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HomeMy WebLinkAbout2025-09-16 Select Board Packet (PDF) Town of Reading Meeting Posting with Agenda 2018-07-16LAG Board -Committee -Commission -Council: Select Board Date: 2025-09-16Time: 7:00PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell StreetAgenda: Purpose:General Business Meeting Called By:Jacquelyn LaVerdeon behalf of Chair Chris Haley Notices and agendas are to be posted 48 hours in advance of the meetings excluding operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will notbe accepted. Topics of Discussion: \\~~{ B†s~|¯PAGE # Join Zoom Meeting https://us06web.zoom.us/j/84752494017 Meeting ID: 847 5249 4017 Dial by your location ¤¯Pledge of Allegiance Overview of Meeting ¤¯¢Public Comment (For any items not included on the agenda) ¤¯ž¢Town Manager Report ¤¯ŸCommunity Spotlight ¤¯Ÿ¢Discuss Potential Override/Budget Review -Valet Parking Fees ¤¯¡Update and Discussion on Trash & Recycling Contract Discussion and Vote on Three-Month Extension of RCTV License ¤¯¢¢ Agreement ¥¯žDiscuss and Vote on New Annual All-Alcohol Restaurant Liquor This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 Town of Reading Meeting Posting with Agenda License for Champions Indoor Golf V Inc. d/b/a Champions Indoor Golf, located at 1 General Way Discuss and Vote on Transfer of Annual All-Alcohol Liquor License for ¥¯ŸYutao Inc. d/b/a Oye's Restaurant & Bar, located at 26 Walkers Brook Drive Public Information Session 2: Review Charter Changes in Preparation ¥¯ for Town Meeting; including potential discussion and vote to amend Town Manager removal and Town Manager resignation sections Potential invocation of the Rule of Necessity under the Conflict of ¦¯Interest Law to allow Board action on warrant and Snow Removal Bylaw article ¦¯žVote to Close Warrant: Subsequent Town Meeting Discussion and Vote to authorize the Town to participate in the ¦¯Ÿ¢settlement of national opioid litigations with Purdue/Sacklers and Secondary Opioid Manufacturers Discuss a Lease Amendmentand aMemorandum of Understanding regarding Parking for the Reading Center for Active Living (ReCAL) ¦¯ ¢and Pickleball Courts with the Reading Ice Arena Authority, and Authorize a Select Board Member to Engage in Negotiations on behalf of the Board ¦¯¡¢Brief Update on Status of Montessori Mulberry School ¦¯¢Select Board Liaison Reports ž¯Future Agendas Approve Meeting Minutes ž¯¢ September 9, 2025 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 2 3 4 5 6 Town of Reading 16 Lowell Street Reading, MA 01867-2685 To: Reading Select Board From: Town Manager Matt Kraunelis Re: Recommendation to the Select Board for Trash and Recycling Collection Services Over the last 14 months, town staff engaged in a rigorous process to return a favorable contract for curbside rubbish and recycling. Currently the town is in the final year (ends June 30, 2026) of a ten-year contract originally with JRM, which was bought out by Republic Services. This memo details the months of planning and development with the request for proposals (RFP), the proposals received, the finalists, pricing, and the recommendation. Based on the preliminary estimates from our current provider, more than a year of diligent research and preparation, and the responding proposals, town staff recommends Waste Management as the next trash and recycling provider for Reading. This memo and supporting documents serve as the discussion points for your meeting on September 16. Staff will return at the subsequent meeting in October to answer questions raised on September 16 and request a vote of the Select Board to authorize me to sign a five-year agreement with Waste Management for curbside rubbish and recycling collection to begin July 1, 2026. In the Fall of 2024, the Town of Reading began having an internal meeting every Monday to discuss our wants and needs for trash and recycling collection in Reading and the process of issuing our new RFP for these services. The team consisted of Public Works, Procurement, Town Finance, and Town Management. On top of the weekly meetings, the Town of Reading was involved in a Massachusetts Department of Environmental Protection (MassDEP) contract best practices group that met the first Wednesday of the month. This group was led by MassDEP and included staff from other communities around the Commonwealth who were going through the same process where topics included personal experiences, challenges, contracts, procurement, and how to get the best possible outcome for your municipality. Throughout this time of meeting weekly, parts of the RFP would be refined based on feedback from procurement and DPW as well as input from our colleagues at MassDEP and the other municipalities. Thus, began the development of the RFP. During this time, we also were working on the rollout of the trash and recycling carts. While the Town was having the internal weekly meetings, we also wanted to support the education and transition to the new trash and recycling service, whereas a total of 37 communication activities have been completed to date, to this effect. These efforts included public outreach events, social media posts, and newsletters aimed at keeping residents informed and engaged throughout the process. Once the Select Board grants approval for me to sign the new contract, the Town will begin hosting additional public events to share updates and provide education on the transition process. ˁŷĻ Ņǒƌƌ ƌźƭƷ ƚŅ ğƌƌ ƭƚĭźğƌ ƒĻķźğ ğƓķ ƦǒĬƌźĭ ĻƓŭğŭĻƒĻƓƷ ĻǝĻƓƷƭ ĭğƓ ĬĻ ƭĻĻƓ ğƷ ƷŷĻ ĻƓķ ƚŅ Ʒŷźƭ ƒĻƒƚ͵Μ 7 From March 31 April 4 the Town of Reading procured a 5-day recycling audit for the town by US Waste Audits. The recycling audit was conducted at the Republic Services Material Recovery Facility (MRF) by representatives from US Waste Audits and witnessed by a town official. The recycling audit was performed to determine the specific types of materials that make up the recycling stream from every recycling collection route in town. This information was important to know as recycling processing must now be included as a charge in the new contract. The town wanted to understand the composition of our recycling material to ensure that the Recycling Blended Value yielded the highest possible return to the Town. ˁŷĻ Ņǒƌƌ ƩĻĭǤĭƌźƓŭ ğǒķźƷ ĭğƓ ĬĻ ƭĻĻƓ ğƷ ƷŷĻ ĻƓķ ƚŅ Ʒŷźƭ ƒĻƒƚ͵Μ In April of 2025, the Town sent copies of our final RFP to Legal counsel and MassDEP. After meeting with them the release schedule was finalized. It can be seen below: Release Date of RFP 9:00 AM, Tuesday, May 27, 2025 Optional Pre-Proposal Meeting (see 1.21) 10:00 AM, Thursday, June 5, 2025 Deadline for Round 1 Questions 10:00 AM, Wednesday, June 18, 2025 Round 1 Addendum issued Sent By 5:00 PM, Wednesday, June 25, 2025 Deadline for Round 2 Questions 10:00 AM, Tuesday, July 8, 2025 Round 2 Addendum issued Sent By 5:00 PM, Tuesday, July 15, 2025 Proposal Due Date 1:00 PM, Thursday, July 31, 2025 Anticipated Award Date September, 2025 Contract Start Date Sunday July 1, 2026 The RFP was live for nine weeks, giving vendors ample time to attend a pre-proposal meeting, and to submit questions to the Town. The Procurement team issued two addendums based on questions received from vendors. On July 31, the Town received a total of five submissions for our Trash and Recycling Collection Services RFP. The following companies provided a submission: Casella Waste Systems, Republic Services, EZ Disposal & Recycling, Waste Management, and EL Harvey & Sons. I have provided a link for you to review the proposals: 25-25 Trash and Recycling Collection Services Received Bids. The review team consisted of Matt Kraunelis, Jayne Wellman, Sharon Angstrom, Christopher Cole, Mike Kessman, Katie Gabriello, and Joshua Delaune. On July 31, the reviewers were provided a Qualitative Evaluation Guide ΛƭĻĻ ĻƓķ ƚŅ ƒĻƒƚΜ for each proposal and tasked with completing an independent comprehensive review for each Technical Proposal. Everyone then submitted their reviews and rankings to the procurement office by August 11. After our qualitative review and discussion, the rankings of our submission came out to the following list: (ƦƌĻğƭĻ ƓƚƷĻ ƷŷĻ ƷƚƷğƌ ğƒƚǒƓƷ ƚŅ ƦƚźƓƷƭ ƦƚƭƭźĬƌĻ źƭ ЋБ Μ 1.Waste Management (26.6 points) 2.Casella Waste Systems (24.4 points) 3.Republic Services (21.2 points) 4.EL Harvey and Sons (17.4 points) 5.EZ Waste Disposal (16.6 points) 8 On August 4, after ranking the technical proposals, following standard procurement best practices and procedures, we opened the price proposals and had a preliminary conversation. Everyone was given the weekend to review the price proposals prior to the next meeting. On August 11, after a fiscal review of our submissions, the annual price for the five submissions comes out to approximately the following: 1.Waste Management (26.6 points) ~ $1,976,850 2.Casella Waste Systems (24.4 points) ~$2,578,243 3.Republic Services (21.2 points) ~ $1,991,893 4.EL Harvey and Sons (17.4 points) ~ $2,297,290 5.EZ Waste Disposal (16.6 points) ~ $4,004,721 It was decided to meet with the top three proposers to give them an opportunity to present their proposals and engage in a face-to-face discussion regarding specific details. This also allowed Town staff to better established. After meeting with the vendors, the evaluation team was able to clarify outstanding questions, compare , which led to the final numbers you see above. Following a comprehensive review of the written submissions, reference checks, cost analysis, and the in- person meetings, the evaluation team concluded that Waste Management submitted the most advantageous proposal. The proposal demonstrated competitive pricing, proven operational capacity, local educational services, and a clear commitment to be a responsive and reliable service working ǞźƷŷ the Town and its residents. Key advantages of proposal include: A detailed transition plan to ensure a smooth implementation for the Town to automated collection. Along with the transition plan, they provided examples of public education and outreach materials that will be essential to assisting town staff in communicating the change. Bi-weekly recycling services, which reduce costs to both the Town and taxpayers. The use of cameras mounted on each truck combined with GPS functionality to provide both the vendor and the Town with the capability of producing a photographic record of service. This will help identify contamination issues at a particular residence, which in turn allows the vendor and Town to provide better educational materials to that residence about proper recycling behavior. Provision of a new cardboard dumpster at the DPW, improving waste diversion and convenience. The ability to have a localized website and mobile app for Reading residents, providing quick issue reporting and enhanced customer service with the vendor directly. Accordingly, I, Matt Kraunelis, with the assistance of Town staff, recommend that the Select Board award the Trash and Recycling Collection Services contract to Waste Management. A vote of the Board is respectfully requested to authorize the Town Manager to execute the contract on behalf of the Town. Thank you, __________________________________ 9 Rubbish & Recycling Communications Key Website Posting Facebook Post Press Release / Newsletter Community Engagement Date Action 10/01/2024 Pleasantries News Letter Ad for Lunch and Learn 10/09 10/03/2024 acebook Advertise Reading Community Services Lunch and Learn 10/03/2024 Website Posting 10/09/2024 PSC Lunch and Learn (12PM 1PM) 10/09/2024 acebook Reading Community Services Lunch and Learn 12/01/2024 Town Manager Minute Newsletter Showcase Flyer 12/01/2024 DPW Newsletter Over 6000 Homes received flyer (In Water Bill) 12/01/2024 Pleasantries News Letter Ad for 12/04 12/04/2024 PSC Trash Talk (9:30AM - 10:30AM) 12/11/2024 acebook 12/17/2024 Town Hall Conference Room (Q&A) (4PM 6PM) 01/01/2025 Pleasantries News Letter Ad 01/01/2025 Town Manager Minute Newsletter Showcase Flyer 01/21/2025 01/21/2025 Website PostingOpenGov is Live 02/01/2025 Pleasantries News Letter Ad 02/01/2025 Town Manager Minute Newsletter Showcase Flyer 02/03/2025 PSC Trash Talk (1:30PM 2:30PM) 03/01/2025 Pleasantries News Letter Ad 03/01/2025 Town Manager Minute Newsletter Showcase Flyer 03/31/2025 04/01/2025 Pleasantries News Letter Ad 04/01/2025 Town Manager Minute Newsletter Showcase Flyer 04/08/2025 04/11/2025 04/17/2025 04/30/2025 Completion 05/01/2025 Town Manager Minute Newsletter Summer Pick ups 05/13/2025 DPW Recycling Event 6/01/2025 Town Manager Minute Newsletter Summer Pick ups 07/05/2025 Summer Curbside Collection 07/11/2025 Summer Curbside Collection Week 1 07/18/2025 Summer Curbside Collection Week 2 07/25/2025 Summer Curbside Collection Week 3 8/01/2025 Town Manager Minute Newsletter Summer Pickups & Extra Barrels 08/01/2025 Summer Curbside Collection Week 4 08/08/2025 Summer Curbside Collection Week 5 09/16/2025 Memo to Select Board on Initial Recommendation 10/07/2025 DPW Chris Cole presentation to Select Board To support theeducation and transition to the new trash and recycling service, a total of 37 communication activities have been completed to date. These efforts include public outreach events, social media posts, and newsletters aimed at keeping residents informed and engaged throughout the process. Once the Select Board grants approval for Matt to sign the new contract, we will begin hosting additional public events to share updates and provide education on the new service rules. 10 Town of Reading 5-dayRecycling Audit Peabody, MA March 31-April 4, 2025 Background A recycling audit was conducted for the Town of Reading, MA for their two daily recycling trucks over the course of 5 days. The recycling audit was conducted at the Republic Services Material Recovery Facility (MRF) by representatives from US Waste Audits and witnessed by a town official. The recycling audit was performed to determine the specific types of materials that make up the recycling stream from every route by the recycling driver. The recycling sources for this audit were collected by the regular recycling drivers as per the municipal contract between the Town . The collection period adequately represents the typical recycling stream from the entire town and provides a reasonable collection amount from which to assess the Town diversion efforts. Diversion efforts for the town currently supports: Recycling of paper, metals, plastics, and glass Recycling of corrugated cardboard Audit Procedure The auditors followed the following steps: 1.Arrive on site at 6am at the Peabody MRF 2.Confirm with Republic that both trucks (2022 & 2038) are from the Reading recycling routes 3.Watch the material as it is tipped onto the MRF floor 4.Await a 150-300 pound sample of material from the front load driver 5.Sort the incoming recycling 6.Compile sorted recycling 7.Weigh recycling by accepted commodity 8.Take pictures and notes as the audit goes on. 9.Clean up the site and wait for the second truck to dump out 10. Repeat steps 3-9 for the second truck. 11 Audit Summary Table Contamination Day Truck Key Contaminants Notable RecyclablesGeneral Comments Level Broken coffee maker, Cardboard, Heavy cardboard 2022 Moderate plastic bags, broken aluminum cans load, some glass glass Day 1 Trash bags, green Excessive plastic bags, foam 2038 High Paper, cardboard contamination, mattress, Styrofoam, improper bagging textiles, doorknob Clean paper, Plastic bags, ace Clean, dry, excellent 2022 Low cardboard, plastic, bandage (Tanglers) sorting glass Day 2 11 lbs of Clean loose Town performance 2038 Very Low contamination total recyclablesimproving Brown paper bags with Bottles, cans, Loose material 2022 Low mixed recycling, small cardboard preferred amount of plastic bags Day 3 Fencing posts, small Glass bottles, cans, 2038 Moderate Notable glass volume unrecyclables some paper Shredded paper, foam Shredded paper 2022 Moderate Cardboard, paper padding, small Tanglers problematic Day 4 Electronics, tanglers, Cardboard, some E-waste & tanglers 2038 High six-pack rings, metals prominent faucet/showerhead Paper bags with mixed Mechanical sort 2022 Moderate recycling, plastic film, Cardboard issues with bagged shredded paper recycling Day 5 Dry, loose recyclable 2038 Very Low Minor plastic film Strong performance mix 12 13 RecyclingMarkets.net Category Summary Based on the audited material and observations, each load was manually sorted into the following categories per RecyclingMarkets.net standards: Plastics Category Findings PET Bottles (No Thermoforms) Present consistently across both trucks (e.g., water bottles, soda bottles). Some observed in mixed recycling, especially Amazon-style clear plastic PET Bottles w/ Thermoforms packaging. HDPE Natural Bottles Common in household containers like milk jugs, especially in Truck 2022. HDPE Colored Bottles Found in detergent and cleaner containers, especially Truck 2038. HDPE Injection Bulky Rigid Identified in mixed bulky loads (e.g., buckets, showerhead). Plastics Fencing posts, coffee maker, foam mattress casing, etc. appeared primarily in Mixed Bulky Rigids Truck 2038. PP All Rigid Plastics (Post- Seen in tubs, caps, packaging from everyday food containers. Consumer) 17 Bottles & All Rigid Plastic Evident throughout all trucks, but sorting effectiveness varied. 37 Bottles & Other Rigid Plastic Some materials found that fall into less commonly recycled plastic categories. PE Clear Film (Grade A) Small amount observed (e.g., stretch wrap). PE Film (Grade B & C) Mostly Grade C Amazon bags, shopping bags with contamination. Paper & Fiber Category Findings Sorted Residential Papers (PS 56) Common across all trucksmixed paper, magazines, junk mail. Old Corrugated Containers (OCC PS 11) High quantities, especially in Truck 2022. Clean and dry. Sorted Office Paper (SOP PS 37) Minor amounts present, especially in cleaner loads. Aseptic & Gable-Top Cartons (PS 52) Sporadically foundjuice and milk cartons. Shredded Paper Not acceptable frequent in Truck 2022 loads on Days 4 and 5. Metal Category Findings Aluminum Beverage cans consistently present and clean. Steel Found in food cans and some non-acceptable forms like doorknobs. Other Metal Faucet and showerhead discovered in Truck 2038 should be diverted. Glass Category Findings Flint (Clear) Frequently seen in wine and beverage bottles. Amber & Green Also present, especially in Truck 2038. Non-Recyclable Waste (Residue) E-waste (coffee maker, electronics) Tanglers (plastic bags, ace bandages, six-pack rings) Textiles (towels, rugs) Plastic Foam (Styrofoam, foam mattress) Shredded paper Trash-filled plastic bags 14 Key Observations and Trends From the onset of the audit on Day 1, two contrasting load characteristics became clear. Truck 2022 primarily consisted of clean cardboard, aluminum cans, and broken glass all materials that are readily recyclable. However, a broken coffee maker was discovered in the load, marking a small but notable instance of electronic waste (E-waste), which is not accepted in single-stream curbside recycling. Truck 2038, on the other hand, presented a greater challenge. In addition to a lower cardboard yield, the load contained plastic trash bags filled with landfill waste, Styrofoam, textiles like towels and rugs, and even a foam mattress hidden in a black bag. These are significant contaminants. The presence of a metal doorknob further highlighted the need for clear public guidance on appropriate recycling content. As the week progressed, there was a clear and encouraging shift toward lower contamination rates and better separation of materials. Day 2 was a standout, with Truck 2038 recording only 11 pounds of contamination, a major improvement from the first day. The load was loose, dry, and composed of highly recoverable materials an indication that public behavior is improving. Truck 2022 also fared well, with only minor contamination from plastic bags and an ace bandage, categorized as Tanglers due to their ability to clog machinery at the MRF. Aside from those, the materials were clean, dry, and highly recyclable. On Day 3, both trucks returned relatively well-sorted loads. Truck 2022 featured a large amount of OCC (old corrugated cardboard) and beverage containers but was hindered by the common practice of placing recyclables inside brown paper bags. While the bags themselves are recyclable, this bundling inhibits the efficiency of automated sorting systems, especially when plastic or metal items are included inside. Truck 2038's load included many glass bottles, especially wine bottles, along with some unexpected items like plastic fencing posts. Small miscellaneous items were noted that may fall through the screens and inadvertently enter the residue stream. Day 4 brought back the issue of shredded paper, especially in Truck 2022. Although made of paper, shredded material is too small to be recovered at a single-stream MRF and is often lost as residue. The truck also contained minor amounts of foam packaging and plastic bags. Truck 2038's load, while largely recyclable, featured a showerhead, electronics, and again, several examples of tanglers (such as six-pack rings). Bagged recycling made another appearance, hindering the sort process and introducing unwanted cross-contamination between commodities. The audit concluded on Day 5 with mixed results. Truck 2022 showed repeating issues from earlier in the week These issues cause mechanical sorters to miss valuable commodities, requiring additional labor and reducing material quality. Truck 2038, however, closed the week on a strong note, presenting a very clean and dry load with only minor plastic film as a contaminant. Most Common Contaminants Identified Plastic Film (bags, wrappers, and mailers Grades B/C) Tanglers (ace bandages, cords, six-pack rings) Textiles and Fabric (towels, rugs) E-waste and Metals (coffee maker, doorknob, showerhead) Shredded Paper (too small to capture in MRF screeners) Foam Products (Styrofoam blocks and mattress) Most Common Recyclables by Category OCC (Cardboard) High volumes in both trucks, especially 2022 Sorted Residential Papers Consistently present and clean Plastic #1 (PET) and #2 (HDPE) From beverage and detergent containers Metal Cans (Aluminum & Steel) Clean and well-represented Glass Bottles Particularly high in Truck 2038 15 Conclusion US Waste Audits is proud to have partnered with the Town of Reading to conduct this in-depth recycling commitment to data-driven environmental stewardship and long-term sustainability. In a time where recycling programs across the country are facing growing pressure from contamination, commodity market volatility, and shifting regulatory landscapes, this type of proactive analysis is exactly what is needed to remain effective and resilient. Over the course of five days, the audit captured a true cross- revealed a clear trend: most residents are doing the right thing. Clean, dry, properly sorted recyclables made up the bulk of each truckload. Cardboard was especially prevalent, reflecting increased home delivery and e- commerce habits. There was also consistent recovery of paper, glass, and common household containers like PET and HDPE bottles. However, no recycling program is without its challenges. The audit uncovered several recurring contamination issues that reduce efficiency and jeopardize the value of the material stream. Chief among them were plastic film, tanglers, improperly bagged recyclables, and small electronics. These materials not only lower the overall quality of recovered recyclables, but also increase downtime and operating costs at the MRF, often leading to recyclable items being unnecessarily discarded. These problems are correctable from this audit. By targeting education around a few key areas, the Town of Reading can dramatically reduce these contaminants. Outreach focused on why bagging recyclables is harmful, how to identify and remove film plastics, and what to do with items like electronics, shredded paper, and textiles will go a long way in improving material quality and MRF lists at the curb could reinforce positive behavior and clarify common misconceptions. This audit also serves a larger purpose. The data collected here will support the Town in its next hauling and disposal contract negotiations, helping to establish clear performance expectations and materials handling protocols based on actual composition and contamination rates. It provides a reliable, evidence-based foundation for planning future solid waste initiatives, public education campaigns, and budgeting for diversion targets. In short, the Town of Reading is on the right path. By continuing to assess its program performance with transparency, collaborate with industry experts, and engage the public through education, Reading can serve as a model community for modern, responsible recycling. US Waste Audits looks forward to supporting the Town in its next steps and applauds its leadership in advancing sustainable materials management. Special Thanks US Waste Audits would like to extend our sincere gratitude to the entire team at Republic Servicesfor their support and cooperation throughout the course of this audit. The success of this project would not have been possible without the professionalism, flexibility, and hospitality of the Republic Services staff at the Peabody MRF. From the drivers who patiently navigated modified tipping procedures, to the machine operators who carefully managed floor space and material movement, and especially to the on-site supervisor, who coordinated with our audit team daily we are truly thankful for the courtesy and respect shown at every stage. Despite the audit requiring space, time, and additional coordination, the Republic Services team consistently made efforts to ensure our process ran smoothly without disrupting their daily operations. Their commitment to collaboration and operational excellence not only enabled us to gather accurate and meaningful data, but also reinforced the strength of public-private partnerships in advancing effective recycling solutions. We are proud to have worked alongside Republic Services and are grateful for their continued dedication to quality service and sustainability. 16 17 18 19 20 HA: Highly Advantageous A: Advantageous NA: Not Advantageous U: Unacceptable 21 22 TOWN OF READING TECHNICALPROPOSAL-ORIGINAL 23 e.g., ® 24 25 26 27 WM's Plan for Reading 28 ReadingServices Recap 29 30 Ed Pacek Cathy Parreira Director,Public Sector Senior District Manager Christine DeRosa Jon Fosdick Senior Account Executive Public Sector ReadingOperations/Route Manager Reading 31 32 33 34 Vehicle photos are for illustration purposes only and not intended to represent proposed make/models. 35 36 37 38 39 40 Project WM ResponsibilityPopulation Dates Automated curbside solid waste, recycling, yard 2025to 730 Massachusetts Ave, Arlington MA 02474 waste,municipal dumpsters,andbulky item ~47,000 present Jim Feeney Town Manager collection 781-316-3010|jfeeney@town.arlington.ma.us Automated curbside solid waste, recycling,yard 2013-to 365 Boston Rd.,Billerica, MA 01821 waste,municipal dumpster, andbulky item ~44,000 present Frederick W. Russell, PE,DPW collection (978)671-1313|Frussell@town.billerica.ma.us Automated curbside solid waste, recycling,yard 2018-to 455 Concord Ave, Belmont 02478 ~9,500 waste,collection present Jason Marcotte, MPA (617)-993-2680|jmarcotte@belmont-ma.gov Manual curbside solid waste, recycling, 2000-to 10 Common St., Woburn, MA01801 municipal dumpster, bulky item, yard waste, and ~41,000 present Jack Fralick,Health Director Christmas tree collection (781) 897-5800|jfralick@cityofwoburn.com Automated curbside solid waste, recycling, 1988-to 1000 Commonwealth Ave., Newton, MA02459 ~88,000 municipal dumpster, and bulky item collectionpresent James McGonagle,DPWCommissioner (617) 796-1009|jmcgonagle@newtonma.gov Automated trash, recycling, dumpsters, roll-off,1996-to 85 George Hassett Drive,Medford, MA 02155 ~65,400 white goods and bulky item collectionpresent Timothy McGivern, PE, Commissioner Public Works (781) 393-2476 |tmcgivern@medford-ma.gov 41 MunicipalityStartCustomerContactTitlePhone NumberServices ProvidedHomes Solid Waste & Collection-Residential Ashland2006David Miller508-532-79435,600 Recycling CoordMSW & Recycling MSW Collection & Attleboro1987Cheryl PerrySolid Waste Manager508-222-223214,168 Automated Recycling Automated Collection Belmont2018Jay MarcotteDPW Director617-993-26809,500 MSW & Recycling Automated Collection Billerica2013Fred RussellDPW Director978-671-095513,000 MSW & Recycling Collection-Residential Concord1998Aaron MikloskoHWY Superintendent978-505-43553,102 MSW & Recycling Automated Collection- Easton2007Connor ReadTown Manager508-230-05105,500 MSW & Recycling Collection-Residential Granby2017Chris MartinTown Administrator413-467-71772,280 MSW & Recycling Manual Co Collection Groveland2016Rebecca OldhamTown Manager978-556-72042,090 MSW& Recycling Automated Collection- Franklin2010Robert CantoreggiDPW Director781-316-31088,930 MSW & Recycling Collection-Residential Longmeadow2015Sean Van DeusenDPW Director413-567-34005,500 MSW & Recycling Automated Collection- Lowell2014Gunther WellensteinDeputy Director978-674-183225,146 MSW & Recycling Automated Collection- Mansfield2001Josh ReinkeDPW Director508-261-74626,336 MSW & Recycling Automated Collection- Medford1988Tim McGivernDPW Commissioner781-393-241719,500 MSW & Recycling Collection-Residential Nahant2016Tony BarlettaTown Administrator781-581-00881,311 MSW & Recycling Automated Collection- Newton1988Jim McGonagleDPWCommissioner617-796-100928,500 MSW & Recycling MSW Collection & North Attleboro1987Laura MunsonSolid Waste Manager508-699-01008,400 Automated Recycling MSW Collection & Norwell2014Ben MargoHealth Director781-659-80164,106 Automated Recycling Automated Collection - Norwood2003Mark RyanDPW Director781-762-12408,600 MSW & Recycling Automated Collection - Salem2015Dominick PangalloMayor978-619-560013,700 MSW & Recycling Automated Collection - Westwood2002Todd KorchinDPW Director781-326-86614,800 MSW & Recycling Collection & Disposal- Whitman2015Bruce MartinDPW Director781-618-98174,500 Residential MSW & Recycling Collection-Residential Woburn2000JackFralickHealth Director781-897-580012,000 MSW & Recycling 42 WM Service Differentiators 43 44 45 Sample Residential PvA Live Screens 46 47 48 49 50 51 52 o 53 54 55 WM's Qualifications 56 57 58 59 60 Bank Trade https://www.sec.gov/Archives/edgar/data/823768/000119312517046480/d252547d10k.htm All subsidiaries of WMI are affiliates of each other, pursuant to the SEC/ Rule 144 definition. 61 62 63 64 65 66 67 68 69 70 71 Additional Relevant Documents 72 73 74 75 76 77 78 79 80 81 82 83 Conclusion and PROVEN. TESTED. TRUSTED. 84 BMXBZT!XPSLJOH!GPS!B! TVTUBJOBCMF!UPNPSSPX¯ 85 86 e.g., ® 87 88 89 90 91 92 93 94 overservice. significant savings 95 96 97 tƩĻƭĻƓƷĻķ БΉЋАΉЋЎ WM is pleased to offer the Town of Reading a revised recycling processing formula based on the following: 1.) WM will use the results of the composition audit supplied by the Town in the RFP specifications as the basis for the initial Blended Value calculations. 2.) WM will adjust the Town supplied composition figures by 3% to account for the difference in precision between manual and machine sorting. This adjustment will appear as a 3% increase to non-recyclable costs and a corresponding decrease proportionately applied across all recyclable categories. 3.) Within the first year, WM will conduct two (2) composition audits. Upon the completion of the first audit, the results of the WM's audit and the Town supplied composition audit will be averaged together to formulate an updated composition %. The 3% Composition Adjustment described in Item 2 shall also apply. Within approximately six (6) months of WM's first audit, WM will conduct a second audit which will then be averaged together with WM's first audit to further revise the composition %. WM will conduct two (2) composition audits annually for the Composition Audit Fee of $1.28 per ton. The Town may request a third composition audit for a fee of $1,800; furthermore, WM reserves the right to conduct additional composition audits at its own expense. WM shall average the results of all composition audits performed in the preceding twelve (12) months to formulate the composition % used at any given time. 4.) Processing Fee, Composition Fee & Non-recyclable Costs shall increase by 5% annually. 5.) See below table for pricing illustration BLENDED VALUE FORMULA July 2025 Composition Market Commodity Index *Percentage Values Value/Ton Plus 3% Adj Cardboard, and brown PPW OCC #11 HS NE$ 75.0039.19%$ 29.39 papers Mixed Paper PPI Mixed Paper #54$ 35.0021.13%$ 7.40 Aluminum / beverage SMP for Aluminum Cans (Loose, ¢/lb dropped off at RC) $ 1,300.002.38%$ 30.94 cans Steel/Tin SMP for Steel Cans (sorted, densified $/Ton delivered to RC)$ 40.002.38%$ 0.95 Plastic #1 SMP for PET (baled, ¢/lb. picked up)$ 330.00 7.86%$ 25.94 Plastic #2 Natural SMP for Natural HDPE ((baled, ¢/lb. picked up)$ 1,500.001.27%$ 19.05 Plastic #2 Colored SMP for Colored HDPE ((baled, ¢/lb. picked up)$ 100.00 1.24%$ 1.24 Glass Actual$ (72.67) 8.26%$ (6.00) Non-Recyclables Costs Fixed T & D (Subject to CPI)$ (112.38)16.29%$ (18.31) Total Blended Value 100.00%$ 90.60 80% Commodity Value Share$ 72.48 MRF Processing Fee$ 122.50 Composition Audit Fee$ 1.28 Net Charge per Ton$ 51.30 98 99 100 101 $ $ 46.46 51.30 $ 95.52 Blended Value / Fee Per Ton Town of Reading 16 Lowell Street Reading, MA 01867-2685 To: Reading Select Board From: Matt Kraunelis, Town Manager Date: September 16, 2025 RE: RCTV Grant Agreement Extension Executive Summary The Select Board voted in June to extend the grant agreement with RCTV to allow the town, via myself and Assistant Town Manager Jayne Wellman, with Select Board Member Melissa Murphy, to negotiate a successor agreement with RCTV board members and management. That three-month extension is set to expire on September 30, 2025. Tonight, we are asking the Board to approve another extension as the parties are negotiating in good faith and feel we are close to an agreement but need more time. We will highlight briefly changes to the contract currently under consideration as well as some changes the RCTV management team and Board have implemented in the last three months. At this time we are asking for an extension of at least 30 days to complete negotiations, ending October 30, 2025. If negotiations are not completed by that date, we will ask the Select Board for additional time. The contract extension is only allowed for six months maximum, through December 30, 2025. Changes to the Agreement: -Note- these are summary changes so that the board understands the issues being negotiated. PEG funds may not be expended on ancillary media operations outside the PEG mission. Any new non-PEG funded ventures will be discussed with the Town Manager. Annual review of RCTV will be scheduled between December and February and will include an annual audit (or review) and upcoming budget to be signed by the RCTV Board president and treasurer. RCTV will submit quarterly filings along with meeting minutes to the Town Manager. RCTV Board will maintain an up-to-date policies and procedures manual that will be shared with the TM upon request. Select Board liaison will be part of the RCTV Executive Director annual review process. Executive Director Annual goals criteria will have a goal regarding Town Manager and Select performance. - regularly covered by RCTV). Access to meeting recordings is set for a minimum of 5 years. RCTV will have a dedicated primary point of contact for the Select Board, Town Manager, and School Department. Any changes will be made in writing. 102 RCTV will plan to cover annual town events. If there are any they will not cover, advanced notice will be provided. RCTV will continue to provide an instructor at RMHS that covers media production and journalism for as long as funding allows. RCTV is also asking for capital funds when the Town negotiates with the cable providers, and the town considers providing space for RCTV offices and/or studios upon availability and request from RCTV. RCTV Changes since June: Re-Configuration: Select Board Meeting room has been reconfigured to eliminate improper coverage including: o Safeguards now in place to prevent a re-occurrence. o president. Reading Post change: RCTV has dissolved its Reading Post relationship. Fundraisers: 1 scheduled in October, more are planned. Podcasts: Executive Director has been involved in workshops to be able to better offer this service. Sponsors: Sponsorship program planned to be initiated after new contract. Studio Space: availability has been identified, and pre-arrangements discussed, with numerous venues. Executive Director Review: An updated annual performance review criteria has been developed and shared with the Select Board Liaison. o A requirement for phone call and email to be responded to within 1 business day has been added. 103 From:Kraunelis, Matthew To:Baptiste, Madeleine Cc:LaVerde, Jacquelyn Subject:FW: Questions about Friday"s Football YouTube broadcast Date:Tuesday, September 16, 2025 10:37:41 AM Attachments:image001.png image002.png Please add the email chain below to the SB packet under the RCTV item. I am also sending a checklist to be added next. Matt From: Phil Rushworth <phil@rctv.org> Sent: Monday, September 15, 2025 6:01 PM To: Kraunelis, Matthew <mkraunelis@readingma.gov> Cc: Angela Merrill <angela@rctv.org>; Wellman, Jayne <jwellman@readingma.gov>; Kathi Crook <kathi.crook@comcast.net>; bob beckman <bobbeckman37@mac.com> Subject: Re: Questions about Friday's Football YouTube broadcast Importance: High CAUTION: This email originated from outside of the Town of Reading's email system. Do not click links or open attachments unless you recognize the sender's email address and know the content is safe. Hello Matt, On Friday, September 12, 2025, members of RCTV broadcast the Reading football game live on both our cable channels and streamed to YouTube (link). The game concluded before the scheduled 3-hour block on Castus (which schedules the channels). Approximately 45 minutes of “dead air” displaying only the scoreboard was captured. This was later edited out of the replay. This is standard practice for replays. When the game concluded, the main camera and audio equipment were disconnected, resulting in no video from the game camera and no audio from any source sent to the channels or YouTube. There is a dedicated camera in the pressbox that RCTV uses for superimposing the score on the football broadcasts. Once the game concluded, the scoreboard camera continued to send video, see attached stills. The YouTube feed was stopped once I returned home by remote software. The CPDC meeting in June was human error due to the Tricaster not being returned to the home screen, so it continued the live video, not the audio feed. The YouTube feed was stopped at end of the meeting on the Tricaster. The Tricaster was not used for the football game, which is why the stream could not be ended on site. Moving forward, we will develop policies and a checklist for ending live broadcasts. Phil Philip Rushworth Executive Director RCTV Studios phil@rctv.org 104 P. 781.944.8888 C. 781.439.4433 rctv.org | @rctvstudios Scoreboard during the game Scoreboard after the game 105 On Sep 15, 2025, at 2:32 PM, Kraunelis, Matthew <mkraunelis@readingma.gov> wrote: Phil and Angela, Last Friday’s Reading football game was broadcast on RCTV channels and on YouTube: https://www.youtube.com/live/Wq-q4XLY5AQ? si=iRJ6QerHfXJ_pLdj When you go to the YouTube link for the game now, you will see the length is 1hr 55min. The problem is the game ended that night and RCTV continued to broadcast live with the scoreboard in the top left corner for 45 extra minutes. Now, instead of 45minutes of a scoreboard being recorded, RCTV has edited the video and removed that they were broadcasting after the game ended. This is problematic and I am being asked the questions below. Please prepare a report on the incident with the answers. I’d like to have this ASAP in case it is brought up at tomorrow’s Select Board meeting during the extension item. 1. Why were there devices powered on and broadcasting to YouTube well after the game ended? 2. How did the live feed on YouTube get cutoff and ended? Someone either had to go back to the booth and cut it, or it was done remotely? 3. None of these issues existed on the cable tv feed, which is the opposite of the last breach with the June CPDC meeting. 4. How did CPDC meeting from June get ended. Same scenario, did someone go back to the room and cut it, or it was done remotely? Thanks, Matt Matthew A. Kraunelis, Esq. Town Manager Town of Reading 16 Lowell Street Reading, MA 01867 781-942-9043 mkraunelis@readingma.gov www.readingma.gov 106 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world. To find out more, visit our website. 107 Qsf.Nffujoh!Tufqt Bu!Nffujoh!Tubsu Evsjoh!Nffujoh! 108 Qptu.Nffujoh!Tufqt! 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Uif!cpbse!ps!dpnnjuuff!nfncfs!tibmm!dpoujovf!up!tfswf!po!uif!cpbse!ps!dpnnjuuff! voujm!b!gjobm!sftpmvujpo!pg!sfnpwbm!ibt!cfdpnf!fggfdujwf/ 9/24Sftjhobujpo!pg!Upxo!Pggjdfst Boz!qfstpo!ipmejoh!bo!fmfdujwf!ps!bqqpjoujwf!pggjdf!nbz!sftjho!ijt uifjs pggjdf!cz!gjmjoh!b! opujdf!pg!sftjhobujpo!xjui!uif!Upxo!Dmfsl-!boe!tvdi!sftjhobujpo!tibmm!cf!fggfdujwf! jnnfejbufmz!vqpo!tvdi!gjmjoh-!vomftt!b!ujnf!dfsubjo!jt!tqfdjgjfe!uifsfjo!xifo!ju!tibmm!ublf! fggfdu/ 9/25Upxo!Tfbm Uif!Upxo!Tfbm!jo!fyjtufodf!bu!uif!ujnf!pg!bepqujpo!pg!uif!Dibsufs!tibmm!dpoujovf!up!cf!uif! Upxo!Tfbm!boe!tibmm!cf!lfqu!jo!uif!dvtupez!pg!uif!Upxo!Dmfsl/!Qbqfst!ps!epdvnfout!jttvfe! cz!boz!Upxo!Pggjdfs!ps!Upxo!Bhfodz!nbz!cf!buuftufe!cz!vtf!pg!uif!Upxo!Tfbm/ \\Bsujdmf!9!.!Bnfoefe!Kbovbsz!6-!3126!.!Bsujdmft!8!boe!9!bqqspwfe!cz!wpuf!pg!uif!Upxo!po!Bqsjm!8-!3126^! 343 344 345 346 347 348 349 350 351 352 353 354 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Town of Reading: By virtue of this Warrant, I ______________________________, on ____________, 2025 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Subsequent Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Reading Public Library, 64 Middlesex Avenue Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days prior to Monday, November 10, 2025, the date set for Town Meeting in this Warrant. _____________________________________________ Constable A true copy Attest: _____________________________________________ Laura Gemme, Town Clerk 355 TOWN WARRANT COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland Road, in said Reading, on Monday, November 10, 2025 at seven- and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Select Board, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant and any other Town Official, Board or Committee. Select Board ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given to Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Select Board ARTICLE 3 To see if the Town will vote to amend the FY 2026-36 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Select Board ARTICLE 4 To see if the Town will vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2025, as adopted under Article 11 of the Annual Town Meeting of April 28, 2025; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. 356 Finance Committee ARTICLE 5 To see if the Town will vote to rescind, reallocate, and transfer $198,681.73 or any other sum of money, from previously approved appropriations, for the purpose of paying any and all costs associated with certain projects, as itemized and described below: Original Project Original Amount to New Purposes Town be Meeting Reallocated Approval Police Station Renovation 10/18/21 $1,302.63 Killam School Building Project Energy Improvements II 10/18/21 $17,977.73 Senior Center Project Parker Roof 4/26/21 $42,447.62 Senior Center Project Building Security Project 4/22/19 $13,996.56 Senior Center Project Turf II Improvements 4/22/19 $882.00 Killam School Building Project RMHS Turf/Track 4/26/21 $13.29 Killam School Building Project BM Field Lighting Design 4/27/15 $28,349.21 Senior Center Project Library Renovations 1/28/13 $93,712.69 Killam School Building Project Total: $198,681.73 or take any other action with respect thereto. Select Board ARTICLE 6 To see if the Town will vote to raise and appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Select Board ARTICLE 7 To see if the Town will vote to adopt G.L. c. 60 § 3F, which authorizes the Town to designate a place on municipal property tax bills or motor vehicle excise bills or mail with such bills a separate form whereby taxpayers may voluntarily check off, donate and pledge an amount of money which shall increase the amount already due to establish to fund a municipal veterans assistance fund, or to take any other action with respect thereto. Select Board ARTICLE 8 To see if the Town will vote to amend the Reading Home Rule Charter as follows, with text to be inserted shown as bold, italicized, and underline, and text to be deleted shown with a strikethrough, subject to approval by the voters at an election: Preamble 357 We, the people of The Town of Reading, in order to re-establish our individual sovereignty with respect to the conduct of our local government and to take the fullest advantages inherent in the Home Rule Amendment to the Constitution of the Commonwealth of Massachusetts, do hereby adopt the following Home Rule Charter for the Town of Reading. ARTICLE 1 EXISTENCE, AUTHORITY AND DEFINITIONS 1.1 Incorporation The inhabitants of the Town of Reading, within the territorial limits established by law, shall continue to be a body corporate and politic under the name "Town of Reading." 1.2 Division of Powers Authority for the management of all the fiscal, prudential and municipal affairs of the Town shall be vested in an executive branch headed by a Board of Selectmen Select Board and administered by a Town Manager. A representative Town Meeting shall exercise all legislative powers of the Town. 1.3 Powers of the Town - Intent of the Voters It is the intent and the purpose of the voters of the Town of Reading, through the adoption of the Charter, to secure for the Town all of the powers possible to secure under the Constitution and statutes of the Commonwealth of Massachusetts, as fully and as completely as though each such power were specifically and individually enumerated herein. 1.4 Interpretation of Powers The powers of the Town under the Charter shall be construed and interpreted liberally in favor of the Town, and the specific mention of any particular power is not intended to limit in any way the general powers of the Town as set forth in Section 1.3. 1.5 Intergovernmental Relations The Town, acting by and through its Board of Selectmen Select Board, may enter into agreements with any other unit of government to perform jointly or in cooperation, by contract or otherwise, any of its powers or functions 1.6 Definitions Unless another meaning is clearly apparent from the manner in which the term is used, the following terms used in the Charter shall have the following meanings: Board or Committee committee, commission, authority, or council of the Town, however created, elected, appointed or otherwise constituted. Charter Ex officio - ex officio a member s of any board or committee who serves by virtue of his their office or position. A person serving as an ex officio member on more than one board or committee shall not be required to take an additional oath of office to serve in such capacity. Library branches thereof that may be established. 358 Local News Medium the official town website or other means or channel of information communication to which the general public has access within the Town. Majority Vote As applied to the Town Meeting, Committees thereof and precinct those present and voting provided that a quorum of the body is present. As applied to all other boards or committees, the term shall mean the affirmative vote of a majority of the number of members specified in the Charter, Town Bylaw or other enabling vote or action creating such board or committee. Precinct for the purpose of electing Town Meeting Members. Town - The term "Town" shall mean the Town of Reading. Town Agency - The term "Town Agency" shall mean any board or committee, department or office of the Town, however created, elected, appointed or otherwise constituted. Town Meeting - The term "Town Meeting" shall mean the representative Town Meeting of the Town, established by Article 2. Town Officer - The term "Town Officer" shall mean an elected or appointed official of the Town who, in the performance of his the duties of their office, exercises some portion of the sovereign power of the Town, whether great or small; provided, however, that the term shall not include a Town Meeting Member; and provided further that a person may be a Town Officer whether or not he that person receives any compensation for his their services. Voters - The term "Voters" shall mean the registered voters of the Town. ARTICLE 2 REPRESENTATIVE TOWN MEETING 2.1 Composition The legislative body of the Town shall be a representative Town Meeting consisting of one hundred ninety-two (192) members from eight (8) precincts who shall be elected by the voters in each precinct. Each precinct shall be equally represented in Town Meetings by members elected so that the term of office of one-third of the members shall expire each year. 2.2 Revision of Precincts When required by law or every ten (10) years, the Board of Selectmen Select Board shall review and, if necessary, re-divide the territory of the Town into eight (8) plainly designated precincts. The precincts shall be divided into as nearly an equal number of inhabitants as possible. The territory of each precinct shall be contiguous and as compact as possible. The territory of each precinct shall be defined, where reasonably possible, by the centerline of known streets or other well-defined limits. Within ten (10) days of completing its review, the Board of Selectmen Select Board shall file a report with the Town Clerk and the Board of Registrars of Voters, showing 359 any revisions to the precincts that are being made pursuant to this section. If revisions are being made, the report shall include a map showing the boundaries of each precinct and a list of its inhabitants' names and addresses. The Board of Selectmen Select Board shall also post the map and list in the Town Hall and in at least one public place in each precinct. Any such precinct revision shall be effective on the date it is filed with the Town Clerk. The Town Clerk shall forthwith notify the Secretary of State of the revision in writing. 2.3 Town Meeting Membership At the first Town wide election after any precincts are revised, the voters of each precinct shall elect twenty-four (24) Town Meeting Members to represent the precinct. Terms of office shall be determined by the number of votes received. The eight (8) candidates receiving the highest number of votes shall serve for three (3) years, the eight (8) receiving the next highest number of votes shall serve for two (2) years, and the eight (8) candidates receiving the next highest number of votes shall serve for one (1) year from the day of election. Upon the certification of such election, the term of office of all previously elected Town Meeting members shall cease. At each Annual Election thereafter, the voters in each precinct shall elect eight (8) Town Meeting Members to represent the precinct for a term of three (3) years, and shall also elect Town Meeting Members to fill any vacant unexpired terms. After each election of Town Meeting Members, the Town Clerk shall notify each Town Meeting Member of his their election in writing. In the event of a tie vote, resulting in a failure to elect the full number of Town Meeting Members in any precinct, the vacancy created thereby shall be filled until the next Annual Town Election by a vote of the remaining Town Meeting Members of the precinct, provided, however, that the balance of any unexpired term shall be filled at the next Annual Town Election. In the event of such a vacancy, the Town Clerk shall give written notice of the tie vote and the vacancy created thereby, to the remaining Town Meeting Members of that precinct and shall publish such notice in the local news time and place for a precinct meeting for the purpose of filling the vacancy. 2.4 Town Meeting Sessions All representative Town Meeting sessions shall be limited to the Town Meeting Members elected pursuant to Section 2.3, together with the duly elected Moderator. The Town Clerk shall notify the Town Meeting Members of the time and place at which representative Town Meeting sessions are to be held, the notices to be sent at least seven (7) days (see Section 8.5) before the meeting. The Town Meeting Members shall be the judges of the election and qualification of their members. A majority of the Town Meeting Members shall constitute a quorum for doing business. However, a smaller number may organize temporarily and may adjourn from time to time, but no Town Meeting shall adjourn over the date of an election of Town Meeting Members. All Town Meeting sessions shall be public. 2.5 Nomination Procedures Nomination of candidates for Town Meeting Member shall be made by nomination papers bearing no political designation and signed by not fewer than ten (10) voters from the candidate's precinct. Nomination papers shall be obtained in person and signed by the candidate in the presence of the Town Clerk or designee. Completed 360 nomination papers shall be filed with the Town Clerk at least thirty-five days (35) days before the election. 2.6 Vacancies A Town Meeting Member may resign by filing a written notice with the Town Clerk. A Town Meeting Member who terminates residency in the Town shall cease to be a Town Meeting Member. A Town Meeting Member who moves his their residence from the precinct from which he t hey were was elected to another precinct shall serve only until the next Annual Town Election. If any person elected as a Town Meeting Member fails to attend one-half or more of the total Town Meeting sessions within one year preceding the most recent Annual Town Election, his their seat may be declared vacant by a majority vote of the Town Meeting. The Board of Selectmen Select Board shall place an Article on the Annual Town Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the Annual Town Meeting, the Town Clerk shall notify any such Town Meeting Member that he they may be removed from office, provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the Town Meeting Any vacancy in a Town Meeting position may be filled until the next Annual Town Election by a vote of the remaining Town Meeting Members of the precinct, provided, however, that the balance of any unexpired term shall be filled at the next Annual Town Election. In the event of a vacancy, the Town Clerk shall give written notice thereof to the remaining Town Meeting Members of the precinct and shall publish such advance notification of the time and place for a precinct meeting for the purpose of temporarily filling the vacancy. 2.7 Precinct Meetings The Town Meeting Members of each precinct shall meet at least annually and shall elect a Chair and a Clerk. A majority of the Town Meeting Members of the precinct serving at the time of the precinct meeting shall constitute a quorum thereof. A majority vote cast at a precinct meeting shall be sufficient to fill vacancies, elect a Chair or Clerk, or conduct other business. The Chair or Clerk shall certify any vote taken at a precinct meeting to the Town Clerk. 2.8 Compensation Town Meeting Members shall serve without compensation. 2.9 Presiding Officer A Moderator, chosen in accordance with the provisions of Section 3.6, shall preside at all sessions of the Town Meeting. The Moderator shall regulate the proceedings of all Town Meeting sessions, decide all questions of order and make public declaration of all votes. He The Moderator may also administer the oath of office to any Town Officer and to Town Meeting Members. In the absence of the Moderator, the Town Meeting shall elect a Moderator pro tempore. 2.10 Clerk of the Town Meeting The Town Clerk shall serve as the Clerk of the Town Meeting. In the event of his their unavoidable absence, the Town Clerk may designate a substitute; otherwise, the 361 Moderator shall appoint a Clerk pro tempore. The Clerk shall give notice of all Town Meetings to Town Meeting Members and to the public and keep the journal of Town Meeting proceedings. 2.11 Participation by Non-Town Meeting Members Subject to conditions that may be determined from time to time by Town Meeting Members, any person who is not a Town Meeting Member may be allowed to speak at any Town Meeting but shall not vote. At the request of the Moderator or Town Meeting, any Town Officer or Department Head or his their designee shall be present at any session of Town Meeting for the purpose of responding to questions of Town Meeting Members. 2.12 Establishment of Standing Committees The Town Meeting may establish boards or committees to which may be referred Warrant Articles for study, review and report in advance of the sessions of the Town Meeting. All meetings of such boards or committees shall be conducted in accordance with the provisions of the Open Meeting Law, Massachusetts General Laws Chapter 30A, Sections 20 through 22, inclusive. In establishing such boards or committees, the Town Meeting shall provide for the appointment of members either by an appointment committee established for that purpose or by an existing board or committee. 2.12.1 Finance Committee There shall be a Finance Committee consisting of nine (9) voters of the Town, appointed for three-year staggered terms so arranged that three (3) terms expire on June 30 each year. No Finance Committee Member shall serve for more than three (3) consecutive terms; provided, however, that an appointment to the Finance Committee to fill an unexpired term that has less than two (2) years remaining shall not be counted toward the three (3) consecutive terms. No Finance Committee Member shall be an elected or appointed Town Officer or an employee of the Town. A Finance Committee Member may be an elected Town Meeting Member but shall serve on no other standing committee. Finance Committee members shall be appointed by majority vote of an Appointment Committee chaired by the Moderator and consisting of the Moderator, the Chairman of the Board of Selectmen Select Board, and the Chairman of the Finance Committee; provided however where the chair of the Finance Committee is in their last year and is seeking reappointment, the Appointment Committee shall be comprised of the Chair of the Select Board, the Moderator and a designee of the Finance Committee who is not in their last year or seeking reappointment. The Appointment Committee shall fill any vacancy on the Finance Committee. The Finance Committee shall have all the powers and duties granted to Finance Committees by the laws of the Commonwealth of Massachusetts, Town Bylaw, any Town Meeting vote and other applicable laws. In addition to these powers, the Finance Committee shall have the power to investigate the books, accounts, records and management of any office, board or committee in Town, and may use agents in carrying out such investigations. The Finance Committee shall submit a written report to the Town Meeting setting forth its findings, approvals or disapprovals on all Articles in the Warrant that involve the expenditure of funds. The Finance Committee shall 362 take reasonable action to submit its report at least seven (7) days (see Section 8.5) before Town Meeting; provided, however, that such report shall not preclude further action or reconsideration by the Finance Committee. 2.12.2 Bylaw Committee There shall be a Bylaw Committee consisting of five (5) voters of the Town, appointed for three (3) year staggered terms expiring on June 30. Bylaw Committee members shall be appointed by majority vote of an Appointment Committee chaired by the Moderator and consisting of the Moderator, the Chair of the Board of Selectmen Select Board, and the Chair of the Bylaw Committee; provided however where the chair of the Bylaw Committee is in their last year and is seeking reappointment, the Appointment Committee shall be comprised of the Chair of the Select Board, the Moderator and a designee of the Bylaw Committee who is not in their last year or seeking reappointment. The Appointment Committee shall fill any vacancy on the Bylaw Committee. The Bylaw Committee may propose and shall consider Town Meeting Warrant articles offering changes in the Charter, General Bylaws, petitions for special acts, or local acceptance of State Statutes that are subject to Town Meeting acceptance; and may consider Zoning Bylaw changes and shall submit a written report to the Town Meeting setting forth its findings on all such Articles in the Warrant. The Bylaw Committee shall take reasonable action to submit its report to the Town Meeting at least seven (7) days (see Section 8.5) before Town Meeting; provided, however, that such report shall not preclude further action or reconsideration by the Bylaw Committee. Within one (1) year of any adopted change to the Charter, the Bylaw Committee shall propose any revisions to the General Bylaws that it deems to be necessary as a result of such change. The Bylaw Committee shall review the General Bylaws at least every ten (10) years and submit a written report to the Town Meeting setting forth any recommended changes. 2.12.3 Rules Committee There shall be a Rules Committee, chaired by the Moderator who shall be a non-voting member, and consisting of the Precinct Chairs. The Rules Committee may, from time to time, review all aspects of the operation of Town Meeting and submit a written report to the Town Meeting setting forth its findings, recommendations and proposals for rules governing the conduct of Town Meeting. 2.13 Warrant Articles Except for procedural matters, all subjects to be acted upon by the Town Meeting shall be placed on a Warrant therefor issued by the Board of Selectmen Select Board. The Board of Selectmen Select Board shall place on such Warrants all subjects submitted by: a Any two (2) or more members of the Board of Selectmen Select Board; b Any board or committee; c Any ten (10) or more voters for the Annual, Subsequent or Special Town Meeting as defined in Section 2.14; or d Any other person or entity as may be authorized by Town Bylaw or otherwise. 363 All subjects timely submitted to the Board of Selectmen Select Board pursuant to this section shall be placed on a Warrant for the next scheduled Annual, Subsequent or Special Town Meeting. All Articles submitted pursuant to Section 2.13(a) shall include the names of all of the Board of Selectmen Select Board members sponsoring such article. Sponsorship of Board of Selectmen Select Board as a courtesy to requested by (insert name of Board or Promptly upon receipt by the Board of Selectmen Select Board of any subject for a Town Meeting Warrant Article, a copy of the Article shall be made available for inspection in the Office of the Town Clerk. 2.14 Meetings The Town Meeting shall meet at least twice in each calendar year. The Annual Town Meeting shall be held during the first six (6) calendar months of the year at a time fixed by Town Bylaw, and shall be primarily concerned with the determination of matters that have a fiscal impact on the Town, including the adoption of an annual operating budget for all Town Agencies other than the Reading Municipal Light Department. A Subsequent Town Meeting shall be held during the last three (3) calendar months of the year at a time fixed by Town Bylaw. In addition to the two (2) meetings required by this section, the Board of Selectmen Select Board may call a Special Town Meeting into session at other times by the issuance of a Warrant therefore as it deems necessary or appropriate for the purpose of acting upon the legislative business of the Town in an orderly and expeditious manner. The Board of Selectmen Select Board shall call a Special Town Meeting upon the receipt of a petition with two hundred (200) or more signatures of voters, as certified by the Board of Registrars of Voters. 2.15 Referendum Procedures No final affirmative vote of a Town Meeting on any Warrant Article shall be effective until after the expiration of seven (7) days (see Section 8.5) following the dissolution of the Town Meeting except: a Votes appropriating money for the payment of notes or bonds of the Town and interest becoming due within the then current fiscal year; b Votes for the temporary borrowing of money in anticipation of revenue; or c A vote declared by a preamble, and adopted by a two-thirds (2/3) vote of the Town Meeting to be an emergency measure necessary for the immediate preservation of the peace, health, safety or convenience of the Town. If a referendum petition is not filed pursuant to Section 2.15.1 within the said seven (7) days (see Section 8.5), the remaining votes of the Town Meeting shall then become effective. 2.15.1 Referendum Petition If, within said seven (7) days (see Section 8.5), a referendum petition signed by not fewer than three percent (3%) of the voters, as certified by the Board of Registrars of Voters, containing their names and addresses, is filed with the Board of Selectmen Board of Registrars of Voters requesting that any of the remaining affirmative votes of the Town Meeting be submitted to the voters in the form of a ballot question, then the effectiveness of such Town Meeting vote shall be further suspended pending its determination as provided herein. Within three (3) days of receipt, the Board of 364 Registrars shall certify whether the petition is signed by not fewer than three percent (3%) of the registered voters. Upon certification, the Board of Registrars shall immediately notify the Select Board. The Board of Selectmen Select Board shall, within ten (10) days after certification that the petition contains the requisite number of signatures the filing of such referendum petition, call a Special Election, to be held within thirty five (30 5) days or such longer period as may be required by law after issuing the call, for the purpose of presenting such ballot question to the voters; provided, however, that, if a regular or Special Election is to be held not more than sixty (60) days following the date the referendum petition is filed, the Board of Selectmen Select Board may provide that such ballot question be presented to the voters at that Election. If the referendum petition lacks the requisite number of signatures, the Town Meeting vote shall become effective. 2.15.2 Form of Referendum Petition /Ballot Question Each ballot question submitted shall appear at the top of each referendum petition and shall be presented in the following form which shall be placed on the official ballot: "Shall the Town vote to approve the action of the representative Town Meeting whereby it was voted on (insert date of Town Meeting) to (insert complete language of the vote in the same form in which it was stated when presented by the Moderator to the Town Meeting, and as it appears in the records of the Clerk of the meeting)"? The circulator(s) of the referendum petition may make multiple copies of the petition form, but such copies must be exact duplicates thereof, and the petition form may not be altered in any way. No extraneous markings, such as underlines, highlighting, erasures, marking out or insertion of words or other information, shall be allowed on any area of the petition form or any copy thereof. Any petition form or copy thereof containing such extraneous markings or alterations or that are not exact duplicates shall be invalid, and no signatures contained thereon shall be counted toward the shall not include signatures, names or addresses. Each petition form shall include language informing voters that additional markings will disqualify the signatures on the petition form; that, for their signature to be counted, they must be a registered voter of the Town of Reading; that their signature shall be written in the same form as they are registered; that they should not sign the petition and any copy thereof more than once; and that, if they are prevented by physical disability from writing, they may authorize some person to write their name and address in their presence. The back of each petition form, where signature lines Upon request, the Town Clerk shall provide Town referendum petition /ballot question forms with the final article language voted at Town Meeting. In addition to the certification of signatures on the petition form, the Board of Registrars of Voters shall examine the petition forms for extraneous markings, and determine whether they are exact copies. 2.15.3 Election Any ballot question submitted in accordance with the procedure set forth herein shall be determined by majority vote thereon, but no action of the Town Meeting shall be 365 reversed unless at least twenty percent (20%) of the voters cast ballots on the ballot question. ARTICLE 3 ELECTED OFFICERS AND BOARDS OR COMMITTEES 3.1 General Provisions The offices to be filled by the voters shall be the Board of Selectmen Select Board, School Committee, Board of Library Trustees, Municipal Light Board of Commissioners, Moderator and such members of regional authorities or districts as may be established by statute, intergovernmental agreement executed pursuant to Section 1.5 or otherwise. Only a registered voter of the Town shall be eligible to hold any elective town office; provided, however, that no person holding any elective Town office shall simultaneously hold any other elective Town office except that of Town Meeting Member. Elected Town Officers shall serve without compensation unless otherwise specifically voted by Town Meeting. Elected Town Officers shall be subject to the call of the Board of Selectmen Select Board at all reasonable times for consultation, conference and discussion on any matter relating to their respective offices. 3.2 Board of Selectmen Select Board There shall be a Board of Selectmen Select Board consisting of five (5) members elected for three (3) year terms so arranged that as nearly an equal number of terms as possible shall expire each year. The executive powers of the Town shall be vested in the Board of Selectmen Select Board. The Board of Selectmen Select Board shall have all of the powers and duties granted to Boards of Selectmen by the Constitution and General Laws of the Commonwealth of Massachusetts, and such additional powers and duties as may be provided by the Charter, by Town Bylaw, or by Town Meeting vote. The Board of Selectmen Select Board shall cause the laws and orders for the government of the Town to be enforced and shall cause a record of all its official acts to be kept. The Board of Selectmen Select Board shall appoint a Town Manager, a Town Counsel, a Town Accountant, not more than five (5) Constables, and any other appointed board or committee member for whom no other method of selection is provided by the Charter or by Town Bylaw. The Board of Selectmen Select Board or its designee shall be the Licensing Board of the Town and shall have the power to issue licenses, to make all necessary rules and regulations regarding the issuance of such licenses, to attach such conditions and restrictions thereto as it deems to be in the public interest, and to enforce the laws relating to all businesses for which it issues licenses. 3.3 School Committee There shall be a School Committee consisting of six (6) members elected for three (3) year terms so arranged that two (2) terms shall expire each year. The School Committee shall have all of the powers and duties granted to School Committees by the Constitution and General Laws of the Commonwealth of Massachusetts 366 and such additional powers and duties as provided by the Charter, by Town Bylaw or by Town Meeting vote. The School Committee shall make all reasonable rules and regulations, consistent with law, for the administration and management of the public schools of the Town. The School Committee shall appoint a Superintendent of Schools and shall define their duties and terms of employment. 3.4 Board of Library Trustees There shall be a Board of Library Trustees consisting of six (6) members elected for three (3) year terms so arranged that two (2) terms shall expire each year. The Board of Library Trustees shall have all of the powers and duties granted to Boards of Library Trustees by the Massachusetts General Laws, and such additional powers and duties as may be authorized by the Charter, by Town Bylaw or by Town Meeting vote. The Board of Library Trustees shall have control over the selection of Library materials, and shall have custody and management of the Library and of all property of the Town related thereto; provided, however, that the Town Manager or his their designee shall have responsibility for the maintenance of the Library building and grounds. The Board of Library Trustees shall appoint a Library Director and shall define his their duties and terms of employment, subject to the personnel policies and classification and compensation plans established by the Board of Selectmen Select Board. The Board of Library Trustees shall administer all money or property that the Town may receive on behalf of the Library by gift or bequest in accordance with the provisions of such gift or bequest. 3.5 Municipal Light Board of Commissioners There shall be a Municipal Light Board of Commissioners consisting of five (5) members elected for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. The Municipal Light Board of Commissioners shall have all the powers and duties granted to cities and towns in respect to municipal lighting plants by Massachusetts General Laws Chapter 164, Section 34 et seq. and other general and special acts pertaining thereto, together with such further powers and duties assigned to them by the Charter, by Town Bylaw, or by Town Meeting vote. The Municipal Light Board of Commissioners shall hire the General Manager of the Municipal Light Department and set his their duties and terms of employment. The Municipal Light Board of Commissioners shall appoint the Accounting Manager or Chief Accountant of the Municipal Light Department and appoint Counsel to the Municipal Light Department. The Accounting Manager or Chief Accountant, as the case may be, and Counsel shall be subject to the supervision of the General Manager. The Municipal Light Board of Commissioners shall approve warrants for payments of all bills and payroll of the Municipal Light Department and shall approve all contracts which are at or above the competitive sealed bid procedures level as stated in Massachusetts General Laws Chapter 30B, Section 5 and, further, all contracts shall be made in 367 accordance with Massachusetts General Laws Chapter 30B. Contracts for purchasing of power shall not be subject to Massachusetts General Laws Chapter 30B but shall be approved by the Municipal Light Board of Commissioners. The Municipal Light Board of Commissioners shall employ the Auditor appointed by the Town of Reading Audit Committee. The Municipal Light Board of Commissioners shall annually set electric rates and approve an annual operating budget and Capital Improvements Program each fiscal year. Such approval will be done by a majority vote of the Municipal Light Board of Commissioners. After the Municipal Light Board of Commissioners has approved an annual operating budget and Capital Improvements Program, it will present them to the Town of Reading Finance Committee and Town of Reading Town Meeting. Upon request of any of the other towns served by the Municipal Light Department, the Municipal Light Board of Commissioners shall make a presentation to the Finance Committee and/or Town Meeting of any such town(s). 3.6 Moderator There shall be a Moderator elected for a one (1) year term. The Moderator shall have all of the powers and duties granted to Moderators by the Constitution and General Laws of the Commonwealth of Massachusetts, and such additional powers and duties as provided by the Charter, by Town Bylaw or by Town Meeting vote. The Moderator shall not simultaneously serve as an elected Town Meeting Member or in any other elected Town office. ARTICLE 4 APPOINTED BOARDS OR COMMITTEES 4.1 Board of Assessors There shall be a Board of Assessors consisting of three (3) members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that one (1) term shall expire each year. The Board of Assessors shall have all the powers and duties granted to Boards of Assessors by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. The elected members of the Board of Assessors serving at the time that this section first becomes effective may continue to serve in office until their elected terms expire, unless reappointed for an additional term or terms pursuant to this section. 4.2 Board of Cemetery Trustees There shall be a Board of Cemetery Trustees consisting of six (6) members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that two (2) terms shall expire each year. The Board of Cemetery Trustees shall have all the powers and duties granted to Boards of Cemetery Trustees by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.3 Board of Commissioners of Trust Funds 368 There shall be a Board of Commissioners of Trust Funds consisting of five (5) members. Three (3) shall be appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that one (1) term shall expire each year. In addition, the Board of Selectmen Select Board shall appoint one of its members to serve as a full voting member ex officio, and the Town Treasurer shall serve as a full voting member ex officio. The Board of Commissioners of Trust Funds shall have such powers and duties as are granted to them by the Board of Selectmen Select Board. 4.4 Board of Health There shall be a Board of Health consisting of five (5) members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that one (1) term shall expire each year. The Board of Health shall have all of the powers and duties granted to Boards of Health by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.5 Community Planning and Development Commission There shall be a Community Planning and Development Commission consisting of five (5) members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that as nearly an equal number of terms as possible shall expire each year. The Community Planning and Development Commission shall have all of the powers and duties granted to Planning Boards, Boards of Survey and Industrial Development Commissions by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. The Community Planning and Development Commission shall have the power to regulate the subdivision of land within the Town by the adoption of Rules and Regulations pertaining thereto. The Community Planning and Development Commission shall make studies and prepare plans concerning the resources, developmental potential and needs of the Town; and shall report annually to the Town giving information regarding the physical condition of the Town, and any plans or proposals known to it affecting the resources, physical development and needs of the Town. 4.6 Conservation Commission There shall be a Conservation Commission consisting of seven (7) members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. The Conservation Commission shall have all the powers and duties granted to Conservation Commissions by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.7 Council on Aging There shall be a Council on Aging consisting of ten (10) members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. 369 The Council on Aging shall have all the powers and duties given to Councils on Aging by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.8 Historical Commission There shall be a Historical Commission consisting of five (5) members appointed by the Board of Selectmen Select Board, which shall determine the number of members and their term of appointment, not to exceed three (3) years for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. The Historical Commission shall have all the powers and duties granted to Historical Commissions by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.9 Housing Authority There shall be a Housing Authority consisting of five (5) members. Four (4) members shall be appointed by the Board of Selectmen Select Board, and the fifth (5th) member shall be a resident of the Town, appointed by the Commonwealth of Massachusetts or as otherwise provided by law and be a resident of the Town. Housing Authority Members shall serve for five (5) year terms so arranged that one (1) term shall expire each year. The Housing Authority shall have all of the powers and duties granted to housing authorities by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.10 Recreation Committee There shall be a Recreation Committee consisting of nine (9) members, eight (8) appointed by the Board of Selectmen Select Board, and one (1) appointed by the School Committee for three (3) year terms so arranged that three (3) terms shall expire each year. The Recreation Committee shall have such powers and duties as are granted to them by the Board of Selectmen Select Board, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. The Recreation Committee shall be responsible for the evaluation of recreational program activities, formulation of overall plans for recreational program development, and for the scheduling of Town parks and recreational facilities when not in use by the School Department. 4.11 Town Forest Committee There shall be a Town Forest Committee consisting of five (5) members, appointed by the Board of Selectmen Select Board, which shall determine the number of members and their term of appointment, not to exceed three (3) years. for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. The Town Forest Committee shall have all the powers and duties given to Town Forest Committees by the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw, by the Board of Selectmen Select Board or by Town Meeting vote. 370 4.12 Zoning Board of Appeals There shall be a Zoning Board of Appeals consisting of five (5) members and two (2) associate members appointed by the Board of Selectmen Select Board for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. The Zoning Board of Appeals shall have all the powers and duties of Zoning Boards of Appeal under the Massachusetts General Laws, and such additional powers and duties as may be provided by the Charter, by Town Bylaw or by Town Meeting vote. 4.13 Charter Review Committee At least every ten (10) years, a special Committee consisting of nine (9) members shall be established for the purpose of reviewing the Charter and making a report, with recommendations, to the Town Meeting concerning any proposed amendments that said Committee may determine to be necessary or desirable. The Committee shall consist of the Moderator, one (1) member or designee of the Board of Selectmen Select Board, one (1) member or designee of the School Committee, one (1) member or designee of the Board of Library Trustees, one (1) member or designee, of the Municipal Light Board of Commissioners, one (1) member of the Bylaw Committee and three (3) Town Meeting members to be appointed by the Moderator. 4.14 Other Boards or Committees Any of the elected boards or committees authorized by Article 3 may establish and appoint or dissolve boards or committees from time to time for a specific purpose. Members of such boards or committees shall reside in the Town of Reading at the time of their appointment and during their term of office. The appointing authority of any such board or committee shall, in advance of the first meeting of said board or committee and annually thereafter, report the purpose, membership and contact information of said board or committee to the Town Clerk. 4.15 Associate Membership All appointed boards or committees authorized by Article 4 may have associate members if specified in the Charter, Town Bylaw or Massachusetts General Laws. Associate members shall be appointed in the same manner as other members of the board or committee. All rules and regulations relating to associate membership on appointed boards or committees shall be set forth in the Bylaw or Charter provision defining the conduct of such bodies. Associate members may not vote on any issue to be decided by the board or committee to which the individual is appointed as an associate member except as allowed by the Charter, Town Bylaw or the Massachusetts General Laws. Associates members of boards or committees serving as of the effective date of this Section 4.15 shall be allowed to serve until the end of their term or until June 30, 2015, whichever comes first. ARTICLE 5 TOWN MANAGER 5.1 Appointment, Qualifications and Term The Board of Selectmen Select Board shall appoint a Town Manager, who shall be appointed solely on the basis of his their executive and administrative qualifications. He The Town Manager shall be a professionally qualified person of proven ability, especially fitted by education, training and previous experience. He The candidate shall had have 371 at least five (5) years of full-time paid experience as a City or Town Manager or Assistant City or Town Manager or the equivalent level public or private sector experience. The terms of the Town Manager's employment shall be the subject of a written contract, for a term not to exceed three (3) years, setting forth his their tenure, compensation, vacation, sick leave, benefits, and such other matters as are customarily included in an with and subject to the provisions of the Charter and shall prevail over any conflicting shall not exceed the amount annually appropriated for that purpose. The Town Manager shall devote full time to his the office and, except as expressly authorized by the Board of Selectmen Select Board, shall not engage in any other business or occupation. Except as expressly provided in the Charter, he the Town Manager shall not hold any other public elective or appointive office in the Town; provided, however, that, with the approval of the Board of Selectmen Select Board, the or similar entities, but shall not receive any additional salary from the Town for such services. Upon the termination of the Town Manager's appointment, whether voluntary or otherwise, he the Town Manager may receive termination pay as determined by the Board of Selectmen Select Board be eligible for this benefit upon voluntary termination, the Town Manager shall provide the Board of Selectmen Select Board a minimum of sixty (60) days written notice of his their intent to leave. This benefit shall not be available if the Town Manager is terminated for cause. 5.2 Powers and Duties The Town Manager shall be the Chief Administrative Officer of the Town and shall be responsible to the Board of Selectmen Select Board for the proper administration of all Town affairs placed in his their powers and duties shall include: a To supervise and be responsible for the efficient administration of all functions under his control, as may be authorized by the Charter, by Town Bylaw, by Town Meeting vote or by the Board of Selectmen Select Board, including all officers appointed by him the Town Manager and their respective departments. b To appoint and remove, subject to the civil service laws where applicable, the Police Chief, Fire Chief, Appraiser and all employees for whom no other method of appointment is provided in the Charter, except persons serving under the School Committee, Municipal Light Board of Commissioners or Board of Library Trustees, and appointments made by the representatives of the Commonwealth of Massachusetts. The Town Manager's appointment of the Police Chief and Fire Chief shall be subject to confirmation by the Board of Selectmen Select Board. The Town Manager's appointment of the Appraiser shall be subject to confirmation by the Board of Assessors. c To administer all personnel policies, practices and related matters for all municipal employees as established by any compensation plan, personnel policy guide or Town Bylaw, and all collective bargaining agreements entered into by the Board of Selectmen Select Board on behalf of the Town. d To fix the compensation of all Town officers and employees appointed by him the Town Manager within the limits established by applicable appropriations and any compensation plan adopted by Town Meeting. 372 e To attend all regular and special meetings of the Board of Selectmen Select Board, unless excused at his the Town Manager's own request, and to have a voice, but no vote, in all discussions. f To attend all sessions of Town Meeting and to answer all questions directed related to him the office that are related to his office. g To see that all of the provisions of the Massachusetts General Laws, of the Charter, of the Town Bylaws, of Town Meeting votes, and of votes of the Board of Selectmen Select Board that require enforcement by him the Town Manager or Town Officers and employees subject to his direction and supervision are faithfully carried out. h To prepare and submit a proposed Annual Operating Budget and a Capital Improvements Program in accordance with Article 7. i To ensure that a full and complete record of the financial and administrative activities of the Town is kept, and to render a full report to the Board of Selectmen Select Board at the end of each fiscal year and at such other times as may be required by the Board of Selectmen Select Board. j To keep the Board of Selectmen Select Board fully informed as to the financial condition and needs of the Town and to make such recommendations to the Board of Selectmen Select Board as he the Town Manager may deem necessary or appropriate. k To have full responsibility for the rental and use of all Town facilities, except those under the care, custody, management and control of the School Committee, the Board of Library Trustees, the Municipal Light Board of Commissioners, or other boards or committees specified by Town Bylaw or Town Meeting vote. He The Town Manager or his their designee shall be responsible for the maintenance and repair of all Town property under his control. l To inquire into the conduct of any Town Officer, employee or department under his control. m To keep a full and complete inventory of all real and personal property of substantial value belonging to the Town. n To serve as Chief Procurement Officer pursuant to the provisions of Massachusetts General Laws Chapter 30B and to be responsible for purchasing all supplies, materials, equipment, goods and services, except those of the School Committee and the Municipal Light Board of Commissioners; to negotiate and approve the award of all contracts for all departments and activities of the Town except those of the School Committee and Municipal Light Board of Commissioners; to examine the services performed for any Town Agency pursuant to any such contract; and to examine and inspect, or cause to be examined and inspected, the quality, quantity and conditions of materials, supplies, equipment or goods delivered to or received by any Town Agency. o To approve any warrants for the payment of Town funds prepared by the Accountant in accordance with the provisions of the Massachusetts General Laws; provided, however, that the approval of any such warrant by the Town Manager shall be sufficient to authorize payment by the Town Treasurer, and provided further that the Board of Selectmen Select Board shall approve such warrants in the event of a vacancy in the office of Town Manager. p To serve as the Executive Officer of the Town for the purposes of Massachusetts General Laws Chapter 258. q To perform any other duties required of him the Town Manager by the Charter, by Town Bylaw, by Town Meeting vote or by the Board of Selectmen Select Board. 5.3 Ombudsman Constituent Services Officer 373 The Town Manager shall appoint a Town employee other than himself or herself the Town Manager to act as an Ombudsman representative to all citizens in their day-to-day contacts and dealings with the Town, its officials and boards or committees. The function of the Ombudsman Officer shall be: a To direct the citizens to the proper Town Officer, board or committee to deal with the issue or concern of the citizen; b To set up appointments for citizens to meet with directors, department heads and boards or committees as appropriate; c To provide citizens with access to public information within the Town; and d To otherwise serve the public in connection with their dealings with the Town. The office of the Town Ombudsman Constituent Services Office shall be clearly and conspicuously marked within the Town Hall. 5.4 Acting Town Manager 5.4.1 Temporary Absence By letter filed with the Town Clerk and the Board of Selectmen Select Board, the Town Manager shall designate a qualified individual to serve as Acting Town Manager during any anticipated temporary absence, not to exceed thirty (30) days. 5.4.2 Long-Term Absence In the event of the absence, incapacity, or illness of the Town Manager in excess of thirty (30) days, the Board of Selectmen Select Board shall appoint a qualified individual to serve as Acting Town Manager until the Town Manager returns. 5.4.3 Vacancy When the office of Town Manager is vacant or the Town Manager is under suspension as provided in Section 5.5, the Board of Selectmen Select Board shall appoint a qualified individual to serve as Acting Town Manager under terms of employment to be determined by the Board of Selectmen Select Board. In the event of vacancy, the Board of Selectmen Select Board shall initiate recruitment for a new Town Manager without delay and shall appoint a new Town Manager within one hundred eighty (180) days. 5.4.4 Powers Except as authorized by a four-fifths (4/5) vote of the Board of Selectmen Select Board, the powers of an Acting Town Manager shall be limited to routine matters requiring immediate action and to making emergency temporary appointments to any Town office or employment within the scope of the Town Manager's responsibilities. 5.5 Removal Procedures The Board of Selectmen Select Board may remove the Town Manager from office as follows: 5.5.1 Notice By affirmative vote of a majority of its members, the Board of Selectmen Select Board may adopt a preliminary resolution of removal setting forth in reasonable detail the reason or reasons for the proposed removal. The preliminary resolution may suspend the Town Manager for a period not to exceed forty-five (45) days. A copy of the resolution shall be delivered to the Town Manager forthwith following its adoption. 5.5.2 Public Hearing 374 Within five (5) days (see Section 8.5) after the delivery of the preliminary resolution of removal, the Town Manager may request a public hearing on the reasons cited for removal by filing a written request therefor with the Board of Selectmen Select Board. The hearing shall be convened by the Board of Selectmen Select Board not less than twenty (20) nor more than thirty (30) days after such request is submitted. Not less than five (5) days (see Section 8.5) prior to such hearing, written notice thereof shall be given to the Town Manager at his last known address. The time limitations set forth herein may be waived in writing by the Town Manager. Not less than forty-eight (48) hours prior to the time set for the commencement of the public hearing, the Town Manager may file a written statement with the Board of Selectmen Select Board responding to the reasons cited for the proposed removal. The Town Manager may be represented by counsel at the public hearing, and shall be entitled to present evidence, call witnesses and, personally or through counsel, question any witnesses appearing at the hearing. 5.5.3 Removal The Board of Selectmen Select Board may, by a vote of a majority of its members, adopt a final resolution of removal, which shall be effective upon its adoption; provided, however, that such resolution shall not be adopted until: a Ten (10) days after the date of delivery to the Town Manager of the preliminary resolution of removal; or b If the Town Manager has made a timely request for a public hearing, five (5) days (see Section 8.5) after completion of the public hearing or forty-five (45) days after the adoption of the preliminary resolution, whichever occurs later. Failure to adopt a final resolution of removal within the time limitations provided in this section shall be deemed to nullify the preliminary resolution of removal. The action of the Board of Selectmen Select Board in suspending or removing the Town Manager shall be final, it being the intention of this provision to vest all authority and fix all responsibility for such suspension or removal in the Board of Selectmen Select Board. The Town Manager shall continue to receive his their salary until a final resolution of removal has become effective. ARTICLE 6 ADMINISTRATIVE ORGANIZATION 6.1 Organization of Town Agencies The organization of the Town into operating Town Agencies shall be accomplished through the establishment of a Table of Organization that presents the organization of all Town Agencies. Such table shall be prepared by the Town Manager in consultation with the Board of Selectmen Select Board and may be revised from time to time. For the convenience of the public, the Table of Organization shall be printed as an appendix to, but not as part of, the Bylaws of the Town. The Table of Organization shall also be published annually in the Town Report. 6.2 Town Counsel Appointment and Qualifications The Board of Selectmen Select Board shall appoint a an individual or law firm as Town Counsel and fix his compensation within the amount annually appropriated for that purpose. The person appointed and employed by the Board of Selectmen Select Board as Town Counsel or the member of law firm representing the town in this capacity shall be a member in good standing of the bar of the Supreme Judicial Court of Massachusetts and free of disciplinary actions of all other courts before which he they have has been admitted to practice. Any Special Counsel employed by the 375 Board of Selectmen Select Board shall be a member in good standing of the bar of all courts before which he they have has been admitted to practice. Powers and Duties The Town Counsel shall provide legal advice, representation and litigation services to the Town, Town Agencies and Town Officers, as the Board of Selectmen Select Board or Town Manager may request or authorize. Vacancy If the Town Counsel is unable to perform his their duties because of disability or absence or if the office is vacant because of resignation, dismissal or death, the Board of Selectmen Select Board may appoint a temporary Town Counsel to hold such office and exercise the powers and perform the duties until the Town Counsel can resume his their duties, or until another Town Counsel is duly appointed. 6.3 Town Accountant Appointment, Qualification and Term of Office There shall be a Town Accountant, appointed by the Board of Selectmen Select Board. The Town Accountant shall be qualified in accordance with State law, and shall have appropriate prior full-time accounting experience as determined by the Board of Selectmen Select Board. The Town Accountant shall be appointed in March of every year for a one (1) year term to run from the first day of the following July and shall serve until the qualification of his a successor. Powers and Duties The Town Accountant shall be subject to the supervision of the Town Manager. In addition to the powers and duties conferred and imposed upon Town Accountants by the Massachusetts General Laws, his their powers and duties shall include: a To prescribe the methods of installation and exercise supervision of all accounting records of Town Agencies and Town Officers; provided, however, that any change in the system of accounts shall be made only after consultation with the Town Manager and the Town Agencies affected. b To establish standard practices relating to all accounting matters and procedures and the coordination of systems throughout the Town, including clerical and office methods, records, reports and procedures as they relate to accounting matters; and to prepare and issue rules, regulations and instructions relating thereto that, when approved by the Town Manager, shall be binding upon all Town Agencies and employees. c To draw all warrants upon the Town Treasurer for the payment of bills, drafts and orders chargeable to the appropriations of the Town Meeting and other accounts. d Prior to submitting any warrant to the Town Manager, to examine and approve as not being fraudulent, unlawful or excessive, all bills, drafts and orders covered thereby. In connection with any such examinations, he may make inspection as to the quality, quantity and condition of any materials, supplies or equipment delivered to or received by any Town Agency or Town Officer. If, upon examination, it appears to the Town Accountant that any such bill, draft or order is fraudulent, unlawful, or excessive, he the Town Accountant shall immediately file a written report with the Town Manager, and Town Treasurer and Chairman of the Finance Committee a written report of his findings. e To be responsible for a continuous audit of all accounts and records of the Town wherever located. Vacancy If the Town Accountant is unable to perform his their duties because of disability or absence or if the office is vacant because of resignation, dismissal or death, 376 the Board of Selectmen Select Board may appoint a temporary Town Accountant to hold such office and exercise the powers and perform the duties until the Town Accountant can resume his their duties, or until another Town Accountant is duly appointed, in the same manner as an original appointment, for the remainder of the unexpired term. 6.4 Town Treasurer Appointment and Qualifications There shall be a Town Treasurer, appointed by the Town Manager. The Town Treasurer shall be qualified in accordance with the Massachusetts General Laws. The Board of Selectmen Select Board, upon the recommendation of the Town Manager, may combine the powers and duties of the Town Treasurer with those of the Town Collector, and the Town Manager may then appoint a Town Treasurer-Collector. Powers and Duties In addition to the powers and duties conferred and imposed upon Town Treasurers by the Massachusetts General Laws, the powers and duties of the Town Treasurer shall include: a To supervise and be responsible for the prompt deposit, safekeeping and management of all monies collected or received by the Town. b To be the custodian of all funds, moneys, securities or other things of value that are or have been given, bequeathed or deposited in trust with the Town for any purpose, cemeteries or burial lots therein; to invest all sums held in trust as he they determine to be appropriate after consultation with the Board of Commissioners of Trust Funds; and to distribute the income therefrom on the order of said Board. Vacancy If the Town Treasurer is unable to perform his their duties because of disability or absence or if the office is vacant because of resignation, dismissal or death, the Town Manager may appoint a temporary Town Treasurer to hold such office and exercise the powers and perform the duties until the Town Treasurer can resume his their duties, or until another Town Treasurer is duly appointed. 6.5 Town Collector Appointment and Qualifications There shall be a Town Collector, appointed by the Town Manager. The Town Collector shall be qualified in accordance with the Massachusetts General Laws. The Board of Selectmen Select Board, upon the recommendation of the Town Manager, may combine the powers and duties of the Town Collector with those of the Town Treasurer, and the Town Manager may then appoint a Town Treasurer-Collector. Powers and Duties In addition to the powers and duties conferred and imposed upon Town Collectors by the Massachusetts General Laws, the powers and duties of the Town Collector shall include: a To be responsible for the collection and receipt of all sums and accounts due, owing or paid to the Town including taxes and fees, and shall act as the Town Collector of Taxes. b To report to the Town Manager at such times as the Town Manager he may direct or as he may deem appropriate, but at least semi-annually, as to all uncollected claims recommendations as to whether suit should be instituted on behalf of the Town for the establishment or collection of any claim or account for the benefit of the Town. 377 Vacancy If the Town Collector is unable to perform his their duties because of disability or absence or if the office is vacant because of resignation, dismissal or death, the Town Manager may appoint a temporary Town Collector to hold such office and exercise the powers and perform the duties until the Town Collector can resume his their duties, or until another Town Collector is duly appointed. 6.6 Town Clerk Appointment and Qualifications There shall be a Town Clerk, appointed by the Town Manager. The Town Clerk shall be qualified in accordance with the Massachusetts General Laws. Powers and Duties The Town Clerk shall have all the powers and duties conferred and imposed upon Town Clerks by the Massachusetts General Laws or by Town Bylaw. Vacancy If the Town Clerk is unable to perform his their duties because of disability or absence or if the office is vacant because of resignation, dismissal or death, the Town Manager may appoint a temporary Town Clerk to hold such office and exercise the powers and perform the duties until the Town Clerk can resume his their duties, or until another Town Clerk is duly appointed. ARTICLE 7 BUDGET AND CAPITAL IMPROVEMENTS PROGRAM 7.1 Fiscal Year The fiscal year of the Town shall begin on July first (1st) and end on June thirtieth (30th), unless another provision is made by the Massachusetts General Laws. 7.2 Submission of Proposed Budget At least four (4) months before the start of the fiscal year and following consultation with the Board of Selectmen Select Board on the Municipal Government portions of the budget, the Town Manager shall submit to the Finance Committee a proposed budget for the ensuing fiscal year with an accompanying budget message and supporting documents. He The Town Manager shall simultaneously provide for the publication in a local news medium of a general summary of the proposed budget, and a notice stating the times and places where complete copies of his the proposed budget shall be available for examination by the public. 7.3 School Committee Budget The budget requested by the School Committee shall be submitted to the Town Manager at least five (5) months before the start of the fiscal year to enable him the Town Manager to prepare the total Town budget pursuant to Section 7.2. 7.3.1 Public Hearing At least fourteen (14) days before the meeting at which the School Committee is to vote on its budget request, the School Committee shall cause to be published in a local news medium a general summary of such budget request. The summary shall indicate spec such variations and a notice stating the times and places where complete copies of the budget shall be available for examination by the public, as well as the date, time and place, not less than seven (7) days (see Section 8.5) following such publication, when a public hearing shall be held by the School Committee on the budget request. 7.4 Budget Message 378 The Budget Message submitted by the Town Manager shall explain the proposed budget for all Town agencies, both in fiscal terms and in terms of work programs. The Budget Message shall include a current Table of Organization and may include a proposed Table of Organization. 7.5 The Proposed Budget The proposed budget shall provide a complete financial plan for all Town funds and activities; shall be balanced to the funds available; and shall present the budget as requested by the School Committee for the ensuing year. Except as may otherwise be required by the Massachusetts General Laws or by the Charter, the proposed budget shall be in the form that the Town Manager deems desirable. In his the presentation of the budget, the Town Manager shall make use of modern concepts of fiscal presentation so as to furnish a high level of information and maximum financial control. The proposed budget shall show the actual and estimated income and expenditures for the previous, current and ensuing fiscal years and shall indicate in separate sections: a Proposed expenditures for current operations during the ensuing fiscal year, detailed by Town Agency, function and work programs, and the proposed methods of financing such expenditures. b Proposed capital expenditures during the ensuing fiscal year, detailed by Town Agency, and the proposed method of financing each such capital expenditure. c Estimated surplus revenue and free cash at the end of the current fiscal year, including estimated balances in any special accounts established for specific purposes. d All encumbered funds from prior fiscal years. 7.6 Action on the Budget 7.6.1 Public Hearing The Finance Committee shall, forthwith upon receipt of the proposed budget, provide for publication in a local news medium of a notice stating the date, time and place, not less than five (5) nor more than fourteen (14) days following such publication, when a public hearing shall be held by the Finance Committee on the proposed budget. 7.6.2 Finance Committee Meetings The Finance Committee shall consider in public meetings the detailed expenditures proposed by the Town Manager for each Town Agency and may confer with representatives of any such Town Agency in connection with such considerations. The Finance Committee may require the Town Manager or any other Town Agency to provide such additional information as it deems necessary or desirable in furtherance of its responsibilities. 7.6.3 Presentation to the Town Meeting The Finance Committee shall file a report of its recommendations with the Town Clerk in sufficient time to be distributed to all Town Meeting Members at least fourteen (14) days before action on the budget Warrant Article is to begin. The budget to be acted upon by the Town Meeting shall be the budget as proposed by the Finance Committee; provided, however, that such budget may be amended by Town Meeting. 7.6.4 All Warrant Articles requiring an appropriation shall be considered and reported thereon by the Finance Committee. 7.7 Capital Improvements Program The Town Manager shall submit a Capital Improvements Program to the Board of Selectmen Select Board and the Finance Committee at least thirty (30) days before the 379 date fixed for submission of his the proposed budget. Such Capital Improvements Program shall contain: a A general summary of its contents; b A list of all capital improvements proposed to be undertaken during the ensuing five (5) years, with supporting information as to the need for each capital improvement; and c Cost estimates, methods of financing and recommended time schedules for each such capital improvement. The Capital Improvements Program may further contain the estimated annual cost of operating and maintaining each such capital improvement. This information may be annually revised with regard to the capital improvements still pending or in the process of being acquired, improved or constructed. ARTICLE 8 GENERAL PROVISIONS 8.1 Charter Changes This Charter may be replaced, revised or amended in accordance with the procedures made available by Article LXXXIX of the amendments to the Constitution of the Commonwealth of Massachusetts and Chapter 43B of the Massachusetts General Laws. 8.2 Severability If any provision of the Charter shall be found invalid for any reason in a court of competent jurisdiction, such invalidity shall be construed as narrowly as possible, and the balance of the Charter shall be deemed to be amended to the minimum extent necessary, so as to secure the purposes thereof, as set forth in the Preamble. 8.3 Specific Provisions Prevail To the extent that any specific provision of the Charter may conflict with any provision expressed in general terms, the specific provision shall be deemed to prevail. 8.4 References to Massachusetts General Laws All references to the Massachusetts General Laws contained in the Charter refer to the General Laws of the Commonwealth of Massachusetts and are intended to include any amendments or revisions to such chapters and sections or to the corresponding chapters and sections of any rearrangement of the Massachusetts General Laws enacted subsequent to the adoption of the Charter. 8.5 Computation of Time In computing time under the Charter, if seven (7) days or less is specified, only days that Town Hall is open to the general public shall be counted; if more than seven (7) days is specified, every calendar day shall be counted. 8.6 Number and Gender Words importing the singular number may extend and be applied to several persons or things, and words importing the plural number may include the singular and words importing the masculine gender shall include the feminine gender. 8.7 Rules and Regulations A copy of all Rules and Regulations adopted by any Town Agency shall be filed in the Office of the Town Clerk and made available for review by any person upon request provided, however, that such Rules and Regulations shall become effective ten (10) days following their adoption, whether or not they are so filed. 380 8.8 Procedures of Boards or Committees 8.8.1 Meetings All boards or committees shall meet in compliance with Open Meeting Laws at such times and places as they may, by their own rules, prescribe. Additional meetings of any board or committee shall be held on the call of the respective chair or by a majority of the members thereof. 8.8.2 Rules and Minutes Each board or committee shall determine its own rules and order of business unless otherwise provided by the Charter or by Town Bylaw and shall provide for the keeping of minutes of its proceedings. Copies of these rules and minutes shall be publicly available in the Office of the Town Clerk and on the Town website and in the Library. 8.8.3 Voting Except on procedural matters, all votes of all boards or committees shall be taken by a show of hands, or roll call vote, the results of which shall be recorded in the minutes. A majority vote shall be necessary to adopt any motion, order, appointment or approval to take any action not entirely procedural in nature. 8.8.4 Quorum A majority of the number of members of a board or committee specified in the Charter or other action creating such board or committee shall constitute a quorum thereof, but a smaller number may adjourn a board or committee meeting from time to time to another time. 8.9 Elections 8.9.1 Annual Town Elections The choice of elected Town Officers and Town Meeting Members, as well as referendum questions, shall be acted upon and determined on the date fixed by Town Bylaw by voters on official ballots without party or other designation. 8.9.2 Procedures All elections held pursuant to the Charter shall be conducted in accordance with the election laws of the Commonwealth of Massachusetts. 8.9.3 Any town-wide election shall be held at the same time for each precinct at a place or places designated by the Board of Selectmen Select Board. 8.10 Vacancies on Boards or Committees Whenever a new board or committee is established, or a vacancy occurs on any existing board or committee, the appointing authority shall forthwith cause notice of the vacancy to be publicly available for not less than fifteen (15) days. Any person who desires to be considered for appointment to the position may, prior to the time the position is actually filled, file with the Town Clerk a statement setting forth his their interest in and qualifications for the position. 8.11 Recall Procedures 8.11.1 Application 381 Any holder of an elective office, other than a Town Meeting Member, with more than six (6) months remaining in the term for which he they were was elected, may be recalled therefrom by the voters in the manner provided in this section. No recall petition shall be filed against a Town Officer within three (3) months after he they takes office. 8.11.2 Recall Petition Two hundred and fifty (250) or more voters, including at least twenty-five (25) voters from each of the precincts into which the Town is divided, may file with the Town Clerk an affidavit containing the name of the Town Officer whose recall is sought and a sworn statement of the grounds upon which the affidavit is based. The Town Clerk shall, within twenty-four (24) hours of receipt, submit the affidavit to the Board of Registrars of Voters who shall forthwith certify thereon the number of signatures that are names of voters. A copy of the affidavit shall be entered in a record book to be kept in the office of the Town Clerk. If the affidavit contains sufficient signatures, the Town Clerk shall deliver to the first ten voters listed upon the affidavit, blank petition forms, in such number as requested, demanding such recall, with his signature and official seal attached thereto. They shall be dated and addressed to the Board of Selectmen Select Board; shall contain the names of all persons to whom they are issued, the name of the person whose recall is sought and the grounds for recall as stated in the affidavit; and shall demand the election of a successor to the office held by such person. The recall petitions shall be returned and filed with the Town Clerk within twenty one (21) days following the date of the filing of the affidavit, signed by at least ten percent (10%) of the voters and containing their names and addresses; provided, however, that not more than twenty five percent (25%) of the total number signatures may be from voters registered in any one precinct. 8.11.3 Recall Election If the petition is certified by the Board of Registrars of Voters to be sufficient, it shall forthwith submit the petition with its certificate to the Board of Selectmen Select Board. Upon its receipt of the certificate, the Board of Selectmen Select Board shall forthwith give written notice of the petition and certificate to the Town Officer whose recall is sought, by mail, postage prepaid, to his their address as shown on the most recent voting list; and shall cause notice of the petition and certificate to be publicly available. If such Town Officer does not resign his said office within five (5) days after the date of such notice, the Board of Selectmen Select Board shall order an election to be held not less than 64 days or not more than 90 days from the date the Board of Selectmen Select Board orders the election; provided, however, that if any other town election is to occur not less than 70 days or not more than 90 days after the date of the certificate, the Board of Selectmen Select Board shall hold the recall election on the date of such other election. If a vacancy occurs in said office after a recall election has been ordered, the election shall nevertheless proceed as provided in this section, and the ballots for candidates shall, notwithstanding a recall provision to the contrary, be counted to determine a successor in office. 8.11.4 Nomination of Candidates No Town Officer whose recall is sought may be a candidate to succeed himself themselves in the recall election. The nomination of candidates, the publication of 382 the Warrant for the recall election, and the conduct of the election shall all be in accordance with the provisions of law relating to elections. 8.11.5 Propositions on Ballot Ballots used in a recall election shall state the following propositions in the order indicated: For the recall of (name of Town Officer) Against the recall of (name of Town Officer) Adjacent to each proposition, there shall be a place to vote for either of the said propositions. After the proposition shall appear the word "candidates" and the names of candidates nominated pursuant to Massachusetts General Laws Chapter 54, Section 42. If a majority of the votes cast upon the question of recall is in the affirmative, the candidate receiving the highest number of votes shall be declared elected and the incumbent shall be deemed removed upon the qualification of his their successor, who shall hold office during the unexpired term; provided, however, that, if the successor fails to qualify within five (5) days after receiving notification of his their election, the incumbent shall thereupon be deemed removed and the office shall be deemed vacant. If a majority of votes cast upon the question of recall is in the negative, no candidate shall be declared elected, and the Town Officer whose recall was sought shall continue in office for the remainder of his their unexpired term, subject to recall as before. 8.11.6 Repeat of Recall Petition No recall petition shall be filed against a Town Officer subjected to a recall election and not recalled thereby, until at least six (6) months after the election at which his their recall was submitted to the voters. 8.12 Removal of an Appointed Board or Committee Member 8.12.1 Removal Process The appointing authority of any board or committee may remove (1) an appointed member of such a board or committee with more than six (6) months remaining in the term for which he was they were appointed; or (2) an appointed member of such board or committee who is serving with no specified term length. For purposes of Article 8.12, the term appointing authority shall include the board or commission, Town Officer, or employee, including those employees serving without compensation and subject to Massachusetts General Laws Chapter 268A, who exercises such appointment or removal power pursuant to law or otherwise obtained through delegation. The process for such removal may be initiated in any of three methods: a The appointing authority may, by majority vote, cause a notice of removal to be filed with the Town Clerk. The notice shall be in writing and shall specify the grounds for such removal request; b A board or committee may, by majority vote, submit a written request that the appointing authority remove one of its members, specifying the grounds for such 383 removal request in writing and causing a notice of removal to be filed with the Town Clerk; c One hundred (100) or more voters may file with the Town Clerk a petition requesting the removal of a member of a board or committee, specifying the grounds for such removal. Upon certification by the Board of Registrars of Voters of a sufficient number of valid signatures, the Town Clerk shall immediately notify the appointing authority thereof. A copy of the notice, request, petition, or certification shall be delivered by the Town Clerk to the board or committee member forthwith. Delivery shall be by mail, postage prepaid, to their last known address. 8.12.2 Public Hearing A public hearing shall be convened by the appointing authority not less than twenty (20) nor more than thirty (30) days after a notice, request or valid petition for removal is filed with the Town Clerk. Not less than five (5) days (see Section 8.5) ten (10) days prior to such hearing, written notice thereof shall be given by the Town Clerk to the board or committee member whose removal is sought, by mail, postage prepaid, to his their last known address. Not less than forty-eight (48) hours prior to the time set for the commencement of the public hearing, the board or committee member shall be entitled to file a written statement with the appointing authority responding to the reasons cited for the proposed removal. The board or committee member may be represented by counsel at the public hearing, and shall be entitled to present evidence, call witnesses and, personally or through counsel, question any witnesses appearing at the hearing. 8.12.3 Removal The appointing authority may, by majority vote, adopt a final resolution of removal, which shall be effective upon adoption. Failure to adopt a final resolution of removal within thirty (30) days of the close of the public hearing shall be deemed to be a disapproval of such resolution. The action of the appointing authority in removing the board or committee member shall be final, it being the intention of this provision to vest all authority and fix all responsibility for such removal in the appointing authority. The board or committee member shall continue to serve on the board or committee until a final resolution of removal has become effective. 8.13 Resignation of Town Officers Any person holding an elective or appointive office may resign his their office by filing a notice of resignation with the Town Clerk, and such resignation shall be effective immediately upon such filing, unless a time certain is specified therein when it shall take effect. 8.14 Town Seal The Town Seal in existence at the time of adoption of the Charter shall continue to be the Town Seal and shall be kept in the custody of the Town Clerk. Papers or documents issued by any Town Officer or Town Agency may be attested by use of the Town Seal. or take any other action with respect thereto. Select Board 384 ARTICLE 9 To see if the Town will vote to authorize the Select Board, on its behalf, to Legislature may make clerical or editorial changes in form only to the bill, unless the Select is hereby authorized to approve amendments that shall be within the scope of the general public objectives of this petition. AN ACT RELATIVE TO THE TOWN OF READING HOME RULE CHARTER Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: Section 1: Article 1 of the Town of Reading Home Rule Charter as amended through by November 1, 2025, a copy of which is on file in the office of the archivist of the Commonwealth pursuant to Chapter 43B of the General Laws, is hereby amended by section 1.6 thereof in its entirety and inserting, in place thereof, the following definition: Majority Vote majority of those present and voting provided that a quorum of the body is present. Section 2: Article 2 of said Charter is hereby amended by striking section 2.6 thereof in its entirety and inserting, in place thereof, the following section: 2.6 Vacancies A Town Meeting Member may resign by filing a written notice with the Town Clerk. A Town Meeting Member who terminates residency in the Town shall cease to be a Town Meeting Member. A Town Meeting Member who moves their residence from the precinct from which they were elected to another precinct shall serve only until the next Annual Town Election. If any person elected as a Town Meeting Member fails to attend one-half or more of the total Town Meeting sessions within one year preceding the most recent Annual Town Election, their seat may be declared vacant by a majority vote of the Town Meeting, after providing the member an opportunity to be heard. The Select Board shall place an Article on the Annual Town Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the Annual Town Meeting, the Town Clerk shall notify any such Town Meeting Member that they may be removed from office, provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the Town Any vacancy in a Town Meeting position may be filled until the next Annual Town Election by a vote of the remaining Town Meeting Members of the precinct, provided, however, that the balance of any unexpired term shall be filled at the next Annual Town Election. In the event of a vacancy, the Town Clerk shall give written notice thereof to the remaining Town Meeting Members of the precinct 385 and shall publish such notice in a local news medium. Such notice shall provide meeting for the purpose of temporarily filling the vacancy. Section 3: Article 5 of said Charter is hereby amended by striking section 5.1 thereof in its entirety and inserting, in place thereof, the following section: 5.1 Appointment, Qualifications and Term The Select Board shall appoint a Town Manager, who shall be appointed solely on the basis of their executive and administrative qualifications. The Town Manager shall be a professionally qualified person of proven ability, especially fitted by education, training and previous experience. The candidate shall have at least three (3) years of full-time paid experience as a City or Town Manager or Assistant City or Town Manager or five (5) years of equivalent level public or private sector experience. The terms of the Town Manager's employment shall be the subject of a written contract, for a term not to exceed three (3) years, setting forth their tenure, compensation, vacation, sick leave, benefits, and such other matters as are customarily included in employment contract shall be in accordance with and subject to the provisions of the Charter and shall prevail over any conflicting provision of any personnel sation shall not exceed the amount annually appropriated for that purpose. The Town Manager shall devote full time to the office and, except as expressly authorized by the Select Board, shall not engage in any other business or occupation. Except as expressly provided in the Charter, the Town Manager shall not hold any other public elective or appointive office in the Town; provided, however, that, with the approval of the Select Board, the Town Manager may entities, but shall not receive any additional salary from the Town for such services. Section 4: Article 5 of said Charter is hereby further amended by striking section 5.4.2 thereof in its entirety and inserting, in place thereof, the following section: 5.4.2 Long-Term Absence In the event of the absence, incapacity, or illness of the Town Manager in excess of thirty (30) days, the Select Board shall without delay appoint a qualified individual to serve as Acting Town Manager until the Town Manager returns., under terms of employment to be determined by the Select Board and in accordance with Section 5.4.4. Section 5: Article 8 of said Charter is hereby amended by striking section 8.11.2 thereof in its entirety and inserting, in place thereof, the following section: 8.11.2 Recall Petition 386 Two percent (2%) of registered voters, including at least twenty-five (25) voters from each of the precincts into which the Town is divided, shall file with the Town Clerk an affidavit containing the name of the Town Officer whose recall is sought and a sworn statement of the grounds upon which the affidavit is based. The affidavit shall contain a factual statement which alleges and includes relevant responsibilities. The Town Clerk shall, within twenty-four (24) hours of receipt, submit the affidavit to the Board of Registrars of Voters who shall forthwith certify thereon the number of signatures that are names of voters. A copy of the affidavit shall be entered in a record book to be kept in the office of the Town Clerk. If the affidavit contains sufficient signatures, the Town Clerk shall deliver to the first ten voters listed upon the affidavit, blank petition forms, in such number as seal attached thereto. The Town Clerk shall cause to be delivered a copy of the being sought within five business days of the blank petition forms being delivered. They shall be dated and addressed to the Select Board; shall contain the names of all persons to whom they are issued, the name of the person whose recall is sought and the grounds for recall as stated in the affidavit; and shall demand the election of a successor to the office held by such person. The recall petitions shall be returned and filed with the Town Clerk within thirty (30) days following the date of the filing of the affidavit, signed by at least twenty percent (20%) of the voters and containing their names and addresses; provided, however, that not more than twenty percent (20%) of the total number signatures may be from voters registered in any one precinct. Section 6: The Reading town clerk may make non-substantive changes to the numbering of the sections of the town of Reading home rule charter. Section 7: This Act shall take effect upon approval by the voters, at a local election, of the further amendments to the Town of Reading Home Rule Charter adopted pursuant to Article 8 of the November 10, 2025 special town meeting. or take any other action with respect thereto. Select Board ARTICLE 10 To see if the Town will vote to raise and appropriate, transfer from available funds, borrow or otherwise provide $50,000 or any other sum or sums of money for removal of invasive plant species from the Town Forest; or take any other action with respect thereto. Town Forest Committee ARTICLE 11 To see if the Town will vote to adopt a bylaw regulating the clearing of public sidewalks by (1) inserting a new Article 8.15 , as follows: 387 Article 8.15 Clearing of Public Sidewalks 8.15.1 Removal Requirement The owner or manager of any property abutting a sidewalk of a public way in the Downtown said sidewalk abutting their property to be maintained in a non-slippery condition, suitable for pedestrian travel, by clearing any slush, loose, granular, or packed snow, and ice for the portion of the paved sidewalk abutting their property. Removal of slush, snow, and ice shall be conducted in a manner that clears the full paved path or a minimum of forty two (42) inches wide, whichever is less, unless otherwise specified herein. Slush, snow and ice shall be removed by plowing, shoveling, scraping or other methods in such a manner as to not damage the sidewalk, and shall be performed within the first (4) four hours between sunrise and sunset after such slush, snow and ice has come upon such sidewalk. In the event of an unusually heavy snowfall, the time limit may be extended at the discretion of the Director of Public Works or their designee. 8.15.2 Handicapped Ramps Handicapped access ramps located within a sidewalk of a public way shall be cleared to the full extent of the width and length of the main slope, curb ramps, landings and side slopes. 8.15.3 Maintenance When necessary, the owner or manager shall maintain said portion of cleared sidewalk in a non-slippery condition by application of agents designed for such purposes, provided said agent is approved by the Director of Public Works. The Director of Public Works shall annually cause from November to April. Individuals shall not apply any agent to the sidewalk which does not appear on the approved list without written permission from the Director of Public Works or their designee. 8.15.4 Enforcement and Administration 8.15.4.1 In addition to any other means of enforcement, the provisions of this bylaw and the regulations adopted pursuant thereto may be enforced by non-criminal disposition in accordance with the provisions of Section 1.8 of this bylaw, and MGL Chapter 40 Section 21D. Every calendar day upon which such violation exists shall be considered a separate offense; provided, however, that the offense count shall restart each fiscal year. 8.15.4.2 This bylaw shall take effect on November 1, 2024, or immediate after it is posted by the Town Clerk in accordance with G.L. c.40, §32, whichever is later. And (2) by amending Article 1.8 of the General Bylaws by inserting a new line in the table, as follows: Bylaw Bylaw Enforcing Penalty- Penalty- Penalty- Section Title Person First Second Additional Offense Offense Offences 8.15 Clearing of Director of Public $100 $200 $200 Public Works; and Sidewalks 388 Police Department or take any other action with respect thereto. Bylaw Committee 389 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to November 10, 2025, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. th Given under our hands this __ day of ___________, 2025. _______________________ Christopher Haley, Chair _______________________ Melissa Murphy, Vice Chair _______________________ Karen Rose-Gillis, Secretary _______________________ Carlo Bacci, Member _______________________ Karen Gately Herrick, Member SELECT BOARD OF READING _______________________________ , Constable 390 Town of Reading 16 Lowell Street Reading, MA 01867-2685 Matthew A. Kraunelis, Esq. Town Manager Office: (781) 942-9043 mkraunelis@readingma.gov To: Select Board From: Matthew A. Kraunelis CC: Select Board Packet Date: September 16, 2025 RE: National Opioid Settlements The following pages in your packet contain participation and release forms with regard to the National Opioid Settlements. These documents are very technical, so I am including this brief memo in the Select Board Packet. Reading has received two sets of Docusign instructions for the two national opioid settlements that are currently being finalized: 1. Participation form and release for the Purdue/Sackler settlement; and 2. Participation form and release for the Secondary Manufacturers settlement (Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus). Reading is already receiving funds from a previous national opioid litigation settlement. Participation in the new settlements will not affect the funds already being received by the Town. Funds received pursuant to these new settlements must be used for opioid abatement purposes, just like the funds already being received. Reading stands to receive an estimated maximum of $82,626.16 over the next 15 years from the Purdue/Sackler settlement and $16,086.26 over the next 10 years from the Secondary Manufacturers settlement, according to information provided Receipt of the maximum payment depends in part on the Purdue bankruptcy plan being approved in Bankruptcy Court, as it makes up part of the total Purdue/Sackler settlement amount. It also depends on the number of cities and Towns that settle, as the amount is increased with greater participation. 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 From:Kraunelis, Matthew To:Haley, Christopher;Murphy, Melissa Cc:LaVerde, Jacquelyn Subject:FW: Next steps on the Mulberry Forest school for Reading School Committee Date:Wednesday, September 10, 2025 2:59:26 PM From: Brandt, Shawn <Shawn.Brandt@reading.k12.ma.us> Sent: Friday, August 29, 2025 10:38 AM To: Mary Jirmanus Saba <mary.jirmanus@gmail.com> Cc: Nazzaro, Carla <Carla.Nazzaro@reading.k12.ma.us>; Milaschewski, Thomas <Thomas.Milaschewski@reading.k12.ma.us>; Kraunelis, Matthew <mkraunelis@readingma.gov>; Wellman, Jayne <jwellman@readingma.gov>; Martha Moore <moore944@gmail.com>; bpbowe@outlook.com Subject: Next steps on the Mulberry Forest school for Reading School Committee Mary, I wanted to follow up from last week's meeting with a note summarizing the concerns that I think are primary for our members. As I understand it based on our discussion last week, there are at least three key issues that appear to be non-starters for one or more members of the committee: The building not currently having an appropriate Certificate of Occupancy that will allow your program to begin operating. This seems like a foundational requirement and the Committee clearly is concerned about the safety and appropriateness of the physical plant until that is resolved. Clarity regarding and confidence in the qualifications of the individuals who will be with the children all day, every day. We heard a lot about the extensive backgrounds of some of the board members and some of the staff, but there seemed to be confusion and concern about the appropriateness of certifications / qualifications of other members, expectations for staff that have not yet been identified, the status of "in-flight" certifications, etc. A number of cases where there appeared to be confusion about, and potentially 406 misleading statements about issues including the backgrounds of certain associated individuals, the non-profit structure and status, etc. Publicly available records and documents appear to contradict what we heard during the meeting. If the team wants to review the concerns in more detail, I'd encourage you to rewatch the discussion, which is available on youtube: https://www.youtube.com/watch? v=6jUKQOOhnXg&t=6014s We don't have a particular set of guidelines to determine when your team should return to the SC, but I'd suggest that a meeting with Vice Chair Carla Nazzaro and I when you feel you're ready would be a good first step. That would allow us to ensure that any follow up appearance before the School Committee will be productive and additive. Please let me know if you have any questions. Thanks, Shawn Brandt Chair, Reading School Committee 407 408 409 410 411 412 413 414 415