HomeMy WebLinkAbout2025-10-07 Select Board Packet
Town of Reading
Meeting Posting with Agenda
2018-07-16LAG
Board -Committee -Commission -Council:
Select Board
Date: 2025-10-07Time: 7:00PM
Building: Reading Town Hall Location: Select Board Meeting Room
Address: 16 Lowell StreetAgenda:
Purpose:General Business
Meeting Called By:Madeleine Baptisteon behalf of Chair Chris Haley
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will notbe accepted.
Topics of Discussion:
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¤¯Pledge of Allegiance
Overview of Meeting(Past and Present)
¤¯¢Public Comment (For any items not included on the agenda)
¤¯¢Town Manager Report
¤¯Community Spotlight
¤¯¢Proclamation for Italian Heritage Month
¤¯ Discuss Establishment of a Commission on Disabilities in Reading
Discuss and Vote on Designation of Special Municipal Employee
¤¯¡¢
Status, Fire Department
¤¯¢Discuss and Vote on Fire Department Permit Fee Schedule Correction
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 1
Town of Reading
Meeting Posting with Agenda
Public Hearing: Discuss and Vote on New Annual All-Alcohol
¤¯¢¢Restaurant Liquor License for Reading Forno, LLC, d/b/a Toscana
Forno, located at 45 Walkers Brook Drive
¥¯Discuss and Vote on Trash & Recycling Contract
Discuss a Lease Amendmentand aMemorandum of Understanding
regarding Parking for the Reading Center for Active Living (ReCAL)
¥¯¢and Pickleball Courts with the Reading Ice Arena Authority, and
Authorize a Select Board Member to Engage in Negotiations on
behalf of the Board
¥¯Update from MBTA Regarding Proposed Turnback Track
¦¯Discuss and Vote on Appointment to Recreation Committee
¦¯¢Discuss and Vote on 32 Lincoln Street Proposed Roof Repairs
Discuss and Vote on Amendment to Select Board Communication
¦¯
Policy Section 1.4: Addition of Social Media and Cell Phone Sections
¦¯¢Select Board Liaison Reports
¦¯¢¢Future Agendas
Approve Meeting Minutes
¯September 9, 2025
September 16, 2025
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 2
Select Board
Draft Motions
October 7, 2025
Italian Heritage Month Proclamation, October 2025
\[Read Italian Heritage Month Proclamation\]
Move that October 2025 be recognized as Italian Heritage Month in the Town of Reading.
Discuss and Vote on Designation of Special Municipal Employee Status, Fire
Department
Move that the Select Board approve the following employees’ request for exemption
pursuant to G.L. c. 268A, § 20(f):David Ferreira, and to authorize the Town Manager to sign
the associated Section 20(f) disclosure form.
Discuss and Vote on Fire Department Permit Fee Schedule Correction
Move to approve the amendments to the Fire Department Permit Fee Schedule as
presented.
Public Hearing: New All-Alcohol Restaurant License for Toscana Forno
Read the hearing notice to open the hearing.
Move to close the hearing regarding the new Annual All-Alcohol Restaurant Liquor
License for Toscana Forno.
Move to approve the Annual All-Alcohol Restaurant Liquor License for Reading
Forno LLC, d/b/a Toscana Forno, located at 45 Walkers Brook Drive
Discuss and Vote on Trash & Recycling Contract
Move to approve the Trash and Recycling Contract withWaste Managementfor a term of
years as presented today, and to authorize the Town Manager to execute said contract.
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Discuss a Lease Amendment Memorandum of Understanding… with the Reading Ice
Arena Authority
Move to engage in lease amendment discussions with the Reading Ice Arena Authority and
authorize Select Board Member \[INSERT NAME HERE\] to engage in such negotiations on
behalf of the Board.
Discuss and Vote on Appointment to Recreation Committee
Move to appoint Giuseppe Fodera as a Member of the Recreation Committee. Term
th
beginningimmediately and ending on June30, 2028.
Discuss and Vote on 32 Lincoln Street Proposed Roof Repairs
Move to approve the renovations to 32 LincolnStreet as presented.
Discuss and Vote on Amendment to Select Board Communication Policy: Social Media
and Cell Phone
Move to amend Section 1.4 of the Select Board policies by adopting a new Section 1.4.3,
entitled Social Media, as presented today.
Move to amend Section 1.4 of the Select Board policies by adopting a new Section 1.4.4,
entitled Cell Phone Use, as presented today.
Discuss and Vote to Approve Prior Meeting Minutes
Move to approve the meeting minutes of September 9, 2025, as presented (or
amended).
Move to approve the meeting minutes of September 16, 2025, as presented (or
amended).
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f
and
ing of
icans,
Month
ry with
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, Member
Herrick
Gately
Karen
___________________________
, Vice Chair
_________________________
Melissa Murphy
, Member
October 2025
Carlo Bacci
___________________________
SELECT BOARD OF READING
Italian Heritage Month
__________________
_______
Christopher Haley, Chair
__________________
Gillis, Secretary
-
_______
, and urge all residents to join in recognizing and celebrating the many contributions of Italian Americans to
Karen Rose
Reading, Massachusetts
Whereas, Italian Americans have made significant contributions to the cultural, social, and economic fabric of the United States, and their influence continues to shape the national
identity; andWhereas, the month of October is a time to honor and celebrate the rich traditions, history, and achievements of Italian Amerwho have enhanced the diversity and strength
of our nation through their art, science, industry, and civic engagement; andWhereas, Italian Americans have contributed to the growth and development of our cities and towns, enriching
our shared histotheir distinctive customs, languages, food, music, and festivals; andWhereas, we recognize the role of Italian Americans in fields such as education, politics, business,
entertainment, science, technology, whose accomplishments continue to inspire new generations to contribute to the greater good of society; andWhereas, Italian Americans have preserved
their cultural heritage through family values, community traditions, and the nurturfuture generations who continue to honor their heritage while embracing the diverse American identity;
andWhereas, the month of October serves as an opportunity for all to celebrate the history, contributions, and culture of Italian Americans, as well as the importance of cultural exchange
and understanding;Now, Therefore, we, the Select Board of the Town of Reading, do hereby proclaim the month of October 2025 as Italian Heritagein our community and our nation.In Witness
Whereof, we have hereunto set our hands and caused the Seal of Reading, Massachusetts to be affixed this Seventh oOctober, 2025.
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HEADQUARTERS
READING FIRE DEPARTMENT
Reading, Massachusetts 01867
RICHARD NELSON, Chief
757 Main Street
Phone: 781-944-3132
TO: MatthewKraunelis, Town Manager
FROM: Richard Nelson, Fire Chief
DATE: September 29, 2025
RE: Fire Department Permit Fee Schedule
During the September 9, 2025 Selectboard meeting the Selectboard voted to approve a new
Permit Fee Schedule for the Fire Department. While adjusting the Open Gov software to reflect
the changes a few mistakes were found. I am requesting that anamended Fee Schedule be
approved.
The following is a summary of the changes requested:
“Sprinkler System Permit” change to “Kitchen Suppression System Permit”
o This was an error in labeling.
Add “Commercial Fire Alarm System”
o Fee = $25
o This was an omission.
Add “License to Store, Flammable and Combustible Liquids”
o Fee = $50
o This was an omission.
Attached to the memo is Appendix A. This is the recommended schedule presented for approval
by vote by the Selectboard.
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Appendix A
Reading Fire Department Fee Schedule 2025
Smoke/Carbon Monoxide Permits
Residential Fire Alarm System Installation $50.00
Single Family $50.00
Two Units$100.00
Three to Six Units$150.00
Seven or More Units$500.00
Re-inspection Fee$50.00
Permits
Blasting $50.00
Fireworks $50.00
Flammable and Combustible Storage $50.00
Gun Powder$25.00
Oil Burner Installations $50.00
Propane (Above and Below Ground) $50.00
General Fire Code$25.00
Sprinkler Permit $25.00
Tank Truck Parking Permit $50.00
Hot Work$50.00
Open Burning (Jan 1 -May 1 - 2 days of burning)$15.00
Energy Storage Systems $50.00
Alcohol Hand Cleaner Storage (>10 gal) $25.00
Commercial Fire Alarm System $25.00
Cannon or Mortar Firing $25.00
Kitchen Suppression System Permit $50.00
Tank installation
Renew Underground Storage Tanks (per tank) $50.00
Install Aboveground Storage Tank $50.00
Install Underground Storage Tank $50.00
Tank Removal Above Ground $50.00
Tank Removal Below Ground $50.00
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Quarterly Inspections
Nursing Home $40.00
Inspections
Certificate of Occupancy Inspection$25.00
Food Truck Inspection$25.00
Municipal Fire Alarm
Permit to Connection to Municipal Fire Alarm System $50.00
Fire Alarm Disconnect and Reconnect$10.00
Fire Alarm Malfunction
Excess Alarm Fee (After Six (6) Alarms per year) $50.00
License
License to Store, Flammable and Combustible Liquids $50.00
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Legal Notice
Town of Reading
To the Inhabitants of the Town of Reading:
Please take notice that the Select Board of the Town of Reading will hold a public hearing
on Tuesday, October 7, 2025 at 7:00 PM in the Select Board Meeting Room at Town Hall, 16
Lowell Street, Reading, MA or also available remotely on Zoom to act on a new License
Application for an Annual All-Alcohol Restaurant License located at 45 Walkers Brook Drive,
Reading, MA from Reading Forno LLC, d/b/a Toscana Forno.
A copy of the proposed documents regarding this topic will be in the Select Board packet
on the website at www.readingma.gov
All interested parties are invited to attend the hearing in person or remotely via Zoom; or
may submit their comments in writing or by email prior to 6:00 p.m. on October 7, 2025 to
townmanager@readingma.gov.
By order of
Matthew A. Kraunelis, Esq.
Town Manager
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MA SOC Filing Number: 202566569560 Date: 8/21/2025 2:39:23 PM
THE COMMONWEALTH OF MASSACHUSETTS
I hereby certify that, upon examination of this document, duly submitted to me, it appears
that the provisions of the General Laws relative to corporations have been complied with,
and I hereby approve said articles; and the filing fee having been paid, said articles are
deemed to have been filed with me on:
August 21, 2025 02:39 PM
WILLIAM FRANCIS GALVIN
Secretary of the Commonwealth
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OPERATING AGREEMENT FOR
READING FORNO LLC
A LIMITED LIABILITY COMPANY
AGREEMENT OF LIMITED LIABILITY dated as of the 21st day of August 2025, between ANGELO
PERRINA, LUCIO PERRINA JR., and VALENTINO PERRINA
identified as Members in Schedule A annexed hereto, made a part hereof and hereby
WHEREAS, READING FORNO LLC -
Managed limited liability company pursuant to the Massachusetts Limited Liability Company Act
Organization filed on August 21, 2025, in the office of the Secretary of State of the
WHEREAS, the Member-Managers wish to set out fully their respective rights, obligations, and duties
with respect to the LLC and its assets;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties hereto herby
agree as follows:
ARTICLE I
Company Formation
1.1 Organization.
The Member-Managers shall file Annual Reports and such other documents as are appropriate to
comply with the applicable requirements for the operation of a limited liability company in accordance
with the applicable laws of Massachusetts. With the approval of the majority of the Members, the LLC
may from time to time change its name, its resident agent for service of process, the location of its
registered office and/or any other matter described in the Certificate; provided, however, that a change
in the general character of the business of the LLC shall require the unanimous approval of all Members.
1.2 Resident Agent and Principal Office.
The location and name of the resident agent shall be as stated in the Certificate of Organization.
1.3 Purpose and Powers.
The general character of the business of the Company is to own and operate a restaurant for the serving
of food and beverages and to provide all services related to catering and further to do any and all other
things or activities that, in the opinion of this organization, is directly or indirectly related to the
aforesaid. Generally, to do any and all things consistent with and reasonably incidental to the operation
of a restaurant business. To conduct any and all lawfully permitted business, all in accordance with
Massachusetts General Laws.
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xtra cost to resident
Resident arranges all payment / pickup with vendorResident allowed up to 1 burnable bulk item (w/ trash) and 1 metal item (w/ recycling) at no ePayment / pickup scheduled by the resident
with vendorReading has an extremely favorable contract currently
––––
ocure new vehicles and arrive by July
o Town)
Decision needs to be made now to give WM or Republic ample lead time to prIf the new trucks are not ready by July, rental trucks will be used ($30K / mo. cost t
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DRAFT SAMPLE AGREEMENT
Contract Number 25-25
This Agreement, made this ___ day of ____, 2025, by and between the Town of Reading,
_________________, a corporation organized and existing under the laws of the Commonwealth
The Town and the Contractor agree as follows:
ARTICLE1.SCOPE OF SERVICES.The Contractor shall furnish all labor, materials,
machinery, equipment, tools,supervision, insurance, and other accessories and services necessary
toperform all work required in strict accordance with the Contract Documents for the following
Services: Residential automated curbside trash and recycling collection; hauling single stream
recyclables processing; collection of bulky items; collection of large recyclable items
(whitegoods); dumpster services; residential leaf collection, trash compactor services, and
Christmas tree collection; paper shredding; rigid plastic collection events; and hauling scrap metal
special curbside collection and hauling; all as described in the Request for Proposals for Trash and
Recycling Collection Services Contract No. 25-25 issued by the Town of Reading on ______,
The Town may make changes in the Services when the Town considers it to be
necessary or desirable, as further provided in ________.It is the responsibility of the Contractor
that all Services and other work performed by the Contractorhereunder be performed so as to
comply with all applicable federal, state and municipal laws, regulations, codes, ordinances and
orders, and any permit conditions as to which the Contractorhas knowledge, as the same may be
in effect as of the time of the performance of such work.
ARTICLE 2.CONTRACT PRICE.The Town shall pay the Contractor, in current funds, the
Contract Price of______________.Invoicing and payments shall be made in accordance with
Paragraph 1.23 of the RFP. The obligations of the Townhereunder shall be subject to appropriation
on a fiscal year basis. In the absence of appropriation, this agreement shall be terminated
immediately without liability of the Town for damages, lost profits, penalties, or other charges
arising from early termination.
The Contractor shall keep records pertaining to Services performed (including complete and
detailed time records) and reimbursable expenses incurred, employing sound bookkeeping
practices and in accordance with generally accepted accounting principles.All records pertaining
to Services performed on a timecard or unit price basis and reimbursable expenses shall be
available to the Town or its authorized representatives for review and audit during normal business
hours.
ARTICLE 3.TERM.The Term of the contract shall be for a period of five (5) years,
commencing on July 5, 2026 and expiring on July 5, 2031, unless terminated earlier pursuant to
this Agreement.
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154
ARTICLE 4.STANDARD OF CARE. All Services of the Contractor shall be performed by
qualified personnel. The Town shall have the right to require the Contractor to remove any
personnel from the team providing Services to the Townfor reasonable cause. The Contractor shall
perform its Services in accordance with the highest professional standards of skill, care, and
diligence.
ARTICLE 5.CONTRACT DOCUMENTS. The following documents form the Contract, are
a.This Agreement.
b.The Request for Proposals for Trash and Recycling Collection Services Contract No.
25-25 issued by the Town of Reading on ______, 2025 as modified by Addenda Nos.
_____________, dated _______________.
c.response to the RFP, to the extent it does
conflict with the RFP and this Agreement.
d.Certificate(s) of Insurance and surety bond(s) submitted by the Contractor in
connection with this Agreement.
e.Duly authorized and executed contract amendments issued by the Town after execution
of this Agreement.
ARTICLE 6.LIQUIDATED DAMAGES. The Contractor agrees to pay as liquidated damages
the sum as provided in the Liquidated Damages, paragraph 1.22of the RFP.
ARTICLE 7.INDEMNIFICATION. To the maximum extent permitted by law, the Contractor
agrees to indemnify, defend with counsel acceptable to the Town and save harmless the Town
fees, of every kind and description which the Town may incur or suffer resulting from, in
connection with, or arising out of any act, error or omission of, or breach of contractual duties to
the Town by, the Contractor, its agents, servants, employees or Subcontractors. The extent of the
foregoing indemnification and hold harmless provisions shall not be limited by any provision of
insurance required by this Agreement and shall survive the termination of this Agreement.
ARTICLE 8.TERMINATION OF AGREEMENT. The Town may terminate this Agreement
as follows:
a.
b.Immediately, by written notice to the Contractor, if the Contractor violates any of the
provisions of this Agreement, or fails to perform or observe any of the terms, covenants
or conditions of this Agreement, or abandons in whole or in part its Services, or
becomes unable to perform its Services, hereunder.For purposes of this Article 8, it is
acknowledged that the Contractor
services and may not be assumed by or assigned by a trustee in bankruptcy.
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155
ARTICLE 9.CERTIFICATIONS.
a.The Contractor agrees not to discriminate against or exclude any person from
participation herein on grounds of race, religion, color, sex, age or national origin; and
that it shall take affirmative actions to insure that applicants are employed, and that
employees are treated during their employment, without regard to race, religion, color,
sex, age, handicapped status, or national origin.
b.The Contractor agrees not to participate in or cooperate with an international boycott,
as defined in Section 999 (b)(3) and (4) of the Internal Revenue Code of 1954, as
amended, or engage in conduct declared to be unlawful by Section 2 of Chapter 151E
of the Commonwealth of Massachusetts General Laws.
c.Pursuant to M.G.L. c. 62(c), §49 (a), the individual signing this Agreement on behalf
of the Contractor hereby certifies, under the penalties of perjury, that to the best of his
or her knowledge and belief the Contractor has complied with any and all applicable
state and federal tax laws.
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156
4
157
IN WITNESS WHEREOF, the parties to these presents have executed this contract in two (2)
counterparts, each of which shall be deemed an original, on the year and day first above
mentioned.
AGREED:Town of Reading
By:______________________________________
Contractor:
(Name of Company)
By:______________________________________
(Name)
______________________________________
(Title)
_______________________________________
(Address)
______________________________________
(City and State)
In accordance with M.G.L. c. 44, Section 31C, this is to certify that an appropriation in the amount
of the first year of this Contract is available therefor and that the Board of Selectmen have been
authorized to execute the Contract and approve all requisitions and change orders.
By:______________________________
(Town Treasurer)
5
158
TOWN OF READING
MASSACHUSETTS
Contract For:
Trash and Recycling Collection Services
Contract Number 25-25
Proposal Response Deadline:
July 31, 2025
16 Lowell St.
Reading MA 01867
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Table of Contents
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Part 1 Instructions to Proposers......................................................................................................7
1.1 Overview and Background Information...............................................................................7
1.2 Summary of Proposal Services.............................................................................................7
1.3 General..................................................................................................................................8
1.4 Exemption fromCommonwealth of Massachusetts, General Laws Chapter 30B................9
1.5 Timeline for Submission of Proposals..................................................................................9
1.6 Timeline for Solicitation and Deliverables...........................................................................9
1.7 Opening and Consideration of Proposals............................................................................10
1.8 Evaluation Criteria..............................................................................................................11
1.8.1 Comparative Evaluation Criteria.....................................................................................12
1.9 Award of One or More Contracts.......................................................................................14
1.10 Bid Bond...........................................................................................................................14
1.11 Performance Bond............................................................................................................14
1.12 Bank Reference and Audited Financial Statements..........................................................14
1.13 Insurance Verification.......................................................................................................14
1.14 Non-Collusion Form.........................................................................................................14
1.15 Prevailing Wage................................................................................................................15
1.16 Proposer/Contractor Qualifications and Equipment.........................................................15
1.17 Background Investigation.................................................................................................15
1.18 Confidentiality..................................................................................................................15
1.19 Questions by Offerors.......................................................................................................16
1.20 Optional Pre-Proposal Meeting.........................................................................................16
1.21 Payments for Damages.....................................................................................................16
1.22 Financial (invoicing, credits, payment, etc.).....................................................................19
1.23 Quality Requirements, Standards and Procedures............................................................20
1.24 The Town Representative.................................................................................................21
1.25 Contract Price....................................................................................................................21
1.26 Applications for Payment.................................................................................................21
1.27 Payments...........................................................................................................................21
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Part 2 Specifications.....................................................................................................................22
1 Collection Requirements for Curbside & Dumpster Collections..........................................26
2 Collection Routes...................................................................................................................29
3 Collection Vehicles for All Services......................................................................................29
4 Service for Dumpsters, And Carts.........................................................................................31
5 Trash Disposal.......................................................................................................................32
6 Curbside Trash Collection.....................................................................................................32
7 Curbside Recycling Collection Using Town Issued Carts.....................................................35
7.6 Ownership of Material........................................................................................................36
8 Recyclables Processing..........................................................................................................37
9Curbside Yard Waste Collection (Including Christmas Tree Collection).............................38
10Burnable Bulky Item Collection..........................................................................................39
11Large Recyclable Item (Whitegoods) Toilets/Sinks, and CRT TV / monitors Collection..41
12Curbside Metal Collection...................................................................................................42
13 Additional Recycling Pick-ups/Events Required.................................................................43
14Other Collections.................................................................................................................44
15 Public Education and Outreach............................................................................................44
16Communication Between Service Recipient and Contractor...............................................44
17 Vehicle Safety......................................................................................................................44
18Local Staffing and Employee Standards..............................................................................45
19 Daily Contacts, Directions, Compliance with Laws, Rules, Regulations And Orders........47
20Record Keeping and Reporting............................................................................................47
21Inspections...........................................................................................................................48
Part 3 Standard Contract Forms....................................................................................................49
Attachment A Terms and Conditions.......................................................................................50
Attachment B Summary Scope of Work..................................................................................57
Attachment C Price Proposal Sheet..........................................................................................58
Part 4 Certificate of Non-Collusion & Certificate of Tax Payment..............................................59
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Part 5 Exhibits (A through R).......................................................................................................62
Exhibit A Holiday Schedule..................................................................................................63
Exhibit B Municipality Description Service Recipient Details.............................................64
Exhibit C Trash Cart Collection Schedule (Residential & Special Condominium Locations) -
All Curbside..............................................................................................................................65
Exhibit D Recycling Cart Collection Schedule (Residential & Special Condominium
Locations) -All Curbside..........................................................................................................66
Exhibit E Recycling Cart Collection (Schools/Town Buildings//Multi-unit Condo
Exceptions)...............................................................................................................................67
Exhibit FTrash Cart/Barrel Collection Schedule (Town Buildings & Properties)...............68
Exhibit G Dumpster Schedule (Trash)...................................................................................69
Exhibit H Dumpster Schedule (Recycling)............................................................................70
Exhibit I Acceptable Bulky and Whitegoods Items...............................................................71
Exhibit J Single Stream Recycling Specifications, Terms and Conditions...........................72
Exhibit K Recycling Composition Audit for the Town of Reading......................................73
Exhibit L Example of Annual Residential Education Guide.................................................74
Exhibit M Prevailing Wage Rates..........................................................................................75
Exhibit N Price Fluctuations and Fuel Surcharge..................................................................76
Exhibit O IRS Form W-9.......................................................................................................77
Exhibit P Trash & Recycling Route Maps.............................................................................78
Exhibit Q Dead-End Streets within the Town of Reading.....................................................79
Exhibit R One-Way Streets within the Town of Reading......................................................80
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READING TOWN HALL
16 LOWELL STREET
READING, MA. 01867
Request for Proposal
Trash and Recycling Collection Services Contract No. 25-25
The Town of Reading (Town) invites proposals for Trash and Recycling Collection Services.
Proposals with separate, sealed price proposals will be received, by mail or in person, until 1 p.m.
onThursday, July 31, 2025
Street, Reading, MA 01867.
The proposal must clearly state on the exterior that it is for RFP25-25 Trash and Recycling
Collection Services. Proposals received after the above time and date will be rejected. Emailed
and/or faxed proposals will not be accepted. Proposals shall be submitted on the forms furnished
ss, and
telephone number.
The Proposal, Specifications, Quality factors, and pricing forms for the contract may be found
online at https://www.readingma.gov/Bids.aspxafter 9:00AM on Tuesday, May 27,2025. There
will be no charge for contract documents.
An optionalpre-bidconference meeting will occur at 10:00AM on June 5, 2025, at the Reading
Town Hall Conference Room.
Nothing in this RFP shall require that the Townof Readingtake the lowest price proposal. Instead,
Per Massachusetts General Laws, Chapter 30B, §1(b)(30), a contract for the collection,
transportation, receipt, processing, or disposal of solid waste, recyclable or compostable materials,
is exempt from the public bid laws of the Commonwealth of Massachusetts.The Town of Reading
reserves the right to reject any and all proposals, or to award or not to award the contract for any
reason the Town Manager determines to be in the Town's and/or the public's best interest. Nothing
in this RFP shall require that the Town take the lowest price proposal. Instead, the Town reserves
the right to base its decision on the entirety of the information provided, the evaluation of criteria
requested, and its sole judgment as to the best service to be provided. Because this service is
exempt frombidding laws, the Town is free to negotiate price and terms with whatever
proposer(s)s it chooses, in whatever manner it believes is best suited to the Town's needs.
website for new information any addenda or modifications to any solicitation.
164
Town of Reading, Massachusetts
Request for Proposals
Trash and Recycling Collection Services
Part 1 Instructions to Proposers
1.1Overview and Background Information
Town
automated curbside trash and recycling collection,
and haulingsingle stream recyclables processing; options for collection of bulky items;collection
oflarge recyclable items (whitegoods); dumpster services; residential yard waste collection,trash
compactor services,and Christmas tree collection; paper shredding; rigid plastic collection events
and hauling scrap metal special curbside collection and hauling;
Townis seeking to solicit proposals that fulfill each of
theTownTown
will select a single Proposer for a given service set forth in Section 1.2 of this RFP and will enter
into a 5-year contract with the selected vendor(s) pursuant to this RFP.
The top priority for the Townis excellent service. The RFP and Proposals shall act as an umbrella
for service terms, conditions, and pricing. Curbside collection services for trash and recycling are
described in Part 2: Specifications. Pricing for all services shall be delineated in Attachment C:
Price Proposal Sheet and included within the same proposal. Operational efficiency, creative
innovation, and cost-effective services are highly encouraged within proposals.
The awarding authority for this contract is the Town of ReadingTown Manager. Basic background
information about the Town(road miles, area, tonnage history, etc.) is included in Exhibit B.
The Townhas a disposal contract withReworldHaverhill Associates, LLC,that expires on June
30, 2031.Trash collected curbside in Readingis hauled directly to Reworldin Haverhill, MA,by
individual curbside collection trucks.
1.2 Summary of Proposal Services
The Townseeks proposals for the following services:
1.Hauling of trash ofan average of 7,000tons of trash per year from the Town.
2.5-day collection of automated curbsidesresidential trash.
3.5-day collection of automated curbsidesresidential recyclables.
4.Recyclables processing at a materials recovery facility.
5.Curbside yard waste collection and haulingto a disposal location within the Town of Reading.
6.Christmas tree collection and haulingto a disposal location withing the Town of Reading.
7.Dumpster collection servicesfor selected Town properties and a few residential condominium
developments
8.Compactor services
9.Curbside collection of residential bulky items, whitegoods/large recyclable items
10.Scrapmetal collection, hauling and disposal
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11.Paper Shredding
12.Rigid Plastic Collection Events
13.The Townwill consider proposals that include some or all the desired services listed herein.
1.3General
a)Length of Contract: The Townrequests proposals from vendors to commence service on July
6, 2026. The Townseeks proposals for a five (5) year contract that will expire onJune 30,
2031.
b)The RFP document, which will be incorporated into the contract by reference, consists of the
following (including all modifications thereof, incorporated in any of the documents before
execution of the contract):
a.Part 1 Request for Proposals and Instructions to Proposers
b.Part 2 Specifications
c.Part 3 ProposedStandardContract (non-negotiable)
d.Part 4 Certificates of Non-Collusion and Tax Compliance
e.Part 5Exhibits (A through R)
i.Exhibit A Holiday Schedule
ii.Exhibit B Municipality DescriptionService Recipient Details
iii.Exhibit C Trash Cart Collection Schedule (Residential & Special
Condominium Locations) -All Curbside
iv.Exhibit D Recycling Cart Collection Schedule (Residential & Special
Condominium Locations) -All Curbside
v.Exhibit E Recycling Cart Collection (Schools/Town Buildings, Multi-unit
Condo Exceptions)
vi.Exhibit F Trash Cart/Barrel Collection Schedule (Town Buildings &
Properties)
vii.Exhibit GDumpster Schedule (Trash)
viii.Exhibit HDumpster Schedule (Recycling)
ix.Exhibit IAcceptable Bulky and Whitegoods Items
x.Exhibit JSingle Stream Recycling Specifications, Terms and Conditions
xi.Exhibit KRecycling Composition Audit for the Town of Reading
xii.Exhibit LExample of Annual Residential Education Guide
xiii.Exhibit MPrevailing Wage Rates
xiv.Exhibit N Price Fluctuationand Fuel Charge
xv.Exhibit O IRS Form W-9
xvi.Exhibit P Trash & Recycling Route Maps
xvii.Exhibit Q Dead-End Streets within the Town of Reading
xviii.Exhibit R One-Way Streets within the Town of Reading
c)Contract award is subject to the availability and appropriation of funds. The Townshall cancel
the contract entered into if funds are not appropriated or otherwise made available to support
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166
the continuation of performance hereunder at any time during the Term and any extension
thereof.
1.4 Exemption from Commonwealth of Massachusetts, General Laws Chapter 30B
This contract is exempt from public bidding requirements under M.G.L. Ch.30B s. 1(30). As such,
the Town reserves the right to negotiate this contract with proposers.
1.5 Timeline for Submission of Proposals
Any Proposer that desires to submit a proposal for the tasks specified in this RFP shall thoroughly
review and be familiar with the RFP and Instructions to Proposers, Specifications, Exhibits and
Contract (all included in this RFP) before submitting its Proposal. While the Townhas made every
effort to ensure that this information presented in this RFP is accurate, Proposers are on notice that
they rely on this information at their own risk,and they are urged to verify any and all information
which they believe is material to their Proposal.
Proposers shall submit four (4) original, signed paper copies of the complete proposal. In addition,
all parts of the proposal shall be provided electronically in a USB Flash Drive.
1.6 Timeline for Solicitation and Deliverables
Release Date of RFP9:00 AM, Tuesday, May 27, 2025
Optional Pre-Proposal Meeting (see 1.21)10:00AM,Thursday,June 5,2025
Deadline for Round 1 Questions10:00AM,Wednesday,June 18, 2025
Round 1 Question Responses Sent By5:00PM, Wednesday, June 25, 2025
Deadline for Round 2 Questions10:00AM,Tuesday, July 8, 2025
Round 2 Question Responses Sent By5:00PM, Tuesday, July 15, 2025
Proposal Due Date1:00PM,Thursday, July 31, 2025
Anticipated Award DateSeptember,2025
Contract Start DateSunday July 5, 2026
a)Deadline: Sealed proposals are due by 1:00 PM on July 31,2025,at the Town ClerkOffices.
The Procurement Officer, in their discretion, may refuse to consider a Proposal that is not in
his possession or in the possession of authorized representatives by the above deadline.
s Price Proposal. Submissions
PROPOSAL 25-25Trash & Recycling Collection Services
and delivered to the following location:
Town of Reading,
Procurement
16 Lowell Street
Reading, MA 01867
b)A Proposal must be signed as follows: (1) if the Proposer is an individual, by him/her
personally; (2) if the Proposer is a partnership, by name of the partnership, followed by the
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167
signature of each partner; (3) if the Proposer is a limited liability company, by each manager
of the company; or (4) if the Proposer is a corporation, by an authorized officer, whose
signature shall be attested by the Secretary of the Corporation and the Corporation Seal
affixed.
c)A Proposer may withdraw its Proposal up to one (1) hour prior to the time set for the opening
of the Proposals, provided the request for withdrawal is presented in writing, signed by the
Proposer in the manner required for submitting of a Proposal.
d)Each Proposal must be sealed and must contain Technical and Price proposals. The technical
proposal shall contain the following:
Cover letter including a description of proposed services
Bid Bond
Evidence of Ability to Obtain Performance Bond
Bank References
Financial Statements
Description of Existing Business and Proposer Experience
Organization Chart
Name and Resume of Contract Manager to be assigned to Municipalities
List of References from other municipalities
List of Vehicles and Equipment to be used to perform the contract
Non-Collusion and Tax Compliance Certification
Evidence of Insurance
IRS Form W-9
The price proposal shall contain one or more completed Price Proposal Sheets.
1.7 Opening and Consideration of Proposals
a)Each Proposal shall be opened by the Procurement Officer and reviewed by an evaluation
committee.
b)Consideration and acceptance of all proposals shall be based on the ability of the Proposer to
meet the specifications set forth in the terms, conditions and specifications of the RFP and
contract documents and shall be evaluated based on the criteria set forth below.
c)The Townreserves the right to reject any and all proposals, or parts thereof, or items therein,
and to waive any defect or irregularity as to form. TheTownis under no obligation to accept
the lowest price proposal and further, the Townis not required to award the Contract at all.
Instead, the Townreserves the right to base its decision on the entirety of the information
provided and its sole judgement as to the best service(s) provided.
d)No proposal shall be withdrawn within ninety (90) days after the opening thereof.The Town
shall have the time as indicated in which to investigate and evaluate the proposals. The Town
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will then enter into negotiations with the highest ranked Proposer based on the evaluation
criteria below. If these negotiations fail, then the Townwill negotiate with the second highest
ranked Proposer and so forth, downward, as necessary. No Proposer shall have the right to
withdraw,change or alter their Proposal within the said time.
e)Timely delivery of a bid at the location designated shall be the full responsibility of the
Proposer. In the event that the Purchasing Office is closed on the date or at the time that
proposals are due, the date and time for receipt of proposals shall be on the next business day
following that Town Hall and the Purchasing Office are open.
1.8 Evaluation Criteria
In addition to considering price and completeness of the technicalproposals, the Townshall, in
considering each Proposal and prior to any determination or award, investigate and evaluate the
proposals and the Proposers using the following criteria:
a)Plan of Services: The preferred plan of service will demonstrate that the Proposer will: provide
a very high level of customer service to the Townand their residents; be consistently reliable
and responsive to the needs of the Town; ensure that its workers are highly competent, polite,
knowledgeable and conversant on waste bans and the Towntrash limits and recycling
requirements; comply with the provisions of the Contract and the reasonable direction of the
Town; be proactive and creative in confronting problems and resolving conflicts; and work
with the Townto educate and promote waste reduction to residents.
b)Experience: The preferred proposal will demonstrate extensive prior experience in contracts
for similar service(s).
c)Qualifications: The preferred proposal will provide at least three municipal references that
report favorably uponand highly recommend the Proposer.
d)Safety Record: The preferred proposal will include documentation of safety standards and
training.
e)Financial Responsibility: The preferred proposal will include financial statements that reveal
financial strength, consistent profits, minimum debt and a record of responsible debt and asset
management.
f)Equipment and Schedule: The preferred proposal will demonstrate that the Proposer possesses
or is able to possess by the commencement date sufficient equipment that is in excellent
operating condition to service the needs of the Townthat the Proposer will be fully able to
comply with the scheduling requirements in the RFP.
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1.8.1Comparative Evaluation Criteria
1. Operational Approach and Service Quality
a. Highly Advantageous: The proposer demonstrates a comprehensive, proactive
approach to waste and recycling services. The plan includes highly competent, courteous
staff knowledgeable about Town-specific waste bans and recycling rules. The proposer
emphasizes flexibility, collaboration, and creative conflict resolution, with a clear
commitment to promoting waste reduction education in partnership with the Town.
b. Advantageous:The proposer outlines a satisfactory operational plan with trained staff
and some town-specific knowledge. Some commitment to conflict resolution and resident
education is evident, though not deeply detailed or fully integrated.
c. Not Advantageous: The proposer provides a basic operational approach with limited
detail on staff competence, problem-solving, or educational efforts. Plan appears generic
2. Customer Service and Responsiveness
a. Highly Advantageous: The proposer demonstrates an exceptional commitment to
customer service by offering dedicated staff and multiple communication channels,
including familiarity with SeeClickFix, or similar platforms to allow real-time issue
reporting and tracking. The proposer showcases a structured system for timely responses,
feedback loops with residents, and performance tracking.
b. Advantageous: The proposer outlines a solid customer service plan with traditional
communication channels (e.g., phone, email), and mentions SeeClickFix or similar
platforms, though integration is limited or under development. Responsiveness is
described but lacks robust metrics or systems.
c. Not Advantageous: The proposer provides a minimal or vague customer service plan,
does not have familiarity with SeeClickFix or similar technology, and lacks clear
strategies for issue tracking or response time management.
3. Experience
a. Highly Advantageous: The proposer demonstrates extensive experience (5+ years) in
providing similar municipal waste and recycling services, with documented success and
scalability across towns of comparable size.
b. Advantageous: The proposer demonstrates moderate experience (35 years) in
providing similar services, with general success in past municipal contracts.
c. Not Advantageous: The proposer demonstrates limited experience (less than 3 years) in
providing similar services, or primarily in non-municipal settings.
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4. Qualifications
a. Highly Advantageous: The proposer provides at least three municipal references that
highly recommend their services, citing reliability, responsiveness, and quality.
b. Advantageous: The proposer provides three references with generally favorable
reviews, though not all strongly recommend the proposer.
c. Not Advantageous: The proposer provides fewer than three references, or the
references are mixed or lack strong recommendations.
5. Safety Record
a. Highly Advantageous: The proposer includes thorough documentation of a formal
safety program, regular training, and an excellent safety record with minimal violations
or incidents.
b. Advantageous: The proposer includes basic safety documentation and training
protocols, with an average safety record.
c. Not Advantageous:The proposer includes minimal or no documentation of safety
standards or has a questionable safety history.
6. Financial Responsibility
a. Highly Advantageous: The proposer submits comprehensive financial statements
showing consistent profitability, minimal debt, strong asset management, and clear
financial stability.
b. Advantageous: The proposer submits financial documents indicating general financial
health, with some debt or occasional profit variability.
c. Not Advantageous: The proposer submitsincomplete financial documentation or
reveals weak financial performance, high debt, or financial instability.
7. Equipment and Schedule
a. Highly Advantageous: The proposer demonstrates possession (or secured acquisition)
ofless than one year old modern, and well-maintained equipment, and provides a clear,
realistic plan to meet or exceed scheduling requirements.
b. Advantageous: The proposer demonstrates access to mostly adequate equipment and a
feasible plan for meeting scheduling needs.
c. NotAdvantageous: The proposer lacks sufficient equipment or provides an unclear or
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1.9 Award of One or More Contracts
The Townwill select a single Proposer for a given collection service, as set forth in Section 1.2
of this RFP. However, nothing contained herein shall be construed to require the Townto select
a single Proposer for multiple collection services and the Townreserves the right to award
collection services to different Contractors on an unbundled basis. As demonstrated on the Price
Proposal Sheet, proposers must submit separate pricing for each collection service included
within their proposal. If the pricing variesbased on whether the services awarded are bundled or
unbundled, the Proposer must specify the different pricing for each bundled or unbundled
collection service on separate Price Proposal Sheets.
1.10 Bid Bond
check in the amount of five percent (5%) of the total
proposed price for one year for each service the Contractor proposes to undertake for each town
serviceshall be submitted with this proposal. The Bid Bond shall be submitted with the Price
Proposal Sheet. The Townreserves the right to exercise their options under the Bid Bond if a
Proposer does not negotiate in good faith a contract substantially as written in the RFP or for any
1.11 Performance Bond
The successful Proposer shall submit at the time of the execution of the Contract an annual
Performance Bond equal to one hundred percent (100%) of the total contract valueforthefiscal
year for the faithful performance of the Contract. Proposers must submit evidence of their ability
to acquire such bonding with their Proposal. The bond shall be renewed on an annual basis
ninety (90) days prior to the start of each ensuing fiscal year.
1.12Bank Reference and Audited Financial Statements
Each Proposer must provide at least two Financial Credit References from banks or other
financial institutions with which the Proposer transacts and deals with on a regular basis. Each
Proposer must also submit as part of the Proposal the previous two (2) years audited financial
statement. The Municipalities will, to the extent permitted by applicable law, maintain the
confidentiality of a
1.13Insurance Verification
Each Proposer must provide, as part of the Proposal, evidence of its ability to obtain insurance in
the amount stated in Part 3 of this RFP. The selected proposer(s) shall be required to provide a
Certificate of Insurance naming the Townas an insured.
1.14Non-Collusion Form
Each Proposer must submit with the Proposal a signed Non-Collusion Certification as if same
were required under M.G.L. Chapter 30B, Uniform Procurement Law.
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1.15Prevailing Wage
In accordance with M.G.L Chapter 149, 27F, the wage rates for workers under this contract are
to be paid at the rates established by the Commissioner of the Massachusetts Department of
Labor and Workforce Development. Please see Exhibit Mfor further information.
1.16Proposer/Contractor Qualifications and Equipment
The experience of the Proposer with curbside material collection, handling and transportation
must be fully detailed and described. It is desirable that the Proposer has had at least three (3)
such curbside collection contracts in the past five (5) years, at least one (1) of which is of
relatively similar size and services to a contract with one of the Municipalities as specified
herein. The Proposer must identify the full extent of involvement in the referenced contract. The
Proposer must provide an organizational chart showing the proposed managerial organization
associated with providing collection services to each Town. This chart shall identify, by name
and title, a Contract Manager to be assigned to each or both Municipalities. A resume of the
ContractManager(s) must be included in the Proposal. The identified Contract Manager is a
material consideration of the Municipalities in evaluating proposals. Each Proposer shall provide
references as a part of its proposal including:
References from other Massachusetts municipalities for whom similar trash/recycling
collection services are now or have recently been performed under contract; and
practices, management ability, and experience.
Each reference shall include the name, address, email address, and telephone number of an
individual whom the Townmay contact to discuss the Proposer's managerial ability, financial
standing, and/or business experience. Each Proposer shall fully describe the nature of its
existing business and shall indicate the number and types of vehicles and equipment it
intends to utilize in the performance of this Contract as well as where this equipment will be
housed and maintained. If the Proposer intends to purchase new equipment to provide the
services requested through this RFP, it must provide a manufacturer delivery guarantee with
the Proposal.
1.17Background Investigation
The Townmay investigate the background of each Proposer to determine its ability to perform
the work. The Proposer shall furnish any information requested for this purpose.
1.18Confidentiality
The Townshall, as permitted by law, maintain the confidentiality of information provided by the
Proposer if specifically requested to do so in writing, but the Municipalities shall bear no liability
arising from the disclosure of such information. Proposers are advised to consult the public
records, disclosure, and bidding, and open meeting laws of the Commonwealth.
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1.19Questions by Offerors
All questions by prospective Proposers concerning interpretation of the RFP, Forms,
Specification, Proposed Contract, Insurance or Bid, must be received in writing by email
(purchasing@readingma.gov).
Round 1 Questions are due by 10:00AM, June 18, 2025, and Round 2 Questions are due by
10:00AM, July8, 2028, in accordance with the schedule set forth in 1.6. All responses and
interpretations to questions shall be issued by the Municipalities in the form of written addenda
emailed to each prospective Proposer by 5:00PM on June 25, 2025, for Round 1 Questions and
by 5:00PM on July15,2025,for Round 2 Questions.
1.20Optional Pre-Proposal Meeting
In addition to receiving questions in writing, an optional pre-proposal information meeting will
be held on June 5, 2025, at 10 AM at the Reading Town Hall Conference Room, 16 Lowell St. A
virtual option will not be made available. Questions and comments on the RFP are welcome
from prospective Proposers.
1.21Payments for Damages
The Townshall be entitled to assess liquidated damagesagainst the Contractor for its failure to
perform the following specified obligations for the Work. Contractor acknowledges and agrees
that the liquidated damages provided herein are not penalties but represent a fair measure of
damages which will be sustained by the Townin the event Contractor fails to perform any of the
following specified obligations.
The Townshall have the right to withhold the amount of liquidated damages assessed by it from
any payment owed to Contractor as a credit or set offof such amount, provided the Town
notifies the Contractor of the specific assessment in advance of deduction.
Town's failure to assess liquidated damages shall not constitute a waiver of its rights to hold
Contractor in default nor does the Townwaive its right to claim and collect damages for the
Contractor's default on any of its obligations for Trash and Recycling Collection Servicesby
reason of the Town's failure to provide a liquidated damage hereunder for such default.
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Town of Reading -Liquidated Damages
AUse of collection vehicle that is operated in conjunction with this Each Instance $5,000
Contract for the collection and/or haul of trash/recyclables other than
provided for under the provisions of the Contract.
BFailure to comply with an order of the Town within 10 business days to Per day per truck$2,500
increase the number of vehicles when necessary for the fulfillment of not placed in
the Contract. service
CCollection of trash, recyclables, or any other materialcovered by this Each Instance $1,000
contractbefore 6:30 AM
DCommingling trash collected from the Town with trash from any other Each Instance $1,000
source.
EContinued violation of traffic laws, ordinances or regulations during Each Instance $500
collection and transportation after written notice from the Town.
FFailure to comply with state and local waste bans, with other applicable Each Instance$500
laws regarding collection and disposal of materials and with the
provisions in this Contract regarding restrictions on what may and may
not be collected with the trash.
GFailure to replace or repair leaky or otherwise faulty dumpsters or trash Per Day $200
compactorswithin seven (7) days of being notified in writing of the
leaky or otherwise faulty equipment by the Town.
HFailure to submit monthly weight slips to the Town in a timely matter Each Instance $100
as required by these specifications.
IFailure to close and latch dumpster enclosure gates or lock bar. Each Instance $100
JFailure or neglect to collect materials,covered under this Contract, Each Instance $100
which were properly placed at curbside before the daily collection time,
or from schools, municipal facilities or select condominiumproperties
as required herein within twenty-four hours of that collection time, for
reasons including but not limited to truck failure or operator error.
KFailure to comply with other reasonable requests from the Each Instance $100
Town with respect to the performance of this contract.
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LFailure to properly use stickers, tags or other notices for residents when Each Instance $100
rejecting unacceptable materials or improperly prepared carts, or failure
to communicate a rejection following the agreed upon rejection
procedure.
MFailure to provide and maintain collection vehicles, conveyances, Per Instance $100
dumpsters and trash compactorsthat are in good, clean and functional
condition as provided for in the specifications, or failure to clean such
vehicles, conveyances, dumpsters and trash compactorsas required in
the specifications.
NFailure or neglect by the Contractor to complete missed pickup Each Instance $100
requests, for all materials covered under this contract,within 1 day
(Sundays and holidays excluded)of receiving notification by the Town.
OFailure or neglect to furnish a daily schedule or a revised schedule of Each Instance $100
collection and disposal.
PFailure to return emptied trash carts, recycling carts, dumpsters, or trash Each Instance $100
compactors to the location from which they were found at the time of
collection.This shall also includeany throwingofor causing damageto
carts, dumpsters, and trash compactors.Furthermore,this shall also
includethe leavingofcarts in the streets, driveways, sidewalks or other
locations such that they obstruct vehicle or pedestrian traffic or
otherwise pose a hazard.
QFailure to repair or replace residential property including but not Each Instance $100
limited to mailboxes and fences, which were damaged by the
Contractor.
RFailure to clean up litter, debris, swill, fluids, or loose materials spilled Each Instance $100
onto the street or curb during collection.
SCollection of Christmas trees containing plastic bags or decorations, or Each Instance$100
seasonalgreenery containing metal wire (or any other material which is
not biodegradable).
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1.22Financial (invoicing, credits, payment, etc.)
a)The Bid shall be provided in itemized terms for each service at full cost for year one to
provide services in the Town. The Bid must include the cost to collect from service recipients
added during the contract period.
b)increased or decreased due to factors identified in RFP
Exhibit N.
c)Requirements for Invoicing. The Contractor shall invoice the Townfor all services, including
collection and disposal services and emergency services, at the end of each month of service.
The Contractor shall submit to the Townan invoice not more than ten (10) working days
after completion of the last collection of the previous month for payment of service
performed under this contract. The invoice from the Contractor must include:
a.A breakdown of deliveries to the recycling processing facility.
b.A copy of the appropriate page of the publication(s) (e.g.
www.secondarymaterialspricing.com) that shows the commodity prices used to
calculate the fee for processing the Townals.
c.Original certified weight receipts shall be submitted with the corresponding invoice.
d.Separate itemized charges for services provided to the Townand services provided to
all other service recipients. Itemized charges include all collection costs and
transportation costs.
d)Payment of Invoices. The Townshall pay approved invoices on a net thirty (30) day basis
after approval by the Town. In the event that the Townnotifies the Contractor in writing of
any discrepancies or deficiencies in a monthly invoice, the Townshall pay the Contractor
any undisputed amounts on a net thirty (30) day basis after said notice by the Town.
e)The Townshall pay disputed amounts on a net thirty (30) day basis after resolution of dispute
with the Contractor. If any amount listed on the invoice(s) remains in dispute after discussion
of the invoice pursuant to this section, payment is subject to adjustments as set forth below.
f)Adjustments to Payments. In the event that the Contractor fails to provide services as
provided under this Contract and after receipt of written notice from the Town, the
Contractor shall reimburse the Townfor all costs incurred by the Townto provide such
services.
g)In the event the Contractor fails to maintain or submit adequate and accurate records pursuant
to this Contract or by law, or fails to maintain records for services performed under this
contract separate from records for other services, and the Townincurs any cost for the
creation, recreation, correction or maintenance of such records, the Contractor shall
reimburse the Townfor any and all such costs incurred by the Town.
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h)If the Townmakes any payments or incursany cost for which the Townis entitled to
reimbursement from the Contractor pursuant to this contract, the Townshall have the option
to deduct such reimbursement from any payment due to the Contractor from the Town. The
Townshall submit to the Contractor written documentation in support of such deduction
upon request of the Contractor. In the event the Towndoes not deduct such reimbursement
from the payment due to the Contractor, but submit an invoice to the Contractor for
reimbursement, the Contractorshall reimburse the Townin not more than fifteen (15) days of
receipt of said invoice.
i)Annual Adjustment to Compensation during Contract Years 2 5. Adjustments to
compensation at the end of every year during the course of the contract must be calculated
based on the factors identified in Exhibits Mand N. The same annual adjustment factor shall
be applied to liquidated damages.
1.23Quality Requirements, Standards andProcedures
General
Compliance. The Contractor shall provide all services in compliance with the terms,
requirements, specifications, and procedures of this Contract. The procedures for the occurrence
of planned or unplanned deviations and corrective action are included in this section or with
more specificity in other sections as appropriate.
Deviation
a)Planned Deviation. Should the Contractor anticipate the necessity for a temporary deviation
from any term, requirement, specification, standard or procedure of this Contract,the
Contractor shall request written authorization from the Townpermitting the planned
deviation prior to the implementation of the requested deviation.
b)Unplanned Deviation. Except in the case of a force majeure event, any unplanned deviation,
variance,or failure to comply with any term, requirement, specification, standard or
procedure set forth in this Contract shall be prohibited and shall result in any corrective
action as determined by the Town.
c)Corrective Action. The Contractor shall thoroughly investigate the circumstances, events,
actions, and other observations leading up to and occurring at the time of a planned or
unplanned deviation in order to identify the cause. When the cause has been confirmed,
corrective action shall be developed and immediately implemented to prevent further
repetition. Copies of all documents including reports of, or interrelated with incident,
corrective action and quality improvement plan shall be submitted, upon request, to the
Town.
Except in the case of a force majeure event, if the Contractor shall fail to comply with any
requirement, specification, standard or procedure of this contract the Contractor shall be subject
to any corrective action or other action by the Townas provided by this contract or by law.
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1.24The Town Representative
The TownRepresentative for this contract is the Director of the Department of Public Works or
their designee. The TownRepresentative will act in connection with completion of the work in
accordance with the Contract Documents.
1.25Contract Price
The Townwill pay Contractor for performance of the work in accordance with the Contract
Documents in current funds at the price agreed upon in the Contractor's submitted Price Proposal
Sheet.
1.26Applications for Payment
Contractor shall submit Applications for Payment in accordance with Section 1.27below.
Applications for Payment will be processed by the TownRepresentative as provided in the
Conditions of the Contract.
1.27Payments
1.27.1In consideration for performance of the work in accordance with the requirements of this
Contract, the Town
which is attached hereto and incorporated by reference.
1.27.2Payment shall be made to the Contractor for work completed in accordance with this
Contract. All requests for payment shall be submitted to the Townin an invoice and shall specify
work completed and the prevailing wage rate for each employee who performed work on this
project.
1.27.3If the Townobjects to all or part of any invoice, the Townshall notify the Contractor in
writing as described in Section 1.23.
1.27.4No payment by the Townto the Contractor shall be deemed to be a waiver of any right of
theTownunder this Contract or ratification by the Townof any breach hereof by the Contractor.
1.27.5The Town
sufficient skilled workers or suitable equipment, including back-up equipment as described in
Part 2, Specifications, to perform the Work in such a way that the completed work will conform
to the Contract Documents, the Townmay order Contractor to stop the work, or any portion
thereof, until the cause for such order has been eliminated; however, this right of the Townto
stop the work shall not give rise to any duty on the part of the Townto exercise this right for the
benefit of Contractor, any subcontractor, any supplier, any other individual or entity, or any
surety for, or employee or agent of any of them.
1.27.6If the Townorders the Contractor to stop the work or the Contractor has informed the
Townthat it is aware that it will not be able to complete the work at a future date, the Town
reserves the right to perform the work, calculate the cost of doing the work, and subtract that cost
from any amount owed.
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Part 2Specifications
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which the services and collection are being provided. These Specifications shall be incorporated
in and made part of the Contract(s) awarded pursuant to this RFP.
Definitions. The following words and terms shall, for all purposes of the RFP and the
Contract(s) awarded pursuant to the RFP, have the following meanings, unless the context
clearly indicates a different meaning or intent:
"Acceptable Waste" means all household and non-hazardous municipal waste of the type
currently generated or present within the corporate boundaries of the Town and now currently
collected and disposed of on behalf of the Town. Acceptable Waste may include non-recyclable
plastics,non-recyclable paper products, diapers, food and other constituents that normally appear
in residential trash, but does not include explosives and ordnance materials, pathological waste,
radioactive waste, hazardous waste, oil, mercury, cesspool or other human or animal waste,
human and/or animal remains, motor vehicles and parts, large machinery or any type or kind of
Hazardous Material as defined herein, or materials deemed "Waste Ban" items by the
Massachusetts Department of Environmental Protection. Com
"Affiliate" with respect to any person, corporation, firm or entity, any person, corporation, firm,
or entity, which directly or indirectly, controls or is controlled by or is under common control of
such person, corporation,firm or entity.
orLeaves.
"Bulky Waste" means non-recyclable items too large to fit into Approved Equipment, capable
of being accepted at the designated disposal facility, that do not exceed six feet in any one
dimension or one hundred fifty (150) pounds in weight, with the exception of sofas, which will
be collected so long as they do not exceed 8 feet. Carpeting must be rolled and tied into bundles
not exceeding four (4) feet. Said items shall include, but not be limited to, household furniture
but shall exclude municipal solid waste, large household appliances (white goods), devices
containing Freon or similar refrigerant chemicals, cathode ray tube televisions/monitors, flat
panel televisions / monitors, and other waste ban items. Also refer to Exhibit I.
"Collection Route" the schedule of streets and locations from which curbside collection is
performed during a particular day of the work week. Each collection route shall permit the
collection, transport and disposal of approximately 1/5 of the total households in the Town.
means receptacles and carts that hold trash, recycling or yard waste.
"Contract" ormeans the Contract betweenthe Contractor and the Town.
"Commencement Date" means 12:01AM local time on July 5, 2026.
means the Director of Public Works for the Town, or theirdesignee, in which the
services and collection are being provided. The Public Works Director ortheir designee shall act
Contractor under the provisions of this Contract.
"Commonwealth" the Commonwealth of Massachusetts.
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means services that are performed for an entire route area each week
including curbside collection services for trash, recyclables, scrap metal, Christmas Trees, and
leaves.
orany day of the week other than, a Saturday (except when a holiday
falls on a working day earlier in that same week), a Sunday, a legal holiday, or as directed by the
Director of Public Works.
"Disposal" disposing of trash in a legal manner at a permitted facility.
"Disposal Facility" means the permitted facility contracted by the Town to accept trash for
disposal.
"Effective Date" means July 5, 2026.
"Hazardous Materials" means material addressed by regulations adopted by the United States
Environmental Protection Agency, pursuant to the Resource Conservation Recovery Act of
1976, as amended.
"Legal Holiday" a list of Holidays can be found in Exhibit A. If a legal holiday is observed in
Town,Monday through Friday, collection will be delayed by one day and will be made up by a
Saturday collection.
"Mixed Rigid Plastics" a category of recyclable plastic, which includes hard or rigid plastic
items that are not bottles, films, or other flexible plastic."
"Month" means a calendar month.
means Town-provided and sold bag used for excesstrash.
"Recyclable Materials" orrecyclable residential and municipal waste generated
or present within the corporate boundaries of the Town consisting of paper, cardboard, glass and
plastic bottles, metal cans, or any other material that may be deemed recyclable by the
Department of Environmental Protection, or successor agency and the Contractor.
means a residential household, municipal location, or select condominium
locationsthat receives collection services from the Town.
"Service Year" a twelve-month (12) period, beginning the first Sundayof the month of July of
one calendar year and extending through the first Saturdayof the month of Julyof the next
calendar year (or a lesser time pro rata in the event of termination prior to the conclusion of the
full service year), during which collection and haul services are provided to the Town by the
Contractor pursuant to this Contract.
"Single Stream Recycling" means a system in which all paper fibers and comingled containers
are collected and mixed together in a collection truck. In single stream, both the collection and
processing systems must be designed to handle this fully comingled mixture of recyclables.
Acceptable materials for Single Stream Recycling more fully described in Exhibit J, includes,
but is not limited to all of the following: paper; corrugated cardboard; newspapers (including all
inserts); magazines; catalogs; telephone books; brown paper bags; white and colored office type
paper; computer paper; junk mail (paper materialsonly); paperboard; soft and hard cover books;
stationery; envelopes; booklets; pamphlets; greeting cards; manuals with glued bindings; file
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folders; spiral notebooks; glass containers (clear and colored); metal containers (tin cans),
including empty paintcans, aluminum cans, aluminum food containers and foil; plastic bottles,
tubs, jars and jugs; any other recyclable materials, which may be mandated by any state or
federal agency, provided they are capable of being accepted without modification to the existing
single stream processing facility or which the parties may agree upon.
includes the following:
Materials banned from disposal as defined in 310 CMR 19.
Trash in excess of the Town-established limit and/or Trash not contained in Approved
Equipment or Overflow Trash Bag. Construction and Demolition Debris: Construction,
demolition and building materials or debris including excavated earth, stone, asphalt,
drywall/sheetrock, lumber, brick, concrete, and cement and gravel.
Industrial Waste including waste from manufacturing processes, manufacturing operations,
food processing plants, and slaughterhouses.
Leaf and Yard Waste, including tree stumps, sod and landscaping debris;
Trees, tree limbs, stumps, or branches.
Automobile parts: Batteries, engines, doors, autobody pieces, etc.
Solid or liquid agricultural wastes.
TVs and Computer Monitors
Hazardous Materials: Any and all substances, products, by-products, waste or other materials
of any nature or kind whatsoever which is or becomes listed, regulated, or addressed as
hazardous, toxic, or a contaminant under any Federal or Massachusetts environmental law,
and any materials, substances, by-products, water or other materials of any nature or kind
whatsoever whose presence in and of itself or in combination with other materials,
substances, products, by-products, or waste may give rise to liability under any such
environmental law, and any substance, product, by-product, waste or any other material
which may be hazardous or harmful to the air, water, soil, environment or affect industrial
hygiene, occupational, health, safety or general welfare conditions. This includes, without
limitation:
gasoline and waste oil,
oil-based paints, turpentine, paint thinners and shellac,
oven and drain cleaners and heavy-duty cleansers
Pesticides
lead-acid and rechargeable or mercury-containing batteries
Explosives
propane tanks and gas cylinders
PCBs and radioactive waste
fluorescent bulbs
any mercury-containing items
Other listed by EPA or MassDEP as banned from disposal, except as specified for special
collection.
"Waste Bans" are prohibitions according to 310 CMR 19.017 on the disposal and transfer of
certain toxic and/or recyclable items: glass, metal and plastic containers; paper, including
cardboard; leaf and yard waste; asphalt pavement, brick, concrete, metal, wood (except as
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disposed at combustion facilities); certain batteries; white goods; cathode ray tubes (TV and
computer monitors); tires (except as disposed at combustion facilities); mattresses; and textiles.
"Yard Waste" for curbside collection purposesshall only include leaves and grass clippings.
1 Collection Requirements for Curbside & Dumpster Collections
1.1. Frequency of Collection.
1.1.1All Collections shall be performed during specified hours on Monday through
Friday.
1.1.2Collections may occur on a Saturday with the prior written permission of the Town
or when an Observed Holiday, listed on Exhibit A, or a when a weather-related condition
interferes with the normal collection schedule. The decision to change a collection day
due to occurrences of adverse weather is subject to the prior written consent of the
Director or their designee. The Town reserves the right to postpone collections due to
anticipated weather conditions.
1.1.3For those weeks in which an Observed Holiday, as defined in Exhibit A, occurs on
a regularly scheduled collection day, Collections will occur on the next calendar day (i.e.,
collection will fall on a Tuesday when an Observed Holiday occurs on a Monday, the
service that should have occurred on Tuesday shall occur on Wednesday, and so on).
1.1.4 If the Contractor knowingly fails to complete anycollection operations for the week
asof Friday at 5:00 PM,or the Town notifies the Contractor of any missed collections for
the week by 5:00 PM on Friday,theContractor shall continue collection efforts
beginning at 6:30 AM on the followingday (Saturday) until all collection for the week is
complete(not to surpass 5:00 PM on Saturday and excluding all Sundaysor observed
holidays).
1.2 Hours of Collection.The Contractor shall not begin Curbside Collections or dumpster
collection before 6:30AM. Such collection will not occur after 5:00 PM, except for occasions
when collection after 5:00 PM is unavoidable due to adverse weather conditions, unusually
heavy volumes, delays at the disposal or processing facilities, or as result of mechanical
pro
Director or their designee when circumstances require collection to go beyond 5:00 PM.
1.3 Late Collections.If the Contractor collects Curbside Collections after 5:00 PM without the
prior consent of the Director on more than one occasion in a thirty (30) day period, the Director
may require, by written notice, that the Contractor increase the number of vehicles used pursuant
to the provisions of Section 3.1 of these Specifications. The Contractor agrees to provide
information related to the timing of specific completed collections, including but not limited to
1.3.1.If a street on a collection route is blocked for any reason, the Contractor shall
approach the street from another direction or shall return at a later time that day, or at the
The
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determine if collection is impossible on the regular collection day due to blocked access.
In such instances, the Director will make all reasonable effort to assist in obtaining
access.
1.3.2The Town will make efforts to coordinate collection in advance if streets are
blocked for planned construction projects. For example, trucks may be asked to stage at
6:30AM on a street that is scheduled to be paved to provide collection service before
paving begins for the day.
1.4 Special Collections-The Contractor shall be required to make a return trip or special
collection to any residence or dumpster through failure of the Contractor. In addition, the
Contractor may be re
collections or return trips per week at no additional cost to theTown inwhich special collection
is not the fault of the contractor. Additional costs for minor special collections beyond fifteen per
week shall be negotiated annually at the start of each contract year.
1.5 Handling of ContainersThe Contractor shall handle dumpsters and Containers of Trash,
Recyclables, or Leaveswith care so that they will not be damaged. If containers are blocked by
parked cars, drivers are required to get out of the trucks and manually move containers to the
nearest available area to service each, such as a driveway or sidewalk ramp. After Trash,
Recycling, or Leaf-
approximate place where found. Containers shall be placed in a manner so as not to block
driveways, streets, or sidewalks. When, in the sole judgement of the Town, employees of the
Contractor shall compensate the Town accordinglyas specifiedwithin (Section 1.22 Payments
for Damages). The Town shall provide written notice of such instances of damage, destruction,
or disposal of curbside containers on a monthly basis, which shall include any restitution as
described above.
1.6 Clean up on RouteThe Contractor must pick up all spilled, blown, littered, and broken
material resulting from its collection and hauling services. All trucks used to provide such
services must be equipped with a broom and shovel. If at any time during Curbside Collections
materials are spilled onto a street, sidewalk, or private property, the Contractor shall clean up and
place in the collection vehicle all materials before proceeding to the next collection stop. If
further arrangements are necessary for the immediate clean-up of spilled materials, Contractor
shall immediately notify the route supervisorfor assistance. If further arrangements are still
necessary to resolve the situation, Contractor will communicate to the Town the unclean,
unworkable, and/or unsafe condition.
1.7Route SupervisorThe Contractor shall have available a route supervisorthat will inspect
and follow up each Collection Route daily to assure that collections are made in accordance with
agreed upon provisions. The route supervisor shall also be used to respond to complaints and
make immediate collection of Trash and Recyclables from complainants or where not otherwise
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properly collected. If needed, the route supervisormay also be used to identifyspecial
circumstances as requested by the Town.
1.7.1 Chase VehicleIf the Contractorhas three(3)repeated occurrences that trigger
liquidated damages(section 1.21)within 90 days, said contractor shall provide a chase
vehicle and staff member to bededicated to the Town of Reading full time toensure the contract
terms are fully satisfied. This vehicleand staff membershall remain in Reading for a period of
30 days free of any further occurrences that trigger liquidated damages.
1.8 Deviation from Collection Schedule
1.8.1The Contractor shall not deviate from the approved collection schedule absent
extenuating circumstances, as described in Section 1.1 above.
1.8.2The Contractor shall receive prior written authorization from the Town before any
change or cancellation tothe collection schedule or services.
1.8.3In the event that collection services are interrupted as provided in Section 1.1 and
subsections, collection of the interrupted routes shall be resumed as soon as possible,and
the Town shall be notified immediately of the change.
1.8.4In the event that collection services were delayed due to factors outside of the
control of the service recipient, other than a delay due to a holiday, the Contractor shall
accept all overflow trash from Service Recipients when collection resumes.
1.8.5Should the Contractor fail to provide or complete any collection without
compliance with the provisions of Section 1.1, the Contractor shall be subject to action by
the Town as provided in this Contract or by law.
1.8.6
and a vehicle from another route covers the incomplete route, a notification to the Town
must be provided, no later than 4PM on the day the incomplete route occurs.
1.9 Prevention and Clean-up of Uncontrolled Release of Materials
1.9.1The Contractor shall operate its Curbside Collections vehicles in such a manner that
the vehicles will contain all materials within the vehicle and prevent an uncontrolled
(and/or unintentional) release of any materials collected. The Contractor shall equip,
operate and maintain all vehicles and equipment in a manner to prevent any uncontrolled
or unintentional release of any contents, including but not limited to blowing or spillage,
e.g., tight fitting covers, gaskets, doors for the prevention of leakage or any other
unintentional release.
1.9.2If any released material causes, or has the potential to cause, an unsafe condition,
including traffic disruption (e.g., broken glass or gas fumes from any oils), Contractor
shall immediately call the local police, fire department or other emergency service as well
as notify the Town Representative.
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1.9.3If the release of any material requires reporting to any governmental body pursuant
to any federal, state or local law, the Contractor shall do so immediately and notify the
Town Representative of the release in writing and furnish the Town with a copy of such
report.
1.9.4The operator of the vehicle or equipment shall remain at the site until instructed to
leave by the authority in charge or the governing body.
1.10 Video Surveillance
1.10.1TheContractor shall utilize video surveillance on all of its collection vehicles.
Said surveillance devices shall be sufficient to recordat a minimumall collection
operations,with all recordings being availableto the Town upon request.
2 Collection Routes
2.1 Collection Plan-Collection routes are included in Exhibit P. The Contractor shall develop a
collection plan detailing the truck deployment within each route for each service it provides to
the Town. The collection plan shall include, at a minimum, the following information for the
collection route:
A standard mapof start and end points for each truck within each routeutilizing
sharable GIS mapping, that such driver error can be avoided if staff changes were to
occur.
A plan to avoid particularly congested areas, such as school zones at peak times.
2.2Collection Plan DeadlineThe Contractor shall submit to the Town the completed
collection plan not less than ninety (90) days prior to the start of collection services for the
n at least
fourteen (14) days prior to implementation.
2.3 Collection Plan ChangesThe Contractor, from time to time, may propose changes to the
3 Collection Vehicles for All Services
3.1 Vehicle Quantity and Quality.All vehicles used for the provision of collection services
shall be of sufficient size and capacity to operate efficiently. The Contractor shall maintain all
collection vehicles in a safe and clean condition. All parts and systems of the vehicles and
equipment shall operate properly and be maintained in a condition satisfactory for public safety.
Each vehicle and piece of equipment shall be compatible for safe and efficient unloading at the
receiving facility. The Contractor warrants that by the Commencement Date of this Agreement,
it shall own new equipment and have the exclusive right to use a sufficient number of existing
collection vehicles and all necessary equipment, including reserve equipment in case of
breakdowns of vehicles or equipment, so that there shall be no unnecessary delay in any
collection services in accordance with the provisions of this Agreement.
New vehicles put into service pursuant to this Agreement shall be state of the art vehicles
capable of automated and/ or manual collection.All vehicles and/or employees of the Contractor
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in the performance of this Agreement shall have access to communications equipment, which
operates on frequencies that shall not interfere with existing area frequencies or mobile
communications. Each vehicle shall carry communications equipment.
Communications equipment shall be assigned to a specific vehicle. The Town shall have the
power at any time to order the Contractor to increase the number of vehicles, at no additional
cost to the Town, if in the judgment of the Director of Public Works such an increase is
necessary for the fulfillment of the Agreement.
If upon receipt of such order, the Contractor fails to comply with such order within ten (10)
days, or fails to respond with adequate reason acceptable by the Director as to why the increase
is not warranted, such failure shall constitute a breach of the Agreement, and the Contractor
shall forfeit in the form of liquidated damages the sum of $2,500.00 for each day the Contractor
fails to comply with such order, said penalty to be imposed for each additional truck ordered by
the Town, but not placed in service by the Contractor.
3.2 Vehicle Emissions.All vehicles with diesel engines must be retrofitted with the latest
available technology to minimize exhaust emissions. Fuel efficiency of actual collection vehicles
used within the Town shall be made available to the Town upon request.
3.3 Spare Vehicles.The Contractor shall provide sufficient spare collection vehicles and
equipment to ensure uninterrupted service throughout the term of the Contract. Spare equipment
used in the collection and transport of Curbside Collections shall be functionally equivalent and
compatible with primary equipment.
3.4 Vehicle Condition.Bodies for the trucks to be used for Curbside Collections shall be
enclosed, watertight, readily cleanable, and sanitary, and capable of being unloaded by dumping
or automatic push-out means. All equipment used by the Contractor shall be a standard product
of a reputable manufacturer, so that continuing service and delivery of spare parts may be
assured. The component parts of the equipment need not be a product of the same manufacturer.
The body shall be so mounted that when fully loaded, the axle loadingshall fall within the
maximum load limit per axle as prescribed by state law and municipal code.
3.4.1The Contractor shall make adequate provision for maintenance and prompt repair of
their equipment. All equipment used for the collection and transportation of Curbside
Collections shall be thoroughly cleaned, both inside and outside, at least once each week,
and sprayed with such deodorizing materials as may be deemed necessary by the Town.
All equipment used by the Contractor shall be subject to inspection by the Town for
sanitation, safety and appearance and use of such equipment shall be subject to approval
or rejection by the Town at any time. The Contractor will replace any rejected equipment
as soon as reasonably possible. Back-up equipment will beused if front-line vehicles are
unavailable.
3.4.2If the vehicles used are for more than one purpose, the Contractor must provide and
use an attachable sign that clearly indicates the type of material being collected. Prior to
the commencement of service, Contractor shall provide the Town with a list with
assigned truck numbers, indicating which service each truck will provide in each route.
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After service has commenced, daily truck assignments will be sent to the Town
Representative.
3.4.3Proposers shall provide specifications regarding the number and type of collection
vehicles(including Year, Make, and Model), as well as where this equipment will be
housed and maintained, along with corresponding personnel, in their Proposal.
4Servicefor Dumpsters, And Carts
4.1.Service for Dumpsters,Carts at schools, municipal buildings, and select locations that are
currently served through the Municipal program, including all identified publictrash barrels,will
remain bundled with the rest of the residential contract. ExhibitsCthrough H, lists all municipal
facilities, schools, and properties that require service and the desired size and type of container
and frequency of service.
4.2. Containers.The Contractor shall provide the specified quantity and size of dumpsters, roll-
off containers, and compactors, for Trash & Recyclables collected at schools, municipal
facilities, and all other sites listed within ExhibitsCthrough H, or any additional locations
specified by the Town,by the Commencement Date. The Contractor shall be responsible for
closing dumpster lids and, where dumpsters are enclosed, for opening and securely closing
dumpster enclosures after collection.The Contractor shall coordinate delivery of all new
containerswith the Town to ensure a smooth transition and removal of all existing dumpsters
4.3.Dumpster Condition & Repair.Dumpsters shall have intact lids. Dumpsters shall be
thoroughly cleaned, inside and out, and deodorized as needed when instructed by the Town.
Dumpsters shall be cleaned and/or deodorized within seven (7) days upon request by the Town at
no additional cost. All Dumpsters and Compactors shall be subject to inspection for sanitation,
safety and appearance and subject to approval or rejection by the Town, at any time. Dumpsters
and Compactors which are rusted, broken, leaking, missing lids or have broken/inoperable lids
shall be repairedor replaced within seven (7) days of notification by the Town at no additional
cost. Under no circumstances shall any condominiumproperty, school or municipal facility be
left without a collection container (dumpster or compactor) for any period of time.
4.4. Pricing.Proposals are sought for pricing for collection of various sizes of dumpsters, and
roll-off containers beyond those provided in the base contract as indicated in ExhibitsCthrough
H. Pricing for trash dumpster service shall include container rental and hauling. Disposal of
trash collected is a separate bid item. Pricing for recycling dumpster service shall include
container rental and hauling. Processing of recyclables collected is a separate bid item. Pricing is
requested standard (non-compacting) dumpsters for trash and recycling. This pricing may be
used for adding and subtracting dumpsters from the list currently included in ExhibitsCthrough
H,over the course of this contract.
4.5 Cart Replacement and Repair. New trash and recycling carts have previously been
provided to all residents to adequately service the municipal collection program through
automated collection for trash and recyclables. Cart services and maintenance for equipment
provided by the town is included in the contract, and no additional compensation shall be paid.
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Cart services include repairs, deliveries, swaps, and removals. Cart services must be performed
weekly if required. Cart service routes will be prepared weekly to align with residential trash
days. Cart ownership will remain with the town. The Town will supply parts for the carts.
Customer service for incoming cart service requests will be handled by the Contractor through
See-Click-Fix. A communication method will be established through the vendor to a town
representative so they are able to pick up the needed parts or carts for repair.The Town does
have a serial number of all carts, the vendor will track any serial numbers associated with cart
service work and report to the Town.Cart repair service requests shall be completed within five
(5) business days from receipt of request. All other cart services must be completed within seven
(7) business days from receipt of request.
5Trash Disposal
5.1.The Town is under contract with ReWorld Haverhill, LLC for all trash disposalservices.
The contract with ReWorld will expire June 30, 2031.All trash collected under this Contract
shall be deliveredto Reworld Haverhill, LLC(100 Recovery Way, Haverhill, MA 01835)for the
duration of this Contract.
5.1.1 Alternate Trash Disposal Site Location
If the trash disposal location should change, the Town shall notify the Contractor of said
changeimmediately.If new location is within a 25-mile radius of the Town of Reading,
by a straight line, the price of thiscontract will not be affected.
applicable laws, rules and regulations of the Federal and State government, and Town
By-laws.
In the event that the contractor is required to deliver trash to alternate sites beyond the
25-mileradius specified in this contract, they agree to do so at arate not to exceed the
6Curbside Trash Collection
6.1Proposals are sought for weekly collection and transportation of solid waste that is not
otherwise considered to be recyclable, yard waste, hazardous waste, universal waste,
construction or demolition debris, whitegoods, or
ExhibitsC through H.Under this contract, all curbside collection shall be automated cart
collection.
6.1.1.Curbside Trash CollectionUsingTown Issued Carts:The Town hasprovided each
household receiving Town trash collection(not served by a dumpster)witha single (64) gallon
trash cart(green)acceptable for automated collection.For those requesting a smaller cart a (48)
gallon trashcartwas provided to theminstead. For those requesting an additional trash cart, (1)
additional(64) gallon trash cart wasprovided.
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6.1.1aThe Town has approximately 8,300trash stops that receive weekly collection
service. Carts set out for collection may not exceed fifty (50) pounds. Any trash outside
the cart will not be collected unless specified in Section 7.6. The Town reserves the right
to modify the provided cart size, in whole or in part, during the duration of the Contract.
6.1.1bThe Contractor shall only collect Trash that is inside the automated cart(s) such
that the lid is closed and/or in an Overflow Trash Bag(s) on top of or next to the
collection cart.
6.2Trash collected from curbside Acceptable Equipment in Town must not be combined with
trash from other sources under any circumstances.
6.3The Contractor shall collect trash only in amounts that comply with the curbside setout
limitations set by the Town.The maximum trash allowance per household shall be (2) 64-gallon
trash carts.
6.4The Contractor shall be responsible for assuring that collected Trash delivered to the disposal
responsible for following the
rejection procedure outlined in Section 7.8 when any container contains unacceptable materials,
improperly mixed materials or materials not properly prepared for collection are identified.
6.5Noadditionalcompensation shall be provided to the Contractor for any increased tonnage
experienced during the life of the contract because of new housing starts or for any other reason.
6.6Dumpster Collection
6.6.1See ExhibitsG and Hfor a list of dumpster locations included within this Contract, to be
serviced as indicated.
6.7Overflow Trash Bags
The Town reserves the right to make available to Service Recipients authorized Overflow Trash
Bags for trash generated that does not fitinto the Approved Equipment or within the stated trash
limit. Cost for collection of Overflow Trash Bags shall be included in the annual price for
Curbside trash collection. No additional compensation shall be provided for curbsidecollection
of overflow trash bags.Each household shall be limited to (1) 33-gallon overflow bag per week
must be placed on top of the existing trash cartin order to be collected. Overflow bags shall not
nd
be collectedif the household is already utilizing a 264-gallon trash cart.
6.8 Maximum Allowable Weekly Trash Disposal Limits per Household
The maximum allowable quantityof trashthat will be permitted to be collected per household is
either (2)64-gallon Town issued trash cartsor (1) 64-gallon Town issued trash cart with (1) 33-
gallon Town of Readingoverflow trash bag placed on top of the trash cart. Under no
circumstances shall trash be collected (excluding bulk waste) which exceeds these contractual
household trash disposal limitations.
6.9Set Out Procedures
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Contractor shall collect Trash that has been placed at the curbside for collection. If Approved
Equipment is blocked by parked cars, drivers are required to get out of the trucks and manually
bring containers to the nearest available area to service, such as a driveway or sidewalk ramp.
Curbside refers to the portion of the right-of-way adjacent to paved or traveled roadways.
Containers set out for collection by Service Recipients shall be placed in such a manner as to
allow unhindered collection service without blocking the sidewalk or vehicles in the right-of-
way.
6.9.1The Contractor shall be responsible for any penalties associated with the collection
or disposal of any Unacceptable Waste.
6.9.2Items that are unacceptable for Trash collection are subject to change, and the Town
shall notify the Contractor of any changes as soon as practicable.
6.9.3Any penalties and fines imposed by the materials recovery facility for failure to
meet specifications and any facility rejections shall be the sole responsibility of the
Contractor. Any and all tipping fees or other disposal costs for rejected materials shall be
the sole responsibility of the Contractor.
6.10Rejection Procedure
Contractor shall reject any unacceptable materials placed out for collection or containers
improperly set out for collection pursuant to the process set forth in this paragraph.
6.10.1Containers, Approved Equipment, or materials rejected by the Contractor shall be
the reason for rejection clearly stated on the sticker.
6.10.2ions of rejected material will be sent to the Town
Representative by 5:00 PM on the day of collection, including the address of the
collection and reason for the rejection. When possible, a photo shall be included.
6.10.3The Contractor shall providethe rejection stickersand be approved by the Town
prior to use. Contractor must maintain an adequate inventory of rejection tags/stickers for
improperly set out materials.
6.10.4
or improperly set out containers left at the curb will be treated as a missed collection and,
at the determination of the Director, or designee, the Contractor shall be required to
return to that location to collect the material or place such a sticker on the unacceptable
material or improperly set out cart.
6.11Disposal Prohibition
The Contractor shall only deliver Acceptable Waste collected under the Contract to a processing
facility, broker, or end user approved for such purpose by the MassDEP and the Town, and
Contractor shall certify that collected materials were delivered to such approved site.
6.12Ownership of Material
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Contractor will not take title to Unacceptable Waste. If there is an unacceptable material as
defined above that was identified prior to the collection, the Contractor shall follow the rejection
procedure as outlined in Section 6.9.
7Curbside Recycling CollectionUsing Town Issued Carts
7.1.The proposal shall include pricing for weekly and bi-weekly curbside collection from all
Service Recipients of single stream recycling that includes mixed paper (including: newspaper
and inserts; magazines, paper-bound books and catalogs; office and school paper; junk mail;
chipboard/boxboard and corrugated cardboard containers) and comingled containers (including:
glass,food,and beverage containers in any color; aluminum pie plates, containers, and clean
foil; and all plastic bottles, jars, jugs and tubs; steel, aluminum tin and bi-metal food and
sD& E) and transportation
to the Contractor
7.1.1AutomatedCurbsideRecycling Collection Service:The Town provided each household
receiving Town recycling collection with a single (96) gallon recycling cart (blue),acceptable
for automated collection. For those requesting a smaller cart, either a (64) gallon or a (48) gallon
cart were provided to them instead. For those requesting an additional recycling cart, (1)
additional (96) gallon recycling cart was provided.
7.1.1aThere are approximately 8,300recycling stops that receive weekly service in the Town.
The Town reserves the right to modify the provided cart size, in whole or in part, during the
duration of the Contract.
7.2Recyclables collected from curbside Approved Equipment in the Town must not be
combined with recyclables from other sources under any circumstances.
7.2.1The Contractor shall collect recyclables only in amounts that comply with the curbside
setout limitations set by the Town. The maximum recycling allowance per household shall be
(2) 96-gallon recycling carts.
7.2.2The Contractor shall be responsible for assuring that collected Recyclables delivered to the
responsible for following the rejection procedure outlined in Section 7.4 when any recycling
container which contains unacceptable materials, improperly mixed materials or materials not
properly prepared for collection are identified.
7.2.3Maximum Allowable Weekly RecyclingLimits per Household
The maximum allowable quantity of recyclingthat will be permitted to be collected per
household is (2) 96-gallon Town-issued recycling carts. Under no circumstances shall recycling
be collected which exceeds these contractual household recyclingdisposal limitations.
7.3 Set Out Procedures
The Contractor shall collect Recyclables from Approved Equipment that are placed at the
curbside for collection. If equipment is blocked by parked cars, drivers are required to get out of
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the trucks and manually move equipment to the nearest available area to service, such as a
driveway or sidewalk ramp. Curbside refers to the portion of the right-of-way adjacent to paved
or traveled roadways. Equipment set out for collection by Service Recipients shall be placed in
such a manner as to allow unhindered collection service without blocking the sidewalk or
vehicles in the right-of-way.
7.3.1The Contractor shall be responsible for any penalties associated with the collection or
disposal of any Unacceptable Waste.
7.3.2Items that are unacceptable for Recyclables collection are subject to change, and the Town
shall notify the Contractor of any changes as soon as practicable.
7.3.3Any penalties and fines imposed by the materials recovery facility for failure to meet
specifications and any facility rejections shall be the sole responsibility of the Contractor. Any
and all tipping fees or other disposal costs for rejected materials shall be the sole responsibility of
the Contractor.
7.4 Rejection Procedure
The Contractor shall reject any unacceptable materials placed out for collection or Approved
Equipment improperly set out for collection pursuant to the process set forth in this paragraph.
7.4.1Containers or materials rejected by the Contractor shall be tagged by the
rejection clearly stated on the sticker.
7.4.2
Representative by 5:00 PM on the day of collection, including the address of the
collection and reason for the rejection. When possible, a photo shall be included.
7.4.3The Contractor shall providethe rejection stickers. Contractor must maintain an
adequate inventory of rejection tags/stickers for improperly set out materials.
7.4.4
or improperly set out containers left at the curb will be treated as a missed collection and,
at the determination of the Director, or designee, the Contractor shall be required to
return to that location to collect the material or place such a sticker on the unacceptable
material or improperly set out container.
7.5 Disposal Prohibition
The Contractor shall only deliver Recyclables collected under the Contract to a processing
facility, broker, or end user approved for such purpose by the MassDEP and the Town, and
Contractor shall certify that collected materials were delivered to such approved site.
7.6 Ownership of Material
The Contractor shall assume ownership of col
vehicles. Contractor will not take title to Unacceptable Waste. If there is an unacceptable
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material as defined above that was identified prior to the collection, the Contractor shall follow
the rejection procedure as outlined in Section 7.4.
8Recyclables Processing
8.1The Contractor shall determine and include pricing for the most cost-effective location for
processing of collected Recyclables. The location shall be a materials recovery facility where
materi
Recyclable materials are to be recycled when technically feasible. If the Town determines that
there are materials not being recycled by the Contractor, the Town may require the Contractor
deliver the materials to a different MRF at no additional cost.
8.2It is the intent of the Town to reach an agreement with the Contractor on a formula for a fair
fee for Recyclable Materials delivered for processing at a facility chosen by the Contractor
ices covered by the
Processing Fee in the proposal. Exhibit Jcontains a detailed proposed agreement regarding
single stream recycling specification, terms, and conditions. Any proposed changes to Exhibit J
will be included as an attachment in the proposalwith the itemized list of services covered by the
Processing Fee.
8.3Acceptable materials within the single stream recycling shall follow the MassDEP Recycle
Smart program guidelines. General recycling specifications are included in Exhibit J, Appendix
A.
8.4The Contractor shall perform annual (at a minimum) or semi-annual (preferred) composition
audits on the materials brought to the MRF that were collected from the Town. These audits will
establish the Municipal Commodity Composition of the recyclables collected within the Town.
Annual or semi-annual frequency will be mutually agreed upon by the Town and the Contractor
and established in the Contract.
8.5Each month the Contractor will provide to the Town an Average Commodity Revenue
calculation worksheet sent as a Microsoft Excel file. To determine the Average Commodity
Revenue value, the Contractor will multiply the Municipal Commodity Composition by the
market value for each recyclable commodity, as listed on an acceptable pricing index, such as
Secondary Materials Pricing Index found at www.recyclingmarkets.net.The Average
Commodity Revenue will be deducted from the Processing Fee resulting in the Net Processing
Fee to the Town. Revenue sharing will provide an eighty (80%) percent rebate to the Town when
the Net Processing Fee is above zero dollars. Details of this formula are found in Exhibit J.
8.6The Contractor shall perform a minimum of one (1) Contamination Audit in order to identify
-
(60) days of each contract year on single-stream material generated by the Town and agrees to
may also request additional contamination audits for the fee specified on the Price Proposal
Sheet. When the percentage of non-recyclablesexceeds ten (10%) percent, by weight, this excess
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Contamination rate will be effective the month immediately following the most recent
Contamination Audit and the Town shall be subject to an Excess Contamination Charge set forth
in Exhibit J, Appendix B. The Town shall be permitted to observe any and all Contamination
Audit process and to this end, the Contractor shall provide a schedule of when each audit sample
will be collected from the tipping floor and sorted in the audit area. Any changes to this schedule
will be communicated to the Town in advance of the change and allow at least one (1) business
Town within ten (10) business days. The report will include pictures, total sample weight, weight
of recyclables, weight of overall contaminants, the collection day, truck number and route
number from which each sample originated.
8.7Any penalties and fines imposed by a recycling processing facility for failure to meet
specifications and any facility rejections of trucks shall be the sole responsibility of the Curbside
Recyclables Collection Contractor. Any and all tipping fees or other disposal costs for rejected
recyclable materials processed by the MRF shall be the sole responsibility of the Recyclables
Processing Contractor.
9Curbside Yard Waste Collection(Including Christmas Tree Collection)
9.1.All costsfor seasonal curbside collection of leaves and lawn clippings,including
transportation to Compost Center located on Strout Avenue in Reading, MA,
shall be included in other pricing proposalsunder this contract for trash and recycling
collection services. No additional compensation shall be provided for requirements
within this section.
9.1.1.Collection would consist of an unlimited allowanceof leaf and lawn clippings
which can be placed curbside during the approved collection weeks. There also shall be
no limit on the amount of Christmas trees that can be placed curbsideduring the
approved collection weeks.
9.2Collection Weeks.There shall be (2) weeks of Leaf and Lawn Clipping collection each
Spring, and (4) weeks of Leaf and Lawn Clipping collection each Fall. (1) week of Christmas
tree collection shall be provided in January each year. All collection weeks shall be mutually
agreed upon by both the Town and the Contractor.
9.3Number of Trucks.The Contractor shall furnish enough collection trucks to account for
seasonal variability in leaf/grass clippings and Christmas treecollection so that daily routes are
completed.
9.4Set-Out Procedure. Leaf and Grass Clippingsshall be placed at the curb for collection in
paper yard waste bags or a privately owned containe
Waste). All yard waste bags or containers must weigh less than 50 pounds.
9.5Acceptable Yard Waste Materials. Acceptable Yard Waste Material for collection includes
the following:
Grass Clippings
Leaves
Christmas trees that are not contained in a plastic bag and do not contain any decorations.
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Other materials approved in writing by the Contractor, prior to the start of the contract.
9.6Unacceptable Materials for Yard Waste Collection. The following materials are
considered unacceptable materials for Yard Waste collection:
Plastic bags
Dirt
Sand
Rocks
Asphalt
Brick
Concrete
Metal and any metal wire associated with seasonal greenery
9.7Ownership of Materials. This servicefor this sectionis solely for the transportation of yard
waste from the curb to
9.8Rejection Procedure. The Contractor shall reject any unacceptable materials placed out for
collection or containers or bags improperly set out for collection pursuant to the process set forth
in this paragraph.
9.8.1Containers, bags, or materials rejected by the Contractor shall be tagged by the
rejection clearly stated on the sticker.
9.8.2material will be sent to the Town
Representative by 5:00 PM on the day of collection, including the address of the
collection and reason for the rejection. When possible, a photo shall be included.
9.8.3The Contractor shall providethe rejection stickers.
9.8.4
or improperly set out containers or bags left at the curb will be treated as a missed
collection and, at the determination of the Director, or designee, the Contractor shall be
required to return to that location to collect the material or place such a sticker on the
unacceptable material or improperly set out containers or bags.
10Burnable Bulky Item Collection
10.1Pricing.The Town is seeking proposals for burnable bulkyitem collection to be included in
the cost of Annual Curbside Trash Collection Services, and also for bulk item collectionthat is
excluded from the Annual Trash Curbside Collection Services wherepayment and collection is
coordinated directly with the resident.When burnable bulkyitem collection isexcluded from the
AnnualTrashCurbside Collection Services, proposals are sought for a per item price for
curbside collection of bulky items and hauling to the disposal site established by the Town and
or Contractor. The Town will determine which pricing method will be chosen.
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10.2Scheduling. Ifseparatefrom the Annual Curbside Collection Services pricing, customer
service for incoming bulky item collection requests will be handled by the Contractor.
10.2.1.If included in pricing for the Annual Curbside Trash Collection Services, the
Contractor shall .If
separatefrom the Annual Curbside Collection Services pricing, the Contractor shall
collect bulky items on either the Service Recipients trash collection day or on one
specified day each week (i.e. every Thursday). The desired schedule shall be included in
the Proposal.10.2.2.The Contractor shall administer the daily list of bulky item
item requests by 9:00 AM the following business day.
10.3Set-Out Procedure
10.3.1The collection point for Bulky Items shall be the curb, except in instances of
properties receiving dumpster service, where the collection point will be in the area
where dumpsters are stored. The collection point shall provide safe and efficient
accessibi
10.3.2The Contractor may reject any large items not set out in accordance with this
procedure.
10.4Collection Limits. If bulky item collection is included in the cost for Annual Curbside
Trash Collection Services, each household shall be limited to (1) bulk item per week.If bulky
item collection is not included in the Annual Curbside Trash Collection Servicespricing and
payment is responsibility of the homeowner, then there is no collection limit placed on Service
Recipients because a per item fee is collected.
10.5Acceptable Bulky Items.See Exhibit Ifor a comprehensive list of acceptable burnable
bulky items.
10.5.1.Unacceptable Bulky Items. See Exhibit Ifor a comprehensive list of
unacceptable bulky items.
10.6Ownership of Materials.The Contractorshall own burnable bulky Items once loaded
if included within pricing for Annual Curbside Trash Collection Services. If excluded from the
Annual Curbside Trash Collection Services pricing, disposal fee shall be as defined by pricing
submitted by the Contractorin this RFP.
10.7Disposal. The Contractor shall only deliver Bulky Items collected under the Contract to a
regulated solid waste disposal facility approved for such purpose by the MassDEP and the Town,
and Contractor shall certify that collected materials were delivered to such approved site.
10.8Rejection Procedure. The Contractor shall reject any unacceptable or improperly set out
materials placed for collection pursuant to the process set forth in this paragraph.
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10.8.1.Materials rejected by the Contractor shall be tagged by the Contractor with a
stated on the sticker.
10.8.2.ent to the Town
Representative by 5:00 PM on the day of collection, including the address of the
collection and reason for the rejection. When possible, a photo shall be included
10.8.3.The Contractor shall providethe rejection stickers. The Contractor must maintain
an adequate inventory of rejection tags/stickers for improperly set out materials.
10.8.4.
improperly set out materials will be treated as a missed collection and, at the
determination of the Director, or designee, the Contractor shall be required to return to
that location to collect the material or place such a sticker on the unacceptable or
improperly set out materials.
11Large Recyclable Item (Whitegoods) Toilets/Sinks, and CRT TV / monitors Collection
11.1Pricing.Proposals are sought for a per item price for curbside collection of large recyclable
items, also known as Whitegoods, Toilets/Sinksand CRT TV / monitors includingsafe disposal
by the Contractor.
11.2Scheduling. Customer service for incoming whitegoods item collection requests,
toilets/sinks,and CRT TV / monitors will be handled by the Contractor. The Contractor shall
collect Whitegoods, Toilets/Sinks,and CRT TV / monitorsitems on either the Service
desired schedule shall be included in the proposal.
11.2.1.The Contractor shall administer the daily listof Whitegoods item, Toilets/Sinks
and CRT TV / monitor
AM and closing whitegoods item requests by 9:00 AM the following business day.
11.3Set-Out ProcedureThecollection point for Whitegoods Items, Toilets / Sinksand CRT
TV / monitorsshall be the curb, except in instances of properties receiving dumpster service,
where the collection point will be in the area where dumpsters are stored. The collection point
s
11.4Acceptable Whitegoods. See Exhibit Ifor a comprehensive list of acceptable large
recyclable items by Town.
11.5Unacceptable Whitegoods Items.
11.5.1.See Exhibit Ifor a comprehensive list of unacceptable whitegoods items.
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11.6Ownership of Materials. This service is for this section the transportation of large
recyclable items from the collection point through to safe disposal/recycling through the
Contractor.
11.7Rejection Procedure. The Contractor shall reject any unacceptable or improperly set out
materials placed for collection pursuant to the process set forth in this paragraph.
11.7.1Materials
sticker applied in an obvious location, with the reason for rejection clearly stated on the sticker.
11.7.2.
Representative by 5:00 PM on the day of collection, including the address of the
collection and reason for the rejection. When possible, a photo shall be included.
11.7.3.The Contractor shall providethe rejection stickers. The Contractor must maintain
an adequate inventory of rejection tags/stickers for improperly set out materials.11.7.4.
set out materials will be treated as a missed collection and, at the determination of the
Director, or designee, the Contractor shall be required to return to that location to collect
the material or place such a sticker on the unacceptable or improperly set out materials.
11.7.5Missed Collection obligation: If, at the determination of the Director, or designee,
a missed collection has occurred, the hauler will return the following day to collect the
missed material.
12Curbside MetalCollection
12.1All costs for seasonal curbside metal collection, including hauling and disposal, shall be
included in other pricing proposals under this contract for trash and recycling collection services.
No additional compensation shall be provided for requirements within this section.
12.2Collection would consist of an unlimited allowance of metalitemswhich can be placed
curbside during the approved collection week.Collection for this event shall occur (1) week per
year in the Spring on dates mutually agreeable to both the Town and the Contractor; Contractor
shall perform (5) days of curbside metal collection corresponding with collection schedules for
each trash/recycling route.
12.3.Set-Out ProcedureThe collection point for metal itemsshall be the curb, except in
instances of properties receiving dumpster service, where the collection point will be in the area
where dumpsters are stored. The collection point shall provide safe and efficient accessibility for
w and vehicle.
12.4.Acceptable Metal.Examples of typical metal items to be accepted under this section can
be found in Exhibit I, under the bulk item collection guidelines for metal items.
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12.5.Ownership of Materials. This servicein this sectionis for the transportation of curbside
metalitems from the collection point through to safe disposal/recycling through the Contractor.
12.6Rejection Procedure. The Contractor shall reject any unacceptable or improperly set out
materials placed for collection pursuant to the process set forth in this paragraph.
12.6.1.Materials rejected by the Contractor shall be tagged by the Contractor with a
stated on the sticker.
12.6.2.e sent to the Town
Representative by 5:00 PM on the day of collection, including the address of the
collection and reason for the rejection. When possible, a photo shall be included.
12.6.3.The Contractor shall provide the rejection stickers. The Contractor must maintain
an adequate inventory of rejection tags/stickers for improperly set out materials.
12.6.4.
improperly set out materials will be treated as a missed collection and, at the
determination of the Director, or designee, the Contractor shall be required to return to
that location to collect the material or place such a sticker on the unacceptable or
improperly set out materials.
12.6.5Missed Collection obligation: If, at the determination of the Director, or designee,
a missed collection has occurred, the hauler will return the following day to collect the
missed material.
13Additional Recycling Pick-ups/Events Required
13.1. Rigid Plastics -(2) times per year: Spring and Fall on dates determined bythe Town;
Contractor shall supply (2) 30cy containers to be dropped off/picked up for recycling events at
ad.
13.2. Paper Shredding -(3) times per year: Spring(recycling event held on a Saturday at the
Public Works facility,75 Newcrossing Road),Summer(Contractor shall provide on-site paper
shredding services at all schools and Town Buildings Town to provide schedule), and Fall
(recycling event held on a Saturday at the Public Works facility, 75 Newcrossing Road).
Contractor shall providea paper shredding truckand labor for all (3) events as describedfor up
to (8) hours per event.
13.3 Household Hazardous Waste Event-(1) time per year in the Springon a date to be
determined by the Town; Contractor to supply (1) 30 cy container(with liner)to be dropped
off/picked upManagement and
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oversight of the hazardous waste day event will be provided by another vendor under contract
with the Town.
13.4 Costsfor all additional recycling pick-ups/events outlined within this section shall be
included in pricing proposals for trash and recycling collection services provided under this
Contract. No additional compensation shall be provided for services provided within this
section.
14Other Collections
14.1.Proposals are also sought for pricing for roll-off rental, including haulingof trash;bulky
rigid plastics, constructionand demolition debris, and cardboard, as seen in the Pricing Proposal.
14.2.In the event of a disaster, such as flooding, fire, hurricane, or other disaster, natural or
otherwise, causing an unusually high level of trash or debris, Contractor will participate with the
Town in planning strategies for response. Invoicing for these tasks must be separate for FEMA
or any other Federal or State government agency reimbursements and specially list dates of
service rendered.
15Public Education and Outreach
15.1.Any contractor submitting a proposal for trash and recycling collection servicesshall
provide dates to the Director, or their designee, agreeable to both the Town and the vendor, of all
special collection events covered under this contractby April 15 of each year. Said dates shall
correlate with the start of the new contract year (July) throughthe end of the fiscal year(June).
The purpose for this is for the Town toestablish acalendarfor the July to June windowwhich
will be mailedtoresidentsidentifyingall collection events for the upcoming fiscal year.
16Communication Between Service Recipient and Contractor
16..The Contractor shall be the point of contact for Service Recipients in relation to missed
collections and scheduling bulky item and white good collections
16.1.1All questions, and complaints regarding any materials management services shall
be received by the Contractor. Questions or complaints that require a response from the
Town shall be communicated to the Town from the Contractor.
16.2.Should the Bidding Entity not currently have the capacity to perform this Customer
Service function;they will make note of that in their Bid and propose an alternative scenario for
the consideration of the Town.
17Vehicle Safety
17.1.The Contractor shall be responsible for obtaining and maintaining all Federal, State and
Local permits and approvals. Each collection vehicle shall be equipped with all safety equipment
required by law.
17.2.The Contractor shall ensure that caution is used at all times in the operation of all
vehicles and shall specifically instruct all drivers and other personnel of the following
restrictions and requirements:
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ğ͵Collection vehicles shall not obstruct or block passage of other motor vehicles,
except during collection of a curbside container.
Ĭ͵Collection vehicles shall not be operated in reverse unless absolutely necessary,
e.g. in the case of a dead-end street with no turn-around. A list of dead-end
streets can be found in Exhibit Q.
ĭ͵Backing of vehicles isprohibited if school-age children are in the area.
ķ͵All signage posted on school grounds must be obeyed including bus lanes, traffic
patterns, drop-off and pickup times, and anti-idling zones.
17.3
permitted to idle in violation of any state or other application laws pertaining to vehicle idling,
and the Contractor shall annually educate all its employees as to th
anti-idling law, M.G.L. Chapter 90, sections 16A and 16B.
17.4Collection vehicles shall be inspected daily by the Contractor to ensure that all safety
equipment, including back-up alarms and warning lights are operating properly.
18Local Staffing andEmployee Standards
18.1.The Contractor shall provide a full-time route manager. The full-time route manager shall
communicate all orders and directions to individual collection drivers on behalf of the Town.
The route managershall dedicate at least fifty (50%) percent of each designated collection day to
on-site supervising of collections within the Town to ensure compliance of these specifications.
The route manager shall be on-call and reachable within two (2) hours, twenty-four (24) hours
per day, seven (7) days per week. The Contractor agrees that whenever the Town notifies the
Contractor in writing that the route manager is incompetent, unresponsive to complaints
concerning the level of performance of collection and pickup services or is unable to
communicate with members of the public in a tactful and satisfactory manner, the Contractor
shall investigate such complaint. If the Contractor is unable to correct the problem to the
satisfaction of the Town, the Contractor shall no longer assign such individual to serve as the
route manager, and the Contractor shall provide a new route manager.
18.2.The Contractor shall designate a Contract Manager. The Contract Manager shall have
significant operational experience, decision-
company, who will be available and responsive to address any concerns the Town has with the
the
resolution.
18.3.The Contractor shall, not less than thirty (30) days prior to the commencement date of
this contract, obtain all federal, state, and local permits, licenses and certificates as are required
by law to carry out its obligations under the Contract. During the term of this Contract, including
any extension thereto, the Contractor shall carry out its obligations in compliance with all
applicable provisions of federal, state, and local laws and regulations, and any applicable judicial
and administrative interpretations thereof.
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18.4.The Contractor is prohibited from subcontracting any of the services it is obligated to
provide under the Contract without the prior written approval of the Town. If the Contractor
subcontracts with any other entity to carry out its obligations under this Contract,it shall ensure
that such entity carries out such obligations in compliance with all applicable provisions of
federal, state, and local laws and regulations, and any applicable judicial and administrative
interpretations thereof. Any approved subcontracting shall not relieve the Contractor of its
obligations and liabilities under the Contract.
18.5.The Contractor, at its sole cost and expense, shall maintain current and valid permits,
licenses, certificates and approvals necessary for all drivers/operators on its collection vehicles in
accordance with State and Federal laws and regulations. Upon request by Town, the Contractor
shall provide proof of and all permits, licenses and any other documents requested by the Town.
18.6.The Contractor shall be solely responsible and certify to the Town that all operators of
motor vehicles on public ways, who are engaged in any activity associated with these services,
are properly and lawfully licensed and shall meet all requirements pursuant to M.G.L. Chapter
90, all relevant laws and regulations, and any requirements of the Commonwealth of
Massachusetts and/or the United States Department of Transportation.
18.7.Employees of the Contractor will be in regular contact with residents and businesses
during collection activities. As such, they are required to act in a courteous and respectful
manner at all times and shall be fully prepared to answer questions or respond to complaints
made by residents concerning Trash, Recyclables, and all other disposal services. All employees
and subcontractors shall conduct themselves appropriately towards all members of the general
public. Rude and/or offensive conduct, including foul and abusive language, shall not be
tolerated. The Contractor must provide all its employees with adequate training, instructions, and
materials to ensure all employees understand and can communicate to residents the acceptable
and unacceptable materials for all provided disposal services. The Contractor shall ensure that all
its employees working in the Town are familiar with and at all times comply with state and local
waste ban regulations.
18.8.Whenever the Town shall notify the Contractor in writing that any employee of the
Contractor or subcontractor is incompetent, disorderly, or otherwise unsatisfactory, the
Contractor shall take immediate steps as are necessary to ensure that such conduct is not
repeated. The Town may require that an employee of the Contractor or a subcontractor be
removed from employment in the Town under the Contract upon a determination by the Town
that the employee acted in a manner contrary to the staff requirements of the Contract.
18.9.The Contractor stipulates that it will pay employees subject to the Massachusetts
Prevailing Wage Law at least the prevailing prescribed rate of wage as determined by the
Commonwealth of Massachusetts Department of Labor Standards (DLS) as stated in Exhibit M
throughout the term of the Contract. Each Contractor and subcontractor shall furnish to DLS any
such statements as required by law. The Contractor shall provide documentation of its
compliance with the Prevailing Wage Law to the Town monthly by providing payroll reports.
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18.10.The Contractor must provide each of its employees performing services pursuant to the
Contract with an appropriate uniform that identifies the employee as an employee of the
Contractor. The uniform must be worn at all times when th
performing services for the Town. The Town reserves the right to approve the uniform furnished
by the Contractor. Contractor must also provide its employees, and all employees must wear,
appropriate safety gear, including, but not limited to, wearing a safety reflective vest bearing the
name of the Contractor.
19Daily Contacts, Directions, Compliance withLaws, Rules, Regulations And Orders
19.1.The Contractor shall comply with any reasonable directions that may be given by the
Town regarding changes in routing, order of collections, type and care of vehicles and equipment
and such matters as the Town may deem advisable to improve the overall collection service.
19.2.The Contractor shall comply with all applicable laws, bylaws, rules, regulations, and
orders issued or that may be issued by the Town or the Commonwealth of Massachusetts,
including any entity having authority over Trash and/or recycling collection.
20Record Keeping and Reporting
20.1.Communication Between the Town andThe Contractor
20.1.1.For the purposes of communication between the Contractor and the Town, the Contractor
shall provide not less than:
ğ͵one (1) local telephone land line for use by Service Recipients to schedule collections and
report missed collections.
Ĭ͵One (1) mobile or office number that will directly connect the Director, or designee, with the
office hours.
ĭ͵two (2) mobile telephones for use by the Contract Manager and the route manager
ķ͵two (2) email addresses for use by the Contract Manager and the route manager
20.1.2.The Contractor and the Town shall meet as necessary at the request of either party at a
time and place mutually agreed upon.
20.2.Audits.The Town, at its sole discretion, may conduct audits of the operations, operating
procedures and records of the Contractor and its sub-contractors as relevant to the terms and
procedures of the Contract.
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20.3.Reports
20.3.1.Daily/Weekly Reports
ğ͵The Contractor shall be responsible for notifying the Town of any missed or outstanding
routes that could not be collected for any reason before the end of the given day.
Ĭ͵The Contractor shall record each address where a rejection tag was left in a daily log,
detailing the reason for rejection, which will be submitted to the Town by 9:00 AM on the
following business day.
ĭ͵The Contractor shall record the outcome of all bulkyitem and whitegoodscollections, ina
daily log, which will be submitted to the Town by 9:00 AM the following business day. For
attempted pickups that were not at the curb (not-outs), the daily log shall identify the address
and document the time of the attempted pickup.
ķ͵Reports will be provided in electronic format or through an electronic portalprovided by the
Town.
Ļ͵All resident missed pickups will be logged viaSee-Click-Fix. The Town will provide the
Contractor access to the See-Click-Fix systemto maintain situational awareness.
20.3.2.Monthly Reports
ğ͵The Contractor shall electronically provide the Town all copies of weight slips for Trash,
Recyclables and Organics and documentation of item counts for Bulky Items and
th
Whitegoods collected under this Contract by the 10of the following month. For Yard
Waste collection, the Contractor will provide the number of loads dumped. Original or
approved copies shall also be mailed to the Town.
Ĭ͵The Contractor shall electronically provide the Town with payroll reports demonstrating that
all staff are being paid in accordance with prevailing wage laws.
20.3.3.Other Records. Contractor shall provide Town with any other information or documents
as reasonably requested from the Town or as required by law.
21Inspections
21.1.TheTown shall have the right at any time to inspect the equipment and premises of the
Contractor, including the right to enter upon any property owned or occupied by the Contractor,
whether situated within or beyond the limits of the Town. When requested, the Contractor shall
immediately furnish to the Town full and complete written reports of its operations under the
Contract in such detail and with such information as the Town may request.
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Part 3Standard Contract Forms
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Attachment ATerms and Conditions
Contract Number 25-25
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SAMPLE CONTRACT FOR SERVICES
TOWN: Town of Reading
VENDOR: _________________________
PROJECT: Rubbish & Recycling Hauling Contract Number 25-25
DATE: __ / __ / 2025
The Town hereby accepts
with the Project in accordance with and subject to: (i) the Terms and Conditions attached hereto
as Attachment A; and (ii) Summary Scope of Service attached hereto as Attachment B; (iii) Price
Proposal Form attached hereto as Attachment C;Collectively, these documents constitute this
Agreement.
COMMENCEMENT OF WORK (check applicable box):
\[ \]This Agreement constitutes a notice to proceed with services.
\[ \]Services shall not be performed under this Agreement until the Town so advises the Vendor
in writing.
MINIMUM
INSURANCE:INSURANCE LIMITS
The Town is to be named as an additional insured andis to be given notice prior to any
changes or lapses of insurance coverage.
General Liability:
At least $1,000,000 Bodily Injury and Property Damage Liability, Combined Single Limit
with a $3,000,000 Annual Aggregate Limit
Automobile Liability: At least $1,000,000 Bodily Injury and Property Damage per accident.
Workers' Compensation Insurance:Per M.G.L. c. l52 as amended.
Property Coverage:for materials and supplies being transported by the contractor, as the
premises.
Umbrella Liability:of at least $2,000,000/ occurrence, $2,000,000/aggregate.
List of Attachments (check applicable boxes):
AttachmentABC
Attached\[X\]\[X\]\[X\]
Not Attached\[\]\[\]\[\]
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Terms and Conditions Agreement
Contract Number 25-25
This Agreement, made this ___ day of ____, 2025, by and between the Town of Reading,
_________________, a corporation organized and existing under the laws of the Commonwealth
The Town and the Contractor agree as follows:
ARTICLE 1.SCOPE OF SERVICES. The Contractor shall furnish all labor, materials,
machinery, equipment, tools,supervision, insurance, and other accessories and services necessary
to perform all work required in strict accordance with the Contract Documents for the following
Services: Residential automated curbside trash and recycling collection; hauling single stream
recyclables processing; collection of bulky items; collection of large recyclable items
(whitegoods); dumpster services; residential leaf collection, trash compactor services, and
Christmas tree collection; paper shredding; rigid plastic collection events; and hauling scrap metal
special curbside collection and hauling; all as described in the Request for Proposals for Trash and
Recycling Collection Services Contract No. 25-25 issued by the Town of Reading on ______,
changes in the Services when the Town considers it to be
necessary or desirable, as further provided in ________. It is the responsibility of the Contractor
that all Services and other work performed by the Contractor hereunder be performed so as to
comply with all applicable federal, state and municipal laws, regulations, codes, ordinances and
orders, and any permit conditions as to which the Contractor has knowledge, as the same may be
in effect as of the time of the performance of such work.
ARTICLE 2.CONTRACT PRICE.The Town shall pay the Contractor, in current funds, the
Contract Price of ______________. Invoicing and payments shall be made in accordance with
Paragraph 1.23 of the RFP. The obligations of the Town hereunder shall be subject to appropriation
on a fiscal year basis. In the absence of appropriation, this agreement shall be terminated
immediately without liability of the Town for damages, lost profits, penalties, or other charges
arising from early termination.
The Contractor shall keeprecords pertaining to Services performed (including complete and
detailed time records) and reimbursable expenses incurred, employing sound bookkeeping
practices and in accordance with generally accepted accounting principles. All records pertaining
to Services performed on a timecard or unit price basis and reimbursable expenses shall be
available to the Town or its authorized representatives for review and audit during normal business
hours.
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ARTICLE 3.TERM. The Term of the contract shall be for a periodof five (5) years,
commencing on July 5, 2026 and expiring on July 5, 2031, unless terminated earlier pursuant to
this Agreement.
ARTICLE 4.STANDARD OF CARE. All Services of the Contractor shall be performed by
qualified personnel. The Town shall havethe right to require the Contractor to remove any
personnel from the team providing Services to the Town for reasonable cause. The Contractor shall
perform its Services in accordance with the highest professional standards of skill, care, and
diligence.
ARTICLE 5.CONTRACT DOCUMENTS. The following documents form the Contract, are
a.This Agreement.
b.The Request for Proposals for Trash and Recycling Collection Services Contract No.
25-25 issued by the Town of Reading on ______, 2025 as modified by Addenda Nos.
_____________, dated _______________.
c.
conflict with the RFP and this Agreement.
d.Certificate(s) of Insurance and surety bond(s) submitted by the Contractor in
connection with this Agreement.
e.Duly authorized and executed contract amendments issued by the Town after execution
of this Agreement.
ARTICLE 6.LIQUIDATED DAMAGES. The Contractor agrees to pay as liquidated damages
the sum as provided in the Liquidated Damages, paragraph 1.22 of the RFP.
ARTICLE 7.INDEMNIFICATION. To the maximum extent permitted by law, the Contractor
agrees to indemnify, defend with counsel acceptable to the Town and save harmless the Town
fees, of every kind and description which the Town may incur or suffer resulting from, in
connection with, or arising out of any act, error or omission of, or breach of contractual duties to
the Town by, the Contractor, its agents, servants, employees or Subcontractors. The extent of the
foregoing indemnification and hold harmless provisions shall not be limited by any provision of
insurance required by this Agreement and shall survive the termination of this Agreement.
ARTICLE 8.TERMINATION OF AGREEMENT. The Town may terminate this Agreement
as follows:
a.
b.Immediately, by written notice to the Contractor, if the Contractor violates any of the
provisions of this Agreement or fails to perform or observe any of the terms, covenants
or conditions of this Agreement, or abandons in whole or in part its Services, or
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becomes unable to perform its Services, hereunder. For purposes of this Article 8, it is
services and may not be assumed by or assigned by a trustee in bankruptcy.
ARTICLE 9.CERTIFICATIONS.
a.The Contractor agrees not to discriminate against or exclude any person from
participation herein on grounds of race, religion, color, sex, age or national origin; and
that it shall take affirmative actions to insure thatapplicants are employed, and that
employees are treated during their employment, without regard to race, religion, color,
sex, age, handicapped status, or national origin.
b.The Contractor agrees not to participate in or cooperate with an international boycott,
as defined in Section 999 (b)(3) and (4) of the Internal Revenue Code of 1954, as
amended, or engage in conduct declared to be unlawful by Section 2 of Chapter 151E
of the Commonwealth of Massachusetts General Laws.
c.Pursuant to M.G.L. c. 62(c), §49 (a), the individual signing this Agreement on behalf
of the Contractor hereby certifies, under the penalties of perjury, that to the best of his
or her knowledge and belief the Contractor has complied with any and all applicable
state and federal tax laws.
ARTICLE 10.MISCELLANEOUS.
a.Successors and Assigns. Subject to the provisions of Subparagraph (b) below, the
Town and the Contractor each bind itself, its partners, successors, assigns, and legal
representatives to the other party.
b.Assignment by Contractor. The Contractor shall not assign, sublet or transfer any of
its obligations, responsibilities, rights or interests (including, without limitation, its
right to receive any moneys due hereunder) under this Agreement without the written
consent of the Town. Any assignment, subletting, or transfer by the Contractor in
violation of this Paragraph 12(b) shall be void and without force or effect.
c.Entire Agreement. This Agreement represents the entire and integrated agreement
between the Town and the Contractor with respect to the subject matter hereof and
supersedes all prior negotiations, representations or agreements, either written or oral.
This Agreement may be amended only by written instrument signed by both the
Town and the Contractor.
d.Disputes. Allclaims, disputes and other matters in question between the Town and
the Contractor arising out of or relating to this Agreement or the breach thereof shall
be submitted for resolution to a court of competent jurisdiction in Middlesex County,
Massachusetts, unless otherwise agreed by the parties. No such action shall be
brought, however, until the completion of all Services under this Agreement or the
earlier termination thereof as provided in Paragraph 8 above, the parties agreeing to
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negotiate in good faith any claims, disputes or other matters in question during the
term of this Agreement before resorting to litigation.
e.The Town is exempt from payment of certain Sales and Use taxes applicable in the
est, Tax Exemption
Certificates will be furnished by the Town to the Contractor with respect to such tax-
exempt articles as may be required under this Agreement. The Contractor shall not
pay, and the Town shall not reimburse or pay the Contractor or any other party either
directly or indirectly for any tax for which an exemption is provided under law.
f.Limited Liability. No officer, director, member, employee, or other principal, agent or
representative (whether disclosed or undisclosed) of the Town, nor anyparticipant
payment obligations or otherwise, the Contractor hereby agreeing to look solely to the
assets of the Town for the satisfaction of any liability of the Town hereunder. In no
event shall the Town ever be liable to the Contractor for indirect, incidental or
consequential damages.
g.The Contractor acknowledges that the Town is a municipality for the purposes of
Chapter 268A of the Massachusetts General Laws (the Massachusetts conflict of
interest statute), and the Contractor agrees, as circumstances require, to take actions
and to forbear from taking actions so as to be in compliance at all times with
obligations of the Contractor based on said statute.
h.Governing Law. This Agreement shall be governed by the law of the Commonwealth
of Massachusetts.
i.
this Agreement shall not operate as a waiver of any rights under this Agreement and
the Contractor shall be and remain liable to the Town for all damages incurred by the
and conditions of this Agreement. The rights and remedies of the Town provided for
under this Agreement are in addition to any other rights or remedies provided by law.
The Town may assert a right to recover damages by any appropriate means, including
but not limited to set-off, suit, withholding, recoupment, or counterclaim either during
or after performance of this Agreement.
j.Interpretation. If any provision of this Agreement shall to any extent be held invalid
or unenforceable, the remainder of this Agreement shall not be deemed affected
thereby. Paragraph headings are included herein for reference purposes only and in no
way define, limit or describe the scope or intent of any of the provisions of this
Agreement.
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IN WITNESS WHEREOF, the parties to these presents have executed this contract in two (2)
counterparts, each of which shall be deemed an original, on the year and day first above mentioned.
AGREED:Town of Reading
By:______________________________________
Contractor:
(Name of Company)
By:______________________________________
(Name)
______________________________________
(Title)
_______________________________________
(Address)
______________________________________
(City and State)
In accordance with M.G.L. c. 44, Section 31C, this is to certify that an appropriation in the amount
of the first year of this Contract is available therefor and that the Board of Selectmen have been
authorized to execute the Contract and approve all requisitions and change orders.
By: ______________________________
(Town Treasurer)
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214
Attachment B Summary Scope of Work
The Town seeks proposals for the following services:
Disposal of an average of 7,000 tons of trash per year from the Town.
5-day collection of automated curbsides residential trash.
5-day collection of automated curbsides residential recyclables.
Recyclables processing at a materials recovery facility.
Curbside yard waste collection and hauling to a disposal location within the Town of Reading.
Christmas tree collection and hauling to a disposal location withing the Town of Reading.
Dumpster collection services for selected Town properties and a few residential condominium
developments
Compactor services
Curbside collection of residential bulky items, whitegoods/large recyclable items
Scrap metal collection, hauling and disposal
Paper Shredding
Rigid Plastic Collection Events
The Town will consider proposals that include some or all the desired services listed herein.
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Attachment C Price Proposal Sheet
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216
217
FY31
FY30
FY29
Cost in Fiscal Year
FY28
FY27
Part 6 - Price Proposal Sheet
LSLSLSLSLSLS
Units
including with no metal
all supplemental
including curbside with no metal
, all supplemental
including curbside
with no bulk collection
all supplemental recycling
Primary Collection Services
Curbside Recycling Collection Services, Curbside Recycling Collection Services,
Curbside Trash Collection Services, Curbside Trash Collection Services, Curbside Recycling Collection Services, Curbside Recycling Collection Services,
WeeklyWeeklyWeeklyWeeklyBi-WeeklyBi-Weekly
all supplemental services, and hauling to the MRF, as specified
all supplemental services, and hauling to the MRF, as specified
Annual bulk collection (up to 1 burnable bulk item per week)trash collection services, and hauling to the trash disposal facility, as specified withinAnnual (residents pay vendor directly
for collection/disposal - no quantity limit), all supplemental trash collection services, and hauling to the trash disposal facility, as specified withinAnnual metal collection (up
to 1 metal item per week), collection services, and hauling to the MRF, as specified within **Annual collection (residents pay vendor for collection/disposal - no quantity limit), within
**. This pricing option also removes the special curbside metal collection week referenced within.Annual curbside metal collection (up to 1 metal item per week), recycling collection
services, and hauling to the MRF, as specified within **Annual collection (residents pay vendor for collection/disposal - no quantity limit),within **. This pricing option also removes
the special curbside metal collection week referenced within.
** The vendor shall establish a baseline pricing structure for Average Commodity Revenue and Processing Fees effective to the award date of the contract in order to establish a flat
rate (not to exceed) pricing structure for each successive year of the contract. If the Average Commodity Revenue is ever greater than the Processing Fee, the Town shall receive a
value share credit on the monthly invoice equal to 80% of the difference between the Average Commodity Revenue and the Processing Fee.
1f
1a1b1c1d1e
Item #
218
FY31FY31
FY30FY30
FY29FY29
Cost in Fiscal YearCost in Fiscal Year
FY28FY28
FY27FY27
EAEAEAEAEAEA
UnitsUnits
per tonper tonper tonper tonper tonper ton
Part 6 - Price Proposal Sheet (continued)
Recycling Services
Pickup and Hauling Per Item Pricing
Single Stream Processing Fee **Excess Contamination FeeInitial Residue FeeSource Seperated Cardboard **Rigid Plastics **Construction & Demolition **** The vendor shall establish a baseline
pricing structure for Average Commodity Revenue and Processing Fees effective to the award date of the contract in order to establish a flat rate (not to exceed) pricing structure for
each successive year of the contract. If the Average Commodity Revenue is ever greater than the Processing Fee, the Town shall receive a value share credit on the monthly invoice equal
to 80% of the difference between the Average Commodity Revenue and the Processing Fee.Burnable Bulky Item (no quantity limit) - charge to resident, if not included in the Town's annual
contract price, which includes curbside collection and hauling servicesSmall Metal Item (no quantity limit) - charge to resident, if not included in the Town's annual contract price,
which includes curbside collection, hauling and disposal servicesLarge Metal Item (no quantity limit) - charge to resident, if not included in the Town's annual contract price, which
includes curbside collection, hauling and disposal servicesWhite Goods (resident arranges payment/pickup with vendor)CRT TV's and monitors (resident arranges payment/pickup with vendor)Sinks,
Bathtubs, and Toilets (resident arranges payment/pickup with vendor)
2f3f
2c3c
2a2b2d2e3a3b3d3e
Item #Item #
219
FY31FY31FY31
FY30FY30FY30
FY29FY29FY29
Cost in Fiscal YearCost in Fiscal Year
FY28FY28FY28
FY27FY27FY27
Recycling Dumpsters
UnitsUnitsUnits
per EA
Solid Waste Dumpsters / Town Barrels
per haul
per haulper haulper haulper haulper haul
per pickupper pickupper pickupper pickupper pickupper pickupper pickupper pickupper pickupper pickup
Part 6 - Price Proposal Sheet (continued)
Roll Off Services - MSW, Single Stream Recycling, Compactors, OCC, Rigid Plastics, and C&D
Auxiliary Pickup RatesAuxiliary Pickup Rates
30cy MSW Dumpster2cy MSW Dumpster2cy Single-Stream Recycle Dumpster
30cy Single-Stream Recycle Dumpster35 cy MSW Compactor30cy OCC Dumpster30cy Rigid Plastic Dumpster30cy C&D Dumpster4cy MSW Dumpster6cy MSW Dumpster8cy MSW Dumpster10cy MSW DumpsterAdditional
Town trash barrel location, including pickup and hauling4cy Single-Stream Recycle Dumpster6cy Single-Stream Recycle Dumpster8cy Single-Stream Recycle Dumpster10cy Single-Stream Recycle
Dumpster
4f5f
4a5a6a
4b4c4d4e5b5c5d5e6b6c6d6e
Item #Item #Item #
220
FY31
FY30
FY29
Cost in Fiscal Year
FY28
FY27
EAEAEAEAEAEAEA
Units
Part 6 - Price Proposal Sheet (continued)
Additional Services
Contamination Audit Upon RequestThird Party Composition AuditAdditional Week of Curbside Leaf or Christmas Tree CollectionAdditional Week of Curbside Scrap Metal CollectionAdditional
Day (up to 8 hrs.) of Paper Shredding TruckPer diem truck rate - MSW special curbside collectionPer diem truck rate - Single-Stream Recycling special curbside collection
7f
7c7g
7a7b7d7e
Item #
Part 4 Certificate of Non-Collusion & Certificate of Tax Payment
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CERTIFICATE OF NON-COLLUSION
TOWN OF READING, Contract No. 25-21
___________________________________________
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean any natural person, business, partnership, corporation,
union, committee, club, or other organization, entity, or group of individuals.
________________________________________
(Name of person signing bid or proposal)
________________________________________
(Name of business)
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CERTIFICATE OF TAX PAYMENT
TOWN OF READING, Contract No. 25-21
__________________________________________
Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my
knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes,
reportingof employees and contractors, and withholding and remitting child support.
________________________________________
(Name of person signing bid or proposal)
________________________________________
(Name of business)
_________________________________
Social Security Number or Federal
Identification Number
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223
Part 5Exhibits(A through R)
Exhibit A Holiday Schedule
Exhibit B Municipality DescriptionService Recipient Details
Exhibit C Trash Cart Collection Schedule (Residential & Special Condominium Locations)-
All Curbside
Exhibit D Recycling Cart Collection Schedule (Residential & Special Condominium
Locations) -All Curbside
Exhibit E Recycling Cart Collection (Schools/Town Buildings//Multi-unit Condo Exceptions)
Exhibit F Trash Cart/Barrel Collection Schedule (Town Buildings & Properties)
Exhibit G Dumpster Schedule (Trash)
Exhibit H Dumpster Schedule (Recycling)
Exhibit IAcceptable Bulky and Whitegoods Items
Exhibit JSingle Stream Recycling Specifications, Terms and Conditions
Exhibit KRecycling Composition Audit for the Town of Reading
Exhibit LExample of Annual Residential Education Guide
Exhibit MPrevailing Wage Rates
Exhibit NPrice Fluctuations and Fuel Surcharge
Exhibit OIRS Form W-9
Exhibit PTrash & Recycling Route Maps
Exhibit QDead-End Streets within the Town of Reading
Exhibit ROne-Way Streets within the Town of Reading
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Exhibit A Holiday Schedule
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225
Exhibit A - Holiday Schedule
HolidayMonth
Independence DayJuly
Labor DaySeptember
Columbus DayOctober
Veterans DayNovember
Thanksgiving DayNovember
Christmas DayDecember
New Year's DayJanuary
Martin Luther King Jr. DayJanuary
President's DayFebruary
Patriot's DayApril
Memorial DayMay
JuneteenthJune
If a holiday occurs during the week, the contractor shall not be allowed to pick up on the
holiday. All collections scheduled under this contract shall be made for the holiday, on the
day following the scheduled pick-up for that week and any following days shall be similarly
adjusted. For example, if a holiday falls on a Friday, the fifth day of collection will be
Saturday. As a further example, if a holiday falls on a Monday, Monday's collection will be
made on Tuesday; Tuesday on Wednesday; Wednesday on Thursday; Thursday on Friday;
Friday on Saturday.
**If a holiday should fall on a Saturday or Sunday, the schedule set by the Commonwealth of
Massachusetts shall determine when the holiday is celebrated.
226
Exhibit B Municipality Description Service Recipient Details
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227
Exhibit B - Municipality Description Service Recipient Details
Population 25600
Road Miles 100
Square Miles (area) 9.9
Collection Types vǒğƓƷźƷǤ ƚŅ \[ƚĭğƷźƚƓƭΫ
/ǒƩĬƭźķĻ Ʃğƭŷ ğƓķ wĻĭǤĭƌźƓŭ ΛwĻƭźķĻƓƷźğƌΜ АЎЉЉ
/ǒƩĬƭźķĻ Ʃğƭŷ ğƓķ wĻĭǤĭƌźƓŭ Λ{ƦĻĭźğƌ /ƚƓķƚ \[ƚĭğƷźƚƓƭΜ ЋВЊ
Ʃğƭŷ 5ǒƒƦƭƷĻƩƭ Λ{ƦĻĭźğƌ /ƚƓķƚ \[ƚĭğƷźƚƓƭΜ ЊЊ
Ʃğƭŷ 5ǒƒƦƭƷĻƩƭ ΛƚǞƓ ε {ĭŷƚƚƌ .ǒźƌķźƓŭƭΜ ЊВ
Ʃğƭŷ .ğƩƩĻƌƭ Λ{ƦĻĭźğƌ ƚǞƓ \[ƚĭğƷźƚƓƭΜ ЌЍ
wĻĭǤĭƌźƓŭ 5ǒƒƦƭƷĻƩƭ ΛƚǞƓ ε {ĭŷƚƚƌ .ǒźƌķźƓŭƭΜ А
wĻĭǤĭƌźƓŭ /ğƩƷƭ ΛƚǞƓ ε {ĭŷƚƚƌ .ǒźƌķźƓŭƭΜ ЊЎ
wĻĭǤĭƌźƓŭ /ğƩƷƭ Λ{ƦĻĭźğƌ /ƚƓķƚ \[ƚĭğƷźƚƓƭΜ А
Ϋ /ǒƩƩĻƓƷ ƨǒğƓƷźƷǤ ƚŅ ƌƚĭğƷźƚƓƭ źƭ ğƦƦƩƚǣźƒğƷĻͲ ğƓķ ĭƚǒƌķ ĭŷğƓŭĻ ĬğƭĻķ ƚƓ ƓĻǞ ƩĻƭźķĻƓƷźğƌ ķĻǝĻƌƚƦƒĻƓƷ ğƓķ ķǒƒƦƭƷĻƩ Ή ƷƩğƭŷ Ή ƩĻĭǤĭƌźƓŭ
ĭƚƌƌĻĭƷźƚƓ ƌƚĭğƷźƚƓƭ ğƭ źķĻƓƷźŅźĻķ ĬǤ ƷŷĻ ƚǞƓ͵
Annual Waste & Recycling Data
FY25 FY24 FY25
Ʃğƭŷ ƚƓƓğŭĻ ΛƷƚƓƭΜ ЏБЏА ЏАЊЏ АЋЏЋ
wĻĭǤĭƌźƓŭ ƚƓƓğŭĻ ΛƷƚƓƭΜ ЋЍЍЉ ЋЍАЍ ЋБЉЌ
ŷźƷĻ Dƚƚķƭ ΛĻğĭŷΜ ЊВЊ ЋЏВ ЋБЋ
Total Number of Carts
ЍБΏDğƌ wĻĭǤĭƌźƓŭ 400
ЍБΏDğƌ Ʃğƭŷ 433
ЏЍΏDğƌ wĻĭǤĭƌźƓŭ 182
ЏЍΏDğƌ Ʃğƭŷ 7540
ВЏ Dğƌ wĻǤĭƌźƓŭ 7741
228
Exhibit C Trash Cart Collection Schedule (Residential & Special Condominium
Locations) -All Curbside
65|Page
229
230
Frequency
1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week
1x per week1x per week1x per week1x per week1x per week1x per week
Location
CurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbside
CurbsideCurbsideCurbsideCurbsideCurbsideCurbside
Address
Townwide - various locationsJohnson Woods DriveCourtyard PlaceTaylor DriveTalbot LaneWhite Oaks LaneDeer Path LaneGreen Meadow Drive
231 - 261 Salem Street1 - 30 Carnation Circle30 - 32 John Street1 - 12 Leaning Elm Drive178 Lowell Street7 - 48 Greystone Way
Facility Name
ResidentialJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsMaplewood VillageGreenhouse AcresJohn Damon HouseLeaning Elm DriveMelody MillsGreystone
Way
4 units2 units3 units
4 units5 units
7 units
15 units30 units
36 units90 units12 units11 units
72 units
Qty (See note 2)
7,500 households
Size
See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1
EXHIBIT C - TRASH CART COLLECTION SCHEDULE (RESIDENTAL & SPECIAL CONDOMINIUM LOCATIONS); ALL CURBSIDE
CartCartCartCartCartCartCartCartCartCartCartCartCartCart
Type
1. Standard issue for each household is (1) 64 gallon trash cart. If requested, some households were issued (1) 48 gallon trash cart instead. Some households were also issued a 2nd
64 gallon trash cart, including the use of up to (1) 33 gallon overflow bag per week.2. Total household and condo unit quantities are approximate, and may be adjusted +/- as new households/condos
are added/removed within the Town. The Town will provide a listing of every property currently receiving trash collection to the vendor upon award of the contract.
TrashTrashTrashTrashTrashTrashTrashTrashTrash
TrashTrashTrashTrashTrash
Notes:
Material
Exhibit D Recycling Cart Collection Schedule (Residential & Special Condominium
Locations) -All Curbside
66|Page
231
232
Frequency
1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week1x per week
Location
CurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbside
Address
Townwide - various locationsJohnson Woods DriveCourtyard PlaceTaylor DriveTalbot LaneWhite Oaks LaneDeer Path LaneGreen Meadow Drive231 - 261 Salem Street1 - 30 Carnation Circle30 -
32 John Street1 - 12 Leaning Elm Drive178 Lowell Street7 - 48 Greystone Way
Facility Name
ResidentialJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsJohnson WoodsMaplewood VillageGreenhouse AcresJohn Damon HouseLeaning Elm DriveMelody MillsGreystone
Way
4 units2 units3 units4 units5 units
7 units
15 units30 units36 units90 units12 units11 units
72 units
Qty (See note 2)
7,500 households
Size
See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1See note 1
EXHIBIT D- RECYCLING CART COLLECTION SCHEDULE (RESIDENTAL & SPECIAL CONDOMINIUM LOCATIONS) - ALL CURBSIDE
CartCartCartCartCartCartCartCartCartCartCartCartCartCart
Type
1. Standard issue for each household is (1) 96 gallon recycling cart. If requested, some households were issued (1) 48 gallon or (1) 64 gallon recycling cart instead. Some households
were also issued a 2nd 96 gallon recycling cart per week.2. Total household and condo unit quantities are approximate, and may be adjusted +/- as new households/condos are added/removed
within the Town. The Town will provide a listing of every property currently receiving trash collection to the vendor upon award of the contract.
Notes:
Material
RecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecycling
Exhibit E Recycling Cart Collection (Schools/Town Buildings//Multi-unit Condo
Exceptions)
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234
Frequency
1x / week (Tuesday)1x / week (Tuesday)1x / week (Tuesday)1x / week (Friday) - NOTE: Must always be serviced on Friday (no shift for holiday) 2x / week (Tuesday, Thursday)1x / week (Wednesday)1x
/ week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Thursday)1x
/ week (Thursday)1x / week (Friday) - NOTE: Must always be serviced on Friday (no shift for holiday) 1x / week (Friday) - NOTE: Must always be serviced on Friday (no shift for holiday)
1x / week (Friday) - NOTE: Must always be serviced on Friday (no shift for holiday)
1x / week (Tuesday)1x / week (Tuesday)1x / week (Tuesday)
Location
Loading dockIn parking lotIn parking lotFront of buildingLoading dockRear/side of buildingSide of building(2) carts inside; (4) carts outsideSide of buildingPleasant Street side of the
buildingIn parking lot on side of buildingIn parking lot behind buildingIn parking lotAt dumpster (3) enclosuresBack driveway leading to the lower level of bldg.At trash compactorIn
parking lotFront of buildingCurbsideRear of buildingUnderneath the overhead pedestrian walkwayRear of building
Address
365 Summer Avenue64 Middlesex Avenue16 Lowell Street16 Edgemont Avenue45 Temple Street5 Washington Street89 Birch Meadow Drive75 Newcrossing Road333 Charles Street49 Pleasant Street15
Union Street295 Main Street237 Main Street#1-3 Summit Drive#4 Summit DriveGazebo Circle1 Charles Street85 Sunset Rock Lane267 Woburn Street62 Oakland Road62 Oakland Road27 Arthur B.
Lord Drive
Facility Name
Barrows Elementary SchoolParker Middle SchoolBriarwood EstatesCoolidge Middle SchoolPublic Works FacilityKillam Elementary SchoolPleasant Street CenterPolice DepartmentAvon HouseBelmont
ArmsSummit TowersSummit TerraceSummit VillageOne Charles CondosWood End Elementary SchoolWoburn Street Fire StationReading Public Schools Central OfficeReading Memorial High SchoolBirch
Meadow Elementary School
Joshua Eaton Elementary SchoolReading Public LibraryTown Hall
EXHIBIT E - RECYCLING CART COLLECTION SCHEDULE (SCHOOLS, TOWN BUILDINGS, & MULTI-UNIT CONDOMINIUM EXCEPTIONS)
666244656237
5
57
11101040141417
Qty
Size
96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal96 gal
96 gal96 gal96 gal96 gal
CartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCartCart
Type
Material
RecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecyclingRecycling
RecyclingRecyclingRecyclingRecycling
Exhibit F Trash Cart/Barrel Collection Schedule (Town Buildings & Properties)
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236
Frequency
1x / week on regular collection day (Tuesday)5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season5x
/ week In Season; Monday & Friday Off Season5x / week In Season; Monday & Friday Off Season
Location
CurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideCurbsideBy park entranceBy park entranceBy playgroundBy
sports courtOpp. Arthur B. Lord Dr. by water fountainAdjacent to Castine Field (by sidewalk)Opp. driveway to Birch Meadow schoolAt dead-end by path entranceAt gates to tennis courtsBy
tot lot (opp. Hartshorn St.)By control cabinetBy tot lotBy 1st base dugoutBy 3rd base dugoutBy storage shedIn parking lot
Address
267 Woburn StreetWashington Street at Ash Street504 Main Street519 Main Street530 Main Street575 Main StreetMain Street @ Haven Street (SW corner)636 Main Street642 Main Street650 Main
StreetMain Street @ Harnden StreetOpposite 672 Main Street (across parking lot)Woburn Street @ Lowell Street169 Haven Street70 Haven Street54 Haven Street36 Haven StreetHaven Street
@ Chute StreetSweetser AvenueWashington StreetPine Ridge RoadPine Ridge RoadBirch Meadow DriveBirch Meadow DriveBirch Meadow DriveBancroft AvenueOpposite #230 - #246 Bancroft AvenueBancroft
AvenueOpposite #49 Harrison Ave.Pleasant Street opp. Wilson StreetOpposite #206 Pleasant StreetEaton Street opp. #211 Pleasant StreetEnd of Symonds WayOpposite #722 Pearl St.
Facility Name
EXHIBIT F - TRASH CART/BARREL COLLECTION SCHEDULE - TOWN BUILDINGS & PROPERTIES
Woburn Street Fire StationWashington ParkWashington ParkSturges ParkSturges ParkBirch Meadow ComplexBirch Meadow ComplexBirch Meadow ComplexBirch Meadow ComplexBirch Meadow ComplexBirch
Meadow ComplexMemorial ParkHunt ParkHunt ParkHunt ParkSymonds FieldBare Meadow parking lot
5111111111111111111111111131111111
Qty
Size
64 gal
55 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.40 gal.55 gal.55 gal.55 gal.55 gal.55 gal.55 gal.55 gal.55 gal.55 gal.55
gal.55 gal.55 gal.55 gal.55 gal.55 gal.55 gal.
Cart
Type
Metal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal BarrelMetal
BarrelMetal Barrel
Decorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative
BarrelDecorative BarrelDecorative BarrelDecorative BarrelDecorative Barrel
TrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrash
TrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrash
Material
Exhibit G Dumpster Schedule (Trash)
69|Page
237
238
FrequencyFrequency
5x / week5x / week5x / week5x / week5x / week5x / week5x / week5x / week5x / week5x / week1x / week (Tuesday)2x / week (Monday, Wednesday)1x / week (Friday)1x / week (Wednesday)1x /
week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x / week (Wednesday)1x every 2 weeks (Wednesday)1x / week (Wednesday)1x / week (Friday)1x / week (Friday)2x / week (Monday,
Thursday)2x / week (Monday, Thursday)2x / week (Tuesday, Thursday)2x / week (Tuesday, Thursday)2x / week (Tuesday, Thursday)2x / week (Tuesday, Thursday)2x / week (Wednesday, Friday)
- NOTE: Must always be serviced on Friday (no shift for holiday)
Location of Dumpster
Location of Dumpster / Carts
By Facilities Office at rear of Field HouseLoading dockSide of buildingRear of buildingFront of buildingLoading dockSide of buildingSide of buildingIn drivewayIn parking lotRear/side
of buildingRear driveway via Salem StreetIn parking lot (dumpster temporarily removed)In parking lotIn parking lotIn parking lot at rear of buildingIn parking lotIn parking lotServiced
by Roll-OffIn parking lotIn parking lotIn parking lot opposite main entranceLoading dockRear of the parking lot behind 650 Main StreetSide of buildingRear of buildingIn parking lotIn
parking lotSide of building
AddressAddress
62 Oakland Road62 Oakland Road89 Birch Meadow Drive27 Arthur B. Lord Drive16 Edgemont Avenue45 Temple Street365 Summer Avenue333 Charles Street85 Sunset Rock Lane75 Newcrossing Road5
Washington Street757 Main Street16 Lowell Street605 Summer Avenue605 Summer Avenue15 Union Street293-295 Main Street237-243 Main StreetGazebo Circle1 Charles Street49 Pleasant Street64
Middlesex Avenue62 Oakland Road650 Main Street89 Birch Meadow Drive27 Arthur B. Lord Drive75 Newcrossing Road75 Newcrossing Road333 Charles Street
Facility NameFacility Name
EXHIBIT H - RECYCLING DUMPSTER COLLECTION SCHEDULE - SCHOOLS & TOWN BUILDINGS
EXHIBIT G - TRASH DUMPSTER COLLECTION SCHEDULE - SCHOOLS, TOWN BUILDINGS, & CONDOMINIUMS
Town of Reading Facilities OfficeReading Memorial High SchoolCoolidge Middle SchoolBirch Meadow Elementary SchoolBarrows Elementary SchoolParker Middle SchoolJoshua Eaton Elementary
SchoolKillam Elementary SchoolWood End Elementary SchoolPublic Works FacilityBriarwood EstatesMain Street Fire Station Town HallSummit TowersSummit TerracePolice StationAvon HouseBelmont
ArmsSummit VillageOne Charles CondosPleasant Street CenterReading Public LibraryReading Memorial High SchoolReading Community RecyclingCoolidge Middle SchoolBirch Meadow Elementary
SchoolPublic Works FacilityPublic Works FacilityKillam Elementary School
12111111141113311111111111111
QtyQty
6 cy8 cy8 cy2 cy2 cy2 cy8 cy6 cy2 cy8 cy8 cy8 cy
SizeSize
10 cy10 cy10 cy10 cy10 cy10 cy10 cy10 cy10 cy10 cy10 cy10 cy35 cy10 cy10 cy10 cy10 cy
TypeType
DumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpsterDumpste
rDumpsterDumpsterDumpster
Compactor
TrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrashTrash
MaterialMaterial
Recycling
CardboardCardboardCardboardCardboardCardboardCardboard
Exhibit I Acceptable Bulky and Whitegoods Items
71|Page
239
Exhibit I - Acceptable Bulky and White Goods
Acceptable Bulky Items
Burnable Bulky Items(not to exceed 6-feet in length or 150 pounds in weight, excluding sofas*)
All bulky wood “items” must be disassembledto the extent possible.
Furniture, including an upholstered chair, sofa/sectional up to 8-feet long*, cabinet, shelving unit, dining table &
matching chair set, auto seats, pair of skis, milled wood (prepared in a limited and prescribed amount), bed frame,
desk, hutch, 4’x4’ pallet or fence part, interior or exterior door, bundled wood scraps (not to exceed 6-foot lengths
or 150 pounds)
Bulky Plastics: Outdoor furniture, trash/recycling equipment, laundry/storage box/basket, child play structures
(dissembled), shelving unit
Glass/Combo: Interior or exterior door with windows, window, mirror, glass tabletop, futons mattresses (note all
other style mattresses require special handling/recycling)
Carpet, rugs, pads: cut into 4’ strips, rolled & taped/tied securely, 6 rolls equals one bulky item
Latex paint: fully dried, lids open, up to 6 gallons in a cardboard box is considered one bulky item
Metal Items
Bulky metal items must be collected for recycling, here divided into “small” and “large” categories for pricing
purposes:
Small metal bulky item: 2-drawer filing cabinet, twin bed frame, charcoal grill, push/electric mower (all fluids
drained), piece of pipe under 4’, chair, patio umbrella post, bicycle, downspout, metal fence piece 4’x4’ max.
dimensions.
Large metal bulky item: 4-drawer filing cabinet, bed frame larger than twin size, gas grill (no propane tank), gas
mowers/snow blowers (fluids removed), basketball hoop, large desk, outdoor bench/sofa/swing, swing set/child
play structure, exercise equipment (stationary bike, elliptical, weight bench, treadmill, etc.), generators (all fluids
drained).
Whitegoods/Appliances - for recycling and proper disposal
Includes all items banned by state law, including dishwashers (doors must be removed), laundry washers &
dryers, refrigerators & freezers of all types (doors must be removed), water heaters, oil-filled heaters (fluids must
be drained), dehumidifiers, microwaves (over the stove), stoves/ranges, wall ovens, and air conditioners.
TVs, Monitors, and CRTs
Sinks, Bathtubs (not to exceed 150 lbs), and Toilets
Unacceptable Bulky Items
• Mattresses and box springs - must be recycled
• Construction and demolition materials banned by state law from MSW, including brick, asphalt, cement,
wallboard, soil, rock, and root balls
• Chemicals
• Tires
240
• Car Batteries
• Pianos
• Hot tubs
• Boats
• Loose wood greater than 6-foot lengths and heavier than 150 pounds in weight)
• Propane Tanks
• Tree limbs / trunks
• Other items that cannot be lifted by 2 people
241
Exhibit J Single Stream Recycling Specifications, Terms and Conditions
72|Page
242
EXHIBIT
PROPOSED SINGLE STREAM RECYCLING SPECIFICATIONS, TERMS AND CONDITIONS
1.DEFINITIONS
“Average Commodity Revenue” or “ACR” is the total weighted value per Ton of each Recyclable and
Non-Recyclable commodity (including negatively-valued Recyclables and transfer and disposal costs of
Non-Recyclables) for the Single Stream Materials delivered by or on behalf of Municipality to the
Designated Facility.
“Municipal Commodity Composition” the profile of Single Stream Materials received and processed at
Designated Facility. Composition is Municipality specific.
“Composition Audit” means the basis by which the profile of Single Stream Materials collected from the
Municipality is measured as described in Appendix C.
“Contamination” see Residue.
“Contamination Audit” means the basis by which Municipality’s Single Steam material are measured to
determine the percentage of “Non-Recyclables” present as described in Appendix D.
“Municipality’s Value Share” means the Municipality’s percentage of the Average Commodity Revenue
as set forth in Appendix B.
“Designated Facility” or “Designated Facilities” means Contractor’s Material Recovery Facility located in
_________________________ or any replacement therefore which receives Municipality’s Single
Stream Materials.
“Excluded Materials” means radioactive, volatile, corrosive, flammable, explosive, biomedical,
infectious, bio-hazardous or toxic substance or material, or regulated medical or hazardous waste as
defined by, characterized or listed under applicable federal, state, or local laws or regulations, materials
containing information (in hard copy or electronic format, or otherwise) which information is protected
or regulated under any local, state or federal privacy or data security laws, including, but not limited to
the Health Insurance Portability and Accountability Act of 1996, as amended, or other regulations or
ordinances, and/or any other waste not approved in writing by Contractor.
“Net Value” means the amount paid to Municipality by Contractor, or paid to Contractor by
Municipality, after subtracting any charges owed by Municipality from the Municipality’s value share.
“Non-Recyclables” means any materials in the Single Stream Materials that are not Recyclables as set
forth in Appendix A.
“Processing Fee” means the compensation per Ton for costs incurred by Contractor to prepare
Recyclables for end markets, i.e., those actions necessary to render Recyclables acceptable to end
markets and/or designated buyers.
“Receiving Hours” means the regularly scheduled hours of operation for the Designated Facility
“Recyclables” means acceptable materials contained within the Single Stream Materials as set forth and
further defined in Appendix A.
“Residue” means the Non-Recyclables and other materials removed from the Single Stream Materials
during processing due to their size, type, condition or processing system constraints, and which are
disposed of after such processing. Residue is specific to Municipality as determined by Contamination
Audits.
“Single Stream Materials” means all material collected from recycling containers during curbside
collection service within the Municipality.
“Specifications” means the description of the Single Stream Materials as set forth in Appendix A.
“Ton” means 2,000 pounds.
“Uncontrollable Circumstances” means any act of terrorism, act of God, landslides, lightning, forest
fires, storms, floods, typhoons, hurricanes, severe weather, freezing, earthquakes, volcanic eruptions,
243
other natural disasters or the imminent threat of such natural disasters, pandemics, quarantines, civil
disturbances, acts of the public enemy, wars, blockades, public riots, labor unrest (e.g., strikes, lockouts,
or other labor disturbances), acts of domestic or foreign governments or governmental restraint or
other causes, whether of the kind enumerated or otherwise, and whether foreseeable or unforeseeable,
that are not reasonably within the control of a party.
2.QUANTITY AND QUALITY
a.During the term of the Agreement, Contractor shall take and Municipality agrees to provide one
hundred percent (100%) of the Single Stream Materials collected by or on behalf of Municipality.
Contractor and Municipality agree to accept materials defined as recyclable by the Massachusetts
Department of Environmental Protection Recycle Smart MA program. The general list of acceptable
materials is included in Appendix A.
b. Municipality represents and warrants that it shall provide and deliver the Single Stream
Materials in accordance with the Specifications set forth in Appendix A, Municipality further
acknowledges that Non-Recyclables and Excluded Materials may not exceed 10% of the material
collected as Single-Stream Material. Title to Recyclables and generated by Municipality to Contractor is
transferred to Contractor upon Contractor’s receipt or collection unless otherwise provided in this
Agreement or Applicable Law. Title to and liability for Excluded Materials shall remain with Municipality
at all times.
c.The Contractor shall perform a minimum of one (1) Contamination Audit in order to identify the
overall percentage of “Non-Recyclables” or “Contamination” present within the first sixty (60) days of
each contract year on single-stream material generated by the Municipality, and agrees to provide the
Municipality 60-days’ notice in advance of any other contamination audit. The Municipality may also
request additional contamination audits for the fee specified in Part 6. Where the percentage of Non-
Recyclables exceeds ten (10) percent, the excess Contamination percentages derived from the most
recent Contamination Audit will be effective after each Contamination Audit the month immediately
following the most recent Contamination Audit and Municipality shall be subject to an Excess
Contamination Charge described in Appendix B. The Municipality shall be permitted to observe the
audit process and to this end, the Contractor shall provide a schedule of when each audit sample will be
collected from the tipping floor and sorted in the audit area. Any changes to this schedule will be
communicated to the Municipality in advance of the change and allow at least one (1) business days’
notice. Contamination Audit results shall be compiled in a report and presented to the Municipality
within ten (10) business days. The report will include pictures, total sample weight, weight of
recyclables, weight of overall contaminants, the collection day, truck number and route number from
which each sample originated.
3.PRICING/PAYMENTS
Payments and charges to Municipality shall be calculated as set forth on Appendix B. Contractor shall
pay Municipality (or Municipality shall pay Contractor) the Net Value of the Single Stream Materials.
Where the Net Value is positive, Contractor shall pay Municipality on or about the last day of the month
following delivery for those Single Stream Materials purchased during the preceding month. Where the
Net Value is negative, Municipality shall pay Contractor within 30 days of date of invoice.
4.DELIVERIES
Contractor shall deliver Single Stream Materials at Municipality’s expense to the Designated Facility
during Receiving Hours. All Single Stream Materials must be delivered in self-dumping trucks and will be
weighed in and out by Contractor at the Designated Facility.
244
5.MATERIALS
a.If Excluded Materials are delivered to the Facility by or on behalf of Municipality, Contractor, in
its sole discretion, may reject the entire load, or separately contain, set aside, segregate, isolate and
manage such Excluded Materials as required by Applicable Law. Municipality will be notified promptly of
the location, general character and amount of such Excluded Materials. If requested by Contractor,
Municipality must remove, or cause to be removed, such Excluded Materials from the Designated
Facility and shall transport and dispose of, or shall cause such Excluded Materials to be transported and
disposed, in accordance with Applicable Law. If Municipality fails to timely remove such Excluded
Materials after request by Contractor, Contractor may, after notice to Municipality, transport and
dispose of such Excluded Materials and charge the costs thereof to Municipality.
b.Contractor shall recycle the Recyclables for reuse and, provided that there is a commercially
reasonable available market for such material, shall not dispose of any Recyclables, except such Residue
left after appropriate processing of the Single Stream Materials. Contractor makes no representations as
to the recyclability of the Recyclables and may dispose of such Recyclables when no reasonable
commercial market exists. In the event that, that no reasonable commercial market exists, thus
requiring the disposal of Recyclables, Contractor agrees to provide notice within three (3) days to
Municipality. In the event that the said material is defined as a waste ban item by the Massachusetts
DEP, then Contractor shall also provide the disposal waiver issued by the Massachusetts DEP to
Municipality. Municipality acknowledges and accepts that in rare circumstances batches of recyclable
material accepted and/or processed by Contractor may be contaminated, ruined, or otherwise
considered unfit for market due to operational and/or environmental factors and must be disposed. In
these rare cases, Contractor is not obligated to provide Municipality notice of disposal.
6.PUBLIC EDUCATION AND OUTREACH
The parties acknowledge that maintenance of the quality of the Single Stream Materials is a
requirement of this Agreement, subject to the provisions herein. Municipality shall use reasonable
efforts to inform its residents of the quality requirements hereunder and enforce its standards for the
acceptance of Single Stream Materials. Contractor shall provide reasonable assistance to Municipality in
such efforts.
245
EXHIBIT E
246
DELIVERY SPECIFICATIONS:
Single Stream Materials delivered by or on behalf of the Municipality may not contain more than 10%
Non-Recyclables or any Excluded Materials. In the event that a single load of Single Stream Materials
does not meet Specifications, the load may be rejected. Any rejected loads must be documented with
photos demonstrating the cause for rejection. The Municipality may be charged additional processing,
return or disposal costs, including Excess Contamination Charges as set forth on Appendix B. The
Municipality will be notified in writing of any additional costs caused by a rejected load and provided
with the photo documentation demonstrating the cause for rejection.
247
EXHIBIT E, Appendix B
AVERAGE COMMODITY REVENUE & PRICING FORMULAS
1.VALUE SHARE
Where the Average Commodity Revenue is greater than the Processing Fee, Municipality’s value share is
80% of the difference between the Average Commodity Revenue and the Processing Fee. When the
Average Commodity Revenue is less than the Processing Fee, Municipality shall pay Contractor the
difference between the Processing Fee and the Average Commodity Revenue.
By way of example:
Example 1
Average Commodity Revenue = $5.37
Processing Fee = $95.00
750 tons delivered in the month
Municipality Value/Charges =
Value: Average Commodity Revenue – Processing Fee = ($5.37 - $95.00) per ton = -$89.63 indicating a
charge per ton × 750 tons = $67,222.50 paid by the Municipality to the Contractor
Example 2
Average Commodity Revenue = $125.00
Processing Fee = $95.00
750 tons delivered in the month
Municipality Value/Charges =
Value: Average Commodity Revenue – Processing Fee = ($125.00 - $95.00) per ton = $30.00 indicating a
positive value per ton × 750 tons = $22,500 in value
Municipality receives 80% of revenue when ACR is higher than the Processing Fee, therefore
$22,500 × 80% = $18,000 paid by the Contractor to the Municipality
2.CHARGES
(a)The initial Processing Fee is ___________ per delivered ton.
(b)The initial Residue Fee is ___________ per delivered ton.
(c)The initial Excess Contamination Fee is ___________ per ton.
(d)The Processing Fee, Residue Fee, and Excess Contamination Fee shall be increased by ____%
on July 1, 2026 and each July 1 thereafter.
3.AVERAGE COMMODITY REVENUE
To calculate the Average Commodity Revenue per ton of the Single Stream,
(a)The percentage of each Recyclable and Residue component set forth below contained in the
Single Stream Materials as established by Composition Audits every six months in August
and February, is multiplied by current value of each commodity set forth below; and
(b)Each commodity value per ton is added together to obtain the Average Commodity Revenue
per ton. Average Commodity Revenue is calculated monthly. Municipality will receive a
formula sheet in an Excel spreadsheet demonstrating the monthly ACR, collected tons,
Processing Fee, and total cost/revenue.
248
“PPW” means the higher of the prices issued by RISI PPI Pulp & Paper Week for the New England
Region, Domestic Price, 1st issue of the month retroactive to the first of the month.
“SMP” means the higher of the price published at www.SecondaryMaterialsPricing.com, for the
New York Region, first dated price each month, retroactive to the first of the month.
If PPW or SMP (or both) is no longer reflective of prevailing market conditions or if an
alternative publication more accurately reflects such market conditions, then Contractor may
propose to use any such alternative publication(s) or alternate method to determine the value
of each commodity set forth below. Municipality’s consent, which shall not be unreasonably
withheld, conditioned, or delayed, to the use of such alternate publication or method is
required.
Notwithstanding anything to the contrary contained herein, if Contractor determines prior to
the 10th of the month, that the anticipated Actual Value for any commodity will be more than
10% lower than the index published for such commodity that month, due to market conditions,
Contractor may substitute the anticipated Actual Value as established on or about the 10th of
the month for the index value that month.
“Actual Value” means the average price paid to or charged the Designated Facility during the
month of delivery of the Single Stream Materials, minus any freight, customs charges, duties, or
other charges paid to third parties for such sales. Documentation of Actual Value will be
provided to Municipality each month in an Excel spreadsheet.
The initial Municipal Commodity Composition of the Municipality’s Recyclables shall be
presumed to be as set forth in the table below based on the 2022 Average Percentage of
Outbound Tons Marketed per Commodity, found in the NERC Northeast Recycling Market
Report 2023 Q2 & Q3. The Composition Audits in August and February shall determine the
Municipal Commodity Composition for the following six months until the expiration of the
contract.
Material Component Commodity Value Composition %
Cardboard and other brown 33.34%
PPW OCC #11
papers
29.88%
All other paper PPW MIX #54
SMP for Aluminum Cans (Sorted, Baled, ¢/lb., picked up minus 1.10%
Aluminum / beverage cans
$0.08 per pound
2.20%
Steel/Tin SMP for Steel Cans (Sorted, Densified $/Ton dropped off at RC)
3.98%
Plastic #1 SMP for PET (baled, ¢/lb. picked up)
0.86%
Plastic #2 Natural SMP for Natural HDPE (baled, ¢/lb. picked up)
Plastic #2 ColoredSMP for Colored HDPE (baled, ¢/lb. picked up) 1.11%
1.04%
Mixed PlasticsActual Value
16.49%
Glass Actual Value
10.00%
Residue Residue Fee
100%
Total:
249
4.EXCESSIVE CONTAMINATION
Contamination Audit. Where a Contamination Audit determines that Municipality’s percentage of non-
recyclablesexceeds ten (10%), the total tons used to calculate Average Commodity Revenue shall be
reduced by the amount of excess contamination. Excess contamination shall be charged at $_______
per ton.
Example 3
Average Commodity Revenue = $5.37
Processing Fee = $89.00
Excess Contamination = 5%
Excess Contamination Fee = $100.00
750 tons delivered in the month
Municipality Value/Charges =
Value: Average Commodity Revenue – Processing Fee = ($5.37 - $89.00) per ton = $83.63 charge per ton
× 712.5 tons = $59,586.38
Excess Contamination Fee: $100.00 per ton × 37.5 tons = $3,750.00
Total Charge: $59,586.38 + $3,750.00 = $63,336.38for the month
A.Commodity: Specifies the categories into which single stream recycling is sorted
B.Index: Displays the method used to determine the value of the commodity. This could be a
published index or the actual price at which the material is sold
C.Current Composition %: Displays the percentage of which a given commodity comprises the
total amount of single stream at the Designated Facility.
D.Market Value/Ton: Displays the dollar value for the commodity, in the current period (this is
updated monthly)
E.Values: Displays the value associated for that commodity, found in a single ton of Single Stream
Recycling (calculated by multiplying the Current Composition % by the Market Value/ Ton)
250
F.MRF Processing Fee: The cost for Contractor to process a single Ton of Single Stream Recycling
G.Total/ Average Commodity Revenue: the dollar value of the recyclables contained in a single ton
of Single Stream Recycling (this is the sum of all of the above Values)
H.Net Rebate / (Charge): equals the Total/ Average Commodity Revenue minus the Processing fee.
This is the rebate or (charge) Municipality will pay per ton in a given month. Please note that
charges will appear as negatives.
I.Share Above Fees: this indicates the percentage of the rebate Contractor will share with
Municipality in the event that there is a net rebate. In this example, if there is a net rebate, it
would be multiplied by 0.80 to determine the amount per ton rebated to Municipality.
251
EXHIBIT E, Appendix C
Composition Audit Protocol
1.Composition Audits may be performed by Contractor staff and witnessed by Municipality
Representative. If Contractor prefers a third party to perform the Composition Audits, this will
be stated in the Proposal and in the Contract and pricing shall be included in Part 6. The third
party shall be agreed upon by both parties and coordinated by the Contractor.
2.Each Composition Audit consists of eleven (11) discrete samples taken from eleven (11)
different loads (confidence interval of 88%). Multiple samples may be taken during the same day
so long as each sample originates from a different truck (i.e. a different route). This practice
allows for representative sampling from across as much of the Municipality as possible. Samples
will be taken and aggregated over no more than five (5) days.
3.Each sample will weigh approximately 100lbs and will be collected at random from materials
dumped by the collection vehicle on the tipping floor at the MRF.
4.Once the sample is segregated, it will be transported to the audit area, where the sample will be
manually separated into ten (10) commodity categories: Cardboard and other brown papers, all
other paper, aluminum cans, steel/tin, plastic #1, plastic #2 natural, plastic #2 colored, mixed
plastics, glass, and residue. Each category will then be weighed to determine the percentage of
each commodity in the sample.
5.Witnesses may request clarification on anything that is deemed non-recyclable.
6.Once 11 samples have been audited, the results will be aggregated into overall Average
Commodity Value Composition %. This value will be used in the Average Commodity Revenue
calculation. These values will remain in effect until it is updated at the time of the next
Composition Audit.
7.Within ten (10) business days Contractor shall provide a report to the Municipality. This report
shall include scanned copies of the audit sheets completed by the auditor during the sorting of
each sample. The report shall also include a summary sheet including date the material was
collected and audited as well as the truck and route number from which the sample was taken.
Photo examples of non-recyclable items will also be provided.
8.Either party may request updates to this protocol. Updates will be made if both parties agree to
any modifications.
252
EXHIBIT E, Appendix D
Contamination Audit Protocol
1.Each Contamination Audit consists of eleven (11) discrete samples taken from eleven (11) different loads
(confidence interval of 88%). Multiple samples may be taken during the same day so long as each sample
originates from a different truck (i.e. a different route). This practice allows for a representative sampling
from across as much of the Municipality as possible.
2.Each sample will weigh approximately 200lbs and will be collected at random from materials dumped by
the collection vehicle on the tipping floor at the MRF.
3.Once the sample is segregated, it will be transported to the audit area, where the sample will be manually
separated into two categories: recyclable and non-recyclable. Each category will then be weighed to
determine the percentage of non-recyclable material in the sample.
4.Witnesses may request clarification on anything that is deemed non-recyclable.
5.Once 11 samples have been audited, the results will be aggregated into overall rate. This overall rate shall
become the residue rate used in the Average Commodity Revenue calculation. This rate will remain in
effect until it is updated at the time of the next Contamination Audit.
6.Within ten (10) business days Contractor shall provide a report to the Municipality. This report shall
include scanned copies of the audit sheets (see sample sheet below) completed by the auditor during the
sorting of each sample. The report shall also include a summary sheet including date the material was
collected and audited as well as the truck and route number from which the sample was taken. Photo
examples of non-recyclable items will also be provided.
7.Municipality may request any updates to this protocol upon notification of a Contamination Audit from
Contractor.
253
Exhibit K Recycling Composition Audit for the Town of Reading
73|Page
254
Town of Reading 5-day Recycling Audit
Peabody, MA
March 31-April 4, 2025
Background
A recycling audit was conducted for the Town of Reading, MA for their two daily recycling trucks over the
course of 5 days. The recycling audit was conducted at the Republic Services Material Recovery Facility (MRF) by
representatives from US Waste Audits and witnessed by a town official. The recycling audit was performed to
determine the specific types of materials that make up the recycling stream from every route by the recycling
driver.
The recycling sources for this audit were collected by the regular recycling drivers as per the municipal contract
between the Town . The collection period adequately represents the typical
recycling stream from the entire town and provides a reasonable collection amount from which to assess the Town
diversion efforts.
Diversion efforts for the town currently supports:
Recycling of paper, metals, plastics, and glass
Recycling of corrugated cardboard
Audit Procedure
The auditors followed the following steps:
1.Arrive on site at 6am at the Peabody MRF
2.Confirm with Republic that both trucks (2022 & 2038) are from the Reading recycling routes
3.Watch the material as it is tipped onto the MRF floor
4.Await a 150-300 pound sample of material from the front load driver
5.Sort the incoming recycling
6.Compile sorted recycling
7.Weigh recycling by accepted commodity
8.Take pictures and notes as the audit goes on.
9.Clean up the site and wait for the second truck to dump out
10. Repeat steps 3-9 for the second truck.
255
Audit Summary Table
Contamination
Day Truck Key Contaminants Notable RecyclablesGeneral Comments
Level
Broken coffee maker,
Cardboard, Heavy cardboard
2022 Moderate plastic bags, broken
aluminum cans load, some glass
glass
Day 1
Trash bags, green
Excessive
plastic bags, foam
2038 High Paper, cardboard contamination,
mattress, Styrofoam,
improper bagging
textiles, doorknob
Clean paper,
Plastic bags, ace Clean, dry, excellent
2022 Low cardboard, plastic,
bandage (Tanglers) sorting
glass
Day 2
11 lbs of Clean loose Town performance
2038 Very Low
contamination total recyclablesimproving
Brown paper bags with
Bottles, cans, Loose material
2022 Low mixed recycling, small
cardboard preferred
amount of plastic bags
Day 3
Fencing posts, small Glass bottles, cans,
2038 Moderate Notable glass volume
unrecyclables some paper
Shredded paper, foam Shredded paper
2022 Moderate Cardboard, paper
padding, small Tanglers problematic
Day 4
Electronics, tanglers,
Cardboard, some E-waste & tanglers
2038 High six-pack rings,
metals prominent
faucet/showerhead
Paper bags with mixed Mechanical sort
2022 Moderate recycling, plastic film, Cardboard issues with bagged
shredded paper recycling
Day 5
Dry, loose recyclable
2038 Very Low Minor plastic film Strong performance
mix
256
n
257
Percent
00%00%00%00%00%00%00%00%00%00%00%00%00%00%00%00%00%
Truck 2022Truck 2038
1615263838203325412915121413131291912815312020111729541311275053509738548260543115373723551186281633913%
1311121411501357695377893104841%2352352913083172182313032322112581
Day 1Day 2Day 3Day 4Day 5Day 1Day 2Day 3Day 4Day 5Total (lbs)Breakdow
Commodity
Plastics PLASTIC #1 - (PET)131316312917201731232108%PLASTIC #2 natural - (HDPE)153516454341%PLASTIC #2 colored - (HDPE)2254423452331%PLASTIC #3 - (PVC OR V)PLASTIC #4 - (LDPE)PLASTIC
#5 - POLYPROPYLENE (PP)PLASTIC #6 - POLYSTYRENE (PS)PLASTIC #7 - MIXED (OTHER)440%HDPE RigidMixed Bulky Rigid PlasticFilm Grade AFilm Grade BFilm Grade CPP Post ConsumerPolystyrene
DPSCompostable plastic PLA and PHAPlastic Foam MetalsGlassPaperCardboardResidual WasteTotal
RecyclingMarkets.net Category Summary
Based on the audited material and observations, each load was manually sorted into the following categories per
RecyclingMarkets.net standards:
Plastics
Category Findings
PET Bottles (No Thermoforms) Present consistently across both trucks (e.g., water bottles, soda bottles).
Some observed in mixed recycling, especially Amazon-style clear plastic
PET Bottles w/ Thermoforms
packaging.
HDPE Natural Bottles Common in household containers like milk jugs, especially in Truck 2022.
HDPE Colored Bottles Found in detergent and cleaner containers, especially Truck 2038.
HDPE Injection Bulky Rigid
Identified in mixed bulky loads (e.g., buckets, showerhead).
Plastics
Fencing posts, coffee maker, foam mattress casing, etc. appeared primarily in
Mixed Bulky Rigids
Truck 2038.
PP All Rigid Plastics (Post-
Seen in tubs, caps, packaging from everyday food containers.
Consumer)
17 Bottles & All Rigid Plastic Evident throughout all trucks, but sorting effectiveness varied.
37 Bottles & Other Rigid Plastic Some materials found that fall into less commonly recycled plastic categories.
PE Clear Film (Grade A) Small amount observed (e.g., stretch wrap).
PE Film (Grade B & C) Mostly Grade C Amazon bags, shopping bags with contamination.
Paper & Fiber
Category Findings
Sorted Residential Papers (PS 56) Common across all trucksmixed paper, magazines, junk mail.
Old Corrugated Containers (OCC PS 11) High quantities, especially in Truck 2022. Clean and dry.
Sorted Office Paper (SOP PS 37) Minor amounts present, especially in cleaner loads.
Aseptic & Gable-Top Cartons (PS 52) Sporadically foundjuice and milk cartons.
Shredded Paper Not acceptable frequent in Truck 2022 loads on Days 4 and 5.
Metal
Category Findings
Aluminum Beverage cans consistently present and clean.
Steel Found in food cans and some non-acceptable forms like doorknobs.
Other Metal Faucet and showerhead discovered in Truck 2038 should be diverted.
Glass
Category Findings
Flint (Clear) Frequently seen in wine and beverage bottles.
Amber & Green Also present, especially in Truck 2038.
Non-Recyclable Waste (Residue)
E-waste (coffee maker, electronics)
Tanglers (plastic bags, ace bandages, six-pack rings)
Textiles (towels, rugs)
Plastic Foam (Styrofoam, foam mattress)
Shredded paper
Trash-filled plastic bags
258
Key Observations and Trends
From the onset of the audit on Day 1, two contrasting load characteristics became clear. Truck 2022 primarily
consisted of clean cardboard, aluminum cans, and broken glass all materials that are readily recyclable.
However, a broken coffee maker was discovered in the load, marking a small but notable instance of electronic
waste (E-waste), which is not accepted in single-stream curbside recycling. Truck 2038, on the other hand,
presented a greater challenge. In addition to a lower cardboard yield, the load contained plastic trash bags filled
with landfill waste, Styrofoam, textiles like towels and rugs, and even a foam mattress hidden in a black bag. These
are significant contaminants. The presence of a metal doorknob further highlighted the need for clear public
guidance on appropriate recycling content.
As the week progressed, there was a clear and encouraging shift toward lower contamination rates and better
separation of materials. Day 2 was a standout, with Truck 2038 recording only 11 pounds of contamination, a
major improvement from the first day. The load was loose, dry, and composed of highly recoverable materials
an indication that public behavior is improving. Truck 2022 also fared well, with only minor contamination from
plastic bags and an ace bandage, categorized as Tanglers due to their ability to clog machinery at the MRF. Aside
from those, the materials were clean, dry, and highly recyclable.
On Day 3, both trucks returned relatively well-sorted loads. Truck 2022 featured a large amount of OCC (old
corrugated cardboard) and beverage containers but was hindered by the common practice of placing recyclables
inside brown paper bags. While the bags themselves are recyclable, this bundling inhibits the efficiency of
automated sorting systems, especially when plastic or metal items are included inside. Truck 2038's load included
many glass bottles, especially wine bottles, along with some unexpected items like plastic fencing posts. Small
miscellaneous items were noted that may fall through the screens and inadvertently enter the residue stream.
Day 4 brought back the issue of shredded paper, especially in Truck 2022. Although made of paper, shredded
material is too small to be recovered at a single-stream MRF and is often lost as residue. The truck also contained
minor amounts of foam packaging and plastic bags. Truck 2038's load, while largely recyclable, featured a
showerhead, electronics, and again, several examples of tanglers (such as six-pack rings). Bagged recycling made
another appearance, hindering the sort process and introducing unwanted cross-contamination between
commodities.
The audit concluded on Day 5 with mixed results. Truck 2022 showed repeating issues from earlier in the week
These issues cause mechanical sorters to miss valuable commodities, requiring additional labor and reducing
material quality. Truck 2038, however, closed the week on a strong note, presenting a very clean and dry load with
only minor plastic film as a contaminant.
Most Common Contaminants Identified
Plastic Film (bags, wrappers, and mailers Grades B/C)
Tanglers (ace bandages, cords, six-pack rings)
Textiles and Fabric (towels, rugs)
E-waste and Metals (coffee maker, doorknob, showerhead)
Shredded Paper (too small to capture in MRF screeners)
Foam Products (Styrofoam blocks and mattress)
Most Common Recyclables by Category
OCC (Cardboard) High volumes in both trucks, especially 2022
Sorted Residential Papers Consistently present and clean
Plastic #1 (PET) and #2 (HDPE) From beverage and detergent containers
Metal Cans (Aluminum & Steel) Clean and well-represented
Glass Bottles Particularly high in Truck 2038
259
Conclusion
US Waste Audits is proud to have partnered with the Town of Reading to conduct this in-depth recycling
commitment to data-driven environmental stewardship and long-term sustainability. In a time where recycling
programs across the country are facing growing pressure from contamination, commodity market volatility, and
shifting regulatory landscapes, this type of proactive analysis is exactly what is needed to remain effective and
resilient.
Over the course of five days, the audit captured a true cross-
revealed a clear trend: most residents are doing the right thing. Clean, dry, properly sorted recyclables made up
the bulk of each truckload. Cardboard was especially prevalent, reflecting increased home delivery and e-
commerce habits. There was also consistent recovery of paper, glass, and common household containers like PET
and HDPE bottles.
However, no recycling program is without its challenges. The audit uncovered several recurring contamination
issues that reduce efficiency and jeopardize the value of the material stream. Chief among them were plastic film,
tanglers, improperly bagged recyclables, and small electronics. These materials not only lower the overall quality
of recovered recyclables, but also increase downtime and operating costs at the MRF, often leading to recyclable
items being unnecessarily discarded. These problems are correctable
from this audit.
By targeting education around a few key areas, the Town of Reading can dramatically reduce these contaminants.
Outreach focused on why bagging recyclables is harmful, how to identify and remove film plastics, and what to do
with items like electronics, shredded paper, and textiles will go a long way in improving material quality and MRF
lists at the curb could reinforce positive behavior and clarify common misconceptions.
This audit also serves a larger purpose. The data collected here will support the Town in its next hauling and
disposal contract negotiations, helping to establish clear performance expectations and materials handling
protocols based on actual composition and contamination rates. It provides a reliable, evidence-based foundation
for planning future solid waste initiatives, public education campaigns, and budgeting for diversion targets.
In short, the Town of Reading is on the right path. By continuing to assess its program performance with
transparency, collaborate with industry experts, and engage the public through education, Reading can serve as a
model community for modern, responsible recycling. US Waste Audits looks forward to supporting the Town in its
next steps and applauds its leadership in advancing sustainable materials management.
Special Thanks
US Waste Audits would like to extend our sincere gratitude to the entire team at Republic Servicesfor their
support and cooperation throughout the course of this audit. The success of this project would not have been
possible without the professionalism, flexibility, and hospitality of the Republic Services staff at the Peabody MRF.
From the drivers who patiently navigated modified tipping procedures, to the machine operators who carefully
managed floor space and material movement, and especially to the on-site supervisor, who coordinated with our
audit team daily we are truly thankful for the courtesy and respect shown at every stage.
Despite the audit requiring space, time, and additional coordination, the Republic Services team consistently made
efforts to ensure our process ran smoothly without disrupting their daily operations. Their commitment to
collaboration and operational excellence not only enabled us to gather accurate and meaningful data, but also
reinforced the strength of public-private partnerships in advancing effective recycling solutions.
We are proud to have worked alongside Republic Services and are grateful for their continued dedication to quality
service and sustainability.
260
Exhibit L Example of Annual Residential Education Guide
74|Page
261
264
Exhibit M Prevailing Wage Rates
75|Page
265
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Exhibit N Price Fluctuations and Fuel Surcharge
76|Page
268
EXHIBIT N
PRICE FLUCTUATIONS AND FUEL SURCHARGE
The annual base price cost varies from Year 1 to Year 2 and all consequent years. This increase
isaccommodating various factors, such as Consumer Price Index and Prevailing Wage Rates.
In addition, Fuel Adjustments are to be included in the monthly invoices based on the calculation
described below:
Fuel Adjustment Formula
Beginning on July 1, 2026, the Contractor or the Municipality will be entitled to quarterly fuel
adjustments. The quarterly adjustment to the base price contract price is based on the difference
between the average three-month price of diesel fuel as measured by The Weekly New England
No 2Diesel Retail Rates by All Sellers as published by the Energy Information Administration
and the Baseline Fuel Price in this Exhibit.
For the term of this contract, the Baseline Fuel Price is _____ per gallon (including taxes)
for dieselfuel.
Increases or decreases, as determined above, will be applied to the predetermined volume
of fuelused (baseline gallons), which will be _________ gallons per month for the term of
this contract.
Adjustments will be made quarterly on the first day of each quarter, and any adjustments will be
reflected in the monthly invoice to the Municipality in equal monthly installments over the
ensuring 3-month period. These adjustments are based on the previous 3-month average cost of
diesel fuel asdetermined by the EIA Index referenced above.
All Monthly Fuel Adjustments to contract price, increase or (decreases), will be made to the
monthlybase cost of collection services then in effect which is established July 1, October 1,
January 1 and April 1of each fiscal year.
Tariffs are enforcement of existing law. This RFP seeks proposals of a lump sum basis that
accounts for all requirements, including existing laws, to furnish the defined ƭĭƚƦĻ ƚŅ ƭĻƩǝźĭĻƭ͵ bƚ
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269
Exhibit O IRS Form W-9
77|Page
270
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271
Exhibit P Trash & Recycling Route Maps
78|Page
272
Tuesday
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2
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Tuesday
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Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Monday Truck 1
Map by Town of Reading
Trash routes current as of May 2025
±
273
O
R
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LT
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Monday
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1
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Rubbish
TRASH/RECYCLING PICKUP ROUTES
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Recycling
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Monday Truck 2
Map by Town of Reading
Trash routes current as of May 2025
±
274
RIT
Friday
Truck
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Truck
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28
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129
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Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Tuesday Truck 1
Map by Town of Reading
Trash routes current as of May 2025
±
275
U
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Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Tuesday Truck 2
Map by Town of Reading
Trash routes current as of May 2025
±
276
M
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N
129 DY
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DR
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Wednesday
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128
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128
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Locus
Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Wednesday Truck 1
Map by Town of Reading
Trash routes current as of May 2025
±
277
LUCY DR
R
U
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1
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28
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129
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STA
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Wednesday
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Legend
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Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Wednesday Truck 2
Map by Town of Reading
Trash routes current as of May 2025
±
278
28
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NORTH READING
Thursday
Truck
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2
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N
N
A
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Y
C
DIVIDE
N
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Truck
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Friday
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ST
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2
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Friday
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2
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Truck
2
D
O
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M
N
L
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N
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T
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Truck
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PI
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Legend
Locus
Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Thursday Truck 1
Map by Town of Reading
Trash routes current as of May 2025
±
279
NORTH READING
28
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Truck
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Truck
1
129
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Legend
Locus
Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Thursday Truck 2
Map by Town of Reading
Trash routes current as of May 2025
±
280
J
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S
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P
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W
A
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N
D
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LUCY DR
W
I
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Thursday
T
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28
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R
Friday
Truck
2
Friday
D
R
AM
BI
Truck
1
CIR
H
CR
CILLARD
Tuesday
129
UV
Truck
N
L
D
N
E
D
O
O
W
2
A
X
E
S
E
L
L
D
ID
M
N
T
M S
ALE
S
Tuesday
S
T
Truck
EN
E
R
G
1
R
O
R
T
S
N
TO
L
O
B
Monday
Truck
1
WOBURN
93
§¦¨
Legend
Locus
Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Friday Truck 1
Map by Town of Reading
Trash routes current as of May 2025
±
281
FRANKLIN ST
NORTH
NEL
SO
N AV
E
READING
WAY
ANS
TER
VE
J
O
S
E
P
H
W
A
Y
C
KN
Y
R
LUCY DR
W
I
L
L
I
A
M
R
D
T
U
R
E
RD
Thursday
R
A CI
SSICTTE
JEFAYE
LA
RD
Truck
28
!
(
1
D
R
D
AR
LL
I
W
Friday
N
L
E
T
T
E
N
N
A
T
IRV
AING ST
G
Truck
N
RD
2
L
Birch
Coolidge MS
Meadow ES
1
Friday
1
P
U
T
N
A
1
Truck
1
1
Reading
Mem. HS
NC
IR
HA
CR
E
3
1
N
CILLARD
Tuesday
129
UV
N
L
Truck
D
N
E
D
O
O
W
LL
2
N
EM
SAL
O
R
H
Tuesday
T
D
L
U
O
G
Truck
N
EE
R
G
1
CR
WOBURN
N
TO
L
O
Monday
ST
Truck
93
§¦¨
1
Legend
Locus
Map
Driveway
Rubbish
TRASH/RECYCLING PICKUP ROUTES
Parking Lot
Recycling
Structure
Friday Truck 2
Map by Town of Reading
Trash routes current as of May 2025
±
282
NORTH READING
Thursday
Truck
2
Thursday
Truck
1
Friday Truck 2
28
!
(
WILMINGTON
Friday Truck 1
Wednesday
93
¨¦
§
Truck
129
2
UV
Tuesday
Tuesday
Truck
Truck 1
2
Wednesday
Truck 1
Monday
Truck 1
WOBURN
Monday
Truck
WAKEFIELD
28
!
(
2
95
¨¦
§
128
UV
²
STONEHAM
TRASH/RECYCLING PICKUP ROUTES
Town of Reading
READING MA
Routes current May 2025
283
Exhibit Q Dead-End Streets within the Town of Reading
79|Page
284
285
Exhibit R One-Way Streets within the Town of Reading
80|Page
286
287
PMPM
6:006:00
PMPM
5:555:55
PMPM
5:505:50
PMPM
5:455:45
PMPM
5:405:40
PMPM
5:355:35
PMPM
5:305:30
PMPM
5:255:25
PMPM
5:205:20
PMPM
5:155:15
PMPM
5:105:10
PMPM
5:055:05
PMPM
5:005:00
AMAM
7:007:00
AMAM
6:556:55
AMAM
6:506:50
AMAM
6:456:45
AMAM
6:406:40
AMAM
6:356:35
AMAM
6:306:30
AMAM
6:256:25
AMAM
6:206:20
AMAM
6:156:15
AMAM
6:106:10
AMAM
6:056:05
AMAM
6:006:00
AMAM
00
10:010:0
AMAM
9:559:55
AMAM
9:509:50
AMAM
9:459:45
AMAM
9:409:40
AMAM
9:359:35
AMAM
9:309:30
AMAM
9:259:25
AMAM
9:209:20
AMAM
9:159:15
AMAM
9:109:10
AMAM
9:059:05
AMAM
9:009:00
PM
5:00
PM
PM
4:55
4:55
PM
PM
4:50
4:50
PM
PM
4:45
4:45
PM
PM
4:40
4:40
PM
PM
4:35
4:35
PM
PM
4:30
4:30
PM
PM
4:25
4:25
PM
PM
4:20
4:20
PM
PM
4:15
4:15
PM
PM
4:10
4:10
PM
PM
4:05
4:05
PMPM
4:004:00
Tons/year
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
Section 1.4 – Communication
1.4.3 – Social Media
The Select Board recognizes the importance of social media in facilitating timely and
accessible communication with residents and the public. In alignment with the Board’s
values of transparency, openness, and public participation, Board members who use
signify their intent not to silence dissent, criticism or opposing viewpoints related to Board
matters. This includes decisions to block individuals or restrict access to posts related to
Board business. To the extent a Board member believes that blocking a commentor or
deleting a comment is necessary, the Board memberis strongly encouraged to contact
Town Counsel to ensure compliance with all applicable laws prior to taking any action.
1.4.4 – Cell Phone Use
The Select Board shall maintain a professional and focused environment during meetings
by limiting the use of cellular phones. Board members are expected to refrain from using
cell phones for personal calls, texting, messaging, or engaging with non-meeting-related
content, except in cases of emergencies or urgent matters requiring immediate attention. If
from the meeting to minimize disruptions. All phones should be set to silent or vibrate
mode to avoid interruptions, ensuring that the Board’s attention remains on the agenda
and public business at hand.
315
October 21, 2025
7:00
Pledge of Allegiance
Overview of Meeting
Public Comment (for any items not
included on the agenda)7:05
7:15
Town Manager Report
Community Spotlight
Fiscal Year 26 Tax Classification
Santaniello
Preview
Review and Vote on Finance
Committee's Request to Receive a Free-
Review of Town Financial Policies
from Division of Local Services
Financial Management Resource Finance Committee (Per
their memo)
Bureau (FMRB)
Discuss Future of Pleasant Street
Center
Discuss Valet Parking Issue
Select Board Liaison Reports
Future Agendas
Approve Meeting Minutes
Possible Executive Session: Facilities
Union
November 4, 2025
Pledge of Allegiance 7:00
Overview of Meeting
Public Comment (for any items not
included on the agenda)7:05
Town Manager Report 7:15
Community Spotlight
Select Board Reorganization
Public Hearing: Discuss and Vote
Santaniello
Public Hearing Fiscal Year 2026 Tax Classification
Review 2026 Meeting Schedule
Select Board Liaison Reports
Future Agendas
Approve Meeting Minutes
November 10, 2025Town Meeting
November 13, 2025Town Meeting
November 17, 2025Town Meeting
November 20, 2025Town Meeting
December 2, 2025
Pledge of Allegiance 7:00
Overview of Meeting
Public Comment (for any items not
included on the agenda)7:05
Town Manager Report 7:15
316
Community Spotlight
Approve Annual Licenses
Discuss Town Manager Evaluation
Select Board Liaison Reports
Future Agendas
Approve Meeting Minutes
December 3, 2025Budget Presentations
Department Budget Presentations
Night One 7:00
7:05
7:15
December 9, 2025Budget Presentations
Department Budget Presentations
Night Two 7:00
7:05
7:15
Possible Regular Business Meeting (If
needed)
December 16, 2025
317
Select Board
September 9, 2025
Town Hall – Select Board Meeting Room
Members Present: Chris Haley, Melissa Murphy, Karen Rose-Gillis, Carlo Bacci, Karen
Gately Herrick (8:30 pm)
Others Present: Town Manager Matt Kraunelis, Assistant Town Manager Jayne Wellman,
Fire Chief Rick Nelson, CFO Sharon Angstrom (remote), Town Clerk Laura Gemme, Taylor
Gregory, Town Counsel Ivria Fried (remote), Simone Payment, Sean Tesoro, Chris Soria,
Ju
Kate Harrington (remote), Meg Alfoni (remote),
Foulds, Jesse Arnold (remote)
This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely
via Zoom.
Chair Chris Haley called the meeting to order at 7:00 pm.
Public Comment (For any items not included on the agenda)
Angela Binda of Orchard Park Drive noted that at the last meeting, the Select Board
designee of the Reading Ice Arena Authority misspoke when he called the payment to the
town a donation and
Town Manager Report
Town Manager Matt Kraunelis began by thanking the organizers, sponsors, and volunteers
for another successful Fall Street Faire this past weekend. The MBTA is meeting with
abutters to the proposed turnback track, with a public meeting for the public at large to
th
attend on September 15. In preparation for the upcoming Subsequent Town Meeting, the
Bylaw Committee will be hosting two public forums on the proposed Snow Shoveling
thth
Bylaw: a virtual forum on September 16, and a hybrid forumon September 24. The
th
Finance Committee has planned their Financial Forum for October 8.
318
Mr. Kraunelis recapped a meeting that he and Chair Haley had with Austin Prep
Headmaster, Dr. Hickey, earlier today. He noted that construction is underway,and the
school is makingneighbors’concerns. He also noted that the recent
parking restrictions implemented on Arcadia Avenue seem to be working.
Mr. Kraunelis also shared that Bertucci’s on Walkers Brook Drive closed at the end of
August and surrendered its liquor license. A new restaurant is in the works for that location.
Mr. Kraunelis concluded by remembering the victims of September 11, 2001, especially the
Community Spotlight
Town Manager Matt Kraunelis congratulated Fusilli’sCucina on celebrating its ten year
member Avantika Mehta, Human Resources
Specialist,
Update from Reading Food Pantry
Tesoro, presented the history of the organization and the services it provides. In 2024, the
RFP served over 4,000 residents, and distributed more than 15,000 bags of food. Due to
economic changes in the last few years, use of the pantry has increased substantially. The
RFP has outgrown their current space, and faces several challenges including, space
constraints, limited food storage capacity, lack of accessibility, and storage on
levels that createlogistical and safety issues. The RFP respectfully requested partial use of
Reading Center for Active Living is complete. Board memb
continuing the conversation of a rent agreement for the PSC in the future.
Discuss and Vote on 413 Main Street Early Opening
Chair Chris Haley opened the Public Hearing and Karen Rose-Gillis read the Hearing
Notice. The Select Board discussed McDonald's request for an early opening at 5 AM. The
Board agreed that it would be acceptable to open the inside of the store only at 5:00 am,
while the opening of the drive-thru should remain at 6:00AM, consistent with the
recommendations of the Police Department and Planning Division.
319
Karen Rose-Gillis moved to close the Public Hearing regarding the early opening
request for 413 Main Street. The motion was seconded by Carlo Bacciand approved by
a vote of 4-0.
Karen Rose Gillis moved to approve a license to operate a retail business between the
hours of midnight and 6:00 a.m. pursuant to Section 7.7 of the Reading General Bylaws
and further pursuant to Section 3.8 of the Select Board Policies to McDonald’s, 413
Main Street. This license is for approval to open for business not earlier than 5:00 a.m.
indoors only, and 6:00a.m. for the drive thru
1.In accordance with Section 7.7.4.1 of the General Bylaws that the
operation of the establishment will not cause unreasonable disruption or
adjacent or nearby residential neighborhood; and
2.In accordance with Section 7.7.4.2 of the General Bylaws that the
operation of the establishment is reasonably necessary to serve the public
health, safety and welfare, serves a public need and provides a public
convenience which outweighs any increase inthe impacts on the adjacent or
nearby residential.
The motion was seconded by Melissa Murphyand approved by a vote of 4-0.
Discuss and Vote to Approve Meeting Minutes: August 26, 2025
Karen Rose-Gillismoved to approve the meeting minutes of August 26, 2025,as
presented.The motion was seconded byCarlo Bacci and approved by a vote of 4-0.
Discuss Potential Override/Budget Review - Vote on Fire Department Permit Fees
Fire Chief Rick Nelson reviewed his presentation from the last meeting with proposed
with the changes.
Karen Rose-Gillis moved that the Board adopt the updated Fire Department Permit Fee
Schedule as presented. The motion was seconded by Melissa Murphy and approved by
a vote of 4-0.
320
Select Board Liaison Reports
Karen Rose-Gillis shared her community engagements including attending the Eastern
Gateway meeting where forum resultswere reviewed, attending the Permanent Building
Committee m
attending the Fall Street Faire, attending the Council on Aging meeting, and attending the
Town Forest Committee meeting.
Melissa Murphy shared that the RCTV working negotiation group has a draft contract that is
being reviewed by Town Counsel and RCTV Counsel. The School Committee did not
approve the Mulberry Forest Montessori School. The Field House Project has been
completed.The Conservation Commission discussed the shutdown of the Mattera Cabin
and what is needed to get squared away with the Building Inspector.The Killam School and
ReCAL projects both went before the Community Planning and Development Commission
(CPDC) a
parking for ReCAL.
Carlo Bacci noted that the CPA Study Committee hosted a tent at the Fall Street Faire to get
community feedback on recommended percentages. The CPDC approved the Century 21
Boardwalk project on Main Street, and continued the hearing on the proposed Primrose
School, as a lot of neighbors came out to voice concerns with parking and safety. He also
shared that the City of Salem is abandoning their parking kiosk program in favor of aparking
app only, as the citywas unhappy with their vendor.
Chris Haley shared details from his visit to Austin Prep with the Town Manager and School
Headmaster, Dr. Hickey, to look over the school and their parking project. The dedicated
parking for the school at the Depot is no longer needed. The Killam School building project
will save$500,000 by opting for a smaller generator, as the ReCAL will function as the
emergency shelter. He met with CPDC Chair Heather Clish regarding the Master Plan
Committee and noted that the CPDC hopes to have some follow up in October. He shared
that the Angeloni family on Libby Avenue was displaced by a house and a resident has
established a GoFundMe to help the family.
Public Information Session 1: Review Charter Changes in Preparation for Town
Meeting
321
As Charter Review Committee Chair, Chris Haley called the Charter Review Committee to
order.
and
Chris Haley.
Town Counsel Ivria Fried reviewed the “Translation Guide” she prepared that outlines the
revisions to the Charter, which ones could be adopted through a ballot vote, and which
ones necessitate a Special Act.
The Charter Review Committee (CRC) members reviewed the proposed changes to the
various sections of the Town Charter, particularly regarding reappointment of Finance
Committee and Bylaw Committee members when the Chair is seeking reappointment,
voter registration thresholds for referendum petitions, and removalprocesses for board
and committee members.
Karen Gately Herrick arrived at 8:30 pm.
Town Counsel Ivria Friednotedthat in Section 5.5.2 the term “last known legal address” is
inconsistentwith “last known address” in other sections andrecommendedstriking the
word “legal” in this instance, as it can be unclear what “legal address” means. As the
Charter Review Committee agenda did not include “Vote”, the CRC will include it on their
Manager. Mr. Haley stated that the CRC did discussthe sectionbut did not recall the
details. Town Clerk Laura Gemme was tasked with reviewing the minutes from the previous
meetings, and the matter w
Charter Review Committee being posted to attend and vote on any other recommended
changes discussed.
Preview Subsequent Town Meeting Warrant
Town Manager Matt Kraunelis previewed the Subsequent Town Meeting Warrant, which the
Board will vote
Article 1 – Reports: The only anticipated report right now is from the Ad Hoc Community
Preservation Act Study Committee.
Article 2 – Instructional Motions.
322
Article 3 – Changesto the Capital Improvement Program.
Article 4 – Changes to the Fiscal Year 2026 Budget.
Article 5 – Transfer Funds for Capital Projects: There is$200,000 from
previous capital projects that will be reallocated to the upcoming Killam School and
Reading Center for Active Living (ReCAL) projects.
Article 6 – Prior Years’ Bills: There are no prior years’ bills at this time. If no bills come in
before Town Meeting, this article will be tabled.
Article 7 – Adopt MGL for Municipal Veterans Assistance Fund: This request comes from
directed to a dedicated Veterans Assistance Fund.
Article 8 – Charter Amendments Part 1: Amendments to be adopted by voters.
Article 9 – Charter Amendments Part 2: Amendments to be adopted by Special Act.
Article 10 – Funding request from the Town Forest Committee.
Article 11 – Snow Shoveling Bylaw. This article proposes a snow shoveling bylaw in the
Downtown Smart Growth Overlay
members who have a business or home in the area. Town Counsel Ivria Fried asked those
members to contact her so that she could issue a written determination on whether they
could engage in discussions and vote on the matter.
Future Agendas
The board , including a lease amendment forthe
Burbank Ice Arenaand appointing a designee to engage in those negotiations, RCTV license
, discussion on disability commission, authorization for opioid settlements,and
liquor license hearings.
th
reorganization at the November 4meeting.
Carlo Bacci moved to adjourn at 10:01 pm. The motion was seconded by Melissa
Murphy and approved by a vote of 5-0.
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325
326
327
328
329
330