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HomeMy WebLinkAbout2008-03-25 Board of Selectmen PacketPlease join us for the 13th Annual Adopt-an-island Y Kick-off Celebration Date: Tuesday, March 25th a Time: 7:OOpm Place: Reading Senior Center Desserts & beverages will be available as you pick-up your packet of materials. There will be a slide show featuring Reading islands from previous years. While at the kick-off, please feel free to share ideas and ask questions. We have created a list of informative websites, please contact us if you'd like a copy. • • • • • e • • • • • • • • • • • O • e • • • • • e • • • • • e • • • • • • • • • • • • • • • • • • • • • • • • • • O • o • • o Please call or e-mail by Friday. March 21St to indicate if you're coming to the kick-off, but even more importantly, please indicate if you'll be adopting your island again this year. We need to hear from you so that if we have openings, we can start the process of filling those spots! If responding via e-mail, please indicate AAI RSVP in the heading. Susan Bowe: 781-944-7807 Bbowe@comcast.net Sue Hunter: 781-942-7311 O _ O suehunterl@verizon.net Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenblei loner DATE: March 21, 2008 RE: Selectmen's Meeting March 25, 2008 TOWN MANAGER (781) 942-9043 At 7:00 p.m., members of the Board are expected at the Adopt an Island Reception at the Senior Center. Board members should plan on getting back to Town Hall at 7:30 p.m. for the beginning of the meeting. 2a) Sally Hoyt had suggested a Certificate of Recognition in honor of her 50 years as an active member of the Massachusetts Business and Professional Women's Organization. They are having a luncheon on April 9 and Sally has asked whether a member of the Board of Selectmen would be able to attend that luncheon and make a presentation of the certificate. 4a) Chairman Bonazoli has asked that the ad hoc Birch Meadow Master Plan Committee be extended until June 30, 2008 to finish their work. 4b) The property owner of a new house at 97 Van Norden Road has requested approval from the Board not to install curb and sidewalk pursuant to Sections 4.5.1 and 4.5.2 of the Selectmen's Policies. The property owner is accurate that there is no curb and sidewalks in other locations along Van Norden Road. I anticipate that the property owner will be in to discuss this matter with the Board at 8:00 p.m. 4c) Hearing - Establishment of Trails Committee - Included in your materials is a copy of the final information requested by the Board of Selectmen from the Northern Area Greenway Committee. Their term expires the end of March. Based on their proposal, I have put together a proposed policy establishing a Trails Committee. I have circulated this to the Chairman of the Northern Area Greenway Committee and staff. 4d) Hearing - Solid Waste Recycling, Collection and Disposal.Rules and Regulations - A hearing has been advertised for 8:30 p.m. for the Board to consider and adopt the revised regulations as we had discussed. I have revised the chart as requested by the Board. 4e) The Board of Selectmen has requested a review of water, sewer and stone water rate projections and use of reserves prior to having this before the Board as a hearing. This is a discussion item, and the hearing would take place in May or early June. 4f) Review DPW Policies Re: Trenches - New State regulations require the Town to approve and inspect trench construction within the community. It is my intent to designate the Town Engineer as the local official to do this work. The Town Engineer would like to have some discussion with the Board of Selectmen so that it is clear as to what these requirements would be. 4g) Please see the attached correspondence with regard to "Keeno To Go." By my calculations, the Board has until April 9 to determine whether or not it wants to object. Please remember that the Board of Selectmen has historically not agreed to Keeno establishments in Reading. The proposed new game however seems to be more like the lottery than a game where active participation by participants on the site would be conducted. 4h) FY2009 Budget - Bob LeLacheur will bring you, up to date on the status of the FY2009 Budget. The Finance Committee is expected to vote the budget on the 26th or 27th of March. One request from the Finance Committee to the Board of Selectmen is to include in the FY2009 budget priorities funding for a consultant to conduct bidding of the workers comp and property and casualty insurance programs during FY2009 for the FY2010 year. I am trying to get prices currently, but my estimate is that the cost will be $20,000 - $25,000. 4i) Please see the attached memo regarding items delegated to the Town Manager by the Board of Selectmen. This is included on the agenda at the request of Selectmen Goldy. Between now and the Selectmen's Meeting I will do further research to see if there are other items that the Board has by policy, delegated to the Town Manager. 7a) The Reading Patrolman's Association is voting on Monday night on a tentative contract. If they approve it, then I will want to review that proposed contract in Executive Session with the Board of Selectmen, and consider its approval. A copy is included in the Executive Session part of this material. PIH/ps Page 1 of 1 Schena, Paula From: Hechenbleikner, Peter Sent: Monday, March 17, 2008 9:33 AM To: Schena, Paula Subject: FW: broken window Copy under Board of Selectmen report. Pete From: bonazoliOacomcast.net [mailto:bonazoli@comcast.net] Sent: Saturday, March 15, 2008 10:41 AM To: Chai; Hechenbleikner, Peter Subject: Re: broken window Dear Mr. Bhat 60~ PI-J-6 I'm sorry to hear about the window. As we have discussed in the past as the town does not have a noise ordinance you need to look to the state for resolution and even there if there in no violation legally nothing can be done. Take care. James Bonazoli Original message Prom: Chai <bhat.chai@gmail.com> > Dear Mr. Bonazoli: > It is unfortunate but ever since we complained about the noise we have > been targeted. > > At first derogatory comments were made on the Reading Advocate, and > today we came home to find out the our shed's window was broken with a > rock. > We have complained about this to the RPD, and they came to our property and found the rock. > It is obvious that in a very suttle way we are being targeted. > we hope that the noise issue gets resolved without further > complications. thanks. > sincerely, > Chai > > Chai 141 1 3/17/2008 Page I of 3 4-/ G )Oub 1 c Schena, Paula 4Ps,-t From: Reading - Selectmen Sent: Wednesday, March 19, 2008 7:54 AM To: 'Karen Herrick'; Reading - Selectmen Cc: Schena, Paula Subject: RE: Please help raise priority of dangerous intersection at Main & Franklin Dear Karen: Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's open meeting law which prohibits policy discussions by the Board outside of an open public meeting. Please understand that the Board values your input on issues and your correspondence will be included in the materials circulated to the Board prior to its next meeting and it is available as part of the public record. The Board members will have a chance to comment during an. upcoming public meeting. For your information, the Town has requested a left turn signal. on Main Street northbound at Franklin and this request has bee emphatically denied. I would suggest that you write to Representatives Jones and Natale, and Senator Tisei for their assistance. If you want to have a personal discussion of the issue with a member of the Board, we hold "office" hours in Reading Town Hall before the first regularly scheduled meeting of each month at 6:30 PM in the first floor conference room. Thank you again for contacting the Board of Selectmen. Ben Tafoya Secretary Reading Board of Selectmen 1/c Board of Selectmen From: Karen Herrick [mailto:karenherrick@remax.net] Sent: Tuesday, March 18, 2008 5:47 PM To. Reading - Selectmen Subject: Please help raise priority of dangerous intersection at Main & Franklin Dear Selectmen & Selectwoman, We have had a least two more accidents recently at this intersection and I would like to ask for your assistance in keeping this issue a high priority in your communications with the MA Highway Department. The intersection continues to pose a serious danger to drivers & pedestrians including those walking to Wood End School and does also divert local traffic onto "safer routes" such as Pearl Street and Van Norden Road. 3/19/2008 /4 L Page 2 of 3 Attached is my most recent correspondence with Rep. Brad Jones. He is willing to give this request another shot. Best regards, Karen Gately Herrick Town Meeting Member, Precinct 8 Begin forwarded message: From: "Jones, Bradley - Rep. (HOU)" <Bradlev.Jones(dstate.ma.us> Date: March 13, 2008 10:30:16 AM EDT To: "Karen Herrick" <karenherrick@remax.net> Subject: RE: Two more accidents at that horrible state designed intersecton. Help!!! Karen: I apologize for not getting back. The MHD denied our request last fall. I have been thinking about the best approach to "revisit" this item. I think a meeting would be best so I will set it up once we get past the House budget in early May. I do not recall if you sent me the list of 60 petitioners if not please do at your convenience. Any info on the recent accidents and any others would be helpful. I would like to make a nice presentation/sales pitch. Hope RE/MAX goes well tough market out there. Brad From: Karen Herrick rmalito:karenherrick(@remax.net] Sent: Wednesday, March 12, 2008 5:56 PM To: Jones, Bradley - Rep. (HOU) Subject: Two more accidents at that horrible state designed intersecton. Help!!! Hi Brad, I moved, my business to RE/MAX late last year so I apologize if you tried to e-mail me recently. We have had two accidents at Franklin & Main in the last month. Just today a high school student was making the dangerous turn at Franklin & Main and was rammed by a track coining the other way. (She was advised - by the way- to use the side streets and avoid this intersection.) I know that we are right in the middle of the budgeting process and I have to believe that the state is going to fix this as soon as possible, but I haven't heard anything. Did you ever hear back from the executive at the highway department? I still have the 60 odd resident requests to get the left turn signal installed and I am prepared to gather more signatures if you think it would be helpful. Please advise me on how to raise the priority on this dangerous intersection before some one gets killed. I appreciate all your efforts on our behalf. 3/19/2008 / ~,Vl 2, Page 3 of 3 Best regards, Karen. Karen Gately Herrick Broker/Realtor/ABR/MBA Direct:781-640-7070 Efax:608-640-7070 karenherrickOremax.net RE/MAX Heritage, LLC 248 Main Street, Readng, MA 01867 Office: 781-944-6060 x2409 Outstanding Agents. Outstanding Results. I am never too busy to answer your questions and I welcome your referrals. Please don't hesitate to contact me. ~ 2,, 3/19/2008 ~-25-a~ Massachusetts Elected and Appointed Officials In favor of Red Light Cameras DATE The Honorable Deval Patrick Governor of Massachusetts State House Boston, MA 02133 Dear Governor Patrick: For several years, Cities and Towns of the Commonwealth have attempted to improve the safety of their communities through the implementation of Red Light Photo Enforcement technology. Red Light Photo Enforcement pen-nits public safety officials to better accomplish what used to be done more laboriously, inefficiently and dangerously - that is to capture instances of red light violations, so that the enforcing police agency can review the recorded evidence and make a conclusive determination as to whether a violation in fact occurred. Despite this common sense solution to public safety, the Commonwealth has not joined the 25 states who have already implemented a Red Light Photo Enforcement program. Several Municipalities of the Commonwealth have pursued - even completed - a procurement process, but are frustrated by both the General Court and Administration who have not taken appropriate steps to permit the use of Red Light Photo Enforcement. To permit the use of Red Light Photo Enforcement, the Commonwealth can consider 2 principal options: • First, without changing existing state law, Cities and Towns may implement Red Light Photo Enforcement systems, so long as the systems use "front facing" cameras to identify the vehicle operator and treat the corresponding violation under existing Massachusetts General Laws concerning fines, insurance surcharges, etc. However, implementation of these svstems is bossible onlv if the Re2istrv of Motor Vehicles agrees to mocess violations captured by Red Light Photo Enforcement. which thev have resisted to-date. Alternatively, the Massachusetts General Court can advance H.B. 3512 or 3513 which provide comprehensive guidelines for the administration of Red Light Photo Enforcement. Principally, this legislation would eliminate the insurance surcharge associated with red light violations, captured by red light photo enforcement only, so that violations can be issued to the registered owner of the vehicle. Such regulation would eliminate the need for a front facing camera to identify the operator of the vehicle. Such a system would operate in a manner similar to the Fast Lane enforcement system which captures the rear license plate of violators and issues violation notices to the registered owner of the vehicle, according to RMV records. The public safety benefits of Red Light Photo Enforcement are profound. Cities across the country with Red Light Photo Enforcement have experienced an overwhelming G improvement to public safety on their roadways. The experience of city after city reveals that Red Light Photo Enforcement not only reduces the number of red light violations at intersections with cameras, but also creates a `halo effect' surrounding driver behavior - at those intersections and roadways not enforced by cameras - which contributes to the overall public safety of the communities with Red Light Photo Enforcement. A wide array of documentation exists supporting the effectiveness of red light camera programs in reducing intersection crashes and improving driver safety. Such programs have been successfully operated in Europe for, over 20 years and for more than ten years in the United States and have been proven to be accurate and reliable. Currently, over 200 U.S. communities use camera enforcement, including- 1) Chicago, IL: red light running decreased by 55% since 2003 2) Savannah, GA: red light running decreased by 45% since 2003 3) Knoxville, TN: 17% decrease in traffic accidents at camera intersections after 6 months 4) El Paso, TX: 80 percent decrease in accidents and a 57 percent drop in red light rumaing 5) Dayton, OH: the average number of crashes annually has been reduced by 37 percent These public safety programs are implemented at zero up-front capital expenditures. They are entirely violator fielded. These systems reduce injury, property damage and death, and elevate the overall quality of life in their communities. They have been implemented in diverse socio-economic environments that include Albuquerque, NM and Beverly Hills, CA. Red Light Photo Enforcement is an efficient police tool allowing public safety officials additional time for crime investigation as well as removing them from harm's-way. Red Light Photo Enforcement programs derive a new source of revenues for their local communities, and many jurisdictions have utilized a portion of these funds to enhance infrastructure. Red Light Photo Enforcement has been endorsed by the Massachusetts Chiefs of Police, and has the near-unanimous support of Elected and Public Safety Officials across the Commonwealth of Massachusetts. In addition, photo enforcement has received the endorsement of the Governors Highway Safety Association, the U.S. Conference of Mayors, the International Association of Chiefs of Police, the World Health Organization, the Insurance Institute for Highway Safety, and the National Safety Council. We urge you to take action to remedy the bureaucratic impediments to Red Light Photo Enforcement so that Cities and Towns of the Commonwealth may apply this technology to improve the safety of their communities, and simultaneously to provide a new source of revenue without any out-of pocket costs. Sincerely, Cz Reading-North Reading Chamber of Commerce CO-0 0 0 0 PO Box 771, Reading, MA 01867 781-944-8824/978-664-5060 Email: RNRChamberna,aol.com Memorandum Date: March 20, 2008 To: Chamber of Commerce Members in Down Town Reading From: Irene Collins, Executive Director Subject: Downtown. Streetscape Construction Project PHASE I - Ash Street from Haven Street to Green Street including Haven Street. Planned Start Date: March 24, 2008 - April 11, 2008 Chamber Members Affected Alive & Well Chiropractic Atlantic Super Market Auto Body Clinic Barton & Rossetti, PC Eastern Bank Emperor's Choice Restaurant J&B Crosby Joseph Doherty - Barile Family Funeral Home MASSBANK Reading Co-operative Bank TOWN OF READING MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS f.M101nlIAING UI~IilOU IUW+nUU u(UMIUI:IU.lIIitlCIUII U,I'.W. GMwIUE i, l+uUWIU5.., 1. 1UWN fNUING:It Reading Family Chiropractic Reading Orthodontics The Arc of Middlesex The Chocolate Truffle The Hitching Post The Hot Spot Vitality Wellness Spa US Post Office Waldman Chiropractic CONSTRUCTION PHASES MAIN STREET arAbrrl<;, MASSACHUSETTS N.T10 SGLF. r"1 PHASE -1 This information was distributed to the Chamber on 3/5/08. For complete up to date information visit the Town of Reading web site: www.ci.readine.ma.us C'' 000 O Q Q r^ 000 Phase I - Ash St. from Haven St. to Green St. including Haven St. Planned start date - March 24, 2008 Planned end date - April 11, 2008 • Close Ash St* from Haven to Gould Streets - open to abutters only • Install Jersey barriers on Gould St. - approximately 50' back from Ash St. • Make Gould St. temporary two-way roadway • Notify abutters Gould St. open to two-way traffic • Install barrels at intersection of Ash and Green Streets • Install barrels at intersection of Ash and Haven Streets • Post signs at intersection of Ash and Haven and Gould and Haven Streets: "Ash St. closed - open to abutters only" • Close Ash St. entrance to King's Complete Body Shop - access via Main St. only • Close Ash St. to all traffic from 7 am to 3:30 pm, Monday-Friday • Post signs at Gould St: "No Parking,".both sides • Close Haven Street to traffic from Main Street to Municipal Parking lot drive way during Haven Street work. • Make Haven Street a temporary 2 way roadway during construction. • Eliminate parking on both sides of Haven Street from Municipal lot to Gould Street. • Remove mailboxes in front of Post Office. • Accommodations will be made, when possible, to all abutters for property access for deliveries, trash pickup, mail and emergency traffic. This information was distributed to the Chamber on 3/5/08. For complete up to date information visit the Town of Reading web site: www.ci.reading.ma:us cq TRACKING OF LEGAL SERVICES - FY 2008 Monthlv Hours Month Monthlv Monthlv, Hours Cumulative Available Monthlv Monthlv Cumulative Hours Hours Used vs Remainder $ $ Cost Allocated Used Allocated of 1/2 vear Allocated Used July 49.0. 70.3 21.30 21.30 223.70 $6,667 $9,522 $9,522 August 49.0 20.9 (28.10) (6.80) 202.8 $6,667 $2,885 $12,407 September 49.0 47.3 (1.70) (8.50) 155.5 $6,667 $6,399 $18,806 October 49.0 26 (23.00) (31.50) 129.50 $6,667 $3,510 $22,316 November 49.0 48.8 (0.20) (31.70) 80.70 $6,667 $6,588 $28,904 December 49.0 53 4.00 (27.70) 27.70 $6,667 $7,176 $36,080 294.00 266.3 27.70 0.00 $40,002 $36,080 $36,080 January 49.0 22.4 26.60 (54.30) 239.70 . $6,667 $3,024 $39,104 February 49.0 29.7 19.30 (73.60) 201.10 $6,667 $4,009 $43,113 March 49.0 $6,667 April 49.0 $6,667 May 49.0 $6,667 June 49.0 $6,667 Subtotal 294 52.1 $40,002 $7,033 Available Remainder 1/2 Year $30,480 $27,595 $21,196 $17,686 $11,098 $3,922 $3,922 $40,900 $36,891 Total 588.00 318.4 18.2 $80,004 $43,113 $36,8911 Note - monthly amount used is gross and does not reflect portions of expenses allocated to enterprise accountsexpense v \33/18/2008 A 4d Downtown Streetscape and Roadway Re-Construction Project Dear Residents and Businesses: The Commonwealth of Massachusetts Highway Department through its contractor J. Marchese & Sons, Inc. will be starting Phase I* of the Main Street reconstruction project. Phase 1 will start on Monday, March 24, 2008 and continue to the completion of work on or about April 11, 2008. Roadways included in Phase 1: Ash Street - from Haven Street to Green Street Haven Street (upon completion of Ash Street) - upper portion from Main Street to the just beyond the exit of the Municipal Parking lot adjacent to the Reading Cooperative Bank. Streets that will be closed to through traffic: Ash Street - from Haven Street to Green Street Haven Street - from Main Street to the just beyond the exit of the Municipal Parking lot Where do I park: Parking will not be permitted on Ash Street or Haven Street when no parking signs are posted, even on weekends and evenings. Parking will be permitted unless otherwise prohibited, on e Green Street, . remainder of Ash Street (between Green and Washington) • or other adjacent streets. If prior to the road closing and construction the contractor observes a vehicle parked in the project area within private property, the contractor will attempt to contact you to enable you to temporarily relocate your vehicle for the duration of the construction on this phase.. Temporary traffic changes: Gould Street - will be temporarily posted as a two (2) way street fiom Haven Street to Ash Street, and parking will be prohibited as noted below. Haven Street - will be temporarily posted as a two (2) way street from Main Street to Gould Street, and parking will be permitted on one side Temporary Parking Changes: Gould Street - Parking will be prohibited from Haven Street to Ash Street Haven Street -parking will be permitted on one side during the time that upper Haven Street is closed. "No Overnight Parking" - will be suspended effective Sunday evening, March 23. IG( How do I get to my house or receive deliveries: The sidewalk areas will remain open to gain access to your property at all times during construction. J. Marchese & Sons will accommodate when possible all abutters for access to their property for deliveries, trash pickup, mail and emergency traffic. If you are having a delivery, if possible, please inform the company or driver to ask the detail police officer how they can access your property. If you know of a special need or event that will occur during this time period, please notify Joseph Scolaro of J. Marchese & Sons at 616-21.2-0113 as soon as possible. Mr. Scolaro will be at the job site daily. During this Phase Residents and Businesses on Ash Street and Haven Street are reminded on the day of your scheduled pick up to have all rubbish at the curb by 6:30 AM. Additional information: Town of Reading web site http://www.ci-readin-a.ma.us. link, to Downtown Streetscape Construction Updates. During this time period the roadways will be excavated the full width of the paved surface to a depth of 24 inches. Following excavation new gravel will be installed and the first layer of asphalt will be.. applied. While the contractor is working on these roadways the streets will be closed to all traffic and access to properties will not be possible by vehicles. Upon completion of this phase the roadway will be reopened to traffic. c-7 VRIS' TOWN OF READING 03/19/2008 (I ^ PPS070-3 Count of Residents By Ward and Precinct Page 1 of 1 Ward No Pr nct No Active (Inactive (Non-Voter lGrand Total 0 01 ( 1964 136 916 3016 02 1790 ( 211 876 2877 . 03 1743 ( 213 799 2755 04 ( 1966 ) 129 1006 3101 05. 1746 199 781 ( 2726 06 2049 162 ( 972 ( 3183 07 ( 1877 125 956 2958 08 1888 ( 154 1007 ( 3049 0 Total 15023 1 1329 I 7313 I 23665 Grand Total) 1 15023 1329 7313 I 23665 ICff Street Sweeping Program What the Department of Public Works puts down for snow and ice control in the winter, the Department of Public Works has to pick up in the spring. Residents are asked to sweep their sidewalks and tree lawns (the grass strip that often exists between the walk and the roadway) into the street. Please don't sweep the sand into a bile since that makes it more difficult for the sweepers to pick ub the material. Instead, sweep it into a row along the curb. Sweeping is scheduled to begin the week of March 24, 2008 weather pennitting. One sweeper will begin in the northwest section of Town in the Mill St and Short St area and move south; another sweeper will begin in the southwest section of Town in the South St and Jacob Way area and move north. Once completed, the sweepers will move to the east side of Town. If you have any questions regarding the sweeping program please contact the Highway Division at (781) 942-9092 or the D.P.W. Administration office at (781) 942- 9077. 1Gq V2W Memo Date: 03/12/2008 To: Peter Hechenbleikner, Town Manager From:John Feudo, Recreation Administrator,. RE: Donation for Summer Camp Please inform the Board of Selectmen that Dan McGrath on behalf of the T.J. McGrath Golf Tournament made a generous donation of $500 toward our summer camp. Dan holds the programs at Reading Recreation close to his heart for obvious reasons. I have told Dan that we will use the donation as our sports and games equipment budget for this summer. I have enclosed a letter to be sent to the McGrath Family recognizing the donation. Let me know if you have any questions. IGI D 4n_--V, COMMON CAUSE Massachusetts Dear Town Official: a 00 N C3 March 18, 2008 0 to V The Board and Executive Director of Common cause Massachusetts take great pleasure in enclosing your 2008 E-Government award. Congratulations. If you would like a web emblem to put on your town's website, please e-mail: martingevans@gmail.com; he will send you one. Thank you for all you are doing promote open government in Massachusetts. We look forward to honoring you again in the future - next time with more notice. Yours sincerely, *artin Evans Board Member, CCMA (GI? ® OCN 2T MASSACHUSETTS CAMPAIGN FOR OPEN GOVERNMENT 2008 E-GOVERNMENT AWARD presented to the TOWN OF READING In recognition of its commitment to open government by posting all key government records on its website. To wit: governing body's agenda and minutes, budget, by-laws or ordinances, and town meeting warrant and results. COMMON CAUSE Massachusetts ' Signature Date J, sb Signature ate . _ _i - _ a - - _ )lo THE COMMONWEALTH OF MASSACHUSETTS Y a . ce"I OFFICE OF THE ATTORNEY GENERAL WESTERN MASSACHUSETTS DIVISION 1350 MAIN STREET SPRINGFIELD. MASSACHUSETTS 0 1103 -1629 MARTHA COAKLEY (413) 784-1240 ATTORNEY GENERAL ww"w".ago. state. ma.us March 18, 2008 N 8 00 Cheryl A. Johnson, Town Clerk 16 Lowell Street Reading, MA 01867 Na RE: Reading Special Town Meeting of December 10, 2007 Case # 4598 Warrant Articles # 4 and 5 (Zoning) 4 try `4 Dear Ms. Johnson: Articles 4 and 5 - I return with the approval of this Office the amendments to the town by-laws adopted under these Articles on the warrant for the Reading special town meeting that convened on December 10, 2007, and the maps pertaining to the Articles. Article 4 - The amendments adopted under Article 4 add to the town's zoning by-laws a new Section 4.11, "Gateway Smart Growth District," ("GSGD") The proposed by-law was adopted pursuant to General Laws Chapter 40R and the regulations adopted thereunder. General Laws Chapter 40R encourages housing production aligned with the principles of "smart growth", and by using G.L. c. 40R towns may obtain financial and other incentives" accorded exclusively to Smart Growth Zoning Districts". General Laws Chapter 40R prescribes the methods for a town to establish a Smart Growth Zoning District and requires approval by this Office and by the Department of Housing and Community Development ("DHCD"). We point out that the town must still comply with the provisions of G.L. c. 40R, § 4 (b), by obtaining final approval from DHCD of the Smart Growth Overlay District. Our approval of the amendments adopted under Article 4 is conditioned upon approval by DHCD. Thus, the amendments adopted under Article 4 do not take effect unless and until the town receives both such approvals and the town cleric posts and publishes the by-law provisions in accordance with G.L. c. 40, § 32. We also caution the town that it may not be eligible for financial and other incentives until it receives final approval from DHCD. We suggest that you discuss this"issue in more detail with your town counsel and directly with DHCD. Section 4.11.6 of the proposed by-law pertains to uses prohibited in the GSGD and provides that all uses not expressly allowed are prohibited. We point out that Section 4.11. cannot be construed to prohibit uses that enjoy the protections accorded under G.L. c. 40A, including Section 3. C. L 3 0 *Caution: Since the amendments voted under this Article were adopted under the provisions of G.L. c. 40R, any future amendment thereof may only be adopted in accordance with the requirements of that statute. Note: Under G.L. c. 40, § 32, neither general nor zoning by-laws take effect unless the town has first satisfied the posting/publishing requirements of this section. Once this statutory duty is fulfilled, (1) general by=laws and amendments take effect on the date that these posting and publishing requirements are satisfied unless a later effective date is prescribed in the by-law, and (2) zoning' by-laws and amendments are deemed to have taken effect from the date they were voted by Town Meeting, unless a later effective date is prescribed in the by-law. If the Attorney General has disapproved and deleted one or more portions of any by-law or by-law amendment submitted for approval, only those portions approved are to be posted and published pursuant to G.L. c. 40, § 32. We ask that you forward to us a copy of the final text of the by-law or by-law amendments reflecting any such deletion. It will be sufficient to send us a copy of the text posted and published by the Town Clerk pursuant to this statute. Nothing in the Attorney General's approval authorizes an exemption from any applicable state law or regulation governing.the subject of the by-law submitted for approval. Very truly yours, MARTHA. COAKLEY AT ORNEY G NE Kelli E. Gunagan, Assistant A rney General By-law Coordinator, Municipal Law Unit 1350 Main Street, 0 Floor Springfield, MA 01103-1629 (413) 784-1240, x 117 enc. PC: Town Counsel 2 I G oFR Town of Reading Ewa 16 Lowell Street 3s IM60 ¢ Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen rJ FROM: Peter I. Hechenbleikner DATE: March 21, 2008 RE: Selectmen's Meeting March 25, 2008 TOWN MANAGER (781) 942-9043 At 7:00 p.m., members of the Board are expected at the Adopt an Island Reception at the Senior Center. Board members should plan on getting back to Town Hall at 7:30 p.m. for the beginning of the meeting. 2a)' Sally Hoyt had suggested a Certificate of Recognition in honor of her 50 years as an active member of the Massachusetts Business and Professional Women's Organization. They are having a luncheon on April 9 and Sally has asked whether a member of the r Board of Selectmen would be able to attend that luncheon and make a presentation of the ( certificate. 4a) Chairman Bonazoli has asked that the ad hoc Birch Meadow Master Plan Committee be extended until June 30, 2008 to finish their work. 4b) The property owner of a new house at 97 Van Norden Road has requested approval from the Board not to install curb and sidewalk pursuant to Sections 4.5.1 and 4.5.2 of the Selectmen's Policies. The property owner is accurate that there is no curb and sidewalks in other locations along Van Norden Road. I anticipate that the property owner will be in to discuss this matter with the Board at 8:00 p.m. 4c) Hearing - Establishment of Trails Committee - Included in your materials is a copy of the final information requested by the Board of Selectmen from the Northern Area Greenway Committee. Their term expires the end of March. Based on their proposal, I have put together a proposed policy establishing a Trails Committee.. I have circulated this to the Chairman of the Northern Area Greenway Committee and staff. zGC/ -011 Vecog . 9: iNtfl~4~ V IAO-yT • • ~ ~,y ~~ar the ° ~.ec0Or-P l° s Cerileate efts f°r her ess a awarded this ssa,~h~s 1 ~hugetts busmsit- Is ®'V Readt~'~~ assn inel.~~l~g po s tolls tij 11 ery1Ce be al;lzaf of are► ein ®en s ti° of Ater ~►erse~'. ess~°~ai ~ a ~recla rou,~Nt to grof and t she has unity of leadexs I~ e h°nor tha .her e and th ~ °wn and floe her - th of t~,pr~l n G.~ven thl~ 9 o f ~~~eCtm~ the Reading ~goard J Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.mams MEMORANDUM TO: Board of Selectmen FRONT: Peter I. Hechenbleikner 4 DATE: March 21, 2008 RE: Selectmen's Meeting March 25, 2008 TOWN MANAGER (781) 942-9043 At 7:00 p.m., members of the Board are expected at the Adopt an Island Reception at the Senior Center. Board members should plan on getting back to Town Hall at 7:30 p.m. for the beginning of the meeting. 2a) Sally Hoyt had suggested a Certificate of Recognition in honor of her 50 years as an active member of the Massachusetts Business and Professional Women's Organization. They are having a luncheon on April 9 and Sally has asked whether a member of the Board of Selectmen would be able to attend that luncheon and make a presentation of the certificate. '-'~'4a) Chairman Bonazoli has asked that the ad hoc Birch Meadow Master Plan Committee be extended until June 30, 2008 to finish their work. 4b) The property owner of a new house at 97 Van Norden Road has requested approval from the Board not to install curb and sidewalk pursuant to Sections 4.5.1 and 4.5.2 of the Selectmen's Policies. The property owner is accurate that there is no curb and sidewalks in other locations along Van Norden Road. I anticipate that the property owner will be in to discuss this matter with the Board at 8:00 p.m. 4c) Hearing - Establishment of Trails Committee - Included in your materials is a copy of the final information requested by the Board of Selectmen from the Northern Area Greenway Committee. Their term expires the end of March. Based on their proposal, I' have put together a proposed policy establishing a Trails Committee.. I have circulated this to the Chairman of the Northern Area Greenway Committee and staff. ~6LII Board of Selectmen Meetina - December 18, 2007 - Pave 3 Mr. Gresh noted that a splash park would be more viable than a pool. The Town Manager suggested putting the splash park next to Imagination Station for the whole community to use since it would be the only one in Town. It was noted that location will be looked at but that will take up parking spaces. Selectman Richard Schubert indicated that he had concerns regarding removal of trees and the number of fences. He indicated that we need to minimize the number of fences and maximize the use. Mr. Gresh noted that the Committee recommends a walking path around the entire compound. Mr. Maughn indicated that.the Committee will go back and produce a final report. pQ A motion by Tafova seconded by Goldv to extend the term of the Birch Meadow Master, Plan Committee to March 31, 2008 was anbroved by a vote of 4-0-0. Town Manager Evaluation - The Selectmen did a thorough and excellent review of the Town Manager. There was discussion about setting the Town Manager's salary for FY 2009, and it was decided to discuss that at their meeting on January 2, 2008. A motion by Goldv seconded by Schubert to go into Executive Session for the purpose of discussing strategv with respect to litigation, not to come back into Open Session was approved on a roll call vote with all four members voting in the affirmative. Respectfully submitted, Secretary L10, I 2.3.3 Ad Hoc Birch Meadow Master Plan Committee It is the desire of the Board of Selectmen to reach consensus among all "stakeholders" of the Birch Meadow area on a community vision and master plan for recreation and open space uses, so that the community can enjoy and use this valuable resource. "Birch Meadow is defined as the RMHS school site, the parks and playground surrounding the RMHS site, the Coolidge Middle School site, the so called "Higgins Property" on the northerly and westerly side of Birch Meadow Drive, and the property extending along the Aberjona River to and including town owned property on Grove Street (see map). Therefore, there is hereby created an ad hoc Birch Meadow Master Plan Coinrnittee, which shall exist until December 31, 2007, or until such earlier date the Birch Meadow Master Plan Committee may have completed its work. The Birch Meadow Master Plan Committee shall consist of nine (9) residents of Reading for terms expiring December 31, 2007, or such earlier date that may be determined. In selecting the membership, the Board of Selectmen shall attempt to fill the membership as follows: 1. One member recommended by the Recreation Committee and appointed by the Board of Selectmen; 2. One member recommended by the Conservation Commission and appointed by the Board of Selectmen; 3. Two members from youth sports and/or athletic organizations in Reading appointed by the Board of Selectmen; 4. One member of the Board of Selectmen; 5. One representative of the School Department appointed by the Superintendent of Schools; 6. Three residents at large who do not fill the requirements of any of the other categories listed above, appointed by the Board of Selectmen. The ad hoc Birch Meadow Master Plan Committee shall perform the following activities related to developing the Master Plan for Birch Meadow: I. Review and understand the scope of the charge to the committee, and develop a suggested work plan and schedule; 2. Review and document the current uses and development of the Birch Meadow area; 3. Solicit input from the community at large as to what uses can/should be included for the area; 4. Reach out to the current users of Birch Meadow for their comments and input; 5. Reach out to Town Departments and Boards/Committees/Commissions that may be affected by the current or changed uses of Birch Meadow. Particular attention will be given to the Departments responsible for maintaining park facilities, and those responsible for issuing permits for use of these sites; 6. Prepare a preliminary Master Plan on their findings including potential uses and draft drawings by September 30, 2007; 7. Submit the preliminary Master Plan to the Board of Selectmen for their review and comment; 8. Conduct a public hearing on the results of the preliminary Master Plan; 9. With staff, develop a final Master Plan; 10. Report to the Board of Selectmen and get feedback at key milestones in this process, including prior to the development of the Preliminary Master Plan. 2-9 Board of Selectmen Policies L ,L Staff and Town Counsel will be assigned to work with the ad hoc Birch Meadow Master Plan Committee through the Town Manager. The ad hoc Birch Meadow Master Plan Committee will be considered to be part of the Department of Public Works for administrative purposes. Adopted 5-22-05 2.3.4 - Ad Hoc Communitv Preservation Act Studv Committee There is hereby created an Ad Hoc Community Preservation Act Study Committee which shall exist until December 31, 2007, or until such earlier date the Ad Hoc Committee may have completed its work. The Ad Hoc Community Preservation Act Study Committee shall consist of nine (9) members appointed by the Board of Selectmen for terms expiring 6-30-07 or such earlier date that may be determined. In selecting the membership, the Board of Selectmen shall attempt to fill the membership as follows: ♦ One member from the Community Planning and Development Commission from members recommended by the CPDC; ♦ One member from the Conservation Commission from members recommended by the Conservation Commission; ♦ One member from the Reading Housing Authority from members recommended by the Housing Authority; ♦ One member from the Historical Commission from members recommended by the Commission; ♦ One member from the Recreation Committee from members recommended by the Committee; ♦ One member from the Finance Committee from members recommended by the FINCOM; ♦ Two residents of the Town of Reading not otherwise members of any of the above Boards/Coinmittees/Commissions, but who may be members of Town Meeting or of any other Board, Committee, or Commission of the Town other than those named above; ♦ The Board of Selectmen shall designate one of their members to serve as a member and liaison to the Ad Hoc Advisory Committee. The mission of the Ad Hoc Community Preservation Act Study Committee is to learn as much information as possible about the Community Preservation Act; to evaluate the Community Preservation Act and its applicability to the Town of Reading, to advise the Board of Selectmen on the advantages and disadvantages of adopting the Community Preservation Act for the Town of Reading, and to offer the Board of Selectmen a ranking of the options and the reasons for the ranking in adopting the Community Preservation act.. The Ad Hoc Study Committee shall be responsible to: ♦ Review the Town Master Plan, Recreation Facilities Plan, Conservation Plan, Open Space & Recreation Plan, and all other relevant documents currently available, including but not limited to plans and inventories of the Historical Commission and the Housing Authority, as they relate to the goals of the Community Preservation Act; ♦ Review the components of the Community Preservation Act and determine their advantages and disadvantages to the Town of Reading; 2-10 Board of Selectmen Policies L - 6(l OFI? W~ Town of Reading ~oJ.. Ewa 16 Lowell Street 9=txcoa~a Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.mams MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner ~TJ DATE: March 21, 2008 RE: Selectmen's Meeting March 25, 2008 TOWN MANAGER (781) 942-9043 At 7:00 p.m., members of the Board are expected at the Adopt an Island Reception at the Senior Center. Board members should plan on getting back to Town Hall at 7:30 p.m. for the beginning of the meeting. 2a) Sally Hoyt had suggested a Certificate of Recognition in honor of her 50 years as an active member of the Massachusetts Business and Professional Women's Organization. They are having a luncheon on April 9 and Sally has asked whether a member of the Board of Selectmen would be able to attend that luncheon and make a presentation of the certificate. 4a) Chairman Bonazoli has asked that the ad hoc Birch Meadow Master Plan Committee be extended until June 30, 2008 to finish their work. 4b) The property owner of a new house at 97 Van Norden Road has requested approval from the Board not to install curb and sidewalk pursuant to Sections 4.5.1 and 4.5.2 of the Selectmen's Policies. The property owner is accurate that there is no curb and sidewalks in other locations along Van Norden Road. I anticipate that the property owner will be in to discuss this matter with the Board at 8:00 p.m. 4c) Hearing - Establishment of Trails Committee - Included in your materials is a copy of the final information requested by the Board of Selectmen from the Northern Area Greenway Committee. Their term expires the end of March. Based on their proposal, I have put together a proposed policy establishing a Trails Committee. I have circulated this to the Chairman of the Northern Area Greenway Committee and staff. qb ~o~~y OF RFgO f~ errs Town of Reading y Iwo 16 Lowell Street 639 rNCOR4 ` Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us TOWN MANAGER (781) 942-9043 f March 5, 2008 Brian and Melissa Murphy 17 Hobbs Court Arlington, MA 02476 Dear Mr. and Mrs. Murphy: Thank you for your letters of March 2, 2008 to the Board of Selectmen. The Board will be reviewing your request at their meeting on March 25, 2008. The estimated time would be 8:00 p.m. - It would be a good idea if you were able to attend that meeting. Thank you for bringing this matter to the Board's attention. erely, Peter I. Hechenbleikner Town Manager PIH:lm Attachment CC: Board of Selectmen N bi March 2, 2008 James E. Bonazoli, Chairman Town of Reading 16 Lowell Street Reading, MA 01867 Re: Property at 97 Van Norden Road, Reading Dear Chairman Bonazoli: Un rl~l We are currently in the process of building a new home at 97 Van Norden Road. We are writing to you to look for relief from Article 4 Section 4.5.2 of the Town of Reading bylaws which states that "Where a single lot or lots on an existing street is being developed, even though the construction may not require approval from the Community Planning and Development Commission, the owner shall install sidewalks along the full frontage of the property on the existing street prior to receiving a certificate of occupancy. The type of sidewalk shall be consistent with the remainder of `thi's"policy." : , Currently no homes on Van Norden Road have sidewalks including the ones most recently built. We also feel'that the installation of a sidewalk would be a hazard for many reasons including,' but not limited to, it would be a blind sidewalk malting it dangerous to children running off of it, cars won't expect it, and during the winter months it would cause problems for the snow plows considering there are no other sidewalks on the street and hitting a solid granite curb could be very dangerous for the snow plow operator. Please feel free to contact us at 617-797-7137 or 617-947-8206. Kindly advise us at your earliest convenience of your decision. Thank you for your attention to this matter. Very truly yours Brian and Melissa Murphy cc, Stephen Goldy, Vice' Chairman Ben Tafoya, Secretary` Camille W. Anthony Richard W. Schubert Glen Redmond,,' Commissioner of Buildings ~bZ Police Department and shall have thirty (30) working days to respond to the petitioner. A petitioner not satisfied with the Town Manager's decision may appeal to the full Board of Selectmen. 4.4.3 - Subdivision Liehtine The Engineering Division of the Department of Public Works shall review the lighting scheme in review of subdivision plans in accordance with this policy. The Director of Public Works will then advise the Developer and Community Planning and Development Commission of lighting standard locations. The Town. of Reading will not be responsible for subdivision lighting costs until at least 50% of the proposed lots within 300 feet of a planned street light are built and are occupied. Adopted 6-25-91, Revised 12-13-94, Section 4.5 - Installation. Construction and Reconstruction of Curbs and Sidewalks This policy has been developed in order to provide guidance to future Boards of Selectmen in their role as Highway Commissioners, and to provide direction to the Cominw-lity Planning and Development Commission and the Department of Public Works. Any variance from this policy will require the specific action of the Board of Selectmen. As the Town has grown, there has developed a disparate pattern of curbing and sidewalks throughout the Town. While recognizing and wanting to preserve the character of different areas of the Town, it is also in the Town's interest to develop and adhere to certain standards of the type of improvements installed either through private initiative or through public action. 4.5.1- Curbiniz Curbing that is installed in all areas of Town shall conform to the following: ® At all intersections, vertical granite curbing will be installed, meeting all requirements as specified in the Subdivision Control Policy of the Town and as specified in applicable State and/or Federal law at the time; o Along rural roads in locations where vertical granite curbing is unnecessary or where it is inconsistent with the character of the roadway, bituminous "cape cod berm" type of curbing will be permitted; o Where a new development takes place along a rural road, vertical granite curbing will be used within the new development streets and along the existing real road for the entirety of its frontage; 0 hn all other locations, and including "infill" locations along existing streets, vertical granite curbing shall be used; ♦ Where a single lot or lots on an existing street is being developed, even though the construction may not require approval from the Community Planning and Development Commission, the owner shall install vertical granite curbing along the full frontage of the property on the existing street prior to receiving a Certificate of Occupancy; O The CPDC may, as part of an application for Scenic Road approval and with the recommendation of the Board of Selectmen, approve an alternative form of curbing. 4.5.2 - Sidewalks 4-4 Board of Selectmen Policies b3 It is the intent of the Board of Selectmen that, over time, all areas of Reading will have sidewalks on at least one side of every street, and that on busier streets, sidewalks shall be provided on both sides of the street as follows: In areas that have intermittent sidewalks, sidewalks shall be installed of a type (either cement concrete or bituminous) that is predominant in the area; ® In the area generally bounded by Lowell, Salem, Joluz, Washington, Willow, Summer and Prescott Streets, sidewalks shall be constructed of cement concrete; ♦ In other areas of the community where there is no predominant type of sidewalk, bituminous sidewalk will be pennitted; o Where sidewalks are repaired or replaced, they will be repaired or replaced with the same type as previously existed, unless the previously existing sidewalk is not of the type that predominates in the area; Where a single lot or lots on an existing street is being developed, even though the construction may not require approval from the Community Plamiing and Development Commission, the owner shall install sidewalks along the full frontage of the property on the existing street prior to receiving a certificate of occupancy. The type of sidewalk shall be consistent with the remainder of this policy; o As new areas of the community develop and the issue arises as to the need for sidewalks within a development, the Board of Selectmen urges the Community Plamling and Development Commission to evaluate the need for sidewalks on both sides of the proposed street(s). In instances where the CPDC feels that the roadway is not a major one, that the road is not subject to further extension, and that the public interest is served by having sidewalks on only one side of the street, the Board of Selectmen urges the CPDC to require the developer to extend an amount of sidewalk equal to that being waived, in a location to be determined by the Town Manager. 4.5.3 - Tree lawns In most areas of the community, there is a tree lawn consisting of a strip of planted material that exists between the curb or curb line and the sidewalk area. The tree lawn is to be preserved as such, and is not to be used as a parking area or widened sidewalk unless specifically approved by the Board of Selectmen. Adopted 3-30-93; Revised 12-13-94, Section 4.6 - Rubbish Collection Rules and Regulations, The Town of Reading will provide for the collection of household rubbish from single- family detached, two- and three-family attached residences, and condominium complexes in the Town in accordance with these regulations: 4.6.1- Definitions Rubbish will be considered to mean household refuse, cold ashes, and garbage except as detailed in the following sections (see Bulk Waste Collection, Hazardous Materials, Yard Waste and Recycling). 4.6.2- Collection Schedule Items will be collected once per week in accordance with a schedule to be published periodically. qkq 4-5 Board of Selectmen Policies .,5qh OX f o, i . w ; I p' 0 i t. i f t •'r M -1 _ - a ~ 1 L s f C N ' V/ t~ L4 x a~ r 1 r i ' ,i~,,,• t~~:, ...''VdA~~N'`b n~~_ ASNtc~~':"-tti.^r 7^~ I ~ xxrn zcvmc-000M ~,o x- r itt1S Nds ~'a s i c7 m nm a~ hl rrif Jf u3 armF~oB a. a ~W M° F Fu llr t C' .74 E 42 I ~ of RFgof~ Town of Reading `~o two 16 Lowell Street 6349: co, 0 Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us MEMORANDUM TO: Board of Selectmen FRONT: Peter 11 ' I. Hechenbleikner DATE: March 21, 2008 RE: Selectmen's Meeting March 25, 2008 TOWN MANAGER (781) 942-9043 At 7:00 p.m., members of the Board are expected at the Adopt an Island Reception at the Senior Center. Board members should plan on getting back to Town Hall at 7:30 p.m. for the beginning of the meeting. 2a) Sally Hoyt had suggested a Certificate of Recognition in honor of her 50 years as an active member of the Massachusetts Business and Professional Women's Organization. They are having a luncheon on April 9 and Sally has asked whether a member of the Board of Selectmen would be able to attend that luncheon and make a presentation of the. certificate. 4a) Chairman Bonazoli has asked that the ad hoc Birch Meadow Master Plan Committee be extended until June 30, 2008 to finish their work. 4b) The property owner of a new house at 97 Van Norden Road has requested approval from the Board not to install curb and sidewalk pursuant to Sections 4.5.1 and 4.5.2 of the Selectmen's Policies. The property owner is accurate that there is no curb and sidewalks in other locations along Van Norden Road. I anticipate that the property owner will be in to discuss this matter with the Board at 8:00 p.m. . 4c) Hearing - Establishment of Trails Committee - Included in your materials is a copy of the final information requested by the Board of Selectmen from the Northern Area Greenway Committee. Their term expires the end of March. Based on their proposal, I have put together a proposed policy establishing a Trails Committee.. I have circulated this to the Chairman of the Northern Area Greenway Committee and staff. Lic, LEGAL NOTICE' TOWN OF READING, . 4 To the Inhabitants of the Town of Reading: Please, take notice that 'the Board of Selectmen of the- Tilwn of 'Reading will hold the follow- ing public hearings on' Tuesday; ' March 25, 2008 in ..he Selectman's Meeting Room, 16 Lowell Street, Reading, Massachusetts: ' i Establishment of a Trails.. Committee 8:15.p:m.. N Solid. Waste Recycling, Collection and. Disposal-- Rifles and Regulations .8:30 p,m: I The full text :of the proposals - I are available attached to`the I public -hearing notice .o`n. -f he Town's website at w ww.ci.read- ing.ma.us. All interested parties may, appear in person, may submit their comments in. wri:tirig, or, may email to town.manaaer @ci.readina.ma.us. 4 4 By ordei of Peter i. He.chenbleikner Town Manager 3/18 f L/c i 2.2.8. Policv Establishing a Readina Trails Committee (RTC) Based on the recommendation of the Northern Area Greenway Committee, there is hereby established a five (5) member Reading Trail Committee (RTC) which will assume the responsibilities of planning, developing, and maintaining present and future trails in the Town of Reading. The goal is for the Town to create and maintain a connected, well coordinated system of trails to serve the residents of the community. The RTC will undertake the following responsibilities. ♦ Make recommendations to the Conservation Commission, Town Forest Committee, and Recreation Committee regarding development, operation, use, and maintenance of trails crossing lands under the jurisdiction of these bodies. The RTC shall have no rule-making authority itself. ♦ Act as a liaison between the Town of Reading and the Reading Open Land Trust, Friends of Reading Recreation, Walkable Reading, Scout groups, and other youth and community groups with respect to development, operation, use, and maintenance of trails. ♦ Coordinate and manage an Adopt-a-Trail program, if appropriate, for the maintenance of trails or portions there-of. ♦ Set trail construction, maintenance, use, accessibility, and signage standards. ♦ Oversee production of trail maps and guides. ♦ Provide advice and recommendations on the development of the Ipswich River Greenway and other trail initiatives arising from Town reports and studies. ♦ Approve volunteer trail projects before the volunteers seek approval for projects from the Conservation Commission, Town Forest Committee, or other Town or other cooperating organizations. ♦ Organize training, hikes, trail maintenance days, and trail construction projects. ♦ Foster working relationships with DPW, Police, Fire, Schools, or other agencies to carry out the mission of the RTC. ♦ Encourage cooperation and address problems and conflicts in trail areas. Identify grant opportunities to support trail initiatives. ♦ Make recommendations to the Board of Selectmen, the Town Manager, and other bodies of the Town on measures necessary and appropriate to implement the trails program. The Committee will be made up of five (5) members appointed for 3 year terms, so appointed that as even a number of terms shall expire in each year. Associate members may also be appointed. In selecting the Committee membership of 5, members, the Board of Selectmen shall appoint all members and shall give consideration to members representing the following interests within the community: ➢ Recommendation of the Conservation Commission; ➢ Recommendation of the Town Forest Committee; ➢ Recommendation of the Recreation Committee; A one or more residents of the community who do not represent the above groups, and who has expertise in, conservation, environmental affairs, trails operation and' maintenance, or other areas of expertise which, in the opinion of the Board would be helpful in meeting the Committee's mission. Subcommittees may be created by a vote of the Committee. Members of Subcommittee members do not necessarily have to be members of the Committee. TRAILS COMMITTEE RECOMMENDATION The Ad Hoc Northern Area Greenway Task Force recommends that a "Trails Committee" be established by the Board of Selectmen to assume the responsibilities of planning, developing, and maintaining the present and future trails in Town. This committee should allow for broad participation and should communicate with all affiliates and interested parties. It is further recommended that this "Trails Committee" have a town-wide Order of Conditions for work in wetlands areas. A five person committee is recommended. A budget of $5,000 per year is recommended for trail building, maintenance, and supplies. The committee's responsibilities would include the following: • ` Make recommendations to the Conservation Commission, Town Forest Committee, and Recreation Committee. (The committee shall have no rule-making authority itself.) • Act as a liaison between the Town and the Reading Open Land Trust, Friends of Reading Recreation, Walkable Reading, Scout groups, and other youth and community groups. • Coordinate and manage the Adopt-a-Trail program (or delegate the same to a community group or individual). • Set trail construction, maintenance, accessibility, and signage standards. • Oversee production of trail maps and guides. • Oversee the development of the Ipswich River Greenway and other trail initiatives arising from Town reports and studies. • Volunteer trail projects must go before this committee - before going before Cons Com or Town Forest Com? • Organize training, hikes, trail maintenance days, and trail construction projects. • Foster relationships with DPW, Police, and Fire to encourage cooperation and address problems and conflicts in trail areas. • Identify grant opportunities to support trail initiatives. 3/21/2008 q6q IPSWICH RIVER GREENWAY ACCESSIBILITY AND PRIORITY RECOMMENDATIONS The Ad Hoc Northern Area Greenway Task Force (NAG) adopts the following document as its primary reference for trail accessibility standards: What is an accessibie trail? National Center on Accessibility. (Fall 2002, revised October 2007). Bloomington, IN: National Center on Accessibility, Indiana University- Bloomington. www.ncaonline.org. The document includes the following text and table: Accessible Routes, Outdoor Access Routes, & Trails Accessible routes, outdoor access routes, and trails are all paths that have varying requirements based on their purpose, what they connect to and the environment they fall within. The following table identifies the technical provisions as they apply to each of the different paths. Technical Provisions for Access Routes, Outdoor Recreation Access Routes & Trails Access. Route (ADAAG)' I _ Outdooi`'Acce'ss Route surface Stable, firm, Slip resistant Firm and Stable Max Running`; Slope,. Max Cross slope Min Clear' Tread width l: 12 1: 20 (for any distance) 1: 12 (for max 50 ft) 1: 10 (for max 30 ft) 50 36 inches 32 inches (for no more than 24 inches) Edge., Where provided, min of 2 Protection Inches. (Changes in Level) 1/4 inch (no beveled edge) Tread : 1/4 - 1/2 inch must have a obstacles beveled edge with a max slope of 1: 2. over 1/2 inch= ramp. Every 200 feet where clear tread width is less than 60 inches, a minimum 60 X Passing 60 inch space, or a t- Space - shaped Intersection of two walks or corridors with arms and stem extending min of 48 inches. 1: 33 Exception- 1: 20 (for drainage purposes) 36 inches Exception- 32 inches when applies Where provided, min of 3 inches. 1 inch high max Exception- 2 inches high max (where beveled with a slope no greater than 1: 2 and where applies.) Every 200 feet where clear tread width is less than 60 inches, a minimum 60 X 60 inch space, or a t-shaped intersection of two walking surfaces with arms and stem extending min of 48 inches. Exception- every 300 feet where * applies. Accessible' Trail Firm and Stable Exception* 1: 20 (for any distance) 1: 12 (for max 200 ft) 1: 10 (for max 30 ft) 1: 8 ( for max 10 ft) Exception- 1: 7 (for 5 ft max for open drainage structures) Exception * 1: 20 Exception- 1: 10 (at the bottom of an open drain where clear tread width is a min of 42 inches) 36 inches for any distance Exception- 32 inches when * applies. Where provided, 3 inches min. 2 inches high max Exception- 3 inches max (where running and cross slopes are 1: 20 or less) Exception * Every 1000 feet where clear tread width is less than 60 inches, a 60 X 60 inch min passing space or a t-shaped intersection of two walking surfaces with arms and stem extending min of 48 inches. Exception * 1 "Accessible" added for clarity and to match the terminology found in documents from other sources. NAG Accessibilty Standard Recommendation.doc 2/20/2008 qG (Landings) 60 inch min length, min Resting. - width as wide as the ramp Intervals- run leading to it, if change in direction occurs, must have 60 X 60 inch space. 60 inches min length, width at least as wide as the widest portion of the trail segment leading to the resting interval and a max slope of 1: 33 Exception- a max slope of 1: 20 is allowed for drainage purposes. 60 inches min length, width at least as wide as the widest portion of the trail segment leading to the resting interval and a maximum slope of 1: 20. Exception * * (T302 Conditions for Departure) The provision may not apply if it cannot be provided because compliance would cause substantial harm to cultural, historic, religious or significant natural features or characteristics; substantially alter the nature of the setting or purpose of the facility; require construction methods or materials that are prohibited by Federal, state or local regulations or statutes; or would not be feasible due to terrain or the prevailing construction practices. The following definitions apply to the table: Access Route (ADAAG): A continuous, unobstructed path connecting all accessible elements and spaces of a facility or building that meets the requirements of the Americans with Disabilities Act Accessibility Guidelines (ADAAG). www.americantrails.ora/resources/info/alossarv.html#a Note that the Access Route standard is not applicable to the greenway, though it may be applicable to the park created at the WTP site. Outdoor Access Route: Outdoor Recreation Access Routes (ORAR) are paths that connect accessible elements within a picnic area, campground, or designated trailhead. These paths provide a means of access for people with disabilities to reach built elements that are part of the recreation experience, For example, the paths leading from the parking lot to the visitor center or to a picnic area from a campground would be considered ORARs. www.fhwa.dot.oov/Environment/sidewalk2/sidewalks215.htm Accessible Trail: A designated route on land or water with public access for recreation or transportation purposes such as walking, jogging, hiking, bicycling... www.americantrails,ora/resources/info/olossarv.html#a NAG recommends the following standard of accessibility for the Town Forest and Ipswich River boardwalk segments of the greenway: Greenway trailhead to the proposed Town Forest fishing pier, including the two Town Forest road loops closest to the trailhead: outdoor access route standard. Rationale: These loops are closest to the trailhead and connect to the proposed accessible fishing pier. They are flat and provide .3 and .7 mile loops (approx.) suitable for mobility challenged individuals, strollers, or very young children on bikes, Based on a discussion with Mike DeBrigard, NAG recommends the use of "processed gravel" across the full width of these roads as the trail surface. A test patch should be laid down in order to assess firmness and stability. This recycled, aggregate material is stockpiled by the Town. Town Forest fishing pier to the proposed boardwalk to Lobs Pound Mill site: accessible trail standard. Rationale: The length of this section (approx. 1.4 miles), several sections of steeper slope, and difficult environmental conditions along the Ipswich River make the lower standard appropriate. Processed gravel could be used on the Town Forest road section. The boardwalk material will be recommended by on the feasibility study. NAG Accessibilty Standard Recommendation.doc 2/20/2008 IPSWICH RIVER GREENWAY ACCESSIBILITY, PRIORITY AND COST Route Estimated Length Length Zone Name Designation Existing / Proposed Priority cost' (feet) (miles) Al Counsel Ring trail ( Not Accessible ( Proposed $5,545 688 0.13 a; A2 Dividence Meadow boardwalk ( Not Accessible Existing - needs work $48,580 347 ( 0.07 c A3 Dividence Meadow trail 1 (W of Cran dam) $7,399 918 0.17 A4 Cranberry Dam Medium $0 ( 32 ( 0.01 A5 Dividence Meadow trail 2 (E of Cran dam) ( Not Accessible Existing $4,215 t 523 0.10 A6 Lynn Village Way trail + Not Accessible Proposed $17,848 ( 895 ( 0.17 +r A7 Sanborn Village sidewalks ADA Existing $177) 2 944 + 0.56 Q A8 Old Mill Lane trail incl. boardwalk I Accessible Trail Proposed $45,217 , 1,217 0.23 E stimated Cost of Alternate Route: $128,982 7,564 1.44 Town Forest road from WTP to proposed Outdoor Access Ml a Town Forest fishing pier Route Existing $35,059 1,943 0.37 Outdoor Access S1 Town Fores fishing pier/ boardwalk Route Proposed High $31,965 121 0.02 Ml b Fishing pier to Town Forest trail 2 $17,358 962) 0.18 M2 Town Forest trail 2 Accessible Trail Existing $38,616 1,925 0.36 M3 Ipswich River boardwalk Accessible Trail Proposed Highest $478,505 4,175 0.79 X3 Mill Street crosswalk ADA $250 22~ 0.00 o M4 Marion Woods trail 1 Accessible Trail Existing $10,030 768 0.15 M5 Marion Woods trail 2 / boardwalk Not Accessible ( Proposed $25,620 183 0.03 ca M6 Main St sidewalk ADA Existing $37 489 0.09 Outdoor Access M7 Mattera Cons Area Route Existing High $3,827 293 0.06 Bare Meadow overlook trail to viewing Outdoor Access M8 platform Route Proposed $13,276 404 0.08 M9 Bare Meadow trail $6,086 605) 0.11 M10 Bare Meadow woods trail 1 Not Accessible Existing $17,162 1,706 0.32 M11 Haverhill St access trail Not Accessible Proposed $29,172 ( 1,213 0.23 Estimated Cost of Main Route (incl. TF fishing pier): $706,963 ( 14,787 2.77 Cost assumes no volunteer labor, aggregate stone dust surface ($2/linear ft) except where boardwalk is specified ($35/sf), and includes signs and trail markers. Cost of Main Street crossing, land purchase, and any development at the water treatment plant location are not included. NAG Accessibilty Standard Table.doc 2/22/2008 S3 S4 a~ Q S5 a S6 S7 S8 s~- tA _ Not Accesstbte~..- Not Accessi'at_ e - trait pvertoo~ cress WEnd access trait Outdoor A Route ov Access W 6,338 i - ~ -~o pe done by $0 the State needs work $2 932 kow $10,488 rev Outdo 'V-- - a fishin Route E H+9r _ ~$6,6~ 1 cress to 1~obs pound M►ti Not Accessible Medium rc ,786 ess EXtstin airK~n a Routes: Bare Meado ~cess trait _--Meadow Not Accessible EXisfin Sand A t ooess of S bra d Gemet to Bare to Arid e Not Accessibteated Cost ur ~n mudd area estim \1 ood woods trail 2, i.we.ood trait 2 ow gave Mead g1~0.18 208 0.04 q,06 2g1 0'20--, 1 040 0.03 182 0.13 663 Q 7g~ 212212W$ 17 Q _..occitfitty S~d~dTable•dpe 4d) Hearing - Solid Waste Recycling, Collection and Disposal Rules and Regulations - A hearing has been advertised for 8:30 p.m. for the Board to consider and adopt the revised regulations as we had discussed. I have revised the chart as requested by the Board. 4e) The Board of Selectmen has requested a review of water, sewer and storm water rate projections and use of reserves prior to having this before the Board as a hearing. This is a discussion item, and the hearing would take place in May or early June. 4f) Review DPW Policies Re: Trenches - New State regulations require the Town to approve and inspect trench construction within the community. It is my intent to designate the Town Engineer as the local official to do this work. The Town Engineer would like to have some discussion with the Board of Selectmen so that it is clear as to what these requirements would be. 4g) Please see the attached correspondence with regard to "Keeno To Go." By my calculations, the Board has until April 9 to determine whether or not it wants to object. Please remember that the Board of Selectmen has historically not agreed to Keeno establishments in Reading. The proposed new game however seems to be more like the lottery than a game where active participation by participants on the site would be conducted. 4h) FY2009 Budget - Bob LeLacheur will bring you, up to date on the status of the FY2009 Budget. The Finance Committee is expected to vote the budget on the 26th or 27th of March. One request from the Finance Committee to the Board of Selectmen is to include in the FY2009 budget priorities funding for a. consultant to conduct bidding of the workers comp and property and casualty insurance programs during FY2009 for the FY 2010 year. I am trying to get prices currently, but my estimate is that the cost will be $20,000 - $25,000. 4i) Please see the attached memo regarding items delegated to the Town Manager by the Board of Selectmen. This is included on the agenda at the request of Selectmen Goldy. Between now and the Selectmen's Meeting I will do further research to see if there are other items that the Board has by policy, delegated to the Town Manager. 7a) The Reading Patrolman's Association is voting on Monday night on a tentative contract. If they approve it, then I will want to review that proposed contract in Executive Session with the Board of Selectmen, and consider its approval. A copy is included in the Executive Session part of this material. PIH/ps qcL LEGAL NOTICE- TOWN OF READING To the Inhabitants of the Town of Reading`. Please. take notice that .the Board of Selectmen of the town of Reading will hold the follow- day; ing public hearings on "Tuesday, March 25, 2008 in the Selectman's Meeting Room,,18 Lowell Street, Reading, Massachusetts: Establishment of a Trails.. Cornmittee. 81,15.p m.. Solid. Waste Recycli6g, Collection arid. Disposal•_ Rifles and Regulations 8:30 The full text of the proposals are avallabie attached` to`the public' hearing notice on. the Town's website at www.ci.read- ing.ma.us. F All interested parties miay, appear in person, may submit .their comments in. writing;, or may email to town,manager @ci.readina.ma.us. By order of Peter I. Hechenbleikher Town Manager 3/18 r F r A yd1 Section 4.6 -Solid Waste Recycling, Collection and Disposal Rules and ReLyulations The Town of Reading manages a comprehensive program for disposal of solid waste consistent with State and Federal law and regulations. The collection and disposal pursuant to these regulations is only from single-family detached residences, two and three-family attached residences, and condominium complexes in the Town. No collection will be made from stores, businesses, rooming or boarding houses, apartment houses of more than 3 residences, manufacturing plants, professional buildings or other commercial enterprises. The Town's solid waste program includes: • recyclable materials • household rubbish • yard waste • appliances • bulk waste • hazardous waste • electronics 4.6.1- Definitions Appliances include refrigerators, stoves, washers, air conditioners, dryers, freezers, dishwashers, trash compactors, or other similar appliances. Bulk waste items are defined as any item that is not considered as household rubbish, is not hazardous waster, and is not recyclable. Bulls waste items are of such size or weight (over 80 pounds) that one person cannot readily handle it and/or that falls into the following categories. 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel runs, small pieces of body metal, etc. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items are bulk items, which may be picked up as indicated below. Construction debris is defined as asphalt, brick, concrete, metal, earth, stones, tree trunks, wood over 3 feet in length and greater that 60 lb in weight, and like materials as defined by the DPW Electronics are defined as televisions (including LCD Televisions, and plasma televisions), computer monitors (CRT's), microwave ovens, and other like items as defined by the DPW Hazardous waste is defined as gasoline, motor oil, explosives, compressed gases, explosive chemicals, corrosive chemicals, fluorescent bulbs, compact fluorescent lights (CFL's), tires, automotive and household batteries, and other hazardous materials as defined by the DEP and EPA and other materials that the Director of Public Works may deem hazardous. Household rubbish is defined as household refuse, cold ashes, ceramics, light bulbs, plate glass, wood in bundles less than 3 feet in length and weighing not more than 60 lb., and garbage, except as defined elsewhere in these regulations Recvclable materials are defined as: 1. All glass containers, unbroken and excluding ceramics, light bulbs, and plate glass. All glass containers must be rinsed. 2. Aluminum cans, rinsed. L l 3. Steel or tin cans, rinsed. 4. Newspapers, magazines, paperboard, catalogs, telephone books and P class ("junk") mail, bagged in a Kraft paper bag or tied in bundles 5. Plastics, plastic food containers, rinsed, and marked with Code 1 thru Code 7 6. Corrugated cardboard, flattened or tied - no larger than 3' by 3' 7. Paperboard (cereal boxes etc.) - remove plastic liners 8. Other materials as defined by the DPW. Yard Waste is defined as leaves, grass clippings, branches, brush, Christmas trees wreaths and similar holiday decorations, and other yard waste as defined by the DPW. 4.6.2- Collection Schedule Items that are eligible for curbside collection will be collected in accordance with the chart attached, and in accordance with a schedule to be published and posted electronically. 1. Items will be collected when set at the edge of the traveled way in approved containers by 6:30 A.M. on regular collection days. Rubbish collection personnel are prohibited from entering onto or trespassing on any private property during their collection. If rubbish is not placed on the edge of the traveled way by 6:30 A.M. on regular collection days, and the rubbish collector has already driven by the residence, the rubbish will not be picked up that week and the resident will be responsible for removing the rubbish from the edge of the roadway no later than the end of that day. 2. No collection will be made on days that the following legal holidays are celebrated: New Year's Day, Martin Luther King Day, President's Day, Patriots Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Collections will be one day late during the balance of the week in which the holiday falls. If a holiday falls on a weekday, the fifth day of collection will be Saturday. (As an example, if a holiday falls on Monday, Monday's collection will be made on Tuesday, Tuesday's on Wednesday, etc.) 4.6.3- Approved Containers Household rubbish must be placed in an approved container. Approved containers are: • "wet strength" 2-ply 50-pound Kraft paper sacks of 30 gallon capacity; • 1.5-mil thickness plastic bags of 30-gallon capacity; or • 30-gallon capacity non-metal barrels with handles. Residents using barrels are cautioned that subzero temperatures and icing will result in the barrel having to be banged on the steel hopper of the truck, which may damage the barrels. The Town will supply each household subject to these regulations 2 plastic bins for recyclable materials. Additional bins may be available upon request to the DPW. Other types of barrels or other unapproved containers will be treated as a bulk item and disposed of as such. The Town discourages the use of cardboard barrels or cardboard boxes since once they become wet they lose much of their strength. The Town of Reading and the contractor will not be responsible for any damage to the cardboard barrels. qJ3 If any rubbish or recycling container falls apart during collection, any rubbish left will not be picked up by the contractor, and the resident will be responsible for cleaning up all the rubbish. Unlimited approved rubbish containers will be picked up each week. Any container that because of size, shape, weight (over 80 pounds), or condition of the container cannot be handled by one person will not be collected and will be left curbside. It will be the owner's responsibility to remove the container from the edge of the roadway no later than the end of the day of the regular pickup when containers are left curbside for the above reasons. 4.6.4 - Appliances Appliances may be placed at curbside on the date designated by the DPW and in the same location as scheduled rubbish collection, in accordance the following regulations: Appliances will be picked up by the Town provided two (2) stickers, available from the Department of Public Works at a cost of $10.00/each (total cost of $20.00), are affixed to every such item to be collected. When the stickers are picked up at the DPW office, the resident will be informed of the scheduled date for pick-up. Items must be placed at curbside with the 2 stickers no later than 6:30 am on the designated date of pick-up. Items that do not have 2-$10.00 stickers attached will not be picked up, and it will be the owner's responsibility to remove the appliance from the edge of the roadway no later than the end of the day of the regular pickup. The resident will need to contact the DPW to arrange for an alternate date of pick-up. 4.6.5 - Bulk Waste Collection Bulk waste must be placed at curbside on the same day and in the same location as scheduled rubbish collection, in accordance the following regulations: Approved bulk waste will be picked up provided a sticker available from the Department of Public Works at a cost of $10.00 is affixed to every such item to be collected as scheduled. Items that do not have a sticker, and items that do not meet the definition of bulk waste, will not be picked up, and it will be the owner's responsibility to remove the bulk waste from the curb no later than the end of the day of the regular pickup. 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel rims, small pieces of body metal, etc. These items will be picked up in accordance with Section 4.6.4 of these regulations except that if in the opinion of the Department of Public Works the quantity of these parts at any one household is unusually great, they will not be collected. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items are bulk items, which may be picked up as indicated below. 3. Auto parts such as engine blocks or large pieces of body metal, will not be collected. 4. For appliances including refrigerators, stoves, air conditioners, washers, trash compactors, dryers and freezers, see section 4.6.6 of these regulations. 5. Construction and Demolition material such as asphalt, brick, concrete, metal, earth, stones, and tree trunks, will not be collected. Wood longer than three (3) feet in length and heavier than 60 pounds will not be collected. Wood under 3 feet in length must be bundled and tied in bundles less than 601b in order to be collected as part of regular weekly household rubbish collection. . Lj 6. Tires and batteries will not be collected, and may be taken to the twice yearly household hazardous waste collection. 4.6.6 - Electronics The Department of Public Works operates drop-off recycling at its facility on New Crossing Road at a cost of $10 per item for electronics as defined in these policies. The required $10 sticker must be purchased at the DPW Office at Town Hall, Hours of operation will be published and posted electronically. Alternatively electronics will be picked up curbside provided that 2 stickers available from the Department of Public Works at a cost of $10.00 each are affixed to every such item. When the stickers are picked up the DPW will inform the resident of the scheduled date for pick-up of the electronics. Items that do not have the stickers will not be picked up, and it will be the owner's responsibility to remove the electronics from the curb no later than the end of the day of the regular pickup. 4.6.7 - Hazardous Materials All hazardous materials as herein defined shall not be collected with the Town's rubbish collection. The Department of Public Works operates free drop-off recycling at its facility on New Crossing Road, during hours to be published and posted electronically for: • used motor oil • fluorescent bulbs • compact fluorescent light (CFL) bulbs. In cooperation with the Town of Wakefield, the Town also provides two days per year for household hazardous waste drop-off, at which all other household hazardous waste items as defined will be collected. The schedule of these Household Hazardous Waste Collection days will be published and posted electronically. 4.6.8.- Recvclin-a Every household for which rubbish collection is provided is required to place in designated bin(s) or containers all recyclable materials. Recycling is collected on an every-other-week schedule, on the same day of the week as the rubbish collection. The recycling bin must be placed at curbside along with other rubbish on the designated collection day and will be collected by the contractor. If material placed in the bin is not recyclable, it will be left in the bin. Replacement bins are available from the Department of Public Works. 4.6.9 - Yard Waste Leaves and other yard waste (i.e. grass clippings, branches, brush) will not be picked up curbside, except that the Town may provide seasonal curbside pick-up of yard wastes subject to availability of funds. The Town will operate a compost center available to Town residents only, from April 1 through December 1 at times and on a schedule to be published and posted electronically. Leaves and other yard waste may be taken to the compost center in any container; the container must be removed unless it is a biodegradable Kraft paper bag. Tree trimmings may be a maximum of 8 feet in length and 8 inches in diameter. qj,.s-- . The Town may establish a system of charging for the use of the Compost Center. The Compost Center is available only for use by residents, and commercial vehicles (other than those under contract to or owned by the Town) and commercial landscapers are not eligible to utilized the Compost Center. The Town makes available to residents at a subsidized rate, home composting bins constructed of recycled materials. Residents may contact the DPW by phone or through the web site for information about availability and cost. 4.6.10 -Enforcement These rules and regulations are enforceable by the Department of Public Works. Enforcement may consist of refusal to collect rubbish, bulk waste, or other materials that are not disposed of in accordance with these rules and regulations. These rules and regulations are also enforceable in accordance with Section 5 of the General Bylaws providing for a fine of up to $300 for each offense. Adopted. 615190, Revised 12-13-94, Revised 51199, Revised 1-4-05, revised 1-22-08; Revised / ddb Town of Reading - Guidelines for Recycling and Rubbish Disposal Item (see regulations for „tl t~ N I ceS C C `i "0 b X ~D ;d ;ti o rA detailed definitions) .Q °v .c Q U a . v ~ p6., U aV VUU °~'A ° o, U Y, U Newspaper/Inserts X Magazines/catalogs I X Phone Books/junk mail I X Office Paper X Paperboard I X Cardboard I X Brown Paper Bags X Glass bottles, jars ( X Aluminum, steel, tin cans X and lids Plastics # 1-7 I X Plate glass, Pyrex, dishes, X ceramics Other metal and X aluminum foil Appliances - 2 stickers Refrigerators, stoves, washers, dryers, dishwashers Electronics - TV's 2 stickers 1 Computer CPU, or sticker microwaves Leaves, grass, brush 8' in X length Christmas trees I X or ( I X Latex Paint - dry paint X out first Motor Oil I ( X Fluorescent light bulbs; X CFL's Cans/bottles containing X paint or Haz waste Household hazardous X waste Tires, Propane tanks I ( X Bulk Waste - chair, table 1 sticker couch, etc. Construction debris • ' • ` "Stickers" are available at a cost of $10 each from the DPW office at Town Hall, 16 Lowell Street Annual Community Access (C.A.) sticker is required for use of the Compost Center, and is available 24/7 at the Reading Police Station, 15 Union Street Ud7 4d) Hearing - Solid Waste Recycling, Collection and Disposal Rules and Regulations - A hearing has been advertised for 8:30 p.m. for the Board to consider and adopt the revised regulations as we had discussed. I have revised the chart as requested by the Board. 4e) The Board of Selectmen has requested a review of water, sewer and storm water rate projections and use of reserves prior to having this before the Board as a hearing. This is a discussion item, and the hearing would take place in May or early June. 4f) Review DPW Policies Re: Trenches - New State' regulations require the Town to approve and inspect trench construction within the community. It is my intent to designate the Town Engineer as the local official to do this work. The Town Engineer would like to have some discussion with the Board of Selectmen so that it is clear as to what these requirements would be. 4g) Please see the attached correspondence with regard to "Keeno To Go." By my calculations, the Board has until April 9 to determine whether or not it wants to object. Please remember that the Board of Selectmen has historically not agreed to Keeno establishments in Reading. The proposed new game however seems to be more like the lottery than a game where active participation by participants on the site would be conducted. 4h) FY2009 Budget - Bob LeLacheur will bring you. up to date on the status of the FY2009 Budget. The Finance Committee is expected to vote the budget on the 26th or 27th of March. One request from the Finance Committee to the Board of Selectmen is to include in the FY2009 budget priorities funding for a consultant to conduct bidding of the workers comp and property and casualty insurance programs during FY2009 for the FY2010 year. I am trying to get prices currently, but my estimate is that the cost will be $20,000 - $25,000. 4i) Please see the attached memo regarding items delegated to the Town Manager by the Board of Selectmen. This is included on the agenda at the request of Selectmen Goldy. Between now and the Selectmen's Meeting I will do further research to see if there are other items that the Board has by policy, delegated to the Town Manager. 7a) The Reading Patrolman's Association is voting on Monday night on a tentative contract. If they approve it, then I will want to review that proposed contract in Executive Session with the Board of Selectmen, and consider its approval. A copy is included in the Executive Session part of this material. PIHlps ei `j o& -da&)w 7e--,r4 A e4" -7ae4&V= and RWd"M Cjearnd March 18,2008 Dear Government Official: s &~Stwd 02184-1738 XWA v~ P, ewlf g'wm6w vaw6n ~'()Y Due to a computer program malfunction, the recent letter we sent you on KENO to go had an error. We apologize for any inconvenience. Enclosed, please find a corrected copy of the letter. •o Sincerely, Dan Rosenfeld Director of Communications y~ r r 541a eoCyLG12GQ.dGQ[2 7aeaaunac curd ~'eeelaac CfeamaE gzwaaw Vewerm ~~.~r~iiee, ~zL'a~a~!a,t~ 02184-1?38 Mr. James Bonazoli Chair Board of Selectmen 16 Lowell Street Reading, MA 01867 Dear Mr.Bonazoli: March 18, 2008 The Massachusetts State Lottery's commitment to our 351 cities and towns is the bedrock principle that guides our daily activities. Every community from the Berkshires to Cape Cod is counting on us to raise revenue for police officers, firefighters, teachers and other essential municipal services. During these times of tight budgets and soaring costs, we are redoubling our efforts to help you serve your constituents. The Massachusetts State Lottery is in the midst of its best year ever, with sales projecting to increase by more than 6 percent, along with profits of more than $900 million. The Massachusetts Municipal Association notes that Lottery profits are the sole source of unencumbered revenue for Reading and the other 350 cities and towns. Reading received $2,499,940 in Lottery aid this year alone. We are always searching for new initiatives to maintain and increase aid to Massachusetts communities. Our latest venture, . KENO to go, will raise millions more for communities with no added state or local expenditure. We propose selling KENO tickets at all existing agents rather than the limited number who currently offer the game. These new. transactions would be identical to customers buying tickets for our other on-line games, such as Megabucks and Mass Cash. q q~ CONFIDENTIAL As part of this program, we would not be adding any KENO screens to any establishment in any community in the Commonwealth. There would be no apparent difference in Lottery transactions to the average customer. Players would be able to take tickets home and check their numbers on their computer. This policy provides all Lottery customers the opportunity to play KENO. We are contacting every community to inform officials of this change, and we are offering to discuss KENO to go in greater detail with you or any member of municipal government. Furthermore, any community reserves the right to opt out of the KENO to go program. We hope that you will choose to work with us as we attempt to raise more revenue for your town. We are confident KENO to go will be a reliable source of additional revenue for our communities in 2008 and for years to come. Please feel free to contact me at 781-849-5555 or at kenoletters(a~masslotterv.com to discuss this or any other issue pertaining to the Massachusetts State Lottery. Thank you for your attention to this matter. Sincerely, qq3 . 54T do" eowmad4w 60 (Aeaodeao Saeet Otaew aee, Xdaaadaaeta OM4-1735' ?et: (781) 849-5555 (781) 549-5546 7?1y: (7811 849-5678 TIMOTHY P. CAHILL 77wa&." a'd ,Z'eeeeven Licensing Authority March 14, 2008 Dear Sir/Madam: MARK J. CAMNAGH owcarW D&4ar n h-i accordance with Massachusetts General Laws, chapter 10, section 27A, (as amended on 5/20/96), you are hereby notified that current Lottery agents in your city/town are now eligible for a new type of Keno license, specifically to sell "Keno-to- Go." The details of this new Massachusetts State Lottery Commission (MSLC) product are described in the enclosed letter from MSLC Executive Director Mark J. Cavanagh. A list of eligible agents is also enclosed with this letter. If the city/town objects to the issuance of a "Keno-to-Go" license, it must claim its right to a hearing before the MSLC within twenty-one (21) days of receipt of this letter. In accordance with section 27A (b), the objection of the city or town must be "as a result of an official action" taken by said city or town regarding the Keno-to-Go applicant. In order to be fair and apply the same criteria to all cities, towns, and applicants, the MSLC defines an "official action" to be one in which the applicant appeared, or was given the opportunity to appear, before the licensing authority to discuss the issue at the local level in a open hearing or meeting prior to the hearing at the MSLC. Please address your written objection to me, or if you have any questions, please feel free to contact me at the above address. I can also be reached at (781) 849-5515. CRM/ps Enc. JIMMM60 Supporting the 351 Cities and Towns of Massachusetts Visit our Web Site: wwwmasslottery.corn P L" ~ q Official City Name Address ( City zip READING AMER LEGION POST-62 37 ASH ST PO BOX-148 I READING 101867 ATLANTIC FOOD MART 30 HAVEN ST READING 01867 BROOKS PHARMACY #347 1 25 HAVEN STREET READING 01867 BROOKS PHARMACY #563 15 BOLTON STREET READING 01867 BUSA'S READING LIQUORS 345 MAIN ST I READING 01867 CUMBERLAND F46 #3377 1 295 SALEM ST ( READING 101867 GULF EXPRESS 1 85 MAIN ST READING 01867 J K'S MARKET (212 MAIN ST READING 01867 LITTLE CHUCK'S DELI 1 245 WASHINGTON ST I READING 101867 MAIN STREET MOBIL 178 MAIN ST I READING (01867 NORTH SIDE LIQUORS 150 MAIN ST READING (01867 .P & S CONVENIENT 1 287 LOWELL ST READING 01867 READING QUICK STOP 519 MAIN ST READING 01867 READING SERVICE (1330 MAIN ST READING 01867 READING SHELL 87 WALKERS BROOK DR READING 01867 READING STATION COFFEE DEPOT 32 LINCOLN ST READING 01867 SHELL FOOD MART 11 110 MAIN ST I READING 101867 SQUARE LIQUORS 13 HIGH ST READING 01867 STOP & SHOP #488 1 25 WALKER BROOK DR READING 01867 WEST ST MOBIL 4 WEST ST READING 101867 qqs 4d) Hearing - Solid Waste Recycling, Collection and Disposal Rules and Regulations - A hearing has been advertised for 8:30 p.m. for the Board to consider and adopt the revised regulations as we had discussed. I have revised the chart as requested by the Board. 4e) The Board of Selectmen has requested a review of water, sewer and stone water rate projections and use of reserves prior to having this before the Board as a hearing. This is a discussion item, and the hearing would take place in May or early June. 4f) Review DPW Policies Re: Trenches - New State regulations require the Town to approve and inspect trench construction within the community. It is my intent to designate the Town Engineer as the local official to do this work. The Town Engineer would like to have some discussion with the Board of Selectmen so that it is clear as to what these requirements would be. 4g) Please see the attached correspondence with regard to "Keeno To Go." By my calculations, the Board has until April 9 to determine whether or not it wants to object. Please remember that the Board of Selectmen has historically not agreed to Keeno establishments in Reading. The proposed new game however seems to be more like the lottery than a game where active participation by participants on the site would be conducted. r-~4h) FY2009 Budget - Bob LeLacheur will bring you up to date on the status of the FY2009 Budget. The Finance Committee is expected to vote the budget on the 26th or 27th of March. One request from the Finance Committee to the Board of Selectmen is to include in the FY2009 budget priorities funding for a consultant to conduct bidding of the workers comp and property and casualty insurance programs during FY2009 for the FY2010 year. I am trying to get prices currently, but my estimate is that the cost will be $20,000 - $25,000. 4i) Please see the attached memo regarding items delegated to the Town Manager by the Board of Selectmen. This is included on the agenda at the request of Selectmen Goldy. Between now and the Selectmen's Meeting I will do further research to see if there are other items that the Board has by policy, delegated to the Town Manager. 7a) The Reading Patrolman's Association is voting on Monday night on a tentative contract. If they approve it, then I will want to review that proposed contract in Executive Session with the Board of Selectmen, and consider its approval. A copy is included in the Executive Session part of this material. PIH/ps YA -t- *I DRAFT MEMO To: Board of Selectmen From: Peter 1. Hechenbleikner Date: Friday, March 21, 2008 Re: Delegation of certain matters to the Town Manager Selectman Steve Goldy has asked for a review of those areas where authority to act on behalf of the Board of Selectmen has been delegated to the Town Manager. The following are excerpts from portions of the Selectmen's policies where delegation has occurred. This is, of course, in addition to the authority of the Town Manager as otherwise established by Charter, Law, or Bylaw, and in addition to any specific delegation of responsibility to the town Manager - for example to sign labor contracts or to execute deeds etc.. 1. 1. 6 - Declassifirina Confidential Executive Session Minutes In accordance with the provisions of the Open Meeting Law, Chapter 39, Section 23, the Town Manager, acting as clerk to the Board of Selectmen, will review approved confidential minutes of the Board of Selectmen's Executive Sessions on a regular basis. It is the intent of the Board of Selectmen to withhold minutes only for as long as the publication of the record would defeat the original purpose of a lawfully convened Executive Session. At feast once a month, the Town Manager will review all approved minutes still in confidential status, and will release for publication ' those segments that need not be confidential anvlonaer. This action will be part of a report on the "Routine Matters" of the Board of Selectmen's meeting agenda. Section 1.3 - Solicitation/Acceptance of Donations In order to achieve department missions and provide essential services, the Board of Selectmen recognizes the need for staff to develop fiscal and other resources to supplement municipal funding. The policy of the Board of Selectmen regarding fundraising activities by staff is the following: 1. Such activities will not decrease staff effectiveness nor will they constitute an inordinate amount of work time. 2. In accordance with the Conflict of Interest Law (Massachusetts General Laws, Chaster 268A), Town employees will not realize' personal financial benefit from fundraising activities. • Page 1 y` 3. Persons involved in fundraising are expected to use good judgment at all times, and to be sensitive to issues such as the business climate and the ability to give. 4. In accordance with the Town's established policy on Acceptance of Gifts, it is understood that there is no offer on the part of the Town or its Departments or Agencies to reciprocate in any manner with regard to provision of services, enforcement of laws or regulations or any other considerations by the Town. 5. To ensure consistency in communication. about fundraisinq efforts. Boards. Committees.. Commissions and Department Heads shall inform the Town Manager of new fundraising efforts or campaigns prior to such activities. 6. Notice of regular or ongoinq fundraising activities should be given to : the Town Manager through the reqular channels of communication. 7. The Town Manager will establish quidelines which specirically describe different types of fundraising and appropriate actions. Section 1.4 - Authorization for the Town Manager to Sign Grant Applications and Acceptances The Town of Reading from time to time makes application for grants from various State, Federal and private sources. Since the Town Manager is authorized to execute contracts for the Town. the Board of Selectmen authorizes the Town Manager to sign arant applications and acceptances for such grants. It shall be the responsibility of every Department to report to the Town Manager that all operating requirements and resources are in place to properly implement the grant, including personnel policies, labor contract provisions, availability of resources, equipment, and all other things that will be needed. This review shall include an analysis of the impact on the Town of all expenses related to receipt of the grant, including the impact on employee benefits both during employment and upon retirement (health insurance, pension, unemployment, etc.) This action should take place prior to application for the grant if possible, but in all cases shall take place prior to the acceptance of any grant, unless the Board of Selectmen waives this requirement, • Page 2 { L4 Section 1.5 - Use of Public Funds for Gifts 1.5.1- Retirement/Resi_anations Public funds shall not be expended by any employee, official, Board, Committee or Commission of the Town, except the Board of Selectmen, for the purchase of food, gifts, flowers or other gifts for personnel of any Town Department who are retiring or resigning from employment. Use of public. areas for the purpose of Department testimonials may be approved by the Town Manager. The Selectmen representing the Town may, as they deem fit, expend public funds for the purpose of presenting personnel or members of Boards, Committees or Commissions, testimony of service in the form of printed, framed documentaries or other forms of appreciation, as the Selectmen shall decide from time to time. Section 1.7 - Use of the Town Seal The Town Seal was adopted by the Town in 1890, and constitutes a symbol to the general public of the Town of Reading. In order to control and regulate the use of the Town Seal so that it is used only to represent official uses by the Town, this policy is adopted as follows: 1. The Seal of the Town shall be used on all letterhead. forms. legal notices and other official papers of the Town of Readin_a. in a form and format to be approved by the Town Manager. 2. The Town Seal is to be placed on municipally-owned or operated vehicles as may be 'determined by the Town Mana_ 2rr. Any other use of the Seal of the Town of Reading will require prior approval by the Board of Selectmen. 1.1: 9 - Board of Selectmen Communication It is important to the public and to the Board of Selectmen itself to make it clear when an individual member is speaking for the Board as a whole, or when he/she is speaking for him/herself as an individual. In order to ensure this clarity of communication, the following shall be the policy of the Board of Selectmen: 1. Members of the Board of Selectmen shall be given stationery in printed or electronic format for their use. This stationery shall name only that member of the Board on the masthead. Board members may use this stationery for correspondence relative to Town business or matters. Correspondence of this type shall be copied to all of the other members of the Board of Selectmen and to the Town Manager. Any • Page 3 q,3 such correspondence shall state that the views expressed are those of that member of the Board of Selectmen only.. 2. 'The Board of Selectmen stationery, naming all 5 members of the Board on the masthead, will be used only for correspondence from the full Board of Selectmen. This will be used to communicate positions of the full Board of Selectmen based on consensus of the full Board or based upon actually voted positions of the Board. 3. The Board of Selectmen may take votes on recommendations on Warrant Articles appearing before Town Meeting, and the Chairman of the Board of Selectmen or his/her designee will be responsible for communicating those recommendations to Town Meeting based on votes of the Board. 4. If a Board member rises to speak at Town Meeting, he/she shall identify whether he/she is speaking for the full Board or as an individual. In today's society, much of the correspondence to the Board of Selectmen is electronic, and often is copied to all members of the Board. The Board of Selectmen acknowledges that correspondence in electronic form that is made and/or received by it and its individual members are "public records". Additionally, the Board of Selectmen acknowledges that the manner in which it deals with electronic correspondence may raise concerns relative to the Open Meeting law. The Board also feels it is important to ensure that a proper response is given to an email request.. Electronic correspondence will be handled in the following manner: • Correspondence about a particular service that needs attention from town staff. The Town Manager will respond to this electronic correspondence. with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen Benda. • Correspondence addressed to the Board of Selectmen expressing an opinion or comment on a matter before the Board of Selectmen. The Town. Manager will respond to acknowledge this electronic correspondence, with an electronic copy to all members of the Board of Selectmen, and this correspondence will be listed on the next Board of Selectmen agenda. • Correspondence addressed to the Board of Selectmen asking the Board for action on a particular matter. The Secretary to,the Board of Selectmen (or designee) will draft a form letter, acknowledging the receipt of the correspondence, outlining that the Open Meeting Law prohibits the Board of Selectmen as a whole from commenting on the matter outside of a public meeting, and that the Board will consider at a future meeting whether to schedule agenda time on that matter. • Page 4 1 • Acknowledging that it is possible that private one on one electronic communications may reach a quorum of members without the knowledge of all participants, members of the Board of Selectmen shall only comment in electronic form on any correspondence received by referrina the matter to the Town Manaaer. • Members of the Board of Selectmen may communicate electronically on housekeeping matters such as the scheduling, cancellation and time of meetings and requests to put matters on its agenda. • Documents may be distributed via email from the Board of Selectmen to all members of the town's boards, commissions and committees to permit advance review of materials to be discussed at upcoming meetings. • Hard copies of all electronic communications will be created and immediately placed in a central file where it can be provided as a public record upon request. 3.1.6 - Delegation to the Town Manager the authority to issue certain licenses. The Board of Selectmen mav. annually delegate to the Town Manager the authority to issue and renew any or all licenses covered by this policv. except for the issuance and annual renewal of liquor licenses. When the Board of Selectmen chooses to delegate this authority, the Board of Selectmen will be notified of the granting and/or renewal of such licenses at their next regular meeting following the issuance or renewal. Prior to approving a renewal, the Town Manager will make certain that all conditions of the license have been met, and that all other appropriate measures are complied with to ensure that the licensee is in compliance with all bylaws, rules, regulations and practices of the Town of Reading. If an issue has been raised by the Board of Selectmen regarding the issuance or renewal of a license, the Town Manager shall not issue or renew the license but it shall be referred back to the Board of Selectmen for their review and action. 3.5.3.9. Suspension or Revocation (Taxi Licenses) The Board of Selectmen may suspend or revoke a permit granted under the provisions of this article for good cause. Before suspension or revocation of a permit, the permit holder shall be entitled to a hearing thereon before the Board of Selectmen. Notice of the hearing shall be in writing and forwarded to the permit holder at least seven (7) calendar day prior to the date of the hearing. Such notification shall state the grounds of complaint and the date, time and place of the hearing. The Town Manager mav temporarily suspend a permit until a hearin_a can be held in accordance with the procedures set out above. if there • Page S ~l is sufficient evidence to indicate that the public safety would be endangered by the continued operation by the permit holder. In no event shall a temporary suspension be for a period greater than ten (10) calendar days. Section 4.4- Street Lielztinv The Board of Selectmen, actim designee, shall determine the placement, public parking lot lighting. through the Town Manager or his frequency and size of all public street and The Town Manaaer or his designee shall review the street liahtinq scheme with the Reading Municipal Light Department and the Police Department. and advise the. Selectmen annually on "the quantity and illumination level required. The RMLD will advise the Selectmen on the estimated lighting budget required to provide such lighting. Section 4.9 - Water Conservation Program Stage 1 Stage 1 provides for mandatory water conservation, subject to penalties in accordance with law for violation of these restrictions. Water may be used for outdoor purposes only from 4:00 A.M. to 9:00 A.M., and 5:00 P.M. to 8:00 P.M., Monday through Sunday, and only in accordance with the following schedule: • Even numbered addresses: Outdoor use is permitted on even-numbered days of the month only during the hours specified above. • Odd-numbered addresses: Outdoor use is permitted on odd-numbered days of the month only during the hours specified above. There is no restriction on hand held devices. In addition. the following regulation on filling swimmina pools is mandatory. Swimming. pools shall be filled in accordance with the above schedule only, unless a waiver is granted by the Town Manaaer. Stage 2 Stage 2 is provided for the eventuality that only enough water is available for essential public health and safety purposes. In this event, no outdoor water use of any type is permitted. Water use is restricted to domestic home use only for purposes including normal bathing, laundry, and sanitary uses. • Page 6 Violation of these regulations is punishable by a $300.00 fine. Section 4.15 - Use. Operation and Maintenance of the Common The Board of Selectmen recognizes that the Town Common in Reading is a focal point for the community, and a symbol of the very essence of the Town. It is the Board of Selectmen's intent to preserve and enhance the Common at every opportunity. Recognizing that by Charter the Town Manager has authority over the use, operation and maintenance of the Common, the Board directs the-,Town Manager to evaluate anv chan_pes to the Common in light of the "Guidelines for Evaluatin_a Chances to the Common" submitted by the Reading Historical Commission in May, 1990 and revised January, 1991, as these guidelines included in the Appendix may by changed from time to time; and that any major changes to the Common should be evaluated in terms of this document. Further. the Board of Selectmen asks that the Town Manager and/or appropriate staff meet periodically with the Historical Commission with regard to issues related to the Common. Section 4.18 - Appeals Where authority to hold hearings and consider appeals on issues addressed within this Article is delegated, the decision of the Director of Public Works may be appealed by the utility company or an abutter within seven (7) days of the date of the decision. Such appeal shall be made to the Town Manager. Appeal of the decision of the Town Manager on such an issue may be taken to the Board of Selectmen within 14 days of the Manager's decision. The decision of the Director of Public Works, and of the Town Manager when an appeal at Town Manager level is involved, will be transmitted to,the Board of Selectmen at least monthly. 9 Page 7 Board of Selectmen Meeting March 11, 2008 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:05 p.m, in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman James Bonazoli, Vice Chairman Stephen Goldy, Secretary Ben Tafoya, Selectman Richard Schubert, Town Manager Peter Hecheiibleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Police Chief Jim Cormier, Animal Control Officer Ron Bums, Assistant Town Cleric Julia Roger, Town Engineer George Zambouras, Paula Schena and the following list of interested parties: Bill Brown, Ralph Colorusso, Frank Golden, Robert Nordstrand, William Crowley, Edward Smethurst, Russ Graham, Ken Rossetti, Dan Cotter, Brad Tackvony, David Green, Al Garbarino, Cheryl Fay, Joe Domino, Priscilla Walcott, Lt. Michael Cloonan, Barry Gerstein. Reports and Comments Selectmen's Liaison Retorts and Comments - Selectman Richard Schubert noted that he had Office Hours this evening, and a couple of residents had concerns that a Reverse 911 call was not sent out regarding a possible child abduction. Public Comment - Al Garbarino of 32 Old Farm Road noted that there was a potential abduction of a child on Friday, and he wanted to know what the policy was for Reverse 911. A resident noted that the school sent home notices with some children but some did not receive them. The Police notified other towns but should have notified Reading residents by Reverse 911. Cheryl Fay of 68 Old Farm Road suggested putting a level on the alert, and asked for an update on the Safe Routes to school. Police Chief Jim Cormier noted that the incident is resolved and it was a complete misunderstanding. He also noted that the majority of these calls turn out this way, and there is an investigatory period before sending out a message. The schools were notified and they sent out a message on Monday at 6:00 a.m. He noted that there was a delay in reporting, and the child was not readily available to be spoken to. The Safe Routes is being worked on with the schools, and they have gathered GIS snaps, plow routes, sidewalks routes and will evaluate them. Joe Domino, who lives on B Street that is about 1-1'/2 miles from the Reading Gun Club, is requesting that the Town come to an agreement with the Gun Club that they not start early on Sundays. He researched other gun clubs and every club has this courtesy in place except for Reading. The Town Manager noted that the issue is that we can't do anything about it because they are grandfathered in. He has had discussion in the past, and they were not willing to change. Vice Chairman Stephen Goldy gladly volunteered to meet with the Gun Club and the Town Manager. 5p Board of Selectmen Meeting - March 11. 2008 - Paue 2 Board of Assessors Members Frank Golden, Bob Nordstrand and Ralph Colorusso were present to respond to correspondence from Karen Herrick regarding property that sold for more than assessed value. Frank Golden noted that the FY 2008 assessments are based on 2006 market rents. He also noted that this property is residential and the Town didn't lose any money. Ralph Colorusso noted that the Assessors are required by law to use historic values and they have done nothing improper. Bob Nordstrand noted that the Town had previously assessed a piece of property as condos when they were historically apartments and we lost in court. Town Manaeer's Report The Town Manager gave the following report: • The Town Manager noted that the tennis courts will be green and blue, not red. • The Town Manager wanted to clarify the Board's intention on the number of Constables that are appointed. He noted that the Board had decided to limit the number of Constables at three through attrition. We have four Constables and two are up for reappointment. Selectman Ben Tafoya noted that through attrition means that when one resigns, then the position won't be filled. The Town Manager indicated that he will post two vacancies. Personnel and Appointments RCTV Board of Directors - The Board interviewed Ted Smethurst for one position on the RCTV Board of Directors. Tafova moved and Goldv seconded to place the followinLy name into nomination for one position on the RCTV Board of Directors with a term expiring June 30. 2008: Edward Smethurst. Mr. Smethurst received four votes and was apnointed. Land Bank Committee - The Town Manager noted that Mr. Perkins had previously been interviewed by the Board so his presence was not requested for this evening. Tafova moved and GoIdv seconded to place the followine name into nomination for one position on the Land Bank Committee with a term expirine June 30.2010: Jeffrev Perkins. Mr. Perkins received four votes and was appointed. West Street Historic District Commission - Tafova moved and Goldv seconded to place the followine name into nomination for one position on the West Street Historic District Commission with a term expirine June 30. 2009: Jeffrev Perkins. Mr. Perkins received four votes and was appointed. 5~'v Board of Selectmen Meeting - March 11, 2008 - Page 3 Discussion/Action Items Presentation to Veterans - Chairman James Bonazoli noted that Sgt. Mayne and Sgt. Nelson were not present on Veteran's Day, and he presented them with a picture of Reading and a mirror. The Town Manager noted that there is a new flag showing support for our troops in Town Hall that was donated by the Mafione family. Priscilla Walcott re: Kennel Licensing - Resident Priscilla Walcott was present and expressed her concern that a person with four or more companion dogs needs a non-commercial kennel license and is subject to inspections. She asked the Board how they decided on four dogs. Selectman Ben Tafoya noted that the Board did research around the country, and that is the standard that is used to protect neighborhoods and the well being of animals. He also noted that some communities use three dogs as the limit. Animal Control Officer Ron Burns noted that he inspected her house and it was fine but not everyone is like her. Some people don't clean up after their dogs. Ms. Walcott asked how the Board arrived at a fee of $150.00, and Chairman James Bonazoli noted that the Board looked at what other towns were charging. The Town Manager noted that the Health Department charges $100.00 for the inspection and the cost to license is added to that. Ms. Walcott asked the Board if they are amenable to changing the dog limit to five or six, and Selectman Richard Schubert noted that this Bylaw is to protect animals and neighbors. Bill Brown informed Ms. Walcott. that she has the right to get 10 signatures to put this on the Warrant for Town Meeting. Highlights - Dog . Licensing and Animal Control - Police Chief Jim Cormier, Lt. Michael Cloonan, Animal Control Officer Ron Burns and Assistant Town Clerk Julia Roger were present. Ron Bums noted that he has been the Animal Control Officer for 4%2 years. He is a Commonwealth of Mass. Certified Animal Inspector, and he gave a very informative overview of his duties and statistics regarding animal bites. Julia Roger gave an overview of the dog license regulations, deadlines and fees. Hearing - Public Input on "All Alcoholic" Liauor Licenses for Smaller Restaurants The Secretary read the hearing notice. The Town Manager noted that data was collected, and he spoke with the Reading Coalition Against Substance Abuse, the Reading/North Reading Chamber of Commerce and the Economic Development Committee. He also noted that 12 of the 17 communities surveyed don't have any size restrictions on liquor licenses. Russ Graham, Chairman of the Economic Development Committee, noted that the Economic Development Committee voted 4-0 to recommend supporting Article 13. They want Reading to become a destination point. He also noted that it is difficult to find space for a large restaurant in Reading and we need a vibrant Downtown. 5~/_3 Board of Selectmen Meetina - March 11, 2008 - Paae 4 Police Chief Jim Cormier noted that the Police have two areas of concern: (1) The availability of alcohol but if properly trained, then it is okay, and (2) This will increase the demands on Police services but he expects it to be minimal. The Town Manager noted that this will not increase the number of licenses. They will be included in the quota that is already set by the State. William Crowley, Vice President of the Chamber of Commerce, noted that the Chamber would love to see Downtown Reading as a destination point everyone is in favor of it. Ken Rosetti, also representing the Chamber of Commerce, echoed Mr. Crowley's comments and complimented the Downtown improvements measures. Barry Gerstein, Attorney for the Longhorn Steak House, noted that he lives in New Hampshire, and there are no bars in New Hampshire because liquor establishments have to have 50% of their sales in food or they lose their liquor license. He also noted that the Selectmen can limit hours if there is a problem. Selectman Ben Tafoya noted that the issue is what size establishments to issue liquor licenses to. Many small restaurants have closed in Downtown, and many communities have no restrictions on size. Vice Chairman Stephen Goldy asked if the Town could look into taking clubs out of the quota as indicated in the ABCC's regulations. He noted that more liquor licenses will take extra staff time, and that we should keep that in mind when reviewing the budget. Chairman James Bonazoli noted that he is in favor of moving forward with no conditions except the usual abiding by the Rules and Regulations. The Town Manager noted that he will talk to Town Counsel and our State Representative for the correct wording of a motion and bring it back to the Board. A motion by Tafova seconded by Goldv to close the hearine on "All Alcoholic Liquor Licenses" for restaurants with less than 100 seats was approved by a vote of 4-0-0. Traffic Issues - Multi-Wav Stops, Stops on Through Streets - The Town Manager noted that he drafted a proposed policy to consider requests for multi-way stops. He also noted that if the proposed regulation meets the standards and warrants as outlined in the MUTCD, then the Selectmen decide. If the proposed regulation does not meet the standards and warrants, then an engineering study will be done that will cover a list of items; i.e., the number and severity of reported accidents, traffic counts, adverse road geometry, etc. Vice Chairman Stephen Goldy had concerns about listing the items, and suggested eliminating the list because it is too restrictive. Town Engineer George Zambouras noted that the list gives guidelines. Board of Selectmen Meeting - March 11. 2008 - Page 5 Selectman Ben Tafoya indicated that it is good to have the guidelines in the policy because there has to be some rationale. Selectman Richard Schubert noted that it is helpful to have the framework, and the policy states "may" rather than "shall" so it gives flexibility. The Town Manager noted that there needs to be structure to the process. An engineering study will give the Board information and keep the Board informed and consistent. The Town Manager noted that he will schedule a hearing to adopt the policy. Imbrovements of Ash Street - Green to Washington Street - The Town Manager noted that this section of Ash Street is not covered under the Downtown project. George Zambouras reviewed two proposals: Proposal (1) Redo the asphalt sidewalk with cement and granite curb, add some trees and create three parking spaces with a cost of $93,000. Proposal (2) creates six parking spaces with a cost of $98,000. The Town Manager noted that the funding will come from Chapter 90 and use local authorization. The consensus of the Board was to move ahead with Option #2. Hearing - Stop Regulations - Summer Avenue at Willow Street - The Secretary read. the hearing notice. The, Town Manager noted that the stop signs are there but there is no record of the Selectmen approving it. Dan Cotter of 6 Summer Avenue noted that the stop sign is in front of his house. The sign is set back 50 feet from the corner. Dave Green of 136 Willow Street noted that the cars speed off West Street onto Willow Street. He indicated that he heard there were plans to reconstruct that intersection, and the Town Manager indicated that there were plans. George Zambouras noted that the traffic signal will not regulate the amount of traffic - it will only slow them down. A motion by Tafova seconded by Goldv to close the hearing on stop regulations on Summer Avenue at Willow Street was approved by a vote of 4-0-0. A motion by Tafova seconded by Goldv to amend the Traffic Rules and Regulations adopted by the Board of Selectmen on March 28. 1995 for the Town of Reading by adding to Article 6. Section 6.12 the following: as . 5 Board of Selectmen Meeting - March 11. 2008 - Page 6 Street Location Summer Avenue At intersection of Willow Street - Northwest bound and Southeast bound was approved by a vote of 4-0-0. Traffic Issues - Red Lijaht/Speed Cameras - The Town Manager noted that the Board reviewed this issue a couple of years ago. Chief Jim Cormier noted that the Board cannot hove forward with this yet because there are legislative issues with it. Approval of Minutes A motion by Tafova seconded by Goldv to approve the Minutes of Januarv 23. 2008 was approved by a vote of 4-0-0. A motion by Tafova seconded by Goldv to approve the Minutes of Februarv 26, 2008 was approved by a vote of 4-0-0. A motion by Tafova seconded by Schubert to adjourn the meetins of March 11. 2008 at 10:20 p.m. was approved by a vote of 4-0-0. Respectfully submitted, Secretary a~° S Ll'~_ 0 Ds Fax: (781) 942-5441 Website: www.ci.reading.ma.us March 11, 2008 Patricia A. Leavenworth, P.E., District Highway Director 519 Appleton St. Arlington, MA 02476 Re: Traffic Management Plan Project 602617, Reading - Route 28 (Main Street) Dear Mrs. Leavenworth, PUBLIC WORKS (781) 942-9077 The Town of Reading has reviewed and approves the Traffic Management Plan submitted by J. Marchese & Sons Inc. for the Main Street Project. The approved plan depicts the implementation of five (5) major roadway excavation construction pleases that will isolate each work area with Jersey Barriers while maintaining two way traffic on Main Street. During the review of the plan the Town has had several managerial staff meetings, two (2) public meetings; one with local businesses and one with local residents, and a meeting with the Chamber of Commerce Board of Directors. While no construction of this magnitude in a downtown area is trouble-free we feel the plans approach will enable the worst portion of the construction project to proceed in a manor that will minimize the extent and duration of disruption to businesses and residents. Sincerely, George J. Zambouras, P.E. Town Engineer Cc: Peter I. Hechenbleikner, Town Manger Darshan N. Jhaveri, P.E., BETA Group Robert Bosy, MHD Scott Karpinski, J. Marchese & Sons ~a Town of Reading 16 Lowell Street Reading, MA 01867-2683 CADocuments and Settings\pschena\Lccal Settings\Temporary Internet Pl1es\OLK5\Traffic Management Acceptance 031108.doc Schena, Paula From: Hechenbleikner, Peter Sent: Friday, March 07, 2008 4:20 PM To: Reading - Selectmen cc: Schena, Paula Subject: FW: Keyspan Downtown Gas Main Replacement L Board of Selectmen From: Zambouras, George Sent: Friday, March 07, 2008 4:15 PM To: Reading - All Employees Subject: Keyspan Downtown Gas Main Replacement Page 1 of 1 The gas company has just informed us that the crew working on Harnden Street has finished and will start work on Lowell Street (from Woburn Street to the rear driveway of Town Hall) on Monday, March 10th The crew on Ash Street will finish Tuesday and start work at the intersection of Main Street and Haven Street on Wednesday, March 12th George I Zambouras, P.E. Town Engineer 781-942-6683 781-942-5441(fax) 3/7/2008 Page 1 of 1 4,/c dos Schena, Paula From: Reading - Selectmen Sent: Wednesday, March 12, 2008 12:34 PM To: 'Janet Lusk; Reading - Selectmen Cc: Schena, Paula; Cormier, Jim Subject: RE: reverse 911 Dear Janet: Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's open meeting law which prohibits policy discussions by the Board outside of an open public meeting. Please understand that the Board values your input on issues and your correspondence will be included in the materials circulated to the Board prior to its next meeting and it is available as part of the public record. The Board members will have a chance to comment during an upcoming public meeting. For your information the Board of Selectmen did have some discussion on this matter at last evening's Board of Selectmen meeting. Our Police Chief was also present. The Chief committed to a review of the reverse 911 policy and process in light of the suggestion of some in the community that we should have used this technology in this instance. If you want to have a personal discussion of the issue with a member of the Board, we hold "office" hours in Reading Town Hall before the first regularly scheduled meeting of each month at 6:30 PM in the first floor conference room. Thank you again for contacting the Board of Selectmen. Ben Tafoya Secretary Reading Board of Selectmen I/e Board of Selectmen From: Janet Lusk [mailto:mjlusk@comcast.net] Sent: Wednesday, March 12, 2008 12:15 PM To: Reading - Selectmen Subject: reverse 911 I just wanted to voice my opinion that a reverse 911 should have been called last Friday when the young boy was approached. Please consider this and develop a policy that would keep us informed Thank you, Janet Lusk 20 Eastway Reading t6. 3/12/2008 Page 1 of 1 Schena, Paula From: Hechenbleikner, Peter Sent: Wednesday, March 12, 2008 1:07 PM To: 'Jones, Bradley - Rep. (HOU)'; 'Ellen Doucette' Cc: Schena, Paula Subject: Home Rule article Brad, Ellen Brad, Ellen Doucette is with Brackett and Lucas, our Town Counsel. Ll C- 3vS The following is Article 13 on the Annual Town Meeting warrant. Would the two of you develop and agree upon the wording of a home rule petition that we could use as part of the motion under this article? The Board of Selectmen is going to do their final review of warrant articles on April 8 and it would be good to have final draft language at that time. The Board would like the home rule petition to be as broad as possible. As licensing authority they have extensive Rules and Regulations. Therefore they would prefer not to have restrictions on the number of licenses (they understand that the total number of licenses permitted under current ABCC regulations would not be increased) or on the minimum number of seats. It is our understanding that if this passes Town Meeting it would go to the legislature for action, and would then go on the April 2009 ballot in Reading. Thanks for your assistance. Pete I/c Board of Selectmen ARTICLE 13 To see if the Town will vote to approve a home rule petition to the General Court which would permit the Board of Selectmen to allow some or all restaurants holding an All Alcoholic Restaurant Liquor License to have less than 100 seats subject to rules and regulations established by the Board of Selectmen, or take any other action with respect thereto. Board of Selectmen 3/12/2008 Hechenbleikner, Peter From: Barry Gerstein [barrygerstein@comcast.net] Sent: Wednesday, March 12; 2008 11:30 AM To: Reading - Selectmen Subject: Downtown restaurants (Good morr%jn9?0--Q;-=u- r: I , tom,; Page 1 of 2 I was surprised, when I learned the real purpose of the hearing last night, that more people did not attend. I would think that revitalizing the downtown with nice restaurants would concern a lot of people. I think it's a great idea, because, as the gentlemen mentioned last night, it has done wonders for downtown Nashua (my hometown). I had some further thoughts after thinking about it on my ride home. The key, I think, is to have quality restaurants (somewhat up=scale); places where people want to go to eat, not drink. A drink with the meal, not instead of the meal. One way to ensure this would be to either eliminate the bar entirely, or, perhaps, limit the seats at the bar. If you have a small bar and the bar area is separated from the main dining area in such a way that the bar area is relatively small, you will not only limit the "bar crowd," but also not attract the heavy drinkers. Basically, the bar would be used for diners waiting to be seated. You find this to be true at the upper scale restaurants. I was also wondering, as I mentioned last night, whether you could make the more than 50% food a condition of the license. You'd have to ask your Town Counsel about that. I was also wondering whether you were aware that the ABCC has been granting special licenses to some towns for particular pieces of property (cannot be transferred to another location), in order to encourage development. This may be something for you to look into. Finally, it was good to see you guys again, and no, I am not against competition. In fact, other restaurants draw people to the area and the competition keeps everyone on their toes. It's good for everyone. "rake caret 4 Barry Gerstein 20 Brussels Drive Nashua, NH 03063 (603) 595-0001 And good luckl 3/12/2008 Page 1 of I L/C.. Qa s Schena, Paula From: Hechenbleikner, Peter Sent: Monday, March 17, 2008 9:37 AM To: 'solger' Cc: Reading - Selectmen; Schena, Paula; 'Jones, Bradley - Rep. (HOU)'; Cloonan, Mike; Jim Cormier; Lee, Michael; Peter Hechenbleikner; Ted McIntire; Zambouras, George Subject: RE: Intersection at Main and Franklin Streets Mr Bonazoli is correct - we have asked for a northbound left turn signal and the Massachusetts Highway Department is unwilling to provide that signal unless the road is widened to provide an additional lane for opposing exclusive left turn lanes. That's probably not too likely because of the need for land acquisition and the effect on the abutting commercial properties. I'll copy this to Representative Jones who was gong to try to get MHD to change their mind. Pete I/c Board of Selectmen From: solger [mailto:solger@comcast.net] Sent: Friday, March 14, 2008 10:06 PM To: Town Manager Subject: RE:Intersection at Main and Franklin Streets Dear Mr. Hechenbleikner, My daughter was involved in an accident last Tuesday, March 11 at the intersection of Main and Franklin Street on her way home from school. Everyone who heard about my daughter's accident first asked if she was o-kay and then stated how dangerous that intersection is. Many stated that they avoid it because of the numerous accidents that occur there. Ironically, the only reason my daughter came home that way was because she was avoiding the huge pot-hole craters on Van Norden. I am sure that as a Reading resident you are aware that this intersection is most likely the most dangerous stretch of route 28. My husband and I have been residents of Reading for twenty five years. I am employed as an Educational Assistant at the Wood End School. Our family has resided on Kurchian Lane, which is off of Franklin Street, for the last 15 years. There are ten homes on our street. Three of our neighbors have been involved in an accident at the same site over the last couple of years. I wonder how many other residents in this neighborhood have been unfortunate enough to have been involved in an accident? Also, it would seem logical that traffic, at this intersection has increased since the opening of the school. Hopefully, something will be done before someone gets killed. The simplest solution would a left turn signal when you are traveling north to turn east onto Franklin Street. Why wasn't this done at the same time the traffic signals were replaced and the arrow for the turn was installed when. you are traveling south to turn west onto Franklin Street? I look forward to hearing any thoughts, comments or a solution to this extremely dangerous Sincerely, ^ Rose Solimini 3/17/2008 Letter to Governor Patrick Hechenbleikner, Peter From: Cormier, Jim Sent: Wednesday, March 12, 2008 2:51 PM To: Hechenbleikner, Peter Subject: FW: Letter to Governor Patrick Peter, Interesting development. Chief James W. Cormier Town of Reading Police Department 15 Union St. Reading, MA 01867 781-942-6770 fax 781-944-2893 Page 1 of 2 ~ /C 1~6 When writing or responding, please remember that the secretary of State's Office has determined that email is a public record. This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email in error, and delete the copy you received. From: Peter McNerney [mailto:pmcnerney@redflex.com] Sent: Wednesday, March 12, 2008 7:42 AM To: Peter McNerney Subject: Letter to Governor Patrick Ladies and Gentlemen, We are in the process of drafting a communication to Governor Patrick in support of the installation of Red Light Cameras in Massachusetts. Because this is an issue that affects every city and town in the Commonwealth as well as its taxpayers, we are interested in accurately representing the level of municipal interest in order to get these devices up and running. This letter will urge the Governor to pursue any viable option to allow communities to install red light cameras so that public safety in cities and towns can be further enhanced. It is our hope that a strong show of support from municipal government will reinforce the need to remedy the current standstill in an expeditious manner. Please let me know if you are willing to sign onto the letter as well as the various elected or appointed officials in your jurisdictions, or if you have additional questions. I look forward to hearing from you. Thank you. Peter Peter McNerney Regional Sales Manager Redflex Traffic Systems 201 Humphrey Street Swampscott, MA 01907 V 781-595-7370 office 617-823-9997 direct V pmenemey@redflex.com www.redflex.com Page 1 of 2 Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, March 13, 2008 12:06 PM To: Reading - Selectmen; Schena, Paula Subject: FW: article: Eastern Bank acquiring MassBank I/c Board of Selectmen /-/G 8 eS From: Kowalski, Carol Sent: Thursday, March 13, 2008 11:12 AM To: (michellelf2002@yahoo.com); Hechenbleikner, Peter; John Russell; Leslie McGonagle; Meghan Young Tafoya; 'Michele Williams'; Russell Graham; Sheila Clarke; Brant Ballantyne (bballantyne@alum.mit.edu); David Tuttle; John Sasso; John Weston (westonJ@pbworld.com); Nick Safina; Schloth, Mike Subject: article: Eastern Bank acquiring MassBank Phil Rushworth from RCTV sent this Boston Globe article to me. Eastern expands further with $170m deal for MassBank Emaillpd!:glSinale Paoel Text size - + By Ross Kerber Globe Staff / March 12, 2008 Who's afraid of an economic downturn? MORE STORIES LIKE THIS Eastern Bank Corp. chief executive Richard E. Holbrook believes the economy has slid into a recession. But that isn't stopping Eastern from spending $170 million in cash to acquire MassBank Corp. of Reading, in a deal disclosed late Monday night. At a time when many customers are cutting back on their spending because of the lagging economy, Holbrook said, the number of customers a bank has becomes key. "Scale becomes important," he said yesterday, and the best way for Eastern Bank to keep up with competitors is to add more accounts. "We're not looking to grow by paying more for deposits or by underpricing loans," Holbrook said. If approved by regulators and MassBank shareholders, the deal would bring about 8o,ooo more accounts to Eastern's current base of roughly 320,000. MassBank has 15 branches in communities such as Chelmsford, Wilmington, and Lowell, which would add to Eastern's 74 branches throughout Greater Boston. 3/13/2008 9-/ Z Page 2 of 2 The deal wouldn't change Eastern's standing as the fifth-largest bank in Massachusetts ranked by asset size, with total deposits of $4.9 billion as of Dec. 31, according to Florida data firm SNL Financial. MassBank would add $683 million to the figure. In comparison, Bank of America Corp. of Charlotte had $33.4 billion in Massachusetts deposits, while Royal Bank of Scotland's Citizens Financial Group boasts $23.7 billion in deposits. Eastern, however, is the largest bank headquartered in Massachusetts. This would be Eastern's third. deal in four years, following its 2005 purchase of Plymouth Bancorp Inc. and its merger last year with Sharon Co-operative Bank. For his part, MassBank chief executive Gerard H. Brandi called the deal "prudent business strategy" for the company at a time when it was becoming harder to pay for technology upgrades customers now expect, such as mobile banking and Web-based payment services. "Every year it was getting more difficult for small community banks to compete," Brandi said. Wall Street's pressure for profits was encouraging MassBank to cut costs, he said, at the same time new technology would require more investment. "We were in a conundrum," he said. The banks hope to avoid layoffs among MassBank's 15o employees, Brandi said. A wild card in the deal could be the involvement of bank investor Lawrence Seidman of New Jersey. Last year he moved to add directors to MassBank's board to encourage it to study options like seeking a sale, citing what he called the bank's "poor" performance comparisons to other banks. After MassBank changed its bylaws, Seidman sued to have the changes withdrawn, arguing they were designed to improperly keep him from influencing the board election. Seidman declined to comment yesterday on the proposed merger. Ross Kerber can be reached at kerber(@.globe.com.w Carol Kowalski AICP Community Services Director/Town Planner 16 Lowell Street Reading, MA 01867-2683 (781) 942-6612 ckowalski@ci.reading.ma.us v C ~N 3/13/2008 61c, 3C s WATER CONSERVATION INITIATIVES To: Public Works Departments Water Superintendents Municipal Housing Authorities Municipal Managers/20&1istrator- 5 7 Municipal School Departments Interested Stakeholders L From: C~Carl H. Leone, Senior Program Manager, Community Support Program Subject: MWRA and Member Community Water Conservation Initiatives The Massachusetts Water Resources Authority (MWRA), in partnership with its member communities, pursues water conservation initiatives that help to maintain average water demand below the regional water system's safe yield of 300 mgd. Current average annual water demand is less than 220 mgd, however, for the 20-year period 1969-1988 regional water use routinely exceeded 300 mgd. The local water conservation program includes distribution of water conservation education brochures and low-flow water fixtures (shower heads and faucet aerators), at no cost to regional customers. MWRA also continues to provide a task-order leak detection contract for municipal distribution systems. For calendar year 2008, MWRA is implementing two new water conservation projects: Low-Flow Toilet Retrofit Rebate Project for municipal buildings and a Pilot Water Audit Project for municipal water systems. Low-Flow Toilet Retrofit Rebate Project: `MWRA has received a $40,000 grant from the Massachusetts Department of Environmental Protection (MassDEP) to conduct a Low-Flow Toilet Retrofit Rebate project with member water communities during CY2008. Communities are encouraged to purchase/install low-flow (1.6 gallon per flush or less) toilets or toilet flush valves in municipal buildings to replace less efficient toilets that use a larger water volume per flush. For each toilet retrofit, the community may be eligible to receive a $100 rebate from MWRA. Member communities may utilize the rebates for low-flow toilet retrofits in municipal/publicly--owned buildings. These may include city/town halls, DPWs, schools, libraries, housing authorities, etc. Member water communities will apply to MWRA for the $100 rebates by submitting an information sheet, a copy of the purchase .and/or installation receipt, and before/after photos to document the retrofit installation. Please see additional details on enclosed flyer. Pilot Water Audit Proieet: MWRA has received a $40,000 grant from MassDEP to conduct a Pilot Water Audit Project. MWRA is currently looking for 2 or 3 member water communities to participate in the project during CY2008. The water audit will balance the volume of water purchased from MWRA (wholesale purchase) with the volume billed (retail sales) and account for the remainder of non-billed water volume. The project will help the community minimize its non-billed or unaccounted-for-water (UAW). A summary report will be prepared detailing the project results/lessons learned and will be shared with other MWRA communities. Please see additional details on enclosed flyer. For more detailed information on water audits, communities should review the Water Management Act Program Guidance Document and Forms for a Water Audit (available at www.mass.eov/den/water/anbrovals/euidance.Ddf) and the Water Resources Commission MA Water Conservation Standards - see the System Water Audits and Leak Detection section (available at www.mass. izov/envir/mwrc/bdf/Conservation _Standards.Ddf S1 Water Conservation Education Brochures: To assist communities and other interested stakeholders with their,water conservation activities; MWRA provides bill stuffer sized water conservation educational brochures for local distribution (see enclosed samples). To receive bulk quantities of the brochures at no cost, please complete the enclosed order form (also available online at mwra.com). For more information, please contact Elaine Donahue at (617) 788-4824 or Blaine.donahueaa.mwra.state.ma.us. The brochures include: "Indoor Water Conservation" Bill Insert - a colorful brochure emphasizing water efficient fixtures and appliances for the home. - 3.5" x 6.5". "Outdoor Water Conservation" Bill Insert - a colorful brochure emphasizing lawn and garden conservation - 3.5" x 6.5". Low-Flow Water Fixtures: MWRA provides water efficient retrofit kits (low-flow shower heads and faucet aerators) at no cost to member communities, individual customers, housing authorities, property managers, etc. within the service area. MWRA purchases these easy to install fixtures in bulk. To receive conservation kits, please complete the enclosed order form (also available online at mwra.com). Communities or large users may stockpile a reasonable quantity of water conservation kits. For more information, please contact Elaine Donahue, Project Manager at (617) 788-4824 or elaine.donahueOmwra.state.ma.us. The kits include: • A Low Flow Showerhead - 2.5 gpm -plastic and chrome components • Two Faucet Aerators -1.5 gpm for bathroom; 2.2 gpm for kitchen • Dye Tablets - to check for silent toilet leaks • Installation Instructions Water Svstem Leak Detection Task-order Contract: To ensure member communities identify and repair leaks in locally-owned distribution systems, M:WRA developed leak detection regulations (360 CMR 12.00) that went into effect in July 1991. Under these regulations, communities purchasing water from MWRA are required to complete a leak detection survey of their entire distribution system at least once every two years and repair leaks in a timely manner. Communities can accomplish the survey using their own contractor or municipal crews; or alternatively, using MWRA's task-order leak detection contract. MWRA's task-order contract provides high quality leak detection services at a reasonable cost that has been bid taking advantage of the large volume of work anticipated throughout the regional system. Leak detection services performed under the task-order contract are paid by MWRA, and the costs are billed to the community the following fiscal year. To request information or initiate a leak detection task-order project, please call John McLaughlin, Project Manager at (617) 788-4349 or email at iohn.mclau.Rhlinamwra.state.ma.us. Please visit MWRA's website mwra.com to find information on residential, commercial and industrial water conservation, as well as, water supply system monthly status reports and monthly community water demand figures. L, MVVRA & Member Communities Low Flow Toilet Retrofit Rebate Project MWRA. has received a $40,000 grant from MassDEP to conduct a Low-Flow Toilet Retrofit Rebate project with member water communities during CY2008. Communities are encouraged to purchase/install low-flow (1.6 gallon per flush or less) toilets or toilet flush valves in municipal buildings to replace less efficient toilets that use a larger water volume per flush. For each toilet retrofit, the community may be eligible to receive a $100 rebate. The $40,000 grant is `b'ased on a maximum of 400 toilet rebates. The 44 eligible member water communities (listed below) are each allocated nine (9) $100 rebates.. interested communities should contact MWRA by May 16, 2008 (see contact information below) to reserve rebates for their plan ed number/location of toilet retrofits. After May 16, 2008, previously allocated community rebates that are not yet reserved will be committed to other communities on a first come, first served ,;'basis. Member communities may utilize the rebates for low-flow toilet retrofits in municipal/publicly- owned; buildings. These may include city/town halls, DPWs, schools, libraries, housing authorities, etc.--Member water communities will apply to MVVRA for the $100 rebates by submitting an information sheet,; a copy of the purchase and/or installation receipt, and before/after photos to document the retrofit installation. The deadline to apply for rebate funding is November 28, 2008. 4 surrimary report will' be, prepared_ detailing the project results/lessons learned and will be shared tivith member commuiuties. Eligible Communities Arlugtoiz Marlborough Soudz Hadley FD #1 Bedford Medford Southborough Belmont Melrose Stoneham Boston Milton Stoughton Brc~lcliize Nalzaint Swampscott Cmitoii Needham Wakefield Chelsea Newton Waldzam Chicopee- Nordzborough Watertom) Dedham Norwood Wellesley Everett Peabody Weston Fraixniiigharrz Quincy Westwood Lexington Reading W ilbralzam Lyiuifield WD Revere Winchester 1VIaldeiz Saugus Wuzthrop Marblehead Somerville Woburn Deadline to reserve allocated rebates is May 16, 2008 Interested communities should contact Elaine Donahue, Project Manager, MWRA Community Support Program at (617) 788-4824 or Elaine.Donahue@inwra.state.ma.us. g;3~ MVj7RA & Member Commumtles Pilot Water Audit Project MWRA lzas recetved', a $40;000 grant from MassDEP to conduct a Pilot Water Audit Project. MWRA is curre0,4661 g nfor 2 or 3 communities to participate in the project during CY200:8. Tlic-water anditawill balance the volume of water purchased from MWRA (wholesale purchase) with the volume billed (retail sales) and account for the remainder of non-billed water volume. The project will: lielp die community minimize its non-billed or unaccounted-for-water (UAW). A sununary report will be prepared detailing the project results/lessons learned,, and will be shared with other MWRA communities. Communities should review the Water Management Act Program Guidance Document and Forms for a Water Audit (available at www.mass.gov/dep/water/approvals/guidance.p(h) and the Water . Resources Commission MA Water Conservation Standards - see pages 10-12 System Water Audits and Leak Detection (available at www.mass.gov/envir/mwrc/pdf/Conservation_Standards;PdO Interested communities should contact MWRA by April 18, 2008 (see contact information below). Higher Priority Communities (estimated unaccounted-for-water greater than 10%) Boston Marblehead Quincy Cant oii Marlborough Revere Dedliam/Westwood Medford Southborough Everett' - Melrose Stoneliam. Eramiiigham Northborough Watertown- liyiuifield WD Norwood Wellesley, Malden ` . Peabody Lower Priority Communities (estimated unaccounted-for-water less than 10%) l~ilungton _ Naliaiit Swampscott Bedford Needham Wakefield Belmont Newton Waltham BrookWle. Reading Weston Chelsea Saugus Wilbraham Chicopee Somerville Wiiicliester Lc xuigton ' South Hadley FD # 1 Winthrop IVliltoii . Stoughton Woburn Sign-up deadline is April 18, 2008 Interested communities should contact Kristen Hall, Project Manager, MWRA Community Support Program at (617) 788-4831 or Kristen.Hall@mwra.state.ma.us. 8l y MASSACHUSETTS WATER RESOURCES AUTHORITY Water Conservation Fixture & Literature Request Form INSTRUCTIONS: Free water conservation fixture kits and educational information brochures are available for residents, municipalities, housing authorities, housing managers, environmental groups, etc. located within the MWRA service area. To see if your city/town is located within the MWRA service area, check the list of communities below/on reverse side. For more information: mwra.com Print this form, fill it out, and return to MWRA: BY FAX: Attention Elaine Donahue, Project Manager- Fax Number 617-788-4888 By US Postal Mail: Elaine Donahue, Project Manager, Planning Department Charlestown Navy Yard 100 First Avenue Boston, MA 02129 FOR INDIVIDUAL CUSTOMERS. HOMEOWNERS. & PRIVATE HOUSING MANAGERS Requester's Name: Street Address: Daytime Phone City/Town & Zip Code: Installation Property Address: same as above; if different: Number of Living Units/Apartments: How Many? Bathrooms: Toilets: Showers: Kitchens: How did you learn about free MWRA water conservation materials? Local water department; Water bill insert; MWRA staff Media: (television, newspaper, newsletter, etc.); Other, please specify: SIGNATURE (required): I certify that the above information is true. I will install the fixtures provided in a timely manner. I give the MWRA permission to verify that the fixtures have been installed. Signed: Date: FOR COMMUNITIES, HOUSING AUTHORITIES, OR ENVIRONMENTAL GROUPS Community/Group Name: Requester/Contact Person Name: Address: Daytime Phone Quantity of Indoor Water Conservation Educational Brochures (Bill Insert Sized): Quantity of Outdoor Water Conservation Educational Brochures (Bill Insert Sized): Quantity of Water Conservation Kits (50 maximum per order): Water Conservation Kits consist of. Low Flow Showerhead (2.5 gpm or less) Bathroom Faucet Aerator (1.5 gpm) Kitchen Faucet Aerator (2.2 gpm) Installation Instructions & Dye Tablets (to detect toilet leaks) g;S MASSACHUSETTS WATER RESOURCES AUTHORITY Communities Eligible For Free Water Conservation Fixtures & Literature Arlington Ashland Bedford Belmont Boston Braintree Brookline Burlington. Cambridge Canton Chelsea Chicopee Clinton Dedham. Everett Framingham Hingham Sewer District Holbrook Lancaster Sewer District Leominster Lexington Lynn Somerville Lynnfield Water District South Hadley Fire District #1 Malden Southborough Marblehead Stoneham. Marlborough Stoughton Medford Swampscott Melrose Wakefield Milton Walpole Nahant Waltham. Natick Watertown Needham Wellesley Newton Weston. Northborough Westwood Norwood Weymouth Peabody Wilbraham Quincy Wilmington Randolph Winchester Reading Winthrop Revere Woburn Saugus Worcester 'S 1 6 FAX: (781) 942 - 5441 March 18, 2008 Ellen Doucette Brackett & Lucas 165 Washington Street Winchester, MA 01890 Dear Ellen, Town of Reading 16 Lowell Street Reading, MA 01867-2685 /c 3G ~J RECREATION DIVISION: (781) 942 - 9075 Over the past five months the Town of Reading completed a very complete and constructive discussion with the abutters of Memorial Park in regards to the current deed. I would like to provide you information regarding the process we used as well as the outcome. The Town invited. abutters to a meeting on October 24, 2007 to discuss amendments to the current deed. In attendance were approximately twelve abutters, Town Staff and the Town Manager. The Town Manager facilitated the meeting as .an open forum with help from the Town Engineer, the Director of Public Works and Recreation Administrator. The abutters had an opportunity to make comments on virtually every aspect of the deed for Memorial Park dealing with its use. (See Addendum. A) Town staff used the comments and feedback from the October 2e abutters meeting to produce a document (Addendum B) with changes to the deed that seemed to be agreeable amongst the abutters and improve the current use of Memorial Park. In Mid-November; copies of the proposed changes to the deed were mailed to the abutters. The abutters were also invited to a meeting on December 5 h, 2007 to discuss these changes. Finally, in Mid-January 2008, I placed phone calls and sent letters to those abutters that signed the original petition (Addendum Q. The. goal was to find out if we had satisfied the concerns of the abutters and if they would now assent to a motion to amend pleadings. Attached are original signatures from four of the original eleven petitioning households that agreed to the motion to amend pleadings.. (Addendums D, E, and F) Please advise what the next.step in the process should be. Please contact me if you need further information or if you have questions regarding any information regarding the process described above. <j~-s vv i~vwu lvtaua ci File AfClew A Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942 - 5441 RECREATION DIVISION: (781) 942 - 9075 Notes from the October 24.2007Meetine with Neighbors From Memorial Park at the Senior Center. General Comment: Residents felt the overall petition was too vague and still left too much room for interpretation. On the subiect of devotinn space and allowine oreanized sports practices: The neighbors seemed to feel that the current policy regarding youth sport practices was acceptable and has not been disruptive since it has been in place. There was some discussion of expanding the policy to leave the number of allowable users of the park at one time to the discretion of the park commissioners. They also had interest in setting usage restrictions for the weekend as well. The neighbors were not in favor of any new permanent structures such as backstops, goal posts etc. On the subiect of construction and maintenance of plaverounds: The consensus amongst neighbors was the playground needed to be no bigger than a neighborhood playground. They were specific to say that they did not want a community-type playground in the park. They felt the size of the current playground is adequate and it should remain about the same size. On the subiect of construction and maintenance of tennis and basketball courts: The neighbors wanted specific language that would restrict more courts being built in the park in addition to what is already there. One Basketball Court and Two Tennis Courts currently in the park. The neighbors did not have any issue with the existing fences. It seems necessary based on the activities. On the subiect of construction and maintenance of lee Skatine Area: The neighbor's main concern with the skating area was that. it not make the flooding of residents' basement worse than it is already. On the subiect of construction and maintenance of paths for the purpose of passive recreational activities: The consensus was the neighbors did not want asphalt. The neighbors were shown pictures of paths done in Maine by the Appalachian Mountain Club. The paths were constructed out of reclaimed materials, packed down to create a solid path. The path would be ADA compliant and would span from the Harrison Street sidewalk around the park connecting at both Salem Street and Charles Street. There was a concern expressed regarding motorized vehicles in the park, especially with the use of the path. The consensus seemed to be that restricting the park to only vehicles of maintenance and emergency. (I would also add set up and breakdown for events - often, we allow performers to drive there equipment to the band stand.) g5z Notes from the October 24.2007 Meetinz with Neiehbors from Memorial Park at the Senior Center. On the subiect of construction and maintenance of structures to accommodate the use of Memorial Park for, concerts. theatre productions or other such activities: For the use of the band stand and community concerts they felt the structure should be an open air facility. They also wanted the word "outdoor" included in the language when describing concerts to prevent the interpretation of an indoor facility being constructed based on vague language. Recommended Language from Resident Don Stroble: (underlined) ...Reading Memorial Park for davtime recreational uses including the establishment of areas with no bermanent fixtures such as eouitiment. fencinu or izoal hosts, to be devoted to practices for organized sports including, but not limited to: football, baseball, basketball, soccer or similar team activity; ...the construction and maintenance of two tennis courts and one basketball court; the construction and maintenance of an outdoor ice skating rink; the construction and maintenance of non-baved paths for passive recreational activities such as walking or jogging; and the construction and maintenance of structures to accommodate the use of Reading Memorial Park for outdoor concerts, theatre productions or other such community activities. gJ -3 2 A~Odalm S WHEREFORE, the Town requests that this Honorable Court find and order as follows: 1. That the deed of the Temples, et al manifested a general intention to devote the land now identified as Reading Memorial Park to the Town for a public charitable purpose to wit; to provide the Town with additional recreational resources. 2. That the Town be and is hereby authorized to utilize all of the land now identified as Reading Memorial Park for recreational uses including the following: a. the establishment of areas to be devoted to daytime practices for organized sports including, but not limited to: football, baseball, basketball, soccer or similar team activity subject to scheduling under guidelines established by the park commissioners, and provided that there shall be no installation of fencing, goals, backstops, or other structures related to such use for practices; b. the construction and maintenance of a neighborhood playgrounds-); c. the construction and maintenance of up to 2 fenced unlighted tennis courts and up to one fenced unlighted basketball courte-for daytime use; d. the construction and maintenance of an outdoor ice skating P;nk area, which may be lighted; e. the construction and maintenance of lighted handicapped accessible paths for passive recreational activities such as walking or jogging, and not permitting motorized vehicles except as required for park.operation and maintenance and emergency vehicles; and f, the construction and maintenance of open structures to accommodate the use of Reading Memorial Park for outdoor concerts, theatre productions or other such community activities. 3. Any other and further relief which this Honorable Court deems fair and just. 4. That no notice other than that required to be given to the Attorney General is required hereunder. gsy \A/ c, 4e r -5 i~, n _ T~ ~o v/1 (0 L7 ir' S l i? tr? Q/ p•. `J U G r zlk __I _./O a v, i -cz p l ! Pa 7` ,I ~I~ ~Gid.up s a ~o rx~s ' Me /;,a&4 6rr r c z y' I-Q G .6, A c bra ~cra Aol P_ w~ . G' r S 7~cr /ytE rt r ~u '19 /v v `lL. rs C%7r 147-1 i a.. 6a rr-e C( c t rc ^ A r 74- re ^ &V I l d?'1 /yt C~' ~ cr~~c? /)L4lt ~k~wr'!o-d Q/ / c~ / ~ r~ ✓ n c~ ( c~~ c71~ 1 S _ G"~ G e qua-fl r_. 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Q' ~ cr lam'!/n ~~r ~%s~ Al A4 orb S._. 67- - - V114 -PLI-7-0 'f{ _ fr! . is I;I i~ n v Dated: November , 2007 Respectfully submitted TOWN OF READING By its Attorney, Ellen Callahan Doucette BBO#542294 Brackett & Lucas 165 Washington Street Winchester, MA. 01890 (781) 729=1.500 ASSENTED TO: John Cortese David Cortese. 57 Harrison Street 57 Harrison Street Reading, MA 01867 Reading, MA 01867 Marilyn Cortese Susan Kneeland 57 Harrison Street 57 Harrison Street Reading, MA 01867 Reading, MA 01867 Wilson Herrmann Margaret Herrmann 55 Harrison Street . 55 Harrison Street Reading, MA 01867 Reading, MA 01867 Gareth Kenton Elaine Stone 61 Harrison Street 65 Harrison Street Reading, MA, 01867 Reading, MA 01867- Michael Baltier Pat Baltier 48 Charles Street 48 Charles Street Reading, MA 01867 Reading, MA 01867 'g-y I I . f. Dated: November 2007 ASSENTED TO: John Cortese 57 Harrison Street Reading, MA 01867 Respectfully submitted TOWN OF READING By its Attorney, Ellen Callahan Doucette. BBO#542294 Brackett & Lucas 165 Washington Street Winchester, MA 01890 .(781) 7294500 David Cortese 57 Harrison Street Reading, MA 01867 Marilyn Cortese 57' Harrison Street Reading, MA 01867 Wilson Herrmann 55 Harrison Street Reading, MA 018.7 Gareth Kenton 61 Harrison Street Reading, MA 01867 Michael Baltier 48 Charles Street Reading, MA 01867 Susan Kneeland 57 Harrison Street Reading, MA 01.867 Margaret Herrmann 55 Harrison Street Reading, MA 01867 Elaine Stone 65 Harrison Street Reading, MA 01867 Pat Baltier 48 Charles. Street Reading, MA 01867 ~ wAf A FNOV,W Thomas McGrath Christine McGrath 39 Harrison Street 39 Harrison Street Reading, MA 01867 Reading, MA 01867 Frederick Hailey 26 Charles Street Reading, MA 01867 Kevin 52 Charles Street Reading; MA 01867 Jean Hailey 26 Charles Street Reading, MA 01867 Kathryn Gorczyra 75 Harrison Street Reading, MA 01867 Devina L. Shuman 1 Charles Street, Apartment E Reading, MA 01867 CERTIFICATE OF SERVICE I, Ellen Callahan Doucette, do hereby certify that a copy of the foregoing Motion to Amend Pleadiings - Assented to, were served by. delivering copies .thereof first class mail, postage prepaid to the Office of the Attorney General: Johanna Soris,:Esq., A,A.G. Office of the Attorney General One Ashburton Place Room 1813 Boston, MA 02108 November 2007. Ellen Callahan Doucette g5t3