HomeMy WebLinkAbout2010-08-16 Board of Library Trustees Minutesr---
Reading Public Library Board of Trustees
Draft Minutes
August 16, 2010
Attending: Trustees Yablonsky, Storti, Dubois, Doucette, Curtis, Hutchinson, Staff Ruth,
Dorota, Frank Fardy, Finance Committee Liaison
Minutes: Approved minutes of Jul 14 meeting ( Storti/Curtis)
Approved minutes of Jul 23 meeting (Dubois/Yablonski)
Financial: Trustees reviewed the financial report, including a brief discussion on timing
of payments.
Statistics: Trustees reviewed statistical report. Ms. Urell toted this would likely be the
last review of this format, to be replaced by a new report format.
Foundation - Dick Curtis Reported no meetings during the summer
Friends — C Dubois reported Friends were working on preparations for the coming
September town fair; expanding the Bags to Go Program as a fund raising project;
integrating some new members
Ad Hoc Municipal Building Committee: V Yablonski In July toured three elementary
schools; In August, walked through Oakland Road property; all tours done — the next step
is to discuss all of the properties and needs and develop recommendations to the Board of
Selectmen
Building Program
Ms. Urell noted that the building program was nearly complete.
Ms. Urell described the process to select an Owners Project Manager, with bids to be
open on August 17. Eight firms participated in a walk through. Ms. Urell, Ms. Yablonski
and Mr. Alan Bum will participate on the selection committee.
The trustees then reviewed the timeline, including selection of an architect, requirements
for town meeting, and submission to the state program. The group further discussed the
best way to establish an objective architect selection process.
Ms. Urell provided the trustees with the selection matrix developed for the OPM.
Trustees brainstormed and provided their priorities for selecting an architect to develop a
specific selection matrix for choosing an architect. Ms. Urell will capture all of the
selection criteria for use by the OPM and the building committee. The trustees discussed
the tithing of the architect review and selection process, which will occur during a tight
window in September.
Directors Report
Ms. Urell noted that training would be coming available on the new Open Meeting Law
which would be beneficial for the trustees to attend
Ms. Urell is in the search and hiring process of a new administrative assistant to replace
Ms. Smethurst, who recently retired. The position will be full time.
Trustee Items
Ms. Yablonski made note of Ms. Urell's extraordinary efforts working with all parties on
the building project, which the trustees acknowledged and agreed.
Adjourn Storti/Douoette