HomeMy WebLinkAbout2025-02-03 ad Hoc - Killam School Building Committee Minutes� orggb
Town of Reading
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Board - committee - Commission - Council:
Permanent Building Committee
Date: 2025-02-03
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
TOWNCLERK
READING, MA.
IP
2125 MAR I I AM 10: 45
Killam School Building Committee
Time: 7:00 PM
Location:
Select Board Meeting Room
Session:
Open Session
Version:
Final
Chalr Carla Nazzam, Vice Chair Pat Tompkins, Shawn Brandt (remote), Kirk
McCormick (remote), John Coote, Chris Haley, Ed Ross, Nancy Twomey
Members - Not Present:
Gerg Stepler
Others Present:
Town Manager Matt Kraunells, Assistant Town Manager Jayne Wellman,
Facilities Director Joe Huggins (remote), Assistant Facilities Director Kevin
Cabuzzi (remote), Colliers Project Manager Shirly Ng, Colliers Project
Manager Mike Carroll, LBA Project Manager Jenni Katajamaki, LBA Architect
Leigh Sherwood (remote), Sharon Angstrom (remote), Lindsey Fulton
(remote), Thomas Milaschewski (remote)
Minutes Respectfully Submitted By: Joshua Delaune
Topics of Discussion
This meeting was held in -person in the Town Hall Select Board Meeting Room and remotely
via Zoom.
Call to order:
Chair Carla Nazzaro called the meeting to order at 7:00 pm.
Roll call attendance: Pat Tompkins, Shawn Brandt (remote), John Coote, Chris Haley, Ed
Ross, Kirk McCormick (remote), Nancy Twomey, Carla Nazzaro.
Public Comment:
No reports.
Liaison Reports:
No reports.
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On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Board
Committee Voted 7-0-0 to take out of order the designer update.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coolie - Yes, Chris
Haley - Yes, Ed Ross - Yes, Greg Stapler - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
Designer Uodate:
LBA Architects provided an update on the design and provide a run through on the steps of
the MSBA Submission Process.
Design Update
LBA Architect Leigh Sherwood provided a general update on the refinement of the design.
They have met with the site civil engineer and faculty to ensure that everything is in the
right space. This week they have shown layouts of rooms to some of those faculty. He noted
that the specs and designs were sent to two cost estimators one through LBA and CPL, after
reconciliation they compiled a comprehensive list. Every spot designed is appropriate for the
MSBA.
As of this meeting the KSBC had not received the full cost estimation reconciliation list,
those documents will be sent out before the next meeting and then discussed.
MSBA Schematic Design Submission Process
LBA Architect Jenni Katajamaki provided an update on the submittal process and there was
a discussion on how feedback will be received from the committee. The period for
comments and feedback from KSBC is January 23 - January 30, on the February 3 KSBC
meeting their will be a discussion on the schematic design with a potential vote to approve
and send off to the MSBA. The MSBA review period will be February 10 - March 15, once
the review period Is over the district (Reading) will have 14 days to provide a response to
the MSBA. The Town will know by April 30 if the MSBA Board approves the SO scope and
budget.
The feedback from KSBC will be sent over to town staff (Joshua) by January 30, Joshua will
compile all feedback for the OPM and design team.
OPM Update
Financial
Colliers Project Manager Shirley Ng reviewed the project's budget and cost summary,
highlighting that the budget Is In good shape. There was no update and no new committed
cost.
Ms. Ng also presented the latest December invoice from Colliers in the amount of
$9,798.50, and two LBA invoices one for November services ($97,862.34) and the other for
December services ($74,308.40) totaling $172,170.74.
Cash Flow is good and still projecting in the positive.
On a motion by Ed Ross, seconded by Pat Tompkins, the Killam School Board
Committee Voted 7-0-0 to approve the LBA invoice 21241 totaling $97,862.34, LBA
Invoice 21321 totaling $74,308.40, and Collier Invoice 1013101 totaling
$9,798.50.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coote - Yes, Chris
Haley - Yes, Ed Ross - Yes, Greg Stepler - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
OPM Update
Schedule
CPL has been in contact with MSBA to get standard vote language, the language will go to
the Town Manager to review with town counsel then there is back and forth with MSBA
counsel to ensure language is correct for the Town Meeting warrant.
CPL OPM Mike Carroll noted that the project is progressing well along with the schedule
pointing out specific dates to pay attention too on the master schedule. If the project and
vote progress the OPM states that the bidding base contract should be set to go out in
March of 2026. That timeline will allow for the contract to be executed by May 2026. More
details for the schedule are to follow once the project is in the next phase of construction.
On a motion by Nancy Twomey, seconded by Ed Ross the Killam School Board
Committee voted 7-0-0 to accept the KSBC project schedule presented by Colliers
to be submitted to the MSBA.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coote - Yes, Chris
Haley - Yes, Kirk McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
Total project Budget
Mr. Carroll provided an overview of the total budget and the MSBA 3011 form. CPL has
submitted a draft of the document to the MSBA and they were informed that there is a new
version of the form that will be worked on this week. However, they were also informed that
the base reimbursement rate did raise from 45.95% to 46.58%, with the Town's projected
incentive points the reimbursement rate has raised from _ too _ has The overall projected
total project budget is $130,011,783.
From the informal straw poll last week, the roof top solar budget item is now included in the
total project budget.
On a motion by Nancy Twomey, seconded by Ed Ross the Killam School Board
Committee voted 7-0-0 to add the roof top solar panels in the total project budget.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coote - Yes, Chris
Haley - Yes, Kirk McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
There was a discussion on eligible cost and ineligible cost, noting that the reimbursement
rate is for only the eligible cost.
On a motion by Nancy Twomey, seconded by Ed Ross the Killam School Board
Committee voted 7-0-0 to accept the KSBC total project budget as presented by
Colliers in the amount of $130,011,783 with the MSBA reimbursement rate of
52.08% of the eligible cost.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coote - Yes, Chris
Haley - Yes, Kirk McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
Page 13
New Commitments
SD Extension of Services - OPM
Mike Carroll provided a brief update and is asking the KSBC to extend the contract for an
additional $40,000. CPL would like to continue to bring the level of support and involvement
they have had throughout the project thus far and through the town vote in May.
Currently the existing contract states that if the vote in may passes then there will be a
large amendment to take CPL from the vote to close out of the project.
On a motion by Ed Ross, seconded Nancy Twomey by the Killam School Board
Committee voted 7-0-0 to approve the Colliers Amendment 02 for extended SD
services in the amount of $40,000.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coote - Yes, Chris
Haley - Yes, Kirk McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
SD Extension of Services - Designer
This agenda item was tabled for another meeting date.
Modular Design Services
Mike Carroll provided an update on the modular buildings; the district has provided interest
in bringing in Gienapp Architect to plan the moving of them. The approval of this would
allow for the vendor to proceed with planning and coordinating with the town to move them
due to the time sensitive nature. Gienapp Architects are the on -call architecture services for
the district, however this is outside of their scope which is why it is brought forward to the
committee.
John Coote did bring up the question as to why is the KSBC voting on this item if the
buildings already belong to Reading Public Schools, if the town already owns them just go
ahead and move them, that this Is not apart of the project scope. There Is no need to fund
this from the Killam School Board Committee.
Members of the committee disagreed stating that due to the modular building being on site
and being utilized to the fullest extent until construction is complete that the Killam School
Board Committee has this part of the project already In the budget. 4
On a motion by Ed Ross, seconded Nancy Twomey by the Killam School Board
Committee voted 6-1-0 to approve the Geinapp Architect Proposal from Colliers in
the amount of $85,000 for architecture services to relocate two modular
classrooms from Killam to the Reading High School.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coots - No, Chris Haley - Yes, Kirk
McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla Nazzaro - Yes.
Page 14
Designer Update
Review KSBC Comments on MSBA - SO submitted
LBA Project Manager Jenni Katajamaki provided a quick update on the feedback from the
committee on the MSBA submittal information.
Carla Nazzaro stated the committee would like some more time to review the paperwork
sent out due to the time commitment between the Killam School Project and the Reading
Center for Active Living.
Mike Carroll clarified that this agenda item is for the committee to approve the packet
Collies sent KSBC to review to be sent to the MSBA. Comments can still come in and they
can be applied when the project moves into the DD phase.
The committee will have until February 17 2025to review and send in more comments.
So far John Coote was the only member to send in feedback, Jenni Katajamaki provided
direct feedback for each comment.
Meeting Minutes
On a motion by Nancy Twomey, seconded by Ed Ross, the Killam School Building
Committee voted 7-0-0 to approve the meeting minutes of January 22 2025.
Roll call vote: Pat Tompkins - Yes, Shawn Brandt - Yes, John Coote - Yes, Chris
Haley - Yes, Kirk McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla
Nazzaro - Yes.
Next KSBC Meeting - March TBD
Currently there are no meetings for KSBC scheduled.
There was discussion on what to do during this time during the MSBA submission, a meeting
may be scheduled in March. A one pager flyer may be printed out and provided to the
public. Assistant Town Manager Jayne Wellman mentioned that any flyer or handout needs
to be run through OCPF to ensure we are following all campaign and finance laws.
Adjourn
On a motion by Ed Ross, seconded by Pat Tompkins, the Killam School Building
Committee voted 7-0-0 to adjourn at 8:06 pm.
Roll call vote: Pat Tompkins -Yes, Shawn Brandt - Yes, John Coots - Yes, Chris Haley -Yes, Kirk
McCormick - Yes, Ed Ross - Yes, Nancy Twomey - Yes, Carla Nazzaro - Yes.
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