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2008-09-09 Board of Selectmen Packet
Page 1 of 1 Hechenbleikner, Peter , From: Jackson, Deborah Sent: Friday, September 05, 2008 11:32 AM To: Hechenbleikner, Peter Subject: RE: Earlier processing of Exemptions Attachments: exmptn2008.doc Peter, I have talked to the Board and they are fine with sending out the applications for exemption in the beginning of Oct. The thought was to send them out this year to start the process, maybe by next year people would get used to an earlier date to apply. Enclosed is a letter (on Assessors letterhead) that we would like to use and send out the forms to the 300 current exemption recipients. I think that we should also take advantage of the Community newsletter that has a last date for articles to be added by Sept 10. Something that you would like to add? Or me? Not sure of wording for this venue. Could you please let me know what you think? Deb a G~ r 9/5/2008 September 25, 2008 Dear Taxpayer, RE: Applications for Exemptions We are encouraging an earlier filing of your application for exemption in the fall of 2008 for Fiscal year 2009 so we can process the information in a more timely fashion. We plan to apply the appropriate exemption amounts by the middle of January so you can take half of the deduction off the actual tax bill prior to the end of January. We have enclosed the Exemption fonn with this notice and it can be returned to the Assessors Office from now until the last date of acceptance in March of 2009. If you have any questions, please don't hesitate to call our office Sincerely, Deborah A. Jackson, MAA Appraiser Town of Reading ~ cz' Page 1 of 3 Hechenbleikner, Peter / A J ~a v/ From: Hechenbleikner, Peter Sent: Wednesday, September 03, 2008 5:44 PM To: 'Christy Magoon'; 'manager@hawthornescrossing.com' Cc: Kowalski, Carol; Redmond, Glen; Fink, Fran; Ramdin, Larry; Jackson, Paul; Ellen Callahan Doucette (ECDoucette@BrackettLucas.com) Subject: RE: Five Senses Day Care - 13 81 Main Street Day Care Parents I have received a number of phone calls from parents who have enrolled their children in the "5 Senses" daycare center. This email is intended to give you up to date and accurate information about the status of the site: • Several moths ago the Building Inspector was contacted by Joan Miller and she indicated that she wanted to open a day care center at the above address. She was told to submit plans and we would process them. • Subsequently her contractor submitted an application to do windows and roofing, and the permit was issued but he was reminded that we needed full plans in order to evaluate the site and see what approvals would be required for use as a day care facility. • Subsequent to that the contractor submitted plans for making a bathroom handicapped accessible, with variances for the number of bathrooms and the size of the bathroom. That application had to be approved by the state - and still the Town had not received plans for the facility. • Further an application was submitted to the State Architectural Access Board for a waiver of the handicapped ramp, and a waiver for 1 year was granted - again no building permit application was received. • In late August my office received a call from a neighbor asking why the front yard of 1381 Main was paved. An investigation by Town staff indicated that there was no approval by the Town for any such action, that the paving violated the Town zoning bylaw, and that the Town still had not received an application for a building permit and change of use of the site. It appears that a fair amount of work was also done inside the building (moving of walls) with no building permit. • Finally, on August 29 a building permit application was received by the building inspector - months after it was requested, and in fact the architect's date on the plans was June 2008. Until all permit issues are resolved, this site cannot open for use as a day care facility or be used for any use other than as the previous use as a single family home. The process going forward: • The property owner must submit an application for site plan approval by the 9/3/2008 ~ C,-3 Page 2 of 3 planning commission (CPDC). The use is a permitted one, but any change of use needs to be approved by the planning commission. o Because even the previous site had impervious cover exceeding that allowed by the Town's zoning bylaw, the additional paving creates a greater nonconformity, and therefore a variance needs to be sought from the Zoning Board of Appeals. • As part of the paving, a storm drain was installed and it is not clear whether this is attached to the State Highway storm drainage system, and therefore requires Mass Highway approval. The site plan will address this issue. ® It is not clear that without the additional paving, adequate parking for the use is available - for staff and for student pick-up and drop off. • It is also not clear until we get the site plan application and submittals whether the Conservation Commission has jurisdiction - i.e. whether the site is within 100 feet of a wetland. o These 2 applications (site plan and variance) can be processed simultaneously. Depending upon when the applications are submitted, the Town will process them expeditiously, but because of hearing notice requirements it is likely that the earliest decisions will take a month at least. This situation is regrettable and places a number of parents in a difficult situation. It also places the Town in a difficult situation. The Town did all that it could to request full information and a building permit application in adequate time so that all of this could have been addressed before it became a crisis. That did not happen, so we now need to move forward as quickly as possible once the applicant submits all the required information. Peter I. Hechenbleikner Town Manager 1/c Board of Selectmen -----Original Message----- From: Christy Magoon [mailto:christymagoon@yahoo.com] Sent: Friday, August 29, 2008 6:31 PM To: Town Manager Subject: Five Senses Dear Peter Thank you for returning my phone call earlier today regarding the Five Senses. I appreciate that you understand the urgency of the situation as many Reading families and children are being affected by the school's delayed opening. Even if, perhaps, a "ball was dropped" in terms of permits, I hope that the town can work quickly with the Five aZ~Lf. 9/3/2008 Hechenbleikner, Peter Page of 1 From: Kowalski, Carol Sent: Wednesday, September 03, 2008 2:33 PM To: Paul Dustin Cc: McCabe, Abigail; Anthony, Camille (canthony a@ftmc.net); Hechenbleikner, Peter; Knight, Maureen Subject: updating 40B procedures, LIP procedures Attachments: 40B changes July 2008.doc; Com Permit ZBA Decision on 40B Rules and Regulations.doc Hello Paul, The state made some changes to the 40B guidelines this summer (see attached). I will review the ZBA's Comprehensive Permit Guidelines (attached) and the state's Feb and July revisions to the Comprehensive Permit Guidelines to be sure that Reading's 40B guidelines are consistent with these changes. Also, the Town's procedures for Local Initiative Program housing developments (LIP projects) need to be updated. Town Counsel reviewed the existing procedures (Selectmen's Policy 5.2) in February. I then consulted with the Department of Housing and Community Development for guidance, and received their input. I will work with Town Counsel to review another draft and approach for the Selectmen to consider, and will keep the ZBA informed. Please let me know if you have questions. Carol Carol Kowalski AICP Community Services Director/Town Planner Town Hall 16 Lowell Street Reading, MA 01867-2683 (781) 942 - 6612 ga ~ 'r 9/3/2008 Page 1 of 2 Hechenbleikner, Peter From: Peter Coumounduros [petegc@cargo-transport.comj Sent: Wednesday, September 03, 2008 9:51 PM V " To: Zambouras, George; Hechenbleikner, Peter Subject: Re: Memorial Park Thanks for the update George-- Greatly appreciated! We have been alot of questions about the progress - and I want to make sure we are putting out the correct information. Hopefully, all will go well and we can be showing off an enhanced Memorial Park at next July's 3rd Annual FORR 5K which starts & ends @ Memorial Park..... Thanks again, and if you need anything from FORR, please let us know. Pete Peter Coumounduros GOD BLESS AMERICA ! ! ! CARGO TRANSPORT, INC 800-696-2021 x19 "The Carrier That Cares!" 978-663-4300 x19 "Official Supporting Sponsor to the 2008 Falmouth Road Race" http://www.falmoutliroadrace.com -----Original Message----- From: "Zambouras, George" <gzambouras@ci.reading.ma.us> To: <petegc a cargo-transport.com> Cc: "Hechenbleikmer, Peter" <phechenbleikner@ci.reading.ma.us> Date: Wed, 3 Sep 2008 10:06:24 -0400 Subject: Memorial Park Mr. Coumounduros We will be submitting the filing to the conservation commission the beginning of next week. This would place the hearing on their first meeting on October. Hopefully we can receive our order of condition within a couple of meetings. Once we receive our conditions we will be able to advertise and receive bids for construction during November. While some work is possible this year and through the winter it will be dependant on the weather. The majority of the work will occur in the spring. All work should be completed by June/July 2009. If you have any questions please call. 9/4/2008 ~c,7 Pal.'y'e1 /(if 1 Hechenbieikner, Peter From: owner-mpoinfo@ourultra.ctps.org on behalf of John Hersey ghersey@ctps.org] Sent: Wednesday, August 27, 2008 11:26 AM To: MPOinfo Subject: You Move Massachusetts Text Attachments: You Move Mass text.doc Several of you replied that the attached flyer was unreadable. Below and attached, please find the text of the flyer regarding the upcoming outreach schedule for the You Move Massachusetts program. Thank you. You Move Massachusetts Public Workshops this Fall This fall, the Executive Office of Transportation is kicking off a civic outreach effort to talk to Massachusetts residents about their experiences using the transportation system. What are the major problems that you encounter? - How do you get... o To work? o To school? o To play? Tell us what you observe every day as you move around on the roads, rails, and trails of our state. Come to one of the public workshops listed below and help us to make out transportation system better for everyone. Workshop Schedule Boston Wednesday 9/17/08 Branch Natick Barnstable Lawrence North Adams Taunton Braintree Worcester Malden Chicopee 3:00 PM Boston Public Library Main Monday 9/22/08 6:00 PM More Institute Library Tuesday 9/23/08 6:00 PM Hyamlis Intermodal Center Wednesday 9/24/08 6:00 PM National Heritage Center Thursday 10/2/08 6:00 PM North Adams City Hall Monday 10/6/08 6:00 PM Taunton Public Library Tuesday 10/7/08 6:00 PM Thayer Public Library Tuesday 10/14/08 6:00 PM Union Station Wednesday 10115108 6:00 PM Malden Public Library Monday 10/20/08 6:00 PM Chicopee Public Library For more information please contact Katherine Fichter of the Executive Office of Transportation at Katherine. Fichtera.eot. state.ma. us. For additional information, visit www.voumovemassacbu5gU5.org. 8/27/2008 acs I Lu INn .7 r2. BRACKETT & LUCAS COUNSELORS AT LAW 19 CEDAR STREET WORCESTER, MASSACHUSETTS 01609 GARY S. BRACKETT 508-799-9739 OF COUNSEL JUDITH A. PICKETT Fax 508-799-9799 ELAINE M. LUCAS STEVEN C. FLETCHER* ELLEN CALLAHAN DOUCETTE WINCHESTER OFFICE HEATHER WHITE KINGSBURY 165 WASHINGTON STREET JASON D. GROSSFIELD WINCHESTER, MASSACHUSETTS 01890 M. YVONNE GONZALEZ 781-729-1500 Fax 781-729-5444 *Also Admitted in ME and CO E-Mail: ECDoucette@BrackettLucas.com August 11, 2008 VIA ELECTRONIC AND FIRST CLASS MAIL Carol Kowalski Community Services Director/Town Planner Town Hall 16 Lowell Street Reading, MA 01867 Please respond to the Winchester office. Re: Site Plan Review - Child Care Facility - Lots G & H Torre Street Dear Carol: You have forwarded to my attention correspondence received from Attorney Steven Cicatelli on behalf of Robert L. Zeraschi, regarding the proposed construction of a day care facility on the property identified as Lots G & H Torre Street. According to Attorney Cicatelli's correspondence, he was informed by the Building Inspector that an application for site plan review must be submitted toy the CPDC. Although Attorney Cicatelli submitted a proposed site plan for the property, he suggested that the proposed day care facility is exempt from site plan review in accordance with the provisions of M.G.L. Chapter 40A, §3. In support of his argument, Attorney Cicatelli submitted a copy of Calhoun v. Zoning? Board of ADDealS of Welleslev, 64 Mass.App.Ct. 1107 (2005) (unpublished opinion). As a result of Attorney Cicatelli's correspondence, you asked me to render a legal opinion regarding the applicability of site plan review to the proposed child care facility. Section 4.3.3.1 of the Reading Zoning Bylaw ("Bylaw") provides that "[t]he following types of activities and uses require site plan review by the CPDC: a. [c]onstruction, exterior alteration or exterior expansion of, or change of use within an institutional, commercial, industrial, or multi-family structure with four or more dwelling 6;,? C""I < units;...".1 This provision has been interpreted to require site plan review for all new institutional, commercial and industrial construction and the construction of residential structures with four or more dwelling units. Under the Reading Zoning Bylaw, site plan review serves two functions: the first, to review an as of right use to ensure compliance with the local zoning bylaw prior to the issuance of a building permit and the second, as the functional equivalent of a special permit where the CPDC also acts as the special permit granting authority. In accordance with decisional law pertaining to site plan review, when reviewing a use allowed as of right, the CPDC may impose reasonable terms and conditions, but may not deny site plan approval. In fact, uses allowed as of right cannot be made subject to the issuance of a special permit. SLIT. Inc. v. Planniniz Bd. of Braintree. 19 Mass.App.Ct. 101, 107-108 (1984). Once a use is authorized as of right in a particular district, requiring such use to submit to discretionary review by a local zoning authority would create a logical inconsistency in violation of the Zoning Act. Id. When reviewing a use that is available as of right, a planning board may impose reasonable terms and conditions but does not have discretion to deny approval of a site plan. Ouinev v. Planning Board of Tewksburv, 39 Mass.App.Ct. 17, 21 (1995). M.G.L. Chapter 40A, §3, commonly referred to as the "Dover Amendment" adds an additional layer of protection to certain as of right uses providing that: No zoning ordinance or bylaw in any city or town shall prohibit, or reauire a special hermit for, the use of land or structures, or the expansion of existing structures, for the primary, accessory or incidental purpose of operating a child care facility; provided, however, that such land or structures may be subject to reasonable regulations concerning the bulk and height of structures and detennining yard sizes, lot area, setbacks, open space, parking and building coverage requirements." (emphasis supplied) In the Calhoun decision, neighbors of a proposed child care center appealed the zoning board's refusal to require site plan review before the issuance of the building permit. The lower court detennined that the zoning board acted properly because the site plan review provisions of the Wellesley zoning bylaw ran afoul of c.40A, §3. Specifically, the Bylaw stated that site plan approval "shall constitute the issuance of a special permit", and included conditions for the construction of child care facilities in the residential zoning district that went well beyond the "reasonable regulations" pennitted by §3. In affirming the lower court's rejection of the neighbors' argument that site plan review could be used to reasonably regulate a use protected by §3, the Appeals Court noted that Wellesley's site plan review Bylaw established extensive design criteria and "a ' As written, this provision could be argued to apply only to construction or alteration "within" such structures thereby inferring, that the structure(s) is in existence. As we discussed, the town's interpretation of this provision essentially replaces the term "within" with "to" or "of", thus rendering site plan review applicable to new construction. 2 cj , wide-ranging review" that went well beyond the scope of the reasonable regulations permitted by §3. Calhoun is but one of many cases that have evolved from the seminal case of The Bible Sneaks v. Board of Anneals of Lenox. 8 Mass.App.Ct. 19 (1979) wherein the bulk of the site plan review provisions in the Lenox zoning bylaw were declared invalid as applied to a proposed educational use, while other sections (addressing bulk and height requirements) were deemed applicable. Of those provisions declared invalid, was the requirement for the filing of a site plan depicting the buildings, parking, sewer and water lines, trees, etc. In fact, a common link between The Bible Sneaks and cases decided subsequently thereto wherein site plan review bylaws were invalidated is that, in conducting site plan review, the local board applied substantive standards that were beyond the scope allowed by G.L. c. 40A, §3. Therefore, it has consistently been the opinion of this office that it was the application of improper standards, rather than the conduct of site plan review in and of itself, which led to invalidation of the zoning bylaws in those cases. However, a municipality is also not required to fashion a separate site plan review procedure applicable specifically to c.40A, §3 uses. "Under the Dover Amendment, which places restrictions on municipal zoning of [certain protected uses], it is not necessary that local zoning requirements be drafted specifically for application to [protected] uses in order to be considered reasonable." Trustees of Boston College v. Bd. of Aldermen of Newton, 58 Mass.App.Ct. 794, 802 (2003). Rather, local zoning boards must tailor the application of substantive requirements when conducting site plan review of protected uses. Based upon the foregoing, my opinion is that it is appropriate to, conduct site plan review of a protected use as long as the review is limited to the factors authorized by c.40A, §3, i.e., "bulk and height of structures and determining yard sizes, lot area, setbacks, open space, parking and building coverage requirements." In light of the limitations established by §3, the bulk of Section 4.3.3 goes well beyond those provisions that would be allowed for site plan review of a child care facility or any other use protected by c.40A, §3. Thus, the CPDC must adapt its review so that it imposes only those reasonable regulations authorized by §3. The standards for conducting such review need not be explicitly set forth in the Bylaw. Trustees of Boston Collesze v. Bd. of Aldermen of Newton, 58 Mass.App.Ct. 794, 802 (2003). ("[I]t is not necessary that local zoning requirements be drafted specifically for application to [c.40A, §3] uses in order to be considered reasonable.") Rather, the CPDC can simply follow the usual procedures for site plan review but only consider the factors set forth in G.L. c. 40A, §3 as applicable to protected uses. Notwithstanding that it is my opinion that the CPDC may entertain the submittal of a site plan pursuant to its established procedures but with a modification of the substantive criteria, the limited review permitted by c.40A, §3 appears to be duplicative of that which must be undertaken by the Building Inspector upon the submittal of a building permit application for the child care facility. Under these circumstances, I 3 l' r strongly suggest that the CPDC consider submitting to Town Meeting an amendment of the zoning bylaw specifically excluding the uses protected by c.40A, §3, e.g. child care facilities, educational and religious uses, from the site plan review process. Thereafter, it will be clear that in reviewing the building permit application, the Building Inspector will be charged with ensuring that such protected uses comply with the applicable provisions of the zoning bylaw. Please don't hesitate to contact me if you require further assistance or advice regarding this matter. Sincerely, Ellen Callahan Doucette ECD/sjs cc: Peter I. Hechenbleilcner, Town Manager (via email only) 4 9,C, 9~f DISCLOSURE OF FINANCIAL INTEREST BY MUNICIPAL EMPLOYEE, CERTIFICATION BY HEAD OF CONTRACTING AGENCY AND APPROVAL AS REQUIRED BY G. L.C.268A - 20(b) Note: You are eligible for this exemption only if you meet all of the following requirements: • Your regular agency is not the contracting agency or an agency that regulates the activities of the contracting agency; • You do not participate in or have official responsibility for any of the activities of the contracting agency; • The contract was made after public notice or competitive bidding; • You complete, sign, and file with the town or city clerk this disclosure form; And, if the contract is for your personal services: - • The services will be provided outside your normal municipal working hours; • The services are not required as part of your regular duties as a municipal employee; • You are compensated for the services for not more than 500 hours during a calendar year; • The head of the contracting agency completes and signs the certificate below. • The city or town council, board of aldermen, or board of selectmen approve this exemption from '20 below. Name: I Donna Beaulieu Title or Position: I Educational Assistant Agency/Department: Town of Reading/School Department/Parker Middle School Office s=hone:' 781-944-1236 Contracting municipal agency: Town of Reading/Public Library Contract is for: Library Technician Financial interest of employee and immediate family: Employee Signature: Date: $3,600 (270 hours) CERTIFICATE BY HEAD OF CONTRACTING AGENCY (if contract is for municipal employee's personal services) I certify that no employee of my agency is available to perform the contract services described above as part of his or her regular duties. Name: I Peter Hechenbleikner Agency: I Town of Reading Office Phone: 1781-942-9043 Signature: Date: I APPROVAL OF EXEMPTION (if contract is for municipal employee's personal services) The city or town council, board of aldermen, or board of selectmen approve this exemption from - 20. Signature Date After disclosure (and certification and approval, if needed) are completed and signed, file o2C(3 this form with the city or town clerk. Attach additional pages if necessary. PROCLAMATION HONORING GEORGE PERRY ON HIS 50 YEARS OF SERVICE WITH THE READING AUXILIARY FIRE SERVICE WHEREAS: George Perry joined the Reading Auxiliary Fire Service in 1958 and has had 50 years of continuing service to the Town of Reading as a volunteer member of the R.A.F.S.; and WHEREAS: The R.A.F.S. is a volunteer organization established during World War 11. They assist the Reading Fire Department during fire and emergency situations. They also assist with charitable and community programs; and WHEREAS: George's son Jay and his grandson Kenny are also active members of the R.A.F.S. and his father served as the Fire Chief in Reading from 1959- 1971; and WHEREAS: George is a longtime Town Meeting Member, and has served the Town by being a member of many town committees. He has been on the Town Forest Committee since 1974 and currently serves as the Committee Chairman. NOW, THEREFORE, WE, the Board of Selectmen of the Town of Reading, Massachusetts do hereby congratulate George Perry for his 50 years of service'on the Reading Auxiliary Fire Service and for his many years of service to the people of the Town. THE BOARD OF SELECTMEN Stephen A. Goldy, Chairman Ben Tafoya, Vice Chairman James E. Bonazoli, Secretary Camille W. Anthony Richard W. Schubert Town Meeting -T TAL FY14 tions November 2008 Y13 2,1,343 F $1,8 , ital appropria annual cap FY12 $ 383,04- $1,824343 in lieu of FY11 373,700 uthoriyation FY1fl 364,600 4' $ 383,©43 petit p 355,80Q $ 3g4 644 $ !37-3,70 192,540-. roadsl 347,20355,844 $ $ , grin 10 lproposed - 319, 500 $1,500,p00 fit (est. prtiicie 347,244 339,000 $ 344,444 $ 292,500 $ ,500---300 $ $ 440 $ 19,54 Capital ptown share - excludes -E-358 ri12448 fundin9) $ 378,000 $ 304 444. $ - X31,843) From Ap Roads t 39,444 $ Chapter 9© $ 397,500 340,404 58,844 163,5431 ice 300.p44 78044 $ 34 7441 $ cted debt sera' for 5 yrs 97 544 , n 6,140} $ prole 2 24 $ borrow $15 millio $ 0 54 344 $ $1,945,973 Annual difference ~ $ 972,852 $1,157,269 $ (63 543} '724,901 161441 $ (34,700) $ Debt: Changes $ 561,741 $ 2,009 166 , $ . $1,191, 69 50,844 $ 22,240 $ .cash cap►tal' available projected to debt $ 702,701 to roads due $ 511,441 gdditionai allocat1°n ,cas~pitar available New projected Town of Reading and the GIC PEC Meeting September 3, 2008 c„ HinckleyAllenTringaleLP " ~ HEALTH 57RATEGIES Agenda 8 s- N ot)v)ortunity ~on adm. ~s►dernistrat~v issues to - e requirements process and Financials - Timing emhership in the GIC n~c~pal M _ current Mu _ dates and Benefits pros and Cons consider further • • • ~'o ~®ns► Hinckley, Allen &TCngale LP 2 Opp ortunity -41 W a O\Ns cities insurance ana LUV"thrOugh LAC ce coverage .,reduce relian on ~ Seen as to eS t►°as GIC r an ethos for the PropertY ed more sloWt than in e city and- average units current y pro\lided ■ A . government re included th insurance , on y coverag ~S for hea. or vis ~ ion ppportun~tY life, dents. apes not 1nc.ude Hinckley, Allen &Trin9ale UP Cts A, - Ih Chapter 64 to the u has of 2o07 It Process Must adopt Section 19 - coalition bargaining - by vote of the Board of S el ct e all r/ Section 19 requires a Public Employee Committee (PEC), with representats of bargaining units as well as a retiree representative - The retiree representative is a designee of the Retired State, County and Municipal Employees Association appropriate public V There must be a written agreement between the PEC and the authority Disputes on interpretation of the written agreement may be submitted to binding arbitration o distributed among units based on the , / Votes retiree gets ~0surance eligible ~each represents proportion of health in ■ Decision to join GIC must pass by 70% of weighted votes ents ■ Vote binding on all units, and supersedes any collective bargaining be t ag seemed to the GIC ■ ALL subscribers and members, both actives C can change benefit plans without the consent ■ Once subscribers are in the GIC, the GI C of the PEC ■ Unless specifically stated otherwise, subsequent withdrawal from the GIC will also revoke the adoption of Section 19 • As municipal GIC membership increases, additional representatives will be added to the Commission Hinckley, Allen & Tringale LP 4 all be furn's' }mil `status must `v eligible persons e of transa~ion i lbility inf©r Ito dependents and tar my 0 El 9 Document etc.) far Medicare at for each wp with ents, is required form GAG m nlcat~n9 agreem ust the Glcjs standard scare enrollment use the municipalib/ commu _ Med. akit+eS m With the GIC the ,,C by and assist the palunicip 101 assist work ent to an GfCs staff IT liaison to es must be s with problems Must designate e statu work M With enrollees _ onthly employee coptlnue to municatior~s check Municipalities related COm the pension ■ for transIban_ ctian from enrollees and pay if a dedu deems „ produ two parts share tribution the comrnlsslon pay bills inoy for premi Emp ee(retiree um con mf°rrr'at~on as _ MunJ(f smpjoyer must bill retiree such ls• the change will ,s last e e fund10ns and process Retiree lcient tribution levels levels, r ins u adrnlnistr9Ceativ ,(j retiree GOn es in contribution cih would be ee a iv any chang Nk..perf°nM S, (,Section 1e employ 15 of eterml GIC 7anuary Medicare necessary • otify the enroll in still d by Municipalities stn duly, retirees ~ ° A niclpalltieS mu followIn9 ellgible GIC s benefits ect w nt to assist Medicare_ cin9 the 5 go into eff enhan probably ohibited will alines are pr Mun'►C1p from ~ kp l V nckkey, Aiken &Tringake c-. coVera9%::: erect offering off carriers of ach plan s d esigns- - Determine benefit etirees . tes and f°r r admInkstration Determi actives aced to plan both for v,es ref ~ - all iss and termines i 4ibM e plans ees De and e1 W the Barr' toy rin{3S erect fate e offe are off d to s . i PaVItIes are off ere r e Mun'c . ns as a to ® fit des, 9 nativ e fee pet cha bane dministr ermines a s participatin to, het .etas ermines r K,nckdeY , p11en , Tri,gale V Financials ■ The GIC may charge up to 1% in administrative fees - currently 0.75% ■ If the municipality does not pay the premium and administrative fees char ed to it, the Commonwealth may recoup costs from the Cherry Sheet g ■ Should there be insufficient funds on the Cherry Sheet to cover costs, coverage through the GIC will be terminated ■ Subscribers must pay the same contribution rate for each health plan offered. Contribution rates can vary only by type of plan - HMO, PPO, etc. One retiree product's contribution percentage must not be less than the minimum contributed to any other health plan ■ Contribution ratios may range from 50 to 99%. ■ Municipality required to pay the Part B penalty for any Medicare eligibles transferred to Medicare due to GIC Medicare coverage requirements ■ GIC will apply for Retiree Drug Subsidy and credit the Municipality for its share. Hinckley, Allen & Tringaie LP 7 TIM1115W rn l'. by submitt'n9 the ~ tAust. notiWritten a9reemenL the GIC to red must be sent he a9reement coverage be9innin Written requbyOctober 1 for e a rs new 3u y for thre ye is binding must be sent to the Decision ithdraw cease the ■ A decisio er 1 for coverage to GIC by octob the ree ment►19 next ecifie will revoke Section unless otherw'$e Sp SIC 8 withdrawal from the HinckleYAllen &T~,n9ale LP \J ~ ...Q~ muniCtpal School District r ath°l-P°Y1st°n GCOVeland al School Dlstrict r ue Region Gill-Montag school District r Hawiemont Regional school District ® r HolbrO°k Ills School District r Mi Trail Regional r Mohawk planning council r old colony Saugus • n9field & Ec. r city of Spry Regional Planning r Southeastern Winthrop Dev • District Hinckley, Allen & Tringale LP S Year 2p05 or FY 06 2006 or FY 07 18/5/0100 & BCE Nledex (3105) 4.90/15 (3106) 2 915/15 Medea (6106) 2007 or FY O8 2008 or FY 09 1115/0 3.0815/0 6.4% (6101) O 3.815/1 - .0615/15 Medea 12.51°/0 est' 6.449/0 est- . (6C08) er?A averages . creases are n e . GIC ?ate ~ Not H1n k1eYRllen &Trinple ~P 10 G ~ - Q aauo■ 13etv'Jeaulis n9s Offe..r-GILC ~o ayments d P Key benefit Sitterences: ork 1za~~on Tiered mew for hospita ~ Copay ou~patent Surgery/ ent for 61re step therap`I ► S the ■ Copaym Some drug planericQ~Where m her9eneric ~ 9e mandato~l n the price Hated esi9 evence between and d0' name) I the brand eg a~ru9ss ,and harmacies for p I'l ~#r,cktey, pUen &Trin9ale l.P SIC Fam~Y Reading FamdY Ind. Iud• product TYP 425.11 e 532 . 02 $1, 5 $434.59 S17024.91 499.89 1,20$•3 126.61 1,811.3 355.94 IMO 295.10 199.85 PP4 1(,8.25 getixee- demnity Fallon) d FC"p -gana ed ~Tufts) an t~ ~p a1CeC Retixee - e average of fC dence an Retixee a Ce th NpNC indepen enefits NMo rates a he average of e Notes rates and b * GI - th cthan9 c ppo rates. are oducts may Select ol iqator Sen'Or pC Tufts Na'v 3anuaCy I. Nlnckley, Ailen & Trlnyale l P I2 C" Town Ind Family 68.21 '267.50 15810 422.32 22.49 151.96 _42.17 GILC -gyp to lwo pp0 to pp0 Imp to pJ30 Ellhagee medex to ST. was to FCI~ plan Tufts Total lnd Family 91.44 3$214 226.72 603.32 32.13 211.08 _60.24 95.85 E,,Ployee Ind• Family 29.23 114.64 b 1$1.00 9 64 65.12 _18.07 28.75 3$.24 Medea to 127 45 T is as increase in cost. Medicax'e prefe~e umbe A negative n dote: 67.10 89.21 13 y j-jnckley I p11en &VIn9ale U s pP r "Mo a eU~slt $2.0 Off' - ayment Cop ents~ ~On ccpaym prescf'pt . 10I~0~35 Retail %2/40/10 s ®Ma me6ca,e .~Bwe ayment medex ,sit c°p No p f f►ce meet co n .s ; No ER copay Drug lp me lio 1 n 0120135 prescr~p . , $30 'S0 105 ~ Retatl' ~ tams 90-d3y at Re 70 r tis $z0j401 ® l~ to &Trin9ale l-P NinckleY Allen 14 anp Individual, ditter ences' decrease x,2.9 het c increase or . out-of po A t, May be an Major - Copaymen Mp tier office VIS roduct and ending on p 25 meat depending of ~ copay go at is a decrease NO $10_ and 20.50 or $250 hose 10 25.44 w X200 meats to r ay t surge' Increase Ne in ~ CO' outpat►en - mail copayment for 100 or 125 New $ xinckley, Atlen &`trin98le LP lncrease5' CopaYment won Rate savings* r 0 p _w'o Montt' M~~~ y ily per roXjMZlte d $65 Fam decrease I,pp ijidual an erences • ease or W) ~.nd et 6ff an ►ncr _of -pok May be out ments. tier MaPr visit C°pay duct and Mo po office on prooo to $4 ual depending of $50 Lion of • th an ann Decrease hospital►Za ital trey, w► _ ~ . a lent f or ct and hosp 40 go at New coP y on produ o and $213, e ending d p . um ent to ~ • h an maxi copay,an r ery, \N ►t crease ►n at►ent r increase mail su g ent for °utp 10o capaym 16 New ax►rnum annual m KinekleYr men &Trin3aie 1rP V ppo to MO thly et month innate Family p APV al and es: 68 Indiv►du differenc $ _ f- oCl..et be a r out - - ents. May as • visit Copaym office on tAD tier decrease or increase Of %2WOth %.00 anual tier, depending to $50 Lion f Decrease or hospital►za ►ta1 ayment f ct and hosp New Cop on produ ,inaxlmum ayment t0 20140 and %2(3_ 40.94 at depending $.0 Increase in Fx cop t surgerY r mail co ayment for outpat►en N W)() - p Ne l maX,mum annua. NinckleYr Alters &Trin9ate LP with an 17 - compared Medicare Enhance*- er mont' is p ase, of ~ ces, t..0t.q0cVet ~.ncre differevi t men Major e v• ~s.~t copay office t Nevi $10 mere x.05 New $54 R copay nt for tier 3 is C~ ay me • service p erage 1 o daY..at..retajj Mai cov t include Jiff erentia No does no , coverage Drug cove ragecatastro hoc drug payment for t4o formulas &Trm9le Ngnckiey, Allen is ediCare _ + B1Ue mcare feCred Aedex iPre er m°nth Nnces to jAed ° %3S P Ofer ~ of X29 o~ber) av►ngs t (and s of Pocke a' or °u' k M ~ d networ benefits _ Lirn~te e,~prk be _ No out of r1 t e uire,en co ayment _ Pcp r a ice v,s~t p w ° ment at mark Ne p f~ copay coverage 20.40 8() for _ ~1ew ~5 retail 40 and $ a Cnent p day- at are $1p. 20. . ferential ~ y _ No 9 menu ar dude d~f _ Drub copal does not 'n 19 u coverage erage pr 9 troph~c drug catas Alien rin9ate LP Hinckley! (C-l". eLvv `p ~ p physico~tians Fallon se t of the most u and e means 'ostr ° n o,rect an e Care -elect no . both Fallo fans in Blue but b y are in : ~ ed ~hys~c Many etwork Blue MO-- utIlrz In N % of the m k benefits ce and bout 25 of ne~or den ° Fallon n has out of (,,~,"C IndePen , are ~n are in Fallon Fallon pla average rk benef its ® Nether sed for theut of net° in 'Medea iBoth PPS u toc~ have o • • hyslc:ans ed s NaVe9a Most utilized ost util~z . • ns Tuft of the of the ` Id phYs'c'a V ell, f env than Z50/() e_W akefie plan for less d Metros nor ,en account chester an \h►le they both \N Ceferred ~ s~c~ Tuans, e Phy • fts Medicar are in Hjncwm, Allen &_%,gale U 2a 0 0 vanta' for or olces More ch employees cisions geneflt level detown made ° uts►de of government on a larger Rates based 1 of people p°° . e to decide C°nt►n° t►on margin for contr►bu option Managed care - retirees van~a~e5 ~~sad el dec►s►®ns genef►t ley ; de of to\vn made out' government _shar;ng for and Cost avllat►4n an hosp►t . nt surgevN outpat►e Itn may he Mental Hea ed out care iW products Indemn for are more retirees ar than what expensive rently otters Reading cur gCBSMa Currently no products off ered Nlncklel, Allen &-,rin9ale lnp IIAr °r °u It r . GICI as mark s are decisIon- Id be Seen a 6C,~StAA plan -Three Way to SIC cou Iv1IIA~ as Potential move otiate with be more in Po rtunity to negof the 61C acyage to p °pp° rrently part benefit cu not ehang►n eX~sti~t n9 ackages tr0k consider ~,IC enef p c°n d retirees Vine \N the rn-akj r ng and °cu act to actives, a ■ of decis'° ctives an and their r n, ent►a~ imp that may ]oi p. ~f~er of munlc~jpatitles onal of fort► ort, educati ® -'ypes the risk pool act on r Live of rrnp d,m~n- ~stra inancesr a 22 timing nd a HIn&k ey, glen & Tringale LP Board of Selectmen Meeting July 8, 2008 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Chairman Stephen Goldy, Vice Chairman Ben Tafoya, Secretary James Bonazoli, Selectmen Camille Anthony and Richard Schubert, Assistant Town Manager/Finance Director Bob LeLacheur, Fire Chief Greg Burns, Town Engineer George .Zambouras, Police Chief Jim Cormier, Office Manager Paula Schena and the following list of interested parties: Will Finch, John Coote, Scott Doyle, Kathy Greenfield, Roberta Sullivan, Virginia Adams, Sharlene Reynolds-Santo, Karen Herrick, Angela Binda, Michelle Benson, Eric Strong, Diane Walker, Anne Joyce, Kate and Keith Ronan, Chuck DeCoste, Attorney Michael Rubin, Daniel Busa, Fire Fighters David Ferreira and Christopher Germain. Reports and Comments Selectmen's Liaison Reports and Comments - Selectman Richard Schubert passed out copies of a newspaper article regarding Nestle selling bottled water. He suggested sending a letter that we don't want big companies bottling water in Massachusetts and sending it out of State. Selectman Camille Anthony also suggested sending the letter to the MWRA. Selectman James Bonazoli noted that he was shocked to see the article in the Chronicle about the Town sending out an RFP for the property at 1481 Main Street when the Selectmen haven't discussed the uses for the property. Chairman Stephen Goldy directed the Assistant Town Manager to put this on the next Selectmen's agenda for discussion. Chairman Stephen Goldy reminded the Board of the site walk on Gould Street and Birch Meadow Drive on July 9th, and asked the Selectmen to be prepared to follow up on the Action Status Report at their meeting on August 5, 2008. He noted that there was an email to the Board regarding not doing a flat stormwater fee for a single family, and Selectman James Bonazoli noted that he will respond to this email. Proclamations/Certificates of Appreciation Recognition - Retirinp, Volunteers with Five or More Years of Service within the Town of Readinjq - Will Finch and John Coote were present to receive their Certificates of Recognition. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Appreciation for Susan Miller servins nine years on the Board of Appeals was approved by a vote of 5-0-0. Board of Selectmen Meeting - Julv 8. 2008 - Page 2 A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Ronald O'Connell serving 12 vears on the Board of Cemeterv Trustees was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Tafova to approve the Certificate of Recognition for William Ogden Finch serving 10 vears on the Conservation Commission was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Jamie T. Maughan serving five vears on the Conservation Commission was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Edwina Kasper serving 10 vears on the Council on Aging was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Ruth Goldberg serving six vears on the' Council on Aging was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Anne W. Hooker serving six vears on the Cultural Council was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Karvn S. Storti serving six vears on the Cultural Council was approved by a vote of 5-0-0. A motion bv' Bonazoli seconded by Goldv to approve the Certificate of Recognition for John A. Coote serving seven vears on the Reading Housing Authority was approved by a vote of 5-0-0. A motion by Bonazoli seconded by Anthonv to approve the Certificate of Recognition for Jack Downing serving 11 vears on the Recreation Committee was approved by a vote of 5-0-0. Personnel & Appointments Badge Pinning - Fire Fighters and New Paramedic - Fire Chief Greg Burns introduced Scott Dole, the Town's newest paramedic. He noted that Scott's father, Phil Dole, initiated the EMS program in Reading. Chief Burns then proceeded with the badge pinning of Fire Fighters David J. Ferreira and Christopher F. Germain. Discussion/Action Items Highlights - Historical Commission - Historical Commission Chairman Kathy Greenfield and members Roberta Sullivan, Virginia Adams, Sharlene Reynolds-Santos, Karen Herrick and Angela Binda were present. 6 Board of Selectmen Meetins - Julv 8. 2008 - Paae 3 Kathy Greenfield updated the Board on the Commission's duties and accomplishments over the past year. Chairman, Stephen Goldy asked how a house gets on the Town's historic inventory list, and Kathy Greenfield indicated that it was by a vote of the Commission. Selectman Camille Anthony asked at what age does a house become historical, and Kathy. Greenfield indicated that it was 50 years but there is nothing on the inventory past 1925. The Assistant Town Manager noted that there is a document needs assessment going on that would benefit the Historical Commission. Advisory Committee on Cities for Climate Protection 1-2-3 Pledae - Michelle Benson, Chairman of the Advisory Committee on the Cities for Climate Protection Program, was present and noted that energy use is dropping. She handed out bags and collected pledges. Continued Birch Meadow Drive Parkina Regulations - The Assistant Town Manager noted that the hearing was previously scheduled for a night that a school event was going on. Town Engineer George Zambouras noted that the Birch Meadow School Safety Committee requested a sidewalk. The Parking, Traffic and Transportation Task Force reviewed and met at the school. The Town will be installing a new sidewalk on Birch Meadow Drive down to Arthur B. Lord Drive where there are crosswalks. The PTTTF does not feel that an additional crosswalk is necessary but will establish a no parking area in front of the back emergency entrance for a distance of 80 feet. He also noted that this is not a safe location for a crosswalk. Police Chief Jim Cormier noted that there are Crossing Guards at that school in the morning and afternoon, and he doesn't want to encourage people to cross in an area that is not meant to be crossed. Eric Strong, the new Principal at the Birch Meadow School, noted that if the Town is making no parking, then people will funnel there. Selectman Camille Anthony noted that people are crossing everywhere at this location, and she feels that an additional crosswalk should be put in. Diane Walker of 57 Highland Street noted that the YMCA takes the parking spaces on Arthur B. Lord Drive, and people will be walking to that location with a new sidewalk. She feels that it is unrealistic to think that people will walk 40 cars to a crosswalk. Anne Joyce of 23 Cape Cod Avenue noted that it is an additional 400 feet to walk to the Crossing Guard. She also noted that only unattended children go the crosswalk with the Crossing Guard. 6a,3 Board of Selectmen Meeting - Julv 8, 2008 - Paae 4 Selectman Richard Schubert noted that painting stripes on the ground does not assure that someone will stop. Chairman Stephen Goldy suggested having further discussion on the crosswalk at another time. A motion by Bonazoli seconded by Anthony to close the hearing on varldng reeulations on Birch Meadow Drive was approved by a vote of 5-0-0. A motion by Anthonv seconded by Bonazoli to amend the Town of Reading Traffic Rules and Regulations adopted by the Board of Selectmen on March 28. 1995 by adding to Article 5, Section 5.3. the following: Street Location Regulation Birch Meadow Drive 40 feet to either side of center line of emergency access road The motion was approved by a vote of 5-0-0. No Parldng, Standing or Stopping Appeal of Curb and Sidewalk Reauirement - Ronan - Kate and Keith Ronan were present. Town Engineer George Zambouras noted that the lot is a corner lot with 390 foot frontage, and has a sidewalk and curbing at the intersection. He also noted that the sidewalk is damaged, and the owner is planning on replacing the entire sidewalk. According to the Board's policy, he will have to install 290 feet of granite curbing. Selectman Camille Anthony asked if any other houses in the neighborhood have curbing, and Mr. Ronan indicated no - only at the radius of the intersecting road. Mr. Ronan noted that this is not a new subdivision. The ranch down the street was not required to put in curbing. He also noted that he will replace the sidewalk but curbing was not in the budget. Selectman Camille Anthony indicated that she has no problem with granting a waiver because there is no curbing on the rest of the street. Selectman James Bonazoli noted that the Bylaw needs to be enforced. He also noted that the Bylaw states that bituminous is acceptable in some areas, and suggested that he do a Cape Cod berm. Vice Chairman Ben Tafoya noted that this is extending curbing, and he doesn't see any reason to grant a waiver. ~0- f Board of Selectmen Meeting - Julv 8. 2008 - Pate 5 Chuck DeCoste, a West Street resident, noted that this is a hardship for a young couple to have them install curbing along 390 feet of frontage. He also noted that the original intent of the Bylaw had to do with drainage and aesthetics, and granite curbing could create a drainage problem. Selectman Richard Schubert indicated that he supports the policy. Chainnan Stephen Goldy noted that he has a problem with the policy. Selectman James Bonazoli made a motion to allow a 36 foot driveway opening but the motion was not seconded. A motion by Bonazoli seconded by Schubert to grant a waiver of Section 4.5.1 - Installation. Construction and Reconstruction of Curbs and Sidewalks of the Board of Selectmen's Policies for 53 Tamarack Road failed by a vote of 2-3-0, with Schubert. Bonazoli and Tafova opposed. Update - Downtown - This was rescheduled for the next meeting. Filing of Grant Application for Acauisition of Land - Ipswich River Greenwav - The Assistant Town Manager reviewed the information on the parcels. He noted that three independent appraisals were done. The three parcels total approximately 11.50 acres for a total cost of $302,500 and the grant is for $172,000. Chairman Stephen Goldy asked if these people are interested in selling, and the Assistant Town Manager indicated that they are interested. Selectman James Bonazoli suggested selling the Oakland Road property to pay for this but the Assistant Town Manager noted that there is enough money in the Sale of Real Estate Fund. Liaison Assi=nents - Chairman Stephen Goldy noted that he did not make a lot of changes to what was requested. He also noted that Selectmen James Bonazoli and Camille Anthony will share the Economic Development Committee. Busa's Liauor License Suspension Appeal - Selectman James Bonazoli recused himself from the meeting because he was not at the first meeting on this issue. Attorney Michael Rubin noted that Daniel Busa runs six stores in the area, and he has since changed the policy to only accept two forms of ID. He also noted that statute provides for an appeal and he is asking for a stay until after August 6, 2008. He also noted that if the Board does not allow the stay, then they are taking away the right to an appeal. The Assistant Town Manager noted that Town Counsel indicates that if the Board does not allow the stay, then they have the option of going to Superior Court. ~ ? I-' k Board of Selectmen Meeting - Julv 8. 2008 - Page 6 Selectman Camille Anthony asked if the ABCC can overturn the closure, and Chairman Stephen Goldy indicated that they could if the ruling was not legitimate. A motion by Tafova seconded by Schubert to stav the two day license suspension for Busa's Reading Liquors scheduled to begin on Julv 14, 2008 pending the results of Busa's appeal before the Alcoholic Beverages Control Commission on August 6. 2008 was approved by a vote of 4-0-0. Approval of Minutes A motion by Anthonv seconded by Bonazoli to approve the Minutes of Mav 13, 2008 was approved by a vote of 5-0-0. A motion by Tafova seconded by Anthonv to approve the Executive Session Minutes of Mav 13, 2008 as written was approved on a roll call vote with all five members voting in the affirmative. A motion by Tafova seconded by Schubert to adiourn the meeting of Julv 8, 2008 at 9:55 p.m. was approved by a vote of 5-0-0. Respectfully submitted, Secretary Board of Selectmen Meeting August 5, 2008 For ease of archiving, the order that items appear in these Minutes reflects the order in which the items appeared on the agenda for that meeting, and are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Vice Chairman Ben Tafoya, Secretary James Bonazoli and Selectman Camille Anthony, Town Manager Peter Hechenbleikner, Office Manager Paula Schena and the following list of interested parties: Stephen Crook, Edward Smethurst, Phil Rushworth, John Surrette, Joan Blaustein, Meghan Young- Tafoya, Michele Williams, Sheila Clark. A motion by Anthonv seconded by Bonazoli to 20 into Executive Session for purposes of labor negotiations to come back into Open Session at approximately 7:20 p.m. was approved on a roll call vote with all three members voting in the affirmative. The Board returned to Open Session at 7:40 p.m. Reports and Comments Board of Selectmen Liaison Reports and Comments - Selectman James Bonazoli noted that the Board received correspondence regarding fees, and noted that the Board does not have a formal appeal process for fees. The Town Manager indicated that he would draft a general policy. Discussion/Action Items Hiiihliahts - RCTV - RCTV Executive Director Phil Rushworth and RCTV Board of Directors Members John Surrette, Ted Smethurst and Steve Crook were present. Phil Rushworth updated the Board and noted that robotic cameras have been purchased, the third channel has been activated, they have expanded coverage, and they are broadcasting on fiber optics. He also noted that they are in need of a new facility with 5,000 square feet. Presentation of Hazard Mitigation Plan - MAPC - Joan Blaustein from MAPC noted that in order for the Town to apply for grants, we need a plan for FEMA. Reading joined a region and MAPC is working with the Town to develop a local plan. She also noted that there are 16 flood hazard areas in Reading, and the drainage studies need to be done for the Saugus River and Aberjona River. She recommended that the Selectmen put the draft plan that is being presented tonight on the website and ask for public comments. Then the draft plan will be sent to MEMA who will send it to FEMA, and then the Selectmen will need to adopt the final plan. Board of Selectmen Meeting - Auaust 5.2008 - Paae 2 Approval of Allev Wav Aareements - Meghan Young-Tafoya, Michele Williams and Sheila Clark from the Economic Development Committee were present. Michele Williams reviewed the components of the project that include brick pavers, lighting, a mural and plants. She noted that the Town will fund a portion of the pavers. The Town Manager noted that the owner of 662 - 680 Main Street will pay for pavers on his property. Meghan Young-Tafoya noted that two muralists have looked at the building. They have indicated that it is too small to do a historic scene so a landscape scene is recommended as the alley way is lacking in greenery. She also noted that the total cost of the project is $54,000 minus the amount that the property owners will pay for lights and pavers. A motion by Bonazoli seconded by Anthonv to approve the allev wav agreements between the Town of Reading and Boston Reading. LLC and the Town of Reading and Thomas C. O'Connor and Barbara A. O'Connor in substantiallv the form presented on August 5. 2008, and authorize the Town Manager to sign them on behalf of the. Board of Selectmen was approved by a vote of 3-0-0. Update on Downtown - The Town Manager gave an update on the Downtown project. Close Warrant for State Primarv Election - The Town Manager noted that this is the Warrant for the Election on September 16, 2008. A motion by Anthonv seconded by Bonazoli to close the Warrant for the State Primarv Election to take place at Reading Memorial High School Hawkes Field House on September 16, 2008 was approved by a vote of 3-0-0. Review Action Status Report - The Town Manager reviewed the Action Status Report. He noted that the Ash Street item will be taken off when it is under construction. Selectman Camille Anthony asked for scheduled reports with milestones for the parking garage study. She also asked about the sidewalk plowing, and the Town Manager indicated that he will meet with Ted McIntire and a Selectman regarding this hatter. Vice Chairman Ben Tafoya. asked the Town Manager to see if there are grants available for energy conservation for lighting. Vice Chairman Ben Tafoya handed out a memo regarding the Oakland Road property. He recommends creating an ad hoc Town Building Committee to see the potential needs for a new municipal building. He suggests a member of the Board of Selectmen, School Committee, Library Board, and non-voting liaisons from CPDC and the Finance Committee. He noted that if at the end of the process there is no consensus, then consider selling the property. Selectman Camille Anthony requested this be put on a future agenda. Board of Selectmen Meeting - Auaust 5.2008 - Paize 3 Selectman Camille Anthony noted that the DPW Garage needs to be screened with fencing or greenery. The Town Manager indicated that he will come back with a plan by September 30, 2008. Selectman Camille Anthony noted that regarding the policy on fundraising, all fundraising projects should come before the Board of Selectmen. Selectman James Bonazoli indicated that he felt only the items that are not cost out should come before the Selectmen. The Town Manager noted that in regards to recycling in the parks, we are waiting for the equipment from the State. Approval of Minutes A motion by Bonazoli seconded by Anthonv to approve the Minutes of June 3. 2008 was approved by a vote of 3-0-0. A motion by Bonazoli seconded by Anthonv to approve the Minutes of July 29. 2008. as amended. was approved by a vote of 3-0-0. A motion by Anthonv seconded by Bonazoli to adjourn the meetine of Au'aust 5. 2008 at 10:30 p.m. was approved by a vote of 3-0-0. Respectfully submitted, Secretary ~-~3 THE COMMONWEALTH OF MASSACHUSETTS Number: 2008-9 Fee: $75.00 TOWN OF READING USED CAR DEALER'S LICENSE - CLASS II TO BUY AND SELL SECOND-HAND MOTOR VEHICLES In accordance with the provisions of Chapter 140 of the General Laws with amendments thereto, Reading Souare Shell, is hereby licensed to buy and sell second-hand motor vehicles at 749 Main Street, subject to the following conditions: All Zoning and other Bylaws and Rules and Regulations of the Town of Reading are adhered to. No more than two vehicles to be for sale at any one time, and vehicles'to be parked as indicated on attached plan. This license is granted in confoz'mity with the Statutes and ordinances relating thereto, and expires December 31, 2008, unless sooner suspended or revoked. In Testimony Whereof, the undersigned have hereunto affixed their official signatures. 9*C1)14J1..1 bit z Date Issued: August 27, 2008 THIS LICENSE MUST BE POSTED IN A CONSPICUOUS PLACE UPON THE PREMISES (OVER)