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Home My WebLink About2025-03-17 Permanent Building Committee MinutesTown of Reading Meeting Minutes Board - Committee - Commission - Council: Date: 2025-3-17 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: Permanent Building Committee Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: please see attached RECEIVER TOWN CLERK REAPING, MA.Gr� 2025 MAY 13 PM 3: 22 Permanent Building Committee Meeting Time: 6:00 PM Location: Great Room Session: Version: Final Minutes Respectfully Submitted By: Brian Hromadka from Turner B Townsend Heery Topics of Discussion: Please see attached Page 11 , 0a, Project: Reading Center for Active Living Project No: TTH# HII-2408100 Meeting NO: PBC - ReCAL 09 Location: Zoom/Pleasant Street Center (Hybrid) Dare: 2025-03-17 @ 6:OOPM Recorded BY: B. Hromadka Purpose: Reading Center for Active Living File: 2408100 - A02-00 Attacturard: Role Call Sheet, Meeting Packet Abb sot,10ons: BH+A - Bargmann Hendrie + Archetype, Inc. COA - Council on Aging OPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Daily Times Chronicle RCTV - Reading Community Television SBC - Killam School Building Committee SD - Schematic Design TOR - Town of Reading TTH - Turner & Townsend Heery MEETING MINUTES# 10 M tncr&Townsend If(tiry Attentleas rnln.a t nd. Rol. Email Tel. atrick Tompkins PT Z - Chair, PBC, TOR ptompk'ms@cteconstruttlon.com (]81)942-9043 ancy Twomey Plr ® Vice Chair, PBC, TOR nJ2me@wmcascnet (781) 942-9043 ohn Coo[; JC [K Member, PBC, TOR Jas.coote@verbon.net (781) 942-9D43 regary Stepler GS Z Member, PBC, TOR gregory_srepler@yahoo.com (781) 942-9043 Irk McCormick KM Z Member, PBC, TOR kirk.mccormick@hotmail.com (781) 942-9093 Nancy Zlemlak NZ ® Member, PBC -ReCAL, COP, TOR njziemlakOgmail.com (781) 942-9043 ark Dockser MD I ❑ Mmber, PBC '-ReCAL, Select Board, TOR mark.dorkser@ci. read ing.ma.us (781)g42-9043 ichael Nazzaro MN Z Associate, PBC, TOR mpnazzaro@vedzon.net (781) 942-9043 n Greenberg AG Z Associate, PBC, TOR anagreenbeq@gmall.mm (781)912-9043 Add. AttamMes INNa& Present _ Company (fie) Emal! Tel. ad Kraunelis MK Z Town Manager, TOR mkrzunelis@read ing ma.gov (781)942-9043 ayne Wellman enna Wood JW ]WD Z Z Asst. Town Manager, TOR Community Services Director, TOR Jwellman@readingma.gov Jwood@readingma.9ov (761) 942-6637 (781) 942-6672 oe Huggins Add. AKendees JH Zn1t!a!a ® Present Director of Facilities, TOR card any (Role) Jhuggins@readin9ma.gov Email (781) 670-2824 iN. Page I i of 6 TurnrrkTa.enxml ' Cabuzzl Assistant Director of Facilities, TOR kcabuzzl@ci.reading.ma.us (781) 942-5492 be Sabdello Director of OPeradons, TOR kgabrielloCreadingma.gov 1) 942-6696 shua Delaune Executive Assistant jdelaune0madingma.gov1) 942-6636as [eWn Kowaleski V!G Elder and Human Services Adminhitrator ckowalwki@readingma.gov 942-6796 nlyn Shapleigh Reading Council on Aging shapieigh.marilyn@gmall.com [(781) 1) 942-6794 an Hmmadka Turner & Townsend Heery (OPM) brian.hromadka@b rntcwn.wm 8) 572-6509husk Adam CA ❑ Turner & Townsend Heery (OPM) chuck.adam@tumtown.com 8) 500-5435 ter Collins PC ❑ Turner & Townsend Heery (OPM) peter.collin 0bumtown.com 7) 823-3265oN Borgmann 3B ❑ Borgmann Hendrie + Archetype, Inc. jbargmann@bhplus.com 7) 350-0450 an Chen DC 0 Borgmann Hendrle+Archetype, Inc. Chen@bhPlus. cum (617) 350-0450 arla Nazmro CN ® Chalr, Killam School Building Committee caHa.nazzaro@reading.k12.ma.us b Holmes BHM ❑ News Editor, RDTC, RCN d. Dhohnil ZMAMIs Present TINe Rob email T.J. im D R[ISTNESS So. 05-07 rOMMUNICATIONS UPDATE KG 03/21 Open KG presented an update on the accomplishments of the communications working group which induced updates to the project webslte, an FAQ section which responds to incoming emails from the webslte and Is managed by town staff, and all ongoing outreach through newsletters and social media. A 2nd public forum is scheduled for 01/28 at the Pleasant Street Center and will cover facility usage, building design and comparable cost data. A new video is also being created with additional project updates and a suggestion box is being installed for those who don't use email. JW noted that a lunch and learn is also being planned for the ReCAL project for the general public. 01/21/25: JD presented an update on the activities of the communications working group. Two suggestion boxes were purchased and will be located at town hall and the pleasant street center. The website was updated with the latest renderings. Social media posts were made for the upcoming public forum. A lunch and learn was also scheduled for 01130 to enable people to get the same information during the day. The public forum agenda was reviewed. The group sent materials forthe 2nd video creation and is waiting on the script to review. 01/28/25: Suggestion boxes have been installed. Waiting video script. 02/03/25: No communications update. Waiting on video script. . azrgrir� 0111 n RI ICTill �-rhm=thesame pc4ynmen oue Date02/11/25% KG noted thbsite has been updated withnew FAQ sections. The ic forums are scheduled for03/25 @ 6:30pm at theStreet Center and 03/27 @10am at Town Hall. ums will cover the sameinformation and will be bd on RCN. The video Is stillin progress and expectemplete this month. Anotherone Is targeted for Marcstion boxes are in place. KG noted that they are working with the office of campaign finance to ensure all applicable rules are followed regarding communications. 3C confirmed that the finance committee will be Invited to the next public forum. MS asked if a resident mailing will be going out. BH noted that this was planned and that a mailing would be prepared for both projects and their tax impacts. KG also pointed out that tax Information will also be available on the website. MD noted that private groups have greater flexibility with than public groups with regards to communications. An insert in the water bill will be included. 03/17/25: KG noted the latest updates from the communications working group. Video #2 is expected by the end of the week. Video #3 is also being worked on. An additional video is being developed that will feature ReCAL and Klliam. A tax calculator is also being developed and Is expected to be ready by next week. jC questioned how the tax calculato will represent the project costs. The calculator will Include all additive and deductive debt exclusion changes as well as detailed explanations of tax impacts and links to project Information and tax assistance. Tax Impacts will happen gradually as project funds are needed. The calculator will not include operational tax impacts. The next public forum will have project overview and financial information and will be presented by various town and committee staff. BH asked about feedback received by the public. KG noted that feedback is received through the suggestion box and via emalls. The questions are being answered on the FAQ section of the project website. NU191M RI ICTIJFCC nwo.me Closed The meeting was called to order by PT at 6:01pm Closed E g Role call was taken by PT. Refer to attached Role Call Sheet.Closed There were no public comments made. Closed rrROVAL OF MINUTES ti ••.tumerandtownsend.win,Page 13 of 6 h erycom Turner k'I'rnvnxcntl ochry MCIA1 mICTRIll rimenA motion was made by NT, seconded by JC tprove thmeeting minutes dated 02/11/25. The mn passedunanimously. Roll Call Vote - See attached Roll sheet.10-OS Closed BH presented the arrant project invoices andupdate onthe expenses incurred to date relative to theve projectcontracts. The Project continues to track with budget. Aww motion was made by NT, seconded JC to approv+A Invoice27335 in the amount of $54,000 and TTH invoiceN0042976in F the amount of $26,130.00. The motion passenimously.Roll Call Vote - See attached Roll Call sheet10-06 Closed BH noted the updates to the project schedule highting theupcoming public forums and the updates e projectapproval votes:The Selectboard is scheduled toe on 04/OSand the finance committee o 04/02. Special Toeeting willbe held on 05/01 and Town vote will be on 0. The nPBC meetings will be held on 04/14 (4/10 Aa Planning Mtg) and 05/20. 10-07 JW 04/14 Open BH noted that both working groups had recently met and were satisfied with the current stage of the design. Both groups also have some areas they want to explore In more detail prior to moving ahead with the design development phase. These include further detail on the kitchen, generator, HVAC system, windows, Insulation, exercise room and senior hub. The energy model, sole analysis and life -cycle analysis will be completed once the project is approved and used to finalize decisions on the HVAC system, windows and Insulation. The operations plan (which Is currently being finalized) will inform final decisions on the kitchen, exercise room and senior hub. A meeting with the COA is also scheduled for the April PBC meeting to review additional design feedback. Input will also be sought from the community services and facility departments as well as the design team. The draft operations plan will be shared with the PBC as soon as Its available. Meetings will be scheduled with additional groups when needed to provide input to the PBC. Going forward BH+A will continue to bring relevant design decisions to the attention of the PBC to keep the project on track with the current design schedule. The PBC working groups de feedback to the design team. Major rbellbefore deefslonsiwilll brought the full PBC. The PBC will have final decision making on all design related decisions. Decisions will be made to balance the scope and cost to keep the project within the allotted budget. The PBC discussed the need forthe generator and use of ReCA as an emergency shelter. JH noted that the high school, middle school and pleasant street centers currently have generators. ^ezzrcatm NFW RIISINFSS rim-rarr — —_-- ---_ psmrvnenr mn om sane The Pleasant Street Center does not have the full capability to serve as an emergency shelter due to Its size and anticipated reuse. The middle school generator is primarily for the fire pump. JW noted that the emergency shelter Ideally should not be at the schools as educational efforts would be disrupted. CN noted that showers and a generator were planned for the Killam school, but that they would be removed If the ReCAL project was approved and Included those features. AG questioned if the town needed commerclal kitchens at both facilities. PT and NZ noted that there Is demand for a commercial kitchen not just for emergency use, but for daily use. NT questioned whether a chef is needed to operate the commercial kitchen. MS noted that ServSafe is needed and this designation is earned by staff at the Wilmington CAL to operate their commercial kitchen to serve their community. Salem CA also has a commercial kitchen and provides meals for the community which are in high demand. BH noted that if ReCAL is the desired location for an emergency shelter, then having a commercial kitchen would be desired on this basis alone. PT noted that It Is the town's decision as to whether a non -school emergency shelter Is desired. MK noted that although it is not required, having ReCAL serve as an emergency shelter is the desire of the town's emergency personnel. MS also noted that hot meals are usually sewed in senior centers, and that Meals on Wheels has funding concerns and may no longer be able to provide this service to seniors. Community meals in Reading are currently being catered at additional cost. These meals are a vital part of community service programs. JH also noted that a generator for an all - electric building provides an insurance that can protect the building from freeze damage during a loss of power. BH noted that the discussion pointed to support for a generator and commercial kitchen, though future cost Impacts could change this view. BH asked if there was any objection to formalizing this decision. No objections were heard. PT noted that as both a generator and commercial kitchen are part of the current design no further changes/votes need to be made to Include them. With regard to the type of generator, the PBC discussed a propane versus diesel generator. BH noted that the propane generator had a $200k higher cost on the last estimate. JWD noted that the conservation commission preferred the propane generator. GS and AG noted that the diesel generator was better for the Town. JW mentioned that a diesel generator can be filled by the town. JH noted that a diesel generator is more durable. IC said that the technology is superior. GS noted that spillage is protected by the design of these systems and that cars in the parking lot create more environmental Issues than a diesel generator. The PBC agreed that a diesel generator was better for the project. JW will reach out to the conservation W wr=AW nlYcrulFCc BB. wte arras commission about this item. A vote for the change will be made at a future meeting. Closed 10-08 ]O RN A motion to adjourn was made by NT and seconded by IC. role call vote was taken. The meeting adjourned at 7:17 pm. *m aieermB: April 14th (Hybrid) anticipated to be held at the Pleasant Street Center END OF MINUTES. The aww summaHl Turner® Townsend He TT[erplN W 0/ M wivNils� aMn ess wlM ached w as W dnpnMlz meeHrg. Adtlltims or corrections mu#cesuhmmed In wriflnBro the.0 wtthm threehYsofre W;o t adtowns nd m Page 16 of www.heervcom 49 R Jed. Reading Center for Active Living Pmj.a wo: TTH# HII-2408100 Meen'ng No: PBC — ReCAL 10 Location: Zoom/Pleasant Street Center (Hybrid) Date: 2025-03-17 @ 6PM Recorded By: B. Hromadka Purpose: Reading Center for Active Living Flle: 2408100 — A02-00 ROL nnr AT PmnFFC Tbrner&Townsend Heery VOTE SHEET Nyy Wei Mi vae] wad 1 "5 V d V*7 Vase NA9 Patrick Tompkins - Chair J J J J Nancy Twomey —Vice Chair J J J J Jahn Coots • Member J J J J Gregory stapler -Member J J J J Kirk McCormick • Member J d J J Nancy Ziemlak -Mamber J J J J Mark Oockser•Member NPV NPV NPV NPV Michael Naaaro-Associate J Art Greenberg - Associate J Vote 1 Roll Call Vote 2 Approval of meeting minutes from 02JI112025 Vote 3 Approval of BH+A Invoice 27355, and TTH Invoice PJIN0042967 vote Adjournment J - is a YES vote NPV is Not Present for Vote AB is Abstained