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Home My WebLink About2025-04-14 Permanent Building Committee MinutesTown of Reading IN E C E I v E U 0 Meeting Minutes TOU✓N CLERK Board - committee - commission - council: 2025 AU6 14 PF9 5: 01 Permanent Building Committee Date: 2025-04-14 Time: 5:15 PM Building: Virtual Location: Address: Session: Purpose: Permanent Building Committee Version: Final Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: please see attached Minutes Respectfully Submitted By: Brian Hromadka on behalf of Turner &Townsend Heery Topics of Discussion: Please see attached Page I 1 ProjeR Reading Center for Active Living Project No: TTH# HII-2408100 Meeting No: PBC - ReCAL 11 Location: Zoom/Pleasant Street Center (Hybrid) Date: 2025-04-14 0 5:15PM Recorded By: B. Hromadka Purpose: Reading Center for Active Living File: 2408100 - A02-00 Adachments: Role Call Sheet. Meeting Packet Abbrevlatlons: BH+A - Bargmann Hendrie + Archetype, Inc. COA - Council on Aging OPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Dally Times Chronicle RCN - Reading Community Television SBC - Killam School Building Committee SO - Schematic Design TOR - Town of Reading TTH - Turner B Townsend Heery MEETING MINUTES# 11 Atbndaes In1dh Pre t Title Rala email Tot. atrlck Tompkins Pi ® Chair, PBC, TOR ptompklm@c ronstruction.wm (]81)942-9093 ancy Twomey NT ® Vies CMIr, PBC, TOR nJlme@comcastnet (781)942-9043 ohn Coots JC ® Member, PBC, TOR Jes.coote@verizon.net (781) 942-9043 regory Stepler GS M Member, PBC, TOR gregory-stepkrQyahoo.tam (781) 942-9043 rk McCormick KM ® Member, PBC, TOR kirk.n=ormlck@hWmall.mm (781) 942-9043 anq Ziemlak N2 ® Member, PBC-ReCAL, COA, TOR nfziemlak@gmall.mm (781) 942-9043 ark Oockser MD 1 ❑ Mmber, PBC-RCCAL, select Board, TOR malk.dockseroci.reading.ma.us (781) 942-90 13 ichael Mazza. MN N AssodaW, PBC, TOR mpnazzaro@vemmn.net (781) 942-9043 ri Greenberg AG ® Ass ee, PBC, TOR arisgrsenberg69m il.mm (781) 942-9013 Add. Ativndaea InR{da Pn nt Canpany (Rpla) All" Tal. aft Kraunells MK ❑ Town Manager, TOR mkraunells@readingma.gov (781) 942-9043 yne Wellman JW ® Asst Town Manager, TOR Jwellmamareadingma.gov (781) 942-6637 enna Wood ]WO Ill Community services Olrecton TOR JwoodOreadingma.gov (781) 942-6672 oe Huggins JH ® Director of Facilides, TOR JhugginsOreadingma.gov (781) 670-28M Add. ARanWea lnRiab Mont CampnY (Reel) small TN. L4gT NMI 11111r..r. abual KC ❑ Assistant Director of Facilities, TOR kcebuzzi@ci.readiig.ma.us (781) 942-5492 abriello KG ❑ Dlrecimr of Operations, TOR kgabnello@readingma.gov (781) 942-6696 Delaune 1D ® Executive Assistant Jdelaune@readingma.gov (781) 942-66M owaleski CK ® Elder and Human Services Administrator ckowaleski@readingma.gov (781) 942-6796 Shaplelgh Ms ❑ Reading Council on Aging shapleigh.madlyn@gmail.com (781) 942-6794 romadka BH ❑ Turner&Townsend Heery (OPM) brian.hromadka@turmown.mm (978) 572-6509 dam CA ❑ Turner & Townd Heery (OPM) chuck.adamotumtown.com (978) 500-5435 NShaplelgh ollins PC ❑ Tumer& Townsend Heery(OPM) peter. mill nsoturntown.mm (617)823-3265 rgmann 1B ❑ Bergmann Hendrle+Archetype, Inc. )bargmann@bhplus.mm (617) 350-0450 en DC ❑ Bergmann Hendrie+ Archetype, Inc, dchen®bhpus.com (617) 350M50 amm CN ❑ Chair, Klllem School Building Committee carla.nazzamoreading.k12.ma.us lmes BHM ❑ News Editor, RDTC, RCN Brhl&uN IMtlaM Present TIDE Ro/e EmN/ TN. OLD BUSINESS Mtp-fhm - Nrkn/nrn pw De2 Soo 05-07 commumicAnoms uPDAT9 Closed KG presented an update on the accomplishments of the communications working group which included updates to the project website, an FAQ section which responds to incoming smalls from the website and is managed by town staff, and all ongoing outreach through newsletters and social media. A 2nd public forum is scheduled for 01/28 at the Pleasant Street Center and will cover facility usage, building design and comparable cost data. A new video is also being created with additional project updates and a suggestion box Is being installed for those who don't use email. JW noted that a lunch and team is also being planned for the ReCAL project for the general public. 01/21/25: JD presented an update on the activities of the communications working group. Two suggestion boxes were purchased and will be located at town hall and the pleasant street center. The website was updated with the latest renderings. Social media posts were made for the upcoming public forum. A lunch and learn was also scheduled for 01/30 to enable people to get the same Information during the day. The public forum agenda was reviewed. The group sent materials for the 2nd video creation and is waiting on the script to review. 01/28/25: Suggestion boxes have been installed. Waiting video script. 02/03/25: No communications update. Waiting on video script. www tumerandtownsend.com Page 12 of 5 www.heerv:crftn OLD BUSINESS Mer-ram w«oan s„r�, 02/11/25: KG noted that the website has been updated with new FAQ sections. The next public forums are scheduled for 03/25 0 6:30pm at the Pleasant Street Center and 03/27 10am at Town Hall. Both forums will cover the same Information and will be broadcasted on RCN. The video is still In progress and expected to be complete this month. Another one is targeted for March. Suggestion boxes are in place. KG noted that they are working with the office of campaign finance to ensure all applicable rules are followed regarding communications. JC confirmed that the finance committee will be Invited to the next public forum. MS asked If a resident mailing will be going out. BH noted that this was planned and that a mailing would be prepared for both projects and their tax Impacts. KG also pointed out that tax information will also be available on the website. MD noted that private groups have greater flexibility with than public groups with regards to communications. An Insert in the water bill will be included. 03/17/25: KG noted the latest updates from the communications working group. Video *2 is expected by the end of the week. Video *3 Is also being worked on. An additional video Is being developed that will feature ReCAL and Killam. A tax calculator Is also being developed and is expected to be ready by next week. IC questioned how the tax calculator will represent the project costs. The calculator will Include all additive and deductive debt exclusion changes as well as detailed explanations of tax Impacts and links to project information and tax assistance. Tax Impacts will happen gradually as project funds are needed. The calculator will not Include operational tax impacts. The next public forum will have project overview and financial information and will be presented by various town and committee staff. BH asked about feedback received by the public. KG noted that feedback Is received through the suggestion box and via smalls. The questions are being answered on the FAQ section of the project website. 04/14/25: JW noted that the communications WG has been updating the website, Including the FAQ section, launching the tax calculator and sending out emails and social media posts about the project. A one -page fact sheet is being created and a public forum Is scheduled for 7pm on 04/16 which will be held remotely with the Killam project team. Many Town Meeting members attended the last forum. A second video was created by Dave Kartunen. A third video will only be completed If Dave can Issue it right away as otherwise the expense will not be worth it. NEW BUSINESS Mfq-IceT �„M�� Dee PN[ 5� 11-01 LAUIQQRQERClosed wwwAumeranctownsentl rom Page 13 of 5 www.heeN.com I'urrwrhTownern0 Heery NEW BUSINESS rxv - a mm O Me sMa The meeting was called to order by PT at S: Sspm 11-02 tOLE CALL Closed Role call was taken by PT. Refer to attached Role Call Sheet, 11-03 PLIBLICCOMMIENT Closed There were no public comments made. 11-04 LIPPROVAL OF MINUTES Closed A motion was made by NIT, seconded by GS to approve the meeting minutes dated 03/17/25. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet. 11-05 INVOICE APPROVALS AND BUDGET UPDATE Closed BH presented the current project invoices and an update on the expenses incurred to date relative to the active project contracts. The Project continues to track with the budget. A motion was made by NT, seconded GS to approve BH+A Invoice 27392 In the amount of $8,000 and TTH Invoice PJIN0043251 in the amount of $11,130.00. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 11-06 IGUZDIU&UPDATE Closed SH noted the updates to the project schedule highlighting the upcoming public forum (4/16), town meeting (5/01) and town vote (5/13). BH also noted that the dates for getting the survey filed and establishing the Right of Way for Range Road were being finalized. (dates on schedule are not final). The next PBC meetings will be held on 05/20 (5/15 Agenda Planning Mtg). 11-07 JWW, 04/16 Open JC asked whether BH+A will be providing additional responses BH to the SD design comments. BH Indicated that the previous responses were comprehensive, but that he would circle back with BH+A on any open Items. JWW noted that the operational program was nearly complete. JWW will circulate the draft to the PBC. JWW noted that a significant amount of programming Information was communicated at the 2nd public forum. JWW will direct JC to that presentation. Anticipated operational costs will be finalized and coordinated with Sharon Angstrom before Town Meeting. SH that communications with RMLD are in progress concerning solar, energy grants and back-up power. BH+A provided Initial information to RMLD. RMLD will be supplying direction based on the current design. NZ noted that the COA Is requesting a divider In the program room adjacent to the lounge. The design Implications and cost impacts were discussed. The PBC is open to this alteration If sufficient funds are available. The locetlon of the fitness room was also discussed relative to structural and sound Impacts. BH will reach out to BH+A about these items. Following the discussion from the previous meeting, the PBC decided to include a diesel generator In place of a propane generator due to cost savings and operational efficiency. NIT made a motion which was u.. .rna..r '1'urncr N I :� Heery NEW BUSINESS pate stetus seconded by GS, The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet. BH will notify BH+A of the change. ]C presented the idea of a "Man Shed" that could provide good community connections In Reading. jC will forward additional information. 11-08 Closed A motion to adjourn was made by NT and seconded by GS. A role call vote was taken. The meeting adjourned at 6:07 pm. fkx[neenm, May 20th (Hybrid) anticipated to be held at Town Hall END OF MINUTES. the abpw summarizes Tumer a ToWn dH ,,V nferpre[etbn ofHersCh'p/ssad,aM CxJsbrsreacl,etl Cu4n9 MIS meeting. AddHions or mrrMl must b wbrofiR In wrkw to Me author w1 fn Mree Cats 0/ Ieh o Miee, the minu s will stets as wNtten. ww• t• n Page 15 of 5 www.heerv.com