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Home My WebLink About2025-02-03 Permanent Building Committee PacketO p F A Or Town of Reading Meeting Posting with Agenda ,B�gINCORQ��P Board - Committee - Commission - Council: Permanent Building Committee Date: 2025-02-03 Time: 6:00 PM Building: Pleasant Street Senior Center Location: Great Room Address: 49 Pleasant Street Agenda: Purpose: Permanent Building Committee Meeting for ReCAL Meeting Called By: Genevieve Wood on Behalf of Patrick Tompkins Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: 1. Call to Order 2. Public Comment 3. Approval of Minutes (vote) 4. Budget Update & Invoice Approval (vote) 5. Reports/Deliberations/Discussion/New Business/Action a. Monthly Update i. Schedule Update (upcoming events, date changes) ii. Communications Update (outcomes, action items, feedback) iii. Sustainability Update (anything of note) iv. Stakeholder/Design Update (design review update, anything of note) b. Project cost estimates (initial feedback, questions) c. Update to SB (input, feedback) 6. Adjournment Community Services Department is inviting you to a scheduled Zoom meeting. Topic: Permanent Building Committee Time: Feb 3, 2025 06:00 PM Eastern Time (US and Canada) Join Zoom Meeting htt s: us06web.zoom.us 85184922410? wd=57d9 YNiUH2 DMudW32W4k4Z4E4x3V.1 Meeting ID: 8518492 2410 Passcode: 389737 One tap mobile +16465189805„85184922410#,,,,*389737# US (New York) +16465588656„85184922410#,,,,*389737# US (New York) This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 1 rR . Town of Reading r s Meeting Posting with Agenda 14�8r1kC6R9�P Dial by your location • +1646 518 9805 US (New York) • +1646 558 8656 US (New York) Meeting ID: 8518492 2410 Passcode: 389737 Find your local number: https://us06web.zoom.us/u/kdrlDliyjh This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page 1 2 Reading Center for Active Living RKAL Masser Rojed SChetlule Dale: Fri 124/25 ®® �� 1' lw Ia IT II,:- . � ,1 I n I .• f ! I .* —I—n I I T'11 I l�Ac _ I I I I.I. .. ...._ .. 2T Publk Oubeach 14p days Idan 11/4/24 rri 5/16115 -- . rw"N—Nrtergl{project update• 13 days As 11/4/34 �n ll;t'ilI ,0 "1. N. -Unto e1 lstawk 3 days Wed 11/27/24 I'ri 1.1114!4 I1pdAtelPtlMrA lrolbel' u PnAnt it y .11 {S,te Selection S 6.T/ Tue 12/17/24 rwc 12/17/24 knspol, Csnmptual 0ls(fto a! 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Maaw Y7 -STM ! dry Thu V425 ThN$11;<25_ ya T—MQaMAA3-STM !day Alpn]15/35 Mon915YJ5 as irr "wMg Iday rhu g/A1R -111S1El15 '!^ SpedeSEleceon 1laY I TYeV13/25 Tea 5113173 ie • l Pae0ealpn vt pu q 193 days Tue 1212115 Thu 6/1117 PcCALC Work 147 day$ Man 11/V21 Tory 213Ar23 AW"Pa Selecilon 44deys San 1011:31 Men 121.1/73.. yracl6uny study Iso days Tue w5fa Mon 61371M i�QpM yekarnn 80 days M-111/74 EH 1q]gP4 Page 1 of 3 geCAL Hasler -j- Schedule Reading Center for Active Living Dal,: In 124/25 w Nwr rk:.n lanae Ira.•n Ir.:t 1 M-� 1 1 Ira., +1z PK Final bile Sel.clon la dqp Thu 10131!4 Tut i1J14J14 +1+ Rlw.4da pWpn 116 days We41T.NVA Wpd$UAII 131 Fslaallih Sl ekcholdel Working Greap S days W9011Jy]124 Tar I1%10R4 ill E Ia611.n Sv1I4w0+llny Working faw!i day. woo W1112A Tura 11/19/24 114 Oral: Pro1eRludpel 40dap Tu411J19JIa 'Moe 1/13/25 T5 Schematicl3estn 40 dart Wee 11/70/24 Tur.1 Ia125 3p 4;V40 Skto I—L'A — 32 days Wed 11170/!4 Shu 17(174 If! 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A Its _ plc MCI OL Id" Tuc VII,1)S _ 'Tae w2117S _ 0 ]y0 3nu.aidiny WGS 'S day To 1111115 twolpait9 IN, Ik1 Slakchdder WGS Iday Wed 127131 W" Intim 10 Ea- comm 2Aimdnj Mit 06 Iday Thu WWII iThu1130%P5. 143 PPL MI, 07 i day Man F/3/2i Mon VVII to •ay O—W A¢rim and NtmallatFm IOM 14441 iv -V4 'hl 1/7/:3 mai E.mc Cpmla 7'wlnlnp Mtt 02 Idry Thu 716115 Th_ u 216125 _ Va-Erylne m.4aair atm 2/10115 'Thu2111R5 Tal Tya}aa..wa, W. 4 !day 1ae271Y11 ay421I1m A ,m pile mill I day Toe 2111/15 Tue 2111/23 r uekeh.rder WG6 "day weq 2R2R5 w d mm r1d pacfmm> 4r6 PCgea cold, 2days 412114/25 mart 11 3]135 kill E.ac Cdnav P11 -Ing MSC 06 may TRIUVW25 Thu 1113115 a Ii2 Final Oecin Clu4get le Efelnr4l{n8 10.71 1111/]41:5 Fn N44?35 17.3 gNral C"s Frdm fiw1.WKj Iday Nen fl 11.1"i U. 711]/]5 Ira POC Why idly Tuc 21111125 Tuc 2111225 M +T3 Eseec—Pla]mdaj Raj 09 lay Inv7.+20/75 Thu 7110]24 M 1% pjE R1wilif It" 'Kan 3l=:JL Torn 1/242+ »1 w.lalnaldlny WG 7 .l dal iue 222145 I. 1;76/25 I]B SW.r144er WG] Iday W-21 4/21 VIUN in knuiubApkyOg Iday i-1.'4a11S N311Ila 4T kgk+nddrt ky05 3day W.dl1um ,L.d NW15 145 Fam.Sfamm Pl0-4 MIX lit k day Thu 3(11125 Tho 1113!35 PaC N4 11 1 day Mdn 1117/75 Man 3117J75 is [17-wstainabiily WG 9 Iday TucNws iwr3j151$ ReCAL Muler Project Schedule ®— Reading Center for Active Living Dale. Fri 1/24/25 P.q. w lr lar. kalehel4er.Wgf I Wr� V:.: 3/26/25 Wditmr m +� tm 71.13,4(4(1 WGltl IdAr Ty 4; 415 T. 4%017 m te6 Sldvhe1mer008111 1143 W'r•d 4/9/25 yfnQW9i3 tl IV f4acKomm Yfannlrls Mls 15 ]day Tae 4/10/25 114110111 it PHCAmgl2 Iday Man 4/14/25 U."11405 ■ ,3 smliW"Wp11 ciay •Tue 4"7 m r-c JV4 —. fW Stakeholder WG 11 :aye ee4 as Vis WNeJx O75 n91 PBC L4mmuniryUlAreadr 333 Jaya Wed 151131x4 RIVA" — Fsf4@I1sh L.mmunlTali" Workay Gra days Wed 31/23/44 Sue 11117/21 IIS Cy.ywy4fca0aea WG2 Tday wra 51/7472L Wed11/20/24 r prepare Press Release 42 (Project .5 days •W9d 11/20/24 T.11/26/24 Dpdese, Forum Notice) tO Set Up "M Website ]0 dal'+ •Wed 11/20/24 T. 12/3/24 144 C u WnaNdio 1 if>r :Man 10x,5/31 ,Mon 11/25/24 302 Create Vdm 01 for Websde 1S do}s W,.r 11/10/24 Tue 1211034 196 LmmmunkasNn. eYG7 1day Wrd IM27124 WM 13121124 fommunuau0ns union Mt{ Iday W41214Vxe Wed 17142- (cminuvninnf wS7 Idly And 1:/4f24 Wed 12/A/24 :C Cixrnni — W. 4 '11010 Wed 12/11/24 Wed 12/11/24 Cb—Willens W:S Sloe Wrd Wlr134 Well R11a114 x41 PrePa2eTim. Pro— t3 (MoijW itchy! W7d 14111114 W-A tet S ilpdrla. r— xpnxj 2W C-11Vded0214rWrblll4 26dsys .1211 m T.Imm K 201 Communications WG 6 1Aa} Wyd.11Lli W4a VY2! 206 fommunkatlans WG 7 1day Wed 11111)5 se"4121/25 M :C (cmmvnicA.aw WDl 1 day Wed 1121/!1 W.dt122r5 M Communications WG 9 Tday %N4 VAM W m1/24/35 IN Prepare Press Release 14 (Project 23 days Wee! 1/39175 63171221/3 — Hpd2te, forum Notice) fma7r c•aoa 0l ru w.or,e 21dae• Thu V30Jn wi4 3/4115 Communications WG 10 1dn %4u17132123 Wed 1/12/!5 4 Communications WG 11 I der 2/lilt$ Mod 271 126 34 34 7! Communiulions WG 12 lar Wed 2/24«1 Wed 2126), G 211 LOnennni[T.wnl W17 l "I — g M1Q IJ2/13 — W!d 315J35 215' EV44e 3n Puhlle Oetrea[h '4 d ;Ned 3136125 IH S116t15 56 WG la '1140 Yyrd71r9213 Wed 311%35 :77 Communications WG 15 1441 Wad4121x1 Wnd AJ2723 114 conn-v— WG 1k 14e Wed a13015 Wed 0%1013 ■ :ts pests. I2ava7opmeet 96 days ;Wwd41WD Wed9/]0123 zzo wad 71:0/25 . _ ..._ oa l7nl�R.:ir,y 1peian �tti ii�sixs m wreln3125 pC Cal: C.'rmale 15 dap ITh. U711x5 wcd4111305 site Pk. APP—Is 4p4afn 'RYed{til>,r25 T., VS/76ce-sro[ter I *Dd, Tho 7121/x5 wed12M35 saimm1ont"udNlrausnCor340r.sglph Decumen4 3F150ay3 Thu 9111123 Wed 2A,175 glif B Award 500m Phu 2/5/26 YIed4,Rs720 227 j}v2matinf 1ddaT. Phu 4/1&1{6 Wed 51x2(SL zm Cneatnidl 40O day. Th. 3/21/16 Wtd umn 2a Cammeal4Pine 36 days Thul7/9121 Wed 1131/6 734 0wnar Mova In 1p 31414 Thu 1/&/20 Wed 1119121 Ql1 dose Out Ii70dryL Tnu 116121 Vice IM1129 Page 3 of 3 January 30 ReCAL Schedule Update ✓ 01/06/2025 Public Safety Design Input ✓ 01/14/2025 Burbank Ice Rink Design Input ✓ 01/14/2025 PBC Meeting Design Update, Cost and Schedule Review ✓ 01/15/2025 SD drawings sent to estimators ✓ 01/15/2025 Town Engineering & Planning Design Input ✓ 01/21/2025 PBC Meeting Public Forum Prep, Final Design Direction to Estimating ✓ 01/22/2025 Conservation Commission Design Input ✓ 01/22/2025 PBC Design Review Begins ✓ 01/28/2025 PUBLIC FORUM #2 Use, Design and General Cost Data ✓ 01/30/2025 PUBLIC FORUM #2a Use, Design and General Cost Data @PSC 1 Pm 01/31/2025 PBC Design Review Ends 02/03/2025 PBC Meeting Feedback on preliminary unreconciled cost estimates 02/04/2025 SB Meeting ReCAL project update design/benchmark costs 02/07/2025 Reconciled cost data available 02/11/2025 PBC Meeting Feedback on project cost and budget 02/11/2025 to 02/14/2025 Review of VE items (if needed) 02/18/2025 PBC Meeting Recommend Project Budget 02/18/2025 SB Meeting presentation on cosi 02/24/2025 PBC Meeting Recommend Project Budget (if needed) 03/04/2025 SB Meeting Vote on KeGAL Project 03/05/2025 FC Meeting ReCAL presentation 03/12/2025 FC Meeting Vote on ReCAL Project 03/17/2025 PBC Meeting Public Forum and TM prep 03/25/2025 PUBLIC FORUM #3 Design and Project Costs (PSC, Library?)(6:30) 03/26/2025 Killam Presentation to FinCom 03/27/2025 Public Meeting- ReCal Update (town hall) (10am) 1 04/14/2025 PBC Meeting Outreach update and TM prep TBD (may schedule another Public Forum Meeting) 04/17/2025 SB deddline to approve special election 04/17/2025 Final date for posting Special Warrant 04/28/2025 Town Meetings begins 05/01/2025 Special Town Meeting day 05/05/2025 Special Town Meeting day 5/13/2025 Town Vote on ReCAL and Killam projects Date Distributed: 01/22/25 Changes made on 1/30/2025 2 Reading Center for Active Living (ReCAL) Select Board Update February 04, 2025 Project History Metropolitan Area Reading Centerfor UMASS new ReCALC Select Board Planning Council Active study, details Recommendations & (MAPC) Economic Uving Committee need for Extend effort Development Plan (ReCALC)formed programs, new space UMASS Select Board Gerontology prioritizes ReCALC, Institute awards ARPA funds Community for feasibility, Needs schematic design Assessment BH+A Feasibility Study: program and space needs. Stakeholder meetings & community charettes, RECALC & COA Symonds Way Schematic Drawings Costing Town Meeting & Community Votes PBC recommends Symonds Way 10 Years of Planning ■ 10 Schematic Design Process Schematic Design Process: Input & Feedback Permanent Building Committee • Design/Stakeholder Sustainability Outrtreadl • Communications . Council on Aging • Public Forums • Lunch & Learn Town of Reading • Executive • Operations • Elder & Human Services • Recreation • Veterans Services Town of Reading • Departmental Reviews • Fre • Police • Conservation • Health • Engineering • Planning • Public Works Abutters • BurbanklceArena Other • IGllam SBC/OPM • Edge Sports •c:. 7timcr �r.7a:Nrigema 0 Schematic Design Process OVER 50 SCHEMATIC PHASE MEETINGS 13 PUBLIC MEETINGS Tuenei i Fuw++xnd iiec+ v ,a Public Engagement Email Input Email us at RECAL�reaa,ngma.gay. Website REGAL Social Media READING CENTER �I FOR ACTIVE LIVING ' r 1 ReCAL PROJECT sur,ctsnuws 3. Town News Flash RECAR jo: FIM RECAL flooding Center • for Active lain r�aur f Autorn tk updates OR Notificatlons CommuniityTelerision PLE A TRIES TUT Fitt k T0W 11% ml xwt�� Project Vision VISION STATEMENT: The Reading Center for Active Living (ReCAL) will be a community asset, designed to support the Mission Statements of Elder & Human Services, Recreation and Veterans Divisions. ReCAL seeks to i`oster health and welines::_ pi .�ioting social interaction strep thenin the cammuni[y, and providing a point o access to programs and services for all ages. Elder & Human Services MISSION STATEMENT: The Town of Reading created multiple guiding principles for the Center for Active Living in order to provide an mciu�,vc:, l;vC -"r U-.; , A meets the interests and needs of the growing 60+ population. The Reading Center for Active Living embraces a dynamic approach promoting growth and healthy aginQ by enhanrin the social cognitive. and phwsicol lives of our senior population. RECAL will also provide additional indoor recreational space roi oir uge Veterans Services Recreation Reading Center for Active Living e *-,IF- Project Goals GUIDING PRINCIPLES: 1. RECAL will be age -friendly and welcoming to everyone. 2. The design will include a senior hub with designated spaces to support the full range of programs and services to meet the growing needs of Reading's age 60+ residents offering full day, weekend, and evening hours. 3. RECAL will include designated space for recreation and veterans' offices ana shared spdLe_ to provide recreational and/or community -building opportunities for all ages. 4. The Center will ensure safety and accessibility both inside and outside the facility through thoughtful design and operation. 5. The Center will promote social equality and maximize access to programs and services to all members of the community. 6. The facility will be environmentally conscious, strive to be carbon neutral, and will leave a legacy of responsible design and operation Thoughtfully Bridging Generations iurwr -7mrn.KnJ M-n- Project Impact Social connection— the structure, function, and quality of our Epidemic relationships with others ----is a critical and underappreciated contributor Loneliness to individual and population health, community safety, resilience; acrd orosperity." • Isolation -- "The lack of social connection can have significant economic costs to ire:,. ...,:ris communities and society, Social isolation amonq older adults alone accounts for an estimated $6.7 billion in excess Medicare Y.# spending annually... "...loneliness and isolation are associated with lower academic Achievement worse performance at work. In the U.S., stress-related �i absenteeism attributed to loneliness costs employers an estimated $154 billion annually, x �t '7he im act ❑ social connection not onlya ects individuals but also 9 the communities they live in." https://www.hhs.gov/sites/default/files/surgeon-general-social-connection-advisory.pdf t 'U ot >>� Project Impact ., Lacking Social Connection Smoking up to 15 c1pratta@ dally Drinking g alcoholic drink@ daily Mr/5" Inactivity Dbaaity, Air pollution .. ai as saarlaDty Coraparbs adds(bwa) Plua r 1 Strengthen Social Infrastructure In Local Communities • Dadgn the built emdronanant to promote sodalconneatbn • Establlah and seals community cannsaaan programs • WW in iacal(tlatbubans dial twin[ paopta bother Build Environment for Social Connection e. Project Impact The NEW Reading Center for Active Living is more than just a construction Project. It is a commitment to our town to offer programs and services that are very much valued and needed. We have over 9,000 individuals/families participating in community programs/events and utilizing vital social services and resources offered within the Community Services Department Other Centers have seen a 70%-110% increase in participation when opening their new facilities. This translates into 58% - 72% of the total population of Reading who will use this building or access resources. With the rising demand for services evidenced as well as a rapidly growing 60+ community, this project ensures that all members in the Town of Reading have access to the resources, facilities and community connection they need to thrive. By placing Elder & Human Services, Recreation and Veterans at the heart of a modern, accessible and inclusive community hub, we create a space that not only meets immediate needs but also fosters long-term growth, collaboration and integration. This project is a crucial investment for a successful and happy shared future. Design Update Site Plan PICKLEBALL COURTS are separate project. i ii 11'Af \j(m f1wl i ti - Fiucry j, Tu nw Ul'uKnsend �- 'ru�rurlL Tanrmrn�l .. k .l..N6 . 1 �� ,� y _ _ _ — = — ... Tuinee kTuwnirn�l I . - : � . I - f- mvry Floor Plans Entrance from Parking Area Design Update Second FIoQr.AWss Entrance Lobby Ground Floor Renderings To Senior Lounge ,e,pt i o 4n , -�Ir k I .. a . , 1 7- D Progra uide 0 Design Update Ground Floor Renderings Senior Lounge Senior Cafe `' Design Update Game Room Ground Floor Renderings Multi Purpose Room 'I'ww &To nwnrd ]iirx 0Design Update Gymnasium Ground Floor Renderings 7urneI & TOW JsxILd H vly 0 Construction Project Costs ■ -F -Ti Construction Project Costs What most Unit Costs will notice = ^'10°° of Built in Furnishings, _ . Bul ing Components COStS Site Components 1.8% MoveableFumi re, Technology, Buidling Equipment, 2.2%. _1^ _Foundations, 6.0% Landscaping, 9.1%. Site Preparation and 1.7% Earthwork, 20.6% Site Furnishings, Interior Finishes Structure, 9.9% 1,7% (Walls, Floors, FInistios Ceilings), 6.3% �t F.i A& ..lhk Coro Building Roof, 4.3 Electrical, 12.9°:. J Fire Protection, 2.3%., ASF HVAC, 14.8°1°. Exterior Walls, Doors J & Windows, 18.6% FF Plumbing, 6.71 Interior Walls, Doors Site Utilities, 40.1% Roadways & Parking, M--& Windows, 9.3 28.6% Stairs, 0.8::. /0 Elevator, 1.1% Construction Project Costs rance drements Jitions Totals Construction Project Costs Estimated Construction Costs + Annual Escalation + Design Contingency '1 Li r iu'i k 10WOWIu! Haft Construction Project Costs `'; ��_.�.•• Contingency Total Project Costs NIiSC Management Fees Design Fees Total Estimated Construction Costs Total Estimated Project Costs Complicated High End Bare ActualSite Bones Cost IF Constructed $10M in 2030 Construction Large New Cost Facility Construction $40M Small Constructed Project Facilityin 2001 Cost Estimated Cost Renovation Simple Only Site R's AL 15srrnr a'Awnwild Humv t��?' Comparative Project Cost Data H r: wmn— n111—n19 mF Gym w,cn Gym C-M-lry AttPmnt to StrPamline Proiect Data into Usable Reference Points cn. Nexol Escalated Project Cost for similar Building Types Doesn't account for site differences, level of building design or energy performance S Try to account for similar building sizes $640/sf - $988/sf (Renovation only— lower costs pre COVID) Pert $666/sf - $1406/sf (New only— lower costs pre COVID) S` INCLUDE ONLY POST COVID CONSTRUCTION COSTS AND BUILDING CODES S.r $870/sf - $1364/sf (New only POST COVI D) we,rb USE SIMILAR BUILDING SIZES w°m $870/sf - $1,227/sf wd NortbFAr (Doesn't account for site differences orlevel of buildingdesign) Net ReCAL site costs will likely put the project toward the higher range 28,000 SF Building 0.ar Probable Project Cost. $26.8M - $34.4M Ar Mprtbc Ne-wlan .9,000 25,000 029 Feb -25 5119 $165 <<•6u wrtlt,iwla� - 59,000 5275 S97J Ren9�allnn 0.1KIfan 1 9tlG i� 000 0.I krtr]a - nr9 Global Cost Trends Consumer Price Index 350 300 250 200 150 100 so Inflation n n n m in n n o n n m n m Q VV in v m N io n m "� n n� OI OI N OI N OI W O�1 Ol OI O�1 OI Oi W Oi OI O. ^ Oi m m OI O� OI A OI Obi OI N ^ T OI - - - - - - - - m '1 N N N N N N N N N N N N —^^^psi U.S. Bureau of Labor Statistics . -NIwg &Towowad Er�ti•�y. Regional Cost Trends sal Ynml+.,in�hrryM�iRv+iii �^ i - 11..maSw � �.v.v[/nl ! s,.,� • r.Y m,hwwl�I • w . �: pvcn ' �.w,mk,uMMr,FIRwaf #ONtOt, 8vil.wla,o.lavi w..,•.xiw..��u .ut&imp= .ftwbnp= . MMIUMIMPM M vmklP= .majorh�paa .y. wn nn nam M )l 1 11 Fillei sure! I'V( F 111,,F,' 55) FMFkVts JfC WJFM OF 110 ..)2 20 marku tNaru Ivt to wal in up luv., I'Larier < Tow pm-nd 0 Next Steps • 01/31 Rough Estimates Complete • 02/07 Reconciled Estimates Complete • 02/17 Updated Estimates Complete • 01/31 Design Comments Complete • 02/14 Design Responses Complete • 02111 Draft Budget Complete • 02/24 Final Budget Complete APPROVALS 02/18 Select Board Update 03/04 Select Board Vote • 03/05 Finance Committee Update 03/12 Finance Committee Vote 05/01 Special Town Meeting 05/05 Special Town Meeting 05/13 Special Town Vote turncx Towwiid WCIY� k Next Steps Public Outreach PUBLIC CFORUM FORUM #1 December 172024 Project History, Facility Programs, ReCALC, Design, Design, Reading Capital Comparable Projects Costs THANK YOU! i� � Ali wnwnd Q�� bFyl�l x Town of Reading d 1r �4 Meeting Minutes l�a9t�NCtaRQII4A� Board - Committee - Commission - Council: Permanent Building Committee Meeting Date: 2025-01-21 Time: 6:00 PM Building: Pleasant Street Senior Center Location: Great Room Address: 49 Pleasant Street Session: Purpose: Permanent Building Committee- Version: Draft RECAL Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner & Townsend Heery Topics of Discussion: Please see attached Page I 1 Project: Reading Center for Active Living Project No: TTH# HII-2408100 Meeting No: PBC — ReCAL 06 Location: Zoom/Pleasant Street Center (Hybrid) Date: 2025-01-21 @ 6:OOPM Recorded By: B. Hromadka Purpose: Reading Center for Active Living File: 2408100 - A02-00 Attachments: Role Call Sheet. Meeting Packet Abbreviations: BH+A - Bargmann Hendrie + Archetype, Inc. (781) 942-9043 COA - Council on Aging GS OPM - Owner's Project Manager Member, PBC, TOR PBC - Permanent Building Committee (781) 942-9043 ReCAL - Reading Center for Active Learning KM RDTC - Reading Daily Times Chronicle Member, PBC, TOR RCTV - Reading Community Television (781) 942-9043 SBC - Killam School Building Committee NZ SD - Schematic Design Member, PBC -ReCAL, COA, TOR TOR - Town of Reading (781) 942-9043 TTH - Turner & Townsend Heery MEETING MINUTES## 06 Attendees Initials Present Title Role Chair, PBC, TOR Vice Chair, PBC, TOR Member, PBC, TOR Email Tel. Patrick Tompkins PT M ptompkins@ctaconstruction.com (781) 942-9043 Nancy Twomey NT M nj2me@comcast.net (781) 942-9043 John Coote JC M jas.coote@verizon.net (781) 942-9043 Gregory Stepler GS M Member, PBC, TOR gregory_stepler@yahoo.com (781) 942-9043 Kirk McCormick KM ❑ Member, PBC, TOR kirk.mccormick@hotmail.com (781) 942-9043 (Nancy Ziemlak NZ M Member, PBC -ReCAL, COA, TOR njziemlak@gmail.com (781) 942-9043 (Mark Dockser MD M Mmber, PBC -ReCAL, Select Board, TOR mark.dockser@ci.reading.ma.us (781) 942-9043 IMichael Nazzaro MN M Associate, PBC, TOR mpnazzaro@verizon.net (781) 942-9043 AN Greenberg AG M Associate, PBC, TOR arisgreenberg@gmail.com (781) 942-9043 Add. Attendees Initials Present Company (Role) Email Tel. iMatt Kraunelis MK ❑ Town Manager, TOR mkraunelis@readingma.gov (781) 942-9043 Jayne Wellman JW M Asst. Town Manager, TOR jwellman@readingma.gov (781) 942-6637 Sharon Angstrom SA ❑ Chief Financial Officer sangstrom@readingma.gov (781) 942-6604 Jenna Wood JWD M Community Services Director, TOR jwood@readingma.gov (781) 942-6672 'Joe Huggins JH M Director of Facilities, TOR jhuggins@readingma.gov (781) 670-2824 www.turnerandt wnsen .com Page 11 of 5 www.heer�com Add. Attendees Initials Present Company (Role) Email Tel. Kevin Cabuzzi KC ❑ Assistant Director of Facilities, TOR kcabuzzi@ci.reading.ma.us (781) 942-5492 Katie Gabriello KG ❑ Director of Operations, TOR kgabriello@readingma.gov (781) 942-6696 'Joshua Delaune ID ® Executive Assistant jdelaune@readingma.gov (781) 942-6636 Chris Kowaleski CK ❑ Elder and Human Services Administrator ckowaleski@readingma.gov (781) 942-6796 Marilyn Shapleigh MS ® Reading Council on Aging shapleigh.marilyn@gmail.com (781) 942-6794 ]Brian Hromadka BH ® Turner & Townsend Heery (OPM) brian.hromadka@turntown.com (978) 572-6509 Chuck Adam CA ❑ Turner & Townsend Heery (OPM) chuck.adam@turntown.com (978) 500-5435 Peter Collins PC ❑ Turner & Townsend Heery (OPM) peter.collins@turntown.com (617) 823-3265 Joel Bargmann JB ❑ Bargmann Hendrie + Archetype, Inc. jbargmann@bhplus.com (617) 350-0450 'Jan Chen DC ❑ Bargmann Hendrie + Archetype, Inc. dchen@bhplus.com (617) 350-0450 Carla Nazzaro CN ❑ Chair, Killam School Building Committee carla.nazzaro@reading.k12.ma.us Bob Holmes BHM ❑ News Editor, RDTC, RCTV Add. Distribution Initials Present Title Role Email Tel. Mtg - Item 05-06 05-07 OLD BUSINESS BH presented an update on the project schedule noting the significant accomplishments over the past few months and the benefits achieved by meeting the April Town Meeting date. Over the past holiday month the team has held over a dozen meetings to further the project on the desired timeline. In response to recent developments, modifications were made to the project schedule, aligning the ReCAL activities with recent design process changes, town approvals and the timing of the Killam project. BH reviewed each stage of the project over the next few months including the key Town approval dates. The proposed schedule changes were coordinated with PBC member schedules. A meeting is scheduled for 01/15 to finalize dates with the Killam team and the Town, upon which adjustments to the Master Schedule will be made and summary dates distributed to PBC members. PT commended the work of the working groups and consulting firms. 01/21/25: BH presented the updated project schedule. Calendar invites were sent out for all upcoming PBC meetings. A pdf version of the schedule revision workbook will be sent tc all PBC members. KG presented an update on the accomplishments of th communications working group which included updates to th project website, an FAQ section which responds to incomin Assignment Due Date status BH 1 01/24 1 Open ]D 1 01/23 Open ww.turnerandt wnsend.com Page 12 of 5 www.heery.com OLD BUSINESS Mtg - Item I IAsVgnmentI Due Date Status 05-09 emails from the website and is managed by town staff, and all ongoing outreach through newsletters and social media. A 2nd public forum is scheduled for 01/28 at the Pleasant Street Center and will cover facility usage, building design and comparable cost data. A new video is also being created with additional project updates and a suggestion box is being installed for those who don't use email. JW noted that a lunch and learn is also being planned for the ReCAL project for the general public. 01/21/25: JD presented an update on the activities of the communications working group. Two suggestion boxes were purchased and will be located at town hall and the pleasant street center. The website was updated with the latest renderings. Social media posts were made for the upcoming public forum. A lunch and learn was also scheduled for 01/30 to enable people to get the same information during the day. The public forum agenda was reviewed. The group sent materials for the 2n1 video creation and is waiting on the script to review. NT communicated her excitement about the development of the design and noted that in the last working group meeting they reviewed the reasons for the slight increase in building area, but that the group would hold off on addressing this more until the cost estimates are ready. JB described the design of the foundation. Jon Buhl from Foley Buhl Roberts structural engineers explained the rationale behind the foundation design. JC asked if perhaps more cost-effective methods were possible. JC and JB said they have been and will continue to review alternate design approaches and are having the geotechnical report peer reviewed. JC questioned the use of 2x6 studs. JB said these were for the exterior walls and were needed to fit the piping. DC added that they were also needed for insulation thickness. JC asked if the amount of cement could be reduced and if different types of steel or different framing materials could be used. The group agreed that these explorations were somewhat early for the current stage of the design, but that they will be considered as the design advances. JB reviewed the SD set noting that there was more detail shown then typically found at this stage and pointed out the recent change to move the billiards room to the 211d floor. JB confirmed that this has been done in other facilities without sound or vibration issues. The purpose for the level of detail was to help ensure that all costs are accounted for in the upcoming estimate. The location of the building was discussed relative to solar gain, as was required parking. JC asked about whether plans for the Burbank Ice Rink had been located. JW noted that the Town departments had looked but were unable to produce them. JWW said the Town had recently met with the rink operators and would circle back with them to see if any documents were available. 01/21/25: BH noted the satisfaction of the design working group at the last PBC meeting relative to the current stage and JWW 01/21 1 Open www.turnera dtownsend.com Page 13 of 5 www.heerV.com OLD BUSINESS questioned whether any additional items had surfaced since the latest drawings were made available last week. NT noted that the COA had additional feedback items. These will be presented through the design review. No increase in building size will be considered until current cost estimates have been reviewed. NZ noted that the COA met with recreation and elder & human services which resulted in an understanding that a senior hub would be an integral part of the new facility. Some minor architectural modifications would likely be needed though this is unlikely to have any major impact on the project costs. L NEW BUSINESS Mtg - Item 06-01 CALL TO ORDER The meeting was called to order by PT at 6:05pm 06-02 ROLE CALL Role call was taken by PT. Refer to attached Role Call Sheet. 06-03ELIC COMMENT There were no public comments. 06-04 APPROVAL OF MINUTES A motion was made by MD, seconded by GS to approve the meeting minutes dated 01/14/25. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 06-05 SUSTAINABILITY UPDATE BH summarized the activities of the sustainability working group from last week, noting that key for this stage was to identify all high-cost impacts so that the necessary allowances can be built into the project budget. AG noted that multiple options are being priced for key sustainability items which will allow the PBC to recommend the proper decisions that align with the budget. Further review will be conducted during the next design stage which will include an energy model. The building is being designed as an all electric facility. 06-06 DESIGN REVIEW iBH provided an overview of the design review process with explanations on how to document feedback through the Bluebeam software as well as through Excel. An explanation was provided of the documents to be reviewed and the type of feedback that is desired at this stage. MN questioned what the estimators would base their cost on if specific manufactures had not yet been identified. BH noted that this level of cost difference is covered with the design contingency as not all decisions will have been made at this design stage. Both cost estimates (TTH & BH+A) will be reconciled. JH noted that the Town Engineer had not received the invitation email. BH noted that the town was compiling a list of all town department Due Date Due Date Status Closed Closed Closed Closed Closed BH 1 01/22 1 Open www.turnerandtownsend.com Page 14 of 5 www.heery.com _ NEW BUSINESS _ Mtg - Item I .Assignment Due Date Status reviewers and that the additional invitations would be sent out as soon as that was in hand. PT noted that individuals could focus on specific areas of the review if desired by coordinating an approach with PT or BH. Design Review comments are duel by January 31St 06-07 ,ADJOURNMENT Closed A motion to adjourn was made by NT and seconded by GS. A role call vote was taken. The meeting adjourned at 6:05 pm. Next Meeting: Public Forum January 281h, 6pm, Zoom/In person at Pleasant Street Center (Hybrid) END OF MINUTES. The above summarizes Turner & Townsend Heery's interpretation of items discussed, and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt; otherwise, the minutes will stand as written. www.turnerandtownsend.com Page 15 of 5 www.heery.com Project: Reading Center for Active Living Project No: TTH# HII-2408100 Meeting No: PBC — ReCAL 06 Location: Zoom/Pleasant Street Center (Hybrid) Date: 2025-01-21 @ 6PM Recorded By: B. Hromadka Purpose: Reading Center for Active Living File: 2408100 — A02-00 ROLE CALL VOTE SHEET PBC ATTENDEES Name Patrick Tompkins - Chair Vote 1 Vote 2 1 Vole 3 Vole 4 Vofe 5 Vofe 6 Vofe 7Vofe 8 Vole 9 Nancy Twomey —Vice Chair John Coote - Member NPV NPV Gregory Stepler - Member Kirk McCormick - Member NPV NPV NPV Nancy Ziemlak - Member NPV NPV �l Mark Dockser - Member NPV Michael Nazzaro - Associate Ari Greenberg - Associate Vote 1 Roll Call Vote 2 Approval of meeting minutes from 0111412025. Vote 3 Adjournment q - is a YES vote NPV is Not Present for Vote AB is Abstained OFR o a. k Town of Reading -' b Meeting Minutes lg�9' 17ff�AIP0 Board - Committee - Commission - Council: Permanent Building Committee Meeting Date: 2025-01-28 Time: 7:00 PM Building: Pleasant Street Senior Center Location: Great Room Address: 49 Pleasant Street Session: Purpose: RECAL Public Forum Version: Draft Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner & Townsend Heery Topics of Discussion: Please see attached Page I 1 DF �• Pas,rrrsoAv°t Project: Reading Center for Active Living Project No: TTH# HII-2408100 Meeting No: PBC - ReCAL 07 Location: Zoom/Pleasant Street Center (Hybrid) Date: 2025-01-28 @ 7:OOPM Recorded By: B. Hromadka Purpose: Reading Center for Active Living - Public Forum #2 File: 2408100 - A02-00 Attachments. Role Call Sheet. Meeting Packet Abbreviations. BH+A - Bargmann Hendrie + Archetype, Inc. COA - Council on Aging OPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Daily Times Chronicle RCTV - Reading Community Television SBC - Killam School Building Committee SD - Schematic Design TOR - Town of Reading TTH - Turner & Townsend Heery MEETING MINUTES# 07 Attendees Initials Present ' Title Role N Chair, PBC, TOR N Vice Chair, PBC, TOR N Member, PBC, TOR ratrick Tompkins PT Jancy Twomey NT ohn Coote JC ;regory Stepler GS ❑ Member, PBC, TOR :irk McCormick KM ❑ Member, PBC, TOR Jancy Ziemlak NZ N Member, PBC -ReCAL, COA, TOR Clark Dockser MD N Mmber, PBC -ReCAL, Select Board, TOR Aichael Nazzaro MN ❑ Associate, PBC, TOR \ri Greenberg AG ❑ Associate, PBC, TOR Add. Attendees Initials Present Company (Role) 4att Kraunelis MK N Town Manager, TOR ayne Wellman JW N Asst. Town Manager, TOR enna Wood JWD N Community Services Director, TOR oe Huggins JH ❑ Director of Facilities, TOR Add. Attendees Initials Present Company (Role) Email Tel. ptompkins@ctaconstruction.com (781) 942-9043 nj2me@comcast.net (781) 942-9043 jas.coote@verizon-net (781) 942-9043 gregory—stepler@yahoo.com (781) 942-9043 kirk.mccormick@hotmail.com (781) 942-9043 njziemlak@gmail.com (781) 942-9043 mark.dockser@ci.reading.ma.us (781) 942-9043 mpnazzaro@verizon.net (781) 942-9043 arisgreenberg@gmail.com (781) 942-9043 Email Tel. mkraunelis@readingma.gov (781) 942-9043 jwellman@readingma.gov (781) 942-6637 jwood@readingma.gov (781) 942-6672 jhuggins@readingma.gov (781) 670-2824 Email Tel. www.turnerandtownsend com Page 11 of www.heery.com Kevin Cabuzzi KC ❑ Assistant Director of Facilities, TOR kcabuzzi@ci.reading.ma.us (781) 942-5492 Katie Gabriello KG ® Director of Operations, TOR kgabriello@readingma.gov (781) 942-6696 Joshua Delaune ID ® Executive Assistant jdelaune@readingma.gov (781) 942-6636 Chris Kowaleski CK ® Elder and Human Services Administrator ckowaleski@readingma.gov (781) 942-6796 (Marilyn Shapleigh MS ® Reading Council on Aging shapleigh.marilyn@gmail.com (781) 942-6794 (Brian Hromadka BH ® Turner & Townsend Heery (OPM) brian.hromadka@turntown.com (978) 572-6509 Chuck Adam CA ❑ Turner & Townsend Heery (OPM) chuck.adam@turntown.com (978) 500-5435 Peter Collins PC ❑ Turner & Townsend Heery (OPM) peter.collins@turntown.com (617) 823-3265 oel Bargmann JB ® Bargmann Hendrie + Archetype, Inc. jbargmann@bhplus.com (617) 350-0450 Dan Chen DC CN BHM ❑ ❑ ® Bargmann Hendrie + Archetype, Inc. Chair, Killam School Building Committee News Editor, RDTC, RCTV dchen@bhplus.com carla.nazzaro@reading.kl2.ma.us (617) 350-0450 Carla Nazzaro Bob Holmes Add. Distributio Initials Present Title Role Email Tel. OLD BUSINESS 05-06 SCHEDULE UPDATE BH BH presented an update on the project schedule noting the significant accomplishments over the past few months and the benefits achieved by meeting the April Town Meeting date. Over the past holiday month the team has held over a dozen meetings to further the project on the desired timeline. In response to recent developments, modifications were made to the project schedule, aligning the ReCAL activities with recent design process changes, town approvals and the timing of the Killam project. BH reviewed each stage of the project over the next few months including the key Town approval dates. The proposed schedule changes were coordinated with PBC member schedules. A meeting is scheduled for 01/15 to finalize dates with the Killam team and the Town, upon which adjustments to the Master Schedule will be made and summary dates distributed to PBC members. PT commended the work of the working groups and consulting firms. 01/21/25: BH presented the updated project schedule. Calendar invites were sent out for all upcoming PBC meetings. A pdf version of the schedule revision workbook will be sent to all PBC members. 05-07 COMMUNICATIONS UPDATE JD KG presented an update on the accomplishments of the communications working group which included updates to the project website, an FAQ section which responds to incoming emails from the website and is managed by town staff, and all Due Date Status 01/24 1 Open 02/07 1 Open www.turnerandtownsend.co Page 12 of 5 www.heery.com OLD BUSINESS Mtg - Item .Assignment Due Date Status ongoing outreach through newsletters and social media. A 2nd` public forum is scheduled for 01/28 at the Pleasant Street) Center and will cover facility usage, building design and comparable cost data. A new video is also being created with additional project updates and a suggestion box is being installed for those who don't use email. JW noted that a lunch and learn is also being planned for the ReCAL project for the general public. 01/21/25: JD presented an update on the activities of the communications working group. Two suggestion boxes were purchased and will be located at town hall and the pleasant street center. The website was updated with the latest renderings. Social media posts were made for the upcoming public forum. A lunch and learn was also scheduled for 01/30 to enable people to get the same information during the day. The public forum agenda was reviewed. The group sent materials for the 2nd video creation and is waiting on the script to review. 01/28/25: Suggestion boxes have been installed. Waiting video script. NEW BUSINESS Mtg - Item Rssfgnment Due Date Status .CALL TO ORDER Closed 07-01 The meeting was called to order by PT at 7:00pm 07-02 ROLE CALL Closed Role call was taken by PT. Refer to attached Role Call Sheet. 07-03 INTRODUCTION & OVERVIEW Closed MK began the public forum by opening all public board meetings and providing welcoming remarks and introductions. BH provided an overview highlighting ReCAL's vision, mission, history and public outreach. 07-04 FUNCTION & OPERATION OF RECAL Closed JWW provided an overview of the community services division programs provided for citizens. She highlighted the 2023 U.S. Surgeon General's Advisory on the epidemic of loneliness and isolation in the US, noting how it negatively impacts the health, safety, resilience, prosperity, academic achievements and work performance of individuals and communities. The study identified lack of social connection as a greater indicator of death than many known significant health issues, and recommended building environments that promote social connection. CK discussed the programs, needs and goals of the Elder & Human Services division, as did Jim Sullivan (ToR- Recreation Administrator) for the Recreation division and Will Valliere (ToR-Veterans Services Officer) for the Veterans www.turnerandtownsend.com Page 13 of 5 www.heery.com NEW BUSINESS Mtg - Item Services division. JWW concluded noting the current growth and anticipated increase in demand for these programs. 07-05 IDESIGN UPDATE JB presented the updated design work of BH+A noting how the spaces were designed to support the programs offered by the community services departments and allow for designated senior space within the building. Exterior and interior renderings were included as well as the most recent site and floor plans. 07-06 IPROJECT COSTS 07-09 BH presented an overview of how construction and project' costs are established, pointing out the many factors that make up the total project cost. He also provided a comparison of similar projects and their associated costs which could be used to establish a cost per square foot benchmark. By applying this benchmark to the current size of the proposed facility, a range of probable costs could be established. BH pointed out that the team did not yet have a full handle on estimated costs of the design as the cost estimators were only now doing their calculations. Detailed estimated costs are expected in early February. BH also reviewed historical cost inflation changes and noted the significant upsurge since COVID as well as the cost factors that come from both global and regional changes. BH reviewed how the community can participate in the ongoin development of the new ReCAL facility, highlighting the proje( website available at www.readingma.gov/recal and the varioL other methods available to the community including tw suggestion boxes. A community member noted her support for a senior center but concern over a combined center for the town and its larger size and cost. NZ, chair of the COA noted that the COA has been involved in the development of the project for years and have been prioritizing the needs of the seniors. She identified that seniors are supportive of the combined project that features dedicated space for Reading's seniors. MD noted that the 60+ age group is growing significantly in Reading and other areas and that the programs designed for the proposed ReCAL facility are meant to meat the current and growing needs of this demographic. CK noted that the interactions with seniors has doubled in the past few years and that much more space is needed to address the demand. A citizen asked if grant programs were available for this project. JW noted that no grants we presently available for this type of facility. Another attendee asked if the cost per household was available. JW mentioned that this data was not ready yet, but that the details are being worked on now and will be forthcoming through the Tui ner &Townwnil 1 {eei v Due Date Status Closed Closed Closed Closed www.turnerandtQwnsend.c❑ Page 14 of 5 www.heery.com NEW BUSINESS Due Date I Status town's finance department. BH noted that the requested information will be available at the upcoming March public forum. BH also commented on the current work being done to determine the most cost effective option for the town. A question was raised whether the pickleball courts were part of the ReCAL project. JW explained that the courts are a separate project and the reasons behind the decision to have them separate. 07-10 ADJOURNMENT Closed A motion to adjourn was made by NT and seconded by MD. A role call vote was taken. The meeting adjourned at 8:56 pm. Next Meeting: February 3rd Pleasant Street Center (Hybrid) END OF MINUTES. The above summarizes Turner & Townsend Heery's interpretation of items discussed, and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt; otherwise, the minutes will stand as written. www.turnerandtpwnsend.com Page 15 of 5 Project: Reading Center for Active Living Project No: TTH# HII-2408100 Meeting No: PBC — ReCAL 07 Location: Zoom/Pleasant Street Center (Hybrid) Date: 2025-01-28 @ 7PM Recorded By: B. Hromadka Purpose: Reading Center for Active Living File: 2408100 — A02-00 ROLE CALL VOTE SHEET PBC ATTENDEES Name Vote 1 Vote 2 Vote 3 Vote 4 Vole 5 Vole 6 Vote 7 Vole 6 Me 9 Patrick Tompkins - Chair Nancy Twomey — Vice Chair John Coote - Member NPV NPV Gregory Stepler - Member NPV NPV Kirk McCormick - Member NPV NPV Nancy Ziemlak - Member Mark Dockser - Member •1 Michael Nazzaro- Associate NPV NPV Ari Greenberg - Associate NPV NPV Vote 1 Roll Call Vote 2 Adjournment 4 - is a YES vote NPV is Not Present for Vote AB is Abstained