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Home My WebLink About2025-01-21 Permanent Building Committee MinutesTown of Reading -REGE4V*C) 0 Meeting Minutes TOWN CLERK A READIV, Board - Committee - Commission - council: 212u MAR 19 AM 8146 Permanent Building Committee Meeting Date: 2025-01-21 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: Permanent Building Committee Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: Time: 6:00 PM Location: Great Room Session: Version: Final please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner &Townsend Heery Topics of Discussion: Please see attached Page 1 1 0 Approved at 02/03/2025 PBC Meeting Project: Reading Center for Active Living Project No: TTH# HII-2408100 Meeting No: PBC - ReCAL 06 cocabon: Zoom/Pleasant Street Center (Hybrid) Date: 2025-01-21 @ 6:OOPM aerordedey: B. Hromadka Purpose: Reading Center for Active Living File: 2408100 - A02-00 Attachments: Role Call Sheet. Meeting Packet Abhr solalions: BH+A - Bargmann Hendrie + Archetype, Inc. COA - Council on Aging OPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Daily Times Chronicle RCN - Reading Community Television SBC - Killam School Building Committee SD - Schematic Design TOR - Town of Reading TTH - Turner & Townsend Heery MEETING MINUTES# 06 AfiorMees, Zn/dala ent Ttde Rob Email Tat. atrok Tompkins Pr ® Chair, PBC, TOR ptompkins@ctaconstruction.com (781) 942-9043 ancy Twomey Rr ® Vice Chair, PBC, TOR nj2me0commstnet (781) 942-9043 ohn Coate Member, PBC, TOR Jas.coote@verizon.net (781) 942-9043 regory Stapler Member, PBC, TOR gregory_stepler@yahoo.com (781) 942-9043 Irk McCormick Member, PBC, TOR klrk.mcaormick@hotmall.mm (781) 942-9043 anry Ziemlak Member, PBC-ReCAL, COA, TOR njzlemlak@gmail.com (781) 942-9043 ark Dockser Mmbep PBC -ReCAL, Select Board, TOR mark.dockser@ct..ding.ma.us (781) 942-9043 Ichael Nazzaro Assoclate, PBC, TOR mDnauam@vedzon.net (781) 942-9043 ri Greenberg [HJ Associate, PBC, TOR ansgreenberg@gmall.com (781) 942-9043 Add. Attelydeeswn[ co r pany (Role) Emalt Tel. att Kraunelis Town Mane9ep TOR mkraunells@readingms.gov (781)942-9043 ayne Wellman Asst. Town Manager, TOR jwellman@readingma.gov (701) 942-6637 Sharon Angstrom Chler Financial Officer sang�mm@readingma.gov (781) 942-6604 enna Wood 0 Community Services Director, TOR Jwood@readingma.gm (781)942-6672 oe Huggins ® I Director of Facilities, TOR I Jnuggimomadingma.gov (781) 670-2824 www turnerandtownsend.mm Page 11 of 5 www heerv.cnm Add. Attandeea InkNls ircsent CominnY (Ji Ema(I Tel. evin Cabuzzi KC ❑ Assistant Director or Facilities, TOR kcabuzzilba.mading.ma.us (781) 942-5492 be Gabriello KG 1 ❑ Director of Operations, TOR kgabriello@readingma.gov (781) 942-6696 oshua Delaune ]D 0 Executive Assistant jdelaune@madingma.gov (781) 942-6536 hds Kowaleskl CK ❑ Elder and Human Services Administrator ckowaleski@mbdingma.gov (781) 942-fi796 arllyn Shaplelgh MS ® Reading Council on Aging shapleigh.madlyn@gmell.com (781) 942-6794 rian Hromadka BH ® Turner &Townsend Heery (OPM) brian.hmonadka@turntown.com (978) 572-6509 Kuck Adam CA ❑ Turner &Townsend Heery (OPM) chuck.adam@tumtown.com (978) 50U-5435 r Collins PC ❑ Turner &Townsend Heery (OPM) peter.collins@mmtown.com (617) 823-3265 alBargmann ]B ❑ Bergmann Hendrle+ Archetype, Inc. jbalgmann@bhplus.com (617)350-0450 an Chen DC ❑ Bergmann Hendrle+ Archetype, Inc.. dchen@bhPlus.com (617) 350-Oa50 da Nzzaro CN ❑ Chair, Killam School Building Committee cada.nassaro@reading.kl2.ma.us ab Holmes BHM ❑ News Editor, RDTC, RCN 0. O/atrlbu In(this Prenrrl 11116 Role Ema(/ Tel. OLD BUSINESS Mr➢-IR. _ -_ _ Ign„y ouewh wms 05-06 SCHEEDULK UPMM BH 01/24 Open BH presented an update on the project schedule noting the significant accomplishments over the past few months and the benefits achieved by meeting the April Town Meeting date. Over the past holiday month the team has held over a dozen meetings to further the project on the desired timeline. In response to recent developments, modifications were made to the project schedule, aligning the ReCAL activities with recent design process changes, town approvals and the timing of the Killam project. BH reviewed each stage of the project over the next few months including the key Town approval dates. The proposed schedule changes were coordinated with PBC member schedules. A meeting Is scheduled for 01/15 to finalize dates with the Killam team and the Town, upon which adjustments to the Master Schedule will be made and summary dates distributed to PBC members. PT commended the work of the working groups and consulting firms. 01/21/25: BH presented the updated project schedule. Calendar Invites were sent out for all upcoming PBC meetings. A pdf version of the schedule revision workbook will be sent to all PBC members. 05-07 DGMUNICATIONS UPDATE ]D 01/23 Open G presented an update on the accomplishments of the communications working group which included updates to the project webslte, an FAQ section which responds to Incoming "w.turrunrundbownsend.corn Page 12. r OLD BUSINESS alis from the website and Is managed by town staff, and all ngoing outreach through newsletters and social media. A 2n° publlc forum Is scheduled for 01/28 at the Pleasant Street Center nd will cover facility usage, building design and comparable cost ata. A new video Is also being created with additional project pdates and a suggestion box is being installed for those who onR use email. JW noted that a lunch and learn is also being lanned for the ReCAL project for the general public. 1/21/257 JD presented an update on the activities of the mmunications working group. Two suggestion boxes were urchased and will be located at town hall and the pleasant street nter. The website was updated with the latest renderings. dal media posts were made for the upcoming public forum. A unch and learn was also scheduled for 01/30 to enable people to et the same Information during the day. The public forum genda was reviewed. The group sent materials for the 2n° video reation and is waiting on the script to review. OS-09 JWW 01/21 Open communicated her excitement about the development of the esign and noted that In the last working group meeting they eviewed the reasons for the slight Increase in building area, but hat the group would hold off on addressing this more until the ost estimates are ready. JS described the design of the undation. Jon Buhl from Foley Buhl Roberts structural engineers xplained the rationale behind the foundation design. JC asked i maps more cost-effective methods were possible. JC and JB aid they have been and will continue to review alternate design pproaches and are having the geoterhnical report peer viewed. JC questioned the use of 2x6 studs. JB said these were or the exterior walls and were needed to fit the piping. DC added hat they were also needed for insulation thickness. JC asked I he amount of cement could be reduced and if different types o feel or different framing materials could be used. The group greed that these explorations were somewhat early for the urrent stage of the design, but that they will be considered as he design advances. JB reviewed the SD set noting that there as more detail shown then typically found at this stage and inted out the recent change to move the billiards room to the n0 floor. JB confirmed that this has been done In other facilities ithout sound or vibration Issues. The purpose for the level of etall was to help ensure that all costs are accounted for in the pcoming estimate. The location of the building was discussed lative to solar gain, as was required parking. JC asked about hether plans for the Burbank Ice Rink had been located. JW oted that the Town departments had looked but were unable to roduce them. JWW said the Town had recently met with the rink perators and would circle back with them to see if any ocuments were available. 1/21/25: BH noted the satisfaction of the design working roup at the last PBC meeting relative to the current stage and ALA BUSINESS uestloned whether any additional Items had surfaced since the atest drawings were made available last week. NIT noted that the OA had additional feedback Items. These will be presented. hrough the design review. No increase In building size will be onsidered until current cost estimates have been reviewed. NZ oted that the COA met with recreation and elder & human ervices which resulted In an understanding that a senior hub ould be an Integral part of the new facility. Some minor rchltecturel modifications would likely be needed though this is nlikely to have any major Impact on the project costs. NEW BUSINESS ft-mm men are saws 06-01 Closed The meeting was called to order by PT at 6:05pm 06-02 ROLE CALL Closed Role call was taken by PT. Refer to attached Role Call Sheet. 06-03 PUBLIC CONKENT Closed There were no public comments. 06-04 &MPOVAL OF MINUTES Closed A motion was made by MD, seconded by GS to approve the meeting minutes dated O1/14/25. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 06-05 SUSTAINABILM UPDATE Closed BH summarized the activities of the sustainabllity working group from last week, noting that key for this stage was to Identify all high -cost Impacts so that the necessary allowances can be built Into the project budget, AG noted that multiple options are being priced for key sustalnabllity Items which will allow the PBC to recommend the proper decisions that align with the budget. Further review will be conducted during the next design stage which will Include an energy model. The building is being designed as an all electric facility. 06-06 NESIGN REVIEW BH O1/22 Open BH provided an overview of the design review process with explanations on how to document feedback through the Bluebeam software as well as through Excel. An explanation was provided of the documents to be reviewed and the type of feedback that Is desired at this stage. MN questioned what the estimators would base their cost on if specific manufactures had not yet been identified. BH noted that this level of cost difference is covered with the design contingency as not all decisions will have been made at this design stage. Both cos estimates (TTH & BH+A) will be reconciled. JH noted that the Town Engineer had not received the Invitation email. BH noted that the town was compiling a list of all town department www.tumerandtownsend,com Page 14 of wwwheew.com NEW BUSINESS tsswaae.(D. Care SbNs reviewers and that the additional invitations would be sent out as soon as that was in hand. PT noted that Individuals could focus on specific areas of the review if desired by coordinating an approach with PT or BH. Design Review comments are due by January 31a. 06-07 AD30URNMENT Closed A motion to adjourn was made by NIT and seconded by GS. A role call vote was taken. The meeting adjourned at 6:05 pm. Neat Heednor Public Forum January 28M, 6pm, Zoom/In person at Pleasant Street Center (Hybrid) END OF MINUTES. The aGdw aummartces Tumar a towaw ar NadfS nga,tttadon ofaers dace ,, and dedJ ns reached dudnd this maeMg. AaSWnse comer % must b subM in wnug to Me awM wamn M,ee drys of/lYSIpF oM—Ae, Me minutes cold stand as w n*n. www.turnerandtownsend.com Pagel 5 of 5 www heeryram Project: project No: Meetlog No: Locetfoo: Date: Recorded By: Purpose: File: Reading Center for Active Living TTH# HII-2408100 PBC - ReCAL 06 Zoom/Pleasant Street Center (Hybrid) 2025-01-21 @ 6PM B. Hromadka Reading Center for Active Living 2408100 - A02-00 ROLE CALL VOTE SHEET PBC ATTENDEES eyp •••••• vWI "2 NM] "4 N 5 "0 "7 "1 WMa Patrick Tompkins - Chair J J J Nancy Twomey -Vice Chair J J J John Coate -Member NPV NPV J Gregory Stapler- Member J J J 10rk McCormick -Member NPV NPIV NPV Nancy 7Jemlak-Member NPV NPV J Mark Dockser- Member J J NPV Midlael Nauaro-Associate J J J Ad Greenberg -Associate J J J Vote 1 Roll Call Vote Approval of meeting minutes from 0111412025. vote Adjournment J - is a YES vote NW is Not Present for Vote AB is Abstained Town of Reading Meeting Posting with Agenda Board - Committee - Commission - Council: Permanent Building Committee Date: 2025-01-21 Time: 6:00 PM Building: Pleasant Street Senior Center Location: Great Room Address: 49 Pleasant Street Agenda: Purpose: Permanent Building Committee Meeting for ReCAL Meeting Called By: Genevieve Wood on Behalf of Patrick Tompkins Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be subrtahced In typed format; handwritten nations will not be accepted. Topics of Discussion: 1. Call to Order 2. Public Comment 3. Approval of Minutes (vote) S. Reports/Deliberations/Discussion/New Business/Action a. Monthly Update I. Schedule Update If. Communications Update I. Public forum III. Sustainability Update iv. Stakeholder/Design Update v. Design Review 6. Adjournment Community Services Department is inviting you to a scheduled Zoom meeting. Join Zoom Meeting Lttos;// sokweh Nam us/i/882024817377owd=Lt81zf8vuui2rhMZSx6U3k3RGVZa4.1 Meeting ID: 882 02481737 Passcode: 845733 One tap mobile +16465588656„88202481737#,,,,e845733# US (New York) +16465189805„88202481737#,,,,0845733# US (New York) This Agana has been prepared to advance and represents a IIsUng of topics the the chair reasonably ant,dpates will be discussed at the meeting. However the agenda does not necessarily Include all matters which may be taken up at this meeting. Page I I 0gTown of Reading Meeting Posting with Agenda Dial by your location • +1646 558 8656 US (New York) e+1646 518 9805 US (New York) Meeting ID: 882 02491737 Passcode: 845733 Find your local number: httos,//usO6web zoom uslu/k6wG36fAH This Agenda has been prepared In advance and represents a fisting of topics that Me chair masonabiy anticipates will be di.seed at Me meeting. However the agenda does not necessarily Include all matters which may be taken up at this ne ing. Page 1 2