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Home My WebLink About2025-01-22 Killam School Building Committee Packet Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 2018-07-16 LAG Board - Committee - Commission - Council: Permanent Building Committee Killam School Building Committee Date: 2025-01-22 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Revised Purpose: General Business Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of top ics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: Join Zoom Meeting https://us06web.zoom.us/j/82796776666?pwd=Y0k4S8vpw90pXxkK6S5p8foLWB5hfB.1 Meeting ID: 827 9677 6666 Passcode: 851285 One tap mobile +16465189805,,82796776666# US (New York) +16465588656,,82796776666# US (New York) Dial by your location • +1 646 518 9805 US (New York) • +1 646 558 8656 US (New York) Meeting ID: 827 9677 6666 1. Call to order 2. Public Comment 3. Liaison Report 4. OPM Update a. Financial* b. Schedule c. Total Project Budget* 5. Designer Update a. Design Update b. MSBA Schematic Design Submission Process 6. Meeting Minutes* 7. Next KSBC Meeting – February 3rd, 2025 8. Adjourn *Noted Potential vote required Town of ReadingKillam Elementary SchoolJanuary 16, 2025 Project Budget and Cost SummaryA C D E F G H I J K(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$0 $0 $0 $0 $0 $0 $0 $0 Change Orders$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$0 $0 $0 $0 $0 $0 $0 $0 $0 30 Architectural & EngineeringDesign Development$0$0$0$0$725,000$725,000$0$725,000Construction Documents$0$0$0$0$0$0$0$0Bidding / Negotiations$0$0$0$0$0$0$0$0Closeout$0$0$0$0$0$0$0$0 Other Basic Services$0$0$0$0$65,000$65,000$0$65,000A&E Feasibility Study$800,000$50,000$850,000$850,000$0$0$850,000$782,500$67,500 Subtotal$800,000$50,000$850,000$850,000$0$790,000$1,640,000$782,500$857,500 40 Administrative Costs OPM Feasibility Study$280,000 $15,500 $295,500 $295,500 $0 $30,000 $325,500 $276,910 $48,590 OPM Design Development$0 $0 $0 $0 $0 $0 $0 $0 OPM Construction Contract Documents$0 $0 $0 $0 $0 $0 $0 $0 OPM Bidding$0 $0 $0 $0 $0 $0 $0 $0 OPM Construction Contract Admin$0 $0 $0 $0 $0 $0 $0 $0 OPM Closeout$0 $0 $0 $0 $0 $0 $0 $0Environmental & Site (FS/SD)$500,000 $0 $500,000 $305,834 $194,166 $0 $500,000 $170,459 $329,541Other Project Costs (FS/SD)$620,000 -$65,500 $554,500 $9,374 $545,126 $0 $554,500 $8,174 $546,326 Subtotal$1,400,000 -$50,000 $1,350,000 $610,708 $739,292 $30,000$1,380,000 $455,543 $924,457 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$0 $0 $0 $0 $0 $0 $0 $0 Technology$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$0 $0 $0 $0 $0 $0 $0 $0 $0 Project Sub-Total$2,200,000 $0 $2,200,000 $1,460,708 $739,292 $820,000 $3,020,000 $1,238,043 $1,781,957 Construction Contingency (Hard Cost)$0 $0 $0 $0 $0 $0 $0 Owner's Contingency (Soft Cost)$0 $0 $0 $0 -$820,000 -$820,000 -$820,000 Subtotal$0 $0 $0 $0 -$820,000-$820,000 -$820,000 Project Total$2,200,000 $0 $2,200,000 $1,460,708 $739,292 $0 $2,200,000 $1,238,043 $961,95770 Project ContingencyPotential ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 1/16/2025Page 1 of 6 Town of ReadingKillam Elementary School01/16/25Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to OPM FS to SC Contingency $20,000.0007/19/2340-010Moved $20k to cover OPM FS/SD CostFrom SC Cont to OPM FS($20,000.00)07/19/2370-500Moved $20k to cover OPM FS/SD CostMove to A/E FS from SC Contingency $110,000.0012/12/2330-290Moved $110k to Cover A/E FS/SD CostFrom SC Cont to A/E FS($110,000.00)12/12/2370-500Moved $110k to Cover A/E FS/SD CostMove back SC Contingency form OPM FS($20,000.00)07/19/2340-010Moved $20k to cover OPM FS/SD CostFrom OPM FS to SC Cont$20,000.0007/19/2370-500Moved $20k to cover OPM FS/SD CostMove A/E FS back to SC Contingency($60,000.00)12/12/2330-290Moved $110k to Cover A/E FS/SD CostTo SC Cont from A/E FS $60,000.0012/12/2370-500Moved $110k to Cover A/E FS/SD CostMove to Other Project Costs from SC Cont$269.6703/11/2440-810Moved to cover Design Services AdvertismentFrom SC Cont to Other Project Costs($269.67)03/11/2470-500Moved to cover Design Services AdvertismentMove to Other Project Costs from SC Cont$2,750.0005/29/2440-810Move to cover LBA Amd 7From SC Cont to Other Project Costs($2,750.00)05/29/2470-500Move to cover LBA Amd 7Move to Other Project Costs from SC Cont $3,600.0006/11/2440-810 Move to Cover KartoonFrom SC Cont to Other Project Costs($3,600.00)06/11/2470-500Move to Cover KartoonMove from Other Project Cost to SC Cont ($50,000.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)To SC Cont from Other Project Cost $50,000.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($269.67)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$269.6710/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($2,750.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$2,750.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($3,600.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$3,600.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to OPM FS to Other Project Cost($15,500.00)12/16/2440-810Moved $15,500 to Cover Opm SD Cost EstimateFrom Other Project Cost to OPM FS$15,500.0012/16/2440-010Moved $15,500 to Cover Opm SD Cost EstimateTotal Approved Adjustments to Date$0.00-$ 3:23 PM 1/16/2025 Budget Adjustments Page 2 of 6 Town of ReadingKillam Elementary School01/16/25Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesColliers Project Leaders $280,000.00 6/22/2023 07/19/23 CPL Contract 40-010 0001-0000 CPL Base Contract Excluding EstimatingLavallee Brensinger Architects$400,000.0012/12/202312/12/2023LBA Contract 30-2900002-0000LBA Base Contract for FS (Excluding Extra Services)Lavallee Brensinger Architects$450,000.0012/12/202312/12/2023LBA Contract 30-2900002-0000LBA Base Contract for SD (Excluding Extra Services)Lavallee Brensinger Architects$26,400.0012/14/202312/23/23LBA Amd 0140-8000003-0000LBA Amd 01 - Land Surverying (Samiotes)Lavallee Brensinger Architects$120,450.0012/14/202312/23/23LBA Amd 0240-8000003-0000LBA Amd 02 - Traffic Study (GPI)Lavallee Brensinger Architects$4,950.0012/18/202412/23/23LBA Amd 0340-8000003-0000LBA Amd 03 - Haz Mat Consulting (UEC)Lavallee Brensinger Architects$14,520.0012/18/202412/23/23LBA Amd 0440-8000003-0000LBA Amd 04 - Phase 1 ESA & Soil Sampling (FS Engineers)Lavallee Brensinger Architects$41,800.001/3/202401/25/24LBA Amd 0540-8000003-0000LBA Amd 05 - Geotech Services (LGCI)Daily Times Chronicle$269.679/14/202302/29/24PO NA40-8100004-0000District advertising for Designer ServicesLavallee Brensinger Architects$2,750.005/29/202406/17/24LBA Amd 0640-8000003-0000LBA Amd 6 - Soil Testing for Stormwater System LocationsLavallee Brensinger Architects$2,750.005/29/202406/17/24LBA Amd 0740-8100004-0000LBA Amd 7 - Additional Cost Estimating HVAC systemsKartoon EDU $3,600.005/7/202406/10/24Contract40-8100004-0000 Pillars @ $600/each - Video InformationLavallee Brensinger Architects$16,500.008/30/202409/10/24LBA Amd 0840-8000003-0000LBA Amd 8 - “TEDI” Energy ModelingLavallee Brensinger Architects$2,753.949/12/202410/15/24LBA Amd 0940-8100004-0000LBA Amd 9 - Additional services for printing delivery boardsLavallee Brensinger Architects$10,000.0011/13/202411/20/24LBA Amd 1040-8000003-0000LBA Amd 10 - reimbursable expensesColliers Project Leaders$15,500.0012/12/202412/16/24CPL Amd 0140-0100001-0000CPL Amd 01 - SD Cost EstimatingLavallee Brensinger Architects$1,540.0012/12/202412/16/24LBA Amd 1140-8000003-0000LBA Amd 11 - cost estimating of an additional HVAC option Lavallee Brensinger Architects$66,924.0012/12/202412/16/24LBA Amd 1240-8000003-0000LBA Amd 12 - additional services for geothermal test well TOTAL$1,460,707.61$1,460,707.613:23 PM 1/16/2025 Committed CostsPage 3 of 6 Town of ReadingKillam Elementary School01/16/25Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$2,400.00 Kartoon EDU 000072 07/25/24 08/05/24 40-810 0004-0000 04 Promotional Video - Pillars 4 of 6$52,000.00Lavallee Brensinger Architects2064008/19/2409/30/2430-2900002-000005LBA Services July 2024 - FS$2,750.00Lavallee Brensinger Architects2064008/19/2409/30/2440-8100004-000005LBA Services July 2024 - HVAC Cost Estimate$24,954.00Colliers Project Leaders96970808/13/2409/30/2440-0100001-000005CPL Services July 2024 - FS/ SD$26,197.00Colliers Project Leaders97864209/06/2409/30/2440-0100001-000005CPL Services August 2024 - FS/ SD$40,000.00Lavallee Brensinger Architects2083009/17/2409/30/2430-2900002-000005LBA Services August 2024 - FS$67,500.00Lavallee Brensinger Architects2083009/17/2409/30/2430-2900002-000005LBA Services August 2024 - SD$5,846.60Lavallee Brensinger Architects2083009/17/2409/30/2440-8000003-000005LBA Services August 2024 - A&E Environmental & site - Traffic$412.50Lavallee Brensinger Architects2083009/17/2409/30/2440-8000003-000005LBA Services August 2024 - A&E Environmental & site - Soil Testing$16,870.00Colliers Project Leaders98826010/04/2410/21/2440-0100001-000005CPL Services September 2024 - FS/ SD$67,500.00Lavallee Brensinger Architects2091010/11/2410/21/2430-2900002-0000LBA Services September 2024 - SD$2,187.80Lavallee Brensinger Architects2091010/11/2410/21/2440-8000003-0000LBA Services September 2024 - A&E Environmental & site - Traffic$1,925.00Lavallee Brensinger Architects2091010/11/2410/21/2440-8000003-0000LBA Services September 2024 - A&E Environmental & site - Soil Testing$23,026.00Colliers Project Leaders99616711/06/2411/20/2440-0100001-0000CPL Services October 2024 - FS/ SD$112,500.00Lavallee Brensinger Architects2104311/11/2412/16/2430-2900002-0000LBA Services October 2024 - SD$442.20Lavallee Brensinger Architects2104311/11/2412/16/2440-8000003-0000LBA Services October 2024 - A&E Environmental & site - Traffic$412.50Lavallee Brensinger Architects2104311/11/2412/16/2440-8000003-0000LBA Services October 2024 - A&E Environmental & site - Soil Testing$26,444.00Colliers Project Leaders100530612/05/2412/16/2440-0100001-0000CPL Services November 2024 - FS/ SD$90,000.00Lavallee Brensinger Architects2124112/18/2430-2900002-0000LBA Services November 2024 - SD$5,108.40Lavallee Brensinger Architects2124112/18/2440-8000003-0000LBA Services November 2024 - A&E Environmental & site - Traffic$2,753.94Lavallee Brensinger Architects2124112/18/2440-8100004-0000LBD Services November 2024 - Additional services for printing delivery boards$9,798.50Colliers Project Leaders101310101/06/2540-0100001-0000CPL Services December 2024 - FS/ SD$45,000.00Lavallee Brensinger Architects2132101/16/2430-2900002-0000LBA ServicesDecember 2024 - SD$5,108.40Lavallee Brensinger Architects2132101/16/2440-8000003-0000LBA Services December 2024 - A&E Environmental & site - Traffic$24,200.00Lavallee Brensinger Architects2132101/16/2440-8000003-0000LBA Services December 2024 - A&E Environmental & site - Geotech$1,238,042.66Total Spent to Date$1,238,042.663:23 PM 1/16/2025 Invoice ListingPage 4 of 6 Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum1 Aug-23 $8,203 $8,203 $620 $8,203 $6202 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,5233 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,8254 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,2585 Dec-23 $14,025 $14,025 $0 $67,516 $28,2586 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,6897 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,7638 Mar-24 $14,584 $75,000 $30,000 $119,584 $0 $286,268 $120,7639 Apr-24 $14,584 $75,000 $50,000 $139,584 $91,282 $425,852$212,04510 May-24 $14,584 $75,000 $50,000 $139,584 $141,991 $565,436 $354,03611 Jun-24 $14,584 $75,000 $50,000 $139,584 $74,197 $705,020 $428,23312 Jul-24 $14,584 $75,000 $75,000 $164,584 $0 $869,604 $428,23313 Aug-24 $14,584 $75,000 $75,000 $164,584 $156,873 $1,034,188 $585,10614 Sep-24 $14,584 $75,000 $75,000 $164,584 $219,660 $1,198,772 $804,76615 Oct-24 $14,584 $75,000 $75,000 $164,584 $88,483 $1,363,356 $893,24916 Nov-24 $14,584 $75,000 $75,000 $164,584 $23,026 $1,527,940 $916,27517 Dec-24 $14,584 $75,000 $75,000 $164,584 $139,799 $1,692,524 $1,056,07318 Jan-25 $15,174 $75,000 $75,000 $165,174 $0 $1,857,69819 Feb-25 $17,245 $75,000 $50,000 $142,245 $0 $1,999,94320 Mar-25 $2,580 $75,000 $50,000 $127,580 $0 $2,127,52321 Apr-25 $2,477 $13,120 $50,000 $65,597 $0 $2,193,12022 May-25 $0 $6,880 $6,880 $0 $2,200,000$2,200,000 $280,000 $1,058,120 $861,880 $0 $0 $2,200,000 $1,056,073January 16, 2025Month Feasibility Study PeriodSchematic Design1/16/2025Page 5 of 6 Town of ReadingKillam Elementary SchoolEstimated Project Cash Flow GraphJanuary 16, 2025$0$500,000$1,000,000$1,500,000$2,000,000$2,500,000Estimated ExpenditureActual Expenditure3:23 PM 1/16/2025Page 6 of 6 ID Task Mode Task Name Duration Start Finish 1 Forming the Team (MSBA MOD 02)187 days Thu 4/13/23 Tue 12/12/23 2 OPM Selection 86.5 days Thu 4/13/23 Thu 8/3/23 10 Design Team Selection 99.25 days Mon 8/7/23 Tue 12/12/23 28 Feasibility (MSBA MOD 03)244 days Mon 12/18/23 Wed 10/30/24 63 Schematic Design (MSBA MOD 04)149 days Wed 10/16/24 Wed 4/30/25 64 Schematic Design 28 days Wed 10/30/24 Fri 12/6/24 65 Meetings - SBC 73 days Wed 10/16/24 Wed 1/22/25 71 SD Cost Estimates 20 days Mon 12/9/24 Mon 1/6/25 72 Establish Project Scope & Budget 10 days Wed 1/15/25 Wed 1/29/25 73 Establish CM@R or ch149A 10 days Wed 1/15/25 Wed 1/29/25 74 OPM Informational email to MSBA 0 days Tue 2/4/25 Tue 2/4/25 75 Schematic Design Report Submission including DESE submittal 0 days Mon 2/10/25 Mon 2/10/25 76 MSBA SD Review 30 days Tue 2/11/25 Thu 3/20/25 77 District Response to MSBA SD Review Comments 10 days Wed 3/26/25 Tue 4/8/25 78 Project Scope and Budget Conference 0 days Tue 4/8/25 Tue 4/8/25 79 MSBA Board Approval Schematic Design 17 days Tue 4/8/25 Wed 4/30/25 80 Funding the Project (MSBA MOD 05)96.75 days Wed 1/8/25 Tue 5/13/25 81 Reading Funding Process 96.75 days Wed 1/8/25 Tue 5/13/25 82 Develop Meeting & Vote Language 26.88 days Wed 1/8/25 Thu 2/13/25 83 Secure MSBA Vote & Specical Town Meeting Language 18 days Wed 1/8/25 Fri 1/31/25 84 Finalize Language with Town Council & MSBA 0 days Fri 1/31/25 Fri 1/31/25 85 Submit Language to Matt to Write Article 11 days Fri 1/31/25 Thu 2/13/25 86 Submit Language to Laura (Min 35 days before election)0 days Fri 1/31/25 Fri 1/31/25 87 Special Town Meeting 61.25 days Thu 2/13/25 Mon 5/12/25 88 Information to Select Board for Special Town Meeting 0 days Thu 2/13/25 Thu 2/13/25 89 Select Board Meeting - Vote to Close Warrant for Special Town Meeting 2 days Fri 2/14/25 Tue 2/18/25 90 Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25) 0 days Tue 4/1/25 Tue 4/1/25 91 Special Town Meeting Warrant Published 14 days Tue 4/1/25 Thu 4/17/25 92 Special Town Meeting Warrant Report Published 0 days Thu 4/17/25 Thu 4/17/25 93 Special Town Meeting (05/01-05/05)2 days Thu 5/1/25 Mon 5/5/25 94 Post Warrant for Election 1 day Mon 5/5/25 Tue 5/6/25 95 Waiting Period after Special Town Meeting 5 days Mon 5/5/25 Mon 5/12/25 96 Town Meeting 32.13 days Tue 3/25/25 Thu 5/8/25 97 Town Meeting Warrant Published 0 days Tue 3/25/25 Tue 3/25/25 98 Town Meeting Warrant Report Published 0 days Fri 4/4/25 Fri 4/4/25 99 Town Meeting (04/28, 05/01, 05/05 & 05/08)10 days Mon 4/28/25 Thu 5/8/25 100 Popular Election 34.5 days Tue 3/25/25 Tue 5/13/25 101 Information to Select Board for Elections 0 days Tue 3/25/25 Tue 3/25/25 102 Select Board Meeting - Vote for Election to happen (35 days before election and no meeting on 04/08 or 04/15) 0 days Tue 4/1/25 Tue 4/1/25 103 Select Board must notify the Town Clerk of Election 1 day Wed 4/2/25 Wed 4/2/25 104 Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday) 0 days Tue 5/13/25 Tue 5/13/25 105 Design Development (MODULE 6)293 days Tue 5/13/25 Fri 5/29/26 106 Design Development (DD)101 days Tue 5/13/25 Fri 9/19/25 107 Design Development Drawings 40 days Tue 5/13/25 Thu 7/3/25 108 Register Project with USBGC 0 days Fri 6/20/25 Fri 6/20/25 109 DD Cost Estimating 15 days Thu 7/3/25 Thu 7/24/25 110 DD Estimate Reconciliation Meeting 2 days Thu 7/24/25 Fri 7/25/25 111 SBC Meeting 1 day Tue 7/29/25 Wed 7/30/25 112 SBC Meeting - Approve DD Submission 0 days Tue 8/5/25 Tue 8/5/25 113 Submit DD Pacakge to MSBA 1 day Wed 8/6/25 Wed 8/6/25 114 MSBA Review and Comments 21 days Wed 8/6/25 Wed 9/3/25 115 Respond to MSBA DD comments 14 days Wed 9/3/25 Fri 9/19/25 116 60% Construction Documents Phase (60% CD)83 days Mon 9/22/25 Fri 1/9/26 117 60% Construction Drawings 30 days Mon 9/22/25 Thu 10/30/25 118 SBC Meeting 0 days Thu 10/30/25 Thu 10/30/25 119 60% CDs for Pricing 0 days Thu 10/30/25 Thu 10/30/25 120 60% CD Cost Estimating 15 days Thu 10/30/25 Wed 11/19/25 121 60% CD Reconciliation Meeting 1 day Wed 11/19/25 Thu 11/20/25 122 SBC Meeting - Approve 60% Submission 0 days Tue 11/25/25 Tue 11/25/25 123 Feasibility Study DCAMM Designer Evaluation 1 day Thu 11/20/25 Fri 11/21/25 124 Submit 60% CD Package to MSBA 1 day Fri 11/21/25 Mon 11/24/25 125 MSBA Review and Comments 21 days Mon 11/24/25 Mon 12/22/25 126 Respond to MSBA DD comments 14 days Mon 12/22/25 Fri 1/9/26 127 90% Construction Documents Phase (90% CD)142 days Tue 11/25/25 Fri 5/29/26 128 90% Construction Documents 30 days Tue 11/25/25 Tue 1/6/26 129 SBC Meeting 0 days Tue 1/6/26 Tue 1/6/26 130 90% CDs Issued for Cost Estimating 0 days Fri 1/9/26 Fri 1/9/26 131 90% CD Cost Estimating 10 days Fri 1/9/26 Fri 1/23/26 132 90% CD Reconciliation Meeting 1 day Fri 1/23/26 Mon 1/26/26 133 90% CD Cost Estimating Update after Reconciliation 3 days Mon 1/26/26 Thu 1/29/26 134 Admins Meeting - Approve 90% CD Submission 1 day Thu 1/29/26 Thu 1/29/26 135 SBC Meeting - Approve 90% CD Submission 1 day Fri 1/30/26 Fri 1/30/26 136 Submit 90% CD Package to MSBA 3 days Fri 1/30/26 Wed 2/4/26 137 MSBA review of 90% Package 21 days Wed 2/4/26 Wed 3/4/26 138 District Team's Response to MSBA Review of 90% package 14 days Wed 3/4/26 Fri 3/20/26 139 Completion of the Bid Documents 30 days Fri 3/20/26 Wed 4/29/26 140 SBC Meeting - Approve Bid Document Submission 0 days Wed 4/29/26 Wed 4/29/26 141 100% CD Package to MSBA 14 days Wed 4/29/26 Fri 5/15/26 142 100% CD DCAMM Designer Evaluation 10 days Fri 5/15/26 Fri 5/29/26 143 Construction Phase (MODULE 7)1477.88 daysThu 10/30/25 Mon 12/30/30 144 Early Package #01 Switchgear 355.75 days Tue 11/25/25 Wed 4/7/27 159 Early Package #02 Earthwork & Well Drilling 161.5 days Tue 11/25/25 Wed 7/8/26 178 Base Contract 1346.63 daysThu 10/30/25 Mon 12/30/30 179 Prequalification Base Contract 63 days Thu 10/30/25 Fri 1/23/26 180 SBC Meeting - Approve Prequal Sub Committee (PQC)0 days Thu 10/30/25 Thu 10/30/25 181 PQC - Kick-Off 0 days Thu 10/30/25 Thu 10/30/25 182 PQC - Approve RFQ 0 days Thu 10/30/25 Thu 10/30/25 183 PQC - Submit Ad for Qualifications 0 days Thu 10/30/25 Thu 10/30/25 184 PQC - Advertise for Qualifications (GCs/FSB) online 1 day Thu 10/30/25 Fri 10/31/25 185 PQC - Qualifications Submission Period 15 days Fri 10/31/25 Thu 11/20/25 186 Qualifications Due 0 days Thu 11/20/25 Thu 11/20/25 187 PQC - Distribute & Review SOQs 2 days Thu 11/20/25 Mon 11/24/25 188 PQC - Review PreQuals 44 days Mon 11/24/25 Thu 1/22/26 189 PQC - Complete SOQ Review and Approve List of Contractors 1 day Thu 1/22/26 Fri 1/23/26 190 Bidding Base Contract 53 days Mon 5/11/26 Fri 7/17/26 203 Phase 1 - Building 560 days Fri 7/17/26 Wed 7/12/28 204 Move from Existing Building to New 40 days Wed 7/12/28 Wed 9/6/28 205 Phase 2 - Demo and Site 256 days Wed 9/6/28 Wed 7/25/29 206 Project Closeout (MODULE 8)419 days Wed 7/25/29 Mon 12/30/30 2/4 2/10 4/8 1/31 1/31 2/13 4/1 4/17 3/25 4/4 3/25 4/1 5/13 6/20 8/5 10/30 10/30 11/25 1/6 1/9 4/29 10/30 10/30 10/30 10/30 11/20 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 2023 2024 2025 2026 2027 2028 2029 2030 2031 Task Milestone Summary Killiam Elementary School Page 1 Project: 2023 09-18 Reading Ki Date: Fri 1/17/25 IDTask ModeTask NameDuration Start Finish80Funding the Project (MSBA MOD 05)96.75 daysWed 1/8/25Tue 5/13/2581Reading Funding Process96.75 daysWed 1/8/25Tue 5/13/2582Develop Meeting & Vote Language26.88 daysWed 1/8/25Thu 2/13/2583Secure MSBA Vote & Specical Town Meeting Language18 daysWed 1/8/25Fri 1/31/2584Finalize Language with Town Council & MSBA0 daysFri 1/31/25Fri 1/31/2585Submit Language to Matt to Write Article11 daysFri 1/31/25Thu 2/13/2586Submit Language to Laura (Min 35 days before election)0 daysFri 1/31/25Fri 1/31/2587Special Town Meeting61.25 daysThu 2/13/25Mon 5/12/2588Information to Select Board for Special Town Meeting0 daysThu 2/13/25Thu 2/13/2589Select Board Meeting - Vote to Close Warrant for Special Town Meeting2 daysFri 2/14/25Tue 2/18/2590Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25)0 daysTue 4/1/25Tue 4/1/2591Special Town Meeting Warrant Published14 daysTue 4/1/25Thu 4/17/2592Special Town Meeting Warrant Report Published0 daysThu 4/17/25Thu 4/17/2593Special Town Meeting (05/01-05/05)2 daysThu 5/1/25Mon 5/5/2594Post Warrant for Election 1 dayMon 5/5/25Tue 5/6/2595Waiting Period after Special Town Meeting 5 daysMon 5/5/25Mon 5/12/2596Town Meeting32.13 daysTue 3/25/25Thu 5/8/2597Town Meeting Warrant Published0 daysTue 3/25/25Tue 3/25/2598Town Meeting Warrant Report Published0 daysFri 4/4/25Fri 4/4/2599Town Meeting (04/28, 05/01, 05/05 & 05/08)10 daysMon 4/28/25Thu 5/8/25100Popular Election34.5 daysTue 3/25/25Tue 5/13/25101Information to Select Board for Elections0 daysTue 3/25/25Tue 3/25/25102Select Board Meeting - Vote for Election to happen (35 days before election and no meeting on 04/08 or 04/15)0 daysTue 4/1/25Tue 4/1/25103Select Board must notify the Town Clerk of Election1 dayWed 4/2/25Wed 4/2/25104Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 daysTue 5/13/25Tue 5/13/251/311/312/134/14/173/254/43/254/15/13161116212631510152025304914192416111621263151015202530510152025304914192429491419242938131823282712172227271217222716111621261611162126315December 2024January 2025February 2025March 2025April 2025May 2025June 2025July 2025August 2025September 2025October 2025November 2025December 2025January 2026TaskMilestoneSummaryKilliam Elementary School Page 1Project: 2023 09-18 Reading KiDate: Fri 1/17/25 Reading School District - Killam Elementary SchoolDRAFTTotal Project Budget: All costs associated with the project are subject to 963 CMR 2.16(5)Estimated Budget Scope Items Excluded from the Estimated Basis of Maximum Facilities Grant or Otherwise IneligibleEstimated Basis of Maximum Total Facilities Grant1Estimated Maximum Total Facilities Grant1Feasibility Study AgreementOPM Feasibility Study$280,000$0$280,000CategoryEstimated BudgetExcluded CostsEligible Soft CostsA&E Feasibility Study$850,000$0$850,000Administration: $6,195,000 $2,963,386 $3,231,614Environmental & Site$500,000$0$500,000A/E Services: $11,395,000 $3,538,245 $7,856,755Other$570,000$0$570,000Site Acquisition:Feasibility Study Agreement Subtotal$2,200,000 $0 $2,200,000 $1,131,900Miscellaneous Project Costs: $1,500,000 $750,000 $750,000AdministrationFFE: $3,175,000 $2,083,000 $1,092,000Legal Fees$100,000$100,000$0$0Owners Contingency:Owner's Project Manager$12,930,369Design Development$500,000$0$500,000Construction Contract Documents$500,000$73,220$426,780Bidding$150,000$0$150,000CategoryEstimated BudgetConstruction Contract Administration$3,300,000$2,790,166$509,834CM Pre-Construction Services: $0Closeout$500,000$0$500,000Construction Cost: $100,799,117Extra Services$0$0$0Construction Contingency:Reimbursable & Other Services$0$0$0Total Construction Cost: $100,799,117Cost Estimates$90,000$0$90,000Soft Cost Allowance: 20%Advertising$5,000$0$5,000Reimbursable Soft Cost: $20,159,823Permitting$0$0$0Eligible minus Reimbursable = -$7,229,454Owner's Insurance$0$0$0Other Administrative Costs$200,000$0$200,000Administration Subtotal$5,345,000 $2,963,386 $2,381,614 $1,225,340Architecture and EngineeringBasic ServicesDesign Development$2,200,000$0$2,200,0001,725 (1.4000%)Construction Contract Documents$3,200,000$144,200$3,055,800Total (GSF): 122,941Bidding$350,000$0$350,000Estimated BudgetExcluded (%)Scope Excluded CostsConstruction Contract Administration$3,200,000$3,394,045-$194,045OPM Basic Services: $5,230,000 1.4000% $73,220Closeout$275,000$0$275,000Designer Basic Services: $10,300,000 1.4000% $144,200Other Basic Services$225,000$0$225,000Basic Services Subtotal$9,450,000$3,538,245$5,911,755Reimbursable Services$0Construction Testing$0$0$0$76,830,944Printing (over minimum)$20,000$0$20,000Estimated BudgetExcluded (%)Scope Excluded CostsOther Reimbursable Costs$50,000$0$50,000OPM Basic Services: $5,230,000 0.0000% $0Hazardous Materials$200,000$0$200,000Designer Basic Services: $10,300,000 0.0000% $0Geotechnical & Geo-Environmental$200,000$0$200,000Site Survey$50,000$0$50,000Total Scope Excluded OPM Fees ($): $0 Enter in Cell C13Wetlands$25,000$0$25,000Total Scope Excluded Designer Fees ($): $0 Enter in Cell C28Traffic Studies$50,000$0$50,000Architectural / Engineering Subtotal$10,045,000 $3,538,245 $6,506,755 $3,347,725CM at Risk Pre-Construction ServicesUpper Limit: $67,617,550 122,941$550 /sfPre-Construction Services$0$0$0$0Construction Budget: $100,799,117Site Acquisition$67,617,550Land / Building Purchase$0$0$0Ineligible CostsEligible CostsOPM Value @ 3.50%Value > 3.5%Appraisal Fees$0$0$0Basic Services: $5,230,000 $2,863,386 $2,366,614 $2,366,614 $0Recording fees$0$0$0Extra Services: $660,000 $0 $660,000 If >0 enter into Cell C15Site Acquisition Subtotal$0 $0 $0$0Construction CostsIneligible CostsEligible CostsDesigner Value @ 10.00%Value > 10%SUBSTRUCTUREBasic Services: $10,300,000 $3,538,245 $6,761,755 $6,761,755 $0Foundations$3,760,513Extra Services: $1,095,000 $0 $1,095,000 If >0 enter into Cell C30Basement Construction$0SHELLIneligible Building AreaIneligible NSFIneligible Aud/PE GSFOther Ineligible GSFEstimated District CostSuper Structure$7,031,628Core Academic: 2,800 4,200 $3,443,580Exterior Closure$0Special Education: - - $0Exterior Walls$6,039,992Art & Music: - - $0Exterior Windows$2,263,843Vocations & Technology: - - $0Exterior Doors$175,833Chapter 74 CTE: - - $0Roofing$1,922,387Health & Physical Education: 1,150 1,725 $1,414,328INTERIORSMedia Center: - - $0Interior Construction$6,952,340Auditorium / Drama: - - - $0Staircases$774,695Dining & Food Service: 187 281 $230,392Interior Finishes$4,059,600Medical: - - $0SERVICESAdministration & Guidance: 388 582 $477,182Conveying Systems$283,700Custodial & Maintenance - - $0Plumbing$3,236,901Other: 7,055 10,583 $8,677,002HVAC$13,666,702Total: 1,725 15,646 $14,242,484Fire Protection$1,037,442Electrical$9,328,741EQUIPMENT & FURNISHINGSEquipment$844,505Furnishings$2,364,267Construction Budget $100,799,117SPECIAL CONSTRUCTION & DEMOLITIONConstruction Trades Subtotal $76,830,944Special Construction$0$0Existing Building Demolition$605,563$0In-Building Hazardous Material Abatement$0$0$1,955,563Asbestos Containing Floor Material / Ceiling Tile Abatement$1,350,000$1,350,000-$1,350,000Other Hazardous Material Abatement$0$0$605,563Template Revised: December 2023Incorporates revisions to MSBA’s project funding limits policy, which was approved at the October 25, 2023 MSBA Board of Directors Meeting. Not included in this calculationTotal Direct Construction Costs ($):1.50Demolition and Abatement CostsGrossing Factor:Mark Up Ratio= Mark Up Ratio1.311959892Ineligible, therefore not included in calculation(0.0000%)Basis of OPM & Designer Fee Caps:Ineligible Fees associated with OPM (3.5%) & Designer (10%) Fee CapsScope Excluded Direct Construction Cost ($):Designer Services Estimated BudgetOPM Services Estimated BudgetIneligible Demolition and Abatement Costs:Total Demolition and Abatement Costs:Eligible Demolition and Abatement Costs:Scope Excluded OPM & Designer Costs associated with Scope Excluded Building CostsScope Excluded OPM & Designer Costs associated with Scope Excluded Site WorkConstruction Costs associated with Soft Cost Cap CalculationSoft Cost Reimbursement-If Eligible minus Reimbursable is positive enter value into "Soft Costs that exceed 20% of Construction Cost" below in the Ineligible column.-If Eligible minus Reimbursable is negative; OK.If >0 enter into Cell C116Not included in this calculationTotal Eligible Soft Costs =Scope Excluded Aud/PE (GSF):December 20231 of 2 Reading School District - Killam Elementary SchoolDRAFTTotal Project Budget: All costs associated with the project are subject to 963 CMR 2.16(5)Estimated Budget Scope Items Excluded from the Estimated Basis of Maximum Facilities Grant or Otherwise IneligibleEstimated Basis of Maximum Total Facilities Grant1Estimated Maximum Total Facilities Grant1Template Revised: December 2023Incorporates revisions to MSBA’s project funding limits policy, which was approved at the October 25, 2023 MSBA Board of Directors Meeting. BUILDING SITE WORK$794,474Site Preparation$3,082,149$0Site Improvements$5,263,980$0Eligible Site Work CostSite Civil / Mechanical Utilities$2,152,575$0$11,132,292Site Electrical Utilities$633,588$0$0 105,570 Eligible Building GSFScope Excluded Site Work$0$0$11,132,292$59 Site Work Cost Limit ($/sf) includes Mark UpConstruction Trades Subtotal$76,830,944 $1,350,000$14,605,121 $6,228,630 Site Work Cost Allowance includes Mark UpContingencies (Design and Pricing)$7,683,094$135,000$6,228,630Sub-Contractor Bonds $810,235$14,237D/B/B Insurance$1,933,440$33,973General Conditions $7,073,673$124,292122,941$0D/B/B Overhead & Profit$2,434,868$42,783-1,725$8,376,491GMP Insurance$0$0-15,646$1,771,146GMP Fee$0$0105,570$1,414,328GMP Contingency$0$0$586$12,828,156Escalation to Mid-Point of Construction$4,032,863$70,862$61,864,020$7,521,872Eligible Site Work Costs: $6,228,630Construction Cost over Funding Cap$30,140,847+ $794,474Construction Budget$100,799,117 $31,911,993 $68,887,124 $35,442,425$68,887,124Alternates$100,799,117$820Ineligible Work Included in the Base Project $0$0$0-$68,887,124$653Alternates Included in the Total Project Budget$0$0$0$31,911,993$680Alternates Excluded from the Total Project Budget $0$0$0$140Subtotal to be Included in Total Project Budget$0 $0 $0 $0Direct Building Cost ($/sf): $570Miscellaneous Project CostsUtility Company Fees$200,000$0$200,000Testing Services$400,000$0$400,000Eligible Enrollment: 455Swing Space / Modulars$750,000$750,000$0Funding LimitEstimated BudgetEligible CostsIneligible CostsOther Project Costs (Mailing & Moving)$150,000$0$150,000Furniture, Fixtures & Equipment: $1,200/student $1,587,500 $546,000 $0 If >0 enter in Cell C112Miscellaneous Project Costs Subtotal$1,500,000 $750,000 $750,000 $385,875Technology: $1,200/student $1,587,500 $546,000 $0 If >0 enter in Cell C113Furnishings and EquipmentFurniture, Fixtures, and Equipment$1,587,500$1,041,500$546,000Technology$1,587,500 $1,041,500 $546,0001.50FF&E Subtotal$3,175,000 $2,083,000 $1,092,000 $561,834 0.00Soft Costs that exceed 20% of Construction Cost$0$00.00Project Budget$123,064,117$41,246,624$81,817,493$42,095,1000.00Board Authorization45.95 Reimbursement Rate Before Incentive PointsDesign Enrollment455 5.50 Total Incentive PointsTotal Building Gross Floor Area (GSF)122,941 51.45% MSBA Reimbursement Rate0.00Total Project Budget (excluding Contingencies)$123,064,1170.00Scope Items Excluded or Otherwise Ineligible- $41,246,6244.00Third Party Funding (Ineligible)- $0Estimated Basis of Maximum Total Facilities Grant1$81,817,4935.50Reimbursement Rate151.45%Est. Max. Total Facilities Grant (before recovery)1$42,095,100Cx Costs associated with Ineligible Building Area2- $16,676Building GSF: 122,941Cost Recovery associated with Prior Projects2- $0Cx Fee per GSF: $0.96Estimated Maximum Total Facilities Grant1$42,078,424Ineligible GSF: 17,371Ineligible Cx Costs: $16,676 If >0 enter in Cell B128Construction Contingency3$5,039,956Commissioning Fee ScheduleIneligible Construction Contingency3$4,031,965"Potentially Eligible" Construction Contingency3$1,007,991Owner's Contingency3$1,113,206Prior Project ID Number:Ineligible Owner's Contingency3$609,210Prior Project Total Grant:"Potentially Eligible" Owner's Contingency3$503,996Propose School Opens:Total Potentially Eligible Contingency3$1,511,987Prior Project Substantial Completion:Reimbursement Rate51.45%Beneficial use (years): 0.00Potential Additional Contingency Grant Funds3$777,917Unused Years: 20.00Maximum Total Facilities Grant$42,856,341Unused Years as % of 20: 100.00%Total Project Budget$129,217,279Prior Project Cost Recovery: $0 If >0 enter in Cell B128Commissioning (Cx) Costs associated with Ineligible Building AreaCost Recovery associated with Prior ProjectsOwner's Contingency Cap: 0.50%If Cell G117 > 0enter value into Cell F116122,941 gsfTotal at Conclusionof ProjectConstruction Contingency Cap: 1.00%Total Incentive PointsOther Ineligible Building Areas:Construction Cost over Funding Cap:Reimbursable Construction Cost ($/sf):Scope Excluded Site Work:Site Work Cost beyond Funding Limit:Ineligible Demo & Abatement:Scope Excluded Aud/PE Areas:Total Building Area (GSF):Construction Costs and Funding CapMarked Up Eligible Site Work Costs:Potentially Eligible Direct Site Work Costs:Potentially Eligible Marked Up Site Work Costs:(0-4) Energy Efficiency - "Green Schools"(0-1) Overly Zoning 40R and 40S(0-0.5) Overlay Zoning 100 units or 50% of units 1,2, or 3 family structures(0-5) Major Reconstruction or Reno/Reuse type in rounded to 2 decimal places(0-6) Newly Formed Regional School DistrictIneligible Excess Auditorium/PE Areas (GSF):Other Ineligible Building Areas (GSF):Eligible Building GSF:Building Cost Funding Limit ($/sf):Total Direct Site Work Costs:Ineligible Site Work Costs:If > 0 enter value into Cell C98Marked Up Eligible Costs:Enter Eligible EnrollmentBasis of Construction Costs:Construction Budget:Eligible Building Costs:Eligible Demolition & Abatement Costs:Basis of Construction Costs:Ineligible Construction Costs:Construction Cost over Funding Cap: Marked Up Site, Building Takedown & Haz Mat ($/sf):Construction Cost BreakdownFF&E Reimbursement0 gsfRenovated orExisting to RemainIneligible Cost Breakdown(0-2) MaintenanceMarked Up Building Costs ($/sf):Incentive PointsTotal Construction Cost ($/sf):NOTESThis template was prepared by the MSBA as a tool to assist Districts and consultants in understanding MSBA policies and practices regarding potential impact on the MSBA’s calculation of a potential Basis of Total Facilities Grant and potential Total Maximum Facilities Grant. This template does not contain a final, exhaustive list of all evaluations which the MSBA may use in determining whether items are eligible for reimbursement by the MSBA. The MSBA will perform an independent analysis based on a review of information and estimates provided by the District for the proposed school project that may or may not agree with the estimates generated by the District using this template.1 - The Estimated Basis of Total Facilities Grant and Estimated Maximum Facilities Grant amounts do not include any potentially eligible contingency funds and are subject to review and audit by the MSBA.2 - Costs associated with the commissioning of ineligible building area is estimated to result in the recovery of a portion of the overall commissioning cost. The OPM has estimated this recovery of funds to be $_____. The proposed demolition of the _______ School is expected to result in the MSBA recovering a portion of state funds previously paid to the District for the _________ project at the existing facilities completed in ____. The MSBA will perform an independent analysis based on a review of its records and information and estimates provided by the District for the proposed school project that may or may not agree with the estimated cost recovery generated by the District and its consultants using this template.3 - Pursuant to Section 3.21 of the Project Funding Agreement and the applicable policies and guidelines of the Authority, any project costs associated with the reallocation or transfer of funds from either the Owner's contingency or the Construction contingency to other budget line items shall be subject to review by the Authority to determine whether any such costs are eligible for reimbursement by the Authority. All costs are subject to review and audit by the MSBA. December 20232 of 2 Reading, MAJ. WARREN KILLAM ELEMENTARY SCHOOLSchematic Design Document Cost EstimateReconciled Cost Estimate $100,799,108AMF Estimate $100,823,677PSBA Construction Budget $100,799,117PM&C Estimate $100,774,539$9Reconciled Estimate $100,799,108Accepted VE$0Schematic Design Value Engineering RecommendationsDate:$0.00 $773,600.00 ($2,748,539.00) $2,302,153.00 $0.00Phase CodeItem#DescriptionTotal w/Markup Status Accepted Recommended PossibleNot RecommendedRejected Alternate Notes:Category 1 : Don’t effect Program, Operation nor Maintenance SD 1.0Reduce ornamental boulders by 50%($16,200.00)Possible ($16,200.00) SD 2.0Eliminate stone seat wall (retaining walls to remain)($94,051.00)Possible ($94,051.00) SD 3.0Phenolic Rainscreen Cladding ILO GRFC rainscreen cladding($249,600.00)Possible ($249,600.00) SD 4.0Eliminate 12" window extensions @ 20 windows($50,400.00)Possible ($50,400.00) SD 5.0Metal wood-look ceiling ILO wood slat ceiling($80,220.00)Possible ($80,220.00) SD 6.0Reduce Wood Wall Paneling Allowance by 50% ($30,000.00)Possible ($30,000.00) SD 7.0Move Library Circulation Desk from millwork to FF&E (by owner)($22,680.00)Possible ($22,680.00) Category 2 : Could potentially effect Program, Operation and/or Maintenance SD 9.0Eliminate 30 trees($68,400.00)Possible ($68,400.00) SD 10.0Reduce CIP paving by 5%; replace with grass($40,522.00)Possible ($40,522.00) SD 11.0Reduce site furniture by 15%($29,340.00)Possible ($29,340.00) SD 12.0Eliminate structural support for rooftop HVAC screening ($66,000.00)Possible ($66,000.00) SD 13.0Eliminate screening of rooftop mechanical units($410,400.00)Possible ($410,400.00) SD 14.0Laminate Window Sills ILO Solid Surface($36,900.00)Possible ($36,900.00) SD 15.0Reduce Millwork Allowance by 50%($92,944.00)Possible ($92,944.00) SD 16.0Reduce interior glass/hollow metal frames by 20% (replace with GWB partition)($117,044.00)Possible ($117,044.00) SD 17.0Eliminate wall protection (WP-2) at mechanical and storage spaces (leave at Janitorial, Shipping and Receiving)($161,280.00)Possible ($161,280.00) SD 18.0Replace 750 kW Generator (base bid/shelter-in-place) with 650 kW Generator (less kitchen) ($117,114)($117,114.00)Possible ($117,114.00) SD 19.0Replace 750 kW Generator (base bid/shelter-in-place) with 1000 kW Generator (whole school)$396,013.00Possible $396,013.00 SD 20.0Add rooftop solar panels$773,600.00Recommended $773,600.00 Category 3 : Will effect Program, Operation or Maintenance SD 21.0Add parking canopy solar panels$2,514,774.00Not Recommended $2,514,774.00 SD 8.0CIP pedestrian walkways 4" depth ILO 6" depth($212,621.00)Not Recommended ($212,621.00) SD 22.0Natural turf ILO synthetic turf field($469,943.00)Possible ($469,943.00) SD 23.0EPDM ILO PVC roof$0.00Not Recommended $0.00 SD 24.0Rubber Treads ILO Porcelain Treads @ Main Stair & Media Stair ($8,534.00)Possible ($8,534.00) SD 25.0Laminate Countertops ILO Solid Surface @ non-sink locationsTBDPossible TBD SD 26.0Eliminate interior light shelves($233,280.00)Possible ($233,280.00) SD 27.0Replace 750 kW Generator (base bid/shelter-in-place) with 100 kW Generator (freeze protection only)($749,700.00)Possible ($749,700.00) $327,214.00 Totals$0.00$773,600.00 ($2,748,539.00) $2,302,153.00 $0.00 $0.00Value Engineering Required January 20, 2025Total VE (Base Building)COLLIERS PROJECT LEADERSPage 1 of 11/22/20252025 01-20 Reading ES VE List 100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com December 30, 2024 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice #21241 Dear Mr. Kraunelis: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is #21241 for Lavallee Brensinger Architects, for the Month of November 2024. The total recommended Payment is $97,862.34. We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 21241 A&E – Schematic Design $90,000.00 0002-0000 21241 A&E – Other – Traffic $5,108.40 0003-0000 21241 A&E – Other – Presentation Board $2,753.94 0004-0000 Please feel free to contact me at (617) 987-4859 if you have any questions concerning this invoice. Sincerely, Shirley Ng Project Manager Cc: A. Michael Carroll III, Colliers Project Leaders Attachment: 2024 11 LBA Inv#21241 Invoice Total:$97,862.34 Customer PO #23004647-001 Matthew Kraunelis Town of Reading MA 16 Lowell Street Reading, MA 01867 December 18, 2024 Project No:23-106-00 Invoice No:21241 155 Dow Street, Suite 400 Manchester, NH 03101 Project 23-106-00 Reading Killam Elementary School Professional Services from November 1, 2024 to November 30, 2024 Task 025 Feasibility Study Fee Total Fee 400,000.00 Percent Complete 100.00 Total Earned 400,000.00 Previous Fee Billing 400,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Task Task 026 Reimbursable Expenses 0.00Total this Task Task 100 Basic Services Phase 002 Schematic Design Fee Total Fee 450,000.00 Percent Complete 75.00 Total Earned 337,500.00 Previous Fee Billing 247,500.00 Current Fee Billing 90,000.00 Total Fee 90,000.00 $90,000.00Total this Phase $90,000.00Total this Task Task 101 Reimbursable Expenses - Basic 0.00Total this Task Task 200 Add Services Phase 001 Amendment #1 - Survey Fee Total Fee 26,400.00 Percent Complete 100.00 Total Earned 26,400.00 Previous Fee Billing 26,400.00 Current Fee Billing 0.00 Project 2124123-106-00 Reading Killam Elementary School Invoice Total Fee 0.00 0.00Total this Phase Phase 002 Amendment #2 - Traffic Fee Total Fee 120,450.00 Percent Complete 62.2091 Total Earned 74,930.90 Previous Fee Billing 69,822.50 Current Fee Billing 5,108.40 Total Fee 5,108.40 $5,108.40Total this Phase Phase 003 Amendment #3 - HazMat Fee Total Fee 4,950.00 Percent Complete 100.00 Total Earned 4,950.00 Previous Fee Billing 4,950.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 004 Amendment #4 - Environmental Fee Total Fee 14,520.00 Percent Complete 100.00 Total Earned 14,520.00 Previous Fee Billing 14,520.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 005 Amendment #5 - GeoTech Fee Total Fee 41,800.00 Percent Complete 42.1053 Total Earned 17,600.00 Previous Fee Billing 17,600.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 006 Amendment #6 - Soil Testing Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Page 2 Project 2124123-106-00 Reading Killam Elementary School Invoice Phase 007 Amendment #7 - HVAC Cost Estimate Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 008 Amendment #8 - SD Energy Modeling Fee Total Fee 16,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 009 Amendment #9 - Presentation Boards Fee Total Fee 2,753.94 Percent Complete 100.00 Total Earned 2,753.94 Previous Fee Billing 0.00 Current Fee Billing 2,753.94 Total Fee 2,753.94 $2,753.94Total this Phase $7,862.34Total this Task $97,862.34Total this Invoice Project Outstanding Invoices Invoice Number Invoice Date Balance Due 21043 11/11/2024 113,354.70 Total 113,354.70 Current Prior Total Billings to Date 97,862.34 786,292.50 884,154.84 Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence. Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate. Page 3 !"!##$$%&’$()*(+$’%,’-.*/$-/) 00%&$123’1%4/’$$/ &3)/3(5%6,%%78999 :3"$;<$’%9=5%878> ?("3*-$%:3@ 7>778A7 B’3C$-/:DEF8=77=8GH77 I$!1*(+5%6,%F%JH%K!’’$(%L*##*!;%D#$;$(/!’M%4-.33#%64&,%B’3C$-/%N)O<% &B,P &,%B’3C$-/%:3@%8=F97GF77 4$’"*-$)%I$(1$’$1%?(-#O1$@%?(/$’(!#%Q’3C$-/%/$!;%;$$/*(+)%3(%)-.$;!/*-%1$)*+(%3(%0R8SR8>5%97R8R8>5%97R0R8>T%UQ1!/$%!(!#M)*)%/3% !11’$))%Q#!(%-.!(+$)%23’%)-.$;!/*-%1$)*+(%!(1%<$+*(%4-.$;!/*-%V$)*+(%I$Q3’/ !"#$%%&"’()*+$!,&-$%*#!".*+$/0$.1$!*234*2526*0"*7-0"1$!*384*2526 W!)X 77779 Y$!)*<*#*/M%4/O1M 9$$ :&))&’;* <(%$ 9$$ $!-$’0 ="./)$0$ 9$$ >(!’$? !&"! >(!’$? =@!!$’0 >(!’$? Y$!)*<*#*/M%4/O1M 805A77H77 977H77 805A77H77 805A77H77 7H77 W3/!#%Y$$ 805A77H77 805A77H77 805A77H77 7H77 A"0()*9$$5B55 5B55A"0()*0<&%*A(%C W!)X 77778 4-.$;!/*-%V$)*+( 9$$ :&))&’;* <(%$ 9$$ $!-$’0 ="./)$0$ 9$$ >(!’$? !&"! >(!’$? =@!!$’0 >(!’$? 4-.$;!/*-%V$)*+( GG5=77H77 =0H77 8S5ASZH77 89589=H77 >5G>>H77 W3/!#%Y$$GG5=77H77 8S5ASZH77 89589=H77 >5G>>H77 A"0()*9$$64D66B55 E64D66B55A"0()*0<&%*A(%C W!)X 7777= 6$$/*(+) 9$$ :&))&’;* <(%$ 9$$ $!-$’0 ="./)$0$ 9$$ >(!’$? !&"! >(!’$? =@!!$’0 >(!’$? 6$$/*(+) 9=5>77H77 0=H77 985>G8H77 985>G8H77 7H77 W3/!#%Y$$9=5>77H77 985>G8H77 985>G8H77 7H77 A"0()*9$$ 5B55 5B55A"0()*0<&%*A(%C E64D66B55A"0()*0<&%*F’,"&-$ !!"#$%&’ (’)( *+’,%--.’/01020304. #-’5675676869’01’55:56’ ; B’3C$-/7>778A7:DEF8=77=8GH77 I$!1*(+%6,%F%JHK!’’$(%L*##*!;%D#$;F &B, ?("3*-$ :&))&’;%*0"*G(0$ =@!!$’0 !&"!A"0() Y$$ >5G>>H77 G=5>ZSH77 GA5990H77 A"0()%64D66B55 DH46IJB55 D8433KB55 B!+$%8 !"#$%&’("!)$%$*%+ !"#$%&’(#)’ *++,,-+.,/01’ 234$!4’#5’6378$!49#!:’ !%; <;=;’0#>’+?-, 6&79’18&79&@:’</’AB?.C*CAAC D#@’1@&E$9’%3@E’F3G2&!97:’%3HH’I+C+J’-+B*..KC !""#$%& ’() *+ ’,-,""..# /.01!02./#(/34!5.351 !"#$%&’$!()’##)!*)+!,-&&’ "&.)&/0!12!34553 60-%!3.#7,5.& 8%05/,35& 3 65364347 1289 95%/.#8%:.& ;%/<#=/:./#>%?& 5:35 4453;;:: 89* @?=?#>%?& <)=/)’>(#’?@A# =/:./.:# A& B%C#>%?& B%C#>,D.& <#//@ 4BC53DC33 E#F$@/G!H@--FI!=-#I#/)F’>!(A+&&- 8%DE,0A&JF?F--##!"’#/.@/G#’!2’A+@)#A). =/:./#7,5.& =/:./#7F.#7,5.& $!3<.5#>%& (#K)#IL#’!530!4347 (#K)#IL#’!530!4347 4B*4*3;; 65.D#8%:. 7.13/!E5!%0 G0!5#9!H. =/!2!0,"1 8%E!.1 G0!5#@/!3. +I5.0:.:#@/!3. ,---&&./-0- .*1*2%&*3$!2%4/--%56#78/-90- -:----- ; < 0=:<--- >%,0?:<- ,<--@AB/-0,C2(%@*D)$#)E%:,<%A*’"%.*2!8/-90,-:-----;<0-:<--->%,-,:<- LMN9#93H) O’-,C;CC C+AAA’*’LPDD=QR’IS/J’IT;+,CCC’UJ O’+.;A? 1#22&!97)V#93H) O’-K.;A? VGF&W&H$"&@G’V#V@3%X$!4’(M2N&@7 .D3$*"!2%&#FGD6 H!))# I’J’11!!%K2!)3#)E!2%L2FM#$!F$3 ==%KNCAO C%BP AI%< KOBPOQR%@L%-,;;; VYZSL)’(&9’?C A’A[+U’ (VYZYLV’1\/Z]Y’<YZ’S=(V\’6 QQ’0Y’/WWYW’V=’/QQ’</LV’WPY’ (^= 1YL’=QWYZ’V\/(’?C’W/_L 6&’$2F#7&’3’?U’7M@%83@4&’#!’%@&E$9’%3@E7’9839’$7’!#9’4@&39&@’983!’#M@’%#79’#5’3%%&F93!%&; &’E!%;%*S%; (^= 1Y’ (’PL’W#HH3@7 100 Federal Street Floor 13 Boston, MA 02110 www.cplusa.com January 16, 2024 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Project Management Services Invoice #0001013101 Dear Mr. Kraunelis: Attached please find Colliers Project Leaders (CPL) invoice #0001013101, in the amount of $9,798.50. for Owner Project Manager services as authorized in Contract for the J Warren Killam Elementary School Project, during the month of December 2024. In the period of December 1 - 31, 2024, the specific tasks undertaken and billed to this invoice include: · Prepare and attend in person School Building Committee meeting. · Attend and prepared agendas for XLT Meetings. · Review Architect invoice. · Attend Select Board meeting. · Attend sustainability group meeting. Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this invoice. Sincerely, Shirley Ng Project Manager Cc: Mike Carroll, Colliers Project Leaders Attachement : 2024 12 Colliers Invoice #1013101 $ 9,798.50- ProPay Code: 0001-0000 For Professional Services Rendered Through 12/31/2024 Current Billings 9,798.50 9, Amount Due This Bill 9,798.50 Billings Fee Remaining Fee % Complete To Date Previous Current Feasibility Study / Schematic Design Phase 280,000.00 3,090.25 98.90 276,909.75 267,111.25 9,798.50 Subtotal:280,000.00 3,090.25 98.90 276,909.75 267,111.25 9,798.50 mike.carroll@collierseng.com shirley.ng@Collierseng.com Town of Reading Attn: Matt Kraunelis 16 Lowell St Reading, MA 01867 Invoice : 0001013101 Invoice Date : 1/6/2025 Project : 23010425A Project Manager: Osterman, Derek Project Name : Reading MA/ OPM - J. Warren Killam Elementary School REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733 Phone: 877-627-3772 | Fax: 732-383-1980 In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice. If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible. EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092 Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001013101 PM02 - Feasibility Study / Schematic Design Phase Labor Rate Labor Class Hours Rate Amount Assistant Project Manager 8.50 167.0000 1,419.50 Financial Specialists 4.50 162.0000 729.00 Project Director 3.50 328.0000 1,148.00 Project Manager 26.00 192.0000 4,992.00 Subject Matter Expert 5.00 302.0000 1,510.00 Total Rate Labor 9,798.50 Total Labor 9,798.50 Total Bill Task: PM02 - Feasibility Study / Schematic Design Phase 9,798.50 Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 9,798.50 Page: 1 100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com January 16, 2025 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice # 21321 Dear Mr. Kraunelis: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is # 21321 for Lavallee Brensinger Architects, for the Month of December 2024. The total recommended Payment is $ 74,308.40. We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 21321 A&E – Schematic Design $45,000.00 0002-0000 21321 A&E – Other – Traffic $5,108.40 0003-0000 21321 A&E – Other – Geotech $ 24,200.00 0003-0000 Please feel free to contact me at (617) 987-4859 if you have any questions concerning this invoice. Sincerely, Shirley Ng Project Manager Cc: A. Michael Carroll III, Colliers Project Leaders Attachment: 2024 12 LBA Inv#21321 Invoice Total:$74,308.40 Customer PO #23004647-001 Matthew Kraunelis Town of Reading MA 16 Lowell Street Reading, MA 01867 January 13, 2025 Project No:23-106-00 Invoice No:21321 155 Dow Street, Suite 400 Manchester, NH 03101 Project 23-106-00 Reading Killam Elementary School Professional Services from December 1, 2024 to December 31, 2024 Task 025 Feasibility Study Fee Total Fee 400,000.00 Percent Complete 100.00 Total Earned 400,000.00 Previous Fee Billing 400,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Task Task 026 Reimbursable Expenses 0.00Total this Task Task 100 Basic Services Phase 002 Schematic Design Fee Total Fee 450,000.00 Percent Complete 85.00 Total Earned 382,500.00 Previous Fee Billing 337,500.00 Current Fee Billing 45,000.00 Total Fee 45,000.00 $45,000.00Total this Phase $45,000.00Total this Task Task 101 Reimbursable Expenses - Basic 0.00Total this Task Task 200 Add Services Phase 001 Amendment #1 - Survey Fee Total Fee 26,400.00 Percent Complete 100.00 Total Earned 26,400.00 Previous Fee Billing 26,400.00 Current Fee Billing 0.00 Project 2132123-106-00 Reading Killam Elementary School Invoice Total Fee 0.00 0.00Total this Phase Phase 002 Amendment #2 - Traffic Fee Total Fee 120,450.00 Percent Complete 66.4502 Total Earned 80,039.30 Previous Fee Billing 74,930.90 Current Fee Billing 5,108.40 Total Fee 5,108.40 $5,108.40Total this Phase Phase 003 Amendment #3 - HazMat Fee Total Fee 4,950.00 Percent Complete 100.00 Total Earned 4,950.00 Previous Fee Billing 4,950.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 004 Amendment #4 - Environmental Fee Total Fee 14,520.00 Percent Complete 100.00 Total Earned 14,520.00 Previous Fee Billing 14,520.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 005 Amendment #5 - GeoTech Fee Total Fee 41,800.00 Percent Complete 100.00 Total Earned 41,800.00 Previous Fee Billing 17,600.00 Current Fee Billing 24,200.00 Total Fee 24,200.00 $24,200.00Total this Phase Phase 006 Amendment #6 - Soil Testing Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Page 2 Project 2132123-106-00 Reading Killam Elementary School Invoice Phase 007 Amendment #7 - HVAC Cost Estimate Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 008 Amendment #8 - SD Energy Modeling Fee Total Fee 16,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 009 Amendment #9 - Presentation Boards Fee Total Fee 2,753.94 Percent Complete 100.00 Total Earned 2,753.94 Previous Fee Billing 2,753.94 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase $29,308.40Total this Task $74,308.40Total this Invoice Project Outstanding Invoices Invoice Number Invoice Date Balance Due 21241 12/18/2024 97,862.34 Total 97,862.34 Current Prior Total Billings to Date 74,308.40 884,154.84 958,463.24 Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence. Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate. Page 3 !"!##$$%&’$()*(+$’%,’-.*/$-/) 00%&$123’1%4/’$$/ &3)/3(5%6,%%78999 :3"$;<$’%9=5%878> ?("3*-$%:3@ 7>778A7 B’3C$-/:DEF8=77=8GH77 I$!1*(+5%6,%F%JH%K!’’$(%L*##*!;%D#$;$(/!’M%4-.33#%64&,%B’3C$-/%N)O<% &B,P &,%B’3C$-/%:3@%8=F97GF77 4$’"*-$)%I$(1$’$1%?(-#O1$@%?(/$’(!#%Q’3C$-/%/$!;%;$$/*(+)%3(%)-.$;!/*-%1$)*+(%3(%0R8SR8>5%97R8R8>5%97R0R8>T%UQ1!/$%!(!#M)*)%/3% !11’$))%Q#!(%-.!(+$)%23’%)-.$;!/*-%1$)*+(%!(1%<$+*(%4-.$;!/*-%V$)*+(%I$Q3’/ !"#$%%&"’()*+$!,&-$%*#!".*+$/0$.1$!*234*2526*0"*7-0"1$!*384*2526 W!)X 77779 Y$!)*<*#*/M%4/O1M 9$$ :&))&’;* <(%$ 9$$ $!-$’0 ="./)$0$ 9$$ >(!’$? !&"! >(!’$? =@!!$’0 >(!’$? Y$!)*<*#*/M%4/O1M 805A77H77 977H77 805A77H77 805A77H77 7H77 W3/!#%Y$$ 805A77H77 805A77H77 805A77H77 7H77 A"0()*9$$5B55 5B55A"0()*0<&%*A(%C W!)X 77778 4-.$;!/*-%V$)*+( 9$$ :&))&’;* <(%$ 9$$ $!-$’0 ="./)$0$ 9$$ >(!’$? !&"! >(!’$? =@!!$’0 >(!’$? 4-.$;!/*-%V$)*+( GG5=77H77 =0H77 8S5ASZH77 89589=H77 >5G>>H77 W3/!#%Y$$GG5=77H77 8S5ASZH77 89589=H77 >5G>>H77 A"0()*9$$64D66B55 E64D66B55A"0()*0<&%*A(%C W!)X 7777= 6$$/*(+) 9$$ :&))&’;* <(%$ 9$$ $!-$’0 ="./)$0$ 9$$ >(!’$? !&"! >(!’$? =@!!$’0 >(!’$? 6$$/*(+) 9=5>77H77 0=H77 985>G8H77 985>G8H77 7H77 W3/!#%Y$$9=5>77H77 985>G8H77 985>G8H77 7H77 A"0()*9$$ 5B55 5B55A"0()*0<&%*A(%C E64D66B55A"0()*0<&%*F’,"&-$ !!"#$%&’ (’)( *+’,%--.’/01020304. #-’5675676869’01’55:56’ ; B’3C$-/7>778A7:DEF8=77=8GH77 I$!1*(+%6,%F%JHK!’’$(%L*##*!;%D#$;F &B, ?("3*-$ :&))&’;%*0"*G(0$ =@!!$’0 !&"!A"0() Y$$ >5G>>H77 G=5>ZSH77 GA5990H77 A"0()%64D66B55 DH46IJB55 D8433KB55 B!+$%8 J. WARREN KILLAM ELEMENTARY SCHOOL "A PLACE WHERE EVERYONE BELONGS" SBC Design Update January 22, 2025 J. WARREN KILLAM ELEMENTARY SCHOOL ▪Design Update ▪MSBA Schematic Design Submission Process AGENDA J. WARREN KILLAM ELEMENTARY SCHOOL PROPOSED SITE PLAN: Site Entry Parking 128 SP Bus Dropoff Service Car DropoffPlay Field 3-5 Play K-2 Play WOW Nature Center RISE Play Main Entry Patio Outdoor Learning Perimeter Buffer Perimeter Buffer Haverhill StreetAdditional Parking Mech. 3 Access Emerg. Site Wall Site Wall Site Exit J. WARREN KILLAM ELEMENTARY SCHOOL FIRST FLOOR: PLAN 4 J. WARREN KILLAM ELEMENTARY SCHOOL SECOND FLOOR: PLAN 5 J. WARREN KILLAM ELEMENTARY SCHOOL THIRD FLOOR: PLAN 6 J. WARREN KILLAM ELEMENTARY SCHOOL NEIGHBORHOOD VIEW – WEST SIDE:7 Safe, Accessible Play Areas Parking K-2 Play Site EntrySite Exit 3-5 Play WOW Nature Center N J. WARREN KILLAM ELEMENTARY SCHOOL NEIGHBORHOOD VIEW – EAST SIDE:8 2-Story Cafe Masonry Above J. WARREN KILLAM ELEMENTARY SCHOOL MSBA SD SUBMITTAL PROCESS ❖Jan. 23 – Colliers to submit Draft SD Documents to KSBC for Review •Jan. 23-Feb. 1 – KSBC Review and comment period •Feb. 1 – KSBC to submit comments to LBA •Feb. 3 – KSBC meeting to approve and submit SD to MSBA ❖Feb. 10 - SD Submitted to MSBA •Feb. 10-March 15 (est) – MSBA Review Period •March 16-March 26 (est) – District Response to MSBA Review Comments •April 8 – MSBA Project Scope and Budget Conference ❖April 30 – MSBA Board Approval of SD Scope and Budget Town of Reading Meeting Minutes Page | 1 2016-09-22 LAG Board - Committee - Commission - Council: Permanent Building Committee Killam School Building Committee Date: 2024-12-16 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Session: Open Session Purpose: General Business Version: Draft Attendees: Members - Present: Chair Carla Nazzaro, Vice Chair Pat Tompkins, Shawn Brandt (remote), John Coote, Chris Haley (remote), Ed Ross, Greg Stepler, Nancy Twomey, Kirk McCormick (remote) Members - Not Present: n/a Others Present: Town Manager Matt Kraunelis, Assistant Town Manager Jayne Wellman, Facilities Director Joe Huggins (remote), Assistant Facilities Director Kevin Cabuzzi (remote), Colliers Project Manager Shirly Ng, LBA Project Manager Jenni Katajamaki, LBA Architect Leigh Sherwood (remote), CES Consultant Waseem Khoury Minutes Respectfully Submitted By: Joshua Delaune Topics of Discussion: This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely via Zoom. Call to order: Chair Carla Nazzaro called the meeting to order at 7:00 pm. Roll call attendance: Pat Tompkins, Shawn Brandt (remote), John Coote, Chris Haley (remote), Kirk McCormick (remote), Ed Ross, Greg Stepler, Nancy Twomey, Carla Nazzaro. Public Comment: Ray Porter, Commissioner from RMLD expressed support for the recommendation from the sustainability committee. Liaison Reports: No reports. Designer Update: LBA Project Manager Jenni Katajamaki provided an update focusing on proposed traffic plans, and the HVAC system. Traffic Page | 2 There was no major change in the proposed layout but a traffic time model was provided to the committee, showing what the traffic conditions would look like throughout four different times of the day. There were some concerns with the study and model, noting that some parents may get to the school earlier than expected. LBA acknowledged this possibility and said that the improvements proposed would still make the situation safer and more manageable. HVAC & Sustainability Ms. Katajamaki presented a recap on the project goals, and provided a brief update and review on the cost comparison, with the first cost, life-cycle cost and incentives of the HVAC Systems continuing the conversation from November. Ms. Katajamaki reviews the pros and cons of different geothermal, air source, and traditional boiler/chiller systems in terms of energy efficiency. Ms. Katajamaki reviewed the potential implications of the Inflation Reduction Act (IRA) on the viability of different energy options for schools. LBA highlighted that the IRA has bipartisan support and no appropriation is required to fund it, but incoming federal administration leaders have signaled potential changes to the legislation. The discussion then shifted to a summary of four different scenarios, each with varying funding and grant incentives. Ms. Katajamaki noted the Sustainability Working Group's recommendation was the half geothermal system due to its simplicity, redundancy, and optimal energy performance. The Sustainability Working Group's recommendation was the option that is not the best in any scenario but is a good contender in either scenario with or without IRA funding. LBA added that the recommended system, which has fewer wells, is more pragmatic and cost-effective. Committee Member John Coote noted roles of the committee and the mechanical engineers in the decision-making process for the building's system leading to a lengthy conversation. He emphasized that the committee's role is to accept or reject the mechanical engineers' recommendations based on their expertise. Pat Thompkins noted he was very comfortable going with the sustainability group going with the mechanical engineer’s recommendation. Joe Huggins and Kevin Cabuzzi from Town Facilities expressed their comfort with the half geothermal system due to its redundancy and fewer moving parts. Consulting Engineering Services (CES) Mechanical Engineer Waseem Khoury clarified that the half geothermal system is more resilient than a full geothermal system, as it has two systems on board. The committee agreed to follow the mechanical engineers' recommendations, with the understanding that they are not the designers but rather a committee providing feedback. On a motion by Nancy Twomey, seconded by Ed Ross the Killam School Board Committee Voted 8-0-0 to accept the recommendations of the sustainability committee advisory group in collaboration with LBA Designers to proceed with the half geothermal HVAC system option. Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk McCormick – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes. OPM Update: Financial Colliers Project Manager Shirley Ng reviewed the project's budget and cost summary, highlighting that the budget is in good shape with one new budget adjustment for Colliers Page | 3 and two for LBA. The one adjustment is for SD Cost Estimating with a total of $15,500.00. Ms. Ng also presented the two LBAs amendments, LBA Amendment 11 for $1,540 and the other LBA Amendment 12 totaling $66,924. AMD 11 is for cost estimating additional HVAC options, AMD 12 is for additional services for geothermal testing well. Ms. Ng also presented the latest invoice from Colliers in the amount of $26,444, and three LBA invoices totaling $113,354.70. Cash flow is still projecting in the positive On a motion by Pat Thompkins, seconded by Nancy Twomey, the Killam School Board Committee Voted 8-0-0 to approve the three amendments (Colliers AMD 1 for $15,500, LBA AMD 11 for $1,540, LBA AMD 12 for $66,924) presented by Colliers. Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk McCormick – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes. On a motion by Ed Ross, seconded by Pat Thompkins, the Killam School Board Committee Voted 8-0-0 to approve the LBA invoice 21043 totaling $113,354.70 and Collier Invoice 1005306 totaling $26,444.00. Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk McCormick – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes. Schedule Ms. Ng. noted that the project is progressing well into the Schematic Design (SD) phase. No new changes. The next phase would be the Town Vote. Chapter 149 vs 149A Follow up: After the consensus vote on the HVAC system. 149 being the design-bid-build approach and the 149a being construction manager at risk. The committee then discussed the approach for the HVAC direction, with a majority favoring the design-bid-build approach (Chapter 149). On a motion by John Coote, seconded by Nancy Twomey, the Killam School Building Committee voted 8-0-0 to approve the recommendation by Colliers to proceed with Chapter 149, Design-Bid-Build. Roll Call Vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes. Meeting Minutes: On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 8-0-0 to approve the meeting minutes of November 20, 2024. Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk McCormick– Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes. Next KSBC Meeting – January 22nd, 2025: Carla briefly spoke about the Killam Neighborhood Open House, stating that there was the usual crowd who typically attends. Letters were sent out by the Communications Committee to residents within a thousand-foot radius of the school totaling 283 residents. The next community meeting, that was scheduled for January 15th is now canceled due to redundancy and as we move towards the vote information sessions will be held. The next Killam School Building Committee Meeting is scheduled for January 22th. Page | 4 Adjourn: On a motion by Nancy Twomey, seconded by Greg Stepler, the Killam School Building Committee voted 8-0-0 to adjourn at 8:03 pm. Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk McCormick– Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes.