HomeMy WebLinkAbout2026-01-07 Permanent Building Committee Packet
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 1
2018-07-16 LAG
Board - Committee - Commission - Council:
Permanent Building Committee
Date: 2026-01-07 Time: 6 PM
Building: Pleasant Street Senior Center Location: Meeting Room
Address: 49 Pleasant Street Agenda:
Purpose: Reading ReCAL Project - Permanent Building Committee Meeting
Meeting Called By: Patrick Tompkins - Chair
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an adequate
amount of time. A listing of topics that the chair reasonably anticipates will be discussed at
the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
1
Call Meeting to Order
2
Public Comments
3
Review for Approval Past Meeting Minutes
a) Permanent Building Committee (PBC) Meeting 12/03/25
4
Project Schedule(s)
a) Turner & Townsend Heery (OPM) milestone schedule dated 12/31/25
5
Project Budget
b) Turner & Townsend Heery (OPM) project budget dated 12/31/25
6
Project Updates:
a) OPM (Turner & Townsend Heery)
i. Update on Contractors Bid Phase
ii. Procurement of Other Project Related Services
• Material Testing & Inspectional Services
• Commissioning Services
Building Systems
Building Envelope
Oversight of Owner Training
b) Designer (BH+A)
i. Update on Contractors Bid Phase
c) Owner (Reading / PBC)
i.
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 2
7
Project Contracts: Change Orders / Amendments / Purchase Orders:
a) KMA Architects will be performing the Accessibility Peer Review.
b) BH+A request to transfer unused funds from “Printing” to “Wetlands”. Refer to BH+A
Memo dated 12/29/25.
8
Previous Business Follow Up:
a) Review the Equipment Schedule within the FF&E Scope
9
New Business General Project Discussion:
a)
10
Project Meetings (Informational)
a) 12/18/25 On Site Contractors Briefing Session held.
11
* Project Invoices
No Company Invoice Number Amount
1 BH+A 27810 $149,520.00
2 Turner & Townsend Heery PJIN0046019 $27,041.00
3 Times Chronicle
(Bid Phase Ad) 251293 $287.63
12
Other Business Not Reasonably Anticipated within 48 Hours of Meeting
a) None identified at this time
13
Next Meeting Date
a) January 28, 2026? (TBD)
b) February 4, 2026
c) March 4, 2026
14
Adjournment
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 3
*Represents Potential Motion to Vote
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END OF DOCUMENT
Confidential - External
PBC Meeting Minutes
Turner & Townsend Heery
Town of Reading
Committee: Reading Permanent Building Committee
Project: Center For Active Living Meeting Minutes
Date: December 3, 2025
Name Position In Person Virtual
In Person:
Coote, John Reading Permanent Building Committee (PBC)
Dockser, Mark Reading Permanent Building Committee (PBC) X
Greenberg, Ari Reading Permanent Building Committee (PBC) X
McCormick, Kirk Reading Permanent Building Committee (PBC) X
Nazzaro, Mike Reading Permanent Building Committee (PBC)
Stepler, Gregory Reading Permanent Building Committee (PBC) X
Tompkins, Patrick Reading Permanent Building Committee (PBC) X
Twomey, Nancy Reading Permanent Building Committee (PBC) X
Ziemiak, Nancy Reading Permanent Building Committee (PBC) X
Angstrom, Sharon Reading CFO/Town Accountant X
Bergman, Joel BH+A (BH+A) (Designer) X
Bonfield, Colin BH+A (BH+A) (Designer) X
Cabuzzi, Kevin Reading Assistant Director Facilities X
Chen, Dan BH+A (BH+A) (Designer) X
Collins, Peter Turner & Townsend Heery (TTH) (OPM) X
Gately Herrick, Karen Reading Selectboard
Huggins, Joe Reading Director Facilities X
Janoswki, Karen Reading Council on Aging (COA)
Kraunelis, Matthew Reading Town Manager X
Parsons, John Reading Council on Aging (COA)
Powell, Ron Reading Council on Aging (COA)
Shapleigh, Marilyn Reading Council on Aging (COA) X
Stafford, Mark Turner & Townsend Heery (TTH) (OPM)
Wellman, Jayne Reading Assistant Town Manager X
Wood, Jenna Reading Community Services Director
Zeytoonian, Nina Turner & Townsend Heery (TTH) (OPM) X
Item
No Discussion
1
Call to Order: Meeting was called to order at 6:04pm.
2
Public Comments:
No public comments
3
Approval of Meeting Minutes:
PBC members identified some minor grammatical / spelling errors in the 11/18/25 meeting minutes. TTH
mentioned corrections will be made and minutes re-distributed. Committee voted unanimously to approve the
11/18/25 Meeting Minutes with the caveat on above mentioned corrections.
Turner & Townsend Heery
4
Project Schedule:
a) Review of the TTH Milestone Schedule and look ahead dates. TTH to correct date anticipated Contractors
Notice to Proceed Date from 02/16/16 (Holiday) to 02/17/26.
b) TTH to correct some duplication in schedule rows 50 to 53, look ahead soft opening dates
c) TTH to add the following task: Commissioning and Owner Training
5
Project Budget:
a) TTH mentioned updated to the budget included only this month’s invoice entries.
6
Project Updates
a) OPM - Turner & Townsend Heery:
i. Update on 100% Design Development and 90% Construction Documents review comments.
TTH has consolidated all the review comments to one spreadsheet for the Design Team to
evaluate and to all reviewers to perform backchecks.
ii. TTH outlined the dates and activities for the upcoming Contractors Bid Schedule.
iii. TTH suggested the idea of having a PBC meeting on 01/28/26 to review the General Contractors
Bids that are scheduled to be received on 01/22/26. PBC agreed to the 01/28/26 meeting as a
“Place Holder with further discussion during the 01/07/26 PBC Meeting.
b) Designer (BH+A)
i. BH+A mentioned they will issue a draft of the 100% Bid Documents on 12/05/25 for any last
minute review comments. Bid Documents are being prepared to be issued for Contractors on
12/15/25.
ii. PBC and BH+A discussed the design progress and locations on the hearing assistance system.
BH+A indicated the system is design and will be included in the bid document.
c) Owner (Reading/PBC)
i. General discussion about Fixtures Furniture & Equipment (FF&E) non-furniture type items such
as floor cleaning and fitness equipment. This items to be discussed later in the project when
the FF&E Design Phase starts.
ii. Town of Reading / PBC to carry Builders Risk Policy for the project.
iii. Town of Reading / PBC to provide General Liability Insurance Limits to be included within the
Project Manual for the Bidding Contractors.
Project Contracts: Change Orders/ Amendments/ Purchase Orders
a) None to report
Previous Business Follow Up:
a) Nothing to report at this time.
New Business General Project Discussion:
a) PBC requested TTH solicit Accessibility Design Peer Review and voted a Not to Exceed (NTE) in the amount
of $7,500 for this service.
Project Meetings Held (informational):
a) Nothing to report
Project Invoices:
PBC reviewed and motioned to approve the following project invoices:
a) BH+A: Invoice #: 27772 for $206,720.00
b) Turner & Townsend Heery: PJIN0045631 for $27,041.00
c) LIM Consultants: Invoice #: 4769 for $1,950.00
Turner & Townsend Heery
Other Business Not Reasonably Anticipated within 24 Hours of Meeting
a) None at this time
Next Meeting Date: (subject to change)
a) 01/07/25, 6pm
b) 01/28/26 (TBD)
c) February 4, 2026
d) March 4,2026
Adjournment: PBC motioned to adjourn at 7:25pm
End of Meeting Minutes
Confidential - External
OPM Milestone Schedule
ID Task Name Duration Start Finish Predecessors1RECAL Project77 days5/19/259/8/252Design Development77 days5/19/259/8/253Design Development (DD)44 days5/19/257/22/254Cost Estimate Development9 days7/18/257/30/255DD Cost Estimate & Reconciliation22 days7/31/258/29/256Drawings - Review and Comments11 days8/25/259/9/257Town Design Development Site Plan Review & Approval250 days10/14/2410/7/2520Contractors Prequalification Phase48 days8/25/2510/31/2521Establish Prequalification Committee 1 day9/3/259/3/2522Prepare Qualification documents (RFQ/SOQ) 16 days8/25/259/16/2523Advertise in COMMBUYS/Central Register/Local, etc.1 day9/17/259/17/2524Contractors Request for Qualification Period (RFQ)12 days9/17/2510/2/2525Prequalification Committee Meetings As Needed43 days9/3/2511/3/2526Prequalification Committee Review Period11 days10/3/2510/20/2527Finalize Contractors Qualifications and Publish Results10 days10/20/2510/31/2528Construction Documents Phase (CD)81 days8/11/2512/5/252960% CD Progress Set of Documents Prepared and Issued by Design Team37 days8/11/2510/1/253060% CD Review & Comment Period (Voluntary)11 days10/1/2510/16/253190% CD Progress Set of Documents Prepared and Issued by Design Team24 days9/30/2511/3/253290% CD Review & Comment Period11 days11/1/2511/17/253390% CD Cost Estimate & Reconciliation13 days11/1/2511/19/253490% CD Progress "Page Turn" with Town Departments and Agencies etc. 10 days11/3/2511/17/253590% CD Review Comments Incorporated into Bid Documents15 days11/17/2512/8/253690% CD transformed to Bid Documents 20 days11/17/2512/15/2537Contractor(s) Bid & Award Phase50 days11/25/252/6/2638Prepare, Advertise and Issue Final Bid Package13 days11/25/2512/12/2539Contractors Bid Period 26 days12/15/251/22/2640On Site Briefing Session1 day12/18/2512/18/2541Filed Sub-Bid Contractors Bids Due1 day1/14/261/14/2642General Contractors Bids Due1 day1/22/261/22/2643Review Bids for Completeness5 days1/22/261/28/2644Recommend Contractors Bid to Building Committee and Selectboard6 days1/28/262/4/2645Execute Contractors Contract 12 days1/29/262/13/26MJJASONDJFMAMJJASONDJFMAMJJA202520262027Reading Center for Active LivingRev. Deacdmber 31, 2025Page 1 of 2
ID Task Name Duration Start Finish Predecessors46Construction Phase333 days?2/9/266/4/2747Issue Notice to Proceed (NTP)1 day2/16/262/16/2648Construction Period346 days2/16/266/30/2749Commissioning of Building Envelope153 days10/5/265/14/2750Commissioning of MEP/FP Systems172 days10/5/266/11/2751Owners Facilities Staff Building Walk Through and Training 124 days1/4/276/30/2752Certificate of Occupancy1 day6/25/276/25/2753Certificate of Substantial Completion1 day6/30/276/30/2754Contractors Punch List35 days6/21/278/6/2755Owner Training / O&M Manuals/ As Builts / Maintenance Stock / Closeout 44 days6/7/278/6/2756Warranty and 10 Month Walk Through 48 days4/24/286/30/2857Owner Fixtures Furniture & Equipment (FF&E) Technology (IT) and Move In187 days11/2/267/30/2758Planning and Layout of FF&E and IT20 days11/2/2612/1/2659FF&E Materials Selection and Colors21 days12/1/2612/30/2660Establish IT Equipment Basis of Design21 days12/1/2612/30/2661Prepare FF&E and IT Bid Documents15 days1/4/271/25/2762FF&E and IT Bid Period21 days1/27/272/25/2763FF&E and IT Bid Evaluation and Issuance of Purchase Order6 days2/26/273/5/2764FF&E and IT Vendor Submittals and Fabrication65 days3/8/276/7/2765FF&E and IT Pre-Installation Meeting(s)10 days6/7/276/21/2766FF&E and IT Installation and Set Up21 days6/21/277/19/2767FF&E and IT Punch List - Closeout10 days7/19/277/30/2768Anticipated "Soft Opening" of New ReCAL Building5 days8/2/278/6/27MJJASONDJFMAMJJASONDJFMAMJJA202520262027Reading Center for Active LivingRev. Deacdmber 31, 2025Page 2 of 2
Confidential - External
Project Budget
abc d e fgh ijNo. Cost Code Base Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds (e-h) Comments 1100-000Administration2100-100 Legal / Recording Fees5,000.00$ -$ 5,000.00$ -$ -$ 3 -$ 4 -$ 5 -$ 67100-200 Advertising / Bid Hosting / Printing10,000.00$ 5,141.63$ 4,858.37$ 5,141.63$ -$ 8 Daily Times Chronicle 177.00$ 177.00$ Inv. 250960 Sep'25 Prequal. Ad #19 Daily Times Chronicle 177.00$ 177.00$ Inv. 251062 Oct'25 Prequal. Ad #210 Biddocs On-Line 4,500.00$ 4,500.00$ Inv. 25-SCKG-1 Preqaul. Hosting11 Daily Times Chronicle 287.63$ 287.63$ Inv. 251293 Dec'25 Bid Ad12 -$ 13 14100-300 Owner's Insurance (Builders Risk)-$ -$ -$ -$ -$ 15 -$ 16 -$ 17 -$ 1819100 TotalAdministration Total15,000.00$ 5,141.63$ 9,858.37$ 5,141.63$ -$ 2021200-000Owner's Project Manager (OPM)22200-100Design Development Phase68,198.00$ 68,198.00$ -$ 68,198.00$ -$ 23 Turner & Townsend Heery 45,465.00$ 45,465.00$ Inv. PJIN0044283 - Jun-Jul'2524 Turner & Townsend Heery 22,733.00$ 22,733.00$ Inv. PJIN0044652 - Aug'2525 2627200-200Contract Document Phase72,138.00$ 72,138.00$ -$ 55,163.50$ 16,974.50$ 28 Turner & Townsend Heery 11,512.50$ 11,512.50$ Inv. PJIN0044652 - Aug'2529 Turner & Townsend Heery 7,041.00$ 7,041.00$ Inv. PJIN0045046- Sep'2530 Turner & Townsend Heery 19,277.00$ 19,277.00$ Inv. PJIN0045341- Oct'2531 17,333.00$ 17,333.00$ Inv. PJIN0046019 - Dec'2532 -$ 3334200-300Contractors Prequalification Phase36,026.00$ 36,026.00$ -$ 36,026.00$ -$ 35 Turner & Townsend Heery 19,277.00$ 19,277.00$ Inv. PJIN0045341- Oct'2536 7,041.00$ 7,041.00$ Inv. PJIN0045631- Nov'2537 9,708.00$ 9,708.00$ Inv. PJIN0046019 - Dec'2538 -$ 3940200-400Bid & Award Phase39,749.00$ 39,749.00$ -$ -$ 39,749.00$ 41 -$ 42 -$ 43 -$ 44 -$ 45Reading Center for Active LivingProject Budget As of December 31, 2025 Page 1 of 5
abc d e fgh ijNo. Cost Code Base Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds (e-h) Comments Reading Center for Active LivingProject Budget As of December 31, 202546200-500Construction Phase533,889.00$ 533,889.00$ -$ -$ 533,889.00$ 47 -$ 48 -$ 49 -$ 50 -$ 5152200-600Closeout Phase55,857.00$ 55,857.00$ -$ -$ 55,857.00$ 53 -$ 54 -$ 55 -$ 56 -$ 5758200-700Cost Estimates40,000.00$ 40,000.00$ -$ 40,000.00$ -$ 59 Turner & Townsend Heery 20,000.00$ 20,000.00$ Inv. PJIN0045046 Sep'2560 Turner & Townsend Heery 20,000.00$ 20,000.00$ Inv. PJIN0045631 Nov'2561 -$ 62 -$ 6364200-800Additional Services -$ -$ -$ -$ -$ 65 -$ 66 -$ 67 -$ 68 -$ 6970200 TotalOPM Total845,857.00$ 845,857.00$ -$ 199,387.50$ 646,469.50$ 7172300-000Architect & Engineer (A&E) BASIC SERVICES7374300-100 Design Development600,000.00$ 600,000.00$ -$ 600,000.00$ -$ 75 BH+A 60,000.00$ 60,000.00$ Inv. 27564 - 06/18/25 76 BH+A 210,000.00$ 210,000.00$ Inv. 27578 - 07/10/2577 BH+A 165,000.00$ 165,000.00$ Inv. 27648 - Aug'2578 BH+A 165,000.00$ 165,000.00$ Inv. 27701 - Aug / Sep'25798081300-200 Construction Documents600,000.00$ 600,000.00$ -$ 540,000.00$ 60,000.00$ 82 BH+A 200,000.00$ 200,000.00$ Inv. 27736 Sep'2583 BH+A 200,000.00$ 200,000.00$ Inv. 27772 Oct'2584 BH+A 140,000.00$ 140,000.00$ Inv. 27810 Nov'2585 -$ 8687300-300Bidding9,000.00$ 9,000.00$ -$ -$ 9,000.00$ 88 -$ 89 -$ 90 -$ 91 -$ 92 Page 2 of 5
abc d e fgh ijNo. Cost Code Base Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds (e-h) Comments Reading Center for Active LivingProject Budget As of December 31, 202593300-400Construction Administration550,000.00$ 550,000.00$ -$ -$ 550,000.00$ 94 -$ 95 -$ 96 -$ 97 -$ 9899300-500Audio Visual &Technology Design28,000.00$ 28,000.00$ -$ 28,000.00$ -$ 100 BH+A 11,760.00$ 11,760.00$ Inv.27648 Aug'25101 BH+A 6,720.00$ 6,720.00$ Inv. 27772 Oct'25102 BH+A 9,520.00$ 9,520.00$ Inv. 27810 Nov'25103104105300-600 Furniture, Fixtures & Equipment Design45,000.00$ 45,000.00$ -$ -$ 45,000.00$ 106 -$ 107 -$ 108 -$ 109110111300-700A&E Reimbursable Services (BH+A)84,000.00$ 84,000.00$ -$ 75,340.00$ 8,660.00$ 112 Geotechnical Engineering 9,000.00$ 1,650.00$ 1,650.00$ Inv. 27565 - Jun'25113 7,350.00$ 7,350.00$ Inv. 27743 - Sep'25114 Survey & Street Acceptance Plan 15,000.00$ 9,750.00$ 9,750.00$ Inv. 27565 - Jun'25115 5,000.00$ 5,000.00$ Inv. 27706 - Aug'25116 Wetlands Consultant (ConCom) 15,000.00$ 15,000.00$ 15,000.00$ Inv. 27653 - Aug'25117 Arborist Tree Survey (ConCom) 5,000.00$ -$ Inv. 27743 Memo transfer to Traffic118 Traffic Impact Analysis 10,000.00$ 6,000.00$ 6,000.00$ Inv.27653 - Aug'25119 4,000.00$ 4,000.00$ Inv. 27706 - Aug'25120 5,000.00$ 5,000.00$ Inv. 27743 - Sep'25121 Energy Model & Life Cycle Assessment 20,000.00$ 19,500.00$ 19,500.00$ Inv. 27706 - Aug'25122 Printing Allowance 10,000.00$ 2,090.00$ 2,090.00$ Inv. 27706 - Aug'25123 -$ 124125300-800 A&E - Additional Services -$ -$ -$ -$ -$ 126 -$ 127 -$ 128129300 TotalArchitect and Engineer Total1,916,000.00$ 1,916,000.00$ -$ 1,243,340.00$ 672,660.00$ 130131400-000"Other" Engineering132400-100 Materials Testing and Inspectional Services70,000.00$ -$ 70,000.00$ -$ -$ 133 -$ 134 -$ 135 -$ 136 -$ 137 Page 3 of 5
abc d e fgh ijNo. Cost Code Base Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds (e-h) Comments Reading Center for Active LivingProject Budget As of December 31, 2025138400-200 Hazardous Material (Testing & Monitoring)-$ -$ -$ -$ -$ 139 -$ 140 -$ 141 -$ 142 -$ 143144400-300Building Commissioning50,000.00$ -$ 50,000.00$ -$ -$ 145 -$ 146 -$ 147 -$ 148 -$ 149150400-400Structural Peer Review 15,000.00$ 3,000.00$ 12,000.00$ 1,950.00$ 1,050.00$ 151 Lim Consultants, Inc. 3,000.00$ 1,950.00$ Inv. 4769 Nov'25152 -$ 153 -$ 154 -$ 155156400 Total"Other" Engineering Total135,000.00$ 3,000.00$ 132,000.00$ 1,950.00$ 1,050.00$ 157158500-000Construction Contract159500-100Estimated Construction Cost at SD Phase21,947,967.00$ -$ 21,947,967.00$ -$ -$ 160Estimated Construction Cost17,773,000.00$ -$ 161General Conditions1,777,300.00$ -$ 162General Requirements355,460.00$ -$ 163Bonds & Insurance400,000.00$ -$ 164Escalation1,144,207.00$ -$ 165Profit498,000.00$ -$ 166 167500-200Estimated Construction Contingency at SD Phase1,097,398.00$ -$ 1,097,398.00$ -$ -$ 168 -$ 169 -$ 170 -$ 171 -$ 172 173500 TotalConstruction Contract Total23,045,365.00$ -$ 23,045,365.00$ -$ -$ 174175600-000Furnishings & Technology176177600-100 Furniture 500,000.00$ -$ 500,000.00$ -$ -$ 178 -$ 179 -$ 180 -$ 181 -$ 182183600-200 Technology (Telephone & Data)300,000.00$ -$ 300,000.00$ -$ -$ 184 -$ Page 4 of 5
abc d e fgh ijNo. Cost Code Base Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds (e-h) Comments Reading Center for Active LivingProject Budget As of December 31, 2025185 -$ 186 -$ 187 -$ 188 189600-300 Audio Visual-$ -$ -$ -$ -$ 190 -$ 191 -$ 192 -$ 193 -$ 194195600-400 Computer Equipment-$ -$ -$ -$ -$ 196 -$ 197 -$ 198 -$ 199 -$ 200201600-500 Security / Access Control Systems-$ -$ -$ -$ -$ 202 -$ 203 -$ 204 -$ 205 -$ 206207600 TotalFurnishings Fixtures and Equipment (FF&E) Total800,000.00$ -$ 800,000.00$ -$ -$ 208209700-000Other Project Costs95,000.00$ -$ 95,000.00$ -$ -$ 210700-100Utility Company (REL) 80,000.00$ -$ -$ 211 Moving & Relocation 15,000.00$ -$ -$ 212 -$ -$ 213 -$ -$ 214215700 TotalOther Project Total95,000.00$ -$ 95,000.00$ -$ -$ 216217800-000 Owner's Contingency 1,047,778.00$ -$ 1,047,778.00$ -$ -$ 218 -$ -$ -$ 219 -$ -$ -$ 220 -$ -$ -$ 221 -$ -$ -$ 222 -$ -$ 223224800 Total Owner Contingency Total1,047,778.00$ -$ 1,047,778.00$ -$ -$ 225226PROJECT TOTALS 27,900,000.00$ 2,769,998.63$ 25,130,001.37$ 1,449,819.13$ 1,320,179.50$ 227Percentage to Budget 10% 90% 5% 5% Page 5 of 5
Designer Amendment
F:\AR\CLIENTS - PROJECTS - INVOICES\3513 Reading CAL\11 November 2025\3513.11 Fee Transfer Memo.docx
B A R G M A N N H E N D R I E + ARCHE T Y P E , I N C .
Architecture | Planning | Interior Design
9 Channel Center Street 617 350 0450
Suite 300 bha@bhplus.com
Boston, MA 02210 www.bhplus.com
memo
to: Peter Collins, Jenna Wood
from: BH+A Finance
date: December 29, 2025
project name & number: Reading CAL – Specialty Consultant Services
subject: for December Invoicing / Transfer of Unused Printing Fee
cc: J. Bargmann
The attached invoice for November reflects an additional $2.500 for printing costs. Following this, the “Printing
Allowance” fee will have an unused balance of $5,410.
We would like to propose the transfer of that fee balance to the “Wetland Consultant” fee . This will increase
that fee from $15,000 to $20,410 and enable us to invoice the majority of what the Wetland Consultant,
Acitivitas, has billed us for their services.
Please get back to us if you have any issues with this proposal. Otherwise, for December, we will proceed with
changing the Wetland fee to $20,410 and billing it to 100%.
Confidential - External
Project Invoices
Turner & Townsend Heery, LLC
January 2, 2026
Ms. Jayne Wellman, MPA, MCPPO
Assistant Town Manager
16 Lowell St
Reading, MA 01867
jwellman@readingma.gov
SENT VIA ELECTRONIC MAIL
300 Brickstone Square, Suite 201
Andover, MA 01810
617-823-3265
www.turnerandtownsend.com
www.heery.com
For the attention of Recipient name
Re: Reading Center for Active Living
BH+A Invoice #27810
Budget Cost Code: 300-200 Construction Documents
Budget Cost Code: 300-500 AV & Technology Design
Period: November 2025
Please find attached invoice from BH+A for services with reference to design phases and period stated above.
We have reviewed this invoice and acknowledge BH+A performed these services we therefore are submitting this
invoice for your review and consideration in the amount of One Hundred Forty-Nine Thousand Five Hundred Twenty
Dollars and Zero Cents ($149,520.00) as itemized on the attached invoice.
Should there be any questions please feel free to contact me, thank you.
Sincerely,
Turner & Townsend Heery, LLC
Peter D. Collins, CCM, LEED® AP BD+C
Project Director
Copy:
File
Financial Working Group
Permanent Building Committee
December 11, 2025
Project No:03513.10
Invoice No:27810
BARGMANN HENDRIE + ARCHETYPE, INC.
9 Channel Center Street, Suite 300
Boston, MA 02210
617-350-0450 www.bhplus.com
Peter Collins, Project Manager
Turner & Townsend Heery
Town of Reading
16 Lowell Street
Reading, MA 01867
Project 03513.10 Reading CAL Amendment #1 (DD - CA)
EMAIL Invoices to Peter Collins; cc Jenna Wood
Professional Services from November 01, 2025 to November 30, 2025
Fee FEE
Percent
Complete
Total
Earned
Current
Invoicing
Design Development 600,000.00 100.00 600,000.00 0.00
Construction Documents 600,000.00 90.00 540,000.00 140,000.00
Bidding 9,000.00 0.00 0.00 0.00
Construction Administration 550,000.00 0.00 0.00 0.00
Audio Visual & Technology Design 28,000.00 100.00 28,000.00 9,520.00
Furniture, Fixtures, & Equipment 45,000.00 0.00 0.00 0.00
Total Fee 1,832,000.00 1,168,000.00 149,520.00
Previous
Fee Billing
1,018,480.00
Total Fee Invoiced 149,520.00
$149,520.00Current Invoice Total
Billings to Date
Current Prior Total
149,520.00 1,018,480.00 1,168,000.00
149,520.00 1,018,480.00 1,168,000.00
If you have billing questions, please contact Fred Raffensperger (617-456-2242).
Turner & Townsend Heery, LLC
January 2, 2026
Ms. Jayne Wellman, MPA, MCPPO
Assistant Town Manager
16 Lowell St
Reading, MA 01867
jwellman@readingma.gov
SENT VIA ELECTRONIC MAIL
300 Brickstone Square, Suite 201
Andover, MA 01810
617-823-3265
www.turnerandtownsend.com
www.heery.com
For the attention of Recipient name
Re: Reading Center for Active Living
Turner & Townsend Heery Project No. HII-2408100
Turner & Townsend Heery Invoice No. PJIN0046019
Budget Cost Code 200-200 Contract Documents
Budget Cost Code 200-300 Contractors Prequalification
Period December 2025
Please find attached Turner & Townsend Heery invoice for Owner’s Project Management Services during the Design
and Contractors Prequalification Phase for the period stated above in the amount of Twenty-Seven Thousand Forty
One Dollars and Zero Cents ($27,041.00).
Please remit payment to:
Turner & Townsend Heery, LLC
Via Bank of America Account per Turner & Townsend Heery letter dated 05/22/24 attached herein
Thank you for the opportunity to serve the Town of Reading, should you have any questions please feel free to contact
me, thank you.
Sincerely,
Turner & Townsend Heery, LLC
Peter D. Collins, CCM, LEED® AP BD+C
Project Director
Copy:
File
Financial Working Group
Permanent Building Committee
Ms. Jayne Wellman, MPA, MCPPO
Assistant Town Manager
16 Lowell St
Reading, MA 01867
Project Name
READING CENTER FOR ACTIVE LIVING (ReCAL)
OWNERS PROJECT MANAGEMENT SERVICES (OPM)
No. PHASE SCHEDULED
VALUE
WORK COMPLETED
TOTAL
COMPLETED
BALANCE
TO FINISH
PERCENT
COMPLETE PREVIOUS THIS
APPLICATION PERIOD
1 Design Development $68,198.00 $68,198.00 $0.00 $68,198.00 $0.00 100%
2 Construction Documents $72,138.00 $37,830.00 $17,333.00 $55,163.00 $16,975.00 76%
3 Contractor Prequalification $36,026.00 $26,318.00 $9,708.00 $36,026.00 $0.00 100%
4 Bidding Phase $39,749.00 $0.00 $0.00 $0.00 $39,749.00 0%
5 Construction Phase $533,889.00 $0.00 $0.00 $0.00 $533,889.00 0%
6 Closeout Phase $55,857.00 $0.00 $0.00 $0.00 $55,857.00 0%
7 Cost Estimates $40,000.00 $40,000.00 $0.00 $40,000.00 $0.00 100%
8
9 TOTALS $845,857.00 $172,346.00 $27,041.00 $199,387.00 $646,470.00 24%
INVOICE PAYMENT DUE $27,041.00
Contact: Peter Collins with any questions at peter.collins@turntown.com or 617-823-3265.
Turner & Townsend Heery
3550 Lenox Road NE, Suite 2300
Atlanta, GA 30326
INVOICE
Invoice Number PJIN0046019
Date January 2, 2026
Project Number HII-2408100
Turner & Townsend Heery, LLC
January 2, 2026
Ms. Jayne Wellman, MPA, MCPPO
Assistant Town Manager
16 Lowell St
Reading, MA 01867
jwellman@readingma.gov
SENT VIA ELECTRONIC MAIL
300 Brickstone Square, Suite 201
Andover, MA 01810
617-823-3265
www.turnerandtownsend.com
www.heery.com
For the attention of Recipient name
Re: Reading Center for Active Living
Daily Times Chronical Invoice No. 251293
Project Budget Cost Code: 100-200 Advertising
Period: December 2025
Please find attached invoice from Daily Times Chronicle for Contractors Bid Phase Advertisement for the period stated
above.
We have reviewed this invoice from the Town of Reading and recognize this expense for the project we therefore are
submitting this invoice for your review and consideration in the amount of Two Hundred Eight -Seven Dollars and Sixty-
Three Cents ($287.63) as itemized on the attached invoice.
Should there be any questions please feel free to contact me, thank you.
Sincerely,
Turner & Townsend Heery, LLC
Peter D. Collins, CCM, LEED® AP BD+C
Project Director
Copy:
File
Permanent Building Committee (PBC)
PBC Financial Working Group
Daily Times Chronicle
Reading -- Wakefield
Woburn Daily Times, Inc., PO Box 2433, Woburn MA 01888
781-933-3700
INVOICE
Town of ReadingBill To
Joshua Delaune, MPAAttn:
16 Lowell StreetAddress 1
Address 2
ReadingCity MAState 01867ZIP
PO#
251293Legal Ad#
251293 Reading RC-26-01 Active Liv Symonds WayBilling Key
9.0# of Inches 1# of Runs
12/15/2025Run 1 Run 2 Run 3
$287.63Cost Notary Fee $287.63Total Cost
Payment Date Payment $287.63Balance Due