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Home My WebLink About2024-12-17 Permanent Building Committee MinutesW, Town of Reading 6� WMeeting Minutes 3= ••txa Board - Committee - Commission - council: Permanent Building Committee Meeting Date: 2024-12-17 Time: 7:00 PM Building: Pleasant Street Senior Center Location: Great Room Address: 49 Pleasant Street Session: Purpose: Attend RECAL Public Forum Version: Final Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner & Townsend Heery TOPICS of Discussion: Please see attached Page I i 'I urnur&Tuwroend ikrry pr1act: Reading Center for Active Living Protect No: TTJ1a HII-2408100 Meering No: PBC - ReCAL 04 (ncallon: Zoom/Pleasant Street Center (Hybrid) Care: 2024-12-17 Q 7:OOPM Recorded 9y: B. Hromadka Purpose: Reading Center for Active Living - Public Forum *1 Fos: 1809300 - A02-00 AmarAmems: Role Call Sheet. Meeting Packet AbiverMuorr BH+A - Bergmann Hendrie + Archetype, Inc. COA - Council on Aging DPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Daily Times Chronide RCN - Reading Community Television SBC - Klllam School Building Committee SD - Schematic Design TOR - Town of Reading TTH - Turner & Townsend Heery MEETING MINUTES# 04 � am0a.01 186l4B9.� laaasr Tme Rae 6Y/ hick Tompkins PT ® Chalr, PBC, TOR PtompklmOcTemntiuddon.com (781)942-9043 rKy Twomey NT ® No Clair, PBC, TOR nj2meemmcastret (781) 942-9043 ehn coop JC ® Member, PBC, TOR jas.cooteO red..nat (781) 942-9043 reg9ry Stapler as ❑ Member, PBC, TOR gngkky_staplerOyahoo.ccm (781) 942-9023 irk McCarmkk KM ❑ Member, PBC, TOR kirk.mmormlckOhotmail.wm (781) 942-9043 my 2lemisk M ® Member, PBC-ReCAL, CCA, MR njalemisoDgmeil.mm (781) 942-9043 ark Dockser MD la Mmber, PBC -RACAL, Sel s Bosh, TOR mark.dorkser®d.mding.ma.us (781) 942-9043 ichaal Naaaam MN ❑ Associate, PBC, TOR mmiaoora9verimn.net (761) 942.9043 Greenberg AO ❑ Associate, PSC, TOR amgrembery09mail.mm (781) 942-9043 AILANNOO a lgNYY leeess! dsitperrl fa9la) ffAMN K at[ Kraunew MK a Town Manager, TOR mkrawalisOreadirgme. o (761) 942.9013 Tyne Wallman JW Cc Aut Town Manager, TOR Jwellmanereadingma.gov (761) 942-6637 Ramon Angstrom SA a coRf FlnwKNI OMraJr sangsuomOreadingma.gov (781)942-6604 arms Wood JWD a community Sarvlas Dlmctor, TOR jwoodOreadingmao0v(]81) 942-6672 as Huggins JM a Director aFadlRies, TOR jhugglnsOreadingme.9ov (781)670-2824 Pagel 1014 www heerv.com AaiaAt9=d= SWe CMOWW W w Sar In Cabmi KC ❑ A IMnt Dlredwof Facllldes,TOR krabusxl®d.reading.me.ua (761)9412.6092 [k tuorie8o KG ❑ Dint for of Operaikm, TOR kgab ialkoresdingw4ev (781) 962-6696 oshua DMRYM 1D ® B�ecutive Aatktant JdelaunedMdingme.gov (781)942-6636 ria K Waskl CK ® Bar wW Xuman Servloa Adminlsuakr ckavalesklgne ffngrru.9ov (781) 9{2-6796 adlyn 6M1aplagh M6 ® Reading Council on Aping eMpblgh.madlynOgma(l.mm (781) 942-67941 XmnuOb aX fa Turner aTown=W Heery (oM41) bdan.hronudkamWmkwn.mm (278)M-6509 uck Adam CA ❑ Turner B Townsend r1mr,(OM41) chuck.adamotumkwn.mm (978)500-5435 C918n fC ❑ Tumr 6 TowruaM Meery (0pM) petr.ml6reCdrmtown.cpm (617) 873-3265 oat Barymam 1B ® Bargmann Hendde+Archetype, Inc. Jbargmanna♦bhplw.mm (617) 350-04150 n Chan DC ❑ Bergmann Hendrie+Archetype, Inc ddenobhsdua.=nn (fi17j 350-0450 X41 Namm CN ❑ CMk, Milan, Sdiool Building Ccmnn a rarle.n8mmpreadkg.k12.ma.us b Xolmes BHM ® News Ud , RDTC, RM ANY Freleael 3Y1e Rob w M feedback on the type, use, cost and location of a desired new facility. MD also noted the investigation of 15 centers In other NEW BUSINESS Xrp-rrwa prm snA,r 04-01 Cbsed The meeting was called to order by PT at 7: DGpm 04-02 K= CALL —all awed Role was taken by PT. Refer to attached Role Call Sheet. 04-03 Closed MK began the public forum by opening all public board meetings and providing welcoming remarks and introductions. BH provided an overview of the project and its history along with a summary video. 04-04 RECALC WORK SUMMARY Closed MD reviewed the work completed by the Reading Center fo Active Living Committee (ReCALC) focusing on why Reading is developing the ReCAL project. MD Identified the needs of the growing 60+ segment of the community, shortcomings and limitations of the pleasant Street Center, and community feedback on the type, use, cost and location of a desired new facility. MD also noted the investigation of 15 centers In other Pape I 2 M4 www heery corn NEW BUSINESS ""0'ROn caw on sada communities pointing out their desired programs and actualized spending on 60+ and Intergenerational community programs. MD pointed out that Me selected project site received unanimous support by 4 public boards/committees and 2 professional consultants. 04-05 aosed JB presented the work of BH+A architects to date noting the progremming and site evaluation work that was done during the feaslbllity stage, and the current status of the completed schematic design work. JB pointed out that the proposed pickleball courts were being developed and financed by a separate community group but are planned to be adjacent to and Integrated with the programs offered through the R facility. Building floor plans and conceptual Images were presented along with explanations of how the facility would function and serve the needs of Reading resltlents. 04-06 OST 6 [ONNDNITY INVOLENeNT Closed BH presen[etl the project schedule identifying the various ld be available, stages of the project, when project costst�n when town voting was expected, and how community on participate In the ongoing evolution of the ReCAL facility. BH highlighted the new project website available a www.reaeinama.aov/recalend the methodr Me community to provide feedback and engage In Me devment process. 04-07 d FI CIqgs� 7H dlsassed the Town's current oplwl imement Drogremnewprojectsare prioritized, as as the engoingdelivered to all pic buildings. JHo facility renewalsd how the Townhas a history of completing multiplcapital projectsimultaneously. SA noted Mat Reading Is in good financiosition and onborrow money at favorable rates. Financialisions are madeto have the best impacts to tax bills. Slso noted thatReading will likely have multiple capital ects happeningsimultaneously in the future and that iple completedcapital Projects are currently coming off tax bill. TheseInclude past excluded debt for financing theh School, Wood End Elementary School, and the Town Library. With the removal of Rnancing payments for these projects (at the and of the fiscal year), the Town of Reading will have zeroexcluded debt on their books. PT described the role and credentials of the Town's permanent building committee (PBC). The PBC manages all large capital projects on behalf of the Town In concert with the professional consultants assigned to the projects. The PBC reviews the project's design and financial data and provides direction on u• . NEW BUSINESS rq-mm yrs Sbeir behalf of the town. All meetings are open to the public and available for public Input. 04-08 Closed nts and questions were provided by public attendees. included the need for accessible spaces; the use of by groups other than the 60+ part of the community; s antl cons of having a senlor only center versus an nerational center with dedicated senior spaces; the 7gymwithin al for additional income generation through the rental able space; the benefits provided by the Integration o within the facility; anticipated starting arrangements, ing of the ReCAL and Klllam projects, costs of othe nity projects in the $15-$20M range. Answers provided focused on: the ongoing priorltlzatlon o designing a fully accessible building; the past experiences o other communities which preferred an intergeneratlonal facility with an attached gym (whether or not they took this step Initially), changing laws that may necessitate public voting outside of schools, the anticipated increased operational income from the new space; the minimal savings/efflciency related to moderate cuts In building size; the plan to staff th building primarily with current town staff only; the understanding that the ReCAL and Willem projects developed organically over a long period of time and are colncidentall arriving before the voters at the same time; that both Killam and ReCAL represent prioritized needs of the Reading community which will address needs of all age groups; the differences between stated construction versus project costs as well as the similarity In actual costs between communities and other public building types, as well as the annual Inflation changes that create notable cost differences related to when the projects are completed. 04.09 IDIGMAMMMCkued A motion to adjourn was made by NT and seconded by JC. A role call vote was taken. The meeting adjourned at 8:44 pm - 8 min. ear d : January 140, 6pm, Zoom/In person at pleasant Street Center (Hybrid) END OF MINUTES. mr.eow.vnm.,so r�„nwa rawu.oa dray% uteawro ammr dw ua m..uaa.eemw.:a r mwraaw,mma hn wMY9 n r .coca-wa tmee mn oFrt Pt; oM.Iwly ole minues wmmwao worm. www to mera ndtownsend mm Page 14 014 w,w.hee".com Bolen: PmJect No: MeaNng No: Inotbn: Dere: Recor0ed By: Pwpose: RW Reading Center for Active Living 7TH* HII-2408100 PBC - ReCAL 04 Zoom/Pleasant Street Center (Hybrid) 2024-12-17 0 7PM S. Hromadka Reading Center for Active Living 1809300 - A02.00 ROLE CALL VOTE SHEET PBC ATTENDEES Mee wr we we w4 we we wr I Jwe PeVkk Ir mpkkN•Chek J J enry Tw sy-Wo Chelr 4 J John Cools -NMW J J Gregory Smple•M-IW NPV NW Nlrk Nc0melek-Nember NPV NPV Nancy Zkmlek• Nem J Nark 0oWv•NerMe J J ANCllael Narram-Auacleb NPV NPV FWGmenbeig-knodate NPV NPV vote Roll Cab Vote Adjournment J • Is a YES vole NPV is Not Present for Vote AS is Absla rued