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Home My WebLink About2026-05-21 Killam School Building Committee Packet (PDF) Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 2018-07-16 LAG Board - Committee - Commission - Council: Killam School Building Committee Date: 2026-05-21 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Joshua Delaune on behalf of Chair Carla Nazzaro Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of top ics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: Join Zoom Meeting https://us06web.zoom.us/j/86529208380?pwd=I5NmUErKtAC3zfODGk62PmJyb2b13B.1 Meeting ID: 865 2920 8380 Passcode: 041913 1. Call to Order 2. Public Comment 3. KSBC Liaison Reports 4. CPL Financial Review* a. MSBA Budget Review Request (BRR)* b. Invoices i. LBA* ii. CPL* iii. Facilities Clerk* iv. Daily Times Chronicle* v. BidDocs* vi. Other* c. Commitments i. Other* 5. CPL Schedule Review* a. Updated Bid Timeline 6. Approval of Prior Meeting Minutes a. 04/22/2026* b. 05/11/2026* Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 2 7. Future Agenda Items and Next Meeting dates KSBC XLT KSBC Meeting 06/08/26 – Review Subs 06/15/26 – Vote GC 07/13/26 07/20/26 – Meet GC 08/11/26 08/17/26 9/14/26 9/21/26 8. Adjourn* *Noted Potential vote required TO: FROM: DATE: RE: Table 1: Owner's Contingency Budget Revision Note if any 0801-0000 Owner's Contingency 0003-0000 Environmental & Site $5,886 $1,143,433 0801-0000 Owner's Contingency 0603-0000 Swing Space/Modulars $15,991 $1,127,442 0801-0000 Owner's Contingency 0102-9900 Other Administrative Costs $251,163 $876,279 Table 2: Construction Contingency Budget Revision Note if anyNew Scope Exclusion Transfer Scope Exclusion Use Table 2 below for identification of expenditures against the Construction Contingency. The Total Construction Contingency in the Current Total Project Budget, Exhibit A of the PFA dated XX-XX-XXXX is $XXXXX . (Please attach all supporting documentation, e.g., executed contracts, amendments and/or supporting invoices for reimbursable expenses) MSBA USE ONLY From Classifi- cation Code From Classification Name To Classifi- cation Code To Classification Name Budget Revision Amount Reason for transfer Amount Remaining in Construction Contingency Ineligible/Cost/Scope Items excluded from the Total Facilities Grant Facilities Clerk Contract Modular Relacation Reason for transfer Amount Remaining in Owner's Contingency Ineligible/Cost/Scope Items excluded from the Total Facilities Grant New Scope Exclusion Transfer Scope Exclusion LBA Amd 14 The District further acknowledges and agrees that the need for these revisions to the Total Project Budget [have not/have] been identified in the OPM monthly report as required pursuant to the Contract for Owner’s Project Management Services between the District and the OPM. The District further acknowledges and agrees that all of the information contained in this Total Project Budget Revision Request has been reviewed and approved by the TOWN of Reading’s School Building Committee, and it further certifies and acknowledges that the funds to pay for the costs associated with these proposed revisions are available as indicated by the signatures noted below. Use Table 1 below for identification of expenditures against the Owner’s contingency. The Total Owner’s Contingency in the Current Total Project Budget, Exhibit A of the PFA dated 04- 23-2025 is $1,149,319 . (Please attach all supporting documentation, e.g., executed contracts, amendments and/or supporting invoices for reimbursable expenses) MSBA USE ONLY From Classifi- cation Code From Classification Name To Classifi- cation Code To Classification Name Budget Revision Amount The District acknowledges and agrees that it will not seek reimbursement from the Authority for any costs that exceed the already approved line item limits set forth in Exhibit A until after the Authority has accepted this Total Project Budget Revision Request, and the Authority’s ProPay system has been adjusted accordingly. The District further acknowledges and agrees that in accordance with Sections 3.6 and 3.7 of the Project Funding Agreement, any revisions to the Total Project Budget will not result in an increase to the Total Facilities Grant amount set forth in Section 2.1 of the Project Funding Agreement. J. Warren Killam Elementary School MSBA Project ID Number: 202102460017 1-May-26 Director of Capital Planning Thomas Milaschewski Town of Reading Project Funding Agreement Budget Revision Request, NUMBER: 1 Pursuant to Section 3.6 of the Project Funding Agreement between the Town of Reading (the “District”) and the MASSACHUSETTS SCHOOL BUILDING AUTHORITY (the “Authority”), the District hereby requests a revision to the Total Project Budget, Exhibit A, dated 06/09/2025, for the J. Warren Killam Elementary School Project. As required, the District has provided the information outlined in the table below to indicate the Total Project Budget categories (line items) affected, the amounts needed and the reasons for the proposed revision. Table 3: Budget Revisions not originally from Owner's or Construction Contingency Note if any 0003-0000 Environmental & Site 0004-0000 Other $79,874 $426,012 0004-0000 Other 0001-0000 OPM Feasibility Study $15,500 $594,374 0201-0400 A&E Design Development 0102-0500 Construction Contract Documents $142,500 $2,057,500 0201-0400 A&E Design Development 0102-0700 Construction Contract Administration $142,500 $1,915,000 0201-0400 A&E Design Development 0204-0300 Geotechnical $18,708 $1,896,292 0201-0400 A&E Design Development 0203-9900 Other Reimbursable Costs $8,792 $1,887,500 0201-0600 A&E Bidding 0204-1200 Traffic Studies $59,450 $290,550 0201-0600 A&E Bidding 0203-9900 Other Reimbursable Costs $4,050 $286,500 0201-0800 A&E Closeout 0203-9900 Other Reimbursable Costs $43,858 $231,142 0201-0800 A&E Closeout 0204-0400 Site Survey $5,000 $226,142 0201-0800 A&E Closeout 0204-0300 Geotechnical $5,500 $220,642 0201-9900 A&E Other Basic/Extra Services 0204-0300 Geotechnical $113,806 $111,194 Notes (applicable where marked in corresponding rows of tables above) 1.) 2.) 3.) MASSACHUSETTS SCHOOL BUILDING AUTHORITY _________________________________________________Date: _________________ By (Please Print):Title: Director of _________________________________________ Title: Chief Executive Officer Title: Superintendent of Schools Title: Chair of the School Committee Date:Date:Date: _____________________________________ _____________________________________ _____________________________________ By: Jayne Wellman By: Dr. Henry Turner By: Thomas Wise This budget transfer has already been incorporated into the ProPay budget as accepted in PFA Bid Amendment. All items noted as N/A in excluion columns; no budget revision request to be entered into ProPay. The exclusions noted in this BRR are not new exclusions, but rather maintain the overall amount of excluded costs in the Total Project Budget without increase. An exclusion amount equal to the amount of the buyout savings entered in GMP contingency will be reduced in the divisions of the construction budget, offsetting the buyout savings amount, in order that the total excluded amount does not increase as a result of the transfer of buyout savings. The exclusions noted in this BRR are not new exclusions, but rather maintain the overall amount of excluded costs in the Total Project Budget without increase. An exclusion amount equal to the amount of the exclusions shown in this BRR will be reduced from the Constructon Contingency line item, offsetting the amount being added to the Construction Change Order line item shown in this BRR, in order that the total excluded amount does not increase as a result of the budget transfers included in this BRR. Therefore the 1% or 2% potentially eligible Construction Contingency amount, whichever is applicable to this project, will not be reduced by this BRR. By signing this Total Project Budget Revision Request, I hereby certify that I have read and understand the terms of this Request and further certify that the information supplied by the District in the tables is true, accurate and complete. By signing this Total Project Budget Revision Request, I hereby certify that I have read and understand the terms of this Request and further certify that the information supplied by the District in the tables is true, accurate and complete. By signing this Total Project Budget Revision Request, I hereby certify that I have read and understand the terms of this Request and further certify that the information supplied by the District in the tables is true, accurate and complete. LBA Amd 21 LBA Amd 19 LBA Amd 17 LBA Amd 18 LBA Amd 17 LBA Amd 17 LBA Amd 16 LBA Amd 17 LBA Amd 15 LBA Amd 15 For OPM SD Cost Estimate FS/SD Cost New Scope Exclusion Transfer Scope Exclusion LBA Amd 13 Use Table 3 below for identification of expenditures not originally from Owner's or Construction Contingency. The Current Total Project Budget, Exhibit A of the PFA dated 08-01-2025 is $130,011,783 . (Please attach all supporting documentation, e.g., executed contracts, amendments and/or supporting invoices for reimbursable expenses) MSBA USE ONLY From Classifi- cation Code From Classification Name To Classifi- cation Code To Classification Name Budget Revision Amount Reason for transfer Amount Remaining in Revised Budget Line Ineligible/Cost/Scope Items excluded from the Total Facilities Grant Town of Reading Killam Elementary School May 19, 2026 Project Budget and Cost Summary A C D E F G H I J K (Bud. Adj. Tab)(C+D)(Com. Cost tab)(E-F)(Forecast. tab, >G)(F+G+H)(Invoice Tab)(I-J) Description PFA Approved Budget Authorized Changes Approved Budget Committed Costs Uncommitte d Costs Forecast Costs Total Project Costs Expenditur es to Date Balance To Spend 20 Construction Construction $101,521,394 $0 $101,521,394 $147,800 $101,373,594 $0 $101,521,394 $0 $101,521,394 Change Orders $0 $0 $0 $0 $50,000 $50,000 $0 $50,000 Subtotal $101,521,394 $0 $101,521,394 $147,800 $101,373,594 $50,000 $101,571,394 $0 $101,571,394 30 Architectural & Engineering Design Development $2,200,000 -$312,500 $1,887,500 $1,887,500 $0 $0 $1,887,500 $1,887,500 $0 Construction Documents $3,200,000 $142,500 $3,342,500 $3,342,500 $0 $0 $3,342,500 $3,342,500 $0 Bidding / Negotiations $350,000 -$63,500 $286,500 $286,500 $0 $0 $286,500 $143,250 $143,250 Closeout $275,000 -$54,358 $220,642 $191,000 $29,642 $0 $220,642 $0 $220,642 Construction Administration $3,200,000 $142,500 $3,342,500 $3,342,500 $0 $0 $3,342,500 $0 $3,342,500 Other Basic Services $225,000 -$113,806 $111,194 $0 $111,194 $0 $111,194 $0 $111,194 Geotechnical & GeoEnv. Engineering $200,000 $138,014 $338,014 $328,840 $9,174 $0 $338,014 $138,407 $199,607 Site Survey $50,000 $5,000 $55,000 $55,000 $0 $0 $55,000 $43,065 $11,935 Survey of Existing Conditions / Wetlands $25,000 $0 $25,000 $0 $25,000 $0 $25,000 $0 $25,000 Hazardous Materials $200,000 $0 $200,000 $172,700 $27,300 $0 $200,000 $35,200 $164,800 Traffic Studies $50,000 $59,450 $109,450 $109,450 $0 $0 $109,450 $86,955 $22,495 Other Reimbursable Costs $50,000 $56,700 $106,700 $106,700 $0 $0 $106,700 $88,725 $17,975 Printing (Over the Minimum)$20,000 $0 $20,000 $0 $20,000 $0 $20,000 $0 $20,000 A&E Feasibility Study $850,000 $0 $850,000 $850,000 $0 $0 $850,000 $850,000 $0 Subtotal $10,895,000 $0 $10,895,000 $10,672,690 $222,310 $0 $10,895,000 $6,615,603 $4,279,397 40 Administrative Costs OPM Feasibility Study $280,000 $55,500 $335,500 $335,500 $0 $0 $335,500 $335,500 $0 OPM Design Development $500,000 $0 $500,000 $250,000 $250,000 $0 $500,000 $250,000 $250,000 OPM Construction Contract Documents $500,000 $0 $500,000 $500,000 $0 $0 $500,000 $279,088 $220,912 OPM Bidding $150,000 $0 $150,000 $150,000 $0 $0 $150,000 $0 $150,000 OPM Construction Contract Admin $3,300,000 $0 $3,300,000 $3,175,000 $125,000 $0 $3,300,000 $0 $3,300,000 OPM Closeout $500,000 $0 $500,000 $216,569 $283,431 $0 $500,000 $0 $500,000 OPM: Cost Estimates $90,000 $0 $90,000 $54,000 $36,000 $0 $90,000 $34,000 $56,000 Advertising $5,000 $0 $5,000 $2,388 $2,612 $0 $5,000 $2,388 $2,612 Other Administrative Costs $200,000 $251,163 $451,163 $451,163 $0 $100,000 $551,163 $6,550 $544,613 Other Project Costs (Moving)$150,000 $0 $150,000 $0 $150,000 $0 $150,000 $0 $150,000 Utility Fees $200,000 $0 $200,000 $0 $200,000 $0 $200,000 $0 $200,000 Legal $100,000 $0 $100,000 $0 $100,000 $0 $100,000 $0 $100,000 Testing Services $400,000 $0 $400,000 $54,746 $345,254 $0 $400,000 $0 $400,000 Swing Space / Modular $750,000 $16,870 $766,870 $766,870 $0 $0 $766,870 $759,779 $7,091 Environmental & Site (FS/SD)$500,000 -$73,988 $426,012 $283,130 $142,882 $0 $426,012 $273,130 $152,882 Other Project Costs (FS/SD)$570,000 $24,374 $594,374 $594,374 $0 $0 $594,374 $593,174 $1,200 Subtotal $8,195,000 $273,919 $8,468,919 $6,833,740 $1,635,180 $100,000 $8,568,919 $2,533,608 $6,035,311 50 Furniture, Fixtures and Equipment Furniture, Fixtures and Equipment $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 Equipment $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 $0 $1,587,500 Technology $0 $0 $0 $0 $0 $0 $0 $0 Subtotal $3,175,000 $0 $3,175,000 $0 $3,175,000 $0 $3,175,000 $0 $3,175,000 Project Sub-Total $123,786,394 $273,919 $124,060,313 $17,654,230 $106,406,084 $150,000 $124,210,313 $9,149,211 $115,061,102 Construction Contingency (Hard Cost)$5,076,070 $0 $5,076,070 $5,076,070 -$50,000 $5,026,070 $5,026,070 Owner's Contingency (Soft Cost)$1,149,319 -$273,919 $875,400 $875,400 -$100,000 $775,400 $775,400 Subtotal $6,225,389 -$273,919 $5,951,470 $5,951,470 -$150,000 $5,801,470 $5,801,470 Project Total $130,011,783 $0 $130,011,783 $17,654,230 $112,357,553 $0 $130,011,783 $9,149,211 $120,862,572 70 Project Contingency Potential Contingency BUDGET COST CASH FLOW Potential Risk Current Contingency 5/19/2026 Page 1 of 1 Town of Reading Killam Elementary School 05/19/26 Project Budget Adjustments Adjustment Item BRR Adjusted Amount Date Approved CODE Comments END OF FS-SD Move to Other Project Cost (FS/SD) from A&E FS iPFA $50,000.00 06/02/25 40-810 Moved to correct for New PFA From A&E FS to Other Project Cost (FS/SD)iPFA ($50,000.00)06/02/25 30-290 Moved to correct for New PFA Move to Owner's SC Cont from OPM FS VOID 06/02/25 40-810 Moved to correct for New PFA (was $55,500.) Correction Not needed From OPM FS to Owner's SC Cont VOID 06/02/25 40-010 Moved to correct for New PFA (was -$55,500.) Correction Not needed Move to Other Project Costs from Eviron & Site VOID 06/02/25 40-810 Moved to correct for New PFA (was $105,500.) Correction Not needed Move to Owner's SC Cont from Eviron & Site VOID 06/02/25 40-810 Moved to correct for New PFA (was $8,792.) Correction Not needed From Eviron & Site to Owner's SC Cont / Other PC VOID 06/02/25 40-800 Moved to correct for New PFA (was -$114,292.) Correction Not needed Start of New PFA Move to Environ & Site from Owner's SC Const BRR 001 $5,886.00 06/02/25 40-800 Moved to cover Designer Amd 14 From Owner's SC Const to Eviron & Site BRR 001 ($5,886.00)06/02/25 70-500 Moved to cover Designer Amd 14 Move to A&E Const Doc from A&E Design Development BRR 001 $142,500.00 06/02/25 30-130 Internal Budget Adjustments - LBA Amd 15 From A&E Design Development to A&E Const Doc BRR 001 ($142,500.00)06/02/25 30-120 Internal Budget Adjustments - LBA Amd 15 Move to A&E Const Admin from A&E Design Development BRR 001 $142,500.00 06/02/25 30-160 Internal Budget Adjustments - LBA Amd 15 From A&E Design Development to A&E Const Admin BRR 001 ($142,500.00)06/02/25 30-120 Internal Budget Adjustments - LBA Amd 15 Move to Geotech from A&E Design Development BRR 001 $18,708.00 06/02/25 30-210 Internal Budget Adjustments - LBA Amd 16 From A&E Design Development to Geotech BRR 001 ($18,708.00)06/02/25 30-120 Internal Budget Adjustments - LBA Amd 16 Move to Traffic Studies from A&E Bidding / Negotiations BRR 001 $59,450.00 07/14/25 30-260 Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Traffic Studies BRR 001 ($59,450.00)07/14/25 30-140 Internal Budget Adjustments - LBA Amd 17 Move to Other Reimbable Costs from Various BRR 001 $56,700.00 07/14/25 30-270 Internal Budget Adjustments - LBA Amd 17 From A&E Design Development to Other Reimbable Costs BRR 001 ($8,792.00)07/14/25 30-120 Internal Budget Adjustments - LBA Amd 17 From A&E Bidding / Negotiations to Other Reimbable Costs BRR 001 ($4,050.00)07/14/25 30-140 Internal Budget Adjustments - LBA Amd 17 From A&E Closeout to Other Reimbable Costs BRR 001 ($43,858.00)07/14/25 30-150 Internal Budget Adjustments - LBA Amd 17 Move to Site Survey from A&E Closeout BRR 001 $5,000.00 08/14/25 30-230 Internal Budget Adjustments - LBA Amd 18 From A&E Closeout to Site Survey BRR 001 ($5,000.00)08/14/25 30-150 Internal Budget Adjustments - LBA Amd 18 Move to A&E Geotech from Other Basic Services BRR 001 $113,806.00 11/12/25 30-210 Internal Budget Adjustments - LBA Amd 19 from Other Basic Services to A&E Geotech BRR 001 ($113,806.00)11/12/25 30-200 Internal Budget Adjustments - LBA Amd 19 Move to A&E Geotech from A&E Closeout BRR 001 $5,500.00 11/12/25 30-210 Internal Budget Adjustments - LBA Amd 21 from A&E Closeout to A&E Geotech BRR 001 ($5,500.00)11/12/25 30-150 Internal Budget Adjustments - LBA Amd 21 Move to Modular from SC Contingency BRR 001 $1,624.19 11/12/25 40-751 Budget Adjustments - Modulease CO 01 From SC Contingency to Modular BRR 001 ($1,624.19)11/12/25 70-500 Budget Adjustments - Modulease CO 01 Move to Modular from SC Contingency BRR 001 $4,000.00 11/12/25 40-751 Budget Adjustments - Modulease CO 01 From SC Contingency to Modular BRR 001 ($4,000.00)11/12/25 70-500 Budget Adjustments - Modulease CO 01 Move to Modular from SC Contingency BRR 001 $8,273.74 12/15/25 40-751 Budget Adjustments - Modular Relocation From SC Contingency to Modular BRR 001 ($8,273.74)12/15/25 70-500 Budget Adjustments - Modular Relocation Move to Modular from SC Contingency BRR 001 $2,093.00 03/16/26 40-751 Budget Adjustments - Geinapp Amd 02 From SC Contingency to Modular BRR 001 ($2,093.00)03/16/26 70-500 Budget Adjustments - Geinapp Amd 02 Move to Other Admin. Cost from SC Contingency BRR 001 $251,163.00 03/16/26 40-300 Budget Adjustments - Reading Clerk Contract (Dave) From SC Contingency to Other Admin. Cost BRR 001 ($251,163.00)03/16/26 70-500 Budget Adjustments - Reading Clerk Contract (Dave) Move to Modular from SC Contingency $879.37 40-751 Budget Adjustments - Modular Relocation From SC Contingency to Modular ($879.37)70-500 Budget Adjustments - Modular Relocation Total Approved Adjustments to Date $0.00 -$ 12:23 PM 5/19/2026 Budget Adjustments Page 1 of 1 Town of Reading Killam Elementary School 05/19/26 Committed Cost (Contracts/Pos) VENDOR AMOUNT ISSUE DATE SIGNED/ RETURN DATE ENCUM (PO)CODE MSBA Notes Lavallee Brensinger Architects -$28,590.00 6/17/2025 07/14/25 LBA Amd 17 40-800 0003-0000 Deduct from LBA Amd 02 - Traffic Study (GPI) Lavallee Brensinger Architects $50,160.00 6/17/2025 07/14/25 LBA Amd 17 30-260 0204-1200 Traffic Engineer (On-Ste) Lavallee Brensinger Architects $59,290.00 6/17/2025 07/14/25 LBA Amd 17 30-260 0204-1200 Traffic Engineering (off-site) Lavallee Brensinger Architects $77,000.00 6/17/2025 07/14/25 LBA Amd 17 30-270 0203-9900 Compliance Energy Modeling - TEDI, LEED and Backstop Lavallee Brensinger Architects $7,700.00 6/17/2025 07/14/25 LBA Amd 17 30-270 0203-9900 Tree Removal and Protection Plan Lavallee Brensinger Architects $24,750.00 8/13/2025 08/18/25 LBA Amd 18 30-230 0204-0400 Supplemental Survey - Charles & Haverhill Streets ADF Painting Co $3,000.00 8/6/2025 08/18/25 PO 26000411 40-751 0603-0000 Exterior Painting - Modular Relocation Gienapp Architects $10,447.73 8/14/2025 08/18/25 GEINAPP Amd 01 40-751 0603-0000 Amendment 01 for Reimbursable Costs Complete Cleaning Co $3,500.00 6/23/2025 08/18/25 MSA 40-751 0603-0000 Move contents from Classrooms to Gym Knox Company $535.00 8/14/2025 08/18/25 PO 26000488-001 40-751 0603-0000 Knoxbox Surface Mount Hinged Door - Modular Relocation Lavallee Brensinger Architects $113,806.00 9/26/2025 10/14/25 LBA Amd 19 30-210 0204-0300 Soil Pre-Characterization Lavallee Brensinger Architects $0.00 9/18/2025 10/14/25 LBA Amd 20 Void Void Tree Survey (Voided - Submitted at $7,623.00) Complete Cleaning Co $140.00 10/1/2025 10/14/25 MSA 40-751 0603-0000 Modular Deep Cleaning Lavallee Brensinger Architects $5,500.00 10/30/2025 10/31/25 LBA Amd 21 30-210 0204-0300 Additional Soil Pre-Characterization Comm-Tract Corp $14,129.48 8/28/2025 11/12/25 PO NA 40-751 0603-0000 Modular Relocation - Fiber optic network Partners Technology $2,270.88 8/19/2025 11/12/25 PO 26000521 40-751 0603-0000 Modular Relocation - Audio Modulease $2,499.00 8/18/2025 11/12/25 Modulease CO 01 40-751 0603-0000 Modulease CO 01 Gov Connection Inc $8,273.74 12/8/2025 12/15/25 26000243 40-751 0603-0000 Modular Relocation - Computer Power Supply BidDocs Online Inc $7,650.00 12/9/2025 12/15/25 PO N/A 40-300 0199-0000 Bid Hosting Daily Times Chronicle $1,372.00 1/29/2026 02/09/26 PO NA 40-200 0103-0000 Newspaper Ad - Peer Review, Tax Consultant, Materials Testing, Early Bid & Prequal Peer Review Recommndation - 4LEAF $37,513.00 12/15/2025 02/09/26 4LEAF Contract 40-300 0199-0000 Peer Review Recommndation - Structural & Code Early Package Recommendation - System Contracting$147,800.00 1/20/2026 02/09/26 Systems Contract 20-200 0502-0000 Early Package Recommendation Materials Testing Recommendation - UTS $54,746.00 12/10/2025 02/09/26 UTS Contract 40-700 0602-0000 Materials Testing Recommendation Gienapp Architects $2,093.00 12/18/2025 03/16/26 GEINAPP Amd 02 40-751 0603-0000 Gienapp Remb. Services December 2025 - Modular Relocation Daily Times Chronicle $190.94 3/11/2026 03/16/26 PO NA 40-200 0103-0000 Newspaper Ad - Elevator Prequal David Dallaire - Facilities Clerk $406,000.00 2/18/2026 03/16/26 David Dallarie Contract 40-300 0102-9900 Reading Clerk Salary Daily Times Chronicle $313.14 3/11/2026 04/22/26 PO NA 40-200 0103-0000 Newspaper Ad - FSB and GC Bid posting Lavallee Brensinger Architects -$9,174.00 4/9/2026 04/22/26 LBA Amd 22 30-210 0204-0300 LBA Amd 16 Geotech Fee Error Correction Daily Times Chronicle $511.71 5/18/2026 05/21/26 PO NA 40-200 0103-0000 Newspaper Ad - FSB and GC Re-Bid posting Amazon Business $879.37 9/30/2025 05/21/26 PO KG26000RISE 40-751 0603-0000 Modular Relocation - Playground Equipment TOTAL $17,654,229.70 $17,654,229.70 12:21 PM 5/19/2026 Committed Costs Page 1 of 1 Town of Reading Killam Elementary School 05/19/26 Expenditures - Invoices/Requisistions Invoice Amount Vendor Invoice Number Invoice Date Approval Date CODE Propay Code Propay Subm. #Description $33,733.00 Colliers Project Leaders 1132845 01/07/26 01/20/26 40-030 0102-0500 CPL Services December 2025 - CD $350.00 BidDocs Online 25-9KRD-1 01/26/26 02/09/26 40-300 0199-0000 30B Switchgear - Online Bid Hosting $501,375.00 Lavallee Brensinger Architects 23076 01/13/26 02/09/26 30-130 0201-0500 LBA Services December 2025 - CD $1,783.50 Lavallee Brensinger Architects 23076 01/13/26 02/09/26 30-260 0204-1200 LBA Add Services December 2025 - Traffic Engineer $1,925.00 Lavallee Brensinger Architects 23076 01/13/26 02/09/26 30-270 0203-9900 LBA Add Services December 2025 - Tree Removal and Protection $221.49 Daily Times Chronicle 260087 02/04/26 02/09/26 40-200 0103-0000 NewsPaper Ad - Prequal $501,375.00 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-130 0201-0500 13 LBA Services January 2026 - CD $720.72 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-210 0204-0300 13 LBA Add Services January 2026 - Geotech $1,155.00 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-230 0204-0400 13 LBA Add Services January 2026 - Acoustic Survey $1,398.53 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-270 0203-9900 13 LBA Add Services January 2026 - Other Reimbursables $9,959.40 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-260 0204-1200 13 LBA Add Services January 2026 - Traffic Engineer $6,710.00 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-270 0203-9900 13 LBA Add Services January 2026 - Compliance Energy Modeling $108,024.40 Lavallee Brensinger Architects 23289 02/10/26 03/16/26 30-210 0204-0300 13 LBA Add Services January 2026 - Soil Pre-Characterization $63,340.00 Colliers Project Leaders 1143662 02/05/26 03/16/26 40-030 0102-0500 13 CPL Services January 2026 - CD $42,122.00 Colliers Project Leaders 1153042 03/05/26 03/16/26 40-030 0102-0500 13 CPL Services February 2026 - CD $190.94 Daily Times Chronicle 260201 03/11/26 03/16/26 40-200 0103-0000 13 NewsPaper Ad - Elevator Prequal $313.14 Daily Times Chronicle 260329 04/07/26 04/22/26 40-200 0103-0000 13 NewsPaper Ad - FSB and GC Bid posting $1,200.00 David Dallaire DDCOW01 04/01/26 04/22/26 40-300 0102-9900 13 David Dallaire - January 2026 Services $2,500.00 David Dallaire DDCOW02 04/01/26 04/22/26 40-300 0102-9900 13 David Dallaire - February 2026 Services $2,500.00 David Dallaire DDCOW03 04/01/26 04/22/26 40-300 0102-9900 13 David Dallaire - March 2026 Services $501,375.00 Lavallee Brensinger Architects 23495 03/20/26 04/22/26 30-130 0201-0500 13 LBA Services February 2026 - CD $180.18 Lavallee Brensinger Architects 23495 03/20/26 04/22/26 30-210 0204-0300 13 LBA Add Services February 2026 - Geotech $5,610.00 Lavallee Brensinger Architects 23495 03/20/26 04/22/26 30-270 0203-9900 13 LBA Add Services February 2026 - Compliance Energy Modeling $2,890.80 Lavallee Brensinger Architects 23495 03/20/26 04/22/26 30-210 0204-0300 13 LBA Add Services February 2026 - Soil Pre-Characterization $67,504.00 Colliers Project Leaders 1162442 04/07/26 04/22/26 40-030 0102-0500 13 CPL Services March 2026 - CD $334,250.00 Lavallee Brensinger Architects 23579 04/15/26 05/21/26 30-130 0201-0500 LBA Services March 2026 - CD $540.54 Lavallee Brensinger Architects 23579 04/15/26 05/21/26 30-210 0204-0300 LBA Add Services March 2026 - Geotech $1,100.00 Lavallee Brensinger Architects 23579 04/15/26 05/21/26 30-270 0203-9900 LBA Add Services March 2026 - Compliance Energy Modeling $65,656.00 Colliers Project Leaders 1173421 05/06/26 05/21/26 40-030 0102-0500 CPL Services April 2026 - CD $16,500.00 Colliers Project Leaders 1173421 05/06/26 05/21/26 40-100 0102-1100 CPL Services April 2026 - Cost Estimation $511.71 Daily Times Chronicle 260488 05/18/26 05/21/26 40-200 0103-0000 NewsPaper Ad - FSB and GC Re-Bid posting $143,250.00 Lavallee Brensinger Architects 23727 05/18/26 05/21/26 30-140 0201-0600 LBA Services April 2026 - Bid $15,400.00 Lavallee Brensinger Architects 23727 05/18/26 05/21/26 30-240 0204-0200 LBA Add Services April 2026 - Hazardous Materials $469.70 Lavallee Brensinger Architects 23727 05/18/26 05/21/26 30-210 0204-0300 LBA Add Services April 2026 - Geotech $2,640.00 Lavallee Brensinger Architects 23727 05/18/26 05/21/26 30-270 0203-9900 LBA Add Services April 2026 - Compliance Energy Modeling $2,475.00 Lavallee Brensinger Architects 23727 05/18/26 05/21/26 30-230 0204-0400 LBA Add Services April 2026 - Survey $9,149,210.81 Total Spent to Date $9,149,210.81 12:25 PM 5/19/2026 Invoice Listing Page 1 of 1 Killam Elementary School Estimated Project Cash Flow Sheet OPM Designer & Consultants FF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum 1 Aug-23 $8,203 $8,203 $620 $8,203 $620 2 Sep-23 $15,096 $15,096 $11,903 $23,299 $12,523 3 Oct-23 $15,096 $15,096 $8,303 $38,395 $20,825 4 Nov-23 $15,096 $15,096 $7,433 $53,491 $28,258 5 Dec-23 $14,025 $14,025 $0 $67,516 $28,258 6 Jan-24 $14,584 $20,000 $34,584 $32,431 $102,100 $60,689 7 Feb-24 $14,584 $50,000 $64,584 $60,074 $166,684 $120,763 8 Mar-24 $14,584 $75,000 $89,584 $0 $256,268 $120,763 9 Apr-24 $14,584 $75,000 $89,584 $91,282 $345,852 $212,045 10 May-24 $14,584 $75,000 $2,500 $92,084 $141,991 $437,936 $354,036 11 Jun-24 $14,584 $75,000 $2,500 $92,084 $74,197 $530,020 $428,233 12 Jul-24 $14,584 $75,000 $89,584 $0 $619,604 $428,233 13 Aug-24 $14,584 $75,000 $89,584 $156,873 $709,188 $585,106 14 Sep-24 $14,584 $75,000 $89,584 $219,660 $798,772 $804,766 15 Oct-24 $14,584 $75,000 $89,584 $88,483 $888,356 $893,249 16 Nov-24 $14,584 $75,000 $89,584 $23,026 $977,940 $916,275 17 Dec-24 $14,584 $75,000 $89,584 $139,799 $1,067,524 $1,056,073 18 Jan-25 $15,174 $75,000 $90,174 $181,969 $1,157,698 $1,238,043 19 Feb-25 $17,245 $75,000 $92,245 $0 $1,249,943 $1,238,043 20 Mar-25 $25,000 $75,000 $100,000 $0 $1,349,943 $1,238,043 21 Apr-25 $25,000 $300,000 $25,000 $350,000 $0 $1,699,943 $1,238,043 22 May-25 $50,557 $300,000 $25,000 $375,557 $0 $2,075,500 $1,238,043 23 Jun-25 $66,000 $750,000 $35,000 $851,000 $579,060 $2,926,500 $1,817,103 24 Jul-25 $66,000 $750,000 $450,000 $25,000 $1,291,000 $609,774 $4,217,500 $2,426,877 25 Aug-25 $102,000 $750,000 $350,000 $25,000 $1,227,000 $1,498,900 $5,444,500 $3,925,776 26 Sep-25 $65,000 $475,000 $10,000 $25,000 $575,000 $52,410 $6,019,500 $3,978,186 27 Oct-25 $95,000 $475,000 $10,000 $25,000 $605,000 $753,568 $6,624,500 $4,731,754 28 Nov-25 $65,000 $475,000 $10,000 $25,000 $575,000 $1,345,814 $7,199,500 $6,077,568 29 Dec-25 $122,000 $475,000 $10,000 $25,000 $632,000 $57,565 $7,831,500 $6,135,133 30 Jan-26 $86,000 $475,000 $10,000 $25,000 $596,000 $602,438 $8,427,500 $6,737,571 31 Feb-26 $104,000 $475,000 $10,000 $25,000 $614,000 $506,806 $9,041,500 $7,244,376 32 Mar-26 $128,000 $475,000 $10,000 $25,000 $638,000 $737,089 $9,679,500 $7,981,465 33 Apr-26 $128,000 $185,000 $10,000 $50,000 $373,000 $584,073 $10,052,500 $8,565,538 34 May-26 $128,000 $185,000 $10,000 $50,000 $373,000 $583,672 $10,425,500 $9,149,211 35 Jun-26 $128,000 $150,000 $10,000 $750,000 $50,000 $1,088,000 $0 $11,513,500 36 Jul-26 $128,000 $150,000 $10,000 $1,500,000 $50,000 $1,838,000 $0 $13,351,500 37 Aug-26 $128,000 $150,000 $10,000 $2,250,000 $75,000 $2,613,000 $0 $15,964,500 38 Sep-26 $121,000 $150,000 $10,000 $4,500,000 $150,000 $4,931,000 $0 $20,895,500 39 Oct-26 $121,000 $150,000 $10,000 $5,500,000 $200,000 $5,981,000 $0 $26,876,500 40 Nov-26 $121,000 $150,000 $10,000 $6,500,000 $200,000 $6,981,000 $0 $33,857,500 41 Dec-26 $121,000 $150,000 $10,000 $6,500,000 $300,000 $7,081,000 $0 $40,938,500 42 Jan-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $48,024,500 43 Feb-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $55,110,500 44 Mar-27 $126,000 $150,000 $10,000 $6,500,000 $300,000 $7,086,000 $0 $62,196,500 45 Apr-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $69,182,500 46 May-27 $126,000 $150,000 $10,000 $6,500,000 $200,000 $6,986,000 $0 $76,168,500 47 Jun-27 $126,000 $150,000 $10,000 $5,500,000 $200,000 $5,986,000 $0 $82,154,500 48 Jul-27 $126,000 $150,000 $10,000 $4,500,000 $300,000 $5,086,000 $0 $87,240,500 49 Aug-27 $126,000 $150,000 $50,000 $4,500,000 $300,000 $5,126,000 $0 $92,366,500 50 Sep-27 $126,000 $150,000 $50,000 $4,000,000 $300,000 $4,626,000 $0 $96,992,500 51 Oct-27 $133,000 $150,000 $100,000 $4,000,000 $300,000 $4,683,000 $0 $101,675,500 52 Nov-27 $154,000 $150,000 $1,750,000 $4,000,000 $300,000 $6,354,000 $0 $108,029,500 May 19, 2026 Month Feasibility Study PeriodSchematic DesignFun-dingDesign DevelopConstruction DocumentsBidConstruction Phase5/19/2026 Page 1 of 2 Killam Elementary School Estimated Project Cash Flow Sheet OPM Designer & Consultants FF&E & Misc Construction Contingency Estimated Outlay Actual outlay Est Cum Act Cum May 19, 2026 Month Feasibility Study Period53 Dec-27 $154,000 $100,000 $1,100,000 $3,500,000 $250,000 $5,104,000 $0 $113,133,500 54 Jan-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,035,500 55 Feb-28 $127,000 $100,000 $250,000 $250,000 $175,000 $902,000 $0 $114,937,500 56 Mar-28 $108,000 $100,000 $25,000 $2,500,000 $175,000 $2,908,000 $0 $117,845,500 57 Apr-28 $100,000 $100,000 $25,000 $1,500,000 $150,000 $1,875,000 $0 $119,720,500 58 May-28 $100,000 $100,000 $25,000 $1,000,000 $100,000 $1,325,000 $0 $121,045,500 59 Jun-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $122,870,500 60 Jul-28 $100,000 $100,000 $25,000 $1,500,000 $100,000 $1,825,000 $0 $124,695,500 61 Aug-28 $100,000 $100,000 $25,000 $1,250,000 $100,000 $1,575,000 $0 $126,270,500 62 Sep-28 $82,000 $100,000 $25,000 $1,000,000 $100,000 $1,307,000 $0 $127,577,500 63 Oct-28 $82,000 $100,000 $25,000 $700,000 $100,000 $1,007,000 $0 $128,584,500 64 Nov-28 $82,000 $100,000 $25,000 $71,394 $100,000 $378,394 $0 $128,962,894 65 Dec-28 $82,000 $50,000 $25,000 $100,000 $257,000 $0 $129,219,894 66 Jan-29 $58,000 $50,000 $25,000 $100,000 $233,000 $0 $129,452,894 67 Feb-29 $51,000 $40,000 $15,000 $50,000 $156,000 $0 $129,608,894 68 Mar-29 $51,000 $40,000 $10,000 $25,000 $126,000 $0 $129,734,894 69 Apr-29 $19,000 $40,000 $5,000 $25,000 $89,000 $0 $129,823,894 70 May-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,906,394 71 Jun-29 $15,000 $40,000 $2,500 $25,000 $82,500 $0 $129,988,894 72 Jul-29 $3,000 $5,208 $14,681 $22,889 $0 $130,011,783 $130,011,783 $5,375,500 $11,795,208 $4,980,000 $101,521,394 $6,339,681 $130,011,783 $9,149,211Commissioning & Close outConstruction Phase5/19/2026 Page 2 of 2 Town of Reading Killam Elementary School Estimated Project Cash Flow Graph May 19, 2026 $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 $140,000,000 Estimated Expenditure Actual Expenditure 12:29 PM 5/19/2026 Page 1 of 1 100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com May 19, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice # 23727 Dear Ms. Wellman: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is #23727 for Lavallee Brensinger Architects, for the Month of April 2026. The total recommended Payment is $164,234.70 We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 23727 Bidding & Negotiation $143,250.00 0201-0600 23727 Hazardous Materials $15,400.00 0204-0200 23727 Geotechnical $469.70 0204-0300 23727 Compliance Energy Modeling $2,640.00 0203-9900 23727 Additional Survey Services $2,475.00 0204-0400 Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachments: 2026 04 LBA Inv#23727 Invoice Total:$164,234.70 Customer PO #23004647-001 Jayne Wellman Town of Reading MA 16 Lowell Street Reading, MA 01867 May 18, 2026 Project No:23-106-00 Invoice No:23727 155 Dow Street, Suite 400 Manchester, NH 03101 603-622-5450 Project 23-106-00 Reading Killam Elementary School Professional Services from April 1, 2026 to April 30, 2026 Task 025 Feasibility Study Fee Total Fee 400,000.00 Percent Complete 100.00 Total Earned 400,000.00 Previous Fee Billing 400,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Task Task 026 Reimbursable Expenses 0.00Total this Task Task 100 Basic Services Phase 002 Schematic Design Fee Total Fee 450,000.00 Percent Complete 100.00 Total Earned 450,000.00 Previous Fee Billing 450,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 003 Design Development - 0201-0400 Fee Total Fee 1,887,500.00 Percent Complete 100.00 Total Earned 1,887,500.00 Previous Fee Billing 1,887,500.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 004 Construction Documents - 0201-0500 Fee Project 2372723-106-00 Reading Killam Elementary School Invoice Total Fee 3,342,500.00 Percent Complete 100.00 Total Earned 3,342,500.00 Previous Fee Billing 3,342,500.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 005 Bidding & Negotiation - 0201-0600 Fee Total Fee 286,500.00 Percent Complete 50.00 Total Earned 143,250.00 Previous Fee Billing 0.00 Current Fee Billing 143,250.00 Total Fee 143,250.00 $143,250.00Total this Phase Phase 006 Construction Administration - 0201-0700 Fee Total Fee 3,342,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 007 Closeout - 0201-0800 Fee Total Fee 191,000.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase $143,250.00Total this Task Task 101 Reimbursable Expenses - Basic 0.00Total this Task Task 200 Add Services Phase 001 Amendment #1 - Survey Fee Total Fee 26,400.00 Percent Complete 100.00 Total Earned 26,400.00 Previous Fee Billing 26,400.00 Current Fee Billing 0.00 Total Fee 0.00 Page 2 Project 2372723-106-00 Reading Killam Elementary School Invoice 0.00Total this Phase Phase 002 Amendment #2 - Traffic This phase will not be billed any further, remaining funds have been moved to phase 015. Fee Total Fee 120,450.00 Percent Complete 76.2639 Total Earned 91,859.90 Previous Fee Billing 91,859.90 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 003 Amendment #3 - HazMat Fee Total Fee 4,950.00 Percent Complete 100.00 Total Earned 4,950.00 Previous Fee Billing 4,950.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 004 Amendment #4 - Environmental Fee Total Fee 14,520.00 Percent Complete 100.00 Total Earned 14,520.00 Previous Fee Billing 14,520.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 005 Amendment #5 - GeoTech Fee Total Fee 41,800.00 Percent Complete 100.00 Total Earned 41,800.00 Previous Fee Billing 41,800.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 006 Amendment #6 - Soil Testing - 0003-0000 Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Page 3 Project 2372723-106-00 Reading Killam Elementary School Invoice Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000 Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000 Fee Total Fee 16,500.00 Percent Complete 100.00 Total Earned 16,500.00 Previous Fee Billing 16,500.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 009 Amendment #9 - Presentation Boards - 0004-0000 Fee Total Fee 2,753.94 Percent Complete 100.00 Total Earned 2,753.94 Previous Fee Billing 2,753.94 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 010 Amendment #13 - Continuation of Services - 0004-0000 Fee Total Fee 500,000.00 Percent Complete 100.00 Total Earned 500,000.00 Previous Fee Billing 500,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000 Fee Total Fee 1,540.00 Percent Complete 100.00 Total Earned 1,540.00 Previous Fee Billing 1,540.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000 Fee Total Fee 72,810.00 Page 4 Project 2372723-106-00 Reading Killam Elementary School Invoice Percent Complete 100.00 Total Earned 72,810.00 Previous Fee Billing 72,810.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 014 Amendment #16 - DD-CL Add Services Fee Billing Phase Phase Fee Percent Complete Fee Earned Previous Fee Billing Current Fee Billing Hazardous Materials - 0204- 0200 172,700.00 20.3822 35,200.00 19,800.00 15,400.00 Geotechnical - 0204-0300 148,038.00 6.4143 9,495.64 9,025.94 469.70 Geoenvironmental - 0204- 0300 70,670.00 25.4648 17,996.00 17,996.00 0.00 Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00 Building Control Plan - 0204- 0400 3,850.00 10.00 385.00 385.00 0.00 Supplemental Survey - 0204- 0400 11,000.00 100.00 11,000.00 11,000.00 0.00 Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00 Site Acoustic Survey - 0204- 0400 7,700.00 90.00 6,930.00 6,930.00 0.00 Reimbursables - 0203-9900 22,000.00 18.2967 4,025.28 4,025.28 0.00 Total Fee 443,658.00 85,031.92 69,162.22 15,869.70 Total Fee 15,869.70 $15,869.70Total this Phase Phase 015 Amendment #17 - DD-CL Add Services #2 Remaining funds of $28,590 have been moved from phase 002 to this phase. Fee Billing Phase Phase Fee Percent Complete Fee Earned Previous Fee Billing Current Fee Billing Traffic Engineering 0204-1200 109,450.00 79.4476 86,955.40 86,955.40 0.00 Compliance Energy Modeling 0203-9900 77,000.00 100.00 77,000.00 74,360.00 2,640.00 Tree Removal and Protection 0203-9900 7,700.00 100.00 7,700.00 7,700.00 0.00 Total Fee 194,150.00 171,655.40 169,015.40 2,640.00 Total Fee 2,640.00 $2,640.00Total this Phase Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400 Fee Total Fee 24,750.00 Percent Complete 100.00 Total Earned 24,750.00 Previous Fee Billing 22,275.00 Current Fee Billing 2,475.00 Total Fee 2,475.00 Page 5 Project 2372723-106-00 Reading Killam Elementary School Invoice $2,475.00Total this Phase Phase 017 Amendment #19 - Soil Pre-characterization Fee Total Fee 113,806.00 Percent Complete 97.4599 Total Earned 110,915.20 Previous Fee Billing 110,915.20 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 019 Amendment # 21 - Add'l Soil Precharacterization Fee Total Fee 5,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase $20,984.70Total this Task $164,234.70Total this Invoice Project Outstanding Invoices Invoice Number Invoice Date Balance Due 23579 4/15/2026 335,890.54 Total 335,890.54 Current Prior Total Billings to Date 164,234.70 7,230,001.66 7,394,236.36 Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence. Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate. Page 6 Invoice Date:4/17/2026 Invoice No.:2412-10 Bill To Lavallee Brensinger Architects 155 Dow Street, Suite 400 Manchester, NH 03101 Terms Due on receipt Client No. 2090 Project Name Prop. J Warren Killam Elem. Sc Project Number 2412 Location Reading, MA Invoice for Period Ending:03/29/2026 Total due this invoice Balance Due 100 Chelmsford Road Suite 2 Billerica, MA 01862 Phone: (978) 330-5912 Fax: (978) 330-5056 E-mail: LGCI@LGCinc.net Description Qty Rate Amount Services Performed March 2, 2026 through March 29, 2026 LGCI Proposal No. 25057 $126,240.00 Amount Previously Billed $ 8,205.40 Current LGCI Invoice No. 2412-10 $ 427.00 Total Billed to Date $8,632.40 Balance Remaining from Budget $117,607.60 Task 8.3 Consultation Senior Geotechnical Staff - Consultation 3.5 122.00 427.00 Make check payable to Lahlaf Geotechnical Consulting, Inc. $427.00 $427.00 Contract Amendment No. 16 Contract Amendment No. 16 BOLD (Include Project Number and Invoice Number) contractcompletebillingbilling Total this Invoice 2,400.00 Currency 2,400.00 0.00 Invoice subtotal Bank: Percent Previous Current Remaining Invoice Date: Payment Terms: Project No: Invoice No: 120,000.00 117,600.00 USD 100.00% Phase Progress detail 2,400.00 Subtotal 2,400.00 0.00 Subtotal LEED Model 15,000.00 100.00%14,100.00 900.00 0.00 Backstop ASR 30,000.00 100.00%28,500.00 1,500.00 0.00 TEDI ASR 25,000.00 100.00%25,000.00 0.00 0.00 Design Assistance Energy Modeling ASR 25,000.00 100.00%25,000.00 0.00 0.00 Killam Elementary School - Schematic Design LBA Project Number: 23-106-00 For professional services through April 24, 2026 Killam Elementary School - SD 9300 FS-SD 25,000.00 100.00%25,000.00 0.00 0.00 Fee Jenni Katajamaki Net 30 Days Attn: Accounts Payable 155 Dow Street, Suite 400 Manchester, NH 03101 P23264_00 ARIV0038272 WFBIUS6S INVOICE Lavallee Brensinger Architects April 21, 2026 SEND PAYMENT & REMITTANCE ADVICE TO Thornton Tomasetti, Inc.P.O. Box 781187 Philadelphia, PA 19178-1187 USA 120 Broadway New York, NY 10271 accountsreceivable@thorntontomasetti.com Wells Fargo Routing Number:121000248 420 Montgomery Street San Francisco, CA 94104 Account #:2000039485775 Account Name:Thornton Tomasetti, Inc. Federal Tax ID:13-1251070 Swift: Office: 14 York Street, Suite 201 Portland, ME 04101 207.245.6060 Contract Amendment No. 17 Compliance Energy Modeling Samiotes Consultants, Inc. Civil Engineering + Land Surveying 20 A Street Framingham, MA 01701 T 508.877.6688 www.samiotes.com Lavallee Brensinger PLLC Jenni Katajamaki, RA, LEED, AP, MCPPO April 21, 2026 One Washington Mall Project No: 53086.01 11th Floor, Suite 1101 Invoice No: 24683 Boston, MA 02108 Project 53086.01 J Warren Killam Elem School - Reading (survey) Email invoice to: apcon@lbpa.com LBA Project No. 23-106-00 Professional Services from March 01, 2026 to March 31, 2026 Fee Contract Percent Billings to Previously Current Fee Task Amount Complete Date Billed Billing Right-of-Way Survey T24 22,500.00 100.00 22,500.00 20,250.00 2,250.00 Total Fee 2,250.00 Total this Invoice $2,250.00 Outstanding Invoices Number Date Balance 23826 8/12/2025 2,000.00 (Addendum #1 services) Total 2,000.00 Terms: DUE UPON RECEIPT. 1.5% Service charge on past due amounts over 30 Days Invoice Contract Amendment No. 18 100 Federal Street Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com May 19, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Designer Services Invoice # 23579 Dear Ms. Wellman: Colliers Project Leaders has reviewed the attached invoice and finds that the invoice is in compliance with the contract and the amount is appropriate for the scope of services delivered during this time period. The referenced invoice is #23579 for Lavallee Brensinger Architects, for the Month of March 2026. The total recommended Payment is $335,890.54 We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 23579 Construction Documents $334,250.00 0201-0500 23579 Geotechnical $540.54 0204-0300 23579 Compliance Energy Modeling $1,100.00 0203-9900 Please feel free to contact me at (508) 326 6078 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachments: 2026 03 LBA Inv#23579 Invoice Total:$335,890.54 Customer PO #23004647-001 Matthew Kraunelis Town of Reading MA 16 Lowell Street Reading, MA 01867 April 15, 2026 Project No:23-106-00 Invoice No:23579 155 Dow Street, Suite 400 Manchester, NH 03101 603-622-5450 Project 23-106-00 Reading Killam Elementary School Professional Services from March 1, 2026 to March 31, 2026 Task 025 Feasibility Study Fee Total Fee 400,000.00 Percent Complete 100.00 Total Earned 400,000.00 Previous Fee Billing 400,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Task Task 026 Reimbursable Expenses 0.00Total this Task Task 100 Basic Services Phase 002 Schematic Design Fee Total Fee 450,000.00 Percent Complete 100.00 Total Earned 450,000.00 Previous Fee Billing 450,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 003 Design Development - 0201-0400 Fee Total Fee 1,887,500.00 Percent Complete 100.00 Total Earned 1,887,500.00 Previous Fee Billing 1,887,500.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 004 Construction Documents - 0201-0500 Fee Project 2357923-106-00 Reading Killam Elementary School Invoice Total Fee 3,342,500.00 Percent Complete 100.00 Total Earned 3,342,500.00 Previous Fee Billing 3,008,250.00 Current Fee Billing 334,250.00 Total Fee 334,250.00 $334,250.00Total this Phase Phase 005 Bidding & Negotiation - 0201-0600 Fee Total Fee 286,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 006 Construction Administration - 0201-0700 Fee Total Fee 3,342,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 007 Closeout - 0201-0800 Fee Total Fee 191,000.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase $334,250.00Total this Task Task 101 Reimbursable Expenses - Basic 0.00Total this Task Task 200 Add Services Phase 001 Amendment #1 - Survey Fee Total Fee 26,400.00 Percent Complete 100.00 Total Earned 26,400.00 Previous Fee Billing 26,400.00 Current Fee Billing 0.00 Total Fee 0.00 Page 2 Project 2357923-106-00 Reading Killam Elementary School Invoice 0.00Total this Phase Phase 002 Amendment #2 - Traffic This phase will not be billed any further, remaining funds have been moved to phase 015. Fee Total Fee 120,450.00 Percent Complete 76.2639 Total Earned 91,859.90 Previous Fee Billing 91,859.90 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 003 Amendment #3 - HazMat Fee Total Fee 4,950.00 Percent Complete 100.00 Total Earned 4,950.00 Previous Fee Billing 4,950.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 004 Amendment #4 - Environmental Fee Total Fee 14,520.00 Percent Complete 100.00 Total Earned 14,520.00 Previous Fee Billing 14,520.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 005 Amendment #5 - GeoTech Fee Total Fee 41,800.00 Percent Complete 100.00 Total Earned 41,800.00 Previous Fee Billing 41,800.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 006 Amendment #6 - Soil Testing - 0003-0000 Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Page 3 Project 2357923-106-00 Reading Killam Elementary School Invoice Phase 007 Amendment #7 - HVAC Cost Estimate - 0004-0000 Fee Total Fee 2,750.00 Percent Complete 100.00 Total Earned 2,750.00 Previous Fee Billing 2,750.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 008 Amendment #8 - SD Energy Modeling - 0004-0000 Fee Total Fee 16,500.00 Percent Complete 100.00 Total Earned 16,500.00 Previous Fee Billing 16,500.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 009 Amendment #9 - Presentation Boards - 0004-0000 Fee Total Fee 2,753.94 Percent Complete 100.00 Total Earned 2,753.94 Previous Fee Billing 2,753.94 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 010 Amendment #13 - Continuation of Services - 0004-0000 Fee Total Fee 500,000.00 Percent Complete 100.00 Total Earned 500,000.00 Previous Fee Billing 500,000.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 011 Amendment #11 - HVAC System Comparison Estimate - 0003-0000 Fee Total Fee 1,540.00 Percent Complete 100.00 Total Earned 1,540.00 Previous Fee Billing 1,540.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 013 Amendment #14 - Geothermal Add Services - 0003-0000 Fee Total Fee 72,810.00 Page 4 Project 2357923-106-00 Reading Killam Elementary School Invoice Percent Complete 100.00 Total Earned 72,810.00 Previous Fee Billing 72,810.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 014 Amendment #16 - DD-CL Add Services Fee Billing Phase Phase Fee Percent Complete Fee Earned Previous Fee Billing Current Fee Billing Hazardous Materials - 0204- 0200 172,700.00 11.465 19,800.00 19,800.00 0.00 Geotechnical - 0204-0300 148,038.00 6.097 9,025.94 8,485.40 540.54 Geoenvironmental - 0204- 0300 70,670.00 25.4648 17,996.00 17,996.00 0.00 Soil Testing - 0204-0400 3,300.00 0.00 0.00 0.00 0.00 Building Control Plan - 0204- 0400 3,850.00 10.00 385.00 385.00 0.00 Supplemental Survey - 0204- 0400 11,000.00 100.00 11,000.00 11,000.00 0.00 Certified Plot Plan - 0204-0400 4,400.00 0.00 0.00 0.00 0.00 Site Acoustic Survey - 0204- 0400 7,700.00 90.00 6,930.00 6,930.00 0.00 Reimbursables - 0203-9900 22,000.00 18.2967 4,025.28 4,025.28 0.00 Total Fee 443,658.00 69,162.22 68,621.68 540.54 Total Fee 540.54 $540.54Total this Phase Phase 015 Amendment #17 - DD-CL Add Services #2 Remaining funds of $28,590 have been moved from phase 002 to this phase. Fee Billing Phase Phase Fee Percent Complete Fee Earned Previous Fee Billing Current Fee Billing Traffic Engineering 0204-1200 109,450.00 79.4476 86,955.40 86,955.40 0.00 Compliance Energy Modeling 0203-9900 77,000.00 96.5714 74,360.00 73,260.00 1,100.00 Tree Removal and Protection 0203-9900 7,700.00 100.00 7,700.00 7,700.00 0.00 Total Fee 194,150.00 169,015.40 167,915.40 1,100.00 Total Fee 1,100.00 $1,100.00Total this Phase Phase 016 Amendment # 18 - Additional Survey Services - 0204-0400 Fee Total Fee 24,750.00 Percent Complete 90.00 Total Earned 22,275.00 Previous Fee Billing 22,275.00 Current Fee Billing 0.00 Total Fee 0.00 Page 5 Project 2357923-106-00 Reading Killam Elementary School Invoice 0.00Total this Phase Phase 017 Amendment #19 - Soil Pre-characterization Fee Total Fee 113,806.00 Percent Complete 97.4599 Total Earned 110,915.20 Previous Fee Billing 110,915.20 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase Phase 019 Amendment # 21 - Add'l Soil Precharacterization Fee Total Fee 5,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 0.00Total this Phase $1,640.54Total this Task $335,890.54Total this Invoice Project Outstanding Invoices Invoice Number Invoice Date Balance Due 23495 3/20/2026 510,055.98 Total 510,055.98 Current Prior Total Billings to Date 335,890.54 6,894,111.12 7,230,001.66 Your mission inspires us. Our creativity and knowledge empower you. Together we achieve excellence. Thank you for your business. Our standard payment terms are thirty (30) days from invoice date. Any amounts remaining unpaid beyond thirty (30) days are subject to interest at a rate of 1.0% per month, 12% per annum or at the legal prevailing rate. Page 6 !"#$%& !"#$ !"!#$#% %&’()*#+,(-$#&’#($" .)//+0( )*+*,,--./0-12314-0.506738-682 ’99.:;<.=80--8>.=?38-.&$$ @*167-28-0>.AB..$ ’$’ 0#123 :?-.;1.0-6-3C8 4/)#&"+,(- #$"$ 51(6#*"+,!2# D0;CE.F.G*00-1.H3,,*I.J,-IE.=6 51(6#*"+,728#1 #&’# 9(*!")(& K-*L314>.@5 %&’()*#+:(1+5#1)(;+<&;)&=$$ !$’!#$#% ’#()*+,-&+(.$/+$!"#$%& 0)*)!%&+1-& .’$$.M7-,I2N;0L.K;*L .=?38-.# ./3,,-036*>.@5.$’O%# .D7;1-P.Q"ROS. $(9"’# .T*UP.Q"ROS. $(9$9% .J(I*3,P.)VMWX)VM316E1-8 #3*1)>")(&?"@ A!"#B2(7&" =-0+36-2.D-0N;0I-L.T-Y0?*0Z.#>.#$#%.870;?47.@*067.’>.#$#% )VMW.D0;C;2*,.A;E.#9$9R..................[’#%>#&$E$$ 5I;?18.D0-+3;?2,Z./3,,-L......................[.R>R’&E$$ M?00-18.)VMW.W1+;36-.A;E.#&’#($"........[...&"’E&$ \;8*,./3,,-L.8;.:*8-................................[O>#$9E&$ /*,*16-.K-I*31314.N0;I./?L4-8........[’’O>$ &E%$ \*2].OE .M;12?,8*83;1 =-13;0.V-;8-67136*,.J1431--0.(.M;12?,8*83;1 #E’ # &E$$ &"’E&$ @*]-.67-6].C*Z*Y,-.8;.)*7,*N.V-;8-67136*,.M;12?,8314>.W16E [&"’E&$ [&"’E&$ Proj. #23-106-00 Task 200 Phase 014 BOLD (Include Project Number and Invoice Number) contractcompletebillingbilling Total this Invoice 2,000.00 Currency 2,000.00 0.00 Invoice subtotal Bank: Percent Previous Current Remaining Invoice Date: Payment Terms: Project No: Invoice No: 120,000.00 115,600.00 USD 98.00% Phase Progress detail 2,000.00 Subtotal 2,000.00 2,400.00 Subtotal LEED Model 15,000.00 94.00%14,100.00 0.00 900.00 Backstop ASR 30,000.00 95.00%28,500.00 0.00 1,500.00 TEDI ASR 25,000.00 100.00%24,000.00 1,000.00 0.00 Design Assistance Energy Modeling ASR 25,000.00 100.00%24,000.00 1,000.00 0.00 Killam Elementary School - Schematic Design LBA Project Number: 23-106-00 For professional services through March 27, 2026 Killam Elementary School - SD 9300 FS-SD 25,000.00 100.00%25,000.00 0.00 0.00 Fee Jenni Katajamaki Net 30 Days Attn: Accounts Payable 155 Dow Street, Suite 400 Manchester, NH 03101 P23264_00 ARIV0035340 WFBIUS6S INVOICE Lavallee Brensinger Architects March 24, 2026 SEND PAYMENT & REMITTANCE ADVICE TO Thornton Tomasetti, Inc.P.O. Box 781187 Philadelphia, PA 19178-1187 USA 120 Broadway New York, NY 10271 accountsreceivable@thorntontomasetti.com Wells Fargo Routing Number:121000248 420 Montgomery Street San Francisco, CA 94104 Account #:2000039485775 Account Name:Thornton Tomasetti, Inc. Federal Tax ID:13-1251070 Swift: Office: 14 York Street, Suite 201 Portland, ME 04101 207.245.6060 Compliance Energy Modeling Proj. #23-106-00 Task 200 Phase 015 100 Federal Street Floor 13 Boston, MA 02110 www.cplusa.com May 18, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School Project Management Services Invoice #0001173421 Dear Ms. Wellman: Attached please find Colliers Project Leaders (CPL) invoice #0001173421, in the amount of $82,156.00 for Owner Project Manager services as authorized in Contract for the J Warren Killam Elementary School Project, during the month of April 2026. In the period of April 1 - April 30, 2026, the specific tasks undertaken and billed to this invoice include: Prepare and attend in person School Building Committee meeting. Attend and prepared agendas for XLT Meetings. Attend Design meetings. Review and process Architect invoice. Coordinate with the Town on the updated prequalification list. Coordinate with the design team on bid RFIs and addenda. Modular relocation invoices and commitment review. Coordinate with the Town on bidding preparation. Managed GC and FSB prequalification in BidDocs. Managed project bidding process. Coordained with third-party consultant for structural and code review. Please take note of our new remit to address;101 Crawfords Corner Road Suite 3400, Holmdel, New Jersey 07733. Please feel free to contact me at (508) 215-6050 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi,ProPay Code: Project Manager $65,656.00: 0102-0500 Attachement : 2026 04 Colliers Invoice #1173421 $16,500.00: 0102-1100 For Professional Services Rendered Through 4/30/2026 Current Billings 82,156.00 8 Amount Due This Bill 82,156.00 Billings Fee Remaining Fee % Complete To Date Previous Current Feasibility Study / Schematic Design Phase 320,000.00 0.00 100.00 320,000.00 320,000.00 0.00 Cost Estimating 15,500.00 0.00 100.00 15,500.00 15,500.00 0.00 Design Development 250,000.00 0.00 100.00 250,000.00 250,000.00 0.00 Construction Documents 500,000.00 230,912.25 53.82 269,087.75 203,431.75 65,656.00 Bidding 150,000.00 150,000.00 0.00 0.00 0.00 0.00 Construction Administration 3,175,000.00 3,175,000.00 0.00 0.00 0.00 0.00 Completion / Closeout 216,569.00 216,569.00 0.00 0.00 0.00 0.00 Estimating 54,000.00 10,000.00 81.48 44,000.00 27,500.00 16,500.00 Subtotal:4,681,069.00 3,782,481.25 19.20 898,587.75 816,431.75 82,156.00 mike.carroll@collierseng.com; justin.ferdenzi@collierseng.com Town of Reading Attn: Jayne Wellman 16 Lowell St Reading, MA 01867 Invoice : 0001173421 Invoice Date : 5/6/2026 Project : 23010425A Project Manager: Osterman, Derek Project Name : Reading MA/ OPM - J. Warren Killam Elementary School REMIT TO: Colliers Project Leaders USA NE, LLC 101 Crawfords Corner Road, Suite 3400 | Holmdel, NJ 07733 Phone: 877-627-3772 | Fax: 732-383-1980 In accordance with our business terms and conditions, acceptance of this invoice is implied unless Colliers Project Leaders USA NE, LLC is notified by 14 days from the date of this invoice. If timely payment cannot be made due to any discrepancy, please E-mail a brief explanation to Billing@colliersengineering.com and we will reply as soon as possible. EFT/ACH PAYMENT INFO: Colliers Engineering & Design, Inc. | JP Morgan Chase | Routing 021000021 | Account# 836759092 Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School Invoice: 0001173421 PM05 - Construction Documents Labor Rate Labor Class Hours Rate Amount Assistant Project Manager 69.50 198.0000 13,761.00 Financial Specialists 3.00 177.0000 531.00 Project Director 36.50 354.0000 12,921.00 Project Manager 79.00 213.0000 16,827.00 Regional Director 2.00 458.0000 916.00 Senior Project Manager 75.00 276.0000 20,700.00 Total Rate Labor 65,656.00 Total Labor 65,656.00 Total Bill Task: PM05 - Construction Documents 65,656.00 PM09 - Estimating Outside Services Expenses Account / Vendor Amount Subcontractors - Other A.M. Fogarty & Associates, Inc.16,500.00 Total Expenses 16,500.00 Total Outside Services 16,500.00 Total Project: 23010425A - Reading MA/ OPM - J. Warren Killam Elementary School 82,156.00 Page: 1 100 Federal Street, Floor 33 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com May 19, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J. Warren Killam Elementary School: Modular Relocation – Playground Equipment PO# KG26000RISE Invoice# 1YNH-H979-6YWR Dear Mr. Kraunelis: Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, invoice #1YNH-H979-6YWR, and subject to approval of the corresponding Commitment recommend payment of $879.37 for modular relocation playground equipment for the J. Warren Killam Elementary School Project. Subject to approval of the corresponding Commitment, we recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 1YNH- H979- 6YWR Modular Relocation - Playground Equipment $879.37 0603-0000 Please feel free to contact me at (774) 294-6659 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Credit Memo For customer support, visit www.amazon.com/contact-us. Page 1 of 1 Credit Memo Date Credit Memo # Invoice Date Invoice # Account # Order # Payment Terms Registered Business Name Town Of Reading Bill To Town Of Reading 16 Lowell Street Reading, MA 01867 Ship To Kevin Gerstner 62 OAKLAND RD READING, MA 01867-1613 Net 30 111-2854049-0310629 A1ZYRRWOB9HS9H 1YNH-H979-6YWR 30-Sep-2025 1FPV-DJ1C-HX67 31-Oct-2025 Credit Memo Summary Item Subtotal ($64.99) Shipping & Handling $0.00 Promos & Discounts $0.00 Sales Tax $0.00 Amount Due ($64.99)USD Order Information Kevin GerstnerOrdered By PO # Department Facilities KG26000RISE Kevin Gerstner Applying this credit note Email the credit memo numbers you want to use and the Amazon-provided invoice numbers you want to pay to ar-businessinvoicing@amazon.com Credit Memo Details Description Qty Unit Price Subtotal before Tax Tax Rate Subtotal Step2 Push Around Buggy Kids Push Car, Ride On Toy, Stroller Substitute, Includes Seat Belt & Horn, Made of Durable Plastic, Max Weight 50 lbs., For Toddlers 1.5-4 Years Old, Red ASIN: B004MWI0GI Sold by: Amazon.com Services, Inc 1 $64.99 ($64.99)0.000%($64.99) Invoice #1YNH-H979-6YWR |September 30, 2025 Invoice For customer support, visit www.amazon.com/contact-us. Page 1 of 3 Account # Payment terms Purchase date Purchased by PO # Department Registered business name Town Of Reading Bill to Town Of Reading 16 Lowell Street Reading, MA 01867 Ship to Kevin Gerstner 62 OAKLAND RD READING, MA 01867-1613 Facilities KG26000RISE Kevin Gerstner 23-Sep-2025 Net 30 A1ZYRRWOB9HS9HInvoice summary Item subtotal before tax $944.36 Shipping & handling $0.00 Promos & discounts $0.00 Total before tax $944.36 Tax $0.00 Amount due $944.36 USD Pay by Electronic funds transfer (EFT/ACH/Wire) Account name Amazon Capital Services, Inc Bank name Wells Fargo Bank ACH routing # (ABA)121000248 Bank account # (DDA)41630410331335557 SWIFT code (wire transfer)WFBIUS6S Include Amazon invoice number(s) in the descriptive field of your electronic funds transfer payment, or Email ar-businessinvoicing@amazon.com to submit your remittance detail. Check Amazon Capital Services PO Box 035184 Seattle, WA 98124-5184 Payment due by October 30, 2025 Invoice details Description Qty Unit price Item subtotal before tax Tax 1 MountRhino Kids Parachute,6ft Play Parachute with 9 Handles - Multicolored Parachute for Kids,Play Parachute for Indoor Outdoor Games Exercise Toy ASIN: B07W1X7N6S Sold by: Xiamenmufengxiuxianyongpinyouxiangongsi Order # 111-6069764-3776211 1 $14.24 $14.24 0.000% Invoice #1YNH-H979-6YWR Invoice Page 2 of 3 Description Qty Unit price Item subtotal before tax Tax 2 Climbing Tunnel for Kids,Multicolor Play Tunnel Tent Toy for Baby or Pet, Outdoor Indoor Climb and Crawl Through, Play Equipment for Toddler 3-10, for Daycare, Preschool, Playground (4 Sections) ASIN: B0DQPSHX8R Sold by: Amazon.com Services, Inc Order # 111-2832038-4086665 1 $214.36 $214.36 0.000% 3 Little Tikes Rocking Horse Blue, 33.00 L x 10.00 W x 17.50 H Inches ASIN: B003ICWTME Sold by: Amazon.com Services, Inc Order # 111-5178259-9000255 3 $34.99 $104.97 0.000% 4 Sratte 12 Pcs Toy Hoop for Kid Detachable Adjustable Toy Hoop Colored Hoop Exercise Ring Plastic Circle for Kid Teen Gymnastics Dog Agility Equipment, Require Self Assembly(Simple Colors, 24 Inch) ASIN: B0C58PFP2Z Sold by: HEFEI SHUNHENG WANGLUOKEJI YOUXIANGONGSI Order # 111-6069764-3776211 1 $36.99 $36.99 0.000% 5 Little Tikes Push and Ride Racer - (Amazon Exclusive), 22"L x 10"W x 17"H with screws ASIN: B00005850H Sold by: Amazon.com Services, Inc Order # 111-6069764-3776211 3 $38.90 $116.70 0.000% 6 Little Tikes Cozy Coupe 30th Anniversary Car ASIN: B001NQHN7S Sold by: Amazon.com Services, Inc Order # 111-2854049-0310629 3 $58.89 $176.67 0.000% 7 Step2 Push Around Buggy Kids Push Car, Ride On Toy, Stroller Substitute, Includes Seat Belt & Horn, Made of Durable Plastic, Max Weight 50 lbs., For Toddlers 1.5-4 Years Old, Red ASIN: B004MWI0GI Sold by: Amazon.com Services, Inc Order # 111-2854049-0310629 3 $64.99 $194.97 0.000% 8 Amazon Basics Junior BPA-Free 4-to-Score Giant Premium Plastic Games Set, 4 in A Row for Kids and Adults with Carrying Bag, Great For Gifting, Variety of Colors, Blue, Yellow, Red, Green, Large ASIN: B08J8BQN82 Sold by: Amazon.com Services, Inc Order # 111-6069764-3776211 1 $85.46 $85.46 0.000% Invoice #1YNH-H979-6YWR Invoice Page 3 of 3 Total before tax $944.36 Tax $0.00 Amount due $944.36 FAQs How is tax calculated? Visit https://www.amazon.com/gp/help/customer/display.html/ref=hp_leftv4_sib?ie=UTF8&nodeId=202036190 How are digital products and services taxed? Visit https://www.amazon.com/gp/help/customer/display.html/ref=hp_leftv4_sib?ie=UTF8&nodeId=202074670 100 Federal Street, Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com May 19, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School: Modular Relocation – Playground Equipment Invoice #1YNH-H979-6YWR Dear Mr. Kraunelis, Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Amazon Business, invoice #YNH-H979-6YWR, and recommend payment of $879.37 for modular relocation playground equipment for the J. Warren Killam Elementary School Project. We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 1YNH- H979- 6YWR Modular Relocation – Playground Equipment $879.37 0603-0000 Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachment: Daily Times Chronicle Invoice #1YNH-H979-6YWR $879.37- ProPay Code: 0603-0000 Credit Memo For customer support, visit www.amazon.com/contact-us. Page 1 of 1 Credit Memo Date Credit Memo # Invoice Date Invoice # Account # Order # Payment Terms Registered Business Name Town Of Reading Bill To Town Of Reading 16 Lowell Street Reading, MA 01867 Ship To Kevin Gerstner 62 OAKLAND RD READING, MA 01867-1613 Net 30 111-2854049-0310629 A1ZYRRWOB9HS9H 1YNH-H979-6YWR 30-Sep-2025 1FPV-DJ1C-HX67 31-Oct-2025 Credit Memo Summary Item Subtotal ($64.99) Shipping & Handling $0.00 Promos & Discounts $0.00 Sales Tax $0.00 Amount Due ($64.99)USD Order Information Kevin GerstnerOrdered By PO # Department Facilities KG26000RISE Kevin Gerstner Applying this credit note Email the credit memo numbers you want to use and the Amazon-provided invoice numbers you want to pay to ar-businessinvoicing@amazon.com Credit Memo Details Description Qty Unit Price Subtotal before Tax Tax Rate Subtotal Step2 Push Around Buggy Kids Push Car, Ride On Toy, Stroller Substitute, Includes Seat Belt & Horn, Made of Durable Plastic, Max Weight 50 lbs., For Toddlers 1.5-4 Years Old, Red ASIN: B004MWI0GI Sold by: Amazon.com Services, Inc 1 $64.99 ($64.99)0.000%($64.99) Invoice #1YNH-H979-6YWR |September 30, 2025 Invoice For customer support, visit www.amazon.com/contact-us. Page 1 of 3 Account # Payment terms Purchase date Purchased by PO # Department Registered business name Town Of Reading Bill to Town Of Reading 16 Lowell Street Reading, MA 01867 Ship to Kevin Gerstner 62 OAKLAND RD READING, MA 01867-1613 Facilities KG26000RISE Kevin Gerstner 23-Sep-2025 Net 30 A1ZYRRWOB9HS9HInvoice summary Item subtotal before tax $944.36 Shipping & handling $0.00 Promos & discounts $0.00 Total before tax $944.36 Tax $0.00 Amount due $944.36 USD Pay by Electronic funds transfer (EFT/ACH/Wire) Account name Amazon Capital Services, Inc Bank name Wells Fargo Bank ACH routing # (ABA)121000248 Bank account # (DDA)41630410331335557 SWIFT code (wire transfer)WFBIUS6S Include Amazon invoice number(s) in the descriptive field of your electronic funds transfer payment, or Email ar-businessinvoicing@amazon.com to submit your remittance detail. Check Amazon Capital Services PO Box 035184 Seattle, WA 98124-5184 Payment due by October 30, 2025 Invoice details Description Qty Unit price Item subtotal before tax Tax 1 MountRhino Kids Parachute,6ft Play Parachute with 9 Handles - Multicolored Parachute for Kids,Play Parachute for Indoor Outdoor Games Exercise Toy ASIN: B07W1X7N6S Sold by: Xiamenmufengxiuxianyongpinyouxiangongsi Order # 111-6069764-3776211 1 $14.24 $14.24 0.000% Invoice #1YNH-H979-6YWR Invoice Page 2 of 3 Description Qty Unit price Item subtotal before tax Tax 2 Climbing Tunnel for Kids,Multicolor Play Tunnel Tent Toy for Baby or Pet, Outdoor Indoor Climb and Crawl Through, Play Equipment for Toddler 3-10, for Daycare, Preschool, Playground (4 Sections) ASIN: B0DQPSHX8R Sold by: Amazon.com Services, Inc Order # 111-2832038-4086665 1 $214.36 $214.36 0.000% 3 Little Tikes Rocking Horse Blue, 33.00 L x 10.00 W x 17.50 H Inches ASIN: B003ICWTME Sold by: Amazon.com Services, Inc Order # 111-5178259-9000255 3 $34.99 $104.97 0.000% 4 Sratte 12 Pcs Toy Hoop for Kid Detachable Adjustable Toy Hoop Colored Hoop Exercise Ring Plastic Circle for Kid Teen Gymnastics Dog Agility Equipment, Require Self Assembly(Simple Colors, 24 Inch) ASIN: B0C58PFP2Z Sold by: HEFEI SHUNHENG WANGLUOKEJI YOUXIANGONGSI Order # 111-6069764-3776211 1 $36.99 $36.99 0.000% 5 Little Tikes Push and Ride Racer - (Amazon Exclusive), 22"L x 10"W x 17"H with screws ASIN: B00005850H Sold by: Amazon.com Services, Inc Order # 111-6069764-3776211 3 $38.90 $116.70 0.000% 6 Little Tikes Cozy Coupe 30th Anniversary Car ASIN: B001NQHN7S Sold by: Amazon.com Services, Inc Order # 111-2854049-0310629 3 $58.89 $176.67 0.000% 7 Step2 Push Around Buggy Kids Push Car, Ride On Toy, Stroller Substitute, Includes Seat Belt & Horn, Made of Durable Plastic, Max Weight 50 lbs., For Toddlers 1.5-4 Years Old, Red ASIN: B004MWI0GI Sold by: Amazon.com Services, Inc Order # 111-2854049-0310629 3 $64.99 $194.97 0.000% 8 Amazon Basics Junior BPA-Free 4-to-Score Giant Premium Plastic Games Set, 4 in A Row for Kids and Adults with Carrying Bag, Great For Gifting, Variety of Colors, Blue, Yellow, Red, Green, Large ASIN: B08J8BQN82 Sold by: Amazon.com Services, Inc Order # 111-6069764-3776211 1 $85.46 $85.46 0.000% Invoice #1YNH-H979-6YWR Invoice Page 3 of 3 Total before tax $944.36 Tax $0.00 Amount due $944.36 FAQs How is tax calculated? Visit https://www.amazon.com/gp/help/customer/display.html/ref=hp_leftv4_sib?ie=UTF8&nodeId=202036190 How are digital products and services taxed? Visit https://www.amazon.com/gp/help/customer/display.html/ref=hp_leftv4_sib?ie=UTF8&nodeId=202074670 100 Federal Street, Floor 13 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com May 18, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J Warren Killam Elementary School - Publishing Services Invoice #260488 Dear Mr. Kraunelis, Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, Daily Times Chronicle, invoice #260488, and recommend payment of $511.71 for publishing services for the J. Warren Killam Elementary School Project. We recommend payment of this amount, using the following ProPay Codes and Breakdowns. Invoice Number Task Request This Period ProPay Code 260488 Publishing Services – Town of Reading: FSB and GC Re-Bid Notice $511.71 0103-0000 Please feel free to contact me at (617) 860-2267 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Attachment: Daily Times Chronicle Invoice #260488 $511.71 - ProPay Code: 0103-0000 Daily Times Chronicle Reading -- Wakefield Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888 781-933-3700 INVOICE Town of ReadingBill To Joshua Delaune, MPAAttn: 16 Lowell StreetAddress 1 Address 2 ReadingCity MAState 01867ZIP PO# 260488Legal Ad# 260488 Reading IFB KS-26-08 Killam School ConstructionBilling Key 16.8# of Inches 1# of Runs 5/20/2026Run 1 Run 2 Run 3 $511.71Cost Notary Fee $511.71Total Cost Payment Date Payment $511.71Balance Due 100 Federal Street, Floor 33 Boston, MA 02110 Main: +1 617 330 8000 www.cplusa.com May 18, 2026 Jayne Wellman Town Manager Town of Reading 16 Lowell St Reading, MA 01867 Subject: J. Warren Killam Elementary School – Daily Times Chronicle: Advertising Services Dear Ms. Wellman: Colliers Project Leaders, the Owner’s Project Manager, has reviewed the attached, invoice #260488 is subject to approval of the corresponding Commitment recommend payment of $511.71 for GC and FSB re-bid ad posting service for the J. Warren Killam Elementary School Project. Subject to approval of the corresponding Commitment, we recommend payment of this amount, using the following ProPay Codes and Breakdowns. Task Request This Period ProPay Code Advertising Services – GC and FSB Re-Bid Posting $511.71 0103-0000 Please feel free to contact me at (774) 294-6659 if you have any questions concerning this invoice. Sincerely, Justin Ferdenzi, Project Manager Justin.ferdenzi@collierseng.com Daily Times Chronicle Reading -- Wakefield Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888 781-933-3700 INVOICE Town of ReadingBill To Joshua Delaune, MPAAttn: 16 Lowell StreetAddress 1 Address 2 ReadingCity MAState 01867ZIP PO# 260488Legal Ad# 260488 Reading IFB KS-26-08 Killam School ConstructionBilling Key 16.8# of Inches 1# of Runs 5/20/2026Run 1 Run 2 Run 3 $511.71Cost Notary Fee $511.71Total Cost Payment Date Payment $511.71Balance Due IDTask ModeTask NameDuration Start Finish Predecessors1Forming the Team (MSBA MOD 02)187 daysThu 4/13/23Tue 12/12/232OPM Selection86.5 daysThu 4/13/23Thu 8/3/2310Design Team Selection99.25 daysMon 8/7/23Tue 12/12/2328Feasibility (MSBA MOD 03)244 daysMon 12/18/23Wed 10/30/2429Preliminary Design Program Initiative (PDP)179 daysMon 12/18/23Wed 8/7/2430Existing Conditions Assessment42 daysTue 1/2/24Mon 2/26/2427FS+15 days31Design Process117 daysTue 1/2/24Fri 5/31/2427FS+15 days32Meetings - Community, SBC, User Groups110 daysMon 12/18/23Thu 5/9/2442Cost Estimating - Preliminary Alternatives15 daysThu 4/11/24Wed 5/1/2439FS+3 days,3043Preliminary Design Program Submission (PDP)0 daysMon 5/20/24Mon 5/20/2441FS+8 days,3044MSBA PDP Review30 daysTue 5/21/24Mon 7/1/2443FS+1 day45District Response to MSBA PDP Review Comments20 daysMon 7/1/24Thu 7/25/244446MSBA Acceptance of PDP10 daysFri 7/26/24Wed 8/7/2445,3147Preferred Schematic Report (PSR)125 daysTue 5/21/24Wed 10/30/2448Design Process (PSR)57.88 daysTue 5/21/24Mon 8/5/2443FS+1 day49Meetings - Community, SBC, User Groups43 daysMon 6/17/24Mon 8/12/2455Preferred Schematic Report Submission (PSR)0 daysWed 8/21/24Wed 8/21/2454FS+8 days,4656MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/11/24Wed 9/11/2455FS+15 days57MSBA Facilities Assessment Subcommittee (FAS)0 daysWed 9/25/24Wed 9/25/2455FS+27 days58District Response to FAS Comments10 daysWed 9/25/24Tue 10/8/245759MSBA PSR Review32 daysThu 8/22/24Wed 10/2/2455FS+1 day60District Response to MSBA PSR Review Comments9 daysThu 10/3/24Tue 10/15/245961MSBA Conference Call to Review PSR0 daysWed 10/16/24Wed 10/16/2460FS+1 day62MSBA Board Approval of Preferred Solution0 daysWed 10/30/24Wed 10/30/2457,58,59,60,61FS+11 days63Schematic Design (MSBA MOD 04)219 daysWed 10/16/24Wed 7/30/2564Schematic Design28 daysWed 10/30/24Fri 12/6/246265Meetings - SBC73 daysWed 10/16/24Wed 1/22/2571SD Cost Estimates20 daysMon 12/9/24Mon 1/6/2564FS+1 day72Establish Project Scope & Budget10 daysWed 1/15/25Wed 1/29/2571,69,70FF73Establish CM@R or ch1490.88 daysMon 12/16/24Mon 12/16/2471,69,70FF74OPM Informational email to MSBA0.88 daysFri 1/31/25Fri 1/31/2572FS+5 days,7075DESE Submittal152 daysWed 10/30/24Fri 5/16/2576Prepare DESE Submittal77 daysWed 10/30/24Tue 2/11/256277MSBA Review of DESE Submittal36 daysTue 2/11/25Fri 3/28/257678DESE Review & Approve39 daysFri 3/28/25Fri 5/16/257779Schematic Design Report Submission0 daysMon 2/10/25Mon 2/10/2574FS+6 days,7380MSBA SD Review36.88 daysTue 2/11/25Fri 3/28/2579FS+1 day81District Response to MSBA SD Review Comments11 daysMon 3/31/25Fri 4/11/258082Project Scope and Budget Conference0 daysWed 3/26/25Wed 3/26/258183MSBA Board Approval Schematic Design13 daysFri 4/11/25Wed 4/30/2581,828450% DCAMM Designer Evaluation Submission10 daysThu 7/17/25Wed 7/30/2511585Extended Design Prior to the Start of DD46 daysMon 3/10/25Tue 5/13/2586Extendend Design46 daysMon 3/10/25Tue 5/13/257987Owner release into DD0 daysTue 5/13/25Tue 5/13/258688Funding the Project (MSBA MOD 05)96.75 daysWed 1/8/25Tue 5/13/2589Reading Funding Process96.75 daysWed 1/8/25Tue 5/13/2590Develop Meeting & Vote Language26.88 daysWed 1/8/25Thu 2/13/2591Secure MSBA Vote & Specical Town Meeting Language18 daysWed 1/8/25Fri 1/31/257192Finalize Language with Town Council & MSBA0 daysFri 1/31/25Fri 1/31/259193Submit Language to Matt to Write Article11 daysFri 1/31/25Thu 2/13/259294Submit Language to Laura (Min 35 days before election)0 daysFri 1/31/25Fri 1/31/25925/208/219/119/2510/1610/302/103/265/131/311/31AMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027Half 1, 2028Half 2, 2028Half 1, 2029TaskMilestoneSummaryKilliam Elementary School Page 1Project: 2023 09-18 Reading KiDate: Tue 5/19/26 IDTask ModeTask NameDuration Start Finish Predecessors95Special Town Meeting61.25 daysThu 2/13/25Mon 5/12/2596Information to Select Board for Special Town Meeting0 daysThu 2/13/25Thu 2/13/2594,9397Select Board Meeting - Vote to Close Warrant for Special Town Meeting2 daysFri 2/14/25Tue 2/18/259698Select Board Meeting - Vote for Special Town Meeting (14 days before Town Meeting and no meeting on 04/08/25 or 04/15/25)0 daysTue 4/1/25Tue 4/1/259799Special Town Meeting Warrant Published14 daysTue 4/1/25Thu 4/17/2598,97100Special Town Meeting Warrant Report Published0 daysThu 4/17/25Thu 4/17/2599101Special Town Meeting (05/01-05/05)2 daysThu 5/1/25Mon 5/5/2598FS+10 days,99FS+10 days,100102Post Warrant for Election 1 dayMon 5/5/25Tue 5/6/25101103Waiting Period after Special Town Meeting 5 daysMon 5/5/25Mon 5/12/25101104Town Meeting32.13 daysTue 3/25/25Thu 5/8/25105Town Meeting Warrant Published0 daysTue 3/25/25Tue 3/25/25106Town Meeting Warrant Report Published0 daysFri 4/4/25Fri 4/4/25105FS+9 days107Town Meeting (04/28, 05/01, 05/05 & 05/08)10 daysMon 4/28/25Thu 5/8/25105FS+25 days,106FS+16 days108Popular Election34.5 daysTue 3/25/25Tue 5/13/25109Information to Select Board for Elections0 daysTue 3/25/25Tue 3/25/2593FS+30 days110Select Board Meeting - Vote for Election to happen (35 days before election andno meeting on 04/08 or 04/15)0 daysTue 4/1/25Tue 4/1/25109FS+6 days111Select Board must notify the Town Clerk of Election1 dayWed 4/2/25Wed 4/2/25110112Vote (Special Elecation - Has to be 7 days after closing and Historically on a Tuesday)0 daysTue 5/13/25Tue 5/13/25103,110FS+25 days,111113Design Development (MODULE 6)262.25 daysFri 5/23/25Fri 5/1/26114Design Development (DD)89.38 daysFri 5/23/25Wed 9/17/25115Design Development Drawings41 daysFri 5/23/25Thu 7/17/25112,87116MHC - Project Notification Form Filing0 daysTue 7/22/25Tue 7/22/25115FS+3 days117Register Project with USBGC0 daysThu 6/12/25Thu 6/12/25115SS+15 days118DD Cost Estimating15 daysThu 7/17/25Tue 8/5/25115119DD Estimate Reconciliation Meeting2 daysWed 8/6/25Thu 8/7/25118120Finalize VE log and Reconciled Budget2 daysThu 8/7/25Mon 8/11/25119121Review Budget with XLT0 daysMon 8/11/25Mon 8/11/25120122Issue SBC Documents4 daysMon 8/11/25Fri 8/15/25121123SBC Meeting1 dayFri 8/15/25Mon 8/18/25119FS+6 days,122124SBC Meeting - Approve DD Submission0 daysMon 8/18/25Mon 8/18/25123125Submit DD Pacakge to MSBA0 daysTue 8/19/25Tue 8/19/25124FS+1 day,117126Site Plan Review and Stormwater Permit Special Hearing0 daysMon 8/25/25Mon 8/25/25124FS+5 days127Site Plan Review and Stormwater Permit Approval8 daysMon 8/25/25Wed 9/3/25126128MSBA Review and Comments (Business Days)13 daysTue 8/19/25Thu 9/4/25125129Respond to MSBA DD comments (Business Days)10 daysThu 9/4/25Wed 9/17/2512813060% Construction Documents Phase (60% CD)93 daysTue 8/19/25Thu 12/18/2513160% Construction Drawings40 daysTue 8/19/25Thu 10/9/25125132SBC Meeting0 daysThu 10/9/25Thu 10/9/2513113360% CDs for Pricing0 daysThu 10/9/25Thu 10/9/2513213460% CD Cost Estimating15 daysThu 10/9/25Wed 10/29/2513313560% CD Reconciliation Meeting0 daysMon 11/3/25Mon 11/3/25134FS+3 days136Finalize VE log and Reconciled Budget2 daysMon 11/3/25Tue 11/4/25135137Review Budget with XLT0 daysWed 11/5/25Wed 11/5/25136FS+1 day138Issue SBC Documents1 dayThu 11/6/25Thu 11/6/25137139SBC Meeting - Approve 60% Submission0 daysWed 11/12/25Wed 11/12/25135FS+7 days,138FS+2 days140Submit 60% CD Package to MSBA0 daysThu 11/13/25Thu 11/13/25139FS+1 day,129141MSBA Review and Comments (Business Days)16 daysThu 11/13/25Thu 12/4/25140142Respond to MSBA 60% comments (Business Days)11 daysThu 12/4/25Thu 12/18/2514114390% Construction Documents Phase (90% CD)130.5 daysWed 11/12/25Fri 5/1/262/134/14/173/254/43/254/15/137/226/128/118/188/198/2510/910/911/311/511/1211/13AMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027Half 1, 2028Half 2, 2028Half 1, 2029TaskMilestoneSummaryKilliam Elementary School Page 2Project: 2023 09-18 Reading KiDate: Tue 5/19/26 IDTask ModeTask NameDuration Start Finish Predecessors14490% Construction Documents49 daysWed 11/12/25Thu 1/15/2613914590% CDs Issued for Cost Estimating0 daysThu 1/15/26Thu 1/15/26142,14414690% CDs Issued for Code Review0 daysThu 1/15/26Thu 1/15/2614414790% CD Cost Estimating10 daysThu 1/15/26Thu 1/29/2614514890% CD Reconciliation Meeting0 daysMon 2/2/26Mon 2/2/26147FS+2 days149Finalize VE log and Reconciled Budget2 daysMon 2/2/26Wed 2/4/26148150Review Budget with XLT0 daysWed 2/4/26Wed 2/4/26149151Issue SBC Documents1 dayWed 2/4/26Thu 2/5/26150152SBC Meeting - Approve 90% CD Submission0 daysMon 2/9/26Mon 2/9/26151FS+2 days153Submit 90% CD Package to MSBA0 daysTue 2/10/26Tue 2/10/26152FS+1 day154MSBA review of 90% Package (Business Days)16 daysTue 2/10/26Tue 3/3/26153155District Team's Response to MSBA Review of 90% package (Business Days)11 daysTue 3/3/26Tue 3/17/26154156Completion of the Bid Documents10 daysWed 3/18/26Mon 3/30/26155157Issue SBC Documents0 daysThu 3/26/26Thu 3/26/26156FS-3 days158SBC Meeting - Approve Bid Document Submission0 daysMon 3/30/26Mon 3/30/26156159100% CD Package MSBA Submission1 dayTue 3/31/26Tue 3/31/26158160100% CD Package to MSBA review14 daysWed 4/1/26Fri 4/17/26159161100% CD DCAMM Designer Evaluation10 daysFri 4/17/26Fri 5/1/26160162Construction Phase (MODULE 7)860.88 daysWed 11/12/25Thu 11/30/28163Early Package #01 Switchgear384.38 daysWed 11/12/25Tue 5/4/27164Bid Package for Switchgear & Generator56 daysWed 11/12/25Tue 1/27/26165Completion of the Early Bid documents21 daysWed 11/12/25Tue 12/9/25144SS166Submit Advertisement for Early Bids1 dayWed 12/10/25Wed 12/10/25165167SBC Meeting - Approve Early Package-Invitation For Bid0 daysMon 12/15/25Mon 12/15/25166FS+3 days168Advertise for Early bid package1 dayMon 12/15/25Tue 12/16/25167169Early Bid Package Submission Period21 daysTue 12/16/25Wed 1/14/26168170Early Package Bids Due0 daysWed 1/14/26Wed 1/14/26169171SBC Meeting - Review results/ Vote to Award0 daysTue 1/20/26Tue 1/20/26170FS+4 days172Issue Notice of Award5 daysTue 1/20/26Tue 1/27/26171173Construction for Switchgear330.63 daysTue 1/27/26Tue 5/4/27174Execute Contract45 daysTue 1/27/26Mon 3/30/26172175Shop Drawings7 daysTue 3/31/26Wed 4/8/26174176Fabriation and Delivery300 daysThu 4/9/26Tue 5/4/27175177GC To take Delivery of Switchgear0 daysTue 5/4/27Tue 5/4/27176178Base Contract136.38 daysMon 12/15/25Tue 6/23/26179Prequalification Base Contract81.25 daysMon 12/15/25Tue 3/31/26180SBC Meeting - Approve Prequal Sub Committee (PQC)0 daysMon 12/15/25Mon 12/15/25144SS+25 days181PQC - Kick-Off7 daysMon 1/26/26Tue 2/3/26180182PQC - Approve RFQ0 daysTue 2/3/26Tue 2/3/26181183PQC - Submit Ad for Qualifications6 daysWed 1/28/26Wed 2/4/26182184PQC - Advertise for Qualifications (GCs/FSB) online0 daysWed 2/4/26Wed 2/4/26183185PQC - Qualifications Submission Period18 daysWed 2/4/26Fri 2/27/26184186Qualifications Due0 daysFri 2/27/26Fri 2/27/26185187PQC - Distribute & Review SOQs2 daysFri 2/27/26Tue 3/3/26186188PQC - Review PreQuals21 daysTue 3/3/26Fri 3/27/26187189PQC - Complete SOQ Review and Approve List of Contractors2 daysMon 3/30/26Tue 3/31/26188190Bidding Base Contract65 daysTue 3/31/26Tue 6/23/26191Advertise for bids (Central Reg, New Paper, City Hall)5 daysTue 3/31/26Tue 4/7/26189,158192Issue Bid Docs to Project Dog for Clerical Review 0 daysTue 3/31/26Tue 3/31/26159SS193Bid Documents Published Online6 daysTue 3/31/26Tue 4/7/26192194 Contractor Pre-Bid Briefing Session/Conference0 daysTue 4/7/26Tue 4/7/261931/151/152/22/42/92/103/263/3012/151/141/205/412/152/32/42/273/314/7AMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027Half 1, 2028Half 2, 2028Half 1, 2029TaskMilestoneSummaryKilliam Elementary School Page 3Project: 2023 09-18 Reading KiDate: Tue 5/19/26 IDTask ModeTask NameDuration Start Finish Predecessors195Advertise for Re-bids (Central Reg, New Paper, City Hall)5 daysThu 5/14/26Wed 5/20/26194FS+29 days196Bid Documents Published Online for Re-bid6 daysTue 5/12/26Wed 5/20/26195FF197Filed Sub-Bid time11 daysWed 5/20/26Thu 6/4/26196198 Filed Sub-Bids Due0 daysThu 6/4/26Thu 6/4/26197,194199GC Bid Time17 daysWed 5/20/26Thu 6/11/26196200 General Contractor Bids Due0 daysThu 6/11/26Thu 6/11/26199,194,198201Review Results of GC Bids with SBC2 daysThu 6/11/26Mon 6/15/26200202Vote to Approve GC Bid0 daysMon 6/15/26Mon 6/15/26201203Issue Notice of Award1 dayMon 6/15/26Tue 6/16/26202204Execute Contract5 daysTue 6/16/26Tue 6/23/26203,161205Phase 1 - New Building Construction475.38 daysTue 6/23/26Mon 2/28/28206Notice to Proceed1 dayTue 6/23/26Wed 6/24/26203,204207Construction438 daysTue 6/23/26Mon 1/10/28204208EPA - NPDES Notice of Intent and Approval65 daysWed 6/24/26Tue 9/15/26206209Substantial Completion of New School Building0 daysMon 1/10/28Mon 1/10/28207210Receive Temporary Certificate of Occupancy (TCO)0 daysMon 1/10/28Mon 1/10/28209211Student/Staff Tours of New Building10 daysMon 1/10/28Mon 1/24/28210212Move from Existing Building to New36 daysMon 1/10/28Fri 2/25/28209213Occupy5 daysSun 2/20/28Mon 2/28/28207,21221450% DCAMM Rating (Contractor)10 daysMon 1/10/28Mon 1/24/28207215Phase 2 - Demo and Site210 daysFri 3/3/28Thu 11/30/28213FS+5 days216Construction200 daysFri 3/3/28Thu 11/16/28213,210,209217Substantial conpletion0 daysThu 11/16/28Thu 11/16/28216218100% DCAMM Rating (Contractor)10 daysThu 11/16/28Thu 11/30/28226219Project Closeout (MODULE 8)384.38 daysMon 1/10/28Tue 5/15/29207220Punchlist262.38 daysMon 1/10/28Wed 12/13/28221Contractor Punch List for Designer14 daysMon 1/10/28Thu 1/27/28207FF222Design Team Punch List1.5 monsMon 1/10/28Wed 2/16/28207FF223Punch List - Phase 1 Contractor to Perform Punch33 daysThu 1/27/28Thu 3/9/28221224FF&E Punchlist15 daysMon 1/10/28Fri 1/28/28211FF225FF&E Closeout20 daysThu 11/16/28Wed 12/13/28216226Punch List - Phase 233 daysThu 10/5/28Thu 11/16/28216FF227Cx257.38 daysMon 1/10/28Wed 12/6/28228Commissioning New Building4 monsMon 1/10/28Fri 4/21/28208FF229Commissioning + 10 month 11 monsMon 1/10/28Thu 10/19/28210230Final Commissioning Report to MSBA10 daysThu 11/16/28Thu 11/30/28226,229231Commissioning Certificate of Completion to MSBA5 daysThu 11/30/28Wed 12/6/28229,230232USGBC76 daysFri 2/9/29Tue 5/15/29233Final Construction Package to USGBC66 daysFri 2/9/29Wed 5/2/29225,226,236234LEED-S Construction Application & Final Review10 daysThu 5/3/29Tue 5/15/29233235USGBC issue Green School Program Certification letter0 daysTue 5/15/29Tue 5/15/29234236Closeout GC - Final Change Order66 daysThu 11/16/28Fri 2/9/29226,217237GC Request for Final Payment15 daysFri 2/9/29Wed 2/28/29236238Submission of As-Builts and O&M44 daysThu 11/16/28Fri 1/12/29226,216239DCAMM Evaluation Form following GC Final Payment10 daysWed 2/28/29Tue 3/13/29237240Final Reimbursement Request Submittal to MSBA3.4 monsTue 5/15/29Wed 8/8/29235,229,238241Corrective actions by GC22 daysTue 3/13/29Tue 4/10/29239242MSBA Closeout33 daysTue 5/15/29Tue 6/26/29234,229,231243Project Complete0 daysWed 8/8/29Wed 8/8/29240,2426/46/116/151/101/1011/165/15AMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027Half 1, 2028Half 2, 2028Half 1, 2029TaskMilestoneSummaryKilliam Elementary School Page 4Project: 2023 09-18 Reading KiDate: Tue 5/19/26 Town of Reading Meeting Minutes Page | 1 2016-09-22 LAG Board - Committee - Commission - Council: Permanent Building Committee Killam School Building Committee Date: 2026-04-22 Time: 7:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Session: Open Session Purpose: General Business Version: Draft Attendees: Members - Present: Pat Tompkins, John Coote, Chris Haley, Ed Ross, Greg Stepler, Nancy Twomey, and Carla Nazzaro. Members - Not Present: Shawn Brandt and Kirk McCormick. Others Present: Reading Town Manager Jayne Wellman, Reading Fecilities Clerk David Dallaire, Colliers Project Director Mike Carroll, Colliers Project Manager Justin Ferdenzi, LBA Project Manager Jenni Katajamaki, LBA Architect David Harris Minutes Respectfully Submitted By: Harani Kumaresh Topics of Discussion: This meeting was held in-person in the Town Hall Conference Meeting Room and remotely via Zoom. Call to order: Chair Carla Nazzaro called the meeting to order at 7:00 pm. Roll call attendance: Pat Tompkins, John Coote, Chris Haley, Ed Ross, Greg Stepler, Nancy Twomey, and Carla Nazzaro Public Comment: No reports. Liaison Reports: Sawtelle House / Noise Mitigation: Jayne Wellman provided an update on the Sawtelle tell House noise mitigation plan. Mike Carroll reported that the project team and the Sawtelle House have reached agreement on noise mitigation measures. The plan includes a temporary wood fence on the property line, a public walkway between the construction zone and the Sawtelle House, and a construction fence with scrim to provide visual screening and dust mitigation. The wood fence is over and above what would typically be required of the contractor. Additionally, all construction equipment will be required to have mufflers and comply with sound requirements. Standard work hours are 7:00 AM to 3:30 PM on weekdays and reduced hours on Saturdays, consistent with town ordinances. Any work outside of standard hours, including nights, weekends, or Sundays, requires prior written authorization from the Town Manager and coordination with the Police Department. The project team ant icipates two or three nights of Page | 2 extended work, primarily for concrete slab finishing operations. The Sawtelle House was invited to the abutters meeting but did not attend or respond. Abutters Meeting: Mike Carroll reported that the project team held an abutters meeting the previous Thursday. Approximately 20 to 25 people were invited, including immediate abutters and abutters of abutters. Approximately half attended, and the meeting was well received with no significant pushback. The project team had one-on-one conversations with abutters to provide updated information. LBA brought drawings showing property lines and project boundaries for attendees to take home. Mike Carroll will send a follow -up email to attendees with contact information for the owner’s project manager as the first point of contact for construction-related concerns. The abutters meeting presentation will be posted to the project website, and Justin Ferdenzi’s contact information will be added to the website contact page by Friday. During construction, the site representative’s contact information will replace Justin’s. Committee members raised several additional items during liaison reports: • Plante Moran Tax Consultant: Carla Nazzaro reported attending a Plante Moran seminar regarding potential reimbursements under the Inflation Reduction Act. A contract has been sent to Plante Moran, who responded with two proposed changes currently under review by legal counsel. • RMLD Letter: The committee received a letter from Reading Municipal Lig ht Department (RMLD) regarding an increase in their reimbursement with requirements related to Renewable Energy Certificates (RECs). A meeting will be scheduled to review the requirements. • New Superintendent: Dr. Henry Turner will begin as the new superin tendent on July 1st. A meeting has been scheduled at Killam School to provide him with a project update. • Federal Road Safety Grants: Mike Carroll noted a potential federal grant opportunity for road safety improvements. The project team will coordinate wi th the town engineer to evaluate eligibility, as the project already includes road safety improvements along the school corridor based on a prior traffic study. Builder’s Risk Policy* Jayne Wellman presented a recommendation for the Town of Reading to ow n the builder’s risk insurance policy for the project. Connor Powers of Maya Insurance joined the meeting to answer questions. The premium quote is $140,000 to $145,000 for the entire project period, which is comparable to the cost if carried by the general contractor. The policy includes $25,000 deductibles for all perils, including water, lightning, theft, hail, windstorm, and named windstorm, with coverage up to the full construction hard cost limit of approximately $100 million. Flood and earthquake coverage carries a $25,000 deductible with a $25 million coverage limit for each, which is consistent with industry standards. Several other Massachusetts municipalities carry owner-controlled builder’s risk policies, including Hopkinton, Woburn, Boxford, Tewksbury, Billerica, Maynard, Stoughton, Medway, and Lexington Jayne outlined the benefits of owner-controlled builder’s risk coverage: the Town controls the cost, claims, and timing of the policy; coverage extends through the entire project until the building comes onto the Town’s schedule of locations, eliminating potential gaps between substantial completion and certificate of occupancy; the policy includes protection for delays and soft costs; and the Town avoids hidden markups with direct pricing negotiated with Maya Insurance. John Coote asked about the difference between the flood and earthquake coverage limit ($25 million) and the full project limit. Connor Powers explained that this is standard industry practice, with flood and earthquake coverag e typically set at approximately one Page | 3 quarter of the construction cost. He noted that catastrophic flood or earthquake events typically also trigger FEMA or MEMA assistance. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to approve the Town of Reading owning the builder’s risk policy for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Updated Pre-Qualified Vendors List* Justin Ferdenzi reported that a bid protest was received after the original pre -qualified contractor and subcontractor list was approved. The protesting party claimed they were unfairly disqualified. Town counsel reviewed the matter and determined that disqualification for administrative paperwork issues, specifically failure to acknowledge addenda issued during the pre-qualification process, was not sufficient grounds for disqualification. The pre-qualification committee’s original decision to disqualify was consistent and applied fairly across all applicants. However, town counsel advised that the addenda in question were administrative in nature and did not materially affect the scoring criteria. All affected vendors had scored above the 70-point minimum threshold, with some scoring in the 90s. Legal counsel recommended adding approximately 15 additional subcontractors and contractors to the pre-qualified list. Mike Carroll noted that the OPM had already issued an addendum including the revised list to maintain the bid schedule, subject to committee approval. Justin Ferdenzi and David concurred that the additional contractors are well -qualified and would benefit the project by expanding the competitive pool. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to accept the revised pre-qualified contractor and subcontractor bid list for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Property Perimeter Fence Discussion Carla Nazzaro raised the topic of the permanent perimeter fence planned f or the project site. The fence, as currently specified, is an all -wood fence composed of northern white cedar with oil-based stain (two coats). Mike Carroll noted that the wood fence is specified on the two sides of the site facing neighboring properties, not the street-facing sides. The Haverhill Street side has a cable guardrail and decorative fence, and the Charles Street side is mostly open with a seat wall, trees, and shrubbery. He recommended keeping the current fence specification for bidding purposes, with the option to adjust later if needed. The first permanent fencing would not be installed for approximately 18 months. David from LBA reported that northern white cedar has a typical lifespan of 15 to 20 years untreated and 20 to 40 years with oil or stain treatment. The fence is designed as a high - quality commercial-grade installation. The design team had also evaluated composite wood as an alternative but noted it carries a significant cost premium. The posts are set into concrete footings with stainless steel sleeves to prevent ground contact and rot. John Coote raised a question about graffiti resistance of the treated wood surface. The committee discussed that the oil-based stain provides good protection, and composite Page | 4 material could be considered if graffiti resistance becomes a priority. No vote was required on this item. CPL Financial Review* Justin Ferdenzi presented the financial status of the project. The construction budget remains at $101,521,394, which will be updated once trade bi ds and general contractor bids are received and approved. Administrative costs expended to date total $2,450,061, with a remaining balance of $6,117,979. The total project budget, including technology, furniture, fixtures, and equipment, stands at approximately $130,011,783. Justin Ferdenzi and Mike Carroll explained corrections to the budget revision request (BRR) process with the MSBA. During the transition from feasibility to the Project Funding Agreement (PFA), a second BRR submitted during feasibility was never processed by the MSBA. The project team has corrected the initial budget values to align with the MSBA’s records. The current budget figures remain unchanged; only the initial budget baseline values were adjusted. The project team is preparing BRR #1 for the main project phase, which will be submitted for formal committee approval at the next meeting. Mike Carroll explained the MSBA’s BRR process for the benefit of the committee. Soft cost BRRs can be submitted as needed, but the MSBA now requires a single hard cost BRR at the end of construction. Change orders are submitted to the MSBA monthly and reviewed quarterly, but are not formally entered into the MSBA’s accounting system until construction closeout. The Town pays the contractor for approved change orders as work is completed, and the MSBA reimburses the Town’s eligible portion at the end of the project. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to approve a commitment to Daily Times Chronicle in the amount of $313.14 for advertisement for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to accept LBA Amendment 22, a credit of $9,174.00, correcting a geotech scope double-count from Amendment 16 for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to accept Daily Times Chronicle Invoice No. 260329 in the amount of $313.14 for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to approve David Delair, Clerk of the Works, Invoices DDC OW01, DDCOW02, and DDCOW03 in the total amount of $6,200.00 for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Page | 5 On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to accept LBA Invoice No. 23495 in the amount of $510,555.98 for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to accept Colliers Invoice No. 001162442 in the amount of $67,504.00 for the J. Warren Killam Elementary School Project. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Project cash flow is trending in line with projections, approximately $1 to $2 million under the estimated cash flow, which is favorable. The cash flow projection will be updated once the contractor is on board and provides their estimated billing schedule. CPL Schedule Update Justin Ferdenzi provided an update on the project schedule. The bid is currently li ve on BidDocs with significant interest, including numerous downloads and RFI submissions. Filed Sub Bids are due May 6, 2026, and General Contractor bids are due May 19, 2026. The committee will review bid results on May 22, 2026. Following contractor selection and committee approval, the project team anticipates issuing a Notice to Award and Notice to Proceed around the end of May or beginning of June 2026. A kickoff meeting with the selected contractor will be held to coordinate mobilization after the school year concludes. Mike Carroll noted that the RFI deadline is April 23, 2026, at 3:00 PM. The project team has received reasonable RFI requests indicating strong bidder engagement with the documents. The design team is working through responses, inclu ding updates to the site logistics plan. One vendor requested a deadline extension, which is not anticipated to be granted. Approval of Prior Meeting Minutes (02/09/26) * On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 6-0-1 to approve the meeting minutes of March 16, 2026. Chair Carla Nazzaro abstained as she was not present at the March 16th meeting. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Abstain. On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to approve the meeting minutes of March 30, 2026. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Church Parking Lot Update Mike Carroll reported that the church parking lot license agreement has not yet been finalized, as the church is not ready to proceed at this time. The project team has developed a backup plan that includes temporary parking on site in the area of the future driveway, which will be cleared this summer. Other parking options for future construction phases have also been identified. The church parking lot remains the preferred option (Plan A), with the on-site temporary parking service as Plan B. The parking arrangement also affects the Page | 6 sequence of add alternate roadway work and safe student access during construction phases. Future Agenda Items & Next Meeting Dates The next XLT meetings will be held on May 11th, May 18th, and June 8th. The next KSBC meeting will be held on Thursday, May 21st (note the day change from the regular Monday schedule), specifically to review and approve the general con tractor selection. The following KSBC meeting will be on Monday, June 15th, which is expected to include an introduction of the selected general contractor and a playground area design update. The parent playground committee members will be invited to the June 15th meeting to review the playground design. Adjourn* On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to adjourn the meeting. Roll call vote: Pat Tompkins – Yes; John Coote – Yes; Chris Haley – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Town of Reading Meeting Minutes Page | 1 2016-09-22 LAG Board - Committee - Commission - Council: Permanent Building Committee Killam School Building Committee Date: 2026-05-11 Time: 7:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Session: Open Session Purpose: General Business Version: Draft Attendees: Members - Present: John Coote, Chris Haley, Kirk McCormick, Ed Ross, Greg Stepler, Nancy Twomey, and Carla Nazzaro. Members - Not Present: Shawn Brandt and Pat Tompkins. Others Present: Reading Town Manager Jayne Wellman, Reading Fecilities Clerk David Dallaire, Colliers Project Director Mike Carroll, Colliers Project Manager Justin Ferdenzi, LBA Project Manager Jenni Katajamaki, LBA Architect David Harris Minutes Respectfully Submitted By: Harani Kumaresh Topics of Discussion: This meeting was held in-person in the Town Hall Conference Meeting Room and remotely via Zoom. Call to order: Chair Carla Nazzaro called the meeting to order at 7:00 pm. Roll call attendance: John Coote, Chris Haley, Kirk McCormick, Ed Ross, Greg Stepler, Nancy Twomey, and Carla Nazzaro. Public Comment: No reports. Liaison Reports: No reports. Review of Current Bid Status and Issues Mike Carroll and Jayne Wellman provided an update on the current bid status. The original timeline anticipated filed sub bids this week with general contractor bids due approximately one week later. However, several weeks prior, a second-tier bidder (paragraph E sub- bidder) raised a concern regarding what they believed was a proprietary specification related to HVAC controls. The project team met with town counsel to review the concern and informed the complainant that the specification was intentionally proprietary, as the Killam Sch ool Building Committee had reviewed and voted to approve six proprietary specification items at its March meeting. The project team believed the matter was resolved. Page | 2 However, the day before filed sub bids were due, the Attorney General’s (AG) Office Bid Unit contacted the Town and directed that the HVAC work must be rebid. The specific objection was to language in the specifications that stated, “substitutions not accepted.” The AG’s Office determined that this language created a “chilling effect” on potential bidders, even though a substitution request procedure existed within the bid documents (Division 0, Section 1300). Jayne noted that the paragraph E sub-bidder had not filed a formal bid protest, but the AG’s Bid Unit issued direction to rebid the HVAC portion. Town counsel reviewed the matter and confirmed that the committee’s proprietary vote process was proper; the issue was limited to the specific “substitutions not accepted” language. The project team initially proposed correcting the language through an addendum, which is standard practice. However, the AG’s Office rejected this approach, stating that an addendum was not acceptable, and also declined a meeting request from the project team. Mike Carroll noted that while the AG’s specific direction addressed only HVAC, the same “no substitutions” language existed for electrical and potentially other items among the six proprietary specifications. The OPM and Jayne recommended rebidding the entire project rather than just HVAC to avoid potential bid protests on the other proprietary items afterward. This approach would minimize overall schedule impact. Review Re-bid Timeline: Mike Carroll presented the proposed rebid timeline: • Cancel current bid by addendum (completed) • Submit advertisement to Central Register by May 14, 2026 • Issue letter to all pre-qualified bidders explaining the cancellation and rebid • Advertisements published and bid documents available through BidDocs on May 20, 2026 • RFIs due by May 28, 2026 • Addenda issued by June 1, 2026 • Filed Sub Bids due June 4, 2026 (two weeks plus one day, accounting for Memorial Day) • General Contractor Bids due June 11, 2026 • KSBC meeting on June 15, 2026 for recommendation and approval • Notice to Proceed issued June 16, 2026 The rebid documents will consist of a conformed set incorporating the original bid documents and five previously issued addenda, with clarifications on the six proprietary specification items. The two-week bid period for filed sub bids was deemed sufficient, as the documents have already been on the street and all pre-qualified bidders are familiar with the project. Mike Carroll noted that the school department’s request that the contractor not mobilize to the site until students are out of school remains achievable under this timeline. Physical site mobilization timing is not expected to change. The rebid results in approximately three weeks of lost time for contractor pre-construction activities (paperwork, shop drawings, submittals, and equipment orders). Discussion on Proprietary Specifications and Substitutions: The revised specification language will indicate that items such as Honeywell controls are “intended to be proprietary specifications” while referencing the substitution request procedure in Section 1300. Under Massachusetts General Law, even proprietary specifications must allow for substitution requests. Bidders submitti ng substitution requests must demonstrate that their proposed product is equal to the specified product. John Coote raised concerns about potential disputes regarding substitution determinations, noting that the process involves judgment calls that could be challenged. Mike Carroll Page | 3 confirmed that the architect serves as the ultimate interpreter of the documents and would review substitution requests in consultation with the district’s facilities team. Substitution requests could potentially be brought to the committee for review. Greg Stepler, noting his familiarity with control systems, cautioned the design team to ensure the specification language is very specific about the functionality and requirements of the control system rather than using boilerpl ate language. This specificity would better support the proprietary designation if substitution requests were received. David Harris confirmed that this communication had already been sent to the design team. The committee discussed whether to hold a special KSBC meeting on Friday, June 12 or the regularly scheduled Monday, June 15 meeting. Greg Stepler recommended the Monday meeting to allow the OPM and design team additional time for bid review and leveling. The committee agreed to maintain the June 15 meeting date. Cancel Current Bid* On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to cancel the current bid for the J. Warren Killam Elementary School Project. Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Approve Proposed Re-bid Timeline* On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building Committee voted 7-0-0 to approve the proposed rebid timeline as specified in the agenda for the J. Warren Killam Elementary School Project. Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes. Future Agenda Items & Next Meeting Dates The next XLT meetings will be held on Monday, May 18th and June 8th. The next KSBC meetings will be held on Thursday, May 21st and Monday, June 15th. Adjourn* On a motion by Ed Ross, seconded by Nancy Twomey, the Killam School Building Committee voted 7-0-0 to adjourn the meeting. Roll call vote: John Coote – Yes; Chris Haley – Yes; Kirk McCormick – Yes; Ed Ross – Yes; Greg Stepler – Yes; Nancy Twomey – Yes; Carla Nazzaro – Yes.