HomeMy WebLinkAbout2026-02-09 Killam School Building Committee Packet (PDF)
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Killam School Building Committee
Date: 2026-02-09 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of top ics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
https://us06web.zoom.us/j/86318312362?pwd=kfivOs8voTiCbULbrCa6hf2zDwkDv4.1
Meeting ID: 863 1831 2362
Passcode: 986369
1. Call to Order
2. Public Comment
3. KSBC Liaison Reports
4. 90% MSBA Submission*
5. Proprietary Items*
6. CPL Financial Review*
a. Invoices
i. BidDocs*
ii. LBA*
iii. Daily Times Chronicle*
iv. Other*
b. Commitments
i. Facilities Clerk Contract*
ii. Church Parking Lot License Agreement*
iii. Revised LBA Amendment*
iv. Other*
v. Request for Proposals / Recommendations for approvals*
1. Materials Testing
2. Code Review
3. Ealy Bid Package
7. CPL Schedule Review*
a. Upcoming events
b. Pre-Qual Update
8. Approval of Prior Meeting Minutes (01/20/26 Meeting)*
9. Future Agenda Items and Next Meeting dates
a. KSBC XLT – 03/09/26
b. KSBC Meeting – 03/16/26
10. Adjourn*
*Noted Potential vote required
Due to the size of the 90% Construction Documents. A link has been provided to view. Our 90% CD
MSBA submission can be downloaded here: 90% CD MSBA Package
As part of the ongoing design of the New Elementary School Project, the Facilitfes & IT
Departments have directed the design team to specify proprietary equipment in select areas in
order to maintain consistency, efficiency, and safety across our facilitfes.
It is our objectfve that the use of proprietary items will comply with all state laws. I am
confident that our desire to use these proprietary selectfons is consistent with the best public
interest.
The systems that we are requestfng proprietary items to be included in the design are:
Security Systems:
1. Genetec for Access Control
This proprietary access control system is in the public interest because it maintains
compatfbility with the District’s existfng access control infrastructure, allowing
centralized credentfal management, consistent security protocols, and standardized
operatfon across District facilitfes. This approach avoids the cost and operatfonal risk
associated with deploying a duplicate or parallel system, reduces long-term maintenance
and training requirements, and supports reliable operatfon of a critfcal life-safety system.
2. Genetec for CCTV/Video Surveillance
This proprietary CCTV/video surveillance system is in the public interest because it aligns
with the District’s established video management platiorm, enabling consistent system
operatfon, evidence handling, and support practfces across facilitfes. Use of the existfng
platiorm reduces lifecycle costs, limits system complexity, and ensures reliable
performance of a security system essentfal to incident response and post-event
investfgatfon.
3. Genetec for Duress Alert/Actfve Shooter
This duress alert/actfve shooter system is in the public interest because it supports a
standardized emergency notfficatfon and response framework consistent with the
District’s security protocols. Standardizatfon enhances reliability, minimizes response
tfme during critfcal events, reduces training and operatfonal complexity, and supports
coordinated response by District staff and emergency services.
PA System:
1. Valcomm
This public address system is in the public interest because it supports a standardized,
district-wide approach to emergency and operatfonal communicatfons. Use of the
established platiorm ensures consistent system operatfon, message delivery, and
integratfon with life-safety and emergency response procedures. Standardizatfon
reduces training and maintenance requirements, improves system reliability, and
supports clear and tfmely communicatfon during routfne operatfons as well as
emergency events.
Building Management System:
1. Honeywell WEBs – Niagara Tridium
This building management system is in the public interest because it maintains
compatfbility with the District’s existfng building automatfon and energy management
infrastructure. Use of a standardized platiorm enables centralized monitoring, consistent
control strategies, and uniform maintenance practfces across District facilitfes. This
approach reduces lifecycle costs, minimizes operatfonal risk, and supports reliable
operatfon of critfcal building systems essentfal to occupant comfort, energy efficiency,
and long-term facility performance.
Door Hardware:
1. Cores – Schlage Primus Everest
This door hardware core system is in the public interest because it maintains consistency
with the District’s established keying standards. Standardizatfon supports effectfve key
management, reduces the risk of unauthorized access, and ensures compatfbility with
existfng hardware, master keying systems, and maintenance practfces. This approach
minimizes operatfonal disruptfon, reduces long-term maintenance costs, and supports
the reliable operatfon of a critfcal security component.
In general, the systems outline above are requested as proprietary systems because they relate
to unified District standards. These standards have been implemented to improve building
safety, standardize access, reduce operatfng costs, and because they are supported and
maintained by District staff.
Town of ReadingKillam Elementary SchoolFebruary 5, 2026 Project Budget and Cost SummaryACDEFGHIJK(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$101,521,394 $0 $101,521,394 $147,800 $101,373,594 $0 $101,521,394 $0 $101,521,394 Change Orders$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$101,521,394 $0 $101,521,394 $147,800 $101,373,594 $0 $101,521,394 $0 $101,521,394 30 Architectural & Engineering
Design Development$2,200,000-$312,500$1,887,500$1,887,500$0$0$1,887,500$1,887,500$0Construction Documents$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$2,005,500$1,337,000Bidding / Negotiations$350,000-$63,500$286,500$286,500$0$0$286,500$0$286,500Closeout$275,000-$54,358$220,642$191,000$29,642$0$220,642$0$220,642Construction Administration$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$0$3,342,500 Other Basic Services$225,000-$113,806$111,194$0$111,194$0$111,194$0$111,194Geotechnical & GeoEnv. Engineering $200,000$138,014$338,014$338,014$0$0$338,014$25,581$312,434Site Survey$50,000$5,000$55,000$55,000$0$0$55,000$39,435$15,565Survey of Existing Conditions / Wetlands$25,000$0$25,000$0$25,000$0$25,000$0$25,000Hazardous Materials$200,000$0$200,000$172,700$27,300$0$200,000$19,800$180,200Traffic Studies$50,000$59,450$109,450$109,450$0$0$109,450$76,996$32,454Other Reimbursable Costs$50,000$56,700$106,700$106,700$0$0$106,700$71,267$35,433Printing (Over the Minimum)$20,000$0$20,000$0$20,000$0$20,000$0$20,000A&E Feasibility Study$850,000$0$850,000$850,000$0$0$850,000$850,000$0 Subtotal$10,895,000$0$10,895,000$10,681,864$213,136$0$10,895,000$4,976,078$5,918,922 40 Administrative Costs OPM Feasibility Study$335,500 $0 $335,500 $335,500 $0 $0 $335,500 $335,500 $0 OPM Design Development$500,000 $0 $500,000 $250,000 $250,000 $0 $500,000 $250,000 $250,000 OPM Construction Contract Documents$500,000 $0 $500,000 $500,000 $0 $0 $500,000 $40,466 $459,534 OPM Bidding$150,000 $0 $150,000 $150,000 $0 $0 $150,000 $0 $150,000 OPM Construction Contract Admin$3,300,000 $0 $3,300,000 $3,175,000 $125,000 $0 $3,300,000 $0 $3,300,000 OPM Closeout$500,000 $0 $500,000 $216,569 $283,431 $0 $500,000 $0 $500,000 OPM: Cost Estimates$90,000 $0 $90,000 $54,000 $36,000 $0 $90,000 $17,500 $72,500 Advertising$5,000 $0 $5,000 $1,372 $3,628 $0 $5,000 $1,372 $3,628 Other Administrative Costs $200,000 $0 $200,000 $45,163 $154,837 $345,163 $545,163 $350 $544,813 Other Project Costs (Moving)$150,000 $0 $150,000 $0 $150,000 $0 $150,000 $0 $150,000 Utility Fees$200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Legal$100,000 $0 $100,000 $0 $100,000 $0 $100,000 $0 $100,000 Testing Services$400,000 $0 $400,000 $54,746 $345,254 $0 $400,000 $0 $400,000 Swing Space / Modular$750,000 $13,898 $763,898 $763,898 $0 $0 $763,898 $756,807$7,091Environmental & Site (FS/SD)$500,000 -$188,280 $311,720 $283,130 $28,590 $0 $311,720 $273,130 $38,590Other Project Costs (FS/SD)$514,500 $79,874 $594,374 $594,374 $0 $0 $594,374 $593,174$1,200 Subtotal$8,195,000 -$94,508 $8,100,492 $6,423,752 $1,676,740 $345,163 $8,445,655 $2,268,298 $6,177,357 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 Equipment$1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 Technology$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$3,175,000 $0 $3,175,000 $0 $3,175,000 $0 $3,175,000 $0 $3,175,000 Project Sub-Total$123,786,394 -$94,508 $123,691,886 $17,253,416 $106,438,470 $345,163 $124,037,049 $7,244,376 $116,792,673 Construction Contingency (Hard Cost)$5,076,069 $0 $5,076,069 $5,076,069 $0 $5,076,069 $5,076,069 Owner's Contingency (Soft Cost)$1,149,320 $94,508 $1,243,828 $1,243,828 -$345,163 $898,665 $898,665 Subtotal$6,225,389 $94,508 $6,319,897 $6,319,897 -$345,163$5,974,734 $5,974,734 Project Total$130,011,783 $0 $130,011,783 $17,253,416 $112,758,367 $0$130,011,783 $7,244,376 $122,767,407 70 Project Contingency Potential
ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 2/5/2026Page 1 of 8
Town of ReadingKillam Elementary School02/05/26Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesLavallee Brensinger Architects$5,886.005/14/202506/02/25LBA Amd 1440-8000003-0000LBA Amd 14 - New Contract for geothermal test well servicesLavallee Brensinger Architects$1,887,500.005/27/202506/02/25LBA Amd 1530-1200201-0400DD PhaseLavallee Brensinger Architects$3,342,500.005/27/202506/02/25LBA Amd 1530-1300201-0500CD PhaseLavallee Brensinger Architects$113,806.009/26/202510/14/25LBA Amd 1930-2100204-0300Soil Pre-CharacterizationLavallee Brensinger Architects$0.009/18/202510/14/25LBA Amd 20VoidVoidTree Survey (Voided - Submitted at $7,623.00)Complete Cleaning Co$140.0010/1/202510/14/25MSA40-7510603-0000Modular Deep CleaningLavallee Brensinger Architects$5,500.0010/30/202510/31/25LBA Amd 2130-2100204-0300Additional Soil Pre-CharacterizationComm-Tract Corp$14,129.488/28/202511/12/25PO NA40-7510603-0000Modular Relocation - Fiber optic networkPartners Technology$2,270.888/19/202511/12/25PO 2600052140-7510603-0000Modular Relocation - AudioModulease$2,499.008/18/202511/12/25Modulease CO 0140-7510603-0000Modulease CO 01Convergint$4,000.0011/22/202411/12/25MSA40-7510603-0000Modular Relocation - Telecommunication ServicesGov Connection Inc$8,273.7412/8/202512/15/252600024340-7510603-0000Modular Relocation - Computer Power SupplyBidDocs Online Inc$7,650.0012/9/202512/15/25PO N/A40-3000199-0000Bid Hosting Daily Times Chronicle$1,372.001/29/202602/09/26PO NA40-2000103-0000Newspaper Ad - Peer Review, Tax Consultant, Materials Testing, Early Bid & PrequalPeer Review Recommndation - 4LEAF$37,513.0012/15/202502/09/264LEAF Contract40-3000199-0000Peer Review Recommndation - Structural & CodeEarly Package Recommendation - System Contracting$147,800.001/20/202602/09/26Systems Contract20-2000502-0000Early Package RecommendationMaterials Testing Recommendation - UTS$54,746.0012/10/202502/09/26UTS Contract40-7000602-0000Materials Testing RecommendationTOTAL$17,253,415.54$17,253,415.541:11 PM 2/5/2026Committed CostsPage 2 of 8
Town of ReadingKillam Elementary School02/05/26Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to A&E Geotech from Other Basic Services $113,806.0011/12/2530-210 Internal Budget Adjustments - LBA Amd 19from Other Basic Services to A&E Geotech($113,806.00)11/12/2530-200Internal Budget Adjustments - LBA Amd 19Move to A&E Geotech from A&E Closeout$5,500.0011/12/2530-210Internal Budget Adjustments - LBA Amd 21from A&E Closeout to A&E Geotech($5,500.00)11/12/2530-150Internal Budget Adjustments - LBA Amd 21Move to Modular from SC Contingency$1,624.1911/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to Modular($1,624.19)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC Contingency$4,000.0011/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to Modular($4,000.00)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC Contingency$8,273.7412/15/2540-751Budget Adjustments - Modular RelocationFrom SC Contingency to Modular($8,273.74)12/15/2570-500Budget Adjustments - Modular RelocationTotal Approved Adjustments to Date$0.00-$ 1:11 PM 2/5/2026Budget AdjustmentsPage 3 of 8
Town of ReadingKillam Elementary School02/05/26Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$501,375.00Lavallee Brensinger Architects2265410/08/2511/12/2530-1300201-050010LBA Services September 2025 - CD$69,785.00Lavallee Brensinger Architects2265410/08/2511/12/2540-8000003-000010LBA Add Services September 2025 - Geothermal$19,800.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2400204-020010LBA Add Services September 2025 - Hazmat$617.76Lavallee Brensinger Architects2265410/08/2511/12/2530-2100204-030010LBA Add Services September 2025 - Geotech$10,450.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2100204-030010LBA Add Services September 2025 - Geoenvironmental$806.05Lavallee Brensinger Architects2265410/08/2511/12/2530-2700203-990010LBA Add Services September 2025 - Other Reimbursables$9,900.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2700203-990010LBA Add Services September 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2265410/08/2511/12/2530-2700203-990010LBA Add Services September 2025 - Tree Removal and Protection$30,765.00Colliers Project Leaders110107110/05/2511/12/2540-0200102-040010CPL Services September 2025 - DD$5,101.09Gov Connection 7667925707/22/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$1,385.72Gov Connection 7668411107/23/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$361.60Gov Connection 7668890407/24/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$1,081.45Gov Connection 7669318707/25/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$440.79Gov Connection 7673733308/07/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply$741.89Gov Connection 76753761 08/12/2512/15/2540-7510603-000011Modular Relocation - Computer Power Supply($7,929.86)Gov Connection 7707132911/14/2512/15/2540-7510603-000011Modular Relocation - Credit$32,149.25Colliers Project Leaders112212412/04/2512/15/2540-0200102-040011CPL Services November 2025 - DD (Total - )$6,732.75Colliers Project Leaders112212412/04/2512/15/2540-0300102-050011CPL Services November 2025 - CD$17,500.00Colliers Project Leaders112212412/04/2512/15/2540-1000102-110011CPL Services November 2025 - Cost Estimation$501,375.00Lavallee Brensinger Architects2302512/16/2501/20/2630-1300201-0500LBA Services November 2025 - CD$1,312.74Lavallee Brensinger Architects2302512/16/2501/20/2630-2100204-0300LBA Add Services November 2025 - Geotech$7,546.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2100204-0300LBA Add Services November 2025 - Geoenvironmental$50,194.10Lavallee Brensinger Architects2302512/16/2501/20/2630-2600204-1200LBA Add Services November 2025 - Traffic Engineer$2,640.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2700203-9900LBA Add Services November 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2700203-9900LBA Add Services November 2025 - Tree Removal and Protection$3,712.50Lavallee Brensinger Architects2302512/16/2501/20/2630-2300204-0400LBA Add Services November 2025 - Supplemental Survey$33,733.00Colliers Project Leaders113284501/07/2601/20/2640-0300102-0500CPL Services December 2025 - CD$350.00BidDocs Online25-9KRD-1 01/26/2602/09/2640-3000199-000030B Switchgear - Online Bid Hosting$501,375.00Lavallee Brensinger Architects2307601/13/2602/09/2630-1300201-0500LBA Services December 2025 - CD$1,783.50Lavallee Brensinger Architects2307601/13/2602/09/2630-2600204-1200LBA Add Services November 2025 - Traffic Engineer$1,925.00Lavallee Brensinger Architects2307601/13/2602/09/2630-2700203-9900LBA Add Services November 2025 - Tree Removal and Protection$309.75Daily Times Chronicle25124511/25/2502/09/2640-2000103-0000NewsPaper Ad - Materials Testing$272.88Daily Times Chronicle25124611/25/2502/09/2640-2000103-0000NewsPaper Ad - Peer Review$324.50Daily Times Chronicle25124711/25/2502/09/2640-2000103-0000NewsPaper Ad - Tax Consultant$243.38Daily Times Chronicle25130512/14/2502/09/2640-2000103-0000NewsPaper Ad - Early Bid Switchgear$221.49Daily Times Chronicle26008702/04/2602/09/2640-2000103-0000NewsPaper Ad - Prequal$7,244,376.38Total Spent to Date$7,244,376.381:11 PM 2/5/2026 Invoice ListingPage 4 of 8
Town of ReadingKillam Elementary School02/05/26Forecast Cost VENDOR AMOUNTFORECASTED DATESIGNED/ RETURN DATEENCUM (PO) CODE NotesForecasted to Cover for Parking During Construction$11,900.0011/12/202540-400$700/ Mpnth for approx. 17 month constructionForcasted to Cover Reading Clerk Salary$400,000.0011/12/202540-300$70 per hour for a planned duration of projectForecast for Tax Consultant$100,000.002/4/202640-300Potential to Assist in filing for rebates and CreditsTOTAL$511,900.00$511,900.001:11 PM 2/5/2026 Forecast CostPage 5 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum1 Aug-23 $8,203 $8,203 $620 $8,203 $6202 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,5233 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,8254 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,2585 Dec-23 $14,025 $14,025 $0 $67,516 $28,2586 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,6897 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,7638 Mar-24 $14,584 $75,000 $89,584 $0 $256,268 $120,7639 Apr-24 $14,584 $75,000 $89,584 $91,282 $345,852 $212,04510 May-24 $14,584 $75,000 $2,500 $92,084 $141,991 $437,936$354,03611 Jun-24 $14,584 $75,000 $2,500 $92,084 $74,197 $530,020 $428,23312 Jul-24 $14,584 $75,000 $89,584 $0 $619,604 $428,23313 Aug-24 $14,584 $75,000 $89,584 $156,873 $709,188 $585,10614 Sep-24 $14,584 $75,000 $89,584 $219,660 $798,772 $804,76615 Oct-24 $14,584 $75,000 $89,584 $88,483 $888,356 $893,24916 Nov-24 $14,584 $75,000 $89,584 $23,026 $977,940 $916,27517 Dec-24 $14,584 $75,000 $89,584 $139,799 $1,067,524 $1,056,07318 Jan-25 $15,174 $75,000 $90,174 $181,969 $1,157,698 $1,238,04319 Feb-25 $17,245 $75,000 $92,245 $0 $1,249,943 $1,238,04320 Mar-25 $25,000 $75,000 $100,000 $0 $1,349,943 $1,238,04321 Apr-25 $25,000 $300,000 $25,000 $350,000 $0 $1,699,943 $1,238,04322 May-25 $50,557 $300,000 $25,000 $375,557 $0 $2,075,500 $1,238,04323 Jun-25 $66,000 $750,000 $35,000 $851,000 $579,060 $2,926,500 $1,817,10324 Jul-25 $66,000 $750,000 $450,000 $25,000 $1,291,000 $609,774 $4,217,500 $2,426,87725 Aug-25 $102,000 $750,000 $350,000 $25,000 $1,227,000 $1,498,900 $5,444,500 $3,925,77626 Sep-25 $65,000 $475,000 $10,000 $25,000 $575,000 $52,410 $6,019,500 $3,978,18627 Oct-25 $95,000 $475,000 $10,000 $25,000 $605,000 $753,568 $6,624,500 $4,731,75428 Nov-25 $65,000 $475,000 $10,000 $25,000 $575,000 $1,345,814 $7,199,500 $6,077,56829 Dec-25 $122,000 $475,000 $10,000 $25,000 $632,000 $57,565 $7,831,500 $6,135,13330 Jan-26 $86,000 $475,000 $10,000 $25,000 $596,000 $602,438 $8,427,500 $6,737,57131 Feb-26 $104,000 $475,000 $10,000 $25,000 $614,000 $506,806 $9,041,500 $7,244,37632 Mar-26 $128,000 $475,000 $10,000 $25,000 $638,000 $0 $9,679,50033 Apr-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,052,50034 May-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,425,50035 Jun-26 $128,000 $150,000 $10,000 $750,000 $50,000 $1,088,000 $0 $11,513,50036 Jul-26 $128,000 $150,000 $10,000 $1,500,000 $50,000 $1,838,000 $0 $13,351,50037 Aug-26 $128,000 $150,000 $10,000 $2,250,000 $75,000 $2,613,000 $0 $15,964,50038 Sep-26 $121,000 $150,000 $10,000 $4,500,000 $150,000 $4,931,000 $0 $20,895,50039 Oct-26 $121,000 $150,000 $10,000 $5,500,000 $200,000 $5,981,000 $0 $26,876,50040 Nov-26 $121,000 $150,000 $10,000 $6,500,000 $200,000 $6,981,000 $0 $33,857,50041 Dec-26 $121,000 $150,000 $10,000 $6,500,000 $300,000 $7,081,000 $0 $40,938,50042 Jan-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $48,024,50043 Feb-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $55,110,50044 Mar-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $62,196,50045 Apr-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $69,182,50046 May-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $76,168,50047 Jun-27 $126,000 $150,000 $10,000 $5,500,000 $200,000 $5,986,000 $0 $82,154,50048 Jul-27 $126,000 $150,000 $10,000 $4,500,000 $300,000 $5,086,000 $0 $87,240,500February 5, 2026Month Feasibility Study PeriodSchematic DesignFun-dingDesign DevelopmConstruction DocumentsBidConstruction Phase2/5/2026Page 6 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act CumFebruary 5, 2026Month 49 Aug-27 $126,000 $150,000 $50,000 $4,500,000 $300,000 $5,126,000 $0 $92,366,50050 Sep-27 $126,000 $150,000 $50,000 $4,000,000 $300,000 $4,626,000 $0 $96,992,50051 Oct-27 $133,000 $150,000 $100,000 $4,000,000 $300,000 $4,683,000 $0 $101,675,50052 Nov-27 $154,000 $150,000 $1,750,000 $4,000,000 $300,000 $6,354,000 $0 $108,029,50053 Dec-27 $154,000 $100,000 $1,100,000 $3,500,000 $250,000 $5,104,000 $0 $113,133,50054 Jan-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,035,50055 Feb-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,937,50056 Mar-28 $108,000 $100,000 $25,000 $2,500,000 $175,000 $2,908,000 $0 $117,845,50057 Apr-28 $100,000 $100,000 $25,000 $1,500,000 $150,000 $1,875,000 $0 $119,720,50058 May-28 $100,000 $100,000 $25,000 $1,000,000 $100,000 $1,325,000 $0 $121,045,50059 Jun-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $122,870,50060 Jul-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $124,695,50061 Aug-28 $100,000 $100,000 $25,000 $1,250,000 $100,000 $1,575,000 $0 $126,270,50062 Sep-28 $82,000 $100,000 $25,000 $1,000,000 $100,000 $1,307,000 $0 $127,577,50063 Oct-28 $82,000 $100,000 $25,000 $700,000 $100,000 $1,007,000 $0 $128,584,50064 Nov-28 $82,000 $100,000 $25,000 $71,394 $100,000 $378,394 $0 $128,962,89465 Dec-28 $82,000 $50,000 $25,000 $100,000 $257,000 $0 $129,219,89466 Jan-29 $58,000 $50,000 $25,000 $100,000 $233,000 $0 $129,452,89467 Feb-29 $51,000 $40,000 $15,000 $50,000 $156,000 $0 $129,608,89468 Mar-29 $51,000 $40,000 $10,000 $25,000 $126,000 $0 $129,734,89469 Apr-29 $19,000 $40,000 $5,000 $25,000 $89,000 $0 $129,823,89470 May-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,906,39471 Jun-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,988,89472 Jul-29 $3,000 $5,208 $14,681 $22,889 $0 $130,011,783$130,011,783 $5,375,500 $11,795,208 $4,980,000 $101,521,394 $6,339,681 $130,011,783 $7,244,376Commissioning & Close outConstruction Phase2/5/2026Page 7 of 8
Town of ReadingKillam Elementary SchoolEstimated Project Cash Flow GraphFebruary 5, 2026$0$20,000,000$40,000,000$60,000,000$80,000,000$100,000,000$120,000,000$140,000,000Estimated ExpenditureActual Expenditure1:11 PM 2/5/2026Page 8 of 8
100 Federal Street, Floor 33 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com February 02, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School – BidDocs Online Invoice # 25-9KRD-1 Dear Mr. Kraunelis: Colliers Project Leaders has reviewed the attached invoice and finds that this invoice package is in compliance with the contract. It is also an amount appropriate for the scope of services delivered during this time period. The referenced invoice #25-9KRD-1, for BidDocs Online for the 30B Switchgear Procurement Electronic Hosting/Electronic Bidding Services. The total recommended Payment is $350.00. We recommend payment of this amount, using the ProPay Code: 0102-9900 Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com cc: Tom Milaschewski, Superintendent Carla Nazzaro, School Building Committee Chair Attachment: BidDocs Online Invoice #25-9KRD-1
ONE SOURCE...CONNECTING SOLUTIONS
P.O. Box 51, Groton, MA 01450
Phone (978) 888-3350 Fax (978) 449-0469
www.biddocsonline.com
January 26, 2026
Mr. Joshua Delaune (jdelaune@readingma.gov)cc: justin.ferdenzi@collierseng.com
Town of Reading Permanent Building Committee
16 Lowell Street
Reading, MA 01867
Town of Reading - J.Warren Killam Elementary School - Switchgear
BDO Invoice #25-9KRD-1
Project Posting:Cost Per Unit Quantity Total
Electronic Hosting/Electronic Bidding Services - c. 30B $350.00 / Project X 1 =$350.00
Sub Total $350.00
*Plan sets paid for by contractors.Sales Amount $350.00
Misc. Charges $0.00
Sales Tax Exempt $0.00
Grand Total $350.00
Payment Received $0.00
SAVINGS: Awarding Authority saved $380 in printing costs BALANCE DUE $350.00
with 5 electronic planholders.
shipping costs with electronic bidding (no hard copy addenda).
TOTAL SAVINGS OF $380
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
February 04, 2026
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #251245
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #251245, and recommend payment of $309.75 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task
Request
This
Period
ProPay
Code
251245 Publishing Services – Town of Reading: RFP
Construction & Material Testing Legal Ad $309.75 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #251245 $309.75- ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251245Legal Ad#
251245 Reading RFP No. #KS 26-01 Killam ElementaryBilling Key
10.5# of Inches 1# of Runs
11/25/2025Run 1 Run 2 Run 3
$309.75Cost Notary Fee $309.75Total Cost
Payment Date Payment $309.75Balance Due
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
February 04, 2026
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #251305
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #251305, and recommend payment of $243.38 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request This
Period
ProPay
Code
251305 Publishing Services – Town of Reading:
IFB Early Electrical Legal Ad $243.38 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #251305 $243.38 - ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251305Legal Ad#
251305 Reading IFB - KS-26-05 Killam Sch Early Electrical PkgBilling Key
8.3# of Inches 1# of Runs
12/17/2025Run 1 Run 2 Run 3
$243.38Cost Notary Fee $243.38Total Cost
Payment Date Payment $243.38Balance Due
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
February 04, 2026
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #251247
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #251247, and recommend payment of $324.50 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request This
Period
ProPay
Code
251247 Publishing Services – Town of Reading:
RFP Tax Consultant Legal Ad $324.50 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #251247 $324.50 - ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251247Legal Ad#
251247 Reading RFP No. #KS 26-03 Tax Consultant Killam
Elementary
Billing Key
11.0# of Inches 1# of Runs
11/25/2025Run 1 Run 2 Run 3
$324.50Cost Notary Fee $324.50Total Cost
Payment Date Payment $324.50Balance Due
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
February 04, 2026
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #251246
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #251246, and recommend payment of $272.88 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task
Request
This
Period
ProPay
Code
251246 Publishing Services – Town of Reading: RFP
Code Peer Review Legal Ad $272.88 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #251246 $272.88- ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251246Legal Ad#
251246 Reading RFP No. #KS 26-02 Peer Review Killam
Elementary
Billing Key
10.6# of Inches 1# of Runs
11/25/2025Run 1 Run 2 Run 3
$272.88Cost Notary Fee $272.88Total Cost
Payment Date Payment $272.88Balance Due
100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com January 14, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice # 23076 Dear Mr. Kraunelis: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is #23076 for Lavallee Brensinger Architects, for the Month of December 2025. The total recommended Payment is $505,083.50 We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 23076 Construction Documents $501,375.00 0201-0500 23076 Traffic Engineer $1,783.50 0204-1200 23076 Tree Removal and Protection $1,925.00 0203-9900 Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachments: 2025 12 LBA Inv#23076
Invoice Total:$505,083.50
Customer PO #23004647-001
Matthew Kraunelis
Town of Reading MA
16 Lowell Street
Reading, MA 01867
January 13, 2026
Project No:23-106-00
Invoice No:23076
155 Dow Street, Suite 400
Manchester, NH 03101
603-622-5450
Project 23-106-00 Reading Killam Elementary School
Professional Services from December 1, 2025 to December 31, 2025
Task 025 Feasibility Study
Fee
Total Fee 400,000.00
Percent Complete 100.00 Total Earned 400,000.00
Previous Fee Billing 400,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 026 Reimbursable Expenses
0.00Total this Task
Task 100 Basic Services
Phase 002 Schematic Design
Fee
Total Fee 450,000.00
Percent Complete 100.00 Total Earned 450,000.00
Previous Fee Billing 450,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Design Development - 0201-0400
Fee
Total Fee 1,887,500.00
Percent Complete 100.00 Total Earned 1,887,500.00
Previous Fee Billing 1,887,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Construction Documents - 0201-0500
Fee
Project 2307623-106-00 Reading Killam Elementary School Invoice
Total Fee 3,342,500.00
Percent Complete 60.00 Total Earned 2,005,500.00
Previous Fee Billing 1,504,125.00
Current Fee Billing 501,375.00
Total Fee 501,375.00
$501,375.00Total this Phase
Phase 005 Bidding & Negotiation - 0201-0600
Fee
Total Fee 286,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Construction Administration - 0201-0700
Fee
Total Fee 3,342,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 007 Closeout - 0201-0800
Fee
Total Fee 191,000.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$501,375.00Total this Task
Task 101 Reimbursable Expenses - Basic
0.00Total this Task
Task 200 Add Services
Phase 001 Amendment #1 - Survey
Fee
Total Fee 26,400.00
Percent Complete 100.00 Total Earned 26,400.00
Previous Fee Billing 26,400.00
Current Fee Billing 0.00
Total Fee 0.00
Page 2
Project 2307623-106-00 Reading Killam Elementary School Invoice
Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000
Fee
Total Fee 16,500.00
Percent Complete 100.00 Total Earned 16,500.00
Previous Fee Billing 16,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 009 Amendment #9 - Presentation Boards - 0004-0000
Fee
Total Fee 2,753.94
Percent Complete 100.00 Total Earned 2,753.94
Previous Fee Billing 2,753.94
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 010 Amendment #13 - Continuation of Services - 0004-0000
Fee
Total Fee 500,000.00
Percent Complete 100.00 Total Earned 500,000.00
Previous Fee Billing 500,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000
Fee
Total Fee 1,540.00
Percent Complete 100.00 Total Earned 1,540.00
Previous Fee Billing 1,540.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000
Fee
Total Fee 72,810.00
Page 4
Project 2307623-106-00 Reading Killam Elementary School Invoice
Percent Complete 100.00 Total Earned 72,810.00
Previous Fee Billing 72,810.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 014 Amendment #16 - DD-CL Add Services
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Hazardous Materials - 0204-
0200
172,700.00 11.465 19,800.00 19,800.00 0.00
Geotechnical - 0204-0300 148,038.00 5.1233 7,584.50 7,584.50 0.00
Geoenvironmental - 0204-
0300
70,670.00 25.4648 17,996.00 17,996.00 0.00
Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00
Building Control Plan - 0204-
0400
3,850.00 10.00 385.00 385.00 0.00
Supplemental Survey - 0204-
0400
11,000.00 100.00 11,000.00 11,000.00 0.00
Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00
Site Acoustic Survey - 0204-
0400
7,700.00 75.00 5,775.00 5,775.00 0.00
Reimbursables - 0203-9900 22,000.00 11.9398 2,626.75 2,626.75 0.00
Total Fee 443,658.00 65,167.25 65,167.25 0.00
Total Fee 0.00
0.00Total this Phase
Phase 015 Amendment #17 - DD-CL Add Services #2
Remaining funds of $28,590 have been moved from phase 002 to this phase.
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Traffic Engineering 0204-1200 109,450.00 70.3481 76,996.00 75,212.50 1,783.50
Compliance Energy Modeling
0203-9900
77,000.00 79.1429 60,940.00 60,940.00 0.00
Tree Removal and Protection
0203-9900
7,700.00 100.00 7,700.00 5,775.00 1,925.00
Total Fee 194,150.00 145,636.00 141,927.50 3,708.50
Total Fee 3,708.50
$3,708.50Total this Phase
Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400
Fee
Total Fee 24,750.00
Percent Complete 90.00 Total Earned 22,275.00
Previous Fee Billing 22,275.00
Current Fee Billing 0.00
Total Fee 0.00
Page 5
Project 2307623-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 017 Amendment #19 - Soil Pre-characterization
Fee
Total Fee 113,806.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 019 Amendment # 21 - Add'l Soil Precharacterization
Fee
Total Fee 5,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$3,708.50Total this Task
$505,083.50Total this Invoice
Project Outstanding Invoices
Invoice Number Invoice Date Balance Due
23025 12/16/2025 568,705.34
Total 568,705.34
Current Prior Total
Billings to Date 505,083.50 5,249,628.59 5,754,712.09
Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence.
Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are
subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate.
Page 6
Jenni Katajamaki
Lavallee Brensinger Architects
99 Bedford Street
Boston, MA 02111
December 18, 2025
Invoice No:0425530
Project NEX-2300326.00 Reading, MA - J. Warren Killiam Elementary School MSBA Project (sub
LBPA)
LBA Project No: 23-106-00
Services Rendered Include: Cost reconciliation meeting on 11/3/25; Bi-weekly team meeting on 11/19/25; Meeting with Town to review
Charles St and Haverhill St designs on 11/19/25; Meeting with project team on 11/21/25 to discuss curb line location and cross-section
of Haverhill St; Coordination on crash barrier for Haverhill St / playground.
Professional Services from November 01, 2025 to November 28, 2025
Task 00004 Design Development Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Design Development Phase 21,600.00 100.00 21,600.00 21,600.00 0.00
Total Fee 21,600.00 21,600.00 21,600.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00005 Construction Documents
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Documents 43,700.00 87.00 38,019.00 37,145.00 874.00
Total Fee 43,700.00 38,019.00 37,145.00 874.00
Total Fee 874.00
874.00Total this Task
Task 00006 Bidding Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Bidding Phase 5,300.00 0.00 0.00 0.00 0.00
Total Fee 5,300.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Project 0425530NEX-2300326.00 Reading MA - J.Warren Killiam Elem-LBPA Invoice
Task 00007 Construction Phase Administration
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Phase Administration 18,200.00 0.00 0.00 0.00 0.00
Total Fee 18,200.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00008 Meetings & Follow-on Services
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Meetings & Follow-on Services 10,700.00 97.00 10,379.00 9,630.00 749.00
Total Fee 10,700.00 10,379.00 9,630.00 749.00
Total Fee 749.00
749.00Total this Task
1,623.00Total this Invoice
Billings to Date
Current Prior Total
Fee 1,623.00 151,884.00 153,507.00
Totals 1,623.00 151,884.00 153,507.00
Page 2
REQUEST FOR PAYMENT
To:Lavallee | Brensinger Architects
Purchasing Department
155 Dow Street; Suite 400
Manchester, NH 03101
Attn.Jenni Katajamaki
Project Name:Killam Elementary School From:Terraink, Incorporated
Contract Number: 7 Central Street
Purchase Number: LBA PO # 23-106-00 Suite 150
Contract Date:12/06/2023; 05/28/2025 Arlington, MA 02476
Terraink Number: 24001 Phone:781-316-1595
Invoice Number:2191 Email:admin@terraink.com
BILLING PERIOD:01 December 2025 through 31 December 2025 FIXED FEE CONTRACT
Previous Total Remaining
Billing Current Billing Balance Current
Contract Against Invoice Against Percent On Invoice
Task Amount Contract Amount Contract Complete Contract Payout
1 $ 10,000.00 10,000.00 - 10,000.00 100% - -
2 $ 15,000.00 15,000.00 - 15,000.00 100% - -
3 $ 13,000.00 13,000.00 - 13,000.00 100% - -
4 $ 80,000.00 80,000.00 - 80,000.00 100% - -
5 $ 50,000.00 37,500.00 12,500.00 50,000.00 100% - 12,500.00
6 $ 50,000.00 22,500.00 7,500.00 30,000.00 60% 20,000.00 7,500.00
7 $ 5,000.00 - - - 5,000.00 -
8 $ 40,000.00 - - - 40,000.00 -
9 $ 4,000.00 - - - 4,000.00 -
10 $ 7,000.00 5,250.00 1,750.00 7,000.00 100% - 1,750.00
11 $ - - - - - -
$ 274,000.00 183,250.00 21,750.00 205,000.00 66% 69,000.00 21,750.00
Permitting and Town Regulations Phase
Design Development Phase
Early Site Package and Enabling Package;
Standalone Document; Dec 2025
percentage based billing (100%)
Description
Feasibility Phase
Schematic Design Phase
Bidding Phase
Construction Administration Phase
Add Service: Tree Protection & Removal
Plan; 08/13/2025 NTP Email
TOTALS
Construction Document Phase; Dec 2025
percentage based billing (60%)
Project Close Out Phase
Add Service: Arborist + TI Mgt Fee
Revised 04/04/2018 12/2/2025 10:36 AM 2025-12-31_Terraink_#240001_Killam ES_Invoice #2191 (DD-CO)
Project 2307623-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 002 Amendment #2 - Traffic
This phase will not be billed any further, remaining funds have been moved to phase 015.
Fee
Total Fee 120,450.00
Percent Complete 76.2639 Total Earned 91,859.90
Previous Fee Billing 91,859.90
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Amendment #3 - HazMat
Fee
Total Fee 4,950.00
Percent Complete 100.00 Total Earned 4,950.00
Previous Fee Billing 4,950.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Amendment #4 - Environmental
Fee
Total Fee 14,520.00
Percent Complete 100.00 Total Earned 14,520.00
Previous Fee Billing 14,520.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 005 Amendment #5 - GeoTech
Fee
Total Fee 41,800.00
Percent Complete 100.00 Total Earned 41,800.00
Previous Fee Billing 41,800.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Amendment #6 - Soil Testing - 0003-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Page 3
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
February 04, 2026
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #260087
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #260087, and recommend payment of $221.49 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request This
Period
ProPay
Code
260087 Publishing Services – Town of Reading:
RFQ Killam PreQual Notice $221.49 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #260087 $221.49 - ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
260087Legal Ad#
260087 Reading RFQ KS-26-06 Killam School DemoBilling Key
7.3# of Inches 1# of Runs
2/4/2026Run 1 Run 2 Run 3
$221.49Cost Notary Fee $221.49Total Cost
Payment Date Payment $221.49Balance Due
100 Federal Street,
Floor 33
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
February 04, 2026
Matthew Kraunelis
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J. Warren Killam Elementary School – Daily Times Chronicle: Advertising Services
Dear Mr. Kraunelis:
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, invoices
#251245, #251246, # 251247, 251305, and #260087 are subject to approval of the corresponding
Commitment recommend payment of $1,372.00 for various advertising services for the J. Warren
Killam Elementary School Project.
Subject to approval of the corresponding Commitment, we recommend payment of this
amount, using the following ProPay Codes and Breakdowns.
Task Request
This Period
ProPay
Code
Advertising Services – Materials Testing, Peer
Review, Tax Consultant and Early Bid Switchgear.$1,372.00 0103-0000
Please feel free to contact me at (774) 294-6659 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251245Legal Ad#
251245 Reading RFP No. #KS 26-01 Killam ElementaryBilling Key
10.5# of Inches 1# of Runs
11/25/2025Run 1 Run 2 Run 3
$309.75Cost Notary Fee $309.75Total Cost
Payment Date Payment $309.75Balance Due
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251246Legal Ad#
251246 Reading RFP No. #KS 26-02 Peer Review Killam
Elementary
Billing Key
10.6# of Inches 1# of Runs
11/25/2025Run 1 Run 2 Run 3
$272.88Cost Notary Fee $272.88Total Cost
Payment Date Payment $272.88Balance Due
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251247Legal Ad#
251247 Reading RFP No. #KS 26-03 Tax Consultant Killam
Elementary
Billing Key
11.0# of Inches 1# of Runs
11/25/2025Run 1 Run 2 Run 3
$324.50Cost Notary Fee $324.50Total Cost
Payment Date Payment $324.50Balance Due
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251305Legal Ad#
251305 Reading IFB - KS-26-05 Killam Sch Early Electrical PkgBilling Key
8.3# of Inches 1# of Runs
12/17/2025Run 1 Run 2 Run 3
$243.38Cost Notary Fee $243.38Total Cost
Payment Date Payment $243.38Balance Due
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
260087Legal Ad#
260087 Reading RFQ KS-26-06 Killam School DemoBilling Key
7.3# of Inches 1# of Runs
2/4/2026Run 1 Run 2 Run 3
$221.49Cost Notary Fee $221.49Total Cost
Payment Date Payment $221.49Balance Due
100 Federal Street 13th Floor Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com February 04, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Re: J. Warren Killam Elementary School – 30B Switchgear Procurement Dear Mr. Kraunelis: Attached are the bids received from Tilton Electric Inc. and System Contracting Inc. for the J. Warren Killam Elementary School project for the 30B Switchgear and Generator procurement. Colliers Project Leaders, the Owner’s Project Manager, have reviewed both the bids and: • Confirm it is within the overall budget. • Confirm it is within the respective line-item budgets. Also, attached to this letter is the fee bid comparison between Tilton Electric Inc. and System Contracting Inc., and we recommend awarding the contract to System Contracting Inc. for a total of One Hundred Forty-Seven Thousand Eight Hundred and 00/100 Dollars ($147,800.00). (ProPay Code: 0502-0000) We respectfully request that the Town execute this agreement at the earliest opportunity. Please let us know if you have any questions. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com cc: Tom Milaschewski, Superintendent Carla Nazzaro, School Building Committee Chair
Bid Summary - 1
BID SUMMARY
TO THE AWARDING AUTHORITY: Town of Reading
A. The Undersigned proposes to furnish all labor and materials required for J. Warren Killam
Elementary School - Switchgear at J. Warren Killam Elementary School in Reading, Massachusetts,
in accordance with the accompanying plans and specifications prepared by Lavallee Brensinger
Architects for the contract price specified below, subject to additions and deductions according to the
terms of the specifications.
B. This bid includes addenda numbered: 1, 2, 3
C. The proposed contract price is:
One Hundred Forty-seven Thousand Eight Hundred Dollars $147,800.00.
D. Summary of Work
The project consists of but not limited to: This Early Package is for the procurement of the Electrical
Switchgear for the New J. Killam Elementary School Project
Systems Contracting Inc.
Name of Bidder
David Hollett - Bid Submitter
01/20/2026
Signature & Title
7 Scobee Circle
Plymouth, MA 02360
Business Address
The Bid Summary is for general information only. The official bid documents submitted by the Bidder
shall take precedence over the Bid Summary form.NON-PUBLIC VIEW NON-PUBLIC VIE
W NON-PUBLIC VIE
W
Bid By: Systems Contracting Inc.01/20/2026 at 10:00:51AM EST — BDO B25-9KRD
NON-PUBLIC VIEW NON-PUBLIC VIE
W NON-PUBLIC VIE
W
Bid By: Systems Contracting Inc.01/20/2026 at 10:00:51AM EST — BDO B25-9KRD
NON-PUBLIC VIEW NON-PUBLIC VIE
W NON-PUBLIC VIE
W
Bid By: Systems Contracting Inc.01/20/2026 at 10:00:51AM EST — BDO B25-9KRD
100 Federal Street 13th Floor Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com February 04, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Re: J. Warren Killam Elementary School – Materials testing and Inspection Dear Mr. Kraunelis: Colliers Project Leaders received the proposals for Materials testing and Inspection for the J. Warren Killam Elementary School project on December 15th, 2025. We have reviewed the received bids and incorporated the total estimated cost in the table below. Based on our review we recommend moving forward with U.T.S. of Mass., Inc. for a total of Fifty-Four Thousand Seven Hundred Fourty-Six and 00/100 Dollars ($54,746.00). (ProPay Code: 0602-0000) No. Firm Name Total Estimates Cost 1 U.T.S. of Mass., Inc. $54,746.00 2 Prime Consulting $55,720.00 3 Aardvark GE & Testing $57,545.00 We respectfully request that the Town execute this agreement at the earliest opportunity. Please let us know if you have any questions. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com cc: Tom Milaschewski, Superintendent Carla Nazzaro, School Building Committee Chair
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
1
December 10, 2025
P31164
Town of Reading
c/o: Colliers Engineering & Design
100 Federal Street, 13th Floor
Boston, MA 02110
Attn: Harani Kumaresh & Justin Ferdenzi
RE: #KS-26-01
Material Testing and Construction Inspection Services
Killiam Elementary School (KES) Project
Reading, Massachusetts
To whom it may concern,
We are pleased to submit the following contract for testing and inspection services for your
consideration.
SOILS
Mechanical Analysis $ 130.00
Proctor Density $ 140.00
#200 Wash Sieve $ 130.00
Professional Engineer, as needed, per hour $ 200.00
Staff Engineer (EIT), as needed, per hour $ 95.00
Field Inspection
Services of an experienced technician at the site to observe
placement of fill and conduct required density tests to check
compaction of same; all required equipment for testing to be
supplied by us and used in space provided by the General
Contractor.
Sand Cone Method
(per hour) $ 58.00
Nuclear Densometer Method
(per hour) $ 60.00
Daily Troxler usage charge (per day) $ 55.00
Transportation of soil samples to lab for testing
when man not at site (per trip) $ 60.00
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
2
CONCRETE
Field Inspection
Services of an experienced inspector at the site to check slump,
air, and density of fresh concrete; fabricate test specimens; daily
report of work; specimens to be temporarily stored at site in
acceptable box supplied by the General Contractor.
(per hour) $ 56.00
Cylinder Testing
Includes casting in molds (furnished by UTS), removal from
molds, labeling, entering into our database, curing and storage in
proper CCRL approved curing facility, compressive strength
testing per specified schedule (ASTM C39), reporting results and
disposal. All cylinders logged into lab reporting system will be
compressive strength tested and reported.
(per sample) $ 22.00
Transportation of cylinders to lab when man not at site or when
three or more sets (per trip) $ 60.00
ACI LEVEL II CONCRETE CONSTRUCTION SPECIAL INSPECTOR
The services of an ACI Level II Concrete Construction Special
Inspector at the site qualified to inspect and record the results of
concrete construction inspection based upon codes and job
specifications during pre-placement, placement, and
post-placement operations. (per hour) $ 75.00
F-NUMBER TESTING
Services of an experienced technician to conduct testing concrete
floor slab(s) for F(f) and F(1) tolerances conducted in accordance
with the provisions set forth in ASTM-E1155-14 and ACI
Materials Journal #117 using the Allen Face Co., D-Meter.
(per section) $ 750.00
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
3
MASONRY
Field Inspection
Services of an experienced inspector to witness batching of
mortar in the field; witness placing of block; sampling of block,
grout, and mortar in accordance with specifications; witnessing
fabrication of test prisms; daily report of work.
(per hour) $ 58.00
Mortar Testing
Curing, testing, reporting of mortar cubes in conjunction with
field inspection (per cube) $ 22.00
Grout Prism Testing
Curing, capping, testing, reporting of grout test prisms in con-
junction with field inspection (per prism) $ 35.00
Block Prism Testing
Curing, capping, testing, reporting of block test prisms, fabricated
by the mason contractor, in conjunction with field inspection (2
block high-8x16) (per prism) $ 75.00
Transportation of test samples to lab for testing
when man not at site (per trip) $ 60.00
STRUCTURAL STEEL
Reinforcing Steel
Services of an experienced reinforcing steel inspector to
monitor/inspect reinforcing placement to ensure the specified
grade, size, clearances, coverage, spacing, quantities, supports
and cleanliness is in conformance with the approved reinforcing
steel drawings.
(per hour) $ 64.00
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
4
Light Gauge Metal Framing
Services of an experienced inspector to verify type, size, quantity,
location, details, and connections of framing members.
(per hour) $ 70.00
Fabrication
Services of an experienced inspector to perform a structural steel
shop inspection. Duties will include the review of the Quality
Control Manual, welding procedures, welder qualifications,
Certificates of Compliance, material traceability and quality
control inspection reporting as required in the Statement of
Special Inspections. Perform a visual inspection of the cutting,
layout, bolting and welding procedures. Perform visual
inspections of completed members including dimensional
verification, weld quality and conformance with the respective
shop drawing. Perform non-destructive testing using the magnetic
particle and/or ultrasonic methods, as required. A comprehensive
report will be generated describing the observations of said
inspection (per hour) $ 150.00
Plus, travel at fabrication rate, expenses & lodging, if
applicable.
Erection
Services of an experienced structural steel inspector to
monitor/inspect the erected structural steel members to ensure the
specified grade, size, and connections are in conformance with
the approved structural steel drawings.
(per hour) $ 70.00
Shear Connector Stud
Services of and experienced inspector to perform visual
inspection and testing of the shear connector installation
including verification of size, spacing and quantities. Testing will
include the “ringing” of the shear connectors and performing the
bending of the shear connector to ensure conformance with AWS
D1.1, Section 9 Steel Welding Code and project specifications.
(per hour) $ 70.00
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
5
NONDESTRUCTIVE TESTING
Ultrasonic Testing
Services of a certified technician to perform ultrasonic
examination of welds in accordance with AWS-D1.1 steel
welding code and ASTM E-164.
(per hour) $ 75.00
Magnetic Particle Testing
Services of a certified technician to perform magnetic particle
and/or dye penetrant examination of welds in accordance with
AWS-D1.1 steel welding code and ASTM E-706.
(per hour) $ 75.00
CWI INSPECTION AND TESTING
Services of a of a AWS certified welding inspector to monitor the
welding procedures and perform visual inspections of the
completed welds to ensure conformance with the project
specifications and program of testing and inspections.
(per hour) $ 90.00
AIR VAPOR BARRIER A.V.B INSPECTION
Services of an experienced technician to perform visual
inspection of the air vapor barrier application, including the
inspection of the adhesive application, A.V.B. application and
overlapping, and verification of the manufacturer’s application
procedures.
(per hour) $ 65.00
FIREPROOFING INSPECTION
Services of an experienced inspector to observe application of
fireproofing in accordance with specifications.
(per hour) $ 65.00
ASTM E736 Test Methods for Cohesion/Adhesion (per test) $ 35.00
Laboratory Testing (per hour) $ 75.00
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
6
WATERPROOFING INSPECTION
Services of an experienced technician to observe the application
of waterproofing/sealant in accordance with project specification
and manufacturer’s recommendations.
(per hour) $ 65.00
FIRESTOPPING INSPECTION
IFC Certified Inspector
Services of an experienced International Firestop Council
(IFC) certified inspector to visually inspect and test fire stop
systems. Inspector will also review project plans and
specifications as needed for compliance with,
ASTM E2174-Standard Practice of On-Site Inspection of
Installed Fire Stops.
ASTM E2393-Standard Practice of On-Site Inspection of
Installed Fire Resistive Joint Systems and Fire Barriers.
(per hour) $ 200.00
In order for UTS to perform the required inspection and field testing for the on-site firestop
systems, UTS needs a complete set of inspection documents, including the listed design for every
firestop system that is in use on-site from each trade that is installing firestop, along with an
on-site kick off meeting.
BITUMINOUS CONCRETE
Field Observation and Testing
The services of an experienced asphalt technician at the project
site to observe placement of bituminous concrete, depth of binder
and topcoat, observe compaction procedures and submit daily
reports of these activities.
(per hour) $ 62.50
Laboratory Analysis of Materials:
Extractions (per test) $ 125.00
Marshall Density Determinations (each) $ 125.00
In Place Density (each) $ 125.00
WINDOW TESTING
See attachment A
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
7
The final cost of testing services will be determined by the actual testing and inspections
performed at the unit prices provided in the price proposal.
Estimated Cost of Testing and Inspections: $54,746.00
U T S of Massachusetts, Inc. is an approved testing laboratory, License No. CTL-009, complying
with all state regulations governing such certifications.
Testing and inspection can commence immediately. Please notify our office as to who will be
requesting services covered by this proposal.
The above prices are based on the following conditions:
A. Notification of inspection must be received twenty-four (24) hours prior to
inspection for prompt service. Short notice and/or same day notifications are subject
to a $100.00 surcharge.
B. Any inspections where the inspector or technician is on site for less than 4 hours
will be billed at a minimum day. In any case that the inspector or technician is on site
longer than 4 hours it will be billed at the maximum day rate.
C. Overtime Monday through Friday will be at time and one-half rate. Saturdays,
Sundays, and Holidays will be billed at double time rate. Overtime will be billed
anytime the workday exceeds 8 hours or if work is done outside of normal business
hours. Normal business hours are Monday through Friday 7:00 AM to 5:00 PM.
D. Cancellation of scheduled inspection will be a minimum day rate unless notified
four (4) hours prior to scheduled inspection. Cancellation notifications must be
emailed to dispatch@utsofmass.com . Cancellations must include: Assigned UTS
Job Number or Project Address, type of inspection, date and time of inspection,
along with contact information (Contact Name, Company, Phone Number of person
cancelling inspection). Cancellations will only be received during normal business
hours.
E. Multi-Service field inspection is when an inspector performs inspections for
multiple services during a single site visit. Multi-Service field inspections will be
billed at the higher rate of the two services. This service is as permitted by the daily
workload.
F. There will be no additional charges for mileage or any other expenses including
parking. If parking is not provided by the project free of charge, it will be invoiced
at cost plus a 10% charge.
G. Travel time will be billed as part of work hours. A one (1) hour round trip will be
charged.
H. All lab work performed outside of normal business hours will be subject to a lab
opening surcharge.
I. Any changes to scheduled concrete cylinder breaks after they have been inventoried
will be subject to an additional charge of $25.00 per cylinder.
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
8
J. Client agrees not to hire UTS personnel for at least one (1) year after completion of
this contract.
K. Please be aware that all of our reports are available as PDF files via email. Upon
request for additional administrative work, reports needed to be uploaded into site
specific formats are subject to administrative charge.
L. This proposal and the prices set forth herein shall remain valid for 90 days. In the
event that this proposal is not accepted within 90 days of issuance, the prices
contained within the proposal shall be reviewed and may be subject to escalation.
M. If Client does not commence the work described in this proposal within six (6)
months after the date the Client has accepted this proposal, the prices for the work
described in this proposal shall be revisited and may be subject to escalation.
N. The prices set forth in this proposal assume that there is no prevailing wage
applicable to the professional services detailed in this proposal and to be performed
for the Client.
O. To the fullest extent permitted by law, Contractor/Owner shall indemnify, defend,
and hold harmless UTS, UTS’s consultants, and any agents and employees of each
(with counsel acceptable to UTS) from and against any and all claims, damages,
losses and expenses, for bodily injury, sickness, disease, or death or injury to or
destruction of tangible property, including but not limited to all defense costs and
attorney’s fees, arising out of or resulting from performance of the work, including
any and all alleged acts or omissions by UTS or it consultants, agents or employees,
as well as those arising out of the acts or omissions of Contractor/Owner, an
Architect, a Subcontractor, a Supplier, anyone directly or indirectly employed by
them or anyone for whose acts they may be liable, or any other person or entity
regardless of whether or not such claim, damage, loss or expense is caused in part
by a party indemnified hereunder. Notwithstanding any other provision of this
Agreement, such obligation shall be read to comply with applicable statutes and
shall be extended to all circumstances referenced herein unless specifically
prohibited by law. All obligations under this Section shall survive any termination
of this Agreement.
We appreciate the opportunity to be of service to you and we look forward to working with you
on this project.
Please SIGN and RETURN accepted proposal prior to commencement of work, THANK YOU.
Sincerely,
U T S OF MASS., INC.
Michael A. Garland
Quality Control Manager
ACCEPTED BY: ____________________________ DATE: ___________________
P31164
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
9
ATTACHMENT A
Window, Door, & Curtain Wall Testing
December 10, 2025
Re: Field Tests of Windows, Doors, and Curtain Wall
#KS-26-01
Material Testing and Construction Inspection Services
Killiam Elementary School (KES) Project
Reading, Massachusetts
To whom it may concern,
We are writing in response to your request for a proposal to perform air infiltration and/or
water penetration testing on windows, doors and curtain walls installed at the above referenced
project. Based upon our conversation, we propose to provide the following testing services.
We propose to perform air infiltration testing in general accordance with
ASTM E783, “Standard Test Method for Field Measurement of Air Leakage through Installed
Exterior Windows and Doors,” and water penetration testing in general accordance with ASTM
E1105, “Test Method for Field Determination of Water Penetration of Installed Exterior Windows,
Curtain Walls and Doors by Uniform or Cyclic Static Air Pressure Difference,” or AAMA 502-12,
“Voluntary Specification for Field Testing of Newly Installed Fenestration Products.” as well as
AAMA 501.2 “Quality Assurance and Diagnostic Water Leakage Field Check of Installed
Storefronts, Curtain Walls and Sloped Glazing Systems.” Testing will be conducted at the
pressures stated in the specifications.
Access to the interior surfaces of the window/door/curtain walls, electrical connections, and
water connections for our hoses located near the test areas are to be provided by others. Access to
the exterior is also to be provided by others, i.e., lifts or staging. We recommend that interior
finishes should not be installed at the test locations until after the tests are completed, or, if finishes
are already in-place, such finishes should be removed. Any damage to paint and wall surfaces
resulting from the attachment of the test chamber is to be repaired by others. Perimeter caulking
beads shall be allowed to cure for a minimum of 72 hours prior to field testing of the window.
We request that representatives of the window/door/curtain wall installer,
window/door/curtain wall manufacturer, and any other trades which are associated with the
installation, such as the air/vapor barrier installer, weatherproofing contractor, and architect, be
notified of these tests so that they may be present during testing. Upon completion of our tests, we
will issue a written report detailing our tests and results for the window/door/curtain walls and
describing our observations of the testing.
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
10
Our charges for these testing services for the windows, doors, and curtain walls, including
the report, will be at a rate of $ 3,000.00 per day. This is based upon a regular workday of eight
hours (seven hours in the field and 1 hour to write the report) during the regular work week of
Monday through Friday.
If a quantity of windows that can be tested in a day is provided, it is strictly an estimate
based on ideal conditions. The amount of windows to be tested is subject to change due to variation
of window size(s), interior and exterior window accessibility, and project conditions. Our charges
for any other services, such as attendance of meetings, if required, will be invoiced for actual hours
of service in accordance with “Schedule of Fees and Conditions,” page which is hereby made part
of this proposal. Reimbursable expenses, if any, will be invoiced at cost plus ten percent. Invoices
will be submitted once a month for services performed during the previous month. Payment of our
invoices will be due within thirty days of invoice date.
Note: On the occasion when UTS is on-site and windows cannot be tested for any reason,
such as incomplete installation or lack of access, etc., resulting in a cancellation of the testing, a
minimum charge of $ 1,500.00 will be applied.
We appreciate the opportunity to submit our proposal and we will be pleased to be of
service. If this proposal is acceptable to you, please sign the enclosed copy and return it to us for our
files. In addition, please provide a job number or purchase order number, and the name and phone
number of a billing contact.
Sincerely,
U T S OF MASS., INC.
Michael A. Garland
Quality Control Manager
ACCEPTED BY: ____________________________ DATE: ___________________
5 Richardson Lane, Stoneham, Massachusetts 02180 • (781) 438-7755 Fax (781) 438-6216
Website: http://www.utsofmass.com • Email address: generaloffice@utsofmass.com
11
Schedule of Fees and Conditions
1. Fees for Weatherproofing Inspection and Testing Services
Our fees for weatherproofing consulting, inspection, and testing services are based on the time
worked on the project by our staff, including travel time. Our charges for staff engineers,
weatherproofing construction inspectors and testing technicians are for services performed during
the regular work week, Monday through Friday, a full day consists of 7 hours in the field and 1 hour
writing the report. Saturdays, Sundays, and/or Holidays will be invoiced at 2.0 times the rate.
2. Equipment and Services by Others
1. Test pressures and procedures to be supplied by others.
2. Access to the interior and exterior of the test area. This includes scaffolding, ladders,
lifts as well as a lift operator or other means of access to the interior and exterior wall
surfaces by our personnel for purposes of inspections and testing, if required, shall be
provided by others.
3. Water supply and connections for our hoses for purposes of water testing, if required,
shall be provided by others. Water source should be within 250 ft from testing area,
if further than 250 ft additional hose will be supplied by contractor.
4. Labor and materials to make and repair openings in exterior and interior walls for
purposes of our examinations, if required, shall be provided by others. UTS shall
not be responsible for any repair work for damage which may have resulted
from testing.
5. Pertinent project architectural drawings, shop drawings, specifications and related
documentation shall be provided by others for our review.
6. If the exterior temperature is below 32° Fahrenheit, a tent and heater will be supplied
by others to maintain the work area temperature above freezing.
7. When union are on a project and must be used, the union workers must be provided
by others.
8. Onsite parking must be supplied for one fenestration testing vehicle.
3. Payment
Our invoices generally will be submitted once a month for services performed during the previous
month. Payment of our invoices will be due within thirty days of invoice date. If invoices are to be
submitted and to be approved by other parties, including the architect, prior to payment, such parties
shall use due diligence in processing the invoices and shall advise us promptly of any delays
affecting their approval and payment.
19 | P a g e
Materials Testing and Construction Inspection Services Reading Killam Elementary
School Project
Pricing Sheet
Name of Testing Agency
_____________________________________________________________________
Unit Cost / Fee Schedule
SOILS:
Field Inspection Rates
Half Day Full Day Hourly Overtime Rate
Services include but are not limited to: Inspections, recording and reporting of visual inspection of soils placement and lift
thickness, compaction/soils density testing (using nuclear methods) of fill, and soil sampling by sieve and proctor testing, for
conformance with Project drawings and Specifications, and all applicable shop drawings and submittals.
Samples/Tests - Rates
Washed Sieve
Analysis
Modified Proctor
Test & Curve
Hydrometer Test Ash Burn
Walkley/Black
Test
Chemical Analysis Pick up & Delivery
Rates
ASPHALT:
Field Inspection Rates
Half Day Full Day Hourly Overtime
Rate
Services include but are not limited to: Inspection of base and binder courses, thickness, temperature, compaction testing and
inspection for conformance to Project drawings and Specifications, and all applicable shop drawings and submittals.
Samples/Tests – Rates
Asphalt Content Aggregate
Gradation
UTS of Mass, Inc.
$240.00 $480.00 1.5 / 2
$130.00 140.00 $200.00 N/A $1,500.00 $60.00
$250.00 $500.00 1.5 / 2
$125.00 $125.00
20 | P a g e
CONCRETE:
Reinforcing Steel Inspection Rates
Half Day Full Day Hourly Overtime
Rate
Services include but are not limited to: Inspections, recording and reporting of installations of reinforcing steel, welded steel,
and anchor rods, for conformance with Project drawings and Specifications, and all applicable shop drawings and submittals.
Concrete Field Inspection Rates and description of included service.
Half Day Full Day Hourly Overtime
Rate
Services include but are not limited to: Inspections, recording and reporting of all concrete testing, plant inspection, truc k delivery
timing and slip collection, materials certifications, test cylinder fabrication, and continuous inspection of poured-in-place concrete
for conveyance, placement, consolidation and finishing, all in conformance with Project drawings and Specifications, and all
applicable shop drawings and submittals.
Concrete Cylinder Testing – Lab Rates
Size of Cylinder Composite Sample
– Min. Quantity of
Cylinders, including
reports
Flat Rate for
additional
composite sample,
including reports
Pick up and
Delivery Rates
Additional
Reports
Additional Cylinder
Services include but are not limited to: Testing, recording and reporting of all concrete cylinder testing, all in conformance with
Project drawings and Specifications, and all applicable shop drawings and submittals. Pickup and delivery of Composite Sample
cylinders included in unit rate.
MASONRY:
Masonry Placement Inspection
Half Day Full Day Hourly Overtime
Rate
Services include but are not limited to: Testing, recording and reporting on inspection of complete masonry systems including
grout and mortar mixing, masonry unit installations and associated reinforcing, anchors and ties; mortar cube fabrication, grout
prism fabrication, review of materials certificates for compliance, and inspection of weather protection, all in conformance of
Project drawings and Specifications, and all applicable shop drawings and submittals.
Compression Tests – Lab Rates
Quantity of Cubes Mortar Cube Test CMU
Test
Masonry Prism
Test
Grout Prism Test Pick Up and
Delivery Rates
$256.00 $512.00 1.5 / 2
$224.00 $448.00 1.5 / 2
4"x8"6 cylinders per set $132.00 $60.00 N/C $22.00
$232.00 $464.00
6 per set $22.00 $75.00 $75.00 $35.00 $60.00
1.5 / 2
21 | P a g e
STRUCTURAL STEEL/COLD FORM STEEL FRAMING:
Structural Steel and Cold Form Steel Framing Field Inspector Rates
Hourly Half Day Full Day One Week One Month Overtime
Services include but are not limited to: Testing, recording and reporting on materials mill test certifications, visual inspections
and physical verification of field (pre and post heat) welded and bolted connections, all non-destructive testing and inspections,
and inspections for all shear connections, moment connections, metal decking, metal stair framing, and all related structural
connection details, for conformance to Project drawings and Specifications, and all applicable shop drawings and submittals.
Ultrasonic & Magnetic Particle Testing Rates
Ultrasonic Magnetic Particles
FIREPROOFING:
Field Inspection rates
Half Day Full Day Hourly Overtime
Rate
Services include but are not limited to: Testing, recording and reporting on Inspection of fireproofing installation, material
thickness, adhesion, cohesion and density, and inspection for conformance to Project drawings and Specifications, and all
applicable shop drawings and submittals.
COMBINATION RATES:
Half Day Full Day Hourly Overtime
Rate
Services include but are not limited to: Combination rates for one technician to perform Soils, Asphalt, Concrete, Masonry,
Reinforcing steel, light gauge steel, thermal and moisture protections, fire stops and protective coatings, and other
accompanying field inspections and testing.
Project Management and all incidental expenses shall be included in the individual wage rates
submitted herein, and not be billed separately.
$70.00 $280.00 $560.00 $11.200.00$2,800.00 1.5 /2
Hourly
$75.00 $75.00
Hourly
$260.00 $520.00 1.5 / 2
* Higher Unit Rate will be billed 1.5 / 2
22 | P a g e
Material Testing Proposal Matrix
Number Item Desc. # of Tests
Estimated
Unit of
Measure
Unit Cost Subtotal
1 Concrete
1a Cylinders Required per set: 6 30 Per Set
1b Inspection of controlled concrete placement with slump, air
entrainment, temperature, truck timing, casting of cylinder
w/delivery to testing lab.
20 Half
Days
1c Inspection of controlled concrete placement with slump, air
entrainment, temperature, truck timing, casting of cylinder
w/delivery to testing lab.
10 Full Days
1d Reinforcing Steel Inspections - Half Day 15 Half
Days
1e Reinforcing Steel Inspections - Half Day 5 Full Days
2 Soil & Aggregate
2a Soil Inspection - Half Day 20 Half
Days
2b Soil Inspection - Full Day 10 Full Days
2c Gradation Analysis 5 Each
2d Modified Proctor Test 5 Each
3 STRUCTURAL STEEL Per ASTM
3a Shop inspection of fabrication 1 Half
Days
3b Inspection of structural steel-plumb and level, bolts 20 Half
Days
3c Inspection of structural steel-plumb and level, bolts 10 Half
Days
4 MORTAR/GROUT Per ASTM Standards
4a Form mortar/grout cubes for compressive strength. 3 Half
Days
4b Laboratory pick-up of mortar/grout cubes, test and report results. 3 Each
5 ASPHALT PAVING PER ASTM STANDARDS
5a Field Inspection 4 Half
Days
5b Aggregate Gradation 4 Each
6 COMBINATION RATES
6a Half Day 30 Half
Days
6b Full Day 10 Full Days
7 SPECIAL INPSECTION SERVICES
7a Field Technician for Special Inspection 1 Half
Days
7b Professional Engineer for Special Inspections. 1 Half
Days
Total Estimated Cost
$132.00
$224.00
$448.00
$256.00
$512.00
$600.00
$140.00
$130.00
$240.00
$480.00
$280.00
$280.00
$232.00
$60.00
$250.00
$125.00
$300.00
$800.00
TBD by Higher Unit Rate of Combo Service
ex. Concrete/Soils - Soils Rate Billed $240.00
$480.00
$4,480.00
$3,960.00
$4,480.00
$3,840.00
$2,560.00
$4,800.00
$4,800.00
$650.00
$700.00
$600.00
$5,600.00
$2,800.00
$180.00
$696.00
$1,000.00
$4,800.00
$7,200.00
$300.00
$800.00
$500.00
$54,746.00
100 Federal Street 13th Floor Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com February 04, 2026 Matthew Kraunelis Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Re: J. Warren Killam Elementary School – Third Party Structural and Code Review Dear Mr. Kraunelis: Colliers Project Leaders received the proposals for Third-party Structural and Code Review for the J. Warren Killam Elementary School project on December 15th, 2025. We have reviewed the received bids and incorporated the total estimated cost in the table below. Based on our review we recommend moving forward with 4LEAF, INC. for a total of Thirty-Seven Thousand Five Hundred Thirteen and 00/100 Dollars ($37,513.00). (ProPay Code: 0199-0000) No. Firm Name Total Estimates Cost 1 Howe Engineering (Code Only) $8,000.00 2 4LEAF Inc. (Structural & Code) $37,513.00 3 WSP (Structural & Code) $52,000.00 We respectfully request that the Town execute this agreement at the earliest opportunity. Please let us know if you have any questions. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com cc: Tom Milaschewski, Superintendent Carla Nazzaro, School Building Committee Chair
4 L E A F , I N C .
S E C T I O N 5
CONSTRUCTION PLAN AND CODE REVIEW
SERVICES
T O W N O F R E A D I N G
T O T H E
P R O P O S A L T O P R O V I D E
F E E P R O P O S A L
Construction Plan and Code Review Services
12/15/25
N/A
Neil Hall, CBO
New Killam Elementary School (KES) Project
Town of Reading
TASK ORDER #1
ESTIMATED UNIT ESTIMATED
TOWN OF READING - CONSTRUCTION PLAN AND CODE REVIEW SERVICES HOURS PRICE TOTAL
12/15/2025 136 $130 $17,680
12/15/2025 52 $145 $7,540
12/15/2025 52 $130 $6,760
12/15/2025 24 $185 $4,440
Preliminary Sub-Total of Services provided by 4LEAF $36,420
Preliminary Estimated Fees $36,420
3% Administrative Fee $1,093
Total Preliminary Estimated Fees $37,513
Estimate is to provide Construction Plan and Code Review Services for the new Killam Elementary School (KES) project in the Town of Reading, MA.
4LEAF will bill at a rate of $145/hr. for structural, $130/hr. for non-structural and fire, and $185/hr. for project management services. All invoices will receive a 3% administrative fee.
4LEAF will perform these services on a time and materials basis and utilize 4-hour minimums in 4-hour increments. Estimate is inclusive of first review and all rechecks.
4LEAF will bill mileage driven to/from jobsite at cost plus 20%. Rates per the attached Fee Schedule. Any overtime must be requested by Client in writing via email.
Any additional time will require a change order. 4LEAF is not responsible for any design or contractor delays.
Non-Structural Plan Review
Structural Plan Review
Project Management
Fire Plan Review
DATE
DATE:
4LEAF JOB NO.:
4LEAF PM:
PROJECT(S):
LOCATION:
Page 17
Proposal to Provide Construction Plan and Code Review Services to the Town of Reading Page 18
Section 5: Fee Proposal December 15, 2025
SECTION 5: FEE PROPOSAL
FY2025-2026 FEE SCHEDULE & BASIS OF CHARGES
FOR THE TOWN OF READING
All Rates are Subject to Basis of Charges
PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 70%
(Inclusive of all disciplines, except Fire and Civil, which are
billed hourly)
Hourly Plan Review: $130 Non-Structural Review
$145 Structural Review
Fee includes:
Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks.
Shipping, courier, and electronic service.
Building
Structural Plan Review Engineer ................................................................................................................ $145/hour
Non-Structural Plans Examiner .................................................................................................................. $130/hour
Fire Plans Examiner ………………………………………………………………………………………………………………………………$130/hour
Civil Plan Review (Grading, Improvement Plans) ....................................................................................... $165/hour
Project Manager ........................................................................................................................................ $185/hour
BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• All invoices will receive a 3% administrative fee.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated
otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be
within seven (7) days of receipt of the plans from the Town.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
• All plan review services will be subject to 2-hour minimum fee.
• All plan review services are billed on a percentage basis and include the initial review and 2 rechecks.
- Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless
otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review
percentage.
• Inspection services canceled less than 24 hours of requested time of service will be subject to a two (2)
hour minimum charge.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
Proposal to Provide Construction Plan and Code Review Services to the Town of Reading Page 19
Section 5: Fee Proposal December 15, 2025
- Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate
- Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 3 x hourly rate
• Overtime will only be billed with prior authorization of the Director or other designated Town personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF’s liability will be limited to the value of services provided.
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack1Forming the Team (MSBA MOD 02)187 daysThu 4/13/23Tue 12/12/23Thu 4/13/23Tue 12/12/230 days2OPM Selection86.5 daysThu 4/13/23Thu 8/3/23Thu 4/13/23Thu 8/3/230 days10Design Team Selection99.25 daysMon 8/7/23Tue 12/12/23Mon 8/7/23Tue 12/12/230 days28Feasibility (MSBA MOD 03)244 daysMon 12/18/23Wed 10/30/24Mon 12/18/23Wed 10/30/240 days29Preliminary Design Program Initiative (PDP)179 daysMon 12/18/23Wed 8/7/24Mon 12/18/23Wed 8/7/240 days30Existing Conditions Assessment42 daysTue 1/2/24Mon 2/26/2427FS+15 days42,43Tue 1/2/24Mon 2/26/240 days31Design Process117 daysTue 1/2/24Fri 5/31/2427FS+15 days46Tue 1/2/24Fri 5/31/240 days32Meetings - Community, SBC, User Groups110 daysMon 12/18/23Thu 5/9/24Mon 12/18/23Thu 5/9/240 days42Cost Estimating - Preliminary Alternatives15 daysThu 4/11/24Wed 5/1/2439FS+3 days,3040Thu 4/11/24Wed 5/1/240 days43Preliminary Design Program Submission (PDP)0 daysMon 5/20/24Mon 5/20/2441FS+8 days,3044FS+1 day,48FS+1 dayMon 5/20/24Mon 5/20/240 days44MSBA PDP Review30 daysTue 5/21/24Mon 7/1/2443FS+1 day45,50FS-10 daysTue 5/21/24Mon 7/1/240 days45District Response to MSBA PDP Review Comments20 daysMon 7/1/24Thu 7/25/244446Mon 7/1/24Thu 7/25/240 days46MSBA Acceptance of PDP10 daysFri 7/26/24Wed 8/7/2445,3155Fri 7/26/24Wed 8/7/240 days47Preferred Schematic Report (PSR)125 daysTue 5/21/24Wed 10/30/24Tue 5/21/24Wed 10/30/240 days48Design Process (PSR)57.88 daysTue 5/21/24Mon 8/5/2443FS+1 dayTue 5/21/24Mon 8/5/240 days49Meetings - Community, SBC, User Groups43 daysMon 6/17/24Mon 8/12/24Mon 6/17/24Mon 8/12/240 days55Preferred Schematic Report Submission (PSR)0 daysWed 8/21/24Wed 8/21/2454FS+8 days,4659FS+1 day,57FS+27 days,56FS+15 daysWed 8/21/24Wed 8/21/240 days56MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/11/24Wed 9/11/2455FS+15 daysWed 9/11/24Wed 9/11/240 days57MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/25/24Wed 9/25/2455FS+27 days62,58Wed 9/25/24Wed 9/25/240 days58District Response to FAS Comments10 daysWed 9/25/24Tue 10/8/245762Wed 9/25/24Tue 10/8/240 days59MSBA PSR Review32 daysThu 8/22/24Wed 10/2/2455FS+1 day60,62Thu 8/22/24Wed 10/2/240 days60District Response to MSBA PSR Review Comments9 daysThu 10/3/24Tue 10/15/245961FS+1 day,62,66SS+10 daysThu 10/3/24Tue 10/15/240 days61MSBA Conference Call to Review PSR0 daysWed 10/16/24Wed 10/16/2460FS+1 day62FS+11 daysWed 10/16/24Wed 10/16/240 days62MSBA Board Approval of Preferred Solution0 daysWed 10/30/24Wed 10/30/2457,58,59,60,61FS+11 days64,76Wed 10/30/24Wed 10/30/240 days63Schematic Design (MSBA MOD 04)219 daysWed 10/16/24Wed 7/30/25Wed 10/16/24NA1141.63 days64Schematic Design28 daysWed 10/30/24Fri 12/6/246271FS+1 dayWed 10/30/24Fri 12/6/240 days65Meetings - SBC73 daysWed 10/16/24Wed 1/22/25Wed 10/16/24Wed 1/22/250 days71SD Cost Estimates20 daysMon 12/9/24Mon 1/6/2564FS+1 day69,72,73,91Mon 12/9/24Mon 1/6/250 days72Establish Project Scope & Budget10 daysWed 1/15/25Wed 1/29/2571,69,70FF74FS+5 daysWed 1/15/25Wed 1/29/250 days73Establish CM@R or ch1490.88 daysMon 12/16/24Mon 12/16/2471,69,70FF79Mon 12/16/24Mon 12/16/240 days74OPM Informational email to MSBA0.88 daysFri 1/31/25Fri 1/31/2572FS+5 days,7079FS+6 daysFri 1/31/25Fri 1/31/250 days75DESE Submittal152 daysWed 10/30/24Fri 5/16/25Wed 10/30/24Fri 5/16/250 days76Prepare DESE Submittal77 daysWed 10/30/24Tue 2/11/256277Wed 10/30/24Tue 2/11/250 days77MSBA Review of DESE Submittal36 daysTue 2/11/25Fri 3/28/257678Tue 2/11/25Fri 3/28/250 days78DESE Review & Approve39 daysFri 3/28/25Fri 5/16/2577Fri 3/28/25Fri 5/16/250 days79Schematic Design Report Submission0 daysMon 2/10/25Mon 2/10/2574FS+6 days,7380FS+1 day,86Mon 2/10/25Mon 2/10/250 days80MSBA SD Review36.88 daysTue 2/11/25Fri 3/28/2579FS+1 day81Tue 2/11/25Fri 3/28/250 days81District Response to MSBA SD Review Comments11 daysMon 3/31/25Fri 4/11/258082,83Mon 3/31/25Fri 4/11/250 days82Project Scope and Budget Conference0 daysWed 3/26/25Wed 3/26/258183Wed 3/26/25Wed 3/26/250 days83MSBA Board Approval Schematic Design13 daysFri 4/11/25Wed 4/30/2581,82Fri 4/11/25Wed 4/30/250 days8450% DCAMM Designer Evaluation Submission10 daysThu 7/17/25Wed 7/30/25115NANA1141.63 days85Extended Design Prior to the Start of DD46 daysMon 3/10/25Tue 5/13/25Mon 3/10/25Tue 5/13/250 days86Extendend Design46 daysMon 3/10/25Tue 5/13/257987Mon 3/10/25Tue 5/13/250 days87Owner release into DD0 daysTue 5/13/25Tue 5/13/2586115Tue 5/13/25Tue 5/13/250 days88Funding the Project (MSBA MOD 05)96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days89Reading Funding Process96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days90Develop Meeting & Vote Language26.88 daysWed 1/8/25Thu 2/13/25Wed 1/8/25Thu 2/13/250 days91Secure MSBA Vote & Specical Town Meeting Language18 daysWed 1/8/25Fri 1/31/257192Wed 1/8/25Fri 1/31/250 days92Finalize Language with Town Council & MSBA0 daysFri 1/31/25Fri 1/31/259193,94Fri 1/31/25Fri 1/31/250 days93Submit Language to Matt to Write Article11 daysFri 1/31/25Thu 2/13/259296,109FS+30 daysFri 1/31/25Thu 2/13/250 days94Submit Language to Laura (Min 35 days before election)0 daysFri 1/31/25Fri 1/31/259296Fri 1/31/25Fri 1/31/250 daysKilliam Elementary School Page 1
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack95Special Town Meeting61.25 daysThu 2/13/25Mon 5/12/25Thu 2/13/25Mon 5/12/250 days96Information to Select Board for Special Town Meeting0 daysThu 2/13/25Thu 2/13/2594,9397Thu 2/13/25Thu 2/13/250 days97Select Board Meeting - Vote to Close Warrant for Special Town Meeting2 daysFri 2/14/25Tue 2/18/259699,98Fri 2/14/25Tue 2/18/250 days98Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25)0 daysTue 4/1/25Tue 4/1/2597101FS+10 days,99Tue 4/1/25Tue 4/1/250 days99Special Town Meeting Warrant Published14 daysTue 4/1/25Thu 4/17/2598,97101FS+10 days,100Tue 4/1/25Thu 4/17/250 days100Special Town Meeting Warrant Report Published0 daysThu 4/17/25Thu 4/17/2599101Thu 4/17/25Thu 4/17/250 days101Special Town Meeting (05/01-05/05)2 daysThu 5/1/25Mon 5/5/2598FS+10 days,99FS+10 days,100103,102Thu 5/1/25Mon 5/5/250 days102Post Warrant for Election 1 dayMon 5/5/25Tue 5/6/25101Mon 5/5/25Tue 5/6/250 days103Waiting Period after Special Town Meeting 5 daysMon 5/5/25Mon 5/12/25101112Mon 5/5/25Mon 5/12/250 days104Town Meeting32.13 daysTue 3/25/25Thu 5/8/25Tue 3/25/25Thu 5/8/250 days105Town Meeting Warrant Published0 daysTue 3/25/25Tue 3/25/25107FS+25 days,106FS+9 daysTue 3/25/25Tue 3/25/250 days106Town Meeting Warrant Report Published0 daysFri 4/4/25Fri 4/4/25105FS+9 days107FS+16 daysFri 4/4/25Fri 4/4/250 days107Town Meeting (04/28, 05/01, 05/05 & 05/08)10 daysMon 4/28/25Thu 5/8/25105FS+25 days,106FS+16 daysMon 4/28/25Thu 5/8/250 days108Popular Election34.5 daysTue 3/25/25Tue 5/13/25Tue 3/25/25Tue 5/13/250 days109Information to Select Board for Elections0 daysTue 3/25/25Tue 3/25/2593FS+30 days110FS+6 daysTue 3/25/25Tue 3/25/250 days110Select Board Meeting - Vote for Election to happen (35 days before election and no meeting on 04/08 or 04/15)0 daysTue 4/1/25Tue 4/1/25109FS+6 days112FS+25 days,111Tue 4/1/25Tue 4/1/250 days111Select Board must notify the Town Clerk of Election1 dayWed 4/2/25Wed 4/2/25110112Wed 4/2/25Wed 4/2/250 days112Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 daysTue 5/13/25Tue 5/13/25103,110FS+25 days,111115Tue 5/13/25Tue 5/13/250 days113Design Development (MODULE 6)262.25 daysFri 5/23/25Fri 5/1/26Fri 5/23/25NA930.38 days114Design Development (DD)89.38 daysFri 5/23/25Wed 9/17/25Fri 5/23/25NA1103.25 days115Design Development Drawings41 daysFri 5/23/25Thu 7/17/25112,87117SS+15 days,118,84,116FS+3 daysFri 5/23/25Thu 7/17/250 days116MHC - Project Notification Form Filing0 daysTue 7/22/25Tue 7/22/25115FS+3 daysTue 7/22/25Tue 7/22/250 days117Register Project with USBGC0 daysThu 6/12/25Thu 6/12/25115SS+15 days125Thu 6/12/25Thu 6/12/250 days118DD Cost Estimating15 daysThu 7/17/25Tue 8/5/25115119Thu 7/17/25Tue 8/5/250 days119DD Estimate Reconciliation Meeting2 daysWed 8/6/25Thu 8/7/25118123FS+6 days,120Wed 8/6/25Thu 8/7/250 days120Finalize VE log and Reconciled Budget2 daysThu 8/7/25Mon 8/11/25119121Thu 8/7/25Mon 8/11/250 days121Review Budget with XLT0 daysMon 8/11/25Mon 8/11/25120122Mon 8/11/25Mon 8/11/250 days122Issue SBC Documents4 daysMon 8/11/25Fri 8/15/25121123Mon 8/11/25Fri 8/15/250 days123SBC Meeting1 dayFri 8/15/25Mon 8/18/25119FS+6 days,122124Fri 8/15/25Mon 8/18/250 days124SBC Meeting - Approve DD Submission0 daysMon 8/18/25Mon 8/18/25123125FS+1 day,126FS+5 daysMon 8/18/25Mon 8/18/250 days125Submit DD Pacakge to MSBA0 daysTue 8/19/25Tue 8/19/25124FS+1 day,117128,131Tue 8/19/25Tue 8/19/250 days126Site Plan Review and Stormwater Permit Special Hearing0 daysMon 8/25/25Mon 8/25/25124FS+5 days127Mon 8/25/25Mon 8/25/250 days127Site Plan Review and Stormwater Permit Approval8 daysMon 8/25/25Wed 9/3/25126Mon 8/25/25Wed 9/3/250 days128MSBA Review and Comments (Business Days)13 daysTue 8/19/25Thu 9/4/25125129Tue 8/19/25Thu 9/4/250 days129Respond to MSBA DD comments (Business Days)10 daysThu 9/4/25Wed 9/17/25128140NANA1103.25 days13060% Construction Documents Phase (60% CD)93 daysTue 8/19/25Thu 12/18/25Tue 8/19/25NA1032.88 days13160% Construction Drawings40 daysTue 8/19/25Thu 10/9/25125132Tue 8/19/25Thu 10/9/250 days132SBC Meeting0 daysThu 10/9/25Thu 10/9/25131133Thu 10/9/25Thu 10/9/250 days13360% CDs for Pricing0 daysThu 10/9/25Thu 10/9/25132134Thu 10/9/25Thu 10/9/250 days13460% CD Cost Estimating15 daysThu 10/9/25Wed 10/29/25133135FS+3 daysThu 10/9/25Wed 10/29/250 days13560% CD Reconciliation Meeting0 daysMon 11/3/25Mon 11/3/25134FS+3 days139FS+7 days,136NANA1067.88 days136Finalize VE log and Reconciled Budget2 daysMon 11/3/25Tue 11/4/25135137FS+1 dayMon 11/3/25Tue 11/4/250 days137Review Budget with XLT0 daysWed 11/5/25Wed 11/5/25136FS+1 day138Wed 11/5/25Wed 11/5/250 days138Issue SBC Documents1 dayThu 11/6/25Thu 11/6/25137139FS+2 daysThu 11/6/25Thu 11/6/250 days139SBC Meeting - Approve 60% Submission0 daysWed 11/12/25Wed 11/12/25135FS+7 days,138FS+2 days144,140FS+1 dayWed 11/12/25Wed 11/12/250 days140Submit 60% CD Package to MSBA0 daysThu 11/13/25Thu 11/13/25139FS+1 day,129141Thu 11/13/25Thu 11/13/250 days141MSBA Review and Comments (Business Days)16 daysThu 11/13/25Thu 12/4/25140142Thu 11/13/25Thu 12/4/250 days142Respond to MSBA 60% comments (Business Days)11 daysThu 12/4/25Thu 12/18/25141145Thu 12/4/25Thu 12/18/250 days14390% Construction Documents Phase (90% CD)130.5 daysWed 11/12/25Fri 5/1/26Wed 11/12/25NA930.38 daysKilliam Elementary School Page 2
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack14490% Construction Documents49 daysWed 11/12/25Thu 1/15/26139165SS,145,146,180SS+25 daysWed 11/12/25Thu 1/15/260 days14590% CDs Issued for Cost Estimating0 daysThu 1/15/26Thu 1/15/26142,144147Thu 1/15/26Thu 1/15/260 days14690% CDs Issued for Code Review0 daysThu 1/15/26Thu 1/15/26144NANA1011.88 days14790% CD Cost Estimating10 daysThu 1/15/26Thu 1/29/26145148FS+2 daysNANA15.5 days14890% CD Reconciliation Meeting0 daysMon 2/2/26Mon 2/2/26147FS+2 days149NANA15.5 days149Finalize VE log and Reconciled Budget2 daysMon 2/2/26Wed 2/4/26148150NANA14.75 days150Review Budget with XLT0 daysWed 2/4/26Wed 2/4/26149151NANA14.75 days151Issue SBC Documents1 dayWed 2/4/26Thu 2/5/26150152FS+2 daysNANA14.75 days152SBC Meeting - Approve 90% CD Submission0 daysMon 2/9/26Mon 2/9/26151FS+2 days153FS+1 dayNANA15.5 days153Submit 90% CD Package to MSBA0 daysTue 2/10/26Tue 2/10/26152FS+1 day154NANA15.5 days154MSBA review of 90% Package (Business Days)16 daysTue 2/10/26Tue 3/3/26153155NANA15.5 days155District Team's Response to MSBA Review of 90% package (Business Days)11 daysTue 3/3/26Tue 3/17/26154156NANA15.5 days156Completion of the Bid Documents10 daysWed 3/18/26Mon 3/30/26155158,157FS-3 daysNANA14.5 days157Issue SBC Documents0 daysThu 3/26/26Thu 3/26/26156FS-3 daysNANA879.25 days158SBC Meeting - Approve Bid Document Submission0 daysMon 3/30/26Mon 3/30/26156191,159NANA14.5 days159100% CD Package MSBA Submission1 dayTue 3/31/26Tue 3/31/26158160,192SSNANA12.88 days160100% CD Package to MSBA review14 daysWed 4/1/26Fri 4/17/26159161NANA31.38 days161100% CD DCAMM Designer Evaluation10 daysFri 4/17/26Fri 5/1/26160202NANA31.38 days162Construction Phase (MODULE 7)860.88 daysWed 11/12/25Thu 11/30/28Wed 11/12/25NA200 days163Early Package #01 Switchgear366.38 daysWed 11/12/25Thu 4/8/27Wed 11/12/25NA608.63 days164Bid Package for Switchgear & Generator56 daysWed 11/12/25Tue 1/27/26Wed 11/12/25NA1004.88 days165Completion of the Early Bid documents21 daysWed 11/12/25Tue 12/9/25144SS166Wed 11/12/25Tue 12/9/250 days166Submit Advertisement for Early Bids1 dayWed 12/10/25Wed 12/10/25165167FS+3 daysNANA1038.88 days167SBC Meeting - Approve Early Package-Invitation For Bid0 daysMon 12/15/25Mon 12/15/25166FS+3 days168Mon 12/15/25Mon 12/15/250 days168Advertise for Early bid package1 dayMon 12/15/25Tue 12/16/25167169Mon 12/15/25Tue 12/16/250 days169Early Bid Package Submission Period21 daysTue 12/16/25Wed 1/14/26168170Tue 12/16/25Wed 1/14/260 days170Early Package Bids Due0 daysWed 1/14/26Wed 1/14/26169171FS+4 daysWed 1/14/26Wed 1/14/260 days171SBC Meeting - Review results/ Vote to Award0 daysTue 1/20/26Tue 1/20/26170FS+4 days172NANA667.75 days172Issue Notice of Award5 daysTue 1/20/26Tue 1/27/26171174NANA667.75 days173Construction for Switchgear312.63 daysTue 1/27/26Thu 4/8/27NANA608.63 days174Execute Contract5 daysTue 1/27/26Mon 2/2/26172175NANA615.63 days175Shop Drawings30 daysTue 2/3/26Mon 3/16/26174176NANA615.63 days176Fabriation and Delivery300 daysTue 3/17/26Thu 4/8/27175177NANA666.75 days177GC To take Delivery of Switchgear0 daysThu 4/8/27Thu 4/8/27176NANA608.63 days178Base Contract119.38 daysMon 12/15/25Fri 5/29/26Mon 12/15/25NA12.75 days179Prequalification Base Contract81.25 daysMon 12/15/25Tue 3/31/26Mon 12/15/25NA24.63 days180SBC Meeting - Approve Prequal Sub Committee (PQC)0 daysMon 12/15/25Mon 12/15/25144SS+25 days181Mon 12/15/25Mon 12/15/250 days181PQC - Kick-Off7 daysMon 1/26/26Tue 2/3/26180182Mon 1/26/26NA0 days182PQC - Approve RFQ0 daysTue 2/3/26Tue 2/3/26181183NANA0 days183PQC - Submit Ad for Qualifications6 daysWed 1/28/26Wed 2/4/26182184Wed 1/28/26NA24.63 days184PQC - Advertise for Qualifications (GCs/FSB) online0 daysWed 2/4/26Wed 2/4/26183185NANA24.63 days185PQC - Qualifications Submission Period18 daysWed 2/4/26Fri 2/27/26184186NANA24.63 days186Qualifications Due0 daysFri 2/27/26Fri 2/27/26185187NANA24.63 days187PQC - Distribute & Review SOQs2 daysFri 2/27/26Tue 3/3/26186188NANA24.63 days188PQC - Review PreQuals21 daysTue 3/3/26Fri 3/27/26187189NANA24.63 days189PQC - Complete SOQ Review and Approve List of Contractors2 daysMon 3/30/26Tue 3/31/26188191NANA24.63 days190Bidding Base Contract47 daysTue 3/31/26Fri 5/29/26NANA14.38 days191Advertise for bids (Central Reg, New Paper, City Hall)5 daysTue 3/31/26Tue 4/7/26189,158195NANA24.63 days192Issue Bid Docs to Project Dog for Clerical Review 0 daysTue 3/31/26Tue 3/31/26159SS193NANA14.38 days193Bid Documents Published Online6 daysTue 3/31/26Tue 4/7/26192194,197,195NANA14.38 days194 Contractor Pre-Bid Briefing Session/Conference0 daysTue 4/7/26Tue 4/7/26193196,198NANA47.38 daysKilliam Elementary School Page 3
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack195Filed Sub-Bid time23 daysTue 4/7/26Wed 5/6/26193,191196NANA24.38 days196 Filed Sub-Bids Due0 daysWed 5/6/26Wed 5/6/26195,194198NANA24.38 days197GC Bid Time33 daysTue 4/7/26Tue 5/19/26193198NANA14.38 days198 General Contractor Bids Due0 daysTue 5/19/26Tue 5/19/26197,194,196199NANA14.38 days199Review Results of GC Bids with SBC3 daysTue 5/19/26Fri 5/22/26198200NANA14.38 days200Vote to Approve GC Bid0 daysFri 5/22/26Fri 5/22/26199201NANA14.38 days201Issue Notice of Award0 daysFri 5/22/26Fri 5/22/26200202,204NANA14.38 days202Execute Contract5 daysFri 5/22/26Fri 5/29/26201,161205,204NANA14.38 days203Phase 1 - New Building Construction493.38 daysFri 5/29/26Mon 2/28/28NANA14.38 days204Notice to Proceed1 dayFri 5/29/26Mon 6/1/26201,202206NANA842.38 days205Construction438 daysFri 5/29/26Fri 12/17/27202211,217,219FF,220FF,207,212NANA14.38 days206EPA - NPDES Notice of Intent and Approval65 daysMon 6/1/26Fri 8/21/26204226FFNANA842.38 days207Substantial Completion of New School Building0 daysFri 12/17/27Fri 12/17/27205208,210,214NANA14.38 days208Receive Temporary Certificate of Occupancy (TCO)0 daysFri 12/17/27Fri 12/17/27207209,214,227NANA60.38 days209Student/Staff Tours of New Building10 daysFri 12/17/27Thu 12/30/27208222FFNANA460.38 days210Move from Existing Building to New36 daysFri 12/17/27Wed 2/2/28207211NANA14.38 days211Occupy5 daysSun 2/20/28Mon 2/28/28205,210213FS+5 days,214NANA0 days21250% DCAMM Rating (Contractor)10 daysFri 12/17/27Thu 12/30/27205NANA460.38 days213Phase 2 - Demo and Site210 daysFri 3/3/28Thu 11/30/28211FS+5 daysNANA0 days214Construction200 daysFri 3/3/28Thu 11/16/28211,208,207215,223,224FF,236NANA0 days215Substantial conpletion0 daysThu 11/16/28Thu 11/16/28214234NANA0 days216100% DCAMM Rating (Contractor)10 daysThu 11/16/28Thu 11/30/28224NANA200 days217Project Closeout (MODULE 8)402.38 daysFri 12/17/27Tue 5/15/29205NANA68 days218Punchlist280.38 daysFri 12/17/27Wed 12/13/28NANA190 days219Contractor Punch List for Designer14 daysFri 12/17/27Tue 1/4/28205FF221NANA423.38 days220Design Team Punch List1.5 monsFri 12/17/27Tue 1/25/28205FFNANA22.02 mons221Punch List - Phase 1 Contractor to Perform Punch33 daysTue 1/4/28Tue 2/15/28219NANA423.38 days222FF&E Punchlist15 daysFri 12/17/27Wed 1/5/28209FFNANA455.38 days223FF&E Closeout20 daysThu 11/16/28Wed 12/13/28214231NANA46 days224Punch List - Phase 233 daysThu 10/5/28Thu 11/16/28214FF228,231,234,236,216NANA0 days225Cx275.38 daysFri 12/17/27Wed 12/6/28NANA182.38 days226Commissioning New Building4 monsFri 12/17/27Wed 3/29/28206FFNANA19.52 mons227Commissioning + 10 month 11 monsFri 12/17/27Tue 9/26/28208228,229,238,240NANA9.12 mons228Final Commissioning Report to MSBA10 daysThu 11/16/28Thu 11/30/28224,227229NANA162 days229Commissioning Certificate of Completion to MSBA5 daysThu 11/30/28Wed 12/6/28227,228240NANA162 days230USGBC76 daysFri 2/9/29Tue 5/15/29NANA0 days231Final Construction Package to USGBC66 daysFri 2/9/29Wed 5/2/29223,224,234232NANA0 days232LEED-S Construction Application & Final Review10 daysThu 5/3/29Tue 5/15/29231233,240NANA0 days233USGBC issue Green School Program Certification letter0 daysTue 5/15/29Tue 5/15/29232238NANA0 days234Closeout GC - Final Change Order66 daysThu 11/16/28Fri 2/9/29224,215231,235NANA0 days235GC Request for Final Payment15 daysFri 2/9/29Wed 2/28/29234237NANA97 days236Submission of As-Builts and O&M44 daysThu 11/16/28Fri 1/12/29224,214238NANA98 days237DCAMM Evaluation Form following GC Final Payment10 daysWed 2/28/29Tue 3/13/29235239NANA97 days238Final Reimbursement Request Submittal to MSBA3.4 monsTue 5/15/29Wed 8/8/29233,227,236241NANA0 mons239Corrective actions by GC22 daysTue 3/13/29Tue 4/10/29237NANA97 days240MSBA Closeout33 daysTue 5/15/29Tue 6/26/29232,227,229241NANA35 days241Project Complete0 daysWed 8/8/29Wed 8/8/29238,240NANA0 daysKilliam Elementary School Page 4
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2026-01-20 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Pat Tompkins, John Coote, Chris Haley, Kirk McCormick, Greg Stepler,
Nancy Twomey, and Carla Nazzaro.
Members - Not Present:
Shawn Brandt, Ed Ross.
Others Present:
Assistan Town Manager Jayne Wellman, Colliers Project Director Mike
Carroll, Colliers Project Manager Justin Ferdenzi, LBA Project Manager Jenni
Katajamaki, LBA Architect Leigh Sherwood
Minutes Respectfully Submitted By: Harani Kumaresh
Topics of Discussion:
This meeting was held in-person in the Town Hall Conference Meeting Room and remotely
via Zoom.
Call to order:
Chair Carla Nazzaro called the meeting to order at 7:00 pm.
Roll call attendance: Pat Tompkins, John Coote, Chris Haley, Kirk McCormick, Greg Stepler,
Nancy Twomey, and Carla Nazzaro.
Chair Nazzaro introduced Dave Delair, the newly appointed Facilities Clerk. Mr. Delair
provided a brief overview of his professional background, including over 40 years of
experience as a superintendent with major construction firms and recent work as a Clerk of
the Works on healthcare, higher education, and municipal projects. Committee members
welcomed Mr. Delair to the project team.
Public Comment:
No reports.
Liaison Reports:
Proprietary Items:
Jenni Katajamaki noted that a vote will be requested at the next meeting to approve certain
proprietary items, including security systems, public address systems, building management
systems, and door core systems. These items require proprietary specifications under
Massachusetts public bidding laws to ensure compatibility with existing Town systems.
Supporting information will be distributed in advance of the next meeting.
Page | 2
Fence / Cable Barrier Working Group Update:
John Coote provided an update regarding the working group meeting held to review barrier
options along Haverhill Street adjacent to the playground. It was reported that the working
group agreed to proceed with a cable barrier solution. Discussion followed regarding design
parameters, vehicle impact assumptions, and performance standards. Jenni Katajamaki
confirmed that the barrier is being designed based on traffic engineer recommendations,
including a 15,000-pound vehicle traveling at 50 miles per hour, consistent with roadway
barrier standards. Jenni Katajamaki agreed to provide supporting calculations and
documentation from the manufacturer for Committee review.
Church Parking Update:
Jayne Wellman provided an update regarding ongoing discussions with Christ the King
Parish concerning a parking license agreement. The Parish is currently engaged in a
discernment process regarding future property use, with a formal update expected after
January 22, 2026. Feedback to date indicates no anticipated impact to the Town’s ability to
secure parking for staff and contractors.
Furniture Planning Update: Chair Nazzaro mentioned that multiple meetings have been held
regarding furniture selection. A test day is planned at the Killam gymnasium, during which
teachers and staff will evaluate furniture options for functionality prior to final selection.
CPL Financial Review*
Justin Ferdenzi presented the financial status of the project. The construction budget
remains at $101,521,394 pending receipt of base contract bids. Architectural and
engineering expenditures to date total approximately $4.47 million, and administrative costs
total approximately $2.27 million. Cash flow projections were reviewed and remain
generally consistent with anticipated expenditures.
Next, Jestin reviewed forecasted project costs related to previously approved items,
including the Facilities Clerk position and the anticipated church parking license agreement.
While budgets for these items have been approved, executed contracts are expected to be
finalized and presented to the Committee at an upcoming meeting.
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 7-0-0 to approve LBA Invoice No. 23025 in the amount
of $568,705.34 for the J. Warren Killam Elementary School Project.
Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted 7-0-0 to approve Colliers Project Leaders Invoice No.
1132845 in the amount of $33,733.00 for the J. Warren Killam Elementary School
Project.
Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Cash flow projections were reviewed in detail. Current expenditures are tracking closely with
projected billings and remain slightly below the forecast curve. As the project enters the
construction phase, expenditures are expected to increase significantly with the
commencement of general contractor requisitions and subcontractor billings. Overall, the
project remains financially stable and within established budget parameters.
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Request for Proposals (RFP) Update:
Justin Ferdenzi reported that proposals have been received for a tax consultant, code review
services, and construction materials testing. Meetings will be scheduled with tax consultant
proposers to review scope and anticipated return on investment related to tax credits and
grant opportunities, including those associated with the Inflation Reduction Act. Code review
and materials testing proposals remain under evaluation.
Justin updated that the Early electrical switchgear bid packages were received, with pricing
reported as favorable and trending within budget. Final review is underway. John Coote
inquired about the role of the tax consultant, Justin explained that the intent is to engage a
specialized advisor to assist the Town in identifying, pursuing, and securing all eligible tax
credits, rebates, and grant opportunities associated with the project. This includes, but is
not limited to, incentives available under the Inflation Reduction Act (IRA) and other state
and federal programs. The consultant would also advise on timing, documentation
requirements, and compliance considerations to maximize potential financial returns to the
Town.
CPL Schedule Update
Justin Ferdenzi reviewed the project schedule, and the 90% Construction Document
submission to the MSBA is scheduled for February 10, 2026. A Building Committee vote to
authorize submission will occur prior to that date. The General Contractor prequalification
review process is scheduled to begin in the coming weeks. Overall, the project schedule
remains on track.
Approval of Prior Meeting Minutes (12/15/25) *
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted to approve the December 15, 2025, meeting minutes as
amended.
Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Future Agenda Items & Next Meeting Dates
The next Killam School Building Committee meeting is scheduled for Monday, February 9,
2026, at 7:00 PM.
Adjourn*
On a motion by Nancy Twomey, seconded by Pat Tompkins, the Killam School
Building Committee voted to adjourn the meeting at approximately 8:00 PM.
Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.