HomeMy WebLinkAbout2025-05-28 Permanent Building Committee MinutesA
Town of Reading
0!3 �: Meeting Minutes
Board - Committee - commission - council:
Date: 2025-05-28
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Permanent Building Committee
Attendees: Members - Present:
please see attached
Members - Not Present:
please see attached
Others Present:
ctULIVtU
TOWN CLERK
vIA.�
2'2' AUK I o PM 5: 13
Permanent Building Committee Meeting
Time: 6:00 PM
Location: Great Room
Session:
Version: Final
please see attached
Minutes Respectfully Submitted By: Mark Stafford from Turner & Townsend Heery
Topics of Discussion:
Please see attached
Page 1 1
Reading Center for Active Living
Permanent Building Committee Meeting Minutes
Date and Time:
I May 28 2025, 6 m
Location:
1 Permanent Buildl 'Committee
Purposw
CMW i Construction l Closeout Phase
Mealin Number
001
Recorded e :
Mark Stafford and Peter Collins
Attendees
Name
Com r
Patrick Thom kins
Readi = Permanent Building
Committee - Chair PBC
Mark Dockser
Reading Permanent Building
Committee PBC
Nancy Twomey
Reading Permanent Building
Committee (PBC
Nan Zlemiak
Reading Permanent Buildin
Committee PBC
John Coote
Reading Permanent Building
Committee (PBC)
Kirk McCormack
Readina Permanent Buildin
Committee PBO
11
Mike Naaaro
' t ReadPermanent BuildingCommittee
P C
Joshua Delaune
Town of Rsetlin DR
Joel Baramann
baingmarm Hendde+ Archelgips,
Inc. BH+A-Designer)
Chuck Adam
Tumer & Townsend H
TTH - O. wners . ect Men er
Mark Stafford
Tumer & Townsend Hee
OPM -Owners Pro act Man er
Peter Collins
Tumor & Townsend H
OPM - Owners ft9jag manaciern
Item
Discussion
Action by
No.
Meeting was called to order at 6:05pm
1
PBC Chair said thank you to the Town of Reading for the successful passing of tha
project vote and congratulated the committee and project team on all their work to date.
NA
2
TTH introduced Mark Stafford as the OPM Project Manager and Mark provide PBC with
3
his background and experience.
NA
PBC motioned and voted to approve the 04/14/25 P8C Meeting Minutes.
4
NA
There were no Invoices to review end approve.
5
NA
TTH reviewed the look ahead project budget from the Schematic Design Phase with
allocations by discipline and cost codes. PBC asked to show the values estimated for
e
construction contingencies, escalation, general requirements etc. TTH will update budget
TTH
as noted.
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Reading Center for Active Living
Permanent Building Committee Meeting Minutes
TTH showed project milestone schedule and will provide update on recent as look ahead
7
activities and dates.
TTH
PBC discussed TTH contract and fee proposal for the design, bid, construction, and
closeout phases of the project. Several conversation exchanges took place regarding fee
proposal being time spent or fixed fee, Insurance coverage and mark up percentages. All
Town
8
parties satisfied one another with PBC voting to approve TTH fee proposal in the amount
Managers
of $845,867.00. The motion was approved contingent upon review and approval by the
Office
Town Managers Office and Town Counsel.
PBC discussed BH-A contract and fee proposal for the design, bid, construction, and
closeout phases of the project. Several conversation exchanges took place regarding
subconsultants fees within the proposal. All parties satisfied one another with PBC votmg
Town
9
to approve BH+A fee proposal in the amount of $1,832,000.00. The motion was
Managers
approved contingent upon review and approval by the Town Managers Office and Town
Office
Counsel.
PBC agreed that meetings going forward will occur monthly on the first Wednesday of
10
the month. Next meeting scheduled for July 2, 2025, epm at the Pleasant St. Center.
NA
PBC asked TTH 0 working groups will need to be assembled. TTH and BH+A said yes 8
would benefit the project and help to expedite decisions. TTH to forward list of potential
TTH
11
working groups.
BH+A mentioned their office is getting under way with project permitting and discussions
12
with Town Departments / Agencies.
PBC and BH+A briefly discussed some design questions such as:
a) moveable partition
b) subsurface soil conditions
PBC &
13
c) fitness room location on the 1° or 2^ floor
BH+A
d) zoning off the gym for separate use after hours
The above mentioned will be discussed further.
PBC will ask Town Managers Office about building operations during the next meeting.
14
15
PBC motioned to adjourn at 7:50pm
Next Meeting July 2 2025, 6om at Pleasant 8t Canter
The above summarizes Turner & Townsend Hoary interpretation of items discussed and decisions reached
during this meeting. Additions or corrections must be submitted in writing to the author within three days of
receipt otherwise, the minutes will stand as written
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