HomeMy WebLinkAbout2026-01-07 Permanent Building Committee Minutes� OFN
Town of Reading
Meeting Minutes JL
Board - Committee - Commission - Council:
Permanent Building Committee
Date: 2026-01-07 Time: 6:00 PM
Building: Pleasant Street Senlor Center
Address: 49 Pleasant Street
Purpose: Reading ReCAL Project - Monthly
Meeting
Attendees: Members - Present:
see attached
Members - Not Present:
see attached
Others Present:
see attached
Location: Great Room
Session: Open Session
Version: Final
Minutes Respectfully Submitted By: Peter Collins on behalf of Patrick Tompkins
Topics of Discussion:
See attached
Page I 1
Town of Reading
Committee: Reading Permanent Building Committee
Project: Center For Active Living Meeting Minutes
Date: January 7, 2026
Name
Position
In Person
Vli
Coote, John
[�
Reading Permanent Building Committee (PBC)
X
Dockser, Mark
Reading Permanent Building Committee (PBC)
X
Greenberg, Ari
Reading Permanent Building Committee (PBC)
X
McCormick, Krk
Reading Permanent Building Committee (PBC)
X
Namaro, Mike
Reading Permanent Building Committee (PBC)
Powell, Ron
Reading Permanent Building Committee (PBC)
X
Stapler, Gregory
Reading Permanent Building Committee (PBC)
X
Tompkins, Patrick
Reading Permanent Building Committee (PBC)
X
Twomey, Nancy
Readin Permanent Buidi Committee (PBC)
X
Angstrom, Sharon
Reading CFO/rown Accountant
x
Bergmann, Joei
BH+A BH+A Desi nor
Bonfield, Colin
BH+A (BH+A) (Designer)
Cabum i, Kevin
Reading Assistant Director Facilities
x
Chen, Dan
BH+A (BH+A) (Designer)
x
Collins, Peter
Tumor & Townsend Heery (TTH)TO-PM)
x
Gatey Herrick, Karen
Reading Selectboard
x
Harrington, Kate
Reading Council on Aging C.OA)
x
Huggins, Joe
Reading Director Facilities
x
Janoswki, Karen
Reading Council on Aging (COA)
x
Kraunelis, Matthew
Reading Town Manager
x
Parsons, John
Reading Council on Aging (COA)
Scarlata, Tom
BH+A (BH+A) (Designer)
x
Shapleigh, Marilyn
Reading Council on Aging (GOA
Stafford, Mark
Tumor & Townsend Heery (TTH) (OPWq
x
Wellman, Jayne
Reading Assistant Town Manager
x
Wood, Jenna
Readin Community Services Director
X
Zeytoonian, Nina I
Turner & Townsend Heery (TTH) (OPM)
X
Discussion
to order at &02pm
a) PBC Chairintroduced a new member on the Building Committee representing COA, Ron Powell.
b) Selectboam Memberthanked the PBC for all theirwork on the project and asked for continuoustransparency
on communications and project details with the Council on Aging (COA) and Veterans. PBC Chair commented
PBC is conforming to the project scope of work as outlined in the feasibility study report.
c) COA Director thanked the PBC and the ReCAL Team for all their work to date, but asked that communicabon
and transparency remain paramount as the project progresses.
TumereTOwnsndH q
Approval of Meeting Minutes:
3
a) PBC voted unanimously to approve the 12/03/25 Meeting Minutes.
Project Schedule:
a) OPM mentioned the Project Milestone Schedule will be updated to reflect the extended contractor bid dates.
4
Project Budget:
a) OPM mentioned the Project Budget remains unchanged with updates to included entries for invoices to be
5
paid this period.
Project Updates:
a) OPM(Turner&Townsend Heerv)
i. OPM mentioned conversation with Architect and will be issuing bid date extension for the Filed
Sub Bid from 01/14/26 to 01/22/26 and the General Contractor from 01/22/26 to 02/05/26. All
parties discussed the matter and were in agreement
ii. OPM mentioned to their office will be issuing an Request for Proposal (RFP) solicitations for
Materials Testing & Inspectional Services along with Building Commissioning Services. The OPM
is looking to provide a summary with recommendation for award at the next PBC meeting on
02/11/26.
iii. OPM presented and requested PBC approval on Proprietary Specifications for two building
systems (1) Building Management System (BMS) to be Honeywell Niagara by Tridium (2) Building
Security System to be Genetec. After a through discussion with reasonable justification by
Reading Facilities Dept. and among all parties PBC voted to approve these two systems as
Proprietary based on further review and acceptance by Town Counsel regarding MGL
Procurement Statues.
6
iv. OPM Mentioned KMA Architects was selected to perform an Accessibiliy, Peer Review with a
report expected to be submitted shortly.
b) Desloner(BH+A)
L BH+A agreed with extending the contractors bid dates. BH+A mentioned they are currently
responding to-88 RFI's submitted by the bidding contractors
c) Owner(Readina/PBC)
i. Director of Community Services mentioned Meeting was held last month COA and Recreational
Board to discuss program policy for the new ReCel Center. Draft fitness programs and membership
packet to be reviewed. Comments have been responded to, and the team is to meet again next
week to answer remaining questions and will be presented to COA via 'Operations Working
Group.'A monthly"Chat' session is being established with COA COA Director suggested if
needed an external Consultant could assist. Director of Community Services mentioned that
suggested will be taken under advisement.
Prolect Contracts Chanae Orders/ Amendments/ Purchase Orders,
a) OPM presented BH+A memo dated 12/29/25 to transfer unused funds from 'Printing' to 'Wetlands*- PBC
7
agreed to allow this budget transfer.
Previous Business Follow Up:
8
a) None discussed
New Business General Protect Discussion:
a) PBC member asked about status of previous design review comments to confirm all comments have been
9
responded to. OPM and Architect to revisit and report back to PBC.
T mer&Town and Hcery
Project
Meetings (Informational:
10
a)
On site briefing session took place on 12/18/25. The Town was pleased with the turnout.
Project
Invoices:
PBC voted unanimously to approve following (3) project Invoices:
11
1)
BHA Invoice No 27810 in the amount of $149,520.00
2)
Turner 8 Townsend Heery invoice No. PJIN0046019 in the amount of $27,041.00
3)
Times Chronicle Bid Phase Advertisement Invoice No. 251293 in the amount of $287.63
Next Mestina Date: (sublect to changel:
1)
February 11, 2026
12
2)
Mamh4,2026
3)
April 1, 2026 (Passover, may affect this date).
Ad ournment.
13
a)
Meeting adjourned at 7:33pm
End of Meeting Minutes
Turner ®Tmnund Hury