HomeMy WebLinkAbout2025-11-05 Permanent Building Committee Minutesa� �, Town of Reading
Meeting Minutes
Board - committee - commission - Council:
Date: 2025-11-05
Building: Pleasant Street Senior Center
Address:
Purpose: Monthly Meeting -REGAL
Attendees: Members -Present:
see attached
Members - Not Present:
see attached
Others Present:
Permanent Building Committee
Time: 6:00 PM
Location: Great Room
Session: Open Session
Version: Final
see attached
Minutes Respectfully Submitted By: Peter Collins on behalf of Patrick Collins
Topics of Discussion:
See attached
rage I 1
Town of Reading
Committee:
Reading Permanent Building Committee
Project:
Center For Active Living Meeting Minutes
Date:
November 5, 2025
Name
Position
In Attendance
In Parson:
Patrick Thompkins
Reading Permanent Building Committee (PBC)
Yes
Nancy Twomey
Reading Permanent Building Committee (PBC)
Yes
Mark Dockser
Reading Permanent Building Committee (PBC)
Yes
Michael Nmaro
Reading Permanent Building Committee (PBC)
Yes
Gregory Stapler
Reading Permanent Building Committee (PBC)
Yes
Nancy Ziemiak
Reading Permanent Building Committee (PBC)
Yes
Karen Gately Herrick
Reading Seleciboard
Yes
Marilyn Shapleigh
Reading Council on Aging (COA)
Yes
Jenne Wood
Reading Community Services Director
Yes
Peter Collins
OPM-TurneraTownsend Heery(I I H)
Yes
Virtual:
Matthew Kreunelis
Reading Town Manager
Yes
Jane Wellman
Reading Assistant Town Manager
Yes
Kevin Cabuui
Reading Assistant Director Facilities
Yes
Gregory Stapler
Reading Permanent Building Committee
Yes
Kirk McCormick
Reading Permanent Building Cammitlee
Yes
Sharon Angstrom
Reading CFO/Town Accountant
Yes
Ron Powell
Reading Council on Aging (COA)
Yes
John Parsons
Reading Council on Aging (GOA)
Yes
Dan Chen
Architect- BH+A (BH+A)
Yes
Colin Bonfield
Architect- BH+A (BH+A)
as
Mark Stafford
OPM - Turner & Townsend Hasty (TTH)
Yes
Nina Zeytoonian
OPM - Turner & Townsend Heery (TTH)
Yes
ROM
Discussion
No
1
Call to Order. Meeting was called to order at 6:D5pm.
Public Comments:
2
No public comments
Approval of Minutes: PBC voted unanimously to approve the 10/08/25 Meeting Minutes with amendment to
3
include Karen Gately Herrick as an attendee.
Protect Schedule:
a) BH+A issued their progress set of 90% Construction Documents (90% CD) on 10/321125. TTH and BH+A
requested all comments be submitted to TTH on or before 11114125.
4
b) Anticipated Contractors Bid Phase 1211 &25 thru 0111=6 (+/-)
c) Anticipated Contractors Notice to Proceed OD09/26 (+/-)
d) Please refer to the OPM Project Schedule for more information.
Turn.ra To mend Heery
Project Budast
a) TTH mentioned no change to the budget only updates of submitted invoices.
b) PBC member asked about Technology and Furniture (FFBE) budget line items under Architect budget
cost code 300-500 and 300-600 vs Owner Budget cost code 600-xxx. TTH and BH+A explained certain
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cost are for design services while other cost are for purchase and installation of Technology and FFBE
items.
c) Please refer to the OPM Project Budget for more information.
Profeet Uotlates
A) OPM -Tumor & Townsend Hearrv'
a) Contractors' Prequalifeation process is underway. Committee has met several times with a goal of
completing the process by 11/07125.
b) Independent Structural Peer Review Proposals were presented with a request for motion to approve.
PBC reviewed and discussed the summary of the proposals and voted unanimously to approve LIM
Consultants, Inc to perform this service.
c) Electronic Hosting of Contractors Bid Phase Proposal were presented with a motion to approve. PBC
reviewed and discussed the summary of the proposals and voted unanimously to approve Biddocs On-line
to perform this service.
Dealaner (BH+AI:
a) Design Progress set of the 90% Construction documents were sent out on 10131/25.
b) BH+A has had several meetings with Town of reading Departments / Agencies such as: Fire, Police,
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DPW, IT, etc.
c) BH+A is working to assemble all design information into a permit set of documents
d) BH+A mentioned 11 additional geotechnical borings was recently completed and the foundation will
consist of spread footings.
e) BH+A mentioned current project bid ahemates are: Alternate 1: Extension on Range Road. Alternate 2-
Solar Panels
Owner (Readino / PBC)
a) Operational Plan Underway. Director of Community Services has met with COA and Recreation
Committee on polices and programs.
b) Community Outreach has included updated website with new timeline and photos. Social media posts
have also been updated.
c) Potential to have a project update to the SeleCthoard in Early 2026
General Protect Discussion:
a) PBC member asked about Technology Design within the 90% CD Documents with reference to Assisted
Listening Devices. BH+A mentioned the technology design documents require additional information and
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they will forward updates under separate cover.
b) All parties discussed setting up a meeting to discuss project specification information for unit prices and
soil excavation limits. TTH and BH+A to coordinate and advise.
Project Contracts, Chanae Orders/ Amendments/ Purchase Orders
a) PBC voted unanimously to approve the transfer of unused funds from Arbaristto Traffic Engineering within
7
the BH+A contract. Please refer to BH+A Invoice #27743 Memo
Pfavlous Business Fellow Up:
6
a) Nothing to report.
Nsw Business General Proiect Discussion:
a) Nothing to report.
9
Turner E Townsend Heery
Project
Meetings Held:
a) 10/20/25 and 11/03/25 Contractors Prequalification Meeting
10
b) BH+A Meetings with Town Departments I Boards / Commission
Invoices:
1)
PBC voted unanimously to approve BH+A Invoice number 27701, 27706, 27735, 27743
2)
PBC voted unanimously to approve Turner 6 Townsend Heery invoice number PJIN00453414.
11
3)
PBC voted unanimously to approve the Daily Times Chronicle invoices 250960 R 251062
4)
PBC voted unanimously to approve Biddocs online invoice number 25-SCKG-1
Other Business Not ReasonabN Anticipated virithin 24 Houre of Meeting
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a)
None at this time
Next Meeting Dab:
a)
November 16, 2025, 6pm
13
b)
December 03, 2025
c)
January 07, 2025
Adloummant: PBC motioned to adjourn at 7:26 PM
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End of Meeting Minutes
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