands or 8Go8rV8DtG therein or for pGy[n8DtVf any eOliOeOtdoOl8iOd8Dl8ggSand for the OOOGt[UCt(0OUf said ways, O[t8ke any other action with respect thereto. w TlrnothvP|8C� ' Board ofSelectmen Finance Committee Repo : Approved 7-0, text to follow Bylaw C I ommittee Report: No report. ARTICLE TO see J the Town will vote to rescind authorized but unused debt for: * The Barrows GchVO| project as authorized by ArUrd8 5 voted 12/10/98 and amended by Article 12 voted 4/24/00. and further amended by Article 13 voted 5/O/O4' ' � The Birch Meadow Tennis Courts as authorized by Article 21 of the 2007 AnOU8| Town Meeting. or take any other action with respect thereto. Board of Selectmen Finance Committee Report: Defer to November meeting, text will fully explain BVIaw Committee Report: No report. ARTICLE 9 To see what sum the Town will raise by bornzvvng, or transfer from available funds, or otherwise, and 2ppn]ph8t8 for the purpose Of 08kiDQ 2 8 »~t A improvements to or replacing the Birch Meadow Tennis Courts, including the costs of engineering services, plans, documents, cost estimates, bidding services, construction management services, and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, the Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part* of, said improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Finance Committee Report: : Defer to November meeting, text will fully explain Bylaw Committee Report: No report. ARTICLE 10 To see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise, and appropriate for the purpose of purchasing a fire ladder truck, including the costs of consulting services, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, the Town Manager, or any other agency of the Town, to apply for a grant or grants, to be used to defray the cost of all, or any part of, said fire engine; and to authorize the Town Manager to enter into any and all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: The Fire Department is in critical need of a replacement ladder truck. Our ladder truck was purchased in 1991 and is 16 years old. A ladder truck is a highly specialized vehicle intended to provide equipment, tools and access for Firefighters to a vast range of emergency scenes including, but not limited to, fires, motor vehicle accidents, and structural collapse. The ladder truck is equipped with an aerial ladder, tools and equipment to enable Firefighters to rescue trapped victims, ventilate burning buildings, provide emergency scene lighting and protect property from damage. Due to the age of the truck, over the last two years the frequency and severity of the repairs to Ladder 1 have increased significantly. Because of the extent of the repairs, the truck has been frequently out of service for a number of days at a time. The longest period has been two weeks. The repairs have been to the hydraulic systems that stabilize the truck and raise the aerial, cooling system, chassis and suspension systems. Whenever our ladder truck is out of service, we attempt to borrow a ladder truck from another community and at times we are successful in our efforts. However, far too q 9 . often, YVG are not able to obtain 3 ladder truck On |OQn because very few ComrnUD08s have a spare ladder truck. When mm are not able tV borrow 8 ladder truck, the Wakefield Fire Department will provide their ladder truck if we have 8 fire. For example on February 2. 2007 we had g two @|@[Dn structure fire at 15 Avon GtFg8t and our |odd8[ truck was Out of service. The Wakefield Fire Department's ladder truck was used at the scene. A|LhDUQh we are grateful for the Wakefield Fire Department's ladder truck response, using a mutual aid community for a primary ladder truck response on a routine basis is not safe for the community Urthe Firefighters, and is 8 violation of our mutual aid agreements. The Chief has examined the needs of the community and various options and cDDUgU[3tOOs Of ladder trucks manufactured today. Based upon that analysis, he [ecnnl08Ods that we purchase g 100` heavy duty aerial ladder truck with 8 pre-piped VV2[e[w8V. /\heavy duty aerial ladder truck iG rated tO support 50O pounds 8t the end Of the ladder, and as @ PeSUlL provides a StnJOg8[ 80ri8| that is safer for the Firefighters and the cODlDlUnitv. ID contrast our current ladder truck is rated to support 25O pounds 8tthe end Ofthe ladder. The addition Of8pre-piped waterway will significantly reduce the time it takes firefighters b] place an elevated water stream in service. Chief Burns has completed 8D analysis Of recent ladder truck purchases and the cost of needed replacement equipment in an effort to determine an appropriate OUrnb8[ to request for the capital budget. Based UpOD the 8Oa|VGis, he has nBQ]DlmeOdgd an $850.000 capital request to purchase a replacement ladder truck and the required 8qUiprDeDL Finance Committee Report: Approved 7-0, text to follow Bylaw Committee Report: No report. ARTICLE 11 To see what SU0 the Town wiU raise by borrowing, or transfer from available funds, or otherwise, and appropriate for the 'purpose Of constructing CU[biOg. 8ideVV@|kS' and pedestrian iDlp[OVe[OeOt8, including the &Osig Of cVOSU|tiRg GgrviC8S, p|BDs' dOcU08Ots' cost estimates, bidding services and all related eXp8Ogma incidental thereto and necessary in CODOe(tiOO therewith, said 6UDl to be expended by and UOd8[ the direction of the Town W48D@g8[| and to g88 if the Town will authorize the Board of 8e|8CtDleO. the Town W18D8g8[. or any other eggOoy Uf the Town, to apply for 8 grant V[grants, to be Used to defray the cost of all, or any part of. said CU[biDg' sidewalk, and pedestrian i[nproVa0eOte| and to authorize the Town Manager to enter into any and all cODt[gdB and agreements 83 may be necessary to carry out the purposes of this /\d\c|8; provided however that any borrowing authorized by this article and any @ppnOp[i@t(OO SUNe[t to this 8hiClG shall be contingent UpOD the p88GaQ8 Of @ debt exC|4s\OD referendum question under G8De[8| L8vvS Chapter 159' section 210 within 90 days of the c|0G8 of this Special TOVVD Meeting, or take any other 8CtiOO with respect thereto. Board of Selectmen The Town has approximately 100 nni|eo of streets. Newer streets in subdivisions have curb and sidewalk on one or both sides of the street. Older streets' 10 k0 �~ and in Dl8Oy cases the more major [OadS. do not have CV[h' and often have no sidewalks OO either side. • Recently the Town constructed Sid8VVa|kS OD one Side Of Fn3DkjiD Street from Main to Grove. This project was funded in major part by a grant from the COn0m0OvV88lth of M8ss8ChVsettS, through the budgeting pPoC8SS kDVVYD as 88[Dl8rkG. The Town's Representatives and Senator were able to get this project funded. The total cost Of this project was over $500.O0O. The community seems t8 be V8[y pleased with the new walks —1hey are very heavily used. But this project points out the Ol8Oy locations within the C0DlDlUDitv VVheUB there are no curbs Or e|d8xVa|ke on either side of the street. Some locations include: Grove Street from Franklin to Forest Glgn, Washington GtPS8t from Prescott to K8iOOt (,accessing VV8Gh|OgtOD Park); Pleasant Street and Eaton Street (in the area of Hunt Pa[k\| Pine Ridge Road (Sturges P8rk),and aD ongoing long list. • During the current construction Se8SoO' the Town spent %13O'OOOVO curbing as part of the [U@d r8CODst[UCtioD pFOgnGDQ. The TOVVO St8Dd8n1 is that where 8 street has slopes Of 5% or OloFe' we install curbing to prevent e[OGinO of the edge Of pavement and prevent premature deterioration Of the roadway. That $130,000 could be Used to do more paving projects in the CDOl[OUDitv. • In Reading we have 575 intersections vvhona there are sidewalks. The Americans for Disabilities Act r8qUi[8S all Of these sidewalk crossings to meet handicapped ecoeoe standards — usually a concrete ramp. Of the existing iDte[G8CtioOS. only 25% have Such ramps. These F8OOpS cost 8ppPVXi[O8t8ly %3.O0O each toconstruct. • In years past, the Town installed curb and sidewalk @s8betterment. As property OwO8nG wished to make these improvements, the Town VvVV|d do the improvements and charge the homeowners g betterment tO pay off the cost over up to 10 years. The [8SU|t all over Town is that there is a hodge-podge of pn}pGdi8G with CU[b and Sid9VV8|k next to properties that. have neither, providing for discontinuous sidewalk system. • In some sections Of the C0DlOOUDity' CU[b and or Gid8VV8lkS were constructed years ago' and no program of replacement has been funded. The noSU|t is in many locations U0DS th8 existence Of curb 8Od/O[ sidewalk that are in extremely pnO[ condition, and they need replacement Of major DlGiDt8D8Dc8. In order to begin to address this issue, Article 11 proposes to authorize a 10 year debt issue subject tOa vote of the Town @s8 Proposition 21/2debtexclusion. The intent is to not sell the debt (technically it would have to he sold for I d@V)' but authorize G set amount Of expenditure per year over the next 10 yo3nS. This will e||0vv the Town t0 address the issue on @ prioritized basis, and to bg able to p|8O 8 prOg[@Dl which will result in e significant improvement to the oO0nnUOitv over the coming years. The cost, in 2007 dollars for 8 linear foot Of curb and sidewalk, is approximately $60 per linear foot. For eX8Dlp|e' Grove Street from Franklin to Forest Street is approximately 2000 feat' so the COGt of CU[b and sidewalk in this area VYOu\d be $120.000. The fD\|OVViOg chart shows the entire estimated cost Ofplacing curb and Sid8VV8|k on every street inthe community, and addressing all Of the handicapped [@OlpS. Clearly the cost Of doing all Of this is pnOhibitiVH, but the pn]gcBO0 GS outlined VYnU|d [D8k8 8 significant start. (2007 Improvement ll 2007 | dollars) Adding the cost of constructing necessary curbing on road reconstruction projects, constructing one sizable section of new curb and sidewalk per year would cost a estimated $250,000 per year. To address these issues plus constructing infill curb and sidewalk, and replacing some amount of deteriorated sidewalk and curb (including the addition of handicapped ramps), the cost of a comprehensive curb, sidewalk, and pedestrian improvement program would reasonably be $450,000 per year. The cost for an average homeowner would be less than $50 per household per year, and the authorization would expire in 10 years. Why undertake this program at this time, and why not do it out of the existing tax base? • In an era of rising fuel prices and global warming, making Reading a "Walkable Community" is one of the local actions that we as a community can take to address these issues. • Walking is good for physical fitness for all ages, and would assist the community in dealing with obesity; • Curbing and sidewalk improve the. appearance of properties, and therefore property values. • Curbing protects the community investment in streets and sidewalks by preventing erosion, and by keeping vehicles where they belong — on the street rather than on tree lawns or sidewalks 12 M Total Sidewalk Required Roadways Installed Sidewalk Length Required Sidewalk Length Cost Funding (Road (% (Road (%. For Entire (Miles) (Feet) Miles) Roads) (Feet) Miles) Roads) (per foot) Town Sidewalks 95.7 434,555 41.15 43.0% 576,037 54.55 57.0% $20.00 $11,520,749 (exc. Private) — Curbing Installed Curbing Length Required Curbing Length Cost (Road (% (Road (% (Feet) Miles) Roads) (Feet) Miles) Roads) (per foot) Curbing 404,230 38.28 40% 606,362 57.42 60.0% $40.00 $24,254,480 Needed Handicap HP Ramp Installed Handicap Ramps Ramps Cost Total Total % % Total Town Total per Int. Ramps installed needed Needed (per foot) Intersections 575 3 1725 25.0% 75.0% 1294 $3,500.00 $4,529,000 Total Cost Improvements $40,304,229 Adding the cost of constructing necessary curbing on road reconstruction projects, constructing one sizable section of new curb and sidewalk per year would cost a estimated $250,000 per year. To address these issues plus constructing infill curb and sidewalk, and replacing some amount of deteriorated sidewalk and curb (including the addition of handicapped ramps), the cost of a comprehensive curb, sidewalk, and pedestrian improvement program would reasonably be $450,000 per year. The cost for an average homeowner would be less than $50 per household per year, and the authorization would expire in 10 years. Why undertake this program at this time, and why not do it out of the existing tax base? • In an era of rising fuel prices and global warming, making Reading a "Walkable Community" is one of the local actions that we as a community can take to address these issues. • Walking is good for physical fitness for all ages, and would assist the community in dealing with obesity; • Curbing and sidewalk improve the. appearance of properties, and therefore property values. • Curbing protects the community investment in streets and sidewalks by preventing erosion, and by keeping vehicles where they belong — on the street rather than on tree lawns or sidewalks 12 M • Curb and sidewalks improve pedestrian safety, particularly for school chikjP8O and for older folks who need tO walk tO and from school and tO other activities. • The Reading Police Department i8 working with the R Department to develop "Suggested Routes to School" which would assist in prioritizing some of the pP]g[oDn costs. • The sooner we start, the sooner we can neap the benefits as a community in having curbs and sidewalks • There is not enough tax dollars under Proposition 2 Y2 to undertake a program like this. At best, we are able to prioritize about $30'000 per year for this program within the existing tax cap. If Town Meeting approves this article, then it would appear OOthe Town ballot next spring for voter approval. If approved, then YVe would be able tO begin the first phase of this program in the summer of 2008. Finance Committee Report: Discuss 1O/17' wait until B()S vote nO 10/18; need tO hear more detai Is Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to accept General Laws Chapter 44, Sections 3-7. inclusive, otherwise known as the Massachusetts Community Preservation Act, by 8pp[OVDg 8 surcharge on real property for the purposes permitted by said Act including the acquisition, CF88tiOD and preservation Of Op8D ep8c8' the aDqUiG0OD. pP8GerV81i8O' rehabilitation and nBGto[8tiVO Of historic resources, the acquisition, c[S8tiVO and preservation of land for recreational Us8' and the cnegt|0D' 8CqUigitiOD' pF8S8[VGtiVO and support of community housing; to d8t8[0OiOe the amount Of such surcharge on real property as 3 pe[C8Ot8g8 of the gOOUa| Fe8| estate tax |eVV against real property in an amount not to exceed 3%' such surcharge to be imposed OO taxes assessed for fiscal years beginning OO or after jU\V 1' 2008| and to determine if the Town will accept VDB Or more of the following exemptions from the surcharge as set forth in Section 3/8\ Of the Act : (1) Property owned and occupied as G domicile by a person who would qualify for low income housing or low or moderate income senior housing in the community; /2\ Class O Co[n0e[oi8|. and Class industrial property as defined by Section 2A of C.59iO any year the Town adopts 8 classified tax rate; /3\ The first $1UO.00OOfthe taxable value Vf each parcel Of residential real property. Vr take any other action with respect thereto. Board of Selectmen Finance Committee Report: Approved 4-3, text to follow to explain both viewpoints Bylaw Committee Report: 13 h ARTICLE 13 To see if the Town will vote to amend the Zoning By -Laws of the Town of Reading as follows: Add Sections 2.2.1.1.1, 2.2.13.1, 2.2.21 and 2.2.23.1 as follows: 2.2.1.1.1 Accessory Building: A detached single story building the use of which is customarily incidental and subordinate to that of the principal building and which is located on the same lot as that occupied by the principal building. An Accessory Building shall not be used to house people, domestic animals or livestock. Nor shall it be. used as an independent commercial enterprise. An Accessory Building located within 10 feet of the principal building shall be subject to the dimensional requirements applicable to the principal building. 2.2.13.1 Garage, Detached: A detached single story accessory building serving as storage for personal vehicles or other items belonging to the occupants of the premises that is used for residential purposes. Such building shall be fully enclosed. A detached garage located within 10 feet of the principal building shall be subject to the dimensional requirements applicable to the principal building. 2.2.21 Lot Coverage: The percentage of the total lot area covered by principal and accessory buildings (Accessory Building, Detached Garage and /or Carriage House - Stable- Barn). 2.2.23.1 Open Space: The percentage of the total lot area that consists of undisturbed natural vegetation, grasses, landscaping or otherwise naturally permeable materials, and is completely devoid of any building, structure, road, driveway, parking area, walkway, patio, deck, pool, tennis court, basketball court, or other similar pervious and /or impervious materials. Add the following (un- shaded) rows to the end of 4.2.2 Table of Uses, Accessory Uses: Replace the existing Paragraph 5.2.3.5 with: 5.2.3.5 No building shall be located within the required side yard setback except for a detached garage or accessory building for a one or two family 14 0 Replace the existing Paragraph 5.2.3.5 with: 5.2.3.5 No building shall be located within the required side yard setback except for a detached garage or accessory building for a one or two family 14 dVV8UiOg or any Other permitted principal use in a Residence District. Such building shall conform to the dimensional requirements of Table Replace the existing Paragraph 5.2.3.6 with: 5.2.3.6 NO building shall be located within the required rear yard setback gXc8Dt for 8 detached garage or accessory building for G one or two family dVV8lUOg or any other permitted principal Use in G Residence District. Such building shall not occupy more than 25% of the rear yard. Such building shall conform to the dimensional requirements OfTable 5.2.3,7. Add the following Table: Table 5.2.3.7 Detached Garage Accessory and Accessory Building Dimensional Controls — S-15, S-20 and S-40 Districts - Accessory Floor Area Max. Building Height to Min. Side and Rear (square feet) Ridgeline or Highest Point Yard (feet) on Roof (feet) 100 or less 10 3 101 to 300 14 10 301 to 650 16 15 651 or greater Not Allowed O[ take any other action with respect thereto. Community Planning and Development Commission This Article attempts to address cOOce[DG that 3[oS8 at 2007 AOOU;d Town Meeting regarding the construction of large accessory buildings and/or garages that SiQDht8OUy occupy rear yards and eOCPo8Ch within the principal building setbacks, having the effect of crowding adjacent properties and CDDsUDliDg nBOOG|DiOg open space on lots. The proposed bylaw maintains the no more that 25% of rear yard in the S-15' S-20, and S-40 districts to be covered by an accessory building and/or detached garage, and provides OnaXi[nuOn dimensions for floor area and height Of such buildings. The hVlaVY provides a scale of nliDi[DUON Side and [e8[ VGRjG that must be Dlg\Dt9iD8d based on the size of the associated detached garages and/or accessory buildings. The proposed bylaw also provides definitions for "accessory bUildiOg". "garage, detached", "lot coverage", and "open sp8ce". The bylaw adds "accessory building" and "detached garage" hD the Table ofUses. Finance Committee Report: No report. Bylaw Committee Report: CPDC Report: � 15 I%dI ARTICLE 14 To see if the Town will vote tO authorize the Board of Selectmen tu file the following or similar legislation with the Great and General Court: AN ACT RELEASING CERTAIN LAND |N THE TOWN OF READING FROM THE OPERATION OFA CONSERVATION RESTRICTION Be it enacted by the Senate and House of Representatives in General Court assembled, and bythe authority of same, 8s follows: Section 1. PUnSU@Ot to Section 32 of Chapter 184 of the General Lovva and notwithstanding any other general or special law to the contrary, the department Of COO8e[V8bOD and recreation may release 8cDOsenv8UOD rgsLhotiOD dated January 24, 1983' n9cVn1Bd in the Middlesex South Registry of Deeds at 14938. Book 486, D0Og more particularly described as follows: The parcel Vf land labeled "Parcel B"(OeVe|op8d) CVDtgiOiOg 2.85 8C[g8 more or l8SS. as GhOVVD on the plan Of land entitled "Plan for Conservation Rest[ictioOG, Boy State Road, Reading, K4oaa."' Scale 1" = 40' by B.E. Cameron &ASGOciatee/ Inc. dated January 2 '. 1082 recorded Said deeds in P|gD Book 1983, Page 259. Section 2. This act shall take effect upon its passage. o[ take any other action with respect thereto. Board of Selectmen Peter Sanborn Place was constructed as BD affordable senior citizen housing d8Ve|oprD8Dt under {}DDlpn9henSiv8 Permit issued by the Zoning Board of Appeals in 1982tO@ locally based non profit corporation. The facility p[0Yd8G housing and other services for senior citizens and people with physical limitations. |D issuing the Comprehensive P8[Dlit' the ZBADlGOdat8d that certain restrictions be placed OD the site to limit future development. To carry out this mandate, the undeveloped portion of the site, called Parcel A' was placed under a Conservation Restriction that prohibits development and requires. that it be 0aiOt8|Ded'iO its present condition as o forested area COOt8iO{Dg wetland and upland O8tU[8l n8souFC8 @P8gS. This Restriction was approved by the Board of Selectmen (BOS) and the Secretary of the Executive Office of Environmental Affairs (E[)EA). The C0Dlp[8hSDsiVe Permit mandated that the developed portion Of the site containing the present three-story multi-unit housing facility and eaOO[joted driveways. parking lots, Uti|UUeo' landscaped ar88G' and other accessory uses, called Parcel B' be SUNeCt to 8 Conservation Restriction. The Conservation Restriction prohibits any additional nDRdVv8V' d[iY8VY@y. paved VV8lkVV8V, building, sign, outdoor advertising d|Sp|8V' mobile hODOe' utility pole, or other temporary Of permanent structure and the cOnSt[U{tiOO Of any road from the building to Haverhill Street, and limits the size of the building to OV more than SSVeOiV-fUUr dwelling units in one building of th[ge StO[i88. This Restriction was BppFnY8d and signed by the B(}S' but 'was not 8pp[UVgd or signed ' byE(]EA. The absence ofE{}EA approval means that the restriction OD Parcel B|anot permanent and it will expire naturally in30years. However release Of the restriction OD Parcel B prior b} its expiration date in 2O12 requires the approval Of the state legislature. U , � = � 16 Both Restrictions designate the Conservation Commission as the grantee to administer the Restrictions, were signed by the then owner and are recorded at the Middlesex South Registry of Deeds. The present owners of Peter Sanborn Place have identified a need in the community for additional housing for the population served by the facility. The owners have presented preliminary plans to Town officials to add more residential units to the existing building and to modify the parking and landscaped areas. The owners will seek a modification of the Comprehensive Permit and any other required permits and approvals for the addition. The owners have asked the Town to release the Conservation Restriction on Parcel B to accommodate these changes. No changes are sought for the Restriction on Parcel A, and approval of Article 14 will have no effect on the Parcel A Restriction. The proposed legislation set forth in Article 14 of the Town Meeting Warrant is only one of the approvals that are necessary to release the Conservation Restriction. The Conservation Commission and the Board of Selectmen, must also vote to release the restriction. J. . . ........ ........................ A XV6,4091 U 74 At� 7 . .... .... .. . ........... R IK, -Ara-IrH ME boYU M �Ite 10 Ih. P .......... 'W s1AtE „ROAD BAY pzsj Finance Committee Report: No report. Bylaw Committee Report: 17 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to November 13' 2007' the date set for the meeting in said VVarr8Ot, and to publish this Warrant in G newspaper published in the ToVVO' Or providing in 8 [naOD9[ such as e|8CtFoDiC GUbOniGGiVD, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due [etU[O of this VV8rr@Dt with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 25th day of September, 2007. John Delia Paolera, Constable 18 James EBon8Z0|i.Chairman Stephen A.GO|d«, Vice Chairman Ben Tafoya, Secretary Camille W. Anthony Richard yV.Schubert SELECTMEN DFREADING \ q,\ 9 9/10/07 Hechenbleikner, Peter From: DeBrigard, Mike Sent: Monday, September 10, 2007 2:41 PM To: Hechenbleikner, Peter Cc: McIntire, Ted Subject: skim coat money 07 9/10/07 Peter Page I of I � 0<-, I have Fourteen thousand two hundred thirty five dollars ( $14,235.00 ) for the Sldm Coats which translates to Three hundred Thirty Three (333) tons of hot top at Forty Two Dollars and Seventy Five cents ($42.75) a ton. The list below is what we did this summer, and all money is expended. Tennyson Rd. 12x70 feet 24x 512 feet Barrows Rd. 24 x 320 feet Longview Rd. 26 x 799 feet Coolidge Rd. 12 x 169 feet Springvale Rd. 1 24 x 770 feet Milton Rd. 12 x 142 feet Total Tomiage Three Hundred Thirty One Tons (331). I feel that if you were able to up our tonnage to a Thousand (1000) tons, we would be able to do a . program that after a few years would be noticeable to the Town. The total cost for a thousand (1000) ton is Forty Two Thousand Seven Hundred and Fifty Dollars ($42,750.00) at the present rate. 9/10/2007 (0-,,16 al M b. Recreation Administrator John Feudo and Town Engineer George Zambouras have been looking at alternatives to pavement that can be used for handicap access. We may have an answer on whether or not there is an alternative material that will be acceptable for your meeting on Tuesday night. C. The Board was concerned about the long -term maintenance of the facilities that are being donated the bocce courts, the horseshoe pit, and volleyball court. John Feudo will be getting information from Friends of Reading Recreation in terms of the maintenance of these facilities. 4d) Enclosed is a copy of the draft warrant report for the Subsequent Town Meeting. You only have two other scheduled meetings prior to the Subsequent Town Meeting, other than the Selectmen's Forum. The Board will want to consider whether or not to take a position on the Articles as submitted. 4e) Traffic Issues — Multi -Way Stops — Selectmen Anthony and Goldy, Police Chief Cormier and Town Engineer Zambouras have met to discuss this matter. On Monday, before your meeting, Selectmen Anthony and Goldy and I will be furthering discussing the drafting of a policy for the Board to consider adopting. The purpose of the policy would be to have some general process in place when faced with a request for multi -way stops. 4f) Action Status Report — I will have an updated Action Status Report for you on Tuesday evening. You do have in your packet a memo from the Veterans Services Officer regarding the issue of flying flags at half staff for deceased Veterans. That is one of the items on the Action Status Report. 7) I will know early next week whether I have the need for an Executive Session related to labor negotiations for you on Tuesday evening. qe Notes to the BOS on Stop Sign Policy Development Meeting: 9/7/07, Police Station, 8:30 a.m. Participants: Jim Cormier, George Zambouras, Steve Goldy, Camille Anthony Sight Triangles: Before we tackled the issue of stop sign criteria, we discussed whether a sight triangle bylaw should be proposed for Fall Town Meeting. After a discussion of the difficulty with all of the grandfathered sites and the resulting enforcement issues, it was decided it was not a priority at this time. however, there was a consensus that sight lines are still a safety concern. Stop Sign Regulations: Background: Mass adopted the Federal highway Regulations and uses the Manual on Uniform Traffic Control Devices (MUTCD). The state also adopted its own Supplemental Traffic Regulations. Town Counsel has already stated that the Board of Selectmen has the ability to adopt its own standards. She indicated, however, that the board should be very careful in deviating from the MUTCD regulations because the standards adopted may not be able to be supported. The exception seems to be that there can not be a deviation from the Federal 4 -way stop sign regulations. Discussion' Jim and George have a professional responsibility to adhere to the provisions of the federal regs when giving their opinion of a proposed placement of stop signs. A discussion as to whether the opinion of the Town Engineer stated that safety was compromised due to sight lines should be a BOS criteria for stop sign placement ensued. Camille did not want to make this a, requirement for approval. (Steve, what was your stance ? ? ?) As stated many times, the issue of a 30 mph speed limit compounded by the volume of cars is the overriding problem we continually face. It was suggested that the BOS have a discussion with our state reps about a 25 mph state limit. The final analysis of the group was that the issue is still unresolved between town staff and the two selectmen reps. �"V b. Recreation Administrator John Feudo and Town Engineer George Zambouras have been looking at alternatives to pavement that can be used for handicap access. We may have an answer on whether or not there is an alternative material that will be acceptable for your meeting on Tuesday night. C. The Board was concerned about the long -term maintenance of the facilities that are being donated the bocce courts, the horseshoe pit, and volleyball court. John Feudo will be getting information from Friends of Reading Recreation in terms of the maintenance of these facilities. 4d) Enclosed is a copy of the draft warrant report for the Subsequent Town Meeting. You only have two other scheduled meetings prior to the Subsequent Town Meeting, other than the Selectmen's Forum. The Board will want to consider whether or not to take a position on the Articles as submitted. 4e) Traffic Issues — Multi -Way Stops - Selectmen Anthony and Goldy, Police Chief Cormier and Town Engineer Zambouras have met to discuss this matter. On Monday, before your meeting, Selectmen Anthony and Goldy and I will be furthering discussing the drafting of a policy for the Board to consider adopting. The purpose of the policy would be to have some general process in place when faced with a request for multi -way stops. 4f) Action Status Report — I will have an updated Action Status Report for you on Tuesday evening. You do have in your packet a memo from the . Veterans Services Officer regarding the issue of flying flags at half staff for deceased Veterans. That is one of the items on the Action Status Report. 7) I will know early next week whether I have the need for an Executive Session related to labor negotiations for you on Tuesday evening. yf5� Octerber 1, 2007 Town of Reading Francis P. Driscoll Director 16 Lowell Street VETERAN'S SERVICES Phone: (781) 942 -6652 Reading, MA 01867 -2683 Fax: (781) 942 -9070 Mr. James E. Bonazoli,Chairman . Board of Selectman 16 Lowell Street Town Hall Reading MA Dear Mr. Chairman, I was asked to develop a policy for flying the Flag on the Reading Common at half- staff.After my research and talking to other service officers, I feel we should stay with the The United States Code Title 4 Chapter 1 -The Flag Under sub - section 7 Position and manner of diplay sec.m It states how the flag should be flown at half - staff. I have enclosed a copy of the sec. It is a nice offering to low the flag for all deceased Veterans and town employees and officials, but the people I talked to and myself feel it takes away from the meaning of half - staffing the Flag. Sincerely, Francis P. Driscoll Veterans' Service Officer I "To Care For Him Who Shall Have Borne The Battle... "Abraham Lincoln 201 and Regulations conducted by naval chaplains at sea, when the church pennant may be flown above the flag during church services for the personnel of the Navy. No person shall dis la wthe-flan of the United Nations or any other national or International flag.equal, above, or in'a position of superior prominence. or honor to, or in plElcie of, the flag of the United States at any place within the United States or any Territory or possession thereof: Provided,- That nothing in this section shall make• unlawful the :continuance of the practice heretofore followed of displaying the flag of the United Nations in a position of superior prominence or honor, and other national flags in positions of equal prominence or honor, with that of the - flag of the United States at the headquarters of the United Nations, d. The flag of the United States of America, when it is displayed with another flag against a wall from crossed staffs., should be on the tight, the flag's own right,• and Its staff should be In front of the staff of the other flag. e. The flag of the United States of America. should be at the center and at the highest point of the group when a number of flags of States or localities or pennants of societies are grouped and displayed from staffs, f. When flags of States, cities; or lbcalities, or pennants of societies are flown on the same halyard with the flag•of the United States, the latter should always be at the peak. When the flags are flown from adjacent staffs, the'flag of the United States should be hoisted first and lowered last. -No such flag or pennant may be' placed above the flag of the United States or to the United States flag's right. g: When flags of two or more nations are displayed, they are to be flown from separate staffs of the same'height. The flags should• be of appi.exim6telv equal size, International usage forbids the display of the flag of one nation above that of another nation in time of peace. h. When the flag of the United States is window from a staff projecting horizontally 0 wi : r at an angle from the sill,. balcony, or front of -a building, the union of the flag should be plaiced at the peak of the staff unless the flag, is at half-staff. When the flag is suspended over sidewalk from a rope extending from a house to a pole at the edge of the sidewalk, the flag should be hoisted out,.union first, from the building. I. When displayed either horizontally or'Vertically against a wall, the union should be uppermost and'to the flag's own right, that is, to the observer's left. When displayed in a window; the flag should be displayed In the same way, with the union of blue field to•the left of the observer In the street. j. When the flag is displayed over,the middle of the street, it should be vertically with the union to the north in'an past and west street orto the east in.a .north and south street. k. When used on -a speakers platform, the flag, if displayed flat, should be displayed above and behind the speaker. When displayed from a staff in a church or public auditorium, the flag 6f•the United States•df America should hold the position of superior prdmi nence, in advance of the audience,. and in the position of honor at the clergyman's or speaker's right as he faces the audience. Any other flag so displayed should be placed on the left of the clergyman or speaker or td. the right of the audience. I. The flag should form a distinctive feature of the ceremony of unveiling a statue or monument, but it should never be used as. the covering for the statue or -monument. in. Tke.flag'when flown at half-staff, should be first hoisted to the peak for an instant and .then lowered to the half-staff position" The flag: should be again raised to the before it is lowered for the day. On Memorial Day the flag should be displayed at half-staff until noon only; then raised to the top of the staff. By order of the President, the flag shall be flown at Half-staff upon the death of principal figures of. the United States. Government and the Governor of a. State, territory, or possession, as a mark of respect to their memory. In the* event of the death of other officials or'foreign•dignitpries, the flag is to be displayed.at half-staff according to Presidential Instructions or orders, or in accordance with recognized customs or practices not inconsistent with law. In the'eve6t of the death of a present or former official of the goverrifnent of any State, teirltory,.o I r possession. of the United States, or the death• of a member of the Armed Forces from any State, territory, or, possession who dies while serving on active duty, the Governor of"that State, territory, or possession may proclaim that the National flag shall. be flown- a•fialf-staff, and the same authority ,is. - provided to the Mayor of the District of Columbia with respect to present of * - former officials Is of the District of Columbia and members of the Armed. Forces from,the . 'District of Columbia. The flag shall be flown at half-staff 30 daysfi6m the death of the President or a former 'President. 10 days from the day of death of the Vice President, the Chief Justice or a retired -Chief Justice of the United States, or the Speaker of the Ho . use of Representativds; from the day,of*death until Interment of an Associate Justice of the Supreme Court, a Secretary of an http://Www.ushistory..orgibetsy/flagetiq.html Page 20 of 22 8/29/2007 Lim ' u and Regulations executive or military department, a former Vice President, or the Governor of *a State, territory, or possession; and on the day of death and the following day.for a Member of'Congre ' ss. The flag shall be flown at half-staff on Peace Officers Memorial Day, unless that day Is also Armed Forces, Day. As used in this subsection 1. the term "helf-ota� � �o u�o��o the d��npobo�eonUmtop a=xnof thontaff, � 2. the term "executive or militaq department" means any agency listed under sections 1U1and1O2cft0n,5. United States Code; and 8. the term "Member ofdon " Senator, a Represen teVve o Delegate, ur the Resident Commissioner from Puerto Rioo. When the H agio used m cover o casket, it should heoo placed that the union |o at the he d and over the left shoulder. The flag should not bo lowered into.*he gmveor allowed oJ touch the gnounu. When the flag is suspended across a corridor ob main entrance, it should be suspended vertically with the union of the flag to the observer'.s left upon entering-. If the building has more than one main entrance, the flag should be suspended vertically near tile center of the corridor or lobby with.the union to the north, when entrances are to the east and west or to the east when entrances are.tp the north and south. If there are entrances in more than two directions, the union should be to the east. [8. Respect for flag No disrespect should -be shown to the flag of the United States of America; the flag should not be dipped to any State flags,. and organization or Institutional 9. The signal of danger dire distress In Instances. of extreme property, k The flag should never touch anything beneath it, such eo*mg? .UmVoor water, �._—_--- c. ThefloO should never ba carried flat or horizontally, but always. aloft and free. d. The should never. be. festooned, drawn back, nor up, in folds, but always allowed.to fall free. Bunting of blue, white,,and red, always arranged with the,blue above, the White In the-middle, and the red below, should be used for covering, a speaker's desk, draping the front Pf the platfortrij and for decoration in general. a such amonno ~`~ permit '^~~`~~,'y.~^^� soiled, ~� damaged ^' any ~"«' C 'The flag should never be Used oxs covering for oceiling. g. The flap should never have placed upon it, nor un any part of it, nor, attached to ` of any' It any mark, llsignia, letter, word, figure- design; nature. k The flag should never be used uoa receptacle for receiving, hoNinq, carrying, cv ~~,~.g~�.~g. . I. The flag should neVer bo used for advertising purposes in any*manner whatsoever. it should not be embroidered ofi'sUch articles as cushions or handkerchiefs and the like, printed or otherwise impressed or). paper napkins or boxes or anything th ait is. designed.for tiamporeiry.use and discard. Advertising signs should ~not """'"�"~=~~p staff o halyard from which the flag ~flown. � No����m�gn�uld ever be used as a costume or athletic* Howeveri a flag patch may,be affixed to the uniform of mlittary.p6rsonnel, ---,,_n, and members of patriotic organizations. The flag represents aV«inQ country and is itself considered 6 living thing. Therefore, the lapel flag pm' being a replica, should be worn. on the left lapel near the heart.. . . k1 The flag, when it is In such ciondition.thit It Is nolonger a fitting. emblem �br omplay, should oe destroyed ma dignified way, pmfeuuypvuunmg §9. Conduct ckurino hoisting, lowering'or. passing of flag During the ceremony of hoisting or, lowering the flag or when the flag Is passing In a parade or in review,. all persons pr6sentexcept those ih-uhiform should face the flag and stand at attention with the. right hand over the heart. Those present in uniform should render the " military salute:.When not in uniform, men should remove their headdress With-their right hand and hold it at the left shoulder, the hand being over the hea�. Aliens should stand at attention. The salulte to the,flag in a moving column should be rendered'at themomentthe flag passes §10. Modification of rules and customs.by President Any rule or custom pertaining to the display of the flag of the United States of . America, set puoe 21 of22 � October 10, 2007 Reading Board of Selectmen 16 Lowell St. Reading, Ma 01867 F:. - � W OCT I I AN 10= 57 At your meeting of October 9, 2007 the Ad Hoc Tax Classification Committee presented their report to your Board . In checking the bulletin board this AM I noted that the committee was not posted as required by Chapter 39 s 23 b ( open meeting law) and therefore where in violation of the law. I realize when these committees are set up they are given a copy of a memo of the Town Manager as to the procedures and their responsibilities , however given peoples busy times I would suggest few take the time to read them . I would suggest that during the interview of persons to serve on these types of committees that the Board remind them of the law . William C. Brown 28 Martin Rd. Reading, Ma 01867 781 944 2807 Ok,/ FW: Notice ofl0/2 Meeting for 1-93/1-95 Interchange Transportation Improvements Proi... Page lof6 b/ Hechenblefter, Peter From: Frey Bob (EOT) OBob. .mn.ua Sent: Wednesday, October 1U.28O72:24PM To: Corey, John; Schubert, Rick; Anthony, Camille; Barne8 JonaUlon'Bruen Darlene; Casey, Paul; Clarke, Dennis; Cosgrove, Joe; DiBlasi, Joe; Doyle, Jennifer; Everson, Jeff; Festa, Mike; Gallagher, Jim; Grover, Robert; {]rzegorzevvek|. Josh; Hamblin, Eileen; Hovern'uooert; Jones, Bradley; Kebaoufis G - Kennedy, Anthony; Kinsman, Art; Leiner, Craig; Kayo, Rich; McLaughlin, Tom; Koo ' u|; njnoo, Paul; Motter, Andy;Nata|e' Patrick; Roguoo, David; Rogers, Maureen / ; Gohn |,l|iotSmdh.Suzonne;,8tinoon.Richord;SuUkmn.Oan;Tara||o.Ed;Tise.Fohond; VVeboter, Bill Co: B|auutein.Joan Chong, .K4ichae|;Cooke'Don;Crup)'Andreo(SEN);DiGnn�na'Ton\�Oreieen' .Mark Edwards, Adriel Bob (EDT); Harwood, Tracey (Mayor in); Town Manager; Joniku|n.Tom; Madden, Diane; Martel, Justin McKinnon, Anne; McLaughlin, Thomas; KUoVann.John; K8edeinoa, Paul kworkd;[YRourke. Carmen (H(]U); Purdy, Jim; Pyke, Keri; Schwartz, Bill; Stein, Kathy; Tafoya, Ben; VanMagness, Frederick (HOU); Walsh, Kevin Subject: FVV: ENF comment period and review clarifications for 1-93/1-95 Interchange Transportation Improvements Project Fromm: Frey/ 8ob(EOT) Sent: Wednesday, Dctobe1020072:21PM To: Frey, Bob (E OT); Fink, Fran; Frey, Bob /FOT Town Manager; Hech8ObleikDer, Peter; 6ch8Da, Paula; tn)daUg .Un@ [n.corn; . nNood@ unl.coOl} drag Ucci@c|.stoOehanO.ma.us; dpetbangiU@d.stonehan).nln.us tbutler@wakefield.ma.us Cc: Reading -Selecinlen> Anthony, Camille; Schubert, Rick; Carol; vVcamobel rn.com; bruen neb nn,conl;hnu mn.con; 0doh8rty@ci. st neham.pla.US; selectmen @ci.otVneham. ma. ua/orneder0s@c|.stoUaha[D.ma.us> ak/nch@d.stonahonn.ma.us; ee|ectmen@vvakefe|d.Mna.uu; prmavis@vvaksfie|d.nna.us; ndav|s@vvokffield.nna.us; rstiDsoD@wakafieN.Ola.uS/Zav0ba Nicholas(OEP) Subject: ENF comment period and review clarifications for 1-93/1-95 Interchange Transportation Improvements Project Hello All, As many of you know, today is the deadline for comments to MEPA on the subject project (see details below). Regarding recent meetings, discussions, and the ENF process, a few questions have arisen regarding the role of the Task Force vs. a citizens' advisory committee, a special review procedure, and-other review mechanisms as we go forward into the environmental process. I offer the following points of clarification: ` that the ITF would be replaced by a Citizens' Advisory Committee (CAC) for the environmental study. Forming a CAC would entail work that has essentially already been done through the formation of the ITF. Similarly, the actual operation of such a committee would be very similar what the. ITF has done - and can continue to do. Accordingly, we agreed with MEPA's assessment that the ITF could effectively serve as the advisory committee going forward into the environmental stages of project development. Additional stakeholders that have developed interest in the project through the ENF (conservation commissions, environmental agencies, etc.) will be added to the mailing, distribution list so that they will continue to have the opportunity to participate as well. The bottom line isthat we will continue with our task force that we used during the planning study, and everyone will continue to have the opportunity no stay involved. FW: Notice of 10/2 Meeting for 1-93/1-95 Interchange Transportation Improvements Proj... Page 2 of 6 2) A SPECIAL REVIEW PROCEDURE IS NOT NEEDED. A Special Review Procedure is typically -equired when a CAC is formed, and it also allows for an extended comment period when the subsequent Brivironmental documents are filed. Since there will be no formal CAC, there is no formal need for a SPR. The anvironmental impact study (EIR/S) will have public meetings, task force meetings, and comment opportunities 'Lhrough the www.9395info.com website. EOT and MassHighway will remain flexible in terms of allowing an axtended review period for comments after submitting the Draft and Final EIR/S. The bottom line io that there will continue hobe substantial opportunities fnroUintereotedparUent000nnnlent and provide input throughout the environmental process, just like there was in the planning process. ONAlINFORMATION ON NOISE, VVETLANDSPROTECTION, AND PROJECT DEVEL0PK�ENT|G � NOW AVAILABLE ON THE VVEBS|TE. This iei response to questions thatmanlaupduhngthe1O/2N1EPA consultation meeting, as well as to ongoing concerns of Task Force members. Just click on the "New'' links on the home page of | hope this helps b) clear Up any confusion. Please let meknow if you have any other questions. Stay tuned for future updates on our efforts for this important project. Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office ofTransportation (617) 973-7449 From: Frey, Bob(E0T) . Sent: Tuesday, September 25 20072:59PM To: 'HnkHraD'; Frey, Bob(EOT/Tow Manager; Hechenhleiker, Peter; Scheno/Paula; tDldaughUn@ [Ozom;thanmood [O.oz0;d[agucd@d.stoUehann.nla.us; dpeQBOgiU@c|.Stonehan).nna.Us;tbUtler@wakefield.ma.us Cc: Reading - Selectmen; Anthony, Camille; Schubert, Rick; Kowalskii, nd bell Subject: RE: FW: Notice of 10/2 Meeting for 1-93/1-95 Interchange Transportation Improvements Project ENF Yaa - thot'ocornacL KAEPA has extended the deadline for comments until October 1O.2O07. Please include the EOEA # and project title in your comments: EOEA#14Q9O 1-93/1-95 Interchange Transportation Improvements Project - Reading, Woburn, Stoneham, Wakefield and mail to the address listed below: yW: Notice Ofl0/2 Meeting for 1-93/1-95 Interchange Transportation Improvements Proj— Page 3ofh 8aoroiory Ian Bowles Executive Offic of Energy and Environmental Affairs Attn: Nioho|ooZavm|am, 08EPA Office 1OO Cambridge Street, Suite Q0D Boston, KAAO2114 OR yWEPA iled comments. Send them to Ian Bowles, Secretary ofE{}EEA. attention Nicholas Zavo|ao. K8EP8 Analyst, aonnenoxow|ngaoorenaes (please include EOEA project # and UUe): Yesterday was the first formal announcement for the October 2nd meeting. To those that rnay not have received previous information regarding this project, obaaseamethmattachedmnessaQafmrfurther background information. Please contact me with any other questions. Bob obFrey |anagerofStatewide Planning fMceof Transportation Planning lassachusetts Executive Office of Transportation (617) 973-7449 bob.fney@nnt. state. ma. um From: Fink, Fran [mailto:ffink@ci. reading. ma. «s] Sent: Tuesday, September 25, 2007 11:34 AM To: Frey, Bob (EOT); Town Manager; Hechenbleikner, Peter; Schena, Paula; tmclaughlin@cityofwoburn.com; tharwood@cityofwoburn.com; drag ucci@ci.stoneha m. ma. us; Cc: Reading - Selectmen; Anthony, Camille; Sch Uert,0oK Kowalski, ; Subject: RE: FW: Notice of 10/2 Meeting for 1-93/1-95 Interchange Transportation Improvements Project ENF |am the Conservation Administrator )nReading. |enn receiving this notice for the first Reading Conservation Commission plans to send comments on the ENFhn[NEPA. The cover letter that we received with the ENF stated that comments were due on October 1.2OO7. The deadline given inthe message below ie October 1O.2OO7. Has the deadline been extended? Fran Fink Reading Town Hall (781) 942-6616 Fromm: Frey, Bob EOT\[n�aUto��a.us ] '' `_- ^ Bob. .��-'_-__ ��. KT Q = FW: Notice Ofl0/2 Meeting for 1-93/1-95 Interchange Transportation linprovernents PrOi.. Page 4of0 Sent: Tuesday, September 25 200710:56 AM To: Town Manager; Hechanble|kner,Peter; Schena, Paula; tnvclauohin rn.cmm; thanxmod@ bVrn.conn;dnagucd@d.stoneham.ma.uo/dpetbangiU@ci.stoOeham.rna.us} tbVtle[@wakefie|d.rna.ua Cc: Reading 'Selectmen; Anthony, Camille; Schubert, Kick; Kowalski, Carol; Fink, Fran; vvcampbeU@o burD.corn; brUeO-n-brUeO��conlca6t.ne� e�}na||n�� bu[n.conn; tnnu[phy6�dtvOfwobUrn.cVnn}mdohedn0�c|.�toneha0.Ola.uo|Sa|ect0en@c|.stoneham.[na.us/ pmede|roS@ci.st0neharn.0a.us;S|yOch@d.StVneham.0a.us;Sdeotmen@wakefdd.ma.uS; p[eaYis@wokefe|d.ma.Vs} njaV|s@wahef|e|d.ma.Us; rstinSon@wakefe|d.ma.uo Subject: FVV: Notice of 10/2 Meeting for 1-93/1-95 Interchange Transportation Improvements Project ENF Attention Municipal Officers/Assistants: Woburn: Mayor Thomas McLaughlin / Tracey Harwood Stoneham: David Rogusj/ Debbie peftengiU Wakefield: Thomas Butler /? This message is being forwarded by the project proponent per K4EPA guidelines tn inform your connmunity'e: 1\ Chief Elected Official and/or Select Board, 2) Planning Director arid/or Board, and 3> Conservation Agent and/or Commission of notice of a MEPA site visit/consultation meeting for the subject project. °°° Please forward ordeliver this message to the following (note that most.are already copied onthis message, but please confirm that e-mail addresses are correct): 1) Reading Select Board Members, 2) Carol Kowalski, Reading Planning Dept., 3) Fran Fink, Reading Conservation Comm. 1) Wil liam Campbell, Clerk, for Woburn City Council, 2) Ed Tarallo, Woburn Planning Director, 3) Theresa Murphy, Woburn Conservation Comm. 1) Muriel Doherty, Office Manager for Stoneham Board of Selectmen, 2) Phyllis Medelros, Stoneham Planning Board, 3\ Sylvia Lynch, Stoneham Conservation Comm. 1) Wakefield Board of Selectmen, 2) Paul Reavis, Wakefield Planning Department, 3) Rebecca Davis, Wakefield Conservation Agent Saothe aasa - xv be|mfo the meeting details. For those that may not have received nr seen m copy of the ENF.it can viewed ordownloaded ot the following web site Oust follow the link on the home pogo\:(A printed copy can also ba provided upon request) °°° MUNICIPAL OFFICERS / ASSISTANTS: PLEASE CONFIRM THAT THIS NOTIFICATION HAS BEEN RECEIVED 8Y EACH OF THE LISTED BOARDS AND COMMISSIONS Thank you for your attention to this matter, and please let me know if you have any questions. Bob Bob Frey Manager nf Statewide Planning Office of Transportation Planning Massachusetts Executive Office ofTransportation -� FW: Notice Of}0/7 Meeting for 1-93/1-95 Interchange Transportation Improvements Proi— Puce 5of6 (617) 973-7449 Fromm: Zavolas, Nicholas(EEA) [mailto: nzavolas(cb MassMai 1. State. MA. US] Sent: Monday, September 24,2OO71U:S4AM To: /o=Comm0Dweelthof Massachu =MassMa||-01/cn=Recip =Dankel.Nein/Anderson/Pau\ (DEP); Backman, Andy (DCR); Baker, Nancy/DEP\; 8oed8, Susan (DCP); Boeri, RVba/t(EEA); Buhner, |dSO. (EEA)} Ki|rn8[, Charlie (OCPC ); Chin, Ken (DEP); Christopher Boe|ke; Dan Walsh; DeLonsnzo, David (DEP); De|papo. Cindy(FVVE); Drury, Miche|e(DCP); Ed Reiner - EPA; Engler, Lisa Berry(OCR)| Eric Hutchins; Felix, John (DEP); French, Tom (FWE); Gary Roux (Pioneer Valley Planning Commission); Givens, Craig /DEP\; Glenn, Kathryn (EEA); Graves, Me|odv(EOT); Hamel, Sonia (ENV); Hamm, Jack /DEPl;John Walser BRA; Kehoe. Barbara (EEA)} Kirby, Christine (DEP); LaRosa, Thomas (DCR); Lionel Lucien; Lyberger, Ronald (DEP); Lynch, Ben (DEP); y4a|kosN, Vincent(FVVE); Martin Pillsbury; Mathew DeSorbo MAC; y4a[n�/ Misty-Anne 'na(F E);NnahL.sNn;RagoS|D/]onathan(FVVE);SunsnsVn'Bizubeth(DCQ); Steve Tucker; Stone, Sharon (D EP); Strysky, Alexander (DEP); Venctte, Amanda; VVarncke, Tracy (EEA)| VVono|L Eric (DEP) Cc: Corey, John; Schubert, Rick Anthony, Camille; Barnes, Jonathan}Hruen, Casey, Paul 'Rep. (HOU); Clarke, Dennis; Cosgrove, Joe; DU]las_ i] oe;Oo,vle—.Jennifer (EO ); Everso n, Jeff; FeSta , Mike - Rep . (HOU)/ Gallagher, ]|rn; Grover, Robert; Grzego[zevVak, Josh; Hamblin, Eileen; Havenn, Robert (SEN); Jones, Bradley - Rep. (HOU)/KatsouM s G eorge� Kennedy, xnrnony� Kinsman, Art; Leiner, Craig; Mayo , Rich' McLaughlin, Tom; Meaney, Paul; MederoS Paul; Motter, Andy; Natale Patrick - Rep. (HOU); RagVcci, David; Rogers Maureen A.; Schmiedi B|iot(EDT); Smith, Suzanne; Stinson, Richard; Sullivan, Dan; Tana|k, Ed; Tisei,Richard (SEN); Webster, Bill; Zavolas, Nicholas (0EP);0austein,Joan; ChongMichael/Cooke, Edwards, Adhe (E[}T) Frey, Bob (E[77); Harwood, Tracey (Mayor McLaughlin); Hechenblikner, Peter; Janikula, Tom; Madden, Diane (MHD); Martel, Justin (HOU); McKinnon, Anne; McLaughlin, Thomas; McVann, John; Medeiros, Paul (work); O'Rourke, Carmen (HOU); Purdy, Jim; Pyke, Keri; Schwartz, Bill; Stein, Kathy; Tafoya, Ben; VanMagness, Frederick Notice of MEPA Site Visit EOEA No. 14OBO1-93/1-9SInterchange TransomrtatonImnprovenmentoprojeot - RendinQ, The project involves the design and construction of a recommended program of long- term andinterim integrated h|ghvvay, transit, and transportation demand management (TOK8) improvements to the existing 132- acre 1-95/1-93 Interchange area located in and/or adjacent to Reading, Woburn, Stoneham and VVokeDo|d. V{- BW: Notice Ofl0/2 Meeting for 1-93/1-95 Interchange Transportation Improvernents Pro'... Page hof6 Tuesday October 2,2OO7@4:OOpnn— Stoneham Town Hall Auditorium, 35 Central Street, Stoneham DIRECTIONS: From |-Q3. take Exit 3O into Stoneham. Travel about >6nile+ on Montvale, then turn RIGHT onto Main 28Gou8h), then an immediate LEFT onto Pleasant. Take next RIGHT onto Central. Town Hall iaa few blocks down on the left. Comments Due October 1O`2OD7 Certificate Due: October 17,2OO7 PROJECT questions - obFrey, Manager of Statewide Planning, yWA Executive Office ofTransportation, 617 973-7449 For K8EPAquestions - Nicholas Zevo|aeat017 026 '1030. - Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, October 11, 20071:55 PM To: Schena, Paula Subject: FW: Initiative Petitions 1/c Board of Selectmen - - - -- Original Message---- - From: Johnson, Cheryl Sent: Wednesday, October 10, 2007 9:38 AM To: LeLacheur, Bob; Hechenbleikner, Peter Subject: Initiative Petitions FYI - Petitions being circulated: Sensible marihuana Policy (LAW) End Income Tax (LAW) Comprehensive permits (LAW) Right to Self Government (CONSTITUTIONAL AMENDMENT) Protect Greyhounds (LAW) Tax Revenue Reform for Cities and Towns (LAW) Lower Voting Age to 16 (CONSTITUTIONAL AMENDMENT) Cheryl Johnson Town Clerk Town of Reading 16 Lowell Street Reading, MA 01867 781-942-9050 FAX 781-542-9070 1 � c' y c_ 6os Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, October 11, 20071:54 PM To: Schena, Paula Cc: LeLacheur, Bob Subject: FW: Property Tax Rates 1/c Board of Selectmen - - - -- Original Message---- - From: Julie Thurlow [mailto:jthurlow@readingcoop.com] Sent: Wednesday, October 10, 2007 11:01 AM To: Ben Tofoya; canthony@ci.reading.ma.us; James Bonazoli forwarding account; Rick Schubert Multiple Addresses; Steve Goldy forwarding account Cc: Town Manager Subject: Property Tax Rates Dear Members of the Board of Selectman; I attended the meeting last night to hear the report of the Tax Classification Task Force. As President of Reading Co-operative Bank, I must be mindful of both commercial and residential customer interests when considering what position, if any, to take on this issue. What was clear to me in the meeting was that the primary argument by the Adhoc committee for the recommended change to a split tax rate was based on the significant increase in the value of residential home values over the past ten years. Based on that, I thought it important to point out to the Board that home values since the last assessment have taken a significant nose-dive. At present, we are receiving fair market values for homes at 2003 and 2004 levels; therefore, when the assessors assign, their values for the next calendar year, (and likely the year after that) the market by its own accord will shift the burden from the residential units to the commercial units as the C&I and retail rental market continues to maintain its robust nature with vacancies at their lowest levels in the past five years. Secondly, I was pleased that your assessor was able to make the meeting. I would validate that the three methods for valuation of commercial properties are, sales approach, cost approach, and income approach and a blend of these values results in accurate market valuations. These three methods are required for all commercial properties appraised for bank purposes as required by the federal government under FDICIA; if this same process is employed by the town assessor's office in concert with interaction with certified appraisal firms, I applaud their efforts. Applying the same income approach referenced above, any increase in costs for commercial property will have the net effect of reducing the fair market value of the same as the Net Operating Income of the Property divided by the Capitalization Rate generates your market value. The lower the NOI, the lower the value of the property. FYI, of the 252 properties, Reading Co-operative Bank owns 5 parcels totaling $2.8MM in value. I hope this information in helpful. Based solely on what is occurring in the market at this time, I believe changing any of the metrics in advance of establishing valuation floors in this market would be a hasty decision. Thank you for listening. Yours truly, Julie Thurlow Julieann M. Thurlow President &: CEO Reading Co-operative Bank 180 Haven Street Reading, MA 01867 (781) 942-5060 ext 108 (781) 942-1401 facsimile jthurlow@readingcoop.com CONFIDENTIALITY NOTICE: The material contained in or accompanying this electronic transmission contains confidential information which is the property of the sender and is legally privileged. The information is intended only for the individual or entity named above. If you are not the intended recipient, you are hereby notified that disclosing, copying, distributing or taking any action in reliance on the contents of this email is strictly prohibited. If you have received this information in error, please notify us immediately. Page lof3 b / � �-C� �~ Hechenblelkner, Peter Fromm: Frey Bob (EOT)O3ob.Frey@stotexno.md Sent: Wednesday, October 1O'2OU7Q:25AM To: Heohenb|eihner, Peter; Town Manager Cc: Schubert, Rick; Anthony, Camille; Reading _Selectmen Subject: FW: EVERSON RESPONSE TO THE ENF, AUGUST 31, 2007 Ha|k/. FYI ' Jeff Everson's latest comments re: Q3/S5Interchange, and my response to him. Peter, Jeff may request from you a copy of that 80 letter from meto the 8OS. Thanks, Bob Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office ofTransportation (O17)S73-744S Fromm: Fnay, Bob/FOT\ Sent: Wednesday, October 10, 30078:59 AM To: 'Everson, Jeff Cc:tnj4@am|.com' Subject: RE: BER5ON RESPONSE TD THE ENF, AUGUST 31, 200 Thank you, | did receive your original and d Although yours and others' comments will be more fully addressed in the coming weeks regarding the environmental study, | would Say the following regarding your assertions in the limited time I have right now: #1-3 we have d in the ast, and particularly vve have discussed that a task force ie not supposed to be composed entirely of technical people, in order to get input from a variety of perspectives and stakeholder viewpoints and issues. You may maintain that we are giving the task force too much credit - I would argue that you may not be giving them enough. In any case, additional people with technical backgrounds in environmental fields have already become involved through the ENF process, and will continue to be involved when the environmental study commences. #4 In our 8/8/O7 response letter to the Reading BOS.we indicated that the process has not concluded interms of fully assessing the benefits and impacts of the recommended design alternatives, and pointed to the necessity of further work being done in the environmental study "to explore modifications to current designs, which could further minimize impacts to the neighborhoods." For example, in our response letter AND in our 10/2 MEPA consultation meeting on the ENF, we covered the "flipped ramp" variation of Alternative H3-OS, originally suggested by Reading Selectman Rick Schubert. We also indicated at the meeting that we would: continue work on the FHVYAdesign exception proceae, provide further information to ITF members on collectively their biggest concern - noise mitigation and barriers, and � a, Page 2 of 3 • continue the themes of MassHighway's Project Development and Design Guidebook, which as you know stresses flexibility and community context in highway design. Therefore, I disagree with you.that we have "explicitly ignored BOS recommendations," through the ENF or otherwise. Thanks, Bob Bob Frey Manager of Statewide Planning Office of Transportation Planning Massachusetts Executive Office of Transportation (617) 973 -7449 bob.frey @eot.state.ma.us From: Everson, Jeff [mailto:jeverson @foster- miller.com] Sent: Tuesday, October 09, 2007 1:33 PM . To: Frey, Bob (EOT) Cc: Frey, Bob (EOT) Subject: EVERSON RESPONSE TO THE ENF, AUGUST 31, 2007 Attached to this email is my response to the Expanded Environmental Notification Form (ENF). In summary, this response makes the following assertions based on the Feasibility Study Final Report (i.e., issued after 4 years, 45 Task Force meetings and more than $1M of study money) and the ENF: (1) Problems due to congestion, rear end accidents and air quality have been transferred to-connecting roadways by the new interchange concepts. (2) There are valid reasons to believe that computer modeling of interchange designs is incorrect. (3) The Interchange Task Force (ITF) is incapable of recognizing, addressing and proposing solutions to issues 1 -2 because almost all members (i.e., nearly 90 %) are not technically qualified. ITF membership should have been heavily weighted on technical qualifications. Problems 1 and 2 above could have been avoided with less time and money. (4) The Reading Board of Selectmen (BOS) rejected the concepts presented in the Feasibility Study Final Report. Further, the BOS suggested that MA DOT "return to the drawing board" and re- address issues related to noise, visual impacts and eminent domain takings. The MA DOT through the ENF has explicitly ignored BOS recommendations. ] Based on items 1 -4 above I propose the following recommendations: (1) Expand the current Citizen's Advisory Council (CAC) to include several members with solid technical credentials in air quality, accident and congestion analysis, as well as expertise in computer modeling of these three areas. (2) Invite outside environmental legal expertise to provide oversight during the Environmental Study. ✓' 10/11/2007 Page 3 of 3 Without resident expertise in the CAC, what is the point of an advisory group where most members "do not have a clue" on technical and legal issues? (3) Proceed immediately with my recommendations on the use of electronic countermeasures to manage congestion along Route 95 (i.e., Reading to Waltham) during the AM peak period. See Section 4 of the attached document. These measures may promote a more efficient use of a redesigned interchange and avoid merely rushing to the next point of congestion. Regards, Jeff Dr. Jeffrey H. Everson Principal Investigator, Intelligent Transportation Systems (ITS) Member: PRESERVE, 1-93/1-95 Task Force, 781-944-3632 (home); 781-684-4247 (work) PS. Thank you for the recent call. As I said, none of this is personal. I'm just "taking care of business." � ¢3 10/11/2007