HomeMy WebLinkAbout2025-02-03 Killam School Building Committee Packet
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2025-02-03 Time: 7:00 PM
Building: Reading Town Hall Location: Select Board Meeting Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of top ics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
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1. Call to order
2. Public Comment
3. Liaison Report
4. OPM Update
a. Schedule*
b. Total Project Budget*
i. Solar Vote*
c. New Commitment
i. SD Extension of Services - OPM*
ii. SD Extension of Services – Designer*
iii. Modular Design Services*
5. Designer Update
a. Review KSBC Comments on MSBA - SD submitted
6. Meeting Minutes*
7. Next KSBC Meeting – March TBD
8. Adjourn
*Noted potential vote required
ID Task
Mode
Task Name Duration Start Finish
1 Forming the Team (MSBA MOD 02)187 days Thu 4/13/23 Tue 12/12/23
2 OPM Selection 86.5 days Thu 4/13/23 Thu 8/3/23
10 Design Team Selection 99.25 days Mon 8/7/23 Tue 12/12/23
28 Feasibility (MSBA MOD 03)244 days Mon 12/18/23 Wed 10/30/24
63 Schematic Design (MSBA MOD 04)149 days Wed 10/16/24 Wed 4/30/25
64 Schematic Design 28 days Wed 10/30/24 Fri 12/6/24
65 Meetings - SBC 73 days Wed 10/16/24 Wed 1/22/25
71 SD Cost Estimates 20 days Mon 12/9/24 Mon 1/6/25
72 Establish Project Scope & Budget 10 days Wed 1/15/25 Wed 1/29/25
73 Establish CM@R or ch149A 10 days Wed 1/15/25 Wed 1/29/25
74 OPM Informational email to MSBA 0 days Tue 2/4/25 Tue 2/4/25
75 Schematic Design Report Submission including DESE submittal 0 days Mon 2/10/25 Mon 2/10/25
76 MSBA SD Review 30 days Tue 2/11/25 Thu 3/20/25
77 District Response to MSBA SD Review Comments 10 days Wed 3/26/25 Tue 4/8/25
78 Project Scope and Budget Conference 0 days Tue 4/8/25 Tue 4/8/25
79 MSBA Board Approval Schematic Design 17 days Tue 4/8/25 Wed 4/30/25
80 Funding the Project (MSBA MOD 05)96.75 days Wed 1/8/25 Tue 5/13/25
81 Reading Funding Process 96.75 days Wed 1/8/25 Tue 5/13/25
82 Develop Meeting & Vote Language 26.88 days Wed 1/8/25 Thu 2/13/25
83 Secure MSBA Vote & Specical Town Meeting Language 18 days Wed 1/8/25 Fri 1/31/25
84 Finalize Language with Town Council & MSBA 0 days Fri 1/31/25 Fri 1/31/25
85 Submit Language to Matt to Write Article 11 days Fri 1/31/25 Thu 2/13/25
86 Submit Language to Laura (Min 35 days before election)0 days Fri 1/31/25 Fri 1/31/25
87 Special Town Meeting 61.25 days Thu 2/13/25 Mon 5/12/25
88 Information to Select Board for Special Town Meeting 0 days Thu 2/13/25 Thu 2/13/25
89 Select Board Meeting - Vote to Close Warrant for Special Town Meeting 2 days Fri 2/14/25 Tue 2/18/25
90 Select Board Meeting - Vote for Special Town Meeting (14 days before Town
Meeting and no meeting on 04/08/25 or 04/15/25)
0 days Tue 4/1/25 Tue 4/1/25
91 Special Town Meeting Warrant Published 14 days Tue 4/1/25 Thu 4/17/25
92 Special Town Meeting Warrant Report Published 0 days Thu 4/17/25 Thu 4/17/25
93 Special Town Meeting (05/01-05/05)2 days Thu 5/1/25 Mon 5/5/25
94 Post Warrant for Election 1 day Mon 5/5/25 Tue 5/6/25
95 Waiting Period after Special Town Meeting 5 days Mon 5/5/25 Mon 5/12/25
96 Town Meeting 32.13 days Tue 3/25/25 Thu 5/8/25
97 Town Meeting Warrant Published 0 days Tue 3/25/25 Tue 3/25/25
98 Town Meeting Warrant Report Published 0 days Fri 4/4/25 Fri 4/4/25
99 Town Meeting (04/28, 05/01, 05/05 & 05/08)10 days Mon 4/28/25 Thu 5/8/25
100 Popular Election 34.5 days Tue 3/25/25 Tue 5/13/25
101 Information to Select Board for Elections 0 days Tue 3/25/25 Tue 3/25/25
102 Select Board Meeting - Vote for Election to happen (35 days before election
and no meeting on 04/08 or 04/15)
0 days Tue 4/1/25 Tue 4/1/25
103 Select Board must notify the Town Clerk of Election 1 day Wed 4/2/25 Wed 4/2/25
104 Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 days Tue 5/13/25 Tue 5/13/25
105 Design Development (MODULE 6)259 days Tue 5/13/25 Wed 4/15/26
106 Design Development (DD)96 days Tue 5/13/25 Mon 9/15/25
107 Design Development Drawings 35 days Tue 5/13/25 Fri 6/27/25
108 Register Project with USBGC 0 days Fri 6/13/25 Fri 6/13/25
109 DD Cost Estimating 15 days Fri 6/27/25 Thu 7/17/25
110 DD Estimate Reconciliation Meeting 2 days Thu 7/17/25 Mon 7/21/25
111 SBC Meeting 1 day Wed 7/23/25 Thu 7/24/25
112 SBC Meeting - Approve DD Submission 0 days Wed 7/30/25 Wed 7/30/25
113 Submit DD Pacakge to MSBA 1 day Wed 7/30/25 Thu 7/31/25
114 MSBA Review and Comments 21 days Thu 7/31/25 Wed 8/27/25
115 Respond to MSBA DD comments 14 days Wed 8/27/25 Mon 9/15/25
116 60% Construction Documents Phase (60% CD)94 days Thu 7/31/25 Mon 12/1/25
117 60% Construction Drawings 40 days Thu 7/31/25 Fri 9/19/25
118 SBC Meeting 0 days Fri 9/19/25 Fri 9/19/25
119 60% CDs for Pricing 0 days Fri 9/19/25 Fri 9/19/25
120 60% CD Cost Estimating 15 days Mon 9/22/25 Thu 10/9/25
121 60% CD Reconciliation Meeting 1 day Thu 10/9/25 Fri 10/10/25
122 SBC Meeting - Approve 60% Submission 0 days Wed 10/15/25 Wed 10/15/25
123 Feasibility Study DCAMM Designer Evaluation 1 day Fri 10/10/25 Tue 10/14/25
124 Submit 60% CD Package to MSBA 0 days Wed 10/15/25 Wed 10/15/25
125 MSBA Review and Comments 21 days Wed 10/15/25 Wed 11/12/25
126 Respond to MSBA DD comments 14 days Wed 11/12/25 Mon 12/1/25
127 90% Construction Documents Phase (90% CD)139 days Wed 10/15/25 Wed 4/15/26
128 90% Construction Documents 25 days Wed 10/15/25 Tue 11/18/25
129 SBC Meeting 0 days Tue 11/18/25 Tue 11/18/25
130 90% CDs Issued for Cost Estimating 0 days Mon 12/1/25 Mon 12/1/25
131 90% CD Cost Estimating 10 days Tue 12/2/25 Fri 12/12/25
132 90% CD Reconciliation Meeting 1 day Fri 12/12/25 Mon 12/15/25
133 90% CD Cost Estimating Update after Reconciliation 3 days Mon 12/15/25 Thu 12/18/25
134 Admins Meeting - Approve 90% CD Submission 1 day Thu 12/18/25 Fri 12/19/25
135 SBC Meeting - Approve 90% CD Submission 1 day Fri 12/19/25 Mon 12/22/25
136 Submit 90% CD Package to MSBA 4 days Mon 12/22/25 Fri 12/26/25
137 MSBA review of 90% Package 21 days Fri 12/26/25 Mon 1/26/26
138 District Team's Response to MSBA Review of 90% package 14 days Mon 1/26/26 Wed 2/11/26
139 Completion of the Bid Documents 25 days Wed 2/11/26 Tue 3/17/26
140 SBC Meeting - Approve Bid Document Submission 0 days Tue 3/17/26 Tue 3/17/26
141 100% CD Package MSBA Submission 0 days Tue 3/17/26 Tue 3/17/26
142 100% CD Package to MSBA 14 days Tue 3/17/26 Thu 4/2/26
143 100% CD DCAMM Designer Evaluation 10 days Thu 4/2/26 Wed 4/15/26
144 Construction Phase (MODULE 7)1490.63 daysWed 10/15/25 Mon 12/30/30
145 Early Package #01 Switchgear 354.75 days Wed 10/15/25 Wed 2/24/27
160 Early Package #02 Earthwork & Well Drilling 165.88 days Wed 10/15/25 Thu 6/4/26
161 Early Bid Package for Earthwork & Wells 47 days Wed 10/15/25 Tue 12/16/25
162 Completion of the Early Bid documents 16 days Wed 10/15/25 Wed 11/5/25
163 Submit Advertisement for Early Bids 1 day Wed 11/5/25 Wed 11/5/25
164 SBC Meeting - Approve Early Package-Invitation For Bid 0 days Wed 11/5/25 Wed 11/5/25
165 Advertise for Early bid package 1 day Thu 11/6/25 Thu 11/6/25
166 Early Bid Package Submission Period 25 days Thu 11/6/25 Thu 12/11/25
167 Early Package Bids Due 0 days Thu 12/11/25 Thu 12/11/25
168 SBC Meeting - Review results/ Vote to Award 0 days Thu 12/11/25 Thu 12/11/25
169 Issue Notice of Award 4 days Thu 12/11/25 Tue 12/16/25
170 Phase 1 - Construction - Earthwork & Wells 130.63 days Tue 12/16/25 Thu 6/4/26
171 Execute Contract 5 days Tue 12/16/25 Tue 12/23/25
172 Shop Drawing 30 days Tue 12/23/25 Tue 2/3/26
173 Mobilize 7 days Wed 1/7/26 Thu 1/15/26
174 Drill, Loop & Grout 80 days Thu 1/15/26 Wed 4/29/26
175 Demobilize 5 days Wed 4/29/26 Wed 5/6/26
176 Install Loops 12 days Wed 5/6/26 Wed 5/20/26
177 Schedule Contigency 10 days Thu 5/21/26 Wed 6/3/26
178 Well Complete 1 day Wed 6/3/26 Thu 6/4/26
179 Base Contract 1353.63 daysWed 10/22/25 Mon 12/30/30
180 Prequalification Base Contract 90 days Wed 10/22/25 Thu 2/19/26
181 SBC Meeting - Approve Prequal Sub Committee (PQC)0 days Wed 10/22/25 Wed 10/22/25
182 PQC - Kick-Off 0 days Wed 10/22/25 Wed 10/22/25
183 PQC - Approve RFQ 0 days Wed 10/22/25 Wed 10/22/25
184 PQC - Submit Ad for Qualifications 0 days Wed 10/22/25 Wed 10/22/25
185 PQC - Advertise for Qualifications (GCs/FSB) online 1 day Wed 10/22/25 Thu 10/23/25
186 PQC - Qualifications Submission Period 15 days Thu 10/23/25 Wed 11/12/25
187 Qualifications Due 0 days Wed 11/12/25 Wed 11/12/25
188 PQC - Distribute & Review SOQs 2 days Wed 11/12/25 Fri 11/14/25
189 PQC - Review PreQuals 70 days Fri 11/14/25 Tue 2/17/26
190 PQC - Complete SOQ Review and Approve List of Contractors 2 days Tue 2/17/26 Thu 2/19/26
191 Bidding Base Contract 51 days Tue 3/17/26 Wed 5/20/26
192 Advertise for bids (Central Reg, New Paper, City Hall)5 days Tue 3/17/26 Mon 3/23/26
193 Issue Bid Docs to Project Dog for Clerical Review 0 days Mon 3/23/26 Mon 3/23/26
194 Bid Documents Published Online 6 days Mon 3/23/26 Mon 3/30/26
195 Contractor Pre-Bid Briefing Session/Conference 0 days Mon 3/30/26 Mon 3/30/26
196 Filed Sub-Bid time 23 days Mon 3/30/26 Wed 4/29/26
197 Filed Sub-Bids Due 0 days Wed 4/29/26 Wed 4/29/26
198 GC Bid Time 33 days Mon 3/30/26 Tue 5/12/26
199 General Contractor Bids Due 0 days Tue 5/12/26 Tue 5/12/26
200 Review Results of GC Bids with SBC 3 days Tue 5/12/26 Thu 5/14/26
201 Vote to Approve GC Bid 0 days Thu 5/14/26 Thu 5/14/26
202 Issue Notice of Award 0 days Thu 5/14/26 Thu 5/14/26
203 Execute Contract 4 days Thu 5/14/26 Wed 5/20/26
204 Phase 2 - Building 424 days Thu 5/21/26 Mon 11/22/27
205 Move from Existing Building to New 47 days Mon 11/22/27 Fri 1/21/28
206 Occupy 5 days Sun 2/20/28 Mon 2/28/28
207 Phase 3 - Demo and Site 335 days Fri 3/10/28 Mon 5/14/29
208 Project Closeout (MODULE 8)479 days Mon 5/14/29 Mon 12/30/30
2/4
2/10
4/8
1/31
1/31
2/13
4/1
4/17
3/25
4/4
3/25
4/1
5/13
6/13
7/30
9/19
9/19
10/15
10/15
11/18
12/1
3/17
3/17
11/5
12/11
12/11
10/22
10/22
10/22
10/22
11/12
3/23
3/30
4/29
5/12
5/14
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Task Milestone Summary
Killiam Elementary School
Page 1
Project: 2023 09-18 Reading Ki
Date: Fri 1/31/25
Reading School District - Killam Elementary SchoolDRAFTTotal Project Budget: All costs associated with the project are subject to 963 CMR 2.16(5)Estimated Budget Scope Items Excluded from the Estimated Basis of Maximum Facilities Grant or Otherwise IneligibleEstimated Basis of Maximum Total Facilities Grant1Estimated Maximum Total Facilities Grant1Feasibility Study AgreementOPM Feasibility Study$280,000$0$280,000CategoryEstimated BudgetExcluded CostsEligible Soft CostsA&E Feasibility Study$850,000$0$850,000Administration: $6,195,000 $2,963,386 $3,231,614Environmental & Site$500,000$0$500,000A/E Services: $11,395,000 $3,538,245 $7,856,755Other$570,000$0$570,000Site Acquisition:Feasibility Study Agreement Subtotal$2,200,000 $0 $2,200,000 $1,131,900Miscellaneous Project Costs: $1,500,000 $750,000 $750,000AdministrationFFE: $3,175,000 $2,083,000 $1,092,000Legal Fees$100,000$100,000$0$0Owners Contingency:Owner's Project Manager$12,930,369Design Development$500,000$0$500,000Construction Contract Documents$500,000$73,220$426,780Bidding$150,000$0$150,000CategoryEstimated BudgetConstruction Contract Administration$3,300,000$2,790,166$509,834CM Pre-Construction Services: $0Closeout$500,000$0$500,000Construction Cost: $101,521,394Extra Services$0$0$0Construction Contingency:Reimbursable & Other Services$0$0$0Total Construction Cost: $101,521,394Cost Estimates$90,000$0$90,000Soft Cost Allowance: 20%Advertising$5,000$0$5,000Reimbursable Soft Cost: $20,304,279Permitting$0$0$0Eligible minus Reimbursable = -$7,373,910Owner's Insurance$0$0$0Other Administrative Costs$200,000$0$200,000Administration Subtotal$5,345,000 $2,963,386 $2,381,614 $1,225,340Architecture and EngineeringBasic ServicesDesign Development$2,200,000$0$2,200,0001,725 (1.4000%)Construction Contract Documents$3,200,000$144,200$3,055,800Total (GSF): 122,941Bidding$350,000$0$350,000Estimated BudgetExcluded (%)Scope Excluded CostsConstruction Contract Administration$3,200,000$3,394,045-$194,045OPM Basic Services: $5,230,000 1.4000% $73,220Closeout$275,000$0$275,000Designer Basic Services: $10,300,000 1.4000% $144,200Other Basic Services$225,000$0$225,000Basic Services Subtotal$9,450,000$3,538,245$5,911,755Reimbursable Services$0Construction Testing$0$0$0$77,402,319Printing (over minimum)$20,000$0$20,000Estimated BudgetExcluded (%)Scope Excluded CostsOther Reimbursable Costs$50,000$0$50,000OPM Basic Services: $5,230,000 0.0000% $0Hazardous Materials$200,000$0$200,000Designer Basic Services: $10,300,000 0.0000% $0Geotechnical & Geo-Environmental$200,000$0$200,000Site Survey$50,000$0$50,000Total Scope Excluded OPM Fees ($): $0 Enter in Cell C13Wetlands$25,000$0$25,000Total Scope Excluded Designer Fees ($): $0 Enter in Cell C28Traffic Studies$50,000$0$50,000Architectural / Engineering Subtotal$10,045,000 $3,538,245 $6,506,755 $3,347,725CM at Risk Pre-Construction ServicesUpper Limit: $67,617,550 122,941$550 /sfPre-Construction Services$0$0$0$0Construction Budget: $101,521,394Site Acquisition$67,617,550Land / Building Purchase$0$0$0Ineligible CostsEligible CostsOPM Value @ 3.50%Value > 3.5%Appraisal Fees$0$0$0Basic Services: $5,230,000 $2,863,386 $2,366,614 $2,366,614 $0Recording fees$0$0$0Extra Services: $660,000 $0 $660,000 If >0 enter into Cell C15Site Acquisition Subtotal$0 $0 $0$0Construction CostsIneligible CostsEligible CostsDesigner Value @ 10.00%Value > 10%SUBSTRUCTUREBasic Services: $10,300,000 $3,538,245 $6,761,755 $6,761,755 $0Foundations$3,760,513Extra Services: $1,095,000 $0 $1,095,000 If >0 enter into Cell C30Basement Construction$0SHELLIneligible Building AreaIneligible NSFIneligible Aud/PE GSFOther Ineligible GSFEstimated District CostSuper Structure$7,031,628Core Academic: 2,800 4,200 $3,468,234Exterior Closure$0Special Education: - - $0Exterior Walls$6,039,992Art & Music: - - $0Exterior Windows$2,263,843Vocations & Technology: - - $0Exterior Doors$175,833Chapter 74 CTE: - - $0Roofing$1,922,387Health & Physical Education: 1,150 1,725 $1,424,453INTERIORSMedia Center: - - $0Interior Construction$6,952,340Auditorium / Drama: - - - $0Staircases$774,695Dining & Food Service: 187 281 $232,041Interior Finishes$4,059,600Medical: - - $0SERVICESAdministration & Guidance: 388 582 $480,598Conveying Systems$283,700Custodial & Maintenance - - $0Plumbing$3,236,901Other: 7,055 10,583 $8,739,124HVAC$13,666,702Total: 1,725 15,646 $14,344,450Fire Protection$1,037,442Electrical$9,900,116EQUIPMENT & FURNISHINGSEquipment$844,505Furnishings$2,364,267Construction Budget $101,521,394SPECIAL CONSTRUCTION & DEMOLITIONConstruction Trades Subtotal $77,402,319Special Construction$0$0Existing Building Demolition$605,563$0In-Building Hazardous Material Abatement$0$0$1,955,563Asbestos Containing Floor Material / Ceiling Tile Abatement$1,350,000$1,350,000-$1,350,000Other Hazardous Material Abatement$0$0$605,563Template Revised: December 2023Incorporates revisions to MSBA’s project funding limits policy, which was approved at the October 25, 2023 MSBA Board of Directors Meeting. Not included in this calculationTotal Direct Construction Costs ($):1.50Demolition and Abatement CostsGrossing Factor:Mark Up Ratio= Mark Up Ratio1.31160662Ineligible, therefore not included in calculation(0.0000%)Basis of OPM & Designer Fee Caps:Ineligible Fees associated with OPM (3.5%) & Designer (10%) Fee CapsScope Excluded Direct Construction Cost ($):Designer Services Estimated BudgetOPM Services Estimated BudgetIneligible Demolition and Abatement Costs:Total Demolition and Abatement Costs:Eligible Demolition and Abatement Costs:Scope Excluded OPM & Designer Costs associated with Scope Excluded Building CostsScope Excluded OPM & Designer Costs associated with Scope Excluded Site WorkConstruction Costs associated with Soft Cost Cap CalculationSoft Cost Reimbursement-If Eligible minus Reimbursable is positive enter value into "Soft Costs that exceed 20% of Construction Cost" below in the Ineligible column.-If Eligible minus Reimbursable is negative; OK.If >0 enter into Cell C116Not included in this calculationTotal Eligible Soft Costs =Scope Excluded Aud/PE (GSF):December 20231 of 2
Reading School District - Killam Elementary SchoolDRAFTTotal Project Budget: All costs associated with the project are subject to 963 CMR 2.16(5)Estimated Budget Scope Items Excluded from the Estimated Basis of Maximum Facilities Grant or Otherwise IneligibleEstimated Basis of Maximum Total Facilities Grant1Estimated Maximum Total Facilities Grant1Template Revised: December 2023Incorporates revisions to MSBA’s project funding limits policy, which was approved at the October 25, 2023 MSBA Board of Directors Meeting. BUILDING SITE WORK$794,260Site Preparation$3,082,149$0Site Improvements$5,263,980$0Eligible Site Work CostSite Civil / Mechanical Utilities$2,152,575$0$11,132,292Site Electrical Utilities$633,588$0$0 105,570 Eligible Building GSFScope Excluded Site Work$0$0$11,132,292$59 Site Work Cost Limit ($/sf) includes Mark UpConstruction Trades Subtotal$77,402,319 $1,350,000$14,601,188 $6,228,630 Site Work Cost Allowance includes Mark UpContingencies (Design and Pricing)$7,731,607$134,850$6,228,630Sub-Contractor Bonds $815,198$14,218D/B/B Insurance$1,945,635$33,934General Conditions $7,118,251$124,152122,941$0D/B/B Overhead & Profit$2,450,256$42,736-1,725$8,372,558GMP Insurance$0$0-15,646$1,770,669GMP Fee$0$0105,570$1,424,453GMP Contingency$0$0$586$12,919,997Escalation to Mid-Point of Construction$4,058,128$70,779$61,864,020$8,146,807Eligible Site Work Costs: $6,228,630Construction Cost over Funding Cap$30,863,815+ $794,260Construction Budget$101,521,394 $32,634,484 $68,886,910 $35,442,315$68,886,910Alternates$101,521,394$826Ineligible Work Included in the Base Project $0$0$0-$68,886,910$653Alternates Included in the Total Project Budget$0$0$0$32,634,484$686Alternates Excluded from the Total Project Budget $0$0$0$140Subtotal to be Included in Total Project Budget$0 $0 $0 $0Direct Building Cost ($/sf): $575Miscellaneous Project CostsUtility Company Fees$200,000$0$200,000Testing Services$400,000$0$400,000Eligible Enrollment: 455Swing Space / Modulars$750,000$750,000$0Funding LimitEstimated BudgetEligible CostsIneligible CostsOther Project Costs (Mailing & Moving)$150,000$0$150,000Furniture, Fixtures & Equipment: $1,200/student $1,587,500 $546,000 $0 If >0 enter in Cell C112Miscellaneous Project Costs Subtotal$1,500,000 $750,000 $750,000 $385,875Technology: $1,200/student $1,587,500 $546,000 $0 If >0 enter in Cell C113Furnishings and EquipmentFurniture, Fixtures, and Equipment$1,587,500$1,041,500$546,000Technology$1,587,500 $1,041,500 $546,0001.50FF&E Subtotal$3,175,000 $2,083,000 $1,092,000 $561,834 0.00Soft Costs that exceed 20% of Construction Cost$0$00.00Project Budget$123,786,394$41,969,115$81,817,279$42,094,9900.00Board Authorization45.95 Reimbursement Rate Before Incentive PointsDesign Enrollment455 5.50 Total Incentive PointsTotal Building Gross Floor Area (GSF)122,941 51.45% MSBA Reimbursement Rate0.00Total Project Budget (excluding Contingencies)$123,786,3940.00Scope Items Excluded or Otherwise Ineligible- $41,969,1154.00Third Party Funding (Ineligible)- $0Estimated Basis of Maximum Total Facilities Grant1$81,817,2795.50Reimbursement Rate151.45%Est. Max. Total Facilities Grant (before recovery)1$42,094,990Cx Costs associated with Ineligible Building Area2- $16,676Building GSF: 122,941Cost Recovery associated with Prior Projects2- $0Cx Fee per GSF: $0.96Estimated Maximum Total Facilities Grant1$42,078,314Ineligible GSF: 17,371Ineligible Cx Costs: $16,676 If >0 enter in Cell B128Construction Contingency3$5,076,070Commissioning Fee ScheduleIneligible Construction Contingency3$4,060,856"Potentially Eligible" Construction Contingency3$1,015,214Owner's Contingency3$1,149,320Prior Project ID Number:Ineligible Owner's Contingency3$641,713Prior Project Total Grant:"Potentially Eligible" Owner's Contingency3$507,607Propose School Opens:Total Potentially Eligible Contingency3$1,522,821Prior Project Substantial Completion:Reimbursement Rate51.45%Beneficial use (years): 0.00Potential Additional Contingency Grant Funds3$783,491Unused Years: 20.00Maximum Total Facilities Grant$42,861,805Unused Years as % of 20: 100.00%Total Project Budget$130,011,783Prior Project Cost Recovery: $0 If >0 enter in Cell B128Commissioning (Cx) Costs associated with Ineligible Building AreaCost Recovery associated with Prior ProjectsOwner's Contingency Cap: 0.50%If Cell G117 > 0enter value into Cell F116122,941 gsfTotal at Conclusionof ProjectConstruction Contingency Cap: 1.00%Total Incentive PointsOther Ineligible Building Areas:Construction Cost over Funding Cap:Reimbursable Construction Cost ($/sf):Scope Excluded Site Work:Site Work Cost beyond Funding Limit:Ineligible Demo & Abatement:Scope Excluded Aud/PE Areas:Total Building Area (GSF):Construction Costs and Funding CapMarked Up Eligible Site Work Costs:Potentially Eligible Direct Site Work Costs:Potentially Eligible Marked Up Site Work Costs:(0-4) Energy Efficiency - "Green Schools"(0-1) Overly Zoning 40R and 40S(0-0.5) Overlay Zoning 100 units or 50% of units 1,2, or 3 family structures(0-5) Major Reconstruction or Reno/Reuse type in rounded to 2 decimal places(0-6) Newly Formed Regional School DistrictIneligible Excess Auditorium/PE Areas (GSF):Other Ineligible Building Areas (GSF):Eligible Building GSF:Building Cost Funding Limit ($/sf):Total Direct Site Work Costs:Ineligible Site Work Costs:If > 0 enter value into Cell C98Marked Up Eligible Costs:Enter Eligible EnrollmentBasis of Construction Costs:Construction Budget:Eligible Building Costs:Eligible Demolition & Abatement Costs:Basis of Construction Costs:Ineligible Construction Costs:Construction Cost over Funding Cap: Marked Up Site, Building Takedown & Haz Mat ($/sf):Construction Cost BreakdownFF&E Reimbursement0 gsfRenovated orExisting to RemainIneligible Cost Breakdown(0-2) MaintenanceMarked Up Building Costs ($/sf):Incentive PointsTotal Construction Cost ($/sf):NOTESThis template was prepared by the MSBA as a tool to assist Districts and consultants in understanding MSBA policies and practices regarding potential impact on the MSBA’s calculation of a potential Basis of Total Facilities Grant and potential Total Maximum Facilities Grant. This template does not contain a final, exhaustive list of all evaluations which the MSBA may use in determining whether items are eligible for reimbursement by the MSBA. The MSBA will perform an independent analysis based on a review of information and estimates provided by the District for the proposed school project that may or may not agree with the estimates generated by the District using this template.1 - The Estimated Basis of Total Facilities Grant and Estimated Maximum Facilities Grant amounts do not include any potentially eligible contingency funds and are subject to review and audit by the MSBA.2 - Costs associated with the commissioning of ineligible building area is estimated to result in the recovery of a portion of the overall commissioning cost. The OPM has estimated this recovery of funds to be $_____. The proposed demolition of the _______ School is expected to result in the MSBA recovering a portion of state funds previously paid to the District for the _________ project at the existing facilities completed in ____. The MSBA will perform an independent analysis based on a review of its records and information and estimates provided by the District for the proposed school project that may or may not agree with the estimated cost recovery generated by the District and its consultants using this template.3 - Pursuant to Section 3.21 of the Project Funding Agreement and the applicable policies and guidelines of the Authority, any project costs associated with the reallocation or transfer of funds from either the Owner's contingency or the Construction contingency to other budget line items shall be subject to review by the Authority to determine whether any such costs are eligible for reimbursement by the Authority. All costs are subject to review and audit by the MSBA. December 20232 of 2
Town of ReadingKillam Elementary SchoolJanuary 31, 2025 Project Budget and Cost SummaryA C D E F G H I J K(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$0 $0 $0 $0 $0 $0 $0 $0 Change Orders$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$0 $0 $0 $0 $0 $0 $0 $0 $0 30 Architectural & EngineeringDesign Development$0$0$0$0$0$0$0$0Construction Documents$0$0$0$0$0$0$0$0Bidding / Negotiations$0$0$0$0$0$0$0$0Closeout$0$0$0$0$0$0$0$0 Other Basic Services$0$0$0$0$0$0$0$0A&E Feasibility Study$800,000$50,000$850,000$850,000$0$614,000$1,464,000$782,500$681,500 Subtotal$800,000$50,000$850,000$850,000$0$614,000$1,464,000$782,500$681,500 40 Administrative Costs OPM Feasibility Study$280,000 $55,500 $335,500 $335,500 $0 $0 $335,500 $276,910$58,590 OPM Design Development$0 $0 $0 $0 $0 $0 $0 $0 OPM Construction Contract Documents$0 $0 $0 $0 $0 $0 $0 $0 OPM Bidding$0 $0 $0 $0 $0 $0 $0 $0 OPM Construction Contract Admin$0 $0 $0 $0 $0 $0 $0 $0 OPM Closeout$0 $0 $0 $0 $0 $0 $0 $0Environmental & Site (FS/SD)$500,000 $0 $500,000 $305,834 $194,166 $0 $500,000 $170,459 $329,541Other Project Costs (FS/SD)$620,000 -$105,500 $514,500 $94,374 $420,126 $0 $514,500 $8,174 $506,326 Subtotal$1,400,000 -$50,000 $1,350,000 $735,708 $614,292 $0 $1,350,000 $455,543 $894,457 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$0 $0 $0 $0 $0 $0 $0 $0 Technology$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$0 $0 $0 $0 $0 $0 $0 $0 $0 Project Sub-Total$2,200,000 $0 $2,200,000 $1,585,708 $614,292 $614,000 $2,814,000 $1,238,043 $1,575,957 Construction Contingency (Hard Cost)$0 $0 $0 $0 $0 $0 $0 Owner's Contingency (Soft Cost)$0 $0 $0 $0 -$614,000 -$614,000 -$614,000 Subtotal$0 $0 $0 $0 -$614,000-$614,000 -$614,000 Project Total$2,200,000 $0 $2,200,000 $1,585,708 $614,292 $0 $2,200,000 $1,238,043 $961,95770 Project ContingencyPotential ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 1/31/2025Page 1 of 5
Town of ReadingKillam Elementary School01/31/25Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to OPM FS to SC Contingency $20,000.0007/19/2340-010Moved $20k to cover OPM FS/SD CostFrom SC Cont to OPM FS($20,000.00)07/19/2370-500Moved $20k to cover OPM FS/SD CostMove to A/E FS from SC Contingency $110,000.0012/12/2330-290Moved $110k to Cover A/E FS/SD CostFrom SC Cont to A/E FS($110,000.00)12/12/2370-500Moved $110k to Cover A/E FS/SD CostMove back SC Contingency form OPM FS($20,000.00)07/19/2340-010Moved $20k to cover OPM FS/SD CostFrom OPM FS to SC Cont$20,000.0007/19/2370-500Moved $20k to cover OPM FS/SD CostMove A/E FS back to SC Contingency($60,000.00)12/12/2330-290Moved $110k to Cover A/E FS/SD CostTo SC Cont from A/E FS $60,000.0012/12/2370-500Moved $110k to Cover A/E FS/SD CostMove to Other Project Costs from SC Cont$269.6703/11/2440-810Moved to cover Design Services AdvertismentFrom SC Cont to Other Project Costs($269.67)03/11/2470-500Moved to cover Design Services AdvertismentMove to Other Project Costs from SC Cont$2,750.0005/29/2440-810Move to cover LBA Amd 7From SC Cont to Other Project Costs($2,750.00)05/29/2470-500Move to cover LBA Amd 7Move to Other Project Costs from SC Cont $3,600.0006/11/2440-810 Move to Cover KartoonFrom SC Cont to Other Project Costs($3,600.00)06/11/2470-500Move to Cover KartoonMove from Other Project Cost to SC Cont ($50,000.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)To SC Cont from Other Project Cost $50,000.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($269.67)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$269.6710/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($2,750.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$2,750.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($3,600.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$3,600.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to OPM FS from Other Project Cost($15,500.00)12/16/2440-810Moved $15,500 to Cover Opm SD Cost EstimateFrom Other Project Cost to OPM FS$15,500.0012/16/2440-010Moved $15,500 to Cover Opm SD Cost EstimateMove to OPM FS from Other Project Cost($40,000.00)40-810Moved $40,000 to Cover OPM FS/SD CostFrom Other Project Cost to OPM FS$40,000.0040-010Moved $40,000 to Cover OPM FS/SD CostTotal Approved Adjustments to Date$0.00-$ 4:39 PM 1/31/2025 Budget Adjustments Page 2 of 5
Town of ReadingKillam Elementary School01/31/25Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesColliers Project Leaders $280,000.00 6/22/2023 07/19/23 CPL Contract 40-010 0001-0000 CPL Base Contract Excluding EstimatingLavallee Brensinger Architects$400,000.0012/12/202312/12/2023LBA Contract 30-2900002-0000LBA Base Contract for FS (Excluding Extra Services)Lavallee Brensinger Architects$450,000.0012/12/202312/12/2023LBA Contract 30-2900002-0000LBA Base Contract for SD (Excluding Extra Services)Lavallee Brensinger Architects$26,400.0012/14/202312/23/23LBA Amd 0140-8000003-0000LBA Amd 01 - Land Surverying (Samiotes)Lavallee Brensinger Architects$120,450.0012/14/202312/23/23LBA Amd 0240-8000003-0000LBA Amd 02 - Traffic Study (GPI)Lavallee Brensinger Architects$4,950.0012/18/202412/23/23LBA Amd 0340-8000003-0000LBA Amd 03 - Haz Mat Consulting (UEC)Lavallee Brensinger Architects$14,520.0012/18/202412/23/23LBA Amd 0440-8000003-0000LBA Amd 04 - Phase 1 ESA & Soil Sampling (FS Engineers)Lavallee Brensinger Architects$41,800.001/3/202401/25/24LBA Amd 0540-8000003-0000LBA Amd 05 - Geotech Services (LGCI)Daily Times Chronicle$269.679/14/202302/29/24PO NA40-8100004-0000District advertising for Designer ServicesLavallee Brensinger Architects$2,750.005/29/202406/17/24LBA Amd 0640-8000003-0000LBA Amd 6 - Soil Testing for Stormwater System LocationsLavallee Brensinger Architects$2,750.005/29/202406/17/24LBA Amd 0740-8100004-0000LBA Amd 7 - Additional Cost Estimating HVAC systemsKartoon EDU $3,600.005/7/202406/10/24Contract40-8100004-0000 Pillars @ $600/each - Video InformationLavallee Brensinger Architects$16,500.008/30/202409/10/24LBA Amd 0840-8000003-0000LBA Amd 8 - “TEDI” Energy ModelingLavallee Brensinger Architects$2,753.949/12/202410/15/24LBA Amd 0940-8100004-0000LBA Amd 9 - Additional services for printing delivery boardsLavallee Brensinger Architects$10,000.0011/13/202411/20/24LBA Amd 1040-8000003-0000LBA Amd 10 - reimbursable expensesColliers Project Leaders$15,500.0012/12/202412/16/24CPL Amd 0140-0100001-0000CPL Amd 01 - SD Cost EstimatingLavallee Brensinger Architects$1,540.0012/12/202412/16/24LBA Amd 1140-8000003-0000LBA Amd 11 - cost estimating of an additional HVAC option Lavallee Brensinger Architects$66,924.0012/12/202412/16/24LBA Amd 1240-8000003-0000LBA Amd 12 - additional services for geothermal test well Colliers Project Leaders$40,000.001/31/2025CPL Amd 0240-0100001-0000CPL Amd 02 - Extended SD ServicesGienapp Architects$85,000.001/15/2025GA Contract40-8100004-0000Design Services for Modular relocationTOTAL$1,585,707.61$1,585,707.614:39 PM 1/31/2025 Committed CostsPage 3 of 5
Town of ReadingKillam Elementary School01/31/25Forecast Cost VENDOR AMOUNTFORECASTED DATESIGNED/ RETURN DATEENCUM (PO) CODE NotesForecasted PCO Cost from the PCO Log (Hard Cost)$0.001/31/202520-800Forecast Pulled from the PCO LogLBA extending contract Feb. 2025 to June 2025$614,000.001/31/202530-29012/3/24 Updated 1/31/25TOTAL$614,000.00$614,000.004:39 PM 1/31/2025 Forecast CostPage 4 of 5
Town of ReadingKillam Elementary School01/31/25Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$2,400.00 Kartoon EDU 000072 07/25/24 08/05/24 40-810 0004-0000 04 Promotional Video - Pillars 4 of 6$52,000.00Lavallee Brensinger Architects2064008/19/2409/30/2430-2900002-000005LBA Services July 2024 - FS$2,750.00Lavallee Brensinger Architects2064008/19/2409/30/2440-8100004-000005LBA Services July 2024 - HVAC Cost Estimate$24,954.00Colliers Project Leaders96970808/13/2409/30/2440-0100001-000005CPL Services July 2024 - FS/ SD$26,197.00Colliers Project Leaders97864209/06/2409/30/2440-0100001-000005CPL Services August 2024 - FS/ SD$40,000.00Lavallee Brensinger Architects2083009/17/2409/30/2430-2900002-000005LBA Services August 2024 - FS$67,500.00Lavallee Brensinger Architects2083009/17/2409/30/2430-2900002-000005LBA Services August 2024 - SD$5,846.60Lavallee Brensinger Architects2083009/17/2409/30/2440-8000003-000005LBA Services August 2024 - A&E Environmental & site - Traffic$412.50Lavallee Brensinger Architects2083009/17/2409/30/2440-8000003-000005LBA Services August 2024 - A&E Environmental & site - Soil Testing$16,870.00Colliers Project Leaders98826010/04/2410/21/2440-0100001-000005CPL Services September 2024 - FS/ SD$67,500.00Lavallee Brensinger Architects2091010/11/2410/21/2430-2900002-000005LBA Services September 2024 - SD$2,187.80Lavallee Brensinger Architects2091010/11/2410/21/2440-8000003-000005LBA Services September 2024 - A&E Environmental & site - Traffic$1,925.00Lavallee Brensinger Architects2091010/11/2410/21/2440-8000003-000005LBA Services September 2024 - A&E Environmental & site - Soil Testing$23,026.00Colliers Project Leaders99616711/06/2411/20/2440-0100001-000006CPL Services October 2024 - FS/ SD$112,500.00Lavallee Brensinger Architects2104311/11/2412/16/2430-2900002-000006LBA Services October 2024 - SD$442.20Lavallee Brensinger Architects2104311/11/2412/16/2440-8000003-000006LBA Services October 2024 - A&E Environmental & site - Traffic$412.50Lavallee Brensinger Architects2104311/11/2412/16/2440-8000003-000006LBA Services October 2024 - A&E Environmental & site - Soil Testing$26,444.00Colliers Project Leaders100530612/05/2412/16/2440-0100001-000006CPL Services November 2024 - FS/ SD$90,000.00Lavallee Brensinger Architects2124112/18/2401/22/1430-2900002-0000LBA Services November 2024 - SD$5,108.40Lavallee Brensinger Architects2124112/18/2401/22/1440-8000003-0000LBA Services November 2024 - A&E Environmental & site - Traffic$2,753.94Lavallee Brensinger Architects2124112/18/2401/22/1440-8100004-0000LBD Services November 2024 - Additional services for printing delivery boards$9,798.50Colliers Project Leaders101310101/06/2501/22/1440-0100001-0000CPL Services December 2024 - FS/ SD$45,000.00Lavallee Brensinger Architects2132101/16/2401/22/1430-2900002-0000LBA ServicesDecember 2024 - SD$5,108.40Lavallee Brensinger Architects2132101/16/2401/22/1440-8000003-0000LBA Services December 2024 - A&E Environmental & site - Traffic$24,200.00Lavallee Brensinger Architects2132101/16/2401/22/1440-8000003-0000LBA Services December 2024 - A&E Environmental & site - Geotech$1,238,042.66Total Spent to Date$1,238,042.664:39 PM 1/31/2025 Invoice ListingPage 5 of 5
100 Federal Street
33rd Floor
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
January 31, 2025
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Re: OPM Contract Amendment 02
Dear Mr. Kraunelis:
Attached is Collier Project Leader’s Contract Amendment Number 02 for the J. Warren Killam
Elementary School Project extending the OPM services to continue to support the District efforts
through the end of the FS/SD Phase. Please note, this extension to the OPM Contract is not a request
to extend the Project. This request is coordinating the OPM Contract to the current approved Project
Schedule. Our proposed Amendment #2 is to include addition of $40,000.00 to the OPM Fees.
As OPM work is ongoing, we respectfully request that the District execute this agreement at the
earliest opportunity. Please let us know if you have any questions.
Sincerely,
Shirley Ng
Project Manager
cc: Mike Carroll, Colliers Project Leaders Propay Code: 0001-0000
Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Base OPM Contract for DBB/CMR v. 1.15.21
ATTACHMENT B
CONTRACT FOR PROJECT MANAGEMENT SERVICES
AMENDMENT NO. 02
WHEREAS, the Town of Reading (“Owner”) and Colliers Project Leaders, USA NE, LLC, (the
“Owner’s Project Manager”) (collectively, the “Parties”) entered into a Contract for Project
Management Services for the J. Warren Killam Elementary School Project (Project Number
202102460017) at the J. Warren Killam Elementary on July 19th, 2023 “Contract”; and
WHEREAS, effective as of January 31st, 2025, the Parties wish to amend the Contract, as
amended:
NOW, THEREFORE, in consideration of the promises and the mutual covenants contained in
this Amendment, and other good and valuable consideration, the receipt and legal sufficiency of
which are hereby acknowledged, the Parties, intending to be legally bound, hereby agree as
follows:
1. The Owner hereby authorizes the Owner’s Project Manager to perform services for the Design
Development Phase, the Construction Phases, and the Final Completion Phase of the Project,
pursuant to the terms and conditions set forth in the Contract, as amended.
2. For the performance of services required under the Contract, as amended, the Owner’s
Project Manager shall be compensated by the Owner in accordance with the following Fee
for Basic Services:
Fee for Basic Services: Original Contract After this
Including Amd 01 Amendment 02
Feasibility Study Phase $ 280,000 $ 320,000
Schematic Design Phase $ included in FS $ included in FS
FS/ SD Cost Estimating $ 15,500 $ 15,500
Design Development Phase $ $
Construction Document Phase $ $
Bidding Phase $ $
Construction Phase $ $
Completion Phase $ $
Total Fee $ 295,500 $ 335,500
This Amendment is a result of: Extending OPM Services to continue to support the District’s
effort through the end of the FS/SD Phase, as proposed in Collier’s proposal dated January 31st,
2025, and as approved by the J. Warren Killam Elementary School Building Committee on
February 3rd, 2025.
Base OPM Contract for DBB/CMR v. 1.15.21
3. The Construction Budget shall be as follows:
Original Budget: $ TBD
Amended Budget $ TBD
4. The Project Schedule shall be as follows:
Original Schedule: TBD
Amended Schedule TBD
5. The Authority’s standard OPM Contract Amendment for [DBB OR CM RISK], which is
attached hereto and incorporated by reference herein, is made a part of the Contract in its
entirety.
6. This Amendment contains all of the terms and conditions agreed upon by the Parties as
amendments to the original Contract, as amended. No other understandings or
representations, oral or otherwise, regarding amendments to the original Contract, as
amended, shall be deemed to exist or bind the Parties, and all other terms and conditions of
the Contract, as amended, remain in full force and effect.
IN WITNESS WHEREOF, the Owner, with the prior approval of the Authority, and the Owner’s
Project Manager have caused this Amendment to be executed by their respective authorized
officers.
OWNER
_____________________________________________________________
(print name)
_____________________________________________________________
(print title)
By ___________________________________________________________
(signature)
Date __________________________________________________________
OWNER’S PROJECT MANAGER
_____________________________________________________________
(print name)
_____________________________________________________________
(print title)
By ___________________________________________________________
(signature)
Date ___________________
100 Federal Street,
Floor 13
Boston, MA 02110
www.cplusa.com
January 31, 2025
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J. Warren Killam Elementary School Project Management – Gienapp Architect Proposal
Dear Mr. Kraunelis:
Colliers Project Leaders has reviewed and is recommending the approval of Gienapp Architects’
proposal to the J. Warren Killam Elementary School project.
Gienapp Architects’ proposal is for the architectural services to relocate the two modular classrooms
from the J. Warren Killam Elementary School site to the High School site at the Oakland Road for a
total of Eighty-Five Thousand 00/100 Dollars ($85,000.00). (ProPay Code: 0004-0000)
As project work is ongoing, we respectfully request execution of this agreement at the earliest
opportunity. Please let us know if you have any questions.
Sincerely,
Shirley Ng.
Project Manager
cc: Mike Carroll, Colliers Project Leaders
Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Proposal, 2024
978.750.9062
gienapparchitects.com
20 Conant Street
Danvers, MA 01923
January 15, 2025
Joseph Huggins
Director of Facilities, Town of Reading
62 Oakland Road
Reading, MA 01867
via email: jhuggins@readingma.gov
RE: Proposal for Architectural Services
Relocate the Killam Modulars to Oakland Road
Dear Mr. Huggins:
Gienapp Architects is pleased to submit our proposal to provide architectural and
engineering services to relocate the two modular classrooms from the Killam
School site to the High School Site at Oakland Road.
Basis and Intent
The purpose of this proposal is to provide Construction Documents to bid
relocation of the units from the Killam site to a permanent new location at Oakland
Road. The proposed site is immediately south of the parking across from the
Superintendent’s entrance.
The current goals and considerations for the scope and nature of the project may
be summarized as follows:
1. Dismantle the existing units into the original 4 modulars to ready them for
transportation to the Oakland Road.
1.1. The existing canopies/deck/ramp will be removed sufficiently to move the
units. Any above ground construction will be removed for safety. Any
below ground elements will remain for demolition under the main future
project (e.g. water, sonotube foundations, conduits, sewerage). Utility
lines will be capped at the modulars.
2. The project will require the contractor to transport and re-assemble the units at
Oakland Road.
3. It appears the scope at Oakland Road will include:
3.1. Create a level pad to receive the building. This may include some
excavation at the east edge of the site (toward the HS) so the floor of the
modulars are low at that end, in order to reduce the elevation of the
modulars above grade at the west end. (see photo at end). This will allow
both classrooms to have the same floor elevation.
3.2. The ‘pad’ location may be stone covered, including on the rear and side of
the units. There may be a small swath of exposed crushed stone, (or
optionally paving) outside the new skirting, on the two ends and the back
side of the units. Any portion for foot traffic will either be paved or part of
the deck/porch entries.
3.3. Construct new porch entries including canopy cover and entrance ramp
and stairs with similar functions to the existing deck/porches at Killam.
3.4. New utilities including:
3.4.1. Water service from any existing water line, reportedly under the
building site. (There is a hydrant across the drive, and slightly uphill,
for the proposed site. It is visible in the photo included at the end of
Reading, Proposal, Relocate Modulars, January 14, 2025 p. 2
this proposal).
3.4.2. New sewer connection. There is reportedly a line under the
proposed building site to connect the building sewer.
3.4.3. New electric service,
3.4.4. Fire alarm.
3.4.5. Internet service (Comcast as at the High School).
3.4.6. Walkway and crosswalks connect the entry/exit from the modular
porch entrance to the existing tot lot and pre-k entrance in the main
building. Exact needs to be discussed.
3.4.7. We understand the electrical, water and sewer services are under
the proposed modular site, and extend through the recreational area
to Bancroft Street. We will work with your office to determine
(presumably from DPW) if it will be allowed to place the modulars over
the buried utilities, or if it will be required to either relocate the utility
lines or shift the modular location.
3.5. We assume all modular construction, including a safety zone (from the
parking lot curb to the modular’s deck), will be outside the adjacent lot
adjacent to the proposed site.
3.6. We should review with you and/or those responsible for the Pre-K program
if any fencing will be required (in particular, will any fence between the
parking and the building/deck be required?).
4. It is intended to proceed with the construction documents in the very near future
to allow bidding this academic year for the relocation of the units to occur over
the summer vacation 2025. Please refer to the separate Memo on Project
Schedule.
Scope of Services
We propose architectural and engineering services for the following disciplines:
1. Architectural Design
2. Structural Engineering
3. Electrical Engineering
4. Plumbing Engineering
5. HVAC Engineering
6. Civil Engineering (as a reimbursable expense)
We propose to provide the following services:
1. Existing Conditions Documents
1.1. Take selective measurements and review any available existing drawings.
1.2. Develop existing conditions drawings of the buildings for use in
subsequent phases.
1.3. Obtain/develop existing conditions drawings of the proposed site. For
clarity in the bid package, it appears a limited survey will be beneficial. In
addition to locating utilities there is a slope to the proposed site. Therefore,
some excavation and setting grades will be required and establishing the
actual grades will be beneficial to the construction documents. The cost of
a survey will be invoiced as a Reimbursable Expense.
2. Schematic Design
2.1. Based on further review of the criteria and goals with you, develop
preliminary drawing of both demolition and the development at the new
location.
2.2. Determine the conceptual approach to providing utilities, including new
water service, sewerage, electrical and tel/com. The exterior work and tie-
in to the existing utilities may require the services of a Civil Engineer. If so,
we will obtain those services for an additional reimbursable fee – we will
obtain your prior approval.
Reading, Proposal, Relocate Modulars, January 14, 2025 p. 3
2.3. Identify the scope of new work at the new site including preliminary design
of the new deck/canopy and any recommended/necessary walks,
crosswalks, bollards and other site improvements.
2.4. Determine the distance and protection from the existing parking.
3. Construction Documents: Based on your approval of the Schematic Design,
we will further develop the drawing as Construction Documents for Bidding,
Permit and Construction.
3.1. Develop the documents and provide stamped drawings for application to
permit.
3.2. Provide limited technical specifications on the quality and types of
materials to guide the construction.
3.3. Provide the front end for bidding, in conjunction with the Town’s
procurement office.
4. Bidding: Assist with the bid process including:
4.1. Provide the bid package to the town.
4.2. Attend and chair the pre-bid walkthrough.
4.3. Answer bidders’ questions during the bid process.
4.4. Attend the bid opening.
4.5. Compile bids and check references on one or more of the low bidders.
5. Construction Observation:
During the construction phase, we will provide the following services:
5.1. Conduct the pre-construction meeting.
5.2. Conduct periodic site visits and observation of the progress of
construction. This is consistent with the requirements of Construction
Control and to serve the project.
5.3. Conduct progress meetings, typically coinciding with site visits.
5.4. Prepare and distribute Observation Reports subsequent to each
construction meeting.
5.5. Review and take action on contractor’s submittals and shop drawings.
5.6. Review and advise on contractor’s progress requisitions.
5.7. Prepare and issue change requests as required during construction.
5.8. At the completion of the construction work, prepare a punch list of
remaining items.
5.9. Assist you with obtaining close-out materials.
5.10. Conduct a final walkthrough, prepare punch list in preparation to
issue a stamped and signed final Construction Control Affidavit.
5.11. Construction Administration services will be provided on an as-
needed basis, billed hourly as per our attached billing rate sheet
depending upon the task.
5.12. This proposal assumes a construction June through August, 2025.
Any additional time after the anticipated construction will be invoiced on
an hourly basis per the attached Billing Rates.
Reading, Proposal, Relocate Modulars, January 14, 2025 p. 4
Fee and Payment
We propose the above services for a lump sum fee allocated as follows:
Task Fee Subtotal
1 Existing Conditions 5,000$
Schematic Design 21,000$
Construction Documents 36,000$
Bidding 5,500$
Construction Observation 17,500$
Subtotal 85,000$
Exclusions:
1. Survey: Should a site survey be required, we can arrange for this service and
invoice it as a reimbursable expense; or assist you in contracting directly with
a civil engineer.
Fees for services included in this Proposal are valid for a period of ninety (90)
calendar days after the date of issuance. If Notice to Proceed is not received within
this period, fees may be subject to adjustment. Invoices will be monthly, which may
not coincide with project deliverables.
Invoices will be monthly, which may not coincide with project deliverables.
Services will be provided in accordance with our overall contract for services.
Returning one signed copy of this proposal and your deposit will serve as your
Notice to Proceed.
Conclusion
We are pleased to offer our services for this interesting project. Please do not
hesitate to contact us with any questions or if you would like to proceed.
Sincerely, Accepted
Imelda R. Barnhurst, AIA, LEED AP BD+C, MCPPO
_____________________________
___
Gienapp Architects, LLC for DATE
Encl. Schedule of Terms and Conditions, 2025
Reading, Proposal, Relocate Modulars, January 14, 2025 p. 5
Reading, Proposal, Relocate Modulars, January 14, 2025 p. 6
Schedule of Terms and Conditions of Letter
Agreement Between Owner and Architect 2024
1. ADDITIONAL SERVICES For services performed at the Owner's request, which are
outside the scope of services described in the attached letter, the Architect shall be
compensated in accordance with the rates set forth therein but such compensation shall
not be included within any maximum or upset stated in the attached letter.
2. REIMBURSABLE EXPENSES In addition to the Architect's compensation, he shall be
reimbursed at cost plus 15% for printing copies of documents except those exclusively for
the use of the Architect and his consultants, out of state fees of other consultants engaged
by the Architects at the Owner's request; overnight mailing/shipping, and for fees paid by
the Architect to governmental authorities in connection with the project. Incidental postage,
faxing and ‘letter size’ copies are overhead and not reimbursable.
3. PAYMENTS are due upon receipt of invoices, unless otherwise agreed. After 30 days
unpaid invoices shall bear interest at two points above prime, and the Architect shall be
entitled to reimbursement of all collection costs, including legal fees. The Architect shall
also be entitled to suspend services if payment is overdue.
4. TERMINATION The letter agreement between the Owner and the Architect may be
terminated by either party in case of substantial breach by the other, upon 7 days written
notice.
5. DISPUTES All claims, disputes, and other matters in question arising out of or relating
to this agreement or the breach thereof shall be finally decided by a civil action filed in any
court in Essex County, Massachusetts.
6. OWNERSHIP AND USE OF DOCUMENTS All documents produced by the Architect
are instruments of services, and the originals thereof and the copyright therein shall remain
the property of the Architect. The Owner may use such documents for the construction of
the project but only after payment to the Architect for having produced them, and subject
to the following conditions: (a) the Owner shall not elaborate, change, or incorporate the
documents into documents prepared by anyone other than the Architect, without the
Architect's consent; (b) if the Owner proceeds to construct the project without engaging the
Architect for customary construction phase services, such construction will be at the
Owner's sole risk, and the Owner will release and hold harmless the Architect from all
responsibility in connection therewith.
7. ESTIMATES The Architect has no control over construction cost or contractors' prices.
Any cost estimates are made by him on the basis of his experience and judgment as a
design professional, but he cannot and does not guarantee that contractors' proposals,
bids, or costs will not vary from those estimates.
8. OWNER'S RESPONSIBILITIES The Owner shall furnish such legal, accounting, and
insurance counseling services as may be required for the project and shall provide the
Architect with all existing information relating to the project, which the Architect may
request. The Architect shall be entitled to rely upon the completeness and accuracy of
such services and information.
9. RISK ALLOCATION In recognition of the relative risks and benefits of the project to both
the Client and the Architect, the Client agrees, to the fullest extent permitted by law, to limit
the Architect’s total liability to the Client, for any and all damages or claim expenses,
(including attorneys’ fees) arising out of this agreement, from any and all causes, to the
total amount of $100,000, the amount of the Architect’s fee (whichever is greater) or other
amount specified and agreed upon under Special Conditions.
10. ARCHITECT'S ROLE DURING CONSTRUCTION If requested by the Owner to
perform construction phase services, the Architect shall endeavor to guard the Owner
against defects and deficiencies in the work of the contractor, but it is generally understood
that the contractor, not the Architect, is responsible for the acts or omissions of any
contractor or subcontractor, or for the failure of any of them to carry out their contractual
duties and responsibilities.
Reading, Proposal, Relocate Modulars, January 14, 2025 p. 7
11. MISCELLANEOUS PROVISIONS This agreement represents the complete and
integrated agreement between the parties, supersedes all prior agreements, may be
amended only in writing, and is binding upon the parties, their successors, assigns, and
legal representatives. This agreement shall be interpreted and governed in accordance
with the laws of the Commonwealth of Massachusetts.
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2025-01-22 Time: 7:00 PM
Building: Reading Town Hall Location: Select Board Meeting Room
Address: 16 Lowell Street Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Chair Carla Nazzaro, Vice Chair Pat Tompkins, Shawn Brandt (remote), John
Coote, Chris Haley, Ed Ross, Greg Stepler (Remote), Nancy Twomey
Members - Not Present:
Kirk McCormick
Others Present:
Town Manager Matt Kraunelis, Assistant Town Manager Jayne Wellman,
Facilities Director Joe Huggins (remote), Assistant Facilities Director Kevin
Cabuzzi (remote), Colliers Project Manager Shirly Ng, Colliers Project
Manager Mike Carroll, LBA Project Manager Jenni Katajamaki, LBA Architect
Leigh Sherwood, Sharon Angstrom (remote), Lindsey Fulton (remote),
Thomas Milaschewski
Minutes Respectfully Submitted By: Joshua Delaune
Topics of Discussion:
This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely
via Zoom.
Call to order:
Chair Carla Nazzaro called the meeting to order at 7:04 pm.
Roll call attendance: Pat Tompkins, Shawn Brandt (remote), John Coote, Chris Haley
(remote), Ed Ross, Greg Stepler, Nancy Twomey, Carla Nazzaro.
Public Comment:
No reports.
Liaison Reports:
Chair Carla Nazzaro provided an update on moving the modular buildings off the Killam site.
There have been talks with OPM Mike Carroll about the best time to take them off and it
was determined it would be the beginning of the 2025-2026 school year. Reading Facilities
Director and Assistant Director Joe Huggins and Kevin Cabuzzi have been working to figure
out the process. Dr. Milaschewski has signed off on a change order to begin that process.
There were some meetings to determine to a permanent place and use them. They will be
moved to the high school right outside the Rise portion. There will be required site work for
that.
Page | 2
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Board
Committee Voted 7-0-0 to take out of order the designer update.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris
Haley – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla
Nazzaro – Yes.
Designer Update:
LBA Architects provided an update on the design and provide a run through on the steps of
the MSBA Submission Process.
Design Update
LBA Architect Leigh Sherwood provided a general update on the refinement of the design.
They have met with the site civil engineer and faculty to ensure that everything is in the
right space. This week they have shown layouts of rooms to some of those faculty. He noted
that the specs and designs were sent to two cost estimators one through LBA and CPL, after
reconciliation they compiled a comprehensive list. Every spot designed is appropriate for the
MSBA.
As of this meeting the KSBC had not received the full cost estimation reconciliation list,
those documents will be sent out before the next meeting and then discussed.
MSBA Schematic Design Submission Process
LBA Architect Jenni Katajamaki provided an update on the submittal process and there was
a discussion on how feedback will be received from the committee. The period for
comments and feedback from KSBC is January 23 – January 30, on the February 3 KSBC
meeting their will be a discussion on the schematic design with a potential vote to approve
and send off to the MSBA. The MSBA review period will be February 10 – March 15, once
the review period is over the district (Reading) will have 14 days to provide a response to
the MSBA. The Town will know by April 30 if the MSBA Board approves the SD scope and
budget.
The feedback from KSBC will be sent over to town staff (Joshua) by January 30, Joshua will
compile all feedback for the OPM and design team.
OPM Update
Financial
Colliers Project Manager Shirley Ng reviewed the project's budget and cost summary,
highlighting that the budget is in good shape. There was no update and no new committed
cost.
Ms. Ng also presented the latest December invoice from Colliers in the amount of
$9,798.50, and two LBA invoices one for November services ($97,862.34) and the other for
December services ($74,308.40) totaling $172,170.74.
Cash Flow is good and still projecting in the positive.
On a motion by Ed Ross, seconded by Pat Tompkins, the Killam School Board
Committee Voted 7-0-0 to approve the LBA invoice 21241 totaling $97,862.34, LBA
Invoice 21321 totaling $74,308.40, and Collier Invoice 1013101 totaling
$9,798.50.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris
Haley – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla
Nazzaro – Yes.
Page | 3
Schedule
Ms. Ng. and Mr. Carroll noted that the project is progressing well into the Schematic Design
(SD) review phase. Mr. Carroll did talk about a meeting they had with the Town Clerk to
discuss all the details to get the vote into Town Meeting.
CPL has been in contact with MSBA to get standard vote language, the language will go to
the Town Manager to review with town counsel then there is back and forth with MSBA
counsel to ensure language is correct for the Town Meeting warrant.
Carla Nazzaro noted that both Killam and ReCAL will be on the same ballot. Mr. Carroll
reviewed and discussed the timeline for town meeting and a special town meeting that
would benefit the timeline for this project.
Recommended by Nancy Twomey, seconded by Pat Tompkins, an informal straw
poll was taken to show the committees desire for the Town Manager to have a
special town meeting within the upcoming town meeting leading to a May 13th
town wide debt exclusion election.
Straw Poll Vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris
Haley – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla
Nazzaro – Yes.
Total Project Budget
Mr. Carroll provided an overview of the total budget, noting that there is no vote needed
tonight, the next meeting will be a vote for the total project.
The two estimating teams worked together and created three categories of items, Cat 1
include items that do not affect program, operations or maintenance. Cat 2 include items
that could potentially effect programs, operations or maintenance. Cat 3 will impact
programs, operations and maintenance. The only recommendation from the OPM was the
addition of Roof Top Solar for an additional $773,600. The committee has previously
expressed wanting an efficient building and building that is building for the future, the
current building will be solar ready with infrastructure available. CPL recommended moving
roof solar and including it within the base bid that would move the total construction cost to
around 105 million. There will be a continuous evaluation throughout the period.
A short discussion was had on reimbursement from the MSBA. If roof top solar was to be
included in the total budget that portion would not be reimbursable to do the total square
footage of the building.
RMLD Commissioner provided some comments stating how solar is a need and high value
item for them, there is an incentive to have roof top solar for the whole community.
A short discussion on the bid process and alternatives. The clearer and simpler the initial bid
is the easier and fair it will be to all potential bidders.
John Coots brought up the testing of the wells, and when they will be occurring. LBA
Architect Jenni Katajamaki brought up the fact that even though a proposal was received
from the vendor they do not want to do a test well, they do not want to do a job piecemeal
they would prefer if they did the whole job. She then noted there will need to be a
solicitation of a new geothermal well digger.
The conversation ended by another informal straw poll.
Page | 4
Recommended by Nancy Twomey, seconded by Ed Ross, an informal straw poll
was taken to show the committees desire to add roof top solar panels to the base
bid with the inclusion of them in the VE list.
Straw Poll Vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris
Haley – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla
Nazzaro – Yes.
Mike Carroll then provided an overview of the MSBA 3011 form, which shows a complete
overview of the total project cost. All costs and fees are included in this document. As of
01/22/25 the total project cost is $129,127,279, and the total MSBA reimbursement is
$42,856,341 which includes the change order and contingency reimbursement. As of
01/22/25 the projected total town cost is $87,138,855. The reimbursement rate is %51.45
of the eligible cost.
The KSBC will have a vote next meeting (02/3/25) on the total project cost.
Meeting Minutes:
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 7-0-0 to approve the meeting minutes of January 22 2025.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris
Haley – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla
Nazzaro – Yes.
Next KSBC Meeting – February 3 2025
Adjourn:
On a motion by Ed Ross, seconded by Pat Tompkins, the Killam School Building
Committee voted 8-0-0 to adjourn at 8:03 pm.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris
Haley – Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla
Nazzaro – Yes.