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HomeMy WebLinkAbout2008-04-29 Board of Selectmen Packet~o~~y oFRfiq~r~ H Town of Reading i Ewa 16 Lowell Street s39 No Y°¢P Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.mams MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: April 25, 2008 RE: April 29, 2008 Agenda TOWN MANAGER (789) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. 4b) Dawn Folopoulos and Dianne Luther will be in to review the status of the Nurse Advocacy Program which was created as the result of Town Meeting action in the Spring 2007, and Dianne was hired in the late Summer/early Fall of 2007. However, for the first several months of her work until January she worked jointly as Public Health Nurse and Nurse Advocate. She has been working solely as Nurse Advocate since early January 2008. This presentation is for the Board's information and no action by the Board is anticipated. 4c) Enclosed is the copy of the Board's policy Section 4.5 Installation, Construction and Reconstruction of Curbs and Sidewalks. Given the fact that there have been several appeals of the requirements of this policy in the past month and several more are anticipated, it is appropriate to review this policy and determine whether or not it is still valid, and if not what kind of changes the Board would like to see in the policy. Staff can then do a draft of those proposed policies. 4d) Policy on fundraising for public projects and programs. I had previously submitted this policy to the Board and agreed to schedule it for broader Board discussion. The intent of this policy is to address the issue of individuals or community groups doing fundraising for projects in advance of those projects or a master plan for property being approved by the Board. Following any discussion on this'proposed policy on the 29th, we will make revisions and then schedule a hearing for adoption. qJ I Section 1.3 - Solicitation/Acceptance ofDonation,s The Board of Selectmen values and appreciates the efforts of individuals, community groups, and businesses in the community. to raise private funds for the betterment of the Town. These donations often take the form of donations of trees and benches, construction of capital projects, and donation of funding for programs. It is important for the Town and donors to have an understanding of the nature, location, design, and details of any such equipment, capital project or program prior to entering into.. fundraising efforts. This is important so that the Town can meet any commitments related to capital projects or programs, so that donations of trees and benches and other equipment are of a design and quality and in locations consistent with Town needs, and so that any such projects or programs are compatible with the plans and programs of the Town. Therefore, prior to any fundraising efforts for equipment, planting, capital projects, or programs on Town property or at Town facilities or utilizing Town resources, the Town must be consulted with regard to the equipment, planting, project, or program, to determine its compatibility with any specifications or master plans the Town may have for a particular site, to determine the compatibility of a program with Town programs, and to determine what if any ongoing commitment the Town might have with regard to the project or program, including but not limited to cost sharing or ongoing maintenance. In order to facilitate this process, the Town is working to develop master plans for its various facilities and sites. The following procedures shall be used under the circumstances outlined: • Town sites with Master Plans: Prior to proposed donations for equipment, plantings, or projects on Town sites with master plans in existence, the donor shall consult with Town staff through the Town Manager, and if the proposed donation is consistent with the master plan, approval may be granted by the Town Manager to proceed with fund raising. If a commitment of Town funds is required to match or supplement fund raising efforts, the fundraising efforts may be approved if the proposed project is included in the Town's Capital Improvement Project (CIP), with an understanding that Town funds will not be available until the timing for those funds as included in the CIP. The Town Manager shall notify the Board of Selectmen of any such approved projects. • Town Sites without Master Plans: Prior to proposed donations on Town sites with no master plan in existence, the donor shall consult with the agency having jurisdiction over the property in question - Board of Selectmen as Park Commissioners; Conservation Commission for Conservation lands; Town Forest Committee; etc. for projects in those locations. The agency having jurisdiction may grant approval to proceed with the project. If a commitment of Town funds is required to match or supplement fund raising efforts, the fundraising efforts of the donor may be approved only if the proposed project is included in the Town's Capital Improvement Project (CIP) or funds are otherwise available, with an understanding that Town funds will not be available until the timing for those funds is included in the CIP. • Eauibment. Plantings, and programs: Prior to fund raising for donations of equipment, plantings, or proposed programs on Town sites or utilizing Town 4dz resources donors shall consult with Town staff and/or Board, Committee, or Commission as appropriate, having jurisdiction in the area of the equipment, planting or proposed program. If the equipment, planting, or proposed program is consistent with the standards, design, mission and direction of the agency having jurisdiction, approval may be granted to proceed with fundraising. If a commitment of Town funds is required to match or supplement fund raising efforts, the fundraising efforts may be approved if the needed funding is otherwise available from the agency of jurisdiction. The Town will develop a standardized mechanism to recognize donors of equipment, capital projects, and programs that is consistent and which will be easy to maintain and update. Additionallv, the Town must be assured that anv donations that are solicited or received on behalf of imurovine Town facilities or oneratine Town programs are either solicited by properly established non-urofit corporations. through for profit corporations. or by individuals maldnLy donations directly tot the Town. This is important for vuruoses of ensuring that donor's expectations are completely met with retard to possible tax deductibility of donations. and that a fundraisine Lyroup is indeed malcini! all donations properly and directly to the Town for the purpose intended. hi order to achieve other department missions and provide essential services, the Board of Selectmen recognizes the need for staff to develop fiscal and other resources to supplement municipal funding. The policy of the Board of Selectmen regarding fundraising activities by staff is the following: 1. Such activities will not decrease staff effectiveness nor will they constitute an inordinate amount of work time. 2. In accordance with the Conflict of Interest Law (Massachusetts General Laws. Chapter 268A), Town employees will not realize personal financial benefit from fundraising activities. 3. Persons involved in fundraising are expected to use good judgment at all times, and to be sensitive to issues such as the business climate and the ability to give. 4. In accordance with the Town's established policy on Acceptance of Gifts, it is understood that there is no offer on the part of the Town or its Departments or Agencies to reciprocate in any manner with regard to provision of services, enforcement of laws or regulations or any other considerations by the Town. 5. To ensure consistency in communication about fundraising efforts, Boards, Committees, Commissions and Department Heads shall infonn the Town Manager of new fundraising efforts or campaigns prior to such activities. 6. Notice of regular or ongoing fundraising activities should be given to the Town Manager through the regular channels of communication. 7. The Town Manager will establish guidelines which specifically describe different types of fundraising and appropriate actions. Adopted 3-8-94, Revised 12-13-94 i,d3 4b) Dawn Folopoulos and Dianne Luther will be in to review the status of the Nurse Advocacy Program which was created as the result of Town Meeting action in the Spring 2007, and Dianne was hired in the late Summer/early Fall of 2007. However, for the first several months of her work until January she worked jointly as Public Health Nurse and Nurse Advocate. She has been working solely as Nurse Advocate since early January 2008. This presentation is for the Board's information and no action by the Board is anticipated. 4c) Enclosed is the copy of the Board's policy Section 4.5 Installation, Construction and Reconstruction of Curbs and Sidewalks. Given the fact that there have been several appeals of the requirements of this policy in the past month and several more are anticipated, it is appropriate to review this policy and detennine whether or not it is still valid, and if not what kind of changes the Board would like to see in the policy. Staff can then do a draft of those proposed policies. 4d) Policy on fundraising for public projects and programs. I had previously submitted this policy to the Board and agreed to schedule it for broader Board discussion. The intent of this policy is to address the issue of individuals or community groups doing fundraising for projects in advance of those projects or a master plan for property being approved by the Board. Following any discussion on this proposed policy on the 29th, we will make revisions and then schedule a hearing for adoption. Page 1 of 2 Z/c Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, April 17, 2008 8:54 AM To: 'don nel lymo@com cast, net' Cc: Zambouras, George; Reading - Selectmen; Schena, Paula; McIntire, Ted Subject: FW: Need for Granite Curbing Dear Charles, Thanks for your email to the Board of Selectmen re the need for curbing. We have put together a program to ask the voters to approve a modest debt exclusion to be used over the next 10 years for curb, sidewalk, and pedestrian improvements throughout the community. The estimated annual cost for the average household would be approximately $50 per year. The Board of Selectmen will be discussing this issue during the coming months and deciding whether to move this program forward to Town Meeting, and ultimately to the voters. In past discussion I believe that the Board of Selectmen is very aware and supportive of the needs and our inability to address the need within existing resources. Thanks for your concern Peter I. Hechenbleikner Town Manager From: bonazoli@comcast.net [mailto:bonazolj @comcast.net] Sent: Wednesday, April 16, 2008 10:43 AM To: Hechenbleikner, Peter Subject: FW: Need for Granite Curbing Forwarded Message: From: donnellymo@comcast.net To: jonazoli@ci.reading.ma.us Cc: btafoya@ci.reading.ma.us, ewanthony@ci.reading.ma.us, sgoldy@ci.reading.ma.us, rschubert@ci.reading.ma.us Subject: Need for Granite Curbing Date: Wed, 16 Apr 2008 01:56:17 +0000 Dear Chainnan Bonazoli, I would like to call to the board's attention the significant erosion that occurred adjacent to the pavement in front of a few homes on High Street on this past Saturday as a result of the heavy rain storm. A significant amount of sand and gravel was washed down the street into the train parking lot on the end of Vine Street. Even if the DPW sweeps up the sand before you have a chance to view it, I urge you to look at the areas washed out on High Street. I believe 4/17/2008 Page 2 of 2 that this erosion will undermine the pavement and should b e addr essed with curbing before Vine Street is repaved. I'm sure that this erosion is not limited to High Street and feel that the board should address the need for curbing throughout town. The absence of curbing leads to weakened pavement, more calls for DPW service and hazardous conditions for cyclists. While it may be politically unpopular I'd suggest that the board explore the possibility of installing curbing where currently lacking on all future streets that are completely rebuilt and charging the homeowners the cost of this betterment over a period of say ten years so the cost won't be prohibitive on a typical size house lot. I also urge you to quickly implement a procedure to adequately notify developers and property owners of their obligation to install curbing where currently lacking at all new home construction and tear down sites. Thank you for your consideration. Charles Donnelly Moran 4/17/2008 READING ADDRESS FUNDING AGENCY = TOTAL ` 40BU YEAR END =HOUSING AGENCY - PROGRAM DEVELOPMENT = TYPE UNITS Chapter 667-1 Frank Tanner Drive DHCD 667 40 40 Perpetuity Elderly/disabled T Chapter 667-2 Frank Tanner Drive DHCD 667 40 40 Perpetuity Elderly/disabled Chapter 689-1 74 Bancroft Avenue DHCD 689 8 .8 perpetuity Special needs Chapter 705-1 83, 85, 89, 91 DHCD 705 6 6 perpetual Unrestricted Oakland/42-44 Waverly Chapter 705-2 17, 19, 21 DHCD 705 4 4 perpetual Unrestricted Pleasant/Parker Cedar Glen 2 Elderberry Lane MHFA Section 8 114 114 2010 Elderly EMARC Reading 6 Pitman Drive HUD 811 12 12 2036 Special Needs (WDD) Longwood Place 75 Pearl Street MHFA Elder Choice 86 86 2046 Elderly Assisted at Reading Living Peter Sanborn 50 Baystate Road HUD 202 74 74 2023 Special Needs Place (physically disabled) Reading 40 Sanborn Street HUD 811 3 3 2037 Special Needs Community (DMR) Residence Summer/Main 173 Main Street/505 FHLB Section 8 6 6 2014 Family Summer Avenue Schoolhouse 52 Sanborn Street FHLB Section 8 4 4 2013 Elderly t Gazebo Circle 401, 501, 901 FHLB Section 8 3 3 2016 Family Gazebo Circle 41-43 Wilson 41-43 Wilson Street FHLB Section 8 2 2 2021 Family Street Sumner-Cheney 1375 Main Street FHLB 8 2 Perpetuity Family Archstone 40-42 & 70 West St. FHLB 204 204 Family Greystone 23 George Street Non-gov. entity 10 3 Perpetuity Family Habitat for 26 & 32 Governors DHCD 2 2 Perpetuity Family Humanity Drive Maplewood 201-275 Salem St. DHCD 36 9 Perpetuity 55+ Village TOTAL 662 622 n ~c,~~usinrGq(fT l ~ 1963 -mac 22 Frank D. Tanner Drive • Reading, MA 01867-2399 • 781-944-6755 April 14, 2008 Peter Hechenbleikner, Town Manager Town Hall 16 Lowell Street Reading, MA 01867 N Subject: Four-Unit Affordable Housing Project on Pleasant Street, Reading, MA;_ Memorandum of Understanding; LIP Housing 4? w 4 Dear Mr. Hechenbleikner: Reading Housing Authority regrets to advise that it will not be proceeding with the four- unit housing project on Pleasant Street. The Authority has determined that the project is not economically feasible. The carrying costs have become overwhelming and therefore our funding is problematic. As a consequence,'we must terminate our memorandum of understanding. We very much appreciate your and the Board of Selectmen's cooperation and assistance on this matter throughout its entirety. Our decision to withdraw from this project was a difficult one. We have worked hard with all parties involved to get it done. The Housing Authority will continue its endeavors to add additional affordable units to its housing inventory through more conventional means. On behalf of the Housing Authority Board and myself, please extend our appreciation to the Board of Selectmen and all the town departments that assisted us during this project. Their support throughout this entire time did not go unnoticed. Respectfully, Reaing Housing Authority Lyn E. Whyte, Executive Director • • ' T • This is x6 importer roobcs. PW" have it "nsWed_ Q& LA MOT MNi' HOM CAO QUAN TROM Cacti est important. WuNez fairs traduvo. )a N vui L &qo cHo Jai w 'I'lii 4a cAo A$ Est es un avoo important. Sirvase mandarin t wucir. B ®s Km d affa c% Ape unttPl e d a Este b um aviso importante. Queira maw" bvduzlr. . 12I Equal Housing opportunity Page 1 of 1 Hechenbleikner, Peter From: Cloonan, Mike Sent: Tuesday, April 22, 2008 3:29 PM To: Hechenbleikner, Peter Subject: MAIN FRANKILN (2) (3) Attachments: MAIN FRANKILN (2) (3).rtf Pete, This is the info on Main and Franklin Sts. for Brad Jones. I will send it out on police stationary if o.k. with you. Mike 103 4/23/2008 Bradley H. Jones State Representative State House Boston Ma. 02133-1054 Dear Representative Bradley Jones, April 17, 2008 I'm responding to your request for accident data at the intersection of Main St. and Franklin St. in Reading. I've also included the relative information you requested on traffic signals and left turn arrows on Main St. (Route 28) in Reading. The process in which our computer system calculates this data changed in 2005 so the data is from 2006 to 2008 year to date. An analysis of the accidents at Main St. and Franklin St. indicates that there were eighteen accidents. Eight of these accidents were caused by northbound vehicles turning left onto Franklin St. Of these eight accidents three of them resulted in personal injury. Six of the accidents were caused by southbound traffic turning left onto Franklin St. Of these six accidents three of them resulted in personal injury. Three of the eighteen accidents can be attributed to vehicles entering Main St. from Franklin St. Only one of these three accidents resulted in personal injury. One accident was caused by a rear-end collision on Main St. I hope this data will be useful in your quest to convince MHD that the Town of Reading is in need of a northbound left turn arrow for Main St. and Franklin St. Should you need any further data or assistance on this matter please feel free to contact me. Sincerely, Acting Chief Michael Cloonan 15 Union St. Reading Ma 01867 781-942-6756 16~* The following chart depicts the traffic lights on Main St. (Rte 28) from the Stoneham town line to the North Reading town line: • Main St @ North St. Stoneham, Main St. northbound and southbound left turn arrows, with southbound designated third lane left turn only; • Main St. @ South St. Reading, Main St. northbound and southbound left turn arrows; • Main St. @ Summer Av. Reading no left turn arrows; • Main St. @ Washington St. Reading, Main St. northbound and southbound left turn arrows, and Washington St. eastbound left turn arrow designated left turn only lane; • Main St. @ Haven St. Reading, no left turn arrows; • Main St. @ Pleasant St. Reading, no left turn arrows. Note: Lowell St. southbound @ Main St. has a right turn green arrow; • Main St. @ Woburn St. Reading, no left turn arrows; • Main St. @ Salem St. Reading, Main St. southbound left turn arrow, Salem St. eastbound left turn arrow and designated left turn lane; • Main St. @ Birch Meadow Dr. Reading, Main St. northbound left turn arrow; • Main St. @ Forest St. Reading, Main St. northbound left turn arrow; • Main St. @ Franklin St. Reading, Main St. southbound left turn arrow; • Main St. @ Park St. North Reading, Main St. northbound and southbound left turn arrows, Park St. eastbound left turn arrow; ~5' % Commonwealth of Massachusetts DEPARTMENT OF DOUSING & COMMUNITY DEVELOPMENT K d'` Deval L. Patrick, Governor ♦ Timothy P. Murray, Lt. Governor ♦ Tina Brooks, Undersecretary OEM 5V~1v April 11, 2008 James Bonazoli, Chairman Board of Selectmen Town Hall 16 Lowell Street Reading, MA 01867 Re: Gateway Smart Growth District Letter of Approval Dear Mr. Bonazoli: N 8 N N 'o w V Pursuant to MGL, Chapter 40R and 760 CMR 59.05(4), I am pleased to issue this non-expiring Letter of Approval to the Town of Reading (Town) for its adoption on December 10, 2007 of the Gateway Smart Growth District (District). The District allows for the construction of 202 Incentive Units. The Town is entitled to a $350,000 Zoning Incentive Payment from the SmartGrowth Housing Trust Fund established by outside section 26, subsection 35AA of Chapter 149 of the Acts of 2004. This Letter of Approval is subject to the following conditions: 1. If a building permit has not been issued for a Bonus Unit in the District within three years of the date of the Zoning Incentive Payment, or if a building permit was issued within such three-year period, but no certificate of occupancy for such Bonus Unit was issued within two years thereafter, the Town must submit satisfactory evidence, in the form of certification by the Plan Approval Authority, zoning enforcement officer or public works official, of the start of construction within that time period of one or more Projects as defined by 760 CMR 59.02, or be subject to revocation under 760 CMR 59.07(3) and the repayment of monies under 760 CMR 59.06(3). The start of construction requires evidence satisfactory to the Department of Housing and Community Development (DHCD) that construction activity has occurred in good faith on the Project, such as the pouring of foundations or footings, or utility relocation, or the remediation of hazardous materials on the site, and provided that such construction is continued through to completion. The three-year time period is extended by the time that a Project on which construction would otherwise have started within the three-year time period is subject to legal or administrative appeal or challenge, or if the proponent is actively pursuing other required permits or there is other good cause for the failure to start construction. 2. The Town designates a smart growth reporting officer required by MGL, Chapter 40S. Such officer is responsible for preparing a smart growth address list, based on occupancy permits issued in the District, and transmitting such list and supporting documentation to DHCD. 106- 100 Cambridge Street, Suite 300 www.mass.gov/dhcd Boston, Massachusetts 02114 ' 617.573.1100 3. The Town designates the municipal official responsible for filing an Annual Update with DHCD on or before July 31 of each year. The Annual Update shall contain the information specified in 760 CMR 59.07. 4. Prior to the issuance of a building permit and marketing of a unit for a Project within the District, the affordable units shall be subject to an Affirmative Fair Marketing Plan approved by DHCD. Such Plan must describe the resident selection process for the affordable units and must set forth a plan for affirmative marketing that provides maximum opportunity to low or moderate income households, including minority households. A copy of the Affirmative Fair Housing Marketing Plan Guidelines is enclosed with this letter. 5. The form of the Affordable Housing Restriction must be approved by DHCD prior to recording. In order to receive the $350,000 Incentive Payment, the Town must execute a Commonwealth of Massachusetts Standard Contract Form. Please contact Don Schmidt at (617) 573-1363 to discuss the process for completing this contract. Sincerely, Tina Bro s Undersecretary cc: Robert Ritchie, Esq., Office of the Attorney General Carol Kowalski, Community Service Director Angus Jennings, Concord Square Development Senator Richard R, Tisei Representative Bradley H. Jones, Jr. Representative Patrick M. Natale L 0- 2 February 26, 2008 III. Affirmative Fair Housing Marketing Plan (Including Resident Selection) AFHMP The Commonwealth of Massachusetts has a compelling interest in creating fair and open access to affordable housing and promoting compliance with state and federal civil rights obligations. Therefore, all housing with state subsidy or housing for inclusion on the Subsidized Housing Inventory (SHI) shall have an Affirmative fair Housing Marketing Plan (AFHMP). Affirmative Fair Housing requirements apply to the full spectrum of activities that culminate with occupancy, including but not limited to means and methods of outreach and marketing through to the qualification and selection of residents. All AFHMP plans must, at a minimum, meet the standards set forth by the Department of Housing and Community Development (DHCD). In the case of G.L. c.406 projects, the AFHMP must be approved by the Subsidizing Agency. The developer (Developer) is responsible for resident selection, including but not limited to drafting the resident selection plan, marketing, administering the initial lottery process, and determining the qualification of potential buyers and/or tenants. The Developer is responsible for paying for all of the costs of affirmative fair marketing and administering the lottery and may use in-house staff, provided that such staff meets the qualifications .described below. The Developer may contract for such services provided that any such contractor must be experienced and qualified under the following standards. Note: As used in these AFHMP Guidelines, "Developer" refers to the Project Developer and/or the entity with which the Developer has contracted to carry out any or all of the tasks associated with an AFHMP. A. Developer Staff and Contractor Qualifications The entity as well as the individual with primary responsibility for resident selection, whether in- house staff or a third-party contractor, must have substantial, successful prior experience in each component of the AFHMP for which the party will be responsible, e.g. drafting the plan, marketing and outreach activities, administering the lottery process and/or determining eligibility under applicable subsidy programs and/or qualifying buyers with mortgage lenders. Subsidizing Agencies reserve the right to reject the qualifications of any Developer or contractor. However, generally, Developers or contractors that meet the following criteria for each component, as applicable, will be considered to be qualified to carry out the component(s) for which they are responsible: • The entity has successfully carried out similar AFHMP responsibilities for a minimum of three (3) projects in Massachusetts orthe individual with primary responsibility for the resident selection process has successfully carried out similar AFHMP responsibilities for a minimum of five (5) projects in Massachusetts. • The entity has the capacity to address matters relating to English language proficiency. • "Successfully" for the purposes of these Guidelines means that, with respect to both the entity and the relevant staff, (a) the prior experience has not required intervention by a Subsidizing Agency to address fair housing complaints or concerns; and (b) that within III - 1 1. &V ~ - February 26, 2008 AFHMP the past five (5) years, there has not been a finding or final determination against the entity or staff for violation of any state or federal fair housing law. B. Affirmative Fair Housing Marketing Plan The Developer shall prepare the following materials which shall comprise an AFHMP: • Informational materials for applicants including a general description of the overall project that provides key information such as the number of market/affordable units, amenities, number of parking/garage spaces per unit, distribution of bedrooms by market and affordable units, accessibility; etc. • A description of the eligibility requirements. • Lottery and resident selection procedures. A clear description of the preference system being used (if applicable). • A description of the measures that will be used to ensure affirmative fair marketing will be achieved including a description of the affirmative fair marketing and outreach methods that will be used, sample advertisements to be used, and a list of publications where ads will be placed. • Application materials -including: o The application form. o A statement regarding the housing-provider's obligation not to discriminate in the selection of applicants, and such a statement must also be included in the application materials. o Information indicating that disabled persons are entitled to request a reasonable accommodation of.rules, policies, practices, or'services, or to request a reasonable modification of the housing, when such accommodations or modifications are necessary to afford the disabled person equal opportunity to use and enjoy the housing.' o An authorization for consent to release information. • For homeownership transactions, a description of the use restriction and/or deed rider. The Subsidizing Agency must approve the AFHMP before the marketing process commences. In the case of a Local Action Unit (LAU), DHCD and the municipality must approve the AFHMP. I It is important to remember that legal obligations with respect to accessibility in housing extend beyond the Massachusetts Architectural Access Board requirements, including federal requirements imposed by the Fair Housing Act, the Americans with Disabilities Act, and the Rehabilitation Act. Additionally, in the case of publicly assisted housing, multiple dwelling housing consisting of ten or more units, or contiguously located housing consisting of ten or more units (see M.G.L. c. 151B(1) for definitions), reasonable modification of existing premises shall be at the expense of the owner or other person having the right of ownership if necessary for the disabled person to fully enjoy the premises. M.G.L. c. 151B(4). 111-2 C, q. February 26, 2008 AFHMP The AFHMP shall be applied to affordable units2 upon availability for the term of affordability and must consist of actions that provide information, maximum opportunity, and otherwise attract eligible persons protected under state and federal civil rights laws that are less likely to apply. Outreach and Marketing Marketing should attract residents outside the community by extending to the regional statistical area as well as the state. • Affordable units in the Boston Metro Area (Boston-Cambridge-Quincy MSA) must be reported to the Boston Fair Housing Commission's Metrolist (Metropolitan Housing Opportunity Clearing House). Such units shall be reported whenever they become available (including upon turnover). • Affordable and/or accessible3 rental units must be listed with the Massachusetts Accessible Housing Registry whenever they become available (including upon turnover). See hDj/www.chapa.ora.. • Available affordable ownership units must also be listed with CHAPA's lottery website. See http://www.chaDa.ora. . • Marketing should also be targeted towards persons with limited English proficiency (LEP), not limited solely to Spanish speaking persons. At a minimum, marketing should be included in non-English publications based on the prevalence of particular language groups in the regional area. To determine the prevalence of a particular language by geographical area, see for example httD://www.doleta.aov/reports/CensusData/LWIA by State. cfm?state = MA . All marketing should be comparable in terms of the description of the opportunity available, regardless of the marketing type (e.g., local newspaper vs. minority newspaper). The size of the advertisements, including the content of the advertisement, should be comparable across regional, local, and minority newspapers. Advertisements should run a minimum of two times over a sixty day period and be designed to attract attention. Marketing of ownership units should begin approximately six months before the expected date of project occupancy. Pursuant to fair housing laws, advertising, must not indicate any preference or limitation, or otherwise discriminate based on race, color,, disability, religion, sex, familial status, sexual orientation, national origin, genetic information, ancestry, children, marital status, or public assistance recipiency. Exceptions may apply if the preference or limitation is pursuant to a lawful eligibility requirement. All advertising depicting persons should depict members of classes of persons protected under fair housing laws, including majority and minority groups. Z The advertising component of the AFHMP applies to all units. 3 Note: The owner or other person having the right of ownership shall, in accordance with M.G.L. c. 1518 7A, give at least fifteen days notice of the vacancy of a wheelchair accessible unit to the Massachusetts Rehabilitation Commission. f o 111-3 February 26, 2008 AFHMP The Fair Housing logo. and. slogan (`Equal Housing Opportunity'D should be included in all marketing materials. The logo may be obtained at HUD's website at: http://www.hud.aov/library/bookshelfl1/hudarat)hics/fheoloao.cfm . Availability of Applications Advertising and outreach efforts shall identify locations where the application can be obtained. Applications shall be available at public locations including one that has some night hours; usually, a public library will meet this need. The advertisement shall include a telephone number an applicant can call to request an application via mail. Informational Meetina In addition, the lottery administrator must offer one or more informational meetings for potential applicants to educate them about the lottery process and the housing development. These meetings may include local officials, developers, and local bankers. The date,.time, and location of these meetings shall be published in ads and flyers that publicize the availability of lottery applications. The workshops shall be held in a municipal building, school, library, public meeting room or other accessible space. Meetings shall be held in the evening or on weekend days in order to reach as many potential applicants as possible. However, attendance at a meeting shall not be mandatory for participation in a lottery. The purpose of the meeting is to answer questions that are commonly asked by lottery applicants. Usually a municipal official will welcome the participants and describe the municipality's role in the affordable housing development. The lottery administrator will then explain the information requested on the application and answer questions about the lottery drawing process. The Developer should be present to describe the development and to answer specific questions about the affordable units. It is helpful to have representatives of local banks present to answer questions about qualifications for the financing of affordable units. At the meeting, the lottery administrator should provide complete application materials to potential applicants. Homeownership - Establishing Sales Prices Sale prices shall be established at the time of the initial marketing of the affordable units. Thereafter, the prices of homes can not be increased for lottery winners, even if interest rates and HUD income guidelines change. For large, phased developments maximum sale prices of units sold in subsequent phases will be calculated prior to the start of marketing for each phase, or approximately 6 months prior to expected occupancy of the units: In such cases, each phase will require its own affirmative fair marketing efforts and lottery. C. Local Preference If a community wishes to implement a local selection preference, it must: • Demonstrate in the AFHMP the need for the local preference (e.g., the community may have a disproportionately low rental or ownership affordable housing stock relative to need in comparison to the regional area); and III-4 C't~ - February 26, 2008 AFHMP • Demonstrate that the proposed local preference will not have a disparate impact on protected classes. In no event may a local preference exceed more than 70% of the units in a Project. The Subsidizing Agency, and in the case of LAUs, DHCD as well as the municipality, must approve a local preference scheme as part of the AFHMP. Therefore, the nature and extent of local preferences should .be approved by the Subsidizing Agency (or DHCD in the case of LAUs) prior to including such language in the comprehensive permit or other zoning mechanism. Allowable Preference Cateaories 1. Current residents: A household in which one or more members is living in the city or town at the time of application. Documentation of residency should be provided, such as rent receipts, utility bills, street listing or voter registration listing. 2. Family of Current, Residents: Close relatives, including children or parents, of current resident of the city or town. 3. Municipal Employees: Employees of the municipality, such as teachers, janitors, firefighters, police officers, librarians, or town hall employees. 4. Employees of Local Businesses: Employees of businesses located in the municipality: When determining the preference categories, the geographic boundaries of the local resident preference area should not be smaller than municipal boundaries. Durational requirements related to local preferences, that is, how long an applicant has lived in or worked in the residency preference area, are not permitted in any case. Preferences extended to local residents should also be made available not only to applicants who work in the preference area, but also to applicants who have been hired to work in the preference area, and applicants who demonstrate that they expect to live in the preference area because of a bona fide offer of employment. A preference for households that work in the community must not discriminate (including have a disproportionate effect of exclusion) against disabled and elderly households in violation of fair housing laws. Advertising should not have a_discouraging effect on eligible applicants. As such, local residency preferences must not be advertised as they may discourage non- local potential applicants. Avoidina Potential Discriminatorv Effects The local selection preferences must not disproportionately delay or otherwise deny admission of non-local residents that are protected under state and federal civil rights laws. The AFHMP should demonstrate what efforts will be taken to prevent a disparate impact or discriminatory effect. For example, the community may move minority applicants into the local selection pool III-5 C/ February 26, 2008 AFHMP to ensure it reflects the racial/ethnic balance of the HUD defined Metropolitan Statistical Area as described below. However, such a protective measure may not be sufficient as it is race/ethnicity specific; the AFHMP must address other classes of persons protected under fair housing laws who may be negatively affected by the local preference. To avoid discriminatory effects in violation of applicable fair housing laws, the following procedure should be followed unless an alternative method for avoiding disparate impact (such as lowering the original percentage for local preference as needed to reflect demographic statistics of the MSA) is approved by the Subsidizing Agency. If the project receives HUD financing, HUD standards must be followed. A lottery for projects including a local preference should have two applicant pools: a local preference pool and an open pool. After the application deadline has passed, the Developer should determine the number of local resident minority households there are in the municipality and the percentage of minorities in the local preference pool. If the percentage of minority local resident households in the local preference pool is less than the percentage of minorities in the surrounding HUD-defined area, the Developer should make the following adjustments to the local preference pool: • The Developer should hold a preliminary lottery comprised of all minority applicants who did not qualify for the local preference pool, and rank the applicants in order of drawing. • Minority applicants should'then be added to the local preference pool in order of their rankings until the percentage of minority applicants in the local preference pool is equal to the percentage of minorities in the surrounding HUD-defined area. • . Applicants should be entered into all pools for which they qualify. For example, a local resident should be included in both pools. • Minorities should be identified in accordance with the classifications established by HUD and the U.S. Census Bureau, which are the racial classifications: Black or African American; Asian; Native American or Alaska Native; Native Hawaiian or Pacific Islander; or other (not White); and the ethnic classification Hispanic or Latino. D. Household Size/Larger Households Preference General Household size should be appropriate for the number of bedrooms in the home. It is appropriate to set a minimum; for example, it may be appropriate for two bedroom homes to set a minimum household size_ of two persons. A maximum household size for the units may be established provided that: Maximum allowable household size may not be more restrictive than the State Sanitary Code or applicable local bylaws, and may not violate state and federal civil rights laws; and • Maximum allowable household size may not be more restrictive than the Larger Household Preference established below. 111-6 G i3 February 26, 2008 AFHMP Laraer Household Preference Within an applicant pool first preference shall be given to households requiring the total number of bedrooms in the unit based on the following criteria: a. There is at least one occupant per bedroom. b. A husband and wife, or those in a similar living arrangement, shall be required to share a bedroom. Other household members may share but shall not be required to share a bedroom. c. A person described in the first sentence of (b) shall not be required to share a bedroom if a consequence of sharing would be a severe adverse impact on his or her mental or physical health and the lottery agent receives reliable medical documentation as to such impact of sharing. Within an applicant pool second preference shall be given to households requiring the number of bedrooms in the unit minus one, based on the above criteria. Third preference shall be given to households requiring the number of bedrooms in the unit minus, two, based on the above criteria. A "household" shall mean two or more persons who will live regularly in the unit as their principal residence and who are related by blood, marriage, law or who have otherwise evidenced a stable inter-dependent relationship, or an individual. Lottery drawings shall result in each applicant being given a ranking among other applicants with households receiving preference for units based on the above criteria. Household size shall not exceed State Sanitary Code requirements for occupancy of a unit (See 105 CMR 400). E. Lotteries The Lotterv Application Resident selection must generally be based on a lottery, although in some cases it may be based on another fair and equitable procedure approved by the Subsidizing Agency. A lottery procedure is preferred over a "first-come, first-serve procedure," as the latter procedure may disadvantage non-local applicants. The application period should be at least 60 days. To ensure the fairness of the application process, applicants should not be required to deliver application materials and instead should be permitted to mail them. The lottery application must address a household's: • income • assets • size and composition • minority status (optional disclosure by the household) V 111-7 February 26, 2008 AFHMP • eligibility as a first-time buyer (for ownership units) • eligibility for local preference The lottery administrator shall request verification (e.g., three prior year tax returns with the W2 form; 5 most recent pay stubs for all members of the household who are working, three most recent bank statements and other materials necessary to verify income or assets). Applicants cannot be required to use a specific lender for their pre-approval letter or their mortgage. Only applicants who meet qualification requirements should be included in the lottery. Lotterv Procedure . Once all required information has been received, qualified applicants should be assigned a registration number. Only applicants who meet the eligibility requirements shall be entered into a lottery. The lottery shall be conducted after any appeals related to the project have been completed and all permits or approvals related to the project have received final action. Ballots with the registration number for applicant households are placed in all lottery pools for which they qualify. The ballots are randomly drawn and listed in the order drawn, by'pool. If a project has units with different numbers of bedrooms, units are then awarded (largest units first) by proceeding down the list to the first household on the list that is of appropriate size for the largest unit available according to the appropriate-unit-size criteria established for the lottery. Once all larger units have been assigned to appropriately sized households in this manner, the lottery administrator returns to the top of the list and selects appropriately sized households for smaller units. This process continues until all available units have been assigned to appropriately sized applicant households. If the project includes units accessible or adaptable for occupancy by disabled persons, first- preference for those units shall be given to such disabled persons, including single person households, in conformity with state and federal civil rights laws. The lottery administrator should retain a list of households who are not awarded a unit, in the order that they were drawn. If any of the initial renters/buyers do not rent/purchase a unit, the unit shall be offered to the highest ranked household on that retained list. This list may generally be retained and used to fill units for up to one year. However, other factors such as the number of households remaining on the list, the likelihood of the continuing eligibility of such households, and the demographic diversity of such households may inform the retention time of the list, subject to the approval of the Subsidizing Agency. After the initial lottery, waiting lists should be analyzed, maintained, and updated (through . additional marketing) so that they remain consistent with the objectives of the housing program and are adequately representative of the. racial, ethnic, and other characteristics of potential applicants in the housing market region. t~ t III -8 V February 26, 2008. AFHMP Lotterv Example This theoretical lottery has an OPEN pool that includes all applicants and a LOCAL PREFERENCE pool with only applicants from the local area. • Total applicants in lottery.: 100 • Total minority applicants: 20 • The community in which the lottery takes place falls within the HUD Boston Metropolitan Statistical Area which has a minority population of 20.7%. 1. Determine the number of applicants who claim a LOCAL preference according to approved criteria. 2. Determine the number of minority applicants in the LOCAL preference pool. 3. Determine the percentage of minority applicants in the LOCAL preference pool. Total Applicants in Total Minority Applicants % Minority Applicants in. Local Preference in Local Preference Pool Pool Local Preference Pool 60 10 1 16.7% Since the percentage of minority applicants in the LOCAL preference pool is below the percentage of minority residents in the HUD defined statistical area (16.7% as opposed to 20.7%), a preliminary lottery is required. 4. The 10 minority applicants who do not have LOCAL preference are entered into a preliminary drawing and assigned a rank based on the order of their draw. Minority applicants are added to the LOCAL preference pool in order of their rank until the LOCAL preference pool has at least as great a percentage of minority applicants as the larger statistical area.. In this example, 4 applicants will be added to the LOCAL preference pool to bring the percentage of minority applicants up to 21.8%. Applicants in Supplemented Local Preference Pool 64 Total Minority Applicants in Supplemented Local Preference Pool 1 14 O/o Minority Applicants in Supplemented Local Preference Pool. 21.8% 5. Draw all ballots from the adjusted LOCAL pool and assign rankings to each household. Preference for appropriately sized households will still apply and all efforts should be made to match the size of the affordable units to the legitimate need for bedrooms of each household. 6. Once all units for LOCAL residents have been allocated, the OPEN pool should proceed in a similar manner. All LOCAL residents should have ballots in both pools, and all minority applicants that were put in the LOCAL pool should remain in the OPEN pool as well. 111-9 February 26, 2008 F. Homeownership Household Eligibility AFHMP A Subsidizing Agency housing program may establish eligibility requirements for homebuyers. In the absence of such provisions, the following requirements shall apply. In addition to meeting the requirements for qualifying a Project or dwelling unit for the SHI (see Section ILA), the household shall not have owned a home within three years preceding the application, with the exception of: a. displaced homemakers (where the displaced homemaker (an adult who has not worked full-time, full-year in the labor force for a number of years but has, during such years, worked primarily without renumeration to care for the home and family), while a homemaker, owned a home with his or her partner or resided in a home owned by the partner); b. single parents (where the individual owned a home with his or her partner or resided in a home owned by the partner and is a single parent (is unmarried or legally separated from a spouse and either has I or more children of whom the individual has custody or joint custody, or is pregnant); c. elderly households (where at least one household member is 55 or over); d. households that owned a principal residence not permanently affixed to a permanent foundation in accordance with applicable regulations; and e. households that owned a property that was not in compliance with State, local or model building codes and that cannot be brought into compliance for less than the cost of constructing a permanent structure. Individuals who have a financial interest in the development and their families shall not be eligible. 2. Final Qualification and Closing Once the lottery has been completed, applicants selected to purchase units must be given a reasonable pre-specified time period in which they must secure financing. The Developer should invite the lottery winners to a loan application workshop. The Developer should make prior arrangements with local financial institutions with respect to financing qualified purchasers. Often such.institutions will give preliminary approvals of loans, which makes the remainder of the process more efficient for all parties. Before a Purchase and Sale Agreement is signed, the lottery agent should submit income and asset documentation of the applicant to the Subsidizing. Agency (to DHCD and the municipality in the case of a lAU). Income verification should include tax returns and W-2s from the past three years, five most recent pay stubs, three months recent bank statements and 401 K reports, reliable documentation as to other sources of income and assets. The Subsidizing ' III-to 1 February 26, 2008 AFHMP Agency (to DHCD and the municipality in the case of a LAU) will then verify that the household's annual income does not exceed 80% of the area median income, or such lower income limit as may have been established for the particular project. The Subsidizing Agency (to DHCD and the municipality in the case of a LAU) also will verify that household assets do not exceed the maximum allowed. Closing of the sale will also be contingent on the Subsidizing Agency's (to DHCD and the municipality in the case of a LAU) approval of the buyer's financing. Non-household members should not be permitted as co-signers of the mortgage. 3. Resales AFHMP requirements apply to the housing for its duration. The AFHMP must include a plan, satisfactory to the Subsidizing Agency (to DHCD and the municipality in the case of a LAU), to address AFHMP requirements upon resale. The .proposal must, at a minimum, require that units for re-sale to eligible purchasers be listed with CHAPA's homeownership lottery site as described above and establish minimum public advertising requirements. The proposal cannot impose the AFHMP requirements upon a homeowner other than requiring compliance with requirements of a Use Restriction, reasonable public advertising, and listing with CHAPA. A "ready-buyer" list of eligible buyers maintained by the municipality or other local entity is encouraged. This list may be created through local, regional, and statewide lists and resources. As stated above, the list should continually be analyzed, maintained, and updated (through additional marketing) so that it remains consistent with the objectives of the housing program and is adequately representative of the racial, ethnic, and other characteristics of potential applicants in the housing market region. III - 11 Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: April 25, 2008 RE: April 29, 2008 Agenda TOWN MANAGER (781) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. 4 ~o too rs3s:cxcs ficate o . ~,.Y -A, "V the lowu s ~iti°n by e V Out Bate of Rec®g , atiou as th sion ou this Ce xt~f i ~,.'n xded ,,,,or hex uocb-usetts C®m fis dl~~ Is assa~huse the N4assa of hex outstanto e xdlug, ead1u VY ec~a °u bxought of ,009 fox , and iu AVIT at she has lilex°u"e of VV O neu' a UOUOx th muul tat-a5 of ice aua th d hex e®athe xnuul.~ 11 hexsexr ex o~vn au oo$ C° self 3 h day of day, (;,"Ven this 14th oard of selectmen the,Read7 P' ~Y i..f A THE COMMONWEALTH OF MASSACHUSETTS COMMISSION ON THE STATUS OF WOMEN ' THE CHARLES F. HURLEY BUILDING 19 STANIFORD ST. 6T" FLOOR ' BOSTON, MA 02114 PRESS RELEASE: CONTACT: LINDA BRANTLEY FOR IMMEDIATE RELEASE 617-626-6520 MCS W ANNOUNCES 287 COMMUNITY UNSUNG HEROINES OF 2008 BOSTON - The Massachusetts Commission on the Status of Women is proud to announce its 287 Community Unsung Heroines of 2008. These Unsung Heroines come from cities and towns across the Commonwealth and each will be recognized for their outstanding contributions to their organizations and communities in a ceremony on Wednesday, May 14, 2008, at the State House in Boston. Sallv M. Hoyt is the 2008 Heroine for Readina. Massachusetts. Honoree ivame Honoree's Town These 286 Unsung Heroines were carefully selected from nearly 600 nominations to be honored for selflessly making a difference in the lives of others. "Our Unsung Heroines are women who don't make the news, but make the difference in their communities, businesses, or volunteer endeavors. They are the women who quietly, without fanfare or recognition and usually behind the scenes, use their time, talent, spirit and enthusiasm to enrich the lives of others," said Linda Brantley, MCSW Executive Director. "We are awed by the fabulous work women across the Commonwealth are doing and thankful to the many nominators who brought these incredible women to our attention." The 2008 Unsung Heroines event will be held from 1 - 4 p.m. at the Massachusetts State House. The ceremony will include a speaking program with a keynote address delivered by Attorney General Martha Coakley, certificate presentations, a collective photo of all Heroines in attendance and a "Just Desserts" reception featuring pastries from some of the best female pastry chefs in the state. For a complete list of 2008 Unsung Heroines please visit www.mass.gov/women. Honorees will be featured in an event program available to all in attendance on May 141h. Sponsorship opportunities are available in the form of recognition or congratulatory advertisements so that family, friends and co-workers can join in celebrating the honorees. Sponsorship information is available on the MCSW website, www.mass.aov/women or by contacting the MCSW at 617-626-6520 or by e-mail at mcsw c-Dstate.ma.us. This event would not be possible without the support of the following outstanding companies and organizations: Bank of America, New England Patriots Charitable Foundation, Blue Cross Blue Shield of Massachusetts, Teresa & H. John Heinz Charitable Fund, Agar Supply, Inc., Bagel Alley, and Garber Travel.. The Massachusetts Commission on the Status of Women is an independent state agency that was legislatively created in 1998 to advance women of the Commonwealth to full equality in all areas of life and to promote their rights and opportunities. The MCSW provides a permanent, effective voice for the women of Massachusetts. Tel: 617-626-6520 1 Fax: 617-626-6530 1 E-Mail: mcswa..state.ma.us l Web: www.mass.gov/women The Massachusetts Commission on the Status of Women's Fifth Annual Unsung Heroines of Massachusetts Awards NOMINATION FORM Date: 01.17.2008 For SALLY M. HOYT. 221 West Street. Reading, MA 01867 Volunteer Extraordinaire for 50 Years - from 1958 to 2008. and still goinq strong. p.1 of 2 Sally is married to Brendan Hoyt. Resides in Reading, MA. Will celebrate their 64th wedding anniversary in 2008. Family: 2 sons, 1 daughter, and 3 grandchildren. Business experience: Banking Senior Trust Officer; Owner of Real Estate Office (1978-1990) Chosen Category : INVOLVEMENT AND ORGANIZING WITHIN HER COMMUNITY Sallv M. Hovt is currently doing volunteer work for the followina 7 organizations: Organization Joined Aoaointed Elected Readinq Business and Professional Women 1958. As President (1978-1980), Sally researched and supported legislation to better the status of women. She provided Personal Development and Public Speaking programs for women re-entering the workplace. . Readina Town Constable 1972 Because there was none, Sally authored a Constable Manual that is used statewide. Readina Woman's Club 1980 As President (2007-2008), Sally worked with Reading residents to encourage the Town to prohibit the disposing of fluorescent lights that contain mercury in the trash. Doing this could contaminate the water supply. Because of these efforts, the Town built a drop-off site for fluorescent lights for later disposal by the state. Sally also initiated the annual financial donation by the RWC to the Reading Children's Library. . Reading Council on Aging 2003 Residents telephone Sally with problems on issues of housing, healthcare or legal. She seeks solutions for them; and provides timely information in the RCA's monthly newsletter. MA Federation of Women's Clubs 1998 As Reading Delegate, Sally personally delivers Contest Applications (for Art and Short Stories) to all Reading Schools. Numerous children enter; many become winners. . Massachusetts Silver Legislature 1994 Senate President (2000 - 2008). Sally worked diligently with legislators for 6 years to help pass the Equal Choice bill. In 2007 it became law. Now, instead of being put in a nursing home, a person has the choice to remain at home and receive medical services. MA Business and Professional Women 1958 Served as State President. Sally filed legislation to prohibit Age Discrimination in the workplace for women and men. The bill passed. Nomination Form for Sally M. Hovt (continued) Past Volunteer work: p. 2 of 2 Organization Joined Aopointed Elected Reading Selectman -12 vears -11990.20021 1990 Board of Selectman Chairman - 4 years - (1999-2002). Sally was liason to the Reading Public Library, Council on Aging, Reading Schools, and Departments of Public Safety, Conservation, Public Works. Reading Town Meetina Member -15 vears 1987.2002, Sally was active in the Town's financial decisions. She had perfect meeting attendance . . Readina Conservation Committee -18 vears 1972.1990 Sally was involved with the drafting and passage of a Local Conservation By-Law, which protected open space, conservation lands, and Reading's future water supply. Reading Scholarship Foundation -10 vears -11990.20001 Sally, very successfully, visited local merchants to request contributions; processed scholarship applications. . Readina Historic District Committee 2003 After many hours of research, Sally was instrumental in the development of Reading's Historic By-Law, which designated West Street as the Town's first historic district. Readina Senior Center Studv Committee 1998 Sally was involved in the decision making to restore an abandoned Reading Firehouse into a new Reading Senior Center, with a historic designation. Seniors enjoy varied programs and meals in the firehouse. Respectfully submitted, Anna Keenan Dixon Tel: 781-944-4416 (Mrs. Milburn J. Dixon) 238 Woburn Street Email: akdmid aeaol.com Reading, MA 01867-2838 OFBFq~f ~ Town of Reading ~a z ~~wq 16 Lowell Street s391N~oYp4P Readin MA 1 g, 0 867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.mams MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: April 25, 2008 RE: April 29, 2008 Agenda TOWN MANAGER (781) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. 3CL~' APPOINTMENTS TO BECOME EFFECTIVE APRIL 24, 2008 Economic Development Committee 0 Vacancies Avvointinc Authoritv: Board of Selectmen Present Member(s) and Term(s) Sheila Clarke Russell T. Graham, Chr. Leslie McGonagle Meghan A. Young-Tafoya John Russell, V. Chr. Michelle R. Williams (Assoc.) Candidates: Michelle Ferullo Sharon Petersen Orig. Term Date moires 536 Haverhill St. (06) 2008 68 Maple Ridge Rd. (06) 2008 140 Pine Ridge Rd. (06) 2010 40 Oak Street (06) 2010 91 Spruce Road (06) 2009 31 Melbourne Ave. (07) 2008 3 C' ECONOMIC DEVELOPMENT COMMITTEE Term Appointing Authority Number of Members Three years Board of Selectmen Five members appointed for three year terms so arranged that as near an equal number of terms as possible shall expire each year. Meetings As needed Purpose Develop an Economic Development Strategy consistent with the Master Plan and goals and objectives established by the Board of Selectmen. Work with staff to obtain State and Federal economic developmental grants. Explore the need for and legality of forming a "property based" and/or "business based" Business Improvement District(s) funded by Assessments on all businesses within the individual district(s). Encourage commercial development and office leases of downtown space consistent with the traditional atmosphere of a ,New England Village Center. Advise the Board of Selectmen, CPDC and any other Town agency or official on matters related to' economic development in the community. Maintain an ongoing dialogue with business owners and owners of major properties on a pro-active basis to understand how the Town can work with them to achieve their plans. v 3 0 C, APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: ~-eKWLGO M ► Gh ei I e (A A,K,I C Date: oly 10 (Last) (First) (Middle) Address: (1 ~l~ a r-1 0,6 Tel. (Home)~~ -S O, k- Tel. (Work) (Is this number listed?) Occupation: ' 7 06 lM # of years in Reading: Are you*a registered voter in Reading? AU 5 e-mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves V Economic Development Committee//45 Soc, a_~ (K ckl~u Finance Committee Historical Commission -Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council -Mystic Valley Elder Services Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Water, Sewer and Storm Water Management Advisory Committee West Street Historic District Commission Other va! Please outline relevant experience for the position(s) sought: w c> U - a N 3 3 APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COAD/HSSIONS, Name-. E2,h--x rorl Date: `"p .ZC%Fv't. (Last) (First) (Middle) Address: Tel. (Home) l % I -Y- t~a Qq'ZR J ' Tel. o*erk). I i (Is this number listed.) VyC-~S Occupation: Nm--j -j # of years in Reading: (/)CSI Are Are you a registered voter in keac ing? ~ ~ e-mail address: P d=.T ~ R Me V86'0010, n~~ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Please outline relevant experience for the position(s) sought: Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee West Street Historic District Commission Other 0 J 4 ~:a ~O-;r-t o rn rn F n -M M O cn V 3a. Sharon Petersen 25 Holly Road, Reading, MA 01867 Summary Experienced project manager with broad manufacturing knowledge and a strong customer perspective. Excellent cross-functional teambuilding, organizational and training skills. Outstanding facilitator of large and small group processes. Experience Butler International, Inc., Contract Employee at GE Aircraft Engines 1993-2001 Total Quality Management Facilitator. Facilitated TQM teams including Quality Function Deployment workshops and GE Workouts for factory floor personnel, engineers and managers. Facilitated a multi-day GE /-US- Naw Workout that resulted in proem improvements and cost reductions. GE Company 1984-1993 Positions of increasing responsibility in manufacturing, program management, and technical education. GE Aircraft Engines, Lynn, MA 1989-1993 Self-directed WorkforcelCellular Manufacturing Training Coordinator: Developed and managed all aspects of the curriculum to educate employees on self-directed workforces and cellular manufacturing. Students attended courses full time for seven weeks. Curriculum included-technical data, team effectiveness, and Statistical Process Control. Worked with managers and union employees to develop course content and materials, selected and supervised instructors and guest speakers, arranged facilities, and oversaw the presentation of the curriculum. Program ran smoothly and was completed on time and within budget. Technical Entry Programs and Leadership Curriculum Manager: Coordinated all activities for the corporate entry-level employee training program in which students rotate through six month work assignments and attend evening courses. Interviewed prospective program members, selected appropriate work assignments, evaluated students' performance, selected and supervised course instructors, maintained classroom facilities, organized course materials and taught sessions. Described by my veers as an "energetic, intelligent, and highly motivated team player." Invited by GE Corporate to help facilitate the company wide, week long, Manufacturing Leadership Curriculum training program. F404 Aircraft Engine Program Manager: Managed all aspects of customer support for The Royal Australian Airforce (RAAF) and The Swedish Government. Coordinated the team of support experts including service engineering, logistics, forecasting, technical publications, manufacturing engineering and design engineering. Prepared and negotiated spare part and technical support proposals. Received previously unattainable engine utilization data from the RAAF that improved spare parts support. Sold the RAAF $2 million of excess hardware Ior.ated lie ,4iigt- Iia. eliniinatina the need for traddnv- storage and shit3ment to the U. S. Company wide Facilitator: In addition to full time responsibilities, designed and facilitated training for teams including technical and non-technical subject matter. Topics included Team Building, Effective Team Meetings, Process Improvement, and Change Acceleration Process. 3 6,,-'~ ' Sharon Petersen Page 2 GE Aerospace, Wilmington, MA 1984-1989 Advanced Tactical Dater (ATF') Program Administrator: Scheduled all activities for development of the ATF flat panel display. Orchestrated the completion of critical milestones for a team of 60 people, prepared and conducted major marketing presentations, and oversaw the development and completion of 262 mechanical drawings. Developed program scheduling/tracking techniques that the customer chose as best practice for their other suppliers. M anuf touring Leadership Curriculum Manager: In addition to full time responsibilities, coordinated all activities for nine-month training program. Supervised 14 instructors, managed course material, arranged facilities and taught courses. Successfully implemented the Technical Leadership Development Curriculum on time and within budget despite limited resources. Production Control Supervisor: Controlled ordering, expediting and scheduling for 360 production items. Led transition to the new manufacturing resources planning system. Eliminated a serious KC35 Engine Indicator customer delinquency by increasing output from 19 units to 36 units per month. Manufacturing Systems Trainer / Analyst: Trained employees in the use of the manufacturing resource planning system. Developed curriculum, prepared course material, designed and implemented lesson plans. Applied continuous flow techniques that significantly reduced cycle- time and delinquencies. GE Company Corporate Training Program 19824984 GE Manufacturing Management Program Plainville, CT and Wilmington, MA Completed the corporate training program designed to develop technical leadership. Program incorporated rotating work assignments and course work. Assignments included production control, stockroom supervision, manufacturing engineering and computer aided design. Education Lesley College Cambridge, MA Master of Education; Early Childhood Education, Provisional Certification 2000 University at Buffalo Buffalo, NY Bachelor of Science, Mechanical Engineering 1982 GE Company-sponsored Coursewrork 1989-1993 Facilitator Training, Change Acceleration Process Skills, Group Facilitation and Process Skills, Negotiation Skills-, Myers Briggs Type Indicator 3OL C Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Heehenbleikner DATE: April 25, 2008 RE: April 29,'2008 Agenda TOWN MANAGER (781) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. 3,b APPOINTMENTS TO BECOME EFFECTIVE APRIL 24, 2008 Human Relations Advisorv Committee Term: 3 years Appointing Authority: Board of Selectmen 0 Vacancies Orig. Term Present Member(s) and Term(s) Date Exp. Margaret Soli 19 James Road (01) 2008 Paul Kelley 56 Sunnyside Avenue (01) 2009 Charles McDonald (BOS) 41 Canterbury Drive (03) 2009 Lori Hodin 385 Summer Avenue (07) 2010 Nancy M. Najmi 65 Marla Lane (04) 2010 Elaine Webb (School Com.) 309 Pearl Street (06) 2008 James Cormier (Police) 15 Union Street (05) 2010 Randall Jones (Assoc.) I Cross Street (07) 2008 Candidates: Monique Pillow Gnanaratnam *h-idicates incumbents seeking reappointment 3k HUMAN RELATIONS ADVISORY COMMITTEE Term Three Years Appointing Authoritv Board of Selectmen Number of Members Seven Members - one member shall be a member of the Board of Selectmen or designee; one member shall be the Chief of Police or his/her designee; one member shall be designated by the School Committee; the remaining four shall be a diverse group to the extent possible Meetings Monthly on the second Thursday of the month Authoritv Board of Selectmen Purpose The Human Relations Advisory Committee shall: ♦ Engage in out reach to such groups which may have suffered from, or been the object of such discrimination or may perceive themselves to have been the object of the same; Provide a safe place where individuals or groups may air their concerns or complaints as to the existence of such discrimination or where concerns as to the potential existence of such discrimination within the Town or community at large or the perception thereof may be discussed; ♦ Identify perceived problems of such discrimination or human relations conflicts within the Town and be a resource or referral agency to assist the parties or mediate among the parties so as, to the extent possible, permit the resolution of the same at the local level; and ♦ Promote and encourage understanding, tolerance and diversity and the recognition of human and civil rights in the Town and community and sponsor educational programs and the celebrations of events for that purpose. 3 A; APPLICATION FOR APPOINTMENT BAR ARMITTEES/COMMISSIONS, Name: &t1&r1&rA,111&ft1 1461 4ae- Willow (Last) (First) ~ L, (Middle) Address: 67 3 yYk, fre-66 V Date: V 07 /0S Tel. (Home) -IV 1- 4 6-316- Tel. (Work) '70 - 73( e B5'13b (Is this number listed?) Ve,5 Occupation: -Dtreo,+6 rt lnk C llu ~ Nr• # of years in Reading: 3 yi's ~ ~V1c~s Brandeis Universif Are you a registered voter in Reading? e e-mail . address: I'YIOh 1 q t~~ tlbcv(~~~~. L Place a number-next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority X Human. Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Water, Sewer and Storm Water Management Advisory Committee . West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: LnLLLk C i'A4re-S in eul Urk ( Huen(~n r~_fG~..:~tans issues is+ yeiws as LVq &dt01A- s+raAar in fhe,4dd K 44hk Edded~611 Ciestateitt bC Pea..EM 111kresfeaL in i4, ~s~ we, 4aoulfi &adlevela ~ CuoeAllo &5sis-hn4 valh fhe, mikt-~414wk Potlmel Stroh ag i✓( elvieol-~Q,r~ 3,f3 OFRF9. ' Town of Reading z ~~wa 16 Lowell Street 63'Mma-Y°~P Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: April 25, 2008 RE: April 29, 2008 Agenda TOWN MANAGER (781) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. 3(- APPOINTMENTS TO BECOME EFFECTIVE APRIL 24, 2008 Recreation Committee Term: 3 years Term: I year -Associate Members 0 Vacancies A pointinz Authority Board of Selectmen & School Committee Orig. Term Present Member(s) and Term(s) Date Exp. John Winne 29 Clover Circle (97) 2009 Catherine R. Kaminer 37 Warren Avenue (88) 2010 Jack Downing 91 Whittier Road (97) 2008 Francis P. Driscoll 7 Ordway Terrace (04) 2010 Mary Anne Kozlowski (Sch.Corn.) 16 Weston Road (03) 2008 Michael DiPetro, V. Chr. 23 Sanborn Lane (04) 2010 Mary Ellen Stolecki 33 Lewis Street (00) 2009 Nancy Linn Swain, Chairman 35 Minot Street (03) 2009 Christopher Campbell 12 Overlook Road (93) 2008 *Beth Claroni (Associate) 32 Emerald Drive (06) 2008 Candidates: Eric Hughes *Indicates incumbents seeking reappointment 3~ RECREATION COMMITTEE Term Appointing Authoritv Number of Members Meetings Authoritv Puraose Three years Board of Selectmen Nine Members - eight appointed by the Board of Selectmen and one appointed by . the School Committee for a one year term whose terms are so arranged that three terms shall expire each year Held monthly on the second Wednesday Reading Charter - Adopted March 24, 1986 The Recreation Committee shall'be responsible for the evaluation of program activities, formulation of overall plans for the program' development and for the scheduling of Town parks and the Field House when not in use by the School Department.. C/ APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: WaeC ,L (L9t) (First) Address: tint, S v,,,\\ C-N rz Occupation: -~A1 kS ~Tl `Ice. } Are you a registered voter in Reading? es Date: 1 13, -n (Middle) Tel. (Home) -7%t- VA Xt) Tel. (Work) .,Iti -9%3, (Is this number listed?) ~o # of years in Reading: 5,-, -V r, oUQA k, re, e-mail address: E r t c ~~ut.os, p, 2~Ar•r(~ 1~, L: rr, Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) _Animal Control Appeals Committee _____Aquatics Advisory Board _Audit Committee Board of Appeals _Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection ~Commissioner of Trust Funds Community Planning & Development Comm. ~Conservation Commission Constable ~Contributory Retirement Board _-_-Council on Aging _Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee _Land Bank Committee _MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services 1 recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology ~Advisory Committee _Town Forest Committee Water, Sewer and Storm. Water Management Advisory Committee West Street Historic Distract Commission ~Other 8 V 0 G J ? r~ Please outline relevant experience for the position(s) sought: c1.VQ WU~ QN e 5(SIIr'1~ C~CY~^\ ~4TV T~Z% ~:Yr IV moot. ~j~~n ~CTI~t c c1 Cc~~.5 $+t~ ! ~C t 2u~,bR t~Crv ~5. ~(+~k ~v~ ~Gl , ~v~,4vu~ ti _y ca r,-\ rrNQ,~M G,C kj , ~ qiv~ hT rnrn ' ~L t ~~~va~ C5S 'wC00, 3 03 Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 9429071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: April 25, 2008 RE: April 29, 2008 Agenda TOWN MANAGER (781) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. t 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. 3cl Town of, Reading i;I Ct,'dED 16 Lowell Street TOV,,IN CLERK Reading, MA 01867-26~~DIG. Mass. FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us 2000 MAR 2 8TeWlI NAGER (781) 942-9043 VOLUNTEER VACANCY TOWN OF READING READING TRAILS COMMITTEE (RTC) Five vacancies with staggered three year terms exist on the Reading Trails Committee. The purpose of the Committee is to plan, develop and maintain present and future trails in the Town of Reading. The goal is for the Town to create and maintain a connected, well coordinated system of trails to serve the residents of the community. Interested applicants may apply at the Town Clerk's office, 16 Lowell Street, Reading, Massachusetts by 5:00 p.m. on April 14, 2008, or until all positions are filled. J,~ Z2.7. Policv Establishina a Reading Trails Committee (RTC) Based on the recommendation of the Northern Area Greenway Committee, there is hereby established a five (5) member Reading Trail Committee (RTC) which will assume the responsibilities of planning, developing, and maintaining present and future trails in the Town of Reading. The goal is for the Town to create and maintain a connected, well coordinated system of trails to serve the residents of the community. The RTC will undertake the following responsibilities. ♦ Make recommendations to the Conservation Commission, Town Forest Committee, and Recreation Committee regarding development, operation, use, and maintenance of trails crossing lands under the jurisdiction of these bodies. The RTC shall have no rule- making authority itself. ♦ Act as a liaison between the Town of Reading and the Reading Open Land Trust, Friends of Reading Recreation, Walkable Reading, Scout groups, and other youth and community groups with respect to development, operation, use, and maintenance of trails. ♦ Coordinate and manage an Adopt-a-Trail program, if appropriate, for the maintenance of trails or portions there-of. ♦ Set trail construction, maintenance, use, accessibility, and signage standards. ♦ Oversee production of trail maps and guides. Provide advice and recommendations on the development of the Ipswich River Greenway and other trail initiatives arising from Town reports and studies. o Approve volunteer trail projects before the volunteers seek approval for projects from the Conservation Commission, Town Forest Committee, or other Town or other cooperating organizations. ♦ Organize training, hikes, trail maintenance days, and trail construction projects. o Foster working relationships with DPW, Police, Fire, Schools, or other agencies to carry out the mission of the RTC. Encourage cooperation and address problems and conflicts in trail areas. e Identify grant opportunities to support trail initiatives. e Make recommendations to the Board of Selectmen, the Town Manager, and other bodies of the Town on measures necessary and appropriate to implement the trails program. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. Associate members may also be appointed. In selecting the Committee membership of 5 members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: ➢ Recommendation of the Conservation Commission; ➢ Recommendation of the Town Forest Committee; ➢ Recommendation of the Recreation Committee; ➢ one or more residents of the community who do not represent the above groups, and who has expertise in, conservation, environmental affairs, trails operation and maintenance, or other areas of expertise which, in the opinion of the Board would be helpful in meeting the Committee's mission. Subcommittees may be created by a vote of the Committee. Members of Subcommittee members do not necessarily have to be members of the Committee. This Committee shall administratively fall within the Department of Community Services. Staff as available will be assigned by the Town Manager to work with the Committee. This Committee shall sunset on June 30, 2013 unless renewed by the Board of Selectmen. Adopted 3-25-08 APPLICATION. FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name:' CCU\~ Ioa v\ (Las{t) (First) (Middle) Address: Date: A"1 _o Tel. (Home) 7~t ~ 1 ` Tel. (Work) `j 6 -4r1()° 20 SS (Is this number listed?) 44_5 Occupation: VY-YC-x --XCfW__CCLV # of years in Reading: An V U Are you a registered voter in Reading? e-mail address: 64~ t00^@_4a o com Place a number next to your preferred position(s) (up to four choices} with 41 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Comi'nittee Board of Appeals .Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee `Historical Commission 'Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee .Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee `RMLD Citizens Advisory Board 'T'elecommunications and Technology Advisory Committee Town Forest Committee jeFrails Committee West Street Historic District Commission TOther cagy is Please outline relevant experience for he position(s) sought: ~tf7~,lAn/A~ Yjc M0 ~6 for ti~Q N,~~- A 'XP_ C, r~~.~InIUCIII~ '~S~ 11 M~ ~'"C~YCQ_ . ~J~v 1l 6 CJaC`~ 4~A. -IV,, 4~m Pot (,)I I-% n F'CkP's vv~1~ ~~1~p 3 L v a X AnA A A o '1-~ -w `i O % w+ m Sias~~ s ~~I,~ 1-~sa i ~e_ 1 CQ rock ) 0 (2Q~V~iCQi~~ 62 C I V\ p0. v-,-)G {~Ct'P,G41 c c n TY6{ i~ 5 Co w'\ m 1 ~e Lo ~f t APPLICATION FOR APPOINTMENT TO BOARDS/COMIVITTEES/CO SIONS, 1 / U Name: VV I/ It VQ YI s Al V / A Date: t4 - (Last) (First) (Middle) Address: `7 TeL (Home) 7 &1 " 9 `/`I -S /l TeL (Work) 7 cy(- 9Y`1- 12-3 G (Is this number listed?) Y-e Y Occupation: # of years in Reading: 55 0 Are you a registered voter in Reading? Ye S e-mail address: da V'° • w I ! kA m s (0 a y ma l V d' Gd M Place a number next to your preferred position(s) (up to four choices) with 41 being your first priority. (Attach a resume if available.) -Animal Control Appeals Committee -Aquatics Advisory Board Audit Committee Board of Appeals -Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee -Celebration Committee -Cities for Climate Protection -Commissioner of Trust Funds Community Planning & Development Comm. !Conservation Commission Constable -Contributory Retirement Board -Council on Aging -Cultural Council Custodian of Soldiers' & Sailors' Graves -Economic Development Committee Finance Committee Historical Commission Housing Authority -Human Relations Advisory Committee -Land Bank Committee _MBTA Advisory Committee -Metropolitan Area Planning Council _Mystic Valley Elder Services Recreation Committee RMI.D Citizens Advisory Board -Telecommunications and Technology Advisory Committee Town Forest Committee 'rails Committee -West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: J /1 V N z M __-j o :~E rn ' C`: J C M :MMM :;U (D t5 cn 7"r, 0 Gt APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: olim //~4' Date: ~112-77-lm (Last) (First) (Middle) ' Address: 1-j9p`'j,,174 Tel. (Home) -~6/ ~'-W- /25 Tel. (Work) /D/;2 - X7.3` C?oS~ Y,3e)0 (Is this number listed?) Occupation: ~~~~i~ # of years in Reading: , Are you a registered voter in Reading? 14.6~ e-mail Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) _Animal Control Appeals Committee `Aquatics Advisory Board _Audit Committee uBoard of Appeals Board of Cemetery Trustees Board of Health ^Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection ^Cornnissioner of Trust Funds ~,Community Planning & Development Cowin. `Conservation Connnission Constable ^Contributory Retirement Board Council on Aging `Cultural Council ~Custodian of Soldiers' & Sailors' Graves Please outline relevant experience for the position(s) sought: f,-, /~I.D/,~ ~ /,~i' ~i~PLTO✓' d ~ T✓/Xi~T ~"~'V ~'fiD t4hlh v i `Economic Development Committee ^Finance Committee Historical Cornnission ^Housing Authority Human Relations Advisory Committee Land Bank Committee ~MBTA Advisory Committee -Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee ~RMLD Citizens Advisory Board ^Telecoinmunications and Technology Advisory Committee _Town Forest Committee Water, Sewer and Storrn Water Management Advisory Committee West Street Historic District Commission i~Other~/,ti/S 8 of ~o .C! V "Cb N %,;n 3 APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS ~j 3 Name: v'', t T_-- , S~-eU-e.- R Date: / ~ , QF, (Last) (First) (Middle) ` 44- Address: 3 F191Z tf:: ~ / ~r_7' Tel. Home o Tel. (Work) -5 (Is this number listed?) ~ri'll) Occupation: c4- # of years in Reading: 19 Are you a registered voter in Reading? e-mail address: A k `-I (k~ 106k Q v ~ Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commmission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves VEconomic Development Committee Finance Committee Historical Commission Housing Authority -Human Relations Advisory Committee `Land Bank Committee N MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee RMLD Citizens Advisory Board . Telecommunications and Technology Advisory Committee -Town Forest Committee 0 `Trails Committee West Street Historic District Commission ' Other Please outline relevant experience for the position(s) sou ht: Lil! 15t &,44 ,LO l~Cc(' CW APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: Donnelly Moran, Charles Vincent (Last) (First) (Middle) Address: 32 Vale Road Occupation: Public Housing Manger Are you a registered voter in Reading? Yes e-mail address: Date: April 1, 2008 Tel. (Home) 781-942-9629 Tel. (Work) 781-935-0818 (Is this number listed?) Yes # of years in Reading: 10 1/2 Donnellvmoacomcast.net Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) -Animal Control Appeals Committee _Aquatics Advisory Board Audit Committee Board of Appeals -Board of Cemetery Trustees Board of Health Board of Registrars -Bylaw Committee -Celebration Committee -Cities for Climate Protection -Commissioner of Trust Funds -Community Planning & Development Comm. Conservation Commission Constable -Contributory Retirement Board -Council on Aging -Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human- Relations Advisory Committee -Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services -Recreation Committee _RMLD Citizens Advisory Board -Telecommunications and Technology Advisory Committee -Town Forest Committee 1 Trails Committee -West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: I have iust completed serving on the Ad Hoc Northern Area Greenwav Task Force. I have past experience as a Cub and Bov Scout Leader that will be helpful with both committee work and Eagle Proiects. I have a year's experience adopting a trail in the White Mountains. I have a limited but useful amount of construction experience that is relevant to boardwalk construction. I have a lot of work related experience with selecting and planting trees. I've been a Town Meeting Member for a number of vears. Finally. I also eniov hiking. cycling and kavaking with my family and hone to work to strengthen the opportunity for residents to eniov Reading's woods and wetlands. e.s e 00 tin n~ 3 RECEI VED TOWN CLERK APPLICATION FOR APPOINTMENT TO BOARDSXOMMITTEESICOM[MI~QA MASS.. 2600 FR 10 p 12: 4q Name: [3; CJ- Ts It~fi~ <c~ l Date: `f - 9 - o (Last (First) (Middle) Address: ,r3 0 r_r," St, Occupation: i~ f) Tel. (Home) 7 071- 3-113 Tel. (Work) 9-'13 (Is this number listed?) # of years in Reading: 3 5 Are.yQu a registered voter in Reading? c~ 5 I e-mail address: o c -j'rI r ; o,, T M r.) C,,., 0 U1 Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Conunissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Please outline relevant experience for the position(s).sought: 1 tt ff [ i f/ h ~1G ~ N. -'~-~n F-, rSf' brO,rcl ~ o~ K c.Scw fir nvti (i-.v-rQ. Vt P_..c~r e- rG)Ci , 'hYCC.' f P.NNS (A00 aj C-1,9 Jri081. VYVLJ Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Conunittee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee I Town Forest Committee _L-Trails Committee West Street- Historic District Commission Other ti C©vvSt✓^✓a-7°~'uh Sv H ~v S~v ~ f t'vn re /eSaQ d 3 a4 . RECEIVED TOWN CLERK APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMigg g'D , M A S S. r Name: (_,p-~/IJG,d'' 1JIZ7W1L5- Date:'~,q P is 59 (Last) (First) (Middle) Address: Tel. (Home) Tel. (Work)~7~~,-~- 77 Y (is this number listed?) C Occupation:-TT°7" # of years in Reading: i5j~/~iJ Are you a registered voter in Reading? Ve S e-mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) Animal Control Appeals Committee Aquatics Advisory Board Audit Committee Board of Appeals Board of Cemetery Trustees Board of Health Board of Registrars Bylaw Committee Celebration Committee Cities for Climate Protection Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission Constable Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee - Finance Committee - Historical Commission - -Housing Authority ' -Human Relations Advisory Committee Land Bank Committee - MBTA Advisory Committee -Metropolitan Area Planning Council 8 Mystic Valley Elder Services „a - Recreation Committee te ~ - _RMLD Citizens Advisory Board Telecoimnunications and Technology Advisory Committee _ Town Forest Committee ~ails Committee _ -West Street Historic District Commissi on Other Please outline relevant experience for the position(s) sought: h rz, 7-h pe X145 d9 i~iee 3 `c Uv r s~~i l° ~~~5 vU~er~ >rU~~irl e APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS Name: 9 qve.,,- Ma,-H bt,~Vk , t-w 19 ~t Date: `j U (Last) (First) (Middle) Address: Tel. (Home) _jo - L(o - Z$~ Tel. (Work)__qj'9 - -13,7 to 9 LIZ (Is this number listed?)_Mo Occupation: Nu ✓S E'_ P~'a'~'1 one # of years in Reading: 2_ Are you a registered voter in Reading? N 0 e-mail address: J J Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. (Attach a resume if available.) 8 Animal Control Appeals Committee Economic Development Committee O° Aquatics Advisory Board Finance Committee Audit Committee Historical Commission iv Board of Appeals Housing Authority . Board of Cemetery Trustees Human Relations Advisory Committee Board of Health Land Bank Committee %0 Board of Registrars MBTA Advisory Committee Bylaw Committee Metropolitan Area Planning Council w Celebration Committee Mystic Valley Elder Services Cities for Climate Protection d, Recreation Committee Commissioner of Trust Funds RMLD Citizens Advisory Board Community Planning & Development Comm. Telecommunications and Technology Conservation Commission Advisory Committee Constable Town Forest Committee Contributory Retirement Board -W-a. . Trails Committee Council on Aging West Street Historic District Commission Cultural Council Other Custodian of Soldiers' & Sailors' Graves Please outline relevant experience for the position(s) sought: 17 ate, [xn a.i«A A-If, I-P+e_ o ~ J00 /:5 1 ~ ' Gig ~rM/Z VU tun 4-f r,a "I Ib r Pn r- - u n -fYzii (S i., 'L f h.A W h~ (-c M I+ns 64- NR'. 1 .T W,/- t `D t5MS WKL4, 7- i✓cd in (o(ol/'dnLto yra.rc- qyo. MK (yr ~ v S M cn4-c r L S~-ccl An ke-f of n-r 047V_r ffXkJ,-V1 bU-S 07 nn Ccv~-ivn~tn S 1 J J a LiV~ t Si~v,C(J~ Chi , na+v -e in G{. Aan-6h+n-c.f~Jc c~ v al 6 Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.mams MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: April 25, 2008 RE: April 29, 2008 Agenda TOWN MANAGER (781) 942-9043 2a) The Board has requested a Certificate of Recognition for Sally Hoyt as an Unsung Heroine. A certificate is enclosed in your packet. 3a) We have two applicants for Associate positions on the Economic Development Committee. Their terms would expire on June 30, 2008, subject to renewal. 3b) There is a single applicant for a position on the Human Relations Advisory Committee. There are currently no vacancies on the Committee, but there are Associate positions available. 3c) There is an applicant for the Recreation Committee. There are no vacancies for regular positions, but the Committee has a history of encouraging Associate members. 3d) There are eight applicants for the Trails Committee. Two are former members of the Northern Area Greenway Committee (this committee has been disbanded since its work has been completed). There are five positions available on the Trails Committee, but I'm sure Associate members would be welcome. 4a) Members of the consulting team will be available to make a 15 minute power point presentation to the Board of Selectmen on the DPW Study. Please bring your report and any questions that you have. It is my intent to work with the Director of Public Works and the Department to develop an implementation strategy over the next month and to bring this back to the Board of Selectmen for their review and approval where appropriate. Lla"I i 4b) Dawn Folopoulos and Dianne Luther will be in to review the status of the Nurse Advocacy Program which was created as the result of Town Meeting action in the Spring 2007, and Dianne was hired in the late Summer/early Fall of 2007. However, for the first several months of her work until January she worked jointly as Public Health Nurse and Nurse Advocate. She has been working solely as Nurse Advocate since early January 2008. This presentation is for the Board's information and no action by the Board is anticipated. 4c) Enclosed is the copy of the Board's policy Section 4.5 Installation, Construction and Reconstruction of Curbs and Sidewalks. Given the fact that there have been several appeals of the requirements of this policy in the past month and several more are anticipated, it is appropriate to review this policy and determine whether or not it is still valid, and if not what kind of changes the Board would like to see in the policy. Staff can then do a draft of those proposed policies. 4d) Policy on fundraising for public projects and programs. I had previously submitted this policy to the Board and agreed to schedule it for broader Board discussion. The intent of this policy is to address the issue of individuals or community groups doing fundraising for projects in advance of those projects or a master plan for property being approved by the Board. Following any discussion on this proposed policy on the 29th, we will make revisions and then schedule a hearing for adoption. 4b) Dawn Folopoulos and Dianne Luther will be in to review the status of the Nurse Advocacy Program which was created as the result of Town Meeting action in the Spring 2007, and Dianne was hired in the late Summer/early Fall of 2007. However, for the first several months of her work until January she worked jointly as Public Health Nurse and Nurse Advocate. She has been working solely as Nurse Advocate since early January 2008. This presentation is for the Board's information and no action by the Board is anticipated. 4c) Enclosed is the copy of the Board's policy Section 4.5 Installation, Construction and Reconstruction of Curbs and Sidewalks. Given the fact that there have been several appeals of the requirements of this policy in the past month and several more are anticipated, it is appropriate to review this policy and determine whether or not it is still valid, and if not what kind of changes the Board would like to see in the policy. Staff can then do a draft of those proposed policies. 4d) Policy on fundraising for public projects and programs. I had previously submitted this policy to the Board and agreed to schedule it for broader Board discussion. The intent of this policy is to address the issue of individuals or community groups doing fundraising for projects in advance of those projects or a master plan for property being approved by the Board. Following any discussion on this proposed policy on the 29th, we will make revisions and then schedule a hearing for adoption. q C-- I Police Department and shall have thirty (30) working days to respond to the petitioner. A petitioner not satisfied with the Town Manager's decision may appeal to the full Board of Selectmen. 4.4.3 - Subdivision Lighting The Engineering Division of the Department of Public Works shall review the lighting scheme in review of subdivision plans in accordance with this policy. The Director of Public Works will then advise the Developer and Community Planning and Development Commission of lighting standard locations. The. Town of Reading will not be responsible for subdivision lighting costs until at least 50% of the proposed lots within 300 feet of a planned street light are built and are occupied. Adopted 6-25-91, Revised 12-13-94, Section 4.5 - Installation. Construction and Reconstruction of Curbs and Sidewalks This policy has been developed in order to provide guidance to future Boards of Selectmen in their role as Highway Commissioners, and to provide direction to the Community Planning and Development Commission and the Department of Public Works. Any variance from this policy will require the specific action of the Board of Selectmen. As the Town has grown, there has developed a disparate pattern of curbing and sidewalks throughout the Town. While recognizing and wanting to preserve the character of different areas of the Town, it is also in the Town's interest to develop and adhere to certain standards of the type of improvements installed either through private initiative or through public action. 4.5.1- Curbing Curbing that is installed in all areas of Town shall conform to the following: ♦ At all intersections, vertical granite curbing will be installed, meeting all requirements as specified in the Subdivision Control Policy of the Town and as specified in applicable State and/or Federal law at the time; ♦ Along rural roads in locations where vertical granite curbing is unnecessary or where it is inconsistent with the character of the roadway, bituminous "cape cod berm" type of curbing will be permitted; ♦ Where a new development takes place along a rural road, vertical granite curbing will be used within the new development streets and along the existing rural road for the entirety of its frontage; ♦ In all other locations, and including "infill" locations along existing streets, vertical granite curbing shall be used; ♦ Where a single lot or lots on an existing street is being developed, even though the construction may not require. approval from the Community Planning and Development Commission, the owner shall install vertical granite curbing along the full frontage of the property on the existing street prior to receiving a Certificate of Occupancy; ♦ The CPDC may, as part of an application for Scenic Road approval and with the recommendation of the Board of Selectmen, approve an alternative form of curbing. 4-4 Board of Selectmen Policies ~G2.,- 4.5.2 - Sidewalks It is the intent of the Board of Selectmen that, over time, all areas of Reading will have sidewalks on at least one side of every street, and that on busier streets, sidewalks shall be provided on both sides of the street as follows: ♦ In areas that have intermittent sidewalks, sidewalks. shall be installed of a type (either cement concrete or bituminous) that is predominant in the area; ♦ In the area generally bounded by Lowell, Salem, John, Washington, Willow, Summer and Prescott Streets, sidewalks shall be constructed of cement concrete; ♦ In other areas of the community where there is no predominant type of sidewalk, bituminous sidewalk will be permitted; Where sidewalks are repaired or replaced, they will be repaired or replaced with the same type as previously existed, unless the previously existing sidewalk is not of the type that predominates in the area; o Where a single lot or lots on an existing street is being developed, even though the, construction may not require approval from the Community Planning and Development Commission, the owner shall install sidewalks along the full frontage of the property on the existing street prior to receiving a certificate of occupancy. The type of sidewalk shall be consistent with the remainder of this policy; ♦ As new areas of the community develop and the issue arises as to the need for sidewalks within a development, the Board of Selectmen urges the Community Planning and Development Commission to evaluate the need for sidewalks on both sides of the proposed street(s). In instances where the CPDC feels that the roadway is not a major one, that the road is not subject to further extension, and that the public interest is served by having sidewalks on only one side of the street, the Board of Selectmen urges the CPDC to require the developer to extend an amount of sidewalk equal to that being waived, in a location to be determined by the Town Manager. 4.5.3 - Tree lawns In most areas of the community, there is a tree lawn consisting of a strip of planted material that exists between the curb or curb line and the sidewalk area. The tree lawn is to be preserved as such, and is not to be used as a parking area or widened sidewalk unless specifically approved by the Board of Selectmen. Adopted 3-30-93; Revised 12-13-94, Section 4.6 -Solid Waste Reevcline. Collection and Disposal Rules and ReLyulations The Town of Reading manages a comprehensive program for disposal of solid waste consistent with State and Federal law and regulations. The collection and disposal pursuant to these regulations is only from single-family detached residences, two and three-family attached residences, and condominium complexes in the Town. No collection will be made from stores, businesses, rooming or boarding houses, apartment houses of more than 3 residences, manufacturing plants, professional buildings or other commercial enterprises. The Town's solid waste program includes: • recyclable materials 4-5 Board of Selectmen Policies tip' C3 Board of Selectmen Meeting April 8, 2008 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:08 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Vice Chairman Stephen Goldy, Secretary Ben Tafoya, Selectmen Camille Anthony and Richard Schubert, Town Manager Peter Hechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Acting Police Chief Mike Cloonan, Fire Chief Greg Burns, RCASA Director Erica McNamara, DPW Director Ted McIntire, Head Dispatcher Vicki Avery, Paula Schena. Executive Session A motion by Bonazoli seconded by Schubert to 20 into Executive Session for the purpose of strate2v with resard to litigation to come back into Open Session at auvroximately 7:30 p.m. was approved on a roll call vote with all five members voting in the affirmative. The Board reconvened in Open Session at 7:55 p.m. Reports and Comments Selectmen's Liaison Reports and Comments - Vice Chairman Stephen Goldy noted that the Board received a letter from Representative Brad Jones regarding the request for a left hand turn on Main Street at Franklin Street, and he stated that he would be willing to attend any meetings on this. He also noted that he had Office Hours at the Senior Center. Selectman Ben Tafoya noted that he attended the Legislative Breakfast in Stoneham, and one of the topics was the telecommunications loophole and taxing poles and wires. He also noted that the MMA is cautioning towns from under funding the Quinn Bill, etc. He noted that the Board of Health looked at the issue of cigarette smoking at entrances of buildings. There is an issue of enforcement and whether the Town would enforce the actual smokers, the business or property owner of the building. The Town Manager noted that this is not as much of an issue now as it was before. Selectman Tafoya also noted that the CPDC and Zoning Board of Appeals had a joint meeting to help improve communications. They noted that the Signage Bylaw needs some work. Chainnan James Bonazoli noted that the Economic Development Committee would like to be more involved. Selectman Camille Anthony noted that she had Office Hours this evening, and a resident came in regarding the Community Access Stickers and the issue of the registration must match the name on the license. Chainnan James Bonazoli noted that the Economic Development Committee and Recreation Committee have individuals waiting to be appointed. sa t Board of Selectmen Meeting - April 8, 2008 - Paae 2 Town Manager's Report The Town Manager gave the following report: • April Fools - "Save the Dummy" • Tennis Courts are under construction. • Follow-up on three vacant properties • Washington Park Planning Committee One Member appointed by the Recreation Committee One Member from Friends of Reading Recreation Three Residents at Large who do not fulfill any other requirements of the other categories One Member representing Reading Babe Ruth Baseball One Member of the Police Department One Member of RCASA One Member of the Board of Selectmen - Selectman Ben Tafoya indicated that he will serve on this Committee. • I would like to plan on doing an update on the Downtown Improvement Project monthly at the last Board of Selectmen Meeting of the month. • At the owner's request, the Building Inspector is reviewing the capacity of the Venetian Moon Restaurant. The Board of Selectmen cannot restrict the capacity through the liquor license. The Health Division has direct interest and involvement in setting the capacity because of bathroom and grease trap restrictions. I will let the Board of Selectmen know what the revised capacity is when it is set. • World Cafe follow-up - copy of email to participants. • Policy on fundraising for public projects and programs. • FY 2009 Budget • GIC Consultant Dates and Events: • Earth Day -April 12th • Board of Selectmen Forum - April 22nd • Town Meeting - April 28th • Reading Recreation will hold its Summer Sign-up Day on Saturday, May 3rd at Coolidge Middle School from 10:00 a.m. - 12:00 p.m. This will kick off registration for Reading Recreation Summer Camp and Super Sports. All other programming may be registered for as soon as the Summer edition of the Recreation Magazine hits homes. This is expected to happen around the first of April. • Friends and Family Day - June 21 st Proclamations/Certificates of Appreciation Proclamation - National Telecommunication Week. - Acting Police Chief Mike Cloonan, Fire Chief Greg Burns and Head Dispatcher Vicki Avery were present. Acting Chief Cloonan noted that there were over 27,000 calls for service in Reading in 2007. Chief Burns noted that. the Dispatchers are a vital link as the first contact in an emergency. 7 Board of Selectmen Meeting - April 8, 2008 - Page 3 A motion by Tafova seconded by Anthonv to proclaim April 13 - 19, 2008 as National Public Safetv Telecommunications Week in Readine was approved by a vote of 5-0-0. Discussion/Action Items Highlights - Northeast Metropolitan Regional Vocational School District - Maura Looney was unable to attend due to sickness so this will be rescheduled. Review Substance Abuse Efforts - RCASA - RCASA Director Erica McNamara was present. Ms. McNamara gave an overview of the coalition and events to date. Chairman James Bonazoli asked if youths really want to be involved, and Ms. McNamara indicated that they do. Approximately 20 youths attended the Town Hall event. Selectman Camille Anthony asked if the Police Department keeps statistics regarding underage drinking, and Acting Chief Mike Cloonan noted that each individual officer deals with it their own way. The Board thanked Ms. McNamara for the presentation and update of events. Anneal on Water Bill - Bordieri - This will be rescheduled for the. Selectmen's next meeting due to the Selectmen running late. Discussion - MWRA Water Storage - DPW Director Ted McIntire reviewed the charts showing the inventory of storage tanks and basis for tank volume. He noted that Reading uses 3 million gallons per day (MGPI)), and has useable storage of 1.2 MGPD and two tanks. Stoneham uses 4.9 MGPD and has no tanks or storage. The Town Manager suggested that two Selectmen work with staff and meet with the MWRA and State Representatives, and then report back to the Board.. Selectman Ben Tafoya noted that the MWRA indicated that they were filing an environmental impact notice in March, and the Town needs to communicate our concerns to the MWRA and tell them not to move ahead. Selectmen Richard Schubert and Ben Tafoya volunteered to serve on the working group. Hearing - "Keno-to-Go" - The Secretary read the hearing notice. The Town Manager noted that the Mass. Lottery is proposing "Keno-to-Go" where the customer will buy the ticket and take it home to check on the computer versus sitting at tables in stores watching a television screen. He also noted that Reading had previously opted out of Keno. The Lottery Commission gave the Town an extension until April 15, 2008 to decide whether or not to opt out of "Keno-to-Go." The Lottery will not allow wireless access or computer screens. Chairman James Bonazoli asked about revenues, and the Town Manager indicated that the Lottery did not get back to him on revenues. 3 Board of Selectmen Meeting - April 8. 2008 - Page 4 Selectman Richard Schubert asked who enforces, and the Town Manager indicated that the Lottery does. They visit each agent at least once every two weeks. Vice Chairman Stephen Goldy asked if this will open the door to Keno, and the Town Manager indicated that it was his understanding that it will not. The owner of Reading Quick Stop indicated that the game plays every four minutes. The intent is to have the customer play 15-20 games on one ticket, and then go home and check when they come back. He indicated that this game is not much different than Mass Cash or Megabucks. He noted that if the Town does not allow it, the customers will go to other towns. Selectman Richard Schubert asked if Lottery Agents get a percentage of winnings, and the Reading Quick Stop owner indicated that they get 5%. Vice Chairman Stephen Goldy noted that he is opposed to Keno, and asked business owners to partner with the Town to keep the character of the Town. His biggest concern is gambling. A motion by Tafova seconded by Anthonv to close the hearine on "Keno-to-Go" was approved by a vote of 5-0-0. A motion by Anthonv seconded by Goldv that the Board of Selectmen does not object to "Keno-to-Go" as described by the Lotterv Commission was approved by a vote of 5-0-0. Review Annual Town Meeting Warrant - The Town Manager reviewed the Town Meeting Warrant. The Town Manager noted that the Finance Committee approved $75,000 in free cash to the schools to replace money spent on a water bill, and also money to the municipal side for Sunday Library hours and curbside leaf collection. Selectman Camille Anthony noted that a statement needs to be made that the Finance Committee budget is not fiscally responsible. Selectman Richard Schubert noted that this is not the time to reinstate services that were cut. The budget projections are not enough to support them. A motion by Tafova seconded by Anthonv to support the subject matter of Articles 4. 5. 6. 7.8.9 and 10 of the 2008 Annual Town MeetinLr was approved by a vote of 5-0-0. A motion by Tafova seconded by Goldv to support the subject matter of Article 13 of the 2008 Annual Town MeetinLy was approved by a vote of 5-0-0. Refinancing of School Debt - The Assistant Town Manager noted that the Town issued new debt for the fire truck, demolition of the Water Treatment Plant and tennis courts. The Town received $7.1 million in reimbursement from the SBA. This will reduce debt service in FY 2009 by $1 million. (P 5 L' Board of Selectmen Meeting - April 8. 2008 - Paae 5 A motion by Tafova seconded by Goldv that under and pursuant to Chapter 44, Section 21A, of the General Laws, and any other enabling authority, there is hereby authorized the issuance and sale of a $2.450,000 General Obligation Refunding Bond dated April 10. 2008 (the "Refunding Bond") of the Town for the purpose of current refunding a uortion of the Town's $9,680,000 General Obligation Municipal Purpose Loan of 1996 Bonds dated July 1, 1996 maturing in the years 2008 throuLh 2014 inclusive, and a portion of its $5,930,000 General Oblisation Municipal Purpose Loan of 1997 Bonds dated August 15, 1997 maturing in the years 2008 throueh 2017, inclusive (collectively the "Refunded Bonds") and, in addition, to finance costs of issuance of the Refunding Bond and the redemption premium and any interest due on the Refunded Bonds: And it is Further Voted: That the sale of the $4.535.000 General Oblieation Municipal Purpose Loan of 2008 Bonds dated April 10. 2008 (the "Bond") to Bank of America. N.A. at the price of par is hereby approved and confirmed. The Bond shall bear interest at the rate of 3.05 percent per annum and shall be payable on July 1st of the years and in the principal installments as follows: Year Amount Year Amount 2008 $620,000 2013 $380,000 2009 585,000 2014 360,000 2010 555,000 2015 350.000 2011 530,000 2016 340,000 2012 505,000 2017 310,000 And it is Further Voted: To confirm and approve the provisions of the Bond Purchase Agreement between the Town of Readine and Bank of American. N.A. dated March 31. 2008 relatins to the negotiated sale of the Bond. And it is Further Voted: That each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the forep,oine votes was approved by a vote of 5-0-0. A motion by Anthony seconded by Goldv to adjourn the meetinL- of April 8, 2008. at 10:35 min. was approved by a vote of 5-0-0. Respectfully submitted, Secretary sus _ W a ti C ~~M sv°y MARTHA COAKLEY ATTORNEY GENERAL, (617) 727-2200 www.ago.state.ma.us April 7, 2008 0 Phone: (617) 727-2200 ext. 2150 E-mail: Britte.McBride0state.ma.us Mail: Office of the Attorney General One Ashburton Place, 20`' Floor Boston, MA 02108 In order to ensure effective communication, please e-mail me both your contact information and that of the individual(s) within your municipality who will be my point of contact by May 31, 2008. 1 look forward to working with you and your community. Board of Selectmen Town Hall 16 Lowell St. Reading, MA 01867 THE COMMONWEALTH OF MASSACHUSETTS OFFICE OF THE ATTORNEY GENERAL ONE ASmumN PLACE BOSTON, MASSACHUSETTS 02108 Dear Board of Selectmen Member, I am pleased to introduce myself as the new Municipal Liaison for the Office of Attorney General Martha Coakley. While you know the Attorney General as the Chief Law Enforcement Officer for the Commonwealth and may be familiar with her Office's Municipal Law Unit, the Attorney General's Office is also an outstanding resource for information relevant to the Commonwealth's 351 cities and towns concerning policy matters. My job, as the Municipal Liaison, is to help you and your community utilize this resource. From this point forward, please consider me your primary point of contact at the Attorney General's Office in all matters of policy and government, including legislative and constituent issues. Bylaw reviews, charter reviews, and responses to inquiries on matters of substantive municipal law shall remain reserved to the Municipal Law Unit, which continues to be a critical component of the Office. In contrast, you may contact me with inquiries relative to pending legislation; general policy matters; municipal legal issues that maybe appropriate for the Office's participation; assistance with constituent questions; or requests for the Attorney General's or another staff member's attendance at an event. As your liaison to the Office, I will work closely with the Attorney General's entire staff to address your questions and concerns. My contact information is as follows: _ w w S~~V BRADLEY H. JONES, JR. STATE REPRESENTATIVE MINORITY LEADER & ~ C ~ C ( 201" MIDDLESEX DISTRICT READING • NORTH READING LYNNFIELD . MIDDLETON TEL. (617) 722-2100 Rep.BradleyJones©hou.state.ma.us www:bradjonesonline.com April 14, 2008 1-4 w -a s~ie ~arrr~ru~e~ a~~1ae~2ude~ ~~a~.~de a~~e~z~e~e2L`~cture~ ~~cte ~.auee, ~vadtaz 0.2~.~,~' 7054 James Bonazoli, Chairman Reading Board of Selectmen Reading Town Hall 16 Lowell Street Reading, MA 01867 Dear Chairman Bonazoli: V 0 Thank you for your letter dated April 8, 2008 regarding the installation of a northbound left turn signal on Main Street (Route 28) at Franklin Street. I am aware of several residents in the area who would like to see such a project completed by Mass Highway. And as a lifelong resident of North Reading and frequent commuter on Route 28, I am personally familiar with this intersection and its potential for danger. I support the installation of a northbound turn signal at this location and I am attempting to convince Mass Highway of its need. I am already in contact with the department and I will keep pressuring them to change their adverse decision. As you may be aware I have requested relevant accident data for the intersection so that I can use it to persuade Mass Highway of the need for a staggered turn at this location. I understand the data is being compiled as of this writing. I will keep you updated on my efforts and any response from Mass Highway. Thank you very much for informing me of your support for the installation of the turn.signal. cc Peter Hechenbleikner, Town Manager H. Jones, Jr. Leader 't " April 8, 2008 Town of Reading 16 Lowell Street Reading, MA 01867 . James E. Bonazoli, Chairman Stephen A. Goldy, V. Chairman Ben Tafoya, Secretary . Camille W. Anthony Richard W. Schubert BOARD OF SELECTMEN (781) 942-9043 FAX: '(781) 942-9071 Website: www.ci.reading.ma.us I APR 1 0 2008 BY Representative Brad Jones State House Room 124 Boston, MA 02133 Re: Main Street/Franklin Street Intersection Dear Representative Jones: As'you may be aware, the Town had requested of Mass Highway a northbound left turn signal on Main Street at Franklin Street. There is currently such a signal southbound. There have been a number of accidents involving northbound left turn vehicles at this intersection. Our request to Mass Highway was met with a flat denial. We understand that in order to have opposing left turn lanes, they want to have exclusive left turn lanes. However, there are locations throughout the State where this is not the case. We feel that an exception should be made in this instance. I know. that some 'or all of you have heard. from residents in the area by email and letter, and we understand that there may be a petition circulating. The Board of Selectmen wants to go on record as unanimously requesting this improvement to traffic in Reading and would appreciate whatever assistance that you can give us in this matter. Sincerely, an Cfi~ir Aead ames Bonazoli, i ng Board of Selectmen fen foya, , Vice Chairman 'Gam'ile Anthony, Selle, nar? Richard Schubert, Selectman qj~'- . Page 1 of 1 4 c- (3 c) s Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, April 17, 2008 2:12 PM To: Schena, Paula Subject: FW: Selectman follow-up 1/c BOS From: McNamara, Erica Sent: Thursday, April 17, 2008 11:19 AM To: Hechenbleikner, Peter Subject: Selectman follow-up Hi Peter, Per the question on fradulent IDs, 1 spoke with the one of the ABCC investigators. Although they have not taken an official position on scanners, she emphasized that employee training is the best strategy because a small portion of minors are using fake IDs, a much larger portion are using valid IDs via older siblings or friends. She stated that employees need to see the person in front of them and compare the ID. When they run it through the scanner, the focus is not on matching picture to person. I do not know if any of our stores are using them but I can ask and get back to you. There are a number of companies that do offer these devices, links are below. httr)://www.cardvisor.com/ htto://www.semicron.com/buv-viace.htmi ABCC will be in Reading on May 7th to conduct a 3 hr training on fake IDs and compliance for the police detectives to ensure we have the most accurate info. Best Regards, Erica McNamara, Director Reading Coalition Against Substance Abuse 15 Union Street Reading, MA 01867 Email: Emcnamarana.ci.readina.ma.us Phone: 781.942.6793 4/17/2008 t/cW TRACKING OF LEGAL SERVICES - FY 2008 Monthly Hours I Month Monthly Monthlv Hours Cumulative Available Monthly Monthly Cumulative Available Hours Hours Used vs Remainder $ 1 Cost Remainder Allocated Used Allocated of 112 vear Allocated Used 112 Year July 49.0 70.3 21.30 21.30 223.70 $6,667 $9,522 $9,522 $30,480 August 49.0 20.9 (28.10) (6.80) 202.8 $6,667 $2,885 $12,407 $27,595 September 49.0 47.3 (1.70) (8.50) 155.5 $6,667 $6,399 $18,806 $21,196 October 49.0 26 (23.00) (31.50) 129.50 $6,667 $3,510 $22,316 $17,686 November 49.0 48.8 (0.20) (31.70) 80.70 $6,667 $6,588 $28,904 $11,098 December 49.0 53 4.00 (27.70) 27.70 $6,667 $7,176 $36,080 $3,922 294.00 266.3 27.70 0.00 $40,002 $36,080 $36,080 $3,922 January 49.0 22.4 26.60 (54.30) 239.70 $6,667 $3,024 $39,104 $40,900 February 49.0 29.7 19.30 (73.60) 201.10 $6,667 $4,009 $43,113 $36,891 March 49.0 44.6 4.40 (78.00) 211.60 $6,667 $6,021 $49,134 $30,870 April 49.0 $6,667 May 49.0 $6,667 June 49.0 $6,667 Subtotal 294 96.7 $40,002 $13,054 Total 588.00 363 22.6 $80,004 $49;134 $30,8701 Note - monthly amount used is gross and does not reflect portions of expenses a llocated to enterprise accountsexpense 4/18/2008 some title Page 1 of 4 /-,/G (3 oS Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, April 24, 2008 6:36 PM To: Schena, Paula Subject: FW: MMA STATE BUDGET ACTION ALERT Importance: High I/c Board of Selectmen From: MMA [mailto:tphilbin@mma.org] Sent: Thursday, April 24, 2008 5:42 PM To: Town Manager Subject: MMA STATE BUDGET ACTION ALERT Importance: High a l ~~•t j...;rtM~l`Ta!5GIFl-.i•.sn l Y $:.."°.°L-°.. ~'PoV-a` t2Wl~Nb~YNtrm ~itlttl~]`[d~~[°.N.f:LKb,Y.t9sHSG':a.wa..sem~rasm-~-r Legislative Alert t, Massachusetts Municipal Association The Voice of Cities and Tmvns w^ww.m1na.0rg MMA S TATE B UDGET ACTIONALER1 MMA Legislative Alert 4/24/08 Contact: Tom Philbin 617-426-7272 ext. 121 Massachusetts Municipal Association 4/25/2008 some title MMA STATE BUDGET ACTION ALERT House to Begin Budget Debate on Monday, April 28 Please Call Your Representatives Today Dear Mr. Hechenbleikner, Page 2 of 4 The Massachusetts House of Representatives will begin their deliberations on the fiscal 2009 General Appropriations Act on Monday, April 28th. The House Ways and Means Committee recommendation for fiscal 2008, H. 4700, keeps the promise contained in Local Aid Resolution passed earlier this year to fund Chapter 70, the Lottery distribution, and Additional Assistance at the same levels submitted by the Governor in House 2. Recognizing that the state is facing a $1.3 billion budget gap of its own, the MMA applauds Speaker DiMasi and House Ways and Means Chair Robert DeLeo for their local aid commitment and partnership efforts as embodied in H. 4700. The state is facing serious fiscal challenges, yet it is imperative that the state budget accommodate as much progress as possible for cities and towns, as communities clearly face fiscal distress that snatches or exceeds the state's. The MMA has reviewed the 1512 amendments that have been submitted to H. 4700. We urge you review the priority items listed below, and immediately contact your Representative(s) and ask them to support the following MMA-endorsed amendments that would be very beneficial to local government: Amendment 43. Local Option Meals Tax. Rep. Peter Kocot has filed an amendment that would pen-nit cities and towns to impose a local option meals tax of up to 3%. Amendment 313 & 654. Full Funding for Regional School Transportation. Reps. Patricia Walrath, Denis Guyer and 41 co-sponsors have filed an amendment that would provide full funding for Regional School Transportation at $70AM. This is a $12M increase over fiscal 2008. Amendment 459. PILOT. Rep. Stephen Kulik and 32 co-sponsors have filed an amendment that would provide a $3M increase for PILOT over the level-funded figure contained in H. 4700. Amendment 460. Pothole. Reps. Kulik, Bosley, Guyer, and Donnelan have filed an amendment that would provide $5.5M for the traditional Chapter 70 "Pothole" account. H. 4700 did not provide any funds for this item. Amendment 496 and 1045. Charter School Funding. Reps. Michael Costello and Karyn f I Polito have filed amendments that would limit (in different ways) municipal and school district 4/25/2008 some title Page 3 of 4 Chapter 70 school aid reductions used to pay tuition to charter schools. Amendment 1008. Incentive Aid Grants. Rep. Verga and four others have filed an amendment that would provide $1 M to restore the old and successful Municipal Incentive Aid p Grant Program to help cities and towns find new ways to provide cost-effective municipal ! E services. i Amendment 1122. Room Occupancy Tax. Reps. Turner, Peake and Patrick have filed an i amendment that would extend the local option room occupancy tax to rental cottages, condominiums, and time-shares. Amendment 1415. Telecommunication Loophole Closing. Rep. Carl Scortino and 44 co- sponsors have filed an amendment that would close the telecommunication tax loophole and allow cities and towns to collect personal property taxes of poles, wires, and equipment. Amendment 1146-1151. Special Education. Rep. Barbara L'Italien and 23 co-sponsors have filed a series of six amendments regarding Special Education funding. These amendments would expand the special education "circuit breaker" program by increasing the state share of the costs and by adding transportation to eligible costs. { Amendment 1491. Shannon Grants. Rep. Stephen Canessa and 42 co-sponsors have filed an amendment that would add $4M to the Shannon Grant program for municipal police departments to combat gang violence. The amendment would bring the program up to the $ ISM level contained in House 2. The House will begin their deliberations on Monday, April 28th. That day will be devoted to revenues so it is particularly important to contact your House members regarding the meals tax, telecommunications tax, and the room occupancy tax by Monday morning at the latest. However, we urge to contact your House members on all of the items listed above as soon as possible. If you have any questions please contact the MMA's Legislative Division at any time (617-426- 7272), and ask for Legislative Director David Baier (ext. 120), Deputy Legislative Director John Robertson (ext. 122), or our Senior Legislative Analysts Matt Feher (ext. 123) and Tom Philbin (ext. 121). Thank you very much! 4/25/2008 Forward this email some title Page 4 of 4 This email was sent to townmanager@ci.read ing.ma.us, by tohilbin(&rnma.ora Uadate Profile/Email Address I Unsubscribe I Privacv Policy. Massachusetts Municipal Association One Winthrop Square, Boston Boston M A I 02110 J~ Q 4/25/2008