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Home My WebLink About2025-10-08 Permanent Building Committee Packet Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 2018-07-16 LAG Board - Committee - Commission - Council: Permanent Building Committee Date: 2025-10-08 Time: 6 PM Building: Pleasant Street Senior Center Location: Meeting Room Address: 49 Pleasant Street Agenda: Purpose: Reading ReCAL Project - Permanent Building Committee Meeting Meeting Called By: Patrick Tompkins - Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1 Call Meeting to Order 2 Review Past Minutes a) Permanent Building Committee Meeting 09/03/25 3 (*) Motions to Approve as noted Below: a) Structural Peer Review Proposal b) Project Invoices c) (If applicable) Permitting Interface scenarios ReCAL and Pickleball Courts 4 Project Schedule(s) a) Turner & Townsend Heery (OPM) schedule dated 10/01/25 5 Project Budget a) Turner & Townsend Heery (OPM) budget dated 10/01/25 6 Project Updates: a) OPM (Turner & Townsend Heery) i. Contractors Prequalification started on 09/17/24, submission deadline 10/02/25. Prequalification Committee has held meetings on 09/24/25 and 10/01/25 with next meeting scheduled for 10/15/25. Committee is currently reviewing proposal and allocating points and checking references. Committee has a goal of completing prequalification on or about 10/16/25. Prequalification Committee request Full Permanent Building Committee to review and offer any comments on the list of Contractors that have submitted. ii. * Review of Peer Review Proposal Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 2 Project Updates (cont’d): b) Designer (BH+A) i. Design Progress Update ii. Permitting Update c) Owner (Reading / PBC) i. Operational Plan Update ii. 7 Project Contracts: Change Orders / Amendments / Purchase Orders: a) None currently 8 Previous Business Follow Up: a) None identified at this time New Business: a) 10 General Project Discussion: a) Community Outreach / Project Information / Web Site etc. b) Town Meeting Presentation 11/10/25 Project Meetings: a) 09/24/25 and 10/01/25 Contractors Prequalification Meeting b) (If applicable) Meetings with Town Departments / Boards / Commission (*) Project Invoices No Company Invoice Number Amount 1 BH+A None this Period $0.00 2 Turner & Townsend Heery PJIN0045046 $27,241.00 3 5 Other Business Not Reasonably Anticipated within 48 Hours of Meeting a) None identified at this time 6 Next Meeting Date a) November 5, 2025 b) December 3, 2025 7 Public Comments 8 Adjournment *Vote if Required Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 3 Community Services Department is inviting you to a scheduled Zoom Meeting Join Zoom Meeting https://us06web.zoom.us/j/82644772327?pwd=1GHQwEEsqdGDkah8looJKa88B5ZRxz.1 Meeting ID: 826 4477 2327 Passcode: 266935 One tap mobile +16465588656,,82644772327#,,,,*266935# US (New York) +16465189805,,82644772327#,,,,*266935# US (New York) Join instructions https://us06web.zoom.us/meetings/82644772327/invitations?signature=9cagilZPm9bp0 T6h6nMRoIqtbLyVMc7h5h-qja2-2Pc END OF DOCUMENT Confidential - External PBC Meeting Minutes Reading Center for Active Living Permanent Building Committee Meeting Minutes P a g e | 1 Date and Time: September 03, 2025, 6pm Location: Permanent Building Committee Purpose: Design / Construction / Closeout Phase Meeting Number 04 Recorded By: Nina Zeytoonian and Mark Stafford Attendees Name Company Patrick Thompkins Reading Permanent Building Committee - Chair (PBC) Nancy Twomey Reading Permanent Building Committee (PBC) Ari Greenburg Reading Permanent Building Committee (PBC) Nancy Ziemlak Reading Permanent Building Committee (PBC) John Coote Reading Permanent Building Committee (PBC) Ari Greenberg Reading Permanent Building Committee (PBC) Greg Stepler Reading Permanent Building Committee (PBC) Mark Dockser Reading Permanent Building Committee (PBC) Matt Kraunelis Town of Reading (TOR) Jenna Wood Town of Reading (TOR) Kevin Cabuzzi Town of Reading (TOR) Joe Huggins Town of Reading (TOR) Kirk McCormick Town of Reading (TOR) Colin Bonfield Town of Reading (TOR) Karen Rose-Gillis Town of Reading (TOR) Dan Chen Bargmann Hendrie + Archetype, Inc. (BH+A – Designer) Joel Bargmann Bargmann Hendrie + Archetype, Inc. (BH+A – Designer) Mark Stafford Turner & Townsend Heery (OPM - Owners Project Manager) Nina Zeytoonian Turner & Townsend Heery (OPM - Owners Project Manager) Peter Collins Turner & Townsend Heery (OPM - Owners Project Manager) Item No. Discussion Action by 1 Call to Order: Meeting was called to order at 6:03pm NA 2 Re-Organization of PBC: Motion passed to keep Patrick Tompkins as Chair Role of Vice Chair- Motion to vote Nancy Twomey- Motion passed 3 Public Comment: No public comment 4 Approval of Minutes: PBC voted unanimously to approve the 08/06/25 Meeting Minutes. NA 5 Invoice Approvals: • Turner & Townsend Heery: -PBC voted unanimously to approve Invoice period August 25- $34,245.50 • BH+A: invoices: -PBC voted unanimously to approve Basic services and consultant services -Basic Services: $176,760.00 o Wetland Consultant- $21,000.00 o Total=$197,760.00. • PBC asked if the AV information and results could be shared. Reading Center for Active Living Permanent Building Committee Meeting Minutes P a g e | 2 • AV infrastructure is in the GC bid. • DD set to be sent to the entire committee. • PBC asked about AV systems planned for all program rooms; multi-purpose room includes - large screen, wall monitors, sound assist, and hearing loop system. • Invoice from Activitas – Civil engineering and landscape architecture. Covered within BH+A invoice. OPM asked for backup invoice information from consultants. Consultant invoice information needs to match Designers invoice. 6 Turner & Townsend Heery: Budget Update: • Budget remains on track with 10% of funds committed and 2% invoiced. Schedule Update: • TTH sent draft to PBC to review packet for prequalification packet. • Revised schedule includes contractor prequalification process. • Committee asked If vendor reports back to committee and if there is written documentation- confirmed. • OPM described the RFQ/RFP prequalification process. TTH 7 BH+A Design Update: • Design Development – Cost Estimate Review - Reconciliation meeting reviewed cost estimates with BH+A & TTH, DD cost estimate: \$22.179M, \$856K under budget. $1.9M contingency remains. Savings due to elimination of pile foundations, reduced escalation and design contingency • Building/Site Design Changes – Kitchen Update & Parking Issues - Concom/CPDC Update- parking alternate and pickleball discussion - extension of Range Road to Burbank Arena would improve access and parking and the design already included in civil engineer’s scope. Recommendation: Include add alternate in RECAL bid documents. • RECAL short five parking spaces per CPDC. Concerns about parking during events and hockey games. • Removing of parking Islands would meet CPDC parking requirement, but not the Conservation Commission lighting requirements. New, potentially move expensive lighting would be needed. • Potential agreement with Burbank Arena for shared parking. Discussions ongoing; Select Board approval needed. • Solar Discussion – Vote - Solar - PV system on roof (100 kW) $295,090.00. Annual savings $16K. 20-year lifecycle cost: $312K loss • Geothermal - Incremental cost - $1.24M, 20-year lifecycle cost - $1.4M loss with 30% federal rebate - $124K loss • Recommendation: Solar-ready base bid with add alternate for solar panels; no geothermal 8 Other Updates: • Operational Plan- Staff presented operational plan. Presentation given to COA. Review new policies within the next few months. • Discussion surrounding different programs offered. • Community input and surveys planned for Spring 2026 Reading Center for Active Living Permanent Building Committee Meeting Minutes P a g e | 3 9 • Financial Update - Subcommittee to review amendments, and invoices ahead of PBC meetings during the life of construction. • Members: Kirk McCormick, Mike Nazzaro, Kevin Cabuzzi, Sharon Angstrom, TTH and BH+A. • Drawing Review - Assignments – Specs - Pat Tompkins, Architectural - Nancy Twomey, Structural - John Coote, Mechanical - Ari Greenberg, Civil: Mike Nazzaro • Comments due by Monday, September 8, 2025. Bluebeam Studio and worksheet provided for markup. • Prequalification RFQ – Establish Prequalification Committee: Mike Nazzaro, Jayne Wellman, Joe Huggins, Dan Chen (BH+A), Mark Stafford (TTH) • Motion passed unanimously. • BidDocs online was selected as the vendor for the GC and FSB prequalification process. Cost of $4,500. Motion passed unanimously. 10 Upcoming Meeting: • October 8th @ 6 PM. Location TBD. 11 Adjournment: PBC motioned to adjourn at 8:18 PM The above summarizes Turner & Townsend Heery interpretation of items discussed and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt; otherwise, the minutes will stand as written Confidential - External OPM Milestone Schedule ID Task Name Duration Start Finish1RECAL Project81 days5/19/259/8/252Design Development81 days5/19/259/8/253Design Development (DD)44 days5/19/257/17/254Cost Estimate Development9 days7/18/257/30/255DD Cost Estimate & Reconciliation22 days7/31/258/29/256Drawings - Review and Comments11 days8/25/259/8/257Town Design Development Site Plan Review & Approval257 days10/14/2410/7/2520Contractors Prequalification Phase50 days8/25/2510/31/2521Establish Prequalification Committee 1 day9/3/259/3/2522Prepare Qualification documents (RFQ/SOQ) 16 days8/25/259/15/2523Advertise in COMMBUYS/Central Register/Local, etc.1 day9/17/259/17/2524Contractors Request for Qualification Period (RFQ)12 days9/17/2510/2/2525Prequalification Committee Meetings As Needed43 days9/3/2510/31/2526Prequalification Committee Review Period11 days10/3/2510/17/2527Finalize Contractors Qualifications and Publish Results10 days10/20/2510/31/2528Construction Documents Phase (CD)85 days8/11/2512/5/252960% CD Progress Set of Documents Prepared and Issued by Design Team37 days8/11/259/30/253060% CD Review & Comment Period (Voluntary)11 days10/1/2510/15/253190% CD Progress Set of Documents Prepared and Issued by Design Team24 days9/30/2510/31/253290% CD Review & Comment Period11 days11/1/2511/14/253390% CD Cost Estimate & Reconciliation13 days11/1/2511/18/253490% CD Progress "Page Turn" with Town Departments and Agencies etc. 10 days11/3/2511/14/253590% CD Review Comments Incorporated into Bid Documents15 days11/17/2512/5/253690% CD transformed to Bid Documents 15 days11/17/2512/5/2537Contractor(s) Bid & Award Phase54 days11/25/252/6/2638Prepare, Advertise and Issue Final Bid Package15 days11/25/2512/15/2539Contractors Bid Period 25 days12/15/251/16/2640On Site Briefing Session1 day12/18/2512/18/2541Filed Sub-Bid Contractors Bids Due1 day1/8/261/8/2642General Contractors Bids Due1 day1/16/261/16/2643Review Bids for Completeness2 days1/16/261/19/2644Recommend Contractors Bid to Building Committee and Selectboard5 days1/19/261/23/2645Execute Contractors Contract 10 days1/26/262/6/2646Construction Phase345 days2/9/266/4/2747Issue Notice to Proceed (NTP)1 day2/9/262/9/2648Construction Period330 days2/9/265/14/2749Certificate of Occupancy1 day5/14/275/14/2750Move In and Set Up (FF&E) 20 days5/3/275/28/2751Anticipated "Soft Opening" of New ReCAL Building4 days6/1/276/4/27MJJASONDJFMAMJJASONDJFMAMJ202520262027Reading Center for Active LivingRev. October 01, 2025Page 1 of 1 Confidential - External Project Budget abc d e fgh ijNo.Cost CategoryBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments 1100-000Administration2100-100 Legal / Recording Fees5,000.00$ -$ 5,000.00$ -$ -$ 3 -$ 4 -$ 5-$ 67100-200 Advertising / Bid Hosting / Printing10,000.00$ -$ 10,000.00$ -$ -$ 8-$ 9-$ 10-$ 11 12100-300 Owner's Insurance (Builders Risk)-$ -$ -$ -$ -$ 13-$ 14-$ 15-$ 1617100 TotalAdministration Total15,000.00$ -$ 15,000.00$ -$ -$ 1819200-000Owner's Project Manager (OPM)20200-100Design Development Phase68,198.00$ 68,198.00$ -$ 68,198.00$ -$ 21 45,465.00$ 45,465.00$ Inv. PJIN004428322 22,733.00$ 22,733.00$ Inv. PJIN00465223 2425200-200Contract Document Phase72,138.00$ 72,138.00$ -$ 38,553.50$ 33,584.50$ 2611,512.50$ 11,512.50$ Inv. PJIN0046522727,041.00$ 27,041.00$ Inv. PJIN0045046- Sep'2528-$ 29-$ 3031200-300Contractors Prequalification Phase36,026.00$ 36,026.00$ -$ -$ 36,026.00$ 32-$ 33-$ 34-$ 35-$ 3637200-400Bid & Award Phase39,749.00$ 39,749.00$ -$ -$ 39,749.00$ 38-$ 39-$ 40-$ 41-$ 4243200-500Construction Phase533,889.00$ 533,889.00$ -$ -$ 533,889.00$ 44-$ 45-$ 46-$ 47-$ 48Reading Center for Active LivingProject Budget As of October 01, 2025 Page 1 of 5 abc d e fgh ijNo.Cost CategoryBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 01, 202549200-600Closeout Phase55,857.00$ 55,857.00$ -$ -$ 55,857.00$ 50-$ 51-$ 52-$ 53-$ 5455200-700Cost Estimates40,000.00$ 40,000.00$ -$ -$ 40,000.00$ 56-$ 57-$ 58-$ 59-$ 6061200-800Additional Services -$ -$ -$ -$ -$ 62-$ 63-$ 64-$ 65-$ 6667200 TotalOPM Total845,857.00$ 845,857.00$ -$ 106,751.50$ 739,105.50$ 6869300-000Architect & Engineer (A&E) BASIC SERVICES7071300-100 Design Development600,000.00$ 600,000.00$ -$ 600,000.00$ -$ 7260,000.00$ 60,000.00$ Inv.2756473210,000.00$ 210,000.00$ Inv.2757874165,000.00$ 165,000.00$ Inv.03513.1075165,000.00$ 165,000.00$ Inv.27701 - Aug'25767778300-200 Construction Documents600,000.00$ 600,000.00$ -$ -$ 600,000.00$ 79-$ 80-$ 81-$ 82-$ 8384300-300Bidding9,000.00$ 9,000.00$ -$ -$ 9,000.00$ 85-$ 86-$ 87-$ 88-$ 8990300-400Construction Administration550,000.00$ 550,000.00$ -$ -$ 550,000.00$ 91-$ 92-$ 93-$ 94-$ Page 2 of 5 abc d e fgh ijNo.Cost CategoryBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 01, 20259596300-500Audio Visual &Technology Design28,000.00$ 28,000.00$ -$ 11,760.00$ 16,240.00$ 9711,760.00$ 11,760.00$ Inv.03513.10 Aug'2598-$ 99-$ 100101102300-600 Furniture, Fixtures & Equipment Design45,000.00$ 45,000.00$ -$ -$ 45,000.00$ 103-$ 104-$ 105-$ 106107108300-700A&E Reimbursable Services 84,000.00$ 84,000.00$ -$ 32,400.00$ 51,600.00$ 109Geotechnical Engineering 9,000.00$ 1,650.00$ Inv. 274565 Jun'25110Survey & Street Acceptance Plan 15,000.00$ 9,750.00$ Inv.274565 Jun'25111Wetlands Consultant (ConCom) 15,000.00$ 15,000.00$ Inv.03513.11 Aug'25112Arborist Tree Survey (ConCom) 5,000.00$ -$ Confirm this Service with BH+A113Traffic Impact Analysis 10,000.00$ 6,000.00$ Inv.03513.11 Aug'25114Energy Model & Life Cycle Assessment 20,000.00$ -$ 115Printing Allowance 10,000.00$ -$ 116-$ 117118300-800 A&E - Additional Services -$ -$ -$ -$ -$ 119-$ 120-$ 121122300 TotalArchitect and Engineer Total1,916,000.00$ 1,916,000.00$ -$ 644,160.00$ 1,271,840.00$ 123124400-000"Other" Engineering125400-100 Materials Testing and Inspectional Services70,000.00$ -$ 70,000.00$ -$ -$ 126-$ 127-$ 128-$ 129 -$ 130131400-200 Hazardous Material (Testing & Monitoring)-$ -$ -$ -$ -$ 132-$ 133-$ 134-$ 135-$ 136137400-300Building Commissioning50,000.00$ -$ 50,000.00$ -$ -$ 138-$ 139-$ 140-$ 141-$ 142 Page 3 of 5 abc d e fgh ijNo.Cost CategoryBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 01, 2025143400-400Structural Peer Review 15,000.00$ -$ 15,000.00$ -$ -$ 144-$ 145-$ 146-$ 147-$ 148149400 Total"Other" Engineering Total135,000.00$ -$ 135,000.00$ -$ -$ 150151500-000Construction Contract152500-100Estimated Construction Cost at SD Phase21,947,967.00$ -$ 21,947,967.00$ -$ -$ 153Estimated Construction Cost17,773,000.00$ -$ 154General Conditions1,777,300.00$ -$ 155General Requirements355,460.00$ -$ 156Bonds & Insurance400,000.00$ -$ 157Escalation1,144,207.00$ -$ 158Profit498,000.00$ -$ 159 160500-200Estimated Construction Contingency at SD Phase1,097,398.00$ -$ 1,097,398.00$ -$ -$ 161 -$ 162-$ 163 -$ 164 -$ 165 166500 TotalConstruction Contract Total23,045,365.00$ -$ 23,045,365.00$ -$ -$ 167168600-000Furnishings & Technology169170600-100 Furniture 500,000.00$ -$ 500,000.00$ -$ -$ 171-$ 172 -$ 173-$ 174-$ 175176600-200 Technology (Telephone & Data)300,000.00$ -$ 300,000.00$ -$ -$ 177 -$ 178-$ 179 -$ 180 -$ 181 182600-300 Audio Visual-$ -$ -$ -$ -$ 183-$ 184-$ 185-$ 186-$ 187188600-400 Computer Equipment-$ -$ -$ -$ -$ 189-$ 190-$ Page 4 of 5 abc d e fgh ijNo.Cost CategoryBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 01, 2025191-$ 192-$ 193194600-500 Security / Access Control Systems-$ -$ -$ -$ -$ 195-$ 196-$ 197-$ 198-$ 199200600 TotalFurnishings Fixtures and Equipment (FF&E) Total800,000.00$ -$ 800,000.00$ -$ -$ 201202700-000Other Project Costs95,000.00$ -$ 95,000.00$ -$ -$ 203700-100Utility Company (REL) 80,000.00$ -$ -$ 204Moving & Relocation 15,000.00$ -$ -$ 205 -$ -$ 206-$ -$ 207208700 TotalOther Project Total95,000.00$ -$ 95,000.00$ -$ -$ 209210800-000Owner's Contingency 1,047,778.00$ -$ 1,047,778.00$ -$ -$ 211 -$ -$ -$ 212 -$ -$ -$ 213 -$ -$ -$ 214-$ -$ -$ 215 -$ -$ 216217800 Total Owner Contingency Total1,047,778.00$ -$ 1,047,778.00$ -$ -$ 218219PROJECT TOTALS 27,900,000.00$ 2,761,857.00$ 25,138,143.00$ 750,911.50$ 2,010,945.50$ 220Percentage to Budget 10% 90% 3% 7% Page 5 of 5 Confidential - External Project Invoices Turner & Townsend Heery, LLC October 3, 2025 Ms. Jayne Wellman, MPA, MCPPO Assistant Town Manager 16 Lowell St Reading, MA 01867 jwellman@readingma.gov SENT VIA ELECTRONIC MAIL 300 Brickstone Square, Suite 201 Andover, MA 01810 617-823-3265 www.turnerandtownsend.com www.heery.com For the attention of Recipient name Re: Reading Center for Active Living Turner & Townsend Heery Invoice # PJIN0045046 Period September 2025 Please find attached Turner & Townsend Heery invoice for Owner’s Project Management Services during the Design Phase for the period stated above in the amount of Twenty-Seven Thousand Forty-One Dollars and Zero Cents ($27,041.00). Please remit payment to: Turner & Townsend Heery, LLC Via Bank of America Account per Turner & Townsend Heery letter dated 05/22/24 attached herein Thank you for the opportunity to serve the Town of Reading, should you have any questions please feel free to contact me, thank you. Sincerely, Turner & Townsend Heery, LLC Peter D. Collins, CCM, LEED® AP BD+C Project Director Copy: File Permanent Building Committee Turner & Townsend Heery 3550 Lenox Road NE, Suite 2300 Atlanta, GA 30326 Ms. Jayne Wellman, MPA, MCPPO Assistant Town Manager 16 Lowell St Reading, MA 01867 Project Name READING CENTER FOR ACTIVE LIVING (ReCAL) OWNERS PROJECT MANAGEMENT SERVICES (OPM) No. PHASE SCHEDULED VALUE WORK COMPLETED TOTAL COMPLETED BALANCE TO FINISH PERCENT COMPLETE PREVIOUS THIS APPLICATION PERIOD 1 Design Development $68,198.00 $68,198.00 $0.00 $68,198.00 $0.00 100% 2 Construction Documents $72,138.00 $11,512.50 $7,041.00 $18,553.50 $53,584.50 26% 3 Contractor Prequalification $36,026.00 $0.00 $0.00 $0.00 $36,026.00 0% 4 Bidding Phase $39,749.00 $0.00 $0.00 $0.00 $39,749.00 0% 5 Construction Phase $533,889.00 $0.00 $0.00 $0.00 $533,889.00 0% 6 Closeout Phase $55,857.00 $0.00 $0.00 $0.00 $55,857.00 0% 7 Cost Estimates $40,000.00 $0.00 $20,000.00 $20,000.00 $20,000.00 50% 8 9 TOTALS $845,857.00 $79,710.50 $27,041.00 $106,751.50 $739,105.50 13% INVOICE PAYMENT DUE $27,041.00 Contact: Peter Collins with any questions at peter.collins@turntown.com or 617-823-3265. INVOICE Invoice Number PJIN0045046 Date October 3, 2025 Project Number HII-2408100