HomeMy WebLinkAbout2024-07-08 Board of Library Trustees Packet
Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
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2018-07-16 LAG Board - Committee - Commission - Council:
Board of Library Trustees
Date: 2024-07-08 Time: 7:00 PM
Building: Reading Public Library Location: Community Room
Address: 64 Middlesex Avenue Agenda:
Purpose: General Business
Meeting Called By: Amy Lannon for Chair Cappy Popp
Notices and agendas are to be posted 48 hours in advance of the meetings excluding
Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of
operation and make necessary arrangements to be sure your posting is made in an
adequate amount of time. A listing of topics that the chair reasonably anticipates will be
discussed at the meeting must be on the agenda.
All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted.
Topics of Discussion:
This meeting will be held in-person in the Conference Room at the Reading Public
Library and remotely on Zoom. It will also be available streamed live through RCTV
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Town of Reading
Meeting Posting with Agenda
This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be dis cussed
at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting.
Page | 2
I. Call to Order
II. Public Comment
III. FY26-FY30 Strategic Plan Presentation
IV. Financial Report
V. Director's Report
VI. Approval of June 10, 2024, Meeting Minutes
VII. Future Agenda Items
a. August
i. State of the Collection Report
ii. Meeting Room Update
iii. Meeting Room Policy
iv. Tutoring Policy
b. Other
i. Library Landscape Committee Recommendations:
TBD
ii. Select Board Ad Hoc Bill Russell Committee: TBD
READING
PUBLIC
LIBRARY
S T R A T E G I C P L A N
2 0 2 6 - 2 0 3 0
Reading is facing the challenges of many communities in
Massachusetts and beyond, with high-cost housing, an
aging population, and divisive local politics. What sets
Reading apart is active civic engagement, a community
poised to embrace the challenges and welcome new
residents, and a public library that models impactful
municipal partnerships. Reading Public Library is a high
performing organization, with established and refined core
library services delivered by a professional and innovative
staff. Reading Public Library serves a desirable and affluent
community known for its good schools and proximity to
both urban and green spaces. With its charm and amenities,
Reading attracts newcomers, inspires community
participation and provides aspirations to age in place.
How does the library meet the needs of all the community
members, ensuring the core values are centered in decision
making? How does the library continue to sustain and
innovate core services, while expanding outreach and
services to community members who are underserved by
the library? How does the library plan for the future during
uncertain times?
Through the planning process, community members and
library staff engaged in deep thinking and thoughtful
conversation. The result is a plan that builds on previous
strategic priorities, and includes a new mission statement
that captures the essence of the work: Building Community,
Creating Connections. These connections, to each other,
technology, information, and services are all essential for
building community.
PLAN SUMMARY
2 | R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 3 0
Library Board of Trustees and Governance
Christian “Cappy” Popp, Chair
Patrick Egan, Vice Chair
Andrew Grimes, Secretary
Cherrie Dubois
Andrew Gregory
Monette Verrier
Amy Fang Lannon, Library Director
Strategic Planning Committee
Michelle Filleul
Amy Fang Lannon
Olivia McElwain
Jamie Penney
Monette Verrier
Consultant
Maura Deedy, Local Librarian Consulting
MONTH, NN, 2024 | approved by the
Reading Public Library Board of Trustees
R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 2 3 | 3
M I S S I O N
Building Community, Creating Connections.
Reading Public Library’s mission is to connect all people with
opportunities to grow and learn, and to provide resources to
support a welcoming and engaged community.
Evolving together to strengthen communication,
equity, collaboration, and learning.
Education
Equity
Accountability
Access
V I S I O N
C O R E V A L U E S
4 | R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 3 0
STRATEGIC AREA OF FOCUS:
CUSTOMER CONVENIENCE AND PERSONALIZATION
Goal 1: Engage with the community as co-creators in library programs, services and
designs
Accessibility assessment with direct involvement from patrons with disabilities to
evaluate library programs, services, and technology
Multi-language programs and services, organized with input from community, town
departments, partners schools about event specifics
Operationalize the translation of library publications, documents and
communications
Goal 2: Explore library service points outside the library building
Develop pilot programs for satellite library services in various community locations,
those already existing and those being planned
Investigate the feasibility of increasing self-services, including library lockers,
vending kiosks and returns
Goal 3: Expand collections and access for multi-language residents
Build robust collections of print and digital materials in languages spoken by
Reading residents
Advocate to the library network to improve integrated library system capabilities to
support multi-language resources and findability
Support English language learning goals with print and digital material and services
at various proficiency levels
Goal 4: Continue to deliver, improve, and evaluate core library services
Support lifelong learning for all residents at all ages by providing collections that
inspire, inform and bring joy through personalized services
Maintain a welcoming, fun, engaging environment
Continue to support non-traditional or low-literacy library users
R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 2 3 | 5
STRATEGIC AREA OF FOCUS:
COMMUNITY LEARNING AND ENGAGEMENT
Goal 1: Support ESL community with programs and services that build community
connections
Develop partnerships and programming with community organizations
Explore other programmatic offerings relevant to ESL learners
Goal 2: Library as a space to address community needs and connect with other
municipal services
Strengthen existing relationships and partnerships with municipal departments and
organizations
Support municipal departments and initiatives with library staff participating on
town-wide committees and task forces
Continue to grow partnership with Reading Public Schools to support curriculum,
encourage a routine use of library services, and foster a positive relationship with
reading
Goal 3: Continue to offer programming to build new community connections across
background, age, or identity
Assess the impact of library programs through feedback and demographic studies
to ensure they are meeting the evolving community needs
Explore a variety of programming formats that can include passive, meet-up, virtual,
hobby based
Goal 4: Develop transition strategies for young adults (ages 13-20) to grow into
library services
Continue to foster relationships with tweens and caregivers through programming
and enhancement of tween space
Engage with teens as co-creators of teen room programs, services and collections
Assess usability of existing teen room to meet the evolving needs of teens
6 | R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 3 0
STRATEGIC AREA OF FOCUS:
LIBRARY AS SPACE AND PLACE
Goal 1: Adapt library spaces that are open to all, ensuring everyone can explore
information and resources with ease.
Assess the feasibility of broadening library meeting room policy outside of
reservations and internal use
Audit of library spaces for accessibility of library patrons, and implementation of
results
Goal 2: Institute mechanisms to increase diversity of library staff and board
members
Develop a succession plan that includes the strategic recruitment and retention of
diverse staff members
Create a board recruitment plan to cultivate a pipeline of qualified candidates from
diverse backgrounds
Goal 3: Plan for the future
Position the library as a community resource that is open to all, with a commitment
to inclusion and equity, meeting library users where they are when they enter the
building
Adapting and anticipating changes in community trends by reviewing library
services to ensure RPL is proactive, flexible and providing relevant services with
appropriate funding
Respond to and prepare for climate change and other environmental concerns
Investigate the feasibility of completing the Sustainable Libraries Certification
program
Goal 4: Continue the Library Landscape Project
Implement the recommendations of the Ad Hoc Library Landscape Committee
Secure funding to enact the proposed recommendations
R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 2 3 | 7
METHODOLOGY
When it came time to start the strategic planning process for the next
plan, library leadership reflected on the framework and structure of the
FY21-25 plan. The strategic priorities were evergreen, and there were
also opportunities to continue the work and develop new goals to meet
the evolving needs of the Reading Community.
The planning process began in spring 2024 with a review of recent
municipal surveys, including Town of Reading Community Diversity,
Equity, and Inclusion Needs Assessment, Youth Risk Behavior Survey
2023, ReImagine Reading Survey, RECALC Summary report, and various
library related surveys including the work of the Library Landscape
Project. The library was a full partner in the Town of Reading Community
Diversity, Equity, and Inclusion Needs Assessment and several of the
recommendations in that report are reflected in the goals. These
surveys provided rich insight into the aspirations and needs of Reading’s
residents pulling from various perspectives and community needs.
These insights provided the framework for community engagement
sessions which were held with older adults, Partners and Allies for
Inclusive Reading members(PAIR), multi-language learners, municipal
stakeholders, trustees and library staff in the spring of 2024.
Stakeholders were asked questions about the needs of Reading
residents, and explored where the library could make an impact. Staff
work groups worked on exercises to develop a new mission statement.
They spent time thinking about the strategic priorities and what success
would look like when the plan was realized. The Library steering
committee finalized the documents.
Together, these insights brought forth the strategic goals to shape the
focus of library staff in the next several years. This plan is the
culmination of insights and thoughtful dialogue about the needs and
aspirations of Reading’s residents and the Reading Public Library’s
ability to make an impact.
8 | R e a d i n g P u b l i c L i b r a r y S T R A T E G I C P L A N 2 0 2 6 –2 0 3 0
As of June 28
Does not include last payroll and current warrant
Trustee Budget Summary
SUMMARY Orginal $$ Rev/Adj Expended Encumbered Balance % Used
Municipal Salaries 1,698,150$ ‐$ 1,585,316$ ‐$ 112,834$ 93%
Municipal Expenses 133,200$ ‐$ 128,288$ ‐$ 4,912$ 96%
Municipal Materials 273,675$ ‐$ 273,430$ ‐$ 245$ 100%
Fines & Fees 12,791$ 9,835$ 9,032$ ‐$ 13,594$ N/A
State Aid 88,662$ 59,007$ 69,076$ 17,115$ 61,478$ N/A
Gifts 329,119$ 28,606$ 100,628$ 68,218$ 188,879$ N/A
Trusts (Expendable Funds) 99,103$ 13,249$ ‐$ ‐$ 112,352$ N/A
TOTALS 2,634,700$ 110,696$ 2,165,769$ 85,333$ 494,294$
Municipal Appropriation Orginal $$ Rev/Adj Expended Encumbered Balance % Used
Salaries ‐ Library Administration $446,950 424,989$ ‐$ 21,961$ 95.09%
Salaries ‐ Leave Buyback* $0 4,333$ ‐$ (4,333)$
Salaries ‐ Collection Services $536,300 509,148$ ‐$ 27,152$ 94.94%
Salaries ‐ Public Services $714,900 646,846$ ‐$ 68,054$ 90.48%
Expenses ‐ General
Library Maint Contract Supp $22,000 22,929$ ‐$ (929)$ 104.22%
Professional Development $14,000 19,999$ ‐$ (5,999)$ 142.85%
Library Programs $4,000 2,741$ ‐$ 1,259$ 68.52%
Software/ Licenses $69,200 65,303$ ‐$ 3,897$ 94.37%
Library Supplies $8,500 7,822$ ‐$ 678$ 92.02%
Office Supplies $4,500 3,080$ ‐$ 1,420$ 68.44%
Technology $11,000 6,413$ ‐$ 4,587$ 58.30%
Materials $273,675 273,430$ ‐$ 245$ 99.91%
Books 112,051$ ‐$
Audio 7,897$ ‐$
Video 3,632$ ‐$
Periodicals 26,620$ ‐$
Electronic Resources 44,598$ ‐$
Databases 16,800$ ‐$
Other Materials 9,625$ ‐$
Overdrive (eBooks / eAudiobooks) 52,207$ ‐$
TOTALS 2,105,025$ ‐$ 2,106,982$ ‐$ 117,992$ 100.09%
Fines and Fees Orginal $$Rev/Adj Expended Encumbered Balance
Revenue 12,791$ 9,835 ‐$ ‐$ 22,626$
Materials ‐$ ‐$ ‐$
Supplies 9,032$ ‐$ (9,032)$
TOTALS 12,791$ 9,835$ 9,032$ ‐$ 13,594$
State Aid Orginal $$Rev/Adj Expended Encumbered Balance
Revenue $88,662 58,497$ ‐$ ‐$ $147,159
Expenses
Office Supplies $158 $158 ‐$ ‐$
Professional Development ‐$ ‐$
Materials 1,074$ ‐$ ($1,074)
Library Other $51,107 17,115$ ($68,222)
Library Equipment $352 $16,737 ($16,385)
TOTALS $88,662 $59,007 $69,076 $17,115 $61,478
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As of June 28
Does not include last payroll and current warrant
Trustee Budget Summary
Gifts & Donations Orginal $$ Adj/Income Expended Encumbered Balance
Revenue $44,770 27,397$ ‐$ 15,218$ 56,949$
Professional Development ‐$ ‐$ ‐$ ‐$ ‐$
Recreational ‐$ ‐$ 1,803$ ‐$ (1,803)$
Programs & Services Adults $29,522 ‐$ 1,000$ ‐$ 28,522$
Programs & Services Teens $24,265 ‐$ ‐$ ‐$ 24,265$
Programs & Services OESJ $2,050 ‐$ 1,998$ ‐$ 52$
Programs & Services Childrens $88,755 500$ 62,626$ ‐$ 26,629$
Programs & Services‐ Local History $500 ‐$ ‐$ ‐$ 500$
Studio $30,298 ‐$ ‐$ ‐$ 30,298$
RPL Foundation $74,356 ‐$ 21,621$ 53,000$ (265)$
Other Gifts (Combined) $7,759 ‐$ 11,581$ ‐$ (3,822)$
Materials $26,844 709$ ‐$ ‐$ 27,553$
TOTALS 329,119$ 28,606$ 100,628$ 68,218$ 188,879$
Trusts Orginal $$ Adj/Income Expended Encumbered Balance
Appleton / Mansfield 5,599$ 1,488$ ‐$ ‐$ 7,088$
Edward Appleton 40,145$ 4,048$ ‐$ ‐$ 44,193$
R/M Babcock 2,477$ 545$ ‐$ ‐$ 3,022$
Stephen Foster 7,526$ 1,751$ ‐$ ‐$ 9,277$
Charles Torrey 1,019$ 181$ ‐$ ‐$ 1,200$
Donald Tuttle 909$ 126$ ‐$ ‐$ 1,035$
Elaine & George Long 35,244$ 3,608$ ‐$ ‐$ 38,852$
Barbara Hewitt 4,943$ 1,246$ ‐$ ‐$ 6,189$
James Rawstron 1,240$ 256$ ‐$ ‐$ 1,496$
TOTALS 99,103$ 13,249$ 112,352$
Name Non‐Expend Purpose
11,000$
5,000$
3,598$
12,000$
1,000$
500$
5,000$
8,952$
1,613$
TOTALS 48,663$
R/M Babcock "Books on literary subjects and self‐government" (BOOKS)
Appleton / Mansfield "…for the purchase of books other than those listed as fiction"
(NONFICTION BOOKS)
Edward Appleton "Purchase of books, paintings, engravings, works of art or other suitable
useful furnishings for said library.
Stephen Foster "Books … to be inscribed 'Stephen Foster Fund'" (BOOKS)
Charles Torrey "Books on non‐fictional subjects" (NONFICTION BOOKS)
Donald Tuttle "Books"
Elaine & George Long "Books or Equipment"
Barbara Hewitt "Books"
James Rawstron "Books on tape& furniture to house books on tape" (AUDIOBOOKS)
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Schedule for Approval of Library Invoices
The folder with Signature sheet, MUNIS report, and Invoices will be available in the Trustee Drawer by 9:00 a.m. on
the dates indicated. Four signatures are required in order to release the Warrant to Accounting at 12:00 pm on the
following Tuesday. Trustees should contact Amy Lannon with questions.
Electronic scans for approval available upon request.
Bolded Dates are BOLT Meeting Dates
Warrant # (s) Available 9:00 a.m. Sign By 9:00 p.m.
T2454 Friday, July 5, 2024 Monday, July 8, 2024
T2455, T2503 Friday, July 12, 2024 Monday, July 15, 2024
T2457, T2505 Friday, July 26, 2024 Monday, July 29, 2024
T2507 Friday, August 9, 2024 Monday, August 12, 2024
T2509 Friday, August 23, 2024 Monday, August 26, 2024
T2511 Friday, September 6, 2024 Monday, September 9, 2024
T2513 Friday, September 20, 2024 Monday, September 23, 2024
T2515 1 Thursday, October 3, 2024 Monday, October 7, 2024
T2517 Friday, October 18, 2024 Monday, October 21, 2024
T2519 Friday, November 1, 2024 Monday, November 4, 2024
T2521 Friday, November 15, 2024 Monday, November 18, 2024
T2524 Friday, December 6, 2024 Monday, December 9, 2024
T2526 Friday, December 20, 2024 2 Sunday, December 22, 2024
T2528 Friday, January 3, 2025 Monday, January 6, 2025
T2529 Friday, January 10, 2025 Monday, January 13, 2025
T2531 Friday, January 24, 2025 Monday, January 27, 2025
T2533 Friday, February 7, 2025 Monday, February 10, 2025
T2535 Friday, February 21, 2025 Monday, February 24, 2025
T2537 Friday, March 7, 2025 Monday, March 10, 2025
T2539 Friday, March 21, 2025 Monday, March 24, 2025
T2541 Friday, April 4, 2025 Monday, April 7, 2025
T2542 Friday, April 11, 2025 Monday, April 14, 2025
T2544 Friday, April 25, 2025 Monday, April 28, 2025
T2546 Friday, May 9, 2025 Monday, May 12, 2025
T2548 Wednesday, May 21, 2025 3 Friday, May 23, 2025
T2550 Friday, June 6, 2025 Monday, June 9, 2025
T2552 Friday, June 20, 2025 Monday, June 23, 2025
T2554 4 Thursday, July 3, 2025 Monday, July 7, 2025
T2555, T2603 Friday, July 11, 2025 Monday, July 14, 2025
1 Due to the Library’s annual staff professional development day on Friday, October 4th, the Warrant will
be available on Thursday, October 3rd.
2 Due to the holiday week, signatures by 5:00 p.m. Sunday, December 22nd appreciated.
3 Due to weekend holiday closings, the Warrant will be available from Wednesday through Friday.
4 Due to the July 4th Independence Day holiday, the Warrant will be available on Thursday, July 3rd.
1 | P a g e
July 2024 Board of Library Trustees Meeting
IV. FINANCIAL REPORT
a) June Gifts:
DONOR AMOUNT PURPOSE
Young Women’s League of Reading $25.00 For the EcoTarium Pass
Estate of Lawrence J. Stiles $23,946.73 General
Cash Donations $24.00 General
Women’s League of Reading
Tonies and Tonie box kits worth
approximately $1,000 donated directly
to the Children’s collection
Total $24,220.73
b) FY25 Warrant Schedule
V. DIRECTOR’S REPORT
a) June Snapshot
Usage June 2024 May 2024 June 2023
Circulation 28,067 26,797 30,747
Locker Use 25 10 66
Meeting Rooms Rentals 17 23 13
Museum Passes 143 128 162
New Library Cards 117 99 132
Overdrive 5,065 4,957 4,438
Programs 43 76 33
Reference Questions 2,022 1,579 2,236
Visitors 14,473 14,004 N/A
Volunteer Hours 85 19 22.5
b) Collections, Programs, and Services
• RPL is pleased to add LOTE4Kids to our selection of online resources. LOTE 4Kids
is a database of digital books in World Languages that allows kids to enjoy the
magic of books in LOTE (Languages Other Than English). Each book comes with
English translations to help kids learn languages. LOTE4Kids has over 4,000 picture
books in 65+ languages, with new books and languages released each month .
2 | P a g e
LOTE4Kids helps libraries engage immigrant, refugee, and multilingual families in
their communities.
• Friends Speakers Series launched this month with a stunning 2,000 views through
the RPL website portal, across both live and recorded events.
• The Summer Concert with Les Sampou and the Dirty Martinis was a terrific evening!
Their repertoire spanned from Duke Ellington and Fats Waller to Steely Dan, The
Doobie Brothers, and Fleetwood Mac.
• Summer Sizzlers - Great turnout, wonderful staff, fun vibes, and glowing feedback!
• RPL had the unique opportunity to host a group of recent film school graduates
working on a short film. The story involves teaching Mandarin to someone at a public
library – some funny and poignant things follow. The group used all three floors of
the library from July 1 to July 3. Patrons and staff accommodated the occasional
inconvenience, and the students were gracious, welcoming questions and
onlookers. While not a typical library use, the project was about storytelling and
understanding different perspectives.
• Susan Beauregard and Cate Zannino attended the Reading Public School
Multilingual Learners Community Health Fair. Cate also stopped in at the RISE
Preschool's annual family picnic and Reading Friends and Family Day, and made
“Reada the Rock Snake” painting visits to Cobblestone Corner Preschool and
Reading Town Hall.
• The Coral Reef is now on display and is a big hit with all ages. The matching game
and prizes are popular. The exhibit will remain on display throughout the summer.
• The First Sunset Storytime was a big hit, with about 55 people attending. We
received great feedback about the time and location of the event.
• The Discovery Museum installed its cause-and-effect exhibit in the Children's Room
on June 20. It's a puppet theater where kids learn about spatial awareness,
storytelling, consequences, and social-emotional learning. We have seen some
wonderful interactions, including adults showing them how to make a story out of an
ending!
• Starting June 25, RPL is a Reading Public School tutoring center for Multilingual
Learner families all summer long!
• Jocelyn toured the BPL Digital Commonwealth Preservation Lab, which provided
insight into the process and how the Internet Archive staff manage projects. She
shared the information with the Reading Antiquarian Society, as they may be eligible
for Digital Commonwealth services.
• NOBLE updated the Evergreen ILS (integrated library system), and the process
went smoothly.
• RPL added a donated collection of Tonies for the Children’s collection. Tonies are a
type of audiobook in which cartoon figures read stories. The Women's League of
Reading funded the collection.
3 | P a g e
c) Personnel
We have over twenty applications for the full-time Children's Librarian I position. First-
round interviews start the week of July 8.
July Anniversaries:
• Meaghan Clemente (2 years)
• Valerie Gould Heithaus (6 years)
Thank you for your continued dedication and service!
d) Professional Development (selected)
• Begin with a Strong Foundation: Developing a Data Plan
• Community Partnership 101: How NVRD Can Empower Voter Engagement in 2024
• Creating Online Exhibits with Omeka
• Crisis Prevention Institute Verbal Intervention Training
• Data Storytelling 101
• Empowering Your Child to Fly: Working Together to Foster Inclusion
• FEMA Incident Command System Training
• Managing Effective Library Boards
• Prepared for Pride
• Proven Strategies for Library Outreach & Programming
• Strategies for Engaging Families Year-Round
• Supporting Domestic and Sexual Violence Survivors at Your Library
• The Science of “Good Enough” Relationships: Trusting and Developing Our
Capacity for Simple and Authentic Human Interactions
• Unattended Children: How to Talk to Parents About Their Children’s Behavior
• Up or Out: Smarter Ways to Get Library Employees Back on Track or End the Ride
Respectfully Submitted,
Amy Fang Lannon, Director (she/her)
July 3, 2024
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 L.A.G. Board - Committee - Commission - Council:
Board of Library Trustees
Date: 2024-06-10 Time: 7:00 PM
Building: Reading Public Library Location: Community Room
Address: 64 Middlesex Avenue Session: Open Session
Purpose: General Meeting Version: Final
Attendees: Members - Present:
Patrick Egan, Chair; Monette Verrier, Vice-Chair; Andrew Grimes, Secretary;
Cherrie Dubois; Andrew Gregory; Cappy Popp,
Members - Not Present:
Others Present:
Amy Lannon, Director; Michelle Filleul, Assistant Director;
Meaghan Clemente, Administrative Assistant; Andrea Fiorillo, Head of Public
Services; Albert Pless, Director of Equity and Social Justice; Joseph
McDonagh, Financial Committee Liaison to Reading Public Library (remote)
Minutes Respectfully Submitted By: Andrew Grimes, Secretary
Topics of Discussion:
I. Call to Order 7:01 pm.
II. Public Comment
No public comments were made in person or remotely.
III. Summer Programming Update
Public Services Division Head Andrea Fiorillo presented a summer update on Library
programming. Ms. Fiorillo summarized recent programs associated with the “What’s the
Big Idea” initiative. Attendees ages 12 and up enjoyed painting cherry trees during an
intergenerational paint night. Three Taylor Swift fan sessions were held, with bracelet-
making programs for children and teens and a trivia night for adults.
The Animal Extravaganza provided educational information about animals and adoption
and featured an all-ages petting zoo with seven nonprofit partners. Over 300 people
attended and donated 100 pounds of pet food to the Massachusetts Society for the
Prevention of Cruelty to Animals (M.S.P.C.A.).
The Coral Reef Crochet project featured five classes with 47 unique attendees. RPL
distributed over 50 take-home kits with crochet hooks, yarn, and patterns and collected
over 200 finished sea creatures. The sea creatures were incorporated into a display to
Page | 2
raise awareness about marine life and climate change. Ms. Fiorillo passed around
examples of brain coral and a snail.
The Library is waiting to hear back about its application for the “Dig In! Growing Libraries
with Gardens and Nature-based Learning Spaces” grant but anticipates focusing on
gardening, plants, and green space for upcoming programming.
Summer reading will run from June 14 through August 16 this summer. The Children's
"Stick with Summer Reading" program focuses on bookmarks with scratch-off
challenges and vinyl sticker prizes. Spot, the 4-foot-tall giraffe, will be hidden in different
weekly locations around Town, similarly to the previous Reado, the parrot mascot.
Children who spot Spot can fill out a raffle ticket for a chance to win a handheld karaoke
machine. Younger patrons are encouraged to start or continue the "1,000 Books Before
Kindergarten" program.
The "Full S.T.E.A.M. Ahead" teen summer reading program focuses on science and art.
Teens can earn raffle tickets by attending programs and writing book reviews. Adult
Summer Reading Bingo features BINGO cards with fun activities, interesting resources,
and diverse reading recommendations. Participants can win prizes, such as gift cards for
Whitelam Books and Market Basket.
On July 1, the Library will offer half-hour time slots for children entering Grades K-6 to
engage in an interactive learning experience inside the Whalemobile. The 25th annual
Vehicle Day will be rain or shine in the Library parking lot on August 13. Teen programs
include combat robotics and K-Pop crafting.
The popular after-hours "Summer Sizzlers: Booktalks & Mocktails" event on Friday, June
21, will feature speedy book reviews and cash-bar mocktails. Also, on Monday, June 24,
R.P.L.'s summer concert will include numerous American Songbook hits performed by
Les Sampou and the Dirty Martinis.
Ms. Fiorillo highlighted the Library's new annual subscription to the Library Speaker
series, sponsored by the Friends of the Reading Public Library. All events last
approximately one hour and are live with a Q&A session. Watch parties will be hosted at
the Library. An entire back catalog with recordings of all past events is available to watch
anytime, anywhere, with an internet connection. Three to four bestselling authors or
thought leaders present each month. Upcoming author visits include Kate DiCamillo,
Dan Santat, and Shelby Van Pelt. Past speakers include Amor Towels and Ruth Ware.
Topics include parenting, nutrition, retirement, wealth inequality, management, and
travel.
The Library’s Book Bike recently visited the Reading Garden Club Plant Sale and the
Lions Club Friends & Family Day. Upcoming Book Bike visits include the Y.M.C.A.
Farmer's Market, Reading Recreation Family Concerts, and the Commuter Rail. It will
also be part of the Sunset storytimes hosted in local parks.
The Board complimented the wide variety of programs and thanked Ms. Fiorillo for her
presentation.
Page | 3
IV. Community D.E.I. Assessment Update
Director of Equity and Social Justice Albert Pless presented an update on the
Community Diversity, Equity, and Inclusion (D.E.I.) Assessment. Mr. Pless recently
celebrated his 8-month work anniversary and is grateful for the support of the Library
and the Town in facilitating learning and growth for the Office of Equity and Social
Justice.
Opportunity Consulting conducted the Community D.E.I. Assessment and developed a
detailed report and presentation based on qualitative and quantitative data collected
over several months. Issues on marginalized and underrepresented communities were
highlighted. D.E.I. implementation work has begun and is ongoing.
Internally, a municipal implementation team, including Town and Library staff members,
has been formed. Partners and Allies for Inclusive Reading (PAIR) helps promote D.E.I.
in the community. Community stakeholders include Select Board members, the Lions
Club, the Reading Pastor’s Association, the School Department, the Metropolitan
Council for Educational Opportunity (M.E.T.C.O.), the Reading Coalition of Prevention
and Support, and the Unitarian Universalist Church of Reading. Mr. Pless has been
actively presenting and engaging with various local groups.
Collaborative work with the Town's Planning, Public Health, and Community Services
Departments is underway to develop action items and training opportunities for Town
staff. Data from other assessments conducted by these departments is also being
utilized. Mr. Pless emphasized the importance of collaboration rather than isolation in
facilitating positive change in the community.
Sophia Ortins has been onboarded as the new Office of Equity and Social Justice intern.
A rising sophomore at Wesleyan University, she found funding through her school to
pursue her passion for D.E.I. work by volunteering 26 hours per week in the Office of
Equity and Social Justice this summer. Ms. Ortins is actively participating in analyzing
data and strategic planning.
The Massachusetts Diversity, Equity, and Inclusion Coalition is growing to include more
municipalities across the state. Mr. Pless acknowledged the challenging nature of D.E.I.
work and is grateful for the networking, collaboration, and support available through this
group. The coalition is working to develop a formal D.E.I. guide for onboarding D.E.I.
directors.
Mr. Pless thanked the Board for supporting the needs of the Office of Equity and Social
Justice, especially financially. Mr. Pless is working with a local consultant on developing
a strategic plan for the Office of Equity and Social Justice. Opportunities and action
items are being identified. Progress updates will continue to be shared.
Mr. Pless has participated in two Library storytimes. Mr. Pless also collaborated with a
local Girl Scout Troop and local author, Sarah Samuels, to read and discuss Braving Our
Savings, which focuses on financial literacy for girls. Mr. Pless enjoys diving into local
programming and amplifying representative voices of diversity in the community.
Page | 4
Mr. Egan questioned the timeframe of the Office of Equity and Social Justice's strategic
plan. Mr. Pless hopes to develop a 3-year plan, including action items and budgetary
needs for planning purposes. Mr. Pless hopes to establish long-term sustainability for
the Office of Equity and Social Justice beyond the Library.
Ms. Lannon hopes to establish a formal FY26 budget for the Office of Equity and Social
Justice. She is working with the Town Manager and Town Accountant to introduce new
budget lines that will serve the needs of Reading residents and employees. Although this
is a moving target, future requests are being prioritized strategically. Mr. Pless hopes to
lean on community partners through FY25.
Mr. Pless hopes to continue the implementation through further community engagement
and work with PAIR. The Office of Equity and Social Justice is developing an Instagram
account, and an email newsletter will also be relaunched soon.
Mr. Pless invited the Trustees to attend the upcoming Juneteenth Freedom Festival on
Saturday, June 15, on the Town Common from 1:00 pm to 7:00 pm. BIPOC vendors and
organizations, food and beverages, live musical performances, and a D.J. will be
featured.
Mr. Pless thanked the Board again for their support and excused himself at 7:27 pm.
V. VOTE: Local History Room Policy
At the April meeting, the Board discussed the History Room Use and Access Policy in
detail with suggestions for minor edits. These were briefly reviewed, and no additional
changes were suggested.
Motion: To approve the changes to the History Room Use and Access Policy as written.
(Popp / Gregory)
Vote: Approved 6-0
VI. VOTE: Election of Officers
Mr. Egan noted that the Board must vote to elect officers and review the Chair, Vice-
Chair, and Secretary positions. Mr. Egan has enjoyed his time as chair but looks forward
to the next person taking on the role.
Motion: To nominate Mr. Cappy Popp as Chair of the Trustees.
(Grimes / Verrier)
Vote: Approved 5-0-1 with Mr. Popp abstaining
Ms. Verrier noted that she would like to step back as vice chair. Mr. Egan said he is
ready, willing, and able to step in unless someone else is interested.
Motion: To nominate Mr. Patrick Egan as Vice-Chair of the Trustees.
(Popp / Grimes)
Vote: Approved 5-0-1, with Mr. Egan abstaining
Mr. Grimes is happy to continue as secretary.
Motion: To nominate Mr. Andrew Grimes as Secretary of the Trustees.
Page | 5
(Gregory / Verrier)
Vote: Approved 5-0-1 with Mr. Grimes abstaining
Mr. Egan and Ms. Verrier have overseen the Board's email account for several years
and suggested rotating these responsibilities. Although the Board's email is mostly quiet,
significant issues should be brought to the full Board's attention during public comment.
The person checking the email should sign their name when acknowledging receipt of
messages from the Board’s email account for clarification. Mr. Gregory is willing to take
on these responsibilities and will contact Mr. Egan for further details.
VII. VOTE: FY25 Trustee Meeting Dates
Ms. Lannon noted that the schedule for upcoming Board meetings follows the schedule
for the second Monday of the month. However, Monday, November 11, is the Veterans
Day holiday, and Tuesday, November 12, is the Town Meeting. The Board could meet
on Wednesday, November 13, or Tuesday, November 19, to avoid potential conflicts
with subsequent Town Meeting dates. Alternatively, the Board could skip the November
meeting. The timing of the election on November 5 and the Thanksgiving holiday on
Thursday, November 28, were also clarified.
Mr. Popp and Mr. Gregory are Town Meeting members and may be impacted by late
meetings on several nights. However, both were willing to meet on either proposed date.
Ms. Verrier suggested meeting on Wednesday, November 13, because Tuesday,
November 19, is only three weeks away from the December meeting.
Motion: To approve the FY25 Trustee meeting dates as reflected on the June 10th memo
from Ms. Lannon, with Wednesday, November 13, 2024, as the November meeting date.
(Egan / Verrier)
Vote: Approved 6-0
VIII. VOTE: CY25 Holiday Schedule
Ms. Lannon noted that the Library's holiday closings should be set for the following
calendar year. Traditionally, the first and last Sundays open are also established, as are
early closures on the Wednesday before Thanksgiving, Christmas Eve, and New Year's
Eve. Ms. Lannon noted that employees must be paid double-time wages for hours
worked on holidays. Ms. Verrier clarified that the proposed schedule is similar to prior
years. Once approved, Ms. Lannon will send the schedule to the Town Hall.
Ms. Verrier inquired about the annual professional development day, which Ms. Lannon
noted will take place on October 4, 2024.
Motion: To approve the CY25 Library Holiday Closings as presented.
(Dubois / Egan)
Vote: Approved 6-0
IX. Financial Report
Ms. Lannon noted that FY24 municipal expenses are being closely tracked and spent
down. Materials spending in accordance with state aid requirements is a priority. Due to
various staff transitions throughout the fiscal year, some municipal salary funds will be
returned to the Town. A schedule for FY25 warrants is being developed. There will likely
be one week where both FY24 and FY25 warrants are prepared, as invoices dated
before and after the July 1st cutoff for the fiscal year are received.
Page | 6
Ms. Lannon noted several recent donations, including a donation from the Reading Lions
Club for braille or visually impaired library resources. These funds often benefit story
walks and large print collections.
Mr. Popp questioned the red negative items for Stare Aid expenses. Ms. Lannon
explained that funds are not budgeted for individual costs and are debited against the
overall revenue account. State Aid is primarily a savings fund, but lines can be added for
other items as needed.
X. Director’s Report
Ms. Lannon noted that the exterior Library pickup lockers are finally working. Staff is
developing a soft relaunch with additional training, new signage, and software updates
underway.
The Tween Space in the Children’s Room is complete with new bookcases and
furnishings. The Tween Space project started in 2022 with the simple idea of painting a
wall and rearranging existing furniture. The generous support of the Helen A. Nigro
Foundation and others in the community has enabled the Library to create a cozy space
that meets the literary, sensory, and social development needs of young people in
grades 4 through 7. Mr. Egan complimented the quality and durability of the furnishings
and the refreshing lack of technology in the space.
An Exam Cram program for high school students is being held tonight and tomorrow
night. Ms. Lannon briefly highlighted the upcoming Juneteenth Freedom Festival on
Saturday, June 15, and the Summer Sizzlers: Booktalks & Mocktails event on Friday,
June 21.
Community Health Librarian Susan Beauregard and Elder Services Librarian Elizabeth
Weilbacher attended the Pleasant Street Center Health Fair. The Reading Coalition for
Prevention and Support recently hosted a book discussion on The Emotional Lives of
Teenagers by Lisa Damour. Outreach will continue throughout the community, including
at the Y.M.C.A. and Solstice House.
Ms. Lannon welcomed Sophia Ortins as the new summer Office of Equity and Social
Justice intern. Ms. Ortins is a 2023 Reading Memorial High School graduate who will
start her sophomore year at Wesleyan University this fall.
Ms. Lannon expressed good wishes to children's librarian, Emma Heuchert, who is
moving on. The Librarian I – Children's job posting will be publicized this week. Ms.
Fiorillo clarified that the Library has been fully staffed since December.
Ms. Lannon summarized various professional development opportunities that Library
staff have recently participated in. Multiple staff members sometimes participate in the
same educational opportunities. For example, approximately ten staff members recently
attended the Massachusetts Library Association (M.L.A.) Conference. Continuing
education is a culture and a model encouraged for Library staff at all levels.
Ms. Verrier complimented the number and variety of professional development topics but
expressed concern that expenses have exceeded the anticipated budget. Ms. Lannon
noted that the FY25 municipal professional development budget is similar and will be
supplemented by state aid or gifts as necessary. Several other municipal expense lines,
Page | 7
such as office and library supplies, are currently running under budget, meaning extra
municipal funding is available for professional development and other expenses. It is
sometimes difficult to anticipate when each expense line will run out.
However, professional development expenses will likely be lower in FY25 because the
Public Library Association (P.L.A.) conference, which is part of the American Library
Association, only occurs every two years. Ms. Fiorillo and Collections Services Librarian
Kathryn Geoffrion Scannell attended the P.L.A. conference in FY24 and found it useful
and informative.
Ms. Lannon submitted all annual employee reviews to Town Hall by June 1 to ensure
that staff will receive appropriate steps and COLA raises on July 1.
XI. Approval of May 13, 2024, Meeting Minutes
Mr. Popp and Ms. Dubois complimented the detail provided in the May minutes,
especially regarding the R.M.L.D. E.V. Charger Update.
Motion: To approve the minutes from the May 13, 2024, Board of Library Trustees
meeting as written.
(Egan / Verrier)
Vote: Approved 6-0
XII. Future Agenda Items
In July, Maura Deedy will present the Library's FY26-FY30 strategic plan. Meetings are
currently being held to review and finalize the content of the strategic plan. The plan can
be voted on in July or August, incorporating any changes or suggestions.
Mr. Popp welcomed suggestions for additional future agenda items.
Adjournment 7:56 pm
Motion: To Adjourn at 7:56 pm
(Gregory / Dubois)
Vote: Approved 6-0
Respectfully Submitted,
Andrew Grimes, Secretary
P u b l i c S e r v i c e s
U p d a t e
Summer 2024
W h a t ’s t h e B i g
I d e a w r a p u p
Bracelet making for teens and
children, Taylor Trivia for adults
with lots of music videos and a
seven foot tall Taylor cut out
Swiftie Sessions
Animal
Extravaganza
Ages 12 & up had a blast
painting cherry trees
Intergenerational
Paint Night
5 classes, 47 unique attendees, 5o
take home kits, 75 contributors;
ages 8-80! = 200+ finished sea
creatures in the studio
Coral Reef
Crochet project
All ages petting zoo + charity
fundraiser, + animal education +
adoption event
S u m m e r R e a d i n g
June 14-August 16
Stick with Summer Reading for Children
Full S.T.E.A.M Ahead for Teens
Bingo for Adults
J u n e -A u g u s t
a t a G l a n c e
CHILDREN TEEN ADULT
Author Kate DiCamillo!
Whalemobile!
Vehicle Day!
Combat Robotics!
Author Dan Santat!
K-Pop Crafting!
Summer Sizzlers
Booktalks & Mocktails!
Les Sampou & the Dirty
Martinis Concert!
Author Shelby Van Pelt!
The entire back catalog is
available to watch anytime,
anywhere there’s an internet
connection.
All events last one hour, are
live with q&a but available
to watch anytime thereafter
Past speakers & topics: authors
Amor Towles and Ruth Ware,
sessions on parenting, nutrition,
retirement, wealth inequality,
management, and travel advice
(with Rick Steves)
3-4 bestselling authors/
thought leaders per month
F R I E N D S S P E A K E R S
S E R I E S l a u n c h
B i k e W e a t h e r
Lions Club Friends & Family Day
Reading Garden Club Plant Sale
YMCA Farmers Market
Reading Recreation Family Concerts
Commuter Rail
At Sunset Storytimes
T h a n k
Y o u
READING PUBLIC LIBRARY TRUSTEE UPDATE JUNE 10, 2024ALBERT PLESSDIRECTOR, DIVERSITY, EQUITY, INCLUSION
MAY/JUNE UPDATES •DEI Implementation work•Community- PAIR•Municipal- Implementation Team •Community Stakeholder •Select board members•Lions•Reading Pastor’s Association •School department •METCO•Reading Collation of Prevention and Support •Unitarian Universalist
UPDATES CONT’•Municipal Stakeholder•Collaborative work with Planning, Public Health and Community Services' Department’s •External Projects•MA Diversity, Equity, Inclusion Coalition (formalization process) •OESJ Strategic Planning •Onboarded OESJ Intern Sophia Ortins
LIBRARY •Two Storytime Reads•Library staff joined the DEI Implementation team •Collaborated with the local Girl Scout Troup and local author Sarah Samuels to read Braving our Savings
NEXT STEPS •Continue the Implementation process•Continued work with PAIR around Community Engagement •Create an IG account•OESJ newsletter- June 12th