HomeMy WebLinkAbout2026-03-16 Killam School Building Committee Packet (PDF)
Town of Reading
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This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Killam School Building Committee
Date: 2026-03-16 Time: 7:00 PM
Building: Reading Town Hall Location: Select Board Meeting Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
https://us06web.zoom.us/j/89027945775?pwd=pcJMwXlXrmqEqt4MqghtqgzRpRrlFX.1
Meeting ID: 890 2794 5775
Passcode: 313586
1. Call to Order
2. Public Comment
3. KSBC Liaison Reports
4. 90% MSBA Submission Comments*
5. CPL Financial Review*
a. Invoices
i. LBA*
ii. CPL*
iii. Geinapp*
iv. BidDocs*
v. RFQ Advertisement*
vi. Other*
b. Commitments
i. Facilities Clerk Contract*
ii. Church Parking Lot License Agreement*
iii. Revised LBA Amendment*
iv. Gienapp Change Order*
v. RFQ Advertisement*
vi. Other*
6. CPL Schedule Review*
a. Upcoming events
b. Pre-Qual Update
7. Approval of Prior Meeting Minutes (02/09/26 Meeting) *
8. Future Agenda Items and Next Meeting dates
a. KSBC XLT – 03/23/2026 & 04/13/2026
b. KSBC Meeting – 03/30/2026 to approve Qualified GC & SC (Remote?)
1. 04/21/2026
9. Adjourn*
*Noted Potential vote required
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APPENDIX 6C
MODULE 6 – 90% CONSTRUCTION DOCUMENTS REVIEW COMMENTS
District: Town of Reading
School: J. Warren Killam Elementary School
Owner’s Project Manager: Colliers Project Leaders
Designer Firm: Lavallee Brensinger Architects
Submittal Received Date: February 12, 2026
Review Dates: February 12 – March 4, 2026
Reviewed by: Gienapp Architects, K. Stark, K. Brown, C. Bechtel, R. Hudson
______________________________________________________________
MSBA REVIEW COMMENTS
The following comments1 on the 90% construction documents submittal are issued pursuant to a project submittal review
document for the proposed project and presented as a 90% construction documents submission in accordance with the
MSBA Module 6 Guidelines.
The MSBA will not provide submittal review comments for a project that has bid or is scheduled to issue bid documents
for the majority of filed as well as non-filed sub-bid scope within two weeks of District receipt of MSBA review comments.
In addition, the MSBA will not provide review comments for any portions of a project already bid as part of an “early bid
package”. Note that the MSBA requires the design team to include all early bid packages (if any) in each submittal,
showing a complete project, to allow for MSBA coordination review for remaining portions of work that have not bid. If
the scope of early bid packages is well advanced of the scheduled DD/CD review process, MSBA reserves the right to
refrain from providing review comments, or to limit review comments to portions of the submittal that address
conformance to the Project Scope and Budget Agreement.
The items listed below are to be included in each project submittal by the design team (OPM and Designer) to the extent
that each item applies to the project, or the design team should provide an explanation why an item doesn’t apply. The
project submittal may be rejected by MSBA if all items below are not fully addressed by the project team. Unless
specifically stated otherwise in the review comments below, the OPM and Designer deliverables are included in the
submission with no further comment from MSBA required.
6C.1 Summary Comments
Comments
• Basic Project Information:
o Provide an updated general introduction that
presents a brief overview of the project details,
describes the current status of the project,
description and status of any early bid packages, any
ongoing issues or new developments, any changes to
the project since the previous submittal, how the
district and design team are addressing these
developments, and how these issues may affect the
projects schedule, budget or conformance to the
Project Scope and Budget Agreement.
1 The written comments provided by the MSBA are solely for purposes of determining whether the submittal documents, analysis pr ocess, proposed planning
concept and any other design documents submitted for MSBA review appear consistent with the MSBA’s guidelines and requirements, and are not for the
purpose of determining whether the proposed design and its process may meet any legal requirements imposed by federal, state or local law, including, but not
limited to, zoning ordinances and by-laws, environmental regulations, building codes, sanitary codes, safety codes and public procurement laws or for the
purpose of determining whether the proposed design and process meet any applicable professional standard of care or any other standard of care. Project
Designers are obligated to implement detailed planning and technical review procedures to effect coordination of design criteria, buildability, and technical
adequacy of project concepts. Each city, town and regional school district shall be solely responsible for ensuring that its project development concepts comply
with all applicable provisions of federal, state, and local law. The MSBA recommends that each city, town and regional school district have its legal counsel
review its development process and subsequent bid documents to ensure that it is in compliance with all provisions of federal, state and local law, prior to
bidding. The MSBA shall not be responsible for any legal fees or costs of any kind that may be incurred by a city, town or regional school district in relation to
MSBA requirements or the preparation and review of the project’s planning process or plans and specifications.
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o Enrollment - describe each of the following:
▪ grade configuration
▪ design enrollment
▪ number of PK students (note “N/A” if not
applicable)
455 students; kindergarten through grade 5 and 180 pre-
kindergarten students.
o GSF area- describe the following:
▪ GSF approved in the PFA
▪ GSF as currently proposed
GSF approved in the PFA – 122,941; Current GSF –
122,941
o Project Type (all new, add/reno, reno) All new construction
o Delivery method (DBB, CMR). If CMR, describe
contract status
Design-Bid-Build
o Provide any information regarding updates to the
District’s current project budget and anticipated
construction cost, including any additional funding
appropriations.
• Project Budget Compliance:
o The Project Funding Agreement (“PFA”) has a total project budget of $ 130,011,783. The submittal notes that the
current total project budget is $130,011,783 and is within budget.
o The PFA has an estimated construction cost of $ 101,521,394. The submittal notes that the OPM’s current
reconciled estimated construction cost is $ 91,203,873 and is within budget.
o The (OPM/CMR)’s current construction cost estimate is $ 91,338,426 by (A.M. Fogarty). The Designer’s current
construction cost estimate is $ 91,069,320 by (PM&C).
• General comments:
o Work included in early bid packages issued either before this submission or within 35 days of this submission is not
included in this review. It appears there is one early bid package that includes switchgear procurement, which is
available to bidders within this time frame. Consequently, this item is not reviewed here.
6C.2 OPM Deliverables:
6C.2.1 OPM Submittal Review & Coordination
Comments
• OPM’s separate signed cover letter verifying each of
the following: 1) the OPM has reviewed and
coordinated the materials, 2) the submittal is complete
and conforms to MSBA requirements, 3) the proposed
project as documented within each submittal is within
the District’s budget, and 4) the District has approved
the materials for submission to the MSBA.
The OPM certifies the completeness of this submission
with the following exceptions:
1. A certified copy of the February 09, 2026, School
Building Committee minutes will be forwarded to
the MSBA after they are voted on and approved
at the next Committee meeting.
2. Structural Peer review comments will be
forwarded to the MSBA with the 90% CD
response comments.
Please provide these items with a response to this
review.
• Coordinate design; include written recommendations to
the Owner. Address each of the following items
individually, and describe how the OPM evaluated each
item:
o Technical accuracy, coordination, & clarity
o Efficiency & cost effectiveness
o Operability
o Constructability
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o Phasing
o Bid ability
o Site access during construction
• Coordinate Commissioning consultant’s review:
o Describe the commissioning consultant’s review
status.
o Include a copy of the commissioning consultant’s
review & project team’s response to each item.
o Describe the consideration and incorporation of
commissioning consultant’s recommendations into
the current submittal.
• Coordinate the District response to the MSBA
comments of previous submittals:
o Include a copy of the previous MSBA 60%
Construction Development submittal review & District
response, including any supplemental submittals and
reviews.
o Provide documentation of comments addressed and
comments resolution outstanding.
• OPM provide confirmation that the District has
submitted a completed Designer Evaluation Form to
the Division of Capital Asset Management and
Maintenance (DCAMM), using the DCAMM/DSB
Autocene platform, upon completion of the Schematic
Design phase (refer to MSBA Project Advisory #79 for
information regarding DCAMM/DSB Designer
evaluations).
The submission includes a copy of the completed
evaluation questionnaire, but not the Designer Evaluation
Notification Form. This form should be provided with the
response to these review comments.
6C.2.2 Project Schedule Comments
• The OPM is responsible for submitting a project
schedule that conforms to the following requirements,
whether the schedule is produced by the OPM or the
CMR (if applicable). A schedule that is limited to
construction tasks is not acceptable and will be
rejected. All schedules should be presented in calendar
days.
• Update project schedule: At a minimum, the schedule
update should provide the same level of detail as was
included in the Project Funding Agreement Exhibit C,
expanded and updated to include milestones for
Design Development, Bidding, Construction, and
Closeout. The updated schedule should include
proposed critical path and construction milestone
information. In addition to the construction milestones,
the schedule must also include the following
information as listed in MSBA Module 7, Schedule
Activities:
o Punch list start and end dates
o Project Registration date with the US Green Building
Council (“USGBC”)
o Provisional/Design package submittal date to USGBC
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o MSBA 50% DCAMM Notification submittal date and
MSBA 100% DCAMM Standard Contractor Evaluation
Form notification date
o Designer Evaluation Form submissions to DCAMM: 1).
upon completion of Schematic Design, 2). completion
of 100% construction documents, and 3). final
GC/CM payment.
o General Contractor/Construction Manager request for
final payment
o Commissioning Consultant inspection (substantial
completion plus approximately 10 months)
o Final Commissioning report to MSBA submittal date
o Final Construction package to USGBC including the
Final Commissioning Report submittal date
o Anticipated final Green School Program Certification
letter from USGBC issuance date
o Commissioning Certificate of Completion submittal
date to MSBA
o Final reimbursement request submittal date to MSBA
• Include application submission and approval dates in
the project schedule for the following approvals,
coordinated with the Designer’s submittal information.
In addition, provide dates for any other state or federal
approval not listed below (the following list is not a
comprehensive itemization of required state approvals;
other requirements may apply, and some items listed
below might not be applicable to this project) Indicate
“Non-Applicable” on the project schedule where
appropriate:
o DESE - Special Education approval by Department of
Elementary and Secondary Education
o MHC – Project Notification Form and approvals by MA
Historical Commission
o OIG - Construction Manager at Risk approval by the
Office of Inspector General
o Executive Office of Energy and Environmental
Affairs/EEA:
▪ MEPA - MA Environmental Policy Act by Energy
& Environmental Affairs:
• ENF - Environmental Notification Form
• EIR - Environmental Impact Report
▪ Article 97 Land Disposition Policy approval by
Energy & Environmental Affairs
o MA DEP - Massachusetts Department of
Environmental Protection
o MA DOT - Massachusetts Department of
Transportation
o MA DPH - Massachusetts Department of Public Health
(typically relating to CH74 Medical / Dental functions)
o EPA –NPDES National Pollutant Discharge Elimination
System Notice of Intent approval by the US
Environmental Protection Agency
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o MAAB - Accessibility variances by MA Architectural
Access Board
• Any state reviews or approvals which remain
incomplete at the time of the 90% CD submission
render the submission out of compliance with the PFA
Section 4.12, and may result in suspension of
reimbursement requests to the District until such time
as all required state reviews or approvals are obtained.
• If there are outstanding reviews or approvals, provide
revisions to the construction bid schedule.
• The schedule is to be updated and submitted to MSBA
as often as is required to reflect any changes, including
any changes to milestone dates, but must be
submitted with each design submittal (DD, 60% CD,
90% CD).
• The schedule is to incorporate 21 calendar day
required duration for each MSBA submission review,
and a minimum 14 calendar days for project team
incorporation of MSBA review comments as well as all
others into the project documents prior to making the
documents available to bidders. 35 calendar days
between each MSBA design submission (DD, 60%,
90%) is the minimum acceptable duration; if the
project team believes additional time is required for
any or all the submissions the durations for these
activities are to be increased accordingly.
6C.2.3 Project Scope and Budget
Comments
• Develop project scope and budget, cost estimates and
reconciliation:
• o OPM construction cost estimate using CSI
MasterFormat 6-digit format to Level 3 and MGL
c.149 s 44F (filed sub-bid) format showing unit rates
and quantities; with escalation projected to the mid-
point of construction.
o OPM reconciliation of the OPM/CMR and Designer
construction cost estimates including a description of
the method to derive this reconciliation. Refer to this
link for an example of the Cost Estimate
Reconciliation Form.
o Updated Cost Estimate Comparison Form. Refer to
this link for an example of the Cost Estimate
Comparison Form.
• CMR (if applicable):
o If Owner has not yet contracted with a Construction
Manager (CM), the OPM must develop a construction
cost estimate as described above for comparison with
the Designer’s cost estimate.
o If the Owner has given the CM a Notice to Proceed,
the OPM must review cost estimates provided by the
Designer and CM and provide a Designer’s and CM’s
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construction cost estimates reconciliation as
described above.
• Updated project budget in the MSBA total project
budget format, based on the reconciled construction
cost estimate. If the reconciled estimate is not used
for the updated project budget, provide an
explanation.
• Describe any early bid packages anticipated scope and
schedule. Include any early bid packages (if
applicable). The submittal must include all early bid
packages, showing a complete project, to allow for
MSBA coordination review. Provide bid tables for a
completed sub-bid package.
• Value Engineering recommendations (if any):
o Provide the list of potential and accepted Value
Engineering recommendations, and associated costs
of each item.
o Value Engineering Summary Tracking Sheet
completed and updated for this submittal indicating
compliance with the PFA budget, and considerations
or implementation of Value Engineering (if any).
Refer to this link for the Value Engineering Summary
Tracking Sheet. Note that all project submittals must
include a completed and current Value Engineering
Summary Tracking Sheet in Excel format regardless of
the status of the project’s budget.
o For any Value Engineering recommendations which
have been accepted, provide a copy of the
Committee vote.
• Provide a letter confirming that prequalification
requirements for the General Contractor (if applicable)
and subcontractors have been completed, and a
summary table of the pre-qualified general contractor
(if applicable) and subcontractors.
The submission states that prequalification will be
completed no later than March 31, 2026, and the list of
prequalified contractors will be shared with the MSBA
once the process is completed. Provide confirmation
letter within two weeks of completion.
6C.3 Designer Deliverables:
6C.3.1 General Requirements
Comments
• Submit an updated work plan.
• Updated and expanded Basis of Design narrative
description for each following discipline:
o Architecture
o Structural: narrative must include lateral bracing
methods and how earthquake code requirements will
be met
o Civil
o MEP + FP
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o Data/Comms./Security
• Updated building code analysis
• Provide an updated description of all local “Green
Communities” designations for this project (if any) and
describe compliance measures to conform to related
building or site requirements including the Stretch
Code, Municipal Opt-in Specialized “Net Zero Energy”
Code, and any other locally required ordinances related
to sustainability, based on local approvals required at
the scheduled project permit date.
• Provide an updated LEED scorecard indicating current
attempted credits, and a statement from the designer
describing any changes in the project scope and/or
LEED scorecard as compared to the sustainability goals
identified in the Project Scope and Budget Agreement.
• Site vulnerability risk assessment / evaluation – provide
a statement from the designer describing any changes
to the project scope included in the Project Scope and
Budget submittal based on the risk assessment of the
selected site as described in the Module 3 Feasibility
Study Guidelines.
• Provide a final list identifying all proposed proprietary
items (if any) with an affidavit which shall indicate that
an elected body of the district (school committee, city
or town council, or selectmen, but not ad-hoc building
committee) has been presented with proposals for
proprietary requirements approval action, has had an
opportunity to investigate, or to require staff or
consultant investigation upon each item so proposed,
and has majority voted in an open public session that it
is in the public interest to do so. Provide MSBA with a
certified copy of the elected body vote.
The submission includes a final list identifying all
proposed proprietary items and indicates that the
affidavit will be provided with the response to MSBA’s
90% review comments. Confirm in the response to this
review and provide the required vote certifications in the
following 90% submittal - Provide a final list identifying
all proposed proprietary items (if any) with an affidavit
which shall indicate that an elected body of the district
(school committee, city or town council, or selectmen,
but not ad-hoc building committee) has been presented
with proposals for proprietary requirements approval
action, has had an opportunity to investigate, or to
require staff or consultant investigation upon each item
so proposed, and has majority voted in an open public
session that it is in the public interest to do so. Provide
MSBA with a certified copy of the elected body vote.
• Describe proposed exterior and interior materials and
finishes. Confirm that material, finish and color
selections have been reviewed by the District for
approval.
• Updated structural calculations
• Independent structural design review (an MSBA
requirement for all projects with new construction over
10,000 sf). MSBA requires a structural engineering
peer review submission as part of the Final (100%)
Construction Documents submission, to include
documentation of any issues identified by the Peer
Reviewer. Actions are to be advanced well prior to the
90% CD submission to engage the peer reviewer, and
that scheduling be arranged to allow final structural
design drawings and calculations to be submitted to
the peer reviewer at the completion of the 90%
Construction Documents submittal, or earlier as may
be required for early (structural) bid packages, in order
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to incorporate comments and response action reporting
in the final construction documents and avoid delays.
Confirm this process has been initiated.
• Updated energy model calculations
• Updated Life Cycle cost analysis for energy and water
consuming devices
• Updated heat gain and loss calculations for Heating,
Ventilating and Air Conditioning systems
• Updated calculations showing total electrical load
• Updated security and visual access requirements:
o Confirmation that the persons responsible for the
District’s emergency procedures implementation, and
responding emergency medical, fire protection, and
police agency representatives have been consulted in
the planning process and any associated
requirements have been included in the project.
o Identify other security related items particular to the
District and/or the proposed project.
o Verification that the following safety and security
related issues have been reviewed and are in
accordance with the District’s procedures as noted
above:
▪ Main entrance design – describe District protocol
for visitor entry and check-in related to the
current design for visitors to remain in the
vestibule versus a side sub-vestibule.
▪ Classroom lockset hardware - confirm hardware
functions are compatible with the District’s
protocols related to lockdown.
▪ Classroom / Instructional spaces visibility -
confirm that the inclusion of sidelights at
entrance locations is compatible with the
District’s current standards related to visibility
from corridors and whether any related vision
control option measures are to be incorporated.
▪ Alternative entry/exit locations - confirm project
includes site and building signage, as may be
required by District’s emergency procedures, to
identify locations where first responders may
more directly reach a person needing medical
attention; Knox Boxes; Fire Alarm Control Panels,
and provisions for building plans to be delivered
to local fire and response agencies.
• Facility and Maintenance requirements:
o Confirmation that the district personnel responsible
for maintenance have been consulted in the planning
process and any associated requirements have been
considered for this project. Describe maintenance
related items particular to the District and/or the
proposed project
o Confirmation that the district personnel responsible
for maintenance have been consulted regarding any
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changes in the proposed design resulting from Value
Engineering (if any).
o Confirmation that the district personnel responsible
for budgeting and maintenance have participated in
discussions regarding the selection and long-term
operational and maintenance costs of the mechanical
systems and building maintenance system controls.
o Confirmation that the district personnel responsible
for the maintenance have participated in discussions
regarding the proposed training program and that
these discussions have determined that the hours
and the schedule for training included in the contract
are sufficient to train the facility operational and
maintenance personnel to operate the building
management system, as designed. Confirmation that
adequate hours have been scheduled both before the
opening of the school and after the turnover of the
building.
o Verification that at a minimum the following issues
have been reviewed:
▪ Training hours and scheduling
▪ HVAC systems
▪ Building Management Systems
▪ Lighting fixtures and controls
▪ Cleaning procedures and materials
▪ Access to all roof surfaces
▪ Mechanical room access
• Quality Control narratives, supporting plans and
documents demonstrating each of the following (a
general / summary comment is not acceptable, the
narrative must address each of the following):
o Ceiling clearances
o Mechanical room and shaft sizes
o Coordinate specifications and drawings
o Filed sub-bid work
o Scheduling
o Equipment and power
o Existing and new construction
o Phasing
6C.3.2 Space Summary
Comments
Spaces
PFA
Space
Summary
DD Space
Summary
60% CD
Space
Summary
90% CD
Space
Summary
Difference
to PFA Comments
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Core Academic
Spaces 30,350 30,350 30,350 30,350 0
This category remained
the same since the
previous submittal.
Special
Education 5,900 5,900 5,900 5,900 0
This category remained
the same since the
previous submittal.
Art and Music 2,575 2,575 2,575 2,575 0
This category remained
the same since the
previous submittal.
Health and
Physical
Education
7,450 7,150 7,150 7,150 (300)
This category remained
the same since the
previous submittal.
Media Center 2,718 2,718 2,718 2,718 0
This category remained
the same since the
previous submittal.
Dining and Food
Service 6,920 6,920 6,920 6,920 0
This category remained
the same since the
previous submittal.
Medical 510 510 510 510 0
This category remained
the same since the
previous submittal.
Administration
and Guidance 2,608 2,590 2,590 2,590 (18)
This category remained
the same since the
previous submittal.
Custodial and
Maintenance 2,055 2,055 2,055 2,055 0
This category remained
the same since the
previous submittal.
Other 21,006 21,006 21,256 21,256 250
This category remained
the same since the
previous submittal.
Total Building
Net 82,092 81,774 82,024 82,024 (68)
This category has
remained the same since
the previous submittal.
Non-Programmed
Other Occupied Rooms
Spaces
PFA
Space
Summary
DD Space
Summary
60% CD
Space
Summary
90% CD
Space
Summary
Difference
to PFA Comments
Adaptive PE /
Sensory /
Health
Classroom
Storage
200 0 0 0 (200)
This category remained
the same since the
previous submittal.
Rec Department
Storage 120 100 100 100 (20)
This category remained
the same since the
previous submittal.
RISE Pre-K
Extended Day
Storage
100 0 0 0 (100)
This category remained
the same since the
previous submittal.
RISE Pre-K
Storage (2
rooms @ 100 sf
each)
0 200 200 200 200
This category remained
the same since the
previous submittal.
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PTO Storage 150 150 150 150 0
This category remained
the same since the
previous submittal.
Mother's Room
(moved from
Admin &
Guidance)
100 100 100 100 0
This category remained
the same since the
previous submittal.
RISE Mother's
Room (Added) 100 100 100 100 0
This category remained
the same since the
previous submittal.
RISE Adaptive
PE Storage
(moved from
Other)
100 60 60 60 (40)
This category remained
the same since the
previous submittal.
RISE Adaptive
PE Storage
(moved from
Other)
0 40 40 40 40
This category remained
the same since the
previous submittal.
Unoccupied
MEP/FP 2,355 2,491 2,736 2,736 381
This category remained
the same since the
previous submittal.
Unoccupied
Closets, Supply
Rooms &
Storage
1,342 1,238 1,425 1,425 83
This category remained
the same since the
previous submittal.
Toilet Rooms 1,891 2,291 2,282 2,282 391
This category remained
the same since the
previous submittal.
Circulation 22,442 23,296 22,929 22,929 487
This category remained
the same since the
previous submittal.
Remaining 11,949 11,567 10,795 10,795 (1,154)
This category remained
the same since the
previous submittal.
Total Gross 122,941 123,407 122,941 122,941 0
Grossing
Factor 1.50 1.51 1.50 1.50
• Updated space summary and signed certification that
reflects the current design
• Provide confirmation that the spaces conform to the
MSBA minimum and maximum size range requirements
described in the space summary including:
o Classrooms & number of sinks
o Science Labs
o STE rooms (if applicable)
o SPED spaces
o Gymnasium
o Auditorium (if applicable)
• Provide confirmation that the grossing factor in the
submitted space summary does not exceed 1.50
• Comparison of the current design with the final
educational program, and confirmation that there are
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no variations. If there are variations, the written
summary must address the following:
o Explain deviations within the space summary from
the Project Funding Agreement. The MSBA will
either:
▪ MSBA accepts this variation to the approved
project with no further action required.
▪ Prior to MSBA accepting this variation to the
project, the Designer must describe in detail the
reason for the change.
o The MSBA considers that deviations include size
changes of a specific space, the total program area
nsf (e.g. general classrooms, voc tech, dining etc.),
space location, surrounding space adjacencies and/or
the intended room purpose:
▪ The submittal must clearly call out deviations
to location and surrounding adjacencies using
redlines or “clouding”.
▪ The explanation should clearly identify the
basis of the change identifying both
architectural and/or programmatic reasons.
▪ If the basis of the change is programmatic, the
submittal should include a red-lined version of
the educational plan included in the Project
Funding Agreement.
• Regarding DESE approved SPED spaces:
o Include a copy of the most recent letter from DESE
approving the current proposed SPED spaces.
o Confirm that the DESE approved SPED spaces have
not deviated, using the definition above; or:
▪ If the District wishes to submit a change to its
DESE approved submittal, it must 1) confirm
that all changes to SPED spaces are final; 2)
provide a new SPED submittal to the MSBA in
the original submittal format (described in
Module 4 Schematic Design Section 4.1.1 and
Mod 4 Appendix 4B) noting any changes with
clouded floor plans and red-lined narratives
and tables; and 3) indicate how the project
schedule can accommodate a potential DESE
resubmittal and approval. Please provide a
separate package for changes to DESE
approved SPED spaces.
▪ If the District chooses not to change from the
DESE approved submittal it should explain
when and how the spaces will be returned to
the approved size, configuration and location.
• Regarding DESE Approved Public Day Education spaces
(Indicate “Not Applicable” if the project does not
include DESE approved Public Day Education spaces):
o If applicable, confirm that the DESE approved Public
Day Education spaces have not deviated, using the
definition above; or:
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▪ If the District wishes to submit a change to its
DESE approved submittal, it must 1) confirm
that all changes to Public Day Education spaces
are final; 2) provide a new submittal in the
original submittal format, noting any changes
with clouded floor plans and red-lined
narratives and tables; and 3) indicate how the
project schedule can accommodate a potential
DESE resubmittal and approval. Please provide
a separate package for changes to Public Day
Education spaces.
▪ If the District chooses not to change from the
DESE approved submittal it should confirm that
the spaces are the same or explain when and
how the spaces will be returned to the
approved size, configuration and location.
• Regarding DESE approved Chapter 74 Program spaces
(Indicate “Not Applicable” if the project does not
include DESE approved Chapter 74 spaces):
o If applicable, confirm that the proposed Chapter 74
spaces conform to the current DESE Chapter 74
manual for Vocational Technical Education Programs.
o Include a copy of the most recent letter from DESE
approving the current proposed Chapter 74 Program
spaces.
o Confirm that a Chapter 74 Meeting took place with
the MSBA and DESE, describe any modifications to
the proposed design and any remaining follow-up
coordination items.
o If applicable, confirm that the DESE approved
Chapter 74 Program spaces have not deviated, using
the definition above, or:
▪ If the District wishes to submit a change to its
DESE approved submittal, it must 1) confirm
that all changes to Chapter 74 Program spaces
are final; 2) provide a new submittal utilizing
the original submittal format, noting any
changes with clouded floor plans and red-lined
narratives and tables; and 3) indicate how the
project schedule can accommodate a potential
DESE resubmittal and approval. Please provide
a separate package for changes to the Chapter
74 Programming.
▪ If the District chooses not to change from the
DESE approved submittal it should explain
when and how the spaces will be returned to
the approved size, configuration and location.
6C.3.3 Project Approvals
Comments
• Describe the status of the following approvals. In
addition, provide the status of any other state or
federal approval not listed below (the following list is
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not a comprehensive itemization of required state
approvals; other requirements may apply, and some
items listed below may not be applicable to this
project). Provide a copy of the appropriate application
forms and/or approval letters where applicable.
Indicate “Not Applicable” where appropriate and
describe why each item is not applicable. For each
agency approval required for this project, indicate the
date when approval was received. All required
approvals should have an associated approval date
indicated as part of the 90% CD submission and prior
to advertising for bids. Confirm that the required
approvals are coordinated with the OPM’s project
schedule:
• o DESE - Special Education approval by Department of
Elementary and Secondary Education
• o MHC – Project Notification Form and approvals by MA
Historical Commission
• o OIG - Construction Manager at Risk approval by the
Office of Inspector General
• o Executive Office of Energy and Environmental Affairs
/ EEA:
• ▪ MSBA- State Site Permit Tracking Worksheet
(refer to MSBA Project Advisory #88 for
additional information). Note that all project
submittals must include a completed and
current State Site Permit Tracking Worksheet
regardless of the status of the project’s site
approvals.
• ▪ MEPA - MA Environmental Policy Act by Energy
& Environmental Affairs:
• • ENF - Environmental Notification Form
• • EIR - Environmental Impact Report
• o MA DEP - Massachusetts Department of
Environmental Protection
• o MA DOT - Massachusetts Department of
Transportation
• o MA DPH - Massachusetts Department of Public Health
(typically relating to CH74 Medical / Dental functions)
• o EPA –NPDES National Pollutant Discharge Elimination
System Notice of Intent approval by the US
Environmental Protection Agency (or indicate as “by
GC/CMR”)
• o MAAB - Accessibility variances by MA Architectural
Access Board
• Confirmation that the Project has undergone review
and obtained all necessary approvals by any
departments or Commonwealth agencies required by
law to review the Project, including but not limited to
the approvals listed above. Attach such documentation
letters evidencing such reviews and approvals.
• In accordance with Project Funding Agreement (the
“PFA”) Section 4.12, the District must obtain such
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reviews or approvals prior to the construction bids
solicitation. Any state reviews or approvals which
remain incomplete at the 90% CD submission render
the submission out of compliance with the PFA Section
4.12, and may result in suspension of reimbursement
requests to the District until such time as all required
state reviews or approvals are obtained.
• List and target dates for all local zoning approvals,
testing and permits.
• Provide a certification that all applicable utility officials
have been contacted by the Designer regarding each
basic utility connection.
6C.3.4 Cost Estimate
Comments
• Provide a final Designer’s construction cost estimate,
based on the 90% Construction Documents, including
cost estimates for general conditions, overhead and
profit, insurance, bonds, and all other items;
allowances expressed as percentage rates for
construction contingencies, and other mutually agreed
upon contingencies. Prepare the construction cost
estimate using CSI MasterFormat 6-digit format to
Level 3 and MGL c.149 s 44F (filed sub-bid) format
showing unit rates and quantities; with escalation
projected to the mid-point of construction.
• The estimate date should be no earlier than the 90%
Construction Documents date.
• Provide summary sheets including the following:
o Date that the estimate was prepared (value date)
o Anticipated bid date
o Project and contract number
o Project title and location
o Designer name
o Estimator name
o Site cost (including all utilities)
o Building cost (including fixed equipment)
o Estimated construction cost of each work phase,
totaled
o Items 1 and 2 work costs, as distinguished in the
General Contractor’s bid forms, individually totaled
6C.3.5 Drawings (developed to 90% CD progress level)
Comments
• Half-size drawings only. Confirm that text, symbols,
shading and all drawings content are legible.
Due to the current remote work, hard copies were not
required. MSBA may request hard copies at a later time
for the record.
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• If applicable, include early bid package contract
documents. The submittal must include all early bid
packages, showing a complete project, to allow for
MSBA coordination review.
A copy of the early bid package is included. Since it is
already available to bidders, it is not being reviewed as
part of this submission.
• Cover sheet showing a drawings list (the project title
should be visible when the drawings are rolled)
• Sheet(s) containing all symbols, abbreviations and
notes applicable to each discipline
• Site and Utility drawings should show the following:
o Proposed work layout and location with details
o Existing and proposed contours
o Building locations fixed and referenced from main
survey baseline
It does not appear that the building’s location is
referenced from a main survey baseline. This should be
reviewed and adjusted prior to bidding.
o Floor elevations at each entrance/exit and key
exterior grades at perimeter showing drainage away
from the building
o Site Benchmarks It does not appear that there are site benchmarks. This
should be reviewed and adjusted prior to bidding.
o Boring locations
o Retaining walls
o Landscaping and planting
o All utility service lines, systems and structures for
electricity, gas (if applicable), oil, water, steam,
telephone, CATV, fire alarm, sanitary and storm
drainage
o Contract limit line and storage area for construction
materials
o Site survey which includes, but is not limited to, all
existing foundations, obstructions and other site
characteristics
o Coordinate light pole bases, flag poles, signage,
concrete pads & landscape enclosure walls with other
disciplines
o Verify accessibility compliance at paved areas and
building approaches
o Exterior benches, flag poles, signage
• Mobilization and enabling works
• 4 Architectural drawings showing the following:
o Demolition drawings
o Floor plans of each floor, with dimensions, column
locations, floor elevations, door designations,
partition types & fire-rated partitions and smoke
partitions, built in furniture and equipment, keyed to
other architectural drawings and coordinated with
exterior grade elevations at all interior to exterior
transitions
o Key plans / overall plans where required
o Phasing, temporary trailers, storage & fences, gates
& parking
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o Large scale plans showing key areas e.g. lobby,
special spaces. Indicate floor surface materials
(minimum 1/4” = 1’-0” before reduction)
o Knox box & fire alarm control panel locations (plans
& elevations)
o Roof plans showing the following:
▪ Proposed systems type
▪ Pitch and drainage pattern
▪ Roof drains, gutters and scuppers The roof of the Media Center clerestory windows appears
to drain to the west and east to a square box. The
square box is not included in the legend, and there are
no notes. This should be reviewed and identified prior to
bidding.
Additionally, the secondary roof drain (overflow) is not
clear. This should be reviewed and, if needed, included
prior to bidding.
▪ Skylights, penthouses, major equipment,
chimneys
Vents are shown on the plumbing roof plan but are
barely visible on the architectural roof plan. Suggest
making them more visible on the architectural roof plan
for coordination.
▪ Roof access and ladders It is not clear how the roof of the Media Center
clerestory windows is accessed. This should be reviewed
and, if needed, included prior to bidding.
▪ Walk pads
▪ Rooftop Solar Readiness area, PV support and
interconnection pathways
o Project sign (verify content); Per MSBA Regulations
section 2.04, Sub-section 1, Paragraph G, Approved
project shall have a project identification sign on the
construction site during the construction period. Said
sign shall be at least four feet by eight feet in size,
shall be visible from the primary roadway adjoining
the site, and shall include the following: “This project
funded in part by the Massachusetts School Building
Authority.”
o Building sections updated and coordinated with
plans, elevations and rooftop equipment. Indicate
floor to ceiling heights and floor-to-floor heights.
Label all spaces.
o Building elevations showing the following:
▪ Full height elevations including roof structures,
ladders, mechanical equipment, chimneys,
penthouses, mechanical louvers, signage,
lighting, security devices, gutters &
downspouts, hose bibbs, and all other systems.
▪ Floor elevations, floor-to-floor height, and
overall height related to benchmarks on site
plans
▪ Windows, storefront, and curtain wall systems
▪ All columns located on a centerline and
coordinated with the structural drawings
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▪ Materials indicating major control and
expansion joints, and divisions of materials
where required
It is not clear what one of the materials is on the
elevation. It is possible that it is Type 3 – Phenolic
panels, but on the computer screen, they are different
enough in color that it’s not clear. Suggest reviewing the
PDF graphics to make sure materials are clear.
▪ Exterior grades and topographical features in
context
Based on the grading plan, the grade along the south
elevation is high in the middle by more than a foot, but
the elevation shows the grade being flat across the face.
This should be reviewed and adjusted prior to bidding.
o Wall sections indicating dimensions, flashing,
anchorage, reinforcing, masonry coursing, cladding,
and all other conditions at wall, roof, foundation,
interior floors; coordinated with exterior grade
elevations
While some wall sections include dimensions to
understand coursing, others do not. For example, J3 on
A3.1 does not dimension just the masonry. Suggest
adding dimensions or coursing information for clarity.
Section J11 on A3.1 shows the grade at the same
elevation as the first floor, but the civil grading plan
indicates that the grade is a foot higher. This should be
reviewed and adjusted prior to bidding.
J1 and J5 on A3.4 appear to overlap. Suggest reviewing
the graphics prior to bidding.
o Details demonstrating continuous thermal insulation
and thermal breaks between all conditioned interior
spaces and unconditioned exterior spaces (including
parking garages, loading zones and other open
areas)
Some details appear to be in progress, so not all of these
conditions could be reviewed. Suggest reviewing these
conditions once developed prior to bidding.
o Exterior details, for roofing, flashing and other details
showing all conditions
See the note above regarding details.
o Interior and exterior expansion joints, control joints,
construction joints, and waterstops, detailed and
coordinated with structural drawings
o Doors, windows, entrances, and storefront;
schedules and details
o Vertical circulation plans, sections and details
including ramps, stairs, lifts and elevators
o Elevator venting, hoist beam, thresholds, ladder,
sump, wall penetrations, waterproofing
o Guardrails and handrails including details
o Interior elevations of all significant and typical spaces The interior elevations appear to be in progress. Not all
finishes are identified on the interior elevations. For
example, J1 on A6.1. This should be reviewed and
further developed prior to bidding.
o Interior details including casework, paneling
surfacing and acoustical treatment
o Flooring & wall material patterns & associated
transition details
On F6 on AI2.3, there is a note for a transition strip, but
none is shown. It is not clear if this detail is in progress
or if this is a graphic issue. This should be reviewed and
adjusted prior to bidding.
o Interior glazing elevations and details
o Reflected ceiling plans coordinated with fire
protection, mechanical and electrical drawings
In some rooms, there appear to be conflicts with the
ceiling fixtures. For example, in IT Office 222, a diffuser
is shown in conflict with a light fixture. This should be
reviewed and adjusted prior to bidding.
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o Ceiling details
o Access panels indicated on the drawings and
coordinated with the MEP/FP locations, sizes and any
other requirements
Access panels do not appear to be shown. Suggest
showing their location for clarity.
o Schedules (clearly define new or existing):
▪ Finishes
▪ Doors
▪ Windows
• Structural drawings showing the following:
o Structural drawings legend and/or graphical symbols
o Foundation plans with bottom grades showing all
footing layouts, walls, slabs on grade including
reinforcing, grade beams, and columns; include
design soil bearing pressures and live loads for each
area
o Structural floor and roof plans including framing,
finished floor elevations and depressed slab areas,
with locations and dimensions for all openings and
depressions, coordinated with the architectural
drawings
o Complete foundation wall elevation and typical
sections, with reinforcing indicating location,
dimensions and grades for all footings, steps and wall
openings
o Complete details and section with dimensions for all
construction including expansion and construction
joints, reinforcing and other embedded items.
Coordinate construction and expansion joint details
with specified materials including caulking and
sealant.
Expansion joints are not indicated. This should be
reviewed and, if needed, adjusted prior to bidding.
o All lintels, beams, joists, and columns are identified
(with typical sizes shown) on schedules or on
drawings
o All structural supports required for mechanical
equipment
o General notes including the following information:
class and 28 day concrete strength for each portion,
structural steel and concrete reinforcing design
stresses for each structural member type, concrete
cover for each structural member type, shrinkage
and temperature steel requirements, reinforcing laps
for main reinforcing and temperature steel; bend
point, cutoff, and hook locations for all members,
minimum beam and lintel bearing.
o Floor and roof structural design load documentation
(live and dead)
• Fire protection drawings showing the following:
o Fire protection drawings legend and/or graphical
symbols
o Standpipe systems, sprinkler systems, suppression
systems, fire pumps, accessories, and piping
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o All piping, equipment, fixtures, valves and devices
shall be located and sized
o Design criteria shall be provided on the drawings in
accordance with NFPA requirements
o All required access panel locations and sizes
coordinated with the architectural drawings
Access panels do not appear to be shown. Suggest
showing their location for clarity.
• Plumbing drawings showing the following:
o Plumbing drawings legend and/or graphical symbols
o All work done by the plumbing subcontractor, which
includes all water, gas (if applicable), sanitary and
storm wastes, and accessories
o Plumbing fixtures trapping and venting including floor
drains. Provide location dimensions for floor drains in
coordination with the structural plans.
o Confirm any hazard or noxious contaminants such as
chimneys, plumbing vents or cooling towers are
located a minimum 25 feet from outside air intakes
or such openings are a minimum two feet below the
contaminant source and ten feet horizontally from
the nearest edge of the air intake to the nearest
edge of the contaminant source (refer to 780 CMR
Massachusetts State Building Code in effect at the
time of project approval). Consider adding filters to
the contaminant source if necessary.
The vents through the roof include a dashed circle
around them, but it is not clear if this is the 25-foot
clearance. Suggest labeling this circle for clarity. As part
of the response to these review comments, confirm the
minimum 25-foot clearance for the air intakes.
o Water and gas (if applicable) supply sources, storm
and sanitary discharge mains
o All piping sizes shall be indicated on drawings and
riser diagrams, including flow and pitch directions
o All accessories, valves, fixtures including all drinking
fountains and grease traps for kitchen waste
o Verify eyewash stations with tepid water are provided
in all areas where chemicals are stored or used
o All piping and connections required for other trades
(e.g., kitchen equipment, HVAC make-up water, etc.)
o Acid waste (where required), vents and neutralization
systems for laboratories
o Plumbing riser diagrams Some of the plumbing riser diagrams do not include
notes such as identifying the plumbing fixture being
serviced. For example, drawing 1 on P4.1-S. Suggest
adding notes for clarity prior to bidding.
o Domestic water booster pumps, boiler feed water,
meter location, hose bibs
o Domestic hot water: storage tanks, piping material
o Hanger details, expansion joint details
o All required access panel locations and sizes
coordinated with the architectural drawings
Access panels do not appear to be shown. Suggest
showing their location for clarity.
o Backflow preventers and cleanouts
• Heating, ventilating and air conditioning drawings
showing the following:
o Mechanical drawings legend and/or graphical
symbols
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o Large scale plans of all mechanical & electrical spaces
showing equipment to scale
o All piping and ductwork systems shall be located and
sized. All ductwork shall be shown double line and
drawn to scale.
o All piping and duct systems sized at all reductions
and riser diagrams
o All flow directions and pitch on piping, and duct
systems indicate flow and volumes direction
o All equipment shall have enough servicing and/or
replacement space indicated on drawings.
o All equipment, accessories, valves and dampers It does not appear that all dampers are shown. For
example, the wall between OT 283 and the Café 182 is a
1-hour fire barrier, but the ductwork going through that
wall does not appear to have fire dampers. This should
be reviewed and adjusted prior to bidding.
o All required access panel locations and sizes
coordinated with the architectural drawings
Access panels do not appear to be shown. Suggest
showing their location for clarity.
o Cooling system pumps, chillers, cooling towers, air
handling units, ductwork system and dampers, fan
details, temperature control system, air and hydronic
balancing equipment, and schedules shall be
indicated.
o Confirm outside air intake openings are a minimum
25 feet from any hazard or noxious contaminants
such as chimneys, plumbing vents, cooling towers,
streets, alleys, parking lots and loading docks. When
locating an air intake within 25 feet of a contaminant
source is unavoidable, such opening shall be a
minimum two feet below the contaminant source and
ten feet horizontally from the nearest edge of the air
intake to the nearest edge of the contaminant
source. All intakes shall be six feet above landscaped
grade including soil, lawn, shrubs, or any plant life
within 1.5 feet horizontally of intake.
o Cooling tower (where required) shall be indicated on
the drawings showing site location, elevations and
equipment layout floor plan and typical flow diagram
as related to the total HVAC system.
o All fire and smoke dampers It does not appear that all dampers are shown. For
example, the wall between OT 283 and the Café 182 is a
1-hour fire barrier, but the ductwork going through that
wall does not appear to have dampers. This should be
reviewed and adjusted prior to bidding.
o Mechanical room designs:
▪ Vent pipes for safety valves, relief valves, back
pressure valves and tanks shall be extended
above flat roofs in accordance with all
governing authorities
It does not appear that the vent pipes are shown out of
the mechanical room. This should be reviewed and
adjusted, if needed, prior to bidding.
▪ In all designs for boiler and refrigeration
plants, include a complete floor plan indicating
all major mechanical equipment location and
service space.
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▪ In new and/or replacement boiler and
refrigeration plants designs, provide a flow
diagram detailing steam or hot water
distribution systems, return systems, including
all existing equipment and their function, as
well as any proposed expansions with all
necessary instrumentation and controls.
• Electrical Drawings showing the following:
o Electrical drawings legend and/or graphical symbols
o General arrangement: Outline each floor layout, floor
and ceiling heights and elevations, and type
construction, including concrete pads.
o Indicate interface with other systems. Identify any
work by general contractor or other trades
o Interior lighting system: Light fixture schedules,
circuiting location and fixture mounting heights,
receptacle and switch outlets, lamp sizes and types,
conduits, all other accessories and riser diagrams
shall be indicated on drawings. Indicate electrical
fixtures and conduits supporting method details.
Designer shall specify that all electrical lighting
fixtures be supported from the building structure,
and shall be independent of ducts, pipes, ceilings and
their supporting members. Comply with seismic
design criteria.
The mounting heights for the pendant light fixtures are
not clear. The electrical lighting drawings refer to the
architectural reflected ceiling plans, which do not identify
the height. This should be reviewed and adjusted prior to
bidding.
o Power system: Locations, types and control method
for all motors, heaters, appliances, controllers,
starters, branch circuits, feeder conductors and
conduits. Indicate riser diagrams. Show electrical
conduit supporting method and details. For larger
projects, thermostats and control wiring are normally
covered under the HVAC sub-contract, assure
coordination.
o Fire Alarm, FACP, Data, Communications, CATV/CCTV
Systems: device types and locations, outlets and
equipment, service connections, wiring diagrams, all
other essential details.
o Services: location and details, whether overhead or
underground, feeder sizes, switchgear and
transformers plans and elevations, metering and
service switchboard arrangements, wiring and
ground fault diagram and bus ducts.
o General stations and sub-stations: Location, size,
connection method and generator protection,
transformers, exciters, motor generators, switch
gear, and associated equipment, current
characteristics and equipment capacities. Indicate
equipment connections with one line and/or wiring
diagrams and schedule all major equipment and
instruments items.
o Designated/future solar electrical service on the
electrical panel and interconnected utility service
pathways to designated/future rooftop solar
readiness areas
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o Underground work: manholes sizes and locations,
cable types, duct number, sizes and locations, cable
support sizes, types and locations, fireproofing, duct
line profile, and one-line connection diagrams
o Pole line work: Location, length, treatment and class
of poles, guying, cross arms, insulators, circuiting,
transformers, protective and switching devices,
lightning arresters, special structures, diagrams,
current characteristics and grounding
o Exterior lighting: Location, size, and transformer
types, luminary, poles, light standards, cables, ducts,
and manholes, control equipment details and
connection diagrams
o Emergency system (where provided) details including
transfer switch, fuel type
o One-line diagram indicating load KVA, and available
short circuit amperes at each transformer,
switchboard, distribution panel board, branch circuit
panel board, and at major equipment
o Riser diagrams for all systems
6C.3.6 Project Manual (developed to 90% CD progress
level)
Comments
• If applicable, include early bid package contract
documents. The submittal must include all early bid
packages, showing a complete project, to allow for
MSBA coordination review.
A copy of the early bid package is included. Since it is
already available to bidders, it is not being reviewed as
part of this submission.
• The technical specifications format in CSI Master
format (full-length, 3-part, 48 division current version)
with separate sections for each class of work required
by M.G.L. c. 149 §44F.
• Confirmation that the contract meets the applicable
requirements of M.G.L. c. 149, § 44A (2)(g) and
contains workforce participation goals for minorities
and women. Confirm that the contract includes the
processes and procedures to ensure compliance with
the workforce participation goals, including reporting
and enforcement provisions.
• Confirmation that the District consulted with the MA
Supplier Diversity Office (“SDO”) and local counsel to
ensure that the contract meets the applicable
requirements of M.G.L. c 7C, §6, M.G.L. c. 7, §61, and
associated SDO guidelines and regulations; contains
the applicable SDO-calculated, project-specific goals for
Minority Business Enterprise (“MBE”), Women Business
Enterprise (“WBE”), and Veteran Business Enterprise
(“VBE”)/Service-Disabled Veteran-Owned Business
Enterprise (“SDVOBE”) participation; and includes the
processes and procedures to ensure compliance with
the MBE, WBE, and VBE/SDVOBE goals, including
reporting and enforcement provisions.
• For each material or equipment item, the specifications
shall provide for a minimum three named material or
There are a few instances of less than three product
manufacturers listed in project manual sections. For
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equipment brands and the words “or equal” or a
material or equipment description which can be met by
a minimum three manufacturers or producers, and the
words “or equal”. Proprietary products shall not be
specified except as provided by M.G.L. c. 30, § 39M;
however, when they are specified, proprietary
specifications are subject to the “or equal” provisions
of c. 30, § 39M.
example, (but not limited to) Metal panel ceilings section
09 5130, and Tile products section 09 3000. This was
noted in the previous review, and the District indicated a
minimum of three products would be specified. Suggest
reviewing products to include a minimum of three
manufacturers prior to bidding.
• Do not specify that a product or system shall require
prequalification for use prior to bidding.
• Include a copy of the geotechnical report, including
test boring hole locations and dates, and soil
investigation results, including water levels, allowable
solid bearing pressure recommendations, foundations
and bottom grades of footing and slabs.
• Indicate all required filed sub-bids specification
sections.
• Each filed sub-bid section shall detail all labor and
materials required by the sub-trade and list, by
number, those drawings (and only those drawings)
indicating that sub-trade work. In addition, list
drawings indicating trade work that appears on
drawings that are not customarily included in the trade
work, when applicable.
Filed sub-bid sections drawing lists are not coordinated
as part of this submission. Some sections do not list all
sheets as indicated on the drawings list. For example,
Plumbing section 22 0000 and Electrical section 26 0000
are missing sheets in the project manual descriptions.
This should be reviewed and coordinated prior to
bidding.
• Staging, scaffolding, coring, drilling, cutting, patching,
refuse collection and disposal, demolition work and
cleaning task, allocation policy and proposed language
shall be carefully assigned to avoid duplication or
omission, and coordinated with all filed sub-bid
sections.
• Describe the work extent, the materials and
workmanship, and include the work under the proper
section. If any portion of work included in a
specifications section is to be performed by a trade
covered by another section, there shall be clear and
distinct cross-referencing between the sections. Merely
to state “by others” is not acceptable.
• Specify work in appropriate Sections according to local
trade jurisdiction.
• In sections for which filed sub-bids are required, refrain
from using such terms as “the Contractor,” the
“Heating Contractor,” or “the Plumbing Contractor,” but
where necessary for clarity refer to the “HVAC
Subcontractor,” the “General Contractor” and so on.
Examples of the use of “the contractor” in lieu of the
“the Electrical subcontractor” are mentioned throughout
the General Conditions for Electrical Trades section 26
0400. Terminology should be reviewed and coordinated
prior to bidding.
• Alternates, if approved in writing by the owner, shall be
properly described and cross-referenced in the project
manual and drawings. An alternate proposal sheet shall
be prepared by the Designer for insertion into the
contract form.
• Allowances are prohibited pursuant to M.G.L. c. 149, §
44G(A).
Allowances (with blank amounts) for unsuitable soils and
rock excavation appear to be included in Earth Moving
section 31 2000. Allowances are prohibited and should
be excluded prior to bidding.
Updated January 2026
Massachusetts School Building Authority Module 6 – Detailed Design – 90% CD
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• Unit price items, if permitted or ordered by the owner,
shall be properly described in the specifications.
A unit price section 01 2200 is included in the project
manual; however, a schedule of Unit Prices is not clearly
defined in this section. This should be reviewed and
coordinated prior to bidding.
• Indicate goals for compliance with USGBC LEED
standards.
• Do not use general clauses intended to be all-inclusive
in lieu of complete descriptions.
• Do not duplicate standard requirements that are
contained in the contract form.
• Use consistency throughout. The word “will” shall be
used to designate what the owner, authority, owner’s
project manager, or the Designer can be expected to
do, and the word “shall” shall be used to designate
what is mandatory for the contractor or subcontractors
to do.
There is inconsistent terminology used in the project
manual, for example use of the word “will” is noted for
work by the Contractor. This was noted in the previous
review, and the District indicated that this would be
revised in this submission. This should be reviewed and
coordinated prior to bidding.
• Use the same term throughout for the same subject
and the term shall be the same as that used on the
drawings.
• Do not use the term “etc.”. The term “etc.” is used in the project manual. This was
noted in the previous review, and the District indicated
that this would be revised in this submission. This should
be reviewed and adjusted prior to bidding.
• Avoid such terms as “to the satisfaction of the
Designer”, “as directed by the Designer”, “as
approved” and “as required”.
• Do not give numbers both in words and figures.
Numbers less than 10 shall be written in words, 10 and
higher numbers shall be written in figures. In
expressing dimensions, figures such as 2 in., 16 in., 7
ft., 6 in., shall be used.
Some numbers less than 10 are expressed as numbers
instead of as words. This was noted in the previous
review, and the District indicated that this would be
revised in this submission. Suggest further review and
coordination prior to bidding.
• Specify materials mined or manufactured in
Massachusetts first and the United States of America
second whenever possible.
6C.3.7 Project Coordination
Comments
• Verify the submittal is coordinated with any early-bid
packages, if applicable.
A copy of the early bid package is included. Since it is
already available to bidders, it is not being reviewed as
part of this submission.
• Room names and numbers are coordinated between all
disciplines.
• Verify all details are accurately cross-referenced to the
correct plan sheet.
• Finish grade elevations coordinated between all
disciplines.
The civil grading plan indicates that the grade rises on
the south side, which is not reflected in other drawings
such as architectural elevations. This should be reviewed
and adjusted prior to bidding.
• Materials/soil terms used in the Earthwork specification
is coordinated with architectural, structural and civil
specifications and plans.
Updated January 2026
Massachusetts School Building Authority Module 6 – Detailed Design – 90% CD
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• Coordinate paving & landscape patching with civil
utility & plumbing work.
• Coordinate paving details, specifications & landscape
design to mitigate frost heaving at paved areas.
• Structural dimensions match architectural drawings.
• Column grid lines and column orientation match
Architectural drawings.
• Building elevations and sections include column lines
• Column locations and bearing walls coordinated with all
other disciplines.
• Structural grids are included on all floor plans
• Verify coursing dimensions at vertical masonry
construction.
Not all sections through masonry include a dimension to
show coursing. Suggest adding dimensions for clarity
prior to bidding.
• Seismic detailing coordinated with architectural
drawings.
• Confirm that there are no beams and columns
protruding horizontally and vertically into stairwells,
and other interior spaces.
• Slab depressions are indicated in the structural
drawings and coordinated with the architectural
finishes and plumbing drawings.
• Room wall/floor/ceiling construction coordinated with
the finish schedules.
• Verify that the structural, mechanical, or other
disciplines, do not conflict with architectural plans or
specifications.
In some rooms, there appear to be conflicts with the
ceiling fixtures. For example, in IT Office 222, a diffuser
is shown in conflict with a light fixture. This should be
reviewed and adjusted prior to bidding.
• Coordinate downspout leader locations with
architectural, civil & plumbing drawings
• Coordinate thermal insulation and thermal breaks
between conditioned interior spaces and unconditioned
exterior spaces.
Some details appear to be in progress, so not all these
conditions could be reviewed. Suggest reviewing these
conditions once developed prior to bidding.
• Verify that architectural wall/partition type smoke and
fire rating requirements are coordinated with the
building code analysis floor plan information, and
MEP/FP drawings indicate appropriate smoke/fire
dampers and louvers where required.
It does not appear that all dampers are shown. For
example, the wall between OT 283 and the Café 182 is a
1-hour fire barrier, but the ductwork going through that
wall does not appear to have fire dampers. This should
be reviewed and adjusted prior to bidding.
• Coordinate access to mechanical and plumbing systems
and architectural finishes. Confirm that requirements
for access panel sizes and locations are coordinated
between architectural and MEP/FP drawings and
specifications. Indicate access panel sizes and locations
in the drawings.
Access panels do not appear to be shown. Suggest
showing their location for clarity.
• Locations of emergency equipment (fire alarm control
panel, Knox box, fire extinguishers, etc.) are indicated
in plans and elevations, and coordinated between
disciplines. Recessed equipment is coordinated with
finishes.
• Coordinate various accessibility dimensional
requirements for PK to grade six toilet room layouts,
fixtures & accessories (where applicable).
Updated January 2026
Massachusetts School Building Authority Module 6 – Detailed Design – 90% CD
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• Coordinate outside air intake opening locations and any
hazard or noxious contaminants as described by 780
CMR: Massachusetts State Building Code.
• Mechanical equipment power requirements and
physical locations, including special information as to
who mounts, connects, tests, etc.
• Verify potential spatial conflicts in mechanical
equipment.
• Coordinate roof plans with MEP drawings; indicate roof
top systems, adequate access to all roof surfaces, walk
pads to all equipment that requires maintenance, &
guardrails.
Access to the roof above the Media Center clerestory is
unclear. This should be reviewed and adjusted, if
needed, prior to bidding.
• Coordinate access to electrical power and data where
needed for maintenance of rooftop equipment.
• Coordinate Solar Readiness areas on roof plans,
structural plans and electrical/plumbing drawings.
• Equipment plan coordinates with architectural plans.
• All kitchen equipment connected to utility systems.
• The Designer confirms that the project continues to
comply with the MSBA High School Science Lab
Guidelines and/or Recommendations of Best Practices
for K-12 STEM Learning Spaces.
Town of ReadingKillam Elementary SchoolMarch 12, 2026 Project Budget and Cost SummaryACDEFGHIJK(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$101,521,394 $0 $101,521,394 $147,800 $101,373,594 $0 $101,521,394 $0 $101,521,394 Change Orders$0 $0 $0 $0 $50,000 $50,000 $0 $50,000 Subtotal$101,521,394 $0 $101,521,394 $147,800 $101,373,594 $50,000 $101,571,394 $0 $101,571,394 30 Architectural & Engineering
Design Development$2,200,000-$312,500$1,887,500$1,887,500$0$0$1,887,500$1,887,500$0Construction Documents$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$2,506,875$835,625Bidding / Negotiations$350,000-$63,500$286,500$286,500$0$0$286,500$0$286,500Closeout$275,000-$54,358$220,642$191,000$29,642$0$220,642$0$220,642Construction Administration$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$0$3,342,500 Other Basic Services$225,000-$113,806$111,194$0$111,194$0$111,194$0$111,194Geotechnical & GeoEnv. Engineering $200,000$138,014$338,014$338,014$0$0$338,014$134,326$203,688Site Survey$50,000$5,000$55,000$55,000$0$0$55,000$40,590$14,410Survey of Existing Conditions / Wetlands$25,000$0$25,000$0$25,000$0$25,000$0$25,000Hazardous Materials$200,000$0$200,000$172,700$27,300$0$200,000$19,800$180,200Traffic Studies$50,000$59,450$109,450$109,450$0$0$109,450$86,955$22,495Other Reimbursable Costs$50,000$56,700$106,700$106,700$0$0$106,700$79,375$27,325Printing (Over the Minimum)$20,000$0$20,000$0$20,000$0$20,000$0$20,000A&E Feasibility Study$850,000$0$850,000$850,000$0$0$850,000$850,000$0 Subtotal$10,895,000$0$10,895,000$10,681,864$213,136$0$10,895,000$5,605,421$5,289,579 40 Administrative Costs OPM Feasibility Study$335,500 $0 $335,500 $335,500 $0 $0 $335,500 $335,500 $0 OPM Design Development$500,000 $0 $500,000 $250,000 $250,000 $0 $500,000 $250,000 $250,000 OPM Construction Contract Documents$500,000 $0 $500,000 $500,000 $0 $0 $500,000 $145,928 $354,072 OPM Bidding$150,000 $0 $150,000 $150,000 $0 $0 $150,000 $0 $150,000 OPM Construction Contract Admin$3,300,000 $0 $3,300,000 $3,175,000 $125,000 $0 $3,300,000 $0 $3,300,000 OPM Closeout$500,000 $0 $500,000 $216,569 $283,431 $0 $500,000 $0 $500,000 OPM: Cost Estimates$90,000 $0 $90,000 $54,000 $36,000 $0 $90,000 $17,500 $72,500 Advertising$5,000 $0 $5,000 $1,563 $3,437 $0 $5,000 $1,563 $3,437 Other Administrative Costs $200,000 $251,163 $451,163 $451,163 $0 $100,000 $551,163 $350 $550,813 Other Project Costs (Moving)$150,000 $0 $150,000 $0 $150,000 $0 $150,000 $0 $150,000 Utility Fees$200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Legal$100,000 $0 $100,000 $0 $100,000 $0 $100,000 $0 $100,000 Testing Services$400,000 $0 $400,000 $54,746 $345,254 $0 $400,000 $0 $400,000 Swing Space / Modular$750,000 $15,991 $765,991 $765,991 $0 $0 $765,991 $758,900$7,091Environmental & Site (FS/SD)$500,000 -$188,280 $311,720 $283,130 $28,590 $0 $311,720 $273,130 $38,590Other Project Costs (FS/SD)$514,500 $79,874 $594,374 $594,374 $0 $0 $594,374 $593,174$1,200 Subtotal$8,195,000 $158,748 $8,353,748 $6,832,035 $1,521,712 $100,000 $8,453,748 $2,376,044 $6,077,704 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 Equipment$1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 Technology$0 $0 $0 $0 $0 $0 $0 $0 Subtotal$3,175,000 $0 $3,175,000 $0 $3,175,000 $0 $3,175,000 $0 $3,175,000 Project Sub-Total$123,786,394 $158,748 $123,945,142 $17,661,699 $106,283,442 $150,000 $124,095,142 $7,981,465 $116,113,677 Construction Contingency (Hard Cost)$5,076,069 $0 $5,076,069 $5,076,069 -$50,000 $5,026,069 $5,026,069 Owner's Contingency (Soft Cost)$1,149,320 -$158,748 $990,572 $990,572 -$100,000 $890,572 $890,572 Subtotal$6,225,389 -$158,748 $6,066,641 $6,066,641 -$150,000$5,916,641 $5,916,641 Project Total$130,011,783 $0 $130,011,783 $17,661,699 $112,350,084 $0$130,011,783 $7,981,465 $122,030,318 70 Project Contingency Potential
ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 3/12/2026Page 1 of 8
Town of ReadingKillam Elementary School03/12/26Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesLavallee Brensinger Architects$5,886.005/14/202506/02/25LBA Amd 1440-8000003-0000LBA Amd 14 - New Contract for geothermal test well servicesLavallee Brensinger Architects$1,887,500.005/27/202506/02/25LBA Amd 1530-1200201-0400DD PhaseLavallee Brensinger Architects$3,342,500.005/27/202506/02/25LBA Amd 1530-1300201-0500CD PhaseLavallee Brensinger Architects$113,806.009/26/202510/14/25LBA Amd 1930-2100204-0300Soil Pre-CharacterizationLavallee Brensinger Architects$0.009/18/202510/14/25LBA Amd 20VoidVoidTree Survey (Voided - Submitted at $7,623.00)Complete Cleaning Co$140.0010/1/202510/14/25MSA40-7510603-0000Modular Deep CleaningLavallee Brensinger Architects$5,500.0010/30/202510/31/25LBA Amd 2130-2100204-0300Additional Soil Pre-CharacterizationComm-Tract Corp$14,129.488/28/202511/12/25PO NA40-7510603-0000Modular Relocation - Fiber optic networkPartners Technology$2,270.888/19/202511/12/25PO 2600052140-7510603-0000Modular Relocation - AudioModulease$2,499.008/18/202511/12/25Modulease CO 0140-7510603-0000Modulease CO 01Convergint$4,000.0011/22/202411/12/25MSA40-7510603-0000Modular Relocation - Telecommunication ServicesGov Connection Inc$8,273.7412/8/202512/15/252600024340-7510603-0000Modular Relocation - Computer Power SupplyBidDocs Online Inc$7,650.0012/9/202512/15/25PO N/A40-3000199-0000Bid Hosting Daily Times Chronicle$1,372.001/29/202602/09/26PO NA40-2000103-0000Newspaper Ad - Peer Review, Tax Consultant, Materials Testing, Early Bid & PrequalPeer Review Recommndation - 4LEAF$37,513.0012/15/202502/09/264LEAF Contract40-3000199-0000Peer Review Recommndation - Structural & CodeEarly Package Recommendation - System Contracting$147,800.001/20/202602/09/26Systems Contract20-2000502-0000Early Package RecommendationMaterials Testing Recommendation - UTS$54,746.0012/10/202502/09/26UTS Contract40-7000602-0000Materials Testing RecommendationGienapp Architects$2,093.0040-7510603-0000Gienapp Remb. Services December 2025 - Modular RelocationDaily Times Chronicle$190.943/11/2026PO NA40-2000103-0000Newspaper Ad - Elevator PrequalDavid Dallaire - Facilities Clerk$406,000.002/18/2026David Dallarie Contract40-3000102-9900Reading Clerk SalaryTOTAL$17,661,699.48$17,661,699.4812:24 PM 3/12/2026Committed CostsPage 2 of 8
Town of ReadingKillam Elementary School03/12/26Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to Traffic Studies from A&E Bidding / Negotiations $59,450.0007/14/2530-260Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Traffic Studies($59,450.00)07/14/2530-140Internal Budget Adjustments - LBA Amd 17 Move to Other Reimbable Costs from Various$56,700.0007/14/2530-270Internal Budget Adjustments - LBA Amd 17 From A&E Design Development to Other Reimbable Costs($8,792.00)07/14/2530-120Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Other Reimbable Costs($4,050.00)07/14/2530-140Internal Budget Adjustments - LBA Amd 17 From A&E Closeout to Other Reimbable Costs ($43,858.00)07/14/2530-150Internal Budget Adjustments - LBA Amd 17 Move to Site Survey from A&E Closeout$5,000.0008/14/2530-230Internal Budget Adjustments - LBA Amd 18 From A&E Closeout to Site Survey ($5,000.00)08/14/2530-150Internal Budget Adjustments - LBA Amd 18 Move to A&E Geotech from Other Basic Services$113,806.0011/12/2530-210Internal Budget Adjustments - LBA Amd 19from Other Basic Services to A&E Geotech($113,806.00)11/12/2530-200Internal Budget Adjustments - LBA Amd 19Move to A&E Geotech from A&E Closeout$5,500.0011/12/2530-210Internal Budget Adjustments - LBA Amd 21from A&E Closeout to A&E Geotech($5,500.00)11/12/2530-150Internal Budget Adjustments - LBA Amd 21Move to Modular from SC Contingency$1,624.1911/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to Modular($1,624.19)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC Contingency$4,000.0011/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to Modular($4,000.00)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC Contingency$8,273.7412/15/2540-751Budget Adjustments - Modular RelocationFrom SC Contingency to Modular($8,273.74)12/15/2570-500Budget Adjustments - Modular RelocationMove to Modular from SC Contingency$2,093.0040-751Budget Adjustments - Geinapp Amd 02From SC Contingency to Modular($2,093.00)70-500Budget Adjustments - Geinapp Amd 02Move to Other Admin. Cost from SC Contingency$251,163.0040-300Budget Adjustments - Geinapp Amd 02From SC Contingency to Other Admin. Cost($251,163.00)70-500Budget Adjustments - Geinapp Amd 02Total Approved Adjustments to Date$0.00-$ 12:24 PM 3/12/2026Budget AdjustmentsPage 3 of 8
Town of ReadingKillam Elementary School03/12/26Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$90,000.00Lavallee Brensinger Architects2124112/18/2401/22/2530-2900002-000007LBA Services November 2024 - SD$5,108.40Lavallee Brensinger Architects2124112/18/2401/22/2540-8000003-000007LBA Services November 2024 - A&E Environmental & site - Traffic$2,753.94Lavallee Brensinger Architects2124112/18/2401/22/2540-8100004-000007LBD Services November 2024 - Additional services for printing delivery boards$9,798.50Colliers Project Leaders101310101/06/2501/22/2540-0100001-000007CPL Services December 2024 - FS/ SD$45,000.00Lavallee Brensinger Architects2132101/16/2501/22/2530-2900002-000007LBA ServicesDecember 2024 - SD$5,108.40Lavallee Brensinger Architects2132101/16/2501/22/2540-8000003-000007LBA Services December 2024 - A&E Environmental & site - Traffic$24,200.00Lavallee Brensinger Architects2132101/16/2501/22/2540-8000003-000007LBA Services December 2024 - A&E Environmental & site - Geotech$45,000.00Lavallee Brensinger Architects2153402/17/2506/02/2530-2900002-000007LBA Services January 2025 - SD$7,444.80Lavallee Brensinger Architects2153402/17/2506/02/2540-8000003-000007LBA Services January 2025 - A&E Environmental & site - Traffic$56,699.75Colliers Project Leaders103185803/06/2506/02/2540-0100001-000010CPL Services January & February 2025 SD$501,375.00Lavallee Brensinger Architects2302512/16/2501/20/2630-1300201-0500LBA Services November 2025 - CD$1,312.74Lavallee Brensinger Architects2302512/16/2501/20/2630-2100204-0300LBA Add Services November 2025 - Geotech$7,546.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2100204-0300LBA Add Services November 2025 - Geoenvironmental$50,194.10Lavallee Brensinger Architects2302512/16/2501/20/2630-2600204-1200LBA Add Services November 2025 - Traffic Engineer$2,640.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2700203-9900LBA Add Services November 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2700203-9900LBA Add Services November 2025 - Tree Removal and Protection$3,712.50Lavallee Brensinger Architects2302512/16/2501/20/2630-2300204-0400LBA Add Services November 2025 - Supplemental Survey$33,733.00Colliers Project Leaders113284501/07/2601/20/2640-0300102-0500CPL Services December 2025 - CD$350.00BidDocs Online25-9KRD-1 01/26/2602/09/2640-3000199-000030B Switchgear - Online Bid Hosting$501,375.00Lavallee Brensinger Architects2307601/13/2602/09/2630-1300201-0500LBA Services December 2025 - CD$1,783.50Lavallee Brensinger Architects2307601/13/2602/09/2630-2600204-1200LBA Add Services December 2025 - Traffic Engineer$1,925.00Lavallee Brensinger Architects2307601/13/2602/09/2630-2700203-9900LBA Add Services December 2025 - Tree Removal and Protection$309.75Daily Times Chronicle25124511/25/2502/09/2640-2000103-0000NewsPaper Ad - Materials Testing$272.88Daily Times Chronicle25124611/25/2502/09/2640-2000103-0000NewsPaper Ad - Peer Review$324.50Daily Times Chronicle25124711/25/2502/09/2640-2000103-0000NewsPaper Ad - Tax Consultant$243.38Daily Times Chronicle25130512/14/2502/09/2640-2000103-0000NewsPaper Ad - Early Bid Switchgear$221.49Daily Times Chronicle26008702/04/2602/09/2640-2000103-0000NewsPaper Ad - Prequal$2,093.00Gienapp Architects682.29-R212/18/2503/16/2640-7510603-0000Gienapp Remb. Services December 2025 - Modular Relocation$501,375.00Lavallee Brensinger Architects2328902/10/2603/16/2630-1300201-0500LBA Services January 2025 - CD$720.72Lavallee Brensinger Architects2328902/10/2603/16/2630-2100204-0300LBA Add Services January 2026 - Geotech$1,155.00Lavallee Brensinger Architects2328902/10/2603/16/2630-2300204-0400LBA Add Services January 2026 - Acoustic Survey$1,398.53Lavallee Brensinger Architects2328902/10/2603/16/2630-2700203-9900LBA Add Services January 2026 - Other Reimbursables$9,959.40Lavallee Brensinger Architects2328902/10/2603/16/2630-2600204-1200LBA Add Services January 2026 - Traffic Engineer$6,710.00Lavallee Brensinger Architects2328902/10/2603/16/2630-2700203-9900LBA Add Services January 2026 - Compliance Energy Modeling$108,024.40Lavallee Brensinger Architects2328902/10/2603/16/2630-2100204-0300LBA Add Services January 2026 - Soil Pre-Characterization$63,340.00Colliers Project Leaders114366202/05/2603/16/2640-0300102-0500CPL Services January 2026 - CD$42,122.00Colliers Project Leaders115304203/05/2603/16/2640-0300102-0500CPL Services February 2026 - CD$190.94Daily Times Chronicle26020103/11/2603/16/2640-2000103-0000NewsPaper Ad - Elevator Prequal$7,981,465.37Total Spent to Date$7,981,465.3712:24 PM 3/12/2026 Invoice ListingPage 4 of 8
Town of ReadingKillam Elementary School03/12/26Forecast Cost VENDOR AMOUNTFORECASTED DATESIGNED/ RETURN DATEENCUM (PO) CODE NotesForecasted to Cover for Parking During Construction$11,900.0011/12/202540-400$700/ Mpnth for approx. 17 month constructionForecasted to Cover any issues with the new Gym floor$50,000.003/10/202620-800To cover any concerns related to lack of humidificationForecast for Tax Consultant$100,000.002/4/202640-300Potential to Assist in filing for rebates and CreditsForecasted PCO cost from the PCO log (Hard Cost)$0.003/12/202620-800Forecast pulled from the PCO LogTOTAL$161,900.00$161,900.0012:24 PM 3/12/2026 Forecast CostPage 5 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum1 Aug-23 $8,203 $8,203 $620 $8,203 $6202 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,5233 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,8254 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,2585 Dec-23 $14,025 $14,025 $0 $67,516 $28,2586 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,6897 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,7638 Mar-24 $14,584 $75,000 $89,584 $0 $256,268 $120,7639 Apr-24 $14,584 $75,000 $89,584 $91,282 $345,852 $212,04510 May-24 $14,584 $75,000 $2,500 $92,084 $141,991 $437,936$354,03611 Jun-24 $14,584 $75,000 $2,500 $92,084 $74,197 $530,020 $428,23312 Jul-24 $14,584 $75,000 $89,584 $0 $619,604 $428,23313 Aug-24 $14,584 $75,000 $89,584 $156,873 $709,188 $585,10614 Sep-24 $14,584 $75,000 $89,584 $219,660 $798,772 $804,76615 Oct-24 $14,584 $75,000 $89,584 $88,483 $888,356 $893,24916 Nov-24 $14,584 $75,000 $89,584 $23,026 $977,940 $916,27517 Dec-24 $14,584 $75,000 $89,584 $139,799 $1,067,524 $1,056,07318 Jan-25 $15,174 $75,000 $90,174 $181,969 $1,157,698 $1,238,04319 Feb-25 $17,245 $75,000 $92,245 $0 $1,249,943 $1,238,04320 Mar-25 $25,000 $75,000 $100,000 $0 $1,349,943 $1,238,04321 Apr-25 $25,000 $300,000 $25,000 $350,000 $0 $1,699,943 $1,238,04322 May-25 $50,557 $300,000 $25,000 $375,557 $0 $2,075,500 $1,238,04323 Jun-25 $66,000 $750,000 $35,000 $851,000 $579,060 $2,926,500 $1,817,10324 Jul-25 $66,000 $750,000 $450,000 $25,000 $1,291,000 $609,774 $4,217,500 $2,426,87725 Aug-25 $102,000 $750,000 $350,000 $25,000 $1,227,000 $1,498,900 $5,444,500 $3,925,77626 Sep-25 $65,000 $475,000 $10,000 $25,000 $575,000 $52,410 $6,019,500 $3,978,18627 Oct-25 $95,000 $475,000 $10,000 $25,000 $605,000 $753,568 $6,624,500 $4,731,75428 Nov-25 $65,000 $475,000 $10,000 $25,000 $575,000 $1,345,814 $7,199,500 $6,077,56829 Dec-25 $122,000 $475,000 $10,000 $25,000 $632,000 $57,565 $7,831,500 $6,135,13330 Jan-26 $86,000 $475,000 $10,000 $25,000 $596,000 $602,438 $8,427,500 $6,737,57131 Feb-26 $104,000 $475,000 $10,000 $25,000 $614,000 $506,806 $9,041,500 $7,244,37632 Mar-26 $128,000 $475,000 $10,000 $25,000 $638,000 $737,089 $9,679,50033 Apr-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,052,50034 May-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,425,50035 Jun-26 $128,000 $150,000 $10,000 $750,000 $50,000 $1,088,000 $0 $11,513,50036 Jul-26 $128,000 $150,000 $10,000 $1,500,000 $50,000 $1,838,000 $0 $13,351,50037 Aug-26 $128,000 $150,000 $10,000 $2,250,000 $75,000 $2,613,000 $0 $15,964,50038 Sep-26 $121,000 $150,000 $10,000 $4,500,000 $150,000 $4,931,000 $0 $20,895,50039 Oct-26 $121,000 $150,000 $10,000 $5,500,000 $200,000 $5,981,000 $0 $26,876,50040 Nov-26 $121,000 $150,000 $10,000 $6,500,000 $200,000 $6,981,000 $0 $33,857,50041 Dec-26 $121,000 $150,000 $10,000 $6,500,000 $300,000 $7,081,000 $0 $40,938,50042 Jan-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $48,024,50043 Feb-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $55,110,50044 Mar-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $62,196,50045 Apr-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $69,182,50046 May-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $76,168,50047 Jun-27 $126,000 $150,000 $10,000 $5,500,000 $200,000 $5,986,000 $0 $82,154,50048 Jul-27 $126,000 $150,000 $10,000 $4,500,000 $300,000 $5,086,000 $0 $87,240,500March 12, 2026Month Feasibility Study PeriodSchematic DesignFun-dingDesign DevelopmConstruction DocumentsBidConstruction Phase3/12/2026Page 6 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act CumMarch 12, 2026Month 49 Aug-27 $126,000 $150,000 $50,000 $4,500,000 $300,000 $5,126,000 $0 $92,366,50050 Sep-27 $126,000 $150,000 $50,000 $4,000,000 $300,000 $4,626,000 $0 $96,992,50051 Oct-27 $133,000 $150,000 $100,000 $4,000,000 $300,000 $4,683,000 $0 $101,675,50052 Nov-27 $154,000 $150,000 $1,750,000 $4,000,000 $300,000 $6,354,000 $0 $108,029,50053 Dec-27 $154,000 $100,000 $1,100,000 $3,500,000 $250,000 $5,104,000 $0 $113,133,50054 Jan-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,035,50055 Feb-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,937,50056 Mar-28 $108,000 $100,000 $25,000 $2,500,000 $175,000 $2,908,000 $0 $117,845,50057 Apr-28 $100,000 $100,000 $25,000 $1,500,000 $150,000 $1,875,000 $0 $119,720,50058 May-28 $100,000 $100,000 $25,000 $1,000,000 $100,000 $1,325,000 $0 $121,045,50059 Jun-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $122,870,50060 Jul-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $124,695,50061 Aug-28 $100,000 $100,000 $25,000 $1,250,000 $100,000 $1,575,000 $0 $126,270,50062 Sep-28 $82,000 $100,000 $25,000 $1,000,000 $100,000 $1,307,000 $0 $127,577,50063 Oct-28 $82,000 $100,000 $25,000 $700,000 $100,000 $1,007,000 $0 $128,584,50064 Nov-28 $82,000 $100,000 $25,000 $71,394 $100,000 $378,394 $0 $128,962,89465 Dec-28 $82,000 $50,000 $25,000 $100,000 $257,000 $0 $129,219,89466 Jan-29 $58,000 $50,000 $25,000 $100,000 $233,000 $0 $129,452,89467 Feb-29 $51,000 $40,000 $15,000 $50,000 $156,000 $0 $129,608,89468 Mar-29 $51,000 $40,000 $10,000 $25,000 $126,000 $0 $129,734,89469 Apr-29 $19,000 $40,000 $5,000 $25,000 $89,000 $0 $129,823,89470 May-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,906,39471 Jun-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,988,89472 Jul-29 $3,000 $5,208 $14,681 $22,889 $0 $130,011,783$130,011,783 $5,375,500 $11,795,208 $4,980,000 $101,521,394 $6,339,681 $130,011,783 $7,981,465Commissioning & Close outConstruction Phase3/12/2026Page 7 of 8
Town of ReadingKillam Elementary SchoolEstimated Project Cash Flow GraphMarch 12, 2026$0$20,000,000$40,000,000$60,000,000$80,000,000$100,000,000$120,000,000$140,000,000Estimated ExpenditureActual Expenditure12:24 PM 3/12/2026Page 8 of 8
100 Federal Street
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School Designer Services
Invoice # 23289
Dear Ms. Wellman:
Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in
compliance with the contract and the amount is appropriate for the scope of services delivered during
this time period.
The referenced invoice is #23289 for Lavallee Brensinger Architects, for the Month of January
2026. The total recommended Payment is $629,343.05
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number Task Request This
Period
ProPay
Code
23289 Construction Documents $501,375.00 0201-0500
23289 Geotechnical $720.72 0204-0300
23289 Site Acoustic Survey $1,155.00 0204-0400
23289 Other Reimbursables $1,398.53 0203-9900
23289 Traffic Engineer $9,959.40 0204-1200
23289 Compliance Energy Modeling $6,710.00 0203-9900
23289 Soil Pre-characterization $108,024.40 0204-0300
Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachments: 2026 01 LBA Inv#23289
Invoice Total:$629,343.05
Customer PO #23004647-001
Matthew Kraunelis
Town of Reading MA
16 Lowell Street
Reading, MA 01867
February 10, 2026
Project No:23-106-00
Invoice No:23289
155 Dow Street, Suite 400
Manchester, NH 03101
603-622-5450
Project 23-106-00 Reading Killam Elementary School
Professional Services from January 1, 2026 to January 31, 2026
Task 025 Feasibility Study
Fee
Total Fee 400,000.00
Percent Complete 100.00 Total Earned 400,000.00
Previous Fee Billing 400,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 026 Reimbursable Expenses
0.00Total this Task
Task 100 Basic Services
Phase 002 Schematic Design
Fee
Total Fee 450,000.00
Percent Complete 100.00 Total Earned 450,000.00
Previous Fee Billing 450,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Design Development - 0201-0400
Fee
Total Fee 1,887,500.00
Percent Complete 100.00 Total Earned 1,887,500.00
Previous Fee Billing 1,887,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Construction Documents - 0201-0500
Fee
Project 2328923-106-00 Reading Killam Elementary School Invoice
Total Fee 3,342,500.00
Percent Complete 75.00 Total Earned 2,506,875.00
Previous Fee Billing 2,005,500.00
Current Fee Billing 501,375.00
Total Fee 501,375.00
$501,375.00Total this Phase
Phase 005 Bidding & Negotiation - 0201-0600
Fee
Total Fee 286,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Construction Administration - 0201-0700
Fee
Total Fee 3,342,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 007 Closeout - 0201-0800
Fee
Total Fee 191,000.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$501,375.00Total this Task
Task 101 Reimbursable Expenses - Basic
0.00Total this Task
Task 200 Add Services
Phase 001 Amendment #1 - Survey
Fee
Total Fee 26,400.00
Percent Complete 100.00 Total Earned 26,400.00
Previous Fee Billing 26,400.00
Current Fee Billing 0.00
Total Fee 0.00
Page 2
Project 2328923-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 002 Amendment #2 - Traffic
This phase will not be billed any further, remaining funds have been moved to phase 015.
Fee
Total Fee 120,450.00
Percent Complete 76.2639 Total Earned 91,859.90
Previous Fee Billing 91,859.90
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Amendment #3 - HazMat
Fee
Total Fee 4,950.00
Percent Complete 100.00 Total Earned 4,950.00
Previous Fee Billing 4,950.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Amendment #4 - Environmental
Fee
Total Fee 14,520.00
Percent Complete 100.00 Total Earned 14,520.00
Previous Fee Billing 14,520.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 005 Amendment #5 - GeoTech
Fee
Total Fee 41,800.00
Percent Complete 100.00 Total Earned 41,800.00
Previous Fee Billing 41,800.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Amendment #6 - Soil Testing - 0003-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Page 3
Project 2328923-106-00 Reading Killam Elementary School Invoice
Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000
Fee
Total Fee 16,500.00
Percent Complete 100.00 Total Earned 16,500.00
Previous Fee Billing 16,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 009 Amendment #9 - Presentation Boards - 0004-0000
Fee
Total Fee 2,753.94
Percent Complete 100.00 Total Earned 2,753.94
Previous Fee Billing 2,753.94
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 010 Amendment #13 - Continuation of Services - 0004-0000
Fee
Total Fee 500,000.00
Percent Complete 100.00 Total Earned 500,000.00
Previous Fee Billing 500,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000
Fee
Total Fee 1,540.00
Percent Complete 100.00 Total Earned 1,540.00
Previous Fee Billing 1,540.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000
Fee
Total Fee 72,810.00
Page 4
Project 2328923-106-00 Reading Killam Elementary School Invoice
Percent Complete 100.00 Total Earned 72,810.00
Previous Fee Billing 72,810.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 014 Amendment #16 - DD-CL Add Services
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Hazardous Materials - 0204-
0200
172,700.00 11.465 19,800.00 19,800.00 0.00
Geotechnical - 0204-0300 148,038.00 5.6102 8,305.22 7,584.50 720.72
Geoenvironmental - 0204-
0300
70,670.00 25.4648 17,996.00 17,996.00 0.00
Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00
Building Control Plan - 0204-
0400
3,850.00 10.00 385.00 385.00 0.00
Supplemental Survey - 0204-
0400
11,000.00 100.00 11,000.00 11,000.00 0.00
Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00
Site Acoustic Survey - 0204-
0400
7,700.00 90.00 6,930.00 5,775.00 1,155.00
Reimbursables - 0203-9900 22,000.00 18.2967 4,025.28 2,626.75 1,398.53
Total Fee 443,658.00 68,441.50 65,167.25 3,274.25
Total Fee 3,274.25
$3,274.25Total this Phase
Phase 015 Amendment #17 - DD-CL Add Services #2
Remaining funds of $28,590 have been moved from phase 002 to this phase.
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Traffic Engineering 0204-1200 109,450.00 79.4476 86,955.40 76,996.00 9,959.40
Compliance Energy Modeling
0203-9900
77,000.00 87.8571 67,650.00 60,940.00 6,710.00
Tree Removal and Protection
0203-9900
7,700.00 100.00 7,700.00 7,700.00 0.00
Total Fee 194,150.00 162,305.40 145,636.00 16,669.40
Total Fee 16,669.40
$16,669.40Total this Phase
Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400
Fee
Total Fee 24,750.00
Percent Complete 90.00 Total Earned 22,275.00
Previous Fee Billing 22,275.00
Current Fee Billing 0.00
Total Fee 0.00
Page 5
Project 2328923-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 017 Amendment #19 - Soil Pre-characterization
Fee
Total Fee 113,806.00
Percent Complete 94.9198 Total Earned 108,024.40
Previous Fee Billing 0.00
Current Fee Billing 108,024.40
Total Fee 108,024.40
$108,024.40Total this Phase
Phase 019 Amendment # 21 - Add'l Soil Precharacterization
Fee
Total Fee 5,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$127,968.05Total this Task
$629,343.05Total this Invoice
Project Outstanding Invoices
Invoice Number Invoice Date Balance Due
23076 1/13/2026 505,083.50
Total 505,083.50
Current Prior Total
Billings to Date 629,343.05 5,754,712.09 6,384,055.14
Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence.
Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are
subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate.
Page 6
Invoice
Date:1/22/2026
Invoice No.:2412-07
Bill To
Lavallee Brensinger Architects
155 Dow Street, Suite 400
Manchester, NH 03101
Terms
Due on receipt
Client No.
2090
Project Name
Prop. J Warren Killam Elem. Sc
Project Number
2412
Location
Reading, MA
Invoice for Period Ending:12/31/2025
Total due this invoice
Balance Due
100 Chelmsford Road
Suite 2
Billerica, MA 01862
Phone: (978) 330-5912
Fax: (978) 330-5056
E-mail: LGCI@LGCinc.net
Description Qty Rate Amount
Services Performed November 3, 2025 through December 31, 2025
LGCI Proposal No. 25057 $126,240.00
Amount Previously Billed $ 6,895.00
Current LGCI Invoice No. 2412-07 $ 655.20
Total Billed to Date $7,550.20
Balance Remaining from Budget $118,689.80
Task 8.3 Consultation
Senior Geotechnical Engineer - Consultation 2.8 234.00 655.20
Make check payable to Lahlaf Geotechnical Consulting, Inc.
$655.20
$655.20
Lavallee Brensinger Architects
155 Dow Sreet
Suite 400
Manchester, NH 03101
Accounts Payable
January 21, 2026
Contract No:J637308.00
Client Proj #
Client PO #
Project Manager: Jenni Katajamaki
Invoice No:69741
J637308.00 J. Warren Killam Elementary School
Scope of Services: Please see Acentech proposal P637308.02 for details.
Professional Services from December 1, 2025 to December 31, 2025
Acoustics
Fee
Billing Phase
Contract
Amount
Percent
Complete
Billed to
Date
Previously
Billed
Current Fee
Billing
AC-200 Design Development 11,000.00 100.00 11,000.00 11,000.00 0.00
AC-300 Construction Documents –
Reviews
17,000.00 90.00 15,300.00 11,900.00 3,400.00
AC-350 Construction Documents -
LEED
7,000.00 0.00 0.00 0.00 0.00
AC-500 Construction
Administration
13,000.00 0.00 0.00 0.00 0.00
AC-600 Community Noise 7,000.00 90.00 6,300.00 5,950.00 350.00
Total Fee 55,000.00 32,600.00 28,850.00 3,750.00
$3,750.00Total this Invoice
Lavallee Brensinger Architects
155 Dow Sreet
Suite 400
Manchester, NH 03101
Accounts Payable
September 8, 2025
Contract No:J637308.00
Client Proj #
Client PO #
Project Manager: Jenni Katajamaki
Invoice No:68311
J637308.00 J. Warren Killam Elementary School
Scope of Services: Please see Acentech proposal P637308.02 for details.
Professional Services from August 1, 2025 to August 31, 2025
Acoustics
Fee
Billing Phase
Contract
Amount
Percent
Complete
Billed to
Date
Previously
Billed
Current Fee
Billing
AC-200 Design Development 11,000.00 100.00 11,000.00 11,000.00 0.00
AC-300 Construction Documents –
Reviews
17,000.00 0.00 0.00 0.00 0.00
AC-350 Construction Documents -
LEED
7,000.00 0.00 0.00 0.00 0.00
AC-500 Construction
Administration
13,000.00 0.00 0.00 0.00 0.00
AC-600 Community Noise 7,000.00 85.00 5,950.00 5,250.00 700.00
Total Fee 55,000.00 16,950.00 16,250.00 700.00
$700.00Total this Invoice
Remit Payment to :Invoice No: I-22894763ABC Imaging of Washington, Inc.
P.O. Box 2345
West Chester, PA 19380-0110
For Credit card payments, call (202) 429-8870
Bill To:LAVBRE
Lavallee Brensinger Architects
155 Dow Street
Suite 400
Manchester, NH 03101
Invoice Date:Contract:
01/22/2026 MAIN
Store Code:Work Order No.:
1801 22648421
CSR P.O. No.:
JtEntryService
Sales Rep
BOSTON MA SHOP
Ordered By:Phone:Email:
Jenni Katajamaki +1 857-265-7810 jenni.katajamaki@lbpa.com
Company:Job No.:Job Name:
Lavallee Brensinger Architects 23-106-00 Killam Elementary School
Order Date:Order Due Date:Ticket No:
January 21, 2026 January 22, 2026 24264125
Item Code Description Unit
Size
Original
s Copies Unit Price Extended
Price
8000PBB3042 Cad Plot Bond, First Set 30 X 42 0.00000 255 1 1.3500 $ 344.25
8000PBB3042 Cad Plot Bond, First Set 30 X 42 0.00000 150 1 1.3500 $ 202.50
8000PBB3042 Cad Plot Bond, First Set 30 X 42 0.00000 91 1 1.3500 $ 122.85
8000SPL1000 Custom Screwpost, drill & post bind/per set fullsize 0.00000 1 1 22.9500 $ 22.95
8000DSB0300 Custom Binding & Collating from 201-300 (Per Set)0.00000 2 1 2.9500 $ 5.90
6100XHP8511 Copy/Digital Print 3-Hole Punch*8.5x11 - Each 0.00000 3562 1 .0900 $ 320.58
6100XAC8511 Acetate Cover*8.5x11 Ea.0.00000 1 1 1.2500 $ 1.25
6100BVB8511 Vinyl Back 8.5 X 11 0.00000 1 1 1.5000 $ 1.50
6400FSP0501 Screw Post Binding 501 and up 0.00000 1 1 5.4500 $ 5.45
8000ENV0003 Environmental Impact Fee 0.00000 1 1 4.9500 $ 4.95
3000NNN0000 Boston to Medford 0.00000 1 1 175.0000 $ 175.00
Subtotal:$ 1,207.18
01960 - ESSEX (MA) (6.25000 %)$ 21.52
02110 - SUFFOLK (MA) (6.25000 %)$ 42.69
TERMS: Net 30 Pay Securely: https://myabc.abcimaging.com/payment/D0mrWF0BZ
1 1/2% INTEREST CHARGE PER MONTH WILL BE ADDED TO ALL PAST DUE INVOICES OLDER THAN 30 DAYS
We impose a 3% surcharge on credit cards that is not greater than our cost of acceptance.
Page 1 of 2 INVOICE IN US Dollars 76 Batterymarch Street Boston, MA 02110 Ph: +1
617-399-0980
Remit Payment to :Invoice No: I-22894763ABC Imaging of Washington, Inc.
P.O. Box 2345
West Chester, PA 19380-0110
For Credit card payments, call (202) 429-8870
Comments:Total:$ 1,271.39
Type Delivery To Tracking Numbers
Dispatch ATTN: DAVID DALLAIRE
DAVID DALLAIRE
42 MARGIN ST
PEABODY, MA 01960
TERMS: Net 30 Pay Securely: https://myabc.abcimaging.com/payment/D0mrWF0BZ
1 1/2% INTEREST CHARGE PER MONTH WILL BE ADDED TO ALL PAST DUE INVOICES OLDER THAN 30 DAYS
We impose a 3% surcharge on credit cards that is not greater than our cost of acceptance.
Page 2 of 2 INVOICE IN US Dollars 76 Batterymarch Street Boston, MA 02110 Ph: +1
617-399-0980
Invoice
LAVALEE BRENSINGER ARCHITECTS
99 BEDFORD STREET SUITE 501
BOSTON, MA 02111
January 29, 2026
Project No:02248.00
Invoice No:0000001
CDW CONSULTANTS, INC.
Terms: Due upon Receipt; (508) 875-2657
Remit: 4 California Avenue, Suite 301
Framingham, MA 01701
Project 02248.00 LBA-KILLAM ES - SOIL PRECHARACTERIZATION
Professional Services from September 1, 2025 to December 31, 2025
Task 00001 SOIL BORING, GRID LAYOUT, PREMARKING
Fee
Total Fee 4,630.00
Percent Complete 100.00 Total Earned 4,630.00
Previous Fee Billing 0.00
Current Fee Billing 4,630.00
Total Fee 4,630.00
$4,630.00Total this Task
Task 00002 SOIL PRECHAR SAMPLING AND LABORATORY
Fee
Total Fee 81,310.00
Percent Complete 100.00 Total Earned 81,310.00
Previous Fee Billing 0.00
Current Fee Billing 81,310.00
Total Fee 81,310.00
$81,310.00Total this Task
Task 00003 SOIL CHARACTARIZATION SUMMARY
Fee
Total Fee 17,520.00
Percent Complete 70.00 Total Earned 12,264.00
Previous Fee Billing 0.00
Current Fee Billing 12,264.00
Total Fee 12,264.00
$12,264.00Total this Task
$98,204.00Total this Invoice
Jenni Katajamaki
Lavallee Brensinger Architects
99 Bedford Street
Boston, MA 02111
January 21, 2026
Invoice No:0427615
Project NEX-2300326.00 Reading, MA - J. Warren Killiam Elementary School MSBA Project (sub
LBPA)
LBA Project No: 23-106-00
Services Rendered Include: Preparation of 90% Plans and Specifications; Provided guidance on fence/wall design; Attended project
team meetings on 12/3/25 and 12/17/25; Attended meeting with OPM on 12/4/25 regarding wall/fence; Attended meeting with Town on
12/10/25 regarding wall/fence.
Professional Services from November 29, 2025 to December 26, 2025
Task 00004 Design Development Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Design Development Phase 21,600.00 100.00 21,600.00 21,600.00 0.00
Total Fee 21,600.00 21,600.00 21,600.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00005 Construction Documents
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Documents 48,700.00 96.00 46,752.00 38,019.00 8,733.00
Total Fee 48,700.00 46,752.00 38,019.00 8,733.00
Total Fee 8,733.00
8,733.00Total this Task
Task 00006 Bidding Phase
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Bidding Phase 5,300.00 0.00 0.00 0.00 0.00
Total Fee 5,300.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Page 1 of 2
Project 0427615NEX-2300326.00 Reading MA - J.Warren Killiam Elem-LBPA Invoice
Task 00007 Construction Phase Administration
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Construction Phase Administration 18,200.00 0.00 0.00 0.00 0.00
Total Fee 18,200.00 0.00 0.00 0.00
Total Fee 0.00
0.00Total this Task
Task 00008 Meetings & Follow-on Services
Fee
Billing Phase Fee
Percent
Complete
Fee
Earned
Prior
Earned
Current
Earned
Meetings & Follow-on Services 10,700.00 100.00 10,700.00 10,379.00 321.00
Total Fee 10,700.00 10,700.00 10,379.00 321.00
Total Fee 321.00
321.00Total this Task
9,054.00Total this Invoice
Billings to Date
Current Prior Total
Fee 9,054.00 153,507.00 162,561.00
Totals 9,054.00 153,507.00 162,561.00
Page 2 of 2
BOLD
(Include Project Number and Invoice Number)
contractcompletebillingbilling
Total this Invoice
7,600.00
Currency
7,600.00
0.00
Invoice subtotal
Bank:
Percent Previous Current Remaining
Invoice Date:
Payment Terms:
Project No:
Invoice No:
120,000.00 101,400.00
USD
90.83%
Phase
Progress detail
7,600.00
Subtotal 7,600.00 11,000.00
Subtotal
LEED Model 15,000.00 85.00%11,400.00 1,350.00 2,250.00
Backstop ASR 30,000.00 87.50%24,000.00 2,250.00 3,750.00
TEDI ASR 25,000.00 90.00%20,000.00 2,500.00 2,500.00
Design Assistance Energy Modeling ASR 25,000.00 90.00%21,000.00 1,500.00 2,500.00
Killam Elementary School - Schematic Design
LBA Project Number: 23-106-00
For professional services through Friday, January 23, 2026
Killam Elementary School - SD
9300 FS-SD 25,000.00 100.00%25,000.00 0.00 0.00
Fee
Jenni Katajamaki Net 30 Days
Attn: Accounts Payable
155 Dow Street, Suite 400
Manchester, NH 03101
USA
P23264_00
ARIV0032470
WFBIUS6S
INVOICE
Lavallee Brensinger Architects Tuesday, January 20, 2026
SEND PAYMENT & REMITTANCE ADVICE TO
Thornton Tomasetti, Inc.P.O. Box 781187 Philadelphia, PA 19178-1187 USA
120 Broadway
New York, NY 10271
accountsreceivable@thorntontomasetti.com
Wells Fargo Routing Number:121000248
420 Montgomery
Street
San Francisco, CA
94104
Accout #:2000039485775
Account Name:Thornton Tomasetti, Inc.
Federal Tax ID:13-1251070 Swift:
Office: 14 York Street, Suite 201 Portland, ME 04101 USA
207.245.6060
100 Federal Street
Floor 13
Boston, MA 02110
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School Project Management Services
Invoice #0001143662
Dear Ms. Wellman:
Attached please find Colliers Project Leaders (CPL) invoice #0001143662, in the amount of
$63,340.00 for Owner Project Manager services as authorized in Contract for the J Warren Killam
Elementary School Project, during the month of January 2026.
In the period of January 1 - January 31, 2026, the specific tasks undertaken and billed to this invoice
include:
Prepare and attend in person School Building Committee meeting.
Attend and prepared agendas for XLT Meetings.
Attend Communications group meetings.
Attend Design meetings
Review Architect invoice
Coordinate with the design team for the 90% CD MSBA documents
Prepare 90% CD OPM deliverables for MSBA submission
Modular relocation invoices and commitment review
Coordinating with the Town on Tax consultants, Materials testing, Structural and code
RFP Distribution
Coordinate with the Design team with Early Package online bid process
Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New
Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this
invoice.
Sincerely,
Justin Ferdenzi,ProPay Code:
Project Manager $63,340.00: 0102-0500
Attachement : 2026 01 Colliers Invoice #1143662
For Professional Services Rendered Through 1/31/2026
Current Billings 63,340.00 6
Amount Due This Bill 63,340.00
Billings
Fee Remaining Fee % Complete To Date Previous Current
Feasibility Study / Schematic Design Phase 320,000.00 0.00 100.00 320,000.00 320,000.00 0.00
Cost Estimating 15,500.00 0.00 100.00 15,500.00 15,500.00 0.00
Design Development 250,000.00 0.00 100.00 250,000.00 250,000.00 0.00
Construction Documents 500,000.00 406,194.25 18.76 93,805.75 40,465.75 53,340.00
Bidding 150,000.00 150,000.00 0.00 0.00 0.00 0.00
Construction Administration 3,175,000.00 3,175,000.00 0.00 0.00 0.00 0.00
Completion / Closeout 216,569.00 216,569.00 0.00 0.00 0.00 0.00
Estimating 54,000.00 26,500.00 50.93 27,500.00 17,500.00 10,000.00
Subtotal:4,681,069.00 3,974,263.25 15.10 706,805.75 643,465.75 63,340.00
mike.carroll@collierseng.com;
justin.ferdenzi@collierseng.com
Town of Reading
Attn: Matt Kraunelis
16 Lowell St
Reading, MA 01867
Invoice : 0001143662
Invoice Date : 2/5/2026
Project : 23010425A
Project Manager: Osterman, Derek
Project Name : Reading MA/ OPM - J. Warren
Killam Elementary School
REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733
Phone: 877-627-3772 | Fax: 732-383-1980
In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice.
If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible.
EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092
Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001143662
PM05 - Construction Documents
Labor
Rate Labor
Class Hours Rate Amount
Assistant Project Manager 79.50 198.0000 15,741.00
Financial Specialists 8.00 177.0000 1,416.00
MEP/Tech Support 37.25 260.0000 9,685.00
Project Director 26.00 354.0000 9,204.00
Senior Project Manager 54.00 276.0000 14,904.00
Senior Site Manager 10.00 239.0000 2,390.00
Total Rate Labor 53,340.00
Total Labor 53,340.00
Total Bill Task: PM05 - Construction Documents 53,340.00
PM09 - Estimating
Outside Services
Expenses
Account / Vendor Amount
Subcontractors - Other
A.M. Fogarty & Associates, Inc.10,000.00
Total Expenses 10,000.00
Total Outside Services 10,000.00
Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 63,340.00
Page: 1
100 Federal Street
Floor 13
Boston, MA 02110
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School Project Management Services
Invoice #0001153042
Dear Ms. Wellman:
Attached please find Colliers Project Leaders (CPL) invoice #0001153042, in the amount of
$42,122.00 for Owner Project Manager services as authorized in Contract for the J Warren Killam
Elementary School Project, during the month of February 2026.
In the period of February 1 - February 28, 2026, the specific tasks undertaken and billed to this invoice
include:
Prepare and attend in person School Building Committee meeting.
Attend and prepared agendas for XLT Meetings.
Attend Communications group meetings.
Attend Design meetings
Review Architect invoice
Coordinate with the design team for the 90% CD MSBA submission
Modular relocation invoices and commitment review
Evaluate and recommend Tax consultants, Materials testing, Structural and code RFPs to
the School Building Committee
Evaluate Early Package bids for Switchgear
Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New
Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this
invoice.
Sincerely,
Justin Ferdenzi,ProPay Code:
Project Manager $42,122.00: 0102-0500
Attachement : 2026 02 Colliers Invoice #1153042
For Professional Services Rendered Through 2/28/2026
Current Billings 42,122.00 4
Amount Due This Bill 42,122.00
Billings
Fee Remaining Fee % Complete To Date Previous Current
Feasibility Study / Schematic Design Phase 320,000.00 0.00 100.00 320,000.00 320,000.00 0.00
Cost Estimating 15,500.00 0.00 100.00 15,500.00 15,500.00 0.00
Design Development 250,000.00 0.00 100.00 250,000.00 250,000.00 0.00
Construction Documents 500,000.00 364,072.25 27.19 135,927.75 93,805.75 42,122.00
Bidding 150,000.00 150,000.00 0.00 0.00 0.00 0.00
Construction Administration 3,175,000.00 3,175,000.00 0.00 0.00 0.00 0.00
Completion / Closeout 216,569.00 216,569.00 0.00 0.00 0.00 0.00
Estimating 54,000.00 26,500.00 50.93 27,500.00 27,500.00 0.00
Subtotal:4,681,069.00 3,932,141.25 16.00 748,927.75 706,805.75 42,122.00
mike.carroll@collierseng.com;
justin.ferdenzi@collierseng.com
Town of Reading
Attn: Jayne Wellman
16 Lowell St
Reading, MA 01867
Invoice : 0001153042
Invoice Date : 3/5/2026
Project : 23010425A
Project Manager: Osterman, Derek
Project Name : Reading MA/ OPM - J. Warren
Killam Elementary School
REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733
Phone: 877-627-3772 | Fax: 732-383-1980
In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice.
If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible.
EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092
Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001153042
PM05 - Construction Documents
Labor
Rate Labor
Class Hours Rate Amount
Assistant Project Manager 61.50 198.0000 12,177.00
Financial Specialists 11.00 177.0000 1,947.00
MEP/Tech Support 1.50 260.0000 390.00
Project Director 23.00 354.0000 8,142.00
Regional Director 1.00 479.0000 479.00
Senior Project Manager 61.00 276.0000 16,836.00
Senior Site Manager 9.00 239.0000 2,151.00
Total Rate Labor 42,122.00
Total Labor 42,122.00
Total Bill Task: PM05 - Construction Documents 42,122.00
Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 42,122.00
Page: 1
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School – Gienapp Modular Relocation Services
Invoice # 682.29-R2
Dear Ms. Wellman,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Gienapp
Architect, invoice # 682.29-R2, and recommend payment of $2,093.00 for modular relocation
designer services for the J Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request
This Period
ProPay
Code
682.29-R2 Modular Relocation Services –
Reimbursable Cost $2,093.00 0603-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachment: 2025 12 Gienapp Invoice #682.29-R2 $2,093.00 - ProPay Code: 0603-0000
Gienapp Architects, LLC
20 Conant Street
Danvers, MA 01923-2953
978.750.9062
Invoice
Town of Reading
Joseph Huggins
62 Oakland Road
Reading, MA 01867
Invoice number 682.29-R2
Date 12/18/2025
Project 682.29 RDG MODULARS RELOCATION
TO HS
Architectural and Engineering Services to relocate the two modular classrooms from the Killam School to the
High School site at Oakland Road.
Description
Contract
Amount
Percent
Complete
Total
Billed
Prior
Billed
Current
Billed
Predesign (Existing Conditions) 5,000.00 100.00 5,000.00 5,000.00 0.00
Schematic Design 21,000.00 100.00 21,000.00 21,000.00 0.00
Construction Documents 36,000.00 100.00 36,000.00 36,000.00 0.00
Bidding/Negotation 5,500.00 100.00 5,500.00 5,500.00 0.00
Construction Observation (Jun - Aug 2025) 17,500.00 100.00 17,500.00 17,500.00 0.00
Total 85,000.00 100.00 85,000.00 85,000.00 0.00
Consultant Expenses
Billed
Amount
Engineering; Reimb Exp
Hancock Survey Associates, Inc.
Gienapp Architects Coordination Fee (Mark up)
1,820.00
273.00
Invoice total 2,093.00
Thank you for allowing us to be of service.
Town of Reading Invoice number 682.29-R2 Invoice date 12/18/2025
Page 1
BALANCES OVER 30 DAYS WLL BE CHARGED 1% INTEREST PER MONTH
Please make your check payable to Hancock Associates OR Make your payment by Credit Card | ar@hancockassociates.com
MILEAGE $18.70
Amount
Reimbursable Expenses Total $18.70
Reimbursable Expenses
Invoice total $1,838.70
Phase A-AA: Additional Assistance - Construction Administration $1,432.50
-Review of submissions related to erosion control, water, sewer and retaining wall
-Site inspection to facilitate preparation of engineering affidavit
-Prepare engineering affidavit
-Print and transmit
Director of Engineering: 1.5 hrs.@ $235/hr. = $352.50
Staff Engineer: 9.0 hrs.@ $120/hr. = $1,080.00
Phase A-02: Permit Site Plan $387.50
-Coordinate with Client and DPW regarding water specifications
-Revise Site Plan as necessary
-Print and transmit
Director of Engineering: 0.50 hrs.@ $235/hr= $117.50
Staff Engineer: 2.25 hrs.@ $120/hr= $270.00
Sub Total $1,820.00
Gienapp Architects, LLC
Imelda Barnhurst, Project Manager
20 Conant Street
Danvers, MA 01923
Invoice number 88058
Date 09/30/2025
Reference Reading Memorial HS,
GA Project #682.29
Email
ibarnhurst@gienapparchitects.com
Contract 28302 Gienapp Architects, LLC (Reading, MA 62 Oakland Street)
Professional services performed through August 24, 2025 per contract dated February 19, 2025
PROGRESS BILL
SCOPE OF SERVICES
Invoice is Due Upon Receipt
Date 09/30/2025
Invoice number 88058Gienapp Architects, LLC (28302)
28302 Gienapp Architects, LLC (Reading, MA 62 Oakland Street)Project
Invoice number 88058 Invoice date 09/30/2025 Page 2 of 2
BALANCES OVER 30 DAYS WLL BE CHARGED 1% INTEREST PER MONTH
Please make your check payable to Hancock Associates OR Make your payment by Credit Card | ar@hancockassociates.com
86896 05/30/2025 1,316.25 1,316.25
88058 09/30/2025 1,838.70 1,838.70
Total 3,154.95 1,838.70 0.00 0.00 0.00 1,316.25
Outstanding AR
Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #260201
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #260201, and recommend payment of $190.94 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request This
Period
ProPay
Code
260201 Publishing Services – Town of Reading:
Elevator FSB PreQual Notice $190.94 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #260201 $190.94 - ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
260201Legal Ad#
260201 Reading RFQ Killam Elementary SchoolBilling Key
6.3# of Inches 1# of Runs
3/11/2026Run 1 Run 2 Run 3
$190.94Cost Notary Fee $190.94Total Cost
Payment Date Payment $190.94Balance Due
100 Federal Street,
Floor 13
Boston, MA 02110
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J. Warren Killam Elementary School: Facilities Clerk Contract
Dear Ms. Wellman:
Colliers Project Leaders has reviewed and recommend the approval of David Dallaire’s Facilities
Clerk Contract for the J. Warren Killam Elementary School project.
David Dallaire’s contract is for construction facilities clerk services for a total of Four Hundred Six
Thousand and 00/100 Dollars ($406,000.00). (ProPay Code: 0102-9900)
As this project is ongoing, we respectfully request execution of this agreement at the earliest
opportunity. Please let us know if you have any questions.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
1
CONTRACT FOR SERVICES
TOWN: The Town of Reading, MA
TOWN’S REPRESENTATIVE: Matt Kraunelis, Town Manager
VENDOR: David Dallaire
42 Margin Street, Peabody, MA 01960-1930
PROJECT: Killam School Construction Facilities Clerk
SITE: Killam Elementary School Building Site, 333 Charles St., Reading, MA 01867
DATE: 02/18/2026
BUDGET: $75.00/ hour not to exceed $406,000
The Town hereby accepts the Vendor’s proposal to perform services (“Services”) in
connection with the Project in accordance with and subject to: (i) the Terms and Conditions
attached hereto as Exhibit A; (ii) Position Description/ Scope of Services attached hereto as
Exhibit B; and (iii) the salary or hourly rate attached hereto as Exhibit C. Collectively, these
documents constitute this Agreement.
COMMENCEMENT OF WORK (check applicable box):
[X ] This Agreement constitutes a notice to proceed with services.
[ ] Services shall not be performed under this Agreement until the Town so advises the Vendor
in writing.
MINIMUM
INSURANCE: INSURANCE LIMITS
General Liability (Bodily Injury & Property Damage): $1,000,000.00
General Liability – Aggregate: $2,000,000.00
Worker’s Compensation: $ (as required by law)
Builder’s Risk Property Coverage: $ (completed value)
Property Coverage (Materials in Transit) $ (value of materials)
Automobile Liability: $1,000,000.00
Umbrella Liability: $2,000,000.00
Umbrella Liability – Aggregate: $2,000,000.00
Professional Liability (Errors & Omissions): $2,000,000.00
Professional Liability – Aggregate: $2,000,000.00
COMPLETION DATE: On or about November 2028
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PERSONNEL AND SUBCONTRACTORS:
Vendor’s Team: Subcontractors:
David Dallaire ________________________ None _________________________
____________________________________ ______________________________
____________________________________ ______________________________
List of Attached Exhibits (check applicable boxes):
Exhibit A B C
Attached [X ] [ X] [X ]
Not Attached [ ] [ ] [ ]
TOWN: VENDOR:
____________________________________ __________________________________
By: Matt Kraunelis ____________________ By: David Dallaire __________________
Title: Town Manager __________________ Title: _____________________________
Date Signed: _________________________ Date Signed: ________________________
Approved as to availability of funds:
____________________________________
By:
Title:
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2/19/2026
Clerk of Work
2/18/2026
Town Manager
CFO
3/2/2026
Sharon Angstrom
3
Exhibit A
TERMS AND CONDITIONS
1. PERFORMANCE OF SERVICES
All Services of the Vendor shall be performed by qualified personnel. The Vendor’s
Project team shall consist of those persons identified on page 2 of this Agreement and the
Subcontractors identified on page 2 of this Agreement. The employment by the Vendor of
additional Subcontractors for any of the Services shall be subject to the prior written approval of
the Town. No member of the Project team shall be replaced without the consent of the Town. The
Town shall have the right to require the Vendor to remove any personnel from the Project for
reasonable cause. The Vendor shall perform its Services in accordance with the highest
professional standards of skill, care, and diligence. Without limiting the foregoing, the Town shall
have the right to require the Vendor to cease providing Services immediately upon written notice.
Vendor’s personnel assigned to the Project are not employees of the Town but rather
independent contractors for the purposes of the federal Fair Labor Standards Act and the
Massachusetts Wage Act.
2. TIME
The Vendor shall perform its Services as expeditiously as is consistent with the standards
of professional skill and care required hereby. The Vendor shall perform its Services in
coordination with the operations of the Town at the Sites specified and with any party engaged by
the Town in connection with the Project. It shall be the obligation of the Vendor to request any
information necessary to be provided by the Town for the performance of the Vendor’s Services.
Time is of the essence of this Agreement.
3. REIMBURSABLE EXPENSES
If out-of-pocket expenses are not included in the Vendor’s fee, the Town shall compensate
the Vendor for reimbursable expenses actually incurred; provided, however, that reimbursable
expenses shall only be eligible for reimbursement if they have been submitted in advance and
approved in writing by the Town. The Vendor agrees to use reasonable efforts to minimize
expenses which are reimbursable by the Town.
4. VENDOR’S COMPENSATION
a. Lump Sum. If Services are to be provided on a Lump Sum basis, the total amount of
compensation due to the Vendor in consideration of the full performance of Services by
the Vendor is the amount set forth on page one of this Agreement. The Town shall pay the
Vendor as Services are performed by the Vendor based upon the portion of Services
completed.
b. Upset Limit. If Services are to be provided subject to an Upset Limit, the total amount
of compensation due to the Vendor in consideration of the full performance of Services by
the Vendor shall in no event exceed the amount set forth on page one of this Agreement.
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Unless otherwise agreed, payments shall be made to the Vendor on a Time Card/Unit Price
basis as provided in paragraph c. below, subject to the Upset Limit.
c. Time Card/Unit Price. If Services are to be provided on a Time Card/Unit Price
basis, payments shall be made to the Vendor for Services performed based upon the salary
or hourly rate or unit price schedule included in the Proposal or attached as Exhibit C. If
the agreed rate schedule is not included in the Proposal or attached as Exhibit C, the
Vendor shall submit to the Town, before proceeding with Services, a rate schedule listing
the maximum rates to be charged for the various employees or categories of employees
performing Services or categories or services. Compensation for services performed by
authorized Subcontractors shall be on the basis of the actual costs to the Vendor unless
otherwise specified herein or in the Proposal. The Vendor shall use his best efforts to
complete the performance of his Services within the Estimated Amount set forth on the
first page of this Agreement. The Vendor shall advise the Town at such time as the
Estimated Amount has been reached. The Town shall not be obligated to pay for any
amount in excess of the Estimated Amount, unless the Town gives the Vendor a written
notice authorizing the further performance of Services and the incurring of additional costs
for such Services.
d. No Compensation for Certain Services. Neither the Vendor nor any of its
Subcontractors shall be compensated for any services involved in preparing changes that
are required for additional work that should have been anticipated by the Vendor in the
preparation of construction documents or other work products, as reasonably determined
by the executive head of the Town, nor for any services made necessary by the fault or
negligence of the Vendor or its Subcontractors.
e. Subject to Appropriation. The obligations of the Town hereunder shall be subject to
appropriation on a fiscal year basis. In the absence of appropriation, this agreement shall
be terminated immediately without liability of the Town for damages, lost profits,
penalties, or other charges arising from early termination.
5. PAYMENT
The Vendor shall submit, not more often than monthly, statements for fees for Services
rendered and reimbursable expenses (stated separately) incurred. The Vendor’s statements shall
include a description of the Services performed for the period in question with a progress report,
and shall be in such form and detail and with such supporting data as the Town may reasonably
require to show the computational basis for all charges (including reimbursable expenses),
including a statement explaining any substantial deviation from the Vendor’s anticipated work
schedule, staffing plan and costs. Payment shall be due within thirty (30) days after the Town
receives a proper statement. In no event shall the Town be liable for interest, penalties, expenses
or attorney’s fees. No payment made hereunder shall constitute or be construed as final acceptance
or approval of that part of the Services to which such payment relates or relieve the Vendor of any
of its obligations hereunder with respect thereto.
6. VENDOR’S ACCOUNTING RECORDS
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The Vendor shall keep records pertaining to Services performed (including complete and
detailed time records) and reimbursable expenses incurred, employing sound bookkeeping
practices and in accordance with generally accepted accounting principles. All records pertaining
to Services performed on a time card or unit price basis and reimb ursable expenses shall be
available to the Town or its authorized representatives for review and audit during normal business
hours.
7. REPORTS, DRAWINGS, ETC.
All reports, drawings, plans and other data and material, including computer programs and
other material in electronic media (collectively, “Materials”) furnished to the Town shall become
the Town’s property and may be used by the Town (or such parties as the Town may designate)
thereafter in such manner and for such purposes as the Town (or such parties as the Town may
designate) may deem advisable, without further employment of or additional compensation to the
Vendor. The Vendor shall not release or disclose to any third party any Materials produced for
the Town without obtaining the Town’s prior written consent. At no time shall the Vendor release
or disclose to any third party any Materials furnished to the Vendor by the Town in connection
with the performance of the Vendor’s Services. Upon the expiration or termination of this
Agreement for any reason, all Materials and other work product that have been accumulated,
developed or prepared by the Vendor (whether completed or in process) shall become property of
the Town and the Vendor shall immediately deliver or otherwise make available such Materials to
the Town.
8. INSURANCE
The Vendor shall obtain and maintain the following insurance in amounts not less than the
Minimum Insurance Limits set forth on page one of this Agreement during all times that the
Vendor is performing Services and for at least one year after termination of this Agreement in the
case of Commercial General Liability, Worker’s Compensation and Employer’s Liability
insurance, and for at least the applicable period of limitations on actions provided by law in the
case of Professional Liability insurance:
a. Commercial General Liability insurance covering claims for injury to persons and
damage to property. Such insurance shall include contractual liability and shall cover the
use of all equipment and motor vehicles on the Site or transporting persons, equipment,
materials or debris to and from the Site. Products and Completed Operations insurance
shall be maintained for at least three years after completion of this Agreement.
b. Professional Liability insurance for protection from claims arising out of the
performance of professional services, including contractual coverage.
c. Worker’s Compensation Liability insurance in amounts not less than those required by
law and Employer’s Liability insurance.
d. Automobile Liability insurance applicable for any contractor who has an automobile
operating exposure for protection against bodily injury and property damage.
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e. Umbrella Liability insurance following the same form as the Contractor’s underlying
General Liability, Automobile Liability and Employer’s Liability insurance, which shall
be maintained for at least three years after completion of this Agreement.
Certificates of insurance evidencing the coverage required hereunder and copies of the
policies, together with evidence that all premiums for such insurance have been paid, shall be filed
with the Town prior to the commencement of the Services to be rendered by the Vendor hereunder.
All such policies and certificates shall be written through companies and in forms acceptable to
the Town’s lender or lenders, if any. All policies shall contain a provision that coverages afforded
by them will not be cancelled or amended until at least thirty (30) days prior written notice has
been given to the Town. In the event that any policy is cancelled or amended, the Vendor shall
immediately provide notice to the Town and take all steps necessary to reinstate such policy to
conform to the requirements of this Agreement. The insurance provided under clause a, d and e,
above, shall name the Town and such other parties as the Town shall require as “Additional
Insured” parties. Insufficient insurance shall not release the Vendor from any liability for breach
of its obligations under this Agreement.
At the request of the Town, a Subcontractor employed by the Vendor shall obtain and
maintain a professional liability insurance policy covering negligent errors, omissions and acts of
such Subcontractor or of any person or business entity for whose performance the Subcontractor
is legally liable arising out of the performance of the contract for Subcontractor services. The
Subcontractor shall furnish a certificate or certificates of such insurance coverage to the Town
prior to the employment of such Subcontractor by the Vendor. A liability insurance policy
maintained under this paragraph shall provide for coverage of such type and duration and in such
amount as the Town shall require.
9. INDEMNIFICATION
To the maximum extent permitted by law, the Vendor agrees to indemnify, defend with
counsel acceptable to the Town and save harmless the Town from all suits, actions, claims,
demands, damages, losses, expenses and costs, including attorneys’ fees, of every kind and
description which the Town may incur or suffer resulting from, in connection with, or arising out
of any act, error or omission of, or breach of contractual duties to the Town by, the Vendor, its
agents, servants, employees or Subcontractors. The extent of the foregoing indemnification and
hold harmless provisions shall not be limited by any provision of insurance required by this
Agreement and shall survive the termination of this Agreement.
10. COMPLIANCE WITH LAW
It is the responsibility of the Vendor that the Project be conducted, and that all Services
and other work performed by the Vendor hereunder be performed so as to comply with all
applicable federal, state and municipal laws, regulations, codes, ordinances and orders, and any
permit conditions as to which the Vendor has knowledge, as the same may be in effect as of the
time of the performance of such work. In particular, without limitation, the Vendor agrees to
comply with (a) all regulations pertaining to approvals for federal and state grants, and with all
federal and state environmental laws and regulations, and assist in making any submissions with
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respect thereto and (b) all applicable requirements of the Massachusetts public construction and
procurement laws, which are incorporated by reference herein.
11. TERMINATION OF AGREEMENT
The Town may terminate this Agreement as follows:
a. For its convenience, without cause, and/or for any reason, on ten days’ prior written
notice; or
b. Immediately, by written notice to the Vendor, if the Vendor violates any of the
provisions of this Agreement, or fails to perform or observe any of the terms, covenants or
conditions of this Agreement, or abandons in whole or in part its Services, or becomes
unable to perform its Services, hereunder. For purposes of this Paragraph 11, it is
acknowledged that the Vendor’s Services under this Agreement are personal services and
may not be assumed by or assigned by a trustee in bankruptcy.
In the event of termination, the Vendor shall promptly deliver to the Town all Materials,
including all documents, work papers, studies, calculations, computer programs, data, drawings,
plans, specifications and other tangible work product or materials pertaining to the Services
performed under this Agreement to the time of termination, and thereupon the Town shall pay to
the Vendor any unpaid and undisputed balance owing for Services rendered prior to the date of
termination. Any termination of this Agreement shall not affect or impair the right of the Town to
recover damages occasioned by any default of the Vendor or to set off such damages against
amounts otherwise owed to the Vendor.
12. MISCELLANEOUS PROVISIONS
a. Successors and Assigns. Subject to the provisions of Subparagraph (b) below, the
Town and the Vendor each binds itself, its partners, successors, assigns, and legal
representatives to the other party.
b. Assignment by Vendor. The Vendor shall not assign, sublet or transfer any of its
obligations, responsibilities, rights or interests (including, without limitation, its right to
receive any moneys due hereunder) under this Agreement without the written consent of
the Town. Any assignment, subletting, or transfer by the Vendor in violation of this
Paragraph 12(b) shall be void and without force or effect.
c. Entire Agreement. This Agreement represents the entire and integrated agreement
between the Town and the Vendor with respect to the subject matter hereof and
supersedes all prior negotiations, representations or agreements, either written or oral.
This Agreement may be amended only by written instrument signed by both the Town
and the Vendor.
d. Confidentiality. The Vendor shall not, without the Town’s prior written consent,
release or disclose any information relating to the Project to anyone except as necessary
to perform its duties hereunder.
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e. Certifications. The Vendor shall, from time to time, make such certifications and
statements to the Town and to such of the Town’s architects, designers, vendors and
lenders, and such other parties, as the Town shall reasonably request, in such form as the
Town shall reasonably request, provided that the Vendor determines that such
certifications are true and correct based upon the Services performed by the Vendor
hereunder.
f. Additional Services. If the Town requests the Vendor to perform additional services
beyond the scope of Services hereunder, the Vendor shall perform such additional
services only upon obtaining written authorization from the Town including written
agreement as to the method and amount of compensation for such additional services.
g. Disputes. All claims, disputes and other matters in question between the Town and
the Vendor arising out of or relating to this Agreement or the breach thereof shall be
submitted for resolution to a court of competent jurisdiction in __________ County,
Massachusetts, unless otherwise agreed by the parties. No such action shall be brought,
however, until the completion of all Services under this Agreement or the earlier
termination thereof as provided in Paragraph 11 above, the parties agreeing to negotiate in
good faith any claims, disputes or other matters in question during the term of this
Agreement before resorting to litigation.
h. Limited Liability. No officer, director, member, employee, or other principal, agent or
representative (whether disclosed or undisclosed) of the Town, nor any participant with the
Town, shall be personally liable to the Vendor hereunder, for the Town’s payment
obligations or otherwise, the Vendor hereby agreeing to look solely to the assets of the
Town for the satisfaction of any liability of the Town hereunder. In no event shall the
Town ever be liable to the Vendor for indirect, incidental or consequential damages.
i. Governing Law. This Agreement shall be governed by the law of the Commonwealth
of Massachusetts.
j. No Waiver. The Town’s review, approval, acceptance or payment for Services under
this Agreement shall not operate as a waiver of any rights under this Agreement and the
Vendor shall be and remain liable to the Town for all damages incurred by the Town as the
result of the vendor’s failure to perform in conformance with the terms and conditions of
this Agreement. The rights and remedies of the Town provided for under this Agreement
are in addition to any other rights or remedies provided by law. The Town may assert a
right to recover damages by any appropriate means, including but not limited to set-off,
suit, withholding, recoupment, or counter-claim either during or after performance of this
Agreement.
k. Interpretation. If any provision of this Agreement shall to any extent be held invalid
or unenforceable, the remainder of this Agreement shall not be deemed affected thereby.
Paragraph headings are included herein for reference purposes only and in no way define,
limit or describe the scope or intent of any of the provisions of this Agreement.
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13. EQUAL EMPLOYMENT OPPORTUNITY
a. In connection with the performance of work under this Agreement, the Vendor shall not
discriminate against any employee or applicant for employment because of race, color,
religion, creed, national origin, ancestry, age, sex or handicap. The Vendor shall post in
conspicuous places, available for employees and applicants for employment, notices to be
provided by the Massachusetts Commission Against Discrimination (the “Commission”),
setting forth the provisions of the Fair Employment Practices Law of the Commonwealth.
b. In connection with the performance of work under this Agreement, the Vendor shall
not discriminate in its relationships with Subcontractors or suppliers on the basis of race,
color, religion, creed, national origin, ancestry, age, sex or handicap.
c. The Vendor shall comply with all applicable laws and regulations pertaining to non-
discrimination, equal opportunity and affirmative action, including without limitation
executive orders and rules and regulations of federal and state agencies of competent
jurisdiction.
14. CERTIFICATIONS BY VENDOR
By execution of this Agreement, the Vendor certifies:
a. The Vendor has not given, offered or agreed to give any person, corporation or other
entity any gift, contribution or offer of employment as an inducement for, or in connection
with, the award of this Agreement.
b. No Vendor to or subcontractor for the Vendor has given, offered or agreed to give any
gift, contribution or offer of employment to the Vendor or to any other person, corporation,
or entity as an inducement for, or in connection with, the award to the Vendor or
subcontractor of a contract by the Vendor.
c. No person, corporation or other entity, other than a bona fide full time employee of the
Vendor, has been retained or hired by the Vendor to solicit for or in any way assist the
Vendor in obtaining this Agreement upon an agreement or understanding that such person,
corporation or other entity be paid a fee or other consideration contingent upon the award
of this Agreement to the Vendor.
d. The Vendor shall comply with all applicable requirements of Section 39R of Chapter
30 of the Massachusetts General Laws.
15. TAXES
a. By execution of this Agreement the vendor, pursuant to Section 49A of Chapter
62C of the Massachusetts General Laws, certifies under the penalties of perjury that it has,
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to the best knowledge and belief of the person(s) who signed this Agreement on the
vendor’s behalf, filed all state tax returns and paid all state taxes required under law.
b. The Town is exempt from payment of certain Sales and Use taxes applicable in the
Commonwealth of Massachusetts. At the Vendor’s request, Tax Exemption Certificates
will be furnished by the Town to the Vendor with respect to such tax exempt articles as
may be required under this Agreement. The Vendor shall not pay, and the Town shall not
reimburse or pay the Vendor or any other party either directly or indirectly for any tax for
which an exemption is provided under law.
16. CONFLICT OF INTEREST
The Vendor acknowledges that the Town is a municipality for the purposes of Chapter
268A of the Massachusetts General Laws (the Massachusetts conflict of interest statute), and the
Vendor agrees, as circumstances require, to take actions and to forbear from taking actions so as
to be in compliance at all times with obligations of the Vendor based on said statute.
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Exhibit B
SCOPE OF SERVICES
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Position: Reading Killam Project Facilities Clerk
Position Description:
Killam Project Facilities Clerk is a project-long temporary 1099 position reporting to the Director
of Facilities for the Town of Reading. This position will represent the facilities department at the
Killam construction site, liaise with the OPM, Design Team, and Contractor and Owner entities,
advise stakeholders about decisions in a timely fashion, and ensure project continuity. This
position will be funded by the Killam School Building Project.
Responsibilities for Killam Project Facilities Clerk (“Facilities Clerk”) include the following:
1) Prior to the commencement of construction, the Facilities Clerk will perform the following
tasks:
a) Review on-site existing conditions.
b) Review the construction documents to become familiar with the design and design
intent and liaise with the Building Commissioner, Inspectors, and Facilities Staff.
c) Meet with the Design Team or otherwise communicate with them (e.g. email) about any
questions regarding the design and design intent.
d) Review submittals with OPM Clerk of the Works to become familiar with the approved
products and installation.
i) If any conflicts or discrepancies are noted, bring this to the attention of the Owner
and/or the Design Team.
e) Review the contract to become familiar with various contractor responsibilities. This is
especially important where contractors working under separate contracts must work
within the same space or in adjacent areas.
f) Understand all impacts to existing operations of active school building and
communicate with OPM Clerk of the Works and Owner.
g) Attend the kick-off meeting with the contractor and any subsequent meetings prior to
the start of construction.
2) Once construction commences, the Facilities Clerk will perform any of the above tasks that
are not yet completed and the following tasks:
a) Attend all or most construction progress meetings.
b) Review OPM Clerk of the Works daily reports on the on-site conditions that note the
following:
i) Weather and other on-site conditions
ii) Number of workers present
iii) Contractors and/or subcontractors present
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iv) Type of work being performed
v) Any issues that arose during the day
vi) Any concerns about the quality of construction
vii) Any concerns about conformance to the design documents
viii) Information on materials present on site
ix) Photos documenting the work
c) Review any construction administration documentation such as requests for information
(RFI), supplemental instructions (SI), proposal requests (PR), proposed change orders
(PCO), construction change directives (CCD), and change orders (CO), and provide
comments to the Owner and/or Design Team if applicable.
d) Review the Requisitions (Applications for Payment) especially regarding work reported
to be complete.
e) Review OPM Clerk of the Works assessment of certified payrolls.
f) Review the conditions in areas as they are completed, which may later inform the punch
list.
g) Liaise with Inspectional Services staff to ensure timely inspections and address any
issues.
3) For clarity, the Facilities Clerk is not responsible for the following tasks:
a) Directing the contractor. If they notice something concerning, the Clerk will report it to
the Owner, OPM, and Design Team for review.
b) Manage the contractor or subcontractor(s).
c) Commenting on means and methods. If the Facilities Clerk is concerned about what they
are seeing, they will report it to the Owner, OPM, and the Design Team for review.
d) Comment on safety procedures, which is the responsibility of the contractor.
4) Communicate with the Facilities Department Director daily to inform on all items above.
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Exhibit C
PRICING SCHEDULE
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OPM Fee Calculation WorksheetTown of Reading, MAFees for Facilities Support Services2026 2027 2028MayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberSummerSummerSummerSummerKillam Elementary School6Module 6 - Detailed DesignDesign DevelopmentConstruction Documents7Module 7 - Construction BiddingConstruction - Building (Phase 1)Construction - Demo & Site (Phase 2)8Module 8 - Closeout Fees for Services Totals Staffing Equivalency per Month (FTE)Facilities Clerk0% 20% 20% 20% 40% 80% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%Hours of Service Totals Monthly Hours Associated with Staffing LevelsFacilities Clerk 5,38800000000163434681361701701701701701701701701701701701701701701701701701701701701701701701701701701701701701700Total Hours 5,38800000000163434681361701701701701701701701701701701701701701701701701701701701701701701701701701701701701701700FEE CALC BY MONTH Totals2026 2027 2028Monthly Forecast 404,1000 0 0 0 0 0 0 0 1,200 2,550 2,550 5,100 10,200 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 12,750 0 Wednesday, February 18, 202605/23/25to 08/08/2505/23/25 to 04/08/2604/01/28 to 06/29/2908/19/25 to 03/30/2603/17/26to 03/17/26 to 11/16/2805/14/26 to 12/16/2703/03/28 to 11/16/28Colliers Project LeadersDocusign Envelope ID: BBBACAA5-C095-44F2-8957-B56E844ACD72
100 Federal Street,
Floor 33
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
March 10, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J. Warren Killam Elementary School – Daily Times Chronicle: Advertising Services
Dear Ms. Wellman:
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, invoice
#260201 is subject to approval of the corresponding Commitment recommend payment of $190.94
for elevator prequalification advertising service for the J. Warren Killam Elementary School Project.
Subject to approval of the corresponding Commitment, we recommend payment of this
amount, using the following ProPay Codes and Breakdowns.
Task Request
This Period
ProPay
Code
Advertising Services – Elevator FSB
Prequalification $190.94 0103-0000
Please feel free to contact me at (774) 294-6659 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
260201Legal Ad#
260201 Reading RFQ Killam Elementary SchoolBilling Key
6.3# of Inches 1# of Runs
3/11/2026Run 1 Run 2 Run 3
$190.94Cost Notary Fee $190.94Total Cost
Payment Date Payment $190.94Balance Due
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack1Forming the Team (MSBA MOD 02)187 daysThu 4/13/23Tue 12/12/23Thu 4/13/23Tue 12/12/230 days2OPM Selection86.5 daysThu 4/13/23Thu 8/3/23Thu 4/13/23Thu 8/3/230 days10Design Team Selection99.25 daysMon 8/7/23Tue 12/12/23Mon 8/7/23Tue 12/12/230 days28Feasibility (MSBA MOD 03)244 daysMon 12/18/23Wed 10/30/24Mon 12/18/23Wed 10/30/240 days29Preliminary Design Program Initiative (PDP)179 daysMon 12/18/23Wed 8/7/24Mon 12/18/23Wed 8/7/240 days30Existing Conditions Assessment42 daysTue 1/2/24Mon 2/26/2427FS+15 days42,43Tue 1/2/24Mon 2/26/240 days31Design Process117 daysTue 1/2/24Fri 5/31/2427FS+15 days46Tue 1/2/24Fri 5/31/240 days32Meetings - Community, SBC, User Groups110 daysMon 12/18/23Thu 5/9/24Mon 12/18/23Thu 5/9/240 days42Cost Estimating - Preliminary Alternatives15 daysThu 4/11/24Wed 5/1/2439FS+3 days,3040Thu 4/11/24Wed 5/1/240 days43Preliminary Design Program Submission (PDP)0 daysMon 5/20/24Mon 5/20/2441FS+8 days,3044FS+1 day,48FS+1 dayMon 5/20/24Mon 5/20/240 days44MSBA PDP Review30 daysTue 5/21/24Mon 7/1/2443FS+1 day45,50FS-10 daysTue 5/21/24Mon 7/1/240 days45District Response to MSBA PDP Review Comments20 daysMon 7/1/24Thu 7/25/244446Mon 7/1/24Thu 7/25/240 days46MSBA Acceptance of PDP10 daysFri 7/26/24Wed 8/7/2445,3155Fri 7/26/24Wed 8/7/240 days47Preferred Schematic Report (PSR)125 daysTue 5/21/24Wed 10/30/24Tue 5/21/24Wed 10/30/240 days48Design Process (PSR)57.88 daysTue 5/21/24Mon 8/5/2443FS+1 dayTue 5/21/24Mon 8/5/240 days49Meetings - Community, SBC, User Groups43 daysMon 6/17/24Mon 8/12/24Mon 6/17/24Mon 8/12/240 days55Preferred Schematic Report Submission (PSR)0 daysWed 8/21/24Wed 8/21/2454FS+8 days,4659FS+1 day,57FS+27 days,56FS+15 daysWed 8/21/24Wed 8/21/240 days56MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/11/24Wed 9/11/2455FS+15 daysWed 9/11/24Wed 9/11/240 days57MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/25/24Wed 9/25/2455FS+27 days62,58Wed 9/25/24Wed 9/25/240 days58District Response to FAS Comments10 daysWed 9/25/24Tue 10/8/245762Wed 9/25/24Tue 10/8/240 days59MSBA PSR Review32 daysThu 8/22/24Wed 10/2/2455FS+1 day60,62Thu 8/22/24Wed 10/2/240 days60District Response to MSBA PSR Review Comments9 daysThu 10/3/24Tue 10/15/245961FS+1 day,62,66SS+10 daysThu 10/3/24Tue 10/15/240 days61MSBA Conference Call to Review PSR0 daysWed 10/16/24Wed 10/16/2460FS+1 day62FS+11 daysWed 10/16/24Wed 10/16/240 days62MSBA Board Approval of Preferred Solution0 daysWed 10/30/24Wed 10/30/2457,58,59,60,61FS+11 days64,76Wed 10/30/24Wed 10/30/240 days63Schematic Design (MSBA MOD 04)219 daysWed 10/16/24Wed 7/30/25Wed 10/16/24NA1141.63 days64Schematic Design28 daysWed 10/30/24Fri 12/6/246271FS+1 dayWed 10/30/24Fri 12/6/240 days65Meetings - SBC73 daysWed 10/16/24Wed 1/22/25Wed 10/16/24Wed 1/22/250 days71SD Cost Estimates20 daysMon 12/9/24Mon 1/6/2564FS+1 day69,72,73,91Mon 12/9/24Mon 1/6/250 days72Establish Project Scope & Budget10 daysWed 1/15/25Wed 1/29/2571,69,70FF74FS+5 daysWed 1/15/25Wed 1/29/250 days73Establish CM@R or ch1490.88 daysMon 12/16/24Mon 12/16/2471,69,70FF79Mon 12/16/24Mon 12/16/240 days74OPM Informational email to MSBA0.88 daysFri 1/31/25Fri 1/31/2572FS+5 days,7079FS+6 daysFri 1/31/25Fri 1/31/250 days75DESE Submittal152 daysWed 10/30/24Fri 5/16/25Wed 10/30/24Fri 5/16/250 days76Prepare DESE Submittal77 daysWed 10/30/24Tue 2/11/256277Wed 10/30/24Tue 2/11/250 days77MSBA Review of DESE Submittal36 daysTue 2/11/25Fri 3/28/257678Tue 2/11/25Fri 3/28/250 days78DESE Review & Approve39 daysFri 3/28/25Fri 5/16/2577Fri 3/28/25Fri 5/16/250 days79Schematic Design Report Submission0 daysMon 2/10/25Mon 2/10/2574FS+6 days,7380FS+1 day,86Mon 2/10/25Mon 2/10/250 days80MSBA SD Review36.88 daysTue 2/11/25Fri 3/28/2579FS+1 day81Tue 2/11/25Fri 3/28/250 days81District Response to MSBA SD Review Comments11 daysMon 3/31/25Fri 4/11/258082,83Mon 3/31/25Fri 4/11/250 days82Project Scope and Budget Conference0 daysWed 3/26/25Wed 3/26/258183Wed 3/26/25Wed 3/26/250 days83MSBA Board Approval Schematic Design13 daysFri 4/11/25Wed 4/30/2581,82Fri 4/11/25Wed 4/30/250 days8450% DCAMM Designer Evaluation Submission10 daysThu 7/17/25Wed 7/30/25115NANA1141.63 days85Extended Design Prior to the Start of DD46 daysMon 3/10/25Tue 5/13/25Mon 3/10/25Tue 5/13/250 days86Extendend Design46 daysMon 3/10/25Tue 5/13/257987Mon 3/10/25Tue 5/13/250 days87Owner release into DD0 daysTue 5/13/25Tue 5/13/2586115Tue 5/13/25Tue 5/13/250 days88Funding the Project (MSBA MOD 05)96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days89Reading Funding Process96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days90Develop Meeting & Vote Language26.88 daysWed 1/8/25Thu 2/13/25Wed 1/8/25Thu 2/13/250 days91Secure MSBA Vote & Specical Town Meeting Language18 daysWed 1/8/25Fri 1/31/257192Wed 1/8/25Fri 1/31/250 days92Finalize Language with Town Council & MSBA0 daysFri 1/31/25Fri 1/31/259193,94Fri 1/31/25Fri 1/31/250 days93Submit Language to Matt to Write Article11 daysFri 1/31/25Thu 2/13/259296,109FS+30 daysFri 1/31/25Thu 2/13/250 days94Submit Language to Laura (Min 35 days before election)0 daysFri 1/31/25Fri 1/31/259296Fri 1/31/25Fri 1/31/250 daysKilliam Elementary School Page 1
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack95Special Town Meeting61.25 daysThu 2/13/25Mon 5/12/25Thu 2/13/25Mon 5/12/250 days96Information to Select Board for Special Town Meeting0 daysThu 2/13/25Thu 2/13/2594,9397Thu 2/13/25Thu 2/13/250 days97Select Board Meeting - Vote to Close Warrant for Special Town Meeting2 daysFri 2/14/25Tue 2/18/259699,98Fri 2/14/25Tue 2/18/250 days98Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25)0 daysTue 4/1/25Tue 4/1/2597101FS+10 days,99Tue 4/1/25Tue 4/1/250 days99Special Town Meeting Warrant Published14 daysTue 4/1/25Thu 4/17/2598,97101FS+10 days,100Tue 4/1/25Thu 4/17/250 days100Special Town Meeting Warrant Report Published0 daysThu 4/17/25Thu 4/17/2599101Thu 4/17/25Thu 4/17/250 days101Special Town Meeting (05/01-05/05)2 daysThu 5/1/25Mon 5/5/2598FS+10 days,99FS+10 days,100103,102Thu 5/1/25Mon 5/5/250 days102Post Warrant for Election 1 dayMon 5/5/25Tue 5/6/25101Mon 5/5/25Tue 5/6/250 days103Waiting Period after Special Town Meeting 5 daysMon 5/5/25Mon 5/12/25101112Mon 5/5/25Mon 5/12/250 days104Town Meeting32.13 daysTue 3/25/25Thu 5/8/25Tue 3/25/25Thu 5/8/250 days105Town Meeting Warrant Published0 daysTue 3/25/25Tue 3/25/25107FS+25 days,106FS+9 daysTue 3/25/25Tue 3/25/250 days106Town Meeting Warrant Report Published0 daysFri 4/4/25Fri 4/4/25105FS+9 days107FS+16 daysFri 4/4/25Fri 4/4/250 days107Town Meeting (04/28, 05/01, 05/05 & 05/08)10 daysMon 4/28/25Thu 5/8/25105FS+25 days,106FS+16 daysMon 4/28/25Thu 5/8/250 days108Popular Election34.5 daysTue 3/25/25Tue 5/13/25Tue 3/25/25Tue 5/13/250 days109Information to Select Board for Elections0 daysTue 3/25/25Tue 3/25/2593FS+30 days110FS+6 daysTue 3/25/25Tue 3/25/250 days110Select Board Meeting - Vote for Election to happen (35 days before election and no meeting on 04/08 or 04/15)0 daysTue 4/1/25Tue 4/1/25109FS+6 days112FS+25 days,111Tue 4/1/25Tue 4/1/250 days111Select Board must notify the Town Clerk of Election1 dayWed 4/2/25Wed 4/2/25110112Wed 4/2/25Wed 4/2/250 days112Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 daysTue 5/13/25Tue 5/13/25103,110FS+25 days,111115Tue 5/13/25Tue 5/13/250 days113Design Development (MODULE 6)262.25 daysFri 5/23/25Fri 5/1/26Fri 5/23/25NA930.38 days114Design Development (DD)89.38 daysFri 5/23/25Wed 9/17/25Fri 5/23/25NA1103.25 days115Design Development Drawings41 daysFri 5/23/25Thu 7/17/25112,87117SS+15 days,118,84,116FS+3 daysFri 5/23/25Thu 7/17/250 days116MHC - Project Notification Form Filing0 daysTue 7/22/25Tue 7/22/25115FS+3 daysTue 7/22/25Tue 7/22/250 days117Register Project with USBGC0 daysThu 6/12/25Thu 6/12/25115SS+15 days125Thu 6/12/25Thu 6/12/250 days118DD Cost Estimating15 daysThu 7/17/25Tue 8/5/25115119Thu 7/17/25Tue 8/5/250 days119DD Estimate Reconciliation Meeting2 daysWed 8/6/25Thu 8/7/25118123FS+6 days,120Wed 8/6/25Thu 8/7/250 days120Finalize VE log and Reconciled Budget2 daysThu 8/7/25Mon 8/11/25119121Thu 8/7/25Mon 8/11/250 days121Review Budget with XLT0 daysMon 8/11/25Mon 8/11/25120122Mon 8/11/25Mon 8/11/250 days122Issue SBC Documents4 daysMon 8/11/25Fri 8/15/25121123Mon 8/11/25Fri 8/15/250 days123SBC Meeting1 dayFri 8/15/25Mon 8/18/25119FS+6 days,122124Fri 8/15/25Mon 8/18/250 days124SBC Meeting - Approve DD Submission0 daysMon 8/18/25Mon 8/18/25123125FS+1 day,126FS+5 daysMon 8/18/25Mon 8/18/250 days125Submit DD Pacakge to MSBA0 daysTue 8/19/25Tue 8/19/25124FS+1 day,117128,131Tue 8/19/25Tue 8/19/250 days126Site Plan Review and Stormwater Permit Special Hearing0 daysMon 8/25/25Mon 8/25/25124FS+5 days127Mon 8/25/25Mon 8/25/250 days127Site Plan Review and Stormwater Permit Approval8 daysMon 8/25/25Wed 9/3/25126Mon 8/25/25Wed 9/3/250 days128MSBA Review and Comments (Business Days)13 daysTue 8/19/25Thu 9/4/25125129Tue 8/19/25Thu 9/4/250 days129Respond to MSBA DD comments (Business Days)10 daysThu 9/4/25Wed 9/17/25128140NANA1103.25 days13060% Construction Documents Phase (60% CD)93 daysTue 8/19/25Thu 12/18/25Tue 8/19/25NA1032.88 days13160% Construction Drawings40 daysTue 8/19/25Thu 10/9/25125132Tue 8/19/25Thu 10/9/250 days132SBC Meeting0 daysThu 10/9/25Thu 10/9/25131133Thu 10/9/25Thu 10/9/250 days13360% CDs for Pricing0 daysThu 10/9/25Thu 10/9/25132134Thu 10/9/25Thu 10/9/250 days13460% CD Cost Estimating15 daysThu 10/9/25Wed 10/29/25133135FS+3 daysThu 10/9/25Wed 10/29/250 days13560% CD Reconciliation Meeting0 daysMon 11/3/25Mon 11/3/25134FS+3 days139FS+7 days,136NANA1067.88 days136Finalize VE log and Reconciled Budget2 daysMon 11/3/25Tue 11/4/25135137FS+1 dayMon 11/3/25Tue 11/4/250 days137Review Budget with XLT0 daysWed 11/5/25Wed 11/5/25136FS+1 day138Wed 11/5/25Wed 11/5/250 days138Issue SBC Documents1 dayThu 11/6/25Thu 11/6/25137139FS+2 daysThu 11/6/25Thu 11/6/250 days139SBC Meeting - Approve 60% Submission0 daysWed 11/12/25Wed 11/12/25135FS+7 days,138FS+2 days144,140FS+1 dayWed 11/12/25Wed 11/12/250 days140Submit 60% CD Package to MSBA0 daysThu 11/13/25Thu 11/13/25139FS+1 day,129141Thu 11/13/25Thu 11/13/250 days141MSBA Review and Comments (Business Days)16 daysThu 11/13/25Thu 12/4/25140142Thu 11/13/25Thu 12/4/250 days142Respond to MSBA 60% comments (Business Days)11 daysThu 12/4/25Thu 12/18/25141145Thu 12/4/25Thu 12/18/250 days14390% Construction Documents Phase (90% CD)130.5 daysWed 11/12/25Fri 5/1/26Wed 11/12/25NA930.38 daysKilliam Elementary School Page 2
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack14490% Construction Documents49 daysWed 11/12/25Thu 1/15/26139165SS,145,146,180SS+25 daysWed 11/12/25Thu 1/15/260 days14590% CDs Issued for Cost Estimating0 daysThu 1/15/26Thu 1/15/26142,144147Thu 1/15/26Thu 1/15/260 days14690% CDs Issued for Code Review0 daysThu 1/15/26Thu 1/15/26144NANA1011.88 days14790% CD Cost Estimating10 daysThu 1/15/26Thu 1/29/26145148FS+2 daysNANA15.5 days14890% CD Reconciliation Meeting0 daysMon 2/2/26Mon 2/2/26147FS+2 days149NANA15.5 days149Finalize VE log and Reconciled Budget2 daysMon 2/2/26Wed 2/4/26148150NANA14.75 days150Review Budget with XLT0 daysWed 2/4/26Wed 2/4/26149151NANA14.75 days151Issue SBC Documents1 dayWed 2/4/26Thu 2/5/26150152FS+2 daysNANA14.75 days152SBC Meeting - Approve 90% CD Submission0 daysMon 2/9/26Mon 2/9/26151FS+2 days153FS+1 dayNANA15.5 days153Submit 90% CD Package to MSBA0 daysTue 2/10/26Tue 2/10/26152FS+1 day154NANA15.5 days154MSBA review of 90% Package (Business Days)16 daysTue 2/10/26Tue 3/3/26153155NANA15.5 days155District Team's Response to MSBA Review of 90% package (Business Days)11 daysTue 3/3/26Tue 3/17/26154156NANA15.5 days156Completion of the Bid Documents10 daysWed 3/18/26Mon 3/30/26155158,157FS-3 daysNANA14.5 days157Issue SBC Documents0 daysThu 3/26/26Thu 3/26/26156FS-3 daysNANA879.25 days158SBC Meeting - Approve Bid Document Submission0 daysMon 3/30/26Mon 3/30/26156191,159NANA14.5 days159100% CD Package MSBA Submission1 dayTue 3/31/26Tue 3/31/26158160,192SSNANA12.88 days160100% CD Package to MSBA review14 daysWed 4/1/26Fri 4/17/26159161NANA31.38 days161100% CD DCAMM Designer Evaluation10 daysFri 4/17/26Fri 5/1/26160202NANA31.38 days162Construction Phase (MODULE 7)860.88 daysWed 11/12/25Thu 11/30/28Wed 11/12/25NA200 days163Early Package #01 Switchgear366.38 daysWed 11/12/25Thu 4/8/27Wed 11/12/25NA608.63 days164Bid Package for Switchgear & Generator56 daysWed 11/12/25Tue 1/27/26Wed 11/12/25NA1004.88 days165Completion of the Early Bid documents21 daysWed 11/12/25Tue 12/9/25144SS166Wed 11/12/25Tue 12/9/250 days166Submit Advertisement for Early Bids1 dayWed 12/10/25Wed 12/10/25165167FS+3 daysNANA1038.88 days167SBC Meeting - Approve Early Package-Invitation For Bid0 daysMon 12/15/25Mon 12/15/25166FS+3 days168Mon 12/15/25Mon 12/15/250 days168Advertise for Early bid package1 dayMon 12/15/25Tue 12/16/25167169Mon 12/15/25Tue 12/16/250 days169Early Bid Package Submission Period21 daysTue 12/16/25Wed 1/14/26168170Tue 12/16/25Wed 1/14/260 days170Early Package Bids Due0 daysWed 1/14/26Wed 1/14/26169171FS+4 daysWed 1/14/26Wed 1/14/260 days171SBC Meeting - Review results/ Vote to Award0 daysTue 1/20/26Tue 1/20/26170FS+4 days172NANA667.75 days172Issue Notice of Award5 daysTue 1/20/26Tue 1/27/26171174NANA667.75 days173Construction for Switchgear312.63 daysTue 1/27/26Thu 4/8/27NANA608.63 days174Execute Contract5 daysTue 1/27/26Mon 2/2/26172175NANA615.63 days175Shop Drawings30 daysTue 2/3/26Mon 3/16/26174176NANA615.63 days176Fabriation and Delivery300 daysTue 3/17/26Thu 4/8/27175177NANA666.75 days177GC To take Delivery of Switchgear0 daysThu 4/8/27Thu 4/8/27176NANA608.63 days178Base Contract119.38 daysMon 12/15/25Fri 5/29/26Mon 12/15/25NA12.75 days179Prequalification Base Contract81.25 daysMon 12/15/25Tue 3/31/26Mon 12/15/25NA24.63 days180SBC Meeting - Approve Prequal Sub Committee (PQC)0 daysMon 12/15/25Mon 12/15/25144SS+25 days181Mon 12/15/25Mon 12/15/250 days181PQC - Kick-Off7 daysMon 1/26/26Tue 2/3/26180182Mon 1/26/26NA0 days182PQC - Approve RFQ0 daysTue 2/3/26Tue 2/3/26181183NANA0 days183PQC - Submit Ad for Qualifications6 daysWed 1/28/26Wed 2/4/26182184Wed 1/28/26NA24.63 days184PQC - Advertise for Qualifications (GCs/FSB) online0 daysWed 2/4/26Wed 2/4/26183185NANA24.63 days185PQC - Qualifications Submission Period18 daysWed 2/4/26Fri 2/27/26184186NANA24.63 days186Qualifications Due0 daysFri 2/27/26Fri 2/27/26185187NANA24.63 days187PQC - Distribute & Review SOQs2 daysFri 2/27/26Tue 3/3/26186188NANA24.63 days188PQC - Review PreQuals21 daysTue 3/3/26Fri 3/27/26187189NANA24.63 days189PQC - Complete SOQ Review and Approve List of Contractors2 daysMon 3/30/26Tue 3/31/26188191NANA24.63 days190Bidding Base Contract47 daysTue 3/31/26Fri 5/29/26NANA14.38 days191Advertise for bids (Central Reg, New Paper, City Hall)5 daysTue 3/31/26Tue 4/7/26189,158195NANA24.63 days192Issue Bid Docs to Project Dog for Clerical Review 0 daysTue 3/31/26Tue 3/31/26159SS193NANA14.38 days193Bid Documents Published Online6 daysTue 3/31/26Tue 4/7/26192194,197,195NANA14.38 days194 Contractor Pre-Bid Briefing Session/Conference0 daysTue 4/7/26Tue 4/7/26193196,198NANA47.38 daysKilliam Elementary School Page 3
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack195Filed Sub-Bid time23 daysTue 4/7/26Wed 5/6/26193,191196NANA24.38 days196 Filed Sub-Bids Due0 daysWed 5/6/26Wed 5/6/26195,194198NANA24.38 days197GC Bid Time33 daysTue 4/7/26Tue 5/19/26193198NANA14.38 days198 General Contractor Bids Due0 daysTue 5/19/26Tue 5/19/26197,194,196199NANA14.38 days199Review Results of GC Bids with SBC3 daysTue 5/19/26Fri 5/22/26198200NANA14.38 days200Vote to Approve GC Bid0 daysFri 5/22/26Fri 5/22/26199201NANA14.38 days201Issue Notice of Award0 daysFri 5/22/26Fri 5/22/26200202,204NANA14.38 days202Execute Contract5 daysFri 5/22/26Fri 5/29/26201,161205,204NANA14.38 days203Phase 1 - New Building Construction493.38 daysFri 5/29/26Mon 2/28/28NANA14.38 days204Notice to Proceed1 dayFri 5/29/26Mon 6/1/26201,202206NANA842.38 days205Construction438 daysFri 5/29/26Fri 12/17/27202211,217,219FF,220FF,207,212NANA14.38 days206EPA - NPDES Notice of Intent and Approval65 daysMon 6/1/26Fri 8/21/26204226FFNANA842.38 days207Substantial Completion of New School Building0 daysFri 12/17/27Fri 12/17/27205208,210,214NANA14.38 days208Receive Temporary Certificate of Occupancy (TCO)0 daysFri 12/17/27Fri 12/17/27207209,214,227NANA60.38 days209Student/Staff Tours of New Building10 daysFri 12/17/27Thu 12/30/27208222FFNANA460.38 days210Move from Existing Building to New36 daysFri 12/17/27Wed 2/2/28207211NANA14.38 days211Occupy5 daysSun 2/20/28Mon 2/28/28205,210213FS+5 days,214NANA0 days21250% DCAMM Rating (Contractor)10 daysFri 12/17/27Thu 12/30/27205NANA460.38 days213Phase 2 - Demo and Site210 daysFri 3/3/28Thu 11/30/28211FS+5 daysNANA0 days214Construction200 daysFri 3/3/28Thu 11/16/28211,208,207215,223,224FF,236NANA0 days215Substantial conpletion0 daysThu 11/16/28Thu 11/16/28214234NANA0 days216100% DCAMM Rating (Contractor)10 daysThu 11/16/28Thu 11/30/28224NANA200 days217Project Closeout (MODULE 8)402.38 daysFri 12/17/27Tue 5/15/29205NANA68 days218Punchlist280.38 daysFri 12/17/27Wed 12/13/28NANA190 days219Contractor Punch List for Designer14 daysFri 12/17/27Tue 1/4/28205FF221NANA423.38 days220Design Team Punch List1.5 monsFri 12/17/27Tue 1/25/28205FFNANA22.02 mons221Punch List - Phase 1 Contractor to Perform Punch33 daysTue 1/4/28Tue 2/15/28219NANA423.38 days222FF&E Punchlist15 daysFri 12/17/27Wed 1/5/28209FFNANA455.38 days223FF&E Closeout20 daysThu 11/16/28Wed 12/13/28214231NANA46 days224Punch List - Phase 233 daysThu 10/5/28Thu 11/16/28214FF228,231,234,236,216NANA0 days225Cx275.38 daysFri 12/17/27Wed 12/6/28NANA182.38 days226Commissioning New Building4 monsFri 12/17/27Wed 3/29/28206FFNANA19.52 mons227Commissioning + 10 month 11 monsFri 12/17/27Tue 9/26/28208228,229,238,240NANA9.12 mons228Final Commissioning Report to MSBA10 daysThu 11/16/28Thu 11/30/28224,227229NANA162 days229Commissioning Certificate of Completion to MSBA5 daysThu 11/30/28Wed 12/6/28227,228240NANA162 days230USGBC76 daysFri 2/9/29Tue 5/15/29NANA0 days231Final Construction Package to USGBC66 daysFri 2/9/29Wed 5/2/29223,224,234232NANA0 days232LEED-S Construction Application & Final Review10 daysThu 5/3/29Tue 5/15/29231233,240NANA0 days233USGBC issue Green School Program Certification letter0 daysTue 5/15/29Tue 5/15/29232238NANA0 days234Closeout GC - Final Change Order66 daysThu 11/16/28Fri 2/9/29224,215231,235NANA0 days235GC Request for Final Payment15 daysFri 2/9/29Wed 2/28/29234237NANA97 days236Submission of As-Builts and O&M44 daysThu 11/16/28Fri 1/12/29224,214238NANA98 days237DCAMM Evaluation Form following GC Final Payment10 daysWed 2/28/29Tue 3/13/29235239NANA97 days238Final Reimbursement Request Submittal to MSBA3.4 monsTue 5/15/29Wed 8/8/29233,227,236241NANA0 mons239Corrective actions by GC22 daysTue 3/13/29Tue 4/10/29237NANA97 days240MSBA Closeout33 daysTue 5/15/29Tue 6/26/29232,227,229241NANA35 days241Project Complete0 daysWed 8/8/29Wed 8/8/29238,240NANA0 daysKilliam Elementary School Page 4
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2026-02-09 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Shawn Brandt, John Coote, Chris Haley, Kirk McCormick, Ed Ross, Greg
Stepler, Nancy Twomey, and Carla Nazzaro.
Members - Not Present:
Pat Tompkins.
Others Present:
Colliers Project Director Mike Carroll, Colliers Project Manager Justin
Ferdenzi, LBA Project Manager Jenni Katajamaki, LBA Architect Leigh
Sherwood
Minutes Respectfully Submitted By: Harani Kumaresh
Topics of Discussion:
This meeting was held in-person in the Town Hall Conference Meeting Room and remotely
via Zoom.
Call to order:
Chair Carla Nazzaro called the meeting to order at 7:00 pm.
Roll call attendance: Shawn Brandt, John Coote, Chris Haley, Kirk McCormick, Ed Ross, Greg
Stepler, Nancy Twomey, and Carla Nazzaro.
Public Comment:
No reports.
Liaison Reports:
Furniture Sit Test:
Chair Carla Nazzaro provided an update regarding the upcoming Furniture Sit Test event
scheduled at the Killam School gymnasium. The event will allow teachers and staff to
evaluate and test sample furniture that is being considered for the new school building.
Furniture vendors will bring a variety of classroom furniture, including chairs, desks,
dividers, and other classroom equipment, to allow staff to physically test the products and
provide feedback. The event will occur over two days, with an initial session followed by
additional time for teachers to review the furniture options.
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90% MSBA Design Submission*
Justin Ferdenzi discussed the 90% Construction Document submission to the Massachusetts
School Building Authority (MSBA). Mike Carroll and Justin presented the 90% CD cost
estimate and noted that the reconciled construction estimate for the project was reported to
be approximately $91.2 million, excluding off-site add alternates. The overall project budget
submitted to the MSBA continues to carry a construction value of approximately $101
million, which includes contingency allowances and other project costs. The Committee also
reviewed estimated costs associated with the previously discussed off-site improvements
along Charles Street and Haverhill Street. These improvements remain proposed as add
alternates and are estimated to total approximately $1.5 million combined.
Jenni Katajamaki reported that the 90% design package represents a significant milestone
in the project and includes the majority of architectural and engineering documentation
required for review. The package has already undergone multiple internal reviews, including
review by the Owner’s Project Manager (OPM), commissioning agents, and the design team.
The submission deadline for the 90% package was noted as the following day.
On a motion by Nancy Twomey, seconded by Shawn Brandt, the Killam School
Building Committee voted 8-0-0 to approve submission of the 90% Construction
Documents to the Massachusetts School Building Authority (MSBA).
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Proprietary Specification Items*
Jenni Katajamaki presented a list of proprietary specification items proposed for the project.
These items include certain building systems or materials where a specific manufacturer or
product is recommended due to compatibility with project requirements, performance
considerations, or long-term operational benefits.
Committee members discussed the proposed proprietary items and the rationale behind the
recommendations. The design team explained that the selections were based on technical
considerations, coordination with the building systems, and maintaining consistency with
other project components.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve accept the proprietary systems for Genetec,
Honeywell and Cores – Schlage Primus Everest as written by LBA for J. Warren
Killam Elementary School Project
Chris Haley asked whether any existing technology licenses from the current Killam School,
particularly related to security cameras and associated software licensing, could transfer to
the new building. Chris noted that in some systems, multi-year licensing agreements remain
valid even if cameras are replaced or relocated, which could potentially reduce future
licensing costs for the expanded system at the new facility.
The design team explained that while newer hardware such as cameras may sometimes be
removed from an existing building and redeployed elsewhere within the district, it is unlikely
that equipment from the current Killam School would be reused in the new building due to
the significantly larger security system planned. Additionally, the increased number of
cameras and access control systems in the new facility will likely require upgraded servers
and expanded licensing.
It was noted that the School District’s IT Director, Julian, who has participated in project
technology meetings, would be most familiar with the district’s existing licensing
agreements. The project team agreed to follow up with the district’s technology staff to
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determine whether any licenses could potentially carry over or be utilized elsewhere within
the district.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
CPL Financial Review*
Justin Ferdenzi presented the financial status of the project. The project currently maintains
a construction budget of approximately $101.5 million, with the overall project budget
totaling approximately $122.7 million including contingencies. To date, several categories of
expenditures have been incurred, including architectural and engineering services as well as
administrative project costs.
Mike and Justin presented several proposals for services required during the construction
phase of the project, including peer review services, early procurement of electrical
switchgear, and construction materials testing.
The OPM recommended Forleaf to perform third-party peer review services, including
building code review, structural steel peer review, and accessibility compliance review. The
Committee also reviewed proposals for early procurement of electrical switchgear
equipment due to long manufacturing lead times. The OPM recommended awarding the
package to Systems Contracting in the amount of $147,800, which represented the most
competitive proposal received.
The OPM then presented proposals for construction materials testing services, which will be
required throughout construction to verify compliance with project specifications and
building codes. Pricing for these services was requested on a unit-cost basis for a range of
anticipated tests to allow for an apples-to-apples comparison among proposers. Based on
the proposals received, UTS was recommended as the lowest qualified proposer.
It was noted that approximately $54,000 is being committed at this time for testing
services, while the overall project budget includes $400,000 allocated for materials testing.
Because testing is performed on a unit-price basis, the total amount expended may vary
depending on the number and type of tests required during construction.
During discussion, John Coote raised questions regarding certain clauses included in the
UTS proposal, including a non-compete provision and a hold-harmless clause. The project
team clarified that these provisions were not included in the Town’s contract documents and
will not be incorporated into the final agreement.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve a commitment to Daily Times Chronicle in the
amount of $1,372.00 for Advertisement for J. Warren Killam Elementary School
Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to accept the OPM's recommendation for 4LEAF contract to
do the Structural and Code peer review for J. Warren Killam Elementary School
Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
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On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to accept the OPM's recommendation for Systems
Contracting to do the early package for J. Warren Killam Elementary School
Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to accept the OPM's recommendation for UTS Contract to
do the Materials Testing for J. Warren Killam Elementary School Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve BidDocs Invoice No. 25-9KRD-1 in the total
amount of $350.00 for J. Warren Killam Elementary School Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve LBA Invoice No. 23076 in the total amount of
$505,083.50 for J. Warren Killam Elementary School Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve Daily Times Chronicle Invoices No. 251246,
251246, 251247, 251305 and 260087 in the total amount of $1,372.00 for J.
Warren Killam Elementary School Project.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Justin noted the current forecast continues to track only the anticipated costs associated
with the parking lot contract, the reading clerk’s salary and the potential cost for the Tax
Consultant. Cash flow was reviewed, with expenditure currently slightly below projected
billings. As additional invoices are processed in the coming months, spending is expected to
align with the projected cash flow trend. Overall, the project remains on track and within
the anticipated budget parameters.
CPL Schedule Update
Justin Ferdenzi provided an update on the project schedule. The project is currently at the
90% Construction Document submission, which the Committee voted to approve for
submission to the Massachusetts School Building Authority (MSBA). The next milestone will
be the 100% Construction Document submission, anticipated for review and approval at the
March 30, 2026 meeting.
The Committee also noted the early procurement of electrical switchgear, which was
approved earlier in the meeting due to extended manufacturing lead times. Delivery of the
equipment is anticipated in April 2027 to align with the construction schedule.
The project team reported that the Request for Qualifications (RFQ) process for general
contractors and subcontractors is currently underway. Qualifications are due through
BidDocs on February 27, 2026, after which the project team will review submissions and
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establish a list of prequalified contractors. Following the prequalification process, the
construction bidding phase will begin. Filed Sub-Bids are scheduled to be due on May 6,
2026, and General Contractor bids are scheduled to be due on May 19, 2026.
Mike Carroll noted that once a contractor is selected, the Notice of Award and contract
execution are expected to occur within the timeframe required under Massachusetts
procurement statutes. It was also noted that the project team has conducted outreach to
several contractors to inform them of the upcoming procurement opportunity and encourage
participation in the bidding process.
Following contract award, the project team will coordinate with the selected contractor
regarding mobilization timing. While mobilization timing will ultimately depend on the
contractor’s schedule, it is anticipated that site mobilization will likely occur after the school
year concludes to minimize disruption to students and school operations.
Mike Carroll noted that a site walk will be scheduled during the bidding phase rather than
during the prequalification process. The site walk will allow interested contractors to review
existing site conditions prior to submitting bids. The project team will coordinate with school
administration to schedule the visit, likely on a Friday afternoon after school dismissal, to
minimize disruption. The final date will be included in the project specifications.
Approval of Prior Meeting Minutes (01/20/26) *
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to accept the meeting minutes of January 20, 2026.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Future Agenda Items & Next Meeting Dates
Carla Nazzaro confirmed that the next KSBC meetings will be held on Monday, March 16th
and March 30th. The March XLT meeting will take place on Monday, March 09th. No
additional agenda items were proposed.
Adjourn*
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to adjourn at 8:00 pm.
Roll call vote: Shawn Brandt – Yes; John Coote – Yes; Chris Haley – Yes; Kirk McCormick –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.