HomeMy WebLinkAbout2025-07-02 Permanent Building Committee MinutesTown of Reading
0 Meeting Minutes
Board - Committee - Commission - Council:
Date: 2025-07-02
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: Permanent Building Committee
Attendees: Members - Present:
please see attached
Members - Not Present:
please see attached
Others Present:
Permanent Building Committee Meeting
Time: 6:00 PM
Location: Great Room
Session:
Version: Final
please see attached
Minutes Respectfully Submitted By: Mark Stafford from Turner d Townsend
Topics of Discussion:
Please see attached
Page I 1
Reading Center for Active Living
Permanent Building Committee Meeting Minutes
Oats and Time:
Jul 02 2025 6 m
Location:
Permanent
Buildin Committee
Pu use:
Design
/ Construction / Closeout Phase
MaHin .Number
002
Recorded BY:
Nina Zeytoonlan and Mark Stafford
Attendees
Name
Com an
Patrick Thom klns
Reading Permanent Building
Committee - Chair PBC
Nancy Twom
Reading Permanent Building
Committee PBC
Ad Greenburp
Reading Permanent Building
Committee PBC
Nancy Dome
Reading Permanent Building
Committee PBC
John Coots
Reading Permanent Building
Committee PBC
Kirk McCormick
Readin Permanent BuildingCommittee
PBC
Jayne Wellman
Town of Readin TOR
Jenne Wood
Town of Readln OR
Chris Kowaleskl
Town of Reading TOR
Kevin Cabuzzi
Town of Readi TOR
Joel Bergmann
I Barornann Hendde+Archetype,
Inc. BH+A - Designer)
Chuck Adem
Tumer 8 Townsend He
TTH - Owners Proact Mana
er
Mark Stafford
Turner & Townsend Hoe
OPM - Owners Project Manager)
Nina Ze oonlan
Turner &Townsend Hoe
OPM- Owners Project Manager)
Item No.
Discussion
Action by
1
Call to Order - Meeting was called to order at 6:07pm
NA
2
Public Comment - None
Approval of Minutes - PBC voted unanimously to approve the 0512812025
3
Meeting Minutes. Kirk McCormick's name misspelled, corrected.
NA
Invoice Approvals:
. Turner & Townsend Hoary: Final invoice for Feasibility Study
o $11,030. PBC voted unanimously to approve TTH Invoice.
4
. BH-A: invoices:
o Basic services — $60,000 PBC voted unanimously to approve.
o Consultant services (geotechnical and survey)—$11.400 PBC voted
unanimously to approve
Tumor & Townsend Hoary:
. Budget Update:
o Project remains on budget with less than 1 %cost incurred.
o Budget tracking spreadsheet will be updated at each PBC meeting.
5
. Schedule Update:
TTH
o Design Development (Do) set Is on track for completion by July 17.
o CPDC drawings due July 7
o Conservation Commission guidelines due July 9
o Trail design revised to include a full loop of stone dust trail in the
bufferzone.
Page 11
Reading Center for Active Living
Permanent Building Committee Meeting Minutes
o Wetlands boardwalk portion defamed until future funding is available.
o HVAC System Design- PBC/Facllitles expressed concerns about
VRF based on previous Issues with Daikin systems.
o PBC decided to rule out geothermal due to several concerns with cost
and maintenance.
o Additional review of VRF vs. air -to -water to be conducted.
• Design Process.& Stakeholder Input.
o PBC emphasized avoiding backtracking on schematic design
decisions. '
o Concerns raised about unresolved design items from the Council on
Aging (COA).
o Agreement to review COA's spreadsheet of unresolved Items and
categorize them into 'Y", 'No,' and'Maybe' buckets. COA to
submit revised spreadsheet.
o Commitment to transparency and documentation of decisions.
o Finalize outstanding design issues before July 17 DO submission.
eH+A Design Update:
• Move Fitness Room to Second Floor - PBC voted unanimously to approve.
o Supported by staff and stakeholders for better aesthetics and
supervision.
o Estimated structural mat -$5,000
8
• Add Movable Partition to First Floor Room - PSG voted unanimously to
PBC
reject.
o Estimated cost range- $100,000 (coiling door) -$125,000 (overhead
door)
o Concerns over cost, storage impact, and necessity.
Establishment of Working Groups:
o Continue the Sustainability, Working Group. PBC voted unanimously
to approve.
o Create a new Finance/Change Orders Working Group. PBC voted
7
unanimously to approve.
o Sunset the Stakeholder Design Group. PBC vote 8 yes, 1 no.
Approved.
o Handle Communications as needed without a formal group. PBC
voted unanimously to approve.
at Future Project Meeting Dates:
8
First Wednesday of the month - upcoming - WWII.9/3/25 - October meeting to be
moved from October 10 to October Sm Location TED.
9
Next MeaUng:
o Wednesday August Sir, 2025, epm at the Pleasant St. Center.
10
Adjournment: PBC motioned to adjoum at 7:57pm
The above summarizes Turner & Townsend Heery interpretation of dams diacusserl and decisions reamed during tn/s
meeting. Additions or correctors must be submisedin wnmg to in, eumw wieerr three days ofrecelpt omeraise, the
minutes will stand as written
Pa9a 12