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Home My WebLink About2008-01-19 Board of Selectmen PacketOFRe9p'y P ,6J9+tNtoRp°4 FY09 Municipal Budfyet Board of Selectmen - January 19th & 26th, 2008 Table of Contents. A. Accounting & Finance Departments B. Library C. Town Manager's Office D. Community Services E. Public Works F. Public Safety (Police, Fire, Dispatch) G. Enterprise Funds Av,enda - Januarv 19th: 8:30 Budget Overview 9:00 Accounting 9:15 Finance 9:45 Police & Dispatch 10:45 Community Services 11:30 Town Manager's Office Agenda - Januarv 26th (tentative): 8:30 Library 9:15 Fire 10:00 Public Works (includes Enterprise Funds) 11:00 Wrap Up Town of Reading FY - 2009 Budget Accounting Budget Summary (Form A) Accounting - 025 Summary: M 1 &M2 Annual Adopted Actual Actual Budget Recommended One year Expenditures Expenditures (Revised) Budget Percent Budoet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Change Salaries and Wages (Form B) 126,948 115,712 131,756 122,917 -6.71% Expenses (Form C) 578 1,228 1,272 1,272 -0.02% Totals 127,527 116,940 133,028 124,189 -6.64% Revenue and Staffino Revenues Staffing 2.5 2.5 2.5 2.5 0.00% Commentarv FY09 Significant Additions: None. Overview: The Accounting Department is responsible for maintaining financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management's decision making process. The Accounting Department ensures that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. Changes: No significant changes are anticipated in accounting department personnel or expenses over the next few years, although we budgeted some additional funds as we may require temporary help and overtime when new financial software is implemented. Outlook: An internal review of the financial software has been completed and we are implementing the new system during FY08 and FY09. This is an integrated system that encompasses accounting, treasury, collection,, payroll, human resources, purchase orders and encumbrancing, billing for water, sewer, storm water and ambulance. Changing systems will involve overtime for clerical employees as we set up the new system and maintain the old. 28-Dec-07 Town of Reading FY - 2009 Budget Accounting Salaries and Wages (Form B) Accounting - 025 Summary: M1 Annual Adopted Actual Actual Budget Recommended One year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanoe Town Accountant 1.0 90,662 1.0 86,678 1.0 88,753 1.0 90,535 2.0% Asst. Town Accountant 0.1 3,840 0.1 3,986 0.1 5,037 .0.1 5,140 2.0% Administrative Assistant 0.6 21,762 0.6 22,628 0.6 23,703 0.6 24,175 2.0% Account Clerk 0.8 24,461 0.8 25,333 0.8 33,475 0.8 26,921 -19.6% Overtime/Temp Position 3,248 3,000 100.0%. Vacation buyback 6,500 0 0.0% Totals 2.5 143,972 2.5 138,625 2.5 157,468 2.5 149,771 -4.9% Source of Funding % % % % Water Fund 3.0% 4,256 4.8% 6,706 6.3% 9,084 6.2% 9,226 Sewer Fund 3.0% 4,256 5.6% 7,824 5.6% 7,990 5.8% 8,642 Electric Fund 5.9% 8,512 6.0% 8,383 6.0% 8,638 6.0% 8,986 General Fund (Form A) 126,948 115,712 131,756 122,917 -6.7% 28-Dec-07 Town of Reading FY - 2009 Budget Accounting Expenses (Form C) Accounting - 025 Summary: M2 Annual Adopted Actual Actual Budget Recommended One year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Equipment/Supplies Supplies 187 374 350 400 14.3% Education Professional Development 474 1,084 900 1,000 11.1% Travel Reimbursement 106 25 300 150 -50.0% Totals 766 1,483 1,550 1,550 .0.0% Source of Fundina % % % % Water Fund 3.0 47 4.8% 74 .6.3% 98 6.2% 95 Sewer Fund 3.0 47 5.6% 87 5.6% 87 5.8% 89 Electric Fund 6.0 94 6.0% 94 6.0% 93 6.0% 93 General Fund (Form A) 578 1,228 1,272 1,272 0.0% . 28-Dec-07 Town of Reading FY - 2009 Budget Finance Budget Summary (Form A) Elections & Registration - 052 Summary: N1 &N2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 12,152 35,665 18,885 46,575 146.6% Expenses (Form C) 22,722 40,702 24,700 28,956 17,2% Totals 34,874 76,367 .43,585 75,531 73.3% Revenue and Staffina Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY09 Significant Additions: None, except for the frequency of elections, Overview: Three different elections are scheduled for FY09, compared to one in FY08. Changes: None. Outlook; These costs will vary directly with the amount of elections expected to be held in any fiscal year. Other costs are high for advertising warrants, and for advertising the bylaws and other actions of Town Meeting. Additional expenses include rental of laptop with election results programming. The Help America Vote Act (HAVA) requires a handicapped accessible voting machine - one per polling place. 2-Jan-08 Town of Reading FY . 2009 Budget Salaries and Wages (Form B) Classification Registrars Census Elections Town Meeting Totals Source of Fundino General Fund (Form A) Finance Elections & Registration - 052 Summary: N1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae 1,612 1,550 1,700 1,750 2.9% 1,012 850 1,000 1,000 0.0% 8,575 32,265 14,885 42,525 185.7% 954 1,000 1,300 1,300 0.0% 0.0 12,152 0.0 35,665 0.0 18,885 0.0 12,152 35,665 18,885 46,575 146.6% 46,575 146.6% 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Finance Elections & Registration - 052 Summary: N2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Equipment & Supplies Advertising 5,318 7,000 8,000 9,000 12.5% Postage 725 740 700 800 14.3% Election change of address 3,700 0 0 0.0% Elections Supplies 12,736 0 0 0.0% Additional cost for HAVA 1,000 0 0 0.0% Outsourced Contractual Services: Census 5,116 4,800 5,000 6,000 20.0% Elections 7,159 12,043 8,500 16,000 88.2% Town Meeting 4,405 6,225 6,500 7,500 15.4% Totals 22,722 48,244 28,700 39,300 36.9% Source of Fundina % % % % State Grant 7,542 4,000 10,344 158.6% General Fund (Form A) 22,722 40,702 24,700 28,956 17.2% 2-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Finance Finance Committee - 021 Summary: N3 & N4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 405 694 0 0 0.00% Expenses (Form C) 39,350 42,901 41,960 43,612 3.94% Totals 39,755 43,595 41,960 43,612 3.94% Revenue and Staffina Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY09 Significant Additions: None Overview: The Finance Committee budget is primarily for the Reserve Fund. This figure is suggested to increase from $150,000 to $175,000 in FYI 0 and to $200,000 in FYI 1. This increase will be the first in several years to reflect the increased costs of large unexpected expenses, such as the library elevator repairs in FY07. Changes: The cost of the recording secretary will now be fully absorbed by the general finance budget, Previously, the cost was shared with Community Services and this budget. Outlook: The cost of the audit reflects the multi-year agreement for the audit, following the bid process conducted by the Audit Committee. 2-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Finance Finance Committee - 021 Summary: N3 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Recording Secretary 405 694 0 0 (moved to General Finance OT in FY08) Totals 0.0 405 0.0 694 0.0 Source of Fundina % % % $ $ $ General Fund (Form A) 405 694 0 0.0 0 0 0.0% $ 0 2-Jan-08 0.0% Town of Reading FY - 2009 Budget Expenses(Form C) Classification Education Professional Development Outsourced Financial Audit Totals Source of Fundina Water Fund Sewer Fund Electric Fund General Fund (Form A) Finance Finance Committee - 021 Summary: N4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae 250 255 .500 500 0.0% 46,000 50,000 50,000 52,000 4.0% 46,250 50,255 50,500 52,500 5% 2,300 5% 2,292 6% 3,187 6.2% 3,234 5% 2,300 5% 2,674 6% 2,828 5.8% 3,029 5% 2,300 5% 2,388 5% 2,525 5.0% 2,625 39,350 42,901 41,960 43,612 2-Jan-08 4.0% 3.9% Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budget Summarv FY - 2006 Salaries and Wages (Form B) 125,649 Expenses(Form C) 31,010 Totals 156,659 Revenue and Staffing Revenues Staffing 2.0 Commentarv FY08 Significant Additions: None. Finance Assessment. 031 Summary: N5 & N6 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 130,363 140,350 146,817 4.61% 36,194 15,400 11,000 -28.57% 166,557 155,750 157,817 1.33% 2.5 2.5 2.5 0.00% Overview: Economic development in the Town continues to strain resources in this division. Because of recent activity in both commercial and residential property, the number and complexity of building permit inspections have increased. Changes: The Assessors hired a new part-time Associate Appraiser in FY2006 in order to keep up with the State's requirement for additional real estate data recollection and to maintain assessment information in compliance with the Department of Revenue's guidelines. In FY07, the personal property recollection requirement was met with an outside consultant. Outlook: The Board of Assessorshas deferred their recommendation that the part-time Associate Appraiser position become a full-time position this year, in light of the challenging FY09 budget. A full-time position may eliminate the need for outside resources, and allow for a more updated personal property inventory leading to better annual collections, 18-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Appraiser Assistant Appraiser Associate Appraiser Totals Source.of Fundina General Fund (Form A) Finance Assessment - 031 Summary: N5 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae 1.0 70,149 1.0 71,838 1.0 73,485 1.0 74,953 2.0% 1.0 55,500 1.0 39,714 1.0 45,865 1.0 45,864 0.0% 0.5 18,812 0.5 21,000 0.5 26,000 23.8% 2.0 125,649 2.5 130,363 2.5 125,649 130,363 140,350 2.5 146,817 140,350 $ 146,817 5-Jan-08 4.6% 4.6% Town of Reading FY - 2009 Budget Finance Expenses (Form C) Assessment - 031 Summary: N6 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Equipment & Supplies Equipment Maintenance / Reoair 1,500 1,600 1,800 2,000 11.1% General Supplies 461 757 1,000 1,000 0.0% Informational Hearings 5,000 0 0.0% Pers. Prop. Cost Tables Education Publications / Subscriptions 1,511 1,507 1,100 1,500 36.4%. Travel Reimbursement 1,501 1,094 1,500 1,500 0.0% Outsourced Personal Property Recollection 26,086 Appraisal Services 26,038 5,000 5,000 5,000 0.0% Recording Fees 150 Totals 31,010 36,194 15,400 11,000 -28.6% Source of Fundino, % % % % General Fund (Form A) 31,010 36,194 15,400 11,000 -28.6% 5-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Finance Human Resources - 042 Summary: N7 & N8 Annual Adopted Budoet Summarv Salaries and Wages (Form B) Expenses(Form C) Totals Actual Actual Budget Recommended One year Expenditures Expenditures (Revised) Budget Percent FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe 47,508 47,989 49,180 51,173 4.05% 14,821 18,217 40,856 21,577 -47.19% 62,329 66,206 .90,036 72,750 -19.20% Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 Commentarv FY09 Significant Additions: None. 1.0 0.00% Overview: The Human Resources Division provides support for both the Town and School employees, as well as retirees. These services include retirement benefits, medical benefits, financial and other personnel matters: Changes: Expenses such as Advertising and Medical Services are primarily driven by the turnover of employees. Implementation of a new human resources and payroll system will occur in FY09, and may require some overtime for HR staff, funded in the general Finance budget, Outlook: The Town has had increasing difficulty in hiring replacements caused by staff turnover (especially retirements of long-serving employees). A pay & classification study was funded at the November 2007 Town Meeting for non-union Town & School positions. This outside study should be conducted at least every ten years. 17-Jan-08 Town of Reading FY - 2008 Budget Salaries and Wages (Form B) Finance Human Resources - 042 Summary: N7 Actual Actual FTE Expenditures FTE Expenditures FTE Classification # FY - 2006 # FY - 2007 # $ $ Human Resources Admin. 1.0 58,940 1.0 61,055 1.0 Annual Adopted Budget (Revised) FTE FY - 2008 # $ 63,795 1.0 Recommended One Year Budget Percent FY - 2009 Chanoe 66,398 4.1% Totals 1.0 58,940 1.0 61,055 1.0 63,795 1.0 66,398 41% Source of Fundina % % % % Water Fund 5% 2,722 5% 2,931 6% 4,025 6.2% 4,090 Sewer Fund 5% 2,722 6% 3,419 6% 3,573 5.8% 3,831 Electric Fund 10% 5,988 11% 6,716 11% 7,017 11.0% 7,304 General Fund (Form A) 47,508 47,989 49,180 51,173 4.1% 2-Jan-08 Town of Reading FY - 2008 Budget Finance Expenses (Form C) Human Resources - 042 Summary: N8 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Outsourced Advertisinq 8,655 6,366 9,000 10,000 11.1% Medical Services 8,118 12,467 8,000 13,000 62.5% Printing 650 1,103 1,000 1,500 50.0% Consulting Services (300) Pay-in-Class Study (Town/School) 25,000 0 -100.0% Totals 17,123 19,936 43,000 24,500 -43.0% Source of Fundino % % % % Water Fund' 7% 1,151. 4% 793 3% 1,136 6.2% 1,509 Sewer Fund 7% 1,151 5% 926 2% 1,008 5.8% 1,414 Electric Fund General Fund (Form A) 14,821 18,217 40,856 21,577 -47.2% 2-Jan-08 Town of Reading FY • 2008 Budget Finance Budget Summary (Form A) Technology • 045 Summary: N9 & N10 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Salaries and Wages (Form B) 113,923 140,537 152,273 151,143 -0.74% Expenses (Form C) 138,214 118,405 143,622 147,719 2.85% Totals 252,137 258,942 295,895 298,862 1.00% Revenue and Staffna Revenues Staffing 2.5 3.0 3.0 3.0 0.00% Commentanr FY09 Significant Additions: New financial software annual fees will be about $50,000 for FY09, and will increase again in FY10 as the implementation of new technology is phased in. Overview: The Technology Division regularly interacts with all aspects of Reading'sTown government. It provides centralized computer network and telecommunications services, as well as distributed software and personal computer support. In addition, this division also provides extensive GIS mapping support for a wide variety of uses within the Town. Purchases of personal computers for all municipal departments is centralized in this budget - previously these items had been variously categorized as capital or expenses. Changes: The telephone budget reflects the actual cost, plus upgrades to the public works garage. Additional work on the west side fire station and backup connectivity to the High School are desirable but not included in this budget. An increase in contractual services will allow additional modules for the new web site. Outlook: The technology division has seen substantial increases in workload over the past few years, as personal computers have become distributed throughout the Town departments,. and new technology is implemented. A broad technology review across the entire Town is needed, as great synergies between Town, School and RMLD technology efforts could be realized. Additional technology staffing will be needed if the new technologies are to be used to their full extent. For FY09, continued use of OT will be required as the new financial software is impimented. Additional staffing will be proposed once the new technology environment can pinpoint the exact requirements of the new staff for the FY10 budget. 18-Jan-O8 Town of Reading FY - 2008 Budget Finance Salaries and Wages (Form B) Technology - 045 t Summary: N9 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Technology Administrator 1.0 70,149 1.0 71,838 1.0 73,485 1.0 74,953 2.0% Technology Coordinator 1.0 56,180 1.0 61,237 1.0 60,840 1.0 63,286 4.0% GIS Coordinator 0.5 27,801 1.0 53,801 1.0 56,200 1.0 58,471 4.0% OT 15,000 15,600 4.0% Totals 2.5 154,130 3.0 186,876 3.0 205,525 3.0 212,309 3.3% Source of Fundino % % % % Water Fund 10% 15,464 9% 16,366 12% 22,158 11.3% 23,906 Sewer Fund 10% 15,464 10% 16,940 10% 19,662 10.6% 22,399 Electric Fund 6% 9,279 6% 11,033 6% 11,432 7.0% 14,862 General Fund (Form A) 113,923 140,537 152,273 71.2% 151,143 -0.7% 2-Jan-08 Town of Reading FY - 2008 Budget Finance Expenses (Form C) Technology - 045 Summary: N10 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Equipment & Supplies Equipment 13,000 8,549 40,000 50,000 25.0% Maintenance of Equipment 3,992 7,314 11,500 12,500 8.7% General Supplies 23,884 21,546 25,000 25,000 0.0% GIS Supplies 4,412 4,625 7,000 10,000 42.9% Outsourced Telephone 86,605 78,751 85,000 70,000 -17.6% Computer License Fees 12,900 15,130 20,000 20,000 0.0% Contractual Services 11,899 13,696 12,000 20,000 66.7% MUNIs annual fees 50,000 100.0% Totals 156,692 149,611 200,500 257,500 28.4% Source of Fundina % % % % Water Fund 5% 7,265 5% 12,799 12% 23,667 11.3% 28,995 Sewer Fund 5% 7,265 5% 14,812 10% 21,001 10.6% 27,166 Electric Fund 3% 3,948 3% 3,595 6% 12,210 7.0% 18,025 Accommodated Costs - MUNIs 13.8% 35,595 General Fund (Form A) 138,214 118,405 143,622 147,719 2.9% 2-Jan-08 Town of Reading FY - 2009 Budget Finance Budget Summary (Form A) . Town Clerk - 051 Summary: N11 &N12 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Salaries and Wages (Form B) 57,316 77,917 100,557 104,609 4.03% Expenses (Form C) 1,216 1,125 1,500 1,600 6.67% Totals 58,532 79,042 102,057 106,209 4.07% Revenue and Staffina Revenues Staffing 1.0 1.5 2.0 2.0 0.00% Commentarv FY09'SignificantAdditions: None. Overview: Contractual services now includes maintaining the time stamp machine, binding, rental of a safe deposit box, printing of annual reports for internal use, meeting postings, printing violation tickets, dog tags, F&WL license holders. Outlook: Electronic document storage is being examined in conjunction with the redesign of the Town's website, and the examination of a new finance and accounting system. 28-Dec-07 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Town Clerk Assistant Town Clerk Totals Source of Fundino General Fund (Form A) Finance Town Clerk - 051 Summary: N11 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanoe 1.0 57,316. 1.0 59,417 1.0 62,053 1.0 64,558 4.0% 0.5 18,500 1.0 38,504 1.0 40,050 4.0% 1.0 57,316 1.5 77,917 2.0 100,557 2.0 104,609 4.0% 57,316 77,917 100,557 104,609 28-Dec-07 4.0% Town of Reading FY - 2009 Budget Expenses (Form C) Classification Outsourced Contractual Services Totals Source of Fundin4 General Fund (Form A) Actual Expenditures FY - 2006 1,216 Finance Town Clerk - 051 Summary: N12 Annual Adopted Actual Budget Expenditures (Revised) FY - 2007 FY - 2008 1,125 1,500 Recommended One Year Budget Percent FY - 2009 Chanoe 1,600 6.7% $ $ $ 1,216 1,125 1,500 % % % %U 1,216 1,125 1,500 1,600 6.7% 1,600 6.7% 28-Dec-07 Town of Reading FY - 2009 Budget Budget Summary (Form A) Finance General - 035 Summary: N13 & N14 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budget Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 323,381 357,009 340,479 352,177 3.44% Expenses (Form C) 59,896 52,993 64,760 69,812 7.80% Totals 383,277 410,002 405,239 421,989 4.13% Revenue and Staffina Revenues 43,856 45,000 2.61% Staffing 10.1 10.6 9.9 10.0 1.01% Commentarv FY09 Significant Additions: None. Overview: The Finance.Department supports a wide variety of financial and administrative functions. The Assistant Town Manager/Finance Director is engaged in oversight of all financial functions, strategic planning, financial analysis, budget co-ordination and special projects. The Treasurer/Collector is responsible for providing the cash for all Town and School operations and for all borrowing and investing activities, as well as collecting all taxes and other charges. The support staff are designed to be flexible and experienced in many functions (Assessments, Collections, Human Resources, Town Clerk, Finance and Accounting) as work flows vary throughout the year. Changes: Overtime has been increased to allow for significant training during the implementation of the new financial software. Tax title expenses have increased as the amount of foreclosures has risen. Outlook: The day-to-day work of the Finance division will change significantly during the next two years. No proposed changes for FY09 staffing are included in this budget, although future changes in job responsibilities may impact the budget in FY10. A long-term goal of the department is to offer more electronic customer interaction opportunities. 2-Jan-08 Town of Reading FY - 2009 Budget Finance Salaries and Wages (Form B) General - 035 Summary: N13 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Finance Director/Asst. TM 1.0 64,234 1.0 76,967 1.0 80,415 1.0 83,644 4.0% Treasurer/Collector 1.0 .58,878 1.0 61,620 1.0 64,324 1.0 66,927 4.0% Asst. Treas./Asst. Collector 79,711 2.0 81,628 2.0 86,561 2.0 90,084 4.1% Administrative Assistants 3A 36,410 1.0 43,328 1.0 34,457 1.0 35,705 3.6% Administrative Secretary 0,6 19,937 1.6 47,445 1.0 34,022 1.0 35,392 4.0% Clerks 4.5 146,530 4.0 112,831 3.9 121,527 4.0 129,645 6.7% Overtime 1,700 14,000 15,000 7.1% Sick leave & vacation buyback 16,834 Totals 10.1 407,399 10.6 440,653 9.9 435,306 10.0 456,397 4.8% Source of Fundina % % % % Water Fund 6% 24,093 5% 20,931 7% 28,897 6.6% 30,247 Sewer Fund 6% 24,093 6% 24,400 6% 25,645 6.2% 28,333 Electric Fund 9% 35,832 9% 38,313 10% 40,285 10.0% 45,640 General Fund (Form A) 323,381 357,009 340,479 352,177 3.4% 2-Jan-08 Town of Reading FY - 2009 Budget Finance Expenses (Form C) General - 035 Summary: N14 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Equipment & Supplies Postage 26,175 31,778 33,000 34,500 4.5% General Supplies 21,650 7,132 6,900 7,500 8.7% Education Professional Development 5,964 6,998 9,000 10,000 11.1% Travel Reimbursement 417 219 1,000 .1,000 0.0% Outsourced Banking Services 13,076 12,388 20,000. 20,000 0.0% Tax Title Services 11,842 9,660 13,500 17,500 29.6% Totals 79,124 68,175 83,400 90,500 8.5% Source of Fundino % % % % Water Fund 8% 6,170 5% 3,799 7% 5,680 6.6% 6,009 Sewer Fund 8% 6,170 6% 4,429 6% 5,037 6.2% 5,629 Electric Fund 9% 6,888 10% 6,954 10% 7,923 lo.o% 9,050 General Fund (Form A) 59,896 52,993 64,760 69,812 7.8% 2-Jan-08 OQF~~R\eq~~Y r0\ O IWORtp4~~ Town of Reading - Finance and Accounting Departments To: Board of Selectmen. From: Bob LeLacheur, Assistant Town Manager/Finance Director Gail LaPointe, Town Accountant ♦ Overview o FY08 budgets $1.4 million; 23 regular employees o Retirement; Accounting; Human Resources; Technology; Assessment; Town Clerk & Elections; Collectors; Treasury ♦ Customer base o Collections, Assessing and Town Clerk serve residents o Payroll, HR and Retirement serve employees including . School Department and Reading Municipal Light Department o Technology and Accounting serve every department within the town including the School Department and RMLD ♦ Challenges o Implement new technological work environment ■ Wide Area Network & data center ■ MUNIS financial platform ■ Document storage & retrieval ■ Changes to many current practices ® Maintain customer service while technology changes o Hiring and keeping qualified employees ■ Town-wide pay & class study ■ `One work environment suits all' ■ Professional development o Keeping up the reporting requirements of new legislation ■ Teacher Deferred compensation plan changes ■ Pension Protection Act of 2006 ■ Mass Health Care Reform Law ♦ Accomplishments o Responsive customer service o Financial planning & management, bond ratings upgrade o Technology planning & implementation o Maintain service levels amidst employee turnover Division/ Job Key Budget Function FTE Employees (Town) Customers Functions Gen Fund Dept Head - 1.0 Gail LaPointe 2 School; Town; Financial $120k Accounting RViLD Oversight Retirement 1.0 Colleen Loughlin 2 Retirees; Town; Record, Pension RMLD calculate and assessment report all retirement data Accounting 1.6 Lisa O'Brien 11 School; Town; Record and $120k Marie Miles 10 RMLD report financial transactions Dept Head = 0.5 Bob LeLacheur 2 All Depts; Mgmt & $1.25mil Finance BCCs; Public Planning Human 2.0 Carol Roberts 14 School; Town; Benefits; $120k Resources Petra Clement 4 RMLD hiring; labor relations Technology 3.0 Bill Connors 22 Town; RMLD; LAN; WAN; $315k Kevin Furilla 5 Schools equipment; Kim Honetschlager 3 software; training Assessment 3.5 Dave Billard 15 Public R/E; pers. $200k Patricia Sullivan 1(3) prop.; excise: Penni Dudley 1(2) assess/defend Scott Morrison I /abate Town Clerk & 2.9 Cheryl Johnson 11 Public Elections, $170k Elections Julie Rodger 1 official public Joan Peterson 18 records Marie Cleary 10 Collectors 4.5 Nancy Heffernan 2(3) Public; RMLD Cash $160k Beth Licari 2(13) collections & Janine Brussard 4 controls Theresa Galasso 1 Joanne Fitzpatrick 1 Treasury 1.5 Nancy Heffernan 2(3) Schools; RMLD; Cash Mgmt; $95k Peggy Campbell 2(26) Town Payroll FINCOM I ( I $190k Town of Reading FY - 2009 Budget Library Budget Summary (Form A) Library - 611 Summary: P1 & P2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budoet Summary FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Salaries and Wages.(Form B) 749,744 816,913 872,976 905,376 3.71% Expenses(Form C) 201,683 232,143 254,905 259,851 1.94% Totals 951,427 1,049,056 1,127,881 1,165,227 3.31% Revenue and Staffina Revenues Staffing 17.4 19.7 19.7 19.7 0.00% Commentary FY09 Significant Additions: None New: Based on the results of the 2007 community survey, LibraryTrustees have identified opening the library on Sunday afternoons as their first priority. Reading residents overwhelmingly supported Sunday afternoons as an important time for the library to be open. 56% of residents ages 40 to 59 and 55% of residents with children under 18 would visit the library more often if it were open on Sundays. Trustees are using the valuable results of the community survey in their continuing efforts to restore the full library schedule that was reduced due to budget constraints in 2001. Two options are available for Sundays depending on funding: Option A: Sundays, 1-5 p.m., Sept 7 - June 14 $66,306 Option B: Sundays, 2-5 p.m., Oct 5 - May 23 $38,679 Overview: This is a level-services budget. Salaries are set at 2% COLA plus steps where appropriate; one-extra work day in 09 adds .004%. Expense increases are: $9340 for books, to maintain compliance with State Aid program which requires a 15% total budget expenditure on books. $4000 in Office Supplies, due to major increases in expense of paper for printers & copiers that are used by public & staff. $900 for professional development, as training needs across all staff levels continue to increase with new technologies. $8000 for programs (not funded). The library expends over $20,000 annually on programs that serve children, adults, and teens. Most of the funding has come from the Friends of the Library, who are now finding it harder to raise that level of income annually. Other sources of funds for programs are individual donors and memorial gifts, which are also down this year from previous levels. Changes: Expense decreases are: $4294 for NOBLE network charges due to our cancelling service agreement with their technicians. $-5000 for Equipment as the'FY08 amount of $13,500 was for over one-and-one-half years' worth of technology expenditures. Outlook: If theFY09 library budget was reduced (depending on the magnitude) - the Library Trustees would be asked to consider various service-reduction options that would include reduced operating hours (Saturday afternoons; one or two evenings or earlier closing times elsewhere during the week); possible early closing of children's department more than one evening a week; summer weekend hours; or elimination of two or more part-time positions. Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Library Library - 611 Summary: P1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Director 1.0 68,666 1.0 72,774 1.0 76,041 79,387 4.4% Assistant Director 1.0 56,180 1.0 58,247 1.0 62,664 65,421 4.4% Technical Secretary 0.7 23,836• 0.7 24,770 0.7 26,064 26,898 3.2% Division Heads 4.0 198,226 4.0 207,362 4.0 218,672 226,982 3.8% Librarians 4.2 220,615 5.1 263,856 5.1 278,157 287,893 3.5% Senior Library Associate 0.7 22,441 0.6 23,057 0.6 24,224 24,999 3.2% Library Associates 0.7 23,163 0.7 23,112 0.7 27,021 28,209 4.4% Senior Library Technician 0.4 12,417 0.5 12,848 0.5 14,843 15,318 3.2% Library Technicians 2.4 83,929 3.4 89,936 3.4 93,737 97,486 4.0% Pages 2.3 40,272 2.7 40,951 2.7 48,248 50,371 4.4% Pages inc min.wage 5% 2,412 100.0% Sick Leave Buy Back One add'I workday FY08 3,305 0 -100.0% (x.0038) Totals Source of Fundina General Fund (Form A) $ $ 17.4 749,744 19.7 816,913 $ $ 749,744 816,913 19.7 872,976 19.7 905,376 $ 872,976 $ 905,376 5-Jan-08 3.7% 3.7% Town of Reading FY - 2009 Budget Library Expenses (Form C) Library - 611 Classification Equipment & Supplies Materials Circulation Supplies Office Supplies Equipment Maintenance Equipment Education Professional Development Travel Reimbursement NOBLE Programs - requested $8,000 Totals Source of Fundino General Fund (Form A) Summary: P2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent FY - 2006 FY - 2007 FY - 2008 FY - 2009 Change 138,747 158,269 167,160 176,500 5.6% 5,615 8,700 8,700 0.0% 13,138 7,989 6,225 10,225 64.3% 547 3,454 3,810 3,810 0.0% 13,500 8,500 -37.0% 2,542 3,500 2,600 3,500 34.6% 759 1,700 2,135 2,135 0.0% 45,951 51,616 50,775 46,481 -8.5% 201,683 232,143 254,905 259,851 1.9% ova 201,683 232,143 254,905 259,851 1.9% 5-Jan-08 Reading Public Library Selectmen and Department Heads Meeting January 2, 2008 7:00 p.m. Organization The Reading Public Library Board of Trustees is composed of six elected representatives who serve two-year terms. The Staff is composed of seven full time librarians, nine part- time librarians, fifteen part-time library associates and technicians, and eleven library pages totaling 42 staff members. FTE total is 19.2. There are four divisions: Reference Division Division Head MLS Staff Librarians 5.3 FTE (Five part-time MLS Librarians) Young Adult Librarians 1.4 FTE (Two part-time MLS Librarians) Circulation Division Head MLS Library technicians 3.5 FTE (Eleven part-time) Pages 1.2 FTE (Five part-time) Administration Director MLS Assistant Director MLS Technical Secretary (half-time) Children's Division Division Head MLS Children's Librarians 1.77 FTE (Three part-time MLS Librarians) Library Associate .6 FTE Pages 1.0 FTE (Four part-time) Technical Services Division Head MLS Library Associates 1.0 FTE (Two part-time) Pages .4 FTE (Two part-time) Overview . The Reading Public Library : • Anticipates the changing needs of the community • Seeks innovative ways to provide for and enhance the intellectual, civic, cultural, and leisure life of all people in the community • Documents, collects, and preserves the history of the community • Teaches people of all ages how to use and evaluate electronic and print resources Through its collections, programs, and outreach activities, the library supports and encourages reading and learning, and personal growth and development. In 2006: • 403,896 Circulation - First in MA Northeast Region Pop. Group E Libraries • 16,992 Children's Program Attendance - First in Northeast Region • 127,503 Books, Audio, and Video Holdings • 1,324,770 Website hits Customer Base The Reading Public Library serves the community from birth through old age. 17,930 Reading residents have current library cards. Using a national consulting firm, the library conducted a community-wide survey in 2007. A response rate of 20% led to the following customer profile: • 88% of residents visited in past year; 75% visit once a month or more • 93% of library users borrow books; 58% of library users borrow dvds or a-v materials • 99% of library patrons expressed satisfaction with service received Challenees • Space constraints, constant and overdue repairs and structural problems, lack of flexibility in stacks arrangements, inadequate parking, lack of study rooms, and electrical and cabling infrastructure limitations challenge the library to provide 21St century service in a 19"' century facility. • Keeping up with the "Learning Curve" - increasing demand on staff for technological expertise without reduction in traditional reference and subject specialization knowledge base. Professional Development requirements are growing exponentially without any increase in funding or training time. • Low Salaries. Recruiting and retaining new librarians in increasingly difficult for public libraries who face tough competition from colleges, schools, and the private sector, where salaries and benefits are more competitive for comparable positions requiring comparable Master's degrees. Emer2in2 Trends/Environmental Scan • Faster! Better! More! Expectations of quick turnaround and convenience create skyrocketing demands for quality and quantity • New formats require continuous collection updates and duplication: vhs: dvds; tapes: cds; print: online subscription services, etc. • Growing local demand for Parent education and Early Literacy training activities • Increasing complexity of everyday life • Budget reductions that lead to state decertification have local ramifications • Core values of intellectual freedom, universal access, and an educated and informed public are central to public libraries and increasingly challenged Recent Accomulishments • Expanded popular programs for adults through grants and private donations • Newly refurbished Teen Spot and services to teens through federal grant • Upgraded public computers and training lab furnishings through combined public/private funds • Expanded services for pre-school children and parents • Website redesign and enhancements accomplished in-house at no cost • Digitization and increased remote access to local history materials (ongoing) Town of Reading FY - 2009 Budget Town Manager's Office Budget Summary (Form A) Town Manager = 012 Summary: Q1 &Q2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budoet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 167,600 173,616 175,170 180,643 3.12% Expenses (Form C)' 67,711 55,646 74,050 77,400 4.52% Totals 235,311 229,263 249,220 258,043 3.54% Revenue and Staffino Revenues Staffing 2.9 2.9 2.9 2.9 0.00% Commentarv FY09 Significant Additions: None Overview: The Town Manager oversees the day-to-day operation of the Town, in pursuit of the stated Goals of the Board of Selectmen, and in a manner consistent with the adopted Values of the Board of Selectmen. Changes: This position needs to be flexible enough to continue to address the routine functions of the position and to also be able to respond to emerging circumstances. Major known "projects" for FY 2008 continuing into FY 2009 include: Addressing the future of the Addison Wesley]Pearson property Pursuing additional Economic Development opportunities Developing a process to address downtown parking issues Other changes: -Increase in the cost of paper -The flags have been moved to the Fire Department budget -The flexible account has been moved out of capital and into this account Outlook: The charge of a portion of the Town Manager's salary to the water and sewer enterprises reflects the proportion of the total prior year's Town budget accounted for by the water and sewer budgets. 2-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Actual FTE Expenditures FTE Classification # FY - 2006 # Town Manaqer 1.0 114,439 1.0 Office Manager 1.0 48,096 1.0 Administrative Secretary 0.5 19,976 0.5 Temp Position 0.4 3,837 0.4 Overtime / Out of Grade 3,100 Town Manager's Office Town Manager - 012 Summary: Q1 Annual Adopted Actual Budget Recommended One Year Expenditures FTE (Revised) FTE Budget Percent FY - 2007 # FY - 2008 # FY - 2009 Chanae 117,420 1.0 120,900 1.0 124,527 3.0% 49,862 1.0 52,070 1.0 54,164 4.0% 19,361 0.5 18,875 0.5 19,648 4.1% 4,517 0.4 4,863 0.4 4,400 -9.5% 5,000 5,000 4,800 -4.0% Totals 2.9 189,448 2.9 196,160 2.9 201,708. 2.9 207,539 2.9% Source of Fundina % % % % Water Fund 4.8% 9,112 8.9% 10,450 7.0% 14,061 6.7% 13,886 Sewer Fund 6.7% 12,736 10.3% 12,094 6.2% 12,477 6.3% 13,010 General Fund (Form A) 167,600 173,616 175,170 180,643 3.1% 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Classification Equipment & Supplies- Photocopy Equipment Maintenance of Equipment Postage Advertising Printing & Stationery Flags for downtown display Education Professional Development Cost of annual retreat Town Manager's Office Town Manager - 012 Summary: Q2 Actual Actual Expenditures Expenditures FY - 2006 FY - 2007 18,601 14,768 5,559 1,786 24,628 20,035 80 74 6,689 3,481 12,155 13,544 1,957 Flexible Account Totals Source of Fundino General Fund (Form A) 67,711 67,711 55,646 $ 55,646 Annual Adopted Budget Recommended One Year (Revised) Budget Percent FY - 2008 FY - 2009 Chanoe 18,750 20,000 6.7% 1,000 1,000 0.0% 32,500 30,000 -7.7% 500 100 -80.0% 5,000 4,500 -10.0% 1,000 in FD budget -100.0% 8,300 9,800 18.1% 2,000 2,000 0.0% 5,000 10,000 100.0% Add'I 5k in capital 74,050 77,400 4.5% % 74,050 77,400 2-Jan-08 4.5% Town of Reading FY - 2009 Budget Budget Summary (Form A) Town Manager's Office Selectmen - 011 Summary: Q3 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budoet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Change Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 2,386 3,083 2,600 . 2,600 0.00% Totals 2,386 3,083 2,600 2,600 0.00% 'Revenue and Staff !no Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY09 Significant Additions: None Overview: The Board of Selectmen hires the Town Manager, Town Accountant, and Town Counsel. They provide the vision and leadership to guide Town Government to act in a manner consistent with their adopted Values in the pursuit of their stated Goals. Changes: The expense budget remains the same. Outlook: All other aspects of this budget remain as for previous budgets. 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Classification Advertising Supplies Other Expenses Totals Source of Fundina % General Fund (Form A) Actual Expenditures FY - 2006 2,310 76 2,386 $ 2,386 Town Manager's Office Selectmen -011 Summary: Q3 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 2,108 1,900 1,900 0.0%a 121 200 200 0.0% 855 500 500 0.0% 3,083 2,600 2,600 0.0% p~0 $ $ $ 3,083 2,600 2,600 0.0% 2-Jan-08 Town of Reading FY - 2009 Budget Town Manager's Office Budget Summary (Form A) Law - 041 Summary: Q4 Annual Adopted Actual Actual. Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 61,627 71,370 73,000 78,000 6.85% Totals 61,627 71,370 73,000 78,000 6.85% Revenue and Staffina Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY08 Significant Additions: FY 2007/FY 2008 is the year that labor negotiations take place for the term beginning July 1, 2007 (FY 08). It is customary for labor counsel costs to be somewhat higher in the year of negotiations. The figures for Town Counsel reflect the FY 2008 year-to-date expenses, increased by an agreed-upon $5 per hour increase. Overview: The rate for Town Counsel ($140) reflects the rate per the proposal as accepted by the Board of Selectmen, The budget also reflects the offset of a portion of the expense by the water/sewer enterprise. Changes: None. Outlook: There are no known major legal issues coming up in FY 2009. Since the change of Town Counsel and the completion of major issues such as the landfill closure, legal costs have stabilized at a . somewhat lower level than previously. This budget does not allow for the cost of any major litigation, and none is currently anticipated. 2-Jan-08 Town of Reading FY - 2009 Budget Town Manager's Office Expenses (Form C) Law - 041 Summary: Q4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Town Counsel (Q15) 55,115 80,290 80,000 84,000 5.0% Labor Counsel (Q16) 9,522 11,054 10,000 12,000 20.0% Special Counsel Other Expenses 8,989 26 Totals 73,627 91,370 90,000 96,000 6.7% Source of Fundino % % % % water/sewer enterprise 16.3% 12,000 0.0% 0.0% water enterprise 19.7% 18,000 16.7% 15,000 16.1% 15,500 sewer enterprise 2.2% 2,000 2.2% 2,000 2.6% 2,500 General Fund (Form A) 61,627 71,370 73,000 78,000 6.8% 2-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Town Manager's Office Insurance - 850 Summary: Q5 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 319,561 326,934 304,101 320,453 5.38%a Totals 319,561 326,934 304,101 320,453 5.38% Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY08 Significant Additions: Overview: This budget is for all property and casualty insurance for all departments of the Town including schools, but not including the RMLD. Coverage includes professional liability, auto, umbrella, and all other coverage's. Changes: The faithful performance bonds amount of $2000 has been added to the P&C Insurance Premium line. Our property deductible was changed from $500 to $2500 resulting in a savings of $17,000 in the premium. The claims/deductible line has been increased to cover the increased deductible amount. Outlook: Stable, depending on what additional buildings or vehicles are added to the policy. 2-Jan-08 Town of Reading FY -2009 Budget Town Manager's Office Expenses (Form C) Insurance - 850 Summary: Q5 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae P&C Insurance Premiums 323,051 348,765 335,446 348,353 3.8% Claims/Deductibles 15,000 (842) 10,000 15,000 50.0% Administration Faithful Performance Bonds 1,500 Totals 339,551 347,923 345,446 363,353 5.2% Source of Fundina % % % % water enterprise 2.0% 6,624 2.0% 6,955 11.8% 40,755 11.6% 42,300 sewer enterprise 13,366 4.0% 14,034 0.2% 590 0.2% 600 additional payments 0.0% 0.0% General Fund (Form A) 319,561 326,934 304,101 320,453 5.4% TM voted $345,446 2-Jan-08 Reading Town Manager's Office Selectmen and Department Heads Meeting December 8, 2007 9am -12pm Brief Overview: • Head Cheerleader for the Community and its government • Support for Board of Selectmen - agendas/minutes, policies, licensing, traffic regulations • Support for Town Meeting - warrant, warrant report, motions, follow-up • Management of Legal affairs of the Town - Town Counsel and Labor counsel • Manage Property and Casualty Insurance - purchase/renew, claims processing • Personnel - recruitment/training/retention, discipline • Contracting/Purchasing - some centralized purchasing like mail, copiers, paper, office supplies • Negotiations - major contracts, labor contracts Primarv Duties and Responsibilities: • Personnel • Negotiating • Manage day-to-day operations • Strategic planning - organizational and site master. plans • Policy Recommendations • Customer service • Ombudsman • Finances and Budgeting - securing additional resources Current Major Challenees and kev Issues: • Downtown project implementation • Addison Wesley Pearson approval and processing • Meeting affordable housing goals/requirements • Improving organizational and community sustainability • Infrastructure planning and management • Stretching financial resources • Substance Abuse Prevention Scannine the Environment - Ememina Trends: • Succession planning - replacing experienced personnel as they retire • Recruiting, retaining, and managing the "generation Y (or generation why)" employee • Improving family/employee friendly environment for employees and volunteers • Major focus on environmental sustainability - climate change - global warming • Setting priorities for services and capital improvements - having the strength to develop a vision • More and emerging technology • Working with the community - World Cafe Positive accomplishments: • AWP agreement (so far) • Major capital successes - planning, grants, earmarks • Economic Development initiatives • Senior Staff changes - Accountant, ATM/Finance Director, Library Director, Community Services Director, Police Chief- join already experienced team • Teamwork with Town, Schools, Facilities, and RMLD • Good success with grants and donations Reading To" 1Vlanager's Office Orgazatio Chart Town of Reading FY - 2009 Budget Community Services Budget Summary (Form A) Planning - 065 Summary: R1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Percent Budget Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Change Salaries and Wages (Form B) 0 . 34,529 44,310 45,864 3,51% Expenses(Form C) 0 0 0 0 Totals 0 34,529 44,310 45,864 3.51% Revenue and Staffing Revenues Staffing 0.0 1.0 2.0 2.0 0.00% Commentarv FY09 Significant Additions: A new staff planner will be hired to assist the CS Director/Town Planner. The junior planner will be hired and funded by the inspections revolving fund. Overview: The recently adopted Smart Growth (40R) district at the Addison Wesley Pearson site and the upcoming study for a downtown 40R will keep up the demand on the Planning Division. The Master Plan's Affordable Housing and Economic Development objectives, along with anticipated re-development downtown, will also keep planning staff busy . The new staff planner may also assist the Conservation Administrator in field work during the busy spring months, All expenses are included in the General Department budget. Changes: None. Outlook: The Site Plan Review process for the Addison Wesley site, the likely downtown redevelopment push in 2009 after the reconstruction is completed, and the public outreach and design chareftes for the downtown 40R will be major focal points for the planning division in FY2009. 2-Jan-08 Town of Reading FY - 2009 Budget Community Services Salaries and Wages (Form B) Planning - 065 Summary: R1 Annual Adopted Actual Actual Budget Recommended FTE • Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Permits coordinator 1.0 34,529 1.0 44,310 1.0 45,864 3.5% Junior Planner 1.0 49,600 1.0 51,032 2.9% Totals 0.0 0 1.0 34,529 2.0 93,910 2.0 96,896 3.2% Source of Fundina, % % % % Inspections Revolving Fund 49,600 51,032 2.9% General Fund (Form A) 0 34,529 44,310 45,864 3.5% 2-Jan-08 Town of Reading FY - 2009 Budget Community Services Budget Summary (Form A) Conservation - 061 Summary: R2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 47,380 48,856 47,107 49,241 4.53% Expenses(Form C) 0 0 0 0 Totals 47,380 48,856 47,107 .49,241 .4.53%0 Revenue and Staffina Revenues Staffing 1.0 1.0 1.0 . 1.0 Commentarv FY09 Significant Additions: None. Overview: Conservation oversees the potential environmental impacts of any development activities in Town, Changes: None. Outlook: The Conservation Wetlands Fund is used to offset a portion of the salary for the Conservation Administrator. The administrative demand on this function is significant in a town of three rivers, and since 44.6% of Reading's land area is under their jurisdiction. The new planner may be asked to assist in field work in the spring months. The FY08 pace of construction, and the ensuing wetland permitting, tests the capacity of our sole conservation staff member. 2-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Community Services Conservation - 061 Summary: R2 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Conservation Administrator 1.0 47,380 1.0 50,856 1.0 53,107 1.0 55,241 4.0% Totals 1.0 47,380 1.0 50,856 1.0 53,107 1.0 55,241 4.0% Source of Fundina % % % ova Wetland Protection Funds 2,000 6,000 6,000 General Fund (Form A) 47,380 48,856 47,107 49,241 4.5% 2-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form. A) Community Services Zoning Board of Appeals - 066 Summary: R3 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Salaries and Wages (Form B) 1,444 0 0 0 Expenses(Form C) 0 0 0 0 Totals 1,444 0 0 0 Revenue and Staffino Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY09 Significant Additions: None Overview: This budget has been for the cost of a recording secretary for the ZBA. The budget for this item is now transferred to the Community Services Salary Overtime account, and this budget therefore no longer needs to be funded as a separate item. 2-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Recording Secretary Totals Source of Fundino General Fund (Form A) Community Services Zoning Board of Appeals - 066 Summary: R3 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae 1,444 0.0 0.0 0 0 0.0 1,444 0.0 1,444 0 0.0 0 0 0.0 0 0 0 2-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Community Services Historical Commission - 681 Summary: R4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 1,001 1,000 1,000 1,000 0.00% Totals 1,001 1,000 1,000 1,000 0.00% Revenue and Staffina Revenues Staffing 0.0 0.0 0.0 0.0 Commentarv FY09 Significant Additions: None Overview: The Historical Commission has a fund (in addition to Town funding) to provide them with the resources needed if there is any major historical documentation projects to be undertaken. Changes:None Outlook: The Commission is seeking a state grant for 60% of the $20,000 cost to expand the historical resources inventory, requiring $8,000 from municipal sources. The Commission expects to use its trust fund for a portion of the $8,000, and an amount of the Town's operating budget for a portion. (Over and above the $1,000 current funding level.) If funds are not available for the 40% municipal portion, then the Commission will use some portion of the $1,000 operating budget for those expenses. 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Classification Equipment.& Supplies Supplies Totals Source of Fundina General Fund (Form A) Actual Expenditures FY - 2006 1,001 1,001 1,001 Community Services Historical Commission - 681 Summary: R4 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chance 1,000 1,000 1,000 0.0% 1,000 1,000 1,000 0.0% 1,000 1,000 1,000 0.0% 2-Jan-08 Town of Reading FY - 2009 Budget Community Services Budget Summary (Form A) Inspectors - 141 Summary: R5 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budget Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B). 106,284 115,248 113,874 116,136 1,99% Expenses(Form C) 0 0 0. 0 Totals 106,284 115,248 113,874 116,136 1.99% Revenue and Staffina Revenues Staffing 3.1 3.1 3.1 3.1 Commentarv FY09 Significant Additions: None. Overview: The Assistant Building Inspector's position continues to be paid from the revolving fund(s) that have been set up with the proceeds of building permit fees from major projects.. All expenses are included in the General Department budget. Changes: No changes this year. Outlook: The Assistant inspector position is crucial to doing a proper job of inspection on routine matters as well as the major projects currently under construction and projected to be in construction for at least the next couple of years. Additionally the Assistant Building Inspector is able to provide Zoning Enforcement. These ongoing projects. include: - Johnson Woods Phase II (160 units of condominiums) -128 Marketplace 50% occupied In addition, permitting at the Addison Wesley Pearson site, and possibly downtown 40R units, will maintain the pace of inspections and permitting. 2-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Actual FTE Expenditures FTE Classification # FY - 2006 # Building Inspector 1.0 62,562 1.0 Assistant Bldg. Inspector 1.0 32,320 1.0 Gas ( Plumbing Inspector 0.5 23,301 0.5 Wiring Inspector 0.5 22,601 0.5 Alternate Inspector 0.1 2,500 0.1 Community Services Inspectors -141 Summary: R5 Annual Adopted Actual Budget Recommended One Year Expenditures FTE (Revised) FTE Budget Percent FY - 2007 # FY - 2008 # FY - 2009 Chanoe 64,838 1.0 67,730 1.0 69,080 2.0% 3,784 1.0 52,070 1.0 54,164 4.0% 22,554 0.5 22,822 0.5 23,278 2.0% 23,274 0.5 22,822 0.5 23,278 2.0% 800 0.1 500 0.1 500 0.0% Totals 3.1 143,284 3.1 115,248 3.1 165,944 3.1 Source of Fundina % % % % Revolving Fund(s) 26% 37,000 0% 31% 52,070 General Fund (Form A) 106,284 115,248 113,874 170,300 2.6% 54,164 $ 116,136 2.0% 2-Jan-08 Town of Reading FY - 2009 Budget Community Services Budget Summary (Form A) Health - 511 Summary: R6 & R7 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Salaries and Wages (Form B) 136,163 148,823 167,554 169,071 0.91% Expenses (Form C) 53,463 59,624 59,065 64,700 9,54% Totals 189,625 208,448 226,619 233,771 3.16% Revenue and Staffing Revenues Staffing 3.2 2.8 3.1 3.0 -4.84% Commentarv FY09 Significant Additions: None Overview: The salary budget reflects the additional part time inspector hours as well as reduced hours, by choice, of a long-time inspector. Changes: Inspection supplies in the amount of $1500 were added to cover expenses such as lab testing supplies, batteries, thermometer and flashlights since this was not included in the FY08 budget for the additional part-time inspector. Mosquito larvacide went up in price, and a different, more costly, larvacide must be used this year to prevent resistance building up to the larvacide. Note that Reading undertook larvaciding through the DPW in FY08, rather than contracting for services, providing a savings of approximately $2,000. EMARC requested $15,000 for FY09 Reading vocational services, an increase over last year. Sealer of Weights and Measures is now performed by the State, which advised budgeting $5,750 for FY08, so this figure wil be projected for FY09 expenses as well. Outlook: Emergency Preparedness, Substance Abuse, Inspections and Public Health Nurse demand are all expanding. 2-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Community Services Health - 511 Summary: R6 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanoe Health Services Admin. 1.0 60,213 1.0 63,570 1.0 66,398 1.0 64,389 -3.0% Public Health Nurse 0.6 34,612 0.9 49,220 0.9 44,774 0.9 51,482 15.0% Health Inspector 0.5 29,012 0.8 40,262 1.1 56,382 1.1 55,300 -1.9% Sealer of Weights & Meas. 1.0 9,972 0.0 0 0.0 0 0 0.0% Nurses (Flu,Hep B,Adol) 0.1 2,353 0.1 (284) 0.1 0. 0 0.0% Totals 3.2 136,153 2.8 Source of Fundino % % State Grant - SWM Revolving Fund General Fund (Form A) 136,163 152,768 3.1 167,554 3.0 171,171 2.2% 0 3,945 2,100 148,823 167,554 169,071 0.9% 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Community Services Health - 511 Summary: R7 Annual Adopted Classification Equipment & Supplies Educational & Inspections Supplies Clinics Education Travel Reimbursement Outsourced Contractual Services Riverside Community Care E.M.A.R.C. Weights and Measures Mosquito Control Mosquito Larvae control Animal Disposal Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanqe 3,867 4,227 600 2,100 250.0% 2,541 1,852 1,800 1,800 0.0% 1,784 2,096 1,600 1,600 0.0% 250 300 300 0.0% 6,556 6,811 7,500 7,000 -6.7% 11,036 10,993 11,275 14,000 24.2% 4,500 5,750 5,750 0.0% 23,874 24,352 26,000 26,000 0.0% 2,000 3,900 95.0% 3,805 4,544 4,340 4,350 0.2% Totals 53,463 59,624 61,165 66,800 9.2% Source of Fundino % % % % Grant - SWM 0 0 Revolving Fund 2,100 2,100 General Fund (Form A) 53,463 59,624 59,065 64,700 9.5% 18-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Community Services Elder 1 Human Services #541 Summary: R8 & R9 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Salaries and Wages (Form B) 145,152 129,656 181,106 192,434 6.25% Expenses (Form C) 6,803 27,229 7,450 8,275 11.07% Totals 151,955 156,885 188,556 200,709 6.45% Revenue and Staffina Revenues Staffing 4.5 4.5 5.1 5.1 0.00% Commentarv FY09 Significant Additions: The new Nurse Advocate position (21 hrs) was filled in the fall of 2007 to serve the frail elders in the community. Overview: The Nurse Advocate will establish standards of service with the Elder/Human Services team. Elder/Human Services programs increased by at least 50% between 2002 and 2007. Changes: None. Outlook: The first year of the Nurse Advocate position will be evaluated since this is a pioneering position in municipal government. The expectation is that demand will increase given the growth in the Town's' aged population. 18-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Community Services Elder 1 Human Services #541 Summary: R8 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification . # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae $ $ $ $ Elder Services Admin. 1.0 53,751 1.0 55,985 1.0 56,200 1.0 60,839 8.3% Social Worker 1.0 40,810 1.0 39,354 1.0 44,240 1.0 46,021 4.0% Senior Ctr. Coordinator 30,163 0.9 32,123 0.9 37,403 0.9 35,352 -5.5% Coordinator of Volunteers 0.8 21,671 0.6 (10) 0.6 22,432 0.6 22,576 0.6% Van Driver 0.9 23,802 0.9 24,429 0.9 25,749 0.9 26,262 2.0% Substitute Van Driver 0.1 1,755 0.1 2,844 0.1 2,000 0.1 2,300 15.0% Meals on Wheels Coord. 0.7 Nurse Advocate (21 hrs) 0.6 25,282 0.6 28,884 14.2% Totals 4.5 171,952 4.5 154,724 5.1 213,306 5.1 222,234 4.2% Source of Fundina % % % 0/0 State Grant 14% 23,800 14% 21,975 11% 24,200 11% 24,200 MVES 0% 0% 0% 1% 2,600 Hospital Trust Fund 2% 3,000 2% 3,000 1% 3,000 1% 3,000 Donations 0% 0% 93 2% 5,000 0% 0 General Fund (Form A) 145,152 129,656 181,106 192,434 6.3% 18-Jan-08 Town of Reading FY - 2009 Budget Community Services Expenses (Form C) Elder 1 Human Services #541 Summary: R9 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Equipment & Supplies Senior Center Supplies 309 469 400 425 6.3% Automotive Repair 400 400 0.0% Educational Supplies 261 142 250 250 0.0% Furniture 6,440 0 -100.0% Software Maintenance 790 900 13.9% Education Professional Development 1,000 1,000 100.0% Travel Reimbursement 641 865 800 700 -12,50/6 Community Services Senior Tax Work Program* 12,952 20,160 0 0 0.0% MVES Meal Site 5,593 5,593 5,600 5,600 0.0% Volunteer Recognition 500. 500 0.0% *funding moved to the overlay account Totals 19,755 27,229 16,180 9,775 -39.6% Source of Fundina % % % % Burbank Trust Fund 66% 12,952 0% 0% 0 State Grant 8,730 1,500 General Fund (Form A) 6,803 27,229 7,450 8,275 11.1% 18-Jan-08 Town of Reading FY - 2009 Budget Community Services Budget Summary (Form A) Veterans - 551 & 552 Summary: R10, R11 & R12 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budcet Summarv FY - 2006 FY - 2006 FY - 2008 FY - 2009 Chance Salaries and Wages (Form B) 16,782 18,144 19,252 18,619 -3.29% Expenses (Form C) 70,318 60,634 60,700 45,700 -24.71% Totals 87,100 78,778 79,952 64,319 -19.55% Revenue and Staffinc Revenues Staffing 0.3 1.0 1.0 0.0 . -100.00% Commentarv FY.09 Significant Additions: None. Overview: State law requires that every community with a population over 12,000 either must have a full time Veterans Service Officer, or form a veterans district. The $45,000 expense in 'Reading Veterans Assistance' reflects Reading's direct Veterans benefits. Note that 75% of the Veterans Aid is reimbursed by the State as part of the next year's Cherry Sheet. Changes: Travel will decrease from FY08 budget, since Reading is no longer in a district with Wilmington. Outlook: The Veterans Services Officer is increasing outreach to qualified veterans, which has increased payments over time. 18-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Community Services Veterans - 551 & 552 Summary: R10 Actual Actual FIE Expenditures FTE Expenditures FTE Classification # FY - 2006 # FY - 2007 # Veterans' Service Officer 0.3 33,010 1.0 36,855 1.0 Annual Adopted Budget Recommended One Year (Revised) FTE Budget Percent FY - 2008 # FY - 2009 Chanoe 38,504 18,619 -51.6% 0 Totals 0.3 33,010 1.0. 36,855 1.0 38,504 0,0 Source of Fundina % % % % Reimbursement from Wilm. 16,228 50% 18,711 50% 19,252 General Fund (Form A) 16,782 18,144 19,252 18,619 -51.6% 0 18,619 -3.3% 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Community Services Veterans - 551 & 552 Summary: R11 & R12 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY : 2009 Chanoe $ $ $ $ Professional Development 193 165 0 Travel Reimbursement 40 0 1,400 700 -50.0% Reading Veterans' Assistance (R12)) 70,086 60,469 60,000 45,000 -25.0% Totals 70,318 60,634 Source of Funding, % % % Reimbursement from Wilmington General Fund (Form A) 70,318 60,634 61,400 45,700 -25.6% 700 60,700 45,700 -24.7% 18-Jan-08 Town of Reading FY - 2009 Budget Community Services Budget Summary (Form A) General - 015 Summary: R13 & R14 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 159,442 138,902 181,974 186,591 2.54% Expenses (Form C) 33,209 30,367 19,400 15,600 -19.59% Totals 192,651 169,269 201,374 202,191 0.41% Revenue and Staffino $ $ $ $ Revenues Staffing 4.4 4.1 4.0 4.0 0.00% Commentarv FY09 Significant Additions: None Overview: This budget includes salaries for all support staff in the entire Department and the Community Services Director/Town Planner as well as services like postage used by the entire Town workforce. It also includes expenses for the entire department, such as professional development, and most mileage reimbursement. Recording secretary functions will again be paid from overtime accounts because the recording secretaries for the Planning Commission, Conservation Commission, ZBA, and the Board of Selectmen are Department staff members who are paid overtime. Changes: There is a $35,000 contractual services expense shown for the much-needed re-write of the zoning bylaw. The zoning by-law, which includes the complicated sign regulations for businesses, has been amended 183 times since its adoption in 1942 (not including zoning map amendments). These cumulative changes have created a code that is unneccesarily difficult to interpret and apply, and more importantly, prevents certain desirable development while prescribing some undesirable developments and impacts. Outlook: Major changes in expenses include: - POSTAGE - increased cost of lease/purchase for the new postage machine - PRINTING - This reflects the cost of printing the Town-wide map developed by the GIS program, available for distribution in Town offices. - PROFESSIONAL DEVELOPMENT - The increase reflects additional needs within the Department, including certification expenses and certificate maintenance expenses for planning staff. - TRAVEL REIMBURSEMENT - Rising fuel costs and anticipated additional travel by planning staff amount to cincreases in travel expenses. 2-Jan-08 Town of Reading FY - 2009 Budget Community Services Salaries and Wages (Form B) General - 015 Summary: R13 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae CS Director/Town Planner 1.0 65,615 1.0 43,328 1.0 79,600 1.0 80,395 1.0% Administrative Assistant 1.0 33,649 1.0 34,866 1.0 36,390 1.0 37,878 4.1% Clerks 2.1 58,034 2.1 55,847 2.0 61,484 2.0 63,638, 3.5% Recording Secretary(s) 0.3 146 0 0 0.0% Overtime / Out of Grade 2,144 4,715 4,500 4,680 4.0% Totals Source of Funding General Fund (Form A) 4.4 159,442 4.1 138,902 4.0 181,974 4.0 159,442 138,902 181,974 186,591 2.5% 186,591 2.5% 2-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Classification Equipment & Supplies Community Connection General Supplies Education Professional Development Travel Reimbursement Substance Abuse Team Training Outsourcing Contractual Services Other Storm Water Mgt Fee Rental of Facilities Community Services General - 015 Summary: R14 Actual Actual Expenditures Expenditures FY - 2006 FY - 2007 1,624 (658) 8,900 9,641 12,155 13,544 5,369 5,696 5,162 2,000 49 95 Request - bylaws review by outside consultant - $35,000 Totals Source of Funding General Fund (Form A) 33,209 30,367 33,209 30,367 Annual Adopted Budget Recommended One Year (Revised) Budget Percent FY - 2008 FY - 2009 Chanae 0 0 0.0% 6,900 7,000 1.4% 4,700 4,800 2.1% 3,800 3,800 0.0% 4,000 0 -100.0% 0 0 0.0% $ $ 19,400 15,600 -19.6% 19,400 15,600 -19.6% 2-Jan-08 Communitv Services Department Selectmen and Department Heads Meeting December 8, 2007 gam - 12pm Brief overview of the Department: The Reading Community Services Department comprises 12 full time and 10 part time employees. • 4 inspections staff (Building Inspector, Assistant Building Inspector, PT Plumbing & Wiring Inspectors), • 3 planning staff (Town Planner, Staff Planner, Permits & Licensing. Coordinator) • 4 health staff (Health Administrator, Public Health Nurse, 2 PT health inspectors) • 6 elder/human services staff (Administrator, Social Worker, Volunteer Coordinator, Senior Center Coordinator, Nurse Advocate, Van Driver) • 1 Conservation Administrator • 1 Veterans Services Officer • 3 clerical staff P.rimarv Duties and Responsibilities: • Long-range and short-term planning and permitting of built environment and landscape • "Public Health Safety & Welfare" permitting and services. Current Maior ChalIenees: • Pace and complexity of development/permitting demand vs. public disdain for property regulation vs, community expectation for stability • Need to re-write Reading zoning bylaw; attract & guide new businesses • Enforcement and Tracking • Town's wetlands/conservation/open space responsibilities too much for one person staff Scanning the environment - emereing trends: • Downtown reconstruction will increase value of commercial properties. To maintain and increase downtown vitality, Town must plan now to maintain a mix of uses vs. more financial institutions • Increasing demand for playing fields puts Town-owned wetlands and resource areas at risk for conversion. Consider acquiring, redeveloping, disused upland more suitable for active recreation (former WTP site). • Traffic congestion & parking capacity require viable transportation alternatives • High density affordable housing developments challenge Town services and traditional community character • Aging population will increase demand for Town services • Energy cost and water scarcity will affect municipal budgets while increasing demand for local government solutions • Change in character due to continuing demolition of historic structures and filling lots to capacity with new structures/pavement. • Need to plan for responding quickly to remaining large tract(s) of land going to market Positive Accomplishments: • Bringing one.40R proposal to Town Meeting; Working with consultant to propose a second 40R downtown • Improving climate for bringing new business in Reading o Economic Development Committee, webpage, Business Breakfast, business survey, Downtown Market Analysis • Improving community and staff understanding of and support to Historical Commission and West Street Historic District o West Street Historic District binder for Department o Support Historical Commission's Survey & Planning grant application o Assisting with plans for downtown historic markers o Assisting with PR on new signs for West Street Historic District • Assist Creative Arts and RCTV in analyzing re-development options for an arts center: % k 1- ~ " - West Street Conservation Elder/Human Historical Health His Services Commission Districts \ Commission ' t ~„I}alth Ser~~ s ` ion ._consrvn P,dministrr r 'fldrnints 8 15 tM- r, Puoli; He i gh N_irs- ;y ~ n Hein rl '1 Ins~,ec~ti~a ti = m Senicr C nt rY rnnrdinnt~r- ~ - l ' 3 ~ ` t-E ca. tq ~ ~ f~ VanFphver N,N Inspections/ y Veterans honing - Flannin9 Services y o r Building Inspect in SSF Planner Veterans'-4, Assistant Build g spestor Penuit5 aid Service O ~iCef, ~Niring Insp°ctor Lict-nsing CC,) d ator, P'umbina/Gas Inspector Town of Reading FY - 2009 Budget Public Works Budget Summary (Form A)' Administration - 301 Summary: S1 &S2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 88,595 82,347 93,210 90,270 -3.15% Expenses (Form C) 5,565 32,355 5,677 5,791 2,01% Totals 94,160 114,701 98,887 96,061 -2.86% Revenue and Staffina Revenues Staffing 4.0 4.0 4.0 4.0 0.00% Commentarv FY09 Significant Additions: None. Overview: The DPW Administration budget includes management responsibilities of both general fund and enterprise fund divisions. Changes: Salaries for administration reflect a 2% non-union increase plus step increases. Expenses were increased 2%. Outlook: The Administration Division will be working on implementation of the DPW Operations and Management Study following receipt of final report in January 2008. 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Salaries and Wages (Form B) Administration - 301 Summary: S1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditure's FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanoe Director 1.0 92,003 1.0 94,206 1.0 96,348 1.0 98,267 2.0% Business Administrator 1.0 54,027 1.0 45,049 1.0 54,271 1.0 56,180 3.5% Admin. - Asst. 1.0 36,410 1.0 37,713 1.0 39,404 1A 40,755 3.4% Clerk 1.0 30,576 1.0 31,668 1.0 33,062 1,0 34,393 4.0% Overtime 1,016 421 1,520 1,550 2.0% Grade Adjustments 298 2,824 306 312 2.0% Totals 4.0 214,329 4.0 211,880 4.0 224,911 4.0 231,457 2.9% Source of Funding % % % % Water Fund 38.1% 81,574 39.6% 83,956 37.8% 84,928 41.9% 96,963 Sewer Fund 20.6% 44,160 21.5% 45,577 20.8% 46,773 19.1% 44,224 General Fund (Form A) 88,595 82,347 93,210 90,270 -3.2% 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Administration - 301 Summary: S2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Equipment & Supplies Supplies 2,543 2,399 2,627 2,627 0.0% Education Professional Development 2,994 4,903 3,000 3,114 3.8% Travel Reimbursements 29 52 50 50 0.0% Outsourced Long Range Strategic Plan 75,000 0 0 0.0% Totals 5,565 82,355 5,677 5,791 2.0% Source of Funding % % % % Water (Strategic Plan) 30.4% 25,000 Sewer (Strategic Plan) 30.4% 25,000 General Fund (Form A) 5,565 32,355 5,677 5,791 2.0% 15-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budaet Summarv. FY - 2006 Salaries and Wages (Form B) 217,843 Expenses (Form C) 25,216 Totals 243,059 Revenue and Staffina Revenues Staffing 7.5 Commentarv Public Works Engineering - 302 Summary: S3 & S4 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY -2007 FY - 2008 FY - 2009 Chanae 206,625 268,901 274,747 2.17% 38,003 19,182 19,566 2.00% 244,628 288,083 294,313 2.16% 7.5 7.5 7.5 0.00% FY09 Significant Additions: Includes increases in large format paper supply needs. Additional funding to offset increases in registry recording fees. Overview: Engineering Division salaries reflect a union increase consistent with the recently negotiated contract and 2% non-union increase, plus step increases. One Civil Engineer's position continues to be funded through the Water and Sewer funds. Contract Services and Recording fees have been level-funded. Changes: The division has finally filled the vacant Assistant Civil Engineer's position. Since the Pavement Management study is only conducted every two to three years, it has been removed from this year's budget. Outlook: Online document storage of engineering plans will continue during the fiscal year. The division will continue mapping of the Town's drainage system to create a GIS drainage layer and for compliance with NPDES permitting. The division will map the Town's sidewalk and curb infrastructure and create a GIS layer. 15-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Town Engineer Sr. Civil Eng. (PE) Civil Engineer Senior Engineer Field Technician II Field Technician I Asst. Civil Engineer Engineering Aide Overtime Grade Adjustments Public Works Engineering - 302 Summary: S3 Actual Actual FTE Expenditures FTE Expenditures FTE # FY - 2006 # FY - 2007 # 1.0 62,232 1.0 80,314 1.0 2.0 0 1.0 60,734 2.0 156,224 3.0 1.0 45,256 1.0 50,926 1.0 51,979 1.0 1.0 43,123 1.0 46,176 1.0 88,673 2.0 5,760 1.0 0.5 10,764 0.5 11,265 0.5 4,259 4,139 1,560 453 Annual Adopted Budget Recommended One Year (Revised) FTE Budget Percent FY - 2008 # FY - 2009 Chanae 82,920 1.0 85,836 3.5% 169,358 3.0 176,185 4.0% 53,223 1.0 56,480 6.1% 48,233 1.0 50,175 4.0% 48,899 1.0 49,378 1.0% 13,260 0.5 13,530 2.0% 4,402 4,490 2.0% 500 510 2.0% Totals 7.5 367,527 7.5 356,309 7.5 420,795 7.5 436,584 3.8% Source of Funding % % % % Water Fund 25% 92,304 26% 92,304 22% 94,339 23% 99,945 Sewer Fund 16% 57,380 16% 57,380 14% 57,555 14% 61,892 General Fund.(Form A) 217,843 206,625 268,901 274,747 2.2% 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Engineering - 302 Summary: S4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY -2007 FY -2008 FY - 2009 Chanae Equipment & Supplies General Supplies 3,315 3,782 3,782 3,916 3.5% Computer Supplies (CAD) 5,000 5,000 0.0% Record Fees - Street Accept. 350 150 350 500 42.9% Outsourced Pavement Management Study 0 Contract Services 12,266 6,446 2,050 2,150 4.9% Police Details 9,285 7,025 8,000 8,000 0.0%a Consulting Services 20,600 Totals 25,216 38,003 19,182 19,566 2.0% Source of Fundina % % % % General Fund (Form A) 25,216 38,003 19,182 19,566 2.0% 15-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Public Works Highway & Equipment Maint. - 303 Summary: S5 & S6 & S7 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budget Summarv FY - 2006 FY - 2007 FY : 2008 FY - 2009 Chanoe Salaries and Wages (Form B) 688,037 662,805 690,736 726,383 5.16% Expenses(Form C) 384,979 440,762 332,221 339,129 2.08% Totals 1,073,016 1,103,567 1,022,957 1,065,512 4.16% Revenue and Staffino Revenues Staffing 16.0 13.3 13.3 13.3 0.00% Commentarv FY09 Significant Additions: None Overview: The Highway Division salaries reflect a union increase consistent with the recently negotiated contract and 2% non-union increase, plus step increases, Personnel and expenses related to Storm Water are included in the Storm Water Budget (304). Changes: Expenses have been increased by 2% with a few exceptions: inclusion of the new Storm Water fee and increased funding for Equipment Maintenance. In addition, municipal fuel expenses have been consolidated into this budget, and allowed to increase (as an accommodated cost) with an assumed market price of $3.001gallon. Outlook: Expenses for Line Painting, Highway Patch, and Equipment Maintenance Contractual Services have historically been under-funded. This budget reflects additional funding with the expectation that it will meet the needs. Due to limited facilities for equipment maintenance and insufficient staffing, it is expected that increased outsourcing of repairs and maintenance will be required. 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Salaries and Wages (Form B) Highway & Equipment Maint. - 303 Summary: S5 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanue Supervisor 1.0 3,756 0.8 56,260 0.8 54,805 0.8 55,892 2.0% Foreman 1.0 52,325 1.0 54,621 1.0 57,044 1.0 59,320 4.0% Working Foreman 2.0 90,394 1.8 86,809 1.8 88,762 1.8 92,652 4.4% Equip.Oper, 4.0 166,353 3.0 134,893 3.0 139,685 3.0 145,883 4.4% Skilled Laborer 23,025 5,787 1.0 37,772 1.0 39,296 4.0% Laborer 4.0 101,632 2.6 84,376 1.6 57,589 1.6 61,030 6.0% Master Mechanic 1.0 48,567 1.0 52,330 1.0 51,866 1.0 53,207 2.6% Mechanic 1 2.0 87,027 1.9 44,597 1.0 45,778 1.0 47,298 3.3% Mechanic II 1.0 27,164 1.0 59,055 1.9 66,498 1.9 79,960 20.2% ST Seasonal Laborer 11,405 0.2 16,247 0.2 3,682 0.2 4,602 25.0% Overtime 63,963 61,701 71,400 72,828 2.0% On-call Premium (OT) 12,146 12,389 2.0% Longevity 8,282 7,294 7,700 6,150 -20.1% Grade Adiustments 4,380 6,237 4,927 5,026 2.0% Unused Sick Leave Buyback. 7,964 1,298 Totals 16.0 696,237 13.3 671,505 13.3 699,654 13.3 735,532 5.1% Source of Fundino % % % % Water Fund 1% 6,100 0.95% 6,400 0.94% 6,560 0.91% 6,730 Sewer Fund 0% 2,100 0.34% 2,300 0.34% 2,358 0.33% 2,419 General Fund (Form A) 688,037 662,805 690,736 726,383 5.2% 15-Jan-08 Town of Reading FY - 2009 Budget Expenses(Form C) Classification Equipment & Supplies Equipment Maintenance Highway Supplies Uniforms/Boots Licenses Stormwater Fee Outsourced Line Painting Highway Patch Equipment Maintenance Police Details General Engine Fuel Municipal vehicles* (S7) Municipal vehicles (enterprise funds) *general fund expenses for Public Safety, Community Services and Public Works. Actual Expenditures FY - 2006 153,430 51,633 8,668 400 34,210 16,389 129,149 3,713 7,664 174,537 4,523 Public Works Highway & Equipment Maint. - 303 Summary: S6 & S7 Actual Expenditures FY - 2007 205,515 55,150 8,668 580 1,564 24,794 12,442 138,016 10,250 9,382 141,158 Annual Adopted Budget (Revised) FY - 2008 0.0% 0.0% 0.0% 0.0% 0.0% 11.1% 0.0% 148,430 35,830 8,670 750 2,100 5.1% 33,420 14,235 101,000 6,425 9,140 189,752 6,858 Recommended One Year Budget Percent FY - 2009 Chanae 148,430 0.0% 43,430 21.2% 8,670 . 0.0% 750 0.0% 2,100 0.0% 33,420 14,235 101,000 6,425 9,140 210,790 6,858 Totals 584,316 607,520 556,610 585,248 Source of Fundina % % % % Water Fund 2.7% 15,900 2.7% 16,500 4.0% 22,325 3.9% 22,771 Sewer Fund 1.5% 8,900 1.5% 9,100 2.2% 12,312 2.1% 12,558 Fuel - accommodated cost (S7) 174,537 141,158 189,752 210,790 General Fund (Form A) 384,979 440,762 332,221 339,129 15-Jan-08 2.1% Town of Reading FY • 2009 Budget Budget Summary (Form A) Actual Expenditures Budget Summary FY - 2006 Sala }ies and Wages (Form B) 0 Expenses(Form C) 0 Totals 0 Revenue and Staffina Revenues Staffing 0.0 Public Works Storm Water • 304 Summary: S8 & S9 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chance 113,243 139,467 149,491 7.19% 13,671 32,000 32,640 2.00% 126,914 171,467 182,131 6.22% 3.5 3.5 3.5 0.00% Commentary FY09 Significant Additions: None. Overview: Salaries in the Storm Water Division reflect a union increase consistent with the recently negotiated contract and 2% non-union increase, plus step increases. Changes: Expenses have been increased 2%. Outlook: No substantial changes are foreseen at this time. 15-Jan-08 i Town of Reading FY - 2009 Budget Public Works Salaries and Wages (Form B) Storm Water - 304 Summary: S8 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Existing Staff Supervisor 0.2 10,716 0.2 13,702 0.2 13,973 2.0% Working Foreman 0.2 7,549 0.2 9,762 0.2 10,238 4.9% Equip.Oper. 1.0 44,823 1.0 47,753 1.0 49,757 4.2% Skilled Laborer 1.0 39,317 1.0 -41,990 6.8% Laborer 1.4 48,272 0.4 14,397 0.4 15,257 6.0% Mechanic II 0.1 3,612 0.1 3,491 0.1 4,730 35.5% ST Seasonal Laborer 0.6 0.6 11,045 0.6 13,546 22.6% Totals 0.0 0 3.5 114,972 3.5 139,467 3.5 149,491 7.2% Source of Fundina % % % % Water Fund 1,271 Sewer Fund 458 $ General Fund (Form A) 0 113,243 139,467 149,491 15-Jan-08 7.2% Town of Reading FY - 2009 Budget Expenses(Form C) Public Works Storm Water - 304 Summary: S9 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Equipment & Supplies: Highway 11,586 7,000 7,140 2.0% Outsourced: Sweeping 4,487 25,000 25,500 2.0% Totals 0 16,074 32,000 32,640 2.0% Source of Fundina % % % % Water Fund 1,549 Sewer Fund 854 General Fund (Form A) 0 13,671 32,000 32,640 2.0% 15-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budoet Summarv FY - 2006 Salaries and Wages (Form B) 361,708 Expenses(Form C) 52,200 Totals 413,908 Revenue and Staffino Revenues Staffing 7.5 Public Works Parks & Forestry - 313 Summary: S10 &S11 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) . Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 402,835 435,848 458,541 5.21%a 44,649 42,591 44,039 3.40% 447,484 478,439 502,580 5.05% 9.8 9.8 9.8 0.00% Commentarv FY09 Significant Additions: None. Overview: Parks & Forestry Division salaries reflect a union increase consistent with the recently negotiated contract and a 2% non-union increase, plus step increases. Changes: Expenses generally reflect a 2.0% increase. Electricity has been increased 15% based on a recommendation by RMLD. Outlook: No substantial changes are foreseen at this time. 15-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Supervisor Foreman Working Foreman Tree Climber I Tree Climber II Equip. Oper. Skilled Laborer Laborer Seasonal Laborer Overtime Overtime - Compost Longevity Grade Adjustments Totals Source of Fundina General Fund (Form A) Public Works Parks & Forestry - 313 Summary: S10 Annual Adopted Budget (Revised) FY - 2008 36,655 53,533 94,522 41,465 44,482 37,772 62,711 32,976 4,839 16,622 4,375 5,896 Actual Actual FTE Expenditures FTE Expenditures FTE # FY - 2006 # FY - 2007 # 0.5 34,984 0.5 35,828 0.5 1.0 49,141 1.0 51,264 1.0 2.0 87,644 2.0 87,262 2.0 1.0 38,673 1.0 40,082 1.0 1.0 40,820 1.0 42,600 1.0 1.0 52,406 2.0 36,624 1.0 1.0 27,597 1.0 58,000 2.0 5,765 1.3 23,102 1.3 18,190 20,466 4,375 4,475 2,112 3,133 7.5 361,708 361,708 9.8 402,835 9.8 435,848 402,835 435,848 Recommended One Year FTE Budget Percent # FY - 2009 Chance 0.5 37,386 2.0% 1.0 56,188 5.0% 2.0 99,765 5.5% 1.0 43,618 5.2% 1.0 47,189 6.1% 1.0 40,361 6.9% 2.0 68,552 9.3% 1.3 33,779 2.4% 4,936 2.0% 16,954 2.0% 3,800 -13.1% 6,014 2.0% 9.8 458,541 5.2% 458,541 15-Jan-08 5.2% Town of Reading FY - 2009 Budget Public Works Parks & Forestry - 313 Expenses(Form C) Summary: S11 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent FY -2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Classification $ $ $ $ Equipment & Supplies General Supplies 19,046 21,707 Chemicals/Seeds 4,057 4,057 0.0% Tools/Supplies 3,694 4,194 13.5% Gravel/Clay/etc. 1,423 1,423 0.0% Sod 2,421 2,421 0.0% Miscellaneous 2,000 2,461 23.1% School & Athletic Fields 4,229 4,229 0.0% Playground Safety Mulch 4,080 4,080 0.0% Shade Trees 3,750 4,000 6.7% Uniform/Boots 4,527 5,584 4,254 4,254 0.0% Licenses 1,817 795 410 410 0.0% Electricity 1,007 846 1,582 1,819 15.0% Stormwater Fee 457 600 600 0.0% Outsourced Contractual Services 34,262 23,460 Stump/Brush Disposal 13,437 13,437 0.0% Turf Treatment 3,450 3,450 0.0% Seasonal Staff (Agency) Other 7,705 7,705 0.0% Police Details 4,521 4,779 3,478 3,478 0.0% Totals 65,179 57,628 60,570 62,018 2.4% Source of Funding % % % % Recreation Revolving Fund 12,979 12,979 17,979 17,979 52,200 44,649 42,591 44,039 3.4% General Fund (Form A) 15-Jan-08 Town of Reading FY -2009 Budget Budget Summary (Form A) Actual Expenditures Budaet Summarv FY - 2006 Salaries and Wages (Form B) 116,453 Expenses(Form C) 0 Totals 116,453 Revenue and Staffina Revenues Staffing 3.0 Commentarv FY09 Significant Additions: None. Public Works Recreation - 317 Summary: S12 & S13 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 116,562 125,030 130,113 4.07% 0 0 0 0.00% 116,562 125,030 130,113 4.07% 3.0 3.0 3.0 0.00% Overview: Recreation Division salaries reflect a 2% non-union increase, plus step increases for FY 2009. The Recreation Division uses the additional revenues to pay back the salaries of the three full-time positions each year. Changes: The Recreation Division does not anticipate any major changes in FY09. The expenses of contractual services and other program expenses may vary the most from year to year due to the availability of contractors to run programs for the Rec, Division, The Recreation Division sees a higher share of the revenue when the program is run "in-house" versus contracted out. Outlook: The Recreation Division anticipates an approximate 4% increase in revenues in FY09. This is based on nominal increases made to program fees to cover increased expenses. The 4% covers a portion of the 2% step increase for temporary salaries and step increases for the professional staff which is paid back to the general fund each year. 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Salaries and Wages (Form B) Recreation - 317 Summary: S12 Annual ' Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanoe Administrator 1,0 54,027 1.0 55,986 1.0 58,451 1.0 60,839 4.1% Program. Coordinator 1.0 32,320 1.0 32,602 1.0 35,998 1.0 37,467 4.1% Principal Clerk 1.0 28,683 1.0 27,642 1.0 29,969 1.0 31,183 4.1% Grade Adjustment 1,423 332 612 624 2.0% Totals 3.0 116,453 3.0 116,562 3.0 125,030 3.0 130,113 4.1% Source of Fundin❑ General Fund (Form A) 116,453 116,562 125,030 130,113 4.1% 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Recreation - 317 Summary; S1 3 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Temporary Salaries 57,776 69,311 60,339 70,697 17.2% Contractual Services 175,326 152,596 210,487 160,226 -23.9% Operating Expenses Brochure Printing 12,140 15,814 12,747 16,130 26.5% Rent to School 25,000 25,000 25,000. 25,000 0.0% Program Expenses 100,901 124,577 79,354 127,069 60.1% DPW Assessment Field Maint. 14,013 12,979 17,979 17,979 0.0% Other Expenses 2,543 6,757 5,557 6,892 24.0% Totals 387,699 407,034 411,463 423,993 3.0% Source of Funding Revolving Fund 387,699 407,034 411,463 423,993 General Fund (Form A) 0 0 0 0 0.0% 15-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budaet Summarv FY - 2006 Salaries and Wages (Form B) 118,520 Expenses(Form C) 57,251 Totals 175,772 Revenue and Staftino Revenues Fees-Projected Sale of Lots Total Revenues $ Staffing 4.5 Commentarv FY09 Significant Additions: None Public Works Cemetery - 481 Summary: S14 & S15 Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 143,539 146,057 151,929 4.02% 40,020 37,736 38,770 2.74% 183,559 183,793 190,699 3.76% 150,000 37,665 5.8 5.8 5.8 Overview: The Veterans' Flower Fund will cover the cost of Memorial Day floral grave decorations. The Town will continue to fund the purchase of flags and markers at a cost of $1,000. The Cemetery budget is funded by revenue generated from fees, the sale of lots, and perpetual care income. Expenses are generally level funded except Fuel Oil and Gasoline/Diesel due to rising market prices for petroleum products. Outlook: There are no anticipated staffing changes needed by this Division in the near-term. Changes: None. 15-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Public Works Cemetery'- 481 Summary: S14 Annual Adopted Actual Actual Budget Recommended FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Director 0.5 34,984 0.5 35,828 0.5 36,655 0.5 37,386 2.0% Foreman 1.0 49,141 1.0 51,264 1.0 53,534 1.0 56,188 5.0% Equipment Operator 1.0 21,383 1.0 40,685 1.0 41,656 1.0 45,059 8.2% Skilled Laborer 1.0 55,762 1.0 36,171 1.0 37,772 1.0 39,296 4.0% Laborer 1.0 20,431 1.0 30,265 1.0 32,624 1.0 34,605 6.1% Overtime 8,801 9,051 7,337 7,484 2.0% Longevity 1,750 1,750 1,750 1,850 5.7% Grade Adustments 1,743 1,747 1,258 1,283 2.0% Snow and Ice Removal 0 LTS Laborer 10,145 1.3 23,637 1.3 33,471 1.3 33,779 0.9% Totals 4.5 204,139 5.8 230,398 5.8 246,057 5.8 256,929 4.4% Source of Fundina % % % % Cemetery Perpetual Care 85,619 86,859 100,000 105,000 General Fund (Form A) 118,520 143,539 146,057 151,929 4.0% 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Cemetery - 481 Summary: S1 5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY -2007 FY - 2008 FY - 2009 Change Seasonal Staff - Agency 17,442 Electricity 847 820 904 904 0.0% Gasolinebiesel 6,382 8,293 5,800 8,000 37.9% Fuel Oil #2 1,065 1,248 1,800 1,800 0.0% Water 52 46 167 167 0.0% Stormwater Fee 2,691 3,800 2,659 -30.0% Small Tools 6,228 4,815 6,000 6,000 0.0% Auto Parts/Repairs 3,424 3,132 3,500 3,500 0.0% Masonry 1,273 3,134 1,800 2,000 11.1% Building Improvements 798 792 500 500 0.0% Lot Repurchases 1,315 3,380 2,000 2,000 0.0% Grave Liners 6,273 5,655 6,000 6,000 0.0% Flags & Markers 3,999 565 1,200 1,000 -16.7% Veterans Flowers 4,256 4,330 4,400 4,400 0.0% Trees/Plants 341 304 400 400 0.00/0 Flowers (P.C.) 615 487 .600 600 0.0% Fertilizer (P.C.) 359 162 500 500 0.0% Chemicals/Fertilizer 818 162 700 700 0.0% Uniforms/Boots 1,640 1,155 1,640 1,640 0.0% Postage & Supplies 49 225 200 -11.1% Licenses 125 0 200 200 0.0% Contractual Services 129 Totals 57,251 41,350 42,136 43,170 2.5% Source of Fundino % % % % Cemetery Perpetual Care Veterans' Memorial Fund 1,330 4,400 4,400 Special revenue offset General Fund (Form A) 57,251 40,020 37,736 38,770 2.7% 15-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Budaet Summarv Salaries and Wages (Form B) Expenses(Form C) Totals Public Works Street Lighting - 325 Summary: S16 Actual Actual Expenditures Expenditures FY - 2006 FY - 2007 0 0 178,279 171,383 178,279 171,383 Annual Adopted Budget Recommended One Year (Revised) Budget Percent FY - 2008 FY - 2009 Chanae 0 0 209,000 216,800 3.73% 209,000 216,800 3.73% Revenue and Staffina Revenues Staffing '0.0 0.0 .0.0 0.0 Commentarv Overview: Lighting costs have been increased 15% based on a recommendation by RMLD. The total has been further adjusted by current usage patterns, which seek to conserve energy. 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Street Lighting - 325 Summary: S16 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Electricity 178,279 171,383 209,000 216,800 3.7% Totals 178,279 171,383 209,000 216,800 3.7% Source of Fundina General Fund (Form A) 178,279 171,383 209,000 216,800 3.7% 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Budget Summary (Form A) Rubbish - 312 Summary: S17 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budget Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanue Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 1,401,588 1,376,887 1,458,805 1,447,963 -0.74% Totals 1,401,588 1,376,867 1,458,805 1,447,963 -0.74% Revenue and Staffina Revenue Appliance Stickers Bulk Item Stickers CRT Disposal Stickers Total Revenue 0 0 0 0 Staffing 0.0 0.0 0.0 0.0 Commentarv FY09 Significant Additions: Added One Charles St. Condominiums. . Overview: Alternate provision to our existing rubbish contract allows for (3) Fall Collections and (2) Spring Collections of Leaf and Lawn clippings at an annual rate of $25000. Changes: Increase in Miscellaneous Recycling is for construction waste materials (bituminous concrete and cement concrete). Outlook: This is the 3rd year of a 5-year contract. 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Rubbish - 312 Summary: S17 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Collection 644,350 618,299 643,161 653,763 1.6% Disposal 579,904 565,168 627,270 601,821 -4.1% Curbside Recycling 161,333 172,741 171,974 171,379 -0.3% Miscellaneous Recycling 16,000 20,679 16,400 21,000 28.0% Totals 1,401,588 1,376,887 1,458,805 1,447,963 -0.7% Source of Fundino General Fund (Form A) 1,401,588 1,376,887 1,458,805 1,447,963 -0.7% 15-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budaet Summarv FY - 2006 Salaries and Wages (Form B) 112,787 Expenses (Form C) 322,127 Totals 434,913 Revenue and Staffino Revenues Staffing 0.0 Commentarv Public Works Snow & Ice Control - 321 Summary: S18 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 91,295 72,337 73,783 2.00% 373,722 327,663 376,217 14.82% 465,017 400,000 450,000 12.50% 0.0 0.0 0.0 FY09 Significant Additions: The budget for Sand, Salt and CaCI Supplies have been increased to bring the Town closer to our recent average total Snow & Ice expenditure (less reimbursements) of over $500,000. Overview: The Snow and Ice Removal budget is highly contingent upon the actual weather experience, as shown on the attached Expenditure History. Fuel expenses reflect increased market prices for gasoline and diesel. Changes: None. 15-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Public Works Snow & Ice Control - 321 Summary: S18 Actual Actual FTE Expenditures FTE Expenditures FTE Classification # FY - 2006 # FY - 2007 # Regular Time - Enterprise 258 479 . Regular Time - Other 12,483 8,597 Overtime 100,045 82,219 Annual Adopted Budget Recommended One Year (Revised) FTE Budget Percent FY - 2008 # FY - 2009 Chanoe 10,199 11,971 174% 1,538 0 -100.0% 60,600 61,812 2.0% Totals 0.0 112,787 0.0 91,295 0.0 72,337 Source of Funding General Fund (Form A) 112,787 91,295 72,337 0.0 73,783 2.0% 73,783 2.0% 15-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form c) Snow & Ice Control - 321 Summary: S18 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008. FY - 2009 Chanae Contracted Plowing & Hauling 156,183 132,925 95,963 144,517 50.6% Police Details 1,830 3,726 8,000 8,000 0.0% Sand, Salt, CaCI Supplies 295,009 221,321 198,700 198,700 0.0% Fuel 15,827 15,750 25,000 25,000 0.0% Totals 468,849 373,722 327,663 376,217 14.8% Source of Fundina FEMA Reimbursement 146,722 General Fund (Form A) 322,127 373,722 327,663 376,217 14.8% 15-Jan-08 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial Over! (Under) Net Cost Year Expenditure Appropriation Appropriation to Town 2,009 $ 450,000 2,008 $ 400,000 2,007 $ 465,017 $ 334,727 $ 130,290 $ 465,017 2,006 $ 581,635 $ 324,682 $ 256,953 $ 581,635 2,005 $ 1,083,809 $ 307,086 $ 776,723 (5) $ 937,088 2,004 $ 507,271 $ 276,547 $ 230,724 (4) $ 385,931 2,003 $ 576,300 $ 251,100 $ 325,200 (3) $ 489,068 5-year 2,002 $ 214,155 $ 251,100 $ (36,945) $ 214,155 2,001 $ 636,100 $ 226,100 $ 410,000 (2) $ 555,183 2,000 $ 252,219 $ 197,419 $ 54,800 $ 252,219 1,999 $ 291,176 $ 192,301 $ 98,875 $ 291,176 1,998 $ 283,856 $ 187,467 $ 96,38.9 $ 283,856 10-year 1,997 $ 284,442 $ 182,058 $ 102,384 $ 284,442 1,996 $ 677,475 $ 177,614 $ 499,861 (1) $ 556,489 1,995 $ 136,935 $ 175,000 $ (38,065) $ . 136,935 1,994 $ 428,680 $ 110,000 $ 318,680 $ 428,680 1,993 $ 344,416 $ 110,000 $ 234,416 $ 344,416 1,992 $ 91,347 $ 150,000 $ (58,653) $ 91,347 16-year 1,991 $ 128,915 $ 150,000 $ (21,085) $ 128,915 AVERAGE: 5-year $642,806 $298,828 $343,978 $571,748 5-year 10-year $489,154 $254,853 $234,301 $445,533 10-year 16-year $428,427 $215,825 $212,602 $393,602 16-year The following reimbursements are noted from Federal and State qovernment relief proqrams: (1) Federal: $59,863 and State: $61,123 $ 120,986 (2) Federal: $80,917 $ 80,917 (3) Federal: $87,232 $ 87,232 (4) Federal: $121,340 $ 121,340 -(5) Federal Relief: $146,721 $ 146,721 Board of Selectmen Meeting Decembn~ 85 2001 -V V0"S pay, DY~PARTM~N gEY F CTIQN A et Payroll, ACCOUncoordinate D,~ ISION Administration Sane Yjusella Lugineerlug George Zambouras EMPLOYEES 18.8 {Storm water -~ighway1E9u1p. Mike deBrigard 0 0 ~ Rubbish(Re,-YS~5 Snow & Ice 15, 6 Forestry (parks(Cemeter ob y Keating ~---BEGET 234,588 439,971 - - 1,442,465 Recreation JOhu FeudO l5.5 Water/Sewer Distributi°n Jin, Fichardsou 1,458,805 404,000 1,442,465 filling, Bu Su' ort DPW DIN is-- at, yV(SISw Buiries, PP - Towu Dep Procurem Public inq P.W Divisious and vi W sion Reviev~ CQ1neter9 Admm-, other D Subdi DC, ects with CP Wort and pro aspect Town ConsComm and ecs., cal Assistance for onstruction Prepare plans(SPTechni Private C a s, Issue and Inspection, Regniate and Inspect e -Records & o her DPW Traffic Studitaiu Plans, InfrFork and rojects witl►d CousComm• Activities, N[a , Coordinate M ork son toC ?DC an d Street erne artments. L` i Traffic an variousPd TOwn D Water System, Lots, Driveways Divisions an storm Dding Par~'g PW1 Sidewalk, aintenanee gz Ice, Roadways, Lots, M ui meul Nv Parking & Recycling, Eq of rolling stock), SuO Rubbish 150 pieces efts with other DPW Signs, Walkways, A, School - Work and PrO3pobCe,Pire,COCoordinate artn1euts. Street Sweeping, ...ous and If own D p Parks and SChools (80 ~cipal Bnddings, Lauds, 70 Traffic ion emeteries (40 ds Maintenance - Muni Courts, Conservat C Group ast Area, Four(4) W Divisions acres), Athletic Fields & COMP th other DP Shade Trees, r0 ects -poard of Trustees public r Islands, Work and pto Cemetery, for all ix► ate ties - acres), Coordartments, Liaison d Recreational A Pertiou of and TON"' d Ad~nin-ster year roue (ise, Safety Pw Divisions D ttee. Provide an cheduling Park Facility s with other mi age groups, S and pr°j to Recread0u Com Main, 850 facilities, COOrdin ateartWmorkeuts' L12 . loo miles Of Water Tanks and Town DeP including 2 storage Lion System es and Meters, Connection Disibu Water Services Reading, Fire 'Ry Cross e5 of Water drams, Stations, Meter 100 m ng pressure Booster and Snow gemoval, , and 2 ram, Sewer Collection y S stem includi Town Dep~ . SnO;~ Plowmg Div_• a nd Control PrOg Lift Stations, other DpW Mains and 12 ects witheS er to conform to State and Work and Proi wRA Water tIU9 Coordinate Monitoring and T Monitor M Quality ulatio' V ly Wells including Water Water Njue(9) Water Sain daily records for Federal Drm~Controls, Agencies, Supply and plow ent Systems, Ma o Regulatory y .1stribution and Treatm ortiug with other DPW Dist and. early Workandprojects required Monthly ents- Plowing, COOT diuate Town Departm Snow Divisions and - 536,493 2,252,924 1,843,413 Water - lity(Supply Qua Peter Tass1 1 0 Street Lighting - . Capital ` 65.4 209,000 } 1,297,100 11,553,230 the pegartm` 2,1°11 w ithover 30 years of serviCe) 'grief Overview of s 1`1 vaith over 20 yews. sory P°QSi ions aver the r'eXt 5 yews . Sevent7} D ees (31 ervr • e emPlOy leadersYuP and sup eadjng 61 Full tvn t of key the Town of R . p djng retiremen ar meats III veadbig de $e1vice to ah Dep ride and dedication provi ~ Staff e~bits community P Fu~re leaders ChallenaeS*, Develop""- °"r ees Current"' lane most talented employ Succession p d retaining the most orders A~acting d purchas Requisiti . Mums - ht project O- as s oversig am _ keeping up with the needs . Downtown t 1'rogr Capital lmPrOVemen professional Development ties - DpW ° Cemetery . Facih ntenance Staffing EgcIPment Mai Fu~re Chagen°- g . Succession planntuse er of DpW MapPrr. the e * ~/Sa~nta.. our infrastructur itenan°e mllg etic Facilities: Trash vs 14i ty ' Parks/ Athl hts oliday Llg eet the needs of the carnetuni t $ gecreati~-ei S od ate-f Rates Water(S Ewer .n Trends gcannisr.,e with Environmenchangmg technologies f{eepvag Pace gesident's expectations Requirements ~ egulatory g_ . ccomplishme gecent p .Vi-ae Street W ater Ma'r' W oodland street Consctian # gebsiteDevelopment 181 Majn Street Water Conservatl°n program ater School Playgrolla W Supple L ' ~ ary coon projects ' Birch Mcadow Blem Sewer Maw C°nstru Town of Reading FY - 2009 Budget Public Safety Budget Summary (Form A) Police -111 Summary: T1 &T2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summary FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Salaries and Wages (Form B) 3,031,220 3,220,653 3,363,361 3,551,235 5.590/c Expenses (Form C) 177,912 196,655 203,623 219,490 7.79% Totals 3,209,132 3,417,308 3,566,983 3,770,725 5.71% Revenue and Staffno Revenues Staffing 40.8 42.8 42.8 42.8 0.00% Commentary FY09 Significant Additions: Overview: The FY09 salary lines are estimated based on 5.21% increases to base contracts as both unionized staff groups are still negotiating contracts which will need retroactive funding. Current contracts expired in June 2007. Non-union pay increased in accordance with town grade and step plans. Changes: The RPD recommends that the electricity expense for traffic lights be moved to the RPS or DPW budgets as the fuel bills were last year. This is not specifically a public safety expense and other utility costs are managed this way throughout the town. The RPD will maintain the light repair line as it generally invloves a MVA and police investigations and billing to insurance companies. Recommend changing the PEO/ACO position from 31 hours/4 days to 37.5 over five days. Splitting duties 60140 parking/animal control. This comes at an increased cost of $6772.80 in wages. The department has included a line for an evidence management system for our detective staff and a budget for training costs which is closer to the real spending we experience. Currently some of the difference comes from grants funds which are inconsistently available. In addition, many of these trainings are operational requirements and should not be subject to grant availablity. Outlook: We anticipate hiring at least two new officers in FY08 due to openings and remain staffed as currently provided. These new officers will begin to draw salaries in FY08 but will not be on patrol until the fall of 2008 (FY09). Additional openings are anticipated due to retirements and other staff turnover. The RPD would like to increase our staffing level from 39 to 41 officers to reflect the higher number of Calls for Service throughout the community, new training requirements, increased time to document events. We will continue to look at new scheduling schemes that may assist in staffing issues and deployment. We have seen an increase in services in the commercial area and expect an increase in service in the residential developments as well, when these new projects are completed. These increases are driving our request for two additional Police Officers. We have also experienced an increased demand for Animal Control services as well as parking enforcement downtown, which are driving our request for increasing the ACC/PEO hours to a full time position, which is not funded in the FY08 budget. New desired services and equipment: PEO/Aco to full-time $ 6,772.80 adding 6.5 hours to schedule Lights and Lasers $ 3,500.00 Additional officers (2 requested) $ 120,000.00 initial wages, training costs, outfitting, 2nd year cost similar as wage Quinn Bill; does not include benefits OT training backfiil/offshift $ 9,000.00 Difference between budget and actual needed for 16 hours requirec OT training backfill/offshift $ 45,000.00 24 annual hours of additional desired training per employee $ 184,272.80 8-Jan-08 Town of Reading FY • 2009 Budget Public Safety Salaries and Wages (Form 8) Police - 111 Summary: T1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chance Chief 1.0 109,502 1.0 114,154 1.0 118,790 1.0 123,534 4.0% Lieutenants 3.0 281,817 3.0 270,497 3.0 292,051 3.0 302,201 3.5% Sergeants 7.0 553,452 7.0 531,120 7.0 578,834 7.0 613,977 6.1% Detectives 3.0 228,543 3.0 250,787 3.0 221,699 3.0 226,975 2.4% Officers 24.0 1,380,507 25.0 1,451,205 25.0 11556,739 25.0 1,676,003 7.7% Clerks 2.0 69,59.9 2.0 72,169 2.0 74,919 2.0 77,133 3.0% Business Administrator 1.0 45,554 1,0 58,822 1.0 61,815 5.1% Parking Enforcement 0.5 13,302 0.5 14,330 0.5 14,910 0.5 15,579 4.5% Animal Control Officer 0.3 13,179 0.3 13,033 0.3 13,561 0.3 14,162 4.4% School Traffic 128,847 119,872 145,953 141,854 -2.8% Overtime 208,773 244,455 177,158 186,370 5.2% FLSA 11,339 3,818 11,000 8,000 -27.3% 0 Temporary Positions 7,154 3,432 5,253 5,463 4.0% Buy Back 25,206 86,227 73,710 •77,167 4.7% Training 0 19,962 21,002 5.2% Details 0 0 0.0% Totals 40.8 3,031,220 42.8 3,220,653 42.8 3,363,361 42.8 3,551,235 5.6% Source of Fundina % General Fund (Form A) 3,031,220 3,220,653 3,363,361 3,551,235 5.6% 7-Jan-08 Town of Reading FY - 2009 Budget Public Safety Expenses (Form C) Police -111 Summary: T2 102% Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chance Equipment & Supplies Photocopy Equipment 740 1,456 2,065 2,065 0.0% Equipment / Furniture 0 264 500 500 0.0% Communications Equipment 20,163 17,757 17,750 18,000 1.4% Radar Unit 5,153 1,210 3,800 3,100 -18.4% Vehicle(s) 49,493 45,528 54,000 55,000 1.9% Office Supplies 3,110 7,275 8,178 8,350 2.1% Medical Supplies 529 Duplicating & Photo Supplies 792 Public Safety Supplies 9,322 12,824 7,100 7,500 5.6% Public Safety Supplies-Handguns 9,199 Parking Program Supplies 7,911 8,708 8,850 9,000 1.7% Firearm Renewal Supplies 0 Maintenance & Repair Vehicle Maint & Repairs 11,834 6,828 14,000 14,300 2.1% Equipment Maint & Repairs 1,793 0 1,230 1,250 1.6% Bicycle Repairs 599 0 Weapons maintenance 882 7,300 8,400 15.1% Traffic Lights Traffic Light Electricity 10,249 9,319 9,515 9,705 2.0% Traffic Light Repairs 7,159 11,248 7,200 7,345 2.0% Education Prof. Development 7,814 2,290 8,885 8,900 0.2% Travel Reimbursement 208 475 200 450 125.0% Regional Association Fees 4,175 6,150 6,900 7,400 7.2% Training Fees 6,076 10,000 100.0% Other Postage 1,223 913 1,450 1,300 -10.3% Clothing / Uniforms 36,582 46,518 42,500 43,225 1.7% Evidence Management 1,800 100.0% Special Investigations 103 214 400 400 0.0% Kennel Boarding & Fees 159 1,800 1,500 -16.7% Food & Groceries 327 0 Totals 177,912 196,655 203,623 219,490 7.8% Source of Fundino % % % % General Fund (Form A) 177,912 196,655 203,623 219,490 7.79% 7-Jan-08 Town of Reading. FY - 2009 Budget Budget Summary (Form A) Public Safety Fire 1 Emergency Mgmt -121 Summary: R3 & R4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budaet Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanae Salaries and Wages (Form B) 2,946,627 3,079,582 3,166,770 3,257,444 2.86% Expenses (Farm C) 82,195 90,410 96,600 103,930 7.59% Totals 3,028,822 3,169,992 3,263,370 3,361,374 3.00% Revenue and Staffina $598,731 $656,681 $ Revenues CY - 2005 CY- 2006 Staffing 48.0 48.0 48.0 49.0 2.08% Commentarv FY09 Significant Additions: One additional Firefighter's position has been added to the budget to address increasing demands for service. Overview: The FY 2009 Fire Department budget reflects estimated contractual increases for union personnel and a C.O.L.A. increase for non-union personnel in accordance with the Compensation Schedule. Hiahliahts: - The increase in salaries for Captain and Lieutenants are due to contractural changes. - The increase in salaries for Firefighters are due to one additional Firefighter, contractural changes, and several Firefighters progressing through the step system. -The increase to Firefighter Clothing is due to contractural changes and the need to outfit two replacement Firefighters. - The addtional line item for flags has been moved from the Town Manger's expenses to the Fire Department's expenses Outlook: The most significant issue is acquiring a replacement for a 1986 fire engine. The Capital Improvement Program for the Fire Department requests this engine to be replaced next fiscal year. This engine is far beyond the 20-year life expectancy and reliability is a significant concern. 18-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Fire Chief Secretary Captains Lieutenants Firefighters Fire Alarm Overtime Holiday Pay Sick Leave Buyback Vacation Buyback Totals Source of Funding General Fund (Form A) Public Safety Fire 1 Emergency Mgmt -121 Summary: R3 Actual Actual FTE Expenditures FTE Expenditures FTE # FY - 2006 # FY - 2007 # 1.0 91,278 1.0 94,202 1.0 1.0 38,174 1.0 39,091 1.0 4.0 296,590 4.0 309,243 4.0 5.0 339,939 5.0 317,937 5.0 36.0 1,748,111 36.0 1,848,233 36.0 1.0 11,546 1.0 7,851 1.0 252,621 292,633 149,737 155,574 .8,085 14,819 10,547 0 48.0 2,946,627 48.0 3,079,582 48.0 2,946,627 3,079,582 Annual Adopted Budget Recommended One Year (Revised) FTE Budget Percent FY - 2008 # FY - 2009 Chanae 96,036 1.0 96,558 0.5% 39,992 1.0 40,495 1.3% 312,115 4.0 321,697 3.1% 322,637 5.0 333,700 3.4% 1,930,584 37.0 2,010,554 4.1% 14,520 1.0 14,810 2.0% 257,560 242,716 -5.8% 165,855 170,848 3.0% 27,471 26,066 -5.1% 0 0 0.0% 3,166,770 49.0 3,257,444 2.9% 3,166,770 3,257,444 18-Jan-08 2.9% Town of Reading FY - 2009 Budget Public Safety Expenses (Form C) Fire I Emergency Mgmt -121 Summary: R4 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY -2006 FY - 2007 FY - 2008 FY - 2009 Chanae Equipment & Supplies Equipment 2,478 5,677 4,362 4,500 3.2% Office Supplies 1,685 1,605 1,977 2,000 1.2% Other Expenses 2,730 3,231 1,608 1,650 2.6% Maintenance and Repairs Equipment Maint/Repairs 2,147 1,827 2,557 2,600 1.7% Apparatus Maintenance 1,284 1,303 1,072 1,075 0.3% Radio Maint/Repairs 2,939 2,474 2,208 2,250 1.9% Fire Alarm Maint/repairs 1,553 2,533 3,108 3,150 1.3% Fire Hose Replacement 1,051 1,072 1,075 0.3% Protective Firefighting Clothing 1,592 1,722 3,678 3,750 2.0% ALS Medical Services Ambulance Services 2,300 2,500 3,250 3,300 1.5% ALS Medical Supplies 25,945 28,000 28,500 1.8% Medical Services 27,338 Education Training 9,688 '14,982 17,289 15,000 -13.2% Publications/Subscriptions 285 173 272 275 1.2% Professional Development 820 510. 852 900 5.6% Metrofire Dues 2,500 2,500 2,500• 2,500 0.0% Other Clothing-Firefighters 22,855 22,375 22,795 30,405 33.4% see Lists Flags for Downtown 1,000 100.0% Totals 82,195 90,410 96,600 103,930 .7.6% Source of Fundino % % % % General Fund (Form A) 82,195 90,410 96,600 103,930 7.6% 18-Jan-08 Town of Reading FY 2009 Budget Budget Summary (Form A) Actual Expenditures Budget Summarv FY - 2006 Salaries and Wages (Form B) 330,387 Expenses (Form C) 37,920 Totals 368,307 Revenue and Staffina Revenues Staffing 8.0 Commentary Public Safety Dispatchers -123 Summary: R5 & R6 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanoe 379,257 389,467 436,164 11.99%a 40,024 40,826 41,640 2.00% 419,281 430,293 477,804 11.04% 8.0 9.0 9.0 0.00% FY08 Significant Additions: This budget reflects the negotiated pay increases (FY08 -10) and the proposed non-unit pay scale with other expenses capped at 2%a. *The budget approved last spring contained an error in that a portion of the Night Differential pay was left out of the calculation. We anticipate being able to absorb this difference within the Public Safety budget this year but need to add the cost into the FY09 appropriation. **In addition, the Dispatchers Union negotiated a new contract which was approved in October. Both of these adjustments are accurately reflected in FY09 numbers above, We have increased training OT costs to reflect the new contract rates and Training Fees as significant turnover and required training can not be absorbed completely from grants and available OT. The changes approved by BoS last spring to increase staffing have had the desired effect of reducing OT and staff fatigue issues. Still, hiring qualified Dispatchers remains a challenge and turnover continues to impact the department. Desired upgrades and improvements to Central Dispatch Training OT costs $ 4,219 Add cards to radio system $ 8,000 Service contract for DVRs $ 3,000 Service contract for radio systems $ 15,000 30,219 7-Jan-08 Town of Reading FY - 2009 Budget Public Safety Salaries and Wages (Form B) Dispatchers -123 Summary: R5 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanae Head Dispatcher 1.0 46,721 1.0 50,710 1.0 52,770 4.1% Permanent Positions 8.0 291,039 7.0 243,971 8.0 289,771 8.0 329,910 13.9% Temporary Positions 4,230 2,000 Overtime 40,890 84,195 43,486 45,704 5.1% Holiday (1,542) 0 0 0 0.0% Training 140 5,500 5,781 5.1% Sick Leave Buy Back 0 0 0.0% Totals 8.0 330,387 8.0 379,257 9.0 389,467 9.0 436,164 12.0% Source of Fundina % % % % General Fund (Form A) 330,387 379,257 389,467 436,164 12.0% 7-Jan-08 Town of Reading FY - 2009 Budget Public Safety Expenses (Form C) Dispatchers -123 Summary: R6 NC = Name change Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Equipment & Supplies Computer Equipment & Software 1,398 12,040 12,000 -0.3% Communications Equipment 10,016 7,244 7,650 8,000 4.6% Office Supplies 2,675 1;352 1,836 1,900 3.5% Maintenance & Repairs Equipment Maintenance 2,859 3,594 3,244 4,000 23.3% Education Training & Prof. Development Fees 300 2,202 260 1,090 319.1% Outsourced Computer Services 21,275 22,440 Microsystems 11,624 12,000 103.2% Video Surv System Service 0 1,989 0 -100.0% Other Clothing 1 Uniforms 795 1,795 2,183 2,650 21.4% Totals 37,920 40,024 40,826 41,640 2.0% Source of Fundino % % % % General Fund (Form A) 37,920 40,024 40,826 41,640 2.0% 7-Jan-08 Reading Fire Department Selectmen and Department Heads Meeting Brief Overview of the Department: The Reading Fire Department's budget for FY 08 is 3.2 million dollars of which 976/o is allocated for salaries and 3% is allocated for expenses. We have the equivalent of 48 full time employees. Our major responsibilities are: ♦ Delivery of Emergency Medical Services ♦ Fire Suppression ♦ Fire Prevention ♦ Emergency Management Primarv Duties and Responsibilities: The Reading Fire Department's 48 full time employees are primarily organized around four Groups of eleven Officers and Firefighters. Administrative functions are performed by the Fire Chief, Day Officer and Department Secretary. ♦ The Fire Chief is responsible for emergency management, personnel, fire prevention, financial management, overall maintenance of equipment, facilities and training. The Fire Chief responds to major emergencies. ♦ The on duty shift is responsible to respond to emergencies and deliver services, training, equipment maintenance and routine fire prevention duties. The on duty shift staffs two engines, a ladder truck and an ambulance. ♦ The Day Officer is responsible to review new development and ensure code compliance, schedule fire equipment and station maintenance. The Day Officer responds to major emergencies. ♦ The Department secretary handles ambulance billing other administrative functions. Current Major Challenges and kev Issues: ♦ Need for a replacement fire pumper in FY 10. ♦ Increased demand for EMS responses. The expansion of existing and new assisted living facilities (Addison Wesley and Peter Sanborn Place) will increase our call volume at a higher than normal rate. ♦ Emergency Management requirements are continually expanding. ♦ Staffing on the engine that responds from the Main Street fire station is at two personnel far too often. The National Fire Protection Agency rates 2 personnel engine companies at 50% capability. ♦ Keeping specialized skills such as Technical Rescue Training current. ♦ Two Firefighters transferred to other fire departments this year. Scanning the Environment - Emerginiz Trends: ♦ Concerned about budget shortfalls and reduction in service. ♦ Increased State, Federal and other requirements: o EMS Service Zone Planning o EMS mandatory reporting requirements o Mandatory Incident Command Training o Carbon Monoxide legislation o Rapid Intervention Teams ♦ We are becoming more involved in school safety issues Positive accomplishments: ♦ Increased the Town of Reading's Insurance Services Organization (ISO) rating from a class 4 to a class 3 rating. ♦ Provide ALS Level of care. In calendar year 2006 we brought in $656,680 in revenue of which $640,361 was for ambulance billing. We continue to increase the level of EMS care we provide by introducing new medications and equipment on line. ♦ Instituted EMS Training rounds at Melrose Wakefield Hospital and regular consistent fire training program to each of the four Groups. ♦ We now use the Town's GIS Information to give responding fire equipment hydrant locations. ♦ With our SAFE program each year we visit each classroom of kindergarten through 5" grade to deliver fire safety education lessons with funds provided by a State grant of less than $5,000. art t Ch Oroaaationai Readiu% -Fire D . Fire Chief Management Director Emergency .Fire Prevention ment .personnel anage Financial Management .purchasing .public Information Master Planning. geexetary .p dmiiu'trahve support record Keeping payroll .Ambulance Billing _ -Jf r Dad 0%,cer .Fire Prevention ,Data Collection .Vehicle Maintenance .public Education .Training Setters ,Juvenile Fire Investigator .Fire Cause C GrOVOI Response .Emergency ections .Fire pyeventionlinsp captain -Shift Commander .Station Supplies Station 1 Maintenance .Fire S Lieutenant ator .Fire Cause Investigator . Prefire Planning EIS Coordinator 9 -Fitefig.~----" 1 plax~Tec clan C~,Vire e alarm system Maintainfir osition)~ (part time p - s Grou 3 Response ,Emergency ections .Fire Preventioniinsp Captain Shift Commander -SC BA Maintenance .Auxiliary Service Officer .Lieutenant ator .Fire Cause Investig ,power Tool M antenance .Documentation 9Fv efighters Gr°u2.1 Response .Emergency ections .Fire Preventionlinsp Captain -Shift Commander ices encY Medical Sew' .Emerg Technology on -In formati LievLteaaat Confined Space Program .Training tens 9irefi ' Grou 2 .Emergency Response ections .Fire Pyeventionlinsp Captain ti Shift Commander .Communications ~ent -14ose and Equip -Lieuteuant Maintenance Fire Station 2 ~9 Firefighters J Readinu Police Department Selectmen and Department Heads Meeting December 8, 2007 9am -12pm Brief overview of the Department: The Reading Police Department is comprised of a combination of full time and part time employees totaling 72 employees. • 39 sworn police officers, • 9 full time civilian dispatchers, 1 part time, 1 per-diem • 4 fall time civilian personnel (1 business administrator, 2 administrative clerics, 1 part time Animal control, part time parking enforcement officer equaling 1 FTE.) • 20 school crossing guards including spares The overall budget for the Reading Police Department for FY'08 is 4.2 million dollars of which 94% is salaries and 6% is expenses (2% of which is for annual vehicle purchases). Primarv Duties and Responsibilities: The Police Department is divided into 3 major divisions: • Patrol Division o Dispatch • Criminal Division • Support Services'Division o Support Services is also responsible for the oversight of the Animal Control and Parking Enforcement functions within the department. Current Mal or Challenues: • Increase in demands for services, doing more each year. Police total activity I( log entries/calls for service II arrests if protective custody I summonses & hearings written citations m/v crash I( Dispatch II total activity i log entries/calls for service access stickers Animal Control / Parking Enf. animal calls parking citations %increase 2007 to %increase projection using 2005 2006 December 4, '06-'07 yr. for actual projection 2007 to date '07 for'07 amount I 17610 I 19097 ( 19662 I 2.96% I 21449 I 12.32% j 13434 14654 I 14614 I -0.27% ( 15943 I 8.79% I 321 I 277 330 I 19.13% I 360 I 29.96% 83 I 113 102 I -9.73% I 111 I -1.53% 217 247 I 296 I 19.84% I I 323 1 30.73% 5535 5735 I 5153 -10.15% I 5621 I -1.98% I 670 I I ( 563 I I 566 0.53% I I I 617 I I 9.67%. I 24041 I 25625 I 25608 I •2.74% I 21815 I 6.10% 19324 I 20560 I 19997 I I -0.07% ! 27936 I 9.02% I 3371 I .4000 I 18.66% I 485 I 452 I 535 I 18.36% I 584 I 29.12% I 3488 I 2688 I -22.94% I 2932 I •15.93% • Continuing personnel transition within the Police Department • Maintaining and integrating new training • Implementing. strategic goals as outlined in the recent Reading Police Department Strategic Plan. • Personnel issues Scanning the environment - emerging trends: • Concerned about budget shortfalls and reductions • Increases in the towns' infrastructure. • Continuing demand for more traffic control • Substance issues are not abating • Downtown construction for the next year to two • Trying to keep up with law enforcement's changing technology demands + Regionally we are tied, into the NEMLEC organization Positive Accomplishments: Collaborated with the schools on two major grants; o' Secure Schools grant for $100,000 dollars over two years helps defray the cost of the School Resource Officer and provided security upgrades for the High School Project o Emergency Readiness grant for $100,000 which involves collaboration with police, schools, fire, health and involves refining school security plans. Successfully implemented the School Resource Officer program. Officers are being very pro-active and anticipating issues and addressing them. The statistics show increases in activities in basically all categories. Itnterprlse Tunas Approved 18-Jan-08 (Revised) . No. FY - 2007 water Is W1 Salaries and Wages 713,494 W2 Expenses 2,766,630 W3 Debt Service 940,377 W4 Capital Outlay 152,000 W5 lWater Fund 4,572,501 Reserves (400,000) Net Water Fund 4,172,501 (Sewer I X1 Salaries and Wages 244,470 X2 Expenses 3,848,098 X3 Debt Service 83,677 X4 Capital Outlay 204,000 X5 jSewer Fund 4,380,245 Reserves (600,000) Net Sewer Fund 3,780,245 Storm Water ~ Y1 Salaries and Wages 60,029 Y2 Expenses 17,500 Y3 Debt Service Y4 Capital Outlay 280,000 Y5 Storm Water Fund 357,529 I Enterprise Funds 9,310,275 Use of Reserves (1,000,000) Net Enterprise Funds 8,310,275 Reserve Fund levels 711107 Water 1,523,922 Sewer 1,345,160 Previous Water 1,441,598 Sewer 952,035 Approved (Revised) Percent Recommend Percent Estimated Percent Estimated Percent Estimated Percent FY - 2008 07 to '08 FY - 2009 08 to '09 FY-2010 09 to '10 FY - 2011 10 to '11 FY - 2012 11 to '12 581,106 -18.55% . 607,171 4.49% 631,458 4.00% 656,716 4.00% 682,985 4.00% 2,696,802 -2.52% 2,669,956 -1.00% 2,856,853 7.00% 3,056,833 7.00% 3,270,811 7.00% 1,305,579 38.84% 1,938,144 48.45% 2,121,794 9.48% 2,051,119 -3.33% 1,977,856 -3.57% 282,000 ' 85.53% 171,000 -39.36% 470,000 174.85% 955,000 103.19% 607,000 -36.44% 4,865,487 6.41% 5,386,271 10.70% 6,080,105 12.88%. 6,719,668 10.52%1 6,538,652 -2.69%1 (250,000) (400,000) (300,000) (175,000) 4,615,487 10.62% 4,986,271 8.03% 5,780,105 15.92% 6,544,668 13.23% 6,538,652 -0.09% 264,005 7.99% 274,535 3.99% 285,516 4.00% 296,937 4.00% 308,815 4.00% 3,947,180 2.57% 4,188,333 6.11% 4,481,516 7.00% 4,795,222 7.00% 5,130,888 7.00% 180,402 115.59% 253,527 40.53% 265,734 4.81% 178,256 -32.92% 174,256 -2.24% 110,000 -46.08% 4321600 293.27% 400,000 -7.54% 277,000 -30.75% 377,000 36.10% 4,501,587 2.77% 5,148;995 14.38% 5,432,767 5.51%! 5,547,416 2.11%1 5,990,959 8.00%1 (200,000) (250,000) (250,000) (950,000) 4,301,587 13.79% 4,898,995 13.89% 5,182,767 5.79% 5,397,416 4.14% 5,990,959 11.00% 62,084 3.42.% 65,201 5.02% 67,809 4.00% 70,521 4.00% 73,342 4.00% 17,650 0.86% 20,313 15.09% 21,735 7.00% 23,256 7.00% 24,884 7.00% 247,500 100.00% 237,750 -3.94% 262,000 -6.43% 230,000 -12.21% 200,000 -13.04% 30,000 -85.00% 30,000 0.00% 341,734 -4.42% 315,514 -7.67% 289,544 .8.23%] ] 371,278 278 28.23% 365,977 -1.43% 9,708,808 4.28% 10,850,780 11.76% 11,802,415 8.77% 12,638,361 7.08%1 12,895,587 2:049/6 (450,000) (650,000) (550,000). (325,000) 0 9,258,808 I 11.41%1 10,200,780 1 10.17%11 11,252,41511 10.31%1 12,313,361 9.43%1 12,895,587 4.73%1 1,273,922 996,203 696,203 521,203 521,203 1,145,160 920,698 670,698 520,698 520,698 Assumptions for FYI 0 and beyond: Wages 4.00% 4.00% 4.00% Expenses 7.00% 7.00% 7.00% Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budoet Summarv FY - 2006 Salaries and Wages (Form B) 820,287 Expenses(Form C) 1,863,209 Totals 2,683,496 Revenue and Staffino Revenues Staffing 16.5 Commentarv FY09 Significant Additions: None. Public Works Water - 400 & 405 Summary: W1, W2 & W3 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanoe 817,837 581,106 607,171 4.49% 2,813,684 3,952,380 4,608,100 16.59% 3,631,521 4,533,486 5,215,271 15,04% 16.5 16.5 11.5 Overview: Salaries for Water Department staff reflect union contract and non-union step increases. Expenses reflect a 2% increase with certain exceptions. Assessments for support services received from other Town organizations reflect increases foreseen by those groups. Changes: Electricity has increased by 15%; Budget reflects elimination of expenditures required for discharge of water treatment plant residuals. Some increases are a reflection of the requirement of the DEP to provide emergency backup water supply with disinfection for fire protection and the new MWRA water supply valve and related equipment. Professional Development has been increased to cover required training for licensed staff under distribution and treatment. Outlook: Completion of the deconstruction of the water treatment plant and construction of the disinfection facility is anticipated. 18-Jan-08 Town of Reading FY - 2009 Budget Public Works Salaries and Wages (Form B) Water - 400 & 405 Summary: W1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chanoe Water Treatment Plant: 6.0 359,136 6.0 228,324 6.0 82,484 1.0 84,183 2.1% Supervisor 1.0 72,809 1.0 75,442 1.0 78,384 1.0 79,991 2.1% Chief WTP Operator 1.0 55,486 1.0 10,776 1.0 0.0 WTP Operator IV 3.0 148,691 3.0 74,783 3.0 0.0 WTP Operator IIIOIT 1.0 1.0 1.0 0.0 WTP Operator III WTP Operator II Overtime 80,375 66,978 4,600 4,692 2.0% Grade Adjustments 549 744 Shift Differiential 1,858 Snow & Ice Removal (632) (399) (500) (500) 0.0% Distribution: 10.5 461,151 10.5 589,513 10.5 498,622 10.5 522,988 4.9% Supervisor 0.5 32,698 0.5 33,488 0.5 34,253 0.5 34,932 2.0% Foreman 1.0 36,422 1.0 44,208 1.0 53,534 1.0 56,188 5.0% Working Foreman 2.0 88,345 2.0 92,178 2.0 96,251 2.0. 100,469 4.4% Equipment Operator 3.0 119,676 3.0 128,628 3.0 133,291 3.0 143,258 7.5% Skilled Laborer 2.0 63,794 2.0 73,798 1.0 75,950 2.0 80,472 6.0% Laborer 1.0 31,467 1.0 30,930 2.0 31,654 1.0 32,280 2.0% Clerk 0.5 13,835 0.5 15,230 0.5 15,905 0.5 16,208 1.9% Seasonal Laborer 0.5 8,705 0.5 6,299 0.5 8,416 0.5 9,126 8.4% Overtime 64,162 158,358 37,603 38,355 2.0% On-call Premium 8,645 8,818 2.0% Longevity 7,100 7,100 7,775 7,500 -3.5% Grade Adjustments 643 1,209 1,845 1,882 2.0% Snow & Ice Removal (5,696) (1,913) (6,500) (6,500) 0.0% Totals Source of Fundino 16.5 820,287 16.5 817,837 . 16.5 581,106 11.5 607,171 $ $ Enterprise Fund (Form A) 820,287 817,837 581,106 4.5% 607,171 18-Jan-08 4.5% Town of Reading FY - 2009 Budget Public Works. Expenses (Form C) Water - 400 & 405 Summary; W2 & W3 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY -2008 FY - 2009 Chanoe Water Treatment Plant: 1,097,398 1,160,519 1,760,929 1,822,648 3.5% Electricity 160,103 39,631 39,514 45,441 15.0% Heating Fuel 25,082 15,572 0. 6,000 100.0% Telephone 404 1,014 3,215 3,279 2.0% Storm water management 0 356 460 469 2.0% Supp's & Treat Chem 165,506 29,610 0 7,000 100.0% Equip Serv 171,155 33,325 10,000 10,200 2.0% Well Field Supplies 2,133 1,598 10,000 0 -100% Well Field Maint. 55,352 3,318 63,863 _65,140 2.0% IDSE Engineering & Sampling 65,000 0 5,700 0 -100% Legal 12,963 18,234 0 0 0.0% MWRA System Connection 30,000 0 0 0.0% MWRA - supplemental water 255,242 869,043 1,543,149 1,685,119 9.2% Water Supply Protect. 40,500 8,702 15,000 0 -100% MWRA Permit & Test 10,661 10,164 10,028 0 -100% MWRA Sewer Discharge 103,297 129,952 60,000 0 -100% Other Contract Services 9,090 0 0 0.0% Distribution: 132,171 131,522 175,998 180,671 2:7% Electricity 8,162 7,062 8,857 10,186 15.0% Natural Gas 328 337 400 408 2.0% Storm Water Mgmt 8 0 0 0.0% Cont Svc - Systems 12,792 3,999 14,928 15,227 2.0% Cont Svc - Main Pipe/Hydrant 9,860 15,083 11,942 12,181 2.0% Cont Svc - Service Pipe/Meter 7,078 500 7,464 7,613 2.0% General SupplieslServ 15,289 19,742 26,250 26,775 2.0% Main/Hydrant Repairs 23,853 28,178 32,528 33,179 2.0% Serv./Meter Supplies 39,728 38,301 48,774 49,750 2.0% Cross Conn. Prog. 4,600 4,320 8,300 8,466 2.0% Police Details 4,103 11,104 10,455 10,664 2.0% Uniforms/Boots 5,873 706 5,400 5,508 2.0% Licenses 505 2,182 700 714 2.0% Totals (To Page 2) 1,229,569 1,292,041 1,936,927 2,003,319 3.4% 18-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Water - 400 & 405 Summary: W2 & W3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Totals (From Page 1) 1,229,569 1,292,041 1,936,927 2,003,319 3.4% General: 305,030 340,390 406,712 436,992 7.4% DPW: Administration (F1) 202,179 226,980 84,928 96,963 14.2% DPW: Engineering (F3) 94,339 99,945 5.9% DPW: Equipment Maint. (F5 & F6) 28,885 29,501 2.1% DPW: Storm Water (F21 & F22) ACC/FIN: (Al, C2, C6 - C1 1) 63,468 66,958 97,932 107,311 9.6% General Administration (1314) 9,112 10,450 14,061 13,886 -1.2% Legal (616) 1,500 4,251 15,000 15,500 3.3% Liability Insurance (1323) 6,624 6,955 40,755 42,300 3.8% Haz. Waste Coll. Program 7,551 7,651 15,000 15,000 0.0% Purchase Services - Wakefield 5,528 5,507 6,587 7,140 8.4% Primacy Assessment 5,934 5,650 6,165 5,446 -11.7% Professional Development 3,134 3,488 3,060 4,000 30.7% Insurance Deductibles 2,500 Benefits 328,610 297,041 303,162 229,645 -24.3% Health/Life Insurance (K4) 212,583 178,519 185,952 183,265 -1.4% Pension (K1) 95,793 86,908 22,826 16,413 -28.1% Workers' Compensation Ins. (K6) 15,882 26,682 88,959 23,967 -73.1% Medicare/Social Security (K5) 4,352 4,932 5,425 6,000 10.6% Debt Service 884,212 1,305,579 1,938,144 48.5% $ $ $ Totals 1,863,209 2,813,684 3,952,380 4,608,100 16.6% Source of Fundina. % % % % Enterprise Fund (Form A) 11863,209 2,813,684 3,952,380 4,608,100 16.6% 18-Jan-08 Town of Reading FY - 2009 Budget Budget Summary (Form A) Actual Expenditures Budaet Summarv FY - 2006 Salaries and Wages (Form B) 231,676 Expenses(Form C) 3,458,262 Totals 3,689,938 Revenue and Staffing Revenues Staffing 5.0 Commentarv FY09 Significant Additions: None Public Works Sewer-430 Summary: X1, X2 & X3 Annual Adopted Actual Budget Recommended One Year Expenditures (Revised) Budget Percent FY - 2007 FY - 2008 FY - 2009 Chanae 239,736 264,005 274,535 3.99% 3,752,861 4,137,582 4,429,653 7.06% 3,992,597 4,401,587 4,704,188 6.87% 5.0 5.0 5.0 Overview: Salaries for Sewer Division personnel reflect union contract and non-union step increases. Reimbursed sewer services for Woburn and Wakefield contain increases in rates for those municipalities, Assessments for support services received from other Town organizations reflect increases foreseen by those groups. Changes: Electricity has increased by 15%. Outlook: No significant changes in operation. 18-Jan-08 Town of Reading FY - 2009 Budget Public Works Salaries and Wages (Form B) Sewer-430 Summary: X1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent Classification # FY - 2006 # FY - 2007 # FY - 2008 # FY - 2009 Chance Supervisor 0.5 32,698 0.5 33,488 0.5 34,253 0.5 34,932 2.0% Working Foreman 1.0 45,259 1.0 47,248 1.0 49,328 1.0 51,699 4.8% Equip. Oper. 1.0 44,284 1.0 46,076 1.0 47,836 1.0 50,759 6.1% Skilled Laborer 34,863 36,171 2.0 75,177 2.0 78,592 4.5%. Laborer 2.0 33,278 2.0 36,171 Clerk 0.5 10,526 0.5 15,230 0.5 15,905 0.5 16,208 1.9% Snow & Ice Removal (3,224) (1,252) (2,500) (2,500) 0.0% Overtime 31,429 24,533 38,867 39,644 2.0% On-call Premium 2,884 2,942 2.0% Longevity 2,050 2,050 2,050 2,050 0.0% Grade Adjustments 513 21 205 209 2.0% Totals 5.0 231,676 5.0 239,736 5.0 264,005 5.0 274,535 4.0% Source of Fundino % % % % Enterprise Fund (Form A) 231,676 239,736 264,005 274,535 4.0% 18-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Sewer - 430 Summary: X2 & X3 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Chanoe Operations 3,060,036 3,304,057 3,609,109 3,821,596 5.9% MWRA 2,980,493 3,170,898 3,493,841 3,699,978 5.9% Electricity 26,598 23,467 28,049 32,256 15.0% Supplies: Sewer Station 7,513 4,776 13,071 13,332 2.0% Chemicals 0 13,071 13,332 2.0% Distribution System 3,759 4,632 8,080 8,242 2.0% Contractual Services: Pumping Station 18,528 21,581 17,379 17,727 2.0% Police Details 157 8,888 3,075 3,137 2.0% Purchase Serv - W'rn&W'fld 11,671 11,727 15,933 16,650 4.5% System TV Inspections 11,317 58,088 16,610 16,942 2.0% General 215,946 256,566 238,546 255,438 7.1% .DPW: -Administration (F1) 115,944 140,669 46,773 44,224 -5.4% DPW: Engineering (F3) 57,555 61,892 7.5% DPW: Equipment Maint. (F5 & F6) 14,670 14,977, 2.1% DPW: Storm Water (F21 & F22) 0 0 0.0% ACC/FIN: (Al, C2, C6 - C11). 63,468 77,819 86,831 100,532 15.8°% General Admin (814) 12,736 12,094 12,477 13,010 4.3% Legal (1316) 2,000. 2,351 2,000 2,500 25.0% Liability Insurance (1323) 13,366 14,034 590 600 1.7% Hazardous Waste Coll. Pron. 7,355 6,719 15,000 15,000 0.0% Uniforms/Boots 897 220 2,150 2,193 2.0% Licenses 180 160 500 510 2.0% Backflow Reimbursement 2,500 Benefits 98,603 108,561 109,525 99,092 -9.5% Health/Life Insurance (K4) 69,438 74,440 76,984 71,809 -6.7% Pension Costs (K1) 21,315 20,122 11,496 14,512 26.2% Workers' Compensation Ins. (K6) 7,412 13,341 20,442 12,071 -41.0% Medicare/Social Security (K5) 438 658 603 700 16.1% Debt Service 83,677 83,677 180,402 253,527 40.5% Totals Source of Fundino Enterprise Fund (Form A) 3,458,262 3,752,861 4,137,582, 4,429,653 3,458,262 3,752,861 4,137,582 4,429,653 18-Jan-08 7.1% 7.1% Town of Reading FY - 2009 Budget Public Works Budget Summary (Form A) Storm Water Fund - 470 Summary: Y1 & Y2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Budget Summarv FY - 2006 FY - 2007 FY - 2008 FY - 2009 Change Salaries and Wages (Form B) 0 46,492 62,084 65,201 5.0% Expenses (Form C) 0 7,868 17,650 20,313 15.1% Totals 0 54,360 79,734 85,514 7.2% Revenue and Staffino. Revenues Staffing 0.0 2.0 2.0 2.0 0.0% Commentarv FY09 Significant Additions: None Overview: Salaries reflect union contract and non-union step increases. Changes: Expenses generally reflect a 2.0% increase. Outlook: 18-Jan-08 Town of Reading FY - 2009 Budget Salaries and Wages (Form B) Classification Drainage laborers Totals Source of Fundino General Fund Water Sewer Enterprise Fund (Form A) Public Works Storm Water Fund - 470 Summary: Y1 Annual Adopted Actual Actual Budget Recommended One Year FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Percent # FY - 2006 # FY - 2007 # FY.- 2008 # FY - 2009 Change 2.0 46,492 2.0 62,084 2.0 65,201 5.0% 0.0 0 2.0 46,492 2.0 62,084 2.0 65,201 0 46,492 62,084 2.0 65,201 18-Jan-08 Town of Reading FY - 2009 Budget Public Works Expenses (Form C) Storm Water Fund - 470 Summary: Y2 Annual Adopted Actual Actual Budget Recommended One Year Expenditures Expenditures (Revised) Budget Percent Classification FY - 2006 FY - 2007 FY - 2008 FY - 2009 Change Vacuum Truck 7,868 7,650 7,803 2.0% Consulting Services 10,000 10,200 2.0% Retirement assessment 2,310 100.0% Totals Source of Funding General Fund Water Sewer Enterprise Fund (Form A) 0 7,868 17,650 20,313 0 7,868 17,650 20,313 18-Jan-08 15.1% 15.1% THE BOARD OF SELECTMEN MEETING '.IN-IN SHEET FOR DATE: NAME ADDRESS (Please print) L ~ r