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Home My WebLink About2023-11-16 Subsequent Town Meeting MinutesSUBSEQUENT TOWN MEETING Reading Memorial High School Performing Arts Center November 16, 2023 The meeting was called to order by the Moderator, Alan E. Foulds, at 7:31 PM, there being a quorum present. The Pledge of Allegiance was said by all. Motion made by Jackie McCarthy, Select Board to dispense of the reading of the warrant. Motion Carried ARTICLE 8: Motion made by the Select Board that the Town vote to appropriate the sum of One Hundred and Thirty Thousand Dollars ($130,000) to pay the costs of acquiring a fire department rear -mount aerial ladder truck and associated apparatus, including the payment of any and all other costs incidental and related to thereto, and that to meet this appropriation, said amount shall be transferred from the unspent proceeds of the borrowing related to the Parker Middle School Roof Account, One Hundred and Thirty Thousand Dollars ($130,000). Presentation given by: • Fidel Maltez - See Attached Background: As part of the FY2022 Annual Budget and Capital Plan, the Town Meeting authorized the replacement of our ladder truck for the Reading Fire Department. Town Meeting authorized $1,300,000 for this purchase, based on a proposal received in 2021. At the time of order, the manufacturer notified our fire department that the ladder truck price had increased by $66,939 totaling $1,366,939. Our Town Manager reached out to our State Delegation and with their help, was able to secure a $50,000 earmark to lower the impact of this increase. The Reading Fire Department placed the order of this ladder truck in March 2022. In August 2023, the manufacturer notified our Fire Chief in writing that due to unforeseen circumstances directly related to supply chain issues and the global pandemic, they would not be able to supply the ladder truck at the price agreed to in March 2022. Our Fire Chief and Town Manager had several conversations with the manufacturer to understand the increase, and to negotiate this increase. The manufacturer documented the global supply chain impacts that led to this increase in cost of $130,000. The ladder truck in question is from 2008 and has exceeded its useful life. between July 1, 2020, to July 1, 2023, DPW has spent $71,496.81 on our existing ladder truck; this does not include delivery hours of our mechanics driving the vehicle to repair centers, nor does it account for lost productivity or downtime. The Reading Fire Department owns one ladder truck, and it is an apparatus that is critical to the ability to respond to the needs of our residents. Any life safety situation involving multi -story buildings requires a functioning ladder truck. Our Fire Chief and Town Manager explored several options to purchase the vehicle from other manufacturers. It was not clear whether other manufacturers would be able to provide the truck at a cheaper cost. It was abundantly clear that the other manufacturers could not deliver a truck within the next 12 months. If this funding is approved, the manufacturer has agreed to deliver the ladder truck to our Fire Department in May 2024, or earlier. The Fire Chief and Town Manager have negotiated the following concessions, the manufacturer will: 1. Extend the warranty on the ladder truck from 2 years to 3 years, giving one full year additional year of warranty. 2. Give the Town of Reading a $25,000 parts voucher, that the Town of Reading can use starting on July 1, 2024, and will be valid for 3 years, June 30, 2027. 3. 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Unfortunately, the Town could not get the design and permitting done in time to use the earmark to cover construction costs. We used $54,000 of the from the earmark funds for the engineering work required to design and complete permitting for the parking lot. The remainder of the earmark was used to offset the original purchase of the lot, thus resulting in $96,000 of the original appropriation to purchase the property to close to Free Cash. The request to Town Meeting is to appropriate $200,000 from Free Cash to fund the construction of this parking lot. r -. - 1 GROVB9TREET •ry ,....,.,. Finance Committee Report - given by Joe Carnahan: At their meeting on October 11, 2023 the Finance Committee voted 9-0 to recommend this Article to Town Meeting. Bylaw Committee Report: No report Conservation Commission Report - given by Martha Moore: At their meeting on January 25, 2023 the Conservation Commission voted 5-0 to approve the plans to build this parking lot Motion Carried ARTICLE 10: Motion made the Select Board that the Town vote to appropriate the sum of Three Hundred Thousand Dollars ($300,000) to pay the costs of roadway and sidewalk improvements, including the payment of any and all other costs incidental and related to thereto and that to meet this appropriation, said amount shall be transferred from the following sources: Three Hundred Thousand Dollars ($300,000) from the 40R Smart Growth Stabilization Account. 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Presentation given by: Matthew Kraunelis - See Attached Background: Massachusetts General Laws (MGL) allows Towns to give additional compensation not to exceed $1,000 to Town Clerks who are a certified Municipal Clerk. The Massachusetts legislature views this designation as a benefit to the operations of Towns, by ensuring consistent operation in critical functions such as vital records and elections, among many others. The additional compensation serves as an incentive for Town Clerks to pursue training to help them become more specialized in their field. To qualify for Town Clerk certification a person must be an incumbent town clerk at the time of application, be a full member of the association for a minimum of 3 years, subscribe to the code of ethics of the Town Clerks Associations, and complete the course work prior to passing the examination. The Town Clerk must also continue the course work to maintain the certification throughout their tenure. The skills to be learned through the certification process cannot be gained through a college academic setting. Finance Committee Report: No report Bylaw Committee Report - given by Jesse Arnold: At their meeting on October 4, 2023 the Bylaw Committee voted 5-0 to recommend this Article to Town Meeting. Motion Carried ARTICLE 12: Motion made by Citizens Petition to Indefinitely Postpone the subject matter of Article 12 Motion to Indefinitely Postpone Carried Motion made by Jackie McCarthy to take Article 2 from the table Motion Carried ARTICLE 2: To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given to Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Instructional Motion 1 - Water Rates Motion made by David Zeek, Precinct 5 The Town of Reading develop and implement a water /sewer pricing structure that recognizes that multi- family residential housing comprises multiple family units and does not treat the facility as a single water user even if there is only one water meter to the building. uoi4sanb a4l anow 01 L Pu!oaad 'AIsneAl!d ApeuaE) Aq apew uo!loW •lueanelsa.i 46noa4l -anlap al6u!s 6u!ls!xa aqj jo @I!s a4j le lueane4saa 46noa44-anlap-algnop a 6u!pl!nq s,pleuodoW jo jlnsaa e se alqnop o4 anm a4!s s,pleuoQoW aqj 46no.i44 pue of o!jjea4 aelno!4an J! (jaaa4S u!eW 44noS jo eaae legl 46no.i44 salo!4an A:)ua6aawa jo 4uawanow Apaads pue 'sagseao alo!4an 'Alajes ueulsapad 6u!pnlou!) 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Motion Carried A true copy Attest: Laura A Gemme, CMC /CMMC Town Clerk