HomeMy WebLinkAbout2025-09-24 Permanent Building Committee MinutesRECEIVED
Town of Reading
TOWN CLERK
Meeting Minutes
READING, MA.
(X-
20250CT 22 PM 5: 11
Board - committee - commission - council:
Permanent Building committee Meeting
Date: 2025-9-24
Time: 2:00 PM
Building: Reading Town Hall
Location: Conference Room
Address: 16 Lowell Street
Session: Open Session
Purpose: Permanent Building
Version: Final
Prequaliflcation Committee for REGAL
Attendees: Members - Present:
please see attached
Members - Not Present:
please see attached
Others Present:
please see attached
Minutes Respectfully Submitted By: Mark Stafford from Turner & Townsend Heery
TOPICS of Discussion:
Please see attached
Page I 1
Name
Company
Jayne Wellman
Town of Reading Assistant Town Manager
Joe Huggins
Town of Reading Director of Facilitles
Mike Nmaro
Permanent Building Committee Member
Dan Chan
Principal Architect BH+A
Peter Collins
Pmject Director Turner & Townsend Heery
OTHERS (non-members)
Jenne Wood
Community Services Director
Katie Gabdello
Director of Operations
Joshua Delaune
Executive Assistant Operations
Nancy 2iemlak
Building Committee Member
Item No
Item No
Discussion Topic
Due
Date
Assigned
To
i 1
Committee voted Peter Collins to be Chair of the Prequalification Committee.
All committee members had a general discussion of the prequalication process
a) Review ofthe General Contractors RFQ
b) Review of Filed Sub -Bid Contractors RFD
c) Reviewed Biddocs online management of the RFQ
1.2
d) Reviewed Biddocs current Plan Holders
e) Reviewed Reference Questionnaire
f) Reviewed Office of Inspector General (OIG) November 2023 Guide Designing
and Constructing Public Facilities section on Contractors Prequalification
Reviewed look -ahead schedule dates:
a) Contractors RFQ RFI Due Date 0g/25125, 12noon
b) Contractors RFQ Submission Due Date 10/02125, 2pm
1.3
c) Anticipated Prequalifica ion Committee Complatlon Date 10/16/26
d) Anticipated Contractors Bid Start Date 01/12/26
e) Anticipated Contractors Notice to Proceed 02/16/26
Committee members discussed the requirement to readvertise and repeat the process N
1.4
three (3) contractors per trade are not qualified.
Page 112
Committee Member mention etl they read the project was to be delivered via c149A.
1.5
Post Meeting Note: There was a typo in Section II that indicated c149A. The chair
issued Addendum N0.01 correcting the project delivery to c149.
Chair to forward to committee members list of trade disciplines for members to choose
1.5
who they prefer to review as lead reviewer.
1.7
Chair to forward to committee members RFQ evaluation checklist.
1.8
Ned VA49nalf
a) Wednesday 10/01/25 at 2pm
b) Wednesday 10/15/25 at 2pm
END OF MEETING MINUTES
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