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HomeMy WebLinkAbout2008-04-15 Board of Selectmen HandoutTOWN MANAGER'S REPORT Tuesday, April 15, 2008 • Tennis Courts are under construction. • Bids have been taken for the artificial turf field at Parker Middle School. The bids are being evaluated, but it appears that the bids are somewhat over the resources available. • Follow;up on 3 vacant properties - Camille is meeting with staff and DEP and MOBD on Friday • Washington Park Planning committee - members needed. 1 Member appointed by the Recreation Committee 1 Member from Friends of Reading Recreation 3 Residents at Large that do not fulfill any other requirements of the other categories 1 Member Representing Reading Babe Ruth Baseball 1 Member of the Police Department 1 Member of RCASA 1 Member of the Board of Selectmen - Ben Tafoya • Update on the Downtown Improvement Project • The capacity of the Venetian Moon restaurant has been set by the Building Inspector. The capacity is 64 on the upper level and 176 on the lower level including staff, for a total of 240. There remain Health Department issues to be resolved. • Earth Day last Saturday was a great success, and many thanks go to all who organized it and participated in it. • GIC consultant Dates and Events: • April 22 - Board of Selectmen Forum • Town Meeting - April 28 • Reading Recreation will hold its Summer Sign-up day on Saturday, May 3rd at Coolidge Middle School from 10:00 AM - 12:00 PM. • Household Hazardous Waste day - May 17. Reading DPW. • Friends and Family Day - June 21 . Potential Special town Meeting - June 23 or June 30 Arlington THE COMMONWEALTH OF MASSACHUSETTS Melrose Bedford STATE RECLAMATION & MOSQUITO CONTROL BOARD Newton Belmont North Reading Brookline Burlington EAST MIDDLESEX MOSQUITO CONTROL PROJECT Reading Cambridge 11 Sun Street, Waltham, MA 02453-4101 Sudbury Wakefield Concord Phone: 781-899-5730 Fax: 781-647-4988 Waltham Framingham www.town.sudbury.ma.us/services/health/emmcp Watertown Lexington emmcp.ma@verizon.net Wayland Lincoln Wellesley Malden Weston Maynard Winchester Medford To: Larry Ramdin, Reading Board of Health Re: Notice of aerial larvicide application as required by the regulations of the Massachusetts Pesticide Board 333 CMR 13.04(7)(b) Date of Notice: 4/11/2008 Purpose of control program: To control sprina floodwater mosaulto larvae. Method of Application: Helicopter apDlication of Vectobac G aranules at a rate of 5 lbs./acre. Areas of Application: Wetlands located at or near Anderson Meadow. the Ipswich River flood Dlain. Brentwood Rd.. Grevcoach Rd.. Grove St.. Haverhill St.. Libbv Ave.. Lindsey St.. Nelson Rd.. Rockv Rd.. Sanborn La.. West St. and Willow St. Date and time of application: Davliaht hours during the Deriod 4/16/08 - 4/24/08. Pesticide product and EPA Registration Number: Vectobac G. EPA Registration #7304- 10. Aerial Applicator: JBI Hellcopters For additional information contact: David Henlev. SuDerintendent Contact telephone number: 781-899-5730 (i) • Troupe Water Services, (TWS) is awarded bid for Water. Meter Installation contract 08-09 1-year contract with 2 option years 1 S year: Contract is for Installation of 2488 water meters 2nd year: Contract is for Installation. of 1091 water meters 3rd year: Contract is for Installation of 865 water meters • January 3, 2008 Department of Public Works sends out 1s' notice to target residents announcing program and providing TWS contact information for residents to call for appointments. • January 30, 2008 Department of Public Works sends out 2nd notice to residents who have not responded to 1St notice, again reviewing main points in 1 St letter and asking them to contact TWS to set up an appointment. • At this point we have had less than 70 % compliance, and TWS is down to 1 to 2 calls a day. • April 1, 2008 Department of Public Works sends out final notice to residents who have not responded to first two notices, noting that failure to comply would result in a fine/penalty. • Final notice generated substantial calls and for the most part has been positive. • (The only issue was a computer problem caused approx 7 houses whose meters had been changed/scheduled to receive the TO notice). After being notified by a 2-3 unhappy residents, we found the error, and notified the other residents affected. As of April 15, 2008: Total Installed: 1670 Scheduled Appointments: 384 Unscheduled: 434 Total for 1St Year: 2488 • TWS is scheduling appointments daily Monday - Friday 7:30 am - 5:00 pm, and on Saturdays when requested. • If residents call to schedule an appointment with their office other than during TWS office hours (8:30 - 5:00), they will get their answering machine/audix. They need to leave a message with their name and phone number. They will return calls the following morning. 0 Fax: (781) 942-5441 Website: www.ci.reading.ma.us January 3, 2008 Subject: Water Meter Replacement Program Dear Water Customer: PUBLIC WORKS (781) 942-9077 In October, the Town of Reading awarded a contract for a system-wide water meter replacement program. Please find enclosed a letter from the Town's water meter installation contractor, Troupe Water Services, LLC, who will be installing new water meters for the Town of Reading water/sewer customers. Once installed, all water meters will be read by radio frequency, which will allow the Town's Water Division to read the entire water system on a standardized schedule. It is very important that you contact Troupe Water Services, toll free at 1-866-928-9355 to schedule an appointment for your new water meter. Thank you in advance for your cooperation, Sincerely, Edward D. McIntire, Jr., Director of Public Works Town of Reading 16 Lowell Street Reading, MA 01867-2683 TWS TROUPE WATER SERVICES, LLC PO Box 4402 • Windham, New Hampshire 03087 tel/1.866.928.9355 • fax/1.603.434.9377 Kathy@troupewaterservice.com January 3, 2008 Dear Town of Reading Water Customer: In a continuing effort to improve service, the Town of Reading has contracted with our organization, Troupe Water Services, LLC, to install a new water meter in your home or business. Appointments typically take one half hour and will be scheduled at your convenience between 7:30 am and 5:00 pm, Monday through Friday. There is no charee for the installation and water service will be interrupted for only a short period of time during the installation of the new water meter. Kindly call Troupe Water Services at 1-866- 928-9355 (toll free) Monday through Friday, 8:30 a.m. to 5:00 p.m. to schedule a convenient time for your meter replacement. All water meters in the Town of Reading must be replaced, so it is very important that you call for an appointment. When a representative from Troupe Water Services arrives at your home or business for your scheduled appointment, please be sure to request Troupe Water Services identification. Do not let anyone into your home without proper identification. If you have any questions or concerns regarding an employee, please call the Town of Reading Water Division directly at 1-781-942-9077. Thank you in advance for your cooperation and assistance. Sincerely yours, Randy Troupe Troupe Water Services, LLC ~ OF RF Town of Reading H a 16 Lowell Street °r' q Reading, MA 01867-2683 s39'1NCOR4~¢P Fax: (781) 942-5441 Website: www.ci.reading.ma.us January 30, 2008 Subject: Water Meter Replacement Program Dear Water Customer: PUBLIC WORKS (781) 942-9077 On January 3, 2008, a letter was sent to you which introduced the Town of Reading Water Meter Replacement Program and requested that you contact the Town's contractor, Troupe Water Services to schedule your appointment. This letter is being sent to you because our records indicate your appointment has not yet been scheduled. It is very important that you contact Troupe Water Services toll free at 1.866.928.9355 to schedule your appointment. All Reading residents are required to comply with the Meter Replacement Program. The new meters will be read by radio frequency. This will enable the Town's Water Division to read the entire water system on a standardized schedule. Appointments typically take one half hour and will be scheduled at your convenience between 7:30 am and 5:00 pm, Monday through Friday. There is no charLie for the installation and water service will be interrupted for only a short period of time during the installation of the new water meter. If you have contacted Troupe Water Services prior to receiving this letter, please disregard this notice. Thank you in advance for your cooperation. Sincerely, Edward D. McIntire, Jr. Director of Public World N OFF? Town of Reading 16 Lowell Street 11r '~~~=dro:~ ~ Reading, o MA 01867-2683 39'INC0Re0R Fax: (781) 942-5441 Website: www.ci.reading.ma.us April 1, 2008 FINAL N OTCE RE: WATER METER CHANGE OUT REQUEST - FINAL NOTICE Dear Water Customer, PUBLIC WORKS (781) 942-9077 The Town of Reading, in an effort to improve service to its customers, is currently implementing a meter replacement program. The Meter Replacement is free to all Reading residents. Requests were sent to you on January 3, 2008 and January 30, 2008. To date we have not received a response. PLEASE CONTACT TROUPE WATER SERVICES AT 1-866-928-9355 IMMEDIATELY TO SCHEDULE AN APPOINTMENT. FAILURE TO COMPLY WITH THIS FINAL REQUEST WITHIN FOURTEEN (14) DAYS WILL RESULT IN POTENTIAL FINES AND PENALTIES. Section 5.1.5. of the Town of Readinq's By-Laws state: If such entry cannot be obtained during normal working hours then, after adequate notice and reasonable attempts to schedule said entry, the owner may be billed an amount established by the Board of Selectmen for additional costs incurred by the Board." To avoid fines or penalties, please contact the town's subcontractor Troupe Water Services immediately at 1-866-928-9355 to schedule an appointment. Sincerely yours, Edward D. McIntire, Jr. Director of Public Worlrs Cc: Randy Troupe, President, Troupe Water Services 6 Page 1 of 7 Hechenbleikner, Peter From: Mcsw (CSW) [Mcsw@state.ma.us] Sent: Tuesday, April 15, 2008 12:19 PM Attachments: 2008 UH Program Book Ad Opps - EO.pdf Dear Local Elected Official, As you know, the 2008 Unsung Heroines of Massachusetts have been announced and on May 14th at the State House we will be honoring 287 women who work tirelessly to make their communities better places. For your reference, below my signature is the complete list of this year's Heroines and their nominator(s) in alphabetical order by the city or town they are representing. On the day of the event everyone in attendance will receive our beautifully designed 8.5"x11" event program which serves as a wonderful keepsake for the honorees. Attached please find our Program Book Advertising Opportunities flyer with a special discounted offer for you! We are offering our state's honorable local elected officials a $50 discount on our business card-sized 1/8 page black and white ads. For just $100 you can place a personalized ad congratulating the heroine(s) from your district. If you are a nominator and have previously received an ad opportunities flyer with the nominator discount, please disregard that flyer and take advantage of this better offer! Please note that the deadline for ad submissions is Friday, April 18 - that's THIS Friday! Payments can be made via check made out to the "MCSW" or can be made online at httos://www.oavbill.com/mcsw. If you pay online, please be sure to submit the attached form completed via fax (617-626-6530) or LISPS to the address below. If you have any questions please don't hesitate to contact me at anytime. I look forward to your anticipated support. Sincerely, Kim Sebastiao Program Coordinator Massachusetts Commission on the Status of Women Charles F. Hurley Building 19 Staniford Street, 6th Floor Boston, MA 02114 Phone: 617.626.6521 Fax: 617.626.6530 E-mail: kimbexly sebastiao state.ma.us The mission of the Massachusetts Commission on the Status of Women is to provide a permanent, effective voice for women across Massachusetts. The Commission stands for fundamental freedoms, basic human rights and the full enjoyment of life for all women throughout their lives. Massachusetts Commission on the Status of Women 2008 Unsung Heroines Listed by City/Town I UNSUNG HEROINE i TOWN NOMINATED BY i Theresa Maze Abington Rep. Allen J. McCarthy Beth Petr Acton Sarah Fletcher Rita Moore Agawam ( Rep. Rosemary Sandlin Kathleen D. Zoeller Amesbury Alicia Zoeller Lois Barber I Amherst Sen. Stan Rosenberg Dorothy D. DeLorenzo ( Andover i Dr. Claudia Bach Camile Rose Aquinnah Jeffrey Burgoyne Debora A. DeMella Arlington Kathleen Santo!an 4/15/2008 `"t Town of Reading, Massachusetts Comprehensive Parking Program Contract 08-20 Request for Proposal The Town of Reading, MA, (hereinafter referred to as the Town) seeks proposals for the preparation of a Comprehensive Parking Program for the downtown area. Copies of the Proposal documents may be reviewed and obtained at the Office of the Town Manager, Town of Reading, 16 Lowell Street, Reading, MA, 01867. Proposal submissions must be received at the office of the Town Manager, Town of Reading, 16 Lowell Street, Reading, MA 01867 no later than 5:00 PM Local Time, 2008. If it becomes necessary to revise any part of this RFP or otherwise provide additional information, a numbered and dated addendum will be issued to all proposers who receive copies of the original request. Any request for further information should be directed in writing no later than 5:00 PM Local Time, . 2008 to Peter Hechenbleikner, at the address above. This contract is being awarded under the provisions of MGL c 30B. The Town of Reading reserves the right to reject any and all proposals, or to award, or not to award the contract for any reason the Town Manager determines to be in the Town's and/or the public's best interest. Town of Reading, Massachusetts Peter Hechenbleikner Town Manager April 2008 Comprehensive Parking Program Contract 08-20 1 V SUMMARY Offering The Town of Reading is requesting proposals from qualified consultants for the preparation of a comprehensive parking program for downtown area of the Town of Reading MA as shown in the map in Exhibit A. Generally, the parking program will include analyses of the following issues for the Downtown business districts: • Demand Analysis • Economic Analysis • Public Financing of Parking Lots/Structures • Feasibility, schematic design, and estimated cost of constructing a parking structure in the "upper" parking lot and abutting available properties shown in Exhibit B • Regulatory Environment • Design and Construction Recommendations • Community Impacts and Business District Parking Enforcement This study is intended to serve as a blueprint for the development of a comprehensive downtown parking program, encompassing all aspects of municipal parking lots and street parking enforcement, as well as the development, financing and operation of parking lots/structures in Reading, if warranted. Submission Deadline Hard copies of submissions under this Request for Proposals (RFP) must be received no later than 5:00 P.M. . No late proposals, postmarks, e-mails, verbal quotes or facsimiles will be accepted. Submission: Requirements The Town is soliciting responses from parking consultants with significant experience in the varied disciplines required to address the components of the scope of work. Firms with the necessary content expertise available in-house are preferred; however, consultant • teams comprised of members from different firms will also be considered Selection Process: Proposals will be evaluated primarily on the following factors, which are listed in no particular order: • Responsiveness to the Required Components of the Submittal • Proposal packages must include the items listed in Exhibit F to this RFP. Comprehensive Parking Program Contract 08-20 2 • Qualifications (both of the firm and the specific staff assigned) • Experience (both of the firm and the specific staff assigned) • Price (both hourly and overall estimated price) • Anticipated Completion Time • References from Past Projects Staff will recommend that the Town of Reading, through its Town Manager, enter into a contract with the selected firm for the completion of the agreed upon work. For Further Information: Contact Peter I. Hechenbleikner Town Manager for further information - 781-942-9043. A link to the Town of Town of Reading web site may be found at www.ci.readina.ma.us Comprehensive Parking Program Contract 08-20 3 ' 2 THE PARKING CHALLENGE The downtown area of the Town of Reading, also known by some as "Reading Square" is an historic business area, and has enjoyed renewed activity in its commercial and retail sectors. A $6 million Downtown Improvement Project, funded by Massachusetts Highway is currently under construction on Main Street, and will be completed by September 2009. A copy of the plan is included in Exhibit D. This project will include extensive streetscape improvements including period street lighting, new granite curbing, brick banded sidewalks, new street trees, granite bollards, and the like. In addition, the Town has hired a consultant to work with the community to develop a "Smart Growth" zoning district in the downtown area to provide for residential uses integrated into and on upper levels of commercial businesses. Along with this renewed focus on downtown revitalization has come the need for a comprehensive strategy for addressing parking needs. In addition to the physical requirements for parking, the Master Plan for downtown calls for creation of a vibrant, urban, pedestrian-friendly environment that can only exist in an area with sufficient parking, including the possibility of structured parking. However, despite the importance of structured parking to the realization of these plans, to date the Town has never attempted to assemble a holistic approach to facilitating the necessary parking opportunities. The proposed parking program that will result from this study is intended to provide the Town with a blueprint for the creation of all the parking necessary to support our thriving downtown business district. Key questions that are to be addressed in the parking program include • What, if any, role should the Town play in facilitating the required parking? • If the need is determined, should the Town add additional parking lots and/or structures in the downtown business district? • Is Town development and operation of municipal garages warranted? • What is the probable feasibility, design, and cost of a parking structure in the "upper" parking lot which is the most feasible location for a parking structure in downtown Reading? • if direct Town involvement is warranted, what form should it take? • How should the Town facilitate private development of parking structures? • How (if at all) should existing Town-wide parking regulations be adjusted to promote the success of the proposed parking program? • Should parking standards differ for the downtown vs. remaining Town-wide standards? • How should the Town best address the increased parking demand that will result from 200-300 additional units of housing anticipated if a mixed use Smart Growth District is adopted? • What is the feasibility of adding public parking just east of Main Street, behind the established businesses fronting on Main Street? Comprehensive Parking Program Contract 08-20 4 9 The parking program generated as a result of this study will be the cornerstone of a concerted Town-wide effort to meet parking needs while creating an incentive for desirable development in Reading's downtown. The scope of work for the proposed program is intended to articulate work products that address the above questions, including but not limited to the above, that must be answered in order for the Town to enact a coherent set of policies and actions to promote the development of the necessary structured parking and to assure that parking issues are handled equitably throughout the downtown. Respondents to this request for proposals may suggest additional scope tasks they feel are necessary to achieve this goal. SUBMISSION REQUIREMENTS All vendors responding to this RFP will submit non-price and price proposals, packaged in two separate sealed and clearly marked envelopes as outlined below: Envelope #1: Technical Proposal, Comprehensive Parking Program, Contract 08-20: • Plan of Services o.: Application Form & Appl~catio.n Checklist (See,: xhibifi F • Qualifications _ W • Experience • References • Anticipated Completion Time • Bid Certifications p . Insurapce Requiremer tq Envelope #2: Price Proposal, Comprehensive Parking Program, Contract 08-20: • The Price Proposal Form Both sealed Proposals should be addressed to: Town of Reading, Peter I. Hechenbleikner Town Manager 16 Lowell Street Reading, MA 01867 781-942-9043 townmanager@ci.reading.ma.us Five (5) hard copies of submissions under this Request for Proposals must be received no later than NO LATE PROPOSALS, POSTMARKS. E-MAILS, VERBAL QUOTES OR FACSIMILES WILL BE ACCEPTED. Comprehensive Parking Program ` f Contract 08-20 5 EXHIBITS Exhibit A Map of "Downtown" Reading Exhibit B Map detailing the "Upper' parking lot and adjacent lands. Exhibit C Map detailing municipally and privately owned parking lots in downtown Exhibit D. Downtown Improvement Project Exhibit E Report of the ad hoc Downtown Parking Committee Exhibit F Application Form and Checklist of Required Submittals Scope of Work Town of Reading Parking Program Summarv, Consultant shall prepare a written parking program and implementation plan (Parking Program) analyzing, at a minimum, the content areas described in this scope of work. With prior written Town approval, consultant may include additional analyses it deems necessary to provide the Town with a complete program. Consultant may also be called upon to provide analyses of the parking component of development proposals received during the contract period, with compensation based on the schedule of hourly rates provided with this submittal. Meetinas Consultant shall meet with Town staff as needed, and shall attend approximately five evening meetings to take input and present the draft Parking Program to the Board of Selectmen, Economic Development Committee, Chamber of Commerce, Community Planning and Development Commission, and other Boards, Committees, and Commissions as determined by the Town Manager. Deliverables Consultant shall prepare a written parking program, including all necessary graphics and addressing all of the content areas listed below. Consultant shall provide Town with 15 copies of the final report, including one unbound master suitable for copying. In addition, consultant shall provide an electronic version of the document in MS-Word format (Windows operating system). Comprehensive Parking Program Contract 08-20 r. 6 Parkins Program Content 1. Analysis of Parking Demand a. Summary of current and projected conditions in study area, utilizing the report and information of the recent ad hoc Downtown Parking Committee as a basis of information a.1 Existing parking supply, demand and utilization of the Downtown business areas. a.2 Projected supply, demand and utilization based on existing (and proposed under the 40R Smart Growth) zoning a.3 Utilization rates by projected development type b. Analysis of operating characteristics of the existing public and private parking supply. 2. Analysis of Parking Construction and Economics in the Downtown business area a. Overview of parking lot/structure types and an assessment of which designs and configurations would be most advantageous for Reading given market conditions, street grids, urban design goals, anticipated development densities and other constraints as identified by consultant. b. Overview of current construction costs for recommended lots and/or parking structure type(s). C. Assessment of potential for use of innovative technologies e.g. stacked parking, in Reading, with recommendations relative to the steps necessary to implement those approaches. d. Based on the consultant's knowledge and experience in other jurisdictions, recommendations for important design considerations when constructing a new municipal parking facility or analyzing a private construction project involving a parking garage. e. Economic projections for a representative privately owned freestanding parking structure, including projected sources and uses of funds, construction budget and operating pro-forma. f. Economic projections for a representative municipally owned freestanding parking structure, including projected sources and uses of funds, construction budget and operating pro-forma. g. Discussion of the typical components of a municipal parking program, including identification of comparable jurisdictions and analysis of their programs vis-a-vis Reading's needs. h. Discussion of whether parking garages that exhibit operating deficits in the near term could help the Town achieve its goals. i. Discussion of the likely effects of not undertaking a parking program. 3. Analysis of Town Land Use Regulations a. Analysis of the Town's existing planning and zoning regulations in terms of their effect on the feasibility of desirable types of structured or surface parking. Comprehensive Parking Program Contract 08-20 7 b. Analysis of regulations affecting the number of spaces required for a given project, including: b.1 The current Town-wide parking requirements b.2 Assessment of whether a lower standard for mixed use properties would aid the implementation of the Town's parking program b.3 Assessment of whether a limited maximum standard would aid the implementation of the Town's parking program c. Parking Garages c.1 Assessment of whether building owners should be permitted to provide a lower number of spaces if the parking is in a structure c.2 Assessment of the necessity and recommended content of design standards for parking structures, including, but not limited to, location of entrances/exits, parking space width standards, and requirements for first floor retail, as well as other factors (if any) identified by consultant c.3 Assessment of the usefulness of requiring first floor retail space in new parking structures d. Town Owned Parking Lots (Exhibit C) d.1 Assessment of how the Town's parking lots should be structured in order to best support the parking program, including: • Recommendations for optimizing existing lot space(s) • Analysis of innovative approaches to surface parking • Identification/cost of new lots to support Town parking program 4. Analysis of the feasibility of creating structured parking in the so called "Upper Parking Lot" between Woburn and Haven Streets (Exhibit B) a. What is the potential for structured parking on this site? b. What additional land acquisition would be required to make such a structure feasible? C. How many parking spaces could be created in this location? d. If structured parking was created, what is the economic feasibility of such a facility, and how could it be funded? e. If such a facility was created, how much existing privately owned surface parking in the downtown could be re-developed for productive commercial/retail/residential land uses, and what would be the payback in increased revenue to the Town compared to the costs of creating that parking 5. Analysis of participation by private parties in parking development in the downtown area a. Assessment of possible methods of using parking as a redevelopment tool in Reading, e.g. construction of municipal parking facilities, provision of loans/grants to developers to finance parking, etc. b. Discussion and recommendation concerning methods of utilizing parking as a redevelopment finance tool. C. If construction of municipally owned parking is warranted: Comprehensive Parking Program Contract 08-20 8 c.1 Description of opportunity sites for municipal parking construction c.2 Description of parking structure that would best respond to existing and projected parking demand and surrounding development (size, design, development cost, operating characteristics). c.3 Assessment of the potential to provide parking serving existing Reading businesses until indigenous demand is sufficient to support a municipal parking structure. d. Assessment of available methods of financing parking structures/lots: d.1 Methods of financing municipally owned structures/lots d.2 Methods of providing municipal financing for private structures/lots d.3 Analysis of which approach is more advantageous for the Town of Reading e. Assessment of opportunities for shared parking, and recommendation as to if/how shared parking should be incorporated into the parking program. f. Recommended policies to effect appropriate type and level of public involvement. g. Analysis of the most advantageous management model for municipally operated parking structures, e.g. municipally owned and privately operated, municipally owned and operated, etc. 6. Analysis of community impacts and parking enforcement a. Analysis of existing surface parking enforcement mechanisms in terms of how they might support the Town's structured parking program while still providing for the needs of residents and others who utilize surface parking. b. Analysis of potential fiscal impacts on public safety agencies as a result of increased construction and utilization of structured parking, and recommendations for minimizing adverse fiscal or public safety impacts. c. Analysis of the potential use of parking meters, fines, and other parking related mechanisms as a revenue generating tool to support the Town's parking program. d. Recommendation for changes to the Town's existing surface parking enforcement mechanisms to support the Town's overall parking program. 7. Recommended Parking Program a. Recommended parking program for Reading, including the following: a.1 Parking program elements, broken down by component actions (e.g. recommended zoning changes, design guidelines, enforcement mechanisms, financing tools, etc.) a.2 Discussion of applicable administrative changes that would be required to implement the program (e.g. hiring of new staff, etc.) and phasing of such changes a.3 Discussion of necessary regulatory, policy or other changes required to effect the recommended program. a.4 Costs of adopting the proposed parking program, including startup, personnel, equipment, financing and other costs. Comprehensive Parking Program Contract 08-20 9) 9 a.5 Financial projections, including breakeven point, for the parking program and an assessment for the program's potential as an enterprise department. 8. Implementation and Phasing Plan a. An implementation plan for the proposed parking program, including key milestones and a recommended sequence for adoption of individual components of the program. b. A phasing plan containing specific recommendations regarding how the Town should transition from the status quo to the recommended parking program, b.1 Recommendation concerning how to transition from surface to structured parking requirements b.2 Analysis and recommendation concerning source(s) of funds to finance each step of the implementation plan c. Recommendations for how the Town's parking program and requirements should change (if at all) as additional structures are built. c.1 If a change is warranted, a recommendation as to what event(s) should trigger the change Comprehensive Parking Program Contract 08-20 Ck 10 Exhibit F Application Form and Checklist of Required Submittals All applications must include the application form and the completed checklist included below. Submittals shall be typed or printed on 8.5" x 11" paper, with the following sections included in separate tabbed sections and numbered as shown. Additional materials beyond those listed below may be provided in separate tabbed sections. Application Checklist • All of the following items must be submitted with the completed checklist and signed application form • Five (5) copies of your complete submission must be submitted • Proposals must be on 8.5 x 11" paper, with a type size of 12 pt Arial, with the following sections ordered sequentially, and must be contained in 3-ring binders. • Additional materials may be provided to supplement, but not replace, the mandatory submission components listed below. 1. [ ] Completed application form, including signed certificate. 2. [ ] Corporate resumes for consultant and sub-consultant(s) (if any). 3. [ ] A listing of specific staff members who will be assigned to this project (includes sub-consultant staff, if any). 4. [ ] Personal resumes for professional staff assigned to this project. 5. [ ] Organization chart and/or narrative describing reporting relationship between project staff. 6. [ ] Detailed narrative describing methodological approach to each numbered section listed in the scope of work included with this RFP. These should be ordered sequentially. 7. [ ] A list of references of municipal clients for which a similar scope of work has been performed within the past 5 years 8. [ ] Estimated completion date 9. [ ] Any additional materials consultant wishes to include. Comprehensive Parking Program Contract 08-20 11 0 Exhibit F, continued Application Form and Submittal Checklist 2008 Parking Program Consultant RFP Please complete the following application. You may attach additional sheets if necessary. 1. Company (Lead Consultant if Proposing a Consultant Team) Company Name: Primary Company Contact Name: Address: Phone: Fax: e-mail: 2. Other Consultant Staff (NOTE: Complete Project Staffing Narrative Also Required) Contact Name: Primary Area of Responsibility: Address: Phone: Fax: e-mail: Contact Name: Primary Area of Responsibility: Address: Phone: Fax: e-mail: Contact Name: Primary Area of Responsibility: Address: Phone: Fax: e-mail: Contact Name: Primary Area of Responsibility: Address: Phone: Fax: e-mail: Contact Name: Primary Area of Responsibility: Address: Phone: 3 Sub-Consultants, if any Contact Name: Primary Company Contact Name: Fax: e-mail: Exhibit F, continued Title: Comprehensive Parking Program Contract 08-20 12 z~ Address: Phone: Fax: e-mail: Company Name: Role in Project: Contact Narne: Title: Address: Phone: Fax: e-mail: Company Name: Role in Project: Contact Name: Title: Address: Phone: Fax: e-mail: Company Name: Role in Project: Contact Name: Title: Address: Phone: Fax: e-mail: Company Name: Role in Project: Contact Name: Title: Address: Phone: Fax: e-mail: 4. Certification (Must be signed by all participating firms; may be signed in counterpart) By signing below I certify that all of the representations included in this application related to my company, including all attachments, are true to the best of my knowledge. I herby authorize the Town of Reading and/or the Reading Redevelopment Agency and/or its representative(s) to contact the references listed here to verify my application and to make such other inquiries as it deems necessary in its sole discretion to evaluate my firm's qualifications to undertake the work described in this proposal. I acknowledge that the Town and/or Agency reserve the right to refuse any or all proposals, in whole or in part. I understand that any direct and/or indirect costs or expenses of responding to this RFP are the sole responsibility of the applicant. I certify that I have authority to sign this certification on behalf of my company. Name (print) Firm Name Comprehensive Parking Program Contract 08-20 13 Signature Date v Evaluation Criteria The following comparative evaluation criteria, combined with responses from references contacted, will be used by the proposal evaluation team. For the comparative evaluation criteria, a rating will be assigned to each response. The rating categories, not all of which are used for each criteria, are as follows: • Unacceptable (UA): This represents a response that is unsatisfactory or non-responsive with respect to the specification. One or more ratings of UA will disqualify a vendor from further consideration by the Town. • Not Advantageous (NA): This represents a response that fails to meet the standard for a satisfactory response to the RFP, but is responsive. • Advantageous (A): This represents a response that satisfies the evaluation standard specified in the RFP. • Highly Advantageous (HA): This represents a response that offers more than the specification and provides a particularly impressive or advantageous response to the RFP. Comprehensive Parking Program Contract 08-20 14 Z Comparative Evaluation Criteria Form Contractor Name: Date Submitted: / /2008 1. Experience (Documentation is required. Information should include phone numbers and contacts) To be judged by the Proposal Evaluation Team HA: The provision of similar services for more than five (5) similarly sized municipalities. A: The provision of similar services for three (3) to five (5) similarly sized municipalities. NA: Experience with less than three (3) similarly sized municipalities. UA: No experience. 2. History of On-Time Performance To be judged by the Proposal Evaluation Team HA: All references contacted by the Town confirmed that vendor had met schedule expectations and delivered an "on-time" project. A: One reference stated that the vendor was unable to meet the agreed to project schedule. NA: More than one references indicated that vendor had been unable to meet the project schedule. ,UA: The majority of references contacted by the Town confirmed that vendor had been unable to meet the project schedule. 3, Overall Quality of the Proposal Package To be judged by the Proposal Evaluation Team HA: The vendor met all submittal requirements, filled out all forms and presented a clear and logical Plan of Services. The Plan of Services demonstrated a clear understanding of the tasks and attendant complexities and will enable the project to commence immediately. The proposal clearly defines the roles and responsibilities of all of the vendor's personnel as well as sub-contractors and the Town. Comprehensive Parking Program Contract 08-20 15 C A: The vendor met all submittal requirements, filled out all forms and presented a Plan of Services. The Plan of Services demonstrated a sufficient understanding of the tasks and attendant complexities that will enable the project to commence with minimal input from the Town. The proposal basically defines the roles and responsibilities of all of the vendor's personnel as well as sub-contractors and the Town. NA: The vendor's proposal met most submittal requirements and provided a basic plan of services. Proposal disclosed only a basic understanding of the Town's objectives. Proposal was found to be general in nature and did not adequately address the roles and responsibilities of personnel and sub-contractors. UA: The vendor's proposal omitted certain requirements or left some forms blank. Proposal disclosed a failure to fully understand the Town's objectives. Proposal was found to be deficient in a significant fashion. 4. Overall Quality of References To be judged by the Proposal Evaluation Team HA: All references contacted spoke favorably of the work performed by the contractor and would use them again for a similar project without hesitation. A: The great majority of references spoke favorably of the work perfonned by the contractor and would use them again for a similar project without hesitation. NA: One reference stated that there had been significant difficulties with the vendor's ability to deliver the contracted services and deliverables. UA: More than one reference stated that there had been significant difficulties with the vendor's ability to deliver the contracted services and deliverables. 5. General impression of proposal To be judged by the Proposal Evaluation Team HA: Response is concise, informative, and highly detailed. Proposal reflects that provider is able to perform in a manner acceptable to the Town. Evaluation team is completely convinced about the provider's ability to provide the level of services as required by the Town. A: Response is infonnative, meets criteria for responsiveness. Reviewer feels proposal reflects that provider is able to perform in a manner acceptable to the Town but was not overly impressed by proposals expression of ability. NA: Response lacks a comprehensive approach, but meets criteria for responsiveness. Reviewer feels proposal reflects that provider may be able to perform in a manner acceptable to the Town but was not overly impressed by proposals expression of ability. U: The proposal was not responsive to the written questions in an acceptable manner. Comprehensive Parking Program Contract 08-20 16 CERTIFICATE AS TO CORPORATE BIDDER certify that I am the of the Corporation named as bidder in the within Bid Form: that who signed said Bid Form on behalf of the Bidder was then of said Corporation, that I know his signature and that his signature thereto is genuine and that said Bid Fonn was duly signed, sealed and executed for and in behalf of said Corporation by authority of its governing body. (Corporate Seal) Signature: Title: Ref.: Town of Reading Comprehensive Parking Program Comprehensive Parking Program Contract 08-20 17 CERTIFICATE OF NON-COLLUSION TOWN OF READING Comprehensive Parking Program The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. (Name of person signing bid or proposal) (Name of business) CERTIFICATE OF TAX PAYMENT TOWN OF READING Comprehensive Parking Program Pursuant to Massachusetts General Law Ch. 62C, Sec. 49A, I certify under the penalty of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under law. (Name of person signing bid or proposal) (Name of business) Social Security Number or Federal Identification Number Comprehensive Parking Program Contract 08-20 18 0~~_ TOWN OF READING Price Proposal Form Comprehensive Parking Program . Contract No. 08-20 A). Total Contract Price: $ (Total Contract Price - written) B).Detailed project budget and schedule, including projections of consultant hours spent broken down by individual staff people (attach separate sheet) (Total hourly rate - written) C). Schedule of hourly rates for each professional staff member assigned to the project (attach separate sheet) Name of Firm: By: (Total hourly rate for each professional staff member - written) (Signed Name) (Printed Name) Business Address: City, State, Zip Code: Tel. No. Fed. ID No.: (Title) FAX. No. Comprehensive Parking Program Contract 08-20 19 (Title) (Date) Insurance Requirements 1. Contractor's Public Liabilitv and Property Damaize Insurance. Contractor's liability insurance shall be purchased and maintained by the Contractor to protect him from claims for damages because of bodily injury, including death, and from claims for damages, other than to the work itself, to property which may arise out of or result from the Contractor's operation under this agreement, whether such operations be by himself or by any or anyone directly or indirectly employed by any of them. The insurance shall name the Town of Reading as an additional insured and shall be written for not less than $500,000 each person, $1,000,000 each occurrence for bodily injury, and $500,000 each occurrence, $1,000,000 aggregate for property damage, or such amount as required by law, whichever is greater, and shall include contractual liability applicable to the Contractor's obligations. Coverage must include the following: Premises/ Operations, Elevators and Hoists, Independent Contractors, Contractual Liability Assumed Under this Contract, Products/completed operations, Broad Form Property Coverage, and Personal Injury. 2. Worlanen's Compensation Insurance. Workmen's Compensation Insurance must be provided at the Contractor's expense in accordance with the provisions of M.G.L. Chapter 149, § 34A. The Contractor shall, before commencing performance of this Contract, provide by insurance for the payment of compensation and the furnishing of other benefits under M.G.L. Chapter 152, § 25C, as amended, to all persons to be employed under the Contract, and the Contractor shall continue such insurance in full force and effect during the term of this Contract. Proof of compliance with the aforesaid stipulations shall be furnished to the Department of Public Works Business Office when requested and by submitting two copies of a properly endorsed insurance certificate issued by a company authorized to write Workmen's Compensation Insurance policies in the Commonwealth of Massachusetts. Any cancellation of such insurance whether by the insurer or by the insured shall not be valid unless written notice thereof is given by the party proposing cancellation to the other party and the Department of Public Works at least fifteen (15) days prior to the intended effective date thereof, which date shall be expressed in said notice. 3. Vehicle Liabilitv Insurance. The Contractor shall take out and maintain at his own expense during the life of this Contract vehicle liability insurance. The insurance shall name the Town of Reading as an additional insured and shall be written for not less than $500,000 each person, $1,000,000 each occurrence for bodily injury, and $500,000 each occurrence, $1,000,000 aggregate for property damage, or such amount as required by law, whichever is greater, and shall include contractual liability applicable to the Comprehensive Parking Program Contract 08-20 20 Contractor's obligations. Coverage must include the following; Owned Vehicles, Leased Vehicles, Hired Vehicles, Non-Owned Vehicles 4. Certificates of Insurance. The Contractor shall deposit with the Town Certificates of Insurance for the coverage required in form and substance satisfactory to the Town, and shall deliver to the Town new policies and certificates thereof for any insurance about to expire at least ten (10) days before such expiration. All such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town prior to cancellation of change in coverage, scope or amount of any such policy or policies. Compliance by the Contractor with the insurance requirement, however, shall not relieve the Contractor from liability under the indemnity provisions. 5. Indemnification The vendor agrees to indemnify the Town of Reading, its successors, agents, servants, employees, or assigns against any and all claims for loss, liability, or damage arising out of or in connection with the work done or to be perfonned and in connection with or arising out of the acts or negligent omissions of the Vendor's employees, whether negligent or intentional, ,foreseeable or unforeseeable, within or without the scope of his employment, while said employees are upon, entering, or leaving the premises upon which this agreement is being performed. Comprehensive Parking Program Contract 08-20 21 • • 1 i ' Memo To: Peter Hechenbleikner, Town Manager From: George J. Zambouras, Town Engineer Date: April 11, 2008 Re: 84 Hanscom Ave - Relief from Sidewalk and Curbing Installation While reviewing the curb cut permit application and plan for the above parcel, the Engineering Division required the installation of a bituminous concrete sidewalk and granite curb along the full frontage of the property as a condition of granting the driveway curb cut permit. This condition was made to bring the site development in compliance with the Board of Selectman Policy Section 4.5 - Installation, Construction and Reconstruction of Curbs and Sidewalks, Subsections 4.5.1 Curbing and 4.5.2 Sidewalks. These sections require that: • 4.5.1 Curbing: Where a single lot or lots on an existing street is being developed, even though the construction may not require approval from the Community Planning and Development Commission, the owner shall install vertical granite curb along the full frontage of the property on the existing street prior to receiving a certificate of occupancy. The type of sidewalk shall be consistent with the remainder of this policy • 4.5.2 Sidewalks: Where a single lot or lots on an existing street is being developed, even though the construction may not require approval from the Community Planning and Development Commission, the owner shall install sidewalks along the full frontage of the property on the existing street prior to receiving a certificate of occupancy. The type of sidewalk shall be consistent with the remainder of this policy In review of the request for relief of this requirement the.Division has the following comments: • The property is located on the ' Easterly side of Hanscom Ave. between Tower Road and Hartshorn Street. The roadway within this section is approximately 3%. • A bituminous concrete sidewalk exists along a portion of the Westerly side of Hanscom Ave. • No sidewalks are present along the Easterly side of Hanscom Ave. • Granite curb exists along the Westerly side of Hanscom Ave., opposite their northerly property line to Tower Road. • A hand formed bituminous curb was installed (by DPW) along Hanscom Ave. to control roadway erosion problems form the southerly (left) end of the parcel to Tower Road. • The installation of the sidewalk and curb would not require the removal of any public tree however the root system of one tree may be compromised by the installation of the sidewalk. Based on the above information the Engineering Division believes the sidewalk and curb installation would be beneficial to the Town and recommends that the request be denied. 0 Page 1 , Legend Map by Town of Reading. Town Boundary Parking ? Retain. Wall Hydrant Parcels valid 1/1/05. Parcels Paved o000o Wall Light Pole Planimetric features from aerial photos taken in 1998. Buildings Unpaved Ponds, Rivers O Utility Pole B/W aerials taken in 1998. w Sidewalks Roads Streams ® Manhole Color aerials from MassGIS taken 5/01. Data are for Driveway f~ l Bridge Ditch ® Catch Basin planning purposes only. Railroad Paved Culvert Outfall 0 25 50 100 Contours Unpaved Dam, Headwall ❑ Substation ~A READING INFRASTRUCTURE MAP Memo To: Peter Hechenbleikner From: George J. Zambouras Date: April 11, 2008 Re: 16 Pearl Street - Circular Driveway Request In review of the request by Mr. and Mrs. Grant for relief from the Town's driveway regulations to enable the installation of a circular driveway with less than adequate frontage and separation distance, the Engineering Division recommends that the request be denied for the following reasons: • The parcel has only 75 feet of frontage which would result in substantially less than the 125 foot driveway separation requirement if a circular driveway is installed. • Having a frontage of only 75 feet, the construction of a circular driveway, although not impossible, would be difficult. The proposed driveway would result in paving the majority of the front yard. • The parcel is located on the curve however the radius of the curve is slight and does not. severely affect sight distances. I have enclosed copies of maps and photographs of the site. • Page 1 33 READING INFRASTRUCTURE MAP i r ~ ~j \ 0000 000 00 rp; t.. i - l - m J CO 101 y Legend Map by Town of Reading. Town Boundary Parking Retain. Wall 4x Hydrant Parcels valid 1/1106. Planimetric features from Parcels I Paved 00000 Wall + Light Pole aerial photos taken in 1998. Buildings t`M Unpaved 0 Ponds, Rivers O Utility Pole B/W aerials taken in 1998. Sidewalks Roads -r- Streams Manhole Color aerials from MassGIS taken 5/01. Data are for f Driveway Bridge Ditch O Catch Basin planning purposes only. Railroad Paved Culvert j Outfall 0 550 100 ' Contours ' Unpaved Dam, Headwall ❑ Substation = t i i ~A 4 THORNOIKE STREET 69 1 ~ ~ ~ ' 1"!0.50 X50.2° ~o C 6 0 R A ,a0 qo ~ ~ 10,58 50 ~ ~ ~ ro0° ~y l9 ~cg.18 1 O J q a , K .r al 6 14 ..1 1 Nu ~W ~2, P N ~ ~ p 2052 pN p ~ 163.56 Za l ~ b lo.$a° to 15&25 ` D y 11,345 4 too d 160. 63 P 0 1°.Z4~ In 15 1 ' r o 15 16500 N a,-700 3a P O ` o t r T %0.ZIA ~ N 157.92 ~p 15747 1 IS3.G5 905 2 9 to 0 s o i ~0, r.,3 r. ' p m . a 24,285 159.09 134.90 SO G 3 T 15.5 8 8 o 10,912 M n at 16 ~p ro ;by1 ii3°!)5 7660 94 T9.60 13S 65 ~ 7B 8'cl_ S T. W II.SOf ~ ST. I (2 di N Ilk) 0 91ON-IN SHEET FOR..THE B~? ARD OF SEL CTMEN MEETING DATE: 41- ~ d 0~ NAME ADDRESS (Please print) 0 . f