HomeMy WebLinkAbout2026-05-11 Killam School Building Committee Packet (PDF)Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Killam School Building Committee
Date: 2026-05-11 Time: 6:00 PM
Building: Virtual Location: Zoom
Address: Agenda:
Purpose: General Business
Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of top ics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
Join Zoom Meeting
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Meeting ID: 869 8732 8038
Passcode: 157565
1.Call to Order
2.Public Comment
3.KSBC Liaison Reports
4.Review of Current Bid Status & Issues
5.Recommendation to Cancel Current Bid*
6.Review Re-Bid Timeline & Approve New Proposed Re-
Bid*
7.Future Agenda Items and Current Next Meeting dates
a.KSBC XLT
i.5/18/26
ii.06/08/26
b.KSBC Meeting
i.5/21/26 – Thursday
ii.06/15/26
8.Adjourn*
*Noted Potential vote required
To: Carla Nazarro, Chair, Killam School Building Committee
From: Jayne Wellman, Town Manager
Date: May 10, 2026
RE: Killam School Rebid
Over the last two weeks a potential paragraph e sub bidder took issue with language within our
specifications for the HVAC portion of the bid. The building committee chose to do a
proprietary specification for HVAC Controls, took a vote, and conducted the proprietary
specification correctly. However, the bid included language that indicated no substitutions
would be accepted. The same language was also included for our proprietary electrical
procurement as well. Upon direction from the Attorney General’s Office Bid Unit, the OPM,
Designer, Counsel, and the Town have decided to rebid the entire project out of an abu ndance
of caution. In order to give a fair amount of time to all sub -bidders and pricing available for
general contractors we have drafted the following plan of action and timeline.
1. We have canceled the original bid and will rebid the full bid package.
2. Cancelling was done by Addendum 6, which was issued by LBA Friday 05/08/26
a. Town Counsel assisted LBA with the wording on Addendum 6.
b. LBA will sent a word document to Town Counsel for review.
3. Joshua will set up a meeting for the Killam SBC.
a. Meeting to be held virtually Monday 5/11/26
b. Agenda will be review of the bid issue, recommend cancelling the bid and
approving proposed rebid.
4. Advertising
a. Joshua will get the new ad into the Central register next Thursday (05/14/2026),
so it will be showing as of 05/20/26.
b. Joshua / Katie will also advertise in the local newspaper and COMMbuys, so it is
showing for 05/20/26.
5. New Bid
a. Bid Documents
i. This will basically be a conformed set of the initial bid including all
previous addendum information.
Town of Reading
16 Lowell Street
Reading, MA 01867-2685
Jayne Wellman
Town Manager
Office: (781) 942-9043
jwellman@readingma.go
v
ii. The updated documents will also address all proprietary items.
iii. The updated documents will contain a section indicating what was
changed between the old bid set and the new bid set. With the only
adjustment being the proprietary items.
iv. LBA to confirm when they can have the documents ready with the goal to
be able to go live by 05/20/26
v. Justin (and Mike/David) will reach out to BidDocs online to update them
on this issue.
b. Dates - Draft
i. 05/14/26: Enter advertisement in central register
ii. 05/08/26: Cancel Current bid by addenda
iii. 05/12-14/26: Colliers to send an email to all prequalified GC and FSB
informing them the new bid will be going out and informing them of the
adjustments to be issued in the rebid.
iv. 05/20/26: Advertisement in central register, new paper, and
COMMbuys.
v. 05/20/26: Documents available on Bid docs.
vi. 05/28/26: Deadline for Bid RFIs
vii. 06/01/26: Deadline for any new Addenda issued by noon this day.
viii. 06/04/26: FSB Bids due
ix. 06/11/26: GC Bids due
x. 06/15/26: SBC meeting to approve GC
xi. 06/16/26: NTP (notice to proceed) and contracts issued to GC
xii. 06/22/26: Contracts Executed