HomeMy WebLinkAbout2025-09-08 Killam School Building Committee Packet (PDF)
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Killam School Building Committee
Date: 2025-09-08 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of top ics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
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1. Call to Order
2. Public Comment
3. KSBC Liaison Reports
4. CPL Financial Review*
5. CPL Schedule Review*
6. Emergency Generator / Shelter in Place*
7. Establishment of Finance Working Group*
8. Approval of Prior Meeting Minutes (8/18/25 Meeting) *
9. Future Agenda Items and Next Meeting dates
a. Tuesday October 14 2025 (Due to 10/13 Holiday)
b. Wednesday November 12 2025 (Due to Town Meeting on 11/10)
c. Monday December 8 2025
10. Adjourn*
*Noted Potential vote required
Town of ReadingKillam Elementary SchoolSeptember 4, 2025 Project Budget and Cost SummaryAB1CDEFGHIJK(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetPFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394 Change Orders$0$0$0$0$0$0$0$0 Subtotal$0$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394 30 Architectural & EngineeringDesign Development$2,200,000-$312,500$1,887,500$1,887,500$0$0$1,887,500$1,415,625$471,875Construction Documents$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$0$3,342,500Bidding / Negotiations$350,000-$63,500$286,500$286,500$0$0$286,500$0$286,500Closeout$275,000-$48,858$226,142$191,000$35,142$0$226,142$0$226,142Construction Administration$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$0$3,342,500 Other Basic Services$225,000$0$225,000$0$225,000$0$225,000$0$225,000Geotechnical & GeoEnv. Engineering $200,000$18,708$218,708$218,708$0$0$218,708$5,654$213,054Site Survey$50,000$5,000$55,000$55,000$0$0$55,000$14,190$40,810Survey of Existing Conditions / Wetlands$25,000$0$25,000$0$25,000$0$25,000$0$25,000Hazardous Materials$200,000$0$200,000$172,700$27,300$0$200,000$0$200,000Traffic Studies$50,000$59,450$109,450$109,450$0$0$109,450$0$109,450Other Reimbursable Costs$50,000$56,700$106,700$106,700$0$0$106,700$11,721$94,979Printing (Over the Minimum)$20,000$0$20,000$0$20,000$0$20,000$0$20,000A&E Feasibility Study$800,000$850,000$0$850,000$850,000$0$0$850,000$850,000$0 Subtotal$800,000$10,895,000$0$10,895,000$10,562,558$332,442$0$10,895,000$2,297,190$8,597,810 40 Administrative Costs OPM Feasibility Study$280,000 $335,500 $0 $335,500 $335,500 $0 $0 $335,500 $335,500 $0 OPM Design Development$500,000 $0 $500,000 $250,000 $250,000 $0 $500,000 $97,668$402,332 OPM Construction Contract Documents$500,000 $0 $500,000 $500,000 $0 $0 $500,000 $0 $500,000 OPM Bidding$150,000 $0 $150,000 $150,000 $0 $0 $150,000 $0 $150,000 OPM Construction Contract Admin$3,300,000 $0 $3,300,000 $3,175,000 $125,000 $0 $3,300,000 $0 $3,300,000 OPM Closeout$500,000 $0 $500,000 $216,569 $283,431 $0 $500,000 $0 $500,000 OPM: Cost Estimates$90,000 $0 $90,000 $54,000 $36,000 $0 $90,000 $0 $90,000 Advertising$5,000 $0 $5,000 $0 $5,000 $0 $5,000 $0 $5,000 Other Administrative Costs $200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Other Project Costs (Moving)$150,000 $0 $150,000 $0 $150,000 $0 $150,000 $0 $150,000 Utility Fees$200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Legal$100,000 $0 $100,000 $0 $100,000 $0 $100,000 $0 $100,000 Testing Services$400,000 $0 $400,000 $0 $400,000 $0 $400,000 $0 $400,000 Swing Space / Modular$750,000 $0 $750,000 $732,585 $17,415 $0 $750,000 $453,060$296,940Environmental & Site (FS/SD)$500,000 $500,000 -$188,280 $311,720 $283,130 $28,590 $0 $311,720 $203,345 $108,375Other Project Costs (FS/SD)$620,000$514,500$79,874$594,374$594,374$0$0$594,374$591,424$2,950 Subtotal$1,400,000$8,195,000-$108,406$8,086,594$6,291,157$1,795,437$0$8,086,594$1,680,997$6,405,597 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500 Equipment$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500 Technology$0$0$0$0$0$0$0$0 Subtotal$0$3,175,000$0$3,175,000$0$3,175,000$0$3,175,000$0$3,175,000 Project Sub-Total$2,200,000 $123,786,394 -$108,406 $123,677,988 $16,853,715 $106,824,273 $0 $123,677,988 $3,978,186 $119,699,802 Construction Contingency (Hard Cost)$0$5,076,069$0$5,076,069$5,076,069$0$5,076,069$5,076,069 Owner's Contingency (Soft Cost)$0$1,149,320$108,406$1,257,726$1,257,726$0$1,257,726$1,257,726 Subtotal$0$6,225,389$108,406$6,333,795$6,333,795$0$6,333,795$6,333,795 Project Total$2,200,000 $130,011,783 $0 $130,011,783 $16,853,715 $113,158,068 $0 $130,011,783 $3,978,186 $126,033,59770 Project ContingencyPotential ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 9/4/2025Page 1 of 7
Town of ReadingKillam Elementary School09/04/25Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to Other Project Costs from SC Cont $3,600.0006/11/2440-810Move to Cover KartoonFrom SC Cont to Other Project Costs($3,600.00)06/11/2470-500Move to Cover KartoonMove from Other Project Cost to SC Cont ($50,000.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)To SC Cont from Other Project Cost $50,000.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($269.67)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$269.6710/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($2,750.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$2,750.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC Cont($3,600.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project Costs$3,600.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to OPM FS from Other Project Cost($15,500.00)12/16/2440-810Moved $15,500 to Cover Opm SD Cost EstimateFrom Other Project Cost to OPM FS$15,500.0012/16/2440-010Moved $15,500 to Cover Opm SD Cost EstimateMove to OPM FS from Other Project Cost($40,000.00)02/04/2540-810Moved $40,000 to Cover OPM FS/SD CostFrom Other Project Cost to OPM FS$40,000.0002/04/2540-010Moved $40,000 to Cover OPM FS/SD CostMove to Other Project Costs from Env & site$79,873.6103/10/2540-810Moved to cover Designer Amd 13From Env. &Site to Other Project Cost($79,873.61)03/10/2540-800Moved to cover Designer Amd 13END OF FS-SDMove to Owner's SC Cont from A&E FS$50,000.0006/02/2570-500Moved to correct for New PFAFrom A&E FS to Owner's SC Cont($50,000.00)06/02/2530-290Moved to correct for New PFAMove to Owner's SC Cont from OPM FS$55,500.0006/02/2570-500Moved to correct for New PFAFrom OPM FS to Owner's SC Cont($55,500.00)06/02/2540-010Moved to correct for New PFAMove to Other Project Costs from Eviron & Site$105,500.0006/02/2540-810Moved to correct for New PFAMove to Owner's SC Cont from Eviron & Site$8,792.0006/02/2570-500Moved to correct for New PFAFrom Eviron & Site to Owner's SC Cont / Other PC($114,292.00)06/02/2540-800Moved to correct for New PFAMove to Environ & Site from Owner's SC Const$5,886.0006/02/2540-800Moved to cover Designer Amd 14From Owner's SC Const to Eviron & Site($5,886.00)06/02/2570-500Moved to cover Designer Amd 14Move to A&E Const Doc from A&E Design Development$142,500.0006/02/2530-130Internal Budget Adjustments - LBA Amd 15 From A&E Design Development to A&E Const Doc($142,500.00)06/02/2530-120Internal Budget Adjustments - LBA Amd 15 Move to A&E Const Admin from A&E Design Development$142,500.0006/02/2530-160Internal Budget Adjustments - LBA Amd 15 From A&E Design Development to A&E Const Admin($142,500.00)06/02/2530-120Internal Budget Adjustments - LBA Amd 15 Move to Geotech from A&E Design Development$18,708.0006/02/2530-210Internal Budget Adjustments - LBA Amd 16 From A&E Design Development to Geotech($18,708.00)06/02/2530-120Internal Budget Adjustments - LBA Amd 16 Move to Traffic Studies from A&E Bidding / Negotiations$59,450.0007/14/2530-260Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Traffic Studies($59,450.00)07/14/2530-140Internal Budget Adjustments - LBA Amd 17 Move to Other Reimbable Costs from Various$56,700.0007/14/2530-270Internal Budget Adjustments - LBA Amd 17 From A&E Design Development to Other Reimbable Costs($8,792.00)07/14/2530-120Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Other Reimbable Costs($4,050.00)07/14/2530-140Internal Budget Adjustments - LBA Amd 17 From A&E Closeout to Other Reimbable Costs ($43,858.00)07/14/2530-150Internal Budget Adjustments - LBA Amd 17 Move to Site Survey from A&E Closeout$5,000.0008/14/2530-230Internal Budget Adjustments - LBA Amd 18 From A&E Closeout to Site Survey ($5,000.00)08/14/2530-150Internal Budget Adjustments - LBA Amd 18 Total Approved Adjustments to Date$0.00-$ 2:53 PM 9/4/2025Budget AdjustmentsPage 2 of 7
Town of ReadingKillam Elementary School09/04/25Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesColliers Project Leaders $40,000.00 1/31/2025 02/04/25CPL Amd 02 40-010 0001-0000 CPL Amd 02 - Extended SD ServicesGienapp Architects $85,000.00 1/15/2025 02/04/25 GA Contract 40-810 0004-0000 Design Services for Modular relocationLavallee Brensinger Architects $500,000.00 3/10/2025 04/22/25 LBA Amd 13 40-810 0004-0000 LBA Amd 13 - Continue design ServicesLavallee Brensinger Architects $5,886.00 5/14/2025 06/02/25 LBA Amd 14 40-800 0003-0000 LBA Amd 14 - New Contract for geothermal test well servicesLavallee Brensinger Architects $1,887,500.00 5/27/2025 06/02/25 LBA Amd 15 30-120 0201-0400 DD PhaseLavallee Brensinger Architects $3,342,500.00 5/27/2025 06/02/25 LBA Amd 15 30-130 0201-0500 CD PhaseLavallee Brensinger Architects $286,500.00 5/27/2025 06/02/25 LBA Amd 15 30-140 0201-0600 Bid PhaseLavallee Brensinger Architects $3,342,500.00 5/27/2025 06/02/25 LBA Amd 15 30-160 0201-0700 CA PhaseLavallee Brensinger Architects $191,000.00 5/27/2025 06/02/25 LBA Amd 15 30-150 0201-0800 Closeout PhaseLavallee Brensinger Architects $172,700.00 5/28/2025 06/02/25 LBA Amd 16 30-240 0204-0200 Haz MatLavallee Brensinger Architects $148,038.00 5/28/2025 06/02/25 LBA Amd 16 30-210 0204-0300 GeoTechLavallee Brensinger Architects $70,670.00 5/28/2025 06/02/25 LBA Amd 16 30-210 0204-0300 GeoEnvironmentalLavallee Brensinger Architects $3,300.00 5/28/2025 06/02/25 LBA Amd 16 30-230 0204-0400 Soil TestingLavallee Brensinger Architects $3,850.00 5/28/2025 06/02/25 LBA Amd 16 30-230 0204-0400 Building Control PlanLavallee Brensinger Architects $11,000.00 5/28/2025 06/02/25 LBA Amd 16 30-230 0204-0400 SurveyLavallee Brensinger Architects $4,400.00 5/28/2025 06/02/25 LBA Amd 16 30-230 0204-0400 Certified Plot PlanLavallee Brensinger Architects $7,700.00 5/28/2025 06/02/25 LBA Amd 16 30-230 0204-0400 Site Acoustic SurveyLavallee Brensinger Architects $22,000.00 5/28/2025 06/02/25 LBA Amd 16 30-270 0203-9900 Other Misc ReimbColliers Project Leaders $250,000.00 5/29/2025 06/02/25 CPL Amd 03 40-020 0102-0400 DD PhaseColliers Project Leaders $500,000.00 5/29/2025 06/02/25 CPL Amd 03 40-030 0102-0500 CD PhaseColliers Project Leaders $150,000.00 5/29/2025 06/02/25 CPL Amd 03 40-040 0102-0600 Bid PhaseColliers Project Leaders $3,175,000.00 5/29/2025 06/02/25 CPL Amd 03 40-050 0102-0700 CA PhaseColliers Project Leaders $216,569.00 5/29/2025 06/02/25 CPL Amd 0340-0600102-0800 Closeout PhaseColliers Project Leaders $54,000.00 5/29/2025 06/02/25CPL Amd 03 40-100 0102-1100 AMF Estimating Services DD to CDLavallee Brensinger Architects -$28,590.00 6/17/2025 07/14/25 LBA Amd 17 40-800 0003-0000 Deduct from LBA Amd 02 - Traffic Study (GPI)Lavallee Brensinger Architects $50,160.00 6/17/2025 07/14/25 LBA Amd 17 30-260 0204-1200 Traffic Engineer (On-Ste)Lavallee Brensinger Architects $59,290.00 6/17/2025 07/14/25 LBA Amd 17 30-260 0204-1200 Traffic Engineering (off-site)Lavallee Brensinger Architects $77,000.00 6/17/2025 07/14/25 LBA Amd 17 30-270 0203-9900 Compliance Energy Modeling - TEDI, LEED and BackstopLavallee Brensinger Architects $7,700.00 6/17/2025 07/14/25 LBA Amd 17 30-270 0203-9900 Tree Removal and Protection PlanLavallee Brensinger Architects $24,750.00 8/13/2025 08/18/25 LBA Amd 18 30-230 0204-0400 Supplemental Survey - Charles & Haverhill StreetsDaily Times Chronicle $354.00 3/26/2025 08/18/25 PO NA 40-751 0603-0000 District advertising for Modular Relocation IFBDaily Times Chronicle $348.10 5/16/2025 08/18/25 PO NA 40-751 0603-0000 District advertising for Modular Relocation IFBModulease $714,400.00 5/5/2025 08/18/25 Modulease Contract 40-751 0603-0000 Contract for modular RelocationADF Painting Co $3,000.00 8/6/2025 08/18/25 PO 2600041140-751 0603-0000 Exterior Painting - Modular RelocationGienapp Architects $10,447.73 8/14/2025 08/18/25 GEINAPP Amd 01 40-751 0603-0000 Amendment 01 for Reimbursable Costs Complete Cleaning Co $3,500.00 6/23/2025 08/18/25 MSA 40-751 0603-0000 Move contents from Classrooms to GymKnox Company $535.00 8/14/2025 08/18/25 PO 26000488-001 40-751 0603-0000 Knoxbox Surface Mount Hinged Door - Modular RelocationTOTAL $16,853,715.44$16,853,715.442:53 PM 9/4/2025Committed CostsPage 3 of 7
Town of ReadingKillam Elementary School09/04/25Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$56,699.75 Colliers Project Leaders 1031858 03/06/25 06/02/25 40-010 0001-0000 CPL Services January & February 2025 SD$22,500.00Lavallee Brensinger Architects2156203/10/2506/02/2530-2900002-0000LBA Services February 2025 - SD$4,375.80Lavallee Brensinger Architects2156203/10/2506/02/2540-8000003-0000LBA Services February 2025 - A&E Environmental & site - Traffic$16,500.00Lavallee Brensinger Architects2178405/26/2506/02/2540-8000003-0000LBA Services March 2025 - A&E - SD Energy Modeling$250,000.00Lavallee Brensinger Architects2178405/26/2506/02/2540-8100004-0000LBD Services March 2025 - Continuation of Services$1,540.00Lavallee Brensinger Architects2178405/26/2506/02/2540-8000003-0000LBA Services March 2025 - A&E - HVAC System Comparison Cost Estimate$175,000.00Lavallee Brensinger Architects2186605/28/2506/02/2540-8100004-0000LBD Services April 2025 - Continuation of Services$1,890.50Colliers Project Leaders106070006/05/2507/14/2540-0100001-0000CPL Services May 2025 - SD$38,231.50Colliers Project Leaders106070006/05/2507/14/2540-0200102-0400CPL Services May 2025 - DD$471,875.00Lavallee Brensinger Architects2203506/10/2407/14/2530-1200201-0400LBA Services May 2025 - DD$75,000.00Lavallee Brensinger Architects2203506/10/2407/14/2540-8100004-0000LBD Services May 2025 - Continuation of Services$22,776.75Colliers Project Leaders106893107/03/2507/14/2540-0200102-0400CPL Services June 2025 - DD$471,875.00Lavallee Brensinger Architects2222208/13/2508/18/2530-1200201-0400LBA Services June 2025 - DD$5,654.00Lavallee Brensinger Architects2222208/13/2508/18/2530-2100204-0300LBA Add Services June 2025 - Geotech$1,776.53Lavallee Brensinger Architects2222208/13/2508/18/2530-2700203-9900LBA Reimbursables June 2025$471,875.00Lavallee Brensinger Architects2234908/13/2508/18/2530-1200201-0400LBA Services July 2025 - DD$3,025.00Lavallee Brensinger Architects2234908/13/2508/18/2540-8000003-0000LBA Add Services July 2025 - Geotech$385.00Lavallee Brensinger Architects2234908/13/2508/18/2530-2300204-0400LBA Add Services July 2025 - Bldg Control Plan$8,800.00Lavallee Brensinger Architects2234908/13/2508/18/2530-2300204-0400LBA Add Services July 2025 - Survey$5,005.00Lavallee Brensinger Architects2234908/13/2508/18/2530-2300204-0400LBA Add Services July 2025 - Site Acoustic Survey$44.17Lavallee Brensinger Architects2234908/13/2508/18/2530-2700203-9900LBA Reimbursables July 2025$9,900.00Lavallee Brensinger Architects2234908/13/2508/18/2530-2700203-9900LBA Add Services July 2025 - Compliance Energy Modeling$354.00Daily Times Chronicle25030903/26/2508/18/2540-7510603-000007District advertising for Modular Relocation IFB$26,000.00Gienapp Architects682.29-102/28/2508/18/2540-8100004-000007Gienapp Services February 2025 - Modular Relocation$36,550.00Gienapp Architects682.29-203/31/2508/18/2540-8100004-000007Gienapp Services March 2025 - Modular Relocation$550.00Gienapp Architects682.29-304/30/2508/18/2540-8100004-000007Gienapp Services April 2025 - Modular Relocation$10,447.73Gienapp Architects682.29-R105/30/2508/18/2540-7510603-000007Gienapp Services May 2025 - Modular Relocation$4,400.00Gienapp Architects682.29-406/04/2508/18/2540-8100004-000007Gienapp Services May 2025 - Modular Relocation$348.10Daily Times Chronicle25053705/16/2508/18/2540-7510603-0000District advertising for Modular Relocation IFB$900.00Complete Cleaning Co1396206/24/2508/18/2540-7510603-0000Move contents from Classrooms to Gym$131,575.00Modulease0107/11/2508/18/2540-7510603-0000Pay Req 01 - Modular Relocation$305,900.00Modulease0207/30/2508/18/2540-7510603-0000Pay Req 02 - Modular Relocation$3,000.00ADF Painting Co156508/11/2508/18/2540-7510603-0000Exterior Painting - Modular Relocation$535.00Knox Company122938408/14/2508/18/2540-7510603-0000Surface Mount Hinged Door - Modular Relocation$36,660.00Colliers Project Leaders107946108/06/2540-0200102-0400CPL Services July 2025 - DD$13,125.00Gienapp Architects682.29-608/07/2540-8100004-0000Gienapp Services July 2025 - Modular Relocation$2,625.00Gienapp Architects682.29-708/29/2540-8100004-0000Gienapp Services August 2025 - Modular Relocation$3,978,186.29Total Spent to Date$3,978,186.292:53 PM 9/4/2025 Invoice ListingPage 4 of 7
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum1 Aug-23 $8,203 $8,203 $620 $8,203 $6202 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,5233 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,8254 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,2585 Dec-23 $14,025 $14,025 $0 $67,516 $28,2586 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,6897 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,7638 Mar-24 $14,584 $75,000 $89,584 $0 $256,268 $120,7639 Apr-24 $14,584 $75,000 $89,584 $91,282 $345,852 $212,04510 May-24 $14,584 $75,000 $2,500 $92,084 $141,991 $437,936$354,03611 Jun-24 $14,584 $75,000 $2,500 $92,084 $74,197 $530,020 $428,23312 Jul-24 $14,584 $75,000 $89,584 $0 $619,604 $428,23313 Aug-24 $14,584 $75,000 $89,584 $156,873 $709,188 $585,10614 Sep-24 $14,584 $75,000 $89,584 $219,660 $798,772 $804,76615 Oct-24 $14,584 $75,000 $89,584 $88,483 $888,356 $893,24916 Nov-24 $14,584 $75,000 $89,584 $23,026 $977,940 $916,27517 Dec-24 $14,584 $75,000 $89,584 $139,799 $1,067,524 $1,056,07318 Jan-25 $15,174 $75,000 $90,174 $181,969 $1,157,698 $1,238,04319 Feb-25 $17,245 $75,000 $92,245 $0 $1,249,943 $1,238,04320 Mar-25 $25,000 $75,000 $100,000 $0 $1,349,943 $1,238,04321 Apr-25 $25,000 $300,000 $25,000 $350,000 $0 $1,699,943 $1,238,04322 May-25 $50,557 $300,000 $25,000 $375,557 $0 $2,075,500 $1,238,04323 Jun-25 $66,000 $750,000 $35,000 $851,000 $579,060 $2,926,500 $1,817,10324 Jul-25 $66,000 $750,000 $450,000 $25,000 $1,291,000 $609,774 $4,217,500 $2,426,87725 Aug-25 $102,000 $750,000 $350,000 $25,000 $1,227,000 $1,498,900 $5,444,500 $3,925,77626 Sep-25 $65,000 $475,000 $10,000 $25,000 $575,000 $0 $6,019,50027 Oct-25 $95,000 $475,000 $10,000 $25,000 $605,000 $0 $6,624,50028 Nov-25 $65,000 $475,000 $10,000 $25,000 $575,000 $0 $7,199,50029 Dec-25 $122,000 $475,000 $10,000 $25,000 $632,000 $0 $7,831,50030 Jan-26 $86,000 $475,000 $10,000 $25,000 $596,000 $0 $8,427,50031 Feb-26 $104,000 $475,000 $10,000 $25,000 $614,000 $0 $9,041,50032 Mar-26 $128,000 $475,000 $10,000 $25,000 $638,000 $0 $9,679,50033 Apr-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,052,50034 May-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,425,50035 Jun-26 $128,000 $150,000 $10,000 $750,000 $50,000 $1,088,000 $0 $11,513,50036 Jul-26 $128,000 $150,000 $10,000 $1,500,000 $50,000 $1,838,000 $0 $13,351,50037 Aug-26 $128,000 $150,000 $10,000 $2,250,000 $75,000 $2,613,000 $0 $15,964,50038 Sep-26 $121,000 $150,000 $10,000 $4,500,000 $150,000 $4,931,000 $0 $20,895,50039 Oct-26 $121,000 $150,000 $10,000 $5,500,000 $200,000 $5,981,000 $0 $26,876,50040 Nov-26 $121,000 $150,000 $10,000 $6,500,000 $200,000 $6,981,000 $0 $33,857,50041 Dec-26 $121,000 $150,000 $10,000 $6,500,000 $300,000 $7,081,000 $0 $40,938,50042 Jan-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $48,024,50043 Feb-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $55,110,50044 Mar-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $62,196,50045 Apr-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $69,182,50046 May-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $76,168,50047 Jun-27 $126,000 $150,000 $10,000 $5,500,000 $200,000 $5,986,000 $0 $82,154,50048 Jul-27 $126,000 $150,000 $10,000 $4,500,000 $300,000 $5,086,000 $0 $87,240,50049 Aug-27 $126,000 $150,000 $50,000 $4,500,000 $300,000 $5,126,000 $0 $92,366,50050 Sep-27 $126,000 $150,000 $50,000 $4,000,000 $300,000 $4,626,000 $0 $96,992,50051 Oct-27 $133,000 $150,000 $100,000 $4,000,000 $300,000 $4,683,000 $0 $101,675,500September 4, 2025Month Feasibility Study PeriodSchematic DesignFun-dingDesign DevelopConstruction DocumentsBidConstruction Phase9/4/2025Page 5 of 7
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act CumSeptember 4, 2025Month 52 Nov-27 $154,000 $150,000 $1,750,000 $4,000,000 $300,000 $6,354,000 $0 $108,029,50053 Dec-27 $154,000 $100,000 $1,100,000 $3,500,000 $250,000 $5,104,000 $0 $113,133,50054 Jan-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,035,50055 Feb-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,937,50056 Mar-28 $108,000 $100,000 $25,000 $2,500,000 $175,000 $2,908,000 $0 $117,845,50057 Apr-28 $100,000 $100,000 $25,000 $1,500,000 $150,000 $1,875,000 $0 $119,720,50058 May-28 $100,000 $100,000 $25,000 $1,000,000 $100,000 $1,325,000 $0 $121,045,50059 Jun-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $122,870,50060 Jul-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $124,695,50061 Aug-28 $100,000 $100,000 $25,000 $1,250,000 $100,000 $1,575,000 $0 $126,270,50062 Sep-28 $82,000 $100,000 $25,000 $1,000,000 $100,000 $1,307,000 $0 $127,577,50063 Oct-28 $82,000 $100,000 $25,000 $700,000 $100,000 $1,007,000 $0 $128,584,50064 Nov-28 $82,000 $100,000 $25,000 $71,394 $100,000 $378,394 $0 $128,962,89465 Dec-28 $82,000 $50,000 $25,000 $100,000 $257,000 $0 $129,219,89466 Jan-29 $58,000 $50,000 $25,000 $100,000 $233,000 $0 $129,452,89467 Feb-29 $51,000 $40,000 $15,000 $50,000 $156,000 $0 $129,608,89468 Mar-29 $51,000 $40,000 $10,000 $25,000 $126,000 $0 $129,734,89469 Apr-29 $19,000 $40,000 $5,000 $25,000 $89,000 $0 $129,823,89470 May-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,906,39471 Jun-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,988,89472 Jul-29 $3,000 $5,208 $14,681 $22,889 $0 $130,011,783$130,011,783 $5,375,500 $11,795,208 $4,980,000 $101,521,394 $6,339,681 $130,011,783 $3,925,776Commissioning & Close outConstruction Phase9/4/2025Page 6 of 7
Town of ReadingKillam Elementary SchoolEstimated Project Cash Flow GraphSeptember 4, 2025$0$20,000,000$40,000,000$60,000,000$80,000,000$100,000,000$120,000,000$140,000,000Estimated ExpenditureActual Expenditure2:53 PM 9/4/2025Page 7 of 7
100 Federal Street
Floor 13
Boston, MA 02110
www.cplusa.com
September 04, 2025
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School Project Management Services
Invoice #0001079461
Dear Mr. Kraunelis:
Attached please find Colliers Project Leaders (CPL) invoice #0001079461, in the amount of
$36,660.00 for Owner Project Manager services as authorized in Contract for the J Warren Killam
Elementary School Project, during the month of July 2025.
In the period of July 1 - July 31, 2025, the specific tasks undertaken and billed to this invoice include:
Prepare and attend in person School Building Committee meeting.
Attend and prepared agendas for XLT Meetings.
Attend Communications group meetings.
Attend Design meetings
Review Architect invoice
Review Architect Amendment #18
Prepare and coordinate DD phase OPM Deliverables for MSBA submission
Review DD estimate drawings and provide comments
Distribute and coordinate DD estimate drawings with the OPM cost estimator
Prepare RFP for third-party structural consultant
Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New
Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this
invoice.
Sincerely,
Justin Ferdenzi,ProPay Code:
Project Manager $36,660.00: 0102-0400
Attachement : 2025 07 Colliers Invoice #1079461
For Professional Services Rendered Through 7/31/2025
Current Billings 36,660.00 3
Amount Due This Bill 36,660.00
Billings
Fee Remaining Fee % Complete To Date Previous Current
Feasibility Study / Schematic Design Phase 320,000.00 0.00 100.00 320,000.00 320,000.00 0.00
Cost Estimating 15,500.00 0.00 100.00 15,500.00 15,500.00 0.00
Design Development 250,000.00 152,331.75 39.07 97,668.25 61,008.25 36,660.00
Construction Documents 500,000.00 500,000.00 0.00 0.00 0.00 0.00
Bidding 150,000.00 150,000.00 0.00 0.00 0.00 0.00
Construction Administration 3,175,000.00 3,175,000.00 0.00 0.00 0.00 0.00
Completion / Closeout 216,569.00 216,569.00 0.00 0.00 0.00 0.00
Estimating 54,000.00 54,000.00 0.00 0.00 0.00 0.00
Subtotal:4,681,069.00 4,247,900.75 9.25 433,168.25 396,508.25 36,660.00
mike.carroll@collierseng.com;
justin.ferdenzi@collierseng.com
Town of Reading
Attn: Matt Kraunelis
16 Lowell St
Reading, MA 01867
Invoice : 0001079461
Invoice Date : 8/6/2025
Project : 23010425A
Project Manager: Osterman, Derek
Project Name : Reading MA/ OPM - J. Warren
Killam Elementary School
REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733
Phone: 877-627-3772 | Fax: 732-383-1980
In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice.
If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible.
EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092
Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001079461
PM04 - Design Development
Labor
Rate Labor
Class Hours Rate Amount
Assistant Project Manager 34.25 190.0000 6,507.50
Financial Specialists 2.00 170.0000 340.00
MEP/Tech Support 21.25 250.0000 5,312.50
Project Director 14.25 340.0000 4,845.00
Senior Project Manager 49.00 265.0000 12,985.00
Senior Site Representative 29.00 230.0000 6,670.00
Total Rate Labor 36,660.00
Total Labor 36,660.00
Total Bill Task: PM04 - Design Development 36,660.00
Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 36,660.00
Page: 1
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
September 04, 2025
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School – Gienapp Modular Relocation Services
Invoice # 682.29-6
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Gienapp
Architect, invoice # 682.29-6, and recommend payment of $13,125.00 for modular relocation
designer services for the J Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request
This Period
ProPay
Code
682.29-6 Modular Relocation Services $13,125.00 0004-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachment: 2025 07 Gienapp Invoice #682.29-6 $13,125 - ProPay Code: 0004-0000
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
September 04, 2025
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School – Gienapp Modular Relocation Services
Invoice #682.29-7
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Gienapp
Architect, invoice #682.29-7, and recommend payment of $2,625.00 for modular relocation designer
services for the J Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request
This Period
ProPay
Code
682.29-7 Modular Relocation Services $2,625.00 0004-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachment: 2025 08 Gienapp Invoice #682.29-7 $2,625.00 - ProPay Code: 0004-0000
ID Task
Mode
Task Name Duration Start
1 Forming the Team (MSBA MOD 02)187 days Thu 4/13/23
28 Feasibility (MSBA MOD 03)244 days Mon 12/18/23
29 Preliminary Design Program Initiative (PDP)179 days Mon 12/18/23
47 Preferred Schematic Report (PSR)125 days Tue 5/21/24
63 Schematic Design (MSBA MOD 04)149 days Wed 10/16/24
80 Extended Design Prior to the Start of DD 46 days Mon 3/10/25
83 Funding the Project (MSBA MOD 05)96.75 days Wed 1/8/25
108 Design Development (MODULE 6)262.25 days Fri 5/23/25
109 Design Development (DD)89.38 days Fri 5/23/25
110 Design Development Drawings 41 days Fri 5/23/25
111 Register Project with USBGC 0 days Thu 6/12/25
112 DD Cost Estimating 15 days Thu 7/17/25
113 DD Estimate Reconciliation Meeting 2 days Wed 8/6/25
114 Finalize VE log and Reconciled Budget 2 days Thu 8/7/25
115 Review Budget with XLT 0 days Mon 8/11/25
116 Issue SBC Documents 4 days Mon 8/11/25
117 SBC Meeting 1 day Fri 8/15/25
118 SBC Meeting - Approve DD Submission 0 days Mon 8/18/25
119 Submit DD Pacakge to MSBA 0 days Tue 8/19/25
120 MSBA Review and Comments 13 days Tue 8/19/25
121 Respond to MSBA DD comments 10 days Thu 9/4/25
122 60% Construction Documents Phase (60% CD)90.5 days Tue 8/19/25
123 60% Construction Drawings 40 days Tue 8/19/25
124 SBC Meeting 0 days Thu 10/9/25
125 60% CDs for Pricing 0 days Thu 10/9/25
126 60% CD Cost Estimating 15 days Thu 10/9/25
127 60% CD Reconciliation Meeting 2 days Wed 10/29/25
128 Finalize VE log and Reconciled Budget 2 days Fri 10/31/25
129 Review Budget with XLT 0 days Tue 11/4/25
130 Issue SBC Documents 2 days Tue 11/4/25
131 SBC Meeting - Approve 60% Submission 1 day Mon 11/10/25
132 Submit 60% CD Package to MSBA 1 day Mon 11/10/25
133 MSBA Review and Comments 15 days Wed 11/12/25
134 Respond to MSBA 60% comments 10 days Wed 12/3/25
135 90% Construction Documents Phase (90% CD)131 days Mon 11/10/25
136 90% Construction Documents 50 days Mon 11/10/25
137 90% CDs Issued for Cost Estimating 0 days Fri 1/16/26
138 90% CDs Issued for Code Review 0 days Fri 1/16/26
139 90% CD Cost Estimating 10 days Fri 1/16/26
140 90% CD Reconciliation Meeting 2 days Fri 1/30/26
141 Finalize VE log and Reconciled Budget 2 days Tue 2/3/26
142 Review Budget with XLT 0 days Wed 2/4/26
143 Issue SBC Documents 1 day Thu 2/5/26
144 SBC Meeting - Approve 90% CD Submission 0 days Mon 2/9/26
145 Submit 90% CD Package to MSBA 0 days Tue 2/10/26
146 MSBA review of 90% Package 15 days Tue 2/10/26
147 District Team's Response to MSBA Review of 90% package 10 days Tue 3/3/26
148 Completion of the Bid Documents 10 days Wed 3/18/26
149 Issue SBC Documents 0 days Thu 3/26/26
150 SBC Meeting - Approve Bid Document Submission 0 days Mon 3/30/26
6/12
8/11
8/18
8/19
10/9
10/9
11/4
1/16
1/16
2/4
2/9
2/10
3/26
3/30
A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half 1, 2026 Half 2, 2026 Half 1, 2027 Half 2, 2027 Half 1, 2028 Half 2, 2028 Half 1, 2029 Half 2, 2029
Task Milestone Summary
Killiam Elementary School
Page 1
Project: 2023 09-18 Reading Ki
Date: Thu 9/4/25
ID Task
Mode
Task Name Duration Start
151 100% CD Package MSBA Submission 1 day Tue 3/31/26
152 100% CD Package to MSBA review 14 days Wed 4/1/26
153 100% CD DCAMM Designer Evaluation 10 days Fri 4/17/26
154 Construction Phase (MODULE 7)864.38 days Fri 10/24/25
155 Early Package #01 Switchgear 363 days Mon 11/10/25
156 Bid Package for Switchgear & Generator 51 days Mon 11/10/25
157 Completion of the Early Bid documents 21 days Mon 11/10/25
158 Submit Advertisement for Early Bids 1 day Tue 12/9/25
159 SBC Meeting - Approve Early Package-Invitation For Bid 0 days Mon 12/8/25
160 Advertise for Early bid package 1 day Mon 12/8/25
161 Early Bid Package Submission Period 21 days Tue 12/9/25
162 Early Package Bids Due 0 days Wed 1/7/26
163 SBC Meeting - Review results/ Vote to Award 0 days Mon 1/12/26
164 Issue Notice of Award 5 days Mon 1/12/26
165 Construction for Switchgear 312.75 days Tue 1/20/26
166 Execute Contract 5 days Tue 1/20/26
167 Shop Drawings 30 days Tue 1/27/26
168 Fabriation and Delivery 300 days Tue 3/10/26
169 GC To take Delivery of Switchgear 0 days Thu 4/1/27
170 Early Package #02 Earthwork Cut down to Foundation Level 143.5 days Fri 10/24/25
171 Early Bid Package for Earthwork 43 days Fri 10/24/25
172 Completion of the Early Bid documents 10 days Fri 10/24/25
173 Submit Advertisement for Early Bids 1 day Thu 11/6/25
174 SBC Meeting - Approve Early Package-Invitation For Bid 0 days Mon 11/10/25
175 Advertise for Early bid package 1 day Mon 11/10/25
176 Early Bid Package Submission Period 25 days Wed 11/12/25
177 Early Package Bids Due 0 days Mon 12/15/25
178 SBC Meeting - Review results/ Vote to Award 0 days Mon 12/15/25
179 Issue Notice of Award 4 days Tue 12/16/25
180 EP Construction - Earthwork down and back up to elevation 86.5'110.5 days Fri 12/19/25
181 Execute Contract 5 days Fri 12/19/25
182 Shop Drawing 22 days Fri 12/26/25
183 Mobilize 5 days Fri 1/9/26
184 Fence & Erosion Control 10 days Thu 1/15/26
185 Excavation approx 6' cut 66 days Thu 1/29/26
186 Backfill approx 1.5' fill 66 days Wed 2/11/26
187 AS Built Final Conditions 5 days Thu 5/7/26
188 Early package #02 complete 0 days Wed 5/13/26
189 Base Contract 144.88 days Mon 11/10/25
190 Prequalification Base Contract 97 days Mon 11/10/25
191 SBC Meeting - Approve Prequal Sub Committee (PQC)0 days Mon 11/10/25
192 PQC - Kick-Off 7 days Mon 11/10/25
193 PQC - Approve RFQ 0 days Wed 11/19/25
194 PQC - Submit Ad for Qualifications 0 days Wed 11/19/25
195 PQC - Advertise for Qualifications (GCs/FSB) online 1 day Wed 11/19/25
196 PQC - Qualifications Submission Period 15 days Thu 11/20/25
197 Qualifications Due 0 days Wed 12/10/25
198 PQC - Distribute & Review SOQs 2 days Wed 12/10/25
199 PQC - Review PreQuals 70 days Fri 12/12/25
200 PQC - Complete SOQ Review and Approve List of Contractors 2 days Mon 3/16/26
12/8
1/7
1/12
4/1
11/10
12/15
12/15
5/13
11/10
11/19
11/19
12/10
A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half 1, 2026 Half 2, 2026 Half 1, 2027 Half 2, 2027 Half 1, 2028 Half 2, 2028 Half 1, 2029 Half 2, 2029
Task Milestone Summary
Killiam Elementary School
Page 2
Project: 2023 09-18 Reading Ki
Date: Thu 9/4/25
ID Task
Mode
Task Name Duration Start
201 Bidding Base Contract 47.13 days Tue 3/31/26
202 Advertise for bids (Central Reg, New Paper, City Hall)5 days Tue 3/31/26
203 Issue Bid Docs to Project Dog for Clerical Review 0 days Tue 3/31/26
204 Bid Documents Published Online 6 days Tue 3/31/26
205 Contractor Pre-Bid Briefing Session/Conference 0 days Tue 4/7/26
206 Filed Sub-Bid time 23 days Tue 4/7/26
207 Filed Sub-Bids Due 0 days Wed 5/6/26
208 GC Bid Time 33 days Tue 4/7/26
209 General Contractor Bids Due 0 days Tue 5/19/26
210 Review Results of GC Bids with SBC 3 days Tue 5/19/26
211 Vote to Approve GC Bid 0 days Fri 5/22/26
212 Issue Notice of Award 0 days Fri 5/22/26
213 Execute Contract 5 days Fri 5/22/26
214 Phase 1 - New Building Construction 493.38 days Fri 5/29/26
215 Notice to Proceed 1 day Fri 5/29/26
216 Construction 438 days Fri 5/29/26
217 EPA - NPDES Notice of Intent and Approval 65 days Mon 6/1/26
218 Substantial Completion of New School Building 0 days Fri 12/17/27
219 Receive Temporary Certificate of Occupancy (TCO)0 days Fri 12/17/27
220 Student/Staff Tours of New Building 10 days Fri 12/17/27
221 Move from Existing Building to New 36 days Fri 12/17/27
222 Occupy 5 days Sun 2/20/28
223 Phase 2 - Demo and Site 200 days Fri 3/3/28
224 Construction 200 days Fri 3/3/28
225 Substantial conpletion 0 days Thu 11/16/28
226 Project Closeout (MODULE 8)402.38 days Fri 12/17/27
227 Punchlist 280.38 days Fri 12/17/27
228 Contractor Punch List for Designer 14 days Fri 12/17/27
229 Design Team Punch List 1.5 mons Fri 12/17/27
230 Punch List - Phase 1 Contractor to Perform Punch 33 days Thu 10/5/28
231 FF&E Punchlist 15 days Fri 12/17/27
232 FF&E Closeout 20 days Thu 11/16/28
233 Punch List - Phase 2 33 days Thu 10/5/28
234 Cx 275.38 days Fri 12/17/27
235 Commissioning New Building 4 mons Fri 12/17/27
236 Commissioning + 10 month 11 mons Fri 12/17/27
237 Final Commissioning Report to MSBA 10 days Thu 11/16/28
238 Commissioning Certificate of Completion to MSBA 5 days Thu 11/30/28
239 USGBC 76 days Fri 2/9/29
240 Final Construction Package to USGBC 66 days Fri 2/9/29
241 LEED-S Construction Application & Final Review 10 days Thu 5/3/29
242 USGBC issue Green School Program Certification letter 0 days Tue 5/15/29
243 Closeout GC - Final Change Order 66 days Thu 11/16/28
244 GC Request for Final Payment 15 days Fri 2/9/29
245 Submission of As-Builts and O&M 44 days Thu 11/16/28
246 DCAMM Evaluation Form following GC Final Payment 10 days Wed 2/28/29
247 Final Reimbursement Request Submittal to MSBA 3.4 mons Tue 5/15/29
248 Corrective actions by GC 22 days Tue 3/13/29
249 MSBA Closeout 33 days Tue 5/15/29
250 Project Complete 0 days Wed 8/8/29
3/31
4/7
5/6
5/19
5/22
5/22
12/17
12/17
11/16
5/15
A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half 1, 2026 Half 2, 2026 Half 1, 2027 Half 2, 2027 Half 1, 2028 Half 2, 2028 Half 1, 2029 Half 2, 2029
Task Milestone Summary
Killiam Elementary School
Page 3
Project: 2023 09-18 Reading Ki
Date: Thu 9/4/25
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2025-08-18 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Pat Tompkins, John Coote, Chris Haley, Ed Ross, Nancy Twomey, Carla
Nazzaro.
Members - Not Present:
Kirk McCormick, Shawn Brandt, Ed Ross, and Greg Stepler.
Others Present:
Assistant Town Manager Jayne Wellman, Colliers Project Director Mike
Carroll, Colliers Project Manager Justin Ferdenzi, LBA Project Manager Jenni
Katajamaki, LBA Architect Leigh Sherwood
Minutes Respectfully Submitted By: Harani Kumaresh
Topics of Discussion:
This meeting was held in-person in the Town Hall Conference Meeting Room and remotely
via Zoom.
Call to order:
Chair Carla Nazzaro called the meeting to order at 7:00 pm.
Roll call attendance: Pat Tompkins, Nancy Twomey, John Coote, Chris Haley, Carla Nazzaro.
Public Comment:
No reports.
Liaison Reports:
Joe provided an update on the modular classrooms. He noted that the modulars are now in
place and scheduled to be ready for occupancy on September 2nd, the first day of school.
Final site grading is being completed this week. The fire alarm system will be progra mmed
and active by Wednesday, and the security system will also be operational this week. The
architect conducted a punch list walkthrough of the interior today. Overall, the project is
progressing well, in coordination with other ongoing projects at the high school.
Jenni Katajamaki provided an update on the test well. Testing will begin tomorrow and run
for 48 hours, with results expected by August 28th. The site is scheduled to be cleaned and
restored by August 22nd.
Pat Tompkins inquires regarding the water yield, Jenni reported that water was encountered
at approximately 460 feet, producing 20 –25 gallons per minute, with drilling reaching about
820–830 feet. Bedrock was encountered at 32 feet. Graphite was used in the grout mix to
improve thermal conductivity, consistent with project specifications.
Page | 2
A discussion was held regarding the volume and timing of financial information received
prior to meetings. Members suggested creating a financial working group to review
contracts, amendments, and invoices in advance. This would allow a smaller group—
including the Building Committee members and Town staff—to vet financial commitments
and provide recommendations to the full Committee. The group would aim to receive
materials at least one week before meetings to allow sufficient time for review.
The Committee agreed this approach could also be applied in the future to review change
orders once a contractor is on board. The idea is for the group to function in an advisory
capacity, identifying potential issues in advance and streamlining discussion during regular
Committee meetings.
Further consideration will be given at the next meeting. Jane, Mike, and Justin may be
consulted to help outline the review process.
CPL Financial Review*
Justin Fredenzi presented a detailed overview of the updated project budget. He noted that
the current construction budget remains at $101,152,521, consistent with the original
schematic design estimate. Next, he presented the budget adjustments related to
Amendment 18 for a supplemental survey of Charles and Habil Streets in the amount of
$24,750. The commitment tab committed costs included LBA Amendment 18, Daily Time
Chronical, Modulease contract for the Modular relocation and a couple of house doctor
contracts for cleaning and moving services.
Mike noted that the swing space/modular budget of $750,000 is currently $732,585
committed, leaving a balance of approximately $17,000. The remaining needs are expected
to include wireless access points, telecommunications/data, and an additional
cleaning/move service, which will be presented at a future meeting.
John Coote inquired about the cost per square foot of the modulars. Approximate estimates
suggest each classroom is about 1,000 sq. ft., with two classrooms plus corridors equat ing
to roughly 2,000 sq. ft. At the committed cost, this equates to approximately $375 per sq.
ft. Members acknowledged the high cost of relocating the buildings, while noting the value
in extending their use “until the end of life.”
Justin presented the expenditures to date including Modulease, LBA, GIENAPP and Daily
Time Chronical noting total expenditures spent to date, $3,962,566. Next, he presented the
cashflow sheet and graph mentioning that the project is trending a little under the projected
budget.
On a motion by Nancy Twomey, seconded by Pat Tompkins the Killam School
Board Committee voted 5-0-0 to approve LBA Amendment 18 in the amount of
$24,750.00 for LBA basic services for the J. Warren Killam Elementary School
Project.
John Coote inquired whether the survey extents had been reviewed with Town Engineering.
Jenni Katajamaki confirmed that the amendment defines the survey boundaries, and while
the proposed work extents have been reviewed with the Town Engineer, the exact survey
extents will continue to be refined as part of the design process.
Pat Tompkins asked about the purpose of the survey and Jenni noted that it will allow the
design team to advance planning for street improvements including paving, sidewalks,
lighting, and crosswalks. The survey extends down Charles Street to Wayland Avenue and
to its intersection at Haverhill.
Discussion followed regarding whether the cost of improvements should be borne entirely by
the school project or shared with the Town. Some members stressed the impor tance of
Page | 3
ensuring school project funds are prioritized for the building and direct site needs, while
others noted that traffic congestion, pedestrian safety, and drop -off/pick-up circulation are
school-related concerns that justify including certain street improvements in the project
scope.
It was agreed that the design work will continue under the school project, but the extent of
construction costs for street improvements will be revisited once a contractor is on board
and the overall project budget position is clearer. The Town Planner has joined discussions
to help identify potential grant opportunities for related work.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
On a motion by Nancy Twomey, seconded by Pat Tompkins the Killam School
Board Committee voted 5-0-0 to acknowledge the various commitments presented
in the amount of $722,137.10 for J. Warren Killam Elementary School Project.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
On a motion by Nancy Twomey, seconded by Pat Tompkins the Killam School
Board Committee voted 5-0-0 to acknowledge the GIENAPP Architects Amendment
01 in the amount of $10,447.73 for J. Warren Killam Elementary School Project.
John Coote inquired regarding the $10,000 expense related to civil engineering for the
modular classrooms. It was noted that this work was not included in the original GAP
(House Doctor) contract and is being treated as a reimbursab le expense, though some
members suggested it could be considered a change order or part of the original design
scope.
The work does not include structural engineering for foundations; it is limited to civil
engineering for utilities and site-related design support. The expense went through
Conservation review as required.
The Committee acknowledged that while the $10,000 expense is significant relative to the
original $70,000 contract, it represents necessary civil engineering and coordination work
not anticipated in the original contract.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
On a motion by Nancy Twomey, seconded by Pat Tompkins the Killam School
Board Committee voted 5-0-0 to approve the LBA Invoice #22222 & #22349 in the
amount of $479,305.53 & $499,034.17 for J. Warren Killam Elementary School
Project.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
On a motion by Nancy Twomey, seconded by Pat Tompkins the Killam School
Board Committee voted 5-0-0 to approve the Modular Relocation Costs as
presented in the amount of $520,559.83 for J. Warren Killam Elementary School
Project.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
CPL Schedule Update
Page | 4
Justin presented an updated project schedule, noting that the project is currently in Module
6, with all tasks tracking appropriately to the projected dates. The next step will be the 60%
Construction Documents phase. Mike Carroll noted that while the MSBA submission process
technically requires pausing after submission to await comments, in practice the design
team continues work to maintain project momentum. Many of the MSBA comm ents are
expected to be minor, often addressed in the next submission. Examples include ensuring
the commissioning agent is on board or verifying checklist items. This approach is typical
and anticipated for projects at this stage.
DD documents and VE List*
Mike Carroll presented the budget update for the MSBA DD submission. He noted that The
current budget target is $101,521,394, consistent with the amount approved in the MSBA
agreement. Initial estimates were provided by two estimators: A M Forgerty (OPM) and
PM&C (design team). These estimates were reconciled, with final numbers in the $97.5M
range for base and off-site work, subject to minor adjustments for off-site improvements
adjacent to the school.
John Coote inquired about the tariffs and uncertainty, Mike noted that the project currently
carries a 5% design and pricing contingency, intended to cover all remaining design work
and associated details. An additional 4% escalation contingency has been included to
account for potential cost increases, including tariffs on imported materials. Estimators
specifically considered tariffs in the escalation percentage, acknowledging that tariff levels
are unpredictable. For example, steel imports from Canada previously faced a 25% tariff,
which has recently increased to 50%. The team will continue to monitor and evaluate tariffs
as the project progresses and prior to bidding, ensuring any significant changes are
addressed with the contractor. The current reconciled estimate remains favorable, tracking
approximately $3 million under the MSBA-approved budget, reflecting both disciplined
design choices and cost efficiencies.
Mike Carroll and Leigh Sherwood provided an update on Value Engineering (VE), noting that
the VE log currently includes over $2 million of pote ntial items for consideration. These
items are categorized into three groups: Category 1 items have minimal impact on
program, operations, or long-term costs and are the easiest to accept; Category 2 items
have moderate impact and require careful consideration; and Category 3 items have
significant impact on program or long-term operations and are generally not recommended.
The team’s approach is to consider Category 1 items first, then Category 2 if necessary,
while typically avoiding Category 3. At this t ime, no VE items will be acted upon, as the
project is approximately $3 million under budget, though design adjustments may still occur
for practical reasons as the project progresses toward 60% completion.
The committee reviewed the generator and emergen cy shelter for the new Killam School.
Chief Nelson’s memo confirmed an emergency shelter isn’t needed at the school and is
more appropriate at the Recal project. As a result, the generator can be downsized from
750 kW to 400 kW, maintaining resiliency for heating, refrigeration, and critical systems,
while saving about $500,000. Minor adjustments, like a shower, may remain. The
committee agreed to consider this change but will defer an official vote until afte r the next
submission.
Further, Alternates were reviewed for budgeting purposes, including solar on the roof versus
canopies, to support early value engineering. Alternates are not necessarily bid alternates at
this stage.
Mike clarified that state building contracts, unlike some older road or DOT contr acts,
generally don’t include automatic escalation clauses for material price increases after a bid.
While historically materials like asphalt or cement had price adjustments tied to market
fluctuations, Chapter 149 school construction projects typically place that risk on the
contractor. Tariffs, such as the recent 50% on steel from Canada, are considered a separate
issue. For this project, the contractor is expected to absorb steel costs in place at the time
Page | 5
of bidding, but any tariff changes after the bi d remain uncertain and are treated as a
potential risk to anticipate in the budget. Lessons from other ongoing projects may help
refine this approach.
Jenni Katajamaki summarized that the team submitted the pricing documents about a
month ago and received detailed, line-by-line comments from John and Colliers’ subject
matter experts. Many of these comments have already been incorporated into the
documents, while some will be addressed in the next submission, and a few were noted but
not adopted with explanations provided. She noted that the cost estimators reviewed the
documents and confirmed they are very complete for the DD phase, which is a strong
validation of the work. There have been no major design changes, allowing the team to
refine details and resolve issues, putting them in a solid position heading into CDs. The
submission binder is nearly finalized, with only minor tweaks remaining, and Jenny, Lee,
and the team have led the effort, including organizing the estimates and schedules. The
recommendation is to vote to authorize the submission of the documents.
On a motion by Nancy Twomey, seconded by Pat Tompkins the Killam School
Board Committee voted 5-0-0 to approve the proposed DD submission to the MSBA
dated August 19th, 2025, for the J. Warren Killam Elementary School Project.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
Approval of Prior Meeting Minutes (07/14/25)*
The committee noted a couple of minor corrections to the June 2nd meet ing minutes to be
amended.
John Coote discussed that the quality management issues raised previously was missing
from the minutes. Leigh Sherwood noted that a formal QA/QC narrative from the design
team is forthcoming. Jenni is preparing the document, which will align with MSBA
requirements and ISO 9000 standards.
On a motion by Nancy Twomey, seconded by Pat Tompkins , the Killam School
Building Committee voted 5-0-0 to approve the meeting minutes of July 14, 2025
as amended.
Roll call vote: Chris Haley – Yes, Pat Tompkins – Yes, John Coote – Yes, Nancy Twomey –
Yes, Carla Nazzaro.
Future Agenda Items & Next Meeting Dates
Carla Nazzaro discussed the future agenda items include a discussion on the emergency
shelter and the annual reorganization of the committee.
Adjourn*
On a motion by Nancy Twomey, seconded by Pat Tompkins , the Killam School
Building Committee voted 5-0-0 to adjourn at 8:30 pm.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes, John Coote – Yes, Chris Haley –
Yes, Ed Ross – Yes, Greg Stepler – Yes, Nancy Twomey – Yes, Carla Nazzaro.