HomeMy WebLinkAbout2026-01-20 Killam School Building Committee Packet (PDF)
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably a nticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Killam School Building Committee
Date: 2026-01-20 Time: 7:00 PM
Building: Reading Town Hall Location: Select Board Meeting Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of top ics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
Join Zoom Meeting
https://us06web.zoom.us/j/84754756445?pwd=w7N9HrXPZ5HjObrSLKwbp4eLXdTyf5.1
Meeting ID: 847 5475 6445
Passcode: 455479
1. Call to Order
2. Public Comment
3. KSBC Liaison Reports
4. CPL Financial Review*
a. Invoices
i. CPL*
ii. LBA*
iii. Other*
b. Commitments
i. Facilities Clerk Contract*
ii. Church Parking Lot License Agreement*
iii. Revised LBA Amendment*
iv. Other*
c. Request for Proposals Update*
5. CPL Schedule Review*
6. Approval of Prior Meeting Minutes (12/15/25 Meeting)*
7. Future Agenda Items and Next Meeting dates
8. Adjourn*
*Noted Potential vote required
Town of ReadingKillam Elementary SchoolJanuary 15, 2026 Project Budget and Cost SummaryACDEFGHIJK(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394 Change Orders$0$0$0$0$0$0$0$0 Subtotal$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394$0$101,521,394 30 Architectural & Engineering
Design Development$2,200,000-$312,500$1,887,500$1,887,500$0$0$1,887,500$1,887,500$0Construction Documents$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$1,504,125$1,838,375Bidding / Negotiations$350,000-$63,500$286,500$286,500$0$0$286,500$0$286,500Closeout$275,000-$54,358$220,642$191,000$29,642$0$220,642$0$220,642Construction Administration$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$0$3,342,500 Other Basic Services$225,000-$113,806$111,194$0$111,194$0$111,194$0$111,194Geotechnical & GeoEnv. Engineering $200,000$138,014$338,014$338,014$0$0$338,014$25,581$312,434Site Survey$50,000$5,000$55,000$55,000$0$0$55,000$39,435$15,565Survey of Existing Conditions / Wetlands$25,000$0$25,000$0$25,000$0$25,000$0$25,000Hazardous Materials$200,000$0$200,000$172,700$27,300$0$200,000$19,800$180,200Traffic Studies$50,000$59,450$109,450$109,450$0$0$109,450$75,213$34,238Other Reimbursable Costs$50,000$56,700$106,700$106,700$0$0$106,700$69,342$37,358Printing (Over the Minimum)$20,000$0$20,000$0$20,000$0$20,000$0$20,000A&E Feasibility Study$850,000$0$850,000$850,000$0$0$850,000$850,000$0 Subtotal$10,895,000$0$10,895,000$10,681,864$213,136$0$10,895,000$4,470,995$6,424,005 40 Administrative Costs OPM Feasibility Study$335,500 $0 $335,500 $335,500 $0 $0 $335,500 $335,500 $0 OPM Design Development$500,000 $0 $500,000 $250,000 $250,000 $0 $500,000 $250,000 $250,000 OPM Construction Contract Documents$500,000 $0 $500,000 $500,000 $0 $0 $500,000 $40,466 $459,534 OPM Bidding$150,000 $0 $150,000 $150,000 $0 $0 $150,000 $0 $150,000 OPM Construction Contract Admin$3,300,000 $0 $3,300,000 $3,175,000 $125,000 $0 $3,300,000 $0 $3,300,000 OPM Closeout$500,000 $0 $500,000 $216,569 $283,431 $0 $500,000 $0 $500,000 OPM: Cost Estimates$90,000 $0 $90,000 $54,000 $36,000 $0 $90,000 $17,500 $72,500 Advertising$5,000 $0 $5,000 $0 $5,000 $0 $5,000 $0 $5,000 Other Administrative Costs $200,000 $0 $200,000 $7,650 $192,350 $207,650 $407,650 $0 $407,650 Other Project Costs (Moving)$150,000 $0 $150,000 $0 $150,000 $0 $150,000 $0 $150,000 Utility Fees$200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Legal$100,000 $0 $100,000 $0 $100,000 $0 $100,000 $0 $100,000 Testing Services$400,000 $0 $400,000 $0 $400,000 $0 $400,000 $0 $400,000 Swing Space / Modular$750,000 $13,898 $763,898 $763,898 $0 $0 $763,898 $756,807$7,091Environmental & Site (FS/SD)$500,000 -$188,280 $311,720 $283,130 $28,590 $0 $311,720 $273,130 $38,590Other Project Costs (FS/SD)$514,500$79,874$594,374$594,374$0$0$594,374$593,174$1,200 Subtotal$8,195,000-$94,508$8,100,492$6,330,121$1,770,371$207,650$8,308,142$2,266,576$6,041,566 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500 Equipment$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500 Technology$0$0$0$0$0$0$0$0 Subtotal$3,175,000$0$3,175,000$0$3,175,000$0$3,175,000$0$3,175,000 Project Sub-Total$123,786,394 -$94,508 $123,691,886 $17,011,985 $106,679,901 $207,650 $123,899,536 $6,737,571 $117,161,965 Construction Contingency (Hard Cost)$5,076,069$0$5,076,069$5,076,069$0$5,076,069$5,076,069 Owner's Contingency (Soft Cost)$1,149,320$94,508$1,243,828$1,243,828-$207,650$1,036,178$1,036,178 Subtotal$6,225,389$94,508$6,319,897$6,319,897-$207,650$6,112,247$6,112,247 Project Total$130,011,783 $0 $130,011,783 $17,011,985 $112,999,798 $0$130,011,783 $6,737,571 $123,274,212 70 Project Contingency Potential
ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 1/15/2026Page 1 of 8
Town of ReadingKillam Elementary School01/15/26Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesLavallee Brensinger Architects $5,886.00 5/14/2025 06/02/25 LBA Amd 14 40-800 0003-0000 LBA Amd 14 - New Contract for geothermal test well servicesLavallee Brensinger Architects $1,887,500.00 5/27/2025 06/02/25 LBA Amd 15 30-120 0201-0400 DD PhaseLavallee Brensinger Architects $3,342,500.00 5/27/2025 06/02/25 LBA Amd 15 30-130 0201-0500 CD PhaseLavallee Brensinger Architects $113,806.00 9/26/2025 10/14/25 LBA Amd 19 30-210 0204-0300 Soil Pre-CharacterizationLavallee Brensinger Architects $0.00 9/18/2025 10/14/25 LBA Amd 20 Void Void Tree Survey (Voided - Submitted at $7,623.00)Complete Cleaning Co $140.00 10/1/2025 10/14/25 MSA 40-751 0603-0000 Modular Deep CleaningLavallee Brensinger Architects $5,500.00 10/30/2025 10/31/25 LBA Amd 21 30-210 0204-0300 Additional Soil Pre-CharacterizationComm-Tract Corp $14,129.48 8/28/2025 11/12/25 PO NA 40-7510603-0000 Modular Relocation - Fiber optic networkPartners Technology $2,270.88 8/19/2025 11/12/25 PO 26000521 40-751 0603-0000 Modular Relocation - AudioModulease $2,499.00 8/18/2025 11/12/25 Modulease CO 01 40-751 0603-0000 Modulease CO 01Convergint $4,000.00 11/22/2024 11/12/25 MSA 40-751 0603-0000 Modular Relocation - Telecommunication ServicesGov Connection Inc $8,273.74 12/8/2025 12/15/25 26000243 40-751 0603-0000 Modular Relocation - Computer Power SupplyBidDocs Online Inc $7,650.00 12/9/2025 12/15/25 PO N/A 40-300 0102-9900 Bid Hosting TOTAL $17,011,984.54$17,011,984.541:10 PM 1/15/2026Committed CostsPage 2 of 8
Town of ReadingKillam Elementary School01/15/26Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to A&E Geotech from Other Basic Services $113,806.0011/12/2530-210Internal Budget Adjustments - LBA Amd 19from Other Basic Services to A&E Geotech($113,806.00)11/12/2530-200Internal Budget Adjustments - LBA Amd 19Move to A&E Geotech from A&E Closeout$5,500.0011/12/2530-210Internal Budget Adjustments - LBA Amd 21from A&E Closeout to A&E Geotech($5,500.00)11/12/2530-150Internal Budget Adjustments - LBA Amd 21Move to Modular from SC Contingency$1,624.1911/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to Modular($1,624.19)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC Contingency$4,000.0011/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to Modular($4,000.00)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC Contingency$8,273.7440-751Budget Adjustments - Modular RelocationFrom SC Contingency to Modular($8,273.74)70-500Budget Adjustments - Modular RelocationTotal Approved Adjustments to Date$0.00-$ 1:10 PM 1/15/2026Budget AdjustmentsPage 3 of 8
Town of ReadingKillam Elementary School01/15/26Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$501,375.00 Lavallee Brensinger Architects 22654 10/08/25 11/12/25 30-130 0201-0500 10 LBA Services September 2025 - CD$69,785.00Lavallee Brensinger Architects2265410/08/2511/12/2540-8000003-000010LBA Add Services September 2025 - Geothermal$19,800.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2400204-020010LBA Add Services September 2025 - Hazmat$617.76Lavallee Brensinger Architects2265410/08/2511/12/2530-2100204-030010LBA Add Services September 2025 - Geotech$10,450.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2100204-030010LBA Add Services September 2025 - Geoenvironmental$806.05Lavallee Brensinger Architects2265410/08/2511/12/2530-2700203-990010LBA Add Services September 2025 - Other Reimbursables$9,900.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2700203-990010LBA Add Services September 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2700203-990010LBA Add Services September 2025 - Tree Removal and Protection$30,765.00Colliers Project Leaders110107110/05/2511/12/2540-0200102-040010CPL Services September 2025 - DD$14,129.48Comm-Tract Corp342503108/28/2511/12/2540-7510603-000010Modular Relocation - Fiber optic repair$2,270.88Partners Technology11228310/29/2511/12/2540-7510603-000010Modular Relocation - Audio$501,375.00Lavallee Brensinger Architects2280311/05/2511/12/2530-1300201-050010LBA Services October 2025 - CD$25,018.40Lavallee Brensinger Architects2280311/05/2511/12/2530-2600204-120010LBA Add Services October 2025 - Traffic Engineer$28,600.00Lavallee Brensinger Architects2280311/05/2511/12/2530-2700203-990010LBA Add Services October 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2280311/05/2511/12/2530-2700203-990010LBA Add Services October 2025 - Tree Removal and Protection$18,562.50Lavallee Brensinger Architects2280311/05/2511/12/2530-2300204-040010LBA Add Services October 2025 - Supplemental Survey$59,165.00Colliers Project Leaders111228311/06/2511/12/2540-0200102-040010CPL Services October 2025 - DD$9,624.00Modulease04a11/07/2511/12/2540-7510603-000010Pay Req 04a - Modular Relocation$35,720.00Modulease0511/07/2511/12/2540-7510603-000010Pay Req 05 - Modular Relocation$4,000.00Convergint38369509/05/2511/12/2540-7510603-000010Modular Relocation - Telecommunication Services$5,101.09Gov Connection 7667925707/22/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$1,385.72Gov Connection 7668411107/23/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$361.60Gov Connection 7668890407/24/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$1,081.45Gov Connection 7669318707/25/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$440.79Gov Connection 7673733308/07/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$741.89Gov Connection 76753761 08/12/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply($7,929.86)Gov Connection 7707132911/14/2512/15/2540-7510603-000011Modular Relocation - Credit$32,149.25Colliers Project Leaders112212412/04/2512/15/2540-0200102-040011CPL Services November 2025 - DD (Total - )$6,732.75Colliers Project Leaders112212412/04/2512/15/2540-0300102-050011CPL Services November 2025 - CD$17,500.00Colliers Project Leaders112212412/04/2512/15/2540-1000102-110011CPL Services November 2025 - Cost Estimation$501,375.00Lavallee Brensinger Architects2302512/16/2530-1300201-0500LBA Services November 2025 - CD$1,312.74Lavallee Brensinger Architects2302512/16/2530-2100204-0300LBA Add Services November 2025 - Geotech$7,546.00Lavallee Brensinger Architects2302512/16/2530-2100204-0300LBA Add Services November 2025 - Geoenvironmental$50,194.10Lavallee Brensinger Architects2302512/16/2530-2600204-1200LBA Add Services November 2025 - Traffic Engineer$2,640.00Lavallee Brensinger Architects2302512/16/2530-2700203-9900LBA Add Services November 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2302512/16/2530-2700203-9900LBA Add Services November 2025 - Tree Removal and Protection$3,712.50Lavallee Brensinger Architects2302512/16/2530-2300204-0400LBA Add Services November 2025 - Supplemental Survey$33,733.00Colliers Project Leaders113284501/07/2640-0300102-0500CPL Services December 2025 - CD$6,737,570.88Total Spent to Date$6,737,570.881:10 PM 1/15/2026 Invoice ListingPage 4 of 8
Town of ReadingKillam Elementary School01/15/26Forecast Cost VENDOR AMOUNTFORECASTED DATESIGNED/ RETURN DATEENCUM (PO) CODE NotesForecasted to Cover for Parking During Construction$11,900.00 11/12/2025 70-500 $700/ Mpnth for approx. 17 month constructionForcasted to Cover Reading Clerk Salary $400,000.00 11/12/2025 40-300 $70 per hour for a planned duration of projectTOTAL $411,900.00$411,900.001:10 PM 1/15/2026 Forecast CostPage 5 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum1 Aug-23 $8,203 $8,203 $620 $8,203 $6202 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,5233 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,8254 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,2585 Dec-23 $14,025 $14,025 $0 $67,516 $28,2586 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,6897 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,7638 Mar-24 $14,584 $75,000 $89,584 $0 $256,268 $120,7639 Apr-24 $14,584 $75,000 $89,584 $91,282 $345,852 $212,04510 May-24 $14,584 $75,000 $2,500 $92,084 $141,991 $437,936$354,03611 Jun-24 $14,584 $75,000 $2,500 $92,084 $74,197 $530,020 $428,23312 Jul-24 $14,584 $75,000 $89,584 $0 $619,604 $428,23313 Aug-24 $14,584 $75,000 $89,584 $156,873 $709,188 $585,10614 Sep-24 $14,584 $75,000 $89,584 $219,660 $798,772 $804,76615 Oct-24 $14,584 $75,000 $89,584 $88,483 $888,356 $893,24916 Nov-24 $14,584 $75,000 $89,584 $23,026 $977,940 $916,27517 Dec-24 $14,584 $75,000 $89,584 $139,799 $1,067,524 $1,056,07318 Jan-25 $15,174 $75,000 $90,174 $181,969 $1,157,698 $1,238,04319 Feb-25 $17,245 $75,000 $92,245 $0 $1,249,943 $1,238,04320 Mar-25 $25,000 $75,000 $100,000 $0 $1,349,943 $1,238,04321 Apr-25 $25,000 $300,000 $25,000 $350,000 $0 $1,699,943 $1,238,04322 May-25 $50,557 $300,000 $25,000 $375,557 $0 $2,075,500 $1,238,04323 Jun-25 $66,000 $750,000 $35,000 $851,000 $579,060 $2,926,500 $1,817,10324 Jul-25 $66,000 $750,000 $450,000 $25,000 $1,291,000 $609,774 $4,217,500 $2,426,87725 Aug-25 $102,000 $750,000 $350,000 $25,000 $1,227,000 $1,498,900 $5,444,500 $3,925,77626 Sep-25 $65,000 $475,000 $10,000 $25,000 $575,000 $52,410 $6,019,500 $3,978,18627 Oct-25 $95,000 $475,000 $10,000 $25,000 $605,000 $753,568 $6,624,500 $4,731,75428 Nov-25 $65,000 $475,000 $10,000 $25,000 $575,000 $1,345,814 $7,199,50029 Dec-25 $122,000 $475,000 $10,000 $25,000 $632,000 $57,565 $7,831,50030 Jan-26 $86,000 $475,000 $10,000 $25,000 $596,000 $0 $8,427,50031 Feb-26 $104,000 $475,000 $10,000 $25,000 $614,000 $0 $9,041,50032 Mar-26 $128,000 $475,000 $10,000 $25,000 $638,000 $0 $9,679,50033 Apr-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,052,50034 May-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,425,50035 Jun-26 $128,000 $150,000 $10,000 $750,000 $50,000 $1,088,000 $0 $11,513,50036 Jul-26 $128,000 $150,000 $10,000 $1,500,000 $50,000 $1,838,000 $0 $13,351,50037 Aug-26 $128,000 $150,000 $10,000 $2,250,000 $75,000 $2,613,000 $0 $15,964,50038 Sep-26 $121,000 $150,000 $10,000 $4,500,000 $150,000 $4,931,000 $0 $20,895,50039 Oct-26 $121,000 $150,000 $10,000 $5,500,000 $200,000 $5,981,000 $0 $26,876,50040 Nov-26 $121,000 $150,000 $10,000 $6,500,000 $200,000 $6,981,000 $0 $33,857,50041 Dec-26 $121,000 $150,000 $10,000 $6,500,000 $300,000 $7,081,000 $0 $40,938,50042 Jan-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $48,024,50043 Feb-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $55,110,50044 Mar-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $62,196,50045 Apr-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $69,182,50046 May-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $76,168,50047 Jun-27 $126,000 $150,000 $10,000 $5,500,000 $200,000 $5,986,000 $0 $82,154,50048 Jul-27 $126,000 $150,000 $10,000 $4,500,000 $300,000 $5,086,000 $0 $87,240,50049 Aug-27 $126,000 $150,000 $50,000 $4,500,000 $300,000 $5,126,000 $0 $92,366,50050 Sep-27 $126,000 $150,000 $50,000 $4,000,000 $300,000 $4,626,000 $0 $96,992,50051 Oct-27 $133,000 $150,000 $100,000 $4,000,000 $300,000 $4,683,000 $0 $101,675,500January 15, 2026Month Feasibility Study PeriodSchematic DesignFun-dingDesign DevelopConstruction DocumentsBidConstruction Phase1/15/2026Page 6 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act CumJanuary 15, 2026Month 52 Nov-27 $154,000 $150,000 $1,750,000 $4,000,000 $300,000 $6,354,000 $0 $108,029,50053 Dec-27 $154,000 $100,000 $1,100,000 $3,500,000 $250,000 $5,104,000 $0 $113,133,50054 Jan-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,035,50055 Feb-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,937,50056 Mar-28 $108,000 $100,000 $25,000 $2,500,000 $175,000 $2,908,000 $0 $117,845,50057 Apr-28 $100,000 $100,000 $25,000 $1,500,000 $150,000 $1,875,000 $0 $119,720,50058 May-28 $100,000 $100,000 $25,000 $1,000,000 $100,000 $1,325,000 $0 $121,045,50059 Jun-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $122,870,50060 Jul-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $124,695,50061 Aug-28 $100,000 $100,000 $25,000 $1,250,000 $100,000 $1,575,000 $0 $126,270,50062 Sep-28 $82,000 $100,000 $25,000 $1,000,000 $100,000 $1,307,000 $0 $127,577,50063 Oct-28 $82,000 $100,000 $25,000 $700,000 $100,000 $1,007,000 $0 $128,584,50064 Nov-28 $82,000 $100,000 $25,000 $71,394 $100,000 $378,394 $0 $128,962,89465 Dec-28 $82,000 $50,000 $25,000 $100,000 $257,000 $0 $129,219,89466 Jan-29 $58,000 $50,000 $25,000 $100,000 $233,000 $0 $129,452,89467 Feb-29 $51,000 $40,000 $15,000 $50,000 $156,000 $0 $129,608,89468 Mar-29 $51,000 $40,000 $10,000 $25,000 $126,000 $0 $129,734,89469 Apr-29 $19,000 $40,000 $5,000 $25,000 $89,000 $0 $129,823,89470 May-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,906,39471 Jun-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,988,89472 Jul-29 $3,000 $5,208 $14,681 $22,889 $0 $130,011,783$130,011,783 $5,375,500 $11,795,208 $4,980,000 $101,521,394 $6,339,681 $130,011,783 $6,135,133Commissioning & Close outConstruction Phase1/15/2026Page 7 of 8
Town of ReadingKillam Elementary SchoolEstimated Project Cash Flow GraphJanuary 15, 2026$0$20,000,000$40,000,000$60,000,000$80,000,000$100,000,000$120,000,000$140,000,000Estimated ExpenditureActual Expenditure1:10 PM 1/15/2026Page 8 of 8
100 Federal Street Floor 13 Boston, MA 02110 www.cplusa.com January 14, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Project Management Services Invoice #0001132845 Dear Mr. Kraunelis: Attached please find Colliers Project Leaders (CPL) invoice #0001132845, in the amount of $33,733.00 for Owner Project Manager services as authorized in Contract for the J Warren Killam Elementary School Project, during the month of December 2025. In the period of December 1 - December 31, 2025, the specific tasks undertaken and billed to this invoice include: • Prepare and attend in person School Building Committee meeting. • Attend and prepared agendas for XLT Meetings. • Attend Communications group meetings. • Attend Design meetings • Review Architect invoice • Coordinate with the design team for Response to the 60% CD Comments • Modular relocation invoices and commitment review • Prepare RFPs for Tax consultants, Materials testing, Structural and code • Coordinating with the Town on RFP Distribution • Coordinate with the Design team with Early Package Spec Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, ProPay Code: Project Manager $33,733.00: 0102-0500 Attachement : 2025 12 Colliers Invoice #1132845
For Professional Services Rendered Through 12/31/2025
Current Billings 33,733.00 3
Amount Due This Bill 33,733.00
Billings
Fee Remaining Fee % Complete To Date Previous Current
Feasibility Study / Schematic Design Phase 320,000.00 0.00 100.00 320,000.00 320,000.00 0.00
Cost Estimating 15,500.00 0.00 100.00 15,500.00 15,500.00 0.00
Design Development 250,000.00 0.00 100.00 250,000.00 250,000.00 0.00
Construction Documents 500,000.00 459,534.25 8.09 40,465.75 6,732.75 33,733.00
Bidding 150,000.00 150,000.00 0.00 0.00 0.00 0.00
Construction Administration 3,175,000.00 3,175,000.00 0.00 0.00 0.00 0.00
Completion / Closeout 216,569.00 216,569.00 0.00 0.00 0.00 0.00
Estimating 54,000.00 36,500.00 32.41 17,500.00 17,500.00 0.00
Subtotal:4,681,069.00 4,037,603.25 13.75 643,465.75 609,732.75 33,733.00
mike.carroll@collierseng.com;
justin.ferdenzi@collierseng.com
Town of Reading
Attn: Matt Kraunelis
16 Lowell St
Reading, MA 01867
Invoice : 0001132845
Invoice Date : 1/7/2026
Project : 23010425A
Project Manager: Osterman, Derek
Project Name : Reading MA/ OPM - J. Warren
Killam Elementary School
REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733
Phone: 877-627-3772 | Fax: 732-383-1980
In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice.
If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible.
EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092
Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001132845
PM05 - Construction Documents
Labor
Rate Labor
Class Hours Rate Amount
Assistant Project Manager 32.00 190.0000 6,080.00
Financial Specialists 1.00 168.0000 168.00
Project Director 25.50 340.0000 8,670.00
Senior Project Manager 71.00 265.0000 18,815.00
Total Rate Labor 33,733.00
Total Labor 33,733.00
Total Bill Task: PM05 - Construction Documents 33,733.00
Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 33,733.00
Page: 1
100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com January 14, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice # 23025 Dear Mr. Kraunelis: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is #23025 for Lavallee Brensinger Architects, for the Month of November 2025. The total recommended Payment is $568,705.34 We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 23025 Construction Documents $501,375.00 0201-0500 23025 Geotechnical $1,312.74 0204-0300 23025 Geoenvironmental $7,546.00 0204-0300 23025 Traffic Engineer $50,194.10 0204-1200 23025 Compliance Energy Modeling $2,640.00 0203-9900 23025 Tree Removal and Protection $1,925.00 0203-9900 23025 Supplemental Survey - Charles & Haverhill Streets $3,712.50 0204-0400
Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachments: 2025 11 LBA Inv#23025
Invoice Total:$568,705.34
Customer PO #23004647-001
Matthew Kraunelis
Town of Reading MA
16 Lowell Street
Reading, MA 01867
December 16, 2025
Project No:23-106-00
Invoice No:23025
155 Dow Street, Suite 400
Manchester, NH 03101
603-622-5450
Project 23-106-00 Reading Killam Elementary School
Professional Services from November 1, 2025 to November 30, 2025
Task 025 Feasibility Study
Fee
Total Fee 400,000.00
Percent Complete 100.00 Total Earned 400,000.00
Previous Fee Billing 400,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 026 Reimbursable Expenses
0.00Total this Task
Task 100 Basic Services
Phase 002 Schematic Design
Fee
Total Fee 450,000.00
Percent Complete 100.00 Total Earned 450,000.00
Previous Fee Billing 450,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Design Development - 0201-0400
Fee
Total Fee 1,887,500.00
Percent Complete 100.00 Total Earned 1,887,500.00
Previous Fee Billing 1,887,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Construction Documents - 0201-0500
Fee
Project 2302523-106-00 Reading Killam Elementary School Invoice
Total Fee 3,342,500.00
Percent Complete 45.00 Total Earned 1,504,125.00
Previous Fee Billing 1,002,750.00
Current Fee Billing 501,375.00
Total Fee 501,375.00
$501,375.00Total this Phase
Phase 005 Bidding & Negotiation - 0201-0600
Fee
Total Fee 286,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Construction Administration - 0201-0700
Fee
Total Fee 3,342,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 007 Closeout - 0201-0800
Fee
Total Fee 191,000.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$501,375.00Total this Task
Task 101 Reimbursable Expenses - Basic
0.00Total this Task
Task 200 Add Services
Phase 001 Amendment #1 - Survey
Fee
Total Fee 26,400.00
Percent Complete 100.00 Total Earned 26,400.00
Previous Fee Billing 26,400.00
Current Fee Billing 0.00
Total Fee 0.00
Page 2
Project 2302523-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 002 Amendment #2 - Traffic
This phase will not be billed any further, remaining funds have been moved to phase 015.
Fee
Total Fee 120,450.00
Percent Complete 76.2639 Total Earned 91,859.90
Previous Fee Billing 91,859.90
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Amendment #3 - HazMat
Fee
Total Fee 4,950.00
Percent Complete 100.00 Total Earned 4,950.00
Previous Fee Billing 4,950.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Amendment #4 - Environmental
Fee
Total Fee 14,520.00
Percent Complete 100.00 Total Earned 14,520.00
Previous Fee Billing 14,520.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 005 Amendment #5 - GeoTech
Fee
Total Fee 41,800.00
Percent Complete 100.00 Total Earned 41,800.00
Previous Fee Billing 41,800.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Amendment #6 - Soil Testing - 0003-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Page 3
Project 2302523-106-00 Reading Killam Elementary School Invoice
Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000
Fee
Total Fee 16,500.00
Percent Complete 100.00 Total Earned 16,500.00
Previous Fee Billing 16,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 009 Amendment #9 - Presentation Boards - 0004-0000
Fee
Total Fee 2,753.94
Percent Complete 100.00 Total Earned 2,753.94
Previous Fee Billing 2,753.94
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 010 Amendment #13 - Continuation of Services - 0004-0000
Fee
Total Fee 500,000.00
Percent Complete 100.00 Total Earned 500,000.00
Previous Fee Billing 500,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000
Fee
Total Fee 1,540.00
Percent Complete 100.00 Total Earned 1,540.00
Previous Fee Billing 1,540.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000
Fee
Total Fee 72,810.00
Page 4
Project 2302523-106-00 Reading Killam Elementary School Invoice
Percent Complete 100.00 Total Earned 72,810.00
Previous Fee Billing 72,810.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 014 Amendment #16 - DD-CL Add Services
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Hazardous Materials - 0204-
0200
172,700.00 11.465 19,800.00 19,800.00 0.00
Geotechnical - 0204-0300 148,038.00 5.1233 7,584.50 6,271.76 1,312.74
Geoenvironmental - 0204-
0300
70,670.00 25.4648 17,996.00 10,450.00 7,546.00
Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00
Building Control Plan - 0204-
0400
3,850.00 10.00 385.00 385.00 0.00
Supplemental Survey - 0204-
0400
11,000.00 100.00 11,000.00 11,000.00 0.00
Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00
Site Acoustic Survey - 0204-
0400
7,700.00 75.00 5,775.00 5,775.00 0.00
Reimbursables - 0203-9900 22,000.00 11.9398 2,626.75 2,626.75 0.00
Total Fee 443,658.00 65,167.25 56,308.51 8,858.74
Total Fee 8,858.74
$8,858.74Total this Phase
Phase 015 Amendment #17 - DD-CL Add Services #2
Remaining funds of $28,590 have been moved from phase 002 to this phase.
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Traffic Engineering 0204-1200 109,450.00 68.7186 75,212.50 25,018.40 50,194.10
Compliance Energy Modeling
0203-9900
77,000.00 79.1429 60,940.00 58,300.00 2,640.00
Tree Removal and Protection
0203-9900
7,700.00 75.00 5,775.00 3,850.00 1,925.00
Total Fee 194,150.00 141,927.50 87,168.40 54,759.10
Total Fee 54,759.10
$54,759.10Total this Phase
Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400
Fee
Total Fee 24,750.00
Percent Complete 90.00 Total Earned 22,275.00
Previous Fee Billing 18,562.50
Current Fee Billing 3,712.50
Total Fee 3,712.50
Page 5
Project 2302523-106-00 Reading Killam Elementary School Invoice
$3,712.50Total this Phase
Phase 017 Amendment #19 - Soil Pre-characterization
Fee
Total Fee 113,806.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 019 Amendment # 21 - Add'l Soil Precharacterization
Fee
Total Fee 5,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$67,330.34Total this Task
$568,705.34Total this Invoice
Current Prior Total
Billings to Date 568,705.34 4,680,923.25 5,249,628.59
Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence.
Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are
subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate.
Page 6
Invoice
Date:11/10/2025
Invoice No.:2412-05
Bill To
Lavallee Brensinger Architects
155 Dow Street, Suite 400
Manchester, NH 03101
Terms
Due on receipt
Client No.
2090
Project Name
Prop. J Warren Killam Elem. Sc
Project Number
2412
Location
Reading, MA
Invoice for Period Ending:09/28/2025
Total due this invoice
Balance Due
100 Chelmsford Road
Suite 2
Billerica, MA 01862
Phone: (978) 330-5912
Fax: (978) 330-5056
E-mail: LGCI@LGCinc.net
Description Qty Rate Amount
Services Performed September 1, 2025 through September 28, 2025
LGCI Proposal No. 25057 $126,240.00
Amount Previously Billed $ 5,701.60
Current LGCI Invoice No. 2412-05 $ 257.40
Total Billed to Date $5,959.00
Balance Remaining from Budget $120,281.00
Task 8.3 Consultation
Senior Geotechnical Engineer - Consultation 1.1 234.00 257.40
Make check payable to Lahlaf Geotechnical Consulting, Inc.
$257.40
$257.40
Invoice
Date:11/20/2025
Invoice No.:2412-06
Bill To
Lavallee Brensinger Architects
155 Dow Street, Suite 400
Manchester, NH 03101
Terms
Due on receipt
Client No.
2090
Project Name
Prop. J Warren Killam Elem. Sc
Project Number
2412
Location
Reading, MA
Invoice for Period Ending:11/02/2025
Total due this invoice
Balance Due
100 Chelmsford Road
Suite 2
Billerica, MA 01862
Phone: (978) 330-5912
Fax: (978) 330-5056
E-mail: LGCI@LGCinc.net
Description Qty Rate Amount
Services Performed September 29, 2025 through November 2, 2025
LGCI Proposal No. 25057 $126,240.00
Amount Previously Billed $ 5,959.00
Current LGCI Invoice No. 2412-06 $ 936.00
Total Billed to Date $6,895.00
Balance Remaining from Budget $119,345.00
Task 8.3 Consultation
Senior Geotechnical Engineer - Consultation 4 234.00 936.00
Make check payable to Lahlaf Geotechnical Consulting, Inc.
$936.00
$936.00
Invoice
LAVALEE BRENSINGER ARCHITECTS
99 BEDFORD STREET SUITE 501
BOSTON, MA 02111
November 20, 2025
Project No:02225.00
Invoice No:0000002
CDW CONSULTANTS, INC.
Terms: Due upon Receipt; (508) 875-2657
Remit: 4 California Avenue, Suite 301
Framingham, MA 01701
Project 02225.00 LBA - KILLAM ES - DD-CA
Professional Services from September 1, 2025 to November 1, 2025
Task 00001 DESIGN DEVELOPMENT SUPPORT
Fee
Total Fee 9,000.00
Percent Complete 100.00 Total Earned 9,000.00
Previous Fee Billing 7,200.00
Current Fee Billing 1,800.00
Total Fee 1,800.00
$1,800.00Total this Task
Task 00002 CONSTRUCTION DOCS/CONSTRUCTION ADMIN
Fee
Total Fee 9,200.00
Percent Complete 80.00 Total Earned 7,360.00
Previous Fee Billing 2,300.00
Current Fee Billing 5,060.00
Total Fee 5,060.00
$5,060.00Total this Task
$6,860.00Total this Invoice
Outstanding Invoices
Number Date Balance
0000001 9/16/2025 9,500.00
Total 9,500.00
Total Now Due $16,360.00
Jenni Katajamaki
Lavallee Brensinger Architects
99 Bedford Street
Boston, MA 02111
November 26, 2025
Invoice No:0423987
Project NEX-2300326.00 Reading, MA - J. Warren Killiam Elementary School MSBA Project (sub
LBPA)
LBA Project No: 23-106-00
Services Rendered Include: Prepare concept plans for Haverhill Street and Charles Street corridors for review by Town Department
Heads; Prepared 60% Design Plans for off-site improvements; Preparation of slides and attendance at Community Development &
Planning Board meeting on 8/25/25; Attended project team coordination meetings on 9/4/25, 9/18/25, and 10/22/25; Attended meetings
with Town staff on 9/9/25 and 10/7/25 to review concept plans for Haverhill St and Charles St.
Professional Services from August 23, 2025 to October 31, 2025
Task 00004 Design Development Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Design Development Phase 21,600.00 100.00 21,600.00 15,120.00 6,480.00
Total Fee 21,600.00 21,600.00 15,120.00 6,480.00
Total Fee 6,480.00
6,480.00Total this Task
Task 00005 Construction Documents
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Documents 43,700.00 85.00 37,145.00 0.00 37,145.00
Total Fee 43,700.00 37,145.00 0.00 37,145.00
Total Fee 37,145.00
37,145.00Total this Task
Task 00006 Bidding Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Bidding Phase 5,300.00 0.00 0.00 0.00 0.00
Total Fee 5,300.00 0.00 0.00 0.00
Total Fee 0.00
Page 1 of 2
Project 0423987NEX-2300326.00 Reading MA - J.Warren Killiam Elem-LBPA Invoice
0.00Total this Task
Task 00007 Construction Phase Administration
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Phase Administration 18,200.00 0.00 0.00 0.00 0.00
Total Fee 18,200.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00008 Meetings & Follow-on Services
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Meetings & Follow-on Services 10,700.00 90.00 9,630.00 7,624.00 2,006.00
Total Fee 10,700.00 9,630.00 7,624.00 2,006.00
Total Fee 2,006.00
2,006.00Total this Task
45,631.00Total this Invoice
Billings to Date
Current Prior Total
Fee 45,631.00 106,253.00 151,884.00
Totals 45,631.00 106,253.00 151,884.00
Page 2 of 2
BOLD
(Include Project Number and Invoice Number)
contractcompletebillingbilling
Total this Invoice
3,400.00
Currency
3,400.00
0.00
Invoice subtotal
Bank:
Percent Previous Current Remaining
Invoice Date:
Payment Terms:
Project No:
Invoice No:
120,000.00 98,000.00
USD
84.50%
Phase
Progress detail
3,400.00
Subtotal 3,400.00 18,600.00
Subtotal
LEED Model 15,000.00 76.00%10,500.00 900.00 3,600.00
Backstop ASR 30,000.00 80.00%22,500.00 1,500.00 6,000.00
TEDI ASR 25,000.00 80.00%20,000.00 0.00 5,000.00
Design Assistance Energy Modeling ASR 25,000.00 84.00%20,000.00 1,000.00 4,000.00
Killam Elementary School - Schematic Design
LBA Project Number: 23-106-00
For professional services through Friday, November 7, 2025
Killam Elementary School - SD
9300 FS-SD 25,000.00 100.00%25,000.00 0.00 0.00
Fee
Jenni Katajamaki Net 30 Days
Attn: Accounts Payable
155 Dow Street, Suite 400
Manchester, NH 03101
USA
P23264_00
ARIV0027239
WFBIUS6S
INVOICE
Lavallee Brensinger Architects Wednesday, November 12, 2025
SEND PAYMENT & REMITTANCE ADVICE TO
Thornton Tomasetti, Inc.P.O. Box 781187 Philadelphia, PA 19178-1187 USA
120 Broadway
New York, NY 10271
accountsreceivable@thorntontomasetti.com
Wells Fargo Routing Number:121000248
420 Montgomery
Street
San Francisco, CA
94104
Accout #:2000039485775
Account Name:Thornton Tomasetti, Inc.
Federal Tax ID:13-1251070 Swift:
Office: 14 York Street, Suite 201 Portland, ME 04101 USA
207.245.6060
REQUEST FOR PAYMENT
To:Lavallee | Brensinger Architects
Purchasing Department
155 Dow Street; Suite 400
Manchester, NH 03101
Attn.Jenni Katajamaki
Project Name:Killam Elementary School From:Terraink, Incorporated
Contract Number: 7 Central Street
Purchase Number: LBA PO # 23-106-00 Suite 150
Contract Date:12/06/2023; 05/28/2025 Arlington, MA 02476
Terraink Number: 24001 Phone:781-316-1595
Invoice Number:2190 Email:admin@terraink.com
BILLING PERIOD:01 November 2025 through 30 November 2025 FIXED FEE CONTRACT
Previous Total Remaining
Billing Current Billing Balance Current
Contract Against Invoice Against Percent On Invoice
Task Amount Contract Amount Contract Complete Contract Payout
1 $ 10,000.00 10,000.00 - 10,000.00 100% - -
2 $ 15,000.00 15,000.00 - 15,000.00 100% - -
3 $ 13,000.00 13,000.00 - 13,000.00 100% - -
4 $ 80,000.00 80,000.00 - 80,000.00 100% - -
5 $ 50,000.00 25,000.00 12,500.00 37,500.00 75% 12,500.00 12,500.00
6 $ 50,000.00 15,000.00 7,500.00 22,500.00 45% 27,500.00 7,500.00
7 $ 5,000.00 - - - 5,000.00 -
8 $ 40,000.00 - - - 40,000.00 -
9 $ 4,000.00 - - - 4,000.00 -
10 $ 7,000.00 3,500.00 1,750.00 5,250.00 75% 1,750.00 1,750.00
11 $ - - - - - -
$ 274,000.00 161,500.00 21,750.00 183,250.00 60% 90,750.00 21,750.00
Permitting and Town Regulations Phase
Design Development Phase
Early Site Package and Enabling Package;
Standalone Document; Nov 2025
percentage based billing (75%)
Description
Feasibility Phase
Schematic Design Phase
Bidding Phase
Construction Administration Phase
Add Service: Tree Protection & Removal
Plan; 08/13/2025 NTP Email
TOTALS
Construction Document Phase; Nov 2025
percentage based billing (45%)
Project Close Out Phase
Add Service: Arborist + TI Mgt Fee
Revised 04/04/2018 12/2/2025 10:37 AM 2025-11-30_Terraink_#240001_Killam ES_Invoice #2190 (DD-CO)
Samiotes Consultants, Inc.
Civil Engineering + Land Surveying
20 A Street
Framingham, MA 01701
T 508.877.6688
www.samiotes.com
Lavallee Brensinger PLLC
dba Lavallee Brensinger Architects November 25, 2025
Jenni Katajamaki, RA, LEED, AP, MCPPO Project No: 53086.01
99 Bedford Street, Suite 501 Invoice No: 24199
Boston, MA 02111
Project 53086.01 J Warren Killam Elem School - Reading (survey)
Email invoice to: apcon@lbpa.com
LBA Project No. 23-106-00
Professional Services from October 01, 2025 to October 31, 2025
Fee
Contract Percent Billings to Previously Current Fee
Task Amount Complete Date Billed Billing
Right-of-Way Survey T24 22,500.00 90.00 20,250.00 16,875.00 3,375.00
Total Fee 3,375.00
Total this Invoice $3,375.00
Outstanding Invoices
Number Date Balance
24058 10/22/2025 16,875.00
Terms: DUE UPON RECEIPT. 1.5% Service charge on past due amounts over 30 Days
Invoice
Project 53086.01 J Warren Killam Elem School - Reading(s) Invoice 24199
Billing Backup Tuesday, November 25, 2025
Samiotes Consultants, Inc. Invoice 24199 Dated 11/25/2025 1:59:59 PM
Project 53086.01 J Warren Killam Elem School - Reading (survey)
Professional Personnel
Hours
Professional Land Surveyor (Director)
Professional Land Surveyor (Director)
4 - Fleming, Daniel 10/17/2025 1.50
review abutters info, inverts, utilities
Project Surveyor III
Project Surveyor III
39 - D Alessandro, Andrew 10/1/2025 4.00
review markups and topo, CAD draft
39 - D Alessandro, Andrew 10/2/2025 4.00
review inverts and utilties, drafting
39 - D Alessandro, Andrew 10/3/2025 3.00
new DPW maps review utilties, drafting
39 - D Alessandro, Andrew 10/6/2025 4.00
drafting utilities
39 - D Alessandro, Andrew 10/7/2025 3.00
abutters boundary and send draft to DFF
39 - D Alessandro, Andrew 10/17/2025 3.00
edits per Dan, new water ties, clean CAD
Survey Technician
Survey Technician
5 - Fleming, Daniel 10/16/2025 3.00
supplement registry research
5 - Scholwin, Andrea 10/7/2025 .50
additional research
5 - Scholwin, Andrea 10/17/2025 1.50
edits
Totals 27.50
Total Labor
Terms: DUE UPON RECEIPT. 1.5% Service charge on past due amounts over 30 Days Page 2
100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com January 14, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice # 23076 Dear Mr. Kraunelis: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is #23076 for Lavallee Brensinger Architects, for the Month of December 2025. The total recommended Payment is $505,083.50 We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 23076 Construction Documents $501,375.00 0201-0500 23076 Traffic Engineer $1,783.50 0204-1200 23076 Tree Removal and Protection $1,925.00 0203-9900 Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachments: 2025 12 LBA Inv#23076
Invoice Total:$505,083.50
Customer PO #23004647-001
Matthew Kraunelis
Town of Reading MA
16 Lowell Street
Reading, MA 01867
January 13, 2026
Project No:23-106-00
Invoice No:23076
155 Dow Street, Suite 400
Manchester, NH 03101
603-622-5450
Project 23-106-00 Reading Killam Elementary School
Professional Services from December 1, 2025 to December 31, 2025
Task 025 Feasibility Study
Fee
Total Fee 400,000.00
Percent Complete 100.00 Total Earned 400,000.00
Previous Fee Billing 400,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 026 Reimbursable Expenses
0.00Total this Task
Task 100 Basic Services
Phase 002 Schematic Design
Fee
Total Fee 450,000.00
Percent Complete 100.00 Total Earned 450,000.00
Previous Fee Billing 450,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Design Development - 0201-0400
Fee
Total Fee 1,887,500.00
Percent Complete 100.00 Total Earned 1,887,500.00
Previous Fee Billing 1,887,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Construction Documents - 0201-0500
Fee
Project 2307623-106-00 Reading Killam Elementary School Invoice
Total Fee 3,342,500.00
Percent Complete 60.00 Total Earned 2,005,500.00
Previous Fee Billing 1,504,125.00
Current Fee Billing 501,375.00
Total Fee 501,375.00
$501,375.00Total this Phase
Phase 005 Bidding & Negotiation - 0201-0600
Fee
Total Fee 286,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Construction Administration - 0201-0700
Fee
Total Fee 3,342,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 007 Closeout - 0201-0800
Fee
Total Fee 191,000.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$501,375.00Total this Task
Task 101 Reimbursable Expenses - Basic
0.00Total this Task
Task 200 Add Services
Phase 001 Amendment #1 - Survey
Fee
Total Fee 26,400.00
Percent Complete 100.00 Total Earned 26,400.00
Previous Fee Billing 26,400.00
Current Fee Billing 0.00
Total Fee 0.00
Page 2
Project 2307623-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 002 Amendment #2 - Traffic
This phase will not be billed any further, remaining funds have been moved to phase 015.
Fee
Total Fee 120,450.00
Percent Complete 76.2639 Total Earned 91,859.90
Previous Fee Billing 91,859.90
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Amendment #3 - HazMat
Fee
Total Fee 4,950.00
Percent Complete 100.00 Total Earned 4,950.00
Previous Fee Billing 4,950.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Amendment #4 - Environmental
Fee
Total Fee 14,520.00
Percent Complete 100.00 Total Earned 14,520.00
Previous Fee Billing 14,520.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 005 Amendment #5 - GeoTech
Fee
Total Fee 41,800.00
Percent Complete 100.00 Total Earned 41,800.00
Previous Fee Billing 41,800.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Amendment #6 - Soil Testing - 0003-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Page 3
Project 2307623-106-00 Reading Killam Elementary School Invoice
Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000
Fee
Total Fee 16,500.00
Percent Complete 100.00 Total Earned 16,500.00
Previous Fee Billing 16,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 009 Amendment #9 - Presentation Boards - 0004-0000
Fee
Total Fee 2,753.94
Percent Complete 100.00 Total Earned 2,753.94
Previous Fee Billing 2,753.94
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 010 Amendment #13 - Continuation of Services - 0004-0000
Fee
Total Fee 500,000.00
Percent Complete 100.00 Total Earned 500,000.00
Previous Fee Billing 500,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000
Fee
Total Fee 1,540.00
Percent Complete 100.00 Total Earned 1,540.00
Previous Fee Billing 1,540.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000
Fee
Total Fee 72,810.00
Page 4
Project 2307623-106-00 Reading Killam Elementary School Invoice
Percent Complete 100.00 Total Earned 72,810.00
Previous Fee Billing 72,810.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 014 Amendment #16 - DD-CL Add Services
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Hazardous Materials - 0204-
0200
172,700.00 11.465 19,800.00 19,800.00 0.00
Geotechnical - 0204-0300 148,038.00 5.1233 7,584.50 7,584.50 0.00
Geoenvironmental - 0204-
0300
70,670.00 25.4648 17,996.00 17,996.00 0.00
Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00
Building Control Plan - 0204-
0400
3,850.00 10.00 385.00 385.00 0.00
Supplemental Survey - 0204-
0400
11,000.00 100.00 11,000.00 11,000.00 0.00
Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00
Site Acoustic Survey - 0204-
0400
7,700.00 75.00 5,775.00 5,775.00 0.00
Reimbursables - 0203-9900 22,000.00 11.9398 2,626.75 2,626.75 0.00
Total Fee 443,658.00 65,167.25 65,167.25 0.00
Total Fee 0.00
0.00Total this Phase
Phase 015 Amendment #17 - DD-CL Add Services #2
Remaining funds of $28,590 have been moved from phase 002 to this phase.
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Traffic Engineering 0204-1200 109,450.00 70.3481 76,996.00 75,212.50 1,783.50
Compliance Energy Modeling
0203-9900
77,000.00 79.1429 60,940.00 60,940.00 0.00
Tree Removal and Protection
0203-9900
7,700.00 100.00 7,700.00 5,775.00 1,925.00
Total Fee 194,150.00 145,636.00 141,927.50 3,708.50
Total Fee 3,708.50
$3,708.50Total this Phase
Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400
Fee
Total Fee 24,750.00
Percent Complete 90.00 Total Earned 22,275.00
Previous Fee Billing 22,275.00
Current Fee Billing 0.00
Total Fee 0.00
Page 5
Project 2307623-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 017 Amendment #19 - Soil Pre-characterization
Fee
Total Fee 113,806.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 019 Amendment # 21 - Add'l Soil Precharacterization
Fee
Total Fee 5,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$3,708.50Total this Task
$505,083.50Total this Invoice
Project Outstanding Invoices
Invoice Number Invoice Date Balance Due
23025 12/16/2025 568,705.34
Total 568,705.34
Current Prior Total
Billings to Date 505,083.50 5,249,628.59 5,754,712.09
Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence.
Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are
subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate.
Page 6
Jenni Katajamaki
Lavallee Brensinger Architects
99 Bedford Street
Boston, MA 02111
December 18, 2025
Invoice No:0425530
Project NEX-2300326.00 Reading, MA - J. Warren Killiam Elementary School MSBA Project (sub
LBPA)
LBA Project No: 23-106-00
Services Rendered Include: Cost reconciliation meeting on 11/3/25; Bi-weekly team meeting on 11/19/25; Meeting with Town to review
Charles St and Haverhill St designs on 11/19/25; Meeting with project team on 11/21/25 to discuss curb line location and cross-section
of Haverhill St; Coordination on crash barrier for Haverhill St / playground.
Professional Services from November 01, 2025 to November 28, 2025
Task 00004 Design Development Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Design Development Phase 21,600.00 100.00 21,600.00 21,600.00 0.00
Total Fee 21,600.00 21,600.00 21,600.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00005 Construction Documents
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Documents 43,700.00 87.00 38,019.00 37,145.00 874.00
Total Fee 43,700.00 38,019.00 37,145.00 874.00
Total Fee 874.00
874.00Total this Task
Task 00006 Bidding Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Bidding Phase 5,300.00 0.00 0.00 0.00 0.00
Total Fee 5,300.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Project 0425530NEX-2300326.00 Reading MA - J.Warren Killiam Elem-LBPA Invoice
Task 00007 Construction Phase Administration
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Phase Administration 18,200.00 0.00 0.00 0.00 0.00
Total Fee 18,200.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00008 Meetings & Follow-on Services
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Meetings & Follow-on Services 10,700.00 97.00 10,379.00 9,630.00 749.00
Total Fee 10,700.00 10,379.00 9,630.00 749.00
Total Fee 749.00
749.00Total this Task
1,623.00Total this Invoice
Billings to Date
Current Prior Total
Fee 1,623.00 151,884.00 153,507.00
Totals 1,623.00 151,884.00 153,507.00
Page 2
REQUEST FOR PAYMENT
To:Lavallee | Brensinger Architects
Purchasing Department
155 Dow Street; Suite 400
Manchester, NH 03101
Attn.Jenni Katajamaki
Project Name:Killam Elementary School From:Terraink, Incorporated
Contract Number: 7 Central Street
Purchase Number: LBA PO # 23-106-00 Suite 150
Contract Date:12/06/2023; 05/28/2025 Arlington, MA 02476
Terraink Number: 24001 Phone:781-316-1595
Invoice Number:2191 Email:admin@terraink.com
BILLING PERIOD:01 December 2025 through 31 December 2025 FIXED FEE CONTRACT
Previous Total Remaining
Billing Current Billing Balance Current
Contract Against Invoice Against Percent On Invoice
Task Amount Contract Amount Contract Complete Contract Payout
1 $ 10,000.00 10,000.00 - 10,000.00 100% - -
2 $ 15,000.00 15,000.00 - 15,000.00 100% - -
3 $ 13,000.00 13,000.00 - 13,000.00 100% - -
4 $ 80,000.00 80,000.00 - 80,000.00 100% - -
5 $ 50,000.00 37,500.00 12,500.00 50,000.00 100% - 12,500.00
6 $ 50,000.00 22,500.00 7,500.00 30,000.00 60% 20,000.00 7,500.00
7 $ 5,000.00 - - - 5,000.00 -
8 $ 40,000.00 - - - 40,000.00 -
9 $ 4,000.00 - - - 4,000.00 -
10 $ 7,000.00 5,250.00 1,750.00 7,000.00 100% - 1,750.00
11 $ - - - - - -
$ 274,000.00 183,250.00 21,750.00 205,000.00 66% 69,000.00 21,750.00
Permitting and Town Regulations Phase
Design Development Phase
Early Site Package and Enabling Package;
Standalone Document; Dec 2025
percentage based billing (100%)
Description
Feasibility Phase
Schematic Design Phase
Bidding Phase
Construction Administration Phase
Add Service: Tree Protection & Removal
Plan; 08/13/2025 NTP Email
TOTALS
Construction Document Phase; Dec 2025
percentage based billing (60%)
Project Close Out Phase
Add Service: Arborist + TI Mgt Fee
Revised 04/04/2018 12/2/2025 10:36 AM 2025-12-31_Terraink_#240001_Killam ES_Invoice #2191 (DD-CO)
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack1Forming the Team (MSBA MOD 02)187 daysThu 4/13/23Tue 12/12/23Thu 4/13/23Tue 12/12/230 days2OPM Selection86.5 daysThu 4/13/23Thu 8/3/23Thu 4/13/23Thu 8/3/230 days10Design Team Selection99.25 daysMon 8/7/23Tue 12/12/23Mon 8/7/23Tue 12/12/230 days28Feasibility (MSBA MOD 03)244 daysMon 12/18/23Wed 10/30/24Mon 12/18/23Wed 10/30/240 days29Preliminary Design Program Initiative (PDP)179 daysMon 12/18/23Wed 8/7/24Mon 12/18/23Wed 8/7/240 days30Existing Conditions Assessment42 daysTue 1/2/24Mon 2/26/2427FS+15 days42,43Tue 1/2/24Mon 2/26/240 days31Design Process117 daysTue 1/2/24Fri 5/31/2427FS+15 days46Tue 1/2/24Fri 5/31/240 days32Meetings - Community, SBC, User Groups110 daysMon 12/18/23Thu 5/9/24Mon 12/18/23Thu 5/9/240 days42Cost Estimating - Preliminary Alternatives15 daysThu 4/11/24Wed 5/1/2439FS+3 days,3040Thu 4/11/24Wed 5/1/240 days43Preliminary Design Program Submission (PDP)0 daysMon 5/20/24Mon 5/20/2441FS+8 days,3044FS+1 day,48FS+1 dayMon 5/20/24Mon 5/20/240 days44MSBA PDP Review30 daysTue 5/21/24Mon 7/1/2443FS+1 day45,50FS-10 daysTue 5/21/24Mon 7/1/240 days45District Response to MSBA PDP Review Comments20 daysMon 7/1/24Thu 7/25/244446Mon 7/1/24Thu 7/25/240 days46MSBA Acceptance of PDP10 daysFri 7/26/24Wed 8/7/2445,3155Fri 7/26/24Wed 8/7/240 days47Preferred Schematic Report (PSR)125 daysTue 5/21/24Wed 10/30/24Tue 5/21/24Wed 10/30/240 days48Design Process (PSR)57.88 daysTue 5/21/24Mon 8/5/2443FS+1 dayTue 5/21/24Mon 8/5/240 days49Meetings - Community, SBC, User Groups43 daysMon 6/17/24Mon 8/12/24Mon 6/17/24Mon 8/12/240 days55Preferred Schematic Report Submission (PSR)0 daysWed 8/21/24Wed 8/21/2454FS+8 days,4659FS+1 day,57FS+27 days,56FS+15 daysWed 8/21/24Wed 8/21/240 days56MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/11/24Wed 9/11/2455FS+15 daysWed 9/11/24Wed 9/11/240 days57MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/25/24Wed 9/25/2455FS+27 days62,58Wed 9/25/24Wed 9/25/240 days58District Response to FAS Comments10 daysWed 9/25/24Tue 10/8/245762Wed 9/25/24Tue 10/8/240 days59MSBA PSR Review32 daysThu 8/22/24Wed 10/2/2455FS+1 day60,62Thu 8/22/24Wed 10/2/240 days60District Response to MSBA PSR Review Comments9 daysThu 10/3/24Tue 10/15/245961FS+1 day,62,66SS+10 daysThu 10/3/24Tue 10/15/240 days61MSBA Conference Call to Review PSR0 daysWed 10/16/24Wed 10/16/2460FS+1 day62FS+11 daysWed 10/16/24Wed 10/16/240 days62MSBA Board Approval of Preferred Solution0 daysWed 10/30/24Wed 10/30/2457,58,59,60,61FS+11 days64,76Wed 10/30/24Wed 10/30/240 days63Schematic Design (MSBA MOD 04)219 daysWed 10/16/24Wed 7/30/25Wed 10/16/24NA1141.63 days64Schematic Design28 daysWed 10/30/24Fri 12/6/246271FS+1 dayWed 10/30/24Fri 12/6/240 days65Meetings - SBC73 daysWed 10/16/24Wed 1/22/25Wed 10/16/24Wed 1/22/250 days71SD Cost Estimates20 daysMon 12/9/24Mon 1/6/2564FS+1 day69,72,73,91Mon 12/9/24Mon 1/6/250 days72Establish Project Scope & Budget10 daysWed 1/15/25Wed 1/29/2571,69,70FF74FS+5 daysWed 1/15/25Wed 1/29/250 days73Establish CM@R or ch1490.88 daysMon 12/16/24Mon 12/16/2471,69,70FF79Mon 12/16/24Mon 12/16/240 days74OPM Informational email to MSBA0.88 daysFri 1/31/25Fri 1/31/2572FS+5 days,7079FS+6 daysFri 1/31/25Fri 1/31/250 days75DESE Submittal152 daysWed 10/30/24Fri 5/16/25Wed 10/30/24Fri 5/16/250 days76Prepare DESE Submittal77 daysWed 10/30/24Tue 2/11/256277Wed 10/30/24Tue 2/11/250 days77MSBA Review of DESE Submittal36 daysTue 2/11/25Fri 3/28/257678Tue 2/11/25Fri 3/28/250 days78DESE Review & Approve39 daysFri 3/28/25Fri 5/16/2577Fri 3/28/25Fri 5/16/250 days79Schematic Design Report Submission0 daysMon 2/10/25Mon 2/10/2574FS+6 days,7380FS+1 day,86Mon 2/10/25Mon 2/10/250 days80MSBA SD Review36.88 daysTue 2/11/25Fri 3/28/2579FS+1 day81Tue 2/11/25Fri 3/28/250 days81District Response to MSBA SD Review Comments11 daysMon 3/31/25Fri 4/11/258082,83Mon 3/31/25Fri 4/11/250 days82Project Scope and Budget Conference0 daysWed 3/26/25Wed 3/26/258183Wed 3/26/25Wed 3/26/250 days83MSBA Board Approval Schematic Design13 daysFri 4/11/25Wed 4/30/2581,82Fri 4/11/25Wed 4/30/250 days8450% DCAMM Designer Evaluation Submission10 daysThu 7/17/25Wed 7/30/25115NANA1141.63 days85Extended Design Prior to the Start of DD46 daysMon 3/10/25Tue 5/13/25Mon 3/10/25Tue 5/13/250 days86Extendend Design46 daysMon 3/10/25Tue 5/13/257987Mon 3/10/25Tue 5/13/250 days87Owner release into DD0 daysTue 5/13/25Tue 5/13/2586115Tue 5/13/25Tue 5/13/250 days88Funding the Project (MSBA MOD 05)96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days89Reading Funding Process96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days90Develop Meeting & Vote Language26.88 daysWed 1/8/25Thu 2/13/25Wed 1/8/25Thu 2/13/250 days91Secure MSBA Vote & Specical Town Meeting Language18 daysWed 1/8/25Fri 1/31/257192Wed 1/8/25Fri 1/31/250 days92Finalize Language with Town Council & MSBA0 daysFri 1/31/25Fri 1/31/259193,94Fri 1/31/25Fri 1/31/250 days93Submit Language to Matt to Write Article11 daysFri 1/31/25Thu 2/13/259296,109FS+30 daysFri 1/31/25Thu 2/13/250 days94Submit Language to Laura (Min 35 days before election)0 daysFri 1/31/25Fri 1/31/259296Fri 1/31/25Fri 1/31/250 days95Special Town Meeting61.25 daysThu 2/13/25Mon 5/12/25Thu 2/13/25Mon 5/12/250 days96Information to Select Board for Special Town Meeting0 daysThu 2/13/25Thu 2/13/2594,9397Thu 2/13/25Thu 2/13/250 days97Select Board Meeting - Vote to Close Warrant for Special Town Meeting2 daysFri 2/14/25Tue 2/18/259699,98Fri 2/14/25Tue 2/18/250 days98Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25)0 daysTue 4/1/25Tue 4/1/2597101FS+10 days,99Tue 4/1/25Tue 4/1/250 days99Special Town Meeting Warrant Published14 daysTue 4/1/25Thu 4/17/2598,97101FS+10 days,100Tue 4/1/25Thu 4/17/250 days100Special Town Meeting Warrant Report Published0 daysThu 4/17/25Thu 4/17/2599101Thu 4/17/25Thu 4/17/250 days101Special Town Meeting (05/01-05/05)2 daysThu 5/1/25Mon 5/5/2598FS+10 days,99FS+10 days,100103,102Thu 5/1/25Mon 5/5/250 days102Post Warrant for Election 1 dayMon 5/5/25Tue 5/6/25101Mon 5/5/25Tue 5/6/250 days103Waiting Period after Special Town Meeting 5 daysMon 5/5/25Mon 5/12/25101112Mon 5/5/25Mon 5/12/250 days104Town Meeting32.13 daysTue 3/25/25Thu 5/8/25Tue 3/25/25Thu 5/8/250 days105Town Meeting Warrant Published0 daysTue 3/25/25Tue 3/25/25107FS+25 days,106FS+9 daysTue 3/25/25Tue 3/25/250 days106Town Meeting Warrant Report Published0 daysFri 4/4/25Fri 4/4/25105FS+9 days107FS+16 daysFri 4/4/25Fri 4/4/250 days107Town Meeting (04/28, 05/01, 05/05 & 05/08)10 daysMon 4/28/25Thu 5/8/25105FS+25 days,106FS+16 daysMon 4/28/25Thu 5/8/250 days108Popular Election34.5 daysTue 3/25/25Tue 5/13/25Tue 3/25/25Tue 5/13/250 days109Information to Select Board for Elections0 daysTue 3/25/25Tue 3/25/2593FS+30 days110FS+6 daysTue 3/25/25Tue 3/25/250 days110Select Board Meeting - Vote for Election to happen (35 days before election and no meeting on 04/08 or 04/15)0 daysTue 4/1/25Tue 4/1/25109FS+6 days112FS+25 days,111Tue 4/1/25Tue 4/1/250 days111Select Board must notify the Town Clerk of Election1 dayWed 4/2/25Wed 4/2/25110112Wed 4/2/25Wed 4/2/250 daysKilliam Elementary School Page 1
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack112Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 daysTue 5/13/25Tue 5/13/25103,110FS+25 days,111115Tue 5/13/25Tue 5/13/250 days113Design Development (MODULE 6)262.25 daysFri 5/23/25Fri 5/1/26Fri 5/23/25NA930.38 days114Design Development (DD)89.38 daysFri 5/23/25Wed 9/17/25Fri 5/23/25NA79.88 days115Design Development Drawings41 daysFri 5/23/25Thu 7/17/25112,87117SS+15 days,118,84,116FS+3 daysFri 5/23/25Thu 7/17/250 days116MHC - Project Notification Form Filing0 daysTue 7/22/25Tue 7/22/25115FS+3 daysTue 7/22/25Tue 7/22/250 days117Register Project with USBGC0 daysThu 6/12/25Thu 6/12/25115SS+15 days125Thu 6/12/25Thu 6/12/250 days118DD Cost Estimating15 daysThu 7/17/25Tue 8/5/25115119Thu 7/17/25Tue 8/5/250 days119DD Estimate Reconciliation Meeting2 daysWed 8/6/25Thu 8/7/25118123FS+6 days,120Wed 8/6/25Thu 8/7/250 days120Finalize VE log and Reconciled Budget2 daysThu 8/7/25Mon 8/11/25119121Thu 8/7/25Mon 8/11/250 days121Review Budget with XLT0 daysMon 8/11/25Mon 8/11/25120122Mon 8/11/25Mon 8/11/250 days122Issue SBC Documents4 daysMon 8/11/25Fri 8/15/25121123Mon 8/11/25Fri 8/15/250 days123SBC Meeting1 dayFri 8/15/25Mon 8/18/25119FS+6 days,122124Fri 8/15/25Mon 8/18/250 days124SBC Meeting - Approve DD Submission0 daysMon 8/18/25Mon 8/18/25123125FS+1 day,126FS+5 daysMon 8/18/25Mon 8/18/250 days125Submit DD Pacakge to MSBA0 daysTue 8/19/25Tue 8/19/25124FS+1 day,117128,131Tue 8/19/25Tue 8/19/250 days126Site Plan Review and Stormwater Permit Special Hearing0 daysMon 8/25/25Mon 8/25/25124FS+5 days127Mon 8/25/25Mon 8/25/250 days127Site Plan Review and Stormwater Permit Approval8 daysMon 8/25/25Wed 9/3/25126Mon 8/25/25Wed 9/3/250 days128MSBA Review and Comments (Business Days)13 daysTue 8/19/25Thu 9/4/25125129Tue 8/19/25Thu 9/4/250 days129Respond to MSBA DD comments (Business Days)10 daysThu 9/4/25Wed 9/17/25128140NANA79.88 days13060% Construction Documents Phase (60% CD)93 daysTue 8/19/25Thu 12/18/25Tue 8/19/25NA36.5 days13160% Construction Drawings40 daysTue 8/19/25Thu 10/9/25125132Tue 8/19/25Thu 10/9/250 days132SBC Meeting0 daysThu 10/9/25Thu 10/9/25131133Thu 10/9/25Thu 10/9/250 days13360% CDs for Pricing0 daysThu 10/9/25Thu 10/9/25132134Thu 10/9/25Thu 10/9/250 days13460% CD Cost Estimating15 daysThu 10/9/25Wed 10/29/25133135FS+3 daysThu 10/9/25Wed 10/29/250 days13560% CD Reconciliation Meeting0 daysMon 11/3/25Mon 11/3/25134FS+3 days139FS+7 days,136NANA15.5 days136Finalize VE log and Reconciled Budget2 daysMon 11/3/25Tue 11/4/25135137FS+1 dayMon 11/3/25Tue 11/4/250 days137Review Budget with XLT0 daysWed 11/5/25Wed 11/5/25136FS+1 day138Wed 11/5/25Wed 11/5/250 days138Issue SBC Documents1 dayThu 11/6/25Thu 11/6/25137139FS+2 daysNANA16.25 days139SBC Meeting - Approve 60% Submission0 daysWed 11/12/25Wed 11/12/25135FS+7 days,138FS+2 days144,140FS+1 day,180SSNANA15.5 days140Submit 60% CD Package to MSBA0 daysThu 11/13/25Thu 11/13/25139FS+1 day,129141NANA36.5 days141MSBA Review and Comments (Business Days)16 daysThu 11/13/25Thu 12/4/25140142NANA36.5 days142Respond to MSBA 60% comments (Business Days)11 daysThu 12/4/25Thu 12/18/25141145NANA36.5 days14390% Construction Documents Phase (90% CD)130.5 daysWed 11/12/25Fri 5/1/26NANA15.5 days14490% Construction Documents49 daysWed 11/12/25Thu 1/15/26139165SS,145,146NANA15.5 days14590% CDs Issued for Cost Estimating0 daysThu 1/15/26Thu 1/15/26142,144147NANA15.5 days14690% CDs Issued for Code Review0 daysThu 1/15/26Thu 1/15/26144NANA1011.88 days14790% CD Cost Estimating10 daysThu 1/15/26Thu 1/29/26145148FS+2 daysNANA15.5 days14890% CD Reconciliation Meeting0 daysMon 2/2/26Mon 2/2/26147FS+2 days149NANA15.5 days149Finalize VE log and Reconciled Budget2 daysMon 2/2/26Wed 2/4/26148150NANA14.75 days150Review Budget with XLT0 daysWed 2/4/26Wed 2/4/26149151NANA14.75 days151Issue SBC Documents1 dayWed 2/4/26Thu 2/5/26150152FS+2 daysNANA14.75 days152SBC Meeting - Approve 90% CD Submission0 daysMon 2/9/26Mon 2/9/26151FS+2 days153FS+1 dayNANA15.5 days153Submit 90% CD Package to MSBA0 daysTue 2/10/26Tue 2/10/26152FS+1 day154NANA15.5 days154MSBA review of 90% Package (Business Days)16 daysTue 2/10/26Tue 3/3/26153155NANA15.5 days155District Team's Response to MSBA Review of 90% package (Business Days)11 daysTue 3/3/26Tue 3/17/26154156NANA15.5 days156Completion of the Bid Documents10 daysWed 3/18/26Mon 3/30/26155158,157FS-3 daysNANA14.5 days157Issue SBC Documents0 daysThu 3/26/26Thu 3/26/26156FS-3 daysNANA879.25 days158SBC Meeting - Approve Bid Document Submission0 daysMon 3/30/26Mon 3/30/26156191,159NANA14.5 days159100% CD Package MSBA Submission1 dayTue 3/31/26Tue 3/31/26158160,192SSNANA12.88 days160100% CD Package to MSBA review14 daysWed 4/1/26Fri 4/17/26159161NANA31.38 days161100% CD DCAMM Designer Evaluation10 daysFri 4/17/26Fri 5/1/26160202NANA31.38 days162Construction Phase (MODULE 7)860.88 daysWed 11/12/25Thu 11/30/28NANA33.88 days163Early Package #01 Switchgear362 daysWed 11/12/25Fri 4/2/27NANA613 days164Bid Package for Switchgear & Generator51 daysWed 11/12/25Tue 1/20/26NANA672.75 days165Completion of the Early Bid documents21 daysWed 11/12/25Tue 12/9/25144SS166NANA672.75 days166Submit Advertisement for Early Bids1 dayWed 12/10/25Wed 12/10/25165167FS-2 daysNANA672.75 days167SBC Meeting - Approve Early Package-Invitation For Bid0 daysTue 12/9/25Tue 12/9/25166FS-2 days168NANA672.75 days168Advertise for Early bid package1 dayTue 12/9/25Tue 12/9/25167169NANA672.75 days169Early Bid Package Submission Period21 daysWed 12/10/25Wed 1/7/26168170NANA672.75 days170Early Package Bids Due0 daysWed 1/7/26Wed 1/7/26169171FS+4 daysNANA672.75 days171SBC Meeting - Review results/ Vote to Award0 daysTue 1/13/26Tue 1/13/26170FS+4 days172NANA672.75 days172Issue Notice of Award5 daysTue 1/13/26Tue 1/20/26171174NANA672.75 days173Construction for Switchgear312.63 daysTue 1/20/26Fri 4/2/27NANA613 days174Execute Contract5 daysTue 1/20/26Tue 1/27/26172175NANA620 days175Shop Drawings30 daysTue 1/27/26Tue 3/10/26174176NANA620 days176Fabriation and Delivery300 daysTue 3/10/26Fri 4/2/27175177NANA671.63 days177GC To take Delivery of Switchgear0 daysFri 4/2/27Fri 4/2/27176NANA613 days178Base Contract142.63 daysWed 11/12/25Fri 5/29/26NANA12.75 days179Prequalification Base Contract97 daysWed 11/12/25Thu 3/19/26NANA33.88 days180SBC Meeting - Approve Prequal Sub Committee (PQC)0 daysWed 11/12/25Wed 11/12/25139SS181NANA33.88 daysKilliam Elementary School Page 2
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack181PQC - Kick-Off7 daysWed 11/12/25Thu 11/20/25180182NANA33.88 days182PQC - Approve RFQ0 daysThu 11/20/25Thu 11/20/25181183NANA33.88 days183PQC - Submit Ad for Qualifications0 daysThu 11/20/25Thu 11/20/25182184NANA33.88 days184PQC - Advertise for Qualifications (GCs/FSB) online1 dayThu 11/20/25Fri 11/21/25183185NANA33.88 days185PQC - Qualifications Submission Period15 daysFri 11/21/25Thu 12/11/25184186NANA33.88 days186Qualifications Due0 daysThu 12/11/25Thu 12/11/25185187NANA33.88 days187PQC - Distribute & Review SOQs2 daysThu 12/11/25Mon 12/15/25186188NANA33.88 days188PQC - Review PreQuals70 daysMon 12/15/25Tue 3/17/26187189NANA33.88 days189PQC - Complete SOQ Review and Approve List of Contractors2 daysTue 3/17/26Thu 3/19/26188191NANA33.88 days190Bidding Base Contract47.13 daysTue 3/31/26Fri 5/29/26NANA14.38 days191Advertise for bids (Central Reg, New Paper, City Hall)5 daysTue 3/31/26Mon 4/6/26189,158195NANA25.5 days192Issue Bid Docs to Project Dog for Clerical Review 0 daysTue 3/31/26Tue 3/31/26159SS193NANA14.38 days193Bid Documents Published Online6 daysTue 3/31/26Tue 4/7/26192194,197,195NANA14.38 days194 Contractor Pre-Bid Briefing Session/Conference0 daysTue 4/7/26Tue 4/7/26193196,198NANA47.38 days195Filed Sub-Bid time23 daysTue 4/7/26Wed 5/6/26193,191196NANA24.38 days196 Filed Sub-Bids Due0 daysWed 5/6/26Wed 5/6/26195,194198NANA24.38 days197GC Bid Time33 daysTue 4/7/26Tue 5/19/26193198NANA14.38 days198 General Contractor Bids Due0 daysTue 5/19/26Tue 5/19/26197,194,196199NANA14.38 days199Review Results of GC Bids with SBC3 daysTue 5/19/26Fri 5/22/26198200NANA14.38 days200Vote to Approve GC Bid0 daysFri 5/22/26Fri 5/22/26199201NANA14.38 days201Issue Notice of Award0 daysFri 5/22/26Fri 5/22/26200202,204NANA14.38 days202Execute Contract5 daysFri 5/22/26Fri 5/29/26201,161205,204NANA14.38 days203Phase 1 - New Building Construction493.38 daysFri 5/29/26Mon 2/28/28NANA14.38 days204Notice to Proceed1 dayFri 5/29/26Mon 6/1/26201,202206NANA842.38 days205Construction438 daysFri 5/29/26Fri 12/17/27202211,217,219FF,220FF,207,212NANA14.38 days206EPA - NPDES Notice of Intent and Approval65 daysMon 6/1/26Fri 8/21/26204226FFNANA842.38 days207Substantial Completion of New School Building0 daysFri 12/17/27Fri 12/17/27205208,210,214NANA14.38 days208Receive Temporary Certificate of Occupancy (TCO)0 daysFri 12/17/27Fri 12/17/27207209,214,227NANA60.38 days209Student/Staff Tours of New Building10 daysFri 12/17/27Thu 12/30/27208222FFNANA460.38 days210Move from Existing Building to New36 daysFri 12/17/27Wed 2/2/28207211NANA14.38 days211Occupy5 daysSun 2/20/28Mon 2/28/28205,210213FS+5 days,214NANA0 days21250% DCAMM Rating (Contractor)10 daysFri 12/17/27Thu 12/30/27205NANA460.38 days213Phase 2 - Demo and Site210 daysFri 3/3/28Thu 11/30/28211FS+5 daysNANA0 days214Construction200 daysFri 3/3/28Thu 11/16/28211,208,207215,223,224FF,236NANA0 days215Substantial conpletion0 daysThu 11/16/28Thu 11/16/28214234NANA0 days216100% DCAMM Rating (Contractor)10 daysThu 11/16/28Thu 11/30/28224NANA200 days217Project Closeout (MODULE 8)402.38 daysFri 12/17/27Tue 5/15/29205NANA68 days218Punchlist280.38 daysFri 12/17/27Wed 12/13/28NANA190 days219Contractor Punch List for Designer14 daysFri 12/17/27Tue 1/4/28205FF221NANA423.38 days220Design Team Punch List1.5 monsFri 12/17/27Tue 1/25/28205FFNANA22.02 mons221Punch List - Phase 1 Contractor to Perform Punch33 daysTue 1/4/28Tue 2/15/28219NANA423.38 days222FF&E Punchlist15 daysFri 12/17/27Wed 1/5/28209FFNANA455.38 days223FF&E Closeout20 daysThu 11/16/28Wed 12/13/28214231NANA46 days224Punch List - Phase 233 daysThu 10/5/28Thu 11/16/28214FF228,231,234,236,216NANA0 days225Cx275.38 daysFri 12/17/27Wed 12/6/28NANA182.38 days226Commissioning New Building4 monsFri 12/17/27Wed 3/29/28206FFNANA19.52 mons227Commissioning + 10 month 11 monsFri 12/17/27Tue 9/26/28208228,229,238,240NANA9.12 mons228Final Commissioning Report to MSBA10 daysThu 11/16/28Thu 11/30/28224,227229NANA162 days229Commissioning Certificate of Completion to MSBA5 daysThu 11/30/28Wed 12/6/28227,228240NANA162 days230USGBC76 daysFri 2/9/29Tue 5/15/29NANA0 days231Final Construction Package to USGBC66 daysFri 2/9/29Wed 5/2/29223,224,234232NANA0 days232LEED-S Construction Application & Final Review10 daysThu 5/3/29Tue 5/15/29231233,240NANA0 days233USGBC issue Green School Program Certification letter0 daysTue 5/15/29Tue 5/15/29232238NANA0 days234Closeout GC - Final Change Order66 daysThu 11/16/28Fri 2/9/29224,215231,235NANA0 days235GC Request for Final Payment15 daysFri 2/9/29Wed 2/28/29234237NANA97 days236Submission of As-Builts and O&M44 daysThu 11/16/28Fri 1/12/29224,214238NANA98 days237DCAMM Evaluation Form following GC Final Payment10 daysWed 2/28/29Tue 3/13/29235239NANA97 days238Final Reimbursement Request Submittal to MSBA3.4 monsTue 5/15/29Wed 8/8/29233,227,236241NANA0 mons239Corrective actions by GC22 daysTue 3/13/29Tue 4/10/29237NANA97 days240MSBA Closeout33 daysTue 5/15/29Tue 6/26/29232,227,229241NANA35 days241Project Complete0 daysWed 8/8/29Wed 8/8/29238,240NANA0 daysKilliam Elementary School Page 3
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2025-12-15 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Pat Tompkins, John Coote, Chris Haley, Kirk McCormick, Shawn Brandt, Ed
Ross, Nancy Twomey, and Carla Nazzaro.
Members - Not Present:
Greg Stepler.
Others Present:
Assistan Town Manager Jayne Wellman, Colliers Project Director Mike
Carroll, Colliers Project Manager Justin Ferdenzi, LBA Project Manager Jenni
Katajamaki, LBA Architect Leigh Sherwood
Minutes Respectfully Submitted By: Harani Kumaresh
Topics of Discussion:
This meeting was held in-person in the Town Hall Conference Meeting Room and remotely
via Zoom.
Call to order:
Chair Carla Nazzaro called the meeting to order at 7:00 pm.
Roll call attendance: Pat Tompkins, John Coote, Chris Haley, Ed Ross, Kirk McCormick,
Shawn Brandt, Nancy Twomey, and Carla Nazzaro.
Public Comment:
No reports.
Liaison Reports:
Request for Proposals (RFP) Update:
Justin Ferdenzi reported that proposals were received for the Code Review and Construction
Testing RFPs. No proposals were received for the Tax Consultant RFP, as firms requested
additional project and budget information prior to submission. The deadline for the Tax
Consultant RFP will be extended and re-advertised in accordance with procurement
requirements. Proposals received will be reviewed and recommendations presented at a
future Committee meeting.
Security Vestibule / Ballistic Protection Discussion:
The Committee discussed security measures at the main entrance vestibule, including the
level of ballistic protection for the transaction window and surrounding wall. The Police Chief
recommended ballistic protection for both the window and adjacent wall. Jenni Katajamaki
explained potential options, including ballistic glass and either CMU construction or Kevlar
Page | 2
interlayers within walls. No costs are available at this stage; pricing will be d eveloped at the
90% Construction Document phase. Due to the sensitive nature of security discussions, it
was agreed that further review would occur in a smaller working group or executive-style
setting.
Fence Design – Haverhill Street Playground:
Jenni Katajamaki and Carla Nazzaro presented two fence options to protect the preschool
playground adjacent to Haverhill Street:
1. A vehicular-rated cable barrier with a separate ornamental fence set back three feet.
2. A low structural wall with ornamental fencing above.
The Committee discussed safety, maintenance, aesthetics, cost, and vehicle impact
performance. The cable barrier option was estimated at approximately $270,000, while the
low wall option was estimated at approximately $460,000. Concerns were raised re garding
vehicle types, including tractor trailers, and long-term maintenance. The design team
explained traffic studies, setback distances, and improvements over existing conditions.
Chair Nazzaro proposed moving further evaluation to a smaller working group for additional
review before bringing a recommendation back to the full Committee.
CPL Financial Review*
Justin Ferdenzi presented the financial status of the project. No construction costs have
been incurred to date. Architectural and engineering costs total approximately $3.92 million,
and administrative costs total approximately $2.23 million, with no furniture expenditures to
date. Total project expenditure is approximately $6.14 million.
Next Justin A budget adjustment of $8,273.74 from soft cost c ontingency was presented for
modular relocation costs. Commitments included GovConnection, Inc. and BidDocs Online
services.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve a commitment to GovConnection, Inc. in the
amount of $8,273.74 related to modular relocation for J. Warren Killam
Elementary School Project
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 8-0-0 to approve a not-to-exceed amount of $7,650 for
BidDocs Online bid hosting services for J. Warren Killam Elementary School Project
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Bui lding
Committee voted 8-0-0 to approve GovConnection invoices totaling $9,162.54. for
J. Warren Killam Elementary School Project.
Roll call vote: Shawn Brandt – Yes, John Coote – Yes, Chris Haley – Yes, Kirk McCormick –
Yes, Greg Stepler - Yes, Ed Ross – Yes, Nancy Twomey – Yes, Carla Nazzaro – Yes.
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On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 8-0-0 to approve Colliers Project Leaders Invoice No.
1122124 in the total amount of $56,382.00 for J. Warren Killam Elementary School
Project.
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Justin noted the current forecast continues to track only the anticipated costs associated
with the parking lot contract and the reading clerk’s salary. Cash flow was reviewed, with
expenditure currently slightly below projected billings. As additional invoices are processed
in the coming months, spending is expected to align with the projected cash flow trend.
Overall, the project remains on track and within the anticipated budget parameters.
Facilities Clerk Position*
Assistant Town Manager Jayne Wellman presented a proposed Facilities Clerk position to
support the Facilities Department during construction. The position would be project -
specific, temporary, and funded through the project budget. The role would support on -site
coordination, review of construction documents, participation in meetings, and da y-to-day
decision-making. The projected hourly rate is $75, with an estimated total forecast cost of
$400,000 over the project duration.
On a motion by Pat Tompkins, seconded by Nancy Twomey, the Killam School
Building Committee voted 8-0-0 to approve a forecasted project cost of $400,000
to fund the Facilities Clerk position for J. Warren Killam Elementary School Project.
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Church Parking License Update
Jayne Wellman provided an update on ongoing discussions with Christ the King Parish
regarding a parking license agreement for teachers and staff. The Church is currently
undergoing a discernment process regarding use of its properties, with decisions expected
in December or January. The Town continues to coordinate plowing logistics with the DPW
and anticipates securing sufficient parking for staff, with contractor parking options under
further review. No agreement was presented for approval at this meeting.
CPL Schedule Update
Justin Ferdenzi reviewed the project schedule, the 60% Construction Documents have been
submitted to the MSBA, and responses to MSBA comments are underway. The project
remains on track for the 90% Construction Document submission in February 2026. The
early electrical switchgear package was also noted, with approval requested under a
subsequent agenda item to issue the package for bidding to obtain pricing. As the project
approaches base contract bidding, the Committee will need to establish a prequalification
committee to work with the Designer and OPM to prequalify general contractors and
subcontractors. Overall, the project schedule remains on track.
Early Bid Package – Electrical Switchgear*
The Committee discussed the need for an early bid package for electrical switchgear due to
long lead times.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to authorize issuance of an early electrical switchgear bid
package through BidDocs Online for the J. Warren Killam Elementary School
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Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Prequalification Working Group
The Committee discussed formation of a prequalification working group to review general
contractor and filed subcontractor submissions. Mike Carroll explained that the committee
would participate in a structured, multi-meeting process beginning with an orientation
meeting outlining the prequalification criteria and review procedures. Contractors would be
required to submit documentation demonstrating relevant experience, financial capacity,
safety performance, and DCAMM ratings. Subsequent meetings would involve dividing
submitted packages among reviewers, identifying any incomplete or irregular submissions,
and focusing review efforts on a small number of contractors that fall below or near
minimum qualification thresholds. In the final meeting, the committee would collectively
determine which firms meet the requirements and make a formal recommendation to the
Building Committee regarding approved and rejected applicants.
On a motion by Pat Tompkins, seconded by Shawn Brandt, the Killam School
Building Committee voted 8-0-0 to approve a Prequalification Working Group
consisting of Nancy Twomey, Kevin Kabuzi, David Harris (LBA), and
representatives from the OPM team.
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Off-Site Improvement Add Alternate*
Carla Nazzaro proposed off-site roadway and sidewalk improvements to be included as add
alternates in the site work bid package. It was explained that while the MSBA participates in
eligible on-site work, it does not fund adjacent roadways and sidewalks; however, the
proposed improvements along Charles Street and Haverhill Street are dire ctly related to the
project and were developed through extensive traffic studies and public meetings. Two add
alternates were proposed to allow flexibility based on bid results, with the understanding
that the project could proceed without them if costs ex ceed the budget. Members expressed
support, noting the safety benefits, integration with parking and drop-off circulation, and
the efficiency of completing the work under a single contract. It was further noted that the
warrant language authorizing the project was sufficiently broad to include such work, and
that similar add alternates had previously been reviewed by the MSBA without objection.
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 8-0-0 to move add two alternates to the project for
offsite improvements with Charles Street being alternate number one , and Hero
Street being alternate number two.
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Approval of Prior Meeting Minutes (11/12/25) *
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 8-0-0 to accept the meeting minutes of November 12,
2025.
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Future Agenda Items & Next Meeting Dates
Carla Nazzaro confirmed that the next KSBC meeting will be held on Tuesday, January 20th,
due to the third Monday (January 19th) falling on Martin Luther King Jr. Day. The January
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XLT meeting will take place on Monday, January 12th. No additional agenda items were
proposed.
Adjourn*
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 8-0-0 to adjourn at 8:30 pm.
Roll call vote: Pat Tompkins – Yes; Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Kirk McCormick – Yes; Ed Ross – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.