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2008-01-22 Board of Selectmen Packet
Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.read!ng.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: January 18, 2008 RE: January 22, 2008 Selectmen's Meeting TOWN MANAGER (781) 942-9043 1) We have listed as the Board has requested under lb the public comments received by the Board of Selectmen through email. 4a) Town Engineer George Zambouras has prepared a memo for you. The actual assessment for each of the two benefiting property owners is $9545.60 for one and $9945.60 for the other. The difference is the cost of the lateral. This compares to an initial estimate of $13,242 per property owner, with savings of over $3200. The savings are because of favorable bids and because of a significant effort on the Town Department of Public Works. Both property owners have gotten notice of the betterment and jhe meeting. I talked with one property owner who is delighted with the project but is not able to be there on Tuesday night. The action by the Board of Selectmen will be to confirm the actual assessments and set the rate of interest for the betterments should the property owner choose to spread payments over up to 20 years. The rate of interest recommended by the Finance Director is 5% as allowed by State law. 4b) Longhorn Steakhouse is proposing a change of Manager, new Officer/Director and transfer of stock. These require public notice but not a public hearing. We reviewed this material and have no objections. 4c) The Town has received an application for a Beer and Wine License for Twin Seafood at the corner of Main and Haven Streets. Please see the comments from staff in the packet. This is a public hearing so the Board of Selectmen will need to make sure that the hearing is open and closed. 4e) Ted McIntire and consultants will be in to give the Board and the community an update on our water conservation efforts. 4h) Bob LeLacheur will have a motion to authorize sale of debt for the fire ladder truck for up to 15 years (we plan on only selling for 10 year debt). PIH/ps #~C-P 23 Briarwood Avenue Reading, MA 01867 January 10, 2008 Board of Selectmen Town Hall 16 Lowell Street Reading, MA 01867 Dear Board of Selectmen; 2(08 JAN I I All 11. 34 I want to start off this letter by saying thank you for all the time and effort that you put into making our town a wonderful place to live. I am a past Town Meeting member and .have, over the years, volunteered on different committees and commissions in town so I have a great deal of appreciation for the commitment and sacrifice that each of you make for the Town of Reading in your role as a member of the Board of Selectmen. My letter to you today is prompted by an article I read in the Daily Times Chronicle recently that indicated that you were considering imposing a fine on residents who do not clear the snow from any sidewalks abutting their homes within a specified amount of time after a snow storm. Just so you know, I live at 23 Briarwood Avenue in Reading. My home is at the comer of Briarwood Avenue and Beaver Road. There is over 300 feet of sidewalk abutting my property. So any changes you make concerning this issue will have a significant impact on me and my family. However, I believe that my concerns are of a more general nature and I hope they would be concerns of all Reading residents as well as concerns of yours. My first concern is what happens when a home owner is away from their residence for an extended period of time and a snow storm occurs? If I am away on a business trip or on vacation and a storm occurs in the middle of my absence I would have no way to clear the sidewalks abutting my property in a timely fashion. Would I be fined for each day that I am away from my residence until such time as I return home and am able to clear the sidewalks? What happens if I own a property in Reading but rent it out and live in another community and a very large storm occurs, such as the one that occurred in the late 1970s, and I am unable to get out of my community in order to get to Reading to clear the sidewalk in front of my rental property in the time frame allowed? Would I again be fined for each day until such time as the roads in the region are cleared sufficiently for me to get to Reading and clear the sidewalks abutting my property? The paved sidewalks around my property are not well maintained by the Town. There are places along the sidewalks abutting my property where my snow blower could easily be damaged. Will the Town reimburse me for repairs to my snow blower that are caused when I am clearing the Town sidewalks? Will the Town reimburse me for repairs if the damage was due to poorly or inadequately maintained sidewalks? Will the Town pay for any medical bills that I might incur if I am hurt while clearing the Town sidewalks? Will the Town pay for the medical bills if the injury was due to poorly or inadequately maintained sidewalks? ® Page 2 January 10, 2008 The corner that I live on is part of a four way intersection. Beaver Road goes north and south and Briarwood Avenue and Rustic Lane go east and west. All four comers of this intersection have paved sidewalks. Right now the Town plows pile all the snow from this intersection on my property. This considerable pile of packed snow and ice (usually four to five feet or more after any given snow storm) sits right on top of the sidewalk that abuts my property. There is no way that I can possibly clear this hard packed snow and ice off of this paved sidewalk. If the Town is going to require me to clear the paved sidewalks that abut my property will the Town also instruct the snow plows that clear the Towns streets not to push snow from the streets up onto the sidewalks? What will be done with all of the snow from this intersection if it can not be pushed up onto one of the four corners? Will the Town take responsibility for clearing any sidewalks that are covered by snow from the Town snow plows clearing the streets? Will I be fined if I am unable to clear packed snow and ice that was pushed onto the sidewalks by the Town plows? What issues or concerns are the Board of Selectmen trying to address with this potential By Law change? Is the goal to have every sidewalk in Reading cleared after every snow storm? Is the cost to the residents of Reading to clear all of the sidewalks in Town reasonable compared to the benefit of having every sidewalk in Reading cleared of snow after every storm? Or is the concern more focused? Is the concern to clear adequate sidewalks so that school children can safely walk to school? In this later case have other approaches been considered for achieving the desired goal? If the goal is to provide safe passage for children walking to school then a more focused effort might be more appropriate. Perhaps the Town could consider identifying the specific sidewalks that would need to be cleared and then purchase an appropriate number of sidewalk plows and pay for DPW personnel to operate those plows? The residents of Reading might even support appropriate Prop 21/Z overrides to purchase the sidewalk plows and to pay the added payroll costs for sidewalk plow operators. If the goal is to ensure safe passage for children walking to school then a solution provided by the Town, as opposed to a solution provided by those who own property along these strategic routes, would more evenly share the burden amongst all town residents. Thank you for taking the time to read my letter and consider my concerns. I look forward to learning more about what the specific issues are that the Town is trying to address with this potential By Law change and how the Town will implement such a By Law while addressing the concerns I have expressed. Sincerely, Marc Guyott 781.944.7617 I - Page of 3 Hechenblefter, Peter From: Reading - Selectmen Sent: Thursday, January 10, 2008 11:02 AM To: Ivan magness@verizon.net'; Reading - Selectmen Subject: RE: Sidewalk Snow Removal Dear Fred: Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's open meeting law which prohibits policy discussions by the Board outside of an open public meeting. Please understand that the Board values your input on issues and your correspondence will be included in the materials circulated to the Board prior to its next meeting and it is available as part of the public record. The Board members will have a chance to comment during an upcoming public meeting. If you want to have a personal discussion of the issue with a member of the Board, we hold "office" hours in Reading Town Hall before the first regularly scheduled meeting of each month at 6:30 PM in the first floor conference room. Thank you again for contacting the Board of Selectmen. Ben Tafoya Secretary Reading Board of Selectmen From: Fred Van Magness [mailto:vanmagness@verizon.net] Sent: Tuesday, January 08, 2008 11:04 PM To: Hechenbleikher, Peter; Reading - Selectmen Subject: Sidewalk Snow Removal Dear BOS Members I watch your meeting of January 8th, 2008 where discussion took place concerning snow removal from sidewalks. I was unable to attend in person due to illness, but offer the following for consideration: 1. New sidewalks on Franklin St. have engaged me into snow removal this season that I never had to do. In examining what has been going on, essentially all the snow removed from 50% of Franklin St...my side of the yellow line ...ends up on my sidewalk or the SMALL grass strip adjacent to the road. Since I have only 18 inches of grass and curb between the road and the new sidewalk, most of the snow plowed from the street ends up on my new sidewalk. Traditionally it was left on the old tree lawn, but now that I have to remove it, I have no place to put the snow other than my lawn. So, all snow that. accumulates on town property ...the street and the sidewalk ...ends up on my front lawn, unless it is neatly packed on the 18 inches of grass/curb. Obviously this snow with its salt and other debris on my lawns is not desirable. The volume of snow to be removed by me and other homeowners is a significant burden. Since when am I the repository for all of the Franklin St. snow on my property ? Figure it out...the snow from the street has to go somewhere and the sidewalks took away a significant snow staging area. 2. Major roads like Franklin St. with small shoulders makes sidewalk snow removal very tough. 3. The town did not plow my sidewalk until about 2 weeks after the last storm, allegedly because of s 1/10/2008 Page 2 of 3 equipment breakdowns... not sure if this accurate. However, I found side street sidewalks... like throughout the Covey Hill area had been plowed ...many days before Franklin St. 4. Who will enforce any new By-Law? What town resources will be re-deployed from their real work roles to fine people ? What will the administrative burden be to handle collections, late payments, liens for unpaid fines, etc ? Will enforcement be 100% across the town for every storm or arbitrary ? Will we have an anonymous reporting hot-line to turn in your neighbors who don't remove snow ? If I got fined and another resident across the town didn't at the same storm for not shoveling, then you have very selective and arbitrary enforcement... hard to defend if challenged and very unfair ? What if you shovel the snow and then the town plows it back in ? What will the appeal process be if you are fined improperly ? Will you lien properties if they do not pay any fines ? Seems like enforcement could pit neighbor against neighbor...is that what the BOS has in mind ? What constitutes the threshold between acceptable and unacceptable snow removal ? If someone only shovels a path, will they be fined for not complying with any new By-Law requirements ? 5. If the town plows some sidewalks for residents because of some criteria, will those residents that have to shovel sidewalks or get fined get a tax break or some other compensation? ...unreasonable for sure, but it is just not equitable to plow for some and not others. 6. If there is an ice storm or rain that freezes that makes the walk treacherous, are we supposed to salt and sand ? Who is liable if the walk is shoveled, freezes, and then someone slips and falls on ice or on a rut from my plowing of snow ? Is the town going to indemnify any and all residents from liability for a poor shoveling job ? 7. The town is piling enormous amounts of snow at street corners as they clear turning points...... the same places where all the handicap sidewalk access points are. It is a huge effort to remove these enormous piles that the DPW or contractors have piled up. 8. 1 have read that some may want only 8 hours to remove snow after a storm before the town can start fines. If it stops snowing at 10PM, then people would have to shovel sidewalks by 6AM the next day or risk being fined. Many leave for work early and would not have the chance to clear the sidewalks, so you are establishing an unreasonable threshold to begin with, if 8 hrs after the snow stops is the cut-off. 9. This year's early snow has been unusual.... let's not use it to create another administrative problem for the town. 10. If you will not plow some sidewalks and fine some people, then you need to abandon plowing ALL sidewalks.... residential and commercial. What is fair for one is fair for the other. Why should some get a "free ride" and others have the work and cost burden of fines or paying contractors to clear their sidewalk ? Is one sidewalk more important than another ? In my opinion, more By-Laws will not solve this problem I think the BOS needs to consider the following actions: 1. Communicate to residents in fall water bills and the Christmas Tax billing about the need to clear sidewalks. May take a few years, but people will try and comply as best they can. 2. Develop a master plan of CRITICAL to CLEAR sidewalks that the DPW will clear no matter what with clear emphasis on the busy roads ...Grove, Franklin, Haverhill, Summer Ave., West, Main, etc. etc. as well as roads adjacent to school areas. 3. The BOS needs to undertake an in-depth review of all DPW snow removal and plowing practices. 4. Don't set up more fines and by-laws. Be realistic..... there is already a By-Law on the books and it hasn't been enforced. 5. Work with the schools and parents to specifically identify what roads/streets kids are actually walking on every day.... get these on the critical plow routes. Many sidewalks probably do not need to be cleared. 6. It is nice to say residents need to clear 36 inches of width, but be reasonable.... we don't need boulevards... just walkable sidewalks. We are already asking people to clear fire hydrants ( a sound request) for the fire department and open up catch basins for the DPW. So if you have a fire hydrant and catch basin plus a sidewalk in front of your house, you are in for hard snow work and might as well work for the Town. 7 8. Who is liable if a person has a heart attack, slips or injures their back removing snow from Town property under an legal town ordinance ? It probably hasn't been legally tested yet, but it may be..... But most of all, do not make more By-Laws that cannot be enforced equally. We need to find ways to all work together ...not apart. Fred Van Magness SR. 243 Franklin St., Reading, MA ~2. 1/10/2008 OF R~qb f~ Town of Reading 16 Lowell Street w Reading, MA 01867-2685 FAX: (781) 942-9071, Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: January 18, 2008 RE: January 22, 2008 Selectmen's Meeting TOWN MANAGER (781) 942-9043 1) We have listed as the Board has requested under lb the public comments received by the Board of Selectmen through email. 4a) Town Engineer George Zambouras has prepared a memo for you. The actual assessment for each of the two benefiting property owners is $9545.60 for one and $9945.60 for the other. The difference is the cost of the lateral. This compares to an initial estimate of $13,242 per property owner, with savings of over $3200. The savings are because of favorable bids and because of a significant effort on the Town Department of Public Works. Both property owners have gotten notice of the betterment and the meeting. I talked with one property owner who is delighted with the, project but is not able to be there on Tuesday night. The action by the Board of Selectmen will be to confirm the actual assessments and set'the rate of interest for the betterments should the property owner choose to spread payments over up to 20 years. The rate of interest recommended by the Finance Director is 5% as allowed by State law. 4b) _ Longhorn Steakhouse is proposing a change of Manager, new Officer/Director and transfer of stock. These require public notice but not a public hearing. We reviewed this material and have no objections. 4c) The Town has received an application for a Beer and Wine License for Twin Seafood at the corner of Main and Haven Streets. Please see the comments from staff in the packet. This is a public hearing so the Board of Selectmen will need to make sure that the hearing is open and closed. 4e) Ted McIntire and consultants will be in to give the Board and the community an update on our water conservation efforts. 4h) Bob LeLacheur will have a motion to authorize sale of debt for the fire ladder truck for up to 15 years (we plan on only selling for 10 year debt). PIH/ps / Memo To: Peter I. Hechenbleikner, Town Manager From: George J. Zambouras, Town Engineer Date: January 16, 2008 Re: Franklin Terrace Sewer Extension Assessments Attached are the final property assessments for the Franklin Terrace sewer extension project. As determined by the Board of Selectmen the affected property owners are to be assessed 30% of the main line extension and 100 % of their individual sewer service lateral. I have also attached a copy of the original project and property assessments estimates. 0 Page 1 qk~'% FRANKLIN TERRACE SEWER EXTENSION ASSESSMENT . ~Tota( Cost of Proiect $ 57,504.02 Sewer Frontage Assessment Total Cost not including laterals $ 54,304.02 70% Paid for by the Town $ 38,012.81 30% Paid for by the Abutters $ 16,291.21 Sewer Lateral Assessment (Street to Pronertv Line) Total cost of sewer laterals $ 3,200.00 Amount paid for by the Abutters: # 1 Franklin Terr. 17.5 ft. sewer lateral $ 1,400.00 # 12 Franklin Terr. 22.5 ft. sewer lateral $ 1,800.00 Total Betterment assessed # 1 Franklin Terr. 30% Frontage assessed per Abutter $ 8,145.60 100% Lateral cost $ 1,400.00 ITOTAL $ 9,545.60 1 Total Betterment assessed # 12 Franklin Terr. 30% Frontage assessed per Abutter $ 8,145.60 100% Lateral cost $ 1,800.00 I TOTAL $ 9,945.601 ~a,3 , FRANKLIN TERRACE SEWER EXTENSION FINAL ASSESSMENT ADDRESS PLAT LOT 1 Franklin Terrace 153 12 OWNERS TOTAL ASSESSMENT Warren R. Poor Carolyn I. Poor 12 Franklin Terrace 153 12A Joseph C. Harrington Jr. Margaret M. Harrington $ 9,545.60 $ 9,945.60 L G1/ ESTIMATED FRANKLIN TER. SEWER CONSTRUCTION Description Units Quantity Unit Price Est. Cost Total Construction Signage I SF 1 64 1 $ 15.001$ 960.001$ 960.00 8" SDR 35 Polyvinyl Chloride (PVC) 1 LF 1 270 1 $ 135.00 1 $ 36,450.00 1 $ 37,410.00 4" SDR 35 Polyvinyl Chloride (PVC) 1 LF 1 52 1 $ 55.001$ 2,860.001$ 40,270.00 4" Polyvinyl Chloride (PVC) Chimney 1 VF 1 3 1 $ 115.001$ 345.001$ 40,615.00 8" x 4" Polyvinyl Chloride (PVC) WYE 1 EA 1 2 1 $ 100.001$ 200.001$ 40,815.00 Manhole Incl. Frame and Cover Set 1 VF 1 9 1 $ 500.001$ 4,500.001$ 45,315.00 Calcium Chloride 1 LB 1 450 $ 1.501$ . 675.00 1 $ 45,990.00 Rock Excavation and Disposal ' CY 1 40 $ 100.001$ 4,000.001$ 49,990.00 Gravel Borrow I CY 1 15 1 $ 20.001$ 300.001$ 50,290.00 Additional Gravel Borrow 1 CY 1 10 1 $ 20.001$ 200.001$ 50,490.00 Additional Crushed Stone 1 CY 1 10 1 $ 25.001$ 250.001 $ 50,740.00 Loam & Seed 1 SY 1 223 1 $ 13.501$ 3,010.501$ 53,750.50 Temporary trench pavement 1 LF 1 270 1 $ 6.001$ 1,620.001$ 55,370.50 Binder course ( 2") 1 TON 1 47 1 $ 110.00 $ 5,170.001$ 60,540.50 Top course (2" ) 1 TON 1 47 $ 110.00 $ 5,170.001$ 65,710.50 Bituminous Concrete Berm 1 LF 1 20 $ 10.001$ 200.001$ 65,910.50 Emulsified Asphalt (spray tack coat) 1 GAL 1 21 1 $ 5.001$ 105.001$ 66,015.50 Traffic Control I LS 1 1 1 $ 6,500.001$ 6,500.001$ 72,515.50 Sub-Total: $ 72,515.50 10% CONT. $ 7,251.55 Total: $ 79,767.05 SAY $ 80,000.00 0,V6 " FRANKLIN TERRACE SEWER EXTENSION I. t ESTIMATED ASSESSMENT ...i~►1'~ 1 Sewer Frontage Assessment Total Estimate not including laterals $ 76,450.00 70% Paid for by the Town $ 53,515.00 30% Paid for by the Abutters $ 22,935.00 Sewer Lateral Assessment (Street to Pronertv Line) Total estimate of sewer laterals $ 3,550.00 Amount paid for by the Abutters $ 3,550.00 Total Betterment assessed Eauallv (41 & #12 Franklin Terr.) 30% Frontage assessed per Abutter $ 11,467.50 100% Lateral cost per Abutter $ 1,775.00 ITOTAL $ 13,242.50 1 ~aG FRANKLIN TERRACE SEWER EXTENSION ESTIMATED ASSESSMENT ADDRESS PLAT LOT OWNER 1 Franklin Terrace 153 12 Warren R. Poor 12 Franklin Terrace 153 12A Joseph C. Harrington Jr. ESTIMATED ASSESSMENT $ 13,242.50 $ 13,242.50 4 aj~ . Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter 1. Hechenbleikner DATE: January 18, 2008 RE: January 22, 2008 Selectmen's Meeting TOWN MANAGER (781) 942-9043 1) We have listed as the Board has requested under 1 b the public comments received by the Board of Selectmen through email. 4a) Town Engineer George Zambouras has prepared a memo for you. The actual assessment for each of the two benefiting property owners is $9545.60 for one and $9945.60 for the other. The difference is the cost of the lateral. This compares to an initial estimate of $13,242 per property owner, with savings of over $3200. The savings are because of favorable bids and because of a significant effort on the Town Department of Public Works. Both property owners have gotten notice of the betterment and the meeting. I talked with one property owner who is delighted with the, project but is not able to be there on Tuesday night. The action by the Board of Selectmen will be to confirm the actual assessments and set the rate of interest for the betterments should the property owner choose to spread payments over up to 20 years. The rate of interest recommended by the Finance Director is 5% as allowed by State law. 4b) Longhorn Steakhouse is proposing a change of Manager, new Officer/Director and transfer of stock. These require public notice but not a public hearing. We reviewed this material and have no objections. 4c) The Town has received an application for a Beer and Wine License for Twin Seafood at the corner of Main and Haven Streets. Please see the comments from staff in the packet. This is a public hearing so the Board of Selectmen will need to make sure that the hearing is open and closed. 4e) Ted McIntire and consultants will be in to give the Board and the community an update on our water conservation efforts. 4h) Bob LeLacheur will have a motion to authorize sale of debt for the fire ladder truck for up to 15 years (we plan on only selling for 10 year debt). PIH/ps - akti.< .LEGAL.NOT.. TOWN- OF READING To the inhabitant-s of the 'town -of Reading: i You are hereby:*notlfied that .an application for is transfer`. of , stock, change, of'-manager-and Nevv..Office r/Director has been applied for by RARE Hospitality 'l Rt.arnat.idnal', Inc. `'d/b/a Longhorn Steak douse- The: app" licat[on`:is .for the premises 4t.39 Walkers.-Brpo.k Drive, Reading,. Massachusett$. - Under the p:rovi:sl.oris, of. ; Chapter 138, Section 15. of 'the Massachusetts. General "Laws,.. a public h.eari'ng :wll:f be held concerning such: applibation . by the: Board .of Seaec.tmern on` Tuesday,: January. 222,, 2008.'at.-, 8:00 P.M. •in the'-Sele~ctm-4.n'.,s Meeting' Room;..: 10 "Lowe-1I Stre-et,.. Reading,: Massachusetts. All iliterested., p.artre's.. are -HVIted to' attend 'or submit. their Ornhiehts in writing, .or,-by. ernaii to' Towh-Manager at flown ' manader@ci;readina:mams. By: oxder.of. Peter l: Hechenbleikne.r. Town Manager Q ; ING DI,ICE EP TmENT < ~ OFFICE OFT CHIEF O s39°!NC0RQ0¢P 15 Union Street, Reading, Massachusetts 01867 Janzed W. Coimrier Emergency Only: 911 All Other Calls: 781-944-1212 Fax: 781-944-2893 Chief of Police E-Mail: JCormier@ei.reading.ma.us January 15, 2008 Peter Hechenbleikner Town Hall Dear Peter: r.a B co ae a► w N A review was conducted by this department regarding an application for a Transfer of Stock, Change of Manager and New Officer/Director for the Longhorn Steak House located at 39 Walker's Brook Drive. Based upon this review, from a public safety standpoint, I have no reason to oppose this application. /Since y, Jame rmier Chief of Police ~~3 Page 1 of 1 Marino, Lillian From: Ramdin, Larry Sent: Thursday, January 10, 2008 11:44 AM To: Marino, Lillian Subject: Application for transfer of stock and change of Manager- Longhorn Steakhouse, 39 Walkers Brook . Drive Lillian, The Health Division has no objection to the Manager Change or stock transfer for Longhorn Steakhouse. Please be advised that Longhorn submitted an incomplete food establishment permit application without required fees, thus it is not considered filed at this point. It is not an issue at this time because they still in their construction phase. Larry A. Ramdin MA REHS CHO CFSP Health Services Administrator Town of Reading 16 Lowell Street Reading MA 01867-2683 781-942-9061-Tel 781-942-9071-Fax 1/10/2008 THE COMMONWEALTH OF MASSACHUSETTS ALCOHOLIC BEVERAGES CONTROL COMMISSION- FORM 43 101600028: . License Number Type of Transaction (PI ()-New License Transfer of License Change of Manager (x) Transfer. of Stock :Reading City/Town Date ease check all relevant transactions) New Officer/Director ( ) Pledge of License Change of Location ( ) Pledge of Stock ( ) Alter Premises ( ) Other RA. F Hosp tality lnternat.i.nnal. Irico Licensee' Longh,orn~ 8teak1i6uge James Rocco I,agno D/B/A Manager 39'. Walke'r,q. 11,onk, nr'i^cTp' ~o~ ~•G,,~, nr:. n1sz~7 Address: Number Street Zip Corte Annual All Alcoholic Restaurant... Annual or Seasonal Category: All Alcohol; Wine & Malt Type: .Restaurant; Club, Package Store, Inn, General on Premise, Etc. Description of Licensed Premises; Full service restaurant, with dining room, lounge area, bar-and kitchen. Handicap re.strooms for men and women. Emergency exits Application eras filed: 114V07 10:26 Advertised: 1/8./08 - Chronicle Date &.:tiane Date & Publication Abutters Notified Yes Y No Person to contact regarding this transaction: Name: Barry Gerstein'. Address: 20. Brussels Drive, Nashua', NH 03063 Phone 603-595-0001. Remarks: The Local Licensing Authorities By: Alcoholic Beverages Control Commission :!ECCen moriarty . E-Tecutive (Director Remarks: 9 23 %0• x~ 'v trt .,0 ~r r PETITION FOR LICENSE-TRANSACTION THE COMMONWEALTH OF MASSACHUSETTS December 11, 2007 CHANGE OF LOCATION PLEDGE OF LICENSE CHANGE OF D/E/A CHANCE OF LICENSE TYPE PLEDGE OF STOCK rv CHANGE OF CORPORATE NAME 00 X CHANGE OF MANAGER CORDIALS AND LIQUEURS PERM% C=) To the Licensing Board for the Town of Reading The undersigned respectfully petition for That RARE Hospitality International, Inc.,. d./b/a Longhorn. Steakhouse, be allowed to change its manager of record from James Rocco Lagno to Leigh Anne.Bull at its restaurant located at 39 Walkers Brook Drive, Reading, MA 01867. ~ Vice PresidentlSecretarv Signed / Title Form 997 11~ ~P "VOTE" OF BOARD OF DIRECTORS December 11, 2007 At a meeting of the Board of Directors of RARE Hospitality International, Inc., d/b/a LongHorn Steakhouse, held at Orlando, Florida on December 11, 2007, it was voted: "VOTED" To appoint Leigh Anne Bull of Wilmington, MA as its manager or principal representative of its restaurant located at 39 Walkers Brook Drive, Reading, Massachusetts, with full authority and control of the Premises described in the License of the Corporation and the conduct of all business therein relative to alcoholic or wine/malt beverages as the licensee itself could in any way have and exercise if it were a natural person resident in the Commonwealth of Massachusetts and that a copy of this vote duly certified by the Clerk of the Corporation and delivered to said manager or principal representative shall constitute the written authority required by Massachusetts general Laws, Chapter 138, Section 26. This Corporation has not been dissolved. A True Copy Attest 'rVice-Pre'sident/Secretary ~,v 4r. Tnutut ttwratt4 of asA, ar4tt Wtv ALCOHOLIC BEVERAGES CONTROL COMMISSION 239 Causeway Street, First Floor Boston, Massachusetts 02114 FORM A LICENSEE PERSONAL INFORMATION SHEET THIS FORM MUST BE COMPLETED FOR EACH: A. NEW LICENSE APPLICANT X B. APPOINTMENT OR CHANGE OF MANAGER IN A CORPORATION C. TRANSFER OF LICENSE (RETAIL ONLY - SEC. 12 & SEC. •15) (Please check which transaction is the subject of an.application accompanying -this Form A.) PLEASE TYPE OR PRINT ALL INFORMATION ALL QUESTIONS MUST BE ANSWERED AND TELEPHONE NUMBERS PROVIDED OR APPLICATION WILL NOT BE ACCEPTED Tel: 617-727-3040 Fax: 617-727-1258 RARE-Hospitality International, Inc. 1. LICENSEENAME: d/b/.a• LongHorn Steakhouse (Name as if would appear on the license) 2. NAME OF (PROPOSED) MANAGER: Leigh Anne Bull 3. • SOCIAL SECURITY NUMBER: 4, HOME(STREET)ADDRESS: 103 Chestnut Street, ThIminaton,. MA 01887 5. AREA CODE AND TELEPHONE NUMBER (S): (Give both, your home telephone and a number at which you can be reached *during the day). DAYTIME # HOME# (978) 658-4567 6. PLACE OF BIRTH: 7'. UAT:Q ' . 8. REGISTERED VOTER: X YES NO 8A. WHERE? Wilminzton. MA 9. ARE YOU A U.S. CITIZEN: X YES NO 10. COURT AND DATE OF NATURALIZATION: N/A (Submit proof of citizenship and/or naturalization.such as voter's Certificate, Binh Certificate or Naturalization Papers) 11. FATHER'SNAME: James T•. Hastings MOTHER'S MAIDEN NAME: Virginia Eames 13. IDENTIFY YOUR CRIMINAL RECORD, IF ANY, (Massachusetts, Military, any other State or Federal): None Form 995 Hobbs & Warren - Boston THIS FORM APPROVED BY THE ALCOHOLIC BEVERAGES CONTROL COMMISSION ~ .r 14. ANY OTHER ARREST OR APPEARANCE IN CRINIINAL COURT CHARGED WITH A CRIMINAL OFFENSE REGARDLESS OF FINAL DISPOSITION: YES X NO (MUST.CHECK EITHER-YES OR NO 15. PRIOR EXPERIENCE IN THE LIQUOR INDUSTRY: X YES NO IF YES, PLEASE DESCRIBE: My prior experience in the liquor industrv has been as,a server, bartender & manager at Outback. and as a manager at LonaHorn. 16. FINANCIAL-INTEREST, DIRECT OR INDIRECT, IN ANY OTHER LIQUOR LICENSE, PBRIvIIT OR CERTIFICATE: YES X NO IF YES, PLEASE DESCRIBE: N /.A I°7. EMPLOYMENT FOR T14E LAST TEN YEARS (Dates, Position, Employer, Address, Telephone Numbers): 8/03-Present; Mana*2er`; RARE Hospitality International. Inc.; Orlando. FL .4/95=6/03; Server, Bartender & Manager;.Outback Steakhouse; Burlington, MA. 18. HOURS PER WEEK TO BE SPENT ON THE LICEN.S;£I?. PREMISES: 4 0+ 19. I HEREBY SWEAR THAT UNDER THE PAINS AND PENALTIES OF PERJURY THAT THE INFORMATION I HAVE GIVEN IN THIS APPLICATION IS TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF. PR46.SED MANAGER SIGNATURE DATE (mg of Atuarb COMMONWEALTH Or MASSACHUSETTS UNITED STATES OF AMERICA CERTIFIED COPY F BIRTH FROM THE RECORDS OF BIR'T'H IN THE CITY OF MEDFORD Witness my hand and the seal of said City, on the date of October 16, 2007 Edward P. Finis City Clerk ~o 1, Edward P. Finn, depose and say, that I hold the office of City Cleric of the City of Medford, County of Middlesex, Commonwealth of Massachusetts, and that the records of Birth in said City are in my custody, and that the above is a true extract from. said records, as certified by me. u ~ ~m M w c W F A l~ ~01M~ ~iyey City/Town: Readin3z The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 Application for Alcoholic Beverage License for Retail Sale ( ) New License (X) New Officer/Director ( ) Transfer of License ( ) Other (X) Transfer of Stock (specify) Section 1 Name to appear on the license: RARE Hospitality International, Inc. Business Name (d/b/a, if different): LongHorn Steakhouse Manager of Record: James Rocco L a Rno FIDof Licensee: Address of Premises: 39 Walkers Brook Drive Zip Code: 01867 Phone number of premises: None Yet Section 2 Type of license: (check one only) ( ) Club ( ) Package Store ( ) Veterans Club ( ) General on Premise (X) Restaurant ( ) Other ( ) Innholder ( ) Tavern Section 3 License Category ( X) All Alcoholic ( ) Wine and Malt ( ) Malt Only ( ) Wine Only ( ) Wine and Malt with Cordials Permit Section 4 License Class ( X) Annual ( ) Seasonal Section 5 Person (attorney if applicable) who can be contacted concerning this application Name: Barry Gerstein Address: 20 Brussels Drive, Nashua, NH 03063 Phone Number: (603) 595-0001 k , . Section 6 Give a full description of the premises to be licensed, including location of all entrances and exits: Full service restaurant facilitv. with approx. 5.000 square feet of gross floor area, with a full service kitchen. dining room. bar and lounLye area: seating 198 people. Front entrance/exit for public, side emeruencv exit. rear entry/exit for emere. & deliveries. Handicap restrooms for men & women. 6a. Seating Capacity: 198 Occupancy Number: Section 7 Applicant is an: ( ) Association ( x) Corporation ( ) Individual ( ) Partnership ( ) Non-profit corporation ( ) LLC Section s If applicant is an individual or partnership - List for individual or each partner: Full Name Home Address I DOB N/A 8a. Is individual or all partners United States citizens? ( ) Yes If no, specify citizenship: sb. Is individual or all partners involved at least twenty-one years old? ( ) Section 9 If the applicant is a corporation, complete the following: SSN ( ) No Yes ( ) No State of Incorporation: Georeia Date of Incorporation: 12/29/82 Fiscal Year Ends: December 31 Date qualified to do business in MA: 3/2/98 9a. How many shares of stock are authorized? 26.060.000 How many shares are issued? 11.979.8000 Provide in the box-the names of all officers, directors, stockholders and manager. Use's to indicate director Title Full Name Home Address DOB SSN Shares of stock owned or controlled SEE ATTACHMENT #1 Manager James Rocco 9 Prince Street 9b. Attach a copy of the vote by the Board of Directors appointing a manager or principal representatives. / V 9c. If the applicant is a corporation, answer the following questions: 1. Are the majority of directors United States ditizens? (X) Yes ( ) No 2. Are the majority of directors citizens of Massachusetts? ( ) Yes. (X) No' 3. Is the manager or principal representative a U.S. citizen? (X) Yes ( ) No Section 10 If the applicant is an association, provide in the box below the names of all association officers and members. N/A Title I Full Name I Home Address I DOB I SSN I Phone Number • I 10b. Attach a list of all members of the LLC. N/A Section 11 Will there be any construetion, remodeling, redecorating or building on the premises for this license? (X) Yes ( ) No (If yes complete a,b, c and d) a. Give an exact description of the construction, remodeling, redecorating or building on the premises: Construction of a new LongHorn Steakhouse-restaurant. b. What are the estimated costs: Building: $1.250,000; FF &E : $350.000. c. What is the construction schedule: :Start: 8 / 2 0 / 0 7 ; Complete: 1 / 1 / 0 8 d. State all sources of construction financing: Cash flow.. Section 12 . Bld Land Do you own the premises? ( X } Yes (X) No. If yes, please respond to the question below. ( ) As an individual ( ) Jointly Name of.Realty Trust RARE Hospitality Internation„eofCorporation ( Other (If you do not own the premises to be licensed, provide the following information about -the owner.) Name: Newview Investments, LLC Phone Number: (781) 272-4000 Address: c/ o Nordbloom• Management Co.', 15 Third. Ave 6. Burlington, MA 01803 12a. If a lease or rental, provide the following information: $ 17 4 .9 9 6 per yea r (month, year, etc.) Beginning date of lease 1 / 1 / 0 8 Ending Date of lease 12/31/22 (provide copy of the. lease) FINANCIAL Section 13 What assets were purchased and cost? Equipment: $ 2 0 0 .0 0 0 Furniture:. $ 15 0; 0 0 0 Goodwill: $ 0 Inventory: $ none - yet License: $ 0 Premise: $1 , 250, 000 13a. Total Purchase Price: $ 1, 6 0 0 .0 0 0 13b. Identify below all sources of financing: Mortgage: $ 0 Seller: $ 0 Cash: $ 1, 600 00 0 Other (specify): $ 0 Document all sources e.g. Loan papers,. checking accounts, stock-sales, etc. 13c. All other terms and conditions: None (provide. purchase and sale documents) 13d. Are you seeking approval for.license to be pledged: ( ) Yes (X) -No If yes, to whom: N/A 13e. Will the'inventory be pledged: ( ) Yes (X) No If yes, specify to whom: N/A 13f. If a corporation, are you seeking approval for any corporate stock to be pledged: ( ) Yes' (X) No If yes, identify to whom and identify the number of shares:' N/A OWNERSHIP INTERESTS Section 14 State the•following information for all persons or entities who will hgve any direct or indirect beneficial or financial interest in this license: Full Name I Home Address I DOB SSN I Phone Number I SEE ATTACHMENT #1 14a. Describe all types of beneficial or- financial interest each person or entity identified in Question 14 will have in this license: Person or entity I Beneficial or financial interest See Attachment People listed have beneficial or financial- interests as officers, directors #1 and/or shareholders of the corporation. i+b. Does any person or entity listed in Question m, have any direct or indirect beneficial or financial interest in any other license granted under Chapter is 8? Naive I Type of license (x) Yes { License Name and Address SEE ATTACHMENT #2 ( ) No I Description of Interest 14c. Has any person or entity listed in Question 14 ever held a license or a beneficial interest in a license issued under Chapter is8 which is not presently held? ( x.) Yes ( ) No (if yes, provide the following for each person or entity.) Name I Type of License I' License Name and Address I Date ownership surrendered SEE ATTACHMENT #3. 14d. Describe how all licenses in Question .14c were terminated (e.g. transfer of ownership, non-renewal, surrender, etc.) Date I License I Reason why the license was terminated. June 21, 2007 Sale of all Bugaboo Creek Steak House restaurants S~ 14e. Has any person or entity named in Question 14 ever had a license suspended, revoked or cancelled? (x) Yes ( ) No (If yes, provide the following information) t Date License . I Reason why the license was suspended, revoked or cancelled 3/30/07 LongHorn Sale of alcohol to a minor. Steakhouse Franklin, MA 14f. Has any person or entity named in Question 14 ever been convicted of violating any state, federal or military law? ( ) Yes (X) No 1s. a. Each individual applicant must sign. b. Applications by a partnership must be signed by a majority of the partners. C. Applications by a corporation must be signed by an officer authorized by a vote of corporation's Board of Directors. d. Applications by an association must be signed by a majority of the members of the. governing body. All signers must have answered question 10. e. False information or failure to disclose are reasons to revoke a license or deny a license application. Signed and subscribed to under the penalty of perjury, this l day of (/~'/~L) 1-.U,4 , 20 C)-7. Dr. Sianature of F~ul/l Name{ Title ( LU is , /K ~--;G~ C.~.G? Assistant Secretarv ATTACHMENT #1 APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE FOR RETAIL SALE RARE Hospitality International, Inc. Officers & Director William R. White, III - President/Treasurer/Director 4035 Gilder Rose Place Winter Park, FL 32792 Tel: (407) 245-5142 Shares of stock owned: 0% C. Bradford Richmond - Vice President 10844 Emerald Chase Drive Orlando, FL 32836 Tel: (407) 245-5286 Shares of stock owned: 0% Eugene I. Lee, Jr. - Vice President 735 Winnmark Court Roswell, GA 30076 Tel: (770) 518-3069 Shares of stock owned: 0% E. Charlene Abney - Vice President/Secretary 245 Golf Course Parkway Davenport, FL 3 3 83 7 Tel: (407) 245-5396 Shares of stock owned: 0% Attachment #1 -Page 1 ~~1 RARE Hospitality International, Inc. Officers & Director (Continued) Douglas E. Wentz - Assistant Secretary 4990 Keeneland Circle Orlando, FL 32819 Tel: (407) 245-5811 Shares of stock owned: 0% Colleen M. Hunter - Assistant Secretary 11920 DelfmoLane Orlando, FL 32827 Tel: (407) 245-4711 Shares of stock owned: 0% Attachment # 1- Page 2 ~~Y ATTACHMENT #1 APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE FOR RETAIL SALE RARE Hospitality International, Inc. Shareholders RARE Hospitality International, Inc. is a subsidiary of GMRI, Inc. GMRI, Inc. is a wholly owned subsidiary of Darden Restaurants, Inc., which is a publicly traded corporation whose stock is traded over the NY Stock Exchange. Attachment #I -Page. 3 1 ATTACHMENT #2 APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE FOR RETAIL SALE RARE HOSPITALITY INTERNATIONAL, INC. 14b. RARE Hospitality International, Inc., as 100% owner of RARE Hospitality Management, Inc., which is the 100% owner of Capital Grille Holdings, Inc. and Grist Mill Holdings, Inc., and their subsidiaries, holds liquor licenses in the Commonwealth of Massachusetts at the following locations: LONGHORN STEAKHOUSES Franklin Village Shopping Center Route 140 Franklin, MA 02038 North Main Street Route 12 Leominster, MA 01453 401 Park Drive Boston, MA 02215 191 Boston Post Road East Marlborough, MA 01752 1250 South Washington Street North Attleborough, MA 02760 59 Plaistow Road Haverhill, MA 01830 1105 Riverdale Street West Springfield, MA 01089 Shoppes at Blackstone Valley Route 146; Worcester/Providence Turnpike Millbury, MA 01527 800 South Street (Route 44) Raynham, MA 02767 1900 Andover Street Tewksbury, MA 01876 Attachment #2 - Page 1 Erin's Centre Route 140 Mansfield, MA 02048 125 Church Street Pembroke, MA 02359 Wareham Crossing 2421 Cranberry Highway, Suite 480 Wareham, MA 02571 39 Walkers Brook Drive Reading, MA 01867 CAPITAL GRILLES 359 Newbury Street Boston, MA 02115 500 Boylston Street Chestnut Hill, MA 02167 Wayside Commons Wayside Road Burlington, MA 01803 SPECIALTY CONCEPTS The Old Grist Mill Tavern 390 Fall River Avenue Seekonk, MA 02771 14b. (Continued) GMRI, Inc., the owner of RARE Hospitality International, Inc., owns, operates, and holds the licenses for all The Olive Garden Italian Restaurants and Smokey Bones Barbeque restaurants in Massachusetts. Attachment #2 - Page 2 ATTACHMENT #3 APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE FOR RETAIL SALE RARE Hospitality International, Inc. 14c. On June 21, 2007, RARE Hospitality Management, Inc., a wholly owned subsidiary of RARE Hospitality International, Inc. and 100% owner of Bugaboo Creek Holdings, Inc., sold Bugaboo Creek Holdings, Inc. (100% of the stock thereof) to Bugaboo Creek Acquisition LLC. Bugaboo Creek Holdings, Inc. was the owner of all the Bugaboo Creek Steak House restaurants in Massachusetts. Each one of said restaurants held a license issued under Chapter 13 S. v~ dFRFgOf~ 13 Town of Reading Ul 5 , co rIN, 16 Lowell Street 6' 3'9.IxC0 Rpa Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: January 18, 2008 RE: January 22, 2008 Selectmen's Meeting TOWN MANAGER (781) 942-9043 1) We have listed as the Board has requested under lb the public comments received by the Board of Selectmen through email. 4a) Town Engineer George Zambouras has prepared a memo for you. The actual assessment for each of the two benefiting property owners is $9545.60 for one and $9945.60 for the other. The difference is the cost of the lateral. This compares to an initial estimate of $13,242 per property owner, with savings of over $3200. The savings are because of favorable bids and because of a significant effort on the Town Department of Public Works. Both property owners have gotten notice of the betterment and the meeting. I talked with one property owner who is delighted with the- project but is not able to be there on Tuesday night. The action by the Board of Selectmen will be to confirm the actual assessments and set the rate of interest for the betterments should the property owner choose to spread payments over up to 20 years. The rate of interest recommended by the Finance Director is 5% as allowed by State law. 4b) Longhorn Steakhouse is proposing a change of Manager, new Officer/Director and transfer of stock. These require public notice but not a public hearing. We reviewed this material and have no objections. 4c) The Town has received an application for a Beer and Wine License for Twin Seafood at the corner of Main and Haven Streets. Please see the comments from staff in the packet. This is a public hearing so the Board of Selectmen will need to make sure that the hearing is open and closed. 4e) Ted McIntire and consultants will be in to give the Board and the community an update on our water conservation efforts. 4h) Bob LeLacheur will have a motion to authorize sale of debt for the fire ladder truck for up to 15 years (we plan on only selling for 10 year debt). PIH/ps ~ t LEGAL NOTICE TOWN OF READING To -the. Inhabitants :of the Fown of Reading: , .'.Yo.u are, hereby notified -that ,an application for a beer and lwin,e-'liquor. License has been applied; for by %in _ Seafood . of Reading, Inc.. d/b/a .'Twin Seafogd.. The application is' for . the, premises at, 5.91. (Main Street, Reading, Massachusetts. . ' U.n*der the provisions.,of' ` hapter..138;: Section .15 .of the 'Wssachu.setts General. Laws, ra. pu.blic hearln'g.wI11..b;e held concerning such, application: by the Board; of Selectmen on %Tuesday, January 22;. 2008 at X8,15 p.m, in the S:eleetrne.n.'s 'fVleeting Room, 16 -.Lowell ~Street, ' Reading; Massachusetts: All 'in.terested• parties are -1~vlted to attehd or subin t th.ei.r -'epmmeri:ts in w'r.i#ing;` o:r by. - .mail to Town Manager at toroth vanaaer.C ci::readina.iima:us. . By order.pf s_ _..Reter I. Herne feikner Town Manager 1 /8 / 4 Jamed W. Cormier Chief of Police January 15, 2008 r.s 8 00 x~- 0~- Peter Hechenbleikner Town Hall w Dear Peter: N3 Regarding the memorandum dated January 4, 2008, on the subject of an application for beer and wine license for Twin Seafood of Reading located at 591 Main St., the police department has reviewed the call history at this address and, as well, has researched the application. At this time the police department finds no reason to object to the issuance of the beer and wine license for Twin Seafood of Reading. If there is any other information that I can provide for you or comment on, please feel free to contact me. Sincere y, ame rrnier Chief of Police OFFICE OF T CHIEF 15 Union Street, Reading, Massachusetts 01867 Emergency Only: 911 All Other Calls: 781-944-1212 Fax: 781-944-2893 E-Mail: JCormier@ci.reading.ma.us ~A ~3 N Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.mams MEMORANDUM DATE: January 4, 2008 TO: Police Chief Jim Cormier Health Administrator Larry Ramdin Building Inspector Glen Redmond FROM: Lillian Marino, Town Manager's Office RE: Application for a Beer and Wine License TOWN MANAGER (781) 942-9043 Attached is material for an application for a beer and wine license for Twin Seafood of Reading, Inc. d/b/a Twin Seafood located at 591 Main Street. This material will be going before the Board of Selectmen at their meeting on January 22, 2008. Please review this material and get back to us with your comments. 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NUMBER 62 37 ASH ST READING MA 01867 2460540000000100 FISCHER ANGELA G 45 ASH ST READING MA 01867 2460540000000110 DWYER WAYNE M KATHLEEN SHALE-DWYER 61 ASH ST READING MA 01867 2460540000000048 READIBANK PROPERTIES 123 HAVEN ST READING MA 01867 2460540000000118 ZOPATTI MONTE J IVY K ZOPATTI 69 ASH 8T READING MA 01867 2460640000000160 READING CO-OPERATIVE BANK 180 HAVEN STREET READING MA 01867 246054000000004A READIBANK PROPERTIES 123 HAVEN ST READING MA 01867 2460540000000250 ADRIAN PAMELA 87 ASH ST READING MA 01867 2460640000000110 DOUGLAS FUNERAL SERVICE, INC 25 SANBORN ST READING MA 01867 246064000000014B HOME BDG CORP OF READING CNCL KNIGHTS OF COLUMBUS INC 11 SANBORN ST READING MA 01867 2460640000000140 HOME BDG CORP OF READING COUN KNIGHTS OF COLUMBUS INC 15 SANBORN ST READING MA 01867 246064000000017A - READING COOPERATIVE BANK 180 HAVEN STREET READING MA 01867 246064000000014A PIERRO JERRY GERALDINE N MURRAY ETAL 17 RODGERS CIRCLE NORTH READING MA 01864 2460640000000178 READING CO-OPERATIVE BANK 180 HAVEN ST READING MA 01867 2460540000000090 TAORMINA JOYCE 7 GOULD STE READING MA 01867 2460640000000130 SANBORN ST PROPERTIES LLC 11 BITTERSWEET LN SOUTH HAMILTON MA 01982 246054000000011D CAPOBIANCO TONY R AMANDA C CAPOBIANCO 8 GOULD ST READING MA 01867 2460540000000128 DADY KRISTEN JAMES SINAGRA 83 ASH ST READING MA 01867 246054000000003& MASSBANK FOR SAVINGS 123 HAVEN ST READING MA 01867 246054000000009A WETZLER RICHARD E LUCINDA L DAMON-BACH 9-11 GOULD ST READING MA 01867 246054000000011A MORIN DONNA M 10 GOULD ST READING MA 01867 2460540000000130 CAIN KENNETH J ETAL TRS CAIN REALTY TRUST 16 GOULD ST READING MA 01867 2460640000000190 US OF AMERICA ADMR GEN SER SANBORN ST READING MA 01867 2460640000000200 US OF AMERICA ADMR GEN SER SANBORN ST READING MA 01867 2460640000000180 US OF AMERICA POST OFFICE 136 HAVEN ST READING MA 01867 246064000000021& READING CO-OPERATIVE BANK 180 HAVEN ST READING MA 01867 2460540000000020 READING SAVINGS BANK 123 HAVEN ST READING MA 01667 LIST PREPARED BY: Penni Dudley THE READING BO:A7D 07 RALFIH A.AOLORUSSO, CHMN. FRANK J. GOLDEN, VICE CHMN. ` RO 3E'R_T. I. NOR08TRAND, S C. N' SALEM STREET O ~i J~2 NiOBURN STREET 1 \ e v ~'a K 449 1357 a o se. w38 ~s 180 of off) 4,000 35 c 001 101 18,840 w Congregational Church rot _ -8.7-6'OI-_- 'lee 45 2s8.ao a6ff ` 1 30,365 c 34 0nqR o Sir 44 b!( 43 122.,565- 1 b w' tAgffline ` c? o Congregatioslurch a •0 Al' 0617 joBURN STREET q' Y 21 45. 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N s .00 60.00 0" 20 0 2 JOWL M w 249.0 GOULI~ 8 17y< 0 3 4 01) CHAPIN AVENUE s CHAPIN~AVENUE 13 5 8o2a y7'ao-s Y s co 5, .11 70 6 w, I A rol 4 6 4,92 . 111^ 0 3 X20 n 30.36 N 57a o 68 48. 2. 4 w N• a 4 mo 6 7,642. 3, 65 13 c9 m 62 3 48o a cc m r m m 10,56 10,5 r 1n6.so ~ " 14 12,231 N x5.00 12A 4,7 47 " 15 r 8,87 a j 119 w 4 685° ~ 42 `v N N a 0 . 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Tvae of Transaction (Please check all relevant transactions) (X)-New License New Officer/Director ( ) Pledge of License ( ) Transfer of License Change of Location ( ) Pledge of Stock Change of Manager Alter Premises ( ) Other O Transfer of Stock Twin Seafood of"Reading, Inc. ` Name of licensee FID of Licensee Twin Seafood Justin Rav DB/:A Manager 591 Main' Street - Reading,, ~ 01867 Address: Number Street Zip Corte Annual Restaurant tt•a.n.P._._an~ Ma ~ t Annual or Seasonal Category: All"Alcohol, Wine & Malt Type:. Restaurant, Club, Package Store, Inn, General on Premise, Etc. Description of Licensed Premises:" . 2 entrances/exits, fresh=fish -market area with refrigeration units," register', lobster tank," .6ut'tin' sank,' 2 -handicap:--bathrooms • (men/women:) , doorway area, leading -to takeout"{-a:ining= area,, kitchen, 'washroom.. Downstairs storage. ciiconoi• V71ii .pe: consumed in dining area. Application was filed: 1/•3/08 4:19 Advertised: .1/0.8./08" .Chronicle Date &time Date & Publication Abutters Notified x" Yes No Person to contact regarding. this "transaction: Name: Attorney. Charles' I?ou.ghton Address: 971Mai •"Gt-rept, Staneham, 'MA 1)21-Aft (R„ it-a 202) Phone " 781--438-7444 Remarks: The Local Licensing Authorities By:. Remarks: Alcoholic Beverages Control Commission Oren Moriarty E-Xecutive Director v V The Commonwealth of Massachusetts M W tl ALCOHOLIC BEVERAGES CONTROL COMMISSION w F A F~ FORM A LICENSEE PERSONAL INFORMATION SHEET THIS FORM MUST BE COMPLETED FOR EACH: Y A. NEW LICENSE APPLICANT B. APPOINTMENT OR CHANGE OF MANAGER IN A CORPORATION C. TRANSFER OF LICENSE (RETAIL ONLY-SEC. 12 & SEC. 15) (Please check which transaction is the subject of an application accompanying this Form A.) , PLEASE TYPE OR PRINT ALL INFORMATION, ALL QUESTIONS MUST BE ANSWERED AND TELEPHONE NUMBERS PROVIDED OR -APPLICATION WILL NOT BE ACCEPTED. 1. LICENSEE NAME of A4"):.ta. Jvtf_I (NAME AS IT WI--LL-APPEAR O,N%TVE LICENSE) 2. NAME OF (PROPOSED) MANAGER ~1 tic~Zul O( v 3. SOCIAL SECURITY NUMBER 4. HOME (STREET) ADDRESS Si ~(~fUVft fti(.Ov2!/ 0~ d ~ ~ oo ~ 5. AREA CODE AND TELEPHONE NUMBER (S): (Give both, your home telephone and a number at which you can be reached during the day) DAYTIME# SSI' ~Na- s~ss61?-JM- 0V HOME# ~l - y3Ss sG/J 6. PLACE OF BIRTH: 7. DATE OF BIRTH: 8. REGISTERED VOTER: X YES NO 8A. WHERE?: S-Lw" ia"x 9. ARE YOU A U. S. CITIZEN: YES NO 10. COURT AND DATE OF NATURALIZATION (IF APPLICABLE): (Submit proof of citizenship and/or naturalization such as Voter=s Certificate, Birth Certificate or Naturalization Papers) 1 11. FATHER'S NAME: h ~A`l 12. MOTHER'S MAIDEN NAME: Cd,c3lvK~o 13. IDENTIFY YOUR CRI INAL RECORD, (Massachusetts, Military, any other State or Federal): ANY OTHER ARREST OR APPEARANCE IN CRIMINAL COURT CHARGED WITH A CRIMINAL OFFENSE REGARDLESS OF FINAL DISPOSITION: YES NO (MUST CHECK EITHER YES OR NO) IF YES, PLEASE DESCRIBE OFFENSE (S) SPECIFIC CHARGE AND DISPOSITION (FINE, PENALTY, ETC.) 14. PRIOR EXPERIENCE IN THE LIQUOR INDUSTRY: tC YES NO IF YES, PLEASE DESCRIBE: t was ~b.. r bf%e ~~y. r A res+a'~ wt-14 a /sk'(u,04 I cce"L '7Pcetr / L~NC ~rrt~ lMdtfT`aS/ JJ tP.r..;,,, .l n.~D✓J2d` (~Y` ff~c l ma. 52-(~ ~ ~4 Q ~C~ h o 15. FINANCIAL INTEREST, DIRECT OR INDIRECT, IN THIS OR ANY OTHER LIQUOR LICENSE, PERMIT OR CERTIFICATE: YES k NO IF YES, PLEASE DESCRIBE: 16. EMPLOYMENT FOR THE LAST TEN YEARS (Dates, Position, Employer, Address and if known, c~ Telephone Numbers): p r ` C LC 1 ~ t • ! l ( n2co~d . IqA l1&4-tier dunce - Fl. 6 IS &,I. 't~xT rkm5Agl Olt Loll - 6o 17. HOURS PER WEEK TO BE SPENT ON THE LICENSED PREMISES: d 18. 1 HEREBY SWEAR THAT UNDER THE PAINS AND PENALTIES OF PERJURY THAT THE INFORMATION I HAVE GIVEN IN O THE BEST OF MY KNOWLEDGE AND BELIEF. BY: PROP D MANAG~IGNATURE DAVE ' F:\FILES\MAUREEN. t \MAUREEN\FORMS\FORMA. W PO 9/99 A C/\,v 2 M `i M. M y A 4 ( 1~) New License ( ) Transfer of License ( ) Transfer of Stock City/Town: 1Cer.U6 610 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston, MA 02114 Application for Alcoholic Beverage License for Retail Sale ( ) New Officer/Director ( ) Other (specify) Section 1 O Name to appear on the license: 7,j,-,,j Su -W Business Name (d/b/a, if different): / i,, ~-K se-4 41) Manager of Record: h - Address Section 2 of Type Premises: ( ) Club ( ) Package Store ( ) General on Premise Restaurant ( ) Innholder ( ) Tavern ~ Phone number of of license: premises: (check one only) Section 3 License Category ( ) All Alcoholic (X) Wine and Malt ( ) Malt Only ( ) Wine Only ( ) Wine and Malt with Cordials Permit Section 4 License Class O Annual ( ) Seasonal FID of Licensee: Zip Code: ( ) Veterans Club ( ) Other Section 5 Person (attorney if applicable) who can be contacted concerning this application Name: js f~ cq. IIt}y r Address: ~ D ►rl) A& tkt o 6') r' $z) Phone Number: 9 e u, ~3 A Section 6 Give a full description of the premises to be licensed, including location of all entrances and exits: -7"&a Fnml JoD s Yom,/ ~ed~P &S e,,_~ 4 /aO 41 ap-,4 ~ _,O" fie F ".e,- 0/ S6 mseS low rutia sly . -oa r2s~ .~.t-ru~~ I seci t ( Kl~~u CJ ~s k ra0t.- Si~"~ 6a. Seating Capacity: / Occupancy Number: o~ g d e y4) Section 7 Applicant is an: ( ) 'Association (3C") Corporation ( ) Individual ( ) Partnership ( ) Non-profit corporation ( ) LLC Section 8 If applicant is an individual or partnership - List for individual or each partner: F Full Name I Home Address I DOB I SSN 8a. Is individual or all partners United States citizens? Yes ( ) No If no, specify citizenship: 8b. Is individual or all partners involved at least twenty-one years old?( Yes ( ) No Section 9 If the applicant is as~ /corporation, complete the following: / State of Incorporation: Ides ~G~ use s VDate of Incorporation: c) Date qualified to do business in MA: 3 f D/0 9a. How many shares of stock are authorized: /00 How many shares are issued: /dO Provide in the box the names if all officers, directors, stockholders and manager. Use * to indicate director Title Full Name Home Address DOB SSN Shares of stock owned or controlled OWa~iF' ~Tvs1~ n c,)• Preb~u I i2 ~-a ~UrvN ~ /00 9b. Attach a copy of the vote by the Board of Directors appointing a manager or principal representatives. Ac ~X 11 9c. If the applicant is a corporation, answer the following questions: 1. Are the majority of directors United States citizens? ( Qn Yes ( ) No 2. Are the majority of directors citizens of Massachusetts? Yes ( ) No' 3. Is the manager or principal representative a U.S. citizen? Yes ( ) No Section 10 If the applicant is an association,, provide in the box below the names of all association officers and members. r Title I Full Name I Home Address DOB SSN Phone Number 10b. Attach a list of all members of the LLC. Section 11 Will there be any construction, remodeling, redecorating or building on the premises for this license? ( ) Yes (y) No (If yes complete a,b, c and d) a.'Give an exact description of the construction, remodeling, redecorating or building on the premises: b. What are the estimated costs: c. What is the construction schedule: d. State all sources of construction financing: Section 12 Do you own the premises? ( ) Yes No. If yes, please respond to the question below. ( ) As an individual ( ) Jointly Name of Realty Trust. Name of Corporation ( ) Other (If you do not own the premises to be licensed, provide the following information about the owner.) Name: ,,'7.fp / r 4-ko s ll Phone Number: Address: ~n ( iau) SA~n.. .r). `k v V 12a. If a lease or rental, provide the following information: '~?U'6O per Z-'C'(dvA (month, year, etc.) Beginning date of lease,, Ending Date of lease '90/ t (provide copy of the lease) Section 13 What assets were purchased and cost? Equipment: $ Furniture: $ Goodwill: $ Inventory: $ 006 License: $ S0 Premise: $ X 13a. Total Purchase Price: $ u 13b. Identify below all sources of financing: Mortgage: $ Seller: $ Cash: $ Other (specify): $ Document all sources e.g. Loan papers, checking accounts, stock sales, etc. 13c. All other terms and conditions: (provide purchase and sale documents) 13d. Are you seeking approval for license to be pledged: ( ) Yes (x) No If yes, to whom: 13e. Will the inventory be pledged: ( ) Yes No If yes, specify to whom: 13f. If a corporation, are you seeking approval for any corporate stock to be pledged: ( ) Yes No If yes, identify to whom and identify the number of shares: OWNERSHIP INTERESTS Section 14 State the following information for all persons or entities who will have any direct or indirect beneficial or financial interest in this license: Full Name Home Address DOB SSN ( Phone Number ✓~.4y s~.t.~ ~ eta d ~ ~ $'0 / ~G 14a. Describe all types of beneficial or financial interest each person or entity identified in Question 14 will have in this license: Person or entity Beneficial or financial interest 14b. Does any person or entity listed in Question 14 have any direct or indirect beneficial or financial interest in any other license granted under Chapter 138? ( ) Yes No Name I Type of license I License Name and Address I Description of Interest 14c. Has any person or entity named in Question 14 ever held a license or a beneficial interest in a license issued under Chapter 138 which is not presently held? ( ) Yes (l~) No (If yes, provide. the following for each person or entity.) Name I Type of License I License Name and Address I Date ownership surrendered 14d. Describe how all licenses in Question 14c were terminated (e.g. transfer of ownership, non-renewal, surrender, etc.) Date License I Reason why the license was terminated ~~1 14e. Has any person or entity named in Question 14 ever had a license suspended, revoked or cancelled? ( ) Yes- O No (If yes, provide the following information) Date I License I Reason why the license was suspended, revoked or cancelled 14f. Has any person or entity named in Question 14 ever been convicted of violating any state, federal or military law? ( ) Yes ( p( No 15. a. Each individual applicant must sign. b.. Applications by a partnership must be signed by a majority of the partners. C. Applications by a corporation must be signed by an officer authorized by a vote of the corporations Board of Directors. d. Applications by an association must be signed by a majority of the members if the governing body. All signers must have answered question 10. e. False information or failure to disclose are reasons to revoke a license or deny a license application. Signed and subscribed to under the penalty of perjury, this( day of Jqy&., ke/ , 20 (31: Bv: Sifanature of-Full Name Title l x~ 9'-1•-- 8'-10' la, 121_9' l /f~ NOT. IN CONTRACT N New 2xd X- i.Won 137 J C J 'N 6' "0 oi) / a~y~{ T' SAL _ W 32•_6• J ti d 3 M W N C. ,o ' N 74KC D,,} , T A &t1t -3 1C. Lo-6.&l t r I. T 1 r l r / 50'-5b- I y FOR. -REVIEW DAB: ( 01--21-06 f 0 0 5 SCkE- 11/8" = 1'-0" ' TWIN SEAFOOD.OF READING 589 & 501 MAIN ST. MA 01867 D- READING, DRAVR I RLMEWVED ...~..GMT F CMF SHEET 1 of ? j~ I. CURB CUT V) z PROPOSED TWIN z SEAFOOD 591 and 589 / N /RR/ / 36' n 63'_5" PLOT 104 EMPLOYYE PARKING 37'--4" f~ MAIN ENTRANCE/ LOADING DOOR CURB - J CUT MAIN STREET SITE PLAN TWIN SEAFOOD OF READING 589 & 591 MAIN ST. READING, MA 01867 DRAWN I REVIEWED I CMF I CMF 38'-41" U V1 v 1~ LEGAL NOTICIE. S TOWN OF READING To the..'lnliabitants,of the Town.of FReading: Please. take - notice that the Board of. Selectmen of the Town of.`Reading will hold a 'public hearing on Tuesday,. January 22, 2008 at 8:30 p.m..i.n the Selectmen's Meeting Room, 16 L.owe:ll Street, Reading,._ 'Massachusetts regarding amending Rubbish Rules :and Regulations. Alf interested. parties .may appear in person, may. submit- their comments ih' writing, or ..'may email to Town Manager at townm'anager @ ci. reading. ma.us. By order of Peter I. 1- lechenb.lefter. Tower Manager 1/15 qd Section 4.6 - Rubbish Collection Rules and Regulations The Town of Reading will provide for the collection of household rubbish from single-family detached, two- and three-family attached residences, and condominium complexes in the Town in accordance with these regulations: 4.6.1= Definitions Rubbish will be considered to mean household refuse, cold ashes, and garbage except as detailed in the following sections (see Bulk Waste Collection, Hazardous Materials, Yard Waste and Recycling). 4.6.2- Collection Schedule Items will be collected once per week in accordance with a schedule to be published periodically. 1. No collection will be made from stores, business houses, rooming or boarding houses, manufacturing plants, professional buildings or other commercial enterprises. 2. Items will be collected when set at the edge of the traveled way in approved containers by 6:30 A.M. on regular collection days. Workers are prohibited from entering onto or trespassing on any private property during their collection. If rubbish is not placed on the edge of the traveled way by 6:30 A.M. on regular collection days, and the contractor has already driven by the residence, the rubbish will not be picked up that week and the resident will be responsible for removing the rubbish from the edge of the roadway no later than the. end of that day. 3. No collection will be made on days that the following legal holidays are celebrated: New Year's Day, Martin Luther King Day, President's Day, Patriots Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Collections will be one day late during the balance of the week in which the holiday falls; if a holiday falls on a weekday, the fifth day of collection will be Saturday. (As an example, if a holiday falls on Monday, Monday's collection will be made on Tuesday, Tuesday's on Wednesday, etc.) 4.6.3-Approved Containers Rubbish except for bulk waste must be placed in an approved container, as follows: 1. Approved containers are "wet strength" 2-ply 50-pound kraft paper sacks of 30 gallon capacity; 1.5-mil thickness plastic bags of 30-gallon capacity; or 30- gallon capacity barrels with handles. Residents using barrels are cautioned that subzero temperatures and icing will result in the barrel having to be banged on the steel hopper of the truck, which will probably split or dent the barrels. 2. Residents using other types of barrels or other unapproved containers should recognize that these containers will be treated as a bulk item and disposed of as such. 3. The Town discourages the use of cardboard barrels or cardboard boxes since once they become wet they lose much of their strength. The Town of Reading yd and the contractor will not be responsible for any damage to the cardboard barrels. Residents who use cardboard barrels should recognize that the above damage will probably occur. 4. If a container falls apart during collection, any rubbish left need not be picked up by the contractor, and the resident will be responsible for cleaning up all the rubbish. 5. Unlimited approved containers will be picked up each week. Any container that cannot be handled by one person and weighs over 80 pounds will not be collected. 4.6.4 - Bulk Waste Collection 4.6.4.1-Bulk Items: General Bulk items are defined as any item that is not considered as rubbish and is of such size or weight (over 80 pounds) that one person cannot readily handle it and/or that falls into the following categories: 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel rims, small pieces of body metal, etc. These items will be picked up in accordance with Section 4.6.4 of these regulations except that in the opinion of the Department of Public Works the quantity of these parts at any one household is unusually great, they will not be collected. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items are bulk items, which may be picked up as indicated below. 3. Auto parts such as engine blocks or large pieces of body metal, building materials such as wood longer than 6 three (3) feet in length and heavier than 60 pounds, and appliances including refrigerators, stoves, air conditioners, washers, trash compactors, dryers and freezers will not be collected. Wood must also be bundled and tied. 4. Construction and Demolition material such as asphalt, brick, concrete, metal and wood will not be collected. Earth, stones, tree trunks, tires and batteries will not be collected. 5. Bulk waste must be placed at curbside on the same day and in the same location as scheduled rubbish collection, in accordance the following regulations: Approved bulk waste will be picked up provided a sticker available from the Department of Public Works at a cost of $10.00 is affixed. to every such item to be collected as scheduled. Items that do not have a sticker will not be picked up, and it will be the owner's responsibility to remove the bulls waste from the edge of the roadway no later than the end of the day of the regular pickup. 4.6.4.2 - Bulk Items: Appliances 11. Appliances (including refrigerators, stoves, washers, air conditioners, dryers, freezers, dishwashers, trash compactors, or other similar appliances) will be picked up by the Town provided two (2) stickers, available from the Department of Public Works at a cost of $10.00/each (total cost of $20.00), are affixed to every such item to be collected. Items that do not have 2-$10.00 L' J2i stickers attached will not be picked up, and it will be the owner's responsibility to remove the appliance from the edge of the roadway no later than the end of the day of the regular pickup. 4.6. 5 - Hazardous Materials All hazardous materials as herein defined shall not be collected: gasoline, explosives, compressed gases, explosive chemicals, corrosive chemicals, fluorescent bulbs, all hazardous wastes as defined by the DEP and EPA and other materials as that the Director of Public Works may deem hazardous. The Department of Public Works operates free drop-off recycling at its facility on New Crossing Road for used motor oil and fluorescent bulbs. In addition, television and computer monitors (CRT's may be dropped off at the same facility provided a sticker, available from the Department of Public Works, at a cost of $10.00 is affixed to every such item. The sticker may be purchased at the DPW Office at Town Hall. CRT's will be picked up curbside, on the 4th Wednesday of the month, at a cost of $20.00. In cooperation with the Town of Wakefield, the Town provides two days/year for household hazardous waste drop-off, including house and yard chemicals, gasoline, batteries and tires. 4.6.6- Yard Waste Leaves and other yard waste (i.e. grass clippings, branches, brush) will not be picked up curbside, except that the Town may provide curbside pick-up subject to availability of funds. The Town will operate a compost center from April 1 through December 1 at times and on a schedule to be announced. Leaves and other yard waste may be taken to the compost center in any container; the container must be removed unless it is a biodegradable Kraft paper bag. Tree trimmings may be a maximum of 8 feet in length and 8 inches in diameter. 4.6.7- Recvclina The Town may, subject to available funds, supply each household subject to these regulations up to 2 plastic bins for recyclable materials. Everv household is required to .place in that bin all recvclable materials as follows: 1. All glass containers, unbroken and excluding ceramics, light bulbs, and plate glass. All glass containers must be rinsed. 2. Aluminum cans, rinsed. 3. Steel or tin cans, rinsed. 4. Newspapers, magazines, paperboard, catalogs, telephone books and 3rd class ("junk") mail, bagged in a Kraft paper bag or tied in bundles. 5. Plastics, plastic food containers, rinsed, and marked with Code 1 thru Code 7 RRET) op 2( 6. Corrugated cardboard cut up and bundled, maximum size of 3 feet by 3 feet. The recycling bin must be placed at curbside along with other rubbish on the normal collection day and will be collected by the contractor. If material placed in qJY the bin is not recyclable, it will be left in the bin. Replacement bins are available from the Department of Public Works f-. 4.6.8- Enforcement These rules and regulations are enforceable by the Department of Public Works. Enforcement may consist of refusal to collect rubbish, bulk waste, or other materials that are not disposed of in accordance with these rules and regulations. These rules and regulations are also enforceable in accordance with Section 5 of the General Bylaws providing for a fine of up to $300 for each offense. Adopted. 615190, Revised 12-13-94, Revised 51199, Revised 1-4-05,1-22-08 qj S OF R - V; Town of Reading ~d ~wo 16 Lowell Street 63s ,N~oRe°4" Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: January 18, 2008 RE: January 22, 2008 Selectmen's Meeting TOWN MANAGER (781) 942-9043 1) We have listed as the Board has requested under lb the public comments received by the Board of Selectmen through email. 4a) Town Engineer George Zambouras has prepared a memo for you. The actual assessment for each, of the two benefiting property owners is $9545.60 for one and $9945.60 for the other. The difference is the cost of the lateral. This compares to an initial estimate of $13,242 per property owner, with savings of over $3200. The savings are because of favorable bids and because of a significant effort on the Town Department of Public Works. Both property owners have gotten notice of the betterment and the meeting. I talked with one property owner who is delighted with the project but is not able to be there on Tuesday night. The action by the Board of Selectmen will be to confirm the actual assessments and set the rate of interest for the betterments should the property owner choose to spread payments over up to 20 years. The rate of interest recommended by the Finance Director is 5% as allowed by State law. 4b) Longhorn Steakhouse is proposing a change of Manager, new Officer/Director and transfer of stock. These require public notice but not a public hearing. We reviewed this material and have no objections. 4c) The Town has received an application for a Beer and Wine License for Twin-Seafood at the corner of Main and Haven Streets. Please see the comments from staff in the packet. This is a public hearing so the Board of Selectmen will need to make sure that the hearing is open and closed. 4e) Ted McIntire and consultants will be in to give the Board and the community an update on our water conservation efforts. 4h) Bob LeLacheur will have a motion to authorize sale of debt for the fire ladder truck for up to 15 years (we plan on only selling for 10 year debt). PIH/ps r CQ) DEVAL L. PATRICK Governor TIMOTHY P. MURRAY Lieutenant Governor December 31, 2007 READING DPW 16 LOWELL STREET READING, MA 01867 Dear Registrant: Please find the attached"documents: IAN A. BOWLES Secretary LAURIE BURT Commissioner • A description of the Massachusetts Water Management Act Registration Statement Contents and Conditions for 2008-2017; and. • The Water Management Act Registrant Statement #31724601 for 2008-2017. If you have any questions regarding the Registration Statement, please contact Duane LeVangie at (617) 292-5706 or Beth McCann at (617) 292-5901. Sincerely, Glenn Haas Acting Assistant Commissioner Bureau of Resource Protection Enclosures Cc: Duane LeVangie, MassDEP-WMA Program, Boston Y:\DWP Archive\NERO\READING-WMA-Registration '#317246012007-12-31 This, information is available in alternate format. Call Donald M. Games, ADA Coordinator at 617-556-1057. TDD Service - 1400-298-2207. MassDEP on the Wodd Wide Web: http://www.mass.gov/dep La Printed on FZecycled Paper COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF ENERGY & ENVIRONMENTAL AFFAIRS DEPARTMENT OF ENVIRONMENTAL PROTECTION ONE WINTER STREET, BOSTON, MA 02108 617-292-5500 ~v COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF ENERGY & ENVIRONMENTAL AFFAIRS DEPARTMENT OF ENVIRONMENTAL PROTECTION ONE WINTER STREET, BOSTON, MA 02108 .617-292-5500 DEVAL L. PATRICK IAN A. BOWLES Governor Secretary TIMOTHY P. MURRAY LAURIE BURT Lieutenant Governor Commissioner Massachusetts Water Management Act. Registration Statement Content and Conditions for 2008-2017 The enclosed renewed Water Management Act Registration Statement authorizes continued withdrawals from January 1, 2008 through December 31, 2017. This Registration Statement reflects your documented water., withdrawals from January 1, 1981 through December 31, 1985, and the source locations from which this water was withdrawn. While the initial Water Management Registration Statements had to be filed with the Massachusetts Department of Environmental Protection (the Department) by January 1; 1988, existing registrants have the opportunity to renew the Statements every ten years thereafter. Earlier this year you requested that your Registration'be renewed, and the attached Registration Statement confirms your authorized registered withdrawal volumes and sources. As noted in the Department's August 2007 Registration Renewal Request, the Department has evaluated including water conservation measures in registrations that are consistent with the State Water Conservation Standards approved by the Water Resources Commission (VWRC) in July 2006. To better achieve a balance between competing water withdrawals and uses mandated by the Act, to protect the natural environment, and to provide continued and sustainable economic growth in the Commonwealth, the Department is including water conservation measures in Public Water Supply (PWS) Registration Statements pursuant to M.G.L. c. 21G, §§(5) and (6), that include- 0 a requirement that PWSs.meet the WRC's performance standards of 65 residential gallons per capita day water use (RGPCD) and 10% unaccounted for water loss (UAW) by December 31, 2017; • a requirement that those not meeting specific performance milestones must develop and implement compliance plan(s) in advance of December 31, 2017;. ® a prohibition on the use of decreasing block rates in establishing service charges (M.G.L. c.40, § 39L); • a requirement that PWSs begin implementing by May 1, 2009 a Seasonal Demand Management Plan that, at a minimum, restricts nonessential outdoor water use between. May 1st and September W' when the Massachusetts Drought Management Task Force declares a drought level of "Advisory", "Watch", "Warning" or "Emergency" for the region in which the PWSs withdrawals are located. Restrictions on outdoor water use shall remain in force until the drought level is declared to be. "Normal" by the Drought Management Task Force. a PWS with surface water sources who have a Department-approved Drought Management Plan that includes restrictions based on system storage, operational concerns and environmental considerations, may implement restrictions consistent with their plan rather than restrictions triggered by. the Drought Management Task Force declaration. This information is available in alternate format. Call Donald M. Gomes, ADA Coordinator at 617-556-1057. TDD Service - 1-800-298-2207. MassDEP on the World Wide Web: http-ifwww.mass.gov/dep zoo Printed on Recycled Paper RGPCD and UAW Performance Standards The Registration Statements include steps that PWSs will need to take if they are having difficulty meeting the performance standards. The Registration Statement outlines a timetable for PWSs to develop and implement their own plans for bringing their system into compliance with the performance standards. Alternatively, a PWS can implement the MassDEP Model Conservation Plans for RGPCD or UAW at any time and then be considered to have met the functional equivalent of the performance standards. The MassDEP Model Conservation Plans have not been completed at this time. The Department is committed to working with interested stakeholders, particularly the Massachusetts Water Works Association, to develop model conservation plans that provide a menu of best management practices for registrants to refer to and to use as they develop their own compliance plans. We anticipate developing a water management toolbox over the . next several months that will meet the needs of suppliers and meet the Department's commitment to protect water resources while we balance human and environmental needs. . • : The Department plans to engage interested parties in discussions on rate structures, the experiences of water suppliers and other utilities incorporating rates into their conservation programs, and the impact of conservation on revenues. The Department anticipates incorporating the findings of our discussions into the water management toolbox. We look forward to your input on these matters. Seasonal Demand Management PWSs will be required to develop a.Seasonal Demand Management Plan to reduce nonessential outdoor water use from May Vt to September 30'h. The Department will be working in the coming months with the Massachusetts Water Works Association and the Water Management Advisory Committee to develop an outline of the minimum elements that,will be required in a Seasonal Demand Management Plan. The Department will forward the Seasonal Demand Management Plan outline to registrants by May 1; 2008. Registrants will be required to forward a draft of their proposed Seasonal Demand Management Plan,to the Department for its review and approval by August 1, 2008.. The Department anticipates that many PWSs will already have developed and implemented seasonal water use restrictions that meet the minimum requirements in this Registration Statement. Suppliers can always implement stricter restrictions than those-required by the Department. For more information. on the Massachusetts Drought Task Force and drought declarations, please see httn://www.mass.ciov/dcr/waterSupbly/rainfall/drouLht.htrn In addition, the Department has included more information that was submitted by Registrants in 1988 and updated the documents to include changes that have occurred since 1988, including: • A detailed list of ground and surface water sources, including the PWS source ID, for all registered withdrawal points. The Department has added this information to reflect the withdrawal points registered in 1988; and • Replacement wells and/or satellite wells, if applicable. Finally, the Department has included the following administrative language: • Enforcement language that reserves the Department's rights in any case where there is an ongoing proceeding, or may be a future proceeding; and • . Appeal language that explains how the registrant can seek review of the Registration Conditions in the Renewal. Registration Statement in an adjudicatory proceeding. Many registered PWSs also hold Water Management Act permits. If the Registrant holds a Water Management Act permit, then .the conditions in the permit, including all applicable deadlines, shall supersede the corresponding conditions in this Registration Statement. 2 DEVAL L. PATRICK Governor TIMOTHY P. MURRAY Lieutenant Governor IAN A- BOWLES Secretary LAURIE BURT Commissioner RENEWAL REGISTRATION STATEMENT FOR VERIFIED WATER WITHDRAWAL The Massachusetts Department of Environmental Protection ("the Department") hereby accepts the Registration Renewal. Request filed.by the following Registrant pursuant to 310 CMR 36.10 for the water withdrawal described below. The Registrant is hereby authorized to withdraw up to the registered volume of water from the registered withdrawal point(s) until the expiration date,. as set forth below, in compliance with M.G.L. c. 21G and 310 CMR 36.00, subject to the Registration Conditions set forth below. GENERAL INFORMATION Registration Number: 31724601. River Basin: IPSWICH Registrant: READING DPW 16 LOWELL ST READING, MA 01867 Number of registered withdrawal points: 9 Groundwater: 9 Surface water: 0 SourceID Type Source Name 324.6000-03G GW REVAY WELL #1 3246060-04G GW #2 WELL 3246000-05G.GW #3 WELL 3246000-06G GW B.-LINE WELL 3246000-07G GW TOWN FOREST WELL 3246000-08G GW WELL #82-2.0 3246000-09G GW WELL #6678 3246000-1OG GW #13 WELL 3246000-11G GW #15 WELL Use: Public Water Supply- Emergency Use Only Average Volume per Day (MGD): 2.57 Total Annual Volume (MGY): 938.05. Days of Operation: 365 Effective Date: January 1, 2008 Expiration Date: December 31, 2017 This information is available in alternate format. Call Donald M. Gomes, ADA Coordinator at 617-556-1057. TDD Service - 1-800-298-2207. ` MassDEP on the World Wide Web: http://www.mass.gov/dep Pointed on Recycled Paper COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF ENERGY & ENVIRONMENTAL AFFAIRS DEPARTMENT OF ENVIRONMENTAL PROTECTION ONE WINTER STREET, BOSTON, MA 02108 617-292-5;500 6' 9) REGISTRATION CONDITIONS The Registrant shall comply at all times with M.G.L. c. 21G, 310 CMR 36.00 and all other applicable state and federal statutes and regulations! In addition, the Registrant shall comply, with the following. conditions, provided, however, that if the Registrant holds a currently valid Water Management Act permit, then the conditions in the permit; including all applicable deadlines, shall supersede the corresponding conditions in this Renewal Registration Statement. Metering: The Registrant shall install and maintain source meter(s) for each withdrawal point(s). The Registrant shall calibrate all source meter(s) annually. Records: The Registrant shall maintain withdrawal records in sufficient detail to timely provide the information necessary to accurately complete each Annual Statistical Report(ASR) it files with the Department. Performance Standards for Residential Water Use and Unaccounted-for Water; The Registrant shall comply with the 65 Residential Gallons per Capita Day (RGP.CD) and 10 % Unaccounted-for Water (UAW) performance standards included in the Massachusetts Water Resources Commission's State Water Conservation Standards (July 2006) as soon as feasible but no later than December 31, 2017. The Registrant shall annually document its actual RGPCD and UAW in the ASRs it files with the Department, commencing with its ASR for calendar year 2008. The,Registrant's ASRs shall document that it is making demonstrable progress towards meeting the performance standards for . RGPCD and UAW. Commencing with its ASR for calendar year 2017, and for each year thereafter, the Registrant shall document that it is in full compliance with the performance standards for both RGPCD and UAW. If the Registrant's ASR for calendar year 2009 indicates that the Registrant is exceeding 80 RGPCD .and/or 15% UAW, then the Registrant shall develop and implement an annual compliance plan(s) designed to meet the 65 RGPCD and 10% UAW performance standards by December 31, 2017. The Department will make the MassDEP Model Conservation Plan(s), including a menu of best management practices (BMPs), available to the Registrant for adoption or consideration in developing its own compliance plan(s). The Registrant shall submit 'a copy of its first compliance plan(s) to the Department by December 31, 2010, and begin implementation upon submittal. If the Registrant's ASR for calendar year 2012 indicates that the Registrant is exceeding 65.RGPCD: or 10% UAW, then the Registrant shall develop and implement an annual compliance plan(s) designed to meet the 65 RGPCD and 10% UAW performance standards by December 31, 2017, unless it has done so already. The Registrant shall submit a copy of its first compliance plan(s) to the Department by December 31, 2013, and begin implementation upon submittal.. The Department reserves the right to commence enforcement against the Registrant if it is not making demonstrable progress towards meeting these performance standards, or if it has not developed and implemented an annual compliance plan(s) that is reasonably designed to meet the 65 RGPCDand 10% UAW performance standards by December 31, 2017. In exercising its enforcement discretion,: the . Department will consider the Registrant's past efforts to come into compliance with these requirements. Regulations may change from time-to-time. The Registrant is responsible for complying with the most current version of the ~j applicable regulations, unless the regulations expressly provide otherwise. 2 Note: Those registrants with RGPCD above 65 or UAW above 10% may choose to adopt the MassDEP Model Conservation Plan(s) at any time before December 31, 2017. Those registrants that have adopted the MassDEP Model Conservation Plan(s), and have made appropriate arrangements to finance, implement and enforce its provisions, will. not be subject to enforcement for exceeding the 65 RGPCD and 10% UAW performance standards provided that they are continuing to. make reasonable efforts to implement and enforce their compliance plan(s). Those registrants that have not adopted the MassDEP Model Conservation Plan(s) prior to December 31, 2017, and/or that are not making reasonable efforts to finance, implement and enforce their compliance plan(s) provisions, may be subject to enforcement for exceeding the 65 RGPCD and/or 10% UAW performance standards and may be required to adopt. the MassDEP Model Conservation Plan(s), if they have already not done so. Seasonal Demand Management - Mav 1 through September 30: The Registrant shall submit a Seasonal Demand Management Plan by August 1, 2008 for the Department's review and approval. The Plan must begin by May 1, 2009, and restrict at a minimum nonessential outdoor water use from May 1 s` through September 30`h, consistent with the following: If the Registrant's RGPCD is 65 or less on the ASR for the previous year, then the Registrant shall, at a minimum, restrict outdoor water use according to its Department-approved Seasonal Demand Management Plan when the Massachusetts Drought Management Task Force declares a Drought Advisory, Drought Watch, Drought Warning or Drought Emergency for the region where the Re'gistrant's withdrawals are located. Restrictions on outdoor water use shall remain in place until the drought level is returned to "Normal." -or- If the Registrant's RGPCD is 66 or greater on the ASR for the previous year, then the Registrant shall, at a minimum, restrict nonessential outdoor water use to one day per week outside the hours of 9:00 a.m. to 5:00 p.m. when the Massachusetts Drought Management Task Force declares a Drought Advisory, Drought Watch, Drought Warning or Drought Emergency for the region: where the Registrant's withdrawals are located. The restrictions. on nonessential outdoor water use shall remain in place until the drought level is returned to "Normal." -or-, If the Registrant. withdraws from surface water supplies and has a Department-approved Drought Management Plan that includes restrictions based on system storage, operational concerns and/or environmental considerations, then the Registrant shall implement outdoor water use restrictions in accordance with its.Drought Management Plan. Nonessential Water Use: As used herein, "nonessential outdoor water use" means uses that are not' required: (a) for health or safety reasons; (b).by regulation; (c) for the production of food and fiber; (d) for the maintenance of livestock; or (e) to meet the core functions of a business. Examples of nonessential outdoor water uses include: the irrigation of lawns or landscaping, except by means of a hand-held hose outside the hours of 9:00 a.m. to 5:00 p.m.; washing vehicles other than by means of a commercial car wash or except as necessary for operator safety; and washing of exterior building surfaces, parking lots; driveways and/or sidewalks, except as necessary to apply paint, preservatives, stucco, pavement, cement, or the like. Examples of acceptable outdoor water uses outside the hours of 9:00 a.m. to 5:00 p.m. include: irrigation to establish a new, lawn during the months of May and September; irrigation for the production of food and fiber or the 'maintenance of livestock; irrigation by plant nurseries as QJ J A 3 necessary to maintain stock; irrigation by golf courses as necessary to maintain greens and tees, and limited fairway watering; and irrigation of public parks and recreational fields. Nothing in this Registration Statement shall be construed to prohibit or prevent the Registrant from implementing any water use restrictions stricter than those contained herein. Note: 310 CMR 22.15(8) requires that all public water systems establishing mandatory restrictions on water use notify the Department in writing within 14 days of the effective date of such restrictions. Notice must include a description of the regulations, bylaws or ordinances imposing the restriction. Registrants may also be required to document implementation and enforcement of the restrictions in their ASRs. For the most up-to=date information on the drought status in your region, the Registrant should monitor the Department's website at www.mass.aov/den and MassDCR's website at httu: //www.mass. eov/dcr/w.aterSunnly/rainfall/drouaht.htm. SERVICE CHARGES The Registrant shall not charge for water services on a descending unit rate basis (i.e. decreasing block rates). Descending unit rate basis that charge lower unit prices as water use increases during the billing period are prohibited by M.G.L. c. 40, § 39L. REPORTING The Registrant shall file an annual statement of withdrawal, as required by 310 CMR 36.11, for each year that this registration is in force, on forms provided and by the deadline specified by the Department. At the request of the Department, the Registrant may be required to report withdrawal volumes monthly or daily in accordance with 310 CMR 36.08. EFFECT ON ANY PENDING AND FUTURE ACTIONS The withdrawal registration program is intended to. provide a procedure and deadline for persons making existing withdrawals above the threshold quantity to file a registration statement with the Department for their existing withdrawals to enable the Department to document baseline water use to manage the surface and groundwater of the Commonwealth. Except as expressly provided herein, this Renewal Registration Statement shall not be construed or operate as barring, diminishing, adjudicating or in any way affecting any legal or equitable right of the Department with respect to any pending administrative or judicial action, or any such future action, including without limitation any pending enforcement action or permit appeal, or any legal or equitable right of the Department to pursue any claim, action, suit, cause of action, or demand that the Department may have with respect to any matter covered by this Renewal Registration Statement. REGISTRATION RENEWAL This Registration Statement expires on January 1, 2018, unless the Registrant files a registration renewal request with the Department prior to that date in accordance with, 310 CMR 36.10. Failure to file a registration renewal request by the expiration date shall result in the loss of the Registrant's right to withdraw the water volumes authorized by this Renewal Registration Statement until a permit for such withdrawal has been obtained from the. Department. REGISTRATION TRANSFER The transfer of Registration Statements is governed by 310 CMR 36.09. Except as provided in 310 CMR' 36.09(2), this Renewal Registration Statement may be transferred, in whole or in part, by the Registrant to another person if (1) the Department is notified of the proposed transfer at least 30 days in advance of the proposed transfer date, (2) the notice includes a written agreement between the parties to the transfer, (3) the 4 k notice provides the date that the proposed transfer is to take place, and (4) the notice describes the registration to be transferred. A transfer request must be accompanied by the applicable fee established in 310• CMR 4.00. This Renewal Registration Statement shall be surrendered to the Department upon transfer of any withdrawal authorized by this document. APPEALS The Registrant may request an adjudicatory hearing on this Renewal Registration Statement by timely filing a Notice of Claim for an Adjudicatory Appeal ("Notice of Claim") in accordance with M' L. c. 30A, § 10 acid 310 C.M.R. 1.00 within twenty-one (21) days of its receipt of this Renewal Registration Statement. The Notice of Claim shall state .specifically, clearly and concisely the facts that are grounds. for the appeal, the relief sought, and any additional information required by applicable law or regulation. A copy of this Renewal Registration Statement shall be included with a Notice of Claim. The Notice of Claim and supporting documentation must be sent to: Case Administrator Office of Appeals and Dispute Resolution Department of Environmental Protection One Winter Street, Second Floor Boston, MA 02108 In addition, a valid check made payable to the Commonwealth of Massachusetts in the amount-of $100 for the appeal filing fee, if required, must be mailed to: Commonwealth of Massachusetts Lock Box Department of Environmental Protection P.O. Box 4062 Boston, MA 02211 The Notice of Claim may be dismissed if the filing fee is not paid, unless the appellant is exempt or granted a waiver. - The filing fee is not required if the appellant is a city, town (or municipal agency), county, district of the Commonwealth of Massachusetts, or a municipal housing authority. The Department may. waive the adjudicatory. filing fee for a person who shows that paying. the fee will create an undue financial hardship. A person. seeking a waiver must file, along with the hearing request, an affidavit setting forth the facts believed to support the claim of undue financial hardship. 12/31/07 Glenn Haas, Acting Assistant Commissioner Date Bureau of Resource Protection 5 Town of Reading Water Conservation Program 2007 Update Department of Public Works January 22, 2008 Presentation ■ Background ■ Water Conservation Program (WCP) Components & Status ■ Activities Completed in 2007 ■ Planned Activities for 2008 Background • WCP Goal: Reduce the demand for water • Program commenced in July 2003 • Administration of the WCP Town DPW staff Consultant - CDM \o WCP Components • General public education and outreach • Residential water audits & retrofit program • Residential irrigation water audits (new) • Rebate program for water saving devices • Municipal building retrofit • Leak detection and system-wide audit • School education and outreach • Irrigation Pilot Program General Public Education & Outreach • Includes targeting large users such as multi-family, condominium associations, and small business owners • Developed & distributed WCP information including fact sheets • Active updates and postings on Town website, Cable N, Newspapers, YCC, DPW Hotline, utility bill inserts, Schools, Municipal Buildings, Library ■ Periodic notification letters Residential Water Audit/Retrofit Program Town offers complimentary water audits including: • Complimentary educational material • Installation of free water-saving " (retrofit) devices • Leak checks y?), • Comparison of water use patterns in home • Report with recommendations for indoor & outdoor water savings Water Saving Devices Installed Water Saving Devices Distributed \v Water Audit & Retrofit Program (cont.) Estimated water savings from retrofit devices installed = 6,880,075 gallons per year! Rebate Program ■ Provides town residents and property owners with cash rebates for purchasing and installing qualifying water saving fixtures ■ High efficiency washing machines - $200 ■ Low flow toilets up to $120 • Rain sensors up to $25 ■ Rain barrels - $25 m` ~ r o Rebate Program (cont.) • Hotline number for resident inquiries • Guidelines and application form available on Town website • Rebate process • Application approved ■ Visit and verification by Town staff ■ Issue rebate check 4 Rebate Program (cont.) Estimated water savings from rebates issued = 9,805,000 gallons per year! - _ - Municipal Building Retrofit ® Retrofitting of all buildings completed in 2004 and 2007 Water audits completed at all buildings in May 2005 ■ Estimated water savings = 5,000,000 gallons per year 5 Leak Detection & System Wide Water Audit Leak Detection: • Town performs annual distribution leak detections surveys since 1999 • Estimated savings = 9.6 - 45.6 million gallons per year System-Wide Audit: • Completed in November 2004 • Water loss result ranged from 2-7%, well below the DEP's standard for unaccounted water in stressed basins. School Education and Outreach ■ For the 2nd year in a row, several DPW/MWRA presentations combined with student hands-on activities were conducted for all 3rd grade level students. • The presentations reached over 375 students in 2006 & 2007 and supplied students with information consisting of brochures/fact sheets to share with their parents. School Education (cont.) n ~S 6 Activities Completed in 2007 ■ Incorporated Irrigation Water Audit ■ Expanded school outreach efforts ■ Developed portable WCP display ■ Provided free retrofit ` devices for homeowners at Town Hall Planned 2008 Activities ■ Promote Irrigation Water Audit component of WCP ■ Special emphasis on outreach efforts targeting multi-family & condominium owners ■ Special emphasis on outreach efforts targeting large industrial & commercial users Contacts ■ Town of Reading website www. ci. reading. ma. us ■ Rebate Hotline 781-942-0050 ■ ENE Water Audit Hotline 1-888-772-4242 ■ DPW 781-942-9077 r \~4 7 Water Conservation Program Summary January 2008 1. Water Conservation Program Components a. General Public Education & Outreach - ONGOING ® Notification about the ongoing water conservation program is periodically included in various mailings and bill staffers, the "Public Works Newsletter," and is advertised on Reading Community Television - Comniunihj Bulletin Board and Daily Times Chronicle Newspaper. e In Spring 2007, a portable "Town of Reading - Water Conservation Program" display for all age levels was developed. The display provides details regarding the WCP, water conservation materials including brochures and fact sheets, and sample retrofit devices. The display was showcased during the Town's Eartli Day Fair on April 21, 2007, at the library for two weeks during Drinking Water Week in May 2007 and Tozvn Day on June 30, 2007. b. Residential Water Audit Retrofit Program - ONGOING ® Town offers residents complimentary water audits to help homeowners learn how water is used in the home and to identify opportunities for conservation. ■ Total of 164 water audits conducted. ® Over 848 water-saving devices installed. ■ Town added new irrigation water audit component in July 2007 to help homeowners identify opportunities to reduce water used for landscaping. To-date 13 irrigation audits have been provided to residents. s The DPW currently distributes complimentary retrofit devices at Town Hall where homeowners can sign-in and pick up various retrofit devices. As of November 30, 2007, 1,312 retrofit devices were provided to its residents. c. Rebate Program - ONGOING ■ Town offers rebates to residents for water-saving devices ($200 for high efficiency washing machines, $120 for ultra-low flow toilets, and $25 for rain sensors and rain barrels) ® Town has disbursed $220,651.14 for the rebate program. e Total of 1,210 eligible customers. d. Municipal Buildings Retrofit Program - COMPLETED s All municipal buildings were retrofitted with water-saving fixtures including low-flow toilets, low-flow showerheads, and faucet aerators in 2004 and 2007. ■ Water audits were completed at all buildings in April 2005. e. System-wide Water Audit - COMPLETED m The Town of Reading completed a water audit of its water distribution system in November 2004. f. Leak Detection - ONGOING ■ Town will continue its, current practice of annual system-wide leak detection, as part ok\ the WCP. g. School Education and Outreach - ONGOING For the 2nd year in a row, several presentations combined with student hands-on activities were conducted for all 3rd grade level students at five elementary schools. The presentations reached over 375 students and were based on MWRA's "Building a Model Water Delivery System." This particular activity is generally used by the MWRA to educate students/ school located within MWRA's drinking water service area. As part of the Town's WCP, the activity was modified to place special emphasis on water conservation. Using various sizes of cardboard tubes and straws, students built a water delivery system throughout the classroom. Following the presentations each class participated in a Questions and Answers activity. Take home information consisting of water conservation brochures/fact sheets and retrofit devices were provided to all 3rd grade level students to share with their parents. II. Summary of Program E Program Rebates (water saving devices installed) Leak Detection Municipal Building Retrofits Residential Water Audits & Retrofits stimated Water Savings Estimated Water Savings (Million Gallons) 9.8 MG anticipated yearly savings 9.6 - 45.6 MG per year since 1999 5.0 MG anticipated yearly savings 1.8 MG anticipated yearly savings III. Summary of Activities Completed in 2007 ■ Incorporated an irrigation water audit component in July. ■ Provided copies of MWRA's water conservation curriculum to all 3rd grade level teachers as part of an effort to establish a sustainable water conservation curriculum/method of incorporating water conservation efforts in the Reading school system. . ■ Several WCP presentations, combined with student hands-on activities, were conducted in December for all 3rd grade students. ■ Developed a portable "Torun of Reading - Water Conservation Prograin" display for all age levels. The intent of the display is to have it circulated between the schools, Town Hall and the Reading Library. a Contacted some of the largest multi-family/condominium owners users via phone calls and mailings that included details on the water audit and rebate programs. Letters to 25 owner managers were mailed in April 2007. n Provided complimentary water saving devices at Town Hall for interested residential homeowners. m Contacted large industrial and commercial users to encourage their participation in the conservation program. IV. Planned Activities for 2008 The Town and its consultant are currently coordinating the following activities in 2008 to encourage participation in the WCP. o Continue to promote the residential irrigation water audit component. o Focus water conservation education and outreach efforts on multi-family/condominium owners & commercial businesses to encourage their participation in the WCP. Water Conservation Program Town of Reading, Massachusetts January 2008 The purpose of this report is to summarize activities implemented to-date for the Town of Reading's water conservation program (WCP) and to present the estimated water savings that have resulted from the program. This report is organized as follows: Water Conservation Program Background 2. Water Conservation Program Components 2.1 General public education and outreach 2.2 Residential water audits and residential retrofit program 2.3 Irrigation water audits (new component offered in 2007) 2.4 Rebate program for water saving fixtures 2.5 Municipal building retrofit 2.6 School education and outreach 2.7 Leak detection and system-wide water audit 3. Overall Estimated Water Savings 4. Summary of Activities Completed in 2007 5. Planned Activities for 2008 1.0 Water Conservation Program Background In July 2003, the Town of Reading commenced a four-year $1 million water conservation program. The purpose of this initiative is to reduce the demand for water from the Ipswich River Basin. The program represents one of many actions the Town is taking to alleviate withdrawals from the Ipswich River. The Department of Public Works (DPW) staff and the project consultant, Camp Dresser & McKee Inc. (CDM), met on July 15, 2003 to review the WCP and to coordinate the planned implementation of different components in phases over the next few years. Several planning meetings were held between the Town's DPW staff, CDM and the public outreach subconsultant, jenny Mendez-Isenburg, throughout the fall and winter of 2003 to plan the WCP including: ■ General public education and outreach e Public education and outreach for large users a Complimentary residential water audits and installation of retrofit devices n Rebate program for water saving devices o Installation of water-saving devices at municipal buildings ■ School education and outreach Page 1 of 13 Water Conservation Program Update January 2008 ® Town-wide leak detection ■ System-wide Water Audit The majority of the work during the initial phase focused on researching similar water conservation programs in other states to gather information for the implementation of the rebate and municipal retrofit program. In addition to developing print materials, CDM and its public outreach subconsultant, focused on designing material and content for the Town's website. Some of the materials developed included fact sheets for high efficiency washing machines and low-flush toilets, applications for the rebate program and program guidelines. The fact sheets were made available to the public at Town Hall and the local library and are currently on display. Iri August and September 2003, the DPW, staff, CDM, and public outreach subconsultant prepared for a Town-wide kick-off meeting to launch the WCP. The public information meeting was held on September 17, 2003. The purpose of the meeting was to increase the public's awareness of the importance of water conservation, discuss the Town's water conservation program, encourage participation in the program, and answer questions. The WCP remains active and conservation funds remain in the WCP budget to support and promote water conservation efforts in the Town and will continue. 2.0 Water Conservation Program Components This section describes the different components of the WCP and recent activities associated with each component implemented to-date. 2.1 General Public Education and Outreach A public awareness program was developed to inform and educate consumers on the value of saving water. Water conservation materials and information including fact sheets are currently available at no cost through schools, libraries, and Town Hall. The Town website was updated with details about the WCP, including the rebate and water audit components of the WCP. Letters, flyers, and bill staffers providing relevant information on the overall program were developed and distributed to encourage participation in the various components of the WCP. Additional outreach efforts are being coordinated and will continue to be implemented. Despite the fact that the Town does not currently have a significant number of large commercial and industrial users, the Town plans to contact its largest users and encourage them to participate in the Town-wide program. Activities Completed a A town-wide mailing, consisting of a fact sheet on the WCP and an informational letter was sent in September 2003. Q J Page 2 of 13 Water Conservation Program Update January 2008 a Notices announcing the kick-off meeting for the WCP were placed in the local newspaper and inserted in customer water bills. ■ A presentation explaining the various aspects of the WCP was made by DPW and CDM staff to approximately 40 residents that attended the kick-off forum at the Reading Senior Center on September 17, 2003. a A letter providing a brief description of the WCP and offering a complimentary water audit was. sent to the 300 households with the highest water consumption rates in August 2003. a The letter noted above was supplemented with a reminder postcard which was mailed in October 2003. ■ Information outlining the various elements of the overall WCP was incorporated into the Towns website in March 2004. a A letter offering rebates for products purchased since July 1, 2003 was mailed to every household along with an application and program guidelines in March 2004. n A workshop was held in the evening on March 29, 2005 to educate multi-family property owners, condominium associations, and small business owners. The purpose was to encourage their participation in the audit and rebate programs by demonstrating the economic benefits of conservation. Approximately 213 letters were mailed to invite owners to attend the informational workshop. Although attendance was limited, a few people called the rebate hotline and the Energy New England (ENE) subconsultant to request rebate and water audit information available to multi-family and condominium owners. n A letter inviting homeowners to take part in the complimentary water audit program and rebate program was sent to the next 400 residential households with the highest water consumptions in November 2005. a Information regarding the cash incentives associated with the rebate program and complimentary water audits was posted in the Reading Advocate Nezvs and Daily Times Chronicle Nezvspaper in December 2005. n Notification about the ongoing water conservation program is included in various bill staffers, including the "Public Works Newsletter" which is printed quarterly. The newsletter /bill staffer is included in quarterly customer water bills and encourages residents to take advantage of the many benefits offered by the water conservation program. ■ Information about the water conservation program and how residents can benefit from participation is actively advertised on the Town's local cable access channel Reading Community Television - on the Community Bulletin Board and issues of Your Communihj Connection which is sent to all Reading mail addresses. 1 Page 3 of 13 Water Conservation Program Update January 2008 a A town-wide mailing, promoting the addition of complimentary irrigation water audits to the WCP and information about the overall program (including rebates and residential water audits) was sent in July 2007. u In Spring 2007, developed a portable "Town of Reading - Water Conservation Program" display for all age levels. The display provides details regarding the WCP, water conservation materials including brochures and fact sheets, and sample retrofit devices. The display was showcased during the Town's Eartli Day Fair on April 21, 2007, at the library for two, weeks during Drinking Water Week in May 2007 and TOWn Day on June 30, 2007. 2.2 Residential Water Audits and Residential Retrofit Program As part of the WCP, the Town offers residents a complimentary water audit to help them learn how water is used in their home and to identify opportunities for conservation. The utility company, ENE was retained by the Town to perform the water audits and to install retrofit devices. The residential water audits include the following: e complimentary educational material; ® installation of free water-saving fixtures including low-flow showerheads, aerators for bathroom and kitchen faucets, nozzles for garden hoses to control the volume of the spray, and displacement bags for older model toilets; ® a comparison of water use patterns in the home; a evaluation of outdoor water use; n leak checking; and e a report with recommendations The water audit and residential retrofit program is currently ongoing. The initial goal of the water audit program was to conduct up to 100 complimentary residential water audits within the 4-year period. The Town successfully reached the target goal within implementation of the first 3 years of the program and continues to offer complimentary water audits to residents. Io- date a total of 164 complimentary water audits were provided to Reading homeowners and 848 retrofit devices installed free of charge. Residents currently receive complimentary water saving devices (retrofit devices) during their water audit. Some of the water saving devices that are provided to homeowners during a typical complimentary water audit have included: Earth Showerhead (2.0 gpm) ® Rated #1 showerhead by leading industry organization ® 94et Turbo Massage is adjustable: gentle needle spray to forceful jet ® Non-aerating spray means less temperature loss e Self-Cleaning Page 4 of 13 Water Conservation Program Update January 2008 ■ CSA Certified ® California Energy Commission Certified n Pressure-enhancing Niagara Power ■ Non-removable flow compensator e Installs easily by hand ■ Meets or exceeds ANSI specifications ® 10-year Warranty Standard Aerator (Bathroom -1.5 gpm) ® Innovative dual-thread system to accommodate both male and female applications ® Meets or exceeds ASME standards a Flow rates at 80 PSI maximum ® CEC Certified Flip Aerator (Kitchen 2.2 gpm) ® Unique fingertip control allows the user to temporarily halt the flow of water without readjusting the temperature controls ■ Great for washing, shaving, etc. ® Fits male and female faucets • CSA and CEC certified Toilet Displacement Bag (3.75 gpm for 6 flushes) ® The Tank Bank is the easiest device to use to save water fill to top, snap to close and hang in toilet tank • Every flush saves water with maintenance-free Toilet Tank Displacement Bag ® Constructed of non-corrosive materials that resist microbes & fungal growth ® Its anti-evaporation snap/ airlock means the bag never needs refilling and prevents odors Water Miser 6 position Garden Nozzle ® Water-saving design allows setting pattern independent of flow rate ® Non-slip comfort handle grip, rust resistant stainless steel latch e Brass hose inlet, with brass adjuster rod and nut ® Instant on/ off control ■ N2157A has a metal handle & 5 year guarantee ® 6 precision spray patterns which includes: - MIST - For raising humidity and misting leaves SHOWER - For watering delicate plants CONE - Strong, wide pattern for cleaning, sweeping & rinsing Page 5 of 13 Water Conservation Program Update January 2008 SOAKER - Gentle flow for deep watering JET - High powered spray for blasting dirt away FLAT - For washing and rinsing 2.2.1 Town Distribution of Retrofit Devices The Town has a separate retrofit program in addition to the water audit program. The goal of the retrofit program is to provide up to 2,000 complimentary water conservation devices to residential homeowners, which includes complimentary retrofit devices that are installed during complimentary water audits. The DPW currently distributes complimentary retrofit devices at Town Hall where home owners can sign-in and pick up various retrofit devices that either purchased by the DPW using WCP funding or provided free by the Massachusaetts Water Resources Authority (MWRA). As of November 30, 2007, the Town provided 1,312 retrofit devices to its residents. To-date, a total of 2,160 retrofit devices were provided to residents as part of the water audit component and town distribution - exceeding the target goal. Activities Completed a The first phase of the WCP involved conducting residential water audits and installing retrofit devices. As part of the first phase, the DPW staff identified and compiled a list of the top 300 largest residential water users to target for the water audit program. s A letter providing a brief description of the WCP and offering a complimentary water audit was sent to the 300 households with the highest water consumption rates in August 2003. • The letter was supplemented with a reminder postcard which was mailed in October 2003. • As noted previously, notification about the ongoing water conservation program, specifically the water audit and rebate programs is included in various bill stuffers, including the "Public Works Newsletter" which is printed quarterly. The newsletter /bill staffer is included in quarterly customer water bills and encourages residents to take advantage of the many benefits (free water audits and cash incentives) offered by the water conservation program. a ENE has conducted water audits and provided conservation kits in 164 homes, see details on next table. Page 6 of 13 Water Conservation Program Update January 2008 Water-Saving (Retrofit) Devices Installed Water Audits by Total Aerator Aerator Leak Toilet Low-Flow Drip Garden Rain Year Customers (Bathroom) (Kitchen) Tabs (Detectionsets) Bags Displacement Showerhead Gauge Nozzle Hose Gauge Irrigation Timer Year2003 1 70* 42 1 34 158 1 44 1 42 1 1 24 1 29 13 Year2004 1 26 2 1 11 52 0 1 15 .1 1 1 17 1 9 4 Year2005 1 13 1 5 29 0 6 1 0 6 1 4 1 2 Year2006 27 1 0 2 77 0 1 9 0 24 9 3 Year2007 47- 5 ( 1 127 2 1 6 1 21 1 6 4 Program To Date 183 ( 50 53 I 443 46 ( 78 3 72 1 57 I 26 Estimated Total Gallons Saved 1,794,835 2401900 469,890 332,440 751,605 per Year *Includes 64 water audits/retrofit customers plus 4 retrofit only and 2 audit only customers. "Includes 13 irrigation water audits noted below. The estimated water savings above are based on an average of 2.64 persons per occupied U.S. household (Handbook of Water Use and Conservation by Amy Vickers) and estimated savings for retrofitted devices as shown previously (e.g., low-flow showerhead saving of 2.0 gpm). 2.3 Irrigation Water Audits In July.2007, the Town added irrigation water audits as a new component to the WCP. The town currently offers residents with complimentary irrigation water audits to help homeowners identify opportunities to reduce water used for landscaping. ENE which performs the household water audits also conducts the irrigation water audits. A typical irrigation water audit provides the following information and recommendations: ® a report which summarizes current outdoor water use and suggestions to conserve water; ® repairs and improvements to the automatic irrigation system (piping and sprinklers); ® landscaping improvements to soil, turf, and plants; ® water pressure correction; and s improvements to controls such as rain sensors To-date, a total of 13 complimentary irrigation water audits were provided to Reading homeowners. 2.4 Rebate Program for Water Saving Fixtures The rebate program was developed to provide eligible town residents and property owners with cash rebates for purchasing and installing water saving fixtures. These fixtures include ultra low flush toilets, high efficiency washing machines, rain sensors, and rain barrels. A list of J appropriate devices and manufacturers that qualify as part of the rebate program is provided to v customers as part of the public education and outreach component of the program and is Q available on the Towns website. V v Page 7 of 13 Water Conservation Program Update January 2008 A hotline number was established in Fall 2003 at the water treatment plant to receive resident inquiries regarding the rebate program. Incoming calls on the hotline are monitored by the public outreach sub-consultant on a daily basis. Rebates are issued after a completed application is approved and a verification site visit is completed by the Town. The program guidelines and application form are available on the Town's website. Rebates of up to $120 are offered to customers who have purchased a low-flow toilet beginning in July 1, 2003. The customer is responsible for providing the Town documentation that a low- flow toilet was purchased and installed. For those customers purchasing a high efficiency washing machine, rebates of $200 are available. Rebates are also available for customers who purchase a moisture sensor for their irrigation system. The rebate amount available to customers who purchase a moisture sensor for an irrigation system is up. to $25. Customers can also benefit from a recent addition to the rebate program - rain barrels that store precious rain water. The rebate amount available to customers who purchase a rain barrel (The Great American Rain Barrel TM or similar) is $25. The response from residents calling the hotline has been extremely positive. Most have embraced the need to conserve water and the cash incentive serves to motivate them to replace old inefficient fixtures and appliances. To-date the Town has approved 1,210 rebate applications totaling approximately $220,651.00. Activities Completed a An introductory letter offering rebates for products purchased since July 1, 2003 was mailed to every household along with an application and program guidelines in March 2004. e The same bill inserts and informational letters that were mailed for the water audit also provided information regarding the rebate program. n From program inception through December 2007, a total of 1,265 applications were submitted for rebates. Of these, 55 applications were determined ineligible and 1,210 were eligible for the rebate program as follows: Total Number of Customers and Rebates July 2003 - December 2007 Total Ultra Low Clothes Rain Total Customers Rebate Flow Toilet Washers Toile Sensor Rain Barrel Units Units Units Units Applications in progress = 64* 12* 51* 0 1* 59* Eligible Customers = 1151 ( 1283 ( 255 875 ( 22 131 Total = 1210 ( 1347 ' 267 926 22 132 Estimated Gallons Saved 9,805,000 Per Year 2,810,000 6,995,000 Unknown Unknown I *Applications received through December 315i that are eligible but have not yet been processed (also referred to as rebates in progress below) in the Town's system. ~(f ` V ~ Page 8 of 13 Water Conservation Program Update January 2008 The estimated savings for toilet units and washing machines units presented previously, are based on information from the Handbook of Water Use and Conservation by Amy Vickers, May 2001. Total Rebate Costs July 2003 - December 2007 Low Flow Toilet Clothes Washer Rain Sensor Rain Barrel Rebate Costs $ 1,440.00 $ 10,200.00 , 0 $ 25.00 11,665.00 (Rebates in progress) $30,497.06 $174,600.00 ( $539.08 ' $3,350.00 I =$208,986.14 (Rebates issued) $31,937.06 $184,800.00 $539.08 $3,375.00 =$220,651.14 (Total anticipated disbursements) 2.3 Municipal Building Retrofit As part of the overall WCP, the Town set aside funds to ensure that all municipal buildings are retrofitted with water-saving devices, in compliance with the state Water Resources Commission performance standard. All municipal buildings have been retrofitted with water- saving fixtures including low-flow toilets, low-flow showerheads, and faucet aerators. To date, all buildings have been retrofitted and ENE conducted water audits at each of the facilities. Activities Completed a In 2003, all of the municipal buildings were surveyed to prepare a count of existing fixtures for use in developing the Request for Proposals to retain a contractor. a Retrofitting of all existing municipal buildings was completed in September 2004. a Water audits at each of the municipal buildings (all schools, Town Hall, library, fire stations, Light Department, DPW facility, water treatment plant, etc.) commenced in March 2004 and were completed in May 2005. Municipal Building Retrofits Total Units Installed Toilet Units Installed Urinal Units Faucet Units at Municipal Buildings Installed Installed 490 ( 238 64 188 Male 494 le Estimated Gallons Saved Per Year Male 260 gpy 986 GPPNR 482 i=em 1,482 gpy 1, The estimated savings are based on information from the Handbook of Water Use and Conservation by Amy Vickers, May 2001. tL V v Page 9 of 13 Water Conservation Program Update January 2008 2.6 School Education and Outreach The purpose of the school education and outreach effort is to incorporate water conservation materials into the existing school curriculum to inform the next generation of consumers. Through a partnership with the MWRA and with funding provided by the water conservation program, teachers participating in this program have the option of using fun and educational exercises, and booklets in their science classes for students to learn the. importance of water'and natural resource conservation at an early age. Representatives from DPW and CDM met with school officials and department heads in 2006 and 2007 to discuss incorporating water conservation educational materials into the existing school curriculum. Based on these meeting discussions and recommendations from school officials, it was decided the school education and outreach component of the WCP should focus on 3rd grade level students. Activities Completed e In August 2004, the DPW staff, CDM and public outreach sub-consultant were invited to present the WCP school program to the Superintendent and school principals at their monthly meeting. The goal of this initial meeting was to 1) introduce the concept of establishing water conservation as part of the curriculum in the public schools as a way to educate future generations on the importance of conserving water and 2) enlist their support for a school education program. s On September 10, 2004, CDM and the public outreach coordinator met with Dennis Richards, Assistant Superintendent of Schools, to discuss program options. e A Massachusetts Water Resources Authority (MWRA) sample curriculum was sent to the high school science coordinator in November 2004 for reference. ■ Additional meetings were held in August, September and October 2006 with CDM, Mr. John Doherty (Assistant Superintendent of Schools), Ms. Chris Redford (K-8 instructional mathematics specialist), and Mrs. Meg Tabaskco (MWRA Public Education Outreach Coordinator) to re-establish dialog with the Reading school system and develop a strategy to implement the School Education task of the Reading Water Conservation Program. a In December 2006, several presentations combined with student hands-on activities were conducted for all 3rd grade level students at five elementary schools. The presentation reached over 350 students and was based on MWRXs "Building a Model Water Delivery System." This particular activity is generally used by the MWRA to educate students/school located within MWRA's service area. As part of the Town's WCP, the activity was modified to place special emphasis on water conservation. The presentations provided an overview of how water travels from the source to an end user and places special emphasis on water conservation. Using various sizes of cardboard tubes and straws, students built a water delivery system throughout the classroom. Discussion subjects included water pressure, public health and safety, maintenance, repair, planning of V~ Page 10 of 13 Water Conservation Program Update January 2008 infrastructure and importance of water conservation. Following the presentations each class participated in a Questions and Answers activity. Take home information consisting of water conservation brochures/fact sheets and retrofit devices were provided to all 3rd grade level students to share with their parents. m For the 2nd year in a row, WCP presentations were conducted for all 3rd grade level students in December 2007. The presentations reached over 375 students in 18 classes. Details regarding the WCP presentations are provided above. Information consisting of water conservation brochures/fact sheets were provided to all 3rd grade level students. 2.7 Leak Detection and System-Wide Water Audit The Town will continue its current practice of annual system-wide leak detection, as part of the water conservation program. In addition, a system-wide water audit was conducted to evaluate potential ways the Town may be able to conserve water in the treatment and distribution system. 2.7.1 Leak Detection The Town has performed annual distribution system leak detection surveys since 1999. Approximately 227 million gallons of water have been saved over the past 8 years by identifying and repairing leaks in the distribution system. It is estimated that the leak detection program has resulted in Town savings of about $284,000. 2.7.2 System-Wide Audit The Town of Reading completed a water audit of its water distribution system in November 2004. The water audit was prepared as part of the Town of Reading's application for admission to the Massachusetts Water Resources Authority (MWRA) Waterworks System and request for an Inter-Basin Water Transfer. The water audit examined water data for the years 2000 through 2003. The purpose of the audit was.to evaluate: 1) the Town's water withdrawal from the source supply; 2) the amount of water produced and supplied to the Town; 3) the amount of water consumed by the customers; 4) the calibration of meters; and 5) potential water losses (unaccounted-for water) in the distribution system. Water loss (or unaccounted-for water) in Reading's distribution system ranged from 2 to 7 percent, which is well below the Department of Environmental Protection's (DEP) standard for unaccounted water in stressed basins (below 10 percent) as presented in the "Guidance Document for Water Management Act Permitting Policy," April 2, 2004. ~v Page 11 of 13 Water Conservation Program Update January 2008 3.0 Overall Estimated Water Savings Summary of Program Water Savings (Estimated) Town of Reading Massachusetts Program Rebates (water saving devices installed) Leak Detection Municipal Building Retrofits* Residential Water Audits & Retrofits *The above municipal estimates are based on 4 Estimated Water Savings (Million Gallons) J 9.8 MG anticipated yearly savings J 9.6 - 45.6 MG per year since 1999 5.0 MG anticipated yearly savings J 1.8 MG anticipated yearly savings ,250 students and the Municipal Building Retrofit Table on Page 9. 4.0 Summary of Activities Completed in 2007 Incorporated an irrigation water audit component in July. The irrigation water audit conducted by ENE, takes a comprehensive look at how to save water used for landscaping. The irrigation audit includes an inspection of automatic irrigation systems and provides homeowners with a report with landscaping tips and recommendations. To-date, 13 irrigation water audits have been completed. ® Provided copies of MWRA's water conservation curriculum to all 3rd grade level teachers as part of an effort to establish a sustainable water conservation curriculum/method of incorporating water conservation efforts in the Reading school system. Discussions with the Assistant Superintendent of Schools and teachers indicate water conservation is part of existing classroom curriculum when reviewing water cycle and water resources readings. ■ Several WCP presentations, combined with student hands-on activities, were conducted in December for all 3rd grade students. Take home information packets consisting of water conservation brochures/fact sheets were offered to all 3rd grade students. ® Developed a portable "Town of Reading - Water Conservation Program" display for all age levels. The intent of the display is to have it circulated between the schools, Town Hall and the Reading Library. The WCP display provides details about the WCP, water conservation materials including brochures and fact sheets, and sample retrofit devices. The display was showcased during the Town's Earth Day Fair on April 21, 2007, at the library for two weeks during Drinking Water Week in May 2007 and Town Day on June 30, 2007. n Contacted some of the largest multi-family/condominium owners users via phone calls and mailings that included details on the water audit and rebate programs. Letters to 25 owner managers were mailed in April 2007. Communicated extensively with Behnont Arms y-~ regarding toilet replacements. ~j VV Page 12 of 13 Water Conservation Program Update January 2008 ® Provided complimentary water saving devices at Town Hall for interested residential homeowners. To date, 1,312 retrofit devices have been provided to Town of Reading residents. e Continued to identify and contact large industrial and commercial users to encourage their participation in the conservation program. Issued 5 rebates for replacement washing machines totaling $1,000 to Lava Laundry. 5.0 Planned Activities for 2008 The Town and its consultant are currently coordinating the following activities in 2008 to encourage participation in the WCP. a, Continue to promote the residential irrigation water audit component of WCP. ® Focus water conservation education and outreach efforts on multi-family and condominium owners to encourage their participation in the WCP. ® Focus water conservation education and outreach efforts on large industrial and commercial users to encourage their participation in the WCP. Page 13 of 13 ~o~ OF R~9Or~ Town of Reading 03 16 Lowell Street r639°IN°¢P~ Reading, MA 41867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter 1. Hechenbleikner DATE: January 18, 2008 RE: January 22, 2008 Selectmen's Meeting TOWN MANAGER (781) 942-9043 1) We have listed as the Board has requested under lb the public comments received by the Board of Selectmen through email. 4a) Town Engineer George Zambouras has prepared a memo for you. The actual assessment for each of the two benefiting property owners is $9545.60 for one and $9945.60 for the other. The difference is the cost of the lateral. This compares to an initial estimate of $13,242 per property owner, with savings of over $3200. The savings are because of favorable bids and because of a significant effort on the Town Department of Public Works. Both property owners have gotten notice of the betterment and the meeting. I talked with one property owner who is delighted with the project but is not able to be there on Tuesday night. The action by the Board of Selectmen will be to confirm the actual assessments and set the rate of interest for the betterments should the property owner choose to spread payments over up to 20 years. The rate of interest recommended by the Finance Director is 5% as allowed by State law. 4b) Longhorn Steakhouse is proposing a change of Manager, new Officer/Director and transfer of stock. These require public notice but not a public hearing. We reviewed this material and have no objections. 4c) The Town has received an application for a Beer and Wine License for Twin Seafood at the corner of Main and Haven Streets. Please see the comments from staff in the packet. This is a public hearing so the Board of Selectmen will need to make sure that the hearing is open and closed. 4e) Ted McIntire and consultants will be in to give the Board and the community an update ' on our water conservation efforts. 4h) Bob LeLacheur will have a motion to authorize sale of debt for the fire ladder truck for up o 15 years (we plan on only selling for 10 year debt). PIH/ps Board of Selectmen Meeting December 4, 2007 The meeting convened at 7:05 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Vice Chairman Stephen Goldy, Secretary Ben Tafoya, Selectmen Camille Anthony and Richard Schubert, Town Engineer George Zambouras, Town Counsel Ellen Doucette, Town Manager Peter Hechenbleikner, Paula Schena and the following list of interested parties: Ted Tye, Angus Jennings, Scott Weiss, Attorney Bob Fishman, Representative Patrick Natale. Discussion/Action Items Approval of Develmet's Aareement for Addison-Weslev/Pearson Site: National Development - The Town Manager noted that there has been extensive discussion on the development agreement. A revised agreement is in the handout. Angus Jennings noted that the 40R District has to be designated before Town Meeting. The Town has to have a comfort level to move forward. Town Engineer George Zambouras has to sign off on the infrastructure. The developer will be bound to required improvements of water, sewer, transportation, etc. All conditions are binding. The Town Manager noted that the agreement is contingent upon the Town adopting the Smart Growth District. He also noted that once the Smart Growth District is rezoned, it will be submitted to and approved by MDHCD. He noted that the owner is seeking modifications to Business C District, and there will be mitigation measures. Selectman Richard Schubert asked if the document holds the whole site to the requirements not just the 40R.site, and the Town Manager indicated that was correct. The Town Manager reviewed Article 1. He noted that Section 1.1 Traffic indicates that the owner shall pay for and shall construct all off site traffic mitigation for redevelopment of the site. The owner will support the.Suburban Mobility grant. Traffic mitigation will be reviewed by Mass Highway. The Town Engineer noted that Exhibit D shows the lanes on Main Street and is controlled by Mass Highway. Selectman Camille Anthony asked if supporting Suburban Mobility was a letter of support or financial. The Town Manager noted that financial was not discussed because they do not know what will be required. Support would be in submitting grant applications, and perhaps financial if the scope allows it. Chairman James Bonazoli noted that it is up to the facility to provide van service for the assisted living, and Ted Tye indicated that is usually the case. 5-~ Board of Selectmen Meeting - December 4. 2007 - Page 2 The Town Manager reviewed Section 1.3 Sewer Connection, and noted that the expenditure is $4/gallon or $450,000. The site has issues related to the Sturges pumping station. A certain amount will be paid up front to get it up and running, and the remainder will be paid as the project progresses. The Town Engineer noted that the flows are borderline and the pipes might be undersized, and there is also a problem with the pumps at the station. He also noted that the Town will give them credit for historic flow from the site. The Town Manager noted that the developer will pay $332,500 for the MWRA water connection payable upon occupancy of the building. The developer will submit a deposit of $25,000 to pay peer review consultants. When the balance falls to $5,000, then the Town will request it to be replenished. The developer will pay $10,000 to the Town for a gateway to Reading sign or structure. If the Town does not use it within two years, then the Town will give it back. The developer will use the best current green design and construction. The Town will benefit from $956,000 in OR payments contingent upon the State OR funding, and they can use the funds at their discretion. Vice Chairman Stephen Goldy asked about the build out timeline and funding. Ted Tye indicated that the 40R portion will take 18 months to build. Representative Patrick Natale noted that 40R's are being paid, and he will do something to keep that moving forward. The Town Manager noted that this project is in the pipeline. The Town Manager reviewed Section 2.2 on affordable housing. He noted that it references the Zoning By-Law - in perpetuity or the longest time allowed by law. Town Counsel Ellen Doucette noted that the Town has the right of first refusal, and DHCD has approved in perpetuity. Selectman Camille Anthony asked what would happen if they decide to go to condo's. Town Counsel noted that would be changing owners, and they would have to come back for approval. Selectman Richard Schubert asked what would happen if the State changes something in the future. Town Counsel noted that when the State changes a statute, it is not retroactive - it has an effective date. The Town has a lot of protection. The Town Manager noted that the developer will upgrade Jacob Way. Section 2.4 indicates that there will be community access and connection to the neighborhood. Chairman James Bonazoli asked if that came out of meetings with the neighbors, and Ted Tye indicated that came up early with the development team. There will be pedestrian orientation throughout the property, and the Town will be indemnified. Chairman James Bonazoli asked if there will be sidewalks on South Street. The Town Manager noted that this agreement does not obligate the developer to provide sidewalks on South Street. Chairman Bonazoli indicated that it is important to have sidewalks especially if this is a route to school. He requested that funding be put in for sidewalks. Ted Tye indicated that he had a v Board of Selectmen Meetiniz - December 4, 2007 - Pate 3 strong objection to that because the fiscal impact provides $50,000 for busing. He noted that he was not asked to do sidewalks until last week and after he pays for the infrastructure and $10,000 for a sign, it is getting to a point where the project is not feasible. He also noted that sidewalks were not a priority from the beginning. Chairman James Bonazoli noted that this project has been pushed through very fast. He also noted that the infrastructure is the cost of doing business. It is not the Town's demand - it is what the developer needs to do to function. The Town Manager noted that sidewalks would cost approximately $112,000-$150,000. Ted Tye noted that the Town will be receiving $1 million from the State for the 40R, and he did not anticipate another $150,000 for sidewalks. Selectman Ben Tafoya noted that traffic and sidewalks will be discussed with the neighborhood. Selectman Richard Schubert noted that there will still be an opportunity to discuss this in site plan review. The Town Manager reviewed Article 3. He noted that the Town has supported the rezoning, and the Town will cooperate with applicant in partnering for financial assistance. Selectman Richard Schubert noted that in Section 3.5 regarding land takings, eminent domain is required to have a clear title. He suggested referring to it as a friendly taking. Town Counsel noted that eminent domain is not friendly. Selectman Schubert asked if we could require the developer to go a different route. The Town Manager suggested adding the wording "after the developer has exhausted all other avenues." Attorney Bob Fishman noted that in Section 4.1, the first sentence should say Special Town Meeting, not Annual Town Meeting. Angus Jennings noted that in Exhibit 3, third paragraph, seconded line to insert "be" after shall. A motion by Anthonv seconded by Tafova to approve the ".Development and Infrastructure Amement for the Addison-Weslev/Lon2man Property, ReadinLx" between National Development Acquisitions. LLC and the Town of Reading dated December 4, 2007, and with modifications to Section 3.5.4.1 and Exhibit E. was approved by a vote of 5- 0-0. A motion by Anthonv seconded by Tafova to adiourn the meeting of December 4, 2007 at 8:45 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary ,5 p3 ' Board of Selectmen Meeting December 11, 2007 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:07 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Vice Chairman Stephen Goldy, Secretary Ben Tafoya, Selectmen Camille Anthony and Richard Schubert, Town Manager Peter Hechenbleikner, Paula Schena and the following list of interested parties: Attorney Mark Gallant, Stephen Eramo, Michele Angelo, Everett and Virginia Blodgett, Douglas Reid, Thomas Connery, Liz Whitelam, Lorraine Horn, Danielle Cook, Dave Williams, Frank Driscoll, Frederick Alexander, Charles Moran, Brant Ballantyne, Will Finch, Kim Honetschlager. Reports and Comments Selectmen's Liaison Reports and Comments - Selectman Camille Anthony noted that she needs to meet with Selectman Richard Schubert and Town Planner Carol Kowalski regarding the LIP regulations. Selectman Ben Tafoya thanked everyone who participated in Town Meeting. He reiterated the preference for an office tower opposed to senior housing. He noted that Town Meeting Members are committed to protecting the climate but there needs to be a realistic discussion as to what can and cannot be done. The Town Manager noted that the Cities for Climate Protection Committee will come in on February 12th to give a presentation. Vice Chairman Stephen Goldy reminded residents to shovel their sidewalks. Chairman James Bonazoli noted that people were surprised that the sidewalks were not cleared in some of the school routes. The Town Manager noted that not all sidewalks were done in time before they froze, and the Town does not have the manpower to sand sidewalks. Selectman Richard Schubert asked if we can be stronger in the language for the ZBA decision on Pleasant Street regarding affordability. He would like to see "in perpetuity" to make clear our intention. The Town Manager indicated that he will check with Town Counsel. Town Manazer's Report The Town Manager gave the following report: • Reminder - the Town Election and the Presidential Primary Elections are on February 5th. • The last day to file nomination papers with the Town Clerk is on December 19th. • January 3, 2008 is the last day to withdraw nomination papers. • The last day to register to vote is January 16, 2008. s~ Board of Selectmen Meeting - December 11. 2007 - Page 2 • The Warrant for the Annual Town Meeting will close on January 2nd because of the change in the Election date. This will require a special Board of Selectmen meeting for that evening. • Colburn Road reconstruction will be postponed until Spring, and residents got a letter to that effect. • We received the approved license for the Longhorn Steak House from ABCC after the end of November when the Board of Selectmen approved all of the other liquor licenses. Therefore, we have a motion for the Board to approve their 2008 liquor license. • The RHA LIP for Pleasant Street has been approved by the Zoning Board of Appeals. • The Compost Center last day of operation was on December 9th. • The Compost Center is open for Christmas trees - January 12, 2008. Curbside pick-up will be the week of January 7th. No bags, no decorations. • Special Town Meeting is on December 10th - the work is done on this issue for now. • RCASA hosted a pair of "Parent-Teen Dialogue Nights - December 6th at Parker Middle School for Middle School students and parents, and December 11 th at the High School for High School students and parents. • The Town Manager noted that the liquor license for the Longhorn Steak House has been approved by the ABCC and the Selectmen need to approve the renewal. A motion by Tafova seconded by Goldv to approve the All Alcoholic Restaurant Liquor License for RARE Hospitality International. Inc. d/b/a Longhorn Steak House. 39 Walkers Brook Drive. for a term expiring December 31. 2008 subject to the following conditions: All Bvlaws. Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed. and also subject to a satisfactorv inspection of the establishment by the Town Manager was approved by a vote of 5-0-0. Personnel and Appointments Telecommunications and Technoloav Advisorv Committee - The Board interviewed Douglas Reid. Tafova moved and Anthonv seconded to place the following name into nomination for one position on the Reading Telecommunications and Technologv Advisorv Committee with a term expiring June 30. 2008: Douglas Reid. Mr. Reid received five votes and was appointed. Town Forest Committee - The Board interviewed Thomas W. Connery. Anthonv moved and Goldv seconded to place the following name into nomination for one position on the Town Forest Committee with a term expiring June 30. 2010: Thomas W. Connerv. Mr. Connerv received five votes and was appointed. Discussion/Action Items Highlights - Cultural Council - Cultural Council Chairman Liz Whitelam and member Lorraine Horn were present. ~v v Board of Selectmen Meeting - December 11. 2007 - Page 3 Ms. Whitelam reviewed the grant timelines. She noted that the money comes from the Lottery and the money is issued on a reimbursement basis. Only one application from each organization is allowed. Programs must be venued in Reading, they must have a venue and performance date at the time of the application, and they must have an alternative source of funding.. Ms. Whitelam indicated that they need members and would appreciate the Board getting the word out. Hearing - 24 Hour Oneration. Reading Shell Station. 87 Walkers Brook Drive - Attorney Mark Gallant was present representing the applicant. The Secretary read the hearing notice. The Town Manager noted this is an annual request and the police see no problem with granting approval. Selectman Camille Anthony asked about the environmental clean up. Attorney Gallant noted that they received the okay from Keyspan in October. He had sent a letter to the Town Manager regarding the closing for the new canopy. Prior to shutting down, they were in compliance with all conditions. Danielle Cook noted that they received the approval from Mass Highway mid-year to clear out the drainage, and Keyspan signed the agreement to remove sediment in October. Nothing can be done now because it is all frozen. They will be putting up a fence along the side and back to protect the area from trash. A motion by Tafova seconded by Anthonv to close the hearing on the 24 hour operation at 87 Walkers Brook Drive was approved by a vote of 5-0-0. A motion by Tafova seconded by Anthonv to approve an application for 24 hour sales by Motiva Enterprises, LLC d/b/a Reading Shell Station at 87 Walkers Brook Drive. The Board of Selectmen finds that in accordance with Section 5.10.1 of the General Bvlaws: ♦ It is in the interest of the public health. safetv and welfare to permit such operation: and ♦ There is no detrimental effect of such operation on the Town or the immediately abutting neighbors. The approval of this application is subiect to the following conditions: 1. This approval expires at midnight. December 31.2008; 2. All signs shall conform to the Zoning By-Laws of the Town of Reading: 3. The gasoline service station shall. in fact. be open 24 hours a dav, seven davs a week: 4. The. operator will ensure that there is a supply of gasoline available at the station during all hours that the station is open: 5. The operator will provide gas cans for motorists who run out of gasoline on the road: 6. The operator will prepare and post a list of local towing and repair shops that are open 24 hours a dav for those who need it. 7. Restroom facilities shall be open 24 hours a dav, seven davs a week: was approved by a vote of 5-0-0. Board of Selectmen Meetina - December 11. 2007 - Paae 4 Presentation - Northern Area Greenway Committee Report - Northern Area Greenway Committee Members Dave Williams, Frank Driscoll, Frederick Alexander, Charles Moran, Brant Ballantyne, Will Finch and Kim Honetschlager were present. Mr. Williams noted that the Committee was charged with ways to improve public access. They developed a main route and an alternative route if the boardwalks do not come to fruition. He also noted that spurs would allow access from neighborhoods. He stated that there is a network of existing fire roads that are in good condition. They recommend benches and picnicking in the Town Forest area. The Water Treatment Plant is the headway and should have kiosks. They recommend the construction of a boardwalk to connect the Town Forest to Mill Street, and also recommend a pier at the Lobbs Pound Mill site along with handicap accessibility. They have submitted a grant to Mass Riverway to do a feasibility study. In the Mattera Conservation area, they suggest construction of a 400 foot trail ending at Bare Meadow. Mr. Williams noted that a Scout has offered to take on a trail on Haverhill Street to Bare Meadow. The Committee recommends that the Town acquire Lot 245-5 and Lot 235-4. In summary, there needs to be sign standardization, there is a need for new trail maps, someone needs to "own" trail maintenance, and kiosks are needed. Mr. Williams indicated that the Committee has accomplished their goals. Selectman Ben Tafoya asked if the Conservation Commission has okayed the boardwalks. Mr. Williams noted that if we get the grant, then we can have a feasibility study done first. He also noted that he is hesitant to suggest a complete. trail that is handicap accessible because it could alter the environment. Selectman Richard Schubert asked if the cost estimate of $500,000 was accurate, and if there was grant money available. Mr. Williams noted that the study needs to be done first. Kim Honetschlager noted that the State trail ways grant is $50,000 but there must be other grants available. Selectman Richard Schubert noted that the challenge was the maintenance. Ms. Honetschlager noted that she spoke with the Conservation Administrator in another town and that was his main duty. The Town Manager noted that Conservation could not do this. Selectman Schubert suggested incorporating it into Recreation. Selectman Camille Anthony asked about crossing Main Street. Mr. Williams noted that any serious discussion about that needs public safety input. Mr. Williams noted that 95% of the trail is in place. Chairman James Bonazoli noted that a caretaker is needed, and perhaps the Mattera property could be the spearhead. Mr. Williams noted that the trail assessment forms cost and time estimates are rough but we should take "sample" off of them because they are complete and ready to go. L pAY s Board of Selectmen Meeting - December 11. 2007 - Paae 5 The Town Manager noted that the Town was planning on using the Strout Avenue property for a recreation site after the Water Treatment Plant is demolished but maybe we could use it as parking. The Board discussed keeping the Committee in existence to help keep moving forward. A motion by Anthonv seconded by Tafova to extend the term of the Northern Area Greenwav Committee to March 31, 2008 was approved by a vote of 5-0-0. Stephen Eramo of 1501 Main Street had concerns about crossing Main Street and also had concerns that if the trail is made wider, then it will be on his property. A Lilah Lane resident asked if there were plans for a wooden structure. Ms. Honetschlager noted that the proposal is for a boardwalk along the river. The Lilah Lane resident had concerns about the use of the conservation land behind her property. She indicated that she couldn't go in the buffer zone so how can the Town put a trail there? She noted that abutters want to be notified of any further meetings. Selectman Richard Schubert noted that there will be no activity on private property and if it is on conservation land, it will have to get conservation approval. Review Electronic Communication Policv and Process - The Town Manager noted that the issue is a generic letter is sent out when correspondence comes to the Selectmen through e-mail. Selectman Camille Anthony noted that she feels somebody should get back to the residents when they are requesting information. Selectman Ben Tafoya noted that Town staff is triaging for action Chairman James Bonazoli suggested bringing up the subject in liaison reports, and then the liaison can respond or the Secretary could respond, indicating that it has been referred to staff. The Town Manager noted that staff does respond to some requests. Vice Chairman Stephen Goldy suggested expanding the Public Comment Section to include correspondence regarding the Board's opinion or asking for action. He noted that the Board should respond to comments regarding staff. Discussion re: World Cafe - The Town Manager noted that Town Counsel responded to the World Cafe issue that if the meeting is posted, then that covers the Open Meeting Law. If the concern is a conflict of interest, then that person can file a statement that participation could create a conflict of interest. Selectman Ben Tafoya noted that the set up of the World Cafe has no set agenda, it is disparate conversations. Boards aren't meeting, they just want to participate in a community event. Chairman James Bonazoli noted that the Board is not sitting at a table and addressing a particular concern. S -6 a Board of Selectmen Meeting - December 11. 2007 - Page 6 The Town Manager noted that the World Cafe is not done in Municipal Government - it is done in the private sector. It's the same as attending the MMA Conference. Selectman Camille Anthony requested that Town Counsel check with the Attorney General, and then have Town Counsel in to discuss. She also wants an Ethics Commission decision. Traffic Issues - Process on Multi-Wav Storrs - The Town Manager noted that this will be rescheduled for another meeting. Review Action Status Report - The Town Manager reviewed the Action Status Report. Approval of Minutes A motion by Schubert seconded by GO& to approve the Minutes of December 1. 2007. as amended. was approved by a vote of 4-0-1. with Goldv abstaining. A motion by Schubert seconded by Anthonv to adjourn the meeting of December 11. 2007 at 10:10 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary 'K~o Board of Selectmen Meeting January 2, 2008 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Town Hall Conference Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazon, Vice Chairman Stephen Goldy, Secretary Ben Tafoya, Selectman Camille Anthony, Community Services Director Carol Kowalski, Library Director Ruth Urell, Police Chief James Cormier, Fire Chief Greg Burns, DPW Director Ted McIntire, Town Manager Peter Hechenbleikner, Assistant Town Manager Bob LeLacheur and Paul Feely from the Chronicle. Discussion/Action Items Complete Review of Departments' - Community Services, Library, Town Manager - The Board finished their reviews of the following departments: Community Services, Library and Town Manager. The Board asked for follow-up on the legal services budget to date and Community Services, the workload of the Social Worker (due to additional affordable housing), and evaluation of the Nurse Advocate Program. Library Director Ruth Urell gave an extensive and entertaining presentation on the variety of Library services that are provided. Close Warrant - Annual Town Meeting - The Board reviewed the Annual Town Meeting Warrant. They agreed to include a Warrant Article regarding a Home Rule Petition, to allow a full restaurant liquor license for restaurants smaller than 100 seats. They agreed to consider for a Special Town Meeting within the Annual Town Meeting a bylaw requiring property owners to provide snow and ice control for sidewalks abutting their property. On motion by Anthonv seconded by Goldv, the Board voted to close the Warrant consisting of 14 Articles for the 2008 Annual Town Meetine to take Place on April 28, 2008 at the Reading Memorial High School, 62 Oakland Road. The motion was approved by a vote of 4-0-0. Establish Town Manager's Salary - FY 2009 - The Board discussed the Town Manager's salary. An initial motion to set the Town Manager's salarv for FY 2009 beeinning on July 1, 2008 at $123,923 was amended and a motion by Anthony seconded by Goldy to set the salarv at $124,527 was approved by a vote of 4-0-0. The Board also directed to add $1300 to the Professional Development account to provide for full reimbursement for the Town Manager to attend the ICMA Conference. The Board agreed that the process of reviewing with the departments on an annual basis the current major challenges, a scan of the environment and accomplishments would be appropriate. They don't need as much background for the departments as was provided this year, Board of Selectmen Meeting - Januarv 2. 2008 - Paize 2 On motion by Goldv seconded by Tafova. the Board of Selectmen voted to adjourn their meeting of Januarv 2. 2008 at 9:25 P.m. by a vote of 4-0-0. Respectfully submitted, Secretary 6 C/ v L ~ c S6 January 8, 2008 Mr. Brian Denn, Service Director 128 Sales Inc. 614 North Ave. Wakefield, MA. 01880 Dear Mr. Denn, On January 7, 2008 the Reading Fire Department conducted an inspection of the buildings located at 80-88 Walkers Brook Drive. Both buildings were found to be unattended by the building owner and open to the weather with several unlocked and open doors. As a result of the inspection, and in consideration of the interior and exterior conditions observed, we have determined the buildings to be unsafe in case of fire. Findina: An inspection of 80 Walkers Brook Drive revealed one propped open door and two unlocked doors. Observed inside were a television set that was on and placed on its back in a box, a dumpster containing trash, containers of hazardous materials tipped over on the floor, hazardous material drums containing liquid and trash and debris throughout the building. There also appeared to be damage from vandalism throughout the building. An inspection of 88 Walkers Brook Drive revealed the rear door of the building was not secured and appeared to have been damaged and forced open. There were two large holes in the floor filled with water and trash and debris were strewn throughout the building. Based upon the inspection and the conditions observed, I believe it is highly likely unauthorized people are entering the buildings. Detennination: Therefore, in accordance with the Massachusetts General Law Chapter 148 Section 5 and Massachusetts Fire Prevention Regulations 527 CMR, you are ordered to perform the following items for both 80-88 Walkers Brook Drive within the timeline provided: 1. Board up or secure all damaged openings (doors and broken windows) into the buildings by Tuesday, January 8, 2008. ga~ January 8, 2008 Mr. Brian Denn Page 2 2. Mark both buildings with an appropriate placard in accordance with the Massachusetts Fire Prevention Regulations 527 CMR 10.13(7) by Friday, January 11, 2007. For requirements of marking see attached specification and the indicated marking. 3. Remove and properly dispose of the dumpster, hazardous material drums and containers and all trash and debris from both buildings in accordance with Massachusetts Fire Prevention Regulations 527 CMR 10:05 (3) by Friday, January 11, 2007. 4. Secure or remove loose brown decorative trim at the roof level of both buildings by Friday, January 11, 2007. The Reading Fire Department intends to conduct a reinspection on Tuesday, January 8, 2008 to ensure the building is properly secured (item number 1) and a second reinspection on Friday, January 11, 2008 to ensure the remainder of the items are complete (item numbers 2-4). Under Massachusetts General Law c.148, s 5 if this Order is not complied with within twenty-four hours, the person making such Order, or any person designated by him, may enter into such building or upon such premises and remove such refuse or any useable materials or abate such conditions at the expense of such owner or occupant. Any expense so incurred by or on behalf of the Commonwealth or of any city or town, shall be a debt due the Commonwealth or the city or town, as the case may be, upon completion of such removal or abatement and the rendering of an account therefore to the owner. Please contact me directly if you have any questions. Sincerely, Gregory J. Bunts Chief of Department Attachments: Massachusetts General Law c.148, s 5 Massachusetts Fire Prevention Regulations 527 CMR 10:05 (3) Cc. Peter I Hechenbleilaler, Town Manager Glen Redmond, Commissioner of Buildings C . F ta~ ~.~,~4T~~ ~ lac t e~ ~7~ r_1✓a ~ ~'t~ _ ~~3,~/~ iF i a i yi e r v'atea DOMENIC J. F. RUSSO, Chairman I A. JOSEPH DENUCCI, Vice Chairman MARY ANN BRADLEY PAUL V. DOANE I KENNETH J. DONNELLY I JAMES M. MACHADO I DONALD R. MARQUIS January 4, 2008 Peter I. Heckenbleikner, Town Manager Town of Reading Town Hall 16 Lowell Street Reading, MA 01867 Dear Mr. Heclcenbleikner: 00 c_ r co Enclosed please find a copy of the Public Employee Retirement Administration Commi5mn's Report on the Examination of the Reading Retirement System as of January 1, 20S to December 31, 2006. v This examination of the system's financial condition was conducted by the Public Employee Retirement Administration Commission in accordance with the requirements of section 21 of Chapter 32. If you have any questions or comments on the report, please feel free to contact the Public Employee Retirement Administration Commission. Sincerely, ,64 • oseph E. Connarton Executive Director J EC/ Enc. FIVE MIDDLESEX AVENUE, SUITE 304 1 SOMERVILLE, MA 02145 . PH 617 666 4446 1 FAX 617 628 4002 1 TTY 61759189171 WWW.MASS.GOV/PERAC JOSEPH E. CONNARTON, Executive Director PERAC AUDIT REPORT ■ C ■ C r g PUBLIC EMPLOYEE RETIREMENT ADMINISTRATION COMMISSION COMMONWEALTH OF MASSACHUSETTS `c TABLE OF CONTENTS Letter from the Executive Director .............................:...................:...........................................................2 Statement of Ledger Assets and Liabilities ..................................................................................................3 Statement of Changes in Fund Balances ......................................................................................................4 Statement of Receipts .........................................................................:............................................................5 Statement of Disbursements ..........................................................................................................................6 Investment Income .......................................................................:...................................................................7 Schedule of Allocation of Investments Owned ..........................................................................................8 Supplementary Investment Regulations .......................................................................................................9 Notes to Financial Statements: Note 1 - Summary of Plan Provisions ....................................................................................................10 Note 2 - Significant Accounting Policies ................................................................................................17 Note 3 - Supplementary Membership Regulations ..............................................................................18 Note 4 - Administration of the System .................................................................................................20 Note 5 - Actuarial Valuation and Assumptions ....................................................................................21 Note 6 - Membership Exhibit ...................................................................................................................22 Reading Retirement System Audit Report . 8 ~'3 January 4, 2008 The Public Employee Retirement Administration Commission has completed an examination of the Reading Retirement System pursuant to G.L. c. 32, § 21. The examination covered the period from January I, 2005 to December 31, 2006. This audit was conducted in accordance with the accounting and management standards established by the Public Employee Retirement Administration Commission, in regulation 840 CMR 25.00. Additionally, all supplementary regulations approved by PERAC and on file at PERAC are listed in this report. In our opinion the financial records are being maintained and the management functions are being performed in conformity with the 'standards established by the Public Employee Retirement Administration Commission. We commend the Reading Retirement Board for the exemplary operation of the system. In closing, I acknowledge the work of examiners James Sweeney and James Tivnan who conducted this examination, and express appreciation to the Board of Retirement and staff for their courtesy and cooperation. Sincerely, Joseph E. Connarton Executive Director FIVE MIDDLESEX AVENUE, SUITE 304 ( SOMERVILLE, MA 02145 PH 617666 4446 i FAX 617628 4002 i TTY 617591 8917 i WWW.MASS.GOVIPERAC b STATEMENT OF RECEIPTS FOR THE PERIOD ENDING DECEMBER 31, 2006 2005 Annuity Savings Fund: Members Deductions $1,604,338 $1,507,814 Transfers from Other Systems 241,083 164,799 Member Make Up Payments and Re-deposits 40,950 20,613 Member Payments from Rollovers 0 10, 1! 6 Investment Income Credited to Member 95.811 90.648 Accounts Sub Total 1.982.182 1.793.989 Annuity Reserve Fund: Investment Income Credited to the Annuity 190.549 183.506 Reserve Fund Pension Fund: 3 (8) (c) Reimbursements .from Other Systems 67,124 64,900 Received from Commonwealth for COLA and 248,220 410,140 Survivor Benefits Pension Fund Appropriation 3.696.695 3.488.685 Sub Total 4.012.039 3.963.725 Military Service Fund: Contribution Received from Municipality on 0 0 Account of Military Service Investment Income Credited to the Military 118 118 Service Fund Sub Total 118 I la Expense Fund: Expense Fund Appropriation 0 0 Investment Income Credited to the Expense Fund 540.440 462.520 Sub Total 540.440 462.520 Pension Reserve Fund: Federal Grant Reimbursement 0 0 Pension Reserve Appropriation 0 0 Interest Not Refunded 6,791 1,688 Miscellaneous Income 0 0 Excess Investment Income 12.468.708 8.255.577 Sub Total 12.475.499 8.257.265 Total Receipts $19100.827 j 14.66.,L123_ Reading Retirement System Audit Report STATEMENT OF DISBURSEMENTS FOR THE PERIOD ENDING DECEMBER 31, 2006 2005 Annuity Savings Fund: Refunds to Members $258.,054 $117,580 Transfers to Other Systems 271.159 166.642 Sub Total 529.213 284.222 Annuity Reserve Fund: Annuities Paid 801,068 742,580 Option B Refunds 74.344 9.382 Sub Total 875.412 751.962 Pension Fund: Pensions Paid: Regular Pension Payments 3,578,815 3,373,556 Survivorship Payments 37,485 67,397 Ordinary Disability Payments 55,460 55,460 Accidental Disability Payments 847,665 789,691 Accidental Death Payments 100,078 37,933 Section 101 Benefits 69,931 69,931 3 (8) (c) Reimbursements to Other Systems 188,418 148,520 State Reimbursable COLA's Paid 776,((4 740,281 Chapter 389 Beneficiary Increase Paid 5.857 5.857 Sub Total 5.659.823 5.288.627 Military Service Fund: Return to Municipality for Members Who 0 0 Withdrew Their Funds Expense Fund: Board Member Stipend 0 0 Salaries 39,045 34,631 Legal Expenses 2,924 1,831 Medical Expenses 0 0 Travel Expenses 0 0 Administrative Expenses 5,579 18,463 Management Fees 492,181 407,595 Service Contracts 0 0 Fiduciary Insurance 711 0 Sub Total 540.440 462.520 Total Disbursements 17.604.888 $6.787.331 Reading Retirement System Audit Report 6 INVESTMENT INCOME FOR THE PERIOD ENDING DECEMBER 31, 2006 2005 Investment Income Received From: Cash $914 $1,094 Pooled or Mutual Funds 2.844.761 2.427.635 Total Investment Income 2.845.676 2.428.728 Plus: Realized Gains 5,780,097 4,549,830 Unrealized Gains 7,850,045 7,614,609 Interest Due and Accrued - Current Year 0 0 Sub Total 13.630.142 12.164.439 Less: Realized Loss 0 0 Unrealized Loss (3,180,192) (5,600,798) Interest Due and Accrued - Prior Year 0 0 Sub Total (3.180.192) (5.600.798) Net Investment Income 13.295.626 8.992.369 Income Required: Annuity Savings Fund 95,811 90,648 Annuity Reserve Fund 190,549 183,506 Military Service Fund 118 118 Expense Fund 540.440 462.520 Total Income Required 826.918 736.792 Net Investment Income 13.295.626 8.992.369 Less: Total Income Required 826.918 736.792 Excess Income To The Pension Reserve Fund $12,468,708 $8.255.577 Reading Retirement System Audit Report l 8 7 SCHEDULE OF ALLOCATION OF INVESTMENTS OWNED (percentages by category) AS OF DECEMBER 31, 2006 PERCENTAGE PERCENTAGE MARKET VALUE OF TOTAL ALLOWED ASSETS Cash $13,973 0.0% 100% PRIT Cash Fund 875,377 1.0% 100% PRIT Core Fund 91.195.065 99.0% 100% Grand Total $92.084.416 100.0% For the year ending December 31, 2006, the rate of return for the investments of the Reading Retirement System was 16.84%. For the five-year period ending December 31, 2006, the rate of return for the investments of the Reading Retirement System averaged 11.63%. For the twenty-two year period ending December 31, 2006, since PERAC began evaluating the returns of the retirement systems, the rate of return on the investments of the Reading Retirement System was 11.06%. gJ,g Reading Retirement System Audit Report 8 NOTES TO FINANCIAL STATEMENTS NOTE I - SUMMARY OF PLAN PROVISIONS The plan is a contributory defined benefit plan covering all Reading Retirement System member unit employees deemed eligible by the retirement board, with the exception of school department employees who serve in a teaching capacity. The Teachers' Retirement. Board administers the pensions of such school employees. ADMINISTRATION There are 106 contributory Retirement Systems for public employees in Massachusetts. Each system is governed by a retirement board, and all boards, although operating independently, are governed by Chapter 32 of the Massachusetts General Laws. This law in general provides uniform benefits, uniform contribution requirements, and a uniform accounting and funds structure for all systems. PARTICIPATION Participation is mandatory for all full-time employees. Eligibility with respect to part- time, provisional, temporary, seasonal, or intermittent employment is governed by regulations promulgated by the retirement board, and approved by PERAC. Membership is optional for certain elected officials. There are 3 classes of membership in the Retirement System: Group I: General employees, including clerical, administrative, technical, and all other employees not otherwise classified. Group 2: Certain specified hazardous duty positions. Group 4: Police officers, firefighters, and other specified hazardous positions. ~',f 01 Reading Retirement System Audit Report 10 NOTES TO FINANCIAL STATEMENTS (Continued) MEMBER CONTRIBUTIONS Member contributions vary depending on the most recent date of membership: Prior to 1975: 1975 - 1983: 1984 to 6/30/96: 7/ 1 /96 to present: 1979 to present: RATE OF INTEREST 5% of regular compensation 7% of regular compensation 8% of regular compensation 9% of regular compensation an additional 2% of regular compensation in excess of $30,000. Interest on regular deductions made after January I, 1984 is a rate established by PERAC in consultation with the Commissioner of Banks. The rate is obtained from the average rates paid on individual savings accounts by a representative sample of at least IQ financial institutions. RETIREMENT AGE The mandatory retirement age for some Group 2 and Group 4 employees is age 65. Most Group 2 and Group 4 members may remain in service after reaching age 65. Group 4 members who are employed in certain public safety positions are required to retire at age 65. There is no mandatory retirement age for employees in Group I. SUPERANNUATION RETIREMENT A member is eligible for a superannuation retirement allowance (service retirement) upon meeting the following conditions: • completion of 20 years of service, or • attainment of age 55 if hired prior to 1978, or if classified in Group 4, or • attainment of age 55 with 10 years of service, if hired after 1978, and if classified in Group I or 2 ~ -k i i Reading Retirement System Audit Report NOTES TO FINANCIAL STATEMENTS (Continued) AMOUNT OF BENEFIT A member's annual allowance is determined by multiplying average salary by a benefit rate related to the member's age and job classification at retirement, and the resulting product by his creditable service. The amount determined by the benefit formula cannot exceed 80% of the member's highest three year average salary. For veterans as defined in G.L. c. 32, § I, there is an additional benefit of $I5 per year for each year of creditable service, up to a maximum of $300. • Salary is defined as gross regular compensation. Average Salary is the average annual rate of regular compensation received during the 3 consecutive years that produce the highest average, or, if greater, during the last three years (whether or not consecutive) preceding retirement. • The Benefit Rate varies with the member's retirement age, but the highest rate of 2.5% applies to Group I employees who retire at or after age 65, Group 2 employees who retire at or after age 60, and to Group 4 employees who retire at or after age 55. A. I% reduction is applied for each year of age under the maximum age for the member's group. For Group 2 employees who terminate from service under age 55, the benefit rate for a Group I employee shall be used. DEFERRED VESTED BENEFIT A participant who has completed 10 or more years of creditable service is eligible for a deferred vested retirement benefit. Elected officials and others who were hired prior to 1978 may be vested after 6 years in accordance with G.L. c. 32, § 10. The participant's accrued benefit is payable commencing at age 55, or the completion of 20 years, or may be deferred until later at the participant's option. WITHDRAWAL OF CONTRIBUTIONS Member contributions may be withdrawn upon termination of employment. Employees who first become members on or after January I, 1984, may receive only limited interest on their contributions if they voluntarily terminate their service. Those who leave service with less than 5 years receive no interest; those who leave service with greater than 5 but less than 10 years receive 50% of the interest credited. j~ Reading Retirement System Audit Report 12 NOTES TO FINANCIAL STATEMENTS (Continued) DISABILITY RETIREMENT The Massachusetts Retirement Plan provides 2 types of disability retirement benefits: ORDINARY DISABILITY Eligibility: Non-veterans who become totally and permanently disabled by reason of a non-job related condition with at least 10 years of creditable service (or 15 years creditable service in systems in which the local option contained in G.L. c. 32, § 6(1) has not been adopted). Veterans with ten years of creditable service who become totally and permanently disabled by reason of a non-job related condition prior to reaching "maximum age". Retirement Allowance: Equal to the accrued superannuation retirement benefit as if the member was age 55. If the member is a veteran, the benefit is 50% of the member's final rate of salary during the preceding 12 months, plus an annuity based upon accumulated member contributions plus credited interest. If the member is over age 55, he or she will receive not less than the superannuation allowance to which he or she is entitled. ACCIDENTAL DISABILITY Eligibility: Applies to members who become permanently and totally unable to perform the essential duties of the position as a result of a personal injury sustained or hazard undergone while in the performance of duties. There are no minimum age or service requirements. Retirement Allowance: 72% of salary plus an annuity based on accumulated member contributions, with interest. This amount is not to exceed 100% of pay. For those who became members in service after January 1, 1988 or who have not been members in service continually since that date, the amount is limited to 75%.of pay. There is an additional pension benefit, per child who is under 18 at the time of the member's retirement, with no age limitation if the child is mentally or physically incapacitated from earning. The additional pension may continue up to age 22 for any child who is a full time student at an accredited educational institution. g.~f Reading Retirement System Audit Report 1 13 NOTES TO FINANCIAL STATEMENTS (Continued) ACCIDENTAL DEATH Eligibility: Applies to members who die as a result of a work-related injury or if the member was retired for accidental disability and the death was the natural and proximate result of the injury or hazard undergone on account of which such member was retired. Allowance: An immediate payment to a named beneficiary equal to the accumulated deductions at the time of death, plus a pension equal to 72% of current salary and payable to the surviving spouse, dependent children or the dependent parent, plus a supplement of $312 per year, per child, payable to the spouse or legal guardian until all dependent children reach age 18 or 22 if a full time student, unless mentally or physically incapacitated. The surviving spouse of a member of a police or fire department or any corrections officer who, under specific and limited circumstances detailed in the statute, suffers an accident and is killed or sustains injuries resulting in his death, may receive a pension equal to the maximum salary for the position held by the member upon his death. In addition, an eligible family member may receive a one time payment of $100,000 from the State' Retirement Board. DEATH AFTER.ACCIDENTAL DISABILITY RETIREMENT Effective November 7, 1996, Accidental Disability retirees were allowed to select Option C at retirement and provide a benefit for an eligible survivor. For Accidental Disability retirees prior to November 7, 1996, who could not select Option C, if the member's death is from a cause unrelated to the condition for which the member received accidental disability benefits, a surviving spouse will receive an annual allowance of $6,000. DEATH IN ACTIVE SERVICE Allowance: An immediate allowance equal to that which would have been payable had the member retired and elected Option C on the day before his or her death. For death occurring prior to the member's superannuation retirement age, the age 55 benefit rate is used. The minimum annual allowance payable to the surviving spouse of a member in service who dies with at least two years of creditable service is $3,000, provided that the member and the spouse were married for at least one year and living together on the member's date of death. The surviving spouse of such a member in service receives an additional allowance equal to the sum of $1,440 per year for the first child, and $1,080 per year for each additional child until all dependent children reach age 18 or 22 if a full time student, t unless mentally or physically incapacitated. t Reading Retirement System Audit Report 1 14 7 NOTES TO FINANCIAL STATEMENTS (Continued) COST OF LIVING If a system has accepted Chapter 17 of the Acts of 1997, and the Retirement Board votes to pay a cost of living increase for that year, the percentage is determined based on the increase in the Consumer Price Index used for indexing Social Security benefits, but cannot exceed 3.0%. Section 51 of Chapter 127 of the Acts of 1999, if accepted, allows boards to grant COLA increases greater than that determined by CPI but not to exceed 3.0%. The first $12,000 of a retiree's total allowance is subject to a cost-of-living adjustment. The total Cost-of-Living adjustment for periods from 1981 through 1996 is paid for by the Commonwealth of Massachusetts. METHODS OF PAYMENT A member may elect to receive his or her retirement allowance in one of 3 forms of payment. Option A: Total annual allowance, payable in monthly installments, commencing at retirement and terminating at the member's death. Option B: A reduced annual allowance, payable in monthly installments, commencing at retirement and terminating at the death of the member, provided, however, that if the total amount of the annuity portion received by the member is less than the amount of his or her accumulated deductions, including interest, the difference or balance of his accumulated deductions will be paid in a lump sum to the. retiree's beneficiary or beneficiaries of choice. Option C: A reduced annual allowance, payable in monthly installments, commencing at retirement. At the death of the retired employee, 2/3 of the allowance is payable to the member's designated beneficiary (who may be the spouse, or former spouse who remains unmarried for a member whose retirement becomes effective on or after February 2, 1992, child, parent, sister, or brother of the employee) for the life of the beneficiary. For members who retired on or after January 12, 1988, if the beneficiary pre-deceases the retiree, the benefit payable increases (or. "pops up") based on the factor used to determine the Option C benefit at retirement. For members who retired prior to January 12, 1988, if the System has accepted Section 288 of Chapter 194 of the Acts of 1998 and the beneficiary pre-deceases the retiree, the benefit payable "pops up" in the same fashion. The Option C became available to accidental disability retirees on November 7, 1996. Reading Retirement System Audit Report ~s % g NOTES TO FINANCIAL STATEMENTS (Continued) ALLOCATION OF PENSION COSTS If a member's total creditable service was partly earned by employment in more than one retirement system, the cost of the "pension portion" is allocated between the different systems pro rata based on the member's service within each retirement system. Reading Retirement System Audit Report ,k V 8 16 NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 3 - SUPPLEMENTARY MEMBERSHIP REGULATIONS 4Continuedl Hours per week: 20-22 23-25 26-28 29-31 32-34 35+ Creditable Service: 7 months 8 months 9 months 10 months 1 I months 12 months Buy Back - A buy back of prior non-membership service of less than six consecutive months which was part time, provisional, temporary, temporary provisional, seasonal or intermittent and was not immediately followed by membership service, will not be allowed. The terms of the purchase or buy back of prior service or military service shall be in a lump sum payment at the time of application or installment payments over a period of years, not to exceed five years. In the instance where a person takes a refund and is then re-employed by the Town within one year and wishes to buyback prior service, the installment payment period shall not exceed one year. The Retirement Board shall determine the minimum installment payment amount allowed. March 22, 1997 Election Rules - A 45-day election schedule for upcoming Reading Retirement Board election. The retirement board must provide members with "reasonable notice of the election not less than ninety (90) days prior to the date of the election". July 25, 1994 Personnel Policy - Adopt personnel policies for their staff members that are equal to the benefits of the Town of Reading employees. March 4, 1991 Membership - Anyone employed by the Town of Reading or the Reading Housing Authority on or after July I, 199 1, as a part-time, provisional, part-time temporary, temporary. provisional, seasonal or intermittent employee, shall not be eligible to join the Reading Retirement System. Reading Retirement System Audit Report 19 NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 4 - ADMINISTRATION OF THE SYSTEM The System is administered by a five person Board of Retirement consisting of the Town Accountant who shall be a member ex-officio, a second member appointed by the governing authority, a' third and fourth member who shall be elected by the members in or retired from the service of such system, and a fifth member appointed by the other four board members. Ex-officio Member: Gail LaPointe Appointed Member: Richard P. Foley Elected Member: Elected Member: Joseph R. Veno Francis P. Driscoll Appointed Member: Daniel B. Seferian Term Expires: 12/31/08 Term Expires: 03/31/10 Term Expires: 03/31/08 Term Expires: 03/31/09 The Board members are required to meet at least once a month. The Board must keep a record of all of its proceedings. The Board must annually submit to the appropriate authority an estimate of the expenses of administration and cost of operation of the system. The board must annually file a financial statement of condition for the system with the Executive Director of PERAC. The investment of the system's funds is the responsibility of the Board. All retirement allowances must be approved by the Retirement Board and are then submitted to the PERAC Actuary for verification prior to payment. All expenses incurred by the System must be approved by at least two members of the Board. The following retirement board members and employees are bonded by an authorized agent representing a company licensed to do business in Massachusetts as follows: Treasurer - Custodian: Ex-officio Member: Elected Member: Appointed Member: Staff Employee: ) $3,000,000 Fiduciary and Crime Bond ) National Grange Mutual Insurance Company ) $500,000 limit per board member ) and staff employee Reading Retirement System Audit Report 1 20 NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 5 - ACTUARIAL VALUATION AND ASSUMPTIONS The most recent actuarial valuation of the System was prepared by The Segal Company as of July 1, 2005. The actuarial liability for active members was The actuarial liability for vested terminated members was The actuarial liability for retired members was The total actuarial liability was System assets as of that date were The unfunded actuarial liability was The ratio of system's assets to total actuarial liability was As of that date the total covered employee payroll was The normal cost for employees on that date was The normal cost for the employer (including administrative expenses) was 8.47% of payroll 5.78% of payroll The principal actuarial assumptions used in the valuation are as follows: Investment Return: 7.75% per annum Rate of Salary Increase: 5.00% per annum GASB STATEMENT NO. 25, DISCLOSURE INFORMATION AS OF JULY I, 2005 $47,750,173 627,788 53.774.906 102,152,867 71.468.124 70.0% $18,047,705 Actuarial Actuarial Actuarial Unfunded Funded Covered UAAL as a Val uation Value of Accrued AAL Ratio Payroll % of Date Assets Liability (UAAL) (a/b) (c) Cov. Payroll (a) ( b ) (b`a) ((b`a)/c) 7/ 1 /2005 $71,468,124 $102,152,867 $30,684,743 70.0% $18,047,705 170.0% 7/ 1 /2003 $62,896,650 $91,301,520 $28,404,870 68.9% $16,734,364 169.7% 711/2001 $58,286,200 $82,550,300 $24,264,100 70.6% $16,129,200 150.4% 7". q 1k Reading Retirement System Audit Report 21 NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 6 - MEMBERSHIP EXHIBIT 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Retirement in Past Years Superannuation 18 14 18 15 7 12 14 9 13 10 Ordinary Disability 0 0 0 0 0 0 0 0 0 0 Accidental Disability 0 1 0 0 0 0 3 1 0 2 Total Retirements 18 15 18 15 7 12 17 10 13 12 Total Retirees, Beneficiaries and 305 313 319 324 319 323 326 326 328 324 Survivors Total Active Members 378 378 374 369 379 363 360 351 355 364 Pension Payments Superannuation $1,758,723 $1,983,923 $2,199,734 $2,337,652 $2,448,977 $2,847,111 $2,972,840 $3,171,158 $3,373,556 $3,578,815 Survivor/Beneficiary Payments 42,304 41,507 36,996 33,763 108,547 33,763 33,763 36,815 67,397 37,485 Ordinary Disability 84,677 84,668 70,133 61,273 35,081 55,460 55,460 55,460 55,460 55,460 Accidental Disability 760,185 767,492 780,573 793,807 768,870 728,389 731,798 773,620 789,691 847,665 492,143. 753.193 Other 032 $3 138 61 3 389 T 628 49 7 13 41 9 13 870 736 080 5 14 14.417.916 14.633.75 5 $4.251 ~ 00-B-626 144 23 Total Payments for Year . . , , - r, 12-027 , , °41.06. . . F,43.920 . . `n19. 61 E39 R94 914414 , Reading Retirement System Audit Report 22 Town of Reading 16 Lowell Street tf 6a ~ ~o ,l1 ~Reading, MA 01867-2683 ,,.IN 0- ct0 Fax: (781) 942-5441 Website: www.ci.reading.ma.us January 11, 2008 Mr. David Mohler, Chair Transportation Planning and Programming Committee Boston Region Metropolitan Planning Organization Ten park Plaza Suite 2150 Boston, MA 02116 Dear Mr. Mohhler, In addition to the projects presently identified in the TIP listed below: TIP ID Proiect Name Project Description t / C 9(~5 PUBLIC WORKS (781) 942-9077 601705 West Street Reconstruction of West Street including intersections 603473 Route 28 Bridge Replace Main Street bridge over Ipswich River 604804 Route 28 Resurfacing Resurface Route 28 DM02324 Interstate 93 Structural overlay and breakdown lane Interstate 93 Town of Reading intends to seek state and or federal funding for the following projects. Downtown Parldne Garatie Construct 200 to 250 vehicle parking garage in the central downtown business district. Estimated Cost: $5,300,000 Streetseape Improvements on Haven Street and HiLyh Street Install streetscape enhancements along Haven Street to the MBTA train station on High Street The Project will extend the streetscape enhancements on our downtown commercial area that is not part of the downtown construction project. Estimated Cost: $1,750,000 11 C:\Documents and Settings\phechenbleikner.TOWN\Local Settings\Temporary Internet Piles\OLKIAB\MPO-Town Project 2008 (2).doc Pedestrian SiLynal Main Street (Route 28) at Minot Street Install pedestrian actuated signal on Main Street at the intersection of Minot Street (This is within MHD's Route 28 resurfacing project TIP ID 604804) Estimated Cost: $135,000 Haverhill Street Reconstruct Haverhill Street from Route 129 to the North Reading line. Project to include installation of sidewalks, curbing, drainage and the signalization of two intersections. Estimated Cost: $9,100,000 Sincerely, George J. Zambouras, P.E. Town Engineer Q\ Documents and Settings\phechenbiefter.TOWN\Local Settings\Temporary Internet Files\OLKIAB\MPO-Town Project 2008 (2).doc Page 1 of 2 Hechenbleikner, Peter From: Zambouras, George Sent: Monday, January 14, 2008 10:39 AM To: Michael. E. Smith@state.ma.us Cc: Hechenbleikner, Peter Subject: FW: Transportation Requests Attachments: MPO-Town Project 2008.doc Mike Please refer to the attached memo to the Boston Region MPO regarding Reading's transportation project requests. The one project that I did not include is the Ash Street railroad crossing. My understanding is that Mass Highway is waiting to receive a scope and estimate from META. Once they receive it MHD can obligate Fed/State finds for the project. George J. Zambouras, P.E. Town Engineer 781-942-6683 781-942-5441(fax) From: Hechenbleikner, Peter Sent: Friday, January 11, 2008 4:16 PM To: Zambouras, George Subject: FW: Transportation Requests From: Smith, Michael (SEN) [mailto: Michael. E.Smith@state.ma.us] Sent: Wednesday, January 09, 2008 12:37 PM To: Hechenblelkner, Peter Subject: RE: Transportation Requests Peter, Andrea from our office mentioned something about a prior request for gates at the Ash Street railroad crossing is this an item you would also like to see included in the Transportation Bond Bill? -Mike From: Smith, Michael (SEN) Sent: Wednesday, January 09, 2008 12:28 PM To: 'Hechenbleikner, Peter' Subject: RE: Transportation Requests Hi Peter, Just checking in to see if you've had a chance to speak with the Town Engineer re: the costs and priority level associated with these projects. If you could get back to me by the end of the week, that would be great. 1/14/2008 Page 2 of 2 Thanks! Sincerely, Michael E. Smith Communications Director Office of Senator Richard R. Tisei Senate Minority. Leader. State House, Room 308 Boston, MA 02133 phone: (617) 722-1206 fax: (617) 722-1063 From: Hechenbleikner, Peter [mailto:phechenbleikner@ci.reading. ma.us] Sent: Friday, January 04, 2008 12:41 PM To: Smith, Michael (SEN) Subject: Transportation Requests Mike Our Town Engineer is out of the office due to a death in the family. I expect him back next week. The potential things we'd like to see in the transportation bond bill for Reading would be: • Downtown Parking Garage • Pedestrian actuated signal on Main Street (Route 28) at Minot or Knollwood • Streetscape improvements on Haven Street (one of our downtown commercial streets that is not part of the downtown construction project) • Reconstruction of West Street from the Woburn City line to and including the intersection with Summer and Willow Streets • Reconstruction of Haverhill. Street from Route 129 to the North Reading line. I'll want to talk with the Town Engineer about these projects, and get some costs assigned, and then determine what our highest priority project would be. Thanks for thinking of us. Peter I. Hechenbleikner Town Manager 1/14/2008 X d f~ Deval L. Patrick GOVBRNOR Timothy P. Murray LIEUTENANT GO VE'sRNOR tan A. Bowles SECRETARY Board of Selectmen January 10, 2008 Town of Reading Reading Town Hall, 16 Lowell St. Reading, MA 01867 Dear Members of the Board of Selectmen: Z c \&.J Tel: (617) 626-1000 Fax: (617) 626-1181 htq)://www.mass.gov/envir This office has reviewed House Bill 4384 and a purported "conservation restriction" dated January 24, 1983 and recorded in the Middlesex South Registry of Deeds at Boole 14938, page 486. We understand that the owner of the parcel that is subject to this conservation restriction seeks to add a fourth story to an existing building and enlarge the footprint of the ground floor of the building. We also understand that the enlargement of the footprint is within an area that has already been paved as expressly allowed by the conservation restriction.. In our opinion, a two-thirds roll-call vote under Amend. Art. 49 of the Massachusetts Constitution is not needed to authorize this additional construction. Amend. Art. 49 is triggered when there is either a "change in use" or "disposition" of land purchased for open space or related purposes. The construction of an. additional floor and enlargement of the ground floor into an already paved area does not constitute a "change in use" of the land subject to the conservation restriction, because the construction will occur within an area that is already permitted to be used for such purposes under the conservation restriction, and is in fact in use for such purposes today. In addition, there is no proposal to transfer or otherwise change the ownership or easement rights of this parcel. 'T'hus, House Bill 4384, which purports to extinguish the conservation restriction, is not necessary to achieve the objectives of the project. And because this conservation restriction was not executed by the Executive Office of Environmental Affairs (now the Executive Office of Energy and Environmental Affairs) (EEA), this office does not need to approve of any change to the conservation restriction to allow this additional construction. Thank you for your attention to this matter. Please do not hesitate to contact me if I can be of further assistance. Sincerely, l- 1 Kenneth L. Kimmell General Counsel cc: Kate Cook, Deputy General Counsel Ellen Doucette, Town Counsel. The CommonweaCth of Massachusetts Executive Office of Energy and EnvironmentafAffairs 100 Cambridge Street, Suite 900 Boston, 94, 02114 G(C 9cf NOTICE OF AVAILABILITY OF PUBLIC MEETING SUMMARY FORMER AGFA CORPORATION FACILITY 80 INDUSTRIAL WAY WILMINGTON, MA Release Tracking Number: 3-17097 Permit Number: W023879 h Agfa Corporation (Agfa) held a public meeting in Reading. on 18 December 2007. to present the current status of remedial activities at the Site. A summary of this public meeting will be made available by 2 January 2008 in the Public Repository set up for this Site. The public information repository set up by Agfa for this Site is: Reading Public Library 64 Middlesex Avenue Reading, MA (781) 944-0840 Anyone having questions can call or write to: Christopher Santomassiino Agfa Corporation 100 Challenger Road Ridgefield Park, NJ 07660 (201) 373-4008 christovher.santomassimo@aefa.com 8 g~ FOR IMMEDIATE RELEASE: January 18, 2008 Media Contact: Deborah Gilburg (781) 942-9427 Town of Reading Prepares for a Community Conversation Reading World Cafe event now live on the Web, supported by community organizations. Reading, MA - The Reading World Cafe planning committee, a volunteer group that includes citizens, and municipal and school officials, announced the launch of their website, www.readinaworldcafe.ora, featuring an on-line registration fonn, as well as detailed information about the World Caf6 event. The Reading World Caf6 community conversation will be held Wednesday February 27, 2008, at the Hawkes Memorial Field House at Reading Memorial High School from 6:30 to 10:00 pm, with a welcoming reception beginning at 6:30 p.m., and the conversation beginning promptly at 7:00. Reading residents and business persons are invited to participate and answer questions including `What can Reading also be? What do we want for the future of our town? What dreams, opportunities and dilemmas are present? What steps can we start to take to get what we want?" "hi these uncertain times, communities need to find ways to come together to talk honestly and respectfully about what is important to them, what they want for the future and discover where they have common purpose," said Deborah Gilburg, Chairperson of the Reading World Caf6, and principal of the Gilburg Leadership Institute. "We are delighted by the support that so many community organizations are providing for this exciting event! For example, Friends of Reading Recreation and web designer Merel. Abuluzzese are making this website possible." Other contributions include child care during the event, donated by the Burbank YMCA, and volunteer support from high school students, local PTOs, churches, town boards, businesses and social clubs. "The goal is to engage community members with a variety of interests, perspectives and values. Supporting organizations will help get the word out to all residents and businesses in Reading." Planning Committee members have spoken before many community organizations, including the Reading Board of Selectman and the Reading School Committee. Both the Board of Selectmen and the School Committee were enthusiastic in their support of the event. "Reading has a tradition of citizen engagement. A community conversation will help those of us responsible for making decisions for the town have a deeper understanding of what people want and where there is common ground," said Selectmen Chair James Bonazoli. "Ideas and efforts such as these are what make Reading a great community. I'm looking forward to meeting with my neighbors and having a chance to think broadly together about how to sustain and enhance our community." At www.readinaworidcafe.ora people can sign up to attend the Reading World Cafe event, let organizers know if they will take advantage of the child care services offered at the YMCA, and download flyers and announcements for reproduction. Interested community members can also read more about the World Caf6 process, and volunteer their time to help set up for the event. Results of the Reading World Cafe will be collected and the experience will be captured by a visual practitioner. Kelvy Bird has agreed to donate her professional services to the community (www.kelvybird.com). The inclusion of these graphic illustrations will allow both the words and the visions of participants to be displayed in the community and provide a reminder of the issues that matter to Reading for all who read therm. Organizers hope All visual work will be on display after the event at the Reading Public Library. The World Caf6 process is an innovative yet simple methodology for hosting conversations about questions that matter. People sit together at small tables of 4-6 and talk about the same question. After about 15 minutes of conversation, folks move to another table and share the ideas they heard previously. This cross-pollination leads to new insights into the questions or issues that are most important in their community. As a process, the World Caf6 can evolve and make visible the collective intelligence of any group. To learn more about the World Caf6 process, go to www.theworldcafe.ora. The Reading World Cafe is a community conversation for Reading residents and business people. The event will be held at the Hawkes Field House on Wednesday February 27, 2008 from 6:30 to 10:00 p.m. The conversation will begin promptly at 7:00 and continue until 9:30, followed by musical entertainment until 10:00 pm. To learn more about this volunteer-driven effort, go to www.readinaworldcafe.ora or email ReadingWorldCafe@yahoo.com. ~ ~v Election pay Parkin N arkingm Field ~`y_ voter P Additional of us at end `154' P erim raXin'a parking Lot at Nause at tivity mint ` Nort tennis c°~Street tap pancroit potitica ac r .~4 (vateing)""' ft~' stay hack` % , E 1)0 not enter A on to f / worker electfo ` s r` © f y f ►ng °nly parldn ~j• /.r ~ f park 14 r , f, elect'an teHere fr`./ sr~~~ f Dc not may' It ter f, a L Z: } RMH t ll t✓- ing jr , N o A -,fie k S park dr P.off dow pr1 Lot today Meaoter parkin Jl . , (s den (addit_ i-°- a to , = acultY 4 only until Lot M) tparking P VA) } t- 'i` ~9 8& staff only one ac Pwj) i t 3:40_ 9! Oakland goad entrance c~~ Page 1 of 1 ~lC Hechenbleikner, Peter From: ecdoucette@brackettlucas.com Sent: Thursday, January 10, 2008 4:24 PM To: Rep.BradleyJones@hou.state.ma.us Cc: Hechenbleikner, Peter; LeLacheur, Bob Subject: House No. 4384 - Town of Reading Representative Jones, Please be advised that this office serves as Town Counsel to the Town of Reading. On January 8, 2008, your staff facilitated a conference call between myself and Attorney Kenneth Kimmel, EEA General Counsel, relative to the passage of House No. 4384, special legislation authorizing the Reading Board of Selectmen to release a restriction on Lot B, Peter Sanborn Place, the current site of an elderly housing/assisted living development. The town sought the special legislation so that the owner of Peter Sanborn Place would have the ability to submit an application to the Board of Appeals to modify its comprehensive permit and if granted, to expand its facility. During the telephone conference, Attorney Kirmnel expressed his position that special legislation is unnecessary because notwithstanding that the EEA did not approve the conservation restriction, the town's release of the conservation restriction would not constitute a transfer or disposition of the property in accordance with c.184 thus requiring a 2/3 vote of the legislature. Attorney Kimmel indicated that his office would advise the Governor's counsel that because the legislation is unnecessary, a veto would be appropriate when the legislation is presented for approval. Attorney Kimmel and I had a further telephone conference on January 9 at which time I requested that Attorney Kimmel reduce his opinion to writing and forward it to the Board of Selectmen for the town's records and he agreed to do so. Upon consideration of the EEA General Counsel's position and discussion with the attorney for Peter Sanborn Place, I am now of the opinion that the Reading Conservation Commission and United Church Homes of Reading (the owner), the original parties to the restriction, may agree to amend such restriction to permit the proposed expansion, subject of course to the issuance of a modification to the comprehensive permit without the need for special legislation. I am informed that the town wishes to resolve the matter on the local level and does not want an override of the Governor's veto to be considered. I would like to take this opportunity to thank you and Mr. Martel for your efforts on the town's behalf in this matter. Regards, Ellen Ellen Callahan Doucette Brackett & Lucas 165 Washington Street Winchester, MA 01890 (781) 729-1500 (781) 729-5444 (fax) 1/11/2008