HomeMy WebLinkAbout2008-06-03 Board of Selectmen Handout - Part 1TOWN MANAGER'S REPORT
Tuesday, June 03, 2008
• Downtown Improvement Project - "dummy demolition" June 15
• Trail Build June 7
• National Development MEPA Scoping session
• Double utility poles
• Federal Flood Maps
• Comcast hearing - June 18 - 7:00 PM
• MMA Action Alert
• Joint meeting with School Committee re: World Cafe wrap-up and Executive
Session re: litigation - June 17?
• Paving - Sunnyside and Fairview - next week - then Colburn
• Fence fabric being installed very soon at Tennis Courts
• Site walk - Birch Meadow Master Plan
Dates and Events:
•40R meeting - CPDC and Board of Selectmen - June 2, 7 PM - Senior Center
• Fox 25 "Zip Trip" June 13
.Friends and Family Day - June 21
.Special Town Meeting -June 30
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Hechenblefter, Peter
From: Tom Philbin [tphilbin@mma.org]
Sent: Monday, June 02, 2008 8:51 PM
To: Reading - Selectmen
Subject: MMA ACTION ALERT
Importance: High
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The Voice of Cities and Towns
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MMA ACTIONA.I,ERT
LEGISLATIVE ALERT Contact:
6/2/08 Tom Philbin
617-426-7272 ext. 121
Massachusetts Municipal Association
INCREASE IN COLA BASE WOULD
COST CITIES AND TOWNS $2 BILLION:
Legislators
Section 15 of the Senate-passed state budget contains a provision that would increase the base
for municipal pension cost-of-living-adjustments (COLAs) from $12,000 to $16,000. This
change would increase the municipal unfunded pension liability by at least $2 billion,
and cities and towns have no way of paying for this increased cost under Proposition
21/z. Please call your Legislators today and tell them of the impact on your community.
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6/3/2008
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Retirees already receive annual pension increases, and that cost is built into the long-term
funding schedule to eliminate the unfunded liability by 2028, at the latest. Updating the
COLA amount is one of many pension issues that warrants examination and study. Yet there
has been NO detailed actuarial study to determine the! actual overall statewide cost of
Section 15, or the breakdown of cost to each city and town. Any state law change to
increase the COLA should be considered only after extensive cost analysis, and the
development of recommendations on how to fund the $2 billion cost. Otherwise, this
provision only offers false hope to retirees, and provides no responsible funding options for
cities and towns and local taxpayers.
Please_ Call Your Legislators Today
to Oppose Section 15 for Four Compelling Reasons:
1) Cities and towns do not have a funding source to pay for this new benefit. Given the
strict revenue cap of Proposition 21/z, municipal government does not have the fiscal flexibility
to pay for this benefit enhancement. For the past two years we have been told by the
Legislature that additional revenue sources for cities and towns, such as a local option meals
tax, a local option lodging tax, and a modernization of telecommunication taxes are off the
table. If revenues are off the table then it stands to reason that additional benefits for
employees and retirees, even on a local option basis, must also be off the table until a way is
found to pay for the new benefit.
2) The costs are very large and are not precisely known for individual communities. The
85 individual municipal pension systems and the 266 communities in the 12 county/regional
systems will have to undertake new actuarial studies to determine the precise cost of this new
benefit. Then the municipal systems will have to detei-rnine how to pay for the new benefit.
The least costly way would be to begin immediately to pay for these new costs by increasing
the yearly pension appropriation paid by local taxpayers. Statewide, this would cost
municipalities approximately $2 billion over the next 20 years. The most expensive way to
fund the expanded COLA benefit would be to shift the costs off into the future by extending
the unfunded liability schedule. This method of having future taxpayers fiend the higher
COLA could double or triple the ove! rall cost of paying for the benefit, and would possibly
have a negative impact on municipal bond ratings, especially for those localities forced to go
beyond 2028.
3) The "local option" in Section 15 is seriously flawed. The one-time "local option"
provided for in Section 15 does not include the executive authority in the 85 individual
municipal pension systems, and does not include the legislative authority in the 266
communities in county/regional systems. At a bare minimum the Board of Selectmen in a
town and the Mayor or City Manager in a city must be part of any local option acceptance
procedure, along with the council or town meeting in all communities. In addition, most cities
and towns do not have direct control over the key administrative decisions of the pension
boards, especially in the 266 communities in county/regional systems, and would have little
ability to affect the pension schedule or other decisions that would determine the cost impact
going forward. Further, it i! s very fair to ask how authentic any local option is when
communities are not offered responsible and adequate ways of paying for the higher COLA.
6/3/2008
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4) There are many other significant problems with the pension system. Providing a COLA
is just one of many issues facing the Massachusetts pension system. The contribution rate for
new employees is very high, the system is not portable, the system can be unfair to those
employees who are not going to spend their careers in the public sector, and questions abound
about funding future health care costs identified through GASB 45. Rather than dealing with
these issues piecemeal, we urge you to undertake an independent, comprehensive study of the
system to address all of these problems and devise ways to appropriately, fairly and adequately
pay for any changes and benefit enhancements.
PLEASE ASK YOUR LEGISLATORS TO OPPOSE SECTION 15 and HAVE THEM
COMMIT TO GO ON RECORD WITH THE HOUSE AND SENATE B! UDGET
CONFEREES TO OPPOSE SECTION 15 as an unaffordable provision that offers false
hope to retirees, and instead ask for an independent, comprehensive review of the
pension system to address all of these problems and issues, identify the full cost to the
taxpayers, and develop methods to pay for future changes, including COLA
adjustments.
Please Call Year Lec
pisoat®rs Today
We would also ask you to please follow up your phone call with a letter. To download a sample letter.
please click here.
If you have any questions please contact the MMA's Legislative Division at any time (617-
426-7272), and ask for Legislative Director David Baier (ext. 120) dbaier@mma.org or
Deputy Legislative Director John Robertson (ext. 122) jrobertson@mma.org To view the MMA's
letter to the Legislature. click here. !
Forward this emai
This email was sent to selectmen@ci.reading. ma. us, by tphilbinOmma.orn
Undate Profile/Email Address J Unsubscribe J Privacy Policy.
Massachusetts Municipal Association ) One Winthrop Square, Boston J Boston J MA 102110
3~
6/3/2008
READING POLICE DEPARTMENT
15 Union Street - Reading, Massachusetts 01867
Emergency Only: 911 - All Other Calls: (781) 944-1212 - Fax: (781) 944-2893
PRESS RELEASE:
FROM THE OFFICE OF THE CHIEF OF POLICE
Released on 612108
The Reading Police Department Detectives Unit conducted alcohol compliance checks
on Saturday May 31, 2008. Officers monitored licensed package stores in Reading.
This operation did not involve underage operatives.
During this operation, one underage individual allegedly procured alcohol using a
fraudulent out of state driver's license at one local establishment. The underage
individual was charged with minor in possession of alcohol and minor procuring alcohol
using fakelfalse identification. The police department will present the Local Liquor
Licensing Board with the alleged violation for further review.
The Reading Police Department will continue to monitor local liquor establishments.
The department believes that by conducting such programs, it will help to avoid the
problems that come with underage drinking. Communities that have reduced the
availability of alcohol to underage drinkers have experienced fewer crashes and fewer
crimes.
Preventing underage drinking is everyone's responsibility!
Page I of 2
Hechenblefter, Peter
From: readingma_notes-bounces@mm.windigicert.com on behalf of Reading Notes
[readingma_notes@mm.windigicert.com]
Sent: Friday, May 30, 2008 4:47 PM
To: readingma_notes@mm.windigicert.com
Subject: Fwd: On-site EPA review of former Addison Wesley site: June 3, 10:00am
Attachments: ATT137258.txt
The office of the Massachusetts Environmental Protection Act (MEPA) will conduct a scoping session of the former Addison
Wesley site on June 3, 2008 at 10:00am. Interested parties should meet at that time in the first parking lot on the right off
Jacob Way.
A copy of the Expanded Environmental Notification Form (ENF) is available for review, 7:30am - 5:00pm, Monday through
Friday, at the Community Services Counter, Town Hall.
The deadline for comment on the project is end of business June 20, 2008. Comments should be submitted in writing to
Holly Johnson
Environmental Analyst, MEPA Office
Executive Office of Energy and Environmental Affairs
100 Cambridge Street
Boston, MA 02114
Email from Holly Johnson, sent 5/28/2008:
Notice of MEPA Scoping Session
To: Distribution
From: Holly Johnson, MEPA Unit
Subject: Reading Woods - READING
EEA 14252
An Environmental Notification Fonn (ENF) has been submitted to the Massachusetts Environmental Policy Act
(MEPA) office for this project. The project includes the construction of 202 apartment units in accordance with the
Commonwealth's 40R Smart Growth Zoning, 160 senior independent and assisted living units, 16 townhouses, and
160,000 square feet of Class A office space on Jacob Way in Reading. The site is presently occupied by the vacant
Addison-Wesley Longman office/warehouse complex, comprised of 208,000 sf of office/warehouse space in six
buildings. The project site is located adjacent to Route 128, proximate to the Route 28 interchange (exit 38).
Estimated project impacts on the 24.8-acre site include: 1.5 acres of new altered land, 2.1 acres of new impervious
area, 3,890 new vehicle trips per day, 392 new parking spaces, 56,430 gallons per day of additional new water .
usage, and 55,930 gallons per day of additional new wastewater generation. The project will require an indirect
access permit from MassHighway, and may require a sewer connection permit from MassDEP. The project also
must obtain an Order of Conditions from the Reading Conservation Commission and a NPDES constniction general
pen-nit from the US EPA. This project requires a mandatory Environmental Impact Report (EIR). The proponent
has requested that the subsequent EIR be reviewed as a Single EIR in lieu of a separate Draft and Final EIR. The
6/2/2008
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project will be receiving state funding, therefore MEPA jurisdiction is broad.
A consultation session will be held to receive advice and comments from agencies, officials, and citizens regarding
which environmental issues, if any, are significant for this project. Opinions as to the extent and significance of
possible environmental impact will be welcome.
The meeting is scheduled as follows:
Date: Tuesday, June 3rd
Time: 10:00 am
Location: Meet at project site on Jacob Way, Reading. Meet in first parking lot on the right.
Comments on the project will be welcome in writing prior to June 20, 2008. A Certificate on the ENF will be issued
on June 27, 2008.
Project Contact: Doug Vigneau, VHB, 617-924-1770
Pursuant to the requirements of the Americans With Disabilities Act, this Meeting Notice is available in alternative
fonnats upon request. Questions on the meeting may be answered by contacting Holly Johnson, MEPA Analyst at
(617) 626-1023
Holly Johnson
Environmental Analyst, MEPA Office
Executive Office of Energy and Environmental Affairs
100 Cambridge Street, Suite 900
Boston, MA 02114
(617) 626-1023
(617) 626-1181 (FAX)
holly. sJ91111son a state.ma.us
6/2/2008
6A, KOI/V
TOWN OF READING
NOTICE OF PUBLIC HEARING l~
REGARDING THE OF RENEWAL OF CABLE TELEVISION LICENSE
OF COMCAST OF MASSACHUSETTS I, INC.
(Wednesday, June 18, 2008 at 7:00 p.m.)
The Town of Reading, by or on behalf of the Board of Selectmen as the Cable Television
License Issuing Authority, will conduct a public hearing on Wednesday, June 18, 2008 at 7:00
pan. in the Selectmen's Meeting Room of the Reading Town Hall, 16 Lowell Street, Reading,
Massachusetts 01867, pursuant to 207 C.M.R 3.05 and any applicable cable television renewal
license, laws, regulations or requirements, regarding the grant or preliminary denial of a cable
television renewal license currently held by a Comcast of Massachusetts I Inc. Any relevant
applications, reports, statements and/or amendments in the possession of the Town to be
considered at the hearing shall be available, upon completion, for public inspection, and
reproduction at a reasonable fee, at the Board of Selectmen's Office.
BOARD OF SELECTMEN
TOWN OF READING
June 3, 2008
June 10, 20087
ICMA Web Site
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Page 1 of 2
ICMA > Results Networks > Center for Performance Measurement
ICMA Center for Performance Measurement
The ICMA Center for Performance Measurement is dedicated to helping local governments measure, compare, and improve
municipal service delivery. ICMA's Comparative Performance Measurement Program currently assists over 220 cities and counties in
the United States and Canada with the collections, analysis, and application of performance information.
The Center builds on work begun in 1994 by the Comparative Performance Measurement Consortium, a initial group of 44 cities and
counties whose managers identified a need for accurate, fair, and comparable data about the quality and efficiency of service
delivery to their citizens. Consortium members asked ICMA to coordinate their work and then undertook the challenges of narrowing
the choices of services to be measured, identified desired outcomes of service delivery, defining indicators, and collecting data.
Today, the Center continues its work to administer and refine the Comparative Performance Measurement Program. This includes:
■ Providing on-site training for new participants
■ Coordinating meetings for both managers and departmental specialists Participants
■ Refining data collection templates based on suggestions from program participants
click here to loa into the
® Collecting and "cleaning" program data to ensure the validity of interagency comparisons Web site for the Center
® Compiling information regarding best practices among program participants for Performance
■ Publishing an annual program report, and Measurement
® Providing participants with raw data for customizing their own comparisons, graphs, and reports.
The Comparative Performance Measurement Program has since expanded to over 220 communities, with data collection continuing
to provide the ability for interagency benchmarking as well as internal performance improvement comparisons. With the continued
growth of the program, participants have the freedom to compare to the full sample or to use the online database to customize their
own comparisons based on population, climate, urban density, method of service provision, community demographics, and other
characteristics.
Service areas evaluated under the program include:
■ Code Enforcement
■ Facilities Management
® Fire and EMS
v Fleet Management
® Highway and Road Maintenance
■ Housing
® Human Resources
■ Information Technology
® Library Services
® Parks and Recreation
o Police Services
s Purchasing
■ Refuse and Recycling
■ Risk Management
o Youth Services
littp://www.icma. org/main/be. asp?ssid 1=2470&ssid2=2540&ssid3=2540&from=search&hsid=12&tpid=1
1
5/30/2008
ICMA Web Site
Leaders at the Core of Better Cmmani€ios
News
A Roadmap for Measuring Performance
Page 1 of 2
There can be little dispute these days among state and local government officials about the importance of communicating accurate,
fair, and comparable data about the quality and efficiency of service delivery to citizens.
Performance data is essential to developing strategic plans, measuring progress toward goals, assessing policy alternatives, and
making sound management decisions. Since 1994, the Center for Performance Measurement, created by ICMA, has helped
participating jurisdictions Improve the effectiveness and efficiency of their public services through the collection, analysis, and
application of performance information. The ICMA center and other organizations have helped local governments to implement the
following best practices:
Citizen participation. A diverse collection of local governments now routinely use citizen surveys to establish priorities, get
feedback from residents regarding city services, and examine community perceptions regarding quality-of-life indicators.
Budgeting for performance. Other jurisdictions have effectively implemented broad performance measurement and
management as a permanent tool when developing the annual budget-linking strategic goals with departmental objectives,
establishing specific performance objectives, and identifying and adhering to best practices.
Long-term and cross-agency measurement. Some jurisdictions use performance management to align department
services and programs with strategic priorities, report on service efforts and accomplishments, conduct multiyear
comparisons, and provide quantitative Information regarding the economic, financial, and demographic status of the
jurisdiction.
Despite the Increasing and successful use of performance management among state and local governments, there exists no
commonly accepted framework or guidelines. In response to this challenge, 10 leading, state and local government organizations
have joined forces to create the National Performance Management Advisory Commission.*
The work of the Performance Commission will build on the successful model of the National Advisory Council on State and Local
Budgeting, which was established In 1995, and whose three-year work plan produced a comprehensive set of budgeting principles
and practices that has become the guide for state and local governments..The Performance Commission's two-year mission will be
to design a voluntary, comprehensive framework for performance management that supports and guides state and local
government efforts in accessing and implementing performance management and measurement systems.
These guidelines will identify general approaches and practices that are characteristic of successful performance measurement and
management; emphasize the value of evidence-based and data-driven decision making in delivering effective government services;
and provide a flexible framework that is adaptable to the unique and diverse environments of state and local government. It is
imperative that these guidelines reflect the issues and challenges associated with development and implementation of performance
management systems from a broad range of perspectives, including elected and appointed officials and program and operational
managers
The resulting framework will help state and local leaders assess existing performance management and measurement systems and
design new ones. The guidelines will not be prescriptive. Rather, they will be principles both general and flexible enough for state
and local government organizations to adapt to their unique and diverse environments, while providing a common frame of
reference and an arsenal of examples of leading practices.
The Performance Commission held an organizational meeting in early February, in Denver, and the first meeting of the principals will
take place in the spring. The group's work over the next two years will revolve around four phases that focus on identifying critical
http://www.icma.org/main/ns_search.asp?nsid=3680
5/30/2008
ICMA Web Site Page 2 of 2
issues and challenges; researching best-practice case studies; producing a set of recommendations and a final report; and
developing the tools, resources, and training opportunities state and local governments can use to implement performance
management systems.
The National Performance Management Advisory Commission guidelines will significantly advance the state of the practice of
performance management among state and local governments. I encourage you to learn more and to follow the Commission's
progress by visiting its Web site at htto://www.omcommission.ora..
Reprinted from Governing magazine's March "Management Insights" column by ICMA Executive Director Robert J. O'Neill Jr..
*The commission will be composed of elected and appointed officials representing each of the 10 sponsoring organizations:
Association of School Business Officials International; National Association of State Budget Officers; Council of State Governments;
Government Finance Officers Association; International City/County Management Association; National Association of Counties;
National Association of State Auditors, Comptrollers, and Treasurers; National Conference of State Legislatures; National League of
Cities; and U.S. Conference of Mayors. The group also will engage leaders in the fields of management, research, and academia.
@ 2008 International City/County Management Association
ICMA is the leading organization for information on professional local government management. Its membership includes city
managers, county managers, and other chief appointed officials and assistants in local governments throughout the world.
ICMA's mission is to create excellence in local government by developing and fostering professional local government
management worldwide.
http://www.icma.org/maiii/ns_search.asp?nsid=3680 5/30/2008
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Joint Board of
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Cable TV
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Special Town
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Zip Trip - Fox
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Rtty.Philip F.Sullivan Fax:9784701583
JOAN A. HOYT
89 Oakland Road.
Reading, MA 41867
June 3, 2008
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading, MA 01867
Re: Reappointment to Town Forest Committee
Dear Mr. Hechenbleikner:
Jun 3 2008 13:08 P.01
Due to a conflict with another meeting tonight, I will not be able to attend the
reappointment this evening at the Town Hall.
It is my desire to continue as a Member on the Town Forest Committee as my
work with the Northern Area Greenway Committee and now the Reading Trails
Committee has been very rewarding.
I appreciate the opportunity to volunteer with these committees as I strongly
believe in the conservation of the "green areas" of Reading and enjoying the open space
that we have left. If I can learn and continue to contribute to this effort it is to my benefit.
Sincerely yours,
d'oanA. Hoyt
BRACKETT & LUCAS
COUNSELORS AT LAW
19 CEDAR STREET
WORCESTER, MASSACHUSETTS 01609
GARY S. BRACKETT
508-799-9739
OF COUNSEL
JUDITH A. PICKETT
Fax 508-799-9799
ELAINE M. LUCAS
JAMES T. MASTERALEXIS
STEVEN C. FLETCHER*
WINCHESTER OFFICE
ELLEN CALLAHAN DOUCETTE
HEATHER W. KINGSBURY
165 WASHINGTON STREET
JASON D, GROSSFIELD
WINCHESTER, MASSACHUSETTS 01890
M. YVONNE GONZALEZ**
781-729-1500 Fax 781-729-5444
*Also Admitted in ME and CO
E-Mail: ECDoucette@BrackettLucas.com
**Also Admitted in CT
RESPOND TO WINCHESTER OFFICE
March 10, 2008
VIA ELECTRONIC AND
FIRST CLASS MAIL
Peter I. Hechenbleilmer, Town Manager
Town Hall
16 Lowell Street
Reading, MA 01867
Re: Reading Ice Arena Authority - Extension of Lease
Dear Peter:
You forwarded to my attention a copy of the minutes from the April 27, 1992
Special Town Meeting wherein the town voted to accept a gift from Mr. Nelson Burbank,
i.e., the Reading Ice Arena. Within that vote, Town Meeting also authorized the Board
of Selectmen to enter into a lease with "a term of not less than ten (10) years with one or
more five (5) or ten (10) vear extension options". (emphasis supplied) The authority to
let the arena is very generous and in my opinion, most certainly authorizes the Board of
Selectmen to enter into another five (5) (or even a ten (10) year) lease with the Reading
Ice Arena Authority.
Because the Reading Ice Arena Authority intends to expand the arena, regardless
of how minor that expansion is, I also have the following (unsolicited)
suggestions/comments. Without question, any expansion of the leased premises is an
expansion of the town's.property. Thus the Board of Selectmen must authorize the
expansion. All real property improvements will belong to the town. To the extent that
the current lease describes the leased premises, the lease as extended should be revised to
include reference to the expanded premises.
19
APPLICATION FOR APPOINTMENT TO BOARDS/COMMITTEES/COMMISSIONS
Name: n1
eye
(Last) .(First) (Middle)
Address: ~73
Occupation: J_/ /owe va
Date:
Tel. (Home)
Tel..(Work)
(Is this number listed?)_),~v. s
# of years in Reading:.
Are you a registered voter in Reading?/ves e-mail address: olrv~is"-~.,/;~ll~v~
Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority.
(Attach a resume if available.)
Animal Control Appeals Committee
Aquatics Advisory Board
Audit Committee
Board of Appeals
v' Board of Cemetery Trustees.
.Board of Health
Board of Registrars
Bylaw Committee'
Celebration Committee
Cities for Climate Protection
Commissioner of Trust Funds
Community Planning-& Development Comm.
Conservation Commission
Constable
Contributory Retirement Board
Council on Aging.
Cultural Council
Custodian of Soldiers' & Sailors' Graves
Economic Development Committee
Finance Committee
Historical Commission
Housing Authority
Human Relations Advisory Committee
Land Bank Committee
MBTA Advisory Committee
Metropolitan Area Planning Council
c
Mystic Valley Elder Services
c
Recreation. Committee .
RMLD Citizens Advisory Board
.
Telecommunications and Technology
.
Advisory Committee
Town Forest Committee
Trails Committee'
West Street Historic District Commissi
on
Other
Please outline relevant experience for the position(s) sought:
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Board of Selectmen
Town of Reading
16 Lowell Street
Reading, Ma 01867
Subject : Funding for land on North Main Street
At your last meeting the Town Manager suggested a debt exclusion to purchase the
property on North Main Street for use in the Northern Area Greenway , given the
instructional motion by Town Meeting to fund roads without an exclusion I do not feel
such an exclusion would pass , in any case such a vote could not occur before next spring
An alterative would be to exercise the right given to the Board by a vote of Town
Meeting in 1937 and sell the land on Oakland Rd. The land contains approximately
157,000 Sq. Ft . and is zoned as S 15 , or 10 house lots , without an appraisal I suggest it
would bring $ 2,000,000.
Chapter 30 B Section 16 requires that because of the Sq. footage two appraisals and that
it be posted in a local paper twice and in the central register for thirty days prior to the
sale. If the Board where to vote tonight or next week the sale could take place within the
next 60 to 90 days .
In his presentation the Town Manager implied a sense of urgency to acquire the land
before it is lost to development, if the sale was successful an article or articles could be
placed on the fall Town Meeting to seek approval of Town Meeting to purchase them.
Any remaining funds could be set aside in a fund to develop the Greenway or the water
treatment plant site .
Sincerely
William C. Brown
28 Martin Rd.
Reading, Ma. 01867
781 944 2807
T FO E~?~ OF SELECTMEN HEFTING ,
g.TS
910N~IN SIIEE
DATE:
ADTjRESS.
NAME.
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