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Home My WebLink About2025-01-28 Permanent Building Committee Minutes0�� Town of Reading a Meeting Minutes fa �P'IMOPPa Board - Committee - Commission - Council: Date: 2025-01-28 Building: Pleasant Street Senior Center Address: 49 Pleasant Street Purpose: Permanent Building Committee - Attend Public Forum Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: RECEIVED ar Town Wank GP a15:55 PM, Mar 19, ID25 Permanent Building Committee Meeting Time: 7:00 PM Location: Great Room Session: Version: Final please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner & Townsend Topics of Discussion: Please see attached Page 1 1 ` Approved at 02/03/2025 PBC Meeting Proiect: Reading Center for Active Living Prnlea No: TTH# HII-2408100 Meeting Nor PBC - ReCAL 07 LocadoW Zoom/Pleasant Street Center (Hybrid) Date: 2025-01-28 @ 7:OOPM Retarded By: B. Hromadka Purpose: Reading Center for Active Living - Public Forum *2 File: 2408100 - A02-00 Atrdchmenrs: Role Call Sheet. Meeting Packet Abbreytabons: BH+A - Bargmann Hendrle + Archetype, Inc. COA - Council on Aging OPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Daily Times Chronicle RCN - Reading Community Television SBC - Klllam School Building Committee SD - Schematic Design TOR - Town of Reading TTH - Turner & Townsend Heery MEETING MINUTES# 07 Atterdaaa ZnMRft Present TWO Ro/a Earall Tel. atrick Tompkins PT ® Chair, PBC, TOR ptompkins@ctawnstructlon.com (781) 942-9043 anry Twomey NT ® Vke Chair, PBC, MR nJ2me0comcast.net (781) 942-9043 ohn Coote JC ® Member, PBC, TOR jw.moW@verizon.net (781) 942-9043 regory Stapler GS Cl Member, PBC, TOR gregory—stapler@yahoo.mm (781) 942-9043 Irk McCormick KM ❑ Member, PBC, TOR kirk.mcconnick@hotmail.00m (781) 942-9043 ancy Ziemlak NZ ® Member, PBC-ReCAL, COA, TOR njziemlak@gmall.wm (781) 942-9043 ark Dockser MD ® Mmber, PBC-ReCAL, Select Board, TOR mark.dockser@d.mading.ma.us (781) 942-9043 khael Nazzaro MN ❑ Assgciate, PBC, TOR mpnazzaro@vedzon.net (781) 942-9043 0 Greenberg AG ❑ Ascoclate, PBC, TOR arlsgreenberg@gmall.com (781) 942-9043 Add. AKandees YnNS& Ptwnt ca"Pany (Role) Emen TaL aft Kraunelis MK ® Town Manager, TOR m1kraunelle@readingma.9ov (781) 942-9043 ayne Wellman ]w IR Aaet. Town Manager, TOR jwellman@readingma.gov (781) 942-6637 enna Wood 1WD ® Community Services Director, TOR jwood@readingma.gov (781) 942-6672 oe Huggins JH ❑ Director of Facilites, TOR jhuggire@readingma.gov (781) 670-2824 Adtl. Aftendeea Znitla/s Preset Company (Role) Emali Tel. www tumerandtownsend.mm Page 11 of 5 www heery cam Turncr&Tawmcnd HCery vin Cabuzzi KC ❑ Assistant Director & Facilities, TOR krabum0cl.reading.ma.us (781) 942-5492 alle Gabriello KG ® Director of Operations, TOR kgabriello®readingma.gov (781) 942-6696 oshua Delaune JD ® Executive Assistant )delaune®readingma.gov (781) 942-6636 hs Kowaleski CK ® Elder and Human services Administrator ckowalmkiomadingma.gov (781) 942-6796 arilyn Shapleigh Ms ® Reading Council on Aging shaplelgh.marllynOgmall.com (781) 942-67% rian Hromadka BM ® Tumcr &Townsend Heery (OW) brian.hmmadka@Wr wn.com (978) 572-6509 huck Adam CA ❑ Tumer & Townsend Heery (OPM) chuck.adamotumtown.mm (978) 500-5435 ater Collins PC ❑ Turner &Townsend Hoary (OPM) peter.colllns®Nmtown.com (617) 823-3265 cel Bargmann JB ® Bargmann Hendrie+ Archetype, Inc. jbargmann@bhplus.mm (617) 350-0450 Dan Chen DC ❑ Bargmann Hendde+ Archetype, Inc. dchen®bhpius.mm (617) 350-0450 Ha Nazzaro CN ❑ Chair, Killam Schaal Building Committee cada.nazzarolpreading.kl2.ma.us b Holmes BHM 19 News Editor, RDTC, RCN IMWYVnsent ftW Rnra Emafl yet. OLD BUSINESS Mr9-Ihm i sm. 05-06 SCHEDULE UPDATE BH 01/24 Open BH presented an update on the project schedule noting the significant accomplishments over the past few months and the benefits achieved by meeting the April Town Meeting date. Over the past holiday month the team has held over a dozen meetings to further the project on the desired timeline. In response to recent developments, modifications were made to the project schedule, aligning the ReCAL activities with recent design process changes, town approvals and the timing of the Killam project. BH reviewed each stage of the project over the next few months Including the key Town approval dates. The proposed schedule changes were coordinated with PBC member schedules. A meeting is scheduled for 01/15 to finalize dates with the Killam team and the Town, upon which adjustments to the Master Schedule will be made and summary dates distributed to PBC members. PT commended the work of the working groups and consulting firms. 01/21/25: BH presented the updated project schedule. Calendar invites were sent out for all upcoming PBC meetings. A pdf version of the schedule revision workbook will be sent to all PBC members. 05-07 COMMUNICATIONS UPDATE JD 02/07 Open KG presented an update on the accomplishments of the communications working group which Included updates to the project website, an FAQ section which responds to Incoming annals from the website and is managed by town staff, and all www.tumerandtownsend.mm Page 12 of 5 www.heem.com OLD BUSINESS Mq-fhm Oue Gate 56N5 ongoing outreach through newsletters and social media. A 2nd public forum Is scheduled for 01/28 at the Pleasant Street Center and will cover facility usage, building design and comparable cost data. A new video Is also being created with additional project updates and a suggestion box Is being installed for those who don't use emall. J W noted that a lunch and learn is also being planned for the ReCAL project for the general public. 01/21/25: JD presented an update on the activities of the communications working group. Two suggestion boxes were purchased and will be located at town hall and the pleasant street center. The webslte was updated with the latest renderings. Social media posts were made for the upcoming public forum. A lunch and learn was also scheduled for 01/30 to enable people to get the same Information during the day. The public forum agenda was reviewed. The group sent materials forthe 2nd video creation and is waiting on the script to review. 01/28/25: Suggestion boxes have been installed. Waiting video script. NEW BUSINESS Nw - Item sLpnmen We WR Sbrus 07-01 CALL TO ORDER Closed The meeting was called to order by PT at 7:00pm 07-02 BQLLrALL Closed Role call was taken by PT. Refer to attached Role Call Sheet. 07-03 INTRODUCTION & OVERVIEW Closed MK began the public forum by opening all public board meetings and providing welcoming remarks and introductions. BH provided an overview highlighting ReCAL's vision, mission, history and public outreach. 07-04 FUNCTION& OPERATIONOF ALM Closed JW W provided an overview of the community services division programs provided for citizens. She highlighted the 2023 U.S. Surgeon General's Advisory on the epidemic of loneliness and Isolation in the US, noting how it negatively impacts the health, safety, resilience, prosperity, academic achievements and work performance of Individuals and communities. The study Identified lack of social connection as a greater indicator o death than many known significant health issues, and recommended building environments that promote social connection. CK discussed the programs, needs and goals of the Elder & Human Services division, as did Jim Sullivan (ToR- Recreation Administrator) for the Recreation division and WIII Valliere (ToR-Veterans Services Officer) for the Veterans www tumerandtownsentl oum Pagel 3 of 5 www heery.com •7 Heery'tircer ATm owead NEW BUSINESS Services division. JWW concluded noting the current growth and anticipated increase in demand for these programs. 07-05 Closed JB presented the updated design work of BH+A noting how the spaces were designed to support the programs offered by the community services departments and allow for designated senior space within the building. Exterior and Interior renderings were included as well as the most recent site and floor plans. 07-06 Closed BH presented an overview of how construction and pmJect costs are established, pointing out the many factors that make up the total project cost. He also provided a comparison of similar projects and their associated costs which could be used to establish a cost per square foot benchmark. By applying this benchmark to the current size of the proposed facility, a range of probable costs could be established. BH pointed out that the team did not yet have a full handle on estimated costs of the design as the cost estimators were only now doing their calculations. Detailed estimated costs are expected in early February. BH also reviewed historical cost Inflation changes and noted the significant upsurge since COVID as well as the cost factors that come from both global and regional changes. 8 Closed BH reviewed how the community can participate in the ongoing development of the new ReCAL facility, hihting the project website available at www.madingma.gov/l and the various F other methods available to the commIncluding two suggestion boxes. g Closed A community member noted her suppora senior center but concern over a combined center for thwn and Its larger size and cost. NZ, chair of the COA notat the COA has been involved in the development of the ct for years and have been prioritizing the needs of the se. She Identified that seniors are supportive of the coed project thatfeatures dedicated space for Reading's se. MD noted thatthe 60+ age group isgrowing significantly ading and otherareas and that the programs designed forproposed ReCAfacility are meant to meat the current anrowing needs ofthis demographic. CK noted that the inteons with seniors has doubled In the past few years and that much more space Is needed to address the demand. A citizen asked If grant programs were available for this project. JW noted that no grants we presently available for this type of facility. Another attendee asked if the cost per household was available. JW mentioned that this data was not ready yet, but that the details are being worked on now and will be forthcoming through the www.tumerandtownsend wm Page 14 of 5 www.heerv.com NEW BUSINESS ft-rem aesq"ma"I ou<nal< sraru� town's finance department. BH noted that the requested Information will be available at the upcoming March public forum. BH also commented on the current work being done to determine the most cost effective option for the town. A question was raised whether the pickleball courts were part o the ReCAL project. 7W explained that the courts are a separate project and the reasons behind the decision to have them separate. 07-10 ADJOURNMENT Closed A motion to adjourn was made by NT and seconded by MD. A role call vote was taken. The meeting adjourned at 8:56 pm. RoA areedw: February 3" Pleasant Street Center (Hybrid) END OF MINUTES. The.hors sumrMN. Turner ®Townsend H.YY fWro eteW1 of hems discussed, anddecisbns reached dudnq Mh meefindaGOiGonS or rorrections muX Ca whml in wrlGnp N Me dhMOr wlUln fM12e drays of reoeiX, OMerwlse, the minu[ei will XaM ae written. www tumerandtownsend mm Pagel 5 of 5 www.heerv.com Project Project No: Mewing No: Lo ffon: pate: Recorded By: Purpose: File: Reading Center for Active Living TTH# HII-2408100 PBC - ReCAL 07 Zoom/Pleasant Street Center (Hybrid) 2025-01-28 @ 7PM B. Hromadka Reading Center for Active Living 2408100 - A02-00 ROLE CALL VOTE SHEET PBC ATTENDEES x.i. w.� veer urs war. va.s w.e a.r w.a ve.s Patrick Tompkins - Chair J J Nancy Twomey -Vice Chair J J John Coots - Member NW NPV Gregory Stapler- Member NPV NPV Kirk McCormick - Member NPV NPV Nancy Lemisk-Member J J Met Dockeer-Member. J J Michael Naaam- Associate NPV NPV Ad Greenberg-Assodate NPV NPV Vote d Roll Call Vote Adjournment J -is a YES vote NPV is Not Present for Vote All is Abstained