The URL can be used to link to this page

Home My WebLink About2025-11-05 Permanent Building Committee Packet Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 2018-07-16 LAG Board - Committee - Commission - Council: Permanent Building Committee Date: 2025-11-05 Time: 6 PM Building: Pleasant Street Senior Center Location: Meeting Room Address: 49 Pleasant Street Agenda: Purpose: Reading ReCAL Project - Permanent Building Committee Meeting Meeting Called By: Patrick Tompkins - Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1 Call Meeting to Order 2 Public Comments 3 Review Past Minutes a) Permanent Building Committee Meeting 10/08/25 4 Project Schedule(s) a) Turner & Townsend Heery (OPM) schedule dated 10/31/25 5 Project Budget a) Turner & Townsend Heery (OPM) budget dated 10/31/25 6 Project Updates: a) OPM (Turner & Townsend Heery) i. Update on Contractors Prequalification ii. * Review of Peer Review Proposal iii. * Electronic Hosting of Contractors Bid Phase b) Designer (BH+A) i. Design Progress Update ii. Permitting Update iii. Geotechnical Borings iv. Review and Prioritize Project Alternates c) Owner (Reading / PBC) i. Operational Update ii. Community Outreach / Project Information / Web Site etc. Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 2 7 Project Contracts: Change Orders / Amendments / Purchase Orders: a) *BH+A request to transfer unused funds from Arborist to Traffic Engineering. Refer to BH+A Invoice #27743 Memo b) *Electronic Hosting of Contractors Bid Phase 8 Previous Business Follow Up: a) None identified at this time 9 New Business General Project Discussion: a) 10 Project Meetings: a) 10/20/25 and 11/03/25 Contractors Prequalification Meeting b) BH+A Meetings with Town Departments / Boards / Commission 11 * Project Invoices No Company Invoice Number Amount 1 BH+A (DD Phase - Aug’25) 27701 $165,000.00 2 BH+A (CD Phase – Survey, Traffic, Energy Model, Printing Aug’25) 27706 $30,590 3 BH+A (CD Phase - Sep’25) 27735 $200,000.00 5 BH+A (CD Phase - Geotechnical and Traffic Sep’25) 27743 $12,350.00 6 Turner & Townsend Heery PJIN0045341 $38,554.00 7 Daily Times Chronicle (Contractors RFQ Ad) Ref: 250960 $177.00 8 Daily Times Chronicle (2nd Elevator RFQ Ad) Ref: 251062 $177.00 9 Biddocs On-Line (Contractors Prequalification) 25-SCKG-1 $4,500.00 12 Other Business Not Reasonably Anticipated within 48 Hours of Meeting a) None identified at this time 13 Next Meeting Date a) November 19. 2025 (potential to review 90% design cost estimates) b) December 03, 2025 c) January 07, 2025 Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 3 8 Adjournment *Represents Potential Motion to Vote Community Services Department is inviting you to a scheduled Zoom Meeting Join Zoom Meeting https://us06web.zoom.us/j/82809451094?pwd=rdRUSbCY6wdVjLbBe7Bj4qQD8fLLJy.1 View meeting insights with Zoom AI Companion https://us06web.zoom.us/launch/edl?muid=00a8f969-9a09-4e93-816f-5da4314190ee Meeting ID: 828 0945 1094 Passcode: 475361 --- One tap mobile +16465189805,,82809451094#,,,,*475361# US (New York) +16465588656,,82809451094#,,,,*475361# US (New York) Join instructions https://us06web.zoom.us/meetings/82809451094/invitations?signature=O-P74-hPI7cdjegJpbKvY6xJFis3X978- Rdp5hsA5dA END OF DOCUMENT Confidential - External PBC Meeting Minutes Turner & Townsend Heery Town of Reading Committee: Reading Permanent Building Committee Project: Center For Active Living Meeting Minutes Date: October 8, 2025 Name Position In Attendance Patrick Thompkins Reading Permanent Building Committee Yes Nancy Twomey Reading Permanent Building Committee Yes John Coote Reading Permanent Building Committee Yes Mark Dockser Reading Permanent Building Committee Yes Ari Greenburg Reading Permanent Building Committee Yes Kirk McCormick Reading Permanent Building Committee Yes Michael Nazzaro Reading Permanent Building Committee Yes Gregory Stepler Reading Permanent Building Committee Yes Nancy Ziemiak Reading Permanent Building Committee No Matthew Kraunelis Reading Town Manager No Jane Wellman Reading Assistant Town Manager Yes Karen Gately Herrick Reading Selectboard Yes Jenna Wood Reading Community Services Director Yes Joe Huggins Reading Director of Facilities Yes Kevin Cabuzzi Reading Assistant Director Facilities No Joel Bargmann Architect - BH+A Yes Peter Collins OPM - Turner & Townsend Heery Yes Item No Discussion 1 Call to Order: Meeting was called to order at 6:03pm. 2 Approval of Minutes: PBC voted unanimously to approve the 09/03/25 Meeting Minutes. 3 Project Schedule: a) 60% design construction documents were issued on 09/30/35. b) 90% design construction documents to be issued on 10/31/25. c) 100% design construction documents to be issued in late November 2025. d) Construction Notice to proceed expected in Early February 2026. e) Please refer to previous issued OPM Milestone Schedule for more information. 4 OPM Project Budget: a) Turner & Townsend mentioned the budget remains unchanged with updates based on recent project invoices being processed. 5 Project Updates OPM - Turner & Townsend Heery: a) Contractors’ prequalification underway with meetings held by Prequalification Committee. 120 Filed Sub-Bidders submitted RFQ’s and 9 General Contractors submitted RFQ’s. Only 1 elevators Contractor submitted an RFQ therefore, re-advertisement will need to take place Turner & Townsend Heery Designer (BH+A): a) Conservation Commission Approvals are complete. b) Board of Health review is underway. c) Design Team will incorporate Reading Community Planning & Development Commission (CPDC) feedback into design documents. d) Site Borings for ReCAL & Pickleball re-scheduled. e) Solar Ready will be part of the base bid with Solar Panels being an Alternate with a potential of $60K Rebate. f) Range Road Extension will be listed as an Alternate. Owner (Reading / PBC) a) Draft of the Operational Plan Underway. 6 General Project Discussion: a) Reading Community Planning & Development Commission (CPDC) approved ReCal & Pickleball projects and granted a waiver for 5 parking spaces. b) Meeting minutes to be uploaded with additional website revisions to be made. c) Tax calculator remains active and useful. d) Selectboard Update possible in November or December, TBD. e) Discussion regarding camera mounting for site progress and footage. 7 Motions to Approve: a) Structure Peer Review Proposal: Two out of the four firms have responded. PBC voted to authorize the finance committee to approve a proposal not to exceed $15,000.00 to allow the process to proceed before the November meeting. b) Turner & Townsend Heery Invoice PJIN0045046 for $27,041.00 8 Next Meeting(s): (unless otherwise noted) a) Wednesday November 5, 2025 at 6pm b) Wednesday December 3, 3035 at 6pm 9 Adjournment: PBC motioned to adjourn at 7:04 PM Attachments 1 NA END OF MEETING MINUTES Confidential - External OPM Milestone Schedule ID Task Name Duration Start Finish1RECAL Project77 days5/19/259/8/252Design Development77 days5/19/259/8/253Design Development (DD)44 days5/19/257/22/254Cost Estimate Development9 days7/18/257/30/255DD Cost Estimate & Reconciliation22 days7/31/258/29/256Drawings - Review and Comments11 days8/25/259/9/257Town Design Development Site Plan Review & Approval250 days10/14/2410/7/2520Contractors Prequalification Phase48 days8/25/2510/31/2521Establish Prequalification Committee 1 day9/3/259/3/2522Prepare Qualification documents (RFQ/SOQ) 16 days8/25/259/16/2523Advertise in COMMBUYS/Central Register/Local, etc.1 day9/17/259/17/2524Contractors Request for Qualification Period (RFQ)12 days9/17/2510/2/2525Prequalification Committee Meetings As Needed43 days9/3/2511/3/2526Prequalification Committee Review Period11 days10/3/2510/20/2527Finalize Contractors Qualifications and Publish Results10 days10/20/2510/31/2528Construction Documents Phase (CD)81 days8/11/2512/5/252960% CD Progress Set of Documents Prepared and Issued by Design Team37 days8/11/2510/1/253060% CD Review & Comment Period (Voluntary)11 days10/1/2510/16/253190% CD Progress Set of Documents Prepared and Issued by Design Team24 days9/30/2511/3/253290% CD Review & Comment Period11 days11/1/2511/17/253390% CD Cost Estimate & Reconciliation13 days11/1/2511/19/253490% CD Progress "Page Turn" with Town Departments and Agencies etc. 10 days11/3/2511/17/253590% CD Review Comments Incorporated into Bid Documents15 days11/17/2512/8/253690% CD transformed to Bid Documents 15 days11/17/2512/8/2537Contractor(s) Bid & Award Phase50 days11/25/252/6/2638Prepare, Advertise and Issue Final Bid Package15 days11/25/2512/16/2539Contractors Bid Period 23 days12/15/251/16/2640On Site Briefing Session1 day12/18/2512/18/2541Filed Sub-Bid Contractors Bids Due1 day1/8/261/8/2642General Contractors Bids Due1 day1/16/261/16/2643Review Bids for Completeness2 days1/16/261/19/2644Recommend Contractors Bid to Building Committee and Selectboard5 days1/19/261/23/2645Execute Contractors Contract 10 days1/26/262/6/2646Construction Phase333 days2/9/266/4/2747Issue Notice to Proceed (NTP)1 day2/9/262/9/2648Construction Period330 days2/9/266/1/2749Certificate of Occupancy1 day5/14/275/14/2750Move In and Set Up (FF&E) 20 days5/3/275/31/2751Anticipated "Soft Opening" of New ReCAL Building4 days6/1/276/4/27MJJASONDJFMAMJJASONDJFMAMJ202520262027Reading Center for Active LivingRev. October 31, 2025Page 1 of 1 Confidential - External Project Budget abc d e fgh ijNo.Cost CodeBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments 1100-000Administration2100-100 Legal / Recording Fees5,000.00$ -$ 5,000.00$ -$ -$ 3 -$ 4 -$ 5-$ 67100-200 Advertising / Bid Hosting / Printing10,000.00$ 4,854.00$ 5,146.00$ 4,854.00$ -$ 8Daily Times Chronicle 177.00$ 177.00$ Inv. 250960 Sep'25 Prequal. Ad #19Daily Times Chronicle 177.00$ 177.00$ Inv. 251062 Oct'25 Prequal. Ad #210Biddocs On-Line 4,500.00$ 4,500.00$ Inv. 25-SCKG-1 Preqaul. Hosting11-$ 12 13100-300 Owner's Insurance (Builders Risk)-$ -$ -$ -$ -$ 14-$ 15-$ 16-$ 1718100 TotalAdministration Total15,000.00$ 4,854.00$ 10,146.00$ 4,854.00$ -$ 1920200-000Owner's Project Manager (OPM)21200-100Design Development Phase68,198.00$ 68,198.00$ -$ 68,198.00$ -$ 22Turner & Townsend Heery 45,465.00$ 45,465.00$ Inv. PJIN0044283 - Jun-Jul'2523Turner & Townsend Heery 22,733.00$ 22,733.00$ Inv. PJIN0044652 - Aug'2524 2526200-200Contract Document Phase72,138.00$ 72,138.00$ -$ 37,830.50$ 34,307.50$ 27Turner & Townsend Heery 11,512.50$ 11,512.50$ Inv. PJIN0044652 - Aug'2528Turner & Townsend Heery 7,041.00$ 7,041.00$ Inv. PJIN0045046- Sep'2529Turner & Townsend Heery 19,277.00$ 19,277.00$ Inv. PJIN0045341- Oct'2530-$ 3132200-300Contractors Prequalification Phase36,026.00$ 36,026.00$ -$ 19,277.00$ 16,749.00$ 33Turner & Townsend Heery 19,277.00$ 19,277.00$ Inv. PJIN0045341- Oct'2534-$ 35-$ 36-$ 3738200-400Bid & Award Phase39,749.00$ 39,749.00$ -$ -$ 39,749.00$ 39-$ 40-$ 41-$ 42-$ 4344200-500Construction Phase533,889.00$ 533,889.00$ -$ -$ 533,889.00$ 45-$ 46-$ 47-$ 48-$ Reading Center for Active LivingProject Budget As of October 31, 2025 Page 1 of 5 abc d e fgh ijNo.Cost CodeBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 31, 20254950200-600Closeout Phase55,857.00$ 55,857.00$ -$ -$ 55,857.00$ 51-$ 52-$ 53-$ 54-$ 5556200-700Cost Estimates40,000.00$ 40,000.00$ -$ 20,000.00$ 20,000.00$ 57Turner & Townsend Heery 20,000.00$ 20,000.00$ Inv. PJIN0045046- Sep'2558-$ 59-$ 60-$ 6162200-800Additional Services -$ -$ -$ -$ -$ 63-$ 64-$ 65-$ 66-$ 6768200 TotalOPM Total845,857.00$ 845,857.00$ -$ 145,305.50$ 700,551.50$ 6970300-000Architect & Engineer (A&E) BASIC SERVICES7172300-100 Design Development600,000.00$ 600,000.00$ -$ 600,000.00$ -$ 73BH+A 60,000.00$ 60,000.00$ Inv. 27564 - 06/18/25 74BH+A 210,000.00$ 210,000.00$ Inv. 27578 - 07/10/2575BH+A 165,000.00$ 165,000.00$ Inv. 27648 - Aug'2576BH+A 165,000.00$ 165,000.00$ Inv. 27701 - Aug / Sep'25777879300-200 Construction Documents600,000.00$ 600,000.00$ -$ 200,000.00$ 400,000.00$ 80BH+A 200,000.00$ 200,000.00$ Inv. 27736 Sep'2581-$ 82-$ 83-$ 8485300-300Bidding9,000.00$ 9,000.00$ -$ -$ 9,000.00$ 86-$ 87-$ 88-$ 89-$ 9091300-400Construction Administration550,000.00$ 550,000.00$ -$ -$ 550,000.00$ 92-$ 93-$ 94-$ 95-$ Page 2 of 5 abc d e fgh ijNo.Cost CodeBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 31, 20259697300-500Audio Visual &Technology Design28,000.00$ 28,000.00$ -$ 11,760.00$ 16,240.00$ 9811,760.00$ 11,760.00$ Inv.27648 - Aug'2599-$ 100-$ 101102103300-600 Furniture, Fixtures & Equipment Design45,000.00$ 45,000.00$ -$ -$ 45,000.00$ 104-$ 105-$ 106-$ 107108109300-700A&E Reimbursable Services (BH+A)84,000.00$ 84,000.00$ -$ 75,340.00$ 8,660.00$ 110Geotechnical Engineering 9,000.00$ 1,650.00$ 1,650.00$ Inv. 27565 - Jun'251117,350.00$ 7,350.00$ Inv. 27743 - Sep'25112Survey & Street Acceptance Plan 15,000.00$ 9,750.00$ 9,750.00$ Inv. 27565 - Jun'251135,000.00$ 5,000.00$ Inv. 27706 - Aug'25114Wetlands Consultant (ConCom) 15,000.00$ 15,000.00$ 15,000.00$ Inv. 27653 - Aug'25115Arborist Tree Survey (ConCom) 5,000.00$ -$ Inv. 27743 Memo transfer to Traffic116Traffic Impact Analysis 10,000.00$ 6,000.00$ 6,000.00$ Inv.27653 - Aug'251174,000.00$ 4,000.00$ Inv. 27706 - Aug'251185,000.00$ 5,000.00$ Inv. 27743 - Sep'25119Energy Model & Life Cycle Assessment 20,000.00$ 19,500.00$ 19,500.00$ Inv. 27706 - Aug'25120Printing Allowance 10,000.00$ 2,090.00$ 2,090.00$ Inv. 27706 - Aug'25121-$ 122123300-800 A&E - Additional Services -$ -$ -$ -$ -$ 124-$ 125-$ 126127300 TotalArchitect and Engineer Total1,916,000.00$ 1,916,000.00$ -$ 887,100.00$ 1,028,900.00$ 128129400-000"Other" Engineering130400-100 Materials Testing and Inspectional Services70,000.00$ -$ 70,000.00$ -$ -$ 131-$ 132-$ 133-$ 134 -$ 135136400-200 Hazardous Material (Testing & Monitoring)-$ -$ -$ -$ -$ 137-$ 138-$ 139-$ 140-$ 141142400-300Building Commissioning50,000.00$ -$ 50,000.00$ -$ -$ 143-$ Page 3 of 5 abc d e fgh ijNo.Cost CodeBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 31, 2025144-$ 145-$ 146-$ 147148400-400Structural Peer Review 15,000.00$ -$ 15,000.00$ -$ -$ 149-$ 150-$ 151-$ 152-$ 153154400 Total"Other" Engineering Total135,000.00$ -$ 135,000.00$ -$ -$ 155156500-000Construction Contract157500-100Estimated Construction Cost at SD Phase21,947,967.00$ -$ 21,947,967.00$ -$ -$ 158Estimated Construction Cost17,773,000.00$ -$ 159General Conditions1,777,300.00$ -$ 160General Requirements355,460.00$ -$ 161Bonds & Insurance400,000.00$ -$ 162Escalation1,144,207.00$ -$ 163Profit498,000.00$ -$ 164 165500-200Estimated Construction Contingency at SD Phase1,097,398.00$ -$ 1,097,398.00$ -$ -$ 166 -$ 167-$ 168 -$ 169 -$ 170 171500 TotalConstruction Contract Total23,045,365.00$ -$ 23,045,365.00$ -$ -$ 172173600-000Furnishings & Technology174175600-100 Furniture 500,000.00$ -$ 500,000.00$ -$ -$ 176-$ 177 -$ 178-$ 179-$ 180181600-200 Technology (Telephone & Data)300,000.00$ -$ 300,000.00$ -$ -$ 182 -$ 183-$ 184 -$ 185 -$ 186 187600-300 Audio Visual-$ -$ -$ -$ -$ 188-$ 189-$ 190-$ 191-$ Page 4 of 5 abc d e fgh ijNo.Cost CodeBase Contract Descriptions Budget Committed Funds Un-Committed Budget(d-e) Approved Invoices To Date Remaining Balance of Committed Funds Comments Reading Center for Active LivingProject Budget As of October 31, 2025192193600-400 Computer Equipment-$ -$ -$ -$ -$ 194-$ 195-$ 196-$ 197-$ 198199600-500 Security / Access Control Systems-$ -$ -$ -$ -$ 200-$ 201-$ 202-$ 203-$ 204205600 TotalFurnishings Fixtures and Equipment (FF&E) Total800,000.00$ -$ 800,000.00$ -$ -$ 206207700-000Other Project Costs95,000.00$ -$ 95,000.00$ -$ -$ 208700-100Utility Company (REL) 80,000.00$ -$ -$ 209Moving & Relocation 15,000.00$ -$ -$ 210 -$ -$ 211-$ -$ 212213700 TotalOther Project Total95,000.00$ -$ 95,000.00$ -$ -$ 214215800-000Owner's Contingency 1,047,778.00$ -$ 1,047,778.00$ -$ -$ 216 -$ -$ -$ 217 -$ -$ -$ 218 -$ -$ -$ 219-$ -$ -$ 220 -$ -$ 221222800 Total Owner Contingency Total1,047,778.00$ -$ 1,047,778.00$ -$ -$ 223224PROJECT TOTALS 27,900,000.00$ 2,766,711.00$ 25,133,289.00$ 1,037,259.50$ 1,729,451.50$ 225Percentage to Budget 10% 90% 4% 6% Page 5 of 5