HomeMy WebLinkAbout2025-08-06 Permanent Building Committee MinutesTown of Reading 'REICEIVED
Meeting Minutes TOWN CLERK
READING, MA.
Board - Committee - Commission - Council: 2025 OCT - 7 PM 3: 06
Permanent Building Committee
Date: 2025-08-06 Time: 6:00 PM
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Permanent Building Committee
Monthly Meeting - RECAL
Attendees: Members - Present:
see attached
Members - Not Present:
see attached
Others Present:
see attached
Location: Great Room
Session: Open Session
Version: Final
Minutes Respectfully Submitted By: Peter Collins on behalf of Patrick
Topics of Discussion:
See attached
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Reading Center for Active Living
Permanent Building Committee Meeting Minutes
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Discussion
Action by
1
Call to Order- Meeting was called to order at 5:03pm
NA
2
Public Comment —Questions were, asked about storage, room usage, suing and
kitchen capabilities. BH+A provided clarification on the above questions.
Approval of Minutes - PBC voted unanimously to approve the 07/02/25 Meeting
3
Minutes.
NA
Invoice Approvals:
• Turner & Townsend Hoary: Invoice period June/July $45,465.00.
PBC voted unanimously to approve.
4
. PBC asked question it contract Is a lump sum.
• BH+A: Invoice:
o Basic services — $210,000 PBC voted unanimously to approve.
P age 11
Reading Center for Active Living
Permanent Buildina Committee Meeting Minutes
Turner 3 Townsend Heery:
Budget Update:
• Budget remains on track with 10%of funds committed and 1% invoiced.
8
• Tree survey no longer required. $5,000 to be moved to contingency
TTH
• PBC asked if over budget or under budget. TTH confirmed tracking on
budget.
Schedule Updsle:
• DD Cost Estimate Reconciliations by August 27/28e.
• 60% CD Phase expected September to mid -October
• Construction set to start January 2028.
• PBC raised concerns about tight schedule and construction to start in January
BH-A explained reason for this schedule
• A Design Development pricing set was available 7/17/26. A conformed set
for technical review will be available 8/17/25 which BH+A will provide.
Potential change to schedule, construction may begin February 2026.
BH+A Design Update:
• Preliminary cost estimate came in at $1.3M below schematic design.
6
• Major savings from:
o Eliminating pile foundations
PBC
o Reduced escalation and design contingency
• Property survey conducted which resulted in a realignment of Range road to
avoid utility relocation.
• Solar and geothermal systems were presented. Solar option: $400.000.00,
26-year payback, no RMLD rebate expected. Long payback not desirable,
PBC prefers 10-15 years. Geothermal option: $2M system, $850K potential
rebate. Needs further study.
• Site Changes: Property survey conducted which resulted in a realignment of
Range road to avoid utility relocation. Kitchen has been redesigned to
accommodate setback from road. Kitchen got longer and bigger and a
delivery vestibule was created. Changes made to the walking path per
Conservation Commission comments.
• BH-A presented four signage options
COA Design Comments:
• Excel Spreadsheet of 27 design Issued has been reviewed with a list of 3
7
items that needed clarification:
• 1) Computer station
• 2) Acoustic and hearing assist system
• 3) Flooring types
Clarification was provided by BH-A. Flooring specifications to be provided
Other Updates:
• Operational Plan. Staff reviewing operational plan with input from volunteers
John Sasso and Emily Sisson. Plan to be presented to Council on Aging and
8
Recreation Committee for feedback.
• Financial Update. Select Board approved internal honowing for ReCAL,
Kilum and Birch Meadow Phase 2. Formal borrowin nned for Janus
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Reading Center for Active Living
Permanent Building Committee Meetina Minutes
2020 to minimize fiscal impact. Proposal to farm a 3-person working group.
• Volunteers: Kirk McCormick, Mike Nauaro, and a person to be named
later.
• Drawing Review. Technical review of DD drawings scheduled for August
17. Assignments:
Ad: MEPs, John: Structural, Nancy T: Architectural, Mika: Civil, Pat:
Specifications. TTH to provide a link for a Bluebeam Studio to be used for
collaborative markup.
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Next Meeting:
• Wednesday September 3rd, 2025. 8 m at the Pleasant St. Center.
10
Adjournment: PBC motioned to adjourn at 8:24 PM
The above summer¢as Tumerd Townsend Hwy interpretation ofdems discussed and decisions rescued during
this meeting. Additions or c cbions must be submitted in writing te the arMror within three tleys al receipt;
otherwise, Me minutes will stend 84 written
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