HomeMy WebLinkAbout2026-04-22 Killam School Building Committee Packet (PDF)
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed
at the meeting. However the agenda does not necessarily include all matters which may be ta ken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Killam School Building Committee
Date: 2026-04-22 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of top ics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
https://us06web.zoom.us/j/82596135811?pwd=PRkaq2XWpvVDPYfyXcXxhq0AGVQHSz.1
Meeting ID: 825 9613 5811
Passcode: 174256
1. Call to Order
2. Public Comment
3. KSBC Liaison Reports
4. Builders Risk Policy*
5. Approve Updated Prequalified vendor list*
6. CPL Financial Review*
a. Invoices
i. LBA*
ii. CPL*
iii. Facilities Clerk*
iv. Daily Times Chronicle*
v. Other*
b. Commitments
i. Church Parking Lot License Agreement*
ii. Revised LBA Amendment*
7. CPL Schedule Review*
a. Upcoming events
8. Approval of Prior Meeting Minutes (03/16/26 & 03/30/26 Meeting) *
9. Future Agenda Items and Next Meeting dates
a. KSBC XLT
i. 05/11/26
ii. 05/18/26
iii. 06/08/26
b. KSBC Meeting
i. 05/21/26 (Thursday)
ii. 06/15/26
10. Adjourn*
*Noted Potential vote required
Town of ReadingCommercial Masonry Corp A & A Window Products, Inc. Boston Fire Sprinkler Protection Co., LLCCosta Brothers Masonry Advantage Glass Holding Co., LLC Carlysle EngineeringEmpire Masonry Corp. Aluminum & Glass Concepts, Inc. City Point Fire Protection, Inc.Fernandes Masonry, Inc. Chandler Architectural Products, Inc. Covenant Fire ProtectionLighthouse Masonry, Inc. GVW Inc.,Davis-Ulmer Sprinkler Co., Inc. DBA - Cogswell Sprinkler Co.Marmelo Bros Construction Greenfield Glass Company, Inc. J.C. Cannistraro, LLCThe Waterproofing Company LLCJJ Cardosi, Inc.Johnson Controls Fire Protection LPKapiloff's Glass Inc. Rustic Fire Protection Inc.Lizotte Glass, Inc William M. Collins Company, Inc. Lockheed Architectural Solutions, INC. Wolverine Fire Protection Co.American Steel FabricatorsMiddlesex Glass CompanyXcel Fire Protection, Inc.Avid Ironworks, Inc.R&R Window Contractors, Inc. EDM Construction Inc.Quinn Bros. Of Essex.Roman Iron Works, Inc.Araujo Bros Plumbing & Heating Ryan Iron Works, Inc. Ayotte & King For Tile, Inc., E. Amanti & Sons, Inc.Superior Rail & Iron Works, Inc Capital Carpet & Flooring Specialists, Inc. Grasseschi PlumbingThe Berlin Steel Construction Company High Point Interiors, Inc. Harold Brothers MechanicalUnited Steel Jantile Boston LLC Kneeland Plumbing & Heating, Inc.V&G Iron Works, INC Joseph Cohn & Son Tile & Terrazzo, LLC N.B. KENNEY COMPANY, INC.Pavilion FloorsP.J. Dionne Co., Inc.Select Tile Marble & FlooringPatrick J. Kennedy & Sons, Inc. ACME Waterproofing Co., Inc.Armani Restoration Inc.Beacon Waterproofing & Restoration, Inc. Central Ceilings, Inc. E. Amanti & Sons, Inc.Commercial Masonry Corp Cheviot Corporation General Mechanical Contractors, Inc. Folan Waterproofing & Construction Co., Inc. H. Carr & Sons Harold Brothers MechanicalGleeson Powers, Inc. K&K Acoustical Ceilings, Inc. N.B. KENNEY COMPANY, INC.P.J. Spillane Co., Inc.M.L. McDonald Sales Company LLCPatrick J. Kennedy & Sons, Inc. Superior Caulking and Waterproofing Co., Inc.New England Finish Systems, LLCThe Waterproofing Company LLCProfessional DrywallAnnese Electrical ServicesBrothers Electrical CorpCapeway Roofing Systems, Inc. Ayotte & King For Tile, Inc., LeVangie Electric Co., Inc.GIBSON Roofs, Inc.Capital Carpet & Flooring Specialists, Inc.Lynnwell Associates, Inc.Greenwood Industries, INC. CJM Services, Inc. Systems ContractingRockwell Roofing, Inc. Pavilion FloorsWayne J. Griffin Electric, IncSilktown Roofing, Inc.Select Tile Marble & FlooringStanley Roofing Company, Inc.Young Developers LLCBrait Builders Corporation Bello Painting Co Inc Fontaine Bros., Inc. Dandis Contracting Inc J & J Contractors, IncA & A Window Products, Inc.First Nick CompaniesW.T. Rich CompanyAdvantage Glass Holding Co., LLC Homer Contracting Inc. Chandler Architectural Products, Inc. John W. Egan Co., Inc.GVW Inc., Keltic Painting LLCGreenfield Glass Company, Inc. King Painting, Inc.JJ Cardosi, Inc. NEW GENERATION PAINTING, INC.Kapiloff's Glass Inc.Soep PaintingLizotte Glass, IncLockheed Architectural Solutions, INC. Middlesex Glass CompanyR&R Window Contractors, Inc. To be open bid J.W. Killam Elementary School Project - Prequalified ContractorsMISC. METALSMASONRYGLASS AND GLAZINGFIRE PROTECTIONPLUMBINGTILEWATERPROOFINGACOUSTICAL TILEHVACELEVATORSMETAL WINDOWSELECTRICALRESILIENT FLOORSROOFING AND FLASHINGPAINTINGGENERAL CONTRACTORS4/15/2026
Town of ReadingKillam Elementary SchoolApril 16, 2026 Project Budget and Cost SummaryACDEFGHIJK(Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved BudgetAuthorized ChangesApproved Budget Committed CostsUncommitted CostsForecast CostsTotal Project CostsExpenditures to DateBalance To Spend 20 Construction Construction$101,521,394$0$101,521,394$147,800$101,373,594$0$101,521,394$0$101,521,394 Change Orders$0$0$0$0$50,000$50,000$0$50,000 Subtotal$101,521,394$0$101,521,394$147,800$101,373,594$50,000$101,571,394$0$101,571,394 30 Architectural & EngineeringDesign Development$2,200,000-$312,500$1,887,500$1,887,500$0$0$1,887,500$1,887,500$0Construction Documents$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$3,008,250$334,250Bidding / Negotiations$350,000-$63,500$286,500$286,500$0$0$286,500$0$286,500Closeout$275,000-$54,358$220,642$191,000$29,642$0$220,642$0$220,642Construction Administration$3,200,000$142,500$3,342,500$3,342,500$0$0$3,342,500$0$3,342,500 Other Basic Services$225,000-$113,806$111,194$0$111,194$0$111,194$0$111,194Geotechnical & GeoEnv. Engineering $200,000$138,014$338,014$328,840$9,174$0$338,014$137,397$200,617Site Survey$50,000$5,000$55,000$55,000$0$0$55,000$40,590$14,410Survey of Existing Conditions / Wetlands$25,000$0$25,000$0$25,000$0$25,000$0$25,000Hazardous Materials$200,000$0$200,000$172,700$27,300$0$200,000$19,800$180,200Traffic Studies$50,000$59,450$109,450$109,450$0$0$109,450$86,955$22,495Other Reimbursable Costs$50,000$56,700$106,700$106,700$0$0$106,700$84,985$21,715Printing (Over the Minimum)$20,000$0$20,000$0$20,000$0$20,000$0$20,000A&E Feasibility Study$850,000$0$850,000$850,000$0$0$850,000$850,000$0 Subtotal$10,895,000$0$10,895,000$10,672,690$222,310$0$10,895,000$6,115,477$4,779,523 40 Administrative Costs OPM Feasibility Study$280,000 $55,500 $335,500 $335,500 $0 $0 $335,500 $335,500$0 OPM Design Development$500,000 $0 $500,000 $250,000 $250,000 $0 $500,000 $250,000 $250,000 OPM Construction Contract Documents$500,000 $0 $500,000 $500,000 $0 $0 $500,000 $213,432 $286,568 OPM Bidding$150,000 $0 $150,000 $150,000 $0 $0 $150,000 $0 $150,000 OPM Construction Contract Admin$3,300,000 $0 $3,300,000 $3,175,000 $125,000 $0 $3,300,000 $0 $3,300,000 OPM Closeout$500,000 $0 $500,000 $216,569 $283,431 $0 $500,000 $0 $500,000 OPM: Cost Estimates$90,000 $0 $90,000 $54,000 $36,000 $0 $90,000 $17,500 $72,500 Advertising$5,000 $0 $5,000 $1,876 $3,124 $0 $5,000 $1,876 $3,124 Other Administrative Costs $200,000 $251,163 $451,163 $451,163 $0 $100,000 $551,163 $6,550 $544,613 Other Project Costs (Moving)$150,000 $0 $150,000 $0 $150,000 $0 $150,000 $0 $150,000 Utility Fees$200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Legal$100,000 $0 $100,000 $0 $100,000 $0 $100,000 $0 $100,000 Testing Services$400,000 $0 $400,000 $54,746 $345,254 $0 $400,000 $0 $400,000 Swing Space / Modular$750,000 $15,991 $765,991 $765,991 $0 $0 $765,991 $758,900$7,091Environmental & Site (FS/SD)$500,000 -$73,988 $426,012 $283,130 $142,882 $0 $426,012 $273,130 $152,882Other Project Costs (FS/SD)$570,000 $24,374 $594,374 $594,374 $0 $0 $594,374 $593,174$1,200 Subtotal$8,195,000 $273,040 $8,468,040 $6,832,349 $1,635,691 $100,000 $8,568,040 $2,450,061 $6,117,979 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500 Equipment$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500$0$1,587,500 Technology$0$0$0$0$0$0$0$0 Subtotal$3,175,000$0$3,175,000$0$3,175,000$0$3,175,000$0$3,175,000 Project Sub-Total$123,786,394 $273,040 $124,059,434 $17,652,839 $106,406,595 $150,000 $124,209,434 $8,565,538 $115,643,895 Construction Contingency (Hard Cost)$5,076,070$0$5,076,070$5,076,070-$50,000$5,026,070$5,026,070 Owner's Contingency (Soft Cost)$1,149,319-$273,040$876,279$876,279-$100,000$776,279$776,279 Subtotal$6,225,389-$273,040$5,952,349$5,952,349-$150,000$5,802,349$5,802,349 Project Total$130,011,783 $0 $130,011,783 $17,652,839 $112,358,944 $0$130,011,783 $8,565,538 $121,446,245 70 Project ContingencyPotential ContingencyBUDGET COST CASH FLOWPotential RiskCurrent Contingency 4/16/2026Page 1 of 8
Town of ReadingKillam Elementary School04/16/26Project Budget AdjustmentsAdjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to OPM FS to SC Contingency C 14 $20,000.0007/19/2340-010 Moved $20k to cover OPM FS/SD CostFrom SC Cont to OPM FSC 15($20,000.00)07/19/2370-500Moved $20k to cover OPM FS/SD CostMove to A/E FS from SC Contingency FS BRR 01$50,000.0012/12/2330-290Moved $110k to Cover A/E FS/SD CostMove to A/E FS from SC Contingency C 16$60,000.0012/12/2330-290Moved $110k to Cover A/E FS/SD CostFrom SC Cont to A/E FSC 17($60,000.00)12/12/2370-500Moved $110k to Cover A/E FS/SD CostFrom SC Cont to A/E FSC 25($50,000.00)12/12/2370-500Moved $110k to Cover A/E FS/SD CostMove back SC Contingency form OPM FSC 08($20,000.00)07/19/2340-010Moved $20k to cover OPM FS/SD CostFrom OPM FS to SC ContC 09$20,000.0007/19/2370-500Moved $20k to cover OPM FS/SD CostMove A/E FS back to SC ContingencyC 11($60,000.00)12/12/2330-290Moved $110k to Cover A/E FS/SD CostTo SC Cont from A/E FS C 12$60,000.0012/12/2370-500Moved $110k to Cover A/E FS/SD CostMove to Other Project Costs from SC ContC 26$269.6703/11/2440-810Moved to cover Design Services AdvertismentFrom SC Cont to Other Project CostsC 27($269.67)03/11/2470-500Moved to cover Design Services AdvertismentMove to Other Project Costs from SC ContC 28$2,750.0005/29/2440-810Move to cover LBA Amd 7From SC Cont to Other Project CostsC 29($2,750.00)05/29/2470-500Move to cover LBA Amd 7Move to Other Project Costs from SC Cont C 30 $3,600.0006/11/2440-810 Move to Cover KartoonFrom SC Cont to Other Project CostsC 31($3,600.00)06/11/2470-500Move to Cover KartoonMove from Other Project Cost to SC Cont FS BRR 01 ($50,000.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)To SC Cont from Other Project Cost C 13$50,000.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC ContC 18($269.67)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project CostsC 19$269.6710/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC ContC 20($2,750.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project CostsC 21$2,750.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to Other Project Costs from SC ContC 22($3,600.00)10/21/2440-810Adjustment to coordinate to MSBA Propay System (No Cont Line)From SC Cont to Other Project CostsC 23$3,600.0010/21/2470-500Adjustment to coordinate to MSBA Propay System (No Cont Line)Move to OPM FS from Other Project CostBRR 001($15,500.00)12/16/2440-810Moved $15,500 to Cover Opm SD Cost EstimateFrom Other Project Cost to OPM FSBRR 001$15,500.0012/16/2440-010Moved $15,500 to Cover Opm SD Cost EstimateMove to OPM FS from Other Project CostBRR 001($40,000.00)02/04/2540-810Moved $40,000 to Cover OPM FS/SD CostFrom Other Project Cost to OPM FSBRR 001$40,000.0002/04/2540-010Moved $40,000 to Cover OPM FS/SD CostMove to Other Project Costs from Env & siteBRR 001$79,873.6103/10/2540-810Moved to cover Designer Amd 13From Env. &Site to Other Project CostBRR 001($79,873.61)03/10/2540-800Moved to cover Designer Amd 13END OF FS-SDMove to Other Project Cost (FS/SD) from A&E FSiPFA$50,000.0006/02/2540-810Moved to correct for New PFAFrom A&E FS to Other Project Cost (FS/SD)iPFA($50,000.00)06/02/2530-290Moved to correct for New PFAMove to Owner's SC Cont from OPM FSVOID06/02/2540-810Moved to correct for New PFA (was $55,500.) Correction Not neededFrom OPM FS to Owner's SC ContVOID06/02/2540-010Moved to correct for New PFA (was -$55,500.) Correction Not neededMove to Other Project Costs from Eviron & SiteVOID06/02/2540-810Moved to correct for New PFA (was $105,500.) Correction Not neededMove to Owner's SC Cont from Eviron & SiteVOID06/02/2540-810Moved to correct for New PFA (was $8,792.) Correction Not neededFrom Eviron & Site to Owner's SC Cont / Other PCVOID06/02/2540-800Moved to correct for New PFA (was -$114,292.) Correction Not neededStart of New PFAMove to Environ & Site from Owner's SC ConstBRR 001$5,886.0006/02/2540-800Moved to cover Designer Amd 14From Owner's SC Const to Eviron & SiteBRR 001($5,886.00)06/02/2570-500Moved to cover Designer Amd 14Move to A&E Const Doc from A&E Design DevelopmentBRR 001$142,500.0006/02/2530-130Internal Budget Adjustments - LBA Amd 15 From A&E Design Development to A&E Const DocBRR 001($142,500.00)06/02/2530-120Internal Budget Adjustments - LBA Amd 15 Move to A&E Const Admin from A&E Design DevelopmentBRR 001$142,500.0006/02/2530-160Internal Budget Adjustments - LBA Amd 15 From A&E Design Development to A&E Const AdminBRR 001($142,500.00)06/02/2530-120Internal Budget Adjustments - LBA Amd 15 Move to Geotech from A&E Design DevelopmentBRR 001$18,708.0006/02/2530-210Internal Budget Adjustments - LBA Amd 16 From A&E Design Development to GeotechBRR 001($18,708.00)06/02/2530-120Internal Budget Adjustments - LBA Amd 16 Move to Traffic Studies from A&E Bidding / NegotiationsBRR 001$59,450.0007/14/2530-260Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Traffic StudiesBRR 001($59,450.00)07/14/2530-140Internal Budget Adjustments - LBA Amd 17 1:18 PM 4/16/2026Budget AdjustmentsPage 2 of 8
Adjustment Item BRR Adjusted AmountDate ApprovedCODE CommentsMove to Other Reimbable Costs from VariousBRR 001$56,700.0007/14/2530-270Internal Budget Adjustments - LBA Amd 17 From A&E Design Development to Other Reimbable CostsBRR 001($8,792.00)07/14/2530-120Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Other Reimbable CostsBRR 001($4,050.00)07/14/2530-140Internal Budget Adjustments - LBA Amd 17 From A&E Closeout to Other Reimbable Costs BRR 001($43,858.00)07/14/2530-150Internal Budget Adjustments - LBA Amd 17 Move to Site Survey from A&E CloseoutBRR 001$5,000.0008/14/2530-230Internal Budget Adjustments - LBA Amd 18 From A&E Closeout to Site Survey BRR 001($5,000.00)08/14/2530-150Internal Budget Adjustments - LBA Amd 18 Move to A&E Geotech from Other Basic ServicesBRR 001$113,806.0011/12/2530-210Internal Budget Adjustments - LBA Amd 19from Other Basic Services to A&E GeotechBRR 001($113,806.00)11/12/2530-200Internal Budget Adjustments - LBA Amd 19Move to A&E Geotech from A&E CloseoutBRR 001$5,500.0011/12/2530-210Internal Budget Adjustments - LBA Amd 21from A&E Closeout to A&E GeotechBRR 001($5,500.00)11/12/2530-150Internal Budget Adjustments - LBA Amd 21Move to Modular from SC ContingencyBRR 001$1,624.1911/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to ModularBRR 001($1,624.19)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC ContingencyBRR 001$4,000.0011/12/2540-751Budget Adjustments - Modulease CO 01From SC Contingency to ModularBRR 001($4,000.00)11/12/2570-500Budget Adjustments - Modulease CO 01Move to Modular from SC ContingencyBRR 001$8,273.7412/15/2540-751Budget Adjustments - Modular RelocationFrom SC Contingency to ModularBRR 001($8,273.74)12/15/2570-500Budget Adjustments - Modular RelocationMove to Modular from SC ContingencyBRR 001$2,093.0003/16/2640-751Budget Adjustments - Geinapp Amd 02From SC Contingency to ModularBRR 001($2,093.00)03/16/2670-500Budget Adjustments - Geinapp Amd 02Move to Other Admin. Cost from SC ContingencyBRR 001$251,163.0003/16/2640-300Budget Adjustments - Reading Clerk Contract (Dave)From SC Contingency to Other Admin. CostBRR 001($251,163.00)03/16/2670-500Budget Adjustments - Reading Clerk Contract (Dave)Total Approved Adjustments to Date$0.00-$ 1:18 PM 4/16/2026Budget AdjustmentsPage 3 of 8
Town of ReadingKillam Elementary School04/16/26Committed Cost (Contracts/Pos) VENDOR AMOUNTISSUE DATESIGNED/ RETURN DATEENCUM (PO) CODE MSBA NotesLavallee Brensinger Architects-$28,590.006/17/202507/14/25LBA Amd 1740-8000003-0000Deduct from LBA Amd 02 - Traffic Study (GPI)Lavallee Brensinger Architects$50,160.006/17/202507/14/25LBA Amd 1730-2600204-1200Traffic Engineer (On-Ste)Lavallee Brensinger Architects$59,290.006/17/202507/14/25LBA Amd 1730-2600204-1200Traffic Engineering (off-site)Lavallee Brensinger Architects$77,000.006/17/202507/14/25LBA Amd 1730-2700203-9900Compliance Energy Modeling - TEDI, LEED and BackstopLavallee Brensinger Architects$7,700.006/17/202507/14/25LBA Amd 1730-2700203-9900Tree Removal and Protection PlanLavallee Brensinger Architects$24,750.008/13/202508/18/25LBA Amd 1830-2300204-0400Supplemental Survey - Charles & Haverhill StreetsDaily Times Chronicle$354.003/26/202508/18/25PO NA40-7510603-0000District advertising for Modular Relocation IFBDaily Times Chronicle$348.105/16/202508/18/25PO NA40-7510603-0000District advertising for Modular Relocation IFBModulease$714,400.005/5/202508/18/25Modulease Contract40-7510603-0000Contract for modular RelocationADF Painting Co$3,000.008/6/202508/18/25PO 2600041140-7510603-0000Exterior Painting - Modular RelocationGienapp Architects$10,447.738/14/202508/18/25GEINAPP Amd 0140-7510603-0000Amendment 01 for Reimbursable Costs Complete Cleaning Co$3,500.006/23/202508/18/25MSA40-7510603-0000Move contents from Classrooms to GymKnox Company$535.008/14/202508/18/25PO 26000488-00140-7510603-0000Knoxbox Surface Mount Hinged Door - Modular RelocationLavallee Brensinger Architects$113,806.009/26/202510/14/25LBA Amd 1930-2100204-0300Soil Pre-CharacterizationLavallee Brensinger Architects$0.009/18/202510/14/25LBA Amd 20VoidVoidTree Survey (Voided - Submitted at $7,623.00)Complete Cleaning Co$140.0010/1/202510/14/25MSA40-7510603-0000Modular Deep CleaningLavallee Brensinger Architects$5,500.0010/30/202510/31/25LBA Amd 2130-2100204-0300Additional Soil Pre-CharacterizationComm-Tract Corp$14,129.488/28/202511/12/25PO NA40-7510603-0000Modular Relocation - Fiber optic networkPartners Technology$2,270.888/19/202511/12/25PO 2600052140-7510603-0000Modular Relocation - AudioModulease$2,499.008/18/202511/12/25Modulease CO 0140-7510603-0000Modulease CO 01Convergint$4,000.0011/22/202411/12/25MSA40-7510603-0000Modular Relocation - Telecommunication ServicesGov Connection Inc$8,273.7412/8/202512/15/252600024340-7510603-0000Modular Relocation - Computer Power SupplyBidDocs Online Inc$7,650.0012/9/202512/15/25PO N/A40-3000199-0000Bid Hosting Daily Times Chronicle$1,372.001/29/202602/09/26PO NA40-2000103-0000Newspaper Ad - Peer Review, Tax Consultant, Materials Testing, Early Bid & PrequalPeer Review Recommndation - 4LEAF$37,513.0012/15/202502/09/264LEAF Contract40-3000199-0000Peer Review Recommndation - Structural & CodeEarly Package Recommendation - System Contracting$147,800.001/20/202602/09/26Systems Contract20-2000502-0000Early Package RecommendationMaterials Testing Recommendation - UTS$54,746.0012/10/202502/09/26UTS Contract40-7000602-0000Materials Testing RecommendationGienapp Architects$2,093.0012/18/202503/16/26GEINAPP Amd 0240-7510603-0000Gienapp Remb. Services December 2025 - Modular RelocationDaily Times Chronicle$190.943/11/202603/16/26PO NA40-2000103-0000Newspaper Ad - Elevator PrequalDavid Dallaire - Facilities Clerk$406,000.002/18/202603/16/26David Dallarie Contract40-3000102-9900Reading Clerk SalaryDaily Times Chronicle$313.143/11/202604/22/26PO NA40-2000103-0000Newspaper Ad - FSB and GC Bid postingLavallee Brensinger Architects-$9,174.004/9/202604/22/26LBA Amd 2230-2100204-0300LBA Amd 16 Geotech Fee Error CorrectionTOTAL$17,652,838.62$17,652,838.621:18 PM 4/16/2026Committed CostsPage 4 of 8
Town of ReadingKillam Elementary School04/16/26Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice NumberInvoice DateApproval DateCODE Propay CodePropay Subm. #Description$501,375.00Lavallee Brensinger Architects2302512/16/2501/20/2630-1300201-0500LBA Services November 2025 - CD$1,312.74Lavallee Brensinger Architects2302512/16/2501/20/2630-2100204-0300LBA Add Services November 2025 - Geotech$7,546.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2100204-0300LBA Add Services November 2025 - Geoenvironmental$50,194.10Lavallee Brensinger Architects2302512/16/2501/20/2630-2600204-1200LBA Add Services November 2025 - Traffic Engineer$2,640.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2700203-9900LBA Add Services November 2025 - Compliance Energy Modeling$1,925.00Lavallee Brensinger Architects2302512/16/2501/20/2630-2700203-9900LBA Add Services November 2025 - Tree Removal and Protection$3,712.50Lavallee Brensinger Architects2302512/16/2501/20/2630-2300204-0400LBA Add Services November 2025 - Supplemental Survey$33,733.00Colliers Project Leaders113284501/07/2601/20/2640-0300102-0500CPL Services December 2025 - CD$350.00BidDocs Online25-9KRD-1 01/26/2602/09/2640-3000199-000030B Switchgear - Online Bid Hosting$501,375.00Lavallee Brensinger Architects2307601/13/2602/09/2630-1300201-0500LBA Services December 2025 - CD$1,783.50Lavallee Brensinger Architects2307601/13/2602/09/2630-2600204-1200LBA Add Services December 2025 - Traffic Engineer$1,925.00Lavallee Brensinger Architects2307601/13/2602/09/2630-2700203-9900LBA Add Services December 2025 - Tree Removal and Protection$309.75Daily Times Chronicle25124511/25/2502/09/2640-2000103-0000NewsPaper Ad - Materials Testing$272.88Daily Times Chronicle25124611/25/2502/09/2640-2000103-0000NewsPaper Ad - Peer Review$324.50Daily Times Chronicle25124711/25/2502/09/2640-2000103-0000NewsPaper Ad - Tax Consultant$243.38Daily Times Chronicle25130512/14/2502/09/2640-2000103-0000NewsPaper Ad - Early Bid Switchgear$221.49Daily Times Chronicle26008702/04/2602/09/2640-2000103-0000NewsPaper Ad - Prequal$2,093.00Gienapp Architects682.29-R212/18/2503/16/2640-7510603-0000Gienapp Remb. Services December 2025 - Modular Relocation$501,375.00Lavallee Brensinger Architects2328902/10/2603/16/2630-1300201-0500LBA Services January 2026 - CD$720.72Lavallee Brensinger Architects2328902/10/2603/16/2630-2100204-0300LBA Add Services January 2026 - Geotech$1,155.00Lavallee Brensinger Architects2328902/10/2603/16/2630-2300204-0400LBA Add Services January 2026 - Acoustic Survey$1,398.53Lavallee Brensinger Architects2328902/10/2603/16/2630-2700203-9900LBA Add Services January 2026 - Other Reimbursables$9,959.40Lavallee Brensinger Architects2328902/10/2603/16/2630-2600204-1200LBA Add Services January 2026 - Traffic Engineer$6,710.00Lavallee Brensinger Architects2328902/10/2603/16/2630-2700203-9900LBA Add Services January 2026 - Compliance Energy Modeling$108,024.40Lavallee Brensinger Architects2328902/10/2603/16/2630-2100204-0300LBA Add Services January 2026 - Soil Pre-Characterization$63,340.00Colliers Project Leaders114366202/05/2603/16/2640-0300102-0500CPL Services January 2026 - CD$42,122.00Colliers Project Leaders115304203/05/2603/16/2640-0300102-0500CPL Services February 2026 - CD$190.94Daily Times Chronicle26020103/11/2603/16/2640-2000103-0000NewsPaper Ad - Elevator Prequal$313.14Daily Times Chronicle26032904/07/2604/22/2640-2000103-0000NewsPaper Ad - FSB and GC Bid posting$1,200.00David DallaireDDCOW0104/01/2604/22/2640-3000102-9900David Dallaire - January 2026 Services$2,500.00David DallaireDDCOW0204/01/2604/22/2640-3000102-9900David Dallaire - February 2026 Services$2,500.00David DallaireDDCOW0304/01/2604/22/2640-3000102-9900David Dallaire - March 2026 Services$501,375.00Lavallee Brensinger Architects2349503/20/2604/22/2630-1300201-0500LBA Services February 2026 - CD$180.18Lavallee Brensinger Architects2349503/20/2604/22/2630-2100204-0300LBA Add Services February 2026 - Geotech$5,610.00Lavallee Brensinger Architects2349503/20/2604/22/2630-2700203-9900LBA Add Services February 2026 - Compliance Energy Modeling$2,890.80Lavallee Brensinger Architects2349503/20/2604/22/2630-2100204-0300LBA Add Services February 2026 - Soil Pre-Characterization$67,504.00Colliers Project Leaders116244204/07/2604/22/2640-0300102-0500CPL Services March 2026 - CD$8,565,538.49Total Spent to Date$8,565,538.491:18 PM 4/16/2026 Invoice ListingPage 5 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum1 Aug-23 $8,203 $8,203 $620 $8,203 $6202 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,5233 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,8254 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,2585 Dec-23 $14,025 $14,025 $0 $67,516 $28,2586 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,6897 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,7638 Mar-24 $14,584 $75,000 $89,584 $0 $256,268 $120,7639 Apr-24 $14,584 $75,000 $89,584 $91,282 $345,852 $212,04510 May-24 $14,584 $75,000 $2,500 $92,084 $141,991 $437,936$354,03611 Jun-24 $14,584 $75,000 $2,500 $92,084 $74,197 $530,020 $428,23312 Jul-24 $14,584 $75,000 $89,584 $0 $619,604 $428,23313 Aug-24 $14,584 $75,000 $89,584 $156,873 $709,188 $585,10614 Sep-24 $14,584 $75,000 $89,584 $219,660 $798,772 $804,76615 Oct-24 $14,584 $75,000 $89,584 $88,483 $888,356 $893,24916 Nov-24 $14,584 $75,000 $89,584 $23,026 $977,940 $916,27517 Dec-24 $14,584 $75,000 $89,584 $139,799 $1,067,524 $1,056,07318 Jan-25 $15,174 $75,000 $90,174 $181,969 $1,157,698 $1,238,04319 Feb-25 $17,245 $75,000 $92,245 $0 $1,249,943 $1,238,04320 Mar-25 $25,000 $75,000 $100,000 $0 $1,349,943 $1,238,04321 Apr-25 $25,000 $300,000 $25,000 $350,000 $0 $1,699,943 $1,238,04322 May-25 $50,557 $300,000 $25,000 $375,557 $0 $2,075,500 $1,238,04323 Jun-25 $66,000 $750,000 $35,000 $851,000 $579,060 $2,926,500 $1,817,10324 Jul-25 $66,000 $750,000 $450,000 $25,000 $1,291,000 $609,774 $4,217,500 $2,426,87725 Aug-25 $102,000 $750,000 $350,000 $25,000 $1,227,000 $1,498,900 $5,444,500 $3,925,77626 Sep-25 $65,000 $475,000 $10,000 $25,000 $575,000 $52,410 $6,019,500 $3,978,18627 Oct-25 $95,000 $475,000 $10,000 $25,000 $605,000 $753,568 $6,624,500 $4,731,75428 Nov-25 $65,000 $475,000 $10,000 $25,000 $575,000 $1,345,814 $7,199,500 $6,077,56829 Dec-25 $122,000 $475,000 $10,000 $25,000 $632,000 $57,565 $7,831,500 $6,135,13330 Jan-26 $86,000 $475,000 $10,000 $25,000 $596,000 $602,438 $8,427,500 $6,737,57131 Feb-26 $104,000 $475,000 $10,000 $25,000 $614,000 $506,806 $9,041,500 $7,244,37632 Mar-26 $128,000 $475,000 $10,000 $25,000 $638,000 $737,089 $9,679,500 $7,981,46533 Apr-26 $128,000 $185,000 $10,000 $50,000 $373,000 $584,073 $10,052,500 $8,565,53834 May-26 $128,000 $185,000 $10,000 $50,000 $373,000 $0 $10,425,50035 Jun-26 $128,000 $150,000 $10,000 $750,000 $50,000 $1,088,000 $0 $11,513,50036 Jul-26 $128,000 $150,000 $10,000 $1,500,000 $50,000 $1,838,000 $0 $13,351,50037 Aug-26 $128,000 $150,000 $10,000 $2,250,000 $75,000 $2,613,000 $0 $15,964,50038 Sep-26 $121,000 $150,000 $10,000 $4,500,000 $150,000 $4,931,000 $0 $20,895,50039 Oct-26 $121,000 $150,000 $10,000 $5,500,000 $200,000 $5,981,000 $0 $26,876,50040 Nov-26 $121,000 $150,000 $10,000 $6,500,000 $200,000 $6,981,000 $0 $33,857,50041 Dec-26 $121,000 $150,000 $10,000 $6,500,000 $300,000 $7,081,000 $0 $40,938,50042 Jan-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $48,024,50043 Feb-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $55,110,50044 Mar-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $62,196,50045 Apr-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $69,182,50046 May-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $76,168,50047 Jun-27 $126,000 $150,000 $10,000 $5,500,000 $200,000 $5,986,000 $0 $82,154,50048 Jul-27 $126,000 $150,000 $10,000 $4,500,000 $300,000 $5,086,000 $0 $87,240,500April 16, 2026Month Feasibility Study PeriodSchematic DesignFun-dingDesign DevelopmConstruction DocumentsBidConstruction Phase4/16/2026Page 6 of 8
Killam Elementary SchoolEstimated Project Cash Flow SheetOPMDesigner & ConsultantsFF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act CumApril 16, 2026Month 49 Aug-27 $126,000 $150,000 $50,000 $4,500,000 $300,000 $5,126,000 $0 $92,366,50050 Sep-27 $126,000 $150,000 $50,000 $4,000,000 $300,000 $4,626,000 $0 $96,992,50051 Oct-27 $133,000 $150,000 $100,000 $4,000,000 $300,000 $4,683,000 $0 $101,675,50052 Nov-27 $154,000 $150,000 $1,750,000 $4,000,000 $300,000 $6,354,000 $0 $108,029,50053 Dec-27 $154,000 $100,000 $1,100,000 $3,500,000 $250,000 $5,104,000 $0 $113,133,50054 Jan-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,035,50055 Feb-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,937,50056 Mar-28 $108,000 $100,000 $25,000 $2,500,000 $175,000 $2,908,000 $0 $117,845,50057 Apr-28 $100,000 $100,000 $25,000 $1,500,000 $150,000 $1,875,000 $0 $119,720,50058 May-28 $100,000 $100,000 $25,000 $1,000,000 $100,000 $1,325,000 $0 $121,045,50059 Jun-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $122,870,50060 Jul-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $124,695,50061 Aug-28 $100,000 $100,000 $25,000 $1,250,000 $100,000 $1,575,000 $0 $126,270,50062 Sep-28 $82,000 $100,000 $25,000 $1,000,000 $100,000 $1,307,000 $0 $127,577,50063 Oct-28 $82,000 $100,000 $25,000 $700,000 $100,000 $1,007,000 $0 $128,584,50064 Nov-28 $82,000 $100,000 $25,000 $71,394 $100,000 $378,394 $0 $128,962,89465 Dec-28 $82,000 $50,000 $25,000 $100,000 $257,000 $0 $129,219,89466 Jan-29 $58,000 $50,000 $25,000 $100,000 $233,000 $0 $129,452,89467 Feb-29 $51,000 $40,000 $15,000 $50,000 $156,000 $0 $129,608,89468 Mar-29 $51,000 $40,000 $10,000 $25,000 $126,000 $0 $129,734,89469 Apr-29 $19,000 $40,000 $5,000 $25,000 $89,000 $0 $129,823,89470 May-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,906,39471 Jun-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,988,89472 Jul-29 $3,000 $5,208 $14,681 $22,889 $0 $130,011,783$130,011,783 $5,375,500 $11,795,208 $4,980,000 $101,521,394 $6,339,681 $130,011,783 $8,565,538Commissioning & Close outConstruction Phase4/16/2026Page 7 of 8
Town of ReadingKillam Elementary SchoolEstimated Project Cash Flow GraphApril 16, 2026$0$20,000,000$40,000,000$60,000,000$80,000,000$100,000,000$120,000,000$140,000,000Estimated ExpenditureActual Expenditure1:18 PM 4/16/2026Page 8 of 8
100 Federal Street
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School Designer Services
Invoice # 23495
Dear Ms. Wellman:
Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in
compliance with the contract and the amount is appropriate for the scope of services delivered during
this time period.
The referenced invoice is #23495 for Lavallee Brensinger Architects, for the Month of February
2026. The total recommended Payment is $ $510,055.98
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number Task Request This
Period
ProPay
Code
23495 Construction Documents $501,375.00 0201-0500
23495 Geotechnical $180.18 0204-0300
23495 Compliance Energy Modeling $5,610.00 0203-9900
23495 Soil Pre-characterization $2,890.80 0204-0300
Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachments: 2026 02 LBA Inv#23495
Invoice Total:$510,055.98
Customer PO #23004647-001
Matthew Kraunelis
Town of Reading MA
16 Lowell Street
Reading, MA 01867
March 20, 2026
Project No:23-106-00
Invoice No:23495
155 Dow Street, Suite 400
Manchester, NH 03101
603-622-5450
Project 23-106-00 Reading Killam Elementary School
Professional Services from February 1, 2026 to February 28, 2026
Task 025 Feasibility Study
Fee
Total Fee 400,000.00
Percent Complete 100.00 Total Earned 400,000.00
Previous Fee Billing 400,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 026 Reimbursable Expenses
0.00Total this Task
Task 100 Basic Services
Phase 002 Schematic Design
Fee
Total Fee 450,000.00
Percent Complete 100.00 Total Earned 450,000.00
Previous Fee Billing 450,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Design Development - 0201-0400
Fee
Total Fee 1,887,500.00
Percent Complete 100.00 Total Earned 1,887,500.00
Previous Fee Billing 1,887,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Construction Documents - 0201-0500
Fee
Project 2349523-106-00 Reading Killam Elementary School Invoice
Total Fee 3,342,500.00
Percent Complete 90.00 Total Earned 3,008,250.00
Previous Fee Billing 2,506,875.00
Current Fee Billing 501,375.00
Total Fee 501,375.00
$501,375.00Total this Phase
Phase 005 Bidding & Negotiation - 0201-0600
Fee
Total Fee 286,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Construction Administration - 0201-0700
Fee
Total Fee 3,342,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 007 Closeout - 0201-0800
Fee
Total Fee 191,000.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$501,375.00Total this Task
Task 101 Reimbursable Expenses - Basic
0.00Total this Task
Task 200 Add Services
Phase 001 Amendment #1 - Survey
Fee
Total Fee 26,400.00
Percent Complete 100.00 Total Earned 26,400.00
Previous Fee Billing 26,400.00
Current Fee Billing 0.00
Total Fee 0.00
Page 2
Project 2349523-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 002 Amendment #2 - Traffic
This phase will not be billed any further, remaining funds have been moved to phase 015.
Fee
Total Fee 120,450.00
Percent Complete 76.2639 Total Earned 91,859.90
Previous Fee Billing 91,859.90
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 003 Amendment #3 - HazMat
Fee
Total Fee 4,950.00
Percent Complete 100.00 Total Earned 4,950.00
Previous Fee Billing 4,950.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 004 Amendment #4 - Environmental
Fee
Total Fee 14,520.00
Percent Complete 100.00 Total Earned 14,520.00
Previous Fee Billing 14,520.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 005 Amendment #5 - GeoTech
Fee
Total Fee 41,800.00
Percent Complete 100.00 Total Earned 41,800.00
Previous Fee Billing 41,800.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 006 Amendment #6 - Soil Testing - 0003-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Page 3
Project 2349523-106-00 Reading Killam Elementary School Invoice
Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000
Fee
Total Fee 2,750.00
Percent Complete 100.00 Total Earned 2,750.00
Previous Fee Billing 2,750.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000
Fee
Total Fee 16,500.00
Percent Complete 100.00 Total Earned 16,500.00
Previous Fee Billing 16,500.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 009 Amendment #9 - Presentation Boards - 0004-0000
Fee
Total Fee 2,753.94
Percent Complete 100.00 Total Earned 2,753.94
Previous Fee Billing 2,753.94
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 010 Amendment #13 - Continuation of Services - 0004-0000
Fee
Total Fee 500,000.00
Percent Complete 100.00 Total Earned 500,000.00
Previous Fee Billing 500,000.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000
Fee
Total Fee 1,540.00
Percent Complete 100.00 Total Earned 1,540.00
Previous Fee Billing 1,540.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000
Fee
Total Fee 72,810.00
Page 4
Project 2349523-106-00 Reading Killam Elementary School Invoice
Percent Complete 100.00 Total Earned 72,810.00
Previous Fee Billing 72,810.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
Phase 014 Amendment #16 - DD-CL Add Services
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Hazardous Materials - 0204-
0200
172,700.00 11.465 19,800.00 19,800.00 0.00
Geotechnical - 0204-0300 148,038.00 5.7319 8,485.40 8,305.22 180.18
Geoenvironmental - 0204-
0300
70,670.00 25.4648 17,996.00 17,996.00 0.00
Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00
Building Control Plan - 0204-
0400
3,850.00 10.00 385.00 385.00 0.00
Supplemental Survey - 0204-
0400
11,000.00 100.00 11,000.00 11,000.00 0.00
Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00
Site Acoustic Survey - 0204-
0400
7,700.00 90.00 6,930.00 6,930.00 0.00
Reimbursables - 0203-9900 22,000.00 18.2967 4,025.28 4,025.28 0.00
Total Fee 443,658.00 68,621.68 68,441.50 180.18
Total Fee 180.18
$180.18Total this Phase
Phase 015 Amendment #17 - DD-CL Add Services #2
Remaining funds of $28,590 have been moved from phase 002 to this phase.
Fee
Billing Phase Phase Fee
Percent
Complete Fee Earned
Previous Fee
Billing
Current Fee
Billing
Traffic Engineering 0204-1200 109,450.00 79.4476 86,955.40 86,955.40 0.00
Compliance Energy Modeling
0203-9900
77,000.00 95.1429 73,260.00 67,650.00 5,610.00
Tree Removal and Protection
0203-9900
7,700.00 100.00 7,700.00 7,700.00 0.00
Total Fee 194,150.00 167,915.40 162,305.40 5,610.00
Total Fee 5,610.00
$5,610.00Total this Phase
Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400
Fee
Total Fee 24,750.00
Percent Complete 90.00 Total Earned 22,275.00
Previous Fee Billing 22,275.00
Current Fee Billing 0.00
Total Fee 0.00
Page 5
Project 2349523-106-00 Reading Killam Elementary School Invoice
0.00Total this Phase
Phase 017 Amendment #19 - Soil Pre-characterization
Fee
Total Fee 113,806.00
Percent Complete 97.4599 Total Earned 110,915.20
Previous Fee Billing 108,024.40
Current Fee Billing 2,890.80
Total Fee 2,890.80
$2,890.80Total this Phase
Phase 019 Amendment # 21 - Add'l Soil Precharacterization
Fee
Total Fee 5,500.00
Percent Complete 0.00 Total Earned 0.00
Previous Fee Billing 0.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Phase
$8,680.98Total this Task
$510,055.98Total this Invoice
Project Outstanding Invoices
Invoice Number Invoice Date Balance Due
23289 2/10/2026 629,343.05
Total 629,343.05
Current Prior Total
Billings to Date 510,055.98 6,384,055.14 6,894,111.12
Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence.
Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are
subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate.
Page 6
Invoice
Date:3/3/2026
Invoice No.:2412-08
Bill To
Lavallee Brensinger Architects
155 Dow Street, Suite 400
Manchester, NH 03101
Terms
Due on receipt
Client No.
2090
Project Name
Prop. J Warren Killam Elem. Sc
Project Number
2412
Location
Reading, MA
Invoice for Period Ending:02/01/2026
Total due this invoice
Balance Due
100 Chelmsford Road
Suite 2
Billerica, MA 01862
Phone: (978) 330-5912
Fax: (978) 330-5056
E-mail: LGCI@LGCinc.net
Description Qty Rate Amount
Services Performed January 1, 2026 through February 1, 2026
LGCI Proposal No. 25057 $126,240.00
Amount Previously Billed $ 7,550.20
Current LGCI Invoice No. 2412-08 $ 163.80
Total Billed to Date $7,714.00
Balance Remaining from Budget $118,526.00
Task 8.3 Consultation
Senior Geotechnical Engineer - Consultation 0.7 234.00 163.80
Make check payable to Lahlaf Geotechnical Consulting, Inc.
$163.80
$163.80
Contract Amendment No. 16
Proj. #23-106-00
Task 200
Phase 014
BOLD
(Include Project Number and Invoice Number)
contractcompletebillingbilling
Total this Invoice
6,600.00
Currency
6,600.00
0.00
Invoice subtotal
Bank:
Percent Previous Current Remaining
Invoice Date:
Payment Terms:
Project No:
Invoice No:
120,000.00 109,000.00
USD
96.33%
Phase
Progress detail
6,600.00
Subtotal 6,600.00 4,400.00
Subtotal
LEED Model 15,000.00 94.00%12,750.00 1,350.00 900.00
Backstop ASR 30,000.00 95.00%26,250.00 2,250.00 1,500.00
TEDI ASR 25,000.00 96.00%22,500.00 1,500.00 1,000.00
Design Assistance Energy Modeling ASR 25,000.00 96.00%22,500.00 1,500.00 1,000.00
Killam Elementary School - Schematic Design
LBA Project Number: 23-106-00
For professional services through February 20, 2026
Killam Elementary School - SD
9300 FS-SD 25,000.00 100.00%25,000.00 0.00 0.00
Fee
Jenni Katajamaki Net 30 Days
Attn: Accounts Payable
155 Dow Street, Suite 400
Manchester, NH 03101
P23264_00
ARIV0033435
WFBIUS6S
INVOICE
Lavallee Brensinger Architects February 17, 2026
SEND PAYMENT & REMITTANCE ADVICE TO
Thornton Tomasetti, Inc.P.O. Box 781187 Philadelphia, PA 19178-1187 USA
120 Broadway
New York, NY 10271
accountsreceivable@thorntontomasetti.com
Wells Fargo Routing Number:121000248
420 Montgomery
Street
San Francisco, CA
94104
Account #:2000039485775
Account Name:Thornton Tomasetti, Inc.
Federal Tax ID:13-1251070 Swift:
Office: 14 York Street, Suite 201 Portland, ME 04101 USA
207.245.6060
Compliance Energy
Modeling 0203-9900
Contract Amendment No. 17
Proj. #23-106-00
Task 200
Phase 015
Invoice
LAVALEE BRENSINGER ARCHITECTS
99 BEDFORD STREET SUITE 501
BOSTON, MA 02111
February 24, 2026
Project No:02248.00
Invoice No:0000002
CDW CONSULTANTS, INC.
Terms: Due upon Receipt; (508) 875-2657
Remit: 4 California Avenue, Suite 301
Framingham, MA 01701
Project 02248.00 LBA-KILLAM ES - SOIL PRECHARACTERIZATION
Professional Services from January 1, 2026 to January 31, 2026
Task 00001 SOIL BORING, GRID LAYOUT, PREMARKING
Fee
Total Fee 4,630.00
Percent Complete 100.00 Total Earned 4,630.00
Previous Fee Billing 4,630.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 00002 SOIL PRECHAR SAMPLING AND LABORATORY
Fee
Total Fee 81,310.00
Percent Complete 100.00 Total Earned 81,310.00
Previous Fee Billing 81,310.00
Current Fee Billing 0.00
Total Fee 0.00
0.00Total this Task
Task 00003 SOIL CHARACTARIZATION SUMMARY
Fee
Total Fee 17,520.00
Percent Complete 85.00 Total Earned 14,892.00
Previous Fee Billing 12,264.00
Current Fee Billing 2,628.00
Total Fee 2,628.00
$2,628.00Total this Task
$2,628.00Total this Invoice
Outstanding Invoices
Number Date Balance
0000001 1/29/2026 98,204.00
Total 98,204.00
Total Now Due $100,832.00
Contract Amendment No. 19
Proj. #23-106-00
Task 200
Phase 017
100 Federal Street
Floor 13
Boston, MA 02110
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School Project Management Services
Invoice #0001162442
Dear Ms. Wellman:
Attached please find Colliers Project Leaders (CPL) invoice #0001162442, in the amount of
$67,504.00 for Owner Project Manager services as authorized in Contract for the J Warren Killam
Elementary School Project, during the month of March 2026.
In the period of March 1 - March 31, 2026, the specific tasks undertaken and billed to this invoice
include:
Prepare and attend in person School Building Committee meeting.
Attend and prepared agendas for XLT Meetings.
Attend Design meetings
Review Architect invoice
Coordinate with the design team for the 90% CD MSBA comments
Modular relocation invoices and commitment review
Evaluate FSB and GC prequalification SOQs
Coordinate with the Town on the third party structural and code reviewer, Switchgear
contract execution
Coordinate with third party structural review on the review of the 90%CD drawings
Coordinate with the design team for the 100%CD drawings
Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New
Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this
invoice.
Sincerely,
Justin Ferdenzi,ProPay Code:
Project Manager $67,504.00: 0102-0500
Attachement : 2026 03 Colliers Invoice #1162442
For Professional Services Rendered Through 3/31/2026
Current Billings 67,504.00 6
Amount Due This Bill 67,504.00
Billings
Fee Remaining Fee % Complete To Date Previous Current
Feasibility Study / Schematic Design Phase 320,000.00 0.00 100.00 320,000.00 320,000.00 0.00
Cost Estimating 15,500.00 0.00 100.00 15,500.00 15,500.00 0.00
Design Development 250,000.00 0.00 100.00 250,000.00 250,000.00 0.00
Construction Documents 500,000.00 296,568.25 40.69 203,431.75 135,927.75 67,504.00
Bidding 150,000.00 150,000.00 0.00 0.00 0.00 0.00
Construction Administration 3,175,000.00 3,175,000.00 0.00 0.00 0.00 0.00
Completion / Closeout 216,569.00 216,569.00 0.00 0.00 0.00 0.00
Estimating 54,000.00 26,500.00 50.93 27,500.00 27,500.00 0.00
Subtotal:4,681,069.00 3,864,637.25 17.44 816,431.75 748,927.75 67,504.00
mike.carroll@collierseng.com;
justin.ferdenzi@collierseng.com
Town of Reading
Attn: Jayne Wellman
16 Lowell St
Reading, MA 01867
Invoice : 0001162442
Invoice Date : 4/7/2026
Project : 23010425A
Project Manager: Osterman, Derek
Project Name : Reading MA/ OPM - J. Warren
Killam Elementary School
REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733
Phone: 877-627-3772 | Fax: 732-383-1980
In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice.
If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible.
EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092
Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001162442
PM05 - Construction Documents
Labor
Rate Labor
Class Hours Rate Amount
Assistant Project Manager 76.00 198.0000 15,048.00
Financial Specialists 4.50 177.0000 796.50
MEP/Tech Support 0.25 260.0000 65.00
Project Director 33.25 354.0000 11,770.50
Project Manager 76.00 213.0000 16,188.00
Regional Director 4.00 458.0000 1,832.00
Senior Project Manager 79.00 276.0000 21,804.00
Total Rate Labor 67,504.00
Total Labor 67,504.00
Total Bill Task: PM05 - Construction Documents 67,504.00
Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 67,504.00
Page: 1
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School –David Dallaire Clerk of Work Services
Invoice #DDCOW01
Dear Ms. Wellman,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, David
Dallaire, invoice # DDCOW01, and recommend payment of $1,200.00 for construction management
clerk of work services for the J Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request
This Period
ProPay
Code
DDCOW01 David Dallaire - Clerk of Work Services $1,200.00 0102-9900
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachment: 2026 01 David Dallaire Invoice #DDCOW01 $1,200.00 - ProPay Code: 0102-9900
David R. Dallaire
Construction Management Clerk of Work
42 Margin Street
Peabody MA 01960-1930
Invoice for Labor
Invoice Number: DDCOW01
Date: January 31 2026
Total Time: 16 Hours
Total: $1200.00
Scope of Work for Pay Period
• 1/5 Zoom Meeting
• 1/9 Received and responded to Letter
• 1/12 Zoom Kick off meeting and W/9 form
• 1/22 received 90% plans and specs
• 1/25 visited site and existing school
• 1/28 Meet at Office with Joe Huggins and Jayne Wellman
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School –David Dallaire Clerk of Work Services
Invoice #DDCOW02
Dear Ms. Wellman,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, David
Dallaire, invoice # DDCOW02, and recommend payment of $2,500.00 for construction management
clerk of work services for the J Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request
This Period
ProPay
Code
DDCOW02 David Dallaire - Clerk of Work Services $2,500.00 0102-9900
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachment: 2026 02 David Dallaire Invoice #DDCOW02 $2,500.00 - ProPay Code: 0102-9900
David R. Dallaire
Construction Management Clerk of Work
42 Margin Street
Peabody MA 01960-1930
Invoice for Labor
Invoice Number: DDCOW02
Date: February 28 2026
Total Time: 34 Hours
Total: $2500.00
Scope of Work for Pay Period
• 2/2 Study and begin to review Documents
• 2/4 continue to review Documents
• 2/5 Zoom Meeting
• 2/9 Zoom Meeting 7 pm
• 2/12 Email response to Sawtelle wall
• 2/13 Liability Insurance quote
• 2/17 Study documents
• 2/18 Received Contract
• 2/25 Received and trained on Owners Computer
• 2/27 renewed Boston ABC License for 2026
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School –David Dallaire Clerk of Work Services
Invoice #DDCOW03
Dear Ms. Wellman,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, David
Dallaire, invoice # DDCOW03, and recommend payment of $2,500.00 for construction management
clerk of work services for the J Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request
This Period
ProPay
Code
DDCOW03 David Dallaire - Clerk of Work Services $2,500.00 0102-9900
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
Attachment: 2026 03 David Dallaire Invoice #DDCOW03 $2,500.00 - ProPay Code: 0102-9900
David R. Dallaire
Construction Management Clerk of Work
42 Margin Street
Peabody MA 01960-1930
Invoice for Labor
Invoice Number: DDCOW03
Date: March 31 2026
Total Time: 34 Hours
Total: $2500.00
Scope of Work for Pay Period
• 3/2 Signed Contract in Reading Town Hall
• 3/9 Zoom Meeting 7 pm and minutes review
• 3/16 Zoom Meeting at 7 pm
• 3/23 zoom Meeting 11 am
• 3/30 Zoom Meeting at 7 pm
• 3/31 reviewed structural Documents provide Invoice backup
100 Federal Street,
Floor 13
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
April14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J Warren Killam Elementary School - Publishing Services
Invoice #260329
Dear Mr. Kraunelis,
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times
Chronicle, invoice #260329, and recommend payment of $313.14 for publishing services for the J.
Warren Killam Elementary School Project.
We recommend payment of this amount, using the following ProPay Codes and Breakdowns.
Invoice
Number
Task Request This
Period
ProPay
Code
260329 Publishing Services – Town of Reading:
FSB and GC Bid Notice $313.14 0103-0000
Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Attachment: Daily Times Chronicle Invoice #260329 $313.14 - ProPay Code: 0103-0000
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
260329Legal Ad#
260329 Reading IFB KS-26-07 Killam SchoolBilling Key
10.3# of Inches 1# of Runs
4/7/2026Run 1 Run 2 Run 3
$313.14Cost Notary Fee $313.14Total Cost
Payment Date Payment $313.14Balance Due
100 Federal Street,
Floor 13
Boston, MA 02110
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J. Warren Killam Elementary School Designer Amendment #22
Dear Ms. Wellman:
Colliers Project Leaders has reviewed and recommend the approval of Lavallee Brensinger
Architects’ Contract Amendment #22 for the J. Warren Killam Elementary School project.
Lavallee Brensinger Architects’ Contract Amendment #22 is for fee correction from Amendment #16
associated with the geochemical fee, resulting from a calculation error in the LBA fee proposal. This
correction results in a total credit of Nine Thousand One Hundred Seventy-Four 00/100 Dollars
($9,174.00). We recommend using the following ProPay Codes and Breakdowns.
Additional Services Proposed Fee ProPay Code
Geotechnical Fee Correction ($9,174.00)0204-0300
As design work is ongoing, we respectfully request execution of this agreement at the earliest
opportunity. Please let us know if you have any questions.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Boston | Manchester | Portland | www.LBPA.com
April 9, 2026
Ms. Jayne Wellman
Town Manager
Town of Reading, MA
16 Lowell St.
Reading, MA 01867
Re: Killam Elementary School
Owner-Architect Contract Amendment No. 22 – Fee Correction
Dear Ms. Wellman
We have found a calculation error in our fee proposal for Amendment No. 16 resulting in an over -charge of
$9,174.00.
The geotechnical portion of our contract Amendment No. 16 was calculated in error, as follows:
Geotechnical Fee Fee with 10% Markup
Values on Amendment
No. 16 dated 5/29/25
$134,580 $148,038
Corrected Value $126,240 $138,864
Difference $8,340 $9,174
This contract amendment consists of a credit to the owner of $9,174.
Please refer to the attachment for additional information.
Sincerely,
Leigh S. Sherwood, AIA, LEED AP, NCARB
Principal
Attachments:
- Corrected pages from Amendment No. 16, dated 5/29/25
Cc:
Michael Carroll, Justin Ferdenzi, Colliers Project Leaders
Boston | Manchester | Portland | www.LBPA.com
May 29, 2025
Mr. Matthew Kraunelis
Town Manager
Town of Reading, MA
16 Lowell St.
Reading, MA 01867
E-Mail: mkraunelis@ci.reading.ma.us
Re: Killam Elementary School
Owner-Architect Contract Amendment No. 16 - Additional DD-CL Services #1
Dear Mr. Kraunelis,
Please find attached Amendment No. 16 to the Owner-Architect Contract. The services listed in this proposal
are considered extra services over the basic under the MSBA Designer Contract.
This Amendment consists of the following:
Additional Service Consultant Proposed Fee Fee with 10% Markup
1 Hazardous Materials UEC $157,000 $172,700
2 Geotechnical LGCI $134,580 $148,038
3 Geoenvironmental CDW $64,245 $70,670
4 Soil Testing Samiotes $3,000 $3,300
5 Building Control Plan Samiotes $3,500 $3,850
6 Supplemental Survey Samiotes $10,000 $11,000
7 Certified Plot plan Samiotes $4,000 $4,400
8 Site Acoustic Survey Acentech $7,000 $7,700
9 Reimbursables $20,000 $22,000
Total $403,325 $443,658
Summary Description of Services
Please refer to the attached proposals for a detailed description.
1. Hazardous Materials – Includes destructive investigation to verify quantities of hazardous materials in
the existing building and final specifications for their removal.
2. Geotechnical – Finalization of the geotechnical design; includes earthwork specifications and CA
services.
3. Geoenvironmental – Finalization of the geoenvironmental design; includes specifications and
construction oversight of impacted regulated soil removal.
4. Soil Testing - Required to finalize stormwater management design.
5. Building Control Plan – Includes preparation of a building control plan to provide guidance to the
contractor as to how to locate the building on the site.
6. Supplemental survey – Includes extending the survey to abutting properties and to across the street
on Charles and Haverhill Streets, as well as a tree-by-tree survey of the wooded area.
7. Certified Plot Plan - Required by the building department as part of the ZBA application.
8. Site Acoustic Survey - Recommended to demonstrate compliance with MassDEP sound regulations.
9. Reimbursables - Budget number to hold for reimbursable expenses such as filing fees, permit fees,
and printing costs. To be billed at cost + 10% markup.
The total amount of this contract amendment is $443,658
Please refer to the attachments for additional information.
Sincerely,
Leigh S. Sherwood, AIA, LEED AP, NCARB
Principal
Attachments:
- Attachment F – Contract for Designer Services Amendment No.16
- Proposals:
o Universal Environmental Consultants (UEC) Hazardous Materials Consulting proposal, dated
April 16, 2025
o Lahlaf Geotechnical Consulting, Inc. (LGCI) Geotechnical Services proposal, dated May 16,
2025
o CDW Geoenvironmental proposal, dated May 23, 2025
o Acentech Community Noise Survey proposal, dated May 23, 2025
o Samiotes Building Control Plan and Supplemental Topo proposal, dated May 29, 2025
100 Chelmsford Road, Suite 2, Billerica, MA 01862 Tel: (978) 330-5912 Fax: (978) 330-5056 www.lgcinc.net
May 16, 2025
Ms. Jenni Katajamaki, RA, LEED® AP, MCPPO
Senior Project Manager
Lavallee Brensinger Architects
99 Bedford Street
Boston, MA 02111
Phone: (617) 398-2046
Mobile: (401) 837-4472
E-mail: jenni.katajamaki@lbpa.com
Re. Proposal for CD and CA Phase Geotechnical Services
Proposed J. Warren Killam Elementary School
Reading, Massachusetts
LGCI Proposal No. 25057
LGCI Project No. 2412
Dear Ms. Katajamaki:
Lahlaf Geotechnical Consulting, Inc. (LGCI) appreciates the opportunity to submit this proposal
to provide Construction Document (CD) and Construction Administration (CA) geotechnical
services for the proposed J. Warren Killam Elementary School in Reading, Massachusetts. This
proposal is based on information you provided to us in your request for proposal (RFP) dated May
16, 2025.
Project Description and Background
The site is located at 333 Charles Street in Reading, MA. The site is bordered by Charles Street on
the western side, by private properties on the northern and southern sides, and by Haverhill Street
on the eastern side. The site is currently occupied by the existing school building, paved areas
around the building, and an athletic field and playground on the eastern side of the site. The athletic
field consists of a baseball field and is located between the existing school and Haverhill Street.
The proposed construction will include a new school building that will be located in the existing
athletic field on the eastern side of the site. We understand that the proposed building will have
a gross area of 122,941 square feet and footprint of about 50,200 sq. ft.
The proposed construction will also include paved driveways and a parking lot within the southern
area of the existing school; and a playground, a baseball field, and a basketball court within the
northern side of the existing school after the latter is demolished.
LGCI performed explorations and submitted a preliminary geotechnical report dated December
16, 2024. Our explorations indicated asphalt and topsoil, overlying fill extending to depths of up
to 10 feet beneath the ground surface, overlying buried organic soil and subsoil extending to depths
of up to 6 feet beneath the ground surface, overlying native deposits of sand and sand and gravel
extending to the bottom of the borings or top of weathered rock.
Proposal for CD and CA Phase Geotechnical Services
Proposed J. Warren Killam Elementary School
Reading, Massachusetts
LGCI Proposal No. 25057
LGCI Project No. 2412
Page 2 of 4
LGCI recommended removing the surficial organic soil, the exisitng fill, and the buried organic
soil and subsoil and supporting the proposed building on Structural Fill placed directly on the
native sand and gravel layer.
The purpose of our services is to assist Lavallee Brensinger Architects with the construction
documents and to perform geotechnical field services during construction.
Review Plans and Specifications (Task 8)
1. Review of Drawings – LGCI will review the foundation and civil drawings and will provide
comments in writing, as needed, including markup of the foundation plan. We have budgeted
ten (10) hours for this task.
2. Specifications – We will prepare Earth Moving Specifications. We have budgeted twelve (12)
hours for this task.
3. Consultation – We have budgeted fourteen (14) hours for meetings and consultation with the
you.
Construction Administration (Task 9)
1. Review Contractor’s Submittals and Respond to Contractor’s Questions – We will review the
geotechnical aspect of contractor’s submittals and we will provide written responses. We have
budgeted thirty (30) hours for this task.
2. Observe the Subgrade of Footings and Slabs – We will provide a geotechnical field
representative to observe the preparation of the subgrade of footings and slabs. Our scope does
not include observation of backfilling operations and field density testing. We understand that
you will retain a separate testing agency to perform these services. We have budgeted seventy
-five (75) visits for this task.
3. Field Reports – Our representative will prepare daily field reports containing a summary of our
observations and a summary of the geotechnical recommendations made in the field. We have
budgeted one (1) hour per report, and three (3) hours of project manager time for review.
Recommendations for stormwater management, erosion control, slope stability analyses,
pavement design, site specific seismic analyses, seismic settlement, liquefaction analysis, pile
analysis and design, and cost or quantity estimates are not included in our scope of work.
LGCI’s scope of services does not include an environmental assessment for the presence or
absence of wetlands or analytical testing for hazardous or toxic materials in the soil, surface water,
groundwater, or air, on or below or around this site, or mold in the soil or in any structure at the
site. Any statements regarding odors, colors, or unusual or suspicious items or conditions are
strictly for the information of the client.
Proposal for CD and CA Phase Geotechnical Services
Proposed J. Warren Killam Elementary School
Reading, Massachusetts
LGCI Proposal No. 25057
LGCI Project No. 2412
Page 3 of 4
Proposed Schedule
We will submit our comments on the foundation and civil drawings, and Earth Moving
Specifications within about two (2) weeks of receiving the drawings. We will review submittals
within two (2) weeks of receiving the submittal. Our daily field observation reports will be
submitted the week after our observations.
Project Fee
We estimate that our fee will be about $126,240. We propose performing the services described
in Task 8 (items 1 and 2) on a lump sum basis and the remainder of our services on a time-and-
expenses basis using rates in the table below. The breakdown of our estimated fee is shown below:
8 Review Plans and Specifications
1 Review Drawings 2,340.00
2 Prepare Specifications 2,800.00 CD Phase
3 Consultation 3,200.00 8,340.00
9 Construction Administration
1 Contractor Submittals and RFIs 7,500.00
2 Site Visits to Observe the Subgrade of Footings and Slabs 84,800.00 CA Phase
3 Field Observation Reports, Review, and Coordination 25,600.00 117,900.00
126,240.00
No services beyond those described above would be provided without your prior knowledge and
approval. If site conditions or your needs require a change in the scope of work, we will prepare
for your approval a change order request that summarizes the changes to the project scope and fee.
Our services will be performed using the following unit rates.
Title/Position 2025 2026
Senior Geotechnical Engineer/Principal 234.00 244.00
Geotechnical Engineer/Project Manager 180.00 187.00
Senior Geotechnical Staff/Field Representative 117.00 122.00
Geotechnical Staff/Field Representative 111.00 115.00
Junior Geotechnical Staff/Field Representative 93.00 103.00
Mobilization Charge 60 63
Terms and Conditions
We propose performing our services in accordance with the terms and conditions of our existing
agreement dated April 15, 2024 and signed by Mr. Chris Drobat of Lavallee Brensinger Architects
on the same date.
Proposal for CD and CA Phase Geotechnical Services
Proposed J. Warren Killam Elementary School
Reading, Massachusetts
LGCI Proposal No. 25057
LGCI Project No. 2412
Page 4 of 4
LGCI trusts that the above proposal will be sufficient to meet your needs. If this proposal is
acceptable, please sign and return a complete copy of this proposal to LGCI. If you have any
questions, please call us at (978) 330-5912.
Sincerely,
LAHLAF GEOTECHNICAL CONSULTING, INC.
Abdelmadjid M. Lahlaf, Ph.D., P.E.
Principal Engineer
Agreed to by (please type name): _______________________ on (date):_______________
Company Name: ___________________________________
Signature: ___________________________________
ATTACHMENT C
PARTICIPATION SCHEDULE FOR DESIGNER CONTRACTS
BY SDO CERTIFIED ENTERPRISES
This form shall be submitted to the Owner by the Designer upon execution of the Contract for
Designer Services attached hereto.
Owner: Town of Reading Project No: 23-106-00
Dollar Value of MBE Commitment: $659,100
Dollar Value of WBE Commitment: $2,075,655.00
Dollar Value of VBE Commitment: $0
Dollar Value of SDVOBE Commitment: $0
Total Dollar Value Commitment: $2,269,755.00
Original Fee for Basic Services Amount $11,468,946.94
DESIGNER CERTIFICATION
The undersigned certifies under the penalties of perjury that (1) it intends to subcontract with the above
listed firms for the identified work and dollar amounts and (2) certifies that he/she has read the terms and
conditions of the Designer Contract with regards to SDO certified entities participation and is authorized
to bind the Designer to the commitment set forth above.
Signature Page Follows
Name of Company Description of Work SDO Cert. Dollar Value
Participation
1. Samiotes Consultants, Inc.
Civil Engineering WBE $ 418,400
2. Lim Consultants, Inc. Structural Engineering WBE & MBE $ 465,000
3. B+AC, LLC Structural Engineering MBE $ 25,000
4. CA Crowley Engineering,
Inc.
Plumbing & Fire Protection WBE $ 278,000
5.Terraink Landscape Architecture WBE $ 274,000
6. Lahlaf Geotechnical
Consulting, Inc.
Geotechnical Engineering MBE $ 155,900
7. MoharDesign LLC FF&E WBE $ 154,050
8. Systems, Software,
Support Inc.
WBE $ 313,500
9. CDW Consultants, Inc. Geoenvironmental WBE $ 172,705
10. FS Engineers Geoenvironmental MBE $ 13,200
April 9, 2026
Date
Lance Whitehead, AIA
Name of Architect/Engineer
Authorized Signature
One Washington Mall, Suite 1101,
Address
Boston, MA 02108
City, State & Zip Code
Boston | Manchester | Portland | www.LBPA.com
ATTACHMENT F
CONTRACT FOR DESIGNER SERVICES
AMENDMENT NO. 22
WHEREAS, the Town of Reading (“Owner”) and Lavallee Brensinger Architects (the “Designer”)
(collectively, the “Parties”) entered into a Contract for Designer Services for the Killam Elementary
School Project at the Killam Elementary School on the 12th day of December in the year Two-
Thousand Twenty-three (“Contract”); and
WHEREAS, effective as of April 09, 2025, the Parties wish to amend the Contract:
NOW, THEREFORE, in consideration of the promises and the mutual covenants contained in this
Amendment, and other good and valuable consideration, the receipt and legal sufficiency of which
are hereby acknowledged, the Parties, intending to be legally bound, hereby agree as follows:
1. The Owner hereby authorizes the Designer to perform services for the Design Development
Phase, the Construction Phases, and the Final Completion Phase of the Project, pursuant to the
terms and conditions set forth in the Contract, as amended.
2. For the performance of services required under the Contract, as amended, the Designer shall be
compensated by the Owner in accordance with the following Fee for Basic Services:
Fee for Basic Services: Original Contract After this Amendment 22
Including Amd 1-21
Feasibility Study Phase $ 400,000.00 $ 400,000.00
Environmental and Site $ 283,130.00 $ 283,130.00
Other Services (FS) $ 505,503.94 $ 505,503.94
Schematic Design Phase $ 450,000.00 $ 450,000.00
Design Development Phase $ 1,887,500.00 $ 1,887,500.00
Construction Document Phase $ 3,342,500.00 $ 3,342,500.00
Bidding Phase $ 286,500.00 $ 286,500.00
Construction Phase $ 3,342,500.00 $ 3,342,500.00
Completion Phase $ 191,000.00 $ 191,000.00
Other Basic Services $ 0.00 $ 0.00
Extra Services Over the Basic $ 789,487.00 $ 780,313.00
Total Fee $ 11,478,120.94 $ 11,468,946.94
This Amendment is a result of: Additional Service – Fee Credit from Amendment 16 GeoTech Fee
3. The Construction Budget shall be as follows:
Original Budget: $ 101,521,394
Amended Budget $ TBD
4. The Project Schedule shall be as follows:
Original Schedule: 2026 04-10 Killam ES Schedule
Amended Schedule TBD
5. This Amendment contains all of the terms and conditions agreed upon by the Parties as
amendments to the original Contract. No other understandings or representations, oral or
otherwise, regarding amendments to the original Contract shall be deemed to exist or bind the
Parties, and all other terms and conditions of the Contract remain in full force and effect.
IN WITNESS WHEREOF, the Owner, with the prior approval of the Authority, and the Designer have
caused this Amendment to be executed by their respective authorized officers.
IN WITNESS WHEREOF, the Owner, with the prior approval of the Authority, and the Designer have
caused this Amendment to be executed by their respective authorized officers.
OWNER
_____________________________________________________________
(print name)
(print title)
By
(signature )
Date
DESIGNER
_____________________________________________________________
(print name)
(print title)
By
(signature )
Date
100 Federal Street,
Floor 33
Boston, MA 02110
Main: +1 617 330 8000
www.cplusa.com
April 14, 2026
Jayne Wellman
Town Manager
Town of Reading
16 Lowell St
Reading, MA 01867
Subject: J. Warren Killam Elementary School – Daily Times Chronicle: Advertising Services
Dear Ms. Wellman:
Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, invoice
#260329 is subject to approval of the corresponding Commitment recommend payment of $313.14
for CG and FSB advertising service for the J. Warren Killam Elementary School Project.
Subject to approval of the corresponding Commitment, we recommend payment of this
amount, using the following ProPay Codes and Breakdowns.
Task Request
This Period
ProPay
Code
Advertising Services – GC and FSB Bid Posting $313.14 0103-0000
Please feel free to contact me at (774) 294-6659 if you have any questions concerning this invoice.
Sincerely,
Justin Ferdenzi,
Project Manager
Justin.ferdenzi@collierseng.com
cc: Tom Milaschewski, Superintendent
Carla Nazzaro, School Building Committee Chair
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
260329Legal Ad#
260329 Reading IFB KS-26-07 Killam SchoolBilling Key
10.3# of Inches 1# of Runs
4/7/2026Run 1 Run 2 Run 3
$313.14Cost Notary Fee $313.14Total Cost
Payment Date Payment $313.14Balance Due
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack1Forming the Team (MSBA MOD 02)187 daysThu 4/13/23Tue 12/12/23Thu 4/13/23Tue 12/12/230 days2OPM Selection86.5 daysThu 4/13/23Thu 8/3/23Thu 4/13/23Thu 8/3/230 days10Design Team Selection99.25 daysMon 8/7/23Tue 12/12/23Mon 8/7/23Tue 12/12/230 days28Feasibility (MSBA MOD 03)244 daysMon 12/18/23Wed 10/30/24Mon 12/18/23Wed 10/30/240 days29Preliminary Design Program Initiative (PDP)179 daysMon 12/18/23Wed 8/7/24Mon 12/18/23Wed 8/7/240 days30Existing Conditions Assessment42 daysTue 1/2/24Mon 2/26/2427FS+15 days42,43Tue 1/2/24Mon 2/26/240 days31Design Process117 daysTue 1/2/24Fri 5/31/2427FS+15 days46Tue 1/2/24Fri 5/31/240 days32Meetings - Community, SBC, User Groups110 daysMon 12/18/23Thu 5/9/24Mon 12/18/23Thu 5/9/240 days42Cost Estimating - Preliminary Alternatives15 daysThu 4/11/24Wed 5/1/2439FS+3 days,3040Thu 4/11/24Wed 5/1/240 days43Preliminary Design Program Submission (PDP)0 daysMon 5/20/24Mon 5/20/2441FS+8 days,3044FS+1 day,48FS+1 dayMon 5/20/24Mon 5/20/240 days44MSBA PDP Review30 daysTue 5/21/24Mon 7/1/2443FS+1 day45,50FS-10 daysTue 5/21/24Mon 7/1/240 days45District Response to MSBA PDP Review Comments20 daysMon 7/1/24Thu 7/25/244446Mon 7/1/24Thu 7/25/240 days46MSBA Acceptance of PDP10 daysFri 7/26/24Wed 8/7/2445,3155Fri 7/26/24Wed 8/7/240 days47Preferred Schematic Report (PSR)125 daysTue 5/21/24Wed 10/30/24Tue 5/21/24Wed 10/30/240 days48Design Process (PSR)57.88 daysTue 5/21/24Mon 8/5/2443FS+1 dayTue 5/21/24Mon 8/5/240 days49Meetings - Community, SBC, User Groups43 daysMon 6/17/24Mon 8/12/24Mon 6/17/24Mon 8/12/240 days55Preferred Schematic Report Submission (PSR)0 daysWed 8/21/24Wed 8/21/2454FS+8 days,4659FS+1 day,57FS+27 days,56FS+15 daysWed 8/21/24Wed 8/21/240 days56MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/11/24Wed 9/11/2455FS+15 daysWed 9/11/24Wed 9/11/240 days57MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/25/24Wed 9/25/2455FS+27 days62,58Wed 9/25/24Wed 9/25/240 days58District Response to FAS Comments10 daysWed 9/25/24Tue 10/8/245762Wed 9/25/24Tue 10/8/240 days59MSBA PSR Review32 daysThu 8/22/24Wed 10/2/2455FS+1 day60,62Thu 8/22/24Wed 10/2/240 days60District Response to MSBA PSR Review Comments9 daysThu 10/3/24Tue 10/15/245961FS+1 day,62,66SS+10 daysThu 10/3/24Tue 10/15/240 days61MSBA Conference Call to Review PSR0 daysWed 10/16/24Wed 10/16/2460FS+1 day62FS+11 daysWed 10/16/24Wed 10/16/240 days62MSBA Board Approval of Preferred Solution0 daysWed 10/30/24Wed 10/30/2457,58,59,60,61FS+11 days64,76Wed 10/30/24Wed 10/30/240 days63Schematic Design (MSBA MOD 04)219 daysWed 10/16/24Wed 7/30/25Wed 10/16/24NA1141.63 days64Schematic Design28 daysWed 10/30/24Fri 12/6/246271FS+1 dayWed 10/30/24Fri 12/6/240 days65Meetings - SBC73 daysWed 10/16/24Wed 1/22/25Wed 10/16/24Wed 1/22/250 days71SD Cost Estimates20 daysMon 12/9/24Mon 1/6/2564FS+1 day69,72,73,91Mon 12/9/24Mon 1/6/250 days72Establish Project Scope & Budget10 daysWed 1/15/25Wed 1/29/2571,69,70FF74FS+5 daysWed 1/15/25Wed 1/29/250 days73Establish CM@R or ch1490.88 daysMon 12/16/24Mon 12/16/2471,69,70FF79Mon 12/16/24Mon 12/16/240 days74OPM Informational email to MSBA0.88 daysFri 1/31/25Fri 1/31/2572FS+5 days,7079FS+6 daysFri 1/31/25Fri 1/31/250 days75DESE Submittal152 daysWed 10/30/24Fri 5/16/25Wed 10/30/24Fri 5/16/250 days76Prepare DESE Submittal77 daysWed 10/30/24Tue 2/11/256277Wed 10/30/24Tue 2/11/250 days77MSBA Review of DESE Submittal36 daysTue 2/11/25Fri 3/28/257678Tue 2/11/25Fri 3/28/250 days78DESE Review & Approve39 daysFri 3/28/25Fri 5/16/2577Fri 3/28/25Fri 5/16/250 days79Schematic Design Report Submission0 daysMon 2/10/25Mon 2/10/2574FS+6 days,7380FS+1 day,86Mon 2/10/25Mon 2/10/250 days80MSBA SD Review36.88 daysTue 2/11/25Fri 3/28/2579FS+1 day81Tue 2/11/25Fri 3/28/250 days81District Response to MSBA SD Review Comments11 daysMon 3/31/25Fri 4/11/258082,83Mon 3/31/25Fri 4/11/250 days82Project Scope and Budget Conference0 daysWed 3/26/25Wed 3/26/258183Wed 3/26/25Wed 3/26/250 days83MSBA Board Approval Schematic Design13 daysFri 4/11/25Wed 4/30/2581,82Fri 4/11/25Wed 4/30/250 days8450% DCAMM Designer Evaluation Submission10 daysThu 7/17/25Wed 7/30/25115NANA1141.63 days85Extended Design Prior to the Start of DD46 daysMon 3/10/25Tue 5/13/25Mon 3/10/25Tue 5/13/250 days86Extendend Design46 daysMon 3/10/25Tue 5/13/257987Mon 3/10/25Tue 5/13/250 days87Owner release into DD0 daysTue 5/13/25Tue 5/13/2586115Tue 5/13/25Tue 5/13/250 days88Funding the Project (MSBA MOD 05)96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days89Reading Funding Process96.75 daysWed 1/8/25Tue 5/13/25Wed 1/8/25Tue 5/13/250 days90Develop Meeting & Vote Language26.88 daysWed 1/8/25Thu 2/13/25Wed 1/8/25Thu 2/13/250 days91Secure MSBA Vote & Specical Town Meeting Language18 daysWed 1/8/25Fri 1/31/257192Wed 1/8/25Fri 1/31/250 days92Finalize Language with Town Council & MSBA0 daysFri 1/31/25Fri 1/31/259193,94Fri 1/31/25Fri 1/31/250 days93Submit Language to Matt to Write Article11 daysFri 1/31/25Thu 2/13/259296,109FS+30 daysFri 1/31/25Thu 2/13/250 days94Submit Language to Laura (Min 35 days before election)0 daysFri 1/31/25Fri 1/31/259296Fri 1/31/25Fri 1/31/250 daysKilliam Elementary School Page 1
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack95Special Town Meeting61.25 daysThu 2/13/25Mon 5/12/25Thu 2/13/25Mon 5/12/250 days96Information to Select Board for Special Town Meeting0 daysThu 2/13/25Thu 2/13/2594,9397Thu 2/13/25Thu 2/13/250 days97Select Board Meeting - Vote to Close Warrant for Special Town Meeting2 daysFri 2/14/25Tue 2/18/259699,98Fri 2/14/25Tue 2/18/250 days98Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25)0 daysTue 4/1/25Tue 4/1/2597101FS+10 days,99Tue 4/1/25Tue 4/1/250 days99Special Town Meeting Warrant Published14 daysTue 4/1/25Thu 4/17/2598,97101FS+10 days,100Tue 4/1/25Thu 4/17/250 days100Special Town Meeting Warrant Report Published0 daysThu 4/17/25Thu 4/17/2599101Thu 4/17/25Thu 4/17/250 days101Special Town Meeting (05/01-05/05)2 daysThu 5/1/25Mon 5/5/2598FS+10 days,99FS+10 days,100103,102Thu 5/1/25Mon 5/5/250 days102Post Warrant for Election 1 dayMon 5/5/25Tue 5/6/25101Mon 5/5/25Tue 5/6/250 days103Waiting Period after Special Town Meeting 5 daysMon 5/5/25Mon 5/12/25101112Mon 5/5/25Mon 5/12/250 days104Town Meeting32.13 daysTue 3/25/25Thu 5/8/25Tue 3/25/25Thu 5/8/250 days105Town Meeting Warrant Published0 daysTue 3/25/25Tue 3/25/25107FS+25 days,106FS+9 daysTue 3/25/25Tue 3/25/250 days106Town Meeting Warrant Report Published0 daysFri 4/4/25Fri 4/4/25105FS+9 days107FS+16 daysFri 4/4/25Fri 4/4/250 days107Town Meeting (04/28, 05/01, 05/05 & 05/08)10 daysMon 4/28/25Thu 5/8/25105FS+25 days,106FS+16 daysMon 4/28/25Thu 5/8/250 days108Popular Election34.5 daysTue 3/25/25Tue 5/13/25Tue 3/25/25Tue 5/13/250 days109Information to Select Board for Elections0 daysTue 3/25/25Tue 3/25/2593FS+30 days110FS+6 daysTue 3/25/25Tue 3/25/250 days110Select Board Meeting - Vote for Election to happen (35 days before election and no meeting on 04/08 or 04/15)0 daysTue 4/1/25Tue 4/1/25109FS+6 days112FS+25 days,111Tue 4/1/25Tue 4/1/250 days111Select Board must notify the Town Clerk of Election1 dayWed 4/2/25Wed 4/2/25110112Wed 4/2/25Wed 4/2/250 days112Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 daysTue 5/13/25Tue 5/13/25103,110FS+25 days,111115Tue 5/13/25Tue 5/13/250 days113Design Development (MODULE 6)262.25 daysFri 5/23/25Fri 5/1/26Fri 5/23/25NA930.38 days114Design Development (DD)89.38 daysFri 5/23/25Wed 9/17/25Fri 5/23/25NA1103.25 days115Design Development Drawings41 daysFri 5/23/25Thu 7/17/25112,87117SS+15 days,118,84,116FS+3 daysFri 5/23/25Thu 7/17/250 days116MHC - Project Notification Form Filing0 daysTue 7/22/25Tue 7/22/25115FS+3 daysTue 7/22/25Tue 7/22/250 days117Register Project with USBGC0 daysThu 6/12/25Thu 6/12/25115SS+15 days125Thu 6/12/25Thu 6/12/250 days118DD Cost Estimating15 daysThu 7/17/25Tue 8/5/25115119Thu 7/17/25Tue 8/5/250 days119DD Estimate Reconciliation Meeting2 daysWed 8/6/25Thu 8/7/25118123FS+6 days,120Wed 8/6/25Thu 8/7/250 days120Finalize VE log and Reconciled Budget2 daysThu 8/7/25Mon 8/11/25119121Thu 8/7/25Mon 8/11/250 days121Review Budget with XLT0 daysMon 8/11/25Mon 8/11/25120122Mon 8/11/25Mon 8/11/250 days122Issue SBC Documents4 daysMon 8/11/25Fri 8/15/25121123Mon 8/11/25Fri 8/15/250 days123SBC Meeting1 dayFri 8/15/25Mon 8/18/25119FS+6 days,122124Fri 8/15/25Mon 8/18/250 days124SBC Meeting - Approve DD Submission0 daysMon 8/18/25Mon 8/18/25123125FS+1 day,126FS+5 daysMon 8/18/25Mon 8/18/250 days125Submit DD Pacakge to MSBA0 daysTue 8/19/25Tue 8/19/25124FS+1 day,117128,131Tue 8/19/25Tue 8/19/250 days126Site Plan Review and Stormwater Permit Special Hearing0 daysMon 8/25/25Mon 8/25/25124FS+5 days127Mon 8/25/25Mon 8/25/250 days127Site Plan Review and Stormwater Permit Approval8 daysMon 8/25/25Wed 9/3/25126Mon 8/25/25Wed 9/3/250 days128MSBA Review and Comments (Business Days)13 daysTue 8/19/25Thu 9/4/25125129Tue 8/19/25Thu 9/4/250 days129Respond to MSBA DD comments (Business Days)10 daysThu 9/4/25Wed 9/17/25128140NANA1103.25 days13060% Construction Documents Phase (60% CD)93 daysTue 8/19/25Thu 12/18/25Tue 8/19/25NA1032.88 days13160% Construction Drawings40 daysTue 8/19/25Thu 10/9/25125132Tue 8/19/25Thu 10/9/250 days132SBC Meeting0 daysThu 10/9/25Thu 10/9/25131133Thu 10/9/25Thu 10/9/250 days13360% CDs for Pricing0 daysThu 10/9/25Thu 10/9/25132134Thu 10/9/25Thu 10/9/250 days13460% CD Cost Estimating15 daysThu 10/9/25Wed 10/29/25133135FS+3 daysThu 10/9/25Wed 10/29/250 days13560% CD Reconciliation Meeting0 daysMon 11/3/25Mon 11/3/25134FS+3 days139FS+7 days,136NANA1067.88 days136Finalize VE log and Reconciled Budget2 daysMon 11/3/25Tue 11/4/25135137FS+1 dayMon 11/3/25Tue 11/4/250 days137Review Budget with XLT0 daysWed 11/5/25Wed 11/5/25136FS+1 day138Wed 11/5/25Wed 11/5/250 days138Issue SBC Documents1 dayThu 11/6/25Thu 11/6/25137139FS+2 daysThu 11/6/25Thu 11/6/250 days139SBC Meeting - Approve 60% Submission0 daysWed 11/12/25Wed 11/12/25135FS+7 days,138FS+2 days144,140FS+1 dayWed 11/12/25Wed 11/12/250 days140Submit 60% CD Package to MSBA0 daysThu 11/13/25Thu 11/13/25139FS+1 day,129141Thu 11/13/25Thu 11/13/250 days141MSBA Review and Comments (Business Days)16 daysThu 11/13/25Thu 12/4/25140142Thu 11/13/25Thu 12/4/250 days142Respond to MSBA 60% comments (Business Days)11 daysThu 12/4/25Thu 12/18/25141145Thu 12/4/25Thu 12/18/250 days14390% Construction Documents Phase (90% CD)130.5 daysWed 11/12/25Fri 5/1/26Wed 11/12/25NA930.38 daysKilliam Elementary School Page 2
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack14490% Construction Documents49 daysWed 11/12/25Thu 1/15/26139165SS,145,146,180SS+25 daysWed 11/12/25Thu 1/15/260 days14590% CDs Issued for Cost Estimating0 daysThu 1/15/26Thu 1/15/26142,144147Thu 1/15/26Thu 1/15/260 days14690% CDs Issued for Code Review0 daysThu 1/15/26Thu 1/15/26144NANA1011.88 days14790% CD Cost Estimating10 daysThu 1/15/26Thu 1/29/26145148FS+2 daysNANA15.5 days14890% CD Reconciliation Meeting0 daysMon 2/2/26Mon 2/2/26147FS+2 days149NANA15.5 days149Finalize VE log and Reconciled Budget2 daysMon 2/2/26Wed 2/4/26148150NANA14.75 days150Review Budget with XLT0 daysWed 2/4/26Wed 2/4/26149151NANA14.75 days151Issue SBC Documents1 dayWed 2/4/26Thu 2/5/26150152FS+2 daysNANA14.75 days152SBC Meeting - Approve 90% CD Submission0 daysMon 2/9/26Mon 2/9/26151FS+2 days153FS+1 dayNANA15.5 days153Submit 90% CD Package to MSBA0 daysTue 2/10/26Tue 2/10/26152FS+1 day154NANA15.5 days154MSBA review of 90% Package (Business Days)16 daysTue 2/10/26Tue 3/3/26153155NANA15.5 days155District Team's Response to MSBA Review of 90% package (Business Days)11 daysTue 3/3/26Tue 3/17/26154156NANA15.5 days156Completion of the Bid Documents10 daysWed 3/18/26Mon 3/30/26155158,157FS-3 daysNANA14.5 days157Issue SBC Documents0 daysThu 3/26/26Thu 3/26/26156FS-3 daysNANA879.25 days158SBC Meeting - Approve Bid Document Submission0 daysMon 3/30/26Mon 3/30/26156191,159NANA14.5 days159100% CD Package MSBA Submission1 dayTue 3/31/26Tue 3/31/26158160,192SSNANA12.88 days160100% CD Package to MSBA review14 daysWed 4/1/26Fri 4/17/26159161NANA31.38 days161100% CD DCAMM Designer Evaluation10 daysFri 4/17/26Fri 5/1/26160202NANA31.38 days162Construction Phase (MODULE 7)860.88 daysWed 11/12/25Thu 11/30/28Wed 11/12/25NA200 days163Early Package #01 Switchgear366.38 daysWed 11/12/25Thu 4/8/27Wed 11/12/25NA608.63 days164Bid Package for Switchgear & Generator56 daysWed 11/12/25Tue 1/27/26Wed 11/12/25NA1004.88 days165Completion of the Early Bid documents21 daysWed 11/12/25Tue 12/9/25144SS166Wed 11/12/25Tue 12/9/250 days166Submit Advertisement for Early Bids1 dayWed 12/10/25Wed 12/10/25165167FS+3 daysNANA1038.88 days167SBC Meeting - Approve Early Package-Invitation For Bid0 daysMon 12/15/25Mon 12/15/25166FS+3 days168Mon 12/15/25Mon 12/15/250 days168Advertise for Early bid package1 dayMon 12/15/25Tue 12/16/25167169Mon 12/15/25Tue 12/16/250 days169Early Bid Package Submission Period21 daysTue 12/16/25Wed 1/14/26168170Tue 12/16/25Wed 1/14/260 days170Early Package Bids Due0 daysWed 1/14/26Wed 1/14/26169171FS+4 daysWed 1/14/26Wed 1/14/260 days171SBC Meeting - Review results/ Vote to Award0 daysTue 1/20/26Tue 1/20/26170FS+4 days172NANA667.75 days172Issue Notice of Award5 daysTue 1/20/26Tue 1/27/26171174NANA667.75 days173Construction for Switchgear312.63 daysTue 1/27/26Thu 4/8/27NANA608.63 days174Execute Contract5 daysTue 1/27/26Mon 2/2/26172175NANA615.63 days175Shop Drawings30 daysTue 2/3/26Mon 3/16/26174176NANA615.63 days176Fabriation and Delivery300 daysTue 3/17/26Thu 4/8/27175177NANA666.75 days177GC To take Delivery of Switchgear0 daysThu 4/8/27Thu 4/8/27176NANA608.63 days178Base Contract119.38 daysMon 12/15/25Fri 5/29/26Mon 12/15/25NA12.75 days179Prequalification Base Contract81.25 daysMon 12/15/25Tue 3/31/26Mon 12/15/25NA24.63 days180SBC Meeting - Approve Prequal Sub Committee (PQC)0 daysMon 12/15/25Mon 12/15/25144SS+25 days181Mon 12/15/25Mon 12/15/250 days181PQC - Kick-Off7 daysMon 1/26/26Tue 2/3/26180182Mon 1/26/26NA0 days182PQC - Approve RFQ0 daysTue 2/3/26Tue 2/3/26181183NANA0 days183PQC - Submit Ad for Qualifications6 daysWed 1/28/26Wed 2/4/26182184Wed 1/28/26NA24.63 days184PQC - Advertise for Qualifications (GCs/FSB) online0 daysWed 2/4/26Wed 2/4/26183185NANA24.63 days185PQC - Qualifications Submission Period18 daysWed 2/4/26Fri 2/27/26184186NANA24.63 days186Qualifications Due0 daysFri 2/27/26Fri 2/27/26185187NANA24.63 days187PQC - Distribute & Review SOQs2 daysFri 2/27/26Tue 3/3/26186188NANA24.63 days188PQC - Review PreQuals21 daysTue 3/3/26Fri 3/27/26187189NANA24.63 days189PQC - Complete SOQ Review and Approve List of Contractors2 daysMon 3/30/26Tue 3/31/26188191NANA24.63 days190Bidding Base Contract47 daysTue 3/31/26Fri 5/29/26NANA14.38 days191Advertise for bids (Central Reg, New Paper, City Hall)5 daysTue 3/31/26Tue 4/7/26189,158195NANA24.63 days192Issue Bid Docs to Project Dog for Clerical Review 0 daysTue 3/31/26Tue 3/31/26159SS193NANA14.38 days193Bid Documents Published Online6 daysTue 3/31/26Tue 4/7/26192194,197,195NANA14.38 days194 Contractor Pre-Bid Briefing Session/Conference0 daysTue 4/7/26Tue 4/7/26193196,198NANA47.38 daysKilliam Elementary School Page 3
IDTask ModeTask NameDuration Start Finish Predecessors Successors Actual Start Actual Finish Total Slack195Filed Sub-Bid time23 daysTue 4/7/26Wed 5/6/26193,191196NANA24.38 days196 Filed Sub-Bids Due0 daysWed 5/6/26Wed 5/6/26195,194198NANA24.38 days197GC Bid Time33 daysTue 4/7/26Tue 5/19/26193198NANA14.38 days198 General Contractor Bids Due0 daysTue 5/19/26Tue 5/19/26197,194,196199NANA14.38 days199Review Results of GC Bids with SBC3 daysTue 5/19/26Fri 5/22/26198200NANA14.38 days200Vote to Approve GC Bid0 daysFri 5/22/26Fri 5/22/26199201NANA14.38 days201Issue Notice of Award0 daysFri 5/22/26Fri 5/22/26200202,204NANA14.38 days202Execute Contract5 daysFri 5/22/26Fri 5/29/26201,161205,204NANA14.38 days203Phase 1 - New Building Construction493.38 daysFri 5/29/26Mon 2/28/28NANA14.38 days204Notice to Proceed1 dayFri 5/29/26Mon 6/1/26201,202206NANA842.38 days205Construction438 daysFri 5/29/26Fri 12/17/27202211,217,219FF,220FF,207,212NANA14.38 days206EPA - NPDES Notice of Intent and Approval65 daysMon 6/1/26Fri 8/21/26204226FFNANA842.38 days207Substantial Completion of New School Building0 daysFri 12/17/27Fri 12/17/27205208,210,214NANA14.38 days208Receive Temporary Certificate of Occupancy (TCO)0 daysFri 12/17/27Fri 12/17/27207209,214,227NANA60.38 days209Student/Staff Tours of New Building10 daysFri 12/17/27Thu 12/30/27208222FFNANA460.38 days210Move from Existing Building to New36 daysFri 12/17/27Wed 2/2/28207211NANA14.38 days211Occupy5 daysSun 2/20/28Mon 2/28/28205,210213FS+5 days,214NANA0 days21250% DCAMM Rating (Contractor)10 daysFri 12/17/27Thu 12/30/27205NANA460.38 days213Phase 2 - Demo and Site210 daysFri 3/3/28Thu 11/30/28211FS+5 daysNANA0 days214Construction200 daysFri 3/3/28Thu 11/16/28211,208,207215,223,224FF,236NANA0 days215Substantial conpletion0 daysThu 11/16/28Thu 11/16/28214234NANA0 days216100% DCAMM Rating (Contractor)10 daysThu 11/16/28Thu 11/30/28224NANA200 days217Project Closeout (MODULE 8)402.38 daysFri 12/17/27Tue 5/15/29205NANA68 days218Punchlist280.38 daysFri 12/17/27Wed 12/13/28NANA190 days219Contractor Punch List for Designer14 daysFri 12/17/27Tue 1/4/28205FF221NANA423.38 days220Design Team Punch List1.5 monsFri 12/17/27Tue 1/25/28205FFNANA22.02 mons221Punch List - Phase 1 Contractor to Perform Punch33 daysTue 1/4/28Tue 2/15/28219NANA423.38 days222FF&E Punchlist15 daysFri 12/17/27Wed 1/5/28209FFNANA455.38 days223FF&E Closeout20 daysThu 11/16/28Wed 12/13/28214231NANA46 days224Punch List - Phase 233 daysThu 10/5/28Thu 11/16/28214FF228,231,234,236,216NANA0 days225Cx275.38 daysFri 12/17/27Wed 12/6/28NANA182.38 days226Commissioning New Building4 monsFri 12/17/27Wed 3/29/28206FFNANA19.52 mons227Commissioning + 10 month 11 monsFri 12/17/27Tue 9/26/28208228,229,238,240NANA9.12 mons228Final Commissioning Report to MSBA10 daysThu 11/16/28Thu 11/30/28224,227229NANA162 days229Commissioning Certificate of Completion to MSBA5 daysThu 11/30/28Wed 12/6/28227,228240NANA162 days230USGBC76 daysFri 2/9/29Tue 5/15/29NANA0 days231Final Construction Package to USGBC66 daysFri 2/9/29Wed 5/2/29223,224,234232NANA0 days232LEED-S Construction Application & Final Review10 daysThu 5/3/29Tue 5/15/29231233,240NANA0 days233USGBC issue Green School Program Certification letter0 daysTue 5/15/29Tue 5/15/29232238NANA0 days234Closeout GC - Final Change Order66 daysThu 11/16/28Fri 2/9/29224,215231,235NANA0 days235GC Request for Final Payment15 daysFri 2/9/29Wed 2/28/29234237NANA97 days236Submission of As-Builts and O&M44 daysThu 11/16/28Fri 1/12/29224,214238NANA98 days237DCAMM Evaluation Form following GC Final Payment10 daysWed 2/28/29Tue 3/13/29235239NANA97 days238Final Reimbursement Request Submittal to MSBA3.4 monsTue 5/15/29Wed 8/8/29233,227,236241NANA0 mons239Corrective actions by GC22 daysTue 3/13/29Tue 4/10/29237NANA97 days240MSBA Closeout33 daysTue 5/15/29Tue 6/26/29232,227,229241NANA35 days241Project Complete0 daysWed 8/8/29Wed 8/8/29238,240NANA0 daysKilliam Elementary School Page 4
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2026-03-16 Time: 7:00 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
John Coote, Chris Haley, Kirk McCormick, Greg Stepler, Nancy Twomey, and
Pat Tompkins.
Members - Not Present:
Shawn Brandt, Carla Nazzaro and Ed Ross.
Others Present:
Reading Town Manager Jayne Wellman, Reading Fecilities Clerk David
Dallaire, Colliers Project Director Mike Carroll, Colliers Project Manager Justin
Ferdenzi, LBA Project Manager Jenni Katajamaki, LBA Architect Leigh
Sherwood
Minutes Respectfully Submitted By: Harani Kumaresh
Topics of Discussion:
This meeting was held in-person in the Town Hall Conference Meeting Room and remotely
via Zoom.
Call to order:
Vice Chair Pat Tompkins called the meeting to order at 7:00 pm.
Roll call attendance: John Coote, Chris Haley, Kirk McCormick, Greg Stepler, Nancy
Twomey, and Pat Tompkins
Public Comment:
No reports.
Liaison Reports:
LBA Project Team Update:
Jenni Katajamaki introduced David Harris, who will be taking on a more active role in the
project as it transitions into the construction phase. Mr. Harris, an experienced architect,
will be leading the construction administration efforts for the project moving forward.
Mr. Harris noted that he has been involved with the project previously and looks forward to
working more closely with the Committee as the project advances from desig n into
construction. He highlighted the significance of this phase as the project moves from
planning and documentation into implementation. Members of the project team welcomed
Mr. Harris and expressed confidence in his experience and contributions to the project.
Page | 2
Pat Tompkins reported that the Killam School Building Committee (KSBC) member list,
originally submitted to the Massachusetts School Building Authority (MSBA) at the start of
the project, requires an update due to recent changes.
Pat was noted that Jayne Wellman will replace Matt Kulies in the Town Manager role. In
addition, Carla Nazzaro will remain as Chair and continue as the School Committee
appointee. However, it was noted for the record that she will not be seeking reelection to
the School Committee.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to make the changes to the MSBA report
indicating that Carla Nazzaro remains as school committee representative and
Jane Wellman is now the acting town manager.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
CPL Financial Review*
Justin Ferdenzi presented the financial status of the project. The project currently maintains
a construction budget of approximately $101.5 million . Total expenditures to date for
architectural and engineering services are approximately $5,065,421, with a remaining
balance of $5,289,579. For administrative costs, expenditures to date total approximately
$2,376,044, with a remaining balance of $677,774. Overall, total project expenditures to
date are approximately $7,981,465, with a remaining project budget balance of
approximately $116,113,677. Justin noted that the project continues to track within budget
at this stage.
Next, the Committee reviewed several project commitments requiring approval. The first
item was a change order in the amount of $2,093 associated with sur vey work performed
by Hancock Survey Associates, including applicable markups. The Committee also reviewed
an invoice from the Daily Times Chronicle for advertisement costs associated with the
Request for Qualifications (RFQ) for general contractors and subcontractors. In addition, the
Committee reviewed the contract for David Dallaire related to Killam facilities clerk services.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to approve a commitment to Gienapp Architects in
the amount of $2,093.00 for J. Warren Killam Elementary School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to approve a commitment to Daily Times Chronicle
in the amount of $190.94 for Advertisement for J. Warren Killam Elementary
School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to approve a commitment to Facilities Clerk David
Dallaire in the amount of $406,000.00 for J. Warren Killam Elementary School
Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
Page | 3
Justin presented budget adjustments, noting two internal adjustments related to the
Facilities Clerk and Gienapp Architects. He then presented various invoices for the month of
February for the Committee’s review and approval.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept LBA Invoice No. 23289 in the total
amount of $629,343.05 for J. Warren Killam Elementary School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept Colliers Invoice No. 1143662 in the total
amount of $63,340.00 for J. Warren Killam Elementary School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept Colliers Invoice No. 1153042 in the total
amount of $42,122.00 for J. Warren Killam Elementary School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept Geinapp Invoice No. 682.29-R2 in the
total amount of $2,093.00 for J. Warren Killam Elementary School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept Daily Times Chronicle Invoice No.
260201 in the total amount of $190.94 for J. Warren Killam Elementary School
Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
Justin presented several forecasted project costs for the Committee’s awarenes s. A potential
cost of approximately $11,900 was identified for use of a church parking lot. The project
team noted that discussions with the property owner are ongoing and that this option
remains under consideration. Due to uncertainty in securing this location, the team is also
evaluating alternative parking strategies, including on-site accommodations and other off-
site options.
The Committee also reviewed forecasted allowance for the gymnasium floor, including a
potential humidification system. The project team discussed that, while a humidification
system could help regulate moisture levels, it may also introduce additional maintenance
considerations. At this time, the team is not recommending installation but has included an
allowance to address potential future flooring maintenance if needed.
In addition, Justin presented a forecasted cost for a tax consultant. Based on initial
discussions, the consultant has provided a not-to-exceed estimate of $100,000 for services,
with final costs to be based on time and materials. The Committee discussed authorizing
Town staff to proceed with contract negotiations. Justin noted that no costs have been
forecasted at this time for Potential Change Orders (PCOs), as the project has not yet
entered the construction phase.
Page | 4
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept a Tax Consultant for a not to exceed
estimate of $100,000.00 and for the Town to negotiate a contract for J. Warren
Killam Elementary School Project.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
John Coote inquired about parking options in relation to the potential use of the church
parking lot and alternative solutions. Jayne Wellman noted that the existing agreement with
Burbank is limited in scope and does not currently include additional parking capacity for
this project. While it may be considered in the future, no discussions have taken place to
expand that agreement at this time.
The Committee reviewed alternative options, including use of off-site parking with shuttle
service and accommodating vehicles on-site with the use of parking attendants. It was
noted that identifying a solution for teacher parking remains the primary priority.
Discussion also included contractor parking, with the understanding that contractors are
responsible for their own parking arrangements. However, it was acknowledged that limited
on-site capacity, particularly during peak construction, may require contractors to seek off-
site parking solutions, which could impact overall project costs. The Committee recognized
that both teacher and contractor parking will require continued coordination, and that
parking logistics may influence project costs as the project moves into construction.
Justin presented an update on the project cash flow. It was noted that current actual
expenditures are tracking closely with projected estimates, and the project remains within
the planned cash flow projections. Encumbrances to date are consistent with expectations,
and no concerns were identified at this time. The project team noted that cash flow is
expected to increase significantly as the project moves into the construction phase,
particularly following contractor procurement anticipated in the May–June timeframe.
CPL Schedule Update
Justin Ferdenzi provided an update on the project schedule. The project is currently at the
100% Construction Document submission, The final bid documents are anticipated to be
completed by March 25, 2026. The design team will finalize the documents and present
them, along with the list of prequalified contractors and subcontractors, to the Committee
for review and approval at the March 30, 2026 meeting. Following Committee approval, the
full package will be submitted to the Massachusetts School Building Authority (MSBA).
Upon approval, the project will proceed to the bidding phase, during which bid documents
will be issued to prequalified contractors. The project team anticipates receiving bids and
proceeding with contract award by the end of May 2026. The project team also provided an
update on the prequalification process, noting that approximately 150 submissions were
received across general contractors and subcontractor trades, indicating strong interest in
the project. The team is currently reviewing and evaluating submissions, including reference
checks and financial qualifications, in coordination with the prequalification committee.
Mike Carroll noted that only one submission was received for the elevator trade, and the
package has been reissued. If additional responses are not received, the project team will
follow the appropriate process to evaluate and incorporate that scope into the bidding
phase. The project team expects to present the final list of prequalified cont ractors to the
Committee for approval at the next meeting.
Pat Tompkins discussed quality control measures for the final bid documents, particularly
with respect to coordination between trades and avoiding inconsistencies in specifications.
Mike explained that the documents have undergone multiple levels of review at each design
phase, including schematic design, design development, 60%, and 90% submissions. These
Page | 5
reviews included internal quality control by the design team, as well as reviews by the
Owner’s Project Manager and independent estimators. He noted that the project has also
undergone a third-party code review, with comments currently being addressed by the
design team. Additional reviews are being coordinated with the building inspector and fire
department as the project advances toward final submission.
The project team further noted that multiple stakeholders, including the design team,
Owner’s Project Manager, commissioning agent, and MSBA, have reviewed the documents
to identify and resolve potential conflicts or gaps. The team emphasized that lessons
learned from past projects are being incorporated to minimize coordination issues. While
acknowledging that no set of construction do cuments is entirely without error, the project
team expressed confidence that the multi -layered review process will help minimize
discrepancies and reduce the risk of avoidable issues during construction.
90 % MSBA Submission Comments
Justin reported that the 90% Construction Documents were submitted to the Massachus etts
School Building Authority (MSBA), and comments have been received in response. The
project team is currently preparing responses to the MSBA comments, which are required to
be submitted within 14 days. The design team and Owner’s Project Manager are
coordinating their respective responses and will reach out to the District if additional
information is required. It was noted that the materials included in the meeting package
reflect the MSBA’s comments, and that the formal response document is still in progress.
Approval of Prior Meeting Minutes (02/09/26) *
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to accept the meeting minutes of February 20,
2026.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
Future Agenda Items & Next Meeting Dates
Pat Tompkins confirmed that the next KSBC meetings will be held on Monday, March 30th
and Tuesday, April 21th. The March XLT meeting will take place on Monday, March 23rd and
April 13th. No additional agenda items were proposed.
Pat inquired about the projected dated that the bid documents will be available. Mike Ca rroll
and Justin Ferdenzi confirmed that the bid documents are anticipated to be issued on April
7, 2026. The project team expects to receive Filed Sub -Bids on May 6, 2026, followed by
General Contractor bids on May 19, 2026. The Notice of Award is anticipated to be issued on
May 22, 2026. It was noted that the Commi ttee’s May meeting will be scheduled to align
with the contract award process. Mike also noted that a site walk for contractors is
tentatively planned for Friday, April 17, 2026, to allow bidder s sufficient time to review the
site and submit questions in advance of bid deadlines.
The Committee discussed scheduling for upcoming meetings. It was noted that the March
30, 2026 meeting may be conducted remotely, depending on the final agenda. The next
meeting is currently scheduled for April 21, 2026; however, potential conflicts with holidays
and other Town meetings were identified. The Committee agreed to further coordinate and
confirm the final meeting date.
Page | 6
Adjourn*
On a motion by Nancy Twomey, seconded by John Coote, the Killam School
Building Committee voted 6-0-0 to adjourn at 8:00 pm.
Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Greg Stepler-
Yes; Nancy Twomey – Yes; Pat Tompkins – Yes.
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Permanent Building Committee Killam School Building Committee
Date: 2026-03-30 Time: 7:00 PM
Building: Virtual Location: Zoom
Address: Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Carla Nazzaro, Pat Tompkins, Shawn Brandt, John Coote, Chris Haley,Ed
Ross, Greg Stepler, and Nancy Twomey.
Members - Not Present:
Kirk McCormick.
Others Present:
Reading Town Manager Jayne Wellman, Reading Fecilities Clerk David
Dallaire, Colliers Project Director Mike Carroll, Colliers Project Manager Justin
Ferdenzi, LBA Project Manager Jenni Katajamaki, LBA Architect David Harris
Minutes Respectfully Submitted By: Harani Kumaresh
Topics of Discussion:
This meeting was held in-person in the Town Hall Conference Meeting Room and remotely
via Zoom.
Call to order:
Carla Nazzaro called the meeting to order at 7:00 pm and confirmed that the meeting was
being held virtually.
Roll call attendance: Pat Tompkins, Shawn Brandt, John Coote, Chris Haley, Ed Ross, Greg
Stepler, Nancy Twomey, and Carla Nazzaro.
Public Comment:
No reports.
Liaison Reports:
Mike Carroll noted that the team is planning to conduct outreach to project abutters to
provide a direct update on the project timeline and upcoming activities. This meeting is
anticipated to occur in mid-April, avoiding school vacation week, and will likely be held at
the school.
Carla also noted that an upcoming KSBC meeting will include a presentation of the site
development and exterior design, including playground layouts and exterior finishes.
Members of the playground committees and parents will be invited to view the final
renderings.
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Prequalified Contractors Approval*
Justin presented the results of the prequalification process, notin g strong interest from both
general contractors and subcontractors. Only one general contractor was disqualified due to
financial capacity concerns.
Approximately 30 subcontractors were disqualified, with the majority due to failure to
acknowledge required addenda despite follow-up notifications. The remaining
disqualifications were primarily due to firms not meeting the scale or experience
requirements of the project. Justin noted that most trades still have a strong pool of
qualified bidders, generally ranging from four to five or more per trade.
For the elevator trade, only one submission was initially received and later rejected, and no
submissions were received in the reissued round. As a result, the recommendation is to
proceed with the elevator scope as an open filed sub-bid, which is consistent with typical
industry practice.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to approve the prequalified contractor and filed sub-bidder
list as presented for J. Warren Killam Elementary School Project.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Authorize Documents to be Issued for Bid*
Carla introduced the request for the committee to authorize issuance of the 100% bid
documents. It was noted that the documents are scheduled to be issued on April 7, 2026,
with filed sub-bids due May 6, 2026, and general contractor bids due May 19, 2026 .
Jhon Coote inquired regarding the status of the third party peer reviews. Justin provided an
update on peer reviews, noting that structural and code review comments have been
received and are being incorporated where applicable. Items still under discussion may be
addressed through addenda if necessary. The committee requested that review comments
and responses be shared for transparency.
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to issue the 100%, bid documents as prepared for J.
Warren Killam Elementary School Project.
Discussion included clarification on procurement requirements, noting that the project will
follow prevailing wage and allow both union and open shop participation depending on
contractor agreements
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.
Future Agenda Items & Next Meeting Dates
Carla reviewed upcoming meeting dates, noting that the next KSBC meeting is currently
scheduled for April 22, 2026 followed by May 11, 2026.Though dates may shift depending
on the bid timeline, and noted that the future meetings are aligned with key procurement
milestones to allow timely review and award.
Mike Carroll reviewed upcoming milestones, noting that prequalification notifications will be
issued immediately following the meeting. Bid documents are scheduled to be issued on
April 7, 2026, with a contractor site walk planned fo r Friday, April 17, 2026. Filed sub-bids
are due May 6, 2026, followed by general contractor bids on May 19, 2026. The project
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team anticipates awarding the contract by late May or early June, with construction
mobilization planned after the school year concludes.
Chris Haley noted that the Select Board has officially appointed Jane Wellman as Town
Manager. Carla confirmed that the MSBA will be notified of this update within the required
timeframe.
Adjourn*
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 8-0-0 to adjourn.
Roll call vote: Pat Tompkins – Yes, Shawn Brandt – Yes; John Coote – Yes; Chris Haley –
Yes; Ed Ross – Yes; Greg Stepler- Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.