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HomeMy WebLinkAbout2023-11-13 Subsequent Town Meeting MinutesSUBSEQUENT TOWN MEETING Reading Memorial High School November 13, 2023 Performing Arts Center The Precincts listed below met at 7:00 PM to conduct the following business: Precinct 1 - With a Quorum present Antonio Aufiero was appointed to fill a vacancy until the next Town Election. After some discussion the meeting was adjourned. Precinct 2 - With a Quorum present Tara Jean Gregory was appointed to fill a vacancy until the next Town Election. After some discussion the meeting was adjourned. Precinct 3 - With a Quorum present Alison J Evangelista was appointed to fill a vacancy until the next Town Election. After some discussion the meeting was adjourned. Precinct 8 - With a Quorum present Meredith Reid was appointed to fill a vacancy until the next Town Election. After some discussion the meeting was adjourned. The meeting was called to order by the Moderator, Alan E. Foulds, at 7:32 PM, there being a quorum present. The Pledge of Allegiance was said by all. The Constable's return of the Warrant was read by the Town Clerk. Motion made by Jackie McCarthy, Select Board to dispense of the reading of the warrant. Motion Carried ARTICLE 1: Motion made by the Select Board to table the subject matter. Motion to Table Carried ARTICLE 2: Motion made by the Select Board to table the subject matter. Motion to Table Carried ARTICLE 3: Motion made by the Select Board that the Town vote to amend the FY 2024-34 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, by making these changes: General Fund FY24: +$1,531.004 net changes +$900,000 Rubbish carts for automated pickup +$200,000 Grove Street Parking Lot Improvements +$40,000 Salem Street Crosswalk Improvements +$20,000 Salem and Main Street Traffic Signal Improvements +$300,000 Road paving -$140,000 Rise Playground Improvements (added to BM phase II in FY25) +$85,000 Fire passenger vehicle +$126,000 Ladder Truck funded in FY22 FY25: +$275,000 net chap es +$25,000 School -District-Wide Technology Projects (increase from $100k to $125k) -$25,000 School Doors and Windows (Increased by & moved out 1 year to FY26) +$400,000 Public Safety Computer Aided Dispatch System lioda-1 ON :}ao a -d 8aj;iwua03 Mei 9 •swaT! asayl p.ieMoT spun] bu!puads az!aog4ne Tou scop jlasT! u! 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(aale/VX wao4S LpM 4!lds) lon.i_L wnnoen 000'OS$+ sa ue4 :) lau 000'OS$+ :SZAA sapea6dN ydyDS 000'OST$+ sa uey3 4au 000'OST$+ :VZAd .aameS — spun j apew sa6ueyo sno!aen +9ZA:1 sa ueya Iau 0$+ :SZAA sapea6dn y4yDS 000'OST$+ sa uey3 IDU 000 OSi + :tZAd .aa;eM — spun.1 aspdja4u3 apew sabueyo aagjO sno!aen +9ZA:1 (>105Z$ oT is -z$ Aq paseaaoul) aapeo-i ao} I!un aamol9 Md(1 000'SZ$+ 0108$ oT >IOZ$ Aq pasea.aouI) (9002) 8T# >lonal dn>1o!d Md(] 000'OZ$+ (lovz$ oT lot,$ Aq paseaaouI) (9002) 8T# Tonal aapueS Mda 000'01,$+ (9Z,k_� oT Tno panow pue l0t,$ Aq paseaaouI) (L006 6T# lonj_L aapueS Md(] 000'00Z$- Iuawdlnbd Aaeaq!-1 000'OT$- £ZOZ '£T aagwanoN JNI133W NMOl1N3nb3sanS aa;ua:) SVV 6uiwao;a9d 1004DS 461H jepowaW 6uipeab SUBSEQUENT TOWN MEETING Reading Memorial High School November 13, 2023 Performing Arts Center Motion made by John Sasso, Precinct 2 to amend as follows: +$494,4G8-$400,000 Rubbish carts for automated pickup Motion was withdrawn After some discussion a vote was taken Motion Carried as Presented ARTICLE 4: Motion made by the Select Board that the Town vote to amend the Town's Operating Budget for the Fiscal Year commencing July 1, 2023, as adopted under Article 12 of the Annual Town Meeting of April 24, 2023; and to raise and appropriate or transfer from available funds a sum of money, to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, as provided in the below chart: General Fund - Wages and Expenses Account Line Descri tion _Decrease �_ Increase C99 - Capital +$40,000 Salem Street Crosswalk $5,000 Improvements +$20,000 Salem & Main Street Traffic Signal Improvements -$140,000 Rise Playground Improvements (added to BM phase II in FY25) +$85,000 Fire passenger vehicle G91 - Pay & Class Wage Adjustments $15,000 $15,000 Administrative Services Wages Property & Casualty Insurance G92 - $110,000 Administrative Services Expenses G91a - Overtime for projects $10,000 Technology Wages G92a Technology Professional Services $30,000 Expenses Pay & Class Wage Adjustments H91 - Public $19,000 Services Wages Pay & Class Wage Adjustments I91 - Finance $33,500 Wages I92 - Finance Regional Assessor Contract Increase $10,000 Expenses J91 - Police _ Retirement savings $25,000 Wages l RCPS Program Expenses —1 392 - Police $23,000 Expenses K91- Public Works Retirement savings $10,000 Wages 'jaa[oid aqT aoj algel!ene aq Aew jegj sueol ao sjuea6 @leis ao leaapaj Aue puadxa pue jdaaae 'aoj Aldde of paz!iogjne s1 unnol aqj jegj pue 'aojaaagT umol aqj jo sajou ao spuoq anssi of pue Aj!aogjne 6ullgeua aagjo Aue -jo (T)/-§ 'tt a •-l•E) oT Tuens.ind wns p!es moaaoq of paz!aogjne s! 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The Town anticipates receiving an award notification on this grant ahead of the November Town Meeting. Below is an ongoing project timeline of the Birch Meadow Master Plan, which includes both Phase I work, as well as work completed this year to prepare for the next phase of improvements: 2018-2020 - The Reading Recreation Committee appointed a new Birch Meadow Master Plan Working Group to make recommendations based on recreational trends and community input; a community survey was completed in 2020. 2021 - Activitas Inc. was retained by the Town of Reading to update the Master Plan for Birch Meadow and Town Meeting approves $150,000 to start Phase I design of Birch Meadow Master Plan. 2022 - Select board approves $1.5 million in ARPA funding to Phase 1 Construction for the Birch Meadow Master Plan April 2023 - Birch Meadow Phase 1 was bid in February 2023; bids came in at $2.137 million, above the ARPA allocation, and supplemental funding was sought during April Town Meeting at the recommendation of the Recreation Committee, the Finance Committee, and the Select Board. Town Meeting voted to allocate an additional $1,220,000 to complete Phase I of the Birch Meadow Master Plan which included the reconstruction of the parking lot where imagination station was previously located; an accessible walking path with lights; a lacrosse practice wall; and a restroom pavilion. The funding for this was $600,000 from excess funding from the Parker Middle School Roof Project; $180,000 from the Police Station Renovation Project; and $440,000 from the 40R Smart Growth District Stabilization Fund. June 2023 - With Town Meeting approving the work, construction began on Birch Meadow Phase 1. At the writing of this document, construction is progressing well, with an expected completion of by October 2023. At this moment, we are not aware of any unforeseen costs related to this project. In other words, we do not foresee a need to ask for additional funds related to Birch Meadow Phase I. July and August 2023 - Our staff successfully submitted the PARC grant application to the State. If awarded, this grant will provide $500,000 in additional funding for Phase II of this project. Birch Meadow Phase II includes several critical components which are shown in the rendering below developed by our architect, Activitas. A summary is below: 1. Expansion of parking along Brancroft Avenue to a total of 49 parking spaces. 2. Expansion of the parking lot opposite the Rise School playground to 45 total parking spaces. 3. Renovation of the tot-lot/playground, with a focus on making the playground fully ADA accessible. •loa[oad ayl to azls llews ayl to asneoaq Ap6ael 'saoloealuoo palsa.ialul Aue anla:)aa lou plp pue loa fold slyl Ino plq of paldwalle sa!lll!oe=j 'loel ui •umo sll uo Ino Il plq of ueyl 'loafoad aa6ael a 4IIM uolloun[uoo ul aoelans puno.i6Ae1d ayl aoeldaa of anlloalla Isoo aaow aq pinonn 11 aouls Isanbw slyl apew luawlaedap sa!I!I!aej ayl •l:)a[oad aayloue aol pasn aq of 1a6pnq leaaua6 ayl of 6ulpun4 u! 000'0VT$ ayl 6uluanlaa aq lllM sallllloe=l -veld lelldeo tZOZA=l ayl Ul 000'OtT$ le papunl sl yolynn 'aoe1ans Aeld puno.ibAeld as"d ayl Jo luawaoeldaa ayl aleaodaooul of uollllw t,T'Z$ of paseanul aq 6ulnno.aaoq slyl le4l 6upsanbai we am 16ullaaW unnol s!4l IV •SZOZA=l aoj palnpayos sluawA2d Isig ayl IMM uolloa[o.id 6uIMOJJoq Igap uollllw Z$ a papnpul Sell U2Id lelldeD 6ulpeDd Jo uMol DU isan a -d Buipunq •sl.ino:) sluual to 6uloelansa.i ayl pue 'punoa6Ae1d s,uaapllyo e to uoll:)n.alsuooaa ayl 'slanoo Ilegla�lseq to IUawano.idwl ayl 'lol 6Ul�aed ledlolunw a to uollon.alsuooa.a ayl apnlaU! II aseyd .aapun snool to seaae AIPOlad •xaldwo:) nnopeaW yoalg ayl to II aseyd aol su6lsap lenldaouoo apino.id of Moegpaal slyl paz!I!In sellnllob' 'Uolleollddy lueaE) DdVd ayl aol uolleaedaid ul luawa6e6ua Al!unwwoo y6noayl pue 'ssaooad ueld aalseW nnopeaW 4Da!g a4l yloq y6noayl 4uawa6e6ua 6Ulnnollo=j yaena V u lsa❑ •Uo!leo!Idde lueaE) D'dVd a4l 4l!M palllwgns uaaq aney Ilol4M II aseyd ao} sublsap lenldaouoo leUl3 ayl lwolul Ile 'EZOZ aun[ ul play 6ullaaw ollgnd a le sluaplsaa IUOJ4 1oegpaal paloalloo se llaM se 'ssaooad veld aalseW nnopeaW yoalg ayl y6noayl sAanans AllunwwoD •nnopeaW yoalg aol su61sap lenldaouoo ii aseyd to uolle.iedaid ul pawaolaad seen suollelndod algeaaulnn s,6ulpead UO snooj a 4IIM 4uawa6e6ua AIlunwwoo lnlaaeo 'Alleuolllppb' •nnopeaW yoalg aol ssaooad ueld aalseW ayl yloq to loadse leo!I!ao a sena suoluldo pue Indul ollgnd 6ulaay4e9 luauua a u l!unwwo:) yyq '6uipcay 16uipoaa }o uMol SUOIJDAOUGH Z ase4d/31apd MOP09W 40ai8 'seaae ayl uaannlaq stem llem alglssaooe yay pue lleydse bu!ppd 'S •eaae ayl Ul buil46iI ayl buloeldaa 6ulpnloul 'sl.inoa llegla�seq ayl jo uolsuedxa pue UollenoU@d .V £ZOZ 'ET aaquaanoN JNIl33W NMO11N3n?)3senS .aalua:) Sl -JV 6uluaa0; Od 10o43S y61H lepowaW 6uipeall SUBSEQUENT TOWN MEETING Reading Memorial High School Performing Arts Center November 13, 2023 If approved by the Town Meeting, the Town will work with Activitas to finalize the design in calendar year 2024 so that Birch Meadow Phase II can be constructed in calendar year 2025. If the State awards the grant of $500,000, it will greatly augment the funding available for this project. Transfer of Care, Custody and Control to Select Board After doing title search and a land survey, the Town discovered that the property on which this project sits is partially owned by the Town and partially owned by the schools. This is shown in the survey below. CC ­.Ir:smr- HARTSHORN STREET n'a'�ewl I I i f I t t t — t PROPOSED PARC AREA I v r t + r t + r t + r N ++ r l + r t ! Reed I + 1 I 1 Land surveying lac, eAAr�IOAA srmsr l 1 m + 1 PARRLAPID • Auar. , 1. ACQUISTIONS AND t 1 _ RENOVATIONS FOR COMMUNITIES (PARC) PLAN Mall"a MUM nLno ! IUGLL SY710GL � �` Jr T01fS OF AG➢L4G To apply for the PARC grant, the State requires that property be transferred to the Town body responsible for maintenance and preservation of park lands. In the Town of Reading, this charge falls under the Select Board. In addition, to get the grant, the land must be dedicated in perpetuity as park lands, including sports facilities, and cannot be used for any other municipal use that is not park or recreation purposes, as defined in Mass General Law Chapter 45 Section 3. The Town believes that the property surrounding Birch Meadow is a key asset to the Town and will always be used for park and recreation purposes. The Town presented this to the School Committee before applying for the $500,000 grant. The School Committee agreed with dedicating the land for park and recreation purposes in perpetuity. Furthermore, the School Committee will be taking a vote to transfer this land to the Select Board ahead of Town Meeting. Finance Committee Re art- given by Emily Sisson: At their meeting on October 11, 2023, the Finance Committee voted 9-0 to recommend this Article to Town Meeting. 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Ileys punt slyg og pag!paJo sldlaoa\I •Ja6eueW UMol ayI Io u011epuawwooaJ ayI uodn 's�JoM allgnd Io Jogoaji(] ayI Aq papuadxa aq Ileys pue sbeq MOIIJano pue sla.►aeq puooas Io aseal ayI og anp aSIJe geyl weJ6oJd bulloAoaJ pue yseJq ayI IO uolgeJISIUlwpe ayI yq!M pageloosse sgsoo Jaygo Aue pue 'sJagol IUawaoeldaJ 'agseM p!los IO Iesodslp 'uolgoalloo bulloAoaJ -g yseJg ap!sgJno Io Iso:) ayI gasllo of pasn aq Ileys punct 6ulnlona-1 agseM p!IoS ayI ui play spund punj 6u!n!onaII a;seM p!IoS 8'S-9 : SMOI loI S2 SM21Aq IeJauao ayI ogu! 8•S•9 UolloaS Mau a bullJasu! Aq 'SZOZ 'T Aln[ 6uluul6aq JeaA IeoS!I ayI anlloalla 'punct 6UInlonad alseM P!10S ayI Palleo punt 6Uln10naJ Mau a Idope 'z/,D£S § 'tt •o •-1 -o oq quensJnd (T) sM0110I se alon uMol ayI geyq pJeog goalaS ayI Aq apew uolgoW :L 313I1" pa!aae:) uo!;oW aouepuaglV ui sJagwaW bulgaaW uMol £9T an14e6aU ayI U! £ anlgewJldle ayI u! LtT paJlnbab alOA p,£/Z .191u93 SI -JV 6u!wao;a3d £ZOZ '£T aagwanoN !ooy3S LI6!H !epowaW 6u!peab JNI133W NMO11N3na3ssnS SUBSEQUENT TOWN MEETING Reading Memorial High School Performing Arts Center November 13, 2023 The Department of Public Works is requesting $900,000 to purchase the rubbish and recycling carts for distribution to Reading households currently receiving Town collection services. If the Town approves this funding, approximately 7400 rubbish carts, and 7800 recycling carts would be purchased, and residents could expect delivery of the new carts in the Summer of 2024. Public Works is requesting more recycling carts than rubbish carts since recycling in Town Buildings and Schools is handled with carts; rubbish in Town Buildings and Schools is handled through dumpsters. Grants to supplement this funding request have been explored and are currently being applied for, but the outcome of those grants may not be known for at least several more months. In preparation for Town Meeting, the Town has held various public information meetings in Town Hall and the Pleasant Street Center. Finance Committee Report - given by Edward Ross: At their meeting on October 11, 2023 the Finance Committee voted 9-0 to recommend this Article to Town Meeting. Bylaw Committee Report - given by Jesse Arnold: At their meeting on October 4, 2023 the Bylaw Committee voted 5-0 to recommend this Article to Town Meeting. Motion made by John Sasso, Precinct 2 as follows: lov te-, the fiseal yea -r -beginning j4y 1, 2925, by inseFting a Y Section 6.S.8 into t�neFal ylaws as fellevvs� 6.5.6 Se'id Waste Revolving Fund Fund$..'.i"I�the c.7mr��vaste Re elvii g F-br+d"shall be ed to .. �'F�.-.l the 5t of P- .-4,r-ide tFasig_4. --�,�"�'_ '--leetion,dispesal of slid waste, repla �-jffi-"Ht , and any otheF iSas5V41CSC—"[J YY ILIf c of second and eyeFfi v- ags rf ime }da-t-i6fi iV this 1UIlU shall 11141"i'i a _T averflow bags for the-4i-aposal of _ arc. Appropriate the amount of Nine Hundred Thousand ($900,000) Dollars from Certified Free Cash for the purpose of paying for the costs of acquisition, management, and distribution of 3= u aT,F recycling barrels for residences currently on the municipal rubbish program, including the payment of any and all other costs incidental and related to thereto; Motion to Amend Does Not Carry Motion made by Philip Dardeno, Precinct 3 to move the question 2/3rd Vote Required 57 in the affirmative 93 in the negative 163 Town Meeting Members in Attendance Motion to end Debate Does Not Carr Motion made by Robert Coulter, Precinct 6 to amend as follows 6.5.8 Solid Waste Revolving Fund paiaae:) UOIJOH aauepualle u! saagwaW 6u!19aW unnol £9T y4!M Wd /E:OT 4e pauino[pe 6u!laaW '£ZOZ '91 aagwanoN 'Aepsinyl uo 'aalu@D slay bu!w. OJJ;)d !ooyoS y6!H !e!aowaW 6u!peald ay4 le Wd 0£:/ le 1aaw of pauinolpe puels 6u!laaW unnol juanbasgnS s!yi 1eyj paJon Senn J! 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