HomeMy WebLinkAbout2025-09-03 Permanent Building Committee Meeting MinutesRECEIVED
Town of Reading TOWN CLERK
Meeting Minutes READING, MA.�
Y
2025 OCT 22 AM 10: 51
Board - committee - commission - council:
Permanent Building Committee Meeting
Date: 2025-09-03 Time: 6:00 PM
Building: Pleasant Street Senior Center Location: Great Room
Address: 49 Pleasant Street Session: Open Session
Purpose: Permanent Building Committee Version: Final
Monthly Meeting for ReCAL
Attendees: Members - Present:
please see attached
Members - Not Present:
please see attached
Others Present:
please see attached
Minutes Respectfully Submitted By: Mark Stafford from Turner & Townsend Heery
Topics of Discussion:
Please see attached
Reading Center for Active Living
Permanent Building Committee Meeting Minutes
Date and Time:
tember 03, 2025, 6
Locason:
Permanent Buildin Committee
Purposee
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Meeting Number
1 04
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Item No.
Discussion
Action by
1
Call to Order: Meeting was called to order at 6:03pm
NA
2
Re.Organization of PBC:
Motion passed to keep Patrick Tompkins as Chair
Role of Vice Chair- Motion to vote Nancy 7wom Motion passed
3
Public Comment: No public comment
Approval of Minutes: PBC voted unanimously to approve the 08/OB/25 Meeting
4
Minutes.
NA
Invoice Approvals:
Tumer&Townsend Heery:
-PBC voted unanimously to approve Invoice period August 25- $34,245.50
6
. BH+A: invoices:
-PBC voted unanimously to approve Basic services and consultant services
-Basic Services: $176,760.00
o Wetiand Consultant-$21,000.00
o Total=$197,760.00.
PBC asked if the AV information and results could be shared.
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Reading Center for Active Living
n_............... Q,.tlrl i.•.. Cnm mittaa MPPtinn Minutes
• AV infrasWcture is in the GC bid.
DD set to be sent to the entire committee.
P
• PBC asked about AV systems planned for all program rooms; muld-pUrPOsel
room includes - large screen, wall monitors, sound assist, and hearing loop
systarn.
• Invoke from Activitas — Civil engineering and landscape architecture.
Covered within BH+A invoice. OPM asked for backup invoice information
from consultants. Consultant invoice Information needs to match Designers
invoice.
Turner & Townsend Heery:
Budget Update:
Budget remains on track with 10% of funds committed and 2% invoiced.
Schedule Update'.
TTH sent draft to PBC to review packet for prequalification packet.
TTH
6
• Revised schedule includes contractor prequalification process.
Committee asked 9 vendor reports back to committee and if there is written
documentation- confirmed.
• OPM described the RFO/RFP prequalifcallon process.
7
3N+A Daeign Update:
• 2WAn Dmo—osmRew- Reconciliation meeting
reviewed cost estimates with BH+A & TTH, DID cost
estimate: l$22.179M, 1$8561< under budget. $1.9M contingency remains.
Savings due to elimination of pile foundations, reduced escalation and
design contingency
• Buldino/Ske Desan Chanees— Kitchen Update &Parkinalssues-
Concom/CPDC Update- parking alternate and pickleball discussion -
extension of Range Road to Burbank Arena would Improve access and
parking and the design already included in civil engineer's scope.
Recommendation: Include add alternate In RECAL bid documents.
• RECAL short five parking spaces per CPDC. Concerns about parking during
events and hockey games.
• Removing of parking Islands would meet CPDC parking requirement, but
not the Conservation Commission lighting requirements. New, potentially
move expensive lighting would be needed.
Potential agreement with Burbank Arena for shared parking. Discussions
ongoing; Select Board approval needed.
Solar Discussion —Vote - Solar - PV system on roof (100 kW) $295,090.00.
Annual savings $16K. 20-year Iffecycle cost: $312K loss
• Geothermal - Incremental cost -$1.24M, 20-year lifecycle cost- $1,41A loss
with 30% federal rebate - $124K loss
• Recommendation: Soler -ready base bid with add alternate for solar
panels,, no geothennal
8
Other Updates:
• Operational Plan- Staff presented operational plan. Presentation given to
COA. Review new policies within the next few months.
• Discussion surrounding different programs offered.
• Community input and surveys planned for Spring 2026
Page 12
Reading Center for Active Living
Permanent Building Committee Meeting Minutes
Ugdate- Subcommitteeto review amendments, and invoicesof
PBC meetings during the life of construction.
ers: Kirk McCormick, Mike Nazzaro, Kevin Cabuzzi. Sharon Angstrom,nd
Tlel
SH+A.
g Revlaw - Assignments — Spew - Pat Tompkins, Architectural -
Twomey, Structural - John Code, Mechanical - Ad Greenberg, Civil:azzaro
ents due by Monday, September 8, 2025. Bluebeam Studio anded
provided for markup.
aI'' cation RPC— Establish Prequalification Committee: Mike Naaaro,
Jayne Wellman, Joe Huggins, Dan Chen (BH*A), Mark Stafford (TTH)
• Motion passed unanimously.
• Sk Does online was selected as the vendor for the GC and FSB
prequalificatlon process. Cost of $4.500. Motion passed unanimously.
10
Upcoming Meeting:
October P Q 6 PM. Location TBD,.
i i
Adjournment: PBC motioned to adjourn at 8:18 PM
The above summarizes Tumor a Townsend Heery interpretation ofirems discussed and decisions reached ounng me
in ta the author within three days ofreceipt, otherwise, the
meeting. Adows orcomecdons must be submitted writing
minutes wd) stand as written
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